Good evening and welcome to the board of commissioners regular meeting. Today is Wednesday, May the 13th. It is 6 pm. City attorney, would you lead us in the invocation and pledge of allegiance, please? Our heavenly father, we come humbly before
you to ask your divine guidance and h and help in our deliberations this evening. Bless the members of this commission and the citizens that are present. We pray that our work this evening will find favor in your sight. This we pray. Amen.
>> I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> City clerk, would you call the role,
please? >> Mayor Brooks, >> here. >> Vice Mayor McGee, >> here. >> Commissioner Taglerini >> here. >> Commissioner Dylan >> here. >> Commissioner Gabbay >> here. >> All are present. >> If the commission has had the opportunity to review the agenda and we
have no changes, do we have a motion? So moved. >> Second. >> City clerk, would you call the role, please? >> Commissioner Gabbagi? >> Yes. >> Commissioner Taglerini? >> Yes. >> Commissioner Dylan? >> Yes. >> Vice Mayor McGee?
>> Yes. >> Mayor Brooks? >> Yes. >> The motion carry five to zero. >> Next on the agenda is proclamations. I will read the proclamation if Miss Weeper would please come forward. The proclamation is for National Public
Works Week dated May 17th through 20 23rd, 2026 rooted in service powered by community. Whereas public works professionals focus on infrastructure, facilities, and services that are vital importance to
sustainable and resilient communities and to the public health, high quality of life and well-being of the people of the city of MadiRaa Beach, Florida. And whereas these infrastructure, facilities, and services could not be provided without the dedicated efforts
of public work professionals who are engineers, managers, and employees at all levels of government and the private sector who are responsible for rebuilding, improving, and protecting our nation's transportation, water
supply, water treatment, and solid waste systems, public buildings, and other structures and facilities. essential for our citizens. And whereas it is in the public interest for the citizens, civic leaders, and children in
the city of Madiraa Beach, Florida to gain knowledge of and ma maintain an ongoing interest and understanding of the importance of public works and public works programs in their respective communities. And whereas the
year 2026 marks the 66th annual National Public Works Week sponsored by the American Public Works Association. Now there, I4 and Marie Brooks, mayor of the city of Madiraa Beach, Florida, do hereby designate the week of May 17th
through 23rd, 2026 as National Public Works Week and urge all citizens to join with representatives of the American Public Works Association and government agencies in activities, events, and ceremonies designed to pay tribute to
our public works professionals, engineers, managers, and employees. and to recognize the substantial contributions they make to protecting our national health, safety, and quality of life. I would just like to say, Megan, thank
you for all you and your department do for our city. We would be a mess without you. >> Congratulations. Thank you, Clara. >> Next on the agenda is appreciations. Um Clara is going to do our appreciation
plaque for Ray Kerr. >> Yes. I'm going to read it in to the record and then ask if you can come on forward, Ray Kerr. Um he he first started serving on the well he came to the meetings quite often and then he started serving on the planning
commission was on there for a while for a long time and then he became our commissioner for district 2 and he served from March the 22nd through March the 26 of which he served two terms as
vice mayor which was yes he served two terms as vice mayor from April 23rd to April 24th and again from April 25th through March the 26th. And this plaque is uh presented to Ray
Kerr on behalf of the city of MadiRaa Beach and citizens. We thank you for your service in making this a better community. This appreciation plaque is presented by the board of commissioners this 13th day of May 2026. We want to
thank you for all your service. >> Thank you, Claire. >> It's very nice. I appreciate the opportunity to serve. Thank you. >> Thank you. Thank you, Rey. I had the pleasure of serving with Ry on the planning commission and here on the commission
and he was a wonderful commissioner in both respects. Thank you very much for your time and service and I'm sure I'm sure he's not done. >> I also would like to say that it was an honor to serve alongside with you. I enjoyed working with you and I
appreciate your service to this community. >> Thank you, Ray. Next on the agenda is presentation of the FY 2025 financial statement audit results. I'll introduce the audit partner of
Maldin and Jenkins. Malden Jenkins completed the audit for the fiscal year ended September 30, 2025. And I'll turn it over to Daniel Anderson to present those results. >> Thank you, Andrew. Good evening, Madame Mayor. Commissioners, as Andrew
mentioned, my name is Daniel Anderson and I'm the audit partner with Malden and Jenkins who had overall responsibility for the city's 2025 fiscal year end audit. I do have a brief presentation for you here this evening to kind of go over the audit results. If you want to go one more page down, please.
Uh 2025 was the first year that Baldman Jenkins served as your financial statement auditor. And I guess before I progress, he's got on the screen I have a hard copy that I passed out to you guys as well. Um and he's on page two of that document. Um Malda Jenkins, we are a large regional audit organization with
offices throughout the southeast. Your audit was served from our Bradenon, Florida office location. Our firm has made the governmental audit niche one of our primary areas of focus, serving over 750 governmental entities throughout the southeastern footprint. This includes over 180 entities that seek and receive
the GFOA certificate for excellence in financial reporting on an annual basis that the city also receives. We also have over 350 clients that annually go through a federal or state single audit. And I'll talk a little bit more about that later as the city did have a single audit for the 2025 fiscal year.
If you jump down to page six, you know, as your audit firm, uh, we are hired to express an opinion on the fairness of the presentation of the financial statements. I'm happy to report that we have issued an unmodified opinion, which is the highest form of assurance that we can render. Our audit was performed in accordance with
generally accepted auditing standards as well as government auditing standards to support that opinion. Ultimately, management does have responsibility for the financial statements as well as as well as the accounting policies that are identified in note one of the financial statements. Our responsibility is to
evaluate the risks and design our procedures to support our opinion in accordance with those accounting standards. Uh moving over to the next page, just some general information. I guess I'm on page seven now about the annual comprehensive financial report. You guys
have prepared this for several years. I just want to again point out you guys are going above and beyond what's required in accordance with the accounting standards. Uh the main things that are in addition to what's required are the introductory section which includes your transmitt letter uh organizational chart directory of
officials um and then the statistical section which provides 10 years worth of historical information as far as financial information, revenue capacity, debt capacity and operating indicators. The annual comprehensive financial report is a very large document. Um it can be overwhelming to review at times.
If you were to look at anything, I'd certainly recommend starting with management's discussion and analysis. That's about 10 or so pages that goes over the summary of the financial results and comparative to the prior year as well. And it provides narrative that helps explain some of the results
that happened. Uh you can certainly look at the general fund and your general fund budget to actual report and then the statistical tables also provide kind of 10 years worth that trend analysis. Um so if you're going to look at anything, those are kind of my three biggest recommendations. And then beyond that, you know, you can certainly get with Andrew. I know he's extremely
familiar with it and he can help explain anything further for you. Uh, moving to the next page, uh, in addition to our audit opinion, we also issue a few additional reports that are included in the back of the annual comprehensive financial report. The first one we refer to as the yellowbook
report, and that's our report of our test of controls and compliance with respect to significant laws, rules, and regulations. This is a negative assurance report, so we're not providing an opinion. However, if we identified any findings of significant deficiencies or material weaknesses, those will be pointed out here. Happy to report that
we did not report any of those for the 2025 fiscal year. Additionally, as I mentioned previously, the city expended more than a million dollars in federal awards as well as more than $750,000 of state financial assistance. So, we did have a single audit over one major
federal program and one major state program. This is a compliance-based audit in accordance with those major programs where we're testing compliance and inter internal controls over compliance with respect to significant compliance requirements. Uh happy to report that we perform that testing
without any findings or recommendations as well. Lastly, the Florida Auditor General requires us to perform certain procedures in accordance or in the audit process. Uh there are no findings or recommendations noted in the the independent auditor's management letter in accordance with those auditor general
standards. Moving down to page nine, I had mentioned that management is also responsible for the accounting policies. We do evaluate those and determine them to be reasonable and appropriate in accordance with the accounting standards. Uh moving to the next page, the financial statements do include a
few significant estimates. Uh to bring to your attention, most notably would be the net pension and total oped liability that's reported. That's based on actuarial assumptions. Additionally, the fair value of any investments that you guys have as well as the depreciable lives of your capital assets are also
considered significant estimates included in the financial statements. As part of the audit process, we evaluated the financial statement disclosures to ensure that they have all their required information in accordance with the accounting standards, noting no issues there. We had no significant difficulties in working with management
in performing our audit procedures. There were a few audit adjustments provided during the audit process that have been posted to the city's record. However, there are no past adjustments where we propose an adjustment and management elects not to post those. So, that's good to see as well. We had no disagreements with management over the
application of any accounting policies or procedures. Moving to the next page, at the conclusion of the audit, we did obtain written representation from management over the information provided to us. We're not aware of management's consultations with other accountants or what we refer to as opinion shopping. No
significant issues discussed with management to bring to your attention. And Malden Jenkins is independent with respect to the city in accordance with AICPA professional standards and able to perform your audit. Uh the rest of this auditor's discussion and analysis document really just provides some
additional information about Malden and Jenkins as well as information about upcoming Gazsby pronouncements that will be implemented. Uh there are two pronouncements that will be in effect for the 2026 fiscal year. One is with respect to the financial reporting model that might very slightly tweak the
presentation of your proprietary fund income statement and where things are classified there. We're not changing how we account for anything. It's just where they're positioned on that statement. Uh so we'll work with Andrew to make sure he has all the information that he needs uh to appropriately implement that standard. But that's one change that you
will see in your 2026 AER. Uh, beyond that, it's certainly been a pre pleasure to serve as your guys' auditors. Working with Andrew and his software and his team made the audit process extremely smooth and efficient. So, we really appreciate that. And with that, I'm happy to answer any questions
that you guys have about the audit process, the financial statements themselves, or anything that I went over in this evening's presentation. >> I don't have any questions myself. Thank you for a great presentation. >> Thank you. >> Thank you guys. Have a great evening. >> Thank you. Thanks, Andrew.
>> Thank you. >> Next on the agenda is public comment. Public participation is encouraged. If you are addressing the commission, step to the podium and state your name and address for the record and the organization or group you represent. Please limit your comments to five
minutes and do not include any topic on the agenda. Public comment on agenda items will be allowed when they come up. If you would like someone at the city to follow up on a comment or question made at the meeting, you may fill out a comment card with the contact information and give it to the city
manager. Comment cards are available at the back table in the commission chambers. Completing a comment card is not mandatory. For any quasi judicial public hearings that might be on the agenda, an affected person may be a party to a quasi judicial proceeding and
can be entitled to present evidence at the hearing, including the sworn testimony of witnesses and relevant exhibits and other documentary evidence and to cross-examine all witnesses by filing a notice of intent to be a party with the community
development director not less than 5 days prior to the hearing. Do we have any public comment? >> Good evening. Um Bob Ell 13301 Golf Lane. Um I'm starting to see some stuff on social media um regarding House Bill
I think it's 803. um that has to do with some of the stuff the governor just passed in regards to permits under 7500 and there is a little nuance of it that well if you're outside of flood zone you don't have to get them if it's not
mechanical electrical plumbing or structural. So obviously it'll still be um required here because we're in flood zone but there's starting to be questions confusion online with social media and like see us get ahead of that. Um, I also think it might be a goodwill
gesture towards residents consider if the commission could guide and work with city manager and permitting departments on working towards a process in which the residents of Madur Beach could be afforded some of the same benefits that residents live outside of flooding zones
will realize via this um new house bill. Although permits will still be required since we're in the flood zone. It would be great if maybe the permit fee for those um items that are under 7500 and don't fall under plumbing, electrical, structural, or mechanical would be free
to the residents. Um although I'm not a budget expert, I thought the one department that was in the green was permitting and building. Um the benefit to the city I believe will be a greater compliance from the residents. I mean, if it's free, they're more than likely to comply then if there's a cost. Um,
I'm sure. And then another part of the bill is there's supposed to be a 5-day response to permit submissions under 15K. And I'm just curious. I mean, it doesn't I was wondering is that just a response such as, hey, we received it or should that be something that is
approval, comments, or denial? So, thank you. >> Do we have any additional public comment? Madame Mayor, vice mayor, commissioners, city manager, um Jeff Begins. I live at 429 Boca Drive. I'm here tonight just as
a resident and talking about something that that I believe is something very important to this city because what makes this city awesome is the identity, the characteristic, the stability of our residents, right? And our neighborhoods and our community feel. And there's a
lot that's happening from my perspective that is putting us at risk of losing all of that. I also have offices in many many different states cities around the state as well. And I look to neighbors to the north like Readington Beach and Indian Rocks Beach and their illegal short-term rentals have gotten out of
control and it's totally destroyed the character of those cities that they'll never come back. Our city has an ordinance that's very strong, but we have enforcement that's extremely weak and we have deterrence that's non-existent that it's such a profitable business, the little if you do get
fined, a couple hundred fine doesn't deter anybody and they just say come up with excuses left and right. And especially after the storm, so many people bought these flooded out houses, permitted it or not permitted them, just put them back together and don't really care about the community feel or charm.
And now you drive around, you guys see it. All different license plates all the time, all different weeks all the time. Now it's impossible for Schneider to catch everything. And it's just not, you know, and there's no deterrence. Like what's the what's the risk? Well, I'm just going to say it's my cousin or I'll say it's my neighbor and just kind of
push it down the road. So I've got a couple got a bunch of cent to offices. Some of my broker friends in different parts of the country. When their cities actually make a decision to enforce, they made a decision to enforce. And for example, one of the cities is actually in Hawaii when the first time offense is
a $10,000 firsttime offense. Now, somebody would say, "Whoa, that's a lot." Well, are you serious about enforcing it or not? Are you serious about preserving the charm of the city or are you not? Right? That's going to come down to you guys, and it's going to come down to an ordinance change to get some real teeth. And you might have to
go up to the state in order to do it. But the decision has got to be made from my perspective to keep it this this cool city and this cool town from the neighborhood districts right now. We have zoning that we have hotels where they're supposed to be. You've got, you know, commercial where it's supposed to be and you have residential where it's
supposed to be. But if we allow the residential to just blend into short-term commercial hotels districts, you're going to lose that community feel. Many of us, including myself, raising small kids, to keep that community feel is extremely important. And one of the reasons why I lived and bought where I bought because of the
zoning restrictions are restricted. So I don't have nightly weeklys, right? But they're up and down my streets. They're up and down our district. They're up and down every one of your districts and we all know it and we kind of drive by it and because there's nothing we can really do about it until and unless you guys make a decision to enforce it,
right? So one of the things I printed out for you guys could I with your permission just hand to you. This is a a print out and I'll share to the neighborhood too. There's a website out there called airdna.co airdna. This is a map on the first page
to you of a quick search I just did right before I came here of every little dot is an a short-term rental that's being advertised somewhere right out there. and you can click on it and you can get a picture of the home, how much they're charging per night, and of course they're kind of slick where they
don't put their addresses in there, but we can look at the houses and we know where they are. I could probably physally point to about 30 of them myself of which ones are there. So the question is, do you want to do anything about it? Are we going to do anything about it? And if we're going to do something about it, it's got to have
some significant teeth or we're going to be at risk of losing our identity completely from a residential feel and from a real estate perspective. One of the coolest things about moving into MadiRaa Beach is all of us and the fact that we have a a few thousand strong
community that actually helps each other, knows each other, looks out for each other, and and hangs out together and it's a real true neighborhood. And if it becomes just a bunch of foreign investors owning Airbnb properties, you can just kiss all that goodbye. So, as a resident, I'd like for you guys to take something upon and city manager, I know
you got a million things on your plate, but this is something that I think should be acted on relatively quickly and urgently because it's going to preserve the character of our town. So, I put in here just some notes and also all the excuses everybody leaves behind as far as when they talk to officer
Snider, Deputy Snider about why it's really not any legal, all the excuses that legally they come up with. So, when we do come up with an ordinance, it needs to address all of these if we want to be bulletproof. So, I highly recommend you guys take a look at that and do that to preserve the integrity and the character of the city. Thank you for your time.
>> Thank you. Do we have any additional public comment? >> With no additional public comment, we will move on to the approval of the minutes. If the commission has had the opportunity to review the minutes and there are no changes, do we have a motion to approve?
>> Having uh having reviewed the minute meeting minutes, I move that we approve them as submitted. >> Do we have a second? I'll second. >> City clerk, would you call the role, please? >> Commissioner Tagalini, >> yes. >> Vice Mayor McGee,
>> yes. >> Commissioner Gabayi, >> yes. >> Commissioner Dylan. >> Mayor Brooks, >> yes. >> The motion carry 5 to zero. >> Next on the agenda is our consent agenda. Any member of the board of commissioners can ask to pull a consent item for separate discussion and vote. I
will read the items on the consent agenda. A is the FD Resilient Florida grant for vulnerability update and adaptation plan acceptance and approval. B FD grant number L0253
storm water resiliency project acceptance. C. Purchase of the Florida Department of Children and Families Grant for Rip Tide Simulator. D. Urban County Reququalification FY2027
through 2029 renewal of the CDBG cooperation agreement option one. E purchase of two easy dump dumpsters from Parkan and F Park Park study contrast adq.
>> Madame Mayor, >> yes. I would like to remove um uh items A and B from the consent agenda for discussions. Okay. Do we have a motion to approve the consent agenda?
>> I make a motion to uh approve. >> Do we have a second? >> Second. >> City clerk, would you call the role, please? Commissioner Gavagi, >> yes. >> Commissioner Taglerini, >> yes. >> Commissioner Dylan, >> yes. >> Vice Mayor McGee, >> yes.
>> Mayor Brooks, >> yes. >> The motion carry 5 to zero. >> Then first on our agenda is the FT Resilient Florida grant for vulnerability update and adaptation plan acceptance and approval. Megan, please. I am here to answer any questions you
may have that we did not discuss at the workshop. >> My question is um as a part of our consultant agreement um are the conditions, terms and objectives of D
are are they um how am I supposed to say this? Um, are are they an agreement with the conditions and terms and objectives at D? >> Yes. Yes. Advanced engineering helped to draft the grant agreement with FD. So,
we made sure that all of it. >> Okay. Permitting >> that is correct. >> Um, and emissions insurance, >> all those conditions >> absolutely >> are to be met. >> That is correct. >> Okay. Thank you.
Um, Commissioner, does that answer for A and B or do you just A? Okay. Do we have any public comment then? Do we have a motion? >> I move that we uh approve the
vulnerability update and adaptive plan acceptance uh FD FD VA. >> Do we have a second? >> Second. >> City clerk, would you call the role, please? Commissioner Taglerini. >> Yes.
>> Commissioner Gabay, >> yes. >> Vice Mayor McGee, >> yes. >> Commissioner Dylan, >> yes. >> Mayor Brooks, >> yes. >> The motion carry 5 to zero. Next on the agenda is Bfd grant number L0253,
storm water resiliency project acceptance. >> All right. So, question again. um is FD or or the valves that we're going to place the uh flapper valves, is that
consistent with the grants um that are set out there by D? >> Yes, >> they're okay. Do they know we're going to be putting four valves in there? >> We're putting more than four and yes, they are aware. >> All right. So, so that that's one question. And the other question it is
requiring the city to submit quarterly reports and um all the other items that the city staff has to provide. Um do we have the staff time? >> Yes, we do that for all of the grants. >> All right. >> I do those myself.
>> All right. Those are the questions I have. Thank you. >> Do we have any public comment? Do we have a motion? I move that we approve and accept FTE grant agreement number L253 and authorize the appropriate officials to execute all
necessary documents. >> Do we have a second? >> Second. >> City clerk, would you call the role, please? >> Commissioner Taglerini, >> yes. >> Vice Mayor McGee, >> yes. >> Commissioner Gabayi, >> yes. >> Commissioner Dylan,
>> yes. >> Mayor Brooks, >> yes. >> The motion carry 5 to zero. Next on the agenda is public hearings ordinance 2026-03. I will hand this over to the city attorney. >> Thank you, mayor. This agenda item is
ordinance 2026-03 for 155th Avenue resoning from PD plan development to C4 marine commercial. This is the first reading of public hearing. It is a quasi judicial hearing. I'm going to read the ordinance by title only. This is ordinance 2026-03,
an ordinance of the city of Madira Beach, Florida, reszoning real property located at 555th Avenue. Partial identification number 09315 0000001 1400 010 0 0 from PD plan development to
C4 marine commercial providing for severability providing for conflict and providing uh for an effective date here. And I want to go ahead and read the quasi judicial procedures that we're going to use today. This is a quasi judicial proceeding where the board of commissioners acts in a quasi judicial
rather than a legislative capacity. At this hearing, it is not the board's function to make law, but rather to apply law that has already been established. In this hearing, the board is required by law to make findings of fact based upon the evidence presented at the hearing and apply those findings of fact to previously established criteria
contained in the code of ordinances in order to make a legal decision regarding the application before it. The board may only consider evidence of this hearing that the law considers competent, substantial, and relevant to the issues. If the competent, substantial, and relevant evidence that the hearing
demonstrates the applicant has met the criteria established in the code of ordinances, then the board is required by law to find in favor of the applicant. By the way, the city is the applicant. By the same token, if the competent, substantial, and relevant evidence at the hearing demonstrates the applicant has failed to meet the criteria establish ordinances in the
board is required by law to find against the applicant. Before we proceed, I need to ask if there um well, let me just go ahead and swear in all witnesses and we'll go from there. So, anyone that's going to speak on this matter, if you could stand up, raise your right hand, and be sworn under oath. Anyone in the
audience going to speak on this? No. You swear the testimony you're about to give today is going to be the truth, the whole truth, and nothing but the truth. Okay. Um and now would be staff presentation. Marcy, are you doing that or Andrew doing that? Andrew is doing that. Okay, Andrew. I think the staff memo is pretty similar
to the last time around um shown at the BOC workshop. Uh one thing I I do want to make a note of here. So I did a comparison uh chart to show uh the previously approved PD and what the
reszoning back to C4 would lead to. And I just wanted to show that the uh densities and intensities um would be the same. The the only change was with pipe, but since that PD is not active anymore uh by code, we are uh required
to reszone it back to the previous uh zoning district. Um, I'm happy to answer any any questions, but yeah, I just wanted to make sure. And I also included uh the permitted uses um from the zoning section for in the in the memo to show um what C4
allows and and what would require special exception use. >> Are you asking for the um board of commissioners to receive into evidence your memorandum that's in the agenda packet? >> Uh yes, sir. >> That's going to be part of the evidence then. Okay. Are there any questions of m
uh Mr. Morris from the commission? Any questions? Okay. There being no questions, then since the city is the applicant, we don't have a flip side. So, we would just go right to the public. Is there anyone in the public that wants to address this particular agenda item?
There not being anyone from the public. Then, it's back to the commission for consideration and approval of the ordinance on first reading. >> Do we have a motion? I've got some discussion I think at this point as I was watching the um >> we need to get the motion on the table
in a second and then you discuss the motion. >> Okay. >> I move >> I move that we adopt ordinance 2026-3 555th Avenue reszoning from PD plan development to C4 Marine commercial.
>> Second. Okay. I'm sorry. Now it's time for discussion. Okay. Well, in terms of um I watched the um planning committee and this is going back to a BFE and you had mentioned that
it has to go to BFE as opposed to DFE because the code has to be changed and when can we see about changing that code which I didn't know. >> Okay. Well, we we're done with that portion of the hearing if if we want to
open it back up. That's the reason I asked if there was any any questions. So, the process is questions up front before the motion is made. Now, it's discussion. So, mayor, if you want to go back into um questions of staff, then we need to
open it up back up to the public again, too. So, whatever your pleasure is, >> then we'll open it back or take it back to the staff so that we can open it back up for discussion. >> Okay. Okay. So now I can Okay. So once again,
so looking at the meeting where they brought up this goes back to a BFE because our code doesn't accept DFE yet. So what can we do to change that so that we're consistent with the BFE plus 4,
which is the DFE, and that was brought up in the planning committee, I believe, and it was brought up by one of the people in there. And it was a very good question and I didn't know where or when
we start looking at changing these codes because I've only been here 3 months but yet we're talking about we're going to change some of the codes but it seems like maybe a simple change is simpler so we're not inundated with all these code
changes >> is is my question here. I mean, you know, and I don't know what what is required to change BFE to DFE. So, we're consistent in our language. So, in the Madira Beach Town
Center special area plan, which is a a part of our comprehensive plan, uh if for some reason uh heights were adopted into it. So, for us to fix that, we would have to do a comprehensive plan amendment to the Madigar Beach Town
Center special area plan to remove that. And then we would do a text change to remove that reference and it would default to the uh heights in C4 that we normally uh measure from which we measure from uh DFE. But um the comp
plan amendment has to uh go to the state and it and be reviewed by the county and be reviewed by Tampa Bay Regional Planning Council and then some other various state a takes a while. Um, and it be something we could bring back as a
workshop item to discuss that a timeline. Um, but that that's the reason why it it's it's uh like that in in our our code for that area because that properties within the Mader Beach Town Center special area plan.
>> Okay. And like I say, I'm just, you know, we're talking about trying to be consistent and uh, you know, so like it's difficult enough for many of us that know some of the stuff, but like our poor residents that don't know anything and then you talk about BFE,
DFE, and all I'm trying to do is to see what the process will be if it it this particular one seems like it's not a simple one, and I'm just kind of trying to get the simple ones pushed through a little bit quicker. potentially
>> that's a priority for us as well and we're deal with the inconsistencies quite often. Um it's important to note too with the two stories over BFE we don't cl we don't define the stories or limit that so the flexibility is still there with the building um but it is on
our radar to to address. >> May I subject to Commissioner Dens? Um, so we had a PD approved, right? And the PD was 70 some odd feet from
>> So it was a 75 ft from BF or five stories above BF. >> Okay. So 75 ft height even if we went back to PD which I think we will go to PD at some point.
This C4 is just a ukadius zoning. We can ask for 75 ft above BFE and just keep the floor um where it needs to be, which could be consistent with 4 ft of
freeboard over BFE. >> Well, I'm I'm just referring to basically people don't realize, you know, our DFE is the Madera beaches. BFE is the base flood elevation which is across the board. Madera Beach has base
flood elevation plus four feet >> and that's our DFA >> and that's for insurance. Now I don't see why we need to go to the state and the county maybe because it's a special area but that's a zoning condition which should be adopted or could be or um
attorney can maybe chime in on this. That's a zoning condition. >> This has nothing to do with the application before you. This is a reasonzoning of the property. It doesn't have anything to do with any of the land development regulations that apply to this property. So, um I know these are
all important issues to the commission and obviously city staff has, you know, heard that and you know they can address those, but they really don't have anything to do with the application before you today. So, I'd kind of like to bring you back to what this matter
is. It's the reasoning of the property from PD to C4 which is this is required under your code um because of the fact that the PD expired. So to me this is just a matter of housekeeping. U but you
can address the other issues sometime in the future once you give the direction to city staff to do that. So I'd kind of like to bring you back. Um, but as for your question relative to a change of the comp plan, it would require uh that state review. Um, if it's in the comp
plan, it needs to be addressed before we can address the land development regulations that follow behind the comp plan. So, um, and again, Andrew and Marcy could give you a timeline if you're really interested in doing that as to, you know, how long it will take,
when we'll start it, and when we can finish it, um, to address those issues. So, Do we have any public comment? Um, attorney Tras, do we need another motion to approve this? >> No, you have a motion on the floor, but
we do need to open it up to the public again because these questions were asked of staff. Is there anyone in the public that would like to address the commission on this application? Okay. So, no, you have a motion on the table. The motion is to approve the ordinance as written. You've received a
second. So if there's no further discussion there, it would be appropriate to put it to a roll call vote. >> City clerk, would you call the role? >> Commissioner Taglerini, >> yes. >> Commissioner Gabayi, >> yes. >> Commissioner Dylan,
>> yes. >> Vice Mayor McGee, >> yes. >> Mayor Brooks, >> yes. >> The motion carry 5 to zero. Next on the agenda is unfinished business resol excuse me resolution 2026-02 the BOC policy handbook.
>> Mayor can I go ahead and read that resolution? Okay. Thank you. So this is resolution 2026-02 a resolution of the board of commissioners of the city of Mad Madira Beach Florida amending the board of commissioners policy handbook repealing resolution 2025-02 and
providing for an effective date. That was a reading of resolution 2026-02 by title only. And um Claire, are you gonna go ahead and address uh >> can do that? Yes, sir. >> There is there is a memorandum in your packet that talks about the changes and Claire is going to go over those.
>> The change the the me memorandum reflects the changes that the board of commissioners made at the meeting as well as uh suggestions for the from the city attorney. the um the government and the sunshine manual
reference. There was two places on page 12 and 13 of the manual that was changed from 22 to 25 to update that legislation there. And then um because the board of commissioners had changed its workshop
meetings, regular workshop meetings to 4:00, that time is reflected inside the manual already. And I have that in red. And uh the city attorney provided uh
language to incorporate your new um recognition policy that you have the ceremony items policy. So that's exactly from your res uh resolution policy that's in 202504. And then there was a couple places in
the manual to accommodate that, but there was one place which that got changed. And then there was a question brought up about the invitations. I think it was Commissioner Taglerini about the commission getting um originals to the invitations. It makes
sense. We make the copies and they are immediately put in laser fish. You can look at that. And so that language was changed in the city attorney had provided language to incorporate in the U handbook to
accommodate that. And so that's it. Do we have any public comment? Commissioners, >> do we have a motion? It appears that the changes that we discussed are visible in these changes. And so, uh, I move that
we adopt resol resolution 20262, the BOC policy handbook, uh, with changes made by the board and city attorney. >> Do we have a second? >> Second. >> City clerk, would you call the role, please? >> Commissioner Taglerini,
>> yes. >> Vice Mayor McGee, >> yes. >> Commissioner Dylan, >> yes. >> Commissioner Gabay, >> yes. >> Mayor Brooks, >> yes. The motion carried 5 to zero. >> Next on the agenda is resol resolution 2026-03 FY2026 budget amendment number one. City
attorney. >> Thank you mayor. This is resolution 2026-03 a resolution of the board of commissioners of the city of Madira Beach Florida amending budget the budget for fiscal year 2026. That's October 1, 2025 through September 30th 2026 by increasing appropriations for
expenditures in the general fund and providing for an effective date. That was a reading of resolution 2026-03 by title only and I think that Andrew is going to be making a short presentation on this. >> Yep. Very brief. This is what we went over in our uh budget workshop. So just
a quick summary. This is the first budget amendment for fiscal year 2026. The main highlight of this is that is the $18 million purchase of the 555 property that wasn't included in the 2026 budget. So that's the largest item in this list that we need to do an
amendment for to adjust the budget accordingly. Any if you have any questions I'll address. >> Do we have any public comment commission? >> With no comments. Um city clerk, would you or do we have a motion? Excuse me.
>> I make a motion to uh approve resolution 2026-03. >> Do we have a second? Second. >> City clerk, would you call the role, please? >> Vice Mayor McGee? >> Yes. >> Commissioner Gabbay? >> Yes. >> Commissioner Taglerini?
>> Yes. >> Commissioner Dylan? >> Yes. >> Mayor Brooks? >> Yes. >> The motion carry five to zero. >> No contracts and agreements. So, we will move on to new business. The planning commission appointment. I believe city clerk will take this.
>> Yes. for the uh there are uh there's one um partial term. It's a it's a term expiring in September the 30th, 2026. That's due to u commissioner Dylan coming on board being elected to um his
seat and um and in the code it requires that it's done by ballot and I have that. I need you to put your name on it. You're going to pick one person. I have three applicants and um let me go up here and read those
applicants. Hold on one second. Uh we have an application from Michael Droo. We have an application from Elizabeth Watkins Holloway and from Eric Lewis. All three applicants were invited to attend the meeting and they're
probably all three here. I'm not for sure. I know Michael's here. Um the other two I don't know. And so if you would and you can also ask each applicant to come up and introduce themselves. The ones that are present
tell a little bit about themselves. It's up to you. I'm going to pass out these ballots. Please put your name on them because I'm required to read your results into the record. And so and then I tally them up and let
you know who was appointed. >> So would any of the applicants that are here like to come up and speak? >> I'd like them to >> I'd like to if you're here I would like you to at least introduce yourself. >> Thank you.
>> Sorry I'm a little shorter. Uh, so thank you for the opportunity to speak. Um, maybe I should wait till Claire passes them out. U my name is Elizabeth Watkins Holloway. I'm seeking appointment to the commission uh because I care deeply
about uh responsible measured growth um to make sure it aligns with the coastal setting uh the small scale of the city and the longstanding character that we have here. Uh professionally I am a licensed attorney with more than 20
years experience. Uh for the past eight years I have been in-house counsel for a public home builder. Uh I work extensively with land development obligations uh reviewing subdivision approvals, development orders and obligations for us. uh zoning
compliance, restrictive covenants, uh and title matters relating to purchase and acquisitions of certain uh development property here throughout the state of Florida and throughout the United States. Uh my experience uh involves careful reading of these city
ordinances uh the development orders uh regulations and balancing the interest of the property owners as well as understanding what the city's goals are uh in understanding the infrastructure and the environmental constraints uh
that we have. Um, I'm committed, of course, to thoughtful, measured growth, uh, that respects the neighborhoods. Um, making sure that it's combined with the local code obligations. And, of course, I I want to make sure that it's fair and
it's balanced for all of our citizens. Um, my goal, of course, is to make sure that every resident um has a place to come and be heard. Um, make sure that we're committed to upholding the charter for the city. uh our ethical obligations, uh the sunshine
requirements, and making sure it's fair, uh professional, and it's collaborative. Um, thank you for the opportunity, and I'd be honored to serve. >> Thank you. >> Thank you. >> Next, Michael Jordan. I live at 1748th Avenue.
And uh I will say this um after reviewing her qualifications and industry experience, I don't think my qualifications as a telecommunications engineer would be proper to serve on the board instead of Miss Holloway. So I would say that uh her appointment I would rather see her appointed than me.
>> Wow. >> So thanks for your time. I appreciate uh the application. Good evening. Good evening, madame mayor, deputy mayor or vice mayor and commission, city manager. My name is uh Eric Lewis. I'm a resident here since
about 2019. uh also owner and uh own a triplex working on so been dealing with some going through the process of hurricane recovery. I'm a retired uh military officer. I've spent over 20 years
working in support of city level, county level, state level, federal, international in disaster response in planning development of creating long-term planning. worked with uh
various uh regulatory bodies, OSHA helping to draft new regulations helping to work with FEMA for years. Uh my military experience culminated with uh being a a key planner in a federal
level exercise working with FEMA, working internationally with multiple partners and now I'm retired and I would like to see the future of Madera Beach continue to grow and skyrocket. So, if I could contribute, I'd love to assist. And I
just want to see how the city goes. And I'm looking forward to how things have been going and watching this recovery effort. I want to applaud all of you and appreciate the opportunity to apply. >> Thank you. >> Thank you. >> Do we have any public comment?
So, attorney Tras, do we just would it be proper to just go to a vote and not have commission discussion or is it appropriate to have commission discussion? >> So, it is appropriate to have commission discussion on on the members if you want to have that, but ultimately you're
going to have to vote by way of ballot. And so, once you sign your name and pick your person, you could pass it all the way down to the city clerk, but she'll total it. So, >> but yes, it's appropriate if you want to have that discussion. Then uh do we have any discussion on the deis? >> Okay.
Not as on his mind. >> All right. You just give me a moment. Okay, I'm going to read the results. The um there was four to one. Uh, Elizabeth Watkins Holloway received four
and Eric Lewis received one. And I'm uh Commissioner Taglerini, he chose Elizabeth Watkins Holloway, Commissioner Dylan Eric Lewis, Comm uh Vice Mayor McGee Elizabeth
Watkins Holloway, Mayor Brooks Elizabeth Watkins Holloway, Commissioner Gabayi Elizabeth Watkins Holloway and that term will expire September the 30th.
I will be advertising again for in August and we I have two regular members where their term expires on September the 30th and you will be given an opportunity and any the rest of you as well the other two to apply for
membership at that time for a three-year term. It'll be for a full three-year term on all three of those. And thank you. >> Thank you very much. >> Thank you. patience.
>> Next on the agenda is agenda setting for May 27th, 2026, our BOC regular workshop city. >> Yeah. Good evening um mayor, commissioners. Um I talked with staff because this looks like a very long uh meeting on the 27th and what I'd like to
do is propose uh some uh some of them to be removed. Let's just start with number uh with a the Panelis County ILA for the MS4. We're ready to go ahead and present that and I'd like to keep that on there. The hearing officer agreement needs to
stay also. I think that's been kicked down the kick um kick the can down the street a little bit too long. So, we're going to keep that one on. Also, the next three items, CD, and E, have been requested by the
commission. So I'm going to leave these CD and E up to you all if you want to continue with those or if you want to move one to the first or second uh the first meeting in actually the second meeting in June to the workshop. >> So I'd like to keep the samples of
recognition and appreciation because we have we were supposed to have worked on this in March I believe it was and we've already nominated someone for the key to the city. We need to solidify what that key is and be able to get that on our
next agenda to make the actual vote. Um, so I'd like to keep that one. >> Okay. >> I think it I think it should be a fairly short conversation because uh Commissioner Go was working with um you may have to work with the city manager
and Clara to finalize that out and present it to us, but we handed it over to him to do that. >> Okay. Uh for item for item D, if I could say if unless a commissioner has a specific plan that they'd like to present, um I I
think that's kind of a general statement that we should always be looking for ways to keep costs down. But does do one of my colleagues have a plan that they'd like to implement that we can discuss with a presentation? >> Yes, I do. But it can be kicked down the
road, I guess, if it needs to be. I mean, one month is not >> I'm certainly not opposed to that conversation. I just I don't want to have a free-for-all conversation. If you have a regular presentation with some points and a recommendation, that would be great. >> We definitely um I think there are ways
to reduce cost and I'd like to discuss that that with this board, but it can be delayed. Would it be best for us to put that as like a for staff to come in and and give you what our process is to
um for city services, how we procure for them, how our contracts are written up, the design and and then what the construction fees. But I think we had a conversation regarding this where you wanted to to basically um have staff
present to you what the process is that we follow. to stay in in um uh within our uh purchasing policies and also from from the rules and the regulations that are coming from the from the legislation.
>> Could we keep that in a budget meeting because it is very budget um tied to the budget. So that discussion I would think would be better suited when we're having our budget meetings and would probably have a better
>> window of time to discuss. question is should it be a part of the budget um meeting because I I don't want to be labor I don't want to spend more time here than it's necessary but I think the approach
that most government uses and I'm familiar with a lot of them is is you're basically giving a a you're giving an idea to the consultants how much they should charge when you have a budget for x amount of
dollars, you're telling them, "Okay, go ahead and charge this much and we're going to be okay with it." So, I want to find a way that um that that would not be the tool to be used to determine their cost. Um if there is
anyone on staff that is telling someone this is the budget you need to fall in it I would be not only shocked >> they wouldn't no but consultants would no not the staff but consultants would know that what the budget is and just be 2% below that
so anyhow I I think we can discuss that at some point in the future but I I think there may be some ideas that we could share to come up with savings So then taking that back to what Commissioner Taglerini said, if you have
a suggestion for what that would be, um that would present that. Um and >> yeah, I'll have some suggestions, >> right? >> So we can take that off. >> Okay. >> I've got a question because I'm new
here. What happened? >> Saying that you are not new here. You have been here for how many years? >> What happened to DEF? Does that go on next the next meeting? >> We're still talking about those. >> We're talking about D. >> No, no, the ones that we the consent agenda that we didn't go over.
>> We did go over those. >> We discussed them and voted on them. >> Oh, so we did that in the >> only to work on CD. Okay. So, we discussed that all thoroughly on the workshop. So, we got approved. >> We just approved them. >> Okay. Okay. Thank you. That's why that
was my confusion. I'm okay. Where where' they go? You're new. That's okay. >> Okay. So, we're now at E. Discuss changing the municipal election from March to November. Do you want to keep that one on this uh the May 27th?
>> I would like to see that. I would like to see that. >> I've got most of the information already for that. I'm checking now which cities has the fall and so so that I can bring something thorough on that >> for you. I should have that prepared.
>> Will that extend the term? >> It would. >> Yes. >> But but it would also it would also save the city money also. >> Yes, it would. >> I see. Okay. That's fine. That's fine. >> Instead of getting off the hook in March, you're on till November. >> What are you trying to say,
Commissioner? We're just funing. >> Okay. Uh F, uh the holiday decor, we're not going to be ready for that until the second uh meeting in June. So, we're going to take that one off.
Um the G, H, I, J, and K will also also be uh late in June. So, we're going to take those off. We're going to keep the snack shack historical ordinance review draft. >> I I think if if they're open for
discussing that, we can probably that's kind of moving along. So, um we could we could take that off. If if they're open for it, it's up to the commission, but um that would be one we could remove as well. >> I I I mean I think based off of the information that we've received that uh
staff is working on it, I don't really think that you're going to have anything additional to present to us. So I would say keep take it off. >> Take it off. >> Uh John's Pass Village Hotel vacation of uh right ofway reszoning and the
development agreement that stays correct. All right. The tenative the uh 135th Avenue vacation of the rideway that's going to be taken off because it's not it's not ready. Um the ordinance
um O uh I'm sorry. Yeah. O the ordinance that will stay. Correct. >> Correct. >> And then the RFP for 2605 marina seaw wall replacement. We'll be ready for that I think Thursday. Tomorrow
the bids are coming in. So we'll be ready to award that contract. And then the piggyback agreement with Keystone for the area five beach parking lots, John's Pass Village, and the Bay Point. We're going to keep that on uh because we've uh we've already got that through
review, so we'll be ready for that. >> So, um something that I would like to add that I don't think will be um we've already discussed it a couple times is the contract for grant works. Uh our last drop off was that or the last
discussion was that um they were wanting to piggyback on a contract uh or on a already contracted agreement and they found another one in the state of Florida and my understanding from having meeting a meeting with them today
is that they have something that they've sent to the attorney that's working with them on it um with our attorney's office and it's something that's within the state of Florida that we should be able to use as the piggyback so that we can move forward. We originally was supposed
to have this back to us in March of this year. And without having that contract in place, we're really not in a position to we don't have anybody that's doing that for us. I'd really like to see us get that
back on. I think everyone here has had a meeting with Grant Works independently. So, we're we all should be as informed as each other based off of what the conversation I had. So, I'd like to see that so that we could vote on it. Okay.
>> We workshop it. Um it should be a quick conversation, I think, and then be able to vote on it at our next regular meeting. >> Okay. I'll I'll put that on there. So, I want to say some I am committed to us not being here until late at night
because we've talked about it. Um, not only is staff disengaged, we are disengaged, the community is disengaged. If we run late, it's it's just too much. So I please please take your one-on-one time ask a lot of
questions so that when we come here we are able to sit and have robust conversation for the community so that we are not learning ourselves but we're sharing our knowledge with the community that is watching us so that they can
stay engaged with us. I think that's super important and I I want everybody to get all their questions answered, but I want us to come and be able to speak where we don't lose everybody's attention because we've talked until 10:00 at night. >> Okay. And mayor, there's another item
that you all had asked and it just got moved a couple of times. The commission salary. I can prepare that at the same time. finish that up like I am for the November elections, the fall elections, unless you want to do it at another time. But if you want to make that
change, if you should make that change, we have to adopt the ordinance at least 6 months before that the election so that takes effect at that election. If it's any time after that, it won't be for another year. Just let you know.
I I'm not going to have an opinion on that because I have a strong opinion on our pay and that differs from from a lot of people. Um I I don't want to make more money. I mean, I'd love to make more money, but I didn't get here. I'm not sitting here
for the paycheck. I understand the the reasoning and the conversation 100%. But I personally just feel like I I I get up and do this for the community, not for myself or not for a
financial gain. But that's only my opinion and there are five of us. I am only 20% of the vote. >> I I'd like to wait till we have an opportunity to hear from the civil service commission. >> Okay. I I know they've been working on this and uh I'd like to have a formal presentation from them. So I'm I'm going
to request that I think >> before we have a workshop on it. >> Okay. I know they discussed it and I think Jerry came to a recent meeting was talking about it. You can have him to come back. >> I'd like to I'd like to hear formal presentation from the civil service committee before we before we even workshop it.
>> I I agree with you 100% on that. >> Yes, absolutely. >> I'll add that to their July meeting. Do we have any public comment? Can >> we also add the um discussion earlier that we had with one of the >> We're going to talk about that. We're
going to talk about that at the end of this meeting. >> Okay. Okay. >> That uh comments made in the beginning of the meeting are discussed at the end. So, we'll discuss that. >> Mayor, um there's a lot of information out there
on social media and there are a lot of people discussing that U. Kitty Stewart Park. Um, is there a possibility that we can have staff make a site plan presentation to this board?
>> I know from my conversation this week that they are working on it. It is not where they can do that right now and there has to do with the placement of the bathroom trailer. Once staff is to the point where they have all of that information, there will be a site plan
that is pres or is available. But they cannot do it right now. >> I'm not asking for a full site plan design just just a layout where the parking will be, the access will be, the easement. >> So until they have the design of the bathroom trailers actual placement, they
can't do that. And and right now any information we put out needs to be 100% accurate because there's too much inaccurate information flowing on social media. If you would like to add anything to that, Mrs. Weber,
>> the only comment I would like to make on that is that several meetings ago, I gave you all a preliminary site plan where we had the bathroom layout. That is what I would say is look exactly at what it was previously before Helen,
the day before Hurricane Helen, and the only section of that that is really going to change is where the bathroom was. Everything else will be virtually the same. So, is this published on our website? >> It was in your your commission packet. >> I'm just saying as far as uh public it
is. It's in that packet from that meeting. >> Yeah. >> Yes. >> So, somebody would have to go and go through the packet to find that. >> It's not like I mean there's nothing on our social or website that says proposed
conceptual plan for >> it's not a conceptual plan. It's just an it's just a an aerial view of the park with areas preliminary of where the bathroom and layout is going to be. If you give us just another maybe couple
weeks, then we we have a preliminary site plan, >> but we're just waiting on the exact loads for the bathrooms to be able to have exactly where that layout is going to be because there might be one additional parking space that may be affected. >> Yeah, I think we can work with that. So
if you need some time just I think I I like to at least look at a site plan what you all are proposing instead of just designing and moving forward with construction. I think this board in my opinion should take a look at the site
plan and review it just because there's a lot of public out there that um being objective. Well, the only thing I believe is if we change it too much, then you're not putting back what was there. >> I'm not asking for change. I'm just
saying a site plan that staff feels comfortable. You know, I think this board should take a look at, you know, >> so see it. >> This Katy Stewart Park is going to be
reconstructed as it was prehelain. The only difference today is that the bathroom is going to be placed in a different position and it will not be a portable bathroom. It will be a permanent restroom that is
available for the use of all residents and visitors who are walking through Tom and Kitty Stewart Park to go to the beach or on the beach and need to use the restroom, they will be able to come and use it. We've had so much
misinformation given that I think it is crucial that we make sure when we're putting out any information, it is accurate. This commission isn't approving the repair of Tom and Kitty Stewart Park. We already voted and
approved the purchase of the restroom. We're going to vote and approve the cost of the seaw wall that's being replaced. We're going to vote and approve the cost of the pavers that are getting replaced, but it's going back to what it was
before. There's no vote on that. It had foliage before. It had signs before. I think Megan, if you drive past there, there was a new sign installed that looks very similar to what Hela washed away.
City staff has worked as have we up here to get the park back open. This continued narrative that it's not a park. I I I don't I'm not going to have that conversation today, but they're working for it and as soon as
there is a site plan that can be presented, it'll get presented. >> Correct. >> Thank you. >> I believe the only difference is where the bathroom before was north was east west. Now it's going to be north south. >> Yes. >> Correct. So the direction
>> is virtually the same size as what the portable bathroom was before. It's just changing direction. >> So that's that's the only difference. >> And it'll be elevated. >> Exactly. Yeah. >> And there will have to be a ramp which is why we're taking up more parking spaces. >> A ramp AD 8 ADA. >> It'll be there will be an ADA ramp and
there will also be a set of stairs. >> Yes. And then the the walkway is going to shift over to the north a little bit. And then rather than putting back the beach access, we're going to put an aobi map because we don't have dunes. >> Okay. >> Thank you, Megan.
>> Thank you. >> Next on the agenda is reports and correspondence. Board of Commissioners reports and correspondence. Do we have any from the board of commissioners? Yes. You have something?
>> Yes. I'd like to talk about um the short-term >> That's not when we're going to talk about this. >> We talk about it at the end of the meeting. >> Respond to public comment is where that discussion >> mayor, as you know, I was at the John's Pest Village Association, not association. Yes.
>> Yeah. Meeting. Uh they they add they they talk about a shortage of restrooms in John's Pest Village. And I I promised I would ask this question. Uh Megan can help me out. Um we have a portable restroom someplace that we used there
and the question is is it possible for that to be stored or used anywhere in John's Pass Village? I'm sorry. I I should have given you a heads up on that, but >> messenger. >> Hello again.
So, yes, we do have a portable restroom trailer. That is correct. Um, that portable restroom trailer is not for high use. There is in order to use that portable restroom trailer, it needs to be hooked up to a sanitary line. It
needs to be hooked up to a water line and it needs to be in a location where it's not blocking the flow of traffic. >> So it's it's not a freestanding like a portaotty. It's not like that. >> No, no, it's a very large trailer. >> I mean, I've I've seen it.
>> Yeah. Um, so yes, it does have tanks, but that is not a good option for us. The reason why we purchased this restroom trailer was for the construction of the bathrooms at Archbald Park. The reason why we had the
reason why we purchased it rather than renting was because it was cheaper to buy one than it was to rent one for 6 months. Well, Hurricane Helen hit and then it wiped out everything and we didn't have to have a bathroom trailer because we didn't need to have hot water
for the snack shack because it was not it was not operating. But the bathroom trailer was already ordered. It was already approved and it was already almost on its way whenever that happened. So >> unrelated, do we have plans for it in the future? >> We use it for special events. >> Uhhuh.
>> But it is it is when we've used it for special events, it becomes a complete maintenance nightmare because it it's it clogs up the um it it's just not it's not made for that. And we thank God that we did not have to use that at Archbald
because it would have been a disaster. Thank you. >> You're welcome. >> Next on the agenda is the board of commissioners 2026 meeting report January through April. I think this is just for us forformational purposes.
>> Um do we have any comments? Any public comment? >> The next on the agenda is city attorney. >> Thank you, mayor. Um, as you know, I sent um an email to the commission last week on Thursday advising you that
defense council for the city of MadiRaa Beach in the Clifford Smith versus City of Madira Beach case has requested a shade meeting. Um, so pursuant to Florida statute 286.0118, I'm asking for an out of the sunshine
meeting on that litigation. I'm suggesting uh that it be on May 21st, which is Thursday, preferably at 6:00 p.m. I've already uh talked to um our correspondent with Mr. Salsman, the attorney, and he is available that
evening if the commission approves that will be set. Um the I believe that the meeting will take no more than an hour. Those people that would be present would be myself, uh the city manager, uh Mr. Salsman and the
five of you. Um if you can make that meeting. Um this is for giving direction to the attorney relative to an upcoming hearing that he is going to be handling um in relation to attorneys fees that have been awarded to Mr. Smith in that
litigation. He wants to talk to you about that. So is um May 21st a Thursday at 6:00 p.m. Is that a date that is acceptable? I did hear from one of the commissioner, but I didn't hear from
anybody else as to whether it was available. >> I'm available. >> Oh, >> so am I. Yeah, >> that's fine. >> I I won't be available. I'm sorry. >> You will not be available? >> I will not. >> Okay. Would you like me to schedule it for a different day though? Then
>> the problem is is that we have a deadline. Um it has to be sometime next week. Uh because of the hearing, I believe, is the following week. Good. >> Would you be okay if the other four commissioners um went forward with it?
>> Yes, I I would be. I'm I'm committed to a nonprofit that evening. I have to attend a nonprofit organization. Okay. I understand. >> Okay. So, we'll go ahead and set it then. I'll call the court reporter, make sure that's available. Uh Clara will prepare the agenda item. Um and then
we'll meet here in this room at 6 PM on Thursday, May 21st. Then we'll go to the shade room. Once that's completed, we'll come back here. Okay. >> Okay. >> All right. Thank you. >> Thank you, >> city clerk.
>> Um well, I don't have anything addition um other than I'm preparing the information for to have you all discuss the change in the municipal elections to the fall and
the commission salary. and I'm adding it to the the next civil service commission meeting agenda uh for the civil service to discuss again and have them to come to that next meeting because I would need if we're going to make any changes at all. I would need that first reading
on in August. >> Okay. Thank you. Do we have any public comment? >> City manager. >> There we go. Uh yeah. Uh wanted to update you on the u HR director search.
We're negotiating a contract with uh Renee Norlock and Associates to conduct the executive search. Um we will come back and tell you once that once she gives us a price. I'm going to come back and tell you that uh it's it's going to be less than 30,000, but I'm still going
to come and inform you of what that uh what her price is before we sign the contract. um that will probably be at the next meeting uh that we'll we'll bring it to you. Uh the community communications
officer job description is completed and it's ready for posting. Uh that will probably be done uh hopefully by the end of this week, early next week. The building official uh search is ongoing. Um so that I I have not heard any update
since last week. They're having a real hard time on that. Um, but we're going to keep searching until we find one. Um, also, uh, the strategic plan that we had talked about last, uh, meeting, uh,
we're launching that, um, that, uh, basically a commission-driven strategic planning process. Surveys would be distributed to all department directors, the mayor and the commissioners uh to identify priorities and gaps. Uh there's
about 58 initiatives at this point that we're going to be looking at. They're probably going to be more by the time the surveys are uh are given out and come in. Um and also staff kickoff meeting will be on Tuesday, June 9th.
And then we'd like to ho hold hold a uh a special commission meeting on Thursday, June 11th. Uh I don't believe we can get through a just a a work a two-hour workshop. I think that this is going to be a little
bit longer than that. So I'm I'm thinking that it'd start at 9 to 12, break for 1 hour, and then come back from 1 to 3. Uh I'm going to give you a little update on some of the capital projects that we're involved with. Now the dredging
project is winding down. Uh the contractor uh was authorized to deploy contingency funds to remove the remaining uh sand. So we're not going to go over the budget. It'll be right at the the point. So we're going to use our contingency and full demobilization is
expected by the end of May. Uh the jetty engineering uh the design completion target is for mid June and then permit submittal um by mid July. That permitting process may take a
little bit longer. So we're thinking two months in permitting, maybe longer. We we really don't know what we're getting ourselves into at this point right now. But once we get the design, we've already had a kind of a pre-application meeting, but that was done almost eight
months ago. So, it's almost like kicking the project off again. The Tom and Kitty Park, you just heard from uh Megan, uh bathroom preliminary plans are um are in approval right now.
Full construction documents should be ready by the end of May. Uh permitting will begin um in June and then seaw wall installation we're thinking after the 4th of July weekend. If we can get it in
before the 4th of July weekend then we will put it in but I'm just thinking that it most likely will just wait till after the 4th of July. uh bathroom foundation we're we're predicting that will be uh laid in August, late August,
and then bathroom installation by early September. Pavers, sidewalks, and landscaping completed by the end of November. The Ultra Ball uh park snack shack, termite treatment was completed in late March. The historic site ordinance
review currently underway. Uh the architect re is revising his scope to include include interior repairs and structural modifications. Right now we're we're in the process of request of community requesting from the
community uh if they have any historic photos of the snackshot through the years as far back as we can and we'd like them to share with the with the city. What we're doing right now is trying to pick an era of what are historical and
we're, you know, the more pictures that we can get of a certain era, the better that we can then replicate that era. And that's the end of my uh update. >> Do we have any public comment?
>> Um I think Jay has something to present. He gave us all >> Jay, I'm sorry. Um good evening, mayor and commissioners. Uh a couple of quick updates. Uh first and foremost, I provided everyone we've got a list of upcoming events uh
throughout the city. Um kicking off, we've got the last two weeks, which will be next Wednesday as well as the following Wednesday of the Madira Beach Wednesday market on Madier Way. Uh that will wrap that up until the next season which begins in November. Uh we do have uh conversations with the mayor at the
recreation center May 21st uh beginning at 11:30 a.m. Uh and we will be f providing lunch at the rec center. So uh that will take place there. And then we have the next village Friday which is uh May 29th. That's going to be in John's
Pass. We're doing an end of the school kickoff. So we've got a lot of uh the fire department's participating giving away free life jackets to children. Old Salts is participating, giving away uh fishing poles, tackle boxes. Delos is doing free pizza for kids. Uh so we just
got a a culmination of other children's activities that are going to take place to get that kicked off for everybody. Uh and then we roll into some other events. The Madiraa Beach Night Market June 6th at the rec center. That's going to be from 5:00 p.m. to 11 p.m. Uh we'll have live music and then there is also a silent disco as it gets later which is
kind of a fun event for everybody. It's just a big market that uh is hosted by the Penllis Beaches Chamber. Um and then we roll into the Mader Beach Sunset 5K which is going on our 13th year. Uh this will be at John's Pass on June 26th.
They run the beach from John's Pass to Archabald and back. Uh we've capped that participation at 350 and at this point we've got about 125 runners registered already. It'll pick up very quickly. So we've we've sold that out the last two years which has been a great participation event. Hooters is a great
sponsor, provides a lot of stuff for us with that. Uh and then we roll into the Fourth of July uh event at the rec center. We'll have the fireworks off the barge which is out the window actually right here. Uh and then uh vendors and live music and stuff taking place. So uh
the really the biggest thing too here we have the trash pirates beach cleanup. It's it's normally on that Saturday uh July 4th. It's actually on the 5th this year. They want to encourage everybody to attend and participate in cleaning up the day after 4th of July, which is a nice uh you know, big party out here as
you all know. So, um and then lastly, we have the third annual burger week with a village Friday kickoff. That's August 21st. Uh Max has been working very hard on that event. It's going to be 10 days, so two full weekends plus a midweek this year. Uh at
this point we have 18 participating restaurants in Midier Beach which is nearly 100% of our restaurants that serve burgers. Uh we're waiting on one or two more uh hopefully with the final confirmations on that. So and then uh let's see last thing of two other things
we uh down the line in October we have the John's Pass Seafood Festival uh we've completed uh and it is just completed last week. The deadline is tomorrow for uh elite funding application for that event. Uh they will support it. We we were um
I want to say I don't want to say pre-approved, but we were encouraged to apply for $75,000 in additional funding for elite events. So you I know a lot of question has been asked in the past about um bed tax dollars. So a lot of that has to be earned through these
activities. So if you see these softball tournaments that we're hosting or seafood festival or other elite events, that money returns to the community through sponsorships as the events. So that's that's one of the ways that it returns. Um that's the biggest way for us in the rec department. There are some other I know when we get into the uh
capital improvement outlay stuff, there is a uh visit St. Pearwater capital program that we'll also discuss in that uh plan as well. So there are ways to get that money back. We just have to earn it. It's not just a free check after the collection. Uh and then the last thing is uh we are approaching
summer camp. Uh it is sold out for us which is about 70 kids. Um which prioritize Mader Beach residents. We had quite a few that applied. So the full summer is going to be packed with 70 to 80 kids. Uh we do have a wait list for that. So that's another capital
discussion as we move forward. But uh in coordination with that, myself and some staff as well as the uh fire marshall uh are attending the children's safety summit tomorrow at the all children's hospital. So it's a full day of training for stuff related to that. So and that's going to roll into again their life
jacket giveaway that they do at the fire department and other stuff. So lot going on, but we're we're we're excited and moving forward. >> Awesome. Thank you for that update. Do we have any public comment? >> I said thank you. Any comments from the
commission? Then we will move on to respond to public comments. So the first public comment that we received was in regards to HB 803 Marcy. >> So the purpose of talking about the public comments is to decide whether or
not we can give some information to the community based off of the comments made or do we need to add it to a workshop on the HB 803. Um Bob talked about how the this bill does not really pertain to us
because of our zoning of of our flood zone. Um that the $7500 it does not apply to us. And I understand that his um the one question that he asked was about the fiveday response for under 15k. So I feel like
maybe if we could if you can define that on the cuff right now or off the cuff or if you want to wait till another meeting. >> I'm sorry. So specifically what would you like me to comment on? >> So I think what he was asking is that you're the bill says you've got 5 days
to respond to anything under 15k. Does that mean hey we got this it's being processed or do you have to issue the permit? To be honest with you, I'm gonna I I know that um Kathleen has been looking at um both Kathy's Katherine Ynan and Kathleen have both been looking at the Senate bills pretty closely and
they are preparing like a um bulletointed um review of those. I'm going to have to look into that because sometimes it's specific to building versus the planning side. >> Um but as always when we look at those items, we do try to figure out, you
know, what we what we can do to to make the permitting process faster. So then in regards to this particular question, what we can do is look to down the road receiving that information in a meeting that'll tell us a little bit about how that bill affects us. >> Exactly. So we we are aware of we are
aware of those those changes. We are keeping um our finger on the pulse of them and we'll be prepared to bring like a quick quick snapshot to you guys and how it affects the community and what our plans are. >> Okay. Thank you very much. >> Will that will that be something that's uh digestible that because I'm I've gotten a few questions about it. is very
complicated like something bullet point here's the answer here's how it impacts you >> I will I will be as clear as I can be based on that information and as much as Tom can help me interpret what they're trying to do but oftent times some of these bills >> right >> leave a lot of questions out there
>> the more the more user friendly you can make it >> always >> thank you >> okay so the next one was about the short-term rentals and I just want to say that we have talked about short-term rentals so much. And um I appreciate all
of number one, I appreciate the the print out of how many short-term rentals are illegal in our city, which is kind of insane, but um and I think it would probably warrant us to have some more discussion on it. The when we talk about Attorney Tras, if
you could correct me if I'm wrong, but when we talk about the enforcement, we have enforcement. We have the sheriff's department. We have code enforcement employees that go out and and write these tickets and f and get people even for the short-term rentals. They're very
difficult to get. My question would be, and I think we've answered this in the past. Can we be any more stringent than we are based on what the state of Florida says we can do? >> So, we're currently governed by Florida Statute 162. and 162 provides that for
initial violations, the special magistrate can find up to $250 a day for every day the violation continues to exist. Um, if it's a repeat violation up to $500 a day, uh, the special magistrate has heard these cases and
have entered significant um fines as a direct result of these violations. And part of the testimony that we elicit when we can get it is how much exactly the um uh owner of the
property is making on a day-to-day basis. And we ask for fines um to address that so that it doesn't make it a well I'll just pay this $250 a day fine because I'm earning $600 a day.
So um you know we we have been addressing that. So, we're we're trying to make it so that is not profitable. So, they do come into compliance. So, you do have deputies that are doing it. Um, a lot of the testimony that we get from the deputies is actually videotaped
from their body cam. Um, and so it's very difficult for property owners to come in here and defend these things when we've got it on body cam. Um and we do present that so the um special magistrate can hear it and see it as
it's happening. Um so um obviously you can get more code enforcement officers and you can have them focus directly on those things if you want to be proactive on it. And we do have hearings once a month here. If necessary we can do hearings more than
once a month here when the special magistrate is available. So, I don't know if that answered your question, but >> So, my question would be um would be I've had discussions with the deputies, had discussions with city staff. My
question would be, can we do more realistically? And if we do more, what does that look like? I understand that if we want to increase the the allowable fines, that's not that's not a city level. That is a Tallahassee change.
>> That's the Florida statute. government. We're limited by that statute. >> Correct. And and there's been a lot of um short-term rental things, information in Tallahassee. So, that conversation getting it increased to the $10,000. That's not a realistic goal for us. Is
it a conversation that we can have with our local elected officials in Tallahassee? We can. But is there is there something and this question in my mind is geared more towards you and the officers that are doing it and the city manager. Is there more they could do?
And if there is more they could do, what is that? What does that look like to be presented back to us? How many code how many are they doing a month? >> Well, I think could we expedite it? I mean, and that's like the the the process is long long and drawn out. So
as to whether or not you know because and then then it always comes back after the magistrate and they want to cut the fee down you know which which this administration has gone and said no I mean with with the exception of special
circumstances which that puts a little bit of teeth in it but it seems like I mean you know in instance it's 6 eight months >> yeah it shouldn't be six eight months what happens is is that the city gives gives on most code enforcement case is a courtesy notice first. It's basically a
letter saying, "Hey, you know, you're violating this code provision. Stop it." And then we do a notice of code violation that follows that and it gives them additional time to bring it into compliance. And then we issue a statement of violation which actually
requests the hearing and then the notice of hearing has to be done at least 10 days prior to the actual hearing itself. So, I mean, we could cut things out by not giving the courtesy notice. Uh, maybe you save 7 to 10 days. Um, but
these are not emergencies. Emergencies are, you know, um, someone's flushing something down the storm water system or some the building is um, not been inspected and people are living in it. I mean, it's not life safety issues. It's
not an emergency issue, but we can cut down the notice times so long as they otherwise meet the statute. So, >> can we cut it down just specifically to um short-term rentals or do we if we cut it down, does it have to be for everything that we issue code enforcement violations on?
>> There's no legal requirement to give the courtesy notice. So, if you cut it out for some violations versus other violations, that's not going to be an issue. But if you're going to issue notices of violation, like you should, it should be the same all across the board. >> Right. >> So,
>> Mayor, if I could if I could interject, I was thrilled to hear Mr. Beans talk about this today because I've been working on a project that I was going to bring to the board. I was going to I'm not ready to bring it yet, but basically, I was going to talk about what I'm calling the community safety
officer. What we have is we have our our deputies who this is part of their job. We have our code enforcement, our community development. That's part of their job. We have our parking enforcement. Uh they are mostly assigned to the major parking lots. We have our
beach code enforcement. That's or deputies. That's part of their job. What we have is a gap in between. Somebody whose only job it is is to travel the beaches, the city, and enforce these non-emergency code violations.
my suggestion and I was not ready to bring it but I just wanted to plant this seed. Uh if we have after speaking to Holden a little bit he said yeah we can go on Airbnb and VBO just like anyone else and we can do it. It's not their
primary job. They usually wait for someone to report it and it becomes a secondary. you jump in at any time, Mar RC. And so what I was going to suggest is that we get on two or three people whose only job it is to enforce these
non-emergency code viol violations. It's going to be training. It's going to be a time, a specific time for them to go out on the beaches and enforce pets and glass on the beach. They're going to go out into the neighborhoods to enforce parking violations that our parking enforcement people can't possibly get
to. there at Archerald there at Johns Pass. They're going to be enforcing those those grass long those overgrown yard violations that those silt screen uh violations and they're going to be spending time looking at Airbnb and VBO
and after speaking to Holden, yeah, we do have some teeth with the magistrate, but it takes a lot of time and energy to be doing that. So, I'm just going to plant the seed here and I'm I plan to come back at another time with a more detailed uh suggestion. Uh but I think
it's not so much changing what we have. It's having somebody whose job it is to do that only to fulltime look at those uh non-emergency code violations. >> I think that's a great great idea right there. Um, also with the enforcing the
illegal short-term rentals, um, this is what I was going to get to earlier is that in my district a lot of, um, people approach me, email, um, and let me know what's going on as far as the short-term
rentals in my district. And I think that's a great great community uh, effort right there. So, I do believe we need more teeth, though. Uh just like Commissioner Dylan said, I believe these people are making a lot of money, a lot
of money, and we're barely just uh $250 a day is pretty much nothing. >> Well, well, the magistrate could could increase that if especially if we have somebody safe community safety offer officer whose only job it is is to
gather evidence. >> We now correct me, Mr. Tras. We can only charge $500. We can go up to I mean 250. We can go up to 500 if it's a second offense. >> Correct. >> Florida statute won't allow us to go higher than that, will they?
>> Correct. Because we're not we're not a city that has a large enough population for us to get to the next level. So, and I will tell you, you have five code enforcement people. This is the only city that I represent that has more than one. >> So, you've got a lot of people doing
this. You got Connor and Taylor and Holden and you got the two deputies. So you've got sufficient enough people in this small city to do what you want to do. You just may city manager may just want to direct them, you know, one direction or the other, but you have a
lot of people doing this. So thank you. >> Okay, then we have addressed all the public comments. It is 7:43. We're journed.