Good evening and welcome to the board of commissioners regular meeting. Today is Wednesday, May the 14th, 2025. It is 6 p.m. City attorney, would you please lead us in the invocation and pledge of allegiance?
Sure. Our heavenly father, we come humbly before you to ask your divine guidance and help in our deliberations this evening. Rest the bless the members of the commission and the s citizens that are present. We pray that our work this evening will find favor in your
sight. This we pray. Amen. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.
City clerk, would you call the role, please? Mayor Brooks, here. Vice Mayor Kerr here. Commissioner Hagglerini here. Commissioner McGee here. Commissioner Gavayi here. All are present. Next on the agenda is approval of the agenda.
Do we have a motion? Um is the is your item on here already? Yes. Okay. I'd like to make a motion to approve the agenda and let Okay. Second. City clerk, would you call the role, please?
Vice Mayor Kerr, yes. Commissioner Taglerini, yes. Commissioner Gabay, yes. Commissioner McGee, yes. Mayor Brooks, yes. The motion carried 5 to zero. Next on the agenda is proclamations. National Safe
Boating Week is May 17th through 23rd this year. For nearly 90 million Americans, boating continues to be a popular recreational activity. From coast to coast and everywhere in between, people are taking to the water and enjoying time together boating,
sailing, paddling, and fishing. During National Safe Boating Week, we want to bring special attention to this pastime and remind recreational boers of a few tips to ensure that they and their loved ones are safe and responsible while
exploring our nation's waterways. Proper planning for a day of boating begins even before leaving home and getting a free vessel safety check, taking a safe boating course at the beginning of boating season. Filling a float, filing a float plan with a
trusted family member or friend, and checking the weather before boating are key steps to enjoying boating. Everyone should always wear a US Coast Guard approved life jacket while boating. Drowning remains the number one cause of
death for recreational boers each year, and most drowning victims in recreational boating accidents are not wearing a life jacket. Safe and responsible boating includes never operating a boat while under the influence of drugs or alcohol and
knowing basic navigation rules. National Safe Boating Week is observed to bring attention to important life-saving tips for recreational boers to have a safer, more fun experience out on the water. Whereas an average 700
people die each year in boating related accidents in the US, approximately 3/4s of these are fatalities caused by drowning. The vast majority of these accidents are caused by human error or poor judgment and not by the boat
equipment or environmental factors. And whereas a significant number of boers whose who lose their lives by drowning would be alive today had they worn their life jacket. And whereas to combat these
statistics, the National Safe Boating Council in partnership with the US Coast Guard and the National Association of State Boating Law Administrators will launch the annual North American Safe Boating Campaign during National Safe
Boating Week. The campaign is designed to reach more than 70 million voters around North America and communicates this year's life-saving message. Vote smart, vote safe, wear it. And now
therefore, I, Anmarie Brooks, mayor of the city of MadiRaa Beach, Florida, do hereby support the goals of the North American Safe Boating Campaign and proclaim May 17th through May 23rd, 2025 as National Safe Boating Week, and urge
all voters to boat smart, vote safe, and wear it, proclaimed this 14th day of May, 2025. Next on the agenda is presentations. With no presentations, we will move to public comment. Public participation is
encouraged. If you are addressing the commission, step to the podium and state your name and address for the record and the organization or group you represent. Please limit your comments to 5 minutes and do not include any topic on the agenda. Public comment on agenda items
will be allowed when they come up. If you would like someone at the city to follow up on a comment or question made at the meeting, you may fill out a comment card with the contact information and give it to the city manager. Comment cards are available at the back table in the commission
chambers. Completing a comment card is not mandatory. For any quasi judicial public hearings that might be on the agenda, an affected person may become a party to a quasi judicial proceeding and can be entitled to present evidence at
the hearing, including the sworn testimony of witnesses and relevant exhibits and other documentary evidence and to cross-examine all witnesses by filing a notice of intent to be a party with the community development director
not less than 5 days prior. prior to the hearing. Do we have any public comment? Yes, ma'am. Um, good evening and thank you for the opportunity to address the city leaders.
My name is John Vanhov. Um, I live on John's Pass Avenue, 585. Um, I know Ry really well, the commissioner. I'm meeting the rest of you for the first time tonight. So, howdy. I'm John. Um, in 2011 I retired
from the US Air Force and very shortly thereafter found a job in Penllis County and bought a house in MadiRa Beach. And since then I've been enjoying the good life right here in MadiRa Beach and all went well until last fall. I'm not going to get any sympathy here because I think
most of us are in the same boat. Uh, but the life my life and the life of my family was turned upside down. We've been camped out in a broken house with no AC for six, eight months trying to work on repairs and renovations. In addition to renovating our home, we
contracted with a company uh to elevate our home to mitigate flood risk. And that's what I'm here to talk about today. Uh for the past two or three months, we've been working with this company to develop plans and kind of go over all the details of our ele
elevation project and then take those plans to an engineer to get engineered building plans to submit a permit. Um my permit was submitted a week ago uh on the 7th of May and very anxious I went
online to check the status of my permit this week. Um, I found out, not surprisingly, that the permit hadn't made any progress. It's only been 7 days, but to take a look at how much time I had to look forward to to wait for the permit to be applied, I pulled
all the information I could on similar permit applications from the building department's website. I found 20 uh permits that have been applied for in the last 14 months. And of those 20 permit applications, two have been
issued permits. I gave Miss Clara the results of my search to share with you uh for for you to take a look at, but two of those permits have been approved and permits have been issued. 14 are in a pending uh review status and four,
including my own, haven't been looked at yet. There's still um permits submitted, but it hasn't transitioned to a pending uh permit just yet. So, um, I did a little bit of asking around. I found out that these same permits in Treasure
Island are being turned in a day or two. That many municipalities have come up with ways to outsource and contract with independent um, engineering review companies to get these things expedited and turned a little bit. And my purpose
for coming and talking with you today is just to bring it to the attention of city leadership that these permits are lingering for six eight months and um we need to determine a way to expedate expedite this process through some kind
of innovation so that we can break ground on some of these projects and get these homes elevated um before the next storm threatens our community. Um that's all that I had to say and I thank you for your time and attention. Do I sit down or is there any question
here? Uh if I might please. The the way this all works is it's not a question answer period. Typ typically um you come up, you get five minutes to speak and you don't really get any
feedback right away. Now, the mayor brought up a great idea that we that at the end of the meeting we can discuss all this, but I've had some opportunity to um work on this a little bit and get
some answers through um uh Robin's help and the city staff. So, with your permission, I'd like to just give an update of what I know. So, I did re um Jenny Silver
um she sent the spreadsheet and it appears that all the permits that are list that you have listed here, they they were responded to
um and they're pending basically pending questions back from the contractor. So on each one she gave a a highlight of every of everything going on with the exception of the last four that are new.
Now in your defense, what you want to know is what can I what what time period am I looking at to actually get some feedback so that I can make plans?
Summer's coming up. I need to either air condition my home permanently and then unaircondition my home during the the lifting process or or get window shakers and put them in the wind. E
anyway, it's thousands of dollars to air condition the home. You just need to understand if that's something you need to do because you're going to be living there for three months because it's going through the permit process or if this is going to be a three-w weekek period. So, I'm I'm giving the background to what's
what's going on a little bit. So, what I would suggest is that um you can speak with with Robin tomorrow, maybe give him a call. He maybe I'm speaking for you, Robin. I don't know. Maybe you can get an up
update on um how long you can expect to get some feedback. Um, with your home, it's pretty simple because you're just lifting lifting it straight
up. It may have some questions about setbacks with where you're going to put the air conditioners. It still fit into the same setbacks you have, that sort of thing. I'm not going to get in into the particulars. Um, but from the feedback that I have, it should be weeks like I
think we had talked about before that three-w weekek. I know my um contractor does a lot of these jobs and they I think they had a sitdown meeting with the city manager and kind of talked about what needs to be done to expedite
the process so they won't hit any snags. And so I think they waited a week before submitting my permit because they went back to my engineer and did some things on the plan to make sure it wasn't going to hit a snag in the process. Mo most of these it looks like that's the delay and
I you know I see some of these are months and months and months out. Um but it appears based on the comments that Jenny provided that it has to do with respon getting responses back from the contractors. So,
um, and whether the complete plans were totally reviewed in the in the in the beginning versus just, okay, we have a we have an issue and kicking it back. So, um, I would just stay on top. Yeah. Well, I'm proactive. I'm
here. Yeah. Talking to you great people and I will stay on the back of my my contractor to make sure that if they get feedback from the city and something needs to get answered, they turn it quickly. Yeah, absolutely. Well, I I appreciate your time and it was really
nice to meet everyone. Thank you. Thanks much. Thank you. Do we have any additional public comment? Sarah Nichols, 522 John's Pass Avenue. We have a theme. I'd like to thank Commissioner Ray Kerr, city manager Robin Gomez, and
also Barb Scott for her assistance in this matter. I applied for a an update to my interior renovation permit on April 11th. Uh the city did ask for some files to be
resubmitted and that that was my fault, but that was completed by 4:15. You know, at that point, we were in a queue and that's fair. I I understand, you know, first come, first served, and that queue can can be
long, but I was surprised at how long it could be. And I was stunned to hear that there was only one person in the city who can approve building permits. And when that person is out of
the office, as happened in this case, those permits are allowed to just backlog. As it turns out, you know, I thought that our permit had not been approved when I emailed Ray. As it turns out, our permit had
been approved. It had been approved for almost a week. It had not been updated on the website. I had not received an email. It still showed pending on the website, but I I received the
information from Barb and I went to the website, but I didn't have a new placard to put up in the house. I assumed that I would get a new placard since we had added work. Um, so I emailed Barb and she told
me, you know, she told me it would be on the website. it's not. And I informed her that, told her how I had searched the website. So, she sent me a placard, which is great. It was very helpful, but it was the original
placard. So, I I have emailed her again, but it was after office hours, and I would not expect her to be there and respond to that. So, I'm hoping that we'll get a new one very soon.
Um, the whole point of this, other than being grateful for your help, is that I know the entire beach area and other areas are very busy, but surely some municipalities are
more busy than others. So, I would think that a mutual aid agreement or something like this gentleman suggested would be able to help out that some municipal municipalities will have a larger department than
others. So, with us only having one person who can sign the permits, maybe other municipalities will be able to help out, especially when she goes out of town. Thank you so much. Thank you. Thank you.
Do we have any further public comment? Then we will move on to the approval of the minutes. If the commission has had the opportunity to review the minutes, are there any changes? If not, do we have a motion? I'm unaware of any changes. I'll make a motion to
approve the minutes as written. Do we have a sec? City clerk, would you call the role, please? Vice Mayor Kerr, yes. Commissioner McGee, yes. Commissioner Tagarini, yes. Commissioner Gavay, yes. Mayor Brooks,
yes. The motion carry 5 to zero. Next is the consent agenda. I will read the items of that are on the consent agenda. A is the ITB25-05 area 3 roadway and drainage improvement project approval. Item B,
joint participation agreement with Penllis County for area 3 roadway and drainage improvement project. Item C, the interlocal agreement for storm debris management site utilization. And item D, amendment to
the Kimley Horn agreement for the master plan. Any member of the board of commissioners can ask to pull a consent item for separate discussion and vote. Would anyone like to pull anything from our consent agenda?
No. No. Do we have a motion? I I have one quick question. I mean, would we have to pull it in order to I believe so. All right. That's correct. It should be pulled. Should be pulled. So you pull the item and then we would uh entertain
a motion to approve the other three and then come back to discuss that one particular item. All right. So what I'd like to do um like to pull item A and D. A and D. We will remove A and D. Do we have a motion to approve B and C? I move that
we approve B and C. Do we have a second? Second. City clerk, would you call the role, please? Commissioner Tagarini. Yes. Commissioner Gabayi, yes. Commissioner McGee, yes. Vice Mayor Kerr, yes. Mayor Brooks, yes.
The motion carry five to zero. So then, um, Mr. Tras, the correct thing now would be to do to talk about A and talk about D. So it it would be to entertain the questions of Commissioner Gavah as to agenda item number A. Yes. So um
typically for projects there are two types of bonds that um are issued. One is assurityity and one is maintenance bond. Um all I see is just one bond. Do we have both bonds? Um assurityity meaning we currently just
have the one. We will check on the second one. Okay. If it's required we will obtain it before anything continues. Thank you. And the the I mean I'll be glad to to um to discuss that a little bit more. A
shorty bond is basically for the contractor during during construction if they go out of business, god forbid, then that bond will allow us to cash it in and finish it. And of course, maintenance bond is
typically two to three years after construction is done to be sure that all there's no defect and all the construction still is operational. So those are the those are the two bonds that typically are issued. So would you
want to make a motion to approve based on the the bond which bond it is not included? Do you know? I do not. Yeah. I I'd like to to go ahead and and uh make a motion to approve item number one. A A
item A. I'm sorry. A Yes. I'm sorry. I And 9A uh with the um with the review of both bonds assurityity and maintenance. Second. City clerk, would you call the
role, please? Commissioner Gabi. Yes. Commissioner Tagarini. Yes, Commissioner McGee. Yes, Vice Mayor Kerr. Yes, Mayor Brooks. Yes. Motion carried 5 to zero. Next on the agenda would be D, the
amendment to the Kimley Horn agreement. Your concerns? Yes. So 9D um just not quite sure about the scope of work and how um how we would be
uh paying for the services. So um I think it's it's kind of open. Um just wanted to discuss that a little bit and and um see if we can somewhat pin pinpoint a certain scope of work and
any sort of a uh limit to their services. Right now it looks open-ended. So I think Jenny can probably speak to this. Yes. Hello. Um so this amendment to the
Kimley Horn agreement um is to do on more of the planning side uh implementing the master plan and anything that comes from the master plan. Uh this might look like an amendment to the land development regulations. I know that there's been a
lot of discussion on parking and reooking at our parking credits. Uh maybe there's extra parking credits for EV parking, things like that that um just like what we were talking about earlier in the meeting, our planning department, building department, we're
extremely busy with all the permits. So we really don't have time to make any of these changes right now. So, this just kind of allows us another avenue that Kimley Horn can come and help us with amending any of of the LDRs and things that come from the master plan. Uh, in
the community development budget, we do have um a budget line item that's professional services and we do have uh quite a bit of amount. Um, I think we have 85,000 left. Um, so I would imagine
all of those would come any amendments, they would come out of that line item with community development. So, um, do you know how much we would be dedicating to this particular scope of work? Um, well, I for let me just jump in.
There is no scope of work at this point. What it what it is is this is just an amendment to the agreement that allow other scopes of services to be done in the future. So that if there is an additional scope of service, it would have to come back before you. It would have to be approved as to what's in the
scope, what the cost would be. If you don't approve it, well then it doesn't I'm comfortable with that. I just wanted to make sure at some point we are able to see what we're paying and what we're getting. Yeah. Yeah. And that's the reason for the request for the agreement. Yes. The language I would v I
would direct your attention to under uh paragraph 2, we're amending section 6.1.1 too many ones. Um the mutually agreed upon lump sum as detailed in each scope of service. So that's just telling us amending the agreement to allow other
scopes of services, but they would have to be approved. Okay. Yeah. Okay. Thank you. Sorry, I didn't mean to interrupt you. I just thought that's fine. Try to get to Okay. Thank you. So Tom, we haven't used the consent agenda in the past and I did not
ask for any public comment. I should have asked for public comment. So I'd like to ask if we have any public comment on the items that are on the consent agenda. Okay. With no public comment on that, do we have a motion for consent agenda item
D? I move we pass consent agenda item D. Do we have a second? A second. City clerk, would you call the role, please? Commissioner Chagarini, yes. Commissioner Gabbay, yes. Commissioner
McGee, yes. Vice Mayor Kerr, yes. Mayor Brooks, yes. Motion carry 5 to zero. Next on the agenda is public hearings ordinance 2025-13, the fee manual update. First reading and public hearing. I will hand
this to our city attorney. Thank you, mayor. I'm going to go ahead and read this ordinance by title only. Ordinance 2025-13, an ordinance of the city of MadiRaa Beach, Florida, adopting a revised appendix A, fees and collection procedures manual of the code of ordinances of the city of Madira Beach,
Florida to provide for the changes to the rates of overnight parking and city development fees and reward certain development services, repealing ordinance 2025-12, providing for conflict, providing for cotification and severability, and providing for an
effective date That was the first reading of ordinance 2025-13 by title only. And I believe all of the changes are set forth in strikeout underlined uh format so that you can see the changes made in the manual. I'm not sure if Andrew or anyone else has any
additional comments. Do we have any public comment? So, I have a few changes from the last POC workshop and you can see that um starting on page 112, anything that's highlighted in yellow, that's the change
from the last VOC workshop. Um, so as you can see the miscellaneous fees J, the private provider permit fee, I just rewarded that. I know we were talking about the wording last last uh BOC workshop. So, same content, different um
different wording to make it a little bit more clear that uh permit fees are reduced by 10% and not to exceed the maximum reduction of $10,000 permit. And then the next page on 113
um I added in after the fact um added a five and a 10 that wasn't in there before. So I just added that and then in C adding that whole C and we're I brought this from watching the
discussion and and what we were talking about at the last PC workshop. So, post- disaster after the fact permit fees um they may be issued at 0% but that has to be approved by the board of commissioners. And then I reference that
section um with the 0% permit fee. And then however, any post- disaster work starting without a permit, even if the permit is otherwise free, will be charged a penalty of five times the standard permit fee. So that is a change
and I think that those are the only changes from the last BOC workshop. Just those two commission any questions or comments except for the highlighted areas. It's what we discussed at the workshop and we also discussed those changes. So yes,
it's all very clear. Yeah, I like Excuse me. I like what you did there with the um clarification on the post disaster. That's great. Perfect. Thank you. No comment. No comment. Thank you. So, the only thing I would like to talk about is I think that the paragraph is fantastic.
I liked it a lot when I read it. Um, but for clarification for the public, I think it'd be mindful of us to do some public notices because the day we do the second reading, any person who's done
work without a permit is going to be subject to these fines. And that was what we talked about. So, I think it would be very important to make sure that we do a full press campaign so that residents are aware if they do not get in between now and our second reading
and apply for a permit, they're going to be subject to these fines. And hopefully that will motivate the people and the people who choose to not come in and do the right thing, then they will be penalized with the fines. That's a great
idea. Yes. Yes. Great idea. Great. So, do we have a motion? Motion to approve ordinance 2025-13 fee manual update first reading. Do we have a second? A second. City
clerk, would you call the role, please? Commissioner Gabbay, yes. Commissioner McGee, yes. Vice Mayor Kerr, yes. Commissioner Tagarini, yes. Mayor Brooks, yes. The motion carried 5 to zero. We have no unfinished business, so
we will move on to contracts and agreements. City of MadiRaa Beach Fire Station settlement agreement approval. And I will hand this to the city attorney. Thank you, mayor. As you know, uh the city did file suit in 2023 against the contractor and the architect
who built um the fire station and the wreck building as a uh as a direct result of some construction issues and design issues that we found. Um, as a direct result of the filing of that lawsuit, the city city staff, the city
manager, and the fire chief and I, along with your attorneys that handled that litigation at um, Carlton Fields were in three lengthy uh, mediation um, sessions that took place, the last
one of which took place on February the 4th. Since February the 4th, we've been trying to we did come to a um a tenative settlement of the case. Um on February 4th, we've been working on since there are so many moving parts and so many
people involved in litigation. It took us until now uh to complete the mediated settlement agreement. Um I have passed it out to you so that you do have that in your possession. It is a confidential settlement agreement. Um it does include
a payment to the city and it does include some repair work to be done um on behalf of um the city. So uh without getting into any further detail um I can tell you that I
support this settlement agreement. The two attorneys that uh represented the city at Carlton Fields support the settlement agreement. I believe the city managing speak for himself um is in support of this and the fire chief is in support as well. So we're asking for your authority to have the mayor execute
the mediated settlement agreement. Do we have any public comment? Commissioners comments believe it's everything we spoke about. So I would um yes this is everything we
spoke about. Um just wondering as far as the defects that are there, what do we do? How do we handle that with this money be? That will definitely come back to you. Once you have the the money in in your hands, then we'll probably have
to have um the city manager and and the fire chief determine the next step that they want to take to make the repairs of the building. So, it's probably going to require some specs to be created um put out to bid um and then completed by someone other than the individuals involved in constructing at this time.
Yeah. Thank you. Yeah. Do we have a motion? Um I'll make a motion to approve the uh the mayor to approve the city of Mader Beach fire station settlement
agreement. Second. Second. City clerk, would you call the role, please? Vice Mayor Kerr, yes. Commissioner Gavagi, yes. Commissioner McGee, yes. Commissioner Taglerini, yes. Mayor Brooks, yes. The motion carry 5 to zero.
Next on the agenda is new business. A resolution 2025-02, the BOC policy handbook. City attorney. Thanks, Mayor. I'm going to read this resolution by title only. This is resolution 2025-02, a resolution of the board of
commissioners of the city of Mader Beach, Florida, amending the board of commissioners policy handbook repealing resolution 2024-02 and providing for an effective date. That was a reading of resolution 2025-02 by title only. Do we have any public
comment? Commissioners comments? Has anything changed? The only thing that changed is the one item that um we discussed which was adding uh respond to public comment questions and it is uh line 15 now directly after
correspondence and then just a slight definition on what that means. That was it. Great. Comments. I move we approve uh resolution
uh 20 sorry I look 20252 board of commissioners policy handbook. Do we have a second? Second. City clerk would you call the role please. Commissioner Taglerini. Yes. Commissioner Gabbay. Yes. Commissioner
McGee. Yes. Vice Mayor Kerr. Yes. Mayor Brooks. Yes. The motion carried five to zero. Next on the agenda is resolution 2025-03, Penllis County 2025, local
mitigation strategy. City attorney. Thank you, mayor. This is resolution 2025 J-03, a resolution of the board of commissioners of the city of Madiraa Beach, Penllis County, Florida, adopting the 2025 Penllis County local mitigation strategy, repealing resolution
2020-12, adopting the local mitigation strategy as the city of MadiRaa Beach flood plane management plan and providing for an effective date. That was a reading of resolution 2025-03 by Time Lonely. Do we have any public comment?
Commissioners comments I don't really have anything comments. I don't no comments. Do we have a motion? I move we adopt the 2025 uh LMS plan. Do we have a second? A second. I just want to clarify a motion to adopt resolution
2025-03. Sorry, I was reading the recommendations. I move that we adopt resolution 20253 Pelis County 2025 local mitigation strategy. Thank you. Thank you. Second. City clerk, would you call the role
please? Commissioner Tagarini? Yes. Commissioner McGee? Yes. Vice Mayor Kerr? Yes. Commissioner Gabbay. Yes. Mayor Brooks. Yes. The motion carried five to zero.
Next on the agenda is agenda setting for the May 28th VOCC regular workshop. City manager next commission workshop on May the 28th beginning at 6:00 p.m. The current items
for that workshop are discuss the resolution 2025-04 adopting ceremonial items policy. give an update on the John's past dredging review a snack shack agreement hopefully have a grant works
for grant writing services agreement to review discuss interlocal agreement between penelis county and local governments for multimmoal impact fee coordination discuss impact fees think Mr. Murphy will be
present. Uh the monthly post hurricane update. Uh review discuss this emergency operations plan and review discuss invitation to bid 25-06 for the Bokeasa Street end
project. Award the recommended vendor. Uh invitation to bid 25-07 military court of honor project. similarly award uh a recommended vendor and discuss the city fitness center. And my apologies, I forgot to add one item. You are required
to evaluate your city manager at that workshop as well. And my apologies, I didn't bring it up earlier, but I will provide you some of the criteria and that document that then can be discussed at the May 28th workshop. So that'll be
city manager performance evaluation. That's all currently. Happy to anything else. Is that discussing the document or actually doing the evaluation? The the employment agreement that was adopted earlier this year just said to
discuss and review performance evaluation. I'd have to look in greater detail, but I I just thought we did that privately. I thought we did that one on one in the past. I you know, that's why I'm wondering if it's an evaluation of
what your the city manager positions evaluated on, but you can clarify it. Well, the criter I I will I mean pretty much in the last couple of years I've submitted yeah a couple of different evaluation
documents to utilize and we kind of stuck with one. Okay. That was my suggestion is to provide you I just didn't I'm not used to doing it in a public. We didn't talk about it last time publicly. We did not sit up here 101. Yeah. We did not sit up here and
and um browbeat you in front of everybody. But you just wait. It's on the agenda. Um I'd like to add one. Yes. Multiple residents come up here tonight and talk
about um plan review time and what's sufficient, what um manpower we have, um what we need to do to outsource more or if we need to outsource more and how we do that. So, I'd like to have that as a discussion item. I think that's a good
good subject. Um, we're we're going to we're going to be we're going to have a a lot of permits coming down the line here in the coming months. We need to be staffed accordingly.
We have a lot now. Yeah, there are a lot in the queue right now. It's not going to be a a fence gate or adding a water heater. It's going to be pretty intense. Yeah, I agree. So, okay. If we can get that on there, it'd be great.
Where did we leave off the key to the city? That's That's We're going to discuss that. Are we? Yes, that is the That's the first item. The first item, resolution 2025-04, adopting ceremonial items policy. Mr. Tras has emailed that to all
of you. So we will have that document to discuss any changes, reviews, etc. Anything else? Oh, did I ask for public comment? Not yet. I didn't think so. Do we have any public comment? I'm
getting excited because we're almost to the end and it's still daylight outside. I'm so distracted. We're not used to this. No, workshops are a lot longer. Yes. All right, then. That'll be it. So, next on the agenda is reports and
correspondence. City clerk, board of commissioners, 2025 BOC meeting schedule. Yep. up on the screen and in your packet is the remaining meetings for this calendar year, the budget workshops, the regular
meetings, commission workshops, and some of the holidays. So, if you have any changes, please now would be a good time. If one of you would like to something needs changing, this would be the time to
review, discuss, and make any proposed changes if any are needed. Go ahead, Claire. Um, I just need the um comment from the board what they would like to do if you would like to have the next
statemandated continuing education and ethics webinar here. And that is Wednesday, July the 16th, 2025 from 10 to 3:30. And I did check with Megan Powers. And the day we have both centers open and I think the mayor
had some her um thing with the community that morning or it's a at lunchtime. Yeah, I think it's lunchtime. It's a lunchtime. So, we have an event from essentially 11:30 to 1:30 that day.
We can break during that time probably. I've I've done it both ways. I've I've come in and sat at a table and watched did the presentation here, but I've also done it online. P personally, I get more out of it out out of it online, but um either
way. So the mayor's conversation that day is at noon and it is scheduled it only lasts for an hour is the the time frame set is for 1 hour. So I mean if we did it in person we break for and don't
we break for like an hour and a half anyhow? Yes. Yeah we can but it can be done that day in person or as the vice mayor said it can be online. Um and we can provide online really at your anytime your anytime at your schedules. Yes, I've done it both ways and I don't
mind either. Either way to me is fine. And and I can check to see what the break time is. Well, are there other people who would attend besides just the five of us? Typically, there's other people. We invite the other cities to come and I know there's a couple of
cities that's already asked us if we're having it. So, we'll get one with Simol and we'll get back with them. I mean, I I I'm not opposed to it being offered. I think that's fine. I think
it's um it's great. I just put my two cents in. Yeah, it's it's it's uh especially if if the surrounding cities are are uh sharing in coming. I think it's great. Yes. I think we're the only city, I'm not for sure, from what I get
from the other clerks that we're the only ones that offer it in person for people to come and do. And some people just learn better that way and than just watching. I think it's a preference. It's a great service. Maybe I'll come in person this
time. And plus we invite the comm uh planning commission and the civil service. Yeah. And that's good because we're all we all must know that type of law. You know the ethics and public records the state
that's a state law that we all are aware of. July 16th. Is that what it is? It's July the 16th from 10 to 3:30. And like I said during that time we do have lunch break and morning break. And we'll provide food. The clerk's office will. Yeah.
Wednesday, July the 16th. Yes, sir. Great. Thank you. Do we have any public comment? We will move to the next item on the agenda, which is the board of commissioners 2025 BOC meetings report
January 1st, 2025 through April 30th, 2025. City Clerk, I've got everything up to date through April the 30th and I'll keep it up to date every month. And then at the end of the year, we'll have an annual. And if you see anything in there
you'd like changing or whatever, I'm open to that because I'm here to please. Do we have any public comment commission? Good job. Yeah, I like it. It's fun to read. Yes, definitely. Thank you. Thank
you, Claire. You're very welcome. Next on the agenda is the city attorney. The only thing I wanted to say is I appreciate your support on getting the um fire station litigation done. It'll be nice to have that behind us and we can concentrate on getting the fire
station repaired. Um so I appreciate your support in getting that that mediation settlement sign. So that's all I have. Thanks. Do we have any public comment commission comments? Can are we going to
have an opportunity there? There were two public comments at the beginning. That's We're going to do that at the end. Sorry. It's item 16. I thought you were getting ready to adjourn. Sorry. Nope. Not done yet.
But thank you, Commissioner. Next on the agenda is the city clerk's report May 2025. Yes, I had provided a document city of Madira Beach breach brief history and I hope everybody had a opportunity to read that
and then another document history leading to the 25th anniversary of the city of Madiraa Beach, Florida because I know we had just recognized our 70 was it 75th or 100th anniversary? 75th.
So, and then uh and then the mayor had asked me to put this together. The city of Mader Beach history of city managers. Uh the first one was hired in 1953 and we still have one today of course to current.
Enjoyed enjoyed reading that. Thank you, Clara. You're very welcome. Do we have any public comment commissioners? I like to read the history. I think it's interesting. I was I was confused if u uh Madurich
was uh 75 years old or 78 years old. I guess that's 78, right? And the only reason I was confused is because of those um what do you call the games that you play? It's got the holes. Corn holes.
Cornholes. Yes. It's at 75. So it must have been a couple years old I guess when we when we saw them. We had a big anniversary celebration for the 75 one. So all of us a lot of us have those emblems. Yeah. Several people wore their
shirts to the event. Thank you, Commissioner. Next on the agenda is city manager. Thank you, mayor. Just want to remind again on May the 28th at 400 p.m. we will have our budget workshop for the
fiscal year 2026 uh budget workshop at 400 p.m. followed by the regular commission workshop at 6 p.m. Again on Wednesday, May the 28th. On Friday, May the 23rd, we will be participating um along with our neighbor to the south,
the city of Treasure Island on the their annual walk to the beach day. So, we encourage folks to come out between the events between um 11 and 1 p.m. 11 and 1 or 3, isn't it? 3 I'm sorry, 1 to 3 p.m., excuse me. 1 to 3:00 p.m. We will
have city staff and other volunteers out at three locations throughout the city just encouraging again pedestrian bicycling safety. But we'll be at on Gulf Boulevard at Madira Way, 141st crosswalk, and then the 133rd
crosswalk um right near someone's home. Um so please encourage folks to come out, walk out to the beach. We'll have some little giveaway items and it will be quite noticeable on Gulf Boulevard. And also on June the 7th,
just another event, Saturday, June 7th, we will have what the first midnight market is what we're calling it. And really the Panella Speeches Chamber is the host of the event here at our Rock Park from 5:00 p.m. till midnight. So
encourage folks to come out. be dozens and dozens of vendors and some music and just lots of family and individual fun. So, on Saturday, June the 7th, and you'll hear again next month, but July
the 3 will be our annual uh fireworks celebration uh here in Madira Beach. So, that'll be on Thursday, July the 3, as we've held each of the last three years on July the 3. And just the final thing, I want to
congratulate all the graduates. May's graduation month. So, and I everyone from kindergarten all the way through college graduate school, but I do want to mention and congratulate my own second daughter who's graduating high school on May 28th. So, congratulations
to my daughter, Angelina. And that's all I have here. Commissioner, do we have any public comment? Commissioners, I just uh I have to say that for the budget meeting coming up, uh I work till 5:00 pm, so I'll be coming in hot. I'll be coming in
a little bit late for that, but I'll be here before it's over and for the regular meeting. Well, we'll try to finish early then. Thank you. Nice. I can't help myself, Commissioner. Any other comments? Uh I guess tomorrow is FDM,
right? That's St. Pete College. So uh yes, anybody can attend that. I guess they have to register. Yes. If you're not registered, you can't go. Um okay. Then next on the agenda is respond to public comments questions. And if y'all don't if you don't mind,
I'd like to to start on um the Sarah Nichols the 522 Johns Pass Avenue. Robin, if you could speak to for the commission um the comment about only one person in the city that can approve
a permit, would you clarify that for the commission? So the because that's not really an accurate I mean statement fully, right? Under Florida statutes under the Florida Building Code, we must have a a certified building official
whose signature is on every permit. um that they are not necessarily reviewing the permit from beginning to end. They are not the only one that can issue the permit. It is their license certification to which all building
permits are issued. We do have multiple people reviewing and issuing um permits under that license. And we currently have a very good building official and interim basis because we have contracted with a firm called CAP government. Um so
they are providing our building official an inspector when we have need more when we have more inspections more than one inspector and also plans reviewers. Um the resident her comments actually came from the firm that we've contracted with
who issued the comments on the permit. So we will make sure that that they are aware that they need to complete the entire process so that the applicants are notified when changes occur. More information is requested up to including
everything is completed and the information so they they it appears that they did not complete everything on the software when they completed the review. So, I would just like to say that um I I wanted to clarify that because
um a lot of times people think we could just go hire more building officials, but per Florida statute, we can only have one building official on staff, but we we have brought in additional staff, reviewers, and
technicians to help. So, there's other people that are are doing the reviewing and all of that and issuing the permit, but at the end of the day, there's only one person who can sign off on your final. That's and and I know that
Kathleen Kathy has been reviewing and working and she's really done a fantastic job. I mean, if you're waiting on a permit, you probably cannot appreciate what she does. But I know from being involved with some of the residents that, you know, it isn't the
job of the building official to go out and meet with a contractor and tell a contractor how to do their job. Number one, that is not the building official's responsibility. You should expect that your contractor would be competent and able to complete the documents that are
required to pull a permit and would do that. However, that being said, there have been more than several instances where there have been issues with the way the documentation has been filed and the way that things have been done. and
she has gone and spent not minutes, hours, sitting with contractors, going through the projects, helping them. City staff has also done the same thing. Our planning department has had contractors come in and sit in the
conference room for hours and multiple times that they've sat together and gone through what they're doing wrong, what's required to get a permit. There's nothing new in what's required to get a permit in the city of Madira
Beach, but I do think that when they're looking at things, they are probably looking at them with a keener eye than maybe we have done in the past for various reasons. Um, one of them being FEMA that you want to make sure that everything that you're doing is
compliant. But um and and to remember that we did in the first two months of this year more permits than we do in an entire year. So when you look at the update that comes out from the city every week of how many permits are under
review and how many we've issued, it is a ginormous um undertaking. And as for um just to touch on the interlocal agreement, an interlocal agreement with say Panelis County that would allow them
to do our permits, they're no faster at issuing permits than we are. They're having they have the same challenges. And the challenges are that you had, you know, if you were doing 10 permits a month before, now you're doing a thousand. it just the the the number and
being able to hire people who are licensed. We've had a building official um posted. It's very difficult to hire those people that are qualified and have the license. We have added with um the
cap um the cap government that we have hired that we got Kathy through our building official. Robin has brought on additional people like I said earlier and to just go back and remind all of us sitting here that in addition to that we
cross-trained other staff that is in the city to be able to do um permit duties and they are. What I did hear that I'd be interested to know is is if Treasure Island is issuing a lift
permit in two days, I'd like somebody to call them and ask them how they're doing it. Y because if they are and and they could be, what are they doing that we could learn from? That's the part of working together as communities that I
really think is important because if another community is doing something right and it's working, then let's see what they're doing and how could we do that here and incorporate that because Treasure Island has twice as many residents as we do roughly. They So, they obviously have a larger staff than
we do. They have almost twice as many employees as we do, but they have wastewater treatment and all that kind of stuff. They have other things we don't have. They maintain the bridge and have a bridge tender and all, but you know, if there is something that we hear from a resident that would be
beneficial, I think it would be in our best interest to find out. And I know that Jenny and her staff have done those types of things. So, I'll be interested to see how they're doing it and if we could learn from it.
So, have we moved on from Sarah to the other one? Well, I kind of touched on I I pulled them together a little bit because um that's where the comment on the two days came from. So I I mean I'd be interested. I know there's a lot of things you have to do. So I don't know.
I don't know. I can't conceive how you can do it in two days. No, but but you I'm not saying you can't. But I will say as far as elevating a
property, what would what could possibly hold up the review process an extended period of time other than just not being able to dedicate to go look go review that project? And and
I want to back up on that. If it's confined to lifting an existing home and an existing footprint, which you know you're already grandfathered in, could that permit just like we
qualify um our our ordinances or votes or whatever qualify it to the structure so that the contractor can get started on the lift and if they need to have a an extra
set of stairs that's in a that's in a rightaway that is not it it is going to hold up the process that we hold that piece separate get the house in the air and we'll have
plenty of weeks to be able to figure out do the stairs have to come come up underneath the home or can does it have to be or is it going to be okay to get a variance or do they have to go sit down with a special magistrate or whatever they have to do to get the stairs up to
the to the electric panel or to the entry or No, I agree. But let's get let's get everything moving. I agree. That's what I'm saying. So, I would imagine that in some fashion that's probably what Treasure Island is doing.
So, that's what I'm saying. How are they doing it? What are they doing? That's, you know, so that how can you I don't know on when you lift a house, do you have to do all the core testing and that you do when you build new. I'm not sure. Some some again that would have to as
long as it's there. That would be and maybe it's a two-step process just like uh the the demo. There's there's a demo permit to come in and remove drywall and then there's a demo permit to to demo tear the house down. No, maybe it's
a maybe it's a two-step piece. You know, I I don't know. I'm throwing around ideas and and I don't want to take away from our workshop. Yeah. Um but but that would be good things to come back from. But at least I mean the house is going to be lifted regardless. So, let's get
that that let's call it lift phase one started and lift phase two actually getting all the soil reports and engineering reports and um the engineering design on the on the pilings if that's not already done which it
probably already is if they're applying because I I know they have to go through engineering for weeks before they ever apply. So if that's going to hold it up, okay, let's get phase one going and get phase two in the in the So you would
in this in the queue, right? You would think that by the time the homeowner is submitting for the permit that all that stuff is done because they have to have it. So since they've got all that done, right, when they've got all that done, why is it taking us so long to to push
it? Right. Right. I get Right. So, I think because maybe that piece needs extra review and maybe that piece needs weeks of review. I have no idea. I don't either, but we'll find out. Yeah. And in the spreadsheet that we received back from community development, um, and as
the vice mayor stated, every one of these, with the exception of the last four submitted April 25th, May 1st, May 6th, and May 7th, there are multiple comments back to the application to the applicant. Um, and some of them uh I
mean we'd have to I'd have to look in greater depth and we will and reach out to each one of these to explain to the property owner to explain where they are in the process. But it is some of these appear to be extensive comments that some of these
involve re revisions. So revisions uploaded revisions. So there's one that has no revisions. So that one should be proceeding much quicker. But it did have 23 comments back. So we would we'll take a greater but you you understand what
I'm thinking though if they've met everything. If there's if there's 10 items that are going to get flagged well if if eight of those have to do with rightaways and and you're lifting the building straight up that should that
you know that maybe we need to break the process into two. I don't I don't know if that's feasible or not but having a better understanding of the process internally would help you understand and all of us as well and we have run have to wait months and we have run in I think these are
these appear to be very knowledgeable companies in what they're doing as opposed we've run into some companies that just didn't understand several but so it should be quicker I agree with you vice mayor and we'll we'll provide that we'll reach out
to each one of these properties. We, as was stated, we currently have 20. Um, and for the last the most recent four submitts, it's listed in the system as pending under review, but there are no other comments. So, not sure not sure if
they have been reviewed initially or not. And the two the two the two on this sheet that was provided to us that are permits issued. Um, the one for March the 28th, 2024, that was issued that's pre-torrm
and that's the date it was issued. So, it could have been under review. You'd have to look for how many months, but that was that would have been at the beginning of last year. And then the November 24th issued, I would imagine it had been in for quite some time prior to
the storm. I'm And I'm I'm almost certain because I know that house that they had been in for quite some time. So, There really is a list here of not a single property that's had a permit issued to be lifted since the storm posttorm. Right. Right. And so um to
Vice Mayor Kurs I think it would be um it would be very good for us to understand that and the community to understand and if if we have all of these properties that have all of these issues, are they
consistently the same issues? So is that a is that on us? Because if you if if every contractor has the same issue, are we failing to to ask for something we want? Because just because the contractor doesn't do it right doesn't mean he did it wrong. It can mean that
we didn't ask for it correctly and then we had a different expectation when we received the items. So good point. So who who I directed Mr. for Van Ho to follow up with you, Robin. But is that's is
that the right person? Yeah, I mean I Yeah, we'll provide them an answer tomorrow as to where the what the status is. Okay. And and some sort of idea. Yeah. What it should take because people have to plan. Thank you.
I I had a bunch of questions, but the two of you asked them for me, so I'm good. Thank you. I gave you such a hard time. It was at least least I could do. Any comments on those two items? I have one question, Robin. Um, when it comes
to rightaway use, have you seen a lot of comments for projects that are obviously any project needs a rightaway use permit that that's is that separate or is that together at Madur Beach for
elevating or just general project in general? But when you I guess what do you mean right away use to generally any work on a rightway? Well, they're not allowed to do work on the right of way. Well, they have to pull a permit and then they
are you pull a permit to work in a rightway, then you build whatever you get permitted. I I don't I I'm not sure. I'm So you I mean, a structure is on private property. It wouldn't be on the
rightway. Driveway is in a rightway. So when you can drive I think that's implied that that every property a portion of it is on a rideway. They don't need a permit. If they're if they're redoing their driveway, it's just a driveway permit.
So one one permit issued for work on the property which includes work in the rightway if Yes. Yeah. I mean Yeah. I guess it's not listed because it's just everyone's property is partially on a
right or almost all. There are some strange properties and parcels in every city. But yeah, we don't define or say you're allowed to work on the rightway. I think it's just implied. But I guess that's why I was saying if it's
something we don't allow somebody to go out onto the street. Um but if it's your driveway, your grass, you can do work on that. Yes. In in some municipalities, rightway permit, work in a rightaway requires a separate permit than working on the
property. So, I'm I'm guessing that depends what you're doing. I would say if you're just if you're elevating your home or repairing or anything, it's implied that that's that's on the property, right? No no no questions there. Mostly driveway and drainage, for
instance, if you have to connect. we give permits for that specific work and the the plans and the sketches, the drawings have to identify what is private and what's public. I'm just I'm just guessing that it's under one permit. Driveway and work on
the property is under one permit. And the reason I brought that question is if sometimes driveway permit can can take up time. So, if if that was going to be the case, I was going to see if we could separate the two permits, but it looks
like it doesn't really I mean, if it's not slow, it's not an issue. Yeah. Yeah. If if it doesn't slow up the process, then we can just continue with whether what we're doing. No, we haven't done Do we have any public comment?
At this point in time, we're being told that everything has to go under one permit and it's not allowable to separate out permits. So, if you want to do that, that's something you'll need to update. It just depends what the work is. So,
all right, commissioners, do you have any more comment? Do you have I'm sorry, Bob. I'm 13301 Golf Lane. So maybe one of the things you look into and I'm just guessing here don't know and some of you might know because I've discussed this
before. Um could any of these delays be in multiple revisions comments be because things are so restrictive and so difficult to get done with how the code is written to lift the current houses. So just something maybe to take a peek
into. Any additional comments? Comments. Excellent conversation. Exc. Oh yes. Then it is 7:12 and we are adjourned.