--------- Good evening and welcome to the board of commissioners regular workshop meeting. It is Wednesday, June the 25th, 2025 and it is 6 pm. City clerk, would you call the role, please? Mayor Brooks here. Vice Mayor Kerr here.
Commissioner Taglerini. Commissioner McGee here. Commissioner Gavayi here. Commissioner Tagarini is absent. Um before we do public comment, I would like to add a discussion of the purchase
of the 2025 Ford F250 to the meeting tonight if the commission is okay with that. Absolutely. And do you have a preference of where you'd like it to be added at? No preference.
I'd say towards the end. Okay. 6D. 6D possibly. I also have a 6D. Yeah. Okay. Perfect. Let's add it to 6D then. And if we could add 6E mosquitoes. 6E. Okay.
Everybody okay with that? Yes. Yes. Yes. Okay. Public comment. Public participation is encouraged. If you are addressing the commission, step to the podium and state your name and address for the record and the organization or
group you represent. Please limit your comments to 5 minutes and do not include any topic on the agenda. Public comment on agenda items will be allowed when they come up. If you would like someone at the city to follow up on a comment or question made at the meeting, you may
fill out a comment card with the contact information and give it to the city manager. Comment cards are available at the back table in the commission chambers. Completing a comment card is not mandatory. Do we have any public comment?
Thank you. Good afternoon. Thank you for the opportunity to to speak. My name is John Vanhov. I live at 585 John's Pass Avenue and I came to one of these meetings last month to address the same issue that I'd
like to address today. Um, I'm in the process of still recovering from the hurricane and the last major obstacle is getting a permit to elevate my home. Uh, I came in last month and kind of gave you um a look at what I've seen from the
permits that are pending, um, how expeditiously or not they're being processed, and talked about how we might improve our process so that we can do a little bit better. and um turn these things around so that folks can get
their homes elevated before the next major hurricane event. Um last month I took a look at the website, the permitting website for Madira Beach and I pulled all of the pending permits for home elevation projects. There were 19
pending permit applications and they had been pending for an average of five to six months. So, it appears to be a log jam of work that isn't getting a lot of attention. Um, we talked about it. We talked about the possibility of maybe throwing some more a some more assets at
the problem, maybe working on communication or or something we can do to streamline the process. Um, it's become a part a daily ritual for me with my first cup of coffee. Before I take my first sip, I log into the the city
permit website and I look to see if there's been any movement. Specifically, I'm interested to see some movement with my permit. But in general, I'm looking to see if these things are starting to come off the books, if we're starting to issue some permits and chip away at the backlog. Um, what I've seen, I think
this month, I saw two permits get approved. Uh there was a permit on Lillian that was approved around the 4th of Jul of June and from start to finish the processing of that permit took 124 days. So about 4 months. Uh there was a
permit approved on beayshore around the 13th. Start to finish. That one took uh 205 days. So a little bit of movement, but this is a long wait for people that are trying to mitigate flood risk. Um,
the other side of that pancake is in we've ch we've gotten two. So, we went from 19 down to 17 pending, but I think there were five or six new applications. So, I think now we have 22 of these applications pending. So, more
are coming in than are going out. So, I think it's a it's a problem that needs some attention. Um, I missed the meeting last month, but I did watch it uh the video on YouTube and I saw uh uh Vice
Mayor Kerr ask the question to city staff three or four times and it's a question that I beat him up with all the time. So, I'm glad he's turning it around and passing on to the city staff. But, it's what's the expectation for a homeowner when they submit a permit to
have their home elevated? How long should they have to wait to get that permit approved? Um, I think he asked the question three or four times. There was a lot of tap dancing and a lot of well the jobs hard and it depends and some cases are different. But I think
the third or fourth time he asked the half answer that he got was well the long pole in the tent is to get through the initial uh review and the initial review takes on average four to six weeks.
My permit was uh submitted on the 7th today of May. Today is the 25th of June. So that's 49 days or 7 weeks. well outside of that four to six week window that uh Vice Mayor Kerr was given as the
expectation for when you can expect some comments back from the city regarding that initial review. So um either the problem's bigger than we think or that estimate wasn't very well thought out. But what I'm bringing bringing to you
today is that same question. How long should a homeowner expect to wait for um a permit to elevate their homes and mitigate flood risk? And what are we doing? What can we do to make that uh process a little bit more um efficient?
And on a lighter note, I'd like to comment that I've taken to watching the uh YouTube recordings of these events and I really appreciate the dialogue between the mayor mayor and the vice mayor regarding impact fees. For the
record, I' I'd like it to be known that I'm on the side of uh Vice Mayor Kerr, but if you ever approve my home elevation project and you send me that bill for5 to$10,000 in impact fees, thank you. I'd like to
respectfully request that you put a plaque on one of those benches that you're going to install in a park that says this bench brought to you by John Van Hov's second mortgage. He'd like to be here today to sit on this bench with
you, but he's going to be working until the day he dies to pay off his disaster relief loan. Thank you. So, thank you for your time. Thank you. I I appreciate your consideration in this matter that's super important to me. Thank you. Do we
have any further public comments? Hey, good evening. Uh my name is Eric Row. It's my fiance Taylor. We're on 145th Avenue. Um I'm going to make it short and sweet here. Uh I mean we've we've used all our
funds available. We're broke. were stressed like many other folks here just trying to get back in their home and elevate their home safely quickly and um you know get some peace back in our lives. And would just really appreciate
it if uh you could apply some rational thought and just think of it you know um as a human being versus a bureaucrat when it comes to getting people back in their homes here. If you could consider that really appreciate that. That's all I got to say. Thank you.
Do we have any additional public comment? Hi, my name is Frank Fuller. I live in uh uh East Parley Drive and like the two gentlemen before me and probably all all the community, we were devastated back
in September by the floods. Nobody in in could have could have anticipated it. And from what I've heard from John and everything, uh I understand the city is doing its best you. Nobody was prepared for that. The people you've hired to bring on to help process permits have
been fantastic. They're all great and friendly and uh we appreciate that and we understand you're in a difficult position because a lot of the things that were set up previously probably didn't include uh a disaster uh
that we experienced back in September. So uh I spent 30 years in the military and we when we faced challenges we found ways to work work together and uh I know JS uh their company's fantastic when we had to make we first of all just a quick
background we thought about selling our house for three uh for about 3 months but we couldn't find anything when gas came into our lives they said we think we can get it done at this cost which we could afford in a reasonable amount of time uh unfortunately
We have we're at probably uh we're at the beginning. Our permit was accepted about 3 or 4 weeks ago. So, we're not so far down the the chain as everybody else. But, uh I'm hoping that you can work with the uh JS to come up with
solutions to some of the issues we're all facing because I know all of you want to rebuild this community as quickly as possible and I know you face a lot of challenges. Thank you. Thank you. Do we have any additional public comment? Hello, my name is Jeremy Patterson. I am
the president of Modern House and Building Movers. Um, I just want to tell you we're working in the area. Your staff has been unbelievable and they've been great to work with. Any questions we had. So, the city staff's been phenomenal. My input I would like to give here is is over in Hillsboro County, we got to pass 70 about the
setbacks of stairs. I think that is our biggest issue that we're running into everywhere. Um the FEMA guidelines allow us to go into rightaways and stairs in a lot of places and I would just ask you to look at what Hillsboro did. Now St. Pete has adapted to the same thing and I
think a lot of their problems would go away if we looked at our stairway issue and uh so I would just ask you to look into that and see what it is and I think that would make a lot of improvement. Again we are very thankful your staff has been very wonderful. Thank you. Thank you. Do we have any additional
public comment and we will close public comment. I would like to say something um just for the commission here. Those comments were about an agenda item, but I did not stop them because the agenda item isn't
clear, but I know from my meetings this week with city staff that we are going to discuss what all of our public comments were on today. So, if anyone is so inclined as to stay until the community development portion of our meeting, you can
participate in that as well. So, next on the agenda is the board of commissioners adopting ceremonial item policy resolution 2025-04. City attorney, you remember that you asked me to
prepare this or to revise the ceremonial items policy. This is the same policy that you saw in the last agenda package. There's been no changes to it. I think it's a it's ready to be set for uh an upcoming regular meeting for adoption
unless you have some other suggested changes to it. Um I would note that um added to the back of the policy are some examples of the key to the city. There was a question raised as to well what does that look like? What can it look
like? So it can either be well it can be anything you'd like but um there are some examples on the back that that's really not part of in my mind the discussion about the adoption of the policy that's something that you guys can decide sometime in the future if you want to but there's some examples as to
what the keys of the city look like that different cities are using across the United States whether it's just a metal key itself uh depending and it depends on the width the height the length of it sometimes it's on a plaque um and I've shown you some p some pictures that are
attached to it, too. That's the only reason it's attached is it's just to give you an idea as to what some options are for you. Do we have any public comment, commissioners, comments? If I may, I've I've looked at all these
variety of plaques and I'm in favor of page item the one on page nine. If if we were just to give you an input, obviously every commissioner has its own idea and opinion, but I thought probably the one on page nine would represent us
the best. I would agree. I would agree with that. Everybody's good with the um policy as it's written. Yes. Yes. Okay. Next on the agenda is city
manager snack shack repairs and agreement update. Thank you mayor. We discussed this item a month ago at the excuse me at the May workshop. However, the current uh concessionires of the snack shack were not present.
They asked uh to speak at the this workshop today. Uh just to give an update, our engineer Penoni is working on the repairs and working to finalize what those would look like. Get the floor repaired, the walls and all the
electric well the electrical and those contractors to complete those repairs. We do not have a timeline but hoping I mean certainly over the next 3 to four months that they those are completed. Uh the agreement as it currently stands
with United Park Service runs through July of 2026. We have had discussions where the they have requested an extension. Uh we have been the communication uh particularly from our city attorney is uh the not for
an extension but essentially to go out for RFP which was the commission's uh consensus at the last workshop. So, uh, that's where we currently are with the snack shack. The goal is obviously to try to get it repaired and reopened. Um,
but I know that the concessioner would like to make some comments. Do you have any? Good evening. My name is Nina McGucken Alvarez. My office address 1329th Avenue, Tampa, Florida 33605. I represent um, United
Park Services. The two gentlemen sitting behind me. Um, we would like to talk um, you know, about the agreement. I think um, that's that's obviously I think our biggest issue. I mean, I I'm sure that we all agree that getting the snack
shack repaired and getting it open um, so we can get employees back in there, MadiRaa Beach employees back in and patrons back in, that's obviously, I think, everyone's goal. Um, and I know that, you know, we're working on that as well as you guys are. Um, but as as far as the agreement goes, um, you know,
like Mr. Gomez said, we we have a current agreement. I'm sure you guys are aware that, um, we signed for a 2-year extension 2024 to 2026. Um, unfortunately, we haven't been able to be open since October 1st. So, really,
um, you know, I think I think what we're looking for and that we hope the commission will consider is that we, um, you know, fulfill our two-year contract. Um, and you know, we'd like to we'd like to be able to do that from the period of
time that we reopen. Um, you know, certainly I the city has the right to open it to an RFP and my clients will, you know, happily participate in that um when that comes. But from our position, you know, we have a two-year agreement um through
no fault of our own or the cities. We unfortunately can't be open um at this point, but we're really just looking to be made whole on that contract. Um and so that's what we would be asking the commission to consider at this point.
Do we have any public comment commissioners comments? If I recall from our last meeting, um the initial contract was made almost 10 years ago. Is that correct? 2014 initi
2014 we signed the first deal. Right. And per So I have a question. Are we having a discussion or okay it should not be a discussion there should be comment from the public sit down and then you have a discussion amongst yourselves right that's what I just wanted to be clear that our discussion
is here not with right the um per what the attorney brought to our attention is that as a board we're not allowed to make an agreement over 10 years
and that would bring an extension would bring us into over 10 years. So that's when I suggested that if we're going to go to an RFP that the concessioner um be given an opportunity to just say,
okay, if we're going to go to an RFP, we don't want to spend any more investment into the into Arch Ball Park, into the property, and perhaps we can get the RFP issued quicker. we don't have to wait
until the end of the current contract. Correct. And um I believe that you know personally I'm going to follow the direction of the attorney of the attorney. So I would think the RFP would be coming at the end of end of this
contract. So, I have a question about the contract, city attorney. On page 45 of our package is a good um that you can read the original contract and on page
45 of our packet today. Um number five is the concession fee. And there's a section in there that says, "In the event that Archabald Memorial Beach Park is completely closed for more than seven consecutive days as a result of red
tide, a named hurricane and oil spill or closing of the 150th Street Bridge as a result of an act of God, then the concession fee shall be reduced in proportion to the number of days the park was closed." That is stricken. And it was stricken in the original
contract. And following that it says business insurance. The concessionaire is not required but is encouraged to seek business loss insurance. Business insurance is of if obtained by the concessionaire may be available as insurance coverage for business costs
and loss profit profits due to inability to conduct business due to acts of god, red tide, oil spills or hurricanes and if available may cover rent and other charges for the city. We have not charged rent. My understanding is since the storm, were
we obligated to allow them to not pay rent just because they weren't there? And I'm asking because I was asked. There's no provision in this concession agreement that says that if there is an event such as the one that occurred that they will not have to pay rent. I look
for that specifically. So, my legal opinion is is they were legally obligated to pay that rent even though they weren't in there and they could look to their business insurance for some type of reimbursement. So, in in theory, they should have paid it every
month all the way up until now. Um, and as for uh vice mayor's uh question relative to terminating the agreement early so that you can get out the RFP sooner, you do have that provision in your agreement that allows you to unilaterally terminate this concession
agreement within 90 days notice. So you can do that if you want to and that would alleviate um the current concession air from having to put out huge sums of money to rebuild out the interior of it with appliances and that
type of thing. So there is that possibility. The other possibility is is that they just agree to terminate it and so we don't have to wait the 90 days. So those are some options. So, but the way the contract reads, they are
on the hook for paying rent, I believe. So, yes. Yes. Comments. Well, um I have a question actually not related to the contract, but to the
building uh permit. Um and then I'll get back to to the rest of it. So, um, is the cost of construction to bring this back to its original condition, would that be less than 50% of the value? Do we know? Yes.
Yes. Yes. Okay. So, we're fine in there. Yeah. We obtained an appraisal and the repairs will be less than 50% of that appraisal, which I believe was over 800,000. Okay. Now, from my perspective, as far as being a good Samaritan, I think we
should help these folks. This was a disaster that occurred and it hurt and damaged a lot of pocketbooks. So from my perspective, I would be in favor of giving him that one
year of extension and also waving the fees because they were not able to do business. Um, you know, I understand we're the city and so forth and so on, but I I think you know, the small business and
from my perspective, I would be in favor of helping them. I would also I believe that Snack Shack and Madira Beach, we can work well together and we could have a good future
together and our investment would be longterm. Um unfortunately what happened in September was um bad for all the barrier island communities and if we can work together and resolve this issue the
sooner the better and maybe um expedite the RFP also. So, are you saying that you agree with Vice Mayor Kerr and the city attorney that we cannot do an extension on their existing contract because it takes them beyond the 10 years or are you saying
you want to extend their contract beyond the 10 years against the advice of the city attorney? I would be in favor of extending their contract. Okay. Legally, you don't have the authority to do that. Okay. Um, your charter specifically limits the
exercise of your powers and it tells you in section 1.7. I'll just read it to you. The board of commissioners shall submit to a referendum vote of the electors of the city at an election to be called by the board of commissioners and shall require a majority vote of the
electorate in favor uh before approving. And it's paragraph number two, the one that is important. the sale, conveyance, or lease for a term that exceeds 10 years of any land owned or possessed by the city. Only after a favorable referendum vote by a majority of the
electors votes cast may such a property interest be sold, eased, or conveyed, provided, however, that the city shall have the power to convey a public utility easement without requiring a referendum vote of the electors of the city. And remember now, the title of that section is limitation on excess of
powers. So it's my opinion you don't have the legal authority to enter into a lease agreement such as this one here this concessioner agreement for a period of time in excess of 10 years.
Is it within our our right to release them, allow them to be released from the lease they have existing and to wave the rent that would be due from September to that date and then us to
put out an RFP? You have the legal right to do that. That's a legislative uh issue. You can forgive the rent and you can also and remember your contract specifically gives you the right to terminate, but if there's a con maybe
it's a consent agreement to terminate sooner so that you can get the RFP done sooner, that's that's definitely an option. I would be in favor in asking them if they wanted to consent to dissolve the lease, however that's
worded, terminate. terminate, sorry, and um forgive the the rent from Hurricane to whenever that is done and then move forward with allowing them the opportunity to then bid on they're not going to get in the property any quicker
even if we could extend it. the the the amount of work that has to be done and the things have to be done. And after all of our discussions, it seems to me that it would be in their financial best interest to come in with the bid
or or you know an RFP for that and get an extended lease then that we could then ex give them. Exactly. Definitely. That's what uh and we could give them what we did last time, two years plus the opportunity for two two-year extensions. We could terminate the lease
as you would said, right? Forgive the amount of the back pay or the back rent and then also they can be involved with the RFP, right? And um I think that's a great idea for uh both parties involved. I don't really think that we should be
negotiating this with them. Well, I'm not negotiating. I'm just for us for conversation for what we would I'm not asking to negotiate it. Okay. I I would just like to give the attorney the ability to review the agreement again based upon what we've had to say, talk to her clients, come up with a solution
that she believes and we believe is is something that both sides are going to be okay with. Yep. Okay. I would agree with that. I hope you agree with it. Agree with that. Okay. Next. Is that good? Yeah. Good.
Next on the agenda is J comments are over. Next on the agenda is John's past dredging update. Thank you, mayor. And as we look to have our our contractor
complete the permitting for obtain permits from the US Army Corps of Engineers and the Florida Department of Environmental Protection, their latest communication uh is they're waiting for FD Florida Department of Environmental Protection to complete a review. They
our contractor Aptton provided them some additional uh information regarding specifically regarding state lands easement sketch the best management practices and uniform mitigation assessment method and once FD replied they have it they are under review once
they complete that review then that would complete the FD's process and then the US Army Corps uh who the our contractor will be communicating ating with tomorrow via phone that would complete the reviews
that are necessary to this point to where then the permits could be issued. But we will they will know more tomorrow. I can certainly at our next one or email you what the status of their conversation is tomorrow which they scheduled confirm that earlier
today. And as I stated last month, we did receive the extension through December 31st, 2026 of the 1,556,000 uh appropriated by the legislature a few years ago.
Do we have any public comment commission comments? Yes, we'll have to wait to hear back from Robin. We'll hear if we could get an email after. Yeah, I'll give you an email tomorrow and see what if that's okay. Thank you. Thank you. This says
that the bid documents um are drafted and under review. Drafted and under review by whom? By app by their internal review process and then they will forward that to us and that's been more than a month. I'm tomorrow I'm going to ask them just to okay forward those to
us or engineering can review them. All right. Thank you. Next on the agenda is HR compensation study. City Manager. Thank you, Mayor. And a project that's been taking a few months and we do have with us here.
Thank you for hanging around is John Mueller. Mueller. Müller. Close enough. I answered anything at this stage. Robin with excuse me, uh with formerly known as the Garing Group, now known as Risk Advisors. So, I'll turn it over to John. Thank you. Good evening everyone. John
Mueller Rest Strategies Company as Robin said, formerly uh Garing Group. We are the firm that was contracted with the city to complete the compensation study. Unfortunately, we kicked this off right about the time that the storm rolled through here, so it's delayed things a bit. Uh, but we do have, you were all
provided this, and I know we did have some slides submitted, but I wanted to review, you know, the methodology, what we've done, where we're at, and what our recommendations are to the city to implement your new pay plan if you so choose to go that route.
Give me just a moment. Sorry. Sure. Where I have it up. I just want to make sure you all can see it. Sorry, it's coming up on the screen. Not working. All right. Thanks, Robin. Um, so the overview of what I'm going to talk about this evening, it's on the next slide.
So, I'm going to review the project methodology and our approach, discuss what our findings were, present our recommendation for the pay plan and what our compression analysis is, and we'll talk about what that actually is since it's a hard thing for everyone to grasp, and then review what the financial
impact would be to the city if we go forward in this direction. And we're estimating that you would implement this, you know, for your next fiscal year. So, given that October time frame, so what did we do? Well, we held a discovery meeting with uh the city team, which was a city manager and the
assistant to the city manager to understand really what were the goals, what were the scope of this project. What were you hoping to achieve in doing this? And part of this, we did review all of the city's information. So, your pay plan, your benefits, all of your job
classifications and descriptions to get a real thorough understanding of what you all offer your employees. Now, so we completed that assessment. We did review each one of your job descriptions. We solicited feedback from city employees on two different occasions. We didn't
get everybody's feedback, but we got quite a bit, which that's helpful in us taking that into consideration as we're reviewing the job descriptions because, hey, these job descriptions, even though they're accurate, sometimes there's things that people are doing that we
want to make sure we can account for. With that said, it still has to be related to the scope of their position. For example, if you have somebody that's, and I'm being facitious here a little bit, uh, washing dishes, but then you're also ask them to go out there and scrub decks, we're not going to be able
to compare that exactly because when we look at these other jobs from other agencies, they're not constructed that way usually. So, we did benchmark those 61 different job descriptions across 14 different entities in the area. Those entities are
all listed up there. As you'll see, it's kind of a wide breadth. There are communities that are smaller and have a smaller budget than the city of Madera Beach. There's also ones that are a bit larger. The reason we do that is because we're looking at really, I hate to say it, it's your direct competition for
talent. Right? Even though Clearwater is operating with a different budget than you all, it's very reasonable that somebody works for the city today could go take a job with the city of Clearwater. So when we benchmark these positions, what we're doing is we're looking at
each one of your job descriptions and comparing them to all the job descriptions we've collected from these other agencies and finding the closest match. So we did that and we compiled all this data and we're looking at percentiles. So once we benchmark each of the roles
and list all the salary data for those comparable positions, we're looking at the 50th percentile of the market. So that dead middle point, we're looking at the 65th and the 75th percentile typically. And we're looking at ranges. So we're looking at where those salaries
go from the minimum end to the top end of the spectrum. Once we compiled all this data, we did review it with the city manager and the assistant to the city manager. And what we found was the city of Madera Beach really you were already above the 50th
percentile. in some regards you are already kind of trending towards the 65th percentile. So we opted to really focus on that 65th percentile of the market data to start evaluating where we should build your pay plan, how we should construct that.
So we did develop those new pay ranges and place the positions in those pay ranges. That information has been turned over to the city. As part of this, we look at each of the jobs and we do testing for FLSA, the Fair Labor Standards Act. That's to do
help you devise whether or not that job really is eligible for overtime or not. And so what we did find in reviewing this, you had probably six to seven jobs. They were all supervisor level jobs that had previously been classified
as non-exempt or eligible for overtime. Our recommendation would be that you take those positions because typically supervisory jobs are classified as exempt from overtime. And we'll talk through what we've kind
of decided how that might affect it. And then ultimately we did conduct this compression analysis. So what that is is we're taking your roster of existing employees, looking at the job they're in, how long they've been in that job here with the city, and what their
current pay is. And what we're doing then is adjusting them if they need to come up to a new minimum salary for that new salary range for that role. And then the compression piece, the easiest way to explain it is this is taking into
consideration how long somebody's been in that job and what's gone on in the market during that time. You might have even hired people into that same role and you're bringing them in at a higher salary over time, right? Because the market dictates that. So you've got people that have been in that job
longer, they get compressed. And what we do in that analysis is we typically take the midpoint of that new salary range and we say if somebody's been in that job for 10 years, they should at least be at the middle of that salary range
and there's a sliding scale and we adjust the percentile based on that. So what you have happen is individuals get moved up to the new minimum and then they still may get additional compression raises in that initial analysis and we'll talk through what
that looks like for the city. Um, so as we constructed the new, if you can go to the next slide, please. As we constructed the uh the new pay plan, as I said, we based that on the 65th percentile of the market because of where the city already was and we wanted
you to be competitive. Uh, one of the things we did have account have to account for several of the entities that we compared you against, they didn't have a comparable for every single one of your positions, right? Some of those entities you saw listed up there are relatively small,
like they have two or three positions total in the entire town or city. Some don't have the same facilities. Some are not operating a marina. So, they don't have that that many positions that are dedicated to marina. And then what we also knew, and I knew this because our firm was bidding on this at the time, um
the city of Safety Harbor was going through a pay study at the same time. So, we didn't really have good data from them. anything we would have taken from them would have been already outdated and we didn't really use it. So, how do we put these positions on the new pay plan? We're looking at the comparable
level of skill within your city and the pay grade that they're currently in today and should they stay with some of those same positions. For example, oftentimes what we will do, we'll keep all the directors in the same pay grade. will keep all managers that are managing
a similar size department in the same pay grade. So even if we didn't have direct comparisons or enough good comparisons, we're trying to keep that job family together. And throughout this exercise and with the feedback that we did get from some
of the employees that um completed the questionnaires, we had to revise some positions or we condensed some positions. So you had different levels of accounting. We consolidated that. But I believe we come back with only two levels now. Um you had a senior mechanic
which as I understand it is really a position that's occupied by one individual today and will be going away. So we did classify the other mechanic positions. U we classified some positions that are not occupied such as an HR generalist or an HR director
because as we understood the project the city may elect to fill those positions down the road. did the same thing with finance and then with marina and parking enforcement. Those are two of the areas that we didn't get a lot of comparable information on because again a lot of
the other agencies didn't have a marina that's being staffed by city employees and same thing with parking enforcement. That's oftent times part of the police department or it's even outsourced completely. So we did have to really look at these positions and figure out
where it made sense to put them on the pay plan. So the next slide um after we did the compression analysis, this is what we came back with. This is what we found. Out of moving everybody into the new pay
ranges, you have 18 people or eight Yeah. 18 employees that are below the new minimums of the pay range. So to implement the pay study, you would need to bring those people at least to the new minimums. So that 18 people that cost to the city would roughly be 37,667
just to get everybody to the new minimum salary ranges that we've proposed. You have one employee that would be above the new pay ranges. And there's a variety of different ways that we can advise you on helping to address that. Typically what will happen when
somebody's above, let's say they're $500 above their their salary range for the year, an entity will usually take that $500 and pay them out in a lump sum payment and it won't go towards their retirement and things of that nature because they are at the maximum of that salary range.
Uh once we looked at the compression analysis, again that is moving those individuals further up in the pay plan based on how long they've been in that job. that cost to the city we're estimating at a little bit over $89,000. And the reason why I'm saying we're
estimating this u because in talking uh with the city manager with Robin um we noted that these individuals that now would be going from non-exempt to exempt potentially. We looked at what their average overtime pay has been over the last few years. So to make sure nobody's
been disadvantaged, some of those people, if we just added that to their pay, that will take them above or at least to what the compression analysis says. For some people, that would still be below where the compression is. So I'm saying this
is still an estimate, but it's a pretty close estimate. And if you look, we did factor in what the total cost to implement to the city would be. This includes the things that in payroll that the city is paying for including FICA, um unemployment insurance,
um pension that you're already paying for. And that cost is pretty close. It I always say it's close because if somebody leaves today or you hire somebody tomorrow, that could affect the affect this. But you're looking at about 157,360 to implement. And that is based on
implementing in the October pay cycle. Overall, if you go this route, 31 of your employees are being impacted by the study. That's a good thing, right? So, whenever I start one of these engagements, I always tell everyone, no matter what you say to your staff,
everybody hears compensation study and they all think they're getting a raise. The reality is that's not what we're trying to do here. We're trying to look at the positions objectively, get you on par with the market, and then the people that are in those affected positions, make sure they're being paid
appropriately within that pay scale. So, 31 out of your employees, that is still a good representation of people that are going to see some benefit immediately out of this pay study. But I do always say everyone sees a benefit because there's a good chance their pay ranges
and their earning income in the future is increased without them moving into a new position. And again, it'll help you all because as I'm seeing around this area, there's a lot of other agencies that are going through this process right now. So, you want to stay
competitive with the market so that you don't have positions that stay open for long periods of time, especially when you have a a real glaring need in a particular area. I'll take any questions you all might have. And I know I might need to explain compression better, too. Do we have any
public comment, commissioners comments? Just a couple questions here real quick. I know. When did we start this study? K. So, unfortunately, we had the uh disadvantage of kicking this off right when the hurricane while
we did we had this relatively completed probably a couple months back. But I know there was some scheduling issues on my end and we were trying to make sure it was important that I was here to explain this to everybody. Okay. And when you talk to the employees, was that
in person or was that in a No, through an online questionnaire that we've developed online questionnaire. Okay. Yeah, we do it anonymously and we don't even see the individual's names. We're just seeing what position they're in and gathering that data and we look for current themes and if something doesn't look right then we did come back with
questions and you know we'll ask that to go back to the department. Okay. And 18 employees were below the minimum of the new pay range. Yeah. So the new proposed pay plan you have 18 employees if you implement that new pay plan that they're
currently below the new minimum for their position. So they would need to be at least brought to that new minimum. And with with that um with that communications um is any of this pay increase based on performance? Nope. So
this is completely a market study. We're looking this as an outside independent third party and that's why I said the compression analysis. It's based on longevity. Um me as somebody that's been an HR practitioner for over two decades, um I'm a big proponent of
performance-based pay, right? But you've got to get on market and have a pay plan that's representative of the market before you tackle performance-based pay. Okay. And basically it will cost the city $157,360 to implement this. Correct. Okay. All right. Thank you.
My question is probably for our city manager. Um what inspired this study? Well, we had discussed this for several years really last year. The civil service commission very directly asked to perform have this
performed. The last one was in 2019. Okay. Thank you. I'm just trying to understand the 50% percentile versus the 65 percentile. The city, if I understood you correctly, is
already above the 50 percentile. 50th, but you're below the 65th. So if you work here at Madira Beach, odds are you're better than average if you work somewhere else. Good ch. Yeah. Compared to some of the
others, definitely doing better. And what would drive the city to be to drive up into that 65 percentile? That's a conversation that we had with the city manager and it's typically our stance as an outside consultant that
you're bringing us in that you are trying to be more competitive in the market that you're trying to get above the 50th percentile. Most agencies that we work with usually shoot for the 75th or sometimes even higher, but we understand, you know, given the size of the city too that that may not be
feasible from a budgetary standpoint. well, the size of the city and you just sat through our I believe you were here with our our budget and where we are this year with the uh capital expenditures that we have. Um so that'll
all go into play into the discussion but um I is the is the full um study of going to be available? Yep. So the full pay plan, the benchmarking results and the compression analysis, we have already made that available through
a shared drive to the city. So the city manager has that because we I haven't seen it. So and this presentation as well. That is correct. Okay. I look forward to looking at that. Okay. Thank you. If you have any additional questions, feel free to reach out as well. I have some. Yeah. No, I
meant after you review everything. I get those questions all the time afterwards. um every employee did not participate in the um Q or in the survey. How many participated? Do you know? Um I would have to look back, but I would say it
was less than half of the employees and that's why we did open it back up a second time well into the study. Uh that was actually at the request of the Civil Service Commission and I think we got like five more employees that filled it out. So my understanding, and I'm asking
this so you can correct me, but my understanding when we approved this study was that you were going to come in, you being your company, and sit with each individual employee and have a conversation. That
was that was what So that was an incorrect that was not in the scope of work that we presented. It is an option, but we did not present it in this case. Okay. Um, and the percentile it includes benefits
or does not? No, this is just purely salary. Just purely salary. But we do look at your benefits and try to see where you stack up and rank. Do you provide that information in this? When we do get to see this completed study, will that information be in there? Um,
specifically what I would be looking for is how do we compare in benefits to our surrounding municipalities? So, I have a high level of that survey that I can provide. You know, I I hate to say this, but it's almost like you're comparing apples to oranges sometimes
because your plans are going to be made up differently, right? But I know what you're probably looking at and what your employees are looking at is probably what does it cost me versus if I go to work in this, how's it hitting my paycheck? Yeah. And I mean I mean for me me in particular I'm I am a big uh
supporter of giving benefits to the employees because as a municipality you can only pay so much. I mean we're paying off of tax dollars you cap out at a number. So what can you do for the the employee that we may be at the 65th percentile of pay and that's all great
but what can we do other than create a culture that makes someone want to be here? what can we provide to them that would make them say I don't want to leave MadiRaa because they do ABC. So I'm interested to see what other municipalities offer along those lines and a high level would be great. Yeah,
if you could provide that. I have another question. Thank you. Um, it's my recollection that when we talked about approving the study that it wasn't only going to be salaries, but it was going to be benefits and that it was also going to
be um the description that we were going to get. So we provided several proposals or several options to the city and at least at the time of contracting I believe we engaged for the compensation study and I
believe looking at job descriptions and paying or excuse me refreshing the data down the road was an option as well. The full benefits review and full job description review was not part of the scope that we agreed to. my recollection
it was a base as you mentioned and then there was an option one and an option two. Yeah, there were buyups and we approved option one but not option two and I I'd have to go back into the Yeah, I'll double check. I'm happy to send over the scope that was signed off on.
Yeah. Okay. I'd like to look back at our meetings from a year ago and see what that was. Thank you. Sure. Yeah. If if if the report does go over the benefits, I look forward to seeing that. Yeah. Yeah. I can I mean, regardless of what we did, we have a
very high level report that we can do and it's actually more broad than just your immediate area in terms of benefits because that is a large portion of what our company does. So, we can very easily include that. That doesn't take much time. Yeah. Because I I believe the city offers great benefits back. I do. I do
as well. So, okay. Thank you. Any further comments, questions? No further comments. Thank you very much. Thank you. You might want to stay now. I know. Next on the agenda is the Barrier Islands Governmental Council
and I will speak to that. Um yesterday or today was the big sea meeting. Um it was very informative. Barry Burton with the county came and spoke about and his team came and spoke about beach reourishment.
And even though beach reourishment is very important for all of the other communities on the barrier island, Madira Beach does not get to participate in that. We do not get beach reourishment. Um, it was encouraging. I'll just share a little bit with you,
um, that the county has gotten the permits to be able to do beach reourishment in other, um, communities up and down the the islands. It's $130 million. And Barry said that it would be required
to redo every five years. And one of the challenges is or one of the things that they spoke of is that um getting the approvals for or getting the
um access rights from homeowners up and down the beaches. People don't want to sign the access rights. The county is still going to have to get rights from each homeowner, but it's a limited. It's just for that particular thing. they're still having a hard time, which is if if
it they don't sign off on it. But then they talked about the legislative need to change what the Army Corps does and how that is something that needs to be done on a federal level. And so the county is working with Anna Paulina Luna and Rick Scott to get that changed
federally. That's probably not going to happen anytime soon, but they are working on it. Um, the other thing that they talked about is insurance and the Florida League of Cities came and did this presentation. I
would like to give you a better um some more information on this at our next regularly scheduled meeting just to give you a report because she did a a quite a extensive uh slideshow
presentation. And there were a lot of things in it that uh for being prepared for the hurricane that she talked about and some of them I know we do because of being around after Hela and Milton, but there were quite a few things I had
never heard of before. So I'm interested to have the opportunity to sit with the city manager and go through the presentation and then be able to come back and present that to all of you and the information that it would be for the community as well. and if we're not
doing all of the things that were in it as to why we aren't. But I believe that there's at least some opportunities to make us better at what we did post hurricane because of that presentation today. It was a it was a good presentation.
So, do we have any public comment? Commission, you have any questions? Um, I'm I look forward to seeing that. I'm gonna I don't have this digitally, but Tom has it on a thumb drive and I'm going to ask him to send it to Robin so that Robin you have it to share with
everyone. That' be great. And then at our next meeting um I'll talk some specifics to the items in it and what we do here at the city. Well, we were going to have a post event or post disaster um um I don't know what you want to call it
meetings about what we can do better and set up for the next time we do have a disaster. Chief, could I ask you um after after a storm, what is the report that you do?
Uh, if it's a major storm, I do an afteraction plan. We can't hear you. If it's a major storm, I do an afteraction plan or review, right? But we were going to put together basically a a handbook, I'll call it, so that we don't have to
make any mistakes that we may have made this time. I think that we should have a workshop because I think that in listening to chief and several other um cities and organizations in the county, they all do afteraction reports on
everything and the county does an afteraction report and they did one post and post Milton and we didn't as a city. If we did, I haven't seen it. And I think that the benefit to a afteraction report would be we would have to have
that meeting to sit and talk about what those things are. And so and well that's something that can be put on the website so that when when a a disaster is imminent, people have an a place to go and and look for answers, you know,
what's what comes next, what what should we do prior this sort of thing. But I did have other another question about the 130 million for the beach beach replenishment. Is that all county funds? It's all county funds. The count now they're funding it
through the tourism tax. Um but the interesting thing was they're I mean it was interesting to me because I just didn't know it. They're actually they're pumping the sand from different locations out in the water right up to the beach. So, it's not any they're not
um carting in sand like from somewhere else. So, there's a there's an area down near John's Pass that they will pump sand from onto the beaches. There's an area up by Sand Key that they will pump sand from onto the
beaches. So, that could open up the the pass. Nope. It's not that sand. No, not not that sand. Not not in the past, but as you're boating going out, there's a lot of sholes out there that could be Yeah,
there's a specific area. Um I'm I don't know where it is, but I was curious and I would think that Levy could probably show us where it is. Yeah, we Yeah, it's west of the pass, but the mayor's correct. One down west
of John's Pass area. I can't think of the term, but it's like a recovery area where they do extract the sand and then one up near the sand key pass as well because sand key has been filled a couple of times. Um, so
yeah, good. Great. Thank you. Okay, thank you for the report. All righty. So, next on the agenda is Integris VCISO. And from the our budget workshop or the last meeting u where Andrew presented
Andrew Laughaflin presented a budget amendment uh the additional fees for our IT work. Um our IT contractor firm is Integris. Um due to a change in Florida
law a couple of years ago, it was the statute that was created required cities to do to have a cyber security plan uh essentially programs. Integris offered uh as our IT once we
chose them to offer a virtual CIO or chief information security officer. Um, and that's what the additional 5,000 a month that we've been paying or is going toward uh providing and developing policies and procedures that they've
developed. They're sending them to us as they are developed. Um, I started reviewing some. We're going to have staff review them. But there are a lot of, you know, p cyber security components. everything from the basics of password protection to avoiding
fishing, you know, spam type emails, not using, you know, not allowing bring your own devices to work. Um, a lot of what I think a lot of individuals already use, but it's it's now a requirement. Um, we're using it for this year. We're not
whether we continue for next year will be um determined over the next couple of months. But this may be um and I think I shared with one or maybe more of you a impetus really to issue the next RFP for our IT services to see this can be
included in the in a reply that we receive for our information technology services. Do we have any public comment commission questions comments? And thank you, Mr. Mayor and Commissioner. As as in your agenda packet, the one pager
item that I put in, which is what the the program is, it does say that it is for a 12-month commitment. So, we are reviewing and determining what to for next year at this point. When is their contract expire?
They I believe you approved either a three or a five year. So, we still have I think two two years at least. I don't remember if you we I'd have to look at the agreement, but it was a multi-year agreement. Um, but there is a way to
obviously out and out of the agreement, but I believe at a minimum it was a three-year agreement. I'll have to I'll look and get back with you. Yeah, I think we need to review that. Thank you. So, my question is I did go and get the RFQ that we did and why is
this not a part of it? I mean it says here that we have cyber security training. So why was this if we need a $5,000 a month? I don't even understand. Why wasn't it
part of the or why is it not considered part of the original agreement because it looks like that should have been part of it. Yeah. For it was just not part not included. I don't couldn't tell you why it was not part of it, but it came after. Okay. But
that's $60,000. And why? And it started last year. You started paying this last year. You made a Well, this fiscal year, right? Didn't the payments to them start last year? I I'd have to go back and check. It might be the fiscal year, but it was
in November. Yeah. So, in October, I think October, you made a commitment to spend $60,000 and didn't bring it to the commission. No, I I think it did come to the commission, but it was and we approved we approved this it was presented as a require a new requirement
from the by the state and if that's my recollection that and we said, well, if it's a requirement, there's by the state it's mandated there. What what do we do? Now, we did not research to see if it should have been included.
So, that was shame on us. But now, I think, as you're pointing out, in your opinion, and some of the RFP responders, may have included it and some did not. So, that's that's the that's the that's the deal.
The way that I read the RFQ was that this was part of it. it it was part of so why would we pay an additional 60,000 on top of the almost 200,000 we're paying that I'd like to better understand that
and I mean $5,000 a month what are we getting for $5,000 a month exactly that's a lot of money I agree I know because you brought it up well Again, all the services are listed
in the in the document before you and they're again providing the a process and a project for the ability for them to protect uh all of our all of their IT data and everything that we produce, but we'll we'll get much more
we'll get the additional information. Yeah, it it just seems like it should have it it seems like what this is saying they're going to do should be part of the contract we have for the $200,000 a year. It doesn't it doesn't
seem like we should be paying extra. So if they if they if they if they present that it that they didn't have to include this, but this is something that was mandated by the state, I would suggest that we what do we need to do to break this and go out to RFP to be all
all-incclusive? All inclusive. So I'd like to clarify. I think we're saying the same thing. Was this scope of work included in our original RFQ? And if it was, then we shouldn't be paying for it. If it was, we should be in reimbursement, but we paid. Correct.
Anything further? Um, I'm on board with you, mayor. This is a lot of money. I can't hear. I am on board with you. This is a lot of money. It's a lot of money.
All right. Yep. We'll get back to you. Thank you, Robin. Next on the agenda is community development, nonconformances, variances, and open sky requirements. Hello So, mayor and commissioners, the staff, uh, prepare for this. Again, the source
of the questions and concerns post storm. Uh now that we're in the phase where we're having property owners apply for to build new structures and certainly elevate existing structures,
uh we're getting requests for as the item states uh variances or other requests to related to existing non-conforming uh either existing or and andor existing
non-conforming uses and various lots. So we will staff will provide a review of and some examples and then determine whether what are based on the discussion and input what
if any future changes to either existing processes or existing city codes. And also keep in mind that some of the requirements are related to the Florida building code. So
anything that may need to be changed might require a a statutory change. That's the first example we're going to go over. This is going to be the second. Okay. This is going to be the third. Thank you, sir.
Thank you. What's that? I guess the last one. Good evening, uh, commissioners and members of the public. Uh, so obviously permitting is a big issue right now. Um,
as people have addressed, it takes a long time to get a building permit. Uh, today we're going to go over some of the reasons for that. Um, obviously it's a combination of things. Number one being the volume of permits, but also as we'll see, it's uh a lot of the permits that
are coming in are getting denied. So, we're going to talk about some of the reasons behind that and some possible solutions that we can change to our code to help not only expedite the permits, but get them approved the way that the homeowners and applicants are wanting
them to get approved in the first place. I'll start with introductions. So for anyone that doesn't know me, my name is Joseph. I'm a planner with the city. I'm also a certified flood plane manager. Marcy Forbes, the community development director. I'm a CFM and an engineer.
And my name is Andrew Morris. I'm the long range planner in the community development department. So I passed out a few examples. We'll put them on the screen as we go over them as well. Um, but basically
there's four four different code sections we can possibly change to help with the issues. We'll see that as we go through the examples. We'll see the issues and how those code changes codes could possibly come into effect. But just to sum it up and again we'll go
over it later but the four possible code sections would be the non-conforming code section which basically addresses anything that's in existence that doesn't meet the current code which is for Madiraa Beach far more than half of of all applications whether it be the
structure is non-conforming with the setbacks or the lot is non-conforming or a combination of both of those. Another possible and the non-conforming code has a few a lot of issues to be honest with you that need to be addressed down the line. If we brought the non-conforming section, it would be just the essential
things to get the ball rolling with the permit applications and then we would bring the non-conforming again at some point in the future to address the other issues. Uh so that's one possible code that could be changed. Another another is the open sky code uh which I believe is 110-427
and that's part of the agenda packet. The open sky code basically explains what's allowed in the setbacks. Most of the reasons the permits are being denied are setback issues. Um and the open sky kind of defines um how Madiraa Beach code looks at setbacks and what's
allowed in the setback. Is it the building? Is it the deck? This kind of gives your allowances into what's allowed within the setbacks. So that's the open sky code. Uh a third possible uh area we can change the code to help expedite the permits would be the
setback requirements in general with the within the zoning districts. Um for most of the issues we're seeing it's in the R1 and R2 zoning districts which is for the residential areas. Uh the required setbacks have historically and are
currently 20 ft in the front on the water R1. It's 30 ft from the water's edge of the seaw wall. most other situations is 30 uh 25 feet. Um and then there's different side setbacks based on the zoning and the lot width. So that's
one another possibility. Those first three code sections that I just went over, if we were to change any of those, it would require since they're all part of the land development regulations, it would require us bringing the possible amendments to the planning commission
for their input. Um one of the downsides to that is it would add time to adopting the ordinance. So a fourth option um is kind of a obsolete code. We haven't really used much. It's in uh chapter 14. It's not part of the land development
regulations. So if we adopt change made some changes to that code, it might be a little bit faster. That code is uh it's called moving of structures. It's chapter 14 article 4 and it's really was written more it hasn't been changed
since at least 1984 probably earlier. And it was written kind of seems like for the intent on if somebody's gonna move a house from one lot to another lot off of Madira Beach or even within Madera Beach. So obviously that doesn't happen very often. So it's not a code that we've really used much, but
possibly some amendments can be made there to help expedite the elevating structure permits. That would only be a temporary solution because it wouldn't help with the new builds. Um but that would get us around having to go to planning commission. So that's a fourth possibility. Uh so now I'll go over some
of the examples you want to go over. So the first example Andrew is going to pull it up on the screen and can you zoom in? So this is a permit application we've received and reviewed for an elevating of an existing structure.
And basically I what I what we highlighted in orange is the allowable buildable area for a deck and staircases. So based on the way the code's written currently any addition. So I'm sure we know the in
our non-conforming section already you're allowed to elevate an existing structure even if it's not compliant with the setbacks and it's grandfathered in. So, you would think, "Oh, that's easy. We Why are these permits taking so long? It's it's grandfathered in." But, as you'll see by a lot of these examples, you'll need to add decks and
stairs to access the home. And the way our code is written, any addition, including stairs and decks, have to meet the setback requirements. Um, and if the structure is already non-conforming, that doesn't leave a lot of options to add stairs and access. Uh so in the way
the code's written right now with the open sky, you're allowed to encroach 50% of the sideyard setbacks with access stairs. Um but there's no allowance for the front or the rear. So this example in the front of the house, the the
access is currently in the front of the house. So the applicant proposed to add a front deck and stairs to access the stairs to access the home, but we had to deny the permit application because it encroaches into the required 20ft setback which the house already encroaches. So the part that already
encroaches and grandfathered in, but they can't add anything else. Um, a lot of times people ask about variances. Well, can we go for a variance? Number one, a variance is really for a particular lot and a particular situation. In 2020, the city passed an
ordinance that made variances even more stringent than they already are. It has to meet all six of the criteria, one of which one of which, excuse me, one of which being that it has to be the minimum possible. There has to be no other way to make reasonable use of the lands. Um, in the next example, I'll go
more into depth on that. But basically, with the way that this lot sits, the orange area is the only way they would be able to access the house. So that would leave them the options of either remodeling the inside and cutting into
the slab and having to build access into there, which is obviously costly, or relocating the front door to one of the sides and having to have the stairs and access off to the sides, uh, which the applicant isn't very interested in. If we could go to the next example.
Yep. So this is a similar example also a conforming size lot um and also an elevating of an existing structure and this one actually went for a variance and the variance got denied. So
this structure the they were proposing and this site plan is what they submitted with their variance application. They proposed to add in the already non-conforming rear setback
an additional balcony four feet wide. Um but the there was some excuse me sorry but then when it uh we brought it to the special magistrate it didn't meet all six of the criteria since the Florida
building code only requires one uh means of egress ingress and egress to the house. So the rear balcony doors, it wasn't a necessity, which a variance is only for a necessity if there's no other way to access the house, for example.
Um, so the variance got denied for that and a few other reasons. On the on this sheet that we have open now, this is their revised plan. After the variance got denied, they have proposed to seal off the back access. Um, and now they're
only accessing the back on the side. So they lost those those rear sliding glass doors and now it's only a minimal access. So they're kind of keeping the footprint. Our uh open sky section allows rear cans levered balconies of up
to 4 ft to encroach into the required setback. So if the required setback is already beyond that, then you can't add anything else. but on the left side there. Um, and they need to we're waiting on the applicant to revise these drawings, but they're going to be able
to make it work and we can approve this permit uh once it's a can delivered balcony on the left side there. Um, so that kind of shows why unfortunately variances aren't always the best option. And we want to ideally have a code that we can just approve the
permit without having to go through the variance process, which adds time and money to the applicant as well as staff time and delays permitting even further. And then I'll pass it to I believe Marcy has the next example.
Pretty much similar to what Joe just showed you guys. This is an example of the buildable area for a lot. Let's see. I'll get Andrew to zoom in. Um, similar struggles here, though. The lot's already maxed out in the front yard. Um, actually, it's
already encroaching by like half a foot. And so, there's no opportunity to provide front access given our current code. Plenty of room in the back. So, you know, I'm sitting here looking at the permit going, do I deny the front stairs on it with the condition that they can build the back stairs until we
get our code corrected such that you can build the front stairs? And it just becomes it becomes a snowball effect. And if we don't think about the entirety of your project, the homeowner is the only person that's going to suffer because you're getting it up in the air. And I would love if we could get every house 5 10 feet in the air and then stop
and figure out how to get your access. I'd be all for that. Um because I I feel for every one of you, the storm is coming and we got to get your houses up. Our code is not designed for elevating structures. It's it's old. It's And every community is going through this. If you look it up, it's the biggest
challenge elevating structures they have. So I know the screen is greened out, but it's just simply another example of what Joe has shown you that we're hobbled by our code right now. And unfortunately, I can't come in and go, "Listen, I'm an engineer. We're going to do this
logically. I approve this, just move on and keep going. I would love to be able to do that, but we have to work within our land development regulations. But like Joe told you the other night, it was driving me crazy. I'm like, there has to be something we can do. So, I did find the section of moving structures and we could and because of where that's
located in our code, we could do possibly an expedited route. We need to work with the attorney to make sure we're on the same page. And like Joe said, that would be strictly geared towards elevating the structures. Um, the one thing we're also knowing is you guys are all here representing JAS. So, they're one of the many contractors
we're working with. We have Dave Shoring, uh, Modern Movers, AJS. So, we have a lot of different, uh, elevating contractors, all of whom do a different scope of work. Some of them elevate your home, they're done. Some of them elevate your home, pour your slab, they're done. Some of them do the infill for your garage that you're going to turn into
living space. Some of them don't. So, we're having to really sort through the scope of work they're doing. Get the plans just so I don't want a drainage plan if they're not really going to touch your yard. So, we're getting rid of that. We've gotten rid of geotech because they're doing the foundation plans. We're act asking for those after the fact. But, if it is not in their
scope of work, I am trying to peel that away from your permit process. We are doing everything we can to streamline this to make sure that at the end of the day you get what you think you're going to get and deserve to get and we don't let you put yourself into a corner and all of a sudden you find out there's
nothing we can do to get your front stairs access. I'd rather you know that up front. We can make design changes early on or adjustments, whatever we need to do. That is the delay. Um but every day we're thinking of ways to communicate, get things done. I was on the phone with one of the contractors
twice today. Um, and it was funny too because I said, 'Well, can you send me a contract because I really want to know that the something is not buried in there that the homeowners are digging for and didn't realize they're not going to get. He's like, "Oh, no. Contract straight up. We're just lifting the home." I go, "No slab work, no nothing else." He goes, "Nothing else, Marcy."
Sends me the contract. I'm like, "It literally says here that you're pouring the slab underneath the house." And he started laughing and I said, "This is what we're going through. You're living it, too. You didn't even realize that that was in this particular housing contract." He's like, "Yeah, it's probably not any of my others in Madiraa Beach." But and that's to the point that
we are working together and it is a learning curve. So, I'm not going to say that we're we're doing the best we can on our end. We're adjusting and we're trying to learn with it and we're trying to communicate better with the the contractors who are submitting it. They're getting um better about understanding explicitly what we're
asking for. I do foresee the floodgates to start opening up for these for these permits. you you will get them with some conditions, but I'm trying to figure out how to give them to you with conditions so you can get the elevation in progress, but that you understand as a homeowner, you still have work to do once they elevate your home. If they're
not doing your access stairs, if they're not infilling your garage, if they're not if you're taking your slab at grade up 6 in or 8 in or a foot, somebody's going to have to grade that swell it. So, somebody along the way is going to have to show us that, you know, you need to do that and that it's being permitted.
So, to the mayor's point, our our agenda didn't really tell you we were going to talk about this because we were focused on trying to fix our code to help help with this process. So, I know it's been frustrating and we do hear you. So, um Andrew, do you want to go and say
something? for uh for new construction. Um we've been getting having to do a a good amount of variances for uh rebuilding after catastrophic loss, which is basically a residential structure um that's been substantially damaged.
The owner wants to demolish it and and replace it uh with a similar size structure that's elevated. Um, for single family homes, uh, in our code, you're allowed to build in the same footprint, but the problem is on a lot
of these older houses on non-conforming lots. So, in R2, that's less than 4,000 square foot lot and in R1 that's less than 5,000. You have really bizarre side setbacks. Like this one that we did a
variance on recently, the the existing structure had a side setback of less than a foot and then it just didn't really have much. It was a very tiny I think it was like less than a thousand square foot house. Um so what
he had what the applicant had to do they had to apply for a variance. So that's a $1,800 fee and uh that can that can add an extra 30 to 45 days out because because we only do a special magistrate hearing once a month. Um the variance he
applied for was uh to we um he maintained the five foot side setback which is the minimum for R2 on the side. Uh we did do a variance because the lot is is kind of a irregular shape where it's four foot
here but he kept it straight so it's more than five foot for the remainder and then he matched up the rear setback with his neighboring uh his neighbor pro properties and then he maintained the existing non-conforming front setback.
So, this is what he had to do to be able to build a a new home on on a non-conforming size lot. Um, and we've been just dealing with a lot of that. Uh we have some upcoming variances for uh for uh two two uh duplexes that are on
these kind of irregularly shaped lots where uh they um with duplexes and triplexes you um in rebuilding after catastrophic loss. It it says you have to meet the front setback but in a lot of cases that's not possible. So then they have to apply for a variance and
then they also include some other setbacks because they wanted to make the footprint more more usable. Um, so the the problem is like when they have to do the variance, it add it adds $1,800 if
it's like single family or duplex or 2,000 if it's more than that and units than that and that can add on additional time to the the building permit process. Um, yeah. And so all that for Andrew, what he's basically getting at is even new builds are having similar issues
with the non-conformancies. I don't want to cut you off, but uh yeah, just just that's why we're touching the non-conformity section in general as well because it affects new builds and elevations as well, but the quicker route is the moving structure one, we believe. So, that one will directly impact elevated homes while we continue
to work with the issues with like the new builds um like like Andrea was discussing. Any more related to I kind of do single families stuff that you want us to discuss. Opening possibil
I don't know if we need I don't know that we need to get mire you guys down with our code um in the particulars of the where it's located and everything like that. We have issues. We're identifying the areas we need to fix, trying to figure out how to expedite them. I Yeah, I don't want to I don't want to overkill the the nuances of our
code. So, do we have any public comment? Hi, Nikki Resnneck. Uh, I was one of the examples 14024 Vivian. Uh, I appreciate you all addressing this, trying to expedate expedite this. It's We didn't even realize we were outside of the the
buildable area. Um, I just uh have a couple questions. I guess the first question is, is the intent to make a change? So, as homes are elevating, with these changing times, with more of these storms, making the homes more sustainable and safe, are we going to be
able to make changes to these codes to make them more modern? Because, again, we want to invest equity into our house and not just have to slap stickers on the side or on the back to make it, you know, we want to have So, let me just jump in real quick. So, we can't do a
Q&A. Okay. So, but if you would make your comments, then the commission may opt to discuss those with city staff. Thank you for clarifying that. I would then strongly urge the commission to
consider changing the codes to be more modern and and um making elevation accessible and homes equitable and not stay stagnant in these these outdated codes that just don't conform to elevated homes, especially as more of
these disasters are happening. Thank you. Thank you. Do we have any additional public comment? May May I hand this um I just have some I don't know the easiest way to hand this out to the commissioner city clerk. Oh, there we go.
Mayor, can she go ahead and proceed? Yes. Could you let me do? Okay. Yes, please. Thank you very much. Uh, good evening, commissioners, city staff, and neighbors. My name is Carolina Lead. I live at 6350 Third Palm Point on St. Pete Beach. My husband is a local builder. We own Trinity Carpentry
together and I'm a representative for our clients and residents of MadiRaa Beach. Thank you so much for the opportunity for us to speak tonight and most importantly, thank you so much for your continued commitment to helping this community recover, rebuild, and move forward after the devastation so
many of us have faced. I'm here on behalf of our homeowner, but also as a voice for so many of our neighbors and friends here trying to rebuild responsibly, affordably, and in a way that reflects the real conditions of living in a community made up of older
homes, smaller lots, and a growing need for storm resilience. And that is why I'm here tonight to share a perspective I believe many here on MadiRaa Beach can relate to. I've broken it down to a few key points to speak about tonight for the challenges that we're facing and to
offer up some ideas. Number one, MadiRaa Beach's unique housing landscape which was discussed. The average home in MadiRaa Beach was built in 1965 with 25% dating back to the 1940s and 50s. These homes were designed for a different era
on small irregularly shaped lots that often do not fit modern building styles. Applying today's rigid setback and footprint standards to yesterday's homes unintentionally punishes residents simply trying to rebuild safely and
resiliently. Case in point, if you take a look at what I handed out, this is our client's home. You see the existing site plan. The home is 35 ft wide. Uh the new construction proposal we have is actually 30 feet wide and the home would be grandfathered in to go to 25 ft from
the water's edge of the seaw wall but we can only use that small portion next to the pool. I circled the area that the new home would encroach in and that's why we would have to attempt a variance but you can see the problems that we are now facing.
Number two rebuilding for resilience not just renovation. So, we have spent months researching solutions that are fiscally responsible and align with the state and FEMA's goals. Elevate, protect, and futureproof homes. So, our
choice, steel homes, is prefab steel frame, not wood, a solution designed and approved by the state of Florida to withstand wind rates of 178 mph and tailored to fit MadiRaa beach lot sizes while preserving the character of this
community. Number three, a common sense compromise. Our pre-approved design fits our lot. If setbacks can be measured from the actual property line on all four sides, including the water side, we're simply asking the city to allow flexibility here to use our land safely
and reasonably, not to exceed density, but to make smart use of what already exists. Number four, a solution for the broader community. This is not just about our family, the clients that we're working with. Prefab homes offer re real
benefits for many MadiRaa Beach residents. They're faster builds that can be done in months rather than waiting years for this to be accomplished. The lower cost construction cost for new construction. You're looking at 67 $800 a square foot possibly. So a 1500 foot home could end
up costing people $2 million by the time it's all said and done to be elevated. Of course, median incomes as you would know, Madira Beach 83,000, Florida 72,000, Penelis County 70,000. Just to put in perspective of what people are going through right now. Number five,
compassion and practibility after disaster. We acknowledge ordinances can be based cannot be based on personal hardship, but it's impossible to ignore that our community was hit by a 100-year storm resulting in a nationally declared disaster. Many of us are still
struggling to recover. I want to thank you so much for this opportunity to speak to you tonight. And finally, number six, uh our specifics ask reassess what reasonable use means when evaluating variance requests. Allow flexibility and setbacks, especially on
waterfront lots and where the setbacks are measured from. Permit uh new structures that do not exactly replicate exa uh existing footprints. You could see in my example there that odd shape of this property compared to a normal rectangle, you know, new construction
home. If you need any supporting documents, of course, I can present that to you. Um, I can get you any other uh information that you need. Uh, I just really want to thank you. One other note if you may if I may from our engineer. He pointed out that the variance/administration
waiver that there is a line there that I'm sure Joe could help us with uh where it says that um that there's an exception made for structures that are more equipped to handle natural disasters which a state approved steel home would actually fall in line with.
So I thank you for your time and your consideration and I hope that we can get people back in their homes. Thank you. Do we have any additional public comment? Okay, then we'll close public comment. Commission, um, if I could go first, I
would just like to, um, I just want to make sure that everybody here understands that what you're presenting to us is indeed to make changes so that to our codes so that we
can help this process move along. and you offered us two options. One was a really long road that has to go to the planning commission. We have to do two readings. We could fasttrack that, but it's still going to take quite a bit of
time. The other is to change an old ordinance, which we could vote on here, which we're talking about today. So, we potentially could vote on that at our next meeting. And that would give you a
option or an avenue to be able to move some some of these permits for the lifts particularly forward. Mayor, that's not correct. If if we're going to change the code, whether it's the land development code or the code of ordinances, it requires an ordinance. It requires two
public hearings. The paths that are being presented to you today is change the code of ordinances. Only requires two public hearings. Change the land development code requires a public hearing before your planning commission, two public hearings here. You're cutting out about
30 to 45 days because you're not dealing with the planning commission. Correct. So that that is what I was trying to say. I know we have to do the meetings, right? But we can we could potentially have a call a special meeting so we don't have to wait a month or two months
to do correct. If we were going to do an ordinance, just an ordinance, and we had our first meeting, and we voted on that ordinance and it passed, couldn't we call a special meeting the very next week and vote on it again? We need 10 days notice. Actually, the your code
requires more than that. I think it's 15 days notice between the meetings so that you have well, your code requires that more notice. So, we have to have the second reading noticed at least 15 days prior to the actual hearing taking
place. So, the first reading needs how many days notice? None. It just we could just do it. We just need 15 days between one to the next. Well, you can notice it 15 days in advance and you can shorten the time in between. So, long as it's notice 15 days in advance of the
adoption way in there, right? You know, there doesn't have to be exactly 15 days in between each hearing. I'm not looking to cheat the system, but I am looking to allow the planning department to put in place a option that they have found that
would be beneficial to the homeowners that are trying to lift their homes and rebuild, but still I obviously I want to stay I want it want us to do it legally, but I want to do it or I want to propose that we do it in the quickest legal way we
possibly could based off of staff's recommendation for what they would want us to what they would recommend changing that would help the residents. Understood. Yes. I'll I'll just stop right there. Um the way I'm looking at this, it's um
twofold. one is the restrict restrictions on setbacks and whatnot that we were trying to address with stairs um in the front or the rear or the side that sort of thing. So that's more what the mayor's
speaking of. Um, the other thing is the timeliness of how you have so many hours in your department even though you've hired three additional staff I believe for review. Correct me if I'm
wrong. And it's it just we're just at the beginning of this. This is going to snowball. And that list that was provided early in on the meeting just for the elevated homes is 22. It's going
to it's going to go out by the time you start getting the new builds. I know where we live there's demos going on every day as fast as they can get them done. So, we know the load's coming.
I'm thinking that we need to address how we are applying for the permits. I know it's all electronically, but through what you've seen, you have to have
a list of the what I'll call the um frequently frequent comments, not FAQs, but frequent frequent comments. So if those frequent comments could be somehow put into let's have the check
boxes before you ever submit make sure these check boxes are are checked whether that's oh I didn't get uh you didn't calculate your FAR I need to see the longhand how you did that you your setbacks whatever those comments
are I'm sure you're seeing repeat comments over and over again. Anytime we can get those addressed before the application even comes in, I would think that the percentage of approved
first round review would be increased. I do know that um just from dialogue that the Readingtons and I'm sure other communities have made adjustments on
their setbacks as far as um their stairs. I know you you talk professionally and what they've done and what they've not done. So um just to get input of of thoughts behind that, I encourage that.
Um, and then lastly, I think via email, we discussed metrics. How how are we doing? Are we improving um
the average time that it takes to, you know, what as a as a as a resident, what can I expect? I'm going to elevate my home. I I know I'm going to go into some setbacks or whatever. Um, or maybe I'm not. At at best case,
my stairs are coming up underneath my home and I don't have any issue with setbacks because I'm coming going straight up. What can I expect as a as a is it going to be four to six weeks? Is it is it really going to be
more? um those those metrics I know the city manager he does basically at least once a month I think it's weekly basically of you know how many's been processed and and um that
sort of thing but if we had the metrics that would would you there's there's certain planning that needs to be done you know you talk to some residents and they haven't been able to get permits for whatever reason. I'm
not You guys are awesome. Don't get me wrong. Um, but you know, they're telling me stories about losing insurance because we couldn't get our permit, you know, their flood insurance because they couldn't get their permit at time. So, there's financial hardships
that I know you're all aware of. I'm just I'm asking how how can we help you or how can the residents help you get all those boxes checked so that when you go through a review, you're not sitting there for hours doing calculations.
Maybe maybe the permit is passed based on some calculations you you have. Show me your work, your longhand, and then if if it's not accurate, well, you know, we're gonna find we're we're going to do
the long hand sooner or later, but we need to get some some houses elevated and um permits. Uh that's that's all you hear is it's either insurance or it's permits. That's when you walk walk around town, that's that's what you're what the complaints
are. So, yeah, for sure. So, uh, recently we just put together a detailed, so we we've always had a checklist on our website for these are all the documents that are required based on the type of permit. Uh, recently, I'm talking like a week or two ago, we put together a detailed
checklist for elevations and new construction. Great. And that's on that's literally when I review a permit. That's what I'm going off of. I'm going straight down that checklist. Uh, that's on our website. If anyone wants to find it, if you go to city of material reach website and search planning and zoning,
it'll pop up a detailed review checklist or something like that. That's literally everything top to bottom that we're reviewing for on a new build and an elevate. And even like Marcy talked about later, we're going to uh find ways that we can try and take some of those requirements off for the elevation
projects if different contractors are doing different things. Um, but one way or another, everything on that list will is everything that we look for. Um, also I want to add that, um, we found that people that set up pre-applications meetings or even after the fact
application meetings, just meetings with the city to go over your permit application, like that's the best possible thing you could do to help on your end to get the permit across the finish line cuz then you set up a meeting. we're forced to stop what we're doing and focus on your
project and everything that we can do to get that across the finish line. Um, so we've seen significant higher quality of permit applications for people that set up the meetings versus those that aren't interested in setting up the meetings. And the biggest difference is honestly
if their designer would actually look at our code, they submit plans and they'll have a one foot freeboard. They none of the setbacks are accurate. They have uh shallow foundations and that boggles me
because our code is very clear and I've been on that side submitting for site plans. I the first thing I do when I get a project is I go to that Munich code. I figure out what zone I'm working in, what are my setbacks. So I've been that person. So when we get some of these
plans, these people got paid to design your home. They should be at a bare minimum the code should at least be reflected in the first submission I see from a designer. So that's the first question you need to ask everybody you're working with. Did you go to the Madera Beach Munic Code? This is not
specific. This is throughout everywhere. This is common throughout Florida has a really good munic system but throughout the US. That's the first question. And second, do not hire a surveyor who is not from here. We had a a survey that came in and they just didn't do it correctly. I don't even know if they
visited the site, but the survey is not correct. The flood zone they're in is not correct. And it was critical because they're actually in a coastal A, which changes the elevation of where they have to be. Use local people. Make sure your designer goes to the code. And if those things are there, the plan reviews really go a lot easy, a lot a lot more
easy. We have a plan up. Um, Andrew, if you'll show that the sheet that we pulled up, and this is just an example, and I'm not I'm not picking on anybody when I show this example. We have our struggles and the designers have their struggles. But when this comes in as a site plan,
I have I can't I don't know what the old house is, what the new house is, what this I'm left sitting there trying to decipher all of this. And this is it needs to be clean, clear, easy to review. If you'll go to the second page. Uh oh, sorry. The whole thing's in here.
Keep going. Anyways, you go through this plan set, they don't tell you the height above the ground. They don't show you where the base flood elevation is. They don't show you where the design flood elevation is, and it's on shallow foundations. So, pretty quickly, we kicked it back. Said, "This is insufficient for review. Please visit our code." We sent them the code links.
They resubmitted. Same exact issues. So, that's a lot of the times is encourage your neighbors who are doing these to please use somebody local. Please review our code. It helps so much because then sometimes we can just approve if you made a few light errors. We can just correct those and say, "Hey, no biggie. Move on with construction and we can
issue those permits." The mayor came in, I don't know, a couple weeks ago and I showed her a plan set that I approved, but it had about seven conditions on it, which isn't ideal, but it helps get you guys moving. So, that's that's the real big takeaway for me and one of the key things that I would tell everybody in the community. Um, and as far as
expediting stuff, so we are working with um, Al. He's going to do some CAD inserts. So, we're gonna have some standard details for the city of MadiRaa Beach. As part of that, we're going to have like site data tables that we're going to give to the designer to insert on their cover page to fill out. So, we're going to pre-do that for you. All
you have to do is download it from the website. So, we are doing those types of things that will pretty quickly help expedite the review process. But if we have to keep looking at some of these plans, that's what just really bogs you down is is that part of it. So the the better the product that comes to us and
to Joe's point, the meetings that we have go a long way. Um, but if you have bad data, you make bad plans and then you end up in this circle and it's expensive. And that's why I tell the team every time you say, "Hey, can you correct this and send it back?" That cost somebody money. So let's be thoughtful about our comments and make
sure they really count or can we just put a note on the plans. So it's all good. I mean the better the the application. Yes. It it helps everybody. Exactly. And so we are going to start providing kind of spoon feeding some of that stuff. Like I said, site data table, we're going to give that to you. You just plug it in and fill it out for
your project. So we are moving towards doing that. Creating standard details as well like a lot of other municipalities have. That is what's going to help expedite the review is when we open it up, it's clean, easy to review, they're in the right flood zone, their base flood elevation's correct, the freeboard's correct, that stuff is
really what helps expedite it. So, perfect. And the checklist is already there. I love it. Yeah. And just to add on to what Marcy said, uh, a lot of people think, oh, well, can you just hire more people? Um, and on paper that sounds like the solution, but and the contractors know this better than anyone. Penelis County has at least I
think like 24 different munic municipalities. That's 24 different codes you have to know. Um, and the issue with the delayed permits is primarily coming from the planning and zoning more than the building side of it. And that's because you have to know Madar Beach code and
that whether you're submitting the plans or you're reviewing them. So for us to hire someone, yes, we have additional help from Al, which is fantastic, but there's a huge learning curve with learning our code because nobody's going to come in knowing the code. If we hire people for building, that's different
because Florida building code is the same throughout the state. Um, but nobody knows Madura Beach code unless you've worked here. And thank you. Another thing is I ran some reports today. So, what I'm going to commit to doing as well is every Friday afternoon, I'm going to run a report for our elevation permits and our new house
permits. Monday morning, I'm going to meet with the team and whoever's resubmitted, I'm going to visually go through and check that stuff and see if I can get them back up in front of Joe's review, if he's reviewing it, or Al's review, and kind of start prioritizing those based on my assessment on Friday. So, Monday morning, we hit the ground
running and I know that Thursday night at midnight, somebody resubmitted some plans. I can immediately get those in front of Al to quickly turn around. So, we're going to start start doing that a little more aggressively now that we've you know as part of our learning curve as well and how to best utilize our
software system too. So, I have a so to go back to this particular topic we're on which is non-conformances, variances and open sky requirements. The recommendation from the city staff is to bring back draft amendments revising.
Will you be ready to bring that to our next meeting? Is that something that you would be ready to present to us if we did a special meeting? I mean, we've had a great conversation and I feel the pain because I come in and I understand how I
understand that there are some people who submit a plan and they can review it in 45 minutes. And there are some plans that come in that take hours and then they're not right. It takes them hours to go through and do all of the comments
and everything. So, I've seen those. Um, I personally said sort by name and pull the people up that do their plans right and approve all theirs and then let the people who don't do it right wait. I mean, I don't I kind of do mean that because if you do it right, you should be rewarded. If you know that this
company, their stuff's going to be a 45minute review. But that being said, um, where exactly do you want to go from here today on this so that we can give you our buy in to be able to take
the next step? So, I would like to focus on chapter 14 and working with um the city attorney to um you know, confirm we're head we're headed in the right direction and we can do exactly what we want to do and work on the verbiage to insert into that and bring you guys something at the next meeting that you
can start looking at and weighing in on identifying the section um was was a was great to be able to do to find that. And I think the verbiage we can use to to Commissioner Kerr's point, we'll be able I've already started plucking from other municipalities who've been up against the same thing and have done similar
stuff. Though their code's different, our verbiage will have to be specific to our code and how it works. But I I do believe by next meeting we can present you guys with an ordinance that we can start sinking our teeth into. So, um, what I hear and I just want to make sure is we want to change this one, but you
still want to do the land development code change and take that through the full process of the planning, which would long-term be the best benefit for the community? Yep. 110%. So, simultaneously, they'll there we're going to be working on both. Yes. So, if
if she were to get with you, Attorney Tras, and you crafted an ordinance for us to talk about, does the first time we read it have to have a notice or can it just be noticed in normal? And it does
not require a publication. Okay. So, we still have to notice the meeting and what's going to be in the meeting and that's going to be at the meeting. So, but it doesn't require a publication. So, we potentially could have that ordinance at our next meeting
because we've discussed it here today. Well, you haven't discussed details. And that's the important part of this ordinance is is are you going to completely wave front yard setbacks or sideyard setbacks? Are you going to do it a certain percentage? Are you going to allow stairways there? Are you going
to require the stairways to be wood? Are you going to require them to be concrete? um you know, what is the height limit you're going to provide? Is it going to have to turn left or right as it goes into the front of the building? There's it's not just an easy fix. And so um and and this is the first
I've heard of it today. I So, but to answer your question, it doesn't require a publication, but we can work on it as quickly as we possibly can to get it to you for your first meeting, but it's going to require discussion. And I wouldn't come to that meeting thinking it's going to be, okay, we're going to approve it. Right. Um I there's going to
be a lot of meat there that you're going to have to um really consider. So So could we can we dis I mean I know that we normally discuss things in a workshop. Could we discuss it in our next regular meeting and just have it as a discussion item? Would that be would that I mean it's different than how we
normally do things. But there'd be there's nothing preventing us from doing that. That's correct. You can have take as much time as you want in each agenda item at your regular meeting. you want to hash it out and maybe we present you an ordinance and you want to make changes to it um and we'll bring it back
the second reading with the changes in it and if they're not substantive then that's all that's going to be required. If they are going to be substantive it's going to require a third public hearing. Okay. Yeah. Commissioner, could we could we propose a special workshop at 4:00 prior to our regular meeting? That
doesn't give us enough time to make the changes that you're suggesting at 4:00 for the six o'clock meeting. No. No, no, no. I'm not talking about voting on it on the six o'clock meeting. I'm talking about at least have an opportunity to discuss it. Oh, I see what you're saying. You're talking about just kind of workshopping it in two weeks. So, in
two weeks, we would have a 5:00 meeting. We'd workshop that one particular topic, right? And then if we could come to an agreement on an ordinance, then we could schedule the first reading for the next at least we'd be ahead of the game. I I
would not be opposed to that. I would however however the next step works. I'm not sure but at least we'd be ahead of the game. I mean because we can we could do whatever the commission decides in meetings for as long as we meet that 14-day window for the second reading. Correct. Correct. Right.
Do you think two weeks from would be enough for you to work with attorney Tras? And I I think we'll be able to get a skeletal idea of what we want to touch on, what we think is critical to touch on to get us moving. And then we're going to have to words smmith it after
that, but I think we can to to trust point. It's a it is an undertaking. So I definitely don't want to come across um like it's going to be easy, but it's really important. And so I we've so I I know that we've got to do something and I know everybody's
committed on the team to do that. So, we will do everything we can to facilitate the best possible draft for discussion and we will just hash it out then, but we'll come to the table with everything we can possibly have ready. Well, I mean, we have outdated stuff. I don't I don't want to rush something and it not
be correct what would be best for the for for what the city wants and for what the community needs. And what happens too is once we do start hashing it out, we do end up realizing that there's more to it, but at least we've got the conversation started. the community knows we're we're hashing it out and we're heading in a a progressive
direction. I appreciate all the work that you guys are doing. Commission, any other comments? Yes. Thank you everyone that uh came out tonight. Um definitely appreciate it up here. Also, Carolina, thank you very
much for your uh information. uh feel really encouraged by the fact that the community came out tonight in front of the board and we can work together to solve our problems and our issues and this will help us in the future in case
something else happens. So, it's really encouraging encouraging for that. And the discussion tonight um basically was uh what potential amendments could be adopted to help speed up and simplify the rebuilding process or elevating the process of property
owners who want to elevate their homes. What can we do in the future to make it simpler and easier for everyone? And I think tonight is a great step towards coming together and and bringing up the ideas and talking about them and changing some of the outdated
um codes and or ordinance that we could fix. So, thank you very much. Would I would I be able to clarify something about the land development regulation the non article 3 non-conformances and
the section 110-427. We are bringing these as discussion items to the planning comm upcoming plan commission meeting in July. um most from after since we've gotten your feedback today and we'll get the feedback from
the plan commission most likely we'd be bringing like a like a rough draft of that or at the July BC workshop. So that's going to be a more midterm solution that's going to take a little more time because it has to do the three three public hearings, one plan
commission and then the two BOC readings and then forward penelis has to review that one too because they review our LDRs. Um, so that'll be more of a midterm uh solution, but I just wanted to clarify that that we are bringing it as a discussion item to the upcoming plan commission.
And one other thing, mayor, I think that some direction. Are we really just dealing with the issues of ingress egress for these raised uh homes? Are we talking about dealing with sideyard setbacks or front yard setbacks to, for
example, square off um homes, provide more livable space? I mean, what what are we actually doing? Um because if it's staircases, it's one thing. If it's additional living space, squaring off a building that is outside
the footprint of, you know, what it looks like right now, that's another thing. And I'm I'm I'm not I want to make sure that that we're working on what you want us to work on, but I think the key here is is everything that all these issues really don't have to do
with the square footage of the home. They really have to do with access, right? And and so I I think that the focus right now for these homes are being raised is the access issue. And and if I'm correct me if I'm wrong, Marcy, is that the issue that we're trying to solve right now? It's it's
not. For example, I heard tonight the this home that was had this weird configuration and if you squared it off this way, it's a lot more um usable by the property owner, but I didn't think that that's really what we were talking about today. Yeah, I think that's going
to that's going to come with the LDRs and going to be a much bigger conversation. So to to attorney Tra's point is the priority for us is at a minimum I want to be able to provide people minim reasonable access to their home and allow for our code to give that
to people within the square foot of the home that they're elevating. So that's our biggest challenge. Um and typically it's coming in the front yard. Um so I think that is is our priority. We cannot fix everything within what we have. But what we can help do is facilitate homes
being elevated. And if down the road they want to add a rear yard balcony or front yard balcony or those types of things, that will have to be done in the LDRs. Our priority right now is getting your home elevated reasonably elevated and giving you access to it. And that's how I feel. And I think this this
section of the code would could probably is is the best to be used just for a topic like that. I don't know that you want to go too crazy in this particular section with with too much like that. But the flexibility I think can be put in there for for access. So that is what I understood
from our conversations that this would be and the other would have to go through the LDR. Yes. Thank you. All right. Thank you. That helps. I just have one more comment. You had mentioned earlier about scope. I don't know if I addressed it before. Is there a place on the application that really outlines
what the scope is? on like on MGL on the permit application are yeah you're doing an elevation to to Marcy's comment you're doing a slab or you're not you're you're doing footings or you're not you know you're running pilings or you're not that's something
we uh want to be get more clear from the applicants on the elevation and really our system. So right now really there's a spot for you to put a project description. Um, we're trying to work out the kinks on how we can uh have some kind of checklist or of all right,
here's everything you need. Um, and then let us know which contractor is doing the elevate, which contractor is doing the access. U, we don't have that yet. That's something we're working on. So, right now, the best thing we could say is give us a detailed project description, but that's something you can work on. That checklist that you
were referring to, it would be similar to the checklist. So the the checklist that I was referring to that's on our website, that's everything we look for. So all of that needs to be there. But uh but on an elevate application basically here's a checklist is what this is what this permit application is
for. It doesn't address anything else. So that would be good. Yeah, that's one possibility. like maybe they can go down our detailed checklist and say, "Okay, we're doing the ones with the X and then the ones with the circle are going to be done by this contractor and then the ones with the triangle are going to be
done by this contractor." That's that's a separate permit application. Um, it depends how they want to do it. So, the elevate structures, we're still trying to work through the kinks on that, but if someone's elevating a structure and doing all the work, they can do that all under one permit. There's no issue with
that. But the issue we're running into is we have contractors that are just elevating. They're not they don't want to be held responsible for the other work that's required. So that would need to be You see that on page one though. Okay. This is what I'm reviewing. Exa Exactly. And that and to his point, I've
been working on a checklist that basically says elevation contractor responsibility and I've listed everything and they get to check and it's other contractor responsibility. that way too. It also reiterates to the homeowner, the elevating contractor is going to do this. And you the other things that are critical that will still have to be done. Then you may have a per
a carpenter who only wants to do the stairs and the balcony. Somebody else wants to do your interior remodel and you're going to get a another guy to do your infill for your garage. Those could easily all be separate permits. And that's kind of where some of the juggling and the coordination and the conversation comes in. Um so if you
already have an elevation permit coming in, I will be calling your contractor and clarifying, are you doing the slab? Are you doing the infill? And I am adding those for for the ones we currently have. The ones moving forward we're pushing to get explicitly as a lifting contractor. What are you doing?
So great. Thank you. Any further comments? Yes. To uh Commissioner McGin's point, uh neighborhood participation is really important. We're really enjoying having you all in here and enjoying listening
to you and or obviously as you see our goal and desires to help our neighborhood get to where they need to be. We have a wonderful staff. I mean just listen to them. They're just really
advanced. Um thank you. Yes. So, um, while we go through the next, I guess, workshop, we hopefully Marcy and Joe maybe can bring to us as far as what would be a
desirable site setback that could also meet the fire department requirements. You know, you have to worry about that. and also neighbors, you know, in in the process and pursuit of helping
folks rebuild. We don't want to be adversely affecting the next door neighbors. So, it's important to keep that in mind. Now, personally, I would say, and I think um
um our our attorney brought this up, um we should be uh we should be quantifying, you know, what you would be bringing before the board. In other words, would you recommend five foot setback for, you know, for sight setbacks? Uh, we have
that 4 foot of freeboard above, you know, FEMA and design flight elevation. What would be the maximum height? Um, the setbacks, what would you do with the, um, nonconforming?
You know, I think we should probably try to make them as conforming as possible, but maybe we should put a language in there to, you know, in some cases terminate the non-conforming and make it conforming even though it may not meet the certain regulation.
So, um, and and having addressed the zoning code also there is this thing called third party provider, right? So the the the residents could take their plans once the zoning part of it is
approved. They can submit that to a third party provider to review their plans and you know obviously there's a cost to that but you may get a quicker response from them just because we may be overloaded. I know they're also
overloaded. I know what you're gonna say Marcy. So uh but but just want to put it out there that there is another mechanism called thirdparty provider if you want to submit it to a another agency to review the building plans that option is also available.
So um thank you. Can I clarify something? Um, so in a single family residential structure there the there we have no jurisdiction in the fire and life safety aspect that will fall under the Florida building code just for transparency.
Thank you chief. Um, one of the only caveats that Cath Kathy had mentioned is because like he brought up there was a house that was 0.5 ft from the property line. The eve lines like can't be any closer than 3 feet and those things would kind of are due to fire but are in the Florida building code. So those are
some of the things that you know we would have taken into consideration to your point. Um and as for private providers we've it it's it's been it's been kind of hit or miss. We do still have to do a building review. So it will go through building but it won't be peer reviewed. So some of the time savings can be there
but it's you know it's it is an option. Thank you. Anything? Okay. Okay, then we will move on to the next item on the agenda, which is add ordinance language for unsafe structures. Okay, so this was obviously um working
with uh posttorm, we have a lot of buildings that that were damaged. Um I'll let them go ahead and leave. I'll get my space here real quick. Thank you guys for coming. Yes, thank you for coming. Oh, have a nice evening. I think it stopped raining for you, too,
so that's even better. Um, okay. So, this was brought kind of to my attention by by the building official in so much that our code really only addresses unfit structures and not unsafe. And there is a nuance to them. Unfit is could be infested, not have
utilities running to it, but it doesn't mean the structure is about to collapse. Unsafe means it poses a risk. Um, and we do have at le one structure I've seen that I would really like to have something to sink our teeth into to get the homeowner to
move on it. They're we've communicated with them. They're not really being proactive and we don't have anything in our code to facilitate it through the special magistrate. So, that's why you're seeing this. I will work with Kathy to get the verbiage, but I showed you where in our code we would be placing it and giving you some examples
of it. So, it's for us it's pretty straightforward. It gives us an opportunity to to to sink our teeth into some stuff with the with the unsafe structures. Do we have any public comment? Again, my name is Jeremy Patterson. I'm the president of modern. I do want to tell you your staff is phenomenal.
Right. by all means. The private provider aspect does not work in areas that are below base flood elevation in the state ordinance. So the aspect of a private provider where you're saying cut it out flame, it can't affect us in areas below base flood elevation. Just
so we're all on the same page. Do we have any additional public comment? Commissioners comments? Um no, this is this is very important. And I'm just um what are we suggesting here?
Draft. Okay. Drafting amendments, but the amendments aren't here, right? They're not. No, they're not. They're not in there. Literally, um this this kind of got really flagged and brought up the day before everything had to be posted. So, I kind of put it together pretty quickly with examples. We've not provided you any verbiage that we're looking at, but that will be
forthcoming. Um, so yeah, we'll get that to you, but there's Yeah, nothing proposed specifically in Yeah, absolutely. No, I agree. There there's homes out there that are, and I think I know which one you're speaking of, but there's others that haven't been cleared out. They're um you could not habit
habitate in those homes just strictly for mold, if no other reason. And ones that may be unfit now after this type of weather and wind that we're getting are going to grow to to be unsafe if they're left like this. So we we something like that. So you're so and I'm you're going
to come up with a amend h how do you do you do you depend on neighbors to flag these homes or how do you flag these homes? No. So code enforcement can identify them. Um the way the one that we're really concerned about was um through our building official in the community. She came back and she said, "You know what? We've reached out to
them. They're not doing this." So she's being very proactive. Um so it'll be part of our code enforcement rounds. Um like I said, building officials catching a lot of this stuff. So she's being very proactive with this. So that's how it will be. But we'll also gladly take any neighbor, you know, or you know, citizen
complaints as well, for sure. Okay. But we need to make sure that if anybody is making a complaint as to a code violation, their name and address must be given and it will become part of the public record. That's why you'd likely see a lot of Robin Gomez 300 Municipal
Drive. I mean, I don't have an issue with that, Marcy. We I actually we talked about it one day because I was asking about the question that we've all heard so many times is why doesn't the city do something about that house? Why doesn't the city board it up? Why doesn't the
city tear it down? Because our code doesn't allow us to do any of that. And this is possibly something that would allow us to board up a house, charge it to the homeowner. we may not never get paid until the land sells, but
when the land sells, we'll get paid. So, it would be there several homes that are issues. Just a reminder that um there are going to be certain circumstances you won't get paid at all. If it's homesteaded property, the lean
will never attach. It'll be recorded, but it will have to become non-homesteaded property before we'll be able to collect any money on that. Okay. Correct. Yes. Any additional comments? Isn't there Isn't there a way that you be able to prove that to be a homestead?
You have to live there six months. No, you do not. You do not have to live in the house. You don't even have to sleep in it. The only thing you have to do to homestead, and I take this from our from our tax assessor, the only thing you have to comply with to homestead a piece
of property is it is your primary residence, and you do not claim a primary residence in any other place other than that home. Period. Yes. Primary resident. Isn't that defined as six months or more? No. Nope. Not in the state of Florida. Then how's it not primary? How is a primary driver if your
driver's license is designated to that property? That's your primary residence and you can homestead it. Your voter registration. And that's your that's your house. Okay. You don't even have to live. Listen, I give I I know cuz it I don't I don't think it's fair. But that's a legislative issue. But I don't
think it's fair because somebody comes into our town, buys a house, homesteads it, they don't stay here, they reap all the benefits, and then they live somewhere else that doesn't offer that type of benefit. It don't get I guess I'm citing IRS. Yeah. And there is a
federal law, too. It's called the Soldiers and Sailors Relief Act of 1934. And it basically is protecting those people that own homes and they're overseas protecting our country somewhere. and they don't they are not going to be back for years on end. So,
um anyhow, I I think we all understand that it needs to be non-homesteaded property for us to collect it. Okay, perfect. Okay, next on the agenda is hurricane permit update. So, we just provided here what we what
we post to the um the website. I did set up a meeting with Barb to go over some of the reporting. Um I do want to add some clar get some clarification to some stuff. So I am hoping to have a little more metrics to to provide. Um so we will try to kind of give a I know the
time delay is a real big one. I know we address it as a whole. I would like to maybe start putting a little more information to that too. So we are going to meet and start seeing what we can do to provide a little more detailed information on time frames and stuff like that. Do we have any public comment?
Commission comments, questions? None. None. Then next on the agenda is um the Ford F250. So, the commission approved the purchase of a Ford F1 or F250, excuse me, for
$55,411.40. There was $60,000 budgeted for it. And what brought this vehicle to my attention was it did not have a city logo on it. So, for months, the vehicle drove in the city and was not marked.
I've subsequently found two other vehicles that did not have city emblems on them either. And I inquired to Robin about it and was told that they were going to wrap the truck and it would happen. It took it two or three more
weeks before it did. So, then I'm just hyperfocused on this vehicle and then one day somebody says something to me. Wow, that truck looks like a um race truck. And so I I requested the invoices for
things that had been done to the vehicle. And the original truck came with options on it for the $55,000, which to me I I can't tell the difference of what that means.
But the thing that did come to me that mattered and I found it I personally have a real issue with it. I is the city paid $1,256
to remove the stock wheels, paint them black, flip so any white lettering is on the inside. Mountain balance. I listen to people talk about us wasting money and doing things and I don't
understand how it is not a flagrant misuse of public funds to spend almost $1,300 on a aesthetic. There is nothing about that money that has anything to do with driving that vehicle. It is an
aesthetic. Then the next item that was placed on the vehicle was a Lear commercial topper that was $3,56 and a host of other accessories that
totaled up to $4,556.50. The accessories are fiberglass inserts, stainless steel drop tea handles, toolbox accessories. Then the next item that was purchased was for $2,700 a cargo glide for the
back of the truck. Then there was $192.19 spent on floor coverings, u mats, $731.94 spent on,
um, bolt covers and, uh, runners to go down the side to step on. $3,589.54 a light bar. $398.94 for the wiring harness for that light bar. So, they spent a total of
$14,30011. And some of that may be needed, but one of the things that I learned in spending time at the city is that the city manager requires the parking department to unload their vehicle every
night so that there is nothing in the bed of the truck. And knowing that, I don't understand why that wouldn't be a requirement for every department in the city. And
if there had been a logo placed on the truck when they bought it, I probably wouldn't have paid it any attention. And when somebody said something to me about it, I probably would have said, "Oh, well, that's the way it came." Because I wouldn't have known any different. However, because I wanted to know how much they paid to put the vinyl on the
truck, which was $894, because I think it was 94, I think I'm exact on that number. But because I wanted to know that is how I found all of these other things. And it leaves me to think if you would
waste money like this, where else are we wasting money? And what else is going on that we don't know about? And I felt like I always do when I have something. I've brought it to y'all before. When something happens and to me
I know it. I feel like that it is my responsibility as a commissioner on this board to share what I know with the commission. And I just I told Robin Robin was unaware he told me of any of
these purchases. So, I wanted that in the sunshine because I just don't think it's right by any stretch. And it's not about it's not about bidding things out. It's about Let me
just follow up. The parking department purchased a light bar for their truck and they're parking attendants. And that light bar that they purchased for this truck, that's not even installed. They took a brand new truck and ripped the d or took the dash out
and took the seats out to be able to install wiring. So the labor for the install is not even in any of the charges. And the parking department purchased lights for a vehicle front, back, and top. And all in
installed, it's less than $2,200. So when I I can my words to Robin was that the new recreation vehicle's been pimped out. I mean it's sharp. It's fancy and I
just think it's a waste of money and I I don't appreciate that it was done. So, mayor and commission, uh, obviously we don't we don't work here to waste money and I will go through this and Jay will add this was not a waste of money and the mayor does not have all of the
information and I did mention to her, let me get the information, get that back to you, copy all of you then, but if we we'll we'll deal it here and I'll go through what we have and Jay will add the tires that were mentioned were for a
different vehicle for number 20. I don't have that invoice, but we will get that data. It was not for this vehicle. U Jay, if you want to add regarding the tires for the port. Before Jay goes to that up on the screen, this vehicle was
approved as a purchase back in November of 2024. Ford F250 crew cab XL purchase. It is part of the Duval Ford part of a Bradford County Sheriff's Office contract to purchase the vehicle. The
city budgeted $65,000 for the purchase of the vehicle. If you read in the up on the screen the background in the agenda item, it goes on to stipulate, as I stated, the purchase is budgeted at $65,000.
toward the bottom. The unit price of the 2020 Ford F250 is $55,41140, which is what the city paid for the Ford F250 crew cab XL. If you read in be in between what I just
stated and the top of that paragraph, the it states about the third or fourth sentence, the truck will be outfitted with a topper and rear slide out storage. And it goes on to explain to ensure city cones and equipment is protected from the elements yet still
accessible for use as needed. What the agenda item does not state is that those two are additional purchases. acknowledge that that should be clear and we should be explaining what we are spending when we are buying a piece of
equipment. So that was not listed on here. We'll go into some of the details. As I said, Jay will go on about the tires or Jay if you want to add about the tires that were that have been referenced by the mayor. Yes, the the excuse me, the
tires were purchased as a replacement for the four tires on truck 20. They had dry rotted sometime around the storm, so they needed to be replaced. The preference of how they were put on the truck, I I couldn't tell you how that happened, flipped or whatnot, but that
was not a discussion that was had with me. So, um, but we can certainly get the paperwork related to what those So, the invoice that the invoice that Duvall Ford wrote, that's where I got my information from, states that it's that new truck that they put them on. I'm
just telling you what it says. it it states it in two different places that it went on that truck. Right. So, as as far as all of this information and all of this that has been requested, I've heard from numerous other people within the city that this information has been discussed and requested and
this is the first time it has been discussed with me. So, there's conversation professionally that I think could have been had before this came to this board to at least clear some up. I have no problem discussing it now because again, as Robin stated, it was mentioned. I could have been more clear
in my memo about it being purchased after the fact. I agree with that. The lighting, it's it says light bar on the memo or in the in the credit card recap. I was able to locate that today. It is a light kit that is going to encompass the
truck with lights. We use this truck for special events and park it in the middle of the street as you've seen at the market to block traffic. So, my intention is to have as much lighting on it as possible for safety reasons. The expense of that is it is $3,000 is is a
is a decent investment on that, but it is the vendor we have used for lighting and it is it is serves a safety a public safety purpose. I've been in the street with cones and everything else honked at, yelled at, almost hit by cars. So, I felt it was a decent investment. So,
regarding the cost of the lighting, $3,589.54 plus the cost of the kit. Of course, the lights have to be wired into the truck. So, our mechanic does go through the dashboard. I don't know all the details. We can certainly ask him to provide
that. that similar type of work has been done on other city vehicles. And I did share with the mayor two days ago when we discussed this that I did receive from parking. The lights that are in a different truck, those are Ford
Mavericks, which I don't know that much about vehicles, but I believe it's a smaller vehicle. Those light bars and the installation about $2,200 as the mayor said. So why the cost of the difference? We can figure that out. and why it was more for one than the other.
Should they be the same? I I don't know. But we can certainly figure that out and let you know why this one was $3600. I don't know. U just to add, I don't know of every purchase that happens in the city. I shouldn't have to know every purchase that happens in the city. If
that's the case, then we don't need the department heads out here. I don't have to rely on their professional expertise and knowledge to be able to make a purchase. I believe they are making the best possible purchase, the most efficient, the most effective. That's
what we get paid to do. All of us. If you desire that we that I review every single purchase, we can do that. But I believe that's not really the the role that should be played. Um, as Jay stated, the topper to cover the back. I
don't know whether that's a good price or not. 4556. I don't know if you can add anything with that. As far as the topper and the slide out, we did receive we quoted out those purchases individually. And And as far as the logo on the truck, we So, we
have the van, we have truck 20, we have the buses. There is one white bus that was also mentioned that doesn't have a logo on it. that was it was overlooked. As simple as that. We're going to put a simple city seal on it. We don't want to go too fancy because the last time we did that, the website changed and it was
wasted. So, the timeline of this truck was we received the truck. We had to get the uh the slide out that we got. The first one was delivered was damaged in transit. So, we sent it back. We received the second one, got it installed, and then once that was
installed, the topper, I think it might have been backwards, but the topper was installed as well. And then once that stuff was installed, we were in discussions to get it wrapped just down the street. So that it did take longer than it should have or could have, but we had it laid out in a process to get
everything installed on the truck and wrapped and completed all at once. And then now it's in the process of getting the lights. It's not to do anything on that vehicle. It physically has to go all four times. It had to go offsite somewhere, which is not ideal, but it's
to get the truck operational. So, um, yeah, that's where so the topper, the line, the slide out, the light bar, and the the topper at $4,556, the slide out at 2,700,
the emergency, the light bar, safety lights at 3,58954, the wrap at 895 or 800, whatever that it's under, just under $900. That's what has been spent on the vehicle. If there's anything, we will bring that back to you, get all the
paperwork, and share all of that with you. May I add, Miss Mayor, it's commendable how transparent you are. It's commendable that you really, really care.
You would like to save whatever monies we can. we are responsible to answer to our residents. So, I just wanted to say thank you for being who you are and what you do and you spend a lot of time, your personal time serving this wonderful
town. As far as uh our city manager, um no, you don't have to have all the answers, but you have those department heads that can give you the answers. So when the mayor asks the question, then you can talk to your department heads
and get the answer and then bring it to the mayor. We're not expecting you to be, you know, all over the map, but you know, but you are or basically executive director. We we are not allowed or should not be really communicating with
any staff members. We speak and communicate with you. I just want to put that out there. Do we have any public comment? Commissioners, thank you for bringing this to our attention to to the board's attention.
Um, uh, I totally agree with you bringing that up and, uh, thank you. I just look forward to the update, get to the bottom of it. So, it is important to me that when I'm
asked something and I find information and I did have a discussion with the city manager and you were shocked Oh, when you were pulling up the pricing. Sure. You were. And um and this is no slight or no ambush on someone. This isn't me trying to be like previous
administration. This is me wanting to be transparent. And I feel like if I know something, I can't keep it to myself. And the only way that I can share with this commission, anything is here on the deis. Everything I say to any of you, if it
has anything to do with something that we're going to vote on ever, I have to do it here. And this is the proper place to have the conversation. It is not a behind closed doors secret. It is to share and move forward. And if there if
I have misinformation, if I have numbers that are incorrect, the invoices are incorrect because that is what the invoices say. We will prov we will review and get all the information, but that's what we have. Next on the agenda is mosquitoes.
Mosquitoes. That's me. Mosquitoes. uh multiple residents and myself um out on Crystal Island and I would imagine throughout the city mosquitoes are becoming
fierce more than I've experienced since I've lived here. Um the only the only reason for that I would believe is of course there's more standing water. There's um
lots that have been demoed, mine included, which have standing water from the rain. Is that it? Is that it? Um there's I'm sure pools that are not being kept up right now where people are
not living there, but I only wanted to bring it up here. I don't know that the city has the county's ear that could request any type of spraying. Um, but the county would have to do
that. The city doesn't have the resources to do that. Dragon flies. I'm sorry. Go ahead. Oh, no. Go ahead. Uh, there's a mosquito control department with Penols County. We can reach out to them. It's a It's a
health Yes. issue. Yes. disease and um I wanted to bring make sure it was brought to the city's attention. They um I I know one of our other other neighboring communities has some real severe
mosquito issues, too. And I I don't know how you go about it, but I know that the information I heard was that you they can call and they reached out to the county to come and spray and then they did um there was something else. I don't remember the name of it that they had
put out for mosquito in, you know, to help. I think they like throw it in pools or in something like that. I'll look it up and share with Robin what it was, but um I know when I drive around the community, there are pools that are green and are just stagnant with water
and um they're gone now. But there's one in particular, a house that is on 144th, and you can see the pool right through the fence when you drive around the
corner. Um, I'm not I don't I don't know what we can do or how far we can push that, but it's clearly a mosquito bed for anybody that's living right around there. And it's clear to see. So some houses, you know, you can't see the pool
in the backyard. The neighbor can see it because they can see out their second story and they can see over that the pool's like that. So you need those people to call and report it. But like this particular pool, you drive right past the house and you can see it. It's
Well, I just I just bring it up. There has to be some actions that we What is the protocol for the pools? I know that code enforcement had been dealing with it, but what is the um process? If we see one, we notify the property owner that it has to be maintained. If we see
it or it's reported, okay, to us, so this one I'm talking about, they have to see it because you you drive right past it. So, what would be the process? They would get notified and then it's just a code issue, right? And they have to bring it up to clean it and bring it into proper working order. So, so let's
use this one. I saw today that I've seen for many days. It's been like that since the storm. It's been green. So you they get notified. Then what happens? What's next? Eventually they end up in if they don't clean it, they end up in front of the magistrate and
the magistrate finds. Yes. That's what I'm saying. I'm asking drill down. Give them 15 days to take care of it. Uh follow up 15 days or 7 to 15 days after that. Then they're sent summons to come to the to the magistrate. Now you're at
almost 60 days. And then it's up to the magistrate to order them. Usually the magistrate will give 7 days to 30 days to correct it. Now you're approaching as much as possibly 70 to 90 days.
Doesn't that's the process. So do you know how many pools we have at the magistrate now if any? I don't know if we have any. I don't think we do, but I I don't think we have any. The county has the ability to add minnows to the pool. There are minnows
that they um distribute inside green pools to eat mosquito larvae and that may even be discussed on the website that city manager is bringing up, but they often do that. How do they do that, Tom? But the but
the problem with green pools a lot of the times is is that there's no working pump and there's no working pump because there's no electricity and there's no electricity because the homeowners have left it. Um and so if you don't have electricity to the pump that pool will
never get clean unless it gets drained. It would have to be drained and then we would um want it to be filled with something or we would want it um fenced off fenced off to protect the public. But every single time it rains, it's
going to fill back up again. So, so what they use that I was referring to is called dunks. And um I was just looking real quick to see who
who did it. Okay. The dunk. A dunk is a block thrown into ponds and standing water that kills mosquito larvae. So I believe that came from the county. Yeah. The Penelis County Mosquito Control and we'll reach out to them. Okay. And advise that there is an increase in
mosquitoes and encourage for additional spraying. Uh but we'll address the pool. Just we just need addresses. You said 144th shouldn't be too difficult to find. That's right. and any others just as any other code issue or any property unfit for occupancy. So, here's my
question. So, if you had dunks or you had minnows or what have you and and you have a house that has a green pool, you we can't put anything in it because we'd be trespassing. So, we we don't want our code enforcement officer, including the deputy sheriff, to go on private
property to do anything, right? That's what I'm saying. So, we can't really do there. We can't put a solution out there. We could put a solution in a ditch. So, if it if it got really really bad, we would basically take the position
that we're using our police powers to protect the public. And this is one of the things that we would do to protect the public. Um, so it all depends on how far you want to go, but it's not unusual for a screen enclosure to have a broken door and have a city go in take a piece
of plywood and screw screw that piece of plywood into that door so kids can't get through it. But or or close off windows or doors or we do do those kinds of things to protect the public. But if it's just a green pool and it's fully
enclosed in a screen enclosure, you would just go through the normal. What if it's not in a screen enclosure? What if it's in an open yard with a fence around it? Same thing. It's it's protected. Yeah. Just making sure. Yeah. Okay. I didn't think we could do anything because it's private property.
We shouldn't be doing it. We expose ourselves when we go on private property, but you can contact the county. Well, for for additional mosquito control spray. Do they spray it in the even at night or something? Right. Early morning hours. Yeah. It
says here's request service or community speaker off um our technicians respond to service requests for mosquito treatment and prevention. So we will I'll reach out to them and yeah if nothing else have them come to our next meeting. When you reach
out to them, Robin, would you email all of us and let us know what you find out so that we can share that with the community when asked? Thank you. Okay. Anything further? Did I ask for public comment? Public comment. Next. Next on the agenda is finance
presentation of series 2013 bond refunding opportunity. So, in in 2013, uh the city of MadiRaa Beach issued a total
of 4,760,000 in public bonds and public debt to finance the construction of the city center, uh the rec rec center, fire station, other park amenities. Um
the city has then been um as of fisc as of September 30, 2024 or now into 2025 uh some of those have been serial bonds, some term bonds and so some of those principal repayments have occurred. So
that our remaining debt on that issuance is now 3,620,000. uh somewhat recently, I don't recall exactly when, if it was in the last 6 months to year, uh those bonds have become callable, meaning we can call them, we can pay them down, and we can
do that through a refunding. And if the interest rate on those bonds from the series 2 2013 debt is higher than the interest rate we could achieve today, then we can have a gain on the refunding and it makes sense to do so. We explored
a previous workshop um the possibility of that and you approved uh issuing an RFP for a bank loan to refund that $3.62 million. So the purpose of this presentation is just to walk through the results of that
RFP and then you all can ultimately make a decision of how you want to proceed. So uh we received two um responses on that bank loan RFP. one from Republic Bank and one from Webster Bank. And then
on the next um on the next slide, the one from Republic Bank was for a fixed rate of 5.3% for the first five years. Um that's not going to work. That's uh that would result in a negative um
savings. But then on Webster Bank we had a fixed rate of 4.6% through the entire maturity date of 2043. Um there and there also optional call provisions. So uh if we were to move
forward with the Webster so the Republic bank option is is not an option right that would put the city at a at a at a deficit position in terms of interest rate today versus the interest on that 2013 debt. But the Webster Bank uh there
are some some some minor savings in that. So that's why we wanted to present that to you all. Um so the specifics on the Webster Bank non-allable in the first five years and then after years 6 through 7 we we can call with a 2% prepayment penalty. After
year 8 a 1% then after year 8 would be a pre prepayable without any penalty. Uh so then on the next slide on page 113 of your packet um
we would see uh approximately $37,000 in net present value of savings and that would be after the payment of issuance costs. So that $37,000 would be over that um duration of the new debt through
uh 2043 I believe. uh we show what those costs if we were to move forward with the refunding what those costs of issuance would be. They would total almost $60,000. That includes a bond council fee that
includes your city attorney uh the financial advisor that we'll use that that um is the architect of the deal. And then there's also lender council uh fees that would be included. And then we included some other miscellaneous fees.
So that's the estimate. actuals could be a little different, perhaps a little less, but that would be the initial estimate of what those costs of issuance would be should we decide to move forward with the refunding. Some other con considerations. Uh this
was a public debt issuance in 2013. So there are um uh disclosure requirements associated that. Um the city uh has engaged a provider um which is the digital assurance certification
or DAC that does the lion share of that work for the city to make sure we are compliant with our with those disclosure requirements. And so uh the city pays DAC uh $2,500 a year uh to make those u
necessary disclosure requirements. And we work with DAC to provide audited financial statements and other information as needed. and then they handle that process for the city. So if you include that, we would by refunding to a bank loan, there aren't there are not those prescriptive disclosure,
public disclosure requirements. It's not public debt. So we would also um uh eliminate that $2,500 per year cost, which over the time would be about $45,000 of savings over the next 18 years.
So then on the next slide on page 115. We've got a couple options. Um Webster Bank did confirm knowing that we do have this workshop here today that they will hold that fixed rate until
July 31st. So if you did want to move forward, we would work swiftly to um put together a resolution for this um bank loan for the refunding of the debt at the next uh uh regular meeting. Um, so
we see what that tenative schedule would look like. Uh, put all this together on the agenda on July 2nd. Then July 9th would be the commission meeting and then July 31st would be the the closing. The other option, so if we want to move
forward, that's what would happen there. The other option is that you can reject all offers. There's no financial obligation to what um, we have undergone thus far. We're simply exploring potential cost savings opportunities here for for this
city. Um but if you determine the juice is not worth the squeeze then we can hold off. And why would we hold off? Well, if we feel that we could be in a lower interest rate environment in the future, then um by holding off and you can see
in this next page on page 116, you know, right now if you look at that and I think this is the most telling graph if you look at we're we're at the far right at 4.60%. So that's what Webster Bank the best the
one of two responses that was the best response. They're at 4.6%. 6%. You can see what our NPV is, $37,000. Total cash flow, if you don't discount it back to net present value, total cash flow over the life of this thing would
be $56,000. But if you move more to the left, you see what the potential higher savings are going to be. Let's say interest rates drop and we're now down in maybe a 4% interest rate environment in, I don't know, 9 months or 12 months or 18
months. Well, now we're looking at a potential 212,000 NPV or 303,000 uh gross cash flow savings over the life of the refunding. Um and 16,000 on an annual basis versus 3,000 um what we
could achieve today if we wanted to move forward with refunding. Um ultimately, the decision is yours. Um I you know I'll tell you net net net NPV savings of 1% isn't overly flashy but it
is it it is savings. Um which way is the market going to move? um you know that's there that's that's why the decision is yours um to say we can either hold off and keep an eye on market trends and where interest rates are going hoping
and banking on that it it we do see because right now we could call the bonds whenever we could um we could go through this process again if we see well now interest rates are at x instead of y let's let's try again in 9 months 12 months um and get the higher you
know, 16,000 to $20,000 a year savings instead of the 3,000. Or we know what we got right now. We can take the 3,000 and know yes, in five to eight years, five years with prepayment penalty or eight years no prep penalty, we can always
refund again. So, um, want to just present you with all the facts and then you all can decide on and give me direction on how you'd like to proceed. Do we have any public comment commissioners?
And what's the staff recommendation? There is some indications that in interest rates are are moving downward. In fact, I just got an an email uh today. Um, let me see.
I'll read this to you. US 10-year Treasury yield falls to 7-week low. US 10-year Treasury yield fell to 4.31% on Tuesday, its lowest in seven weeks after Fed Chair Jerome Powell said many paths are possible regarding monetary policy, leaving the
door open to a July rate cut. Uh Powell stressed caution, noting the Fed will act quickly if the labor market weakens. Markets are now fully pricing in two rate cuts by the end of the year with 25% chance of a third. So, you know, it is looking like better, more likely than not that we
will see, you know, rate reductions, but I I don't want to give you any assurances by any means because there's a lot of factors that weigh into that. Um, you know, a lot of
ge geopolitical influences that, you know, can can change things. But, you know, if you tell me today, you know, there's some indications that rates could be going down that if this was a a a a sizable savings, I would see it as more
enticing. You know, selfishly, finance would not have like to not have to mess with EMA disclosures, you know, uh, every year. Um, but purely financially speaking there could be a decent chance that we
could see lower rates and maybe in 9 to 12 months get something better. But no, I concur. Um, from what you laid out here, it just makes sense to kick this can down the road and let's look at what interest rates are doing six months from now.
In my opinion, I I would agree. I mean, we'd have to spend 60,000 almost to save 3,000 a year and be locked in to not being able to make any changes without paying a prepayment penalty.
And the likelihood of interest rates going down is very high. I would agree with Vice Mayor to kick the can down the road and save you the work. commission. If interest rates go up though, don't uh find out where I live and egg my house
or anything, but it's like being a weatherman. You get a 50-50 chance of being right. Although the weatherman won't lose their job. I've I've just g All I've done is given you all the facts to make you allow you to make the most informed decision as
possible. Thanks for all your hard work. Next on the agenda is public works beach groin restoration project update June oh this is now workshop just wanted to give the mayor and
commission an update on where we are with our beach growing project the enhancements improvements miss good evening mayor and commissioners um I would happily like to report that that project is complete
Uh we completed the project substantially completed the project as of June 14th which is right in time for our permit to expire. So um there were a few punch list items that were still remaining. Um I'm not sure if any if I had shared I can't recall but previously
we had one small minor issue that when we were first pouring sections of the beach due to the way that our permit was issued by all entities we were not allowed to leave the holes open that
were underneath the sand. So with that being said, when we did some of the concrete work and then the sand was placed back on top, there were some damages done that exposed itself um during or from our lovely hurricane Helen. All of those
were all of those repairs were completed, but due to that they had to jackhammer up and then put a patch on top. So um myself and Al Carrier did the final walkthrough. It took us several days because we had to expose every
single one of the beach groins, walk it, make a punch list, and then the contractor had to repair. So, um, as of June 14th, all of those repairs were completed, were documented. Um, we have one final pay app that we are waiting
for. I should receive it any day. We are also coming in within budget, so that is also great. The original bid cost was $3,838,677.99. To date, without that final um payout, we have spent $3,319,59189.
So, I'm hoping that we come in under budget, but I'm not sure what that final payout looks like. So, um, as you can see in some of the pictures, um, the reason why you see the numbers on those, that's for me for documentation, so I know which beach groin that is, but you
can see on the darker section, that was a repair that was done to that specific beach groin. And that was really not that the the structural component of it was compromised, more so the aesthetic
part of it. the concrete wasn't smooth or the edges were a little bit jagged. So, we we had them repair that. And I'm here to answer any questions you may have. Do we have any public comment? Commission.
Commissioners, did you um have to get a structural engineer? We had from the beginning engineer. We had a marine engineer and also a civil engineer. Okay. Thank you, Commissioner. Thank you. If you had it to do all over
again, would you have done anything any differently with the design? There weren't really too many options. Um, if we were to because we didn't remove the original beach groins, we fortified them. If we were to have
removed the original beach groins, it would have been a completely different permit. Uh, and we we weren't even sure that they would have permitted those because, as you all know, they're not permitting these beach groins any longer. So, I personally,
they're not beautiful. They're not perfect. I wouldn't Are you asking about the process? They're structurally. No, structurally Oh, they're structurally sound. Um, how did they It It's a process on the where it's
sandy where they had to dig down and and put these in. I've been curious how did they pour in the water? It was tough. Um, most of it was it was all title based, which was another reason why it's taken a year and
a half to complete the project. You had to schedule the pour with the Absolutely. And then often times they would set the sheets. So if anybody has seen a seaw wall installation where you you vibrate the sheets in then they would then bolt those sheets through the
original H piles and then if the tide did not work properly they would then set plywood on top and until that tide. So where you go through those really high tides, they would set the sheets on multiple different beach groins at one
time and then come back and do the pores all at one time. So most of these there are 200 f feet and they were poured in anywhere from three to five different pores. So you can actually physically see the different concrete pores. And
yeah, I could see that as they were as they were doing it. But I was just curious on some of them. It seems like they extend pretty far out into the tide. It was a bit tricky and I didn't know if they were pouring in the middle of the night or low tide or our our um
permits were very strict um which was another reason why the project took a bit longer. We towards the end probably anywhere from 50 to 40 feet on the ends. We were hitting a tremendous amount of
debris when they were getting anywhere from 6 to 9 ft. I believe at the ends those sheets were supposed to be 15 feet long and two we had to go back to the drawing board and we had to go and we had to get a wave runup analysis and a
structural analysis of the two end H piles which they're 10 ft apart the originals and we had to do a load test on them and they had to be able to sustain I don't remember what the pressure was but the pressure was for 2 minutes and it was actually quite interesting to see
how that was But to go back to the drawing board to get that assessment done to then have to redesign for the scour line to wherever they could run the sheets was was quite interesting. And was that all budgeted in there? Because it was we we have
contingencies in every project. Yeah. For that reason. Yeah. Yes. Interesting. No, I think I mean it's amazing. Um I'm sure it'll be here long after any of us are. Absolutely. There is a lot of concrete inside those and it's 5,000 PSI
concrete. So you may in in a few years see a little chipping here and there. Again, it's not structural. It's mostly aesthetic. Um but it it it's it can easily be repaired. Yeah. But they're not going to go anywhere. Did you use Speed Creek when you Oh, just Speed
Creek is a fast setting concrete. I'm not sure the exact specs of the concrete. It was very specific though. Okay. Great. Great job. Thank you. Was it was fun to watch him do it. It was interesting. It was neat. I'm glad
it's over. Yes. Thank you. Thank you. So, next on the agenda is respond to public comments and questions. I feel like we did because all of the comments were related to what U. Marcy and her team presented. Do you feel anything
that you'd like to add that we haven't already added to that? No, it was pretty much all about 6A, wasn't it? Yeah. Yeah. Yeah. You agree? I I'd like to say there are two wonderful people still sitting here. I'm just they're glutton. Just wondering if
uh you just want to watch us to the end or you have Okay, then it is 9:08 and we are adjourned. Part: 2
Good afternoon. I'd like to call to order the board of commissioners budget workshop meeting number four. Today is Wednesday, June the 25th, 2025 and it is 4 p.m. City clerk, would you call the role, please? Mayor Brooks here. Vice
Mayor Kerr here. Commissioner Tagalarini. Commissioner McGan here. Commissioner Gabbay here. Commissioner Tagarini is ab agenda is public comment. Public participation is encouraged. If you are
addressing the commission, step to the podium and state your name and address for the record and the organization or group you represent. Please limit your comments to five minutes and do not include any topic on the agenda. Public comment on agenda items will be allowed
when they come up. If you would like someone at the city to follow up on a comment or question made at the meeting, you may fill out a comment card with the contact information and give it to the city manager. Comment cards are available at the back table in the commission chambers. Completing a
comment card is not mandatory. Do we have any public comment? No public comment. We will move on to discussion items. FY 2026 budget workshop 4 presentation and I will hand this to our finance.
Okay, perfect. Robin, any opening remarks? Thanks, Andrew. Take it. Yeah, mayor and commission, just thank you again for your time for these budget workshops. It is our desire today to provide as much information uh that's included in the
packet. certainly allow for your your questions, comments pro for us to and staff to provide the answers. As you are aware, we are continuing with our storm recovery process and those impacts have
uh incorporate well some opportunities and other related components to our budget for fiscal 26. I say that because I don't want to use certain words. Uh we want to stay positive and ensure that we
continue to provide the best possible municipal services to all our residents, our businesses and certainly our visitors. But we do have due to the storms uh as we have explained and we will provide some additional detail
today the a few reductions in some of our revenues. However, we you will hear as we have previously discussed the emergency type loan that we have will be applying for that the commission approved for us to apply for and
adjustments that we will be making throughout the year um or for next year's budget rather and we've already made some for the current year. So we will here in the agenda and I'll turn it over to Andrew regarding the current fiscal year where we are and then
certainly look into fiscal 26. We are we have already received a reduction in the current year's property tax amounts based on the uh what is called the catastrophic loss refunds for those property owners who have been displaced
from their home. Um and then subsequently into the next year we are forecasted for a reduction in advorum taxes and also some smaller reductions in dollar amounts given the fact that our advalorum property tax revenues are
single largest source of revenue in the city. But the impacts of the recovery that continues uh go beyond our advalorum or property tax into other taxes and fees that we collect and we will go over that with you as well um
and other details. So please at any time if you have any questions uh please stop and we can stop and answer those questions provide the information. So I'll turn it over to Andrew. Perfect. Thank you Robin. So looking at this agenda, we're going to
hit uh four items. So we'll go through the 2025 financial overview and the emergency bridgeland status. So before we delve into projections for 2026 and walk through the shell of the 2026 budget, let's just see where we are
year-to- date, what that uh potential revenue loss looks like, and I can give you some more details on the uh efforts made thus far on applying for an emergency bridge loan because all those those two really go together. Um then
we'll go through the 2026 budget. This isn't the complete budget book. planning on having that available for you all uh possibly for the July and certainly for the August workshop that'll include uh more narrative information and and look like the actual book. This is what
you're seeing here is is the uh initial kind of shell containing all the um uh highlevel schedules of inflows and outflows by fund and by department and then individual department detail and
then some capital uh detail as well as personnel. Um but then that full budget document will be forthcoming in an upcoming workshop in the following months. Um, so we'll go through that budget summary in detail by department and then that capital improvement plan
and then some I know we've already had a workshop on personnel but just gave another personnel uh listing uh for 2026 that we can walk through at the end of this and that's all I have planned for this workshop. So before we like as I as I mentioned
before we delve into 2026 let's just kind of walk through the highlights of 2025 in terms of where we stand year-to date on some revenue figures and what that loss from projection and really loss compared to where we stand at this same
time last year 20 fiscal year 2024 what those figures look like. So starting on that uh uh first page which is um the local option taxes and shared
revenue I believe page six page six in your book. So this is your sum of your projected loss. So we we identified uh three main areas where we have potential loss. One is in advorum taxes
and we have losses that we know of for 2025 and then some that we're projecting out for the remainder of 2025. We'll talk through that in the on the following page a little more. And then those that we can reasonably project for 2026 because the uh property appraisers
office provided their preliminary taxable value estimates as of supposed to be June 1st. They they sent that on May 30th. Then they'll send updated estimates and by the end of June, beginning of July, which we don't expect
to deviate significantly from what they've provided already. And so we'll go we'll walk through that in a bit more detail. And then various other taxes and shared revenues actually not that concerning. I think there there's especially some like
franchise fees, utility taxes that took the bulk of the hit. Um but overall no no major significant changes from prior year and then charges for services and so there are certainly some permit revenues, parking revenues, certain
recreation fees u that we saw some dips and we'll go through those in greater detail. So the sum of all that based on what we've what we know today and then what I'm was projecting through the end of this year and then on the tax advorum tax um uh revenue loss that I can
reasonably project for fiscal year 26 we're looking at a potential total loss of 3.148 million. So that's what we're asking in our um initial email application for potential emergency bridge loan. Uh,
Commissioner Kerb or Vice Mayor K. Um, yeah. So, this is that 0% 10-year loan that you had talked about. Yes. Um, so if I might, the first three rows, these are all go into the general
fund. These impact the general fund and the fourth is for parking. That's the parking fund. Is that correct? mostly parking fund but then some a little recreation some a little permitting building fund as well
but it's other than general with parking on it correct general fund for the others okay just trying to get an idea of operationally how this all sits okay but then those loan proceeds are
available citywide for uh funding general operations across the city. The first three um the the entire loan proceeds you'll be able to use those in the general funds if we get the loan.
Correct. Okay, that's good to know. Okay, thank you. Yep. Okay, so let's dig in a little more detail on those ad 2025 advorum losses 26 and essentially those
those four line items. Let's dig into each one a little bit further. So we've got your 2026 projected advalorum revenue loss. So where how did I drive that? So we have our millage rate of 2.75 mills that's been
consistent uh over prior years dating back to believe 2019 to 2020. through current. That is our millage rate. And then we had our uh taxable value estimate that was provided um as of May 30th. As I mentioned, the property
appraiser does that statutoily required each year. Provide those preliminary estimates. And you can see that was slightly lower than the taxable value um from last year. So then we multiply that by the 2.75 divide by a th00and and boom
now you've got your your difference there that we will be um that had the hurricanes not struck and let's say taxable property values taxable values stayed the same um because of that impact
uh we're at that $338,000 expected reduction in tax proceeds. So that's where that figure came from. And then this next uh page just goes a little more into detail.
So interesting on this schedule and I highlighted Madiraa Beach and you can see third from the right. Not everyone is negative. In fact, many are positive but you can see more of those barrier islands, your North Readington Beach,
your Readington Beach, your Readington Shores, uh your St. Pete Beach. um you see those have um some negative impacts and a lot of that is in that uh in the 2025 net
taxable value new construction. Right? So that's where we're heading. That's where you see that's just a direct directly impacted by the the hurricanes. Right? So you you purchase a home in 2021 that's got land value and it's got structural value and that land value
from 2021 or 2022 to current has maybe had some some minor um increase in land value but then you had structural value, right? And then that structural value maybe was it 600 700,000 that's now um significantly
damaged. So from that assessment that um that value has dropped. The the good news out of this is that as redevelopment takes place, this isn't a permanent impact, right? This is not saying the land values across Penllis
County are are infinitely impacted. As you can see, there's other communities across Panelis that uh values have gone up. So, this is more of a think a uh a short-term impact that overall we're still trending up, right? And and as those homes turn, right, and there's
there's uh sales to investors and then you lose homestead, you know, a lot of those factors can can come into play that change those taxable values on some of those impacted homes. So, this is what we're facing for for next year, but by no means, I don't think this is a a
uh a long-term trend that we need to be worried about. But I'm certainly factoring that into my request for um emergency bridge loan uh for the revenue loss purposes. Okay. And then on the next page,
this one I'm going to say I've been pleasantly surprised. Um I thought that this catastrophic event and allowance would be more significant. Um, I've provided my given you all warnings,
maybe not dire, but of concern that this is available to homeowners uh, to property owners. And it all just depends on how many applications come through and and what those numbers look like, but they're just not as significant as I
initially feared. Um, we were at 40. So the the big hit was in March and these are real numbers. So this is what we saw. So it's not like we had to pay the tax collector or we have to pay property uh owners. All it did is net our uh it's
it just gets netted out of our tax distribution coming to the city. Um so it's only was only 45,763 in March, 4,000 in April. Um, I think we might already even have May and that that looked that was low as well. I did
put in an estimate for the remainder of 220 of 2025 at 200,000. That's probably a little high, but um so that total of 250,000 is potentially
what we could expect for fiscal year for those DR465 um applications for the property tax refund. And so that's what that piece is. Then the next page on 10
is just a a a multi-year comparison of October through April for the local option taxes and the shared revenues. And I did october through April for these because they come in one month in a rears um and typically the end of the
next month. So I wanted to make sure I had the same number of of months collection. So I went back a month to make sure I I we had a um an even comparison from 23 to 24 to 25. Um so
that's seven seven months of activity in fiscal year 23 24 25 for these taxes that you see local option use and fuel utility franchise and CST. Um, again, CST and your local option use
in fuel, not not a whole uh not a major decline. Most would be in those in those franch uh utility franchise fees. So, especially if you stop paying your electricity bill because you're displaced from your home, then you're not going to pay those franchise fees as
those come from Duke Energy. Andrew. So, if I'm reading this correctly, and just to clarify, um, if you took the total revenues fiscal year 2024 minus the reduction 2025, that should
give you your total revenues fiscal year 2025. Is that correct? That's not shown. So the fiscal revenue 2025 should be some on the local option use and fuel tax
would be 710 minus 30,000. Um so I guess are we looking at it correctly? Are are you basically questioning where did you get the $30,342 reduction? Well, I'm just trying to
understand the the chart here. Um, I'm trying to define the reduction of fiscal year 2025. It's it would be the 710 minus the 30,000. Yeah, happy happy to provide that. So,
what is that am I am I reading that correct? I mean, that's what the estimated would be for the 2025. Really, what I that that 30,000 is just the taking the 710,000 and reducing it by 4.23%. Or what is
what is the 4.23% reduction of that 710,000? 30,000 is 4.23%. Yes. Okay. I just didn't understand. And so the my logic behind that is I know what my revenues are October through April of 25. Obviously May through September
unknown, but I already know I'm at a 4.23% reduction or like on franchise fees, we're almost a 20% reduction from last year. So let me take last year's total revenues that I know and then reduce that by 20% and that's my proposed revenue loss. So that's my
estimation um and my methodology for calculating that estimated revenue loss for for those types of local options. Follow along and not just nod my head. You you've got this. Okay, you're good
to go. Yes, you you nailed it. It's it's the total from last year times that percentage and there's the estimated re uh reduction. Yep. And and just to add, as Andrew stated, the our utility service taxes, franchise fees that are for electric, water
are obviously subject to consumption. So, right, homes that are not occupied. So, Vice Mayor, your home is currently not occupied. So, it's not just you may be getting an a minimal electric bill. Um, but your normal bill would be I'm
just guessing $100 a month. And so $200, $200 a month times a 10% uh public service or utility tax times a 6% franchise fee. That's not happening for
currently for at least about a hundred uh structures that have been demolished plus another few hundred that are empty that are not generating the 1,000 to 2,000 kilowatts of electric consumption or utilizing 5 to 8,000 gallons of
water. So just to kind of provide a little bit more that that corresponds into revenue reduction right not only to the utility but certainly to us in the form of the taxes and the fees that Andrew um alluded to. The communications
is a little bit interesting because for for just about every structure that's mainly based on your cell phone. Um there are homes that still have a landline but that has declined over the years. So the communications tax
reduction shouldn't be that significant because as long as you still have a cell phone and it still has your Madiraa Beach address then the company your provider should still be taxing you and then correspondently that revenue does come to us. So you don't physically have
to be in your home to pay that tax or for the city to receive that tax. It's a lot more information than I think you wanted to know learn. Yeah. Oh, it's great taxing structures. And cell phones the bulk, but also does include cable. So that is one thing where your cable could get shut off and Okay. And you're
not paying that CST on that. Appreciate that. Um, yeah. And again, this is all short-term 2025, 2026. And this is what we're going for the bridge loan. This is where all the numbers come from. That's right. Perfect. Yep. And so then
the bigger um imp impacts felt as you can see the the permit inspection plan review fees no need to elaborate on that you see the almost 75%
reduction we know why with the abatement of those fees um you know little recreation marina fees are actually not significant 9% decrease Um parking is where we see 20%. Um so then you can see where that turns
into okay let me annualize that to determine right my reduction let me just take fiscal year 24 and multiply that by those percentages. So that's where we are um we're coming out for
the charges for services piece. And then the next pages just kind of give you some graphical depictions of where we stand with adalorum tax collections. And they have continued to rise because property tax property
values have risen from 23 to 24 to 25. and so of collections and the property tax refunds have been uh um pretty uh dimminimous. And then you can see building and planning um
permit inspection plan review fees, impact fees, and then parking related revenues 23 24 25 and then the fines for parking. And then some of the non-exchange revenues
and then our fees for services, sanitation, storm water largely unaffected. So, I did not include that in the analysis. Um, impressively, those those fees and collections for sanitation, storm water
have been have been pretty solid. A little less than that last year, but not significant. I didn't feel enough for me to include in the rev loss analysis. And then you can just see the uh for the three years by revenue type in the in
the tables what those differences are. So that just kind of shows where we're at revenue-wise in fiscal year 2025. Um some of those areas of concern and then ultimately what we are applying for
and waiting to hear back on the emergency bridge loan about 3 million and change. Any questions on that or you want should we move on to the 26 budget? Perfect. All right. Okay. So the on the 26 budget materials
we have some kind of highle information. So what's our total revenues by fund, total expenses by fund. I love my budget summary by character at the fund level. Um, we'll walk through that and then from there we really get in just to the the detail at the department level. And
so then when we get into that, I'll just kind of pause and let you all ask any questions you have on a department by department basis until we get through all the departments. And then the end last pieces will just be the capital improvement plan and uh some personnel
information. So here you have uh the summary. I'm on page 18 of your packet, your summary of revenues by fund and you know the percentage and then we have our um
expenditures by fund and what that looks like just so you can kind of see the magnitude on a fund by fund basis. Obviously general fund uh far and away the largest. Um on the expenditure side, you see storm water
fund large because we do have some um significant um storm water drainage and roadway improvement projects slated for fiscal year 26. Then getting specifically on page 20 just getting into the this is the
revenues other inflows by character. So what are we collecting in charges for services, intergovernmental revenues, taxes, miscellaneous revenues, etc. So that just gives you a little snapshot there. And then here's my budget summary by
character on page 21. And so the goal here is just to show um at a fund level the total sources equals total uses by fund. Um and there's a
formula error in the grand total at the far right. I apologize for that, but you'll see if you look at each fund that the total sources for the fund equals the total uses. Now, we don't necessarily budget that way to say, okay, every revenue needs to match every
expense. So what happens if you have a deficit or a shortfall then that fund balance net position carryover used we populate that to balance the budget for that fund and eliminate the shortfall or if we budget to in excess then we'll
have fund balance net position available which is that bottom line which will then be available in reserves for future years. So, if you start with Archabald Park Fund and work your way to the right, you'll see, okay, here's what we've
budgeted in revenues and other inflows and then what we've budgeted in expenses and other outflows and then here's our shortfall or here's our our surplus. So, you can see Archipal Park with that shortfall 768,750
building fund uh shortfall um and so on and so forth. And so this just kind of gives you kind of the highlevel overview at at the fund level um what we're budgeting inflows
and outflows. And then in any particular fund um we don't have any any one deficit that we don't have sufficient reserves to meet. And I know we've we've had this is our fourth budget workshop. We've had a previous budget workshop where we've
gone over and said here's our total fund balance reserves for each fund as of our audited financial statements in 24 930 24. Here's our revenue and expense activity year to date in 25. Here's what we can project our beginning fund
balance in in in 26 um or at the end of 25 beginning of 26 is. So the only one really of concern is that is that storm water fund of the uh 10 million and we do have remaining
proceeds uh some small remaining proceeds from the series 2019 debt to spend down but not much. Um and then we would um have existing reserves at least available um
to to pay for um for projects in 2026. And then over time as we look at the the multi-year capital improvement plan for stormwater fund, we can start talking about um potentially issuing debt, albeit a line of credit or a bank loan
uh for some of the um larger uh projects going out multiple years. Andrew, I have a question. Yep. So back to page 18 if you don't mind.
So back to page 18. Yeah, just so I understand. So with our current um reserves, how do you expect at the end of 2026 with your budget
to impact our current re reserves when once you go through all this? Our current reserves going to be impacted seriously or not? Well, the only significant impact really would be on the on the storm water fund
is where we'd see the most impact because we've got 10.5 million of of capital projects planned. Okay. So, that's where we but we have we can work our way through that. But as far as Yeah, we we can work our way
through that. In fact, I'll pull up the just to show you where that's where you're talking about if we wanted to consider loans or or whatnot on those capital improvement projects. I understand that. I'm just trying to get a you know, just like you balance your
books at home. Where where am I going to be at the end of the day? Are we is this is this storm that hurricane lean? Yeah, it's a short-term hit. at the end of 2026 after you're finished, you know, you know, you you you know our
given you know what payroll is going to be. You know what all these expenses are going to be, which is 40 $45 million. Is that correct? Total expenses. Yes.
Okay. If we have we know that that that we're going to have those expenses and our revenue is short. Are you saying that we're our balance
is going to drop by 18 million if we spend 10.5 million in capital projects in 26 and we don't have that. We have maybe 20 in the whole. So as of as of fiscal year as the end of
2024 we had we we have almost $30 million just sitting in cash in cash pure cash. Okay. Right. So from a liquidity standpoint I don't have concerns. We can afford we can afford to incur 10 million. Now if we're going to
incur 10 million every year for the next 5 years I've got concerns and we need to start talking about a financing plan over time. Right. But at least in this current budget, this up upcoming for this upcoming fiscal year, we're well reserved to cover
10 million in in these storm water improvement projects, right? Um and the general fund alone as of 93024, we had we had 17 million in fund balance
in the general fund. So we are um as I mentioned we are well reserved right but conservatively yes that you know that is a a big number and we've presented this to you all in years past um and that you
know this is the this is probably the well this really goes into the debate on whether we get loans or not right how much are we comfortable having in reserves needed for such occasions as we
had this past year, right? And um do we have a feel for that or is that something is that Well, if you're speaking to the the calamity of the hurricanes, you know, we had the um
we had advanced proceeds to the tune of I think 6.5 6.5 million. So that was a significant cash event for the city to then help pay for those those debris related uh debris removal related
expenses, what we call those CAT A expenses. So not a significant cash hit to the city as far as just pure revenue and expense. We're hope most and we're hoping if not all nearly all of the hurricane related expenses will be reimbursed by insurance
or by FEMA. So on a net basis, not a significant uh monetary loss to the city, but then as we know that reimbursement cycle can be long and arduous. Um and then if we have
this bridge loan, there's another 3 million of of cash that we have to sustain operations. So again, I'm I'm not concerned about our cash position. Um but if we're going to aggressively pursue a major
storm water drainage improvement um and roadway resurfacing plan that's looks like it's 20 30 40 million you know over a period of 3 four five years then at some point where I start to
raise my hand like okay I feel like my our cash positions reducing some let's start talking about financing options then I come to you all at that point, right? And we're we're starting now working on the grant process, right, for resiliency. And so we have we have a lot
of a lot of things out there that could help in this. All right. Just you know, I I bring this in so I understand, but also other people may not other people might want me to ask these
questions as well because it brings out exactly where we are. So, you know, and we can certainly have we can bring you back really to graphically show you what the reserves would look like based on the information at the end of fiscal 26.
I think that's important to show that particularly now. Um, and to add to what Andrew stated, as of September 30th of 24, our general just in the general fund reserves, the 17.4, Four, we had 4.7
that were committed, meaning they were already directed at a specific project or activity, and another 2.8 million assigned, which are part of the expenses for going forward into the current year
and into 26, right? And we're in a great cash position now. So I mean I we need to get the capital improvements completed you know but yeah mostly part of that discussion. Yeah. So hopefully we can still solicit some grants. And
and one thing for the future and since we do fund our road projects in our storm water fund and so the current revenue or inflows into the storm water fund are not do not cover the entire
cost of our capital road resurfacing improvement project. We may we will look and bring back to you a analysis of the storm water fee. Um we're not proposing anything for fiscal 26, but that
something to keep in mind for fiscal 27 and beyond for that fee. It is it is currently $10 a month for each equivalent residential unit. So relative to the county, I think we're kind of in the middle for the storm water fees.
We're not at the top. We're not at the bottom either, but again, that's how we've funded them, but certainly looking at obviously other funding sources, extremely important and we'll continue to do that. Perfect. Thank you.
So if no other questions on that highle overview um page 22 in the um just shows a summary of your general fund expenditures and then from there then we show general
fund expenditures by department on page 23. again some high some uh more high level and then the following pages is what gets into the the detail
for uh each department. So I think that at this time what we'll do is just introduce the department. Here's board of commissioners and then see if there's any questions that you all have on any aspects of the operational budget.
um at the department level. So if there's any questions on board of commissioners, so I'd like to just talk about something that'll carry through for the whole um all of the budget. Sure. Um, when I went
through the budget, one of the things that I had a ton of questions on was the fiscal year 2025 projected that the numbers didn't seem to match the budget. Um, and I'm bringing this up because I met with Andrew today and we
talked about that and I was looking to understand how those numbers get projected. If you have a like for instance on the board of commissioners um the group insurance is
actually that's not a good one. Salaries and commission is budgeted at 40,500 and it's projected to be at 33,807. Workers comp is budgeted at 500. It's projected at zero. Um and when you go throughout the entire budget book there
are examples like that. And what Andrew had shared with me is that that is you want me to tell it or you want to tell it cuz we and my point is he'll explain what it is because I'm sure he can explain it better than me. But I would
really like to see it when we have our next budget meeting that what he's going to explain that we get because it will allow us to sit here and look at real numbers um that would be input by the department
heads. Yep. Thanks for teeing that up. So the the FY25 projected is basically our projected actual through the end of this fiscal year ending September 30, 2025. So this what the system does in this
budgeting module in the the uh in the system we're in has the current year-to- date actual and that actual figure is listed and then there's a annual is called the annualized projection and the system automatically has that on what's
called calculated and it's simply taking what's the number of days elapsed from October 1st 2024 through today and then okay how many days are left in this fiscal here and let's annualize that figure we currently have. That works well for some um budgeted line items.
For others, it doesn't. Adworm taxes would be a perfect example, right? We get a big bulk of our tax collections in, you know, November, December time frame and then it tapers off. So to try to annualize that would be would be futile.
It would be inaccurate. And then the same thing here, you know, board of commissioners, you know, depending on where we're at on our payroll cycle, it might not come out exactly and we know more or less we're going to pay, you know, the 40,000. Then we should change
that FY25 projected from projected to or calculated actual because we have a good idea of what it's going to be. So what we can endeavor to accomplish for the next workshop is have the departments go through those annualized projections. If
you all feel that that is a a a value to you as you analyze both what did we budget last year, what are we budgeting next year and kind of where we think we're going to be end up, you know, actual, you know, at the end of this year, we can take a a a closer look at
at those figures. And admittedly, I think what the the push that was made for this workshop was to get their 20 the 2026 budget balances in and just let the system kind of autoc calculate those projections based on the the method I
mentioned. Whereas in a lot of many or some of these we probably should manually update those figures based on just information that we know is more relevant. So for example, rec after school programs and recreation probably what the amount is now is what's going
to be at the end of the year because after school is over, right? Except maybe a little tail end in September, we can add some revenue, but annualizing that based on the current balance wouldn't make sense. So those are things we can we can um clean up for you for
the next workshop. So, if you have questions on that FY25 projected column, perhaps just hold them for next next workshop and we'll and we'll get those uh more refined. Great. Thank you for that. I I think it'll be worthwhile. I I I definitely
do. Um I when I was going through and and the numbers were so off, I'm like, look at I mean, see all my little it was like it didn't make sense to me. So Andrew explained it to me today, which I'm glad because I would have come in and been asking on every other page
questions, right? We're we're being asked to ask questions. Correct. And and I think as Andrew stated for even in the board of commissioners for travel and training, there hasn't been any I don't think any expenses related to travel and training. So because there have not been
any, it's projected to be zero. But that doesn't mean that there won't be some if one of you decide to travel somewhere in July, August or September. So yeah, personally, I was wondering how the islands did, you know, like the
Bahamas or something that we might need to take advantage of. We got the budget for it. Just a joke. Mayor Brooks, any more overall comments or do you want to kind of dig in department by department? Um, I'm happy
to go department by department. Okay, perfect. Any questions from any of you on board of commissioners hearing? None. Then the next we can go to would be city clerk and then any questions on anything you
for city clerk? I'm not seeing anything jump out it. Um we had that big software jump. Um, that's not under city clerk, is it? Yeah. Oh. Oh, yes. Yes. Yes. It's that and contractual services. Does that come
under the IT? That's specific software like what we use for our agendas. We did add new software I think. And Claire, you can fish. Yeah. For laser fish. Yeah. Just We've got um Yeah. What we
have, our software is is what we all use, but it comes out of my budget. Right. But that's a one time bump kind of. Yeah. Well, no, it renews every year. Oh, so that's that's a
subscription then. Okay. Yeah. Some are labeled um software and some's labeled contracts. How's that different than the contractual services? Well, we have contractual services like we get the code the ordinances codified and and
things like that. We just had the code just got updated last week of the first 12 ordinances that we did. Um so all of that is a contracted service. Okay. But that's all in budget anyway. City I'm okay with that. Yeah. It's a service. So
what we have is basically software and the contracts for those services is all Yeah. There there should be I mean software in several departments that's the specific to that department. So MGO specific to community development
building the ones that we mentioned to the clerk um the marina has their own software to track the store sales right and again that's a it's a huge number between what's projected and budgeted because the projected is really more of
a amvertised um I'm not I'm not using the right term but actu actual charges just advertised out for the Yes. Some of our some of ours don't come in till like July,
you know. Oh, okay. It's all depends on when we got the software or it's not on a monthly basis. No, it's paid by annual. Some we get a bill once a year. Laserfish, we get a bill once a year.
We, you know, um Okay. We have a program that backs up the we have Barracuda which is the archival program for our emails and all archive. We have to have that and it's got a lot
of security and cyber security and all that that takes care of everything and it um tries to stop the spams and all if something happens they immediately try. But again that's annual. They charge you annual. You get a discount if you go
annual I imagine. Yeah. Barracuda was a whole lot less and but the counties and all use it in the cities. It's very good program. Okay. But you have to have a archival program and the one good thing about the because we have to back up everything. One good thing about
Barracuda and we do a lot of public records requests. We may have to generate thousands of emails sometimes and we're able to do the PST files, download them to a folder, upload them to just for you and get them to the customer. We're not
no longer buying thumb drives or saving them a lot of money. I mean, we used to get quite a bit from public records requests, but it's really decreased. And so, it doesn't take us long. We have to go through them all and redact the
exempt and confidential information. Um, one good thing about just foil, once we get those emails in there, when we go through each document, it'll label the statutory requirement for that because we can't just redact something without
stating the the statutory requirement for it. And it does that. And if there's like four social security numbers in that one document, when we redact the first one, it'll redact all of that same in that same document. Then at the end of it that it generates a report for the
customer the requesttor exactly why they see all those redactions. And so it's programs that we have to have for to satisfy uh chapter 119 and other public records statutory requirements.
Okay. We used to do all that by paper and it was horrible. And if you take a PDF document and you u redact you can actually if you do it just right you can see that those numbers and they don't
recommend redacting in PDF or taking a magic marker that that information somehow can be seen but in just FOYA when they do a redaction there's no way you can and plus we had it automatically put that statutory requirement on it so which is
wonderful. But they're much needed programs. And I have a question. Are you done? Okay. I have one question. I know we're not focusing on the projected because we're going to fix that next month. But on the overtime because there was nothing
budgeted for overtime and it shows $3,300 in projected overtime. I'm guessing the overtime is from the hurricane. It was. So, how will we or or will we be able to understand when
looking at projected for the year for different things that were specifically hurricane related that we don't think you don't want to budget for that, right? Because that $3,300 we're going to get reimbursed
from FEMA for overtime. Will there be a way for us, not just this overtime, but across the board? There's a lot of um actuals that are going to show up in the budget that were hurricane related that we got reimbursement for. And I I mean
in my mind I'm just thinking to be mindful that you know and we can account for those. There's a way in our payroll system that we can total those and we have because we're compiling that to report to FEMA if we haven't already. So I'm thinking beyond overtime. I'm thinking just in general lots of other
things for that. How will we will we end up with a final report on what we spent by line item for not not down to the you know but like we spent this much money in recreation repairing this this this
this and this or buying this this this they had this much overtime you know in this department that department what have you know what I'm saying yes almost a budget analysis of the hurricane related expenses and see that's the only way because they're going to get included in our budget, but they're not really going to be something we'll
budget for next year, right? It's not a reoccurring. Yeah. But is it prudent to budget for that if you you know disaster related? Well, it has to show up in here because it's what we actually spent. Yes. So, you're going to end up with those dollars with the actual Yeah. How
do you extrapulate that? Do you know what I'm saying? Does that make sense? Well, it was it was a perfect example. Yeah. with the overtime, you don't really have to put it in the 2026 budget. If we were to be hit with a disaster and you incurred those expenses, you would expect
to be reimbursed. Correct. But there'll be lots of expenses that will show up in the actual that we won't want to put carry over for next year. Right. I agree. And with overtime, our department doesn't get overtime at all. Right. No,
that no that just was a good example to me for the hurricane related expenses. Yeah. And I can provide reporting on and we've done some reporting previously on hurricane related expenses. If you
recall top 10 vendors, what those payments were to those vendors, but we can also break it down by general ledger account. We do have a dedicated disaster related expenses that's in the general fund department 1400 which is non-EP departmental um and it's called disaster
related expenses. We're not going to budget anything for disaster related expenses. If there's a disaster then we'll do a budget amendment like we did this year. But there are some other accounts and other departments that were disaster related. So I can provide some summary information. Okay, for this account,
here's the total that was spent on Hurricane Milton, Hurricane Helen. So, you you have that. As far as budgeting for 26, I think the departments know that to say, okay, in this overtime example, I'm not going to budget for overtime because it happened as a result of the hurricane. I don't anticipate
overtime in our regular day-to-day operations, just like I don't anticipate repair and maintenance to be as high as it was last year because a lot of those repair and maintenance activities relating to my sanitation department were as a direct
result of hurricane mitigation efforts, but I can certainly make make that reporting available at that general account level for those hurricane costs. Thank you. And I think that would be less too because you know when we did the new personnel manual exempt
employees won't be getting overtime and stuff. So that would go way down you know it was between me and Laura you know we work the store and right put in a lot of hours and so and I think she's going to exempt and so they you probably
won't see any overtime in there take care of that. And Andrew, if I can guess not kind of back up a minute talking about capital improvements in the roads for a minute. Is there a category that you put in annually
for I'm going to say over a 20 year span you do you improve all the roads, you repave and then you start the cycle all over again. Using that analogy, whatever you would expect to spend,
you'd have a category. I'm gonna call it 5% of that c capital expenditure that goes into a budget so that when you're ready to you you have that set aside to repave
your roads to to do your to do your storm water and your is is that already baked in here? I'm just not remembering where it was. Yeah. I think I think the way we budget for that is more based on specific identification. You've got a large a larger municipality with a lot
of square footage. They might put in a percentage of, you know, like say an equipment replacement fund, right? And they're going to put in a percentage of this is going to where we're going to fund it every year, right? I think for for this city, we have more when I say specific identification, it's okay. in
this fiscal year, I anticipate repaving this this section and here's what it's going to cost rather than just trying to allocate dollars based on a on a formula percentage. So, it's more here's the project, here's the fiscal year, and then part of that multi-year capital
improvement plan. I'm just kind of like planning ahead. I I I don't remember ever seeing a fund like that that we allocate to or Yeah, we we don't because we we the the departments more project that
out in their in their specific departmental capital budgets and say over the next 5 years, here's the vehicles I need to replace. Here's the the the road that I that needs to be repaved and here's that cost. At least that would keep us on target, I would
think, whether it's vehicles or whether it's roads or just my thoughts. Yeah, it's again there's something we can consider. Absolutely. Thank you.
If nothing else on city clerk, anything on city manager? So, I have a question on the chamber of commerce donation. We did $10,000 in 2024. We budgeted for 10,000. This year we have projected almost 14,000 and then
we're budgeting 4,000 for 2026. I think we're going to budget 10,000 just as we have change that. Um, what is the where where did we go over Robin? In I think we put you know what never mind. I'm not going to ask a question about projected. Yeah, I'm going to wait. No,
that was that was one that should not be annualized. We'll correct for next year because I think we've discussed with each of you some of our the donations, contributions that we make and um so just to know we'll correct it.
The founders day, do we have a date for that yet? [Music] We were just discussing that last week tentatively. It's been held the first Saturday in May, but I know Jay just stepped out,
but we will get back with you whether it's on the 2nd or the 3rd of May. Um, we had Jay the uh founders day for next year. I believe you had me sorry believe you had mentioned
I'm recollecting that that's the tentative date for the king of the beach or am I confusing the dates that was the they tentatively are requesting April 30th May 1st and May 2nd for King of the Beach which we that's our founders day
event would be on Saturday May the 2nd nothing precluding that we have it on May the 3rd other than it's a Sunday But we will be reviewing that with the King of the Beach personnel.
I have it in my calendar for the second because that's when you told me it would be and I already booked a vacation. So, if you're going to change it, I'd like to be a part of the conversation because I didn't get to go this year and so I'd really really like to be there. Of
course. So tenatively we've scheduled it for May 2nd but we will confirm a public public information officer. Robin, if we hired a PIO, would that
fall here or would it fall in the um there's another department, the non-EP departmental? No. Um there was a IT. Would that fall in the IT department or would that fall under the city manager? Pretty it for I mean really it can go
for supervision purposes probably in the city manager's office. Um, I would really encourage my my opinion is I think we really need a public information officer. We just have too
much um advertising that's not consistent. And I think if we and that is no no rub on any person who's doing it. I just really think if if we had a dedicated person, there's so much um there's just
so much that person could do. Uh one of the thing the presentation at the Big C today, I as I was listening to it and I'll talk about that in our next meeting. Um, I thought that's and they talked about a public information
officer and I wish that or it would be my desire if we could um if if we have it in the budget that we find a way to put that person in the budget and hire them. And and to add to that, I think we've been I think something that's been discussed
for a while, but much more sternly posttorms from the county that to assist should we have any similar or other types of emergencies that we do staff a an individual at the EOC. Yeah. uh for
and I think this component of a PIO could split that time or certainly with other staff, but they could definitely help out should that be needed in the future, but we can certainly look at that and add and come up with the budget. I mean, I'm I'm just one voice.
If the commission shares in that, I'd like to bring that up. Yeah, definitely bring that up as a separate topic of course, but um would they also be part of
marketing? Yes, that' be and are there funds available from the um what's it the 6% the visit St. Pete Clearwater? I don't think that can be used for personnel because our expense would be
mainly the salaries to pay for that individual. we can utilize the marketing. I I Yeah, when they give us money, they like when they gave the $50,000 for the seafood festival, 25 of it had to be spent on marketing.
So, I mean, because when when you look, we're going to talk about that later, but when you look at the budget from the or the expenditures from the seafood festival, they spent over 35,000 on marketing, but they had to spend 25. I know they had to spend that. So, but
they don't Yeah, they don't really they don't fund personnel or Yeah. salary costs for staff and they only fund events by specific I mean you have to meet criteria to be able to get event funding from them. We we can look we'll
look at some options and even some ideas um relating to marketing. Uh it is in the past some cities have funded these positions through marketing or advertising. Um, and you can market and advertise quite a bit. It's just the
question of if, when, how, and, and why. I'm just saying kind of a dual role. Yeah. Well, when we talked about like doing the we talked we've talked at several meetings about the website and a a PIO would be the person who would help
build a website that works. I I I showed somebody today when I went on the website to look for events when from your phone when you go on from your phone and you're looking for events, you have to scroll all the way to the bottom and it's not a square,
it's a line that says events and then you click on events and it takes you to another page. Then you got to choose which events you want to see before our website could be so much more enhanced that would be more user friendly and a per that person would
have that mindfulness that would that's what they do. I I just see the benefit for us is for the community. It would be great. We'll bring that back to the next workshop what that would look like. Okay. Next.
Next department. Community development. Any questions on community development? Um, quick question on contractual services. We budgeted 36,000 and jumps. It doubles in 2026. Is there
a reason for that? For contractual services? Yes. Yeah. Community development. I think I can pull that up. community development. No, for the current year we had budget. Well, I think that was in professional
services for the master plan, but yeah, I can't think off the top what what that was. Uh, so this is University of Florida Board of Trustees UF and Kimley Horn impact fee study and LDR amendments. Okay,
we did discuss a little bit about them those and related to the impact fees and then also additional work that we may have Kimley Horn do. Anything else on community development? If not, finance
finance jumps really high on the accounting and auditing. Is there is that because of the auditing piece because we spent is that because of the projected is kind of out of whack with what was budgeted? So, we're going we're going to go
through an RFP process for the audit. So those audit fees are unknown at this point. We can refine that. I think we we budget for a little more not knowing what might come in. And so that that's subject to adjustment once we get the
proposals back on the RFP for the auditing services. Andrew, for the current our current auditing fees for this year, was it 36 or 40,000? It was closer to 50 50,000. Okay. Well, it's offset by the professional
services. I don't know if your category categories changed or but I don't want to micromanage or professional services. Yeah. Yeah. It's a decrease from there's a decrease maybe 147 to 130.
So, we've got that's um for my services and then uh we have some for our PFM financial advisory for our um FA services, financial advisory um
that's an ongoing contract with them. And then we have just 15,000 for um others needed professional services. So that's that piece there for the 130. And then the accounting and auditing
is $75,000. We budgeted this point. Uh the vendor is TBD to be determined. RFP process uh FY 2025 audit fees. And then we have $1,200 for the GFOA certificate of achievement annual fee, $4,000 to the
actual firm Millerman for this Gazsby 74 OPB valuation that we need to be that gets done as part of the annual audit process. So you add up all those that's close to the 80,000. So again, that 75,000
that's subject to change. Great. Thank you. Any other questions on finance? And again, those finance director services are in operating, not salaries. Assuming you want to continue to utilize
my services. [Laughter] Not much of a reply. Sorry, Andrew. I take your silence as a positive affirmation. I appreciate that. Let's keep on going. Tick tock. Put the heat
on somebody else. Okay, next is fire EMS. Any questions on that? Um, this is always a a big one and it all in my mindset. Um, I've always been supportive of fire
and em EMS. It's it's just that when you see the expense of you know what's it 42% of the I don't know one of the budgets back here but then that expense doesn't show
the offset of what our revenues are on that. You know, we've got a 2026 budget which was well below the 2025 budget nearly $2 million. Well, okay. The revenues are over here.
Yeah, we budgeted the first Yeah. The bottom of page 36 in the packet is looking at fiscal 25 is the entire revenue for the new fire station up in North Readington Beach. And then the fiscal 26 is essentially the remaining
amount to pay out. Um so we're we're simply the pass through from the county for the cost to build the station. The total cost not to exceed of 7.4 million. Um but again it'll it's going to go from the current fiscal year to next fiscal
year. So that's why you see the revenue of 4.44 million and then the expense of 4 44 million. But you take the capital piece out of there. I'm I'm more interested in the operating the annual, you know, what's it cost us
to keep keep the trucks going and and support the staff and um and then, you know, we service other communities that um we provide revenue.
So we we'll certainly break that out for you to offset it somewhat. So if we do take out the capital and the and the other current charges that's almost 5 million just between the two capital
improvements of what am I looking I'm sorry there's three capital imp well capital improvements of 75,000 and then 250,000 so that's about 4.8 8 million subtracted from the 9 million um again gives us
about 4.3 4.4 million. Um but we can certainly show that for the next one a little more clearly. So to show as you stated vice mayor the increase in operations the majority of the increase are the for
personnel costs. So, the salaries and wages related to the we're going into the second year of the three-year collective bargaining agreement. There are um which the commission previously approved those wage increases from year to year. Um the step increases, etc. So,
that's the majority of the increases were also equipment that needs to be replaced uh really to keep our fire men and women obviously is in in the best possible condition, best well equipped. uh safe and being able to respond every
day to every call. This is again the largest expenditure in the city. We believe it's extremely extremely worth it for what Oh, there's no doubt. I just I just try to, you know, if I were to have a conversation on the street, you know, well, what does
it cost us to maintain our fire and EMS um so that they can respond to as needed, you know, for the you know, what's it what's it cost the city? You know, I wouldn't quote any of these numbers. I would I would more think of
the operational piece of it, you know, after we've we've have our vehicles and we we have our manpower and and everything associated with that, but then we cover the other cities and they contribute. So when you put that all together, what's
it really cost the city of Madiraa Beach to have such a So on that as well, when you see the the salaries and wages aspect jump up almost $400,000, again, that's for the staffing of the of the station. And then we have
you have to pull that out of there if you're going to have a conversation with you're walking down the street and you're talking to your neighbors. What's that really cost? It's a great benefit. Sure. Sure. And everyone agrees it, but that and it's again the Readington EMS budget that was approved from Penllis
County EMS is 749,000, right? I mean, yeah. So, it it's es and flows and removing all that I'm the number would be much much smaller because we do have the Readington um fire contracts. That's 300 320,000
roughly. And then we have more funding from Penelis County EMS for Madiraa Beach itself. So, we have Madiraa Beach and the Readington EMS funding. So it would it'd be a hard one. I mean, you live it and it would be it'd be a hard one for you to just come up. Yeah. You
know, with an elevator pitch of, you know, this is what it costs us. Yeah. There's many aspects to to it when there's so many entities involved. You know, we have three other cities, a county municipality, two fire stations. There's there's definitely many aspects to it. Yeah.
So any anyway, it's just what runs through my mind. That's all. But it is what it is. I mean, it's great to see that the 2026 budget is less than the 2025 budget and we've we're
increasing our staff. That's wonderful. Anything else in fire, EMS? If not, then next would be human resources. Any questions on human resources? Hearing none. Any questions on
information technology? Hearing none. Any in questions on John's Pass Village? So, no. Sorry. Any questions on law enforcement? Just to add, as we were in this meeting, I did receive the proposed agreement
from the county that I will bring to you at the next um I think it's safe for the next workshop in July. I don't think we um and have the captain give a presentation. Um
really the majority as you can see from the expense it is a overall a little over a 7% increase uh mainly related to just salaries and some increase in equipment costs. Um
they are recommending um I don't have an objection to it but it is the recommendation to go from three school crossing guards to two school crossing guards. Um but that's a small very small percentage of it and the captain will
provide an explanation and the reason for that recommendation um at the next workshop. And then any question on legal services? I had a good one, but since we're not looking at projected,
there's no reason to ask it. It's a bargain. I know. Well, when I looked at the projected, I'm like, why is it projected to be so low? Does that mean that we're not getting all these lawsuits? Nice discount from Tres Daniel LLP. No, we'll pay we'll make sure we pay the
invoices. Then any question on non-EP departmental? So, that one's going to include a lot of revenues because if our revenues aren't necessarily department specific like fire inspection fees or recreation type um after you know summer
programs etc. I I do I have I have a couple questions. One is on the seafood festival revenue in revenue out where does that get captured in the budget? Is it in non-EP departmental? Is it in
recreation? Where exactly does that go? And here's why I'm asking while you um so last year I requested after listening to a lot of the talk about the seafood festival I requested the um I wanted to
revenue in revenue out and the recreation keeps uh Excel spreadsheets on revenue in revenue out and so I had 22 23 24 and then I got 25 this year and when I received
Um Robin said that it didn't have overtime in it yet. And after I sat and thought about the numbers that I was looking at and comparing the four years because I'm looking at it thinking if we don't make any money and if it's such a hassle for the city to do it, why do we
do it? Why don't we sell the sell it out? Let somebody else pay us a flat fee to have to run the festival. We'd be a sponsor. And so I'm trying to reconcile those numbers and see does it justify all of the effort that staff puts in.
And I went to Andrew and asked Andrew to pull me the um report out of a clarion and they don't match the spreadsheet that for the last two years because prior to 2024 it wasn't in a clarion. It
doesn't match what's in what the spreadsheet is that I have. And in the conversation that I had with Andrew, I had had the conversation with Robin and then with Andrew, um I would wherever this money gets captured, the revenue
in, the revenue out, I believe that we should be able to have a report pulled out of a Clarion that shows us exactly where the money went and how it was spent. And the reason I think that that is important is because if you if you take something back, like you bought too
much soda or you bought too much alcohol and it's not been opened and you return that stuff, which is what I think you should be doing because it shouldn't be captured into this event, then a clarion would show that because it would get keyed right back to that event. And what
I ended up with for this year was a actual cost of $190,354.36 on the Excel spreadsheet, but the actual out of the Aclarian is $144,51247. So, I'd like to see that held
accountable and have real numbers because I think that it should be able to it should be everything should be coded correctly so that we get real numbers and understand real dollars. I would say currently it's in the spe I
mean we are recording it as a special event because we do have specific programs or projects for a variety of items including special events but here's my here's my thing so you understand what I'm saying
if this report was pulled with the GL code for the John's Pass Seafood Festival if there is60 $60,000 worth of money languishing out there. Where is it currently being where
is it currently at in our actuals? Because it's not in the under this I'm going to infer that it's in the recreation department or it could be if it's overtime it would be in the in the department whether it was fire that we paid overtime or whatever other
department. But as I stated, we will make sure that it's correct and coded properly as the special event, seafood festival event. So there also wasn't any um revenue for
the event in Aclarian. It's not captured in a clarion to the seafood festival for revenue. Where do we Well, so so that the way I'm asking because I want to be educated, right? And that's that's a it's a challenge that's faced. So you talk on
the expense side of things. We have multiple people paying bills, multiple people using a Clarion. So whether it's overlooked when it's coded, like the spreadsheet that I sent you, everything was highlighted in green. Everything that was highlighted in green, I physically went and found the invoice myself and made sure that that expense
was there. I didn't at the time double check to see if it had been coded properly. And then previous years, I know you said you couldn't find certain things. I don't even I don't think we started coding specific to those until this year. So on the revenue side of
things, it's everything's just been coded to special events because when we the depending on the software that we use, so like the Aventney software, if we get a payment from them, it could be a uh seafood festival payment or it
could be a payment for another vendor fee that we have. So we would actually have to sit down and manually break those out just the way that the software is built. I think you should, right? But on the other side of things, the finance staff receives a check from the company and says, "Hey, we got a check for
$4,200 in revenue. It's for special events. What's it for?" So then I we it's been coded special events. That's just how it's been until this time. But who will get it correct and make sure that we're properly coding and that would be citywide. So I'd like to ask
one other question. on this year's um spreadsheet that I got out of Aclarian, we paid a non employee person to work in the city's tent. Mhm. Why did we do that when we had people who were willing to
volunteer? At the time, we needed help. We had somebody that was willing to help, so we paid them. I I this I don't think this is the time for this conversation either. Well, it is because we're talking about dollars. That's the whole purpose of it. I don't I don't want to get I would just like this to be able to
be printed out of the system and be accurate where any commissioner or any resident that lives in the city would be able to see what we spent and what we made because you're talk I'm talking about making a decision of whether or not the city should run the event. Yeah. If we and I think the city should run
the event going forward. There's a lot of reasons why the city should run the event and not a private entity but we can and we can have a workshop just to discuss and debate that. It is very important that the city run the event versus someone else. But just to give you my thoughts on it, Robin, I think if
the event loses money, the city should run it. But I'd like to see what this what the city's really done year-over-year to be able to have that discussion. And everything is listed somewhere. It's just not where it should be currently, but it is recorded. And as
I stated, if we delve into it, it'll be likely in the recreation department. I don't doubt that. I'm not doubting that that it's not out there. I'm just saying that when you're looking at information for budgeting, you want to understand what it is and you want the numbers to
be the be the numbers, whether it's an event or like we discussed earlier, the projected for the year, all of those things. That's what a budget is for. And we will make sure we have hired outside individuals for certain events. Um, I
just don't in the time that I've been here. So, we will review that and we can where we can use volunteers, we will use volunteers, but we have in the time that I've been here only a few times, but I can recall three or four times where we did hire an outside individual or
individuals. Is there training required? Is there additional training? you know, if you're not if the input is not being inputed properly or
if there's I'll call it an Excel spreadsheet. If there's if there's cells that are not being completed when putting in expenses, oh, I think it's simply going into the financial software into a Clarion and properly coding all
expenditures. But that's what I'm asking about. I don't think it's a training. It's simply just putting it in the correct place. I think it's just left in a generic. It's all on an input though. Yeah. So, someone didn't input it and they're not inputting it because they're putting it into or inputting it into a
general account versus a specific in this question in this case. I've never used a clarion so I don't know. No, what I'm saying is we this is a specific like a subset of a revenue or an expense. So if we have seafood festival as an event that's a subset in
our general ledger of another account. Exactly. So if that cell in I'm going to use Excel because I don't never use but it's all based on Excel anyway in my opinion. If if it's if they could select um recreation or they could select an
actual event that recreation held. Well maybe recreation shouldn't be used. That's a general account. you want it specified to Fourth of July or you want it to seafood festival or whatever that specific event was. Yeah. My my quick
two cents is in the eclarian system when you hit the GL code special event fees which is here you see in the budget 01.1400.3 something we can have an internal policy to say whenever you do that if you ever hit this GL account you must select the
correct program or activity because when you hit that the system then dynamically appears this program dropdown that might have seven different options and then you have to hit Exactly. So the system doesn't require it but we can have an internal policy to
say look if you require it then you need then you need to um select the applicable program activity that's associated with it then we can capture that revenue. I mean I think the benefit it benefits the recreation department.
Well it benefits I mean it benefits us all but it benefits them greatly to see yeah we're doing great here. We're not doing so well here. where correct where how you can't improve anything unless you have the the data. Well, that's and we do. So, so prior to us taking on the seafood festival four years, 5 years
ago, it wasn't something that we budgeted for. So, it was everything that we did special event-wise was in the special event line item, right? So, when we took on the event, that's why it's in this. So, it's been the policy of staff at the, you know, until now to take in the
revenue into special events. It's it's not a lack of like, oh, we're just not doing it to not do it. It's just the policies to bring it in. So, and that's why I personally have kept the spreadsheet for that event. I've got the 5K that we're doing this week. I have a spreadsheet for that because I can't in
the manner that you're looking for in a Clarion I can't account for with the project code yet. I mean, we have the ability to do it. We just it's been slowly rolling in needs to be updated or that's there. Yeah. Well, and the seafood festival is the largest event. I
mean, it's Yes. It's big. It's a lot to It's a lot to to keep up with. Yeah. Yeah. Yeah. And we have other events that we, you know, the American the Great American Grunt Hunt um similar, as Jay said, the five the two we have two
5Ks, one the one this weekend, the one that we held in April for the fire um and other events. And we'll make sure that everything is set up as its own program or project so that all the revenue and all the expense are tracked. Right. When you when you set up an
event, it drop down should be easy. Robin, we budget. So, um, we're going to budget Christmas decorations for $52,000 next year. What is going to be the difference between the 35,000 we
budgeted this year and going all the way up to 52,000 next year? Well, I think the 52,000 is what we paid in what or 50,000 approximately in prior years. This year, we did not energize. We did not have the same number of items. We
did not put uh the contractor did put up not the same number as in prior years. Um but we'll find out what the we budgeted for 35,000 this year. We're budgeting for 52,000 next year because that's the quote that we received from
the contractor. We did 30 just shy of 33,000 in 2024. Yeah, we'll go back with the contractor. That's what the price that they gave us. So for fireworks, we budgeted 35,000 this year and we're going to 55,000 next
year. So what are for what what is the 20,000 more going to get us? We have one additional event. I don't think so. Tariffs. Um the contract for fireworks
is up this year. Uh so it has to go back out for bid. So, we have to have a discussion about July 3rd versus July 4th if we want to get into that. Really don't want to, but um that would be Independence Day and the three other events that we've done fireworks. We
would likely keep the other three events at 5,000. You guys have seen how those look off the pier. That's pretty good money well spent. This is also the 150th. No, what's the anniversary next year? 250th. I was close. Um, so yeah,
that's we were hoping to go a little bit larger if that's in y'all's. So, when do you think you're going to do the um the bid for it? We typically do it uh right after 4th of July. Fourth of July. See if they perform well in the And if we could, that means that you'll get that
pricing back prior to us approving the budget. So if we need to be higher or wherever we need to be based off what day then and I I've had some preliminary discussions with the existing vendor just what what type of cost increase are there not like hey what would you just what would the cost increase look like
if we were to do the same stuff and that's the healthy number. So okay it's the semiquincentennial anniversary of the United States. There you go. Try saying that fast a few times. Also for Christmas decorations, we were looking as I look through the
what we the contractor provided to us, we were looking to add two more trees and that's the majority of the increase along with some additional decorations where we were looking to add a tree I think in
I forget where we were going to add the tree but I think here in front of city hall but and at the marina. But we will come back with you with the specifics. Anything else from non-EP departmental?
If not then anything for parks hearing. Nothing for parks. Anything for public works admin. If nothing for public works admin, anything for recreation?
I noticed that on the sponsorships that this year we budgeted $30,000 and next year you're going down to 10. Is that because of the most of that sponsorships is mostly in special events, right?
It's It's still It's still there. It's just going into the different Oh, you're just moving it somewhere else. Yeah, we do the field banners. The field banners typically go So, this year we didn't as a as a recovery from the storm. We kind of did we did free sponsorships for everybody just to get advertisement businesses up
as a goodwill to the community. Um but in the coming years, we sell those and then that goes into that sponsorship one. Uh as well as ancillary benefits for um Grunt Hunt and a few other events. And then special uh sponsorships for any other special events, whether
it's Burger Week or anything else, seafood fest goes into the uh special events category. And then the youth leagues, yes, are going from 40,000 to 5,000 on your budget. The budget has this year
you budgeted 40,000 and for 2026 it's budgeted at five. Is that just an error? That's that should be an error. Well, it shouldn't be an error, but that probably because it it it should be comparable to previous years. This year's tough with the middle school field. We've found ways to make it work
out here. Yep. But we will be hopefully shifting back to that field once it's They are moving those trailers out. Yeah, it's going to take time. Then the field's going to be a mess. Yeah. Thank you. Did y'all have any questions?
Youth league should be what? Jay, I can make that change now. Change it to 40. Okay. Anything else for recreation? If not, Archable Park.
Anything for that? If nothing for Archer Bald Park then building fund. Anything for the building fund and then if nothing for building fund debt service. I don't think that's pretty straightforward.
Those are just our principal and interest payments on our general um governmental activities debt. The series 2013 debt and then anything on gas tax fund.
That's a small one. If not then anything on impact fee fund and then if nothing on impact fee fund anything on the local option sales tax fund which will go into it could go into more
detail on the capital improvement plan. So then nothing there. Anything on the marina fund? If nothing on the marina fund, anything on the parking fund. Nothing on parking fund. Anything on sanitation
and then if nothing on sanitation, anything on storm water focus on operations because in capital we can walk through that in our capital section. So, I don't have anything on storm water, but because this is the end of this um portion, I I did want to say
that I enjoyed reading everyone's accomplishments for 2025 and their goals and objectives for 2026. Um, I thought that every department had
some some very good goals and objectives. So, it was nice to read and see. Um, I felt like they were very well thought out. Appreciate that feedback. and then anything on capital outlay. So we start with the
historical analysis just showing kind of what spend has been. We always budget we have historically in the city budgeted much more aggressively than what we've actually spent. So this is
want to give you that depiction of what true capital expenditures have been over the last 10 years. And then here's what our capital improvement plan is just for fiscal year 2026.
So, um I would like to see, and Robin and I had a conversation about this, the restroom facility at the school athletic fields removed um for a multitude of reasons. One of them is I don't believe that can be done for $100,000.
And the second is we haven't even talked to the school and gotten an approval from them for it. And if we're going to lay that money somewhere, we should be budgeting it someplace that we're actually going to use it. And then I was curious if um if there
was any update on the jetty sidewalk to know whether or not the $250,000 might be enough or if if we're just still the jetty sidewalk. I do not have any updates on that. I'm still waiting on some information from um I believe it's
FD for the design and then we'll go through permitting. So there is not but I didn't want to not have anything in the budget in the event we were able to start construction because I think once we do have the plans and the permits I think it will go
pretty quick. Pretty quick. Okay. Thank you. The the restroom at the school that's it you can take it. my my conversations with them, they're will they're going to leave the connection in the ground accessible, but as far as like the the
time frame, I' i've asked them the time frame of the school and every time I ask them, they just tell me the next step. I don't think they know like their their focus right now is pulling off the portables and then he says, "Well, then we got to scrape it and we don't know how we're going to do that." And then they don't know what they're going to do as far as So there's I I don't think is
the sprinkler system still there. Is it going to be intact when they're done? There's sprinkler system, the lighting, the fencing, it's all I mean, we paid for the sprinkler system originally, didn't and the lighting back in the 90s. Yeah. So, there's Yeah. Yeah. Yeah.
We'll we'll review and probably, as you stated, just move this to a future year if we proceed. I wouldn't move it to a future year. I would remove it. I mean, that's just my opinion. And the whole notion of us building a bathroom on a piece of property that we don't
own. Yeah. I don't understand why we would do that. I understand that they play they we utilize that field for soccer, but why would we spend and $100,000 won't do it? Because I know that from having conversation with the
city staff about adding a restroom at a different location, which a $100,000 wouldn't do it. So, I mean, before we budget for something like that, I think there's got to be a lot more conversation
because, like I said, why would we build a bathroom on a piece of property we don't own? And why would we even start trying to budget for something when if if the commission said, "Yes, we want to do that." Then the conversation, you
know, there should be some buy in already that the school would be willing to do it to me. It doesn't make any sense. I would agree. Sounds good. So, we'll remove that. And then any other questions or comments on
capital improvement plan specific to FY26? If none and then the the second piece to that is just the multi-year and we've gone through this in previous workshops but just wanted to present this again. So if there's any
questions, concerns, comments, let us know. I can tell you that um I will save it for the next meeting, but I do want to have a discussion about a purchase and I'm going to ask to add it to the agenda about a purchase that the city made this
year on our budget um for discussion and it is the recreation truck that was purchased. I want to have a in the sunshine discussion on that truck and its usage. I don't think this meeting is the
appropriate place, but we'll have it at the next workshop. The July workshop. I No, I want to have it today at the next workshop. At the workshop at 6:00. Yes. I'm going to ask to add it. And then the last uh item on the agenda
is I know we've had a personnel um focused workshop and budget workshop three. So one byproduct of that was to show a personnel listing of all the position titles and if
they're filled or vacant and then what the hours are part-time, full-time, and allocation percentage. I had a one-on-one with the mayor who asked if I could present uh additional material and I can include that um to
you all just showing by department and here's the department head and then here the departments that that department head is responsible for and then here is that roster of positions both filled and vacant under that department head. So I can provide that deliverable to you all
subsequent to this meeting. While we're talking about capital improvements, is the fire station on here? Am I just overlooking it? It is uh the one that we're currently building. No, this one
right here. I know we received funds to do the repairs, but I believe there was some discussion on some improvements, not the repairs. Is that not made it into It is. It's in
the um FD aspect of the budget part of it. You'll see the $250,000 in there. What page? Um 70, I believe where Oh, no. Sorry, that's not it. on page 70 in the local option sales tax
fund construction addition of office space meeting room and storage at the uh fire department. Okay. All right. Very good. Thank you. Yes, sir. On personnel, Robin, I think you might can answer this. Do you know how
many employees in the city, if any, work from home? And do we have any employees who were working for 10-hour days currently? if we have just a couple in the building um in community development and no employees whether they work
full-time. We have employees that occasionally work from home or asked to work from home, but I'll find out if we have any others. I'd like to know um those two questions, please at the next meeting. If no other questions or comments, that
concludes my presentation. Thanks for your time and attention. Any question? Do we have any public comment? Any comments, commissioners? It is 5:47. We are adjourned.