Good afternoon. Welcome to the board of commissioners regular workshop meeting. Today is Wednesday, January 28th, 2026 and it is 2 p.m. City clerk, would you call the role, please? >> Mayor Brooks here. Vice Mayor Kerr >> here.
>> Commissioner Tagarini. >> Commissioner McGin >> here. >> Commissioner Gavay >> here. >> All are present. >> Public comment. Public participation is encouraged. If you are addressing the commission, step to the podium and state your name and address for the record and
the organization or group you represent. Please limit your comments to five minutes and do not include any topic on the agenda. Public comment on agenda items will be allowed when they come up. If you would like someone at the city to follow up on a comment or question made
at the meeting, you may fill out a comment card with the contact information and give it to the city manager. Comment cards are available at the back table in the commission chambers. Completing a comment card is not mandatory. Do we have any public comments?
With no public comments, before we start, there's a couple of things on the agenda that are going to change or we need to uh move around. first uh board of commissioners 4C is going to be removed and will come up on a workshop
at a budget workshop in a future event. And then I'd like to bring 10 C up to after the board of commissioners and add to the board of commissioners a brief discussion on the library time capsule.
>> Mayor Brooks, the item to move up from recreation was 10B. >> Oh, 10B. I'm sorry. I'm sorry. 10B and that will be talking about the Mader beat Mark Beach market. >> Is everybody okay with that? >> We're going to put it in place right
after we finish the board of commissioners before the city attorney. >> Okay. >> So, first on the agenda is a discuss how to recognize residents who go above and beyond for the city. And I'm not sure who's going to take
this >> request. >> Yes, we had passed um some sort of an ordinance last year to recognize people that contribute to this town in positive ways. And um you know, as we
walk around, we do our daily things. I've noticed u many many amazing people that just give and don't really expect anything in return. So um that's why I brought this request to this board last year. And uh what I
love to do is uh set up some sort of a um plan to recognize these folks, these people. And of course, as you recall, we had different levels of recognition. So, um
I would love to just discuss that and and possibly uh put the wheels to motion where we can uh reach out to these folks and make certain presentations and recognize them and appreciate them.
>> Do we have any public comment? So, Commissioner, I did go um and spoke with the city manager and the resolution that we wrote or that we all voted on. It does take into account um the process to do each one of the the items. The
only thing that we found that we really hadn't done was um designed a coin for each commissioner to get their three coins to hand out, like a challenge coin to residents. Um, but
correct me if I'm wrong, uh, city manager, but if there's someone that you want to nominate, we take it to Clara individually and then she would bring it to the commission. >> Well, uh, just the idea was just to set up some sort of a program schedule um,
ideas to recognize to bring these people to recognize them. So um ju just just to just a way to facilitate that is what I had intended to do. You know
how do we go about recognizing some people that are doing so much out there is really the idea that I'd like to discuss at this board. So, Commissioner, and in my opinion, if if we put it on a schedule and we were forced to nominate
a a business or an individual and had to give us the key to the city out or or any other award, like every quarter, I feel like that would kind of take away from the award. And in the resolution, it does state that at any time you could go to see the city clerk and make a
recommendation. Well, you know, again, I'm just looking for ideas how to do it. So, whatever this commission feels the approach would be, I mean, we'll honor. If I if I have to just go ahead and give the city clerk a name, if that's the way that this
commissioner foresees that, then by all means, >> mayor, it was my understanding that as part of this resolution, we have all these options here. That's that's what was part of the resolution. So, for instance, if I wanted to, well, the city coin seems like it's I get three and I
can give them to whoever I want. But the congratulatory letters, uh, the key to the city, all of that. Are are you suggesting that we would just, uh, take that to, uh, the city clerk and she would prepare a presentation or she would just make it happen?
So we had a lot of discussion on the key to the city and how how special that was and how to give the key to the city to anyone should not be taken or given lightly. Um I think when you and and
that would be if you knew somebody or any one of us had somebody that they wanted to give the key to, you would go to the city clerk, you would tell her, I would like to recommend this person for the key to the city. she would then have to place it on the agenda and it would
come to all of us for discussion. Um the certificates of recognition and appreciation and congratulator congratulatory letters those would come before the commission too. I would I would suspect the only thing that would not come before the commission would be
a city coin and um I mean >> Okay. Well, that was my and there's no timeline. We don't have to have it submitted by January 30th. No. If we come across someone, let's send it to to the city clerk. City clerk presents it on an agenda item and we go from there. >> Right.
>> Does that sound everybody else's understanding >> and that person would come in and we present them with the recognition of whatever >> assuming the board approved it. >> Right. Besides except a coin. >> Okay. >> Yes. >> So the city coin can be presented at any
time. >> Anytime. That's something that if you if you were you would just give to someone >> for your you know that's your um like if you a challenge coin that you get from a senator or a another or a fire department or something they give that
to you for whatever their reasoning is. That's what the city coin is. >> Yeah. Less formal much less formal. It's your your opportunity to individually show appreciation to an individual. >> Absolutely. We just need to design that.
We don't have that. >> Um I mean I would think that it would just be something with the city seal on it >> right there. >> That that would be Yeah. And also I was thinking um what a great time to um present the the uh key to the city right
around uh Fourth of July when the community is all together and and uh we have every you know everyone together at that time once a year. We could do it once a year. >> Well see that puts us back on a
timeline. I feel like I feel like if if somebody's deserving, somebody's stepped up, I don't know, right after a hurricane or right after an event and we want to give them the key to the city to think, I think we should have the flexibility to offer that at at any time. Is that is that >> I I would agree with that.
>> I understand city. Yeah. >> Yeah. >> Not that >> but I would like to see it presented. You know, this is like a a major thing, you know, >> bring them up on stage, you know, show our appreciation.
So, so let's say if I were to to determine a this person's worthy of a key, >> what would be the process? >> You would go to Clara. >> Yes. >> Clara would then put it on the agenda. >> Okay. >> It would be discussed with the
commission. We would all agree or say no. And then >> it would go on an agenda for that person to come and receive the key. >> Correct. A and then we could ceremonially ceremonially award it again
at the 4th of July commission. Absolutely suggesting >> definitely that person's name would be discussed and then if you said no >> wouldn't that be somewhat hurtful to the person? That was that was the biggest thing we discussed in the last meeting
when we did this resolution. And I think that what we should all be very mindful of is that when you think about giving the key to someone, why are you giving it to them? What did they do for this city, for these residents, for our town
to warrant that key? I think that to me and and based off of the discussions we had, I think that was the big takeaway. Um, who would you give that to? You I mean, whoever you're going to give the key to, it should really mean something
>> and they should have been someone who really um exemplified something in our city, really were a part of the city, really above and beyond for the city. I don't know what that is or what that looks like because I quite frankly can't think of anyone that I would give the key to the city to myself.
>> I can. >> Right. and and and what I was thinking just to be forward or frank um every commissioner can have one key per year, one commissioner per key per year and you can give that to anyone that you
feel is most uh worth that you know that was really my idea and not have to be so stingy with just giving one key to one person per year. So, in the fire service, we have a lifetime achievement award. It's the most prestigious award you can get as a fire
chief in the state of Florida. And that's giving given once every three, four, five years. They don't do it every single year because it it kind of takes away from the award itself. And I'm just I'm not saying
saying people aren't deserving of it. But we I would suggest that you you know these people that you're thinking of are they truly truly deserving of it because it is a the mo it the city's most prestig prestigious award.
>> Yes, exactly. I can think of at least two people right now that I would love to give the key right now to them and they have done wonderful. >> But I would agree with the city manager and I thought it was a requirement that we had to have a full write up on why we were doing that when we when we went to Clara.
That was that was my recollection of our conversation is because you don't want to present something and then have the presentation and not have have the reasons why or if we're discussing it. You have to know all the reasons why you whoever nominates that person may be
very astute to to all the reasons why but everyone else wouldn't. >> Yes. >> So I I >> Yeah. >> I thought >> also um I'd like to see the uh residents involved in making the uh decision
whether it's uh via email or text and say my neighbor has you know done this and um I would appreciate uh you uh listening to the story you know we've had a lot of uh heroes after the
hurricanes and uh I'd like to see a lot of uh community involvement on this also. So, I think what what you're speaking of, Commissioner McGee, is more certificates of recognition and appreciation or congratulatory letters
than it is the key to the city. Um, the key to the city is special, >> right? >> It it it is not something that you want to give out every month or or even every year. Um, not to mean that you couldn't have three people who did something just
absolutely amazing and they all deserved it the same year. I'm not saying that because I don't know that. But um I think that recognizing the residents, that's what the certificate of recognition is for um and appreciation. And I think I think if you have somebody that you feel deserves that, then you
should take it to the city clerk because there are a lot of people in our community that could and should be recognized, not just um residents, but businesses alike. >> Oh, absolutely. >> That that I I would think would be appropriate, >> right? And that will inspire a lot more
residents to be more involved. And >> I think we have a lot of residents that are really involved in our community and we have a lot of fantastic residents. >> Absolutely. >> You just have to pay attention. >> Yes. >> So, are you okay with that? >> Yes. Okay. Thank you. >> I have a suggestion.
>> Yes, ma'am. >> To do away with timelines. You know how we have proclamation presentations? We could put appreciation and recognition or like that certificates, how you just called it and then that just it'll just
automatically be on there. You can add that when you visit revisit your BOC policy in April. >> And then we have proclamations that just comes forward all the time. You know, if we have them, we have them. That's where we put them. And that's just a suggestion.
And then also for the ones where we need the document, you know, why they're being recognized or whatever, I can come up with a form and bring it workshop and y'all can look at it and tweak it and whatever you want to do. >> Get from other clerks. That is a good idea. >> Good idea.
>> That's a good idea. Claire, >> just add the certificates of recognition on the agenda. >> Okay. >> Okay. Next on the agenda is the vacant property at 217 150th Avenue located behind Kavashack.
Mayor and Commission, we have the Vice Mayor Kerr has brought this to the attention of the board, myself to explore the possibility of purchasing this property. Um, attached in your agenda are some of the minutes. I'm
myself, Marcy, some of her staff. We met with the owner of the property, tried to bring everybody 100% true facts versus I think we can or we might not be able to. So we we did a lot of work on this. Um so what you have
right there is everything that we have been able to come up with and then excuse me there was a there were a few last minute emails sent. So that's what's printed out for for the board right now. And we're
just I guess looking for a direction. Should we continue to explore this or you know whatever the direction of the board may be continue moving forward with this or call it a dead project? >> So I'd like to open it for public
comment before the commission begins. Do we have any public comment? Please. >> I don't want to touch the computer here. Hi, I'm John Leapa, vice president of Madera Cove Condominiums, 399 150th
Avenue. I have 25 of my neighbors here. Um, and several us plan to speak today. Uh, first of all, let me say some couple things. One, Madera Cove is very proud to be a vibrant part of the city of
Madera Beach and we did receive the key to the city for being the best con small condominium in the state of Florida for Florida friendly landscaping. We are not against development. We're pro- smart development. When this
whole area was under cons discussion, we did have concerns. We work with the developer, Mr. KS. We work with the developer, Mr. Holton, about the property up there, which you just purchased. And we worked and together we
went to the FDOT to try to get some traffic pattern mitigation. That didn't work out as we all know. So, we're not against Mr. I hope I pronounced it right Adravich. Is that right? Um, uh, proposal to sell his
property or develop his property. We just don't think the use that the city is considering is the best use for that property or for our neighborhood or for our property values or for our property in general. We own that driveway. We
have a deed. We had a title company search it. It shows we own that driveway. So, we want to be good neighbors, but we don't think this project that you're considering falls within the city master plan.
And about that driveway, we've been maintaining it since 1995. Last year in uh October, we spent $29,750 to mill and repave that 300 ft driveway.
That's our driveway. Um, we're concerned about the traffic that whatever goes in there, if it's this, if it's the uh sanit san utility trucks parked there, whether they're sanitation trucks or pickup trucks,
there's going to cause traffic on that road, is going to cause you turns. When we have to come out of our driveway, we have to look nine different ways for traffic. Now, we got to fight. We can't get across the street. It happened just today when I tried to get out. I got to wait for another guy wants to make a
U-turn. Well, if the trucks want to go down Golf Boulevard, they got to come up and make a U-turn. That's going to impact us. It's going to impact our property values. So, I ask you to really seriously think about, is this the right thing to do? City of Madera Beach is two
miles long and a smile wide. We're not smiling about this project. Thank you. Do we have any additional public comment? >> Afternoon. Roger Gerong, uh, East Madera Avenue, our our, uh, street abut the
back side of that property that's in question. Um, I just got one question. Why is this something that is even brought up? Are have we outgrown the the current uh public works area? Is this a is this the reason that we're even
considering spending this kind of money to buy and then have to develop another project that's a couple hundred yards down the street from what you've got already existing and and it looks to me just driving through that there's plenty of vacancy there that to add more vehicles if you need it. So, um that
would be my question is why is this even a consideration? >> Thank you. Thank you. Hi, my name is Mary Sansi. My husband and I reside at 39950th Avenue and I'm a member of Madura Coast
Property Ownership Committee. So, um so Chairman Brooks, um other commission members, attendees, and other invitees. Okay, there are um three things that are top of mind and I'll at Madura Cove and my fellow committee members will address
additional points. So the first question is the issue of suitability. So um as John Leapa has briefly touched on Madera Beach has a has paid a lot of money to develop a master plan. So a copy of
which is here. Okay. So the proposed facility uh is currently planned for planned redevelopment mixed use. Okay. In our mind uh the concept of putting a public works facility does not square you know
uh within the definition of what is being defined or plan you know considered in the master plan. Okay. Also, if you were to think about uh what is best practice for the location of a
uh waste transfer facility, we're not going to uh uh wordsmith, you know, what we should call this facility. We'll just for simplicity sake call it a public works facility or waste transfer facility. regardless of whether trucks are being uh are going to be held overnight at this location. Um a public
works site at the town center is clearly not an attractive feature. It really does not check any boxes for what we all view as a man a well-managed public works or a waste transfer station facility. Just to briefly mention what
some of the EPA top guidelines are for such a uh facility uh location. It needs to be located uh in a location and operated to ensure the public health safety and welfare of the community and environment. It also should be located
to minimize incompatibility incompatibility with the character of the surrounding area. It needs to be located in an area where traffic patterns to and from the facility will minimize the impact on existing traffic flows. So clearly what's being proposed
and will be discussed in uh more detail later do not jive with you know what is known as best practice for location of such for the for the use of this proposed uh purchase. Second question is we question the goal of the proposed
purchase. Now um in our humble opinion the city will not be faithfully acting as a good steward of the taxpayers uh of the residents tax tax money if it proceeds with the proposed purchase. Um again in our opinion is will be acting
merely as a takeout uh for um an investor who has uh who owns four parcels of land that it wishes to divest. Okay. Um we were privy to the January 20th caves shack uh meeting
minutes and in which the investor quote uh cited regardless the site will be a good investment for the city. Perhaps after the public comments the investor can uh enlighten us as to uh you know what those benefits are and why it would
be a good investment for the city. Okay. Okay. I mean we understand investor clearly wishes cash out but we like to hear the benefits you know that would be uh acrewing to the residents uh that live in this city. Now the third concern or question is fiscal responsibility and
potentially uh maybe an indication of lack of focus of the um um uh the city. Now the city already paid $18 million recently for 4.6 6 acres at 55550th
Avenue in October last year. It is meant to become uh a welcoming gateway to the city and also to ease the uh crowding at the city marina and provide a new home for a and get this a public works facility. Okay. uh to us is
counterintuitive to see a beautiful gateway being purchased or to be built only to encounter a waste transfer station half a mile down the road and right at the entrance to the town center. So um we also in addition to
this purchase uh we also read that the city uh has been in talks with uh engaging heaven ministries to uh purchase their site at uh 153rd Avenue for another 4.6 six million. So, um uh
and and that is meant to be uh intended for public work public works as well. So, um we don't really know whether the sale is going to go through or not. You know, did a search of the records and it hasn't so far. But this development that we're looking at would be the third
proposed uh site for public works facilities. So, question is how many public public works facilities do we need for the city? So, we're not the city is not in the real estate business. So, we're just um buying land first and then trying to figure out what to do
with it is just not uh >> good governance. So, with that, I'll pass it on to my fellow commissioner. >> Thank you. Good afternoon. First, I appreciate and commend you for uh taking public input. Not everybody does that, so it is very
much appreciated. Um I actually am a developer. >> Do you mind getting your name? >> Yeah, I'm sorry. It's Richard Bat 399 150th A303 Maduro Cove. So I actually am a developer and I uh have been a developer
for over 40 years. I um started out delight intention to real estate practice and then um worked for a couple developers developed about a million and a half square feet of office space. Started my own business developed about 2500 single family lots and then uh
became a partner in a company Redwood Living. uh and I uh came on there as a partner and chief acquisition officer and we took a company from that had 1,200 apartments to a company has 25,000 apartments and it was my responsibility
to identify the land buy it go in front of boards like you and get it entitled of course I had staff I couldn't do all that myself uh get it entitled deal with traffic issues deal with a number of issues and I have really two generalized
comments about this. Um there are issues with compatibility and with impact and you know people have talked a little bit about the compat have talked a little bit about the compatibility where we're taking a um residential neighborhood and
we're going to drop a public's works facility in the middle of it. I would say that that is, you know, certainly not in within the uh bounds of your uh overall city planning. You you guys went
out, I'm sure, over time, hired consultants, used your planning staff, had public hearings, had public input, and came up with a comprehensive plan. And that comprehensive plan identifies this property as a as a mixeduse. And we
at Material Cove are not opposed to development of the site. It's just we do not think that a public source facility is within the spirit of your comprehensive plan, nor is it within what you would expect to be built in a
residential neighborhood. You know, you already have there Madera Cove, you have the um Bula Vista, Snug Harger, the Condos across 150th, the upcoming Beach Maker, the bank property, the Cambria, and a number of single family homes that
are all impacted by what you're putting here. And basically what you've done is you're going to drop a public works facility that is basically encircled by residential property. Um,
also, you know, to Mary's point, you purchase the site down the street as a gateway to the city and then you go a half mile up the street and you drop in a public's works facility um somewhere where you guys are all envisioning this to be a town center. um the the the the
focal point of Madiraa Beach with restaurants and hotels and and condominium buildings in the beach. It it just seems so far out of character on with what belongs there.
Um, to me, you are taking a premium piece of property and you're trying to cram into it a nonpremium use that just doesn't belong there. Um,
let's see where I am here. So, comprehensive plan, I want to talk about that for a minute. We talked about you went through all this. One of the purposes of compre comprehensive plan is discipline. It's it's really for the city have a vision of what they want
this city to look like in the future and to go and take your comprehensive plan and throw something in the middle of it that um doesn't belong there is really breaking the discipline of a comprehensive plan. There are cities who do that all the time and they end with a
hodgepodge mess. comprehensive plan. You spent the money, did the time in order to put that together, and now you just want to ignore it and it it and they are you have to amend it. They are so hard to amend for a reason because you're not supposed to amend it.
Uh last last comment, I'm running out of time. Is impact um into Madiraa Cove on our driveway to drive into our property and right away you see a public works yard.
That is detracting from the appearance of our community, is detracting from our property values. It is uh drawing vermin. I I promise it is drawing vermin. It is causing environmental ru
runoff. Things are blowing out of that site to the neighboring sites. It is just not something that belongs there. Look, we understand the property is going to be developed. All we want is a good neighbor. This is not a good neighbor. >> Thank you very much.
>> Do we have any additional public comment? Good afternoon. John Doward, 401 150th Avenue, Madiraa Beach, Vocal Vista Condominiums. I've got a couple issues. One is the traffic and pedestrian safety. Um, as we all know, someone was
just killed right there again. It is not a safe area and to add more trucks and traffic through there, it's just not a smart thing. Second thing is the total cost to purchase the land. It's a flood area to build it up. does not become a flood area and to build
something on it, the cost is going to be astronomical, I believe. And my third issue is the potential rodent problem of having the garbage truck there. I'm not saying they're going to stay there overnight or anything, but the rats will find them and everything else will find them. So, that's a big concern to the residents in
that area. And like I said, the flood area and if you build that up, where's it going to flood to? the street behind there and those homes there. You know, it's it's a big issue with because every time it rains, we'll see couple inches of water just sitting back on those lots back there. So, that's what I have to
say. Thank you very much for listening. >> Thank you. Do we have any additional comment? Chuck Dylan, 529 Lillian. Good afternoon. Um, I've been out of town the last couple of weeks, so I've just kind of gotten back into the swing of things
here. And I have never seen this many people in any of these meetings. So, that leads me to think there is so much opposition to this. It's just like it's crazy. Uh, I I mean, you know, even
though I might be for it, but if you've got this many people that are against it, and I don't believe that the public works people are even really for it. So, why are we even discussing this? I'm sorry. You know, it's just, you know, I
I think you guys have better time for your hand for you to handle. Uh, but, you know, I'm sorry. I'm I'm I'm completely with all these people and it's just like really you want to put a garbage facility in the middle of a residential area. Thank you.
>> Thank you. >> Public comment. >> Hi, my name is Maria Keeler, 401 158th Avenue. I'm with Boca Vista Condominiums. Been here for 21 years. um probably one of the youngest people in that condo. Um
but I also work for the fleet division up in Duneden and right next to their public works bringing it here. Not only the traffic but the rodents you I don't know if you guys ever been to a public works or when they spray off garbage trucks but
garbage trucks catch on fire. If they have to come there they have to wait till the fire burns out and sometimes it doesn't run out and they just come here and park. You're going to spray it off. There's a water back there. It floods all the time. Not just a the hurricanes that just passed. Like anytime there's
torrential downpour rain, it floods. It gets Madera Cove. So if you build it up, it's going into Madera Cove. It's going to come into ours because we park right there. It'll come into ours. Rodents are bad. I don't care what anyone said. They may not stay. They will stay. Beach rats
are beef scratched. Maggots. I mean, you're just bringing it all here. We We have traffic problems going in right now. We just built up condos on the right side coming in. We're building more condos and more stores right on Madera Way.
We just got over the hurricane and we still are cleaning up that area. I don't see bringing public works there is going to help us or make it look better or make it smell better. It's going to stink. I don't care what you say. It's going to stink. And I don't want it to look bad. We've already just went
through a a hurricane. We're still building that up and to bring a public worth bringing more traffic, more trucks, and that's the first thing people will see when they come over Tom Durk causeway is trash trucks. I don't even know how you're going to get in there if you're going to use Madera Cove's driveway.
>> Huh? >> Right. But there is only one way in and one way out. And if they can't go in to Madera Cove, you're going to have to go all the way down to Gulf Boulevard, do a U-turn because there's no other U-turn around there.
I'm And you're doing trash trucks. I It's I'm just saying like think about it. Like all of us are here. I'm probably not the youngest, but I'm just saying like I don't want to see my kids seeing that. I don't want it to smell bad. I don't want the noise. I don't
want the rodents. I don't want anyone to be flooded out. That's all I got to say. Thank you for your time. >> Thank you. >> Do we have any additional public comment? >> Richard Leah um Madiraa Cove 399 150th Avenue. I think one of the concerns that
the board of commissioners should have today and for the future is to consider what is the extent of the ability to use our driveway. If if you need to go into this property by the use of our driveway, I think the board of
commissioners needs to have a close look at this. We already have and we're of the view that there's a very restricted use to the easement that's presently in place and it goes back to 1940 with the initial grant of
the easement. And I can read to you uh from the document itself as to what the nature of the easement is that allows people that would allow people to use our driveway in order to enter that property.
And this was a a deed of conveyance or a document between uh the the owner of the property at the time and the utility company. And it basically described the the rightway as 20 ft wide and 350 ft long.
But it also says that it grants the perpetual right, privilege and authority to construct, operate and maintain thereon and thereafter its lines of telephone and telegraph for the general transmission of intelligence consisting of such poles, wires, cables, conduits,
guys, acre anchors and other fixtures, equipment and apertuances as to the said party of the second part which is the utility company. Its successors and assigns may from time to time be required to use along, across, over, under the property last above described.
And further right to permit and maintain the attachment and andor carry in conduit wires and cables, and any other company or person thereon and there, and further the right to trim, cut down, and keep trimmed and cut down trees and undergrowth within 10 ft of the of the
telephone lines and the appendences there thereof. And in addition there too, the grantee shall have the right to cut down and to remove from time to time all the dead we dead weak and leaning trees that are tall enough to touch and fall upon any wires upon the said land.
It is the distinct purpose thereof to grant and assure unto the said party the second part the utility company that successors and assigns the perpetual right of ingress and egress to the land herein first above described and for
such purpose to impose upon the lands herein last described a perpetual easement or rightaway for all of the uses and purposes a foret. So this is a rightaway that has had for the purposes of telecommunications.
In a further deed uh that uh went to the owner of the property who sold it to TDP, the same thing is stated. Not exactly the same words, but it's clear that it's for transmission purposes. So my query is this.
Would you does the city really want to get involved in a battle over what the what the easement is to this property? I can tell you one thing. We will defend our ownership of that driveway. Thank you. >> Thank you very much.
>> Do we have any additional public comment? >> Going once. Okay. with no additional public comment. Commissioners, um I I'll start because um I said in our
last meeting that I didn't even know why we were talking about it today. When you have this many people who come to a meeting and say, "I do not want this in my neighborhood." And we've had so many emails that we've
received from people who are against it. And the biggest thing, there a couple things. Number one, it doesn't meet the current plan and what's approved to be there. We'd have to go through a years's long of changing
the designation for that property. We'd have to go through neighborhood meetings of which no one who's living within the 300 feet are going to walk in or five even 500 feet and say that they support the city purchasing this.
um public works isn't for it. I think the land does not suit the city's need. And even more than that, the city did just purchase an $18 million piece of property that we're looking for community input to be able to determine what we're going to do there. And we
don't have the time, the money, nor the resources to add another project to our plate. It just doesn't make sense. And the community 100% doesn't want it. So that's my opinion,
>> madame mayor, if I may. Um, so I think we just brought this before this board. I think it, you know, just to discuss, I mean, there is nothing serious about um, purchasing, at least in my mind. I think
to discuss anything, it's a good idea to be open-minded. Um, I'm not advocating moving forward with the idea of putting the public works there by any means. Um, we just passed the public works, this commission
passed the public works building to be in the marina area. So, how do you undo what you have passed to relocate it somewhere else? So, and
in other words, right now on our books, we're saying that the public works will be in the marina section. How do you undo that to even consider putting the public works on this property? I've done
a lot of research myself right up here and even more and I'm with you as far as having to go and uh uh change the PUB plan and neighborhood and mixed use and it'll take a long time and it's you know this
thing is not even on my radar but I'm glad to at least discuss it. >> Yes. Thank you. >> Okay. First of all, I'd like to uh thank everyone here for coming out today. It's a great group. We've heard a lot of
great responses. Um, I'm going to make it quick. Whether the uh city buys this property or not, I will never vote for it to be a public works piece of land. >> Uh, I just want to add the significant be a lot of planning to reszone the
property. Uh, we have to amend the town center special area plan. Uh we have to amend the comprehensive plan to allow this use. Uh it be each of these steps would require public hearings. Uh it looks like the city staff estimates a
year process for the for it to envision this. Uh I have countless emails against this and I have two in favor. One being the owner of the property. Um so I I can't support this. I I won't
support the purchase of this property given the um the board's um comments. I want to I pro I provide at the board a
vision of the my vision of the 4.65 65 acres that we just purchased. This discussion of this property cannot be taken without a discussion of that.
So I took the time to develop a uh IA or AI generated um layout of what that would look like. We asked as a board we just did. we didn't asked to buy to invest for all of you for all
the residents in this piece of property. Um it's our responsibility to provide you a return on investment and part of that is going to be parking. So,
if we have an elevated parking area on that four and a half acres, it's going to take up 20 25% of that of that land. Um, that's not what my vision would be. My
vision would be, and I'll agree I agree with a lot of what was was said here. Two or three people brought it up. Why would you invest $18 million into a parcel of property you want to
develop for tourism and for for our own use and be able to enjoy and then put a public works facility right next to it? Well, that's what we're doing by having it on the marina property.
That's what we're doing. So instead of that being revenue generating property, it's taking away our ability to generate revenue and for the looks of that four and a half acres and I I'll you can ask for a copy of
this or and I'll show it to you. Um, now whether we buy this property or not, the proposed property behind the Kavashack, that's that's not my that's um my fight. My fight is to put
the parking garage where they want to put where we vote it to when we >> All right, let me back up. >> Commissioner, can we stay on on focus? We're not talking about the the property. >> They all go together. >> They do not. >> They do. They go together. Please let me
have my time. >> If we put the public works facility on the marina property, I'm trying to find another place to put it. And this seemed to be a great solution because it was not in the public eye. It was behind the
retail centers that were that were on that are on 50th. Um, there's been many people that are talking about the garbage. I'm a proponent of contracting the garbage out. Let's get rid of it. Why do
we even do it? We We all We had a great gar waste management group here for many years, but then that all changed. Now we have the side pickup
trucks. There's no We did a We did a study, not a study, a wild guess from uh our financial director uh fin Andrew Laughlin.
Would it be cheaper to contract out? And the answer was yes, probably. So perhaps it's time to do that. We contract our our our trash out, but we still need to to put this public works facility in. Now, I voted after we bought the I voted against putting the
public works facility at the marina prior to the prior to the um 4 and a half acres coming to sale when we bought that. And I I never supported stating that this is one of the reasons we want to do put public
works on that property, but it did it did get out that that would be one of the uses. So after we purchased it, it was like there's no way we're not buying this fantastic piece of property and putting public works on it.
It's just not if I have anything to do with it, it's not happening. So, in my opinion, my humble opinion, that parking garage needs to go where public works building is proposed. >> End of story. >> That's not what we're talking about,
though. >> It is. So, we need to >> We're not talking about a parking garage. That's not even the discussion. >> The discussion is where we're going to put public works. >> No, the discussion is if we're going to buy that property for the purpose that was stated to Well, I have an
opportunity to tell my reasons why I off course >> why I suggested that this was a great idea. >> The the garbage trucks are not even a factor. >> Contract that out.
>> We have to we have to have a place for a public works facility >> to maintain vehicles, >> to put vehicles out of the weather. I asked and perhaps it's it's put together. What are we going to use this public works facility for? It's a it's a
place to be out of the weather to have uh some offices. All that is clean. It's not it's not rodents. It's not as presented here today. It's it's all clean. It's um
trailers that they use to suck the uh sand up out of the out of the gutters. So I understand some's going to be built here and you all the things let's see trash traffic whatever's built here is going to be a lot more traffic than
public works. Uh flood area I don't know how that's going to impact it. Um garbage trucks well I just addressed that. The um zoning we have Duke Energy right next to it. Um Frontiers in the building here it's behind the retail
I still think that it's a it's an opportunity that would I would think if if it's all thought out, Madira Cove may even embrace as it's going to be something.
>> It's going to be something. Is it going to be a new hotel >> perhaps? Is it going to be um it with the additional so it's 1.65 acres with the additional retail it's
going to be something so um and most of the most everything I've heard and I respect everything that Madira's done. And I really do respect how you've come
together on this, but as a board, I can't see how we make decisions on on 4,000 residents because remember, we represent the whole city. We're making we're making judgments on
30 people very active, very convicted, and I respect that how you you come together, but that's I I I need to look at the entire in my mind how it benefits the entire city.
So, um, and there I would, it's a gentleman who came in about talked about the easement. I'd like to talk to you more about that on our own time. Um, you can
reach me. Um because my understanding of reading the easement of 1940 that's still in play is a 20 foot easement. My understanding is that's
access to those rear lots. That's why I I would guess that your gate is so far back 300 ft back is because you have to maintain access for these other properties. So I could
be wrong but that that is something that at least we should understand. So that's my piece. Any additional comments, >> mayor, commissioners, the purpose of this discussion was to provide direction
to city staff. And the direction that I'd like to suggest is that we table all discussion of the 150th two 217 150th Avenue zoning and future land use information until such time as uh
a sale is or or is proposed that falls within the zoning and uh uh good use best use of the property. So for now I'd like to table the whole discussion. >> I I agree with that. >> Second. >> I agree. >> No no no motions at the meeting. This is
a workshop. It would have to be consensus direction. Nothing more than that. >> Thank you. >> Agree. >> Okay. Then next on the agenda is going to be the time the library time capsule. Um,
so I was at the big C meeting today and we all received an email this week in regards to the um, time capsule going back in at the library. And I wanted to bring this up so that we could think about over the next week
before our next meeting. Do any of you have a recommendation for something to go in that capsule? Uh the library did prepare a little and I'll pass this down. They just I just got one sample of it, but it's just a little
folding book on city of Madira Beach, who the commission is at the time, and they were going to print this and put it in on our behalf. I don't have an issue with it. Um I think it's nice, but I thought that it would be nice if we discussed what you would like to see or
if anything to come from the city to go in that capsule. They've got a lot of cool things that they're already putting in it. So, um, >> is that a 50 or 25 year capsule? >> It's It's 50 because they're not going to open it till 68 or something. 60
something like that. 66. >> I think >> that's like 40 year. >> Yeah, it might be. >> Yeah. >> I don't I don't really I'm not 100% sure. Okay, Commissioner. But, um, at any rate, >> uh, I thought I've been thought thinking about this and I didn't see any mention. Maybe I missed it. uh we you know last
year we had a 150year event. Uh I think some mention should be included in the time capsule regarding uh that that tragedy we had last year with the two hurricanes, the flood, the devastation that we're still recovering from. I mean I don't think it should occupy the
entire time capsule. I think some mention should be made of that. >> I was about ready to say that also. Yeah. >> So I think that there is but I'll tell you what I'll do. If if we would just think about it as individually of what you if there's something that you think a momento would be neat to put in that
represents our city, I'll get a list for our next meeting of what they already have to go in it. I know one of the things is they're putting a cell phone. They're putting an iPhone in it with a video. Uh they're going to video the the you know what they're doing and then put it in with a note and the charger for
the phone and instructions on how to use phone >> because um they I was told today that you know when they open it years down the road never know what the kids of today are going to become and may not even know how to use a cell phone because it might be so advanced by then.
Good. Um, >> so Mayor, the only thing I would add in here is with the big letter in here, 2026. >> Yeah. Oh, write it on there, please. >> Okay. >> Yeah. Yeah. Yeah. That's great. >> Good idea. >> Um, so we'll have that on our next
agenda. >> Maybe even maybe even a atlas to put in there. >> Who uses an atlas anymore? >> That's what I'm saying. >> That's Yeah, that's cute though. Okay. Um, do we have any public comment?
Then next on the agenda is going to be 10B. We're going to move up and that is the Madiraa Beach Market relocation request. Hey, good afternoon, mayor, commissioners. Um, so I brought this forward. I've got uh Tiffany here that's
with the market. Um, they wanted to look at uh just due to everything that's going on between the construction on Madur Way, um, the Windixie shopping plaza under construction, um, and some other factors, basically wanted to look at a potential relocation of, uh, the
market and, uh, she's actually got a quick presentation she's going to run through. >> Hello. Am I limited to five minutes? Are you >> I don't want to go f I don't want to go longer than that. Trust me, but I just want to make sure. >> Five minutes. >> Okay.
>> I have uh just want to give you guys a handout. I only printed seven. Okay. I am Tiffany Faria and I'm with Tampa Bay Markets. Uh, okay. So, the reason why I want to come in front of you today is because I
first want to say that we're very proud to have this market and we're very proud to be part of the MadiRaa Beach community. Uh, we understand that navigating the area's vitalation process post storm requires flexibility and innovation.
And I really want you to know that we stand with you and Madera Beach and we want this market to be a cornerstone in the community for a long time to come. Um I am the CEO of Tampa Bay Markets and we have proudly been operating the
Madira Beach Wednesday market since March of 2021. For five seasons, we've been located on Madira away. And recently, due to pending construction, our location has changed to the city hall parking lot right out front. Um, just a little bit
about my company, Tampa Bay Markets. We operate 16 by local markets and we offer 19 unique market days for local vendors in our communities to choose from. Um, the Madiraa Beach Wednesday market
actively promotes the city and stimulates the local economy. It brings in visitors and keeps the community buzz going on every single week. We aim to have over 40 awesome vendors each week with a huge variety of local goodies, unique finds like plants, arts and
foods, baked treats, coffee, honey, cool jewelry, clothes, local art, and bath and body stuff. We want to be We want to be the spot where locals can grab what they need for the week and where tourists can find the perfect
one-of-a-kind gift. And on top of that, we have live music starting at 10:00 a.m. every Wednesday. Uh since we've moved to city hall and throughout the time that we've been operating the market, we've uh done whatever we can to make sure that we're
marketing and advertising the market in a in the best way possible. Um, some of the things we're currently doing right now is we have flyers that are uh distributed to all of our 16 market locations and we have posters that are designed
and then printed out and handed out by the parks and recreation department. We have an e newswsletter um that has over 6,000 subscribers. We have posted signage. We do a 10-ft banner across from the old Wind Dixie, a
sandwich board at Arch Ball Park, 10 plus doubleside yarded signs the day of, and two market flags. In addition to that, we do a lot of social media promotion because we all know that's the best way to reach people these days. Um,
we have a big reach. We have seen the market is driving visibility, tourism, and community engagement. And it's not just about vendor sales. I'd like to highlight a couple of the things that um we are doing on social media. On average, our weekly market posts
reach about 884 people. Our best performing posts reach over 2,2,69 people. Our video content is even better. We have 500 views on Facebook for our videos and reels and over,200
views on Instagram. We're seeing signs of intent, too. Um, in this past month alone, the market content saved multiple times on Instagram, which is a strong indicator that viewers plan to return, attend, or use the information later. Something we
often see from visitors planning their activities. So, in just the month alone, from December 30th to now, here's some of the things that we've seen on Facebook. We have over 33,000 views and 1,700 page
visits. We've gained uh 80 new followers, which now brings us to 5,300 followers just alone on Facebook. With Instagram, we have 12,500 views, and we now have gained 128 new followers in
just 30 days, and we have a total of 4,09 followers. So basically this kind of growth in a short period shows that the interest in the show there's lots of interest in the market and it's about MadiRaa Beach being a destination and
that it's actively increasing. So how does that impact the city? Well, I feel it's important to mention the engagement frequently includes questions about parking directions and what types of vendors are going to be there. This tells us that not only the market is
serving the residents, but it's also influencing visitor activity while they're already in MadiRaa Beach. The Wednesday market consistently generates thousands of online impressions, supports local businesses, and helps position MadiRaa Beach as an active, welcoming destination.
In short, the market acts like a week a weekly promotional platform for the city both in person and online. So recently um because we've been struggling in the current location that we're in, we went ahead and ran a survey and we had 18 uh vendors respond to the
survey. This vendor feedback we get helps us understand how interest translates into real world real world customer traffic sales and overall market success. Because of that, we surveyed our vendors. uh we wanted to know you know
what are their opinions about the city hall location in comparison to the previous location that was at 15,000 mad away. So here are some of the pros and cons. Um, so the majority over the past
location, they expressed that the past location was better. And I guess the reason they said that was that there's be better visibility to passing beef traffic and pedestrians walking to the beach. There was higher customer traffic
and stronger sales patterns. And more tourists stopped by because they were seeing the market while on their route to the beachfront areas. Um, locals versus tourists were trying to figure out, you know, what is our customer base? Vendors were asked to
estimate what percentage of their customers are locals versus tourists at each location. Many vendors reported higher percentage of lo local customers at the city hall um location, but it's still only between zero and 25% on
tourists. Some of the pros for the old location, just flipping the page, um, visibility from Gulf Boulevard, higher customer traffic, better sales potential, and the cons are
what we usually had was parking is less convenient to some locals, and there were some space limitations for shade and weather. Um but overall most vendors who preferred the old location linked that preference to a stronger sales past
stronger past sales results. So basically you know the to the mix of the tourist coming in is really helping to keep the vendor on the ground selling what they do selling what they make and and what they do best. Um
so overall just kind of skipping around the page uh city hall feels hidden to many customers. Um we've noticed that foot traffic is definitely linked to sales and Madiraa Way um drew more um MadiRaa Way near the beach drew more
eyes and feet. So that said, um, you know, we really want to do what's best for the market. We don't want it to die off. Um, we started off with 42 vendors this season
and now we're barely hanging on to 20. The city hall parking lot is awesome. I love it. It's safe. It's easy for us to operate. We've got the music right out front. Um the problem is is we're just not getting anyone to show up no matter
how much money we put into advertising, no matter what we do. And we're about, you know, 30 days into this. So, I was wondering I I put on here uh just, you know, a couple of different layouts for you guys to see. Um you can see the city
hall layout on the back page. You can see the Madira Way layout as well, which was the old layout. And then uh one of the layouts I wanted to discuss which you know I don't know if it's a possibility but we did work with Max um
with the the city I'm sorry the parks and recck department. The goal was to move it temporarily to Arch Ball Park and we were going to take up half of that lot which is the first location on this um on the document.
It wasn't a possibility because of the pending construction that could have taken place there. it still hasn't taken place. Wanted to see if there's been an update and if there's any possibility of moving it over there and until construction takes place.
>> Are you done? >> Yes. >> Okay. Do we have any public comment? Commissioners, I don't understand why you left Madur Way because when they even when they tear that whole strip down, it is not
going to affect Madur Way. It's not encroaching into Madur Way. It's not going to take away any of the parking. It's not going to take away anything. So, I don't understand why you moved. >> I I don't know either. So if I was going to give a recommendation, I would
recommend you move back. >> Okay? >> Because and and my reasoning would be among many other things, it was much more attended. I went when it was there. Right. >> And I've only come here once, >> right? >> For it's not it's just not in my walking
path. Right. Right. But one of the um comments that we've received is about parking and like we're out of Kitty Stewart Park because we're still waiting to get it back and get that parking back for the city. We're coming into spring break and to give up parking at
Archabald I don't think would be a good use for a good idea for the city. So I mean my my recommendation would be to go back to Madier Way. >> Okay. Well, it's great to hear that there's no roadblocks in the way because You know, it was a con, from what we
understand, a major issue about construction. >> No, I actually went to the planning department and asked specifically where the construction line was going to be, if it was going to encroach into the city parking, and it is not. So, there's
no, you're not going to the bar is going to move from where it is to across the street, right? There's going to be construction. And I would think that construction going on would also get the, you know, the nosy neighbors, the people, you know, you're walking around, you can come over, walk the market, see
what's going on in construction. So, I mean, that's that would be my recommendation. >> Commissioners, I guess I didn't understand that that there would be such little impact in construction. I think that's that's a fine idea. >> Fantastic idea. I believe that that
location on Madira Way there's a lot of foot traffic there and I'd love it here but you're the visibility is just not there you know. >> Right. Right. I mean you know today I just arrived at the end of the market. We had you know some vendors did pretty
well but as you can see I mean we we had a full parking lot on the opening day and now we're down to just a handful. And you know, it it's not enough for us to sustain our expenses for operation. And um we we certainly want to do whatever we can to hang on to it and
keep building it because you know, as the city grows and develops more and different events happen, you know, we we'd love to be a part of that. We'd love to, you know, help make MadiRaa even more fun to come and enjoy. And
there's lots that our company can provide for you guys over time. >> Yeah, absolutely. dog friendly also. >> Yeah. >> So, I'm sorry. I have a couple questions. >> Sure. >> Um, do you what kind of what level of insurance do you have?
>> So, we carry a uh 2 million li $2 million policy. >> Is that for incidentals? >> Yeah, we I I don't have I'm sorry. I should know that right off the bat, but we have submitted our insurance to parks
and wreck and we definitely have the insurance that's required to be there. >> Okay. >> All right. Thank you for that. >> How about cleaning? Do you have a crew that cleans after? >> Yes. So, our market management team, you know, is responsible for helping with
parks and wreck to, you know, dispose of trash. We try to make sure the vendors pick up all their trash and do the right things and >> things cost, right? >> All that cleaning is at your cost. >> Yes. >> Okay.
Um restrooms where >> that is one of the things that's great about the city hall location which we would be really sad to to miss is the fact that we have this beautiful restroom right here uh for for customers to use. So we we don't get that down
Elander away. But >> So how do you facilitate? >> Um we've had the restaurants nearby and the bar um you know they offer restroom over there. >> You don't do portaotties, right? >> No.
>> Okay. Um do you I mean this is your this is your system, your market, right? And you are obviously collecting dollars. >> Mhm. Um, do you pay any funds to the city?
>> Not at this time. Uh, we haven't really been able to sustain 40 or so vendors, you know, so the expenses are pretty high right now for marketing and whatnot. Yes, please. >> So, the the city has an active contract
with the market that addresses the insurance, the restrooms, the payments to the city, the relocation, which is why we're here. Um, with the location when it was Amadir away, there was a payment for the staff time to help set up the market. At this current location, we just lay out the cones and everything
and they set it up as they arrive. So, we have not been charging them because the staff time is not comparable to what it takes for us to set up the market when it is on Madurway. So, I'm very familiar with this sort of system and um
you know and and at some point um you know you're using the city facilities at no cost, you're using our land at no cost, so forth and so on. So, >> yeah, >> at some point um I I would like to at least consider
>> um some sort of a fund to to the city. >> Yeah, sure. Absolutely. Um and I'm I'm very much open to that. >> Okay. Thank you. >> I think it's a great attraction to the
city. Um many years ago, how long have you been involved with it? >> So, we um started this market. It was previously run by a different manager and um we proposed to take it over in
2021, but it was just right. It was just a year after CO and it was a big uphill battle and we've we had a good couple of seasons there. You know, I would say 2022 2023 was really good and then, you
know, hurricane and we had some construction and got bounced around a little bit. So, we haven't had um an ultimate season yet >> for the market. Um, but the vendors, you know, they're hanging in there. Um, we
used to have produce sales. Um, we can't get enough foot traffic to generate someone to come back regularly weekly to sell produce. We even offered the space to the produce vendor for free. >> But, you know, the goal is to make it
successful enough to be able to contribute to the city. >> Yeah, that's the goal. It's a It's a great attraction, right? >> Yeah. We operate the Duneden downtown Market every Friday and Saturday. >> It It brings in
>> people from neighboring cities. It It sure it sure does. I I appreciate that. >> It's a great thing, you know, but there's a lot of things that have to be in place to to make sure that it's it is successful and the wheel is running and that the money is flowing. >> Did anyone tell you you had to move?
>> Yes. The parks and recck department was under the impression that the um the construction was going to take place on Madira Way and we had to move it. So we moved it to it has to move or >> it is moved. >> No, but I agree with the mayor's
suggestion that it moved back. But if it had to move, why did it have to move? That's that's my question. Is that is that an option? That's my question. I mean, I don't based off the conversations that I've had, I don't I I didn't understand why we moved. I don't understand why we can't go back.
>> So, Jay and I sat and discussed this with uh I believe it was you, correct? another associate of yours for the market and at the time we had spoken to the developer and they had the um estimated timeline of December and we
were under the impression as well that the construction was going to bleed into Maduro Way off of those conversations. >> I think we need to get a better >> I I I >> look what look at that >> I had a conversation with Marcy about it. Yeah, the mayor approached me like
last week and I pulled up the site plan and just looked at where the silt fence location was and it was it's all as is typical on a construction site maintained within the the property limits. So that's that's where the construction fence is now. construction activities as far as you know
deliveries, um concrete trucks coming through and things like that like the routing of all that that'll be discussed closer to issuing the permit construction time. But, you know, those things, you know, could possibly have an impact, but the construction itself is maintained within the property limits,
>> but that's something that coordination with the contractors. We're talking about six hours a week roughly with setup and breakdown or whatever. >> Um correct >> that they should be able to um coordinate that.
>> We can discuss that. Yeah. With them. >> Okay. >> I'm I'm in support of it going. I think we all are based off this conversation. >> Yeah. No, I mean I love the market. Um and I'd love to see it >> do better, right? Um,
and eventually Madier Way when that hotel's built, we don't know what that's going to look like. That may just be pedestrian. So, it still may be an great option for you, right? >> To keep, you know, traffic won't be >> using that any longer. I don't know. I
mean, it's all >> conceptual at this point time. >> Well, I appreciate you guys taking the time to hear it. >> Thank you. >> Thank you for coming. >> Great job. >> Thank you. Next on the agenda is city attorney, special magistrate lean at 703
Sunset Cove, MadiRaa Beach, case number 24-233. City attorney. >> Thank you, mayor. Um, as you can see from the memorandum that's in the agenda packet, um, the city prosecuted a code enforcement case on the property located
at 703 Sunset Cove. Uh the property owner installed a HVAC system without obtaining a building permit. The special magistrate gave the property owner some time to bring the property into compliance and if not a $100 a day fine would be instituted. Uh he did not bring
the property into compliance timely. In fact, 88 days passed uh after the compliance deadline. Therefore, a fine of $8,800 plus interest is due on the property. As of October 28, 2025, when
we did the calculation, it was $8,85422 was the outstanding lean. Um, the city has received a request to wave the we lean completely by the property owner and the property owner's attorney. Uh the recommendation of city staff is to
uh reduce the fine down to $2,000 to cover staff time and prosecuting the case and handling the release of this lean. Um we're asking that uh if you do reduce it, reduce not lower than $2,000
uh if paid within 30 days. If it's not paid within 30 days, the fine should revert back to the original dollar amount. Um, I will also tell you that last night I received an email from the attorney representing the property
owner. Um, and it says uh the attorney says that his client is agreeable to paying the $2,000 and they're uh ready to make payment. Frankly, I was surprised to get the email because
it doesn't really matter what he was willing to agree to pay. the lean is $8,800 and he's going to either pay it unless it's reduced by you. Um, so but I wanted to give you that update. The attorney said that they'd love to pay the $2,000 being recommended by the city
staff. So I just need direction from you um if that's acceptable or not or um discussion about it and then ultimately we'll come back to you at a regular meeting for official action to be taken. Do we have any public comment?
>> Chuck Dylan, 529 Lillian Drive here. Once again, we've been going through these things many times. Uh the we have the system in place and if you decrease it to the amount of the $2,000, what do we have the magistrate for? I mean, you
know, this is kind of a little bit different circumstances and I don't know whether or not it was flood related, but yet you can't keep chopping the magistrates's hand off. I mean, you know, it, you know, there's a point
where leniency is good, but yet what do we have the system in place for? So, it's just, you know, I I didn't look at it completely, but yes. I mean, you know, 8,800 maybe is excessive and they're accepting 2,000. Well, I mean,
you know, it's pittance. I mean, you know, so um we we've been talking about this many times and once again, I think possibly a little bit of a waiver on it, but I certainly wouldn't go to like the
2,000. That's excessively low, I believe. Thank you. >> Do we have any additional public comment? Commissioners, do you have any comments? >> Um, I have more questions. Just want to make sure. So, this was because he didn't they put the air conditioner in
without pulling the permit. Don't we have um penalties that they pull the permit and they pay an additional fee, $500, whatever. It's a penalty and it goes away. So there's usually a five times after
the fact permit. Okay. >> And what is that? What's an air conditioning permit run? >> It's would be a percentage of the the value of the of the work and then five times that is what the permit fee would be. >> So why did it go to the special magistrate? I can't I don't understand. >> They never pulled the permit. Yeah.
>> What they did was they removed the air conditioning unit instead. >> So Oh, he removed the air conditioner. >> Right. According to the attorney's letter that's in the packet. >> Okay. I I've read it. I could have looked over that. Lot to read. Excuse
me. Um, so he elected to remove the air conditioner. Okay. I didn't I didn't pick up on that. >> So I went back and looked. This commission has voted on reducing a lean in the past. In July of last year, we
had someone come before us with a $96,000 lean and we did reduce it by 50%. So, I agree with the comments made that if we're going to just wave and say,
"Well, whatever staff had in it, that's all we're going to charge or we're going to wave or whatever," then why are we why do we have a special magistrate? What is the purpose of that? And when you go before the special magistrate, you have you you could right then become
compliant. If you didn't pull a permit, you were notified you didn't pull a permit. You could have just pulled the permit. So my and I don't I don't know how I feel about what we should do. That's not my point in making this statement. But in July of last year, we
reduced a $92,000 fines, sorry, to 46,000. May I? >> Yes, please. >> Okay. >> In that case, I voted not to not to reduce it at all. And it was absurd. I mean, it's $96,000. I I get it. But the
reason being is that the homeowner basically gave this city the middle finger. Sorry. Um and said, "I don't care what you do. I'm I'm going to sit on this for I think it was years."
Hurricane Helen came, wiped his kitchen out. So, he removed the kitchen and then said, "Well, came came to the board and said,"Well, I removed the kitchen." Okay. Well, it wasn't any good anymore anyway. Um, and we've reduced the fine. That's
why I said we should not reduce that fine at all. In this case, he didn't pull a permit. He he everybody after the storm, you're doing things. Some people did things without permits. I'm not
endorsing that, but I, you know, in retrospect, and and I don't know why he didn't do it. Just pay the fine, five times the permit, pull the permit, have have an inspection done, and it's done. But he elected not to do that. I can't
I can't see why it should the fine should be any more than what that should be. If that's $2,000, I think that's I'm fine with that. $2,000. And that's my reasoning why. >> My thoughts were I had remembered that uh summer uh decision of 50% and so my
brain just went there. Well, if if we're going to reduce it, uh that's we have precedents for that. Uh I I tend to be too lenient, but I feel like that's fair. >> Like 50% Yes. Also, I I agree with that. I mean,
looking at Mr. Baker and what he went through basically, um it was also a um a mold issue. I really don't think he was thumbming us, you know, at the city, but
um I would agree with 50%. Um I'm fair with that. >> Yeah, me too. 50%. Okay. I will follow. >> Okay. Anything else? >> I I think the 2000 is fine, but
>> that's just me. >> Okay. Then next on the agenda is the city manager city manager search update. >> All right. Mayor and commission, as you know, the job posting with uh Rene's firm closed on the 26th. She began
reviewing all the applications. She's still in the process of vetting and making sure that everyone meets the minimum qualifications and as of the closing date, we had approximately 40 applications. Pretty pretty solid number in my
opinion. Um, for the timeline, Renee would like to make recommendations to the board on February 18th. She would like to have interviews or be part of the process for the interviews with the
board on March 4th. The only um I guess sticking point is the are the elections are on March 10th. So with the potential of having a new commissioner,
should we postpone the March 4th interviews until after the election to that way the if there is in fact a new commissioner they feel like they are part of the process. Um another aspect I
believe is um it's all public record. um providing that candidate with all the same information as the board gets for the city manager search. Um it's again it's public record. It's just kind of backwards. We're giving it to them versus them making the request. And
please correct me if I'm wrong, attorney. >> No, that's that's correct. So if Mr. Dylan uh wanted to, he can receive any information that the rest of the commission would be receiving. Um, and he could also be in attendance when the
interviews took place here. Um, he could hear the questions and the answers. He wouldn't necessarily be able to ask questions though, as he's not a commissioner at that point, um, until after the election. Then we would know who the actual commissioner is. And >> if we went that route, that would keep
the process moving as well. >> Okay. >> Is there any significance to March 4th? No, that was just Rene's timeline that she submitted to to me. >> I mean, I'm in favor of keeping it
moving along and um um I believe that Chuck or Mr. Dylan can be, you know, be present and of the interviews and then the um because we wouldn't choose the top candidates until probably after the election.
>> Yeah. So then he would be able to be a part of that if he was elected or Vice Mayor Curr would still be sitting here and a part of that. Whatever whatever happens, >> everybody would have the same. >> Everybody would have Yeah. >> Yeah. I'm in agreement from there. >> Do you have any public comment?
>> Thank you. Uh I would most certainly be uh okay with the idea of getting the information and then keeping it on the fourth. Absolutely. I mean you so keep keep the ball rolling so that if indeed I would get elected Yeah. No, I wouldn't want to I wouldn't want to hold up that time frame.
>> Perfect. Thank you. >> Thank you. Do you have any additional public comment? >> Okay, mayor. >> Yes. asking for a special meeting to do that on the 4th before the regular meetings.
>> I did not. >> Isn't the 4th a Sunday? >> Wednesday, March the 4th. >> Oh, it's Wednesday. >> It's our regular uh regular. >> Yes. >> Like maybe do it at two or something like that. I don't know how many you're going to interview. >> I think we should start start all
meetings every time at 2 o'clock. So, what I can do is I can contact Renee and just Yeah. make sure we work out all those details. >> Um, because I'm guess I'm wondering how long does
she think that's going to be? Like how much time would she need and all that? And what I don't want to do is come into a regular meeting at six o'clock after we've been here for four hours and then sit for four more hours >> for a meeting. I think we should be
mindful of that. But um depending on what she thinks for the time time frame and then maybe what's on our agenda. >> Yeah, absolutely. >> And if a special meeting is warranted and send out as well. >> Yep. >> Because they usually allocate so many so
long for each candidate. >> I'm available. >> I'm available all day. >> I I am also so I would be whatever we need to do. Awesome. Next on the agenda is the city
photographer contract quotes. City manager. >> Oh, mayor and commission. What we did is uh we've essentially been using uh one specific photographer, Jeremiah. Everybody's familiar with him since after the storms. And it just kind of
got to the point where it was we were like, "Hey, let's call Jeremiah. We have an event." And then we realized that we have gone over the $30,000 threshold. Uh he he wasn't under contract at the time. And so we just want to keep everything above board.
Uh Megan Powers did a great job. She reached out to three photographers. Only two of them responded and they are Jeremiah and St. John Creative Photography. Um you can see their u their contracts or their estimates.
Anyways, um and Jeremiah, he came in the lowest. And so we're just asking or putting it on here for a discussion for the board to discuss for the next meeting. >> Do we have any public comment,
commissioners? >> Uh based on his experience with the city, I've worked with him. We've all worked with him and he's the lowest cost. I'm fine continuing with his use. >> Staff recommends continuing. Low cost. Sounds pretty good to me.
>> I agree with that. >> Yes. I'll go along with the staff's rec recommendation. >> Awesome. Then next on the agenda is community development ordinance 2026-02 non-conforming time limitations.
Will you read this, city attorney? Um it's >> or is this just for discussion? >> It's really for discussion. >> It's in the packet though. >> Yes. >> Okay. >> Good evening. Good afternoon. So in our land development regulations in our
non-conforming section, we have something that gives time limitations for how long people have to repair their houses that were flooded. U right now it says 18 months. Uh we haven't prepared for that. But we haven't really warned
people. Um so what we have in the packet is a recommendation on how we can reward that. Um and the current recommendation is to extend that from 18 months. All work right now it says all work has to
be completed within 18 months. uh we would propose to change that to you have to have a permit issued within two years for Helina and Milton and that's based on uh the discussion we had with the planning commission.
This is our first time discussing it with you guys. It's also going to go back uh before the planning commission. We have time to do that before it comes to you guys for an actual voting meeting. So this is more to bring it
first of all bring it to everyone's attention. uh get some feedback on if this is the route that everyone wants to go and then if it is then we would start pushing making it more aware to the public that there's a time limit on
pulling permits um which would hopefully incentivize a lot of people to that either did unpermitted work or haven't done any work which is about half of the properties in Madiraa Beach to kind of get the ball rolling. The the goal if we move forward with this ordinance is
within the two years. So that would be September 25th, 2026. The goal would be that which is what FEMA wants is for every every preferm so every house that's at grade to either have a permit or some kind of record
that they're going to be building new or elevating or have a violation open. Do we have any public comment? >> John Leap 399 150th. I think it's great to give more time because right after the hurricane, we try to get contractors
over. It takes forever and the ones who come when you when you're right after the hurricane, you're paying premium dollars. It so the more you can give the the homeowner, he's going to spend a lot of money if he has to elevate the house anyway. you know, more time to find the right contractor and with a with some
good prices would be good. Thank you. >> Thank you. >> Thank you. >> Good afternoon. Uh my name is Eric Lewis. My wife and I have a triplex on 129th Avenue East. I just wanted to make a comment. Um look, dealing with the grants that are available that Elevate
Florida, they were asking, please don't do any contracts. Don't start any work. There's the other Panelis County grant that's going on right now. They're asking the same thing. So, you may have a bunch of residents that are not doing work because they're waiting to hear back from grants. So, that I would take
into consideration. Thank you. >> Thank you. Do we have any additional public comments? So, Marcy, I have or Joe, I have a question. if is would there be a we vote for this
and we pass it and then there's a situation like that that somebody can't meet this deadline because they're waiting on grants, would we be allowed to offer them an exception or a way around it? >> So, just to clear up uh just for the
public comment. So, this would only be for people that are repairing the existing home. So people that are building new and elevating, the code does not have any time limitation since it was declared a disaster area. We wouldn't be changing that. So there's unlimited time if you're going to be
elevating. Um but the way we have it written right now if there would we would have to approve a permit for a remodel within two years for them to be able to remodel, but there's no time limit for building new or elevating.
>> Okay. Any comments, Commission? >> Well, I I've wavered back and forth. Uh I mean, I see every day how how hard it is and I but I also see how much of nothing is happening. So, I don't want to reward people who are taking advantage of how of the difficulties. On
the other hand, I do see the complications that are going on and I I would be in favor of extending uh to two years to to but but let's start looking at going much further. This is basically FEMA guidelines. >> Uh actually it's not we don't get any
CRS credits for this ordinance. Um so technically it's not really a FEMA guideline. It's technically in our not even our flood code. Um but it does help with FEMA when they want to audit the city. They're gonna they pick random properties that are built before the
flood maps were adopted and they want data on like what's going on with this property. So, it helps with that, but it's not directly a flood ordinance if that >> anything we can do to help the residents. I'm in favor of >> I'm also in favor uh extending that to
two years. >> Yes, for me. >> Thank you. Next on the agenda is John's Pass Village parking garage discussion. So Andrew is going to talk to you a little bit about this. Um, but during one of the previous meetings, you guys
had asked us to kind of revisit the parking garage and get that back on our radar. So, with that, we did pull up some a little bit of the historical information that we were able to find. And we've engaged Kimley Horn to prepare a proposal for us for a feasibility
study. So, that will be forthcoming. We should probably have it any any day now and be able to present that to you guys. We focused on the two locations, um, John's Pass and then the 130th location. So, we prioritized those two, but in
speaking to them, we said, you know, you don't have to do it with your head in the sand, too. If there's another spot or somewhere else that we should be thinking of or talking about, you know, we we would like to, you know, bring that forward as well. And I also know that during some of the previous meetings, uh, Dylan Hubard's been in
conversation with Justin at FDOT about some possible exit routes from a parking garage if it were to go at the John's Pass, um, park location. So, I did reach out to Justin, leave him a message, and we'll put him and Kimley Horn in touch as well to make sure they're all on the
same page with what flexibility and options um, that we can capture there. Do we have any public comment commission? >> Uh, mayor, I'm sorry, I didn't mean to
jump in. Um, I I I'm I'm not going to say I'm in favor of one or the other at this point, but I have had discussions with a couple of uh residents in district one who live on the right on the the John's Pass Park uh parking lot.
They're concerned about their view. So, as we give this to Kimley Horn, which I'm strongly in favor of, let's make sure that that's a strong consideration of the people who have a view of John's pass. >> Absolutely. Y >> Andrew, did you have anything to add? >> Sorry.
>> Um, attached to the memo, I attached a previous parking garage memo from the um I guess previous public works director from January 15, 2021. um that had a a hand drawing and then the resolution 2022-02
that dedicated uh 50 cents of our parking revenue uh to uh uh study or building a parking garage within half a mile of John's Pass Village. Um and then I included some uh the zoning and future
land use info um in the memo. >> Currently in that 50 cent budget we have 1.5 in the the budget or the line item we have for the 50 50 cents. We have 1.5 million currently in there.
>> There won't actually be a vote on anything at the board meeting, >> right? >> Because you're still getting information. So, this will be put on the next workshop. >> Correct. Yes, sir. Madame Mayor, if I >> Well, yes, please.
>> Did you need to get public? I did. You already did. >> So, in my opinion, I think there are other ways to build the parking garages than us directly paying. Um, we can give incentives to developers
that come in and would like to develop properties. um let them pay the bills, design it, construct it, and
we can enjoy the spaces that they could place in the parking garages that they would be building. Whether it's John's Pass, whether it's there's another piece of property right here on Golf Boulevard just south of um 150th.
There are several properties that I would love to en enjoy encouraging developers to build the parking garages and us can give them u some sort of an incentive. Now I looked
in here and I saw in one location that it cost like almost a million dollars just to design the building, just design the parking garage. That's that's ludicrous. That's absolutely amazing. So I I would like to suggest this board
to think about this very seriously and very carefully. We we are you know I mean we can't just go and spend money on on things that we can save and we can be creative.
>> Thank you Commissioner. If I could just say I having attended the John's Pass Village merchants meetings, we would get strong opposition I think from building that parking lot anywhere else except near John's Pass Village. >> Well, I think as part of the resolution when the previous commission voted on
that 50 cents, it they put it in writing. It has to be >> and and of course I question having a private developer. What uh do we get to regulate how much they charge? Because that's an that's a big problem at John's Pass Village. They're very concerned of the private parking
lots and what they charge in comparison with the city. >> Those can be condition of approvals and and I'm not stating anything in here. I'm not reinventing the wheel. There are a lot of projects that have been built Clearwater Beach. Many projects have been built like this. We can contact the
developer team and and the city and see how they did it. We don't have to give it a lot of thoughts. It's already been done. I'm I'm all about bu synergy between uh city and private developers. I just want to I just wanted to say out loud that parking lot needs to be near John Pass Village.
>> I think yes, the the resolution says I think it has to be within a half mile. Um but it has to be right down to John's pass. >> Well, I mean I'm just talking about many parking garages that can be built. My my push back, if you don't if you if I may,
is that parking revenue is our second largest revenue source. We need to increase that. So, we need to if we need to um take a loan to build a to build a parking garage, it's great because
somewhere down the line that return on investment is going to be just a net profit. if we have someone build it um and >> on their property >> talking about getting a developer giving >> but I'm saying then we won't re the city won't receive any revenue from that
>> well we it's a condition it you know you give incentives whether it's density intensity whether it's break on setbacks whether it's in height you can give incentives to developers to build a
building that they would enjoy building, however, they would have to contribute to parking spaces for this town. And how it's charged is subject to what we would all agree on. >> Right. So, so what you're stating is
more not just a parking garage, but a um I'll say at a condo or whatever that has parking that they they want to do a PD and instead of being restricted to their five stories, they want to go to seven. But we let them do that because we the
city's going to get revenue from the parking. >> Yes, >> I'm I'm open for that. But just to build a garage then I think you know we always I'm all about the parking revenue. >> Yes. >> Personally, >> I mean a developer currently has that
that option of pre presenting a a plan. Right. Right. Already they they could do that at any time. But, uh, as Commissioner Kurt says, uh, I just like a parking garage. >> Right. >> It's all about the revenue. >> Yeah. >> That that we're going to the city's going to appreciate for decades.
>> Yes. Thank you. >> Thank you. >> Next on the agenda is fire discussion and approval of contractual agreement with Tampa Bay Psychology Associates. >> All right, mayor and commission. U, this is the Tampa Bay Psychology agreement
that we entered into last year. was good for one year, bringing it back for approval. Um the only change we've had is that the counseling sessions went from $150 to $165 per hour and each session is usually
about an hour. Um obviously you know how important mental health is. We host a 5K regarding first responder mental health. Uh when Dr. Benson came here and presented this contract last year. Uh she stated we were the very first department in the on the beaches to go
under contract and one of the first in all of Penllis County. So we're very proud of that and we're just asking for approval well at the next meeting. >> Do we have any public comment commissioners?
I I totally agree that we need to uh renew this agreement. I think that we have a great fire department here and whatever they need, we need to we need to back them. So, I totally agree with
renewing this contract. >> I agree that we have the best fire department. >> Just one question. What would be the budget? What would be the total? >> Last year it was roughly 7,000 we spent. We have um a little over half of the department that has at least utilized
the services once. I don't get their names. I just get a number and then a a bill attached to it. Um they do provide uh after a major call such as the one the other evening uh critical incident stress debriefing where they'll come out 24 hours a day. they'll come out,
they'll sit kind of decompress with everybody and you know get them through that that high acuity call. So um it was roughly 7,000 last year. Those are um allocart type of services. You know that's an
additional fee. We have not had to utilize those yet. But >> so for the knowledge of public >> Mhm. >> Um would you just discuss with us as far as
you know having been out there to fight the fire what sort of an effect it can have in your mental capability? >> The I always say a good day for us is a bad day for the residents. You know we're we're proud of the job we did. We're we're out fighting the fire. you
know, just this morning cutting a resident out of the car on 183rd in Gulf Boulevard. Um, you you see the the human body in ways nobody should ever see it on some of these calls. Um, again, when you go and put that fire out, we're happy. We're proud of of of our job and
then you see the resident and they just lost everything. And so it I always say God granted me the blessing of a short-term memory to do this job, but after 24 years, it it does start to add up. And it it affects everybody
differently. Some people it affects them within a couple few years, couple few months. We've had people leave the fire department after less than a year, they realize the job's just not for them. And the job isn't for everybody. >> Thank you.
I'm glad to find out that we're trail trailb blazer in the trailblazers in the area of mental health for our fire department and uh I hope we can continue to be that to do so. Let's continue this. >> Vice Mayor, do you have any comments? >> No, I support it 100%. I'm sorry.
>> I supported 100%. >> Yes. And I think it's fantastic that they're utilizing it. So >> as the the first year went on and the numbers started to increase a little bit, I was I was amazed. I was happy that they're actually using the service
as provided. But you know, there's a stigma attached to it and you're weak or you know, whatever it may be. But that culture over there second to none. They utilize it. They talk about it. I I shared with you that um I mean I've I've
had the honor of being able to be included in the fire department >> and spend some time with them and have conversations that I'm not a I'm not a first responder in any capacity. So I would have no way to
frame some of the conversations that I've had and that have been shared with me. But you can't unsee it. Mhm. >> And so they get up every day and they're prepared to protect or save. And you know, they risk a lot. They risk a lot
beyond just their life. They have a family. They have, you know, just the mental. So I I think it's fantastic. I think it was fantastic that you found the group and that it is working out so well and I'll be happy to vote. Yes. >> Thank you. >> Next on the agenda is public works.
Public works building conceptual rendering discussion. >> Next few item next few items are public works director Megan Weber. >> Good evening mayor and commission. Sorry I'm short. Um so what I have in front of
you I'm going to pull up a video. I believe you all have seen there are three different options for the current location of our public works building. Um, so I do have um my my personal
favorite would be option number three. So our architect has created um kind of like a fly over if you will of what the 3D version of that building would look like. So you see it more than just what
you see on the pictures that you have in front of you. Um so the building will have four bays. Three of those bays will be to service our regular trucks, anything from the um F550s to the F-150s
or or similar. And then the fourth bay that you see will be for fire and garbage trucks. So that's why it's taller. Um after Hurricane Helen, um we decided that it would be in our best option to have a second story and have
most of our critical like our um our break area and my office upstairs on that second story to ensure that we do not lose items. The first story will be dry floodp proofed um same that we've
done over at the snack shack. And um we're also going to elevate the structure as much as we can with the site that we have. So um I'm here to answer any questions you may have. >> Do we have any public comment?
>> Got a question. John Lea 399 150th Megan. >> Where would where are you proposing this? and our current location 505th Avenue. >> 505. Okay. Um
when you say building with these sanitation trucks there one day, you just talk about what goes on in that. >> We have to have it in the microphone. >> I'm sorry. >> Not going to pick up on should not be a question and answer period. Should be statements. >> She can't she can't do Q&A with you. But
if you if you'll state your questions, then the commission will discuss them. the bay with this. You said those for the big bay, the higher bay with the sanitation trucks. What goes on in that bay? >> Do we have any additional public
comment? >> One thing I don't know that I could see, but uh I work for a construction company and one of the things that they had that was very beneficial was a pit. So having one of the uh bays as a pit where you could go in drive in and check stuff
underneath the vehicle where you don't have to lift it up to look at it. So just you know little little words of thought >> any additional public comment commission. >> So
>> uh Megan can you tell me you I think you said you had a preference for option three >> correct? Is that an aesthetic thing or are there things about that that you >> It is an aesthetic. I think that one to me personally, I just I like the architectural look of that one. >> And and just out of curiosity, is there
a pit in any any of those bays? >> There is not. We will have a vehicle lift. >> Have a vehicle lift. Uhhuh. And can you say again what the purpose of that larger the higher one is for? So, we will continue to rent space over off of
94th Street for the storage of the garbage trucks and an office space for sanitation. The fourth bay is because the mechanic will be moving over onto the island. The mechanic is currently housed over off of 94th Street.
>> So, the mechanic will be moving onto the island which will be servicing fire trucks, garbage trucks. That is what that bay will do. >> So, it's for service. Are you suggesting that there won't be garbage trucks living there? >> There will be no garbage trucks stored there, but they will on occasion if we
are in high peak season, they will be there for the day for a swap out because it is a lot easier to swap out when they're on the island than it is to run all the way over on Bay Pines. >> Can you explain what a swap swap out is again? >> So on a heavy day, we will fill up two
garbage trucks on a commercial. So rather than spending because it can take an hour round trip to get over to Bay Pines depending on the time. Rather than taking that time, we have a truck on the island already ready to go to go and swap out. >> Okay. Uh but again, in most cases, the
garbage trucks won't live there. >> They will not live there, but they are in and out of our yard multiple times a day. >> Okay. Thank you. >> You're welcome. Any additional comments or questions? issues. >> So basically the bays when the when the
trucks and it's for mechanical reasons, right? Correct. >> Yes, that's correct. >> And then um >> will the trash or the sanitation trucks when they come in? Will they obviously they'll be cleaned before? Correct. As far as >> if they're being serviced, yeah,
>> they will be cleaned, but if they're in emergency repair situations, >> emergency repair, >> they are often times full of garbage. We have situations where they go up to the dump and they're not able to dump them. So then they have to come back to be
repaired for whatever the issue may be, a hydraulic or a motor. There's >> emergency repairs. >> Correct. >> Okay. Thank you. >> You're welcome. >> Will this building be metal? >> No, the building will be concrete. The material that you see is kind of
like what we have outside, like a metal sheathing. Um, but that can change. Okay. Because I worry obviously about um rusting. >> Correct. >> Um how high are you anticipating the floor elevation to be?
>> Are you for elevation >> floor? >> I believe Well, I don't have the exact numbers yet. We're still working through. We're trying to go at least 12 to 18 in >> if we can work it in the site. >> Um I think you can. I' I've looked at the site and of course you'd have to go back and transition the asphalt
>> and we will >> to the building. >> Maybe 50 feet, maybe 60 ft. You'd have to go and make that transition. And as far as um sewer availability, there's sewer available, right? You can just tap into it.
>> There used to be a building on this property back in the early 2000s. The commission at the time decided to demolish the public works building because it needed a new roof. So, they chose to not replace the roof, but to
demolish the building. >> Okay. And uh it is not fire sprinkled, right? You don't need to sprinkle it. >> We are in the very early stages of planning the design out on this building. If that I'm not sure if that's a requirement. If it is, then
>> yeah, it'll it'll go through it life safety plan review. >> Okay. Will you be putting any goose traps? >> Um, if that's a requirement. Typically, we only have grease traps where there's rental spaces here.
>> Okay. >> Or at the fire department. We don't have one inside like city hall in the break room. >> So, more than likely. >> What's the What's the height from the ground? Not from DF, but from ground. Do you know what? >> I don't have that at this time.
>> Okay. Thank you. >> Thank you, >> Megan. How long ago do you remember that we approved you to go forward with this? I mean, it wasn't just last month. We gave the approval. >> April of 2025, I believe it was.
>> That's what that's that's about what I thought. >> Thank you. >> You're welcome. >> So, next on the agenda is John's Pass Jetty sidewalk design discussion. Sorry, let me switch gears really quick. >> Hello again. You're gonna see me a few
more times. So, what I've prepared for you all because I we've been um talking about the sidewalk and how we're going to proceed. I've given you a kind of an action plan of of how I foresee this going, but I
need direction from the board before I can proceed with any design. So direction on are we going to replace it in the same footprint of which it was and if there are requirements to bring it to ADA then we will obviously add
that into the plan or do we want to completely change the design. So I'm really just here to for discussion and how we proceed. Do we have any public comment
commission? >> I've had a couple emails real quick uh that stated that they'd like to see the original design back with it being ADA compliant with whatever that means with the railing. Um but the original one uh
everyone loved that. So I'd like to keep it simple, you know. >> Thank you. Uh the only feedback I've gotten is as uh Commissioner McGee says, uh they want it back the way it was.
I just like to see some grants um start to be processed at at this point of what we expect the design and construction to look like. Assuming I would say um Commissioner McGee um what was there
before um bring it up to ADA um and and start that grant process. >> We will work on that. if there are funds for design for grants. I think most of
the grants that we are aware of are for construction. >> Okay. >> Um but we we are aware but we need we need a direction. So once we have that direction we will proceed. >> I just don't want to see this on if we can avoid it. I mean that's been right
from the businesses down there we pushing for this. It's um with the knowledge that there's plenty of crayon opportunities for this type, you know, for fishing and for uh peers and and this type of uh
project. And um I'd like to see that explored as much as possible before we go too far. >> Yes. Um, I I I would like to see the the sidewalk to be widened to 8 feet,
possibly 10 feet. >> I don't think we can. I think that >> we have to build it back. >> We have to build it back the way it was. If we want if there's any chance in us getting the permit or the the only way we're going to get the permit is to put
it back just the way it was originally with ADA if required because that that's what the discussion we had last time was on the extending it that that's a extending it is a 25-y year process. Doing anything different is going to
take years and years and years. we can get a permit to put it back the way it was. And once Megan has the drawings and we approve all of that, then Dylan Huard has already offered to partner to help with the grants and the opportunities
that he would share of things that he knew in keeping that we don't miss anything. Megan's already aware of many things. He had input also. So, I think there's a good collaborative effort from the businesses in John's Pass and from
the city to work together to put back what was taken out, but not to do anything different. >> I understand, mayor, and I hear you. Now, how many how many permits do we need to get? A portion of it, I know, is
in the city. Then beyond that is uh probably the state >> FD army corps regulatory army corps >> I don't think army core is involved >> yes they are unfortunately we've already we've had preapp meetings with both regulatory and
>> 408 >> all right so so where is that demarcation line um relative to the pavement where the city ownership stops and we would have to conform to the to D or arbitrore.
>> Anything that is seawword of the coastal construction control line. >> Yes. >> Prompts all of that. This is all seawword. >> How far is that from the that CCC line? How far is that from the just >> the coastal construction control line in
John's Pass Park asphalt is seawward of the coastal construction control line. So this this structure is I would say at minimum 20 feet seawword of the coastal construction
control line if I I don't know that I'm able to pull up um Panelis County Property Appraiser but if you if you take a look at it. >> So it used to be six feet right the width of the sidewalk. >> No this the sidewalk down there was
eight feet if not wider. Okay. So 8 feet is Yeah. 8 feet is good. So we can rebuild it 8 feet all the way to Seawward of CCC line to where it used to be. >> That is correct. And then as far as like
having an area for maybe some people that are getting married or they like to enjoy the sunset, we couldn't add some sort of a circular area where they can put some seats out there and and maybe an
umbrella to enjoy the sunset. Can that >> I would say that they would be able to utilize the beach for that. Um, >> I I hear you, but you know, sometimes on the pavement on concrete, I mean, I've
seen people get married um, you know, in an in an area. Um, any I'm just bringing that up for just just for ideas. I I think I mean I think based off of the all the conversation
and information is that that I've heard is that once we say okay move forward getting a drawing and design for the sidewalk and Megan can go in for permitting for that all of doing other things is secondary to this. Once we
have the permit then we could okay well we would like to add on this or add on that do something different. Yeah, I would suggest >> but not to convolute. >> Yeah. At the next meeting after discussion, if the direction is to move forward with the sidewalk, then let's just do the sidewalk and we can explore
other projects as as we move forward, not try to include it with the sidewalk. That's what I would suggest >> because I think we all agree if whatever the community has given the input that they'd like to have something more
there, but we've got to take small bites and do it one thing at a time. Um, and hopefully that could be something that comes back with the list of projects that the staff is going to present us with so that we can determine
and track, you know, determine what's most important to the commission and get things going. >> Okay. One thing I'm not for to be honest with you is handrails because if the sidewalk is Yeah. If the sidewalk's far enough from the rocks, then you don't
need to have a handrail. The sidewalk sits directly on top of the rocks and there is while there is sand that is there. Now if there is a drop off of Marcy what's do you know the ADA
>> 30 in there 30 inches in well you have seaw walls that you don't put any sight any handrails on >> you know >> but >> that's treated different. So, we specifically when we had one of the preapp meetings and I don't recall if it was with FD or if it was Army Corps or
even the county that it will have to meet ADA requirements. >> No, ADA. Yeah, you meet ADA as far as the slope of of the sidewalk. >> No, you have to be handicapped accessible. >> Yeah, we have to ensure that a wheelchair someone cannot fall.
>> I hear it. But if you're so close if you're so close to the water on the rocks, I can understand why you'd need the handrail. But if it was further away from the rocks, then it gives you a a flat area between the rocks. Sandy flat
area where you wouldn't need to worry about the handrail >> there. There isn't unfortunately a flat area. It will sit directly on top of the rocks with rocks off because it's a structure. >> That That's where you all want it.
That's why that's I mean I know I mean that that's the consens >> in the meeting that we had with Army I'm almost positive is Army Corps they stated it has to go back exactly how it was except ADA compliant with handrails. Al Carrier the city's engineer was in
the meeting as well and guesstimated it would be roughly what 600 feet of handrails that are required. We we can't tell Army Corps we're not going to do that unfortunately >> or they won't permit it unfortunately.
So I mean by all means we absolutely have estimated that the handrails just themselves are going to cost roughly $150 to $200,000 just for the handrails. So if there is absolutely a way that we do not have to put them in, we will
explore all those options. But by the meetings that we've had, we are not >> Well, I mean, if you're building it on on the on the rock, I can see why you'd need it. But if you build it away from the rocks, I mean, again, I don't want to belabor this board, but and we have choices and we can explore those with
the Army Corps and D and whatever. You can you can give yourself a bit of a flat area between the rocks and the sidewalk where you don't need a handrail. you can save that money and also handrail on that side to me with
for fishermen it just doesn't you know I see a lot of people fishing off those rocks with their little fishing pole and they're standing there and they're going like this and somebody's behind them and you know the safe public safety could be in danger.
So I I like to really keep the fishermen on the rocks away from the sidewalk. I would love to take you down there and kind of show you and explain because the rocks >> I'm Saturday morning, >> but where you see sand, >> there's not always sand there. And
directly underneath that sand, those same rocks that are on that structure go out and go north approximately 30 plus feet where we can't even put in post there because we hit the rocks. Yeah. >> So, the sand comes and goes part of the
dredging. Um, so you it that's not really possible. And if we were again to move it and change what the substructure of that would be, we are talking about a completely different permitting status and design as well.
>> We had a previous sidewalk there before, right? >> Directly on top of the rocks. >> Okay. How thick was that sidewalk? >> Approximately 6 in if not more. >> And there were no anchors. >> It s it's >> just sat on it. >> Literally sat on top. >> But it survived for how how many years?
As long as we know exactly it was as long as we know >> and that's where we're proposing that we put it. >> Yeah. I'm just thinking that we're spending a lot of money for something that doesn't have to be. But that's just my my piece and let us move on.
>> Unfortunately, I don't think we we have the flexibility because obviously ideally if we could shift it away from the rocks such that we wouldn't need to spend the money on the railings that would be an option. But I think that's off the table to get it permitted because it has to go back where it was. They're not giving us any flexibility
for to achieve it another way. So basically, it goes back where it was and because of where it was previously, then it triggers the requirement for the ADA. So it's not something that we were able to negotiate ourselves out of unless we wanted to kill that permit and then go back through an entirely new permitting
process, which would take years and may not even be >> feasible. So that's where we're locked in. I completely agree with you because I have the same questions myself, but at the end of the day, because we're locked into the location, it then drives everything else. >> Thank you. Thank you, Marcy.
>> Anything else? Next on the agenda is the Archbald Snack Shack update. >> Good afternoon. Um, so in followup to my last update during the regular meeting, there's really been no um additional uh
changes with the exception of more sand has been removed from underneath and so I did get a a chance to hop in yesterday or the day before and I will have visible access to most all the the piling top. So u probably in the next
week or so I will hop down there. Um but that was just completed. So, it looks it looks really good and we'll have a lot more uh visibility to the other uh piles and access to them. But again, the substructure looks looks good. So, I don't think that's going to be an area it it will need some reinforcement. So, there is some stuff we'll have to do
underneath there, but it's in good shape and worth moving forward with. Um, so with that, what you have in your packet, the next step for us is obviously go ahead go ahead and giving Kimley Horn the green light on doing the the uh historical designation verbiage and our
LDRs. This will not be specific to the snack shack because we're adding it to our LDRs. It will be for the community as a whole to give us options for this building as well as whatever future buildings if people wanted to pursue it. So, it's just going to be added to the
LDRs. And they gave us a cost estimate as they provided it to us, it came in, it totals in at $54,000. Um what I asked them to do to provide us with some flexibility is for task two and task number four, the actual
contract that will come before you um for approval at the next meeting will be broken down such that in task two we'll have four meetings estimated at $2,500 a piece which gets you to the 10 grand. But if we really only need two and things are going well, we'll have the
option not to have all four meetings which will lessen the cost of the contract. The similar uh approach was taken in task number four where if we don't need all the meetings, we will only get charged for at $5,000 per meeting. So, we'll be able to adjust
those um as part of how the contract is written up. So, we'll move forward with the 54, but then like I said, if meetings aren't required, those just get removed from the task the task. Do we have any public comment
commission? I I have a question. Um so, um I know Kimly Horn is our engineering company that we use. Um do we bid anything out? >> We have them under contract, I believe. >> So, they're part of our continuing
services. So, they're one of the engineering firms that we have listed. I >> I understand that. But is there any I mean, can they just >> charge you anything they want to charge? Well, so they gave us the task breakdown and and I had Katherine Yonan review it.
She has knowledge of having done historical stuff like that and so I had to review it to kind of get a gauge as how she felt for the charging. And the one thing we both walked away with was let's do the per meeting charge, but she felt like with her understanding of the effort that's required, what goes into it, um she didn't feel like it was too
out of out of place. So >> there's no competition. I mean, we're not we're not putting them against any competition to keep them honest. >> I if I had felt like this wasn't where we were expecting it to be, then we would have absolutely gone out and
reached out to some of other subconultants on the heels of having worked with them for the um the um shoot the master plan and things like that. I really think they have a good feel for the community, how to engage with the community, connect with them. I think there's a sense of trust there too that we've
built with them. So it the the amount that came in felt where we felt like it would land. So but I mean we can definitely could always do that. I just didn't want to belabor this topic any longer than it kind of has been to be honest with you. >> Also not all of our engineering firms
have historical designation background. >> Correct. >> So great point. with every firm that we have, they all have different um delegate >> skill sets and things like that. So, >> disciplines um that they all specialize in.
>> We may use a different one for say a transportation or different architectural which we we are um >> but it they are historical that's that they're have experience in that. >> Okay. Thank you,
>> Marcy. Um, I don't understand. Maybe I didn't understand historical designation for this property, but you're saying we could use that tool across the city. I don't I'm not following this. >> So, because we're adding this into our land development regulations, the
ordinance is being written to write the ordinance. It's not being written within mind that we have to do the snack shack. So once this is adopted into our ordinances, it doesn't mean that in the future it allows for in the future if somebody wants to come up and and propose that their building meets an
architectural or whatever standard and they would like to have it on the historical register that we've created, they could also do that. So we but we don't have a mechanism right now by which to even do that. So it has to be in our LDRs first, the ability to designate buildings as historical before
we can move forward with the snack shack. So what I was just getting at is this is being written into our LDRs for it could be used if anybody wants to propose or pursue it. Doesn't mean you get it automatically but it opens it up for other buildings to meet the criteria
set forth. >> So now it would be written into the LDRs. We still have to submit to the state for that specific property. >> That is correct. We still have to go through the certificate of appropriateness and the application process and they'll be helping us with that as well. But we can't do that until
the L until this piece is finished. Is that correct? >> Correct. Yes. This has to be in our LDRs before we can >> So we won't be able to submit for months. >> Correct. It's zero to six month process is what they're estimating to get this done. Whatever we can do simultaneously
with this to have everything ready to go will be done. So we're not going to just sit there because we've already engaged with the architect. U Megan set the meeting up. So we've already met with the architect about how we proceed forward and how we engage them. So, we're trying to line this up such that
we can get everything moving as soon as possible, but it will not be fully adopted into our LDRs for most likely six months. >> Okay. On another path, um, is it feasible
to elevate that a foot or two? I mean, is that even worth the conversation? I don't I don't know. >> I I would hate to see it flooded again, >> right? I mean, >> right on the beach. >> If if if that is if we if we want to elevate it, that is I mean, you see it
going on all throughout the city. So, if that is something that we wanted to get a cost estimate on, I'm because all of the elevation contractors are very happy with me. I'm sure they'd be more than happy to go to the snack shack and take a look at it. But no, um, actually I'm sure any of them would like would be
more than willing to give me a professional opinion on the, you know, like I said, I'm not >> taking it up 10 feet. I'm talking about a foot. >> Yeah. No, I I totally get it. Two feet would may make all the difference in the world at se several locations. So, we can we can put that into the mix and
kind of at least give that to you as an idea. There's no, like you said, we're six months out from being historical, so we have some time. >> If it's not worth think designation at all. No, I I I just put it in your mindset. >> The historical would be strictly because of the architectural features, the
exterior of it. So even if we were to elevate it 2 feet but maintain that look, we still can go for the historical. So >> can give it some thought. >> For sure. >> Thank you. >> So I have a question. Now that we know
what's underneath the building, do we still feel like the repair is going to take us over the 50% And would it warrant, now that we know where we're at, getting going back and getting the quote for repair
>> to see where we're going to fall >> on that. >> I'm not I still want to do the the the historical designation for the future and all of that, >> but um when now there are no questions. It's it's not get you know, we're not
like guessing on you know exactly what you need to do because you know exactly what's there. So, would it benefit us to go ahead and let's do another bid uh or get another scope of work, put it together, put it out to bid, and I mean, you'd be able to use that bid
regardless, but um to see if we could go ahead and repair the snack shack instead of waiting a year until we get >> Yeah. >> I don't know. I'm just >> And I'm only saying that because the previous bid came back at 223,000
>> roughly. that did not include any of the hurricane strapping that needs to be done and that we know that that is 45 pilings underneath the building. Um so I yes I believe it will still come back >> and there's some you know like I said
there is some additional reinforcing that will have to be done underneath. Um but I I I think we I wondered the same thing but I think at the end of the day I kind of felt like we were still going to be probably getting pretty close. Um, but we can we
can maybe get a little a little harder feel for those numbers because our our next step was to um have the structural person who visited the first time. Now that we've uncovered it, I have my opinion. We have pictures. Have them again lay their eyes on it. Make sure we're on the same page. And then they
can assess, okay, you're right. You do need the strapping. You do need some extra reinforcing here. Sister boards here. Whatever that looks like, we could look at it. I I I think we're going to be I think we could end up being close to >> We also are going to pick the era in
which we are going to designate it historical. Correct. So that could change >> windows need to be changed. There were we know that there were windows that were boarded up that there were doors that were boarded up. So depending on the era in which we designate it historical, we're going to have to
replace those items. So, we really do need to unfortunately wait for the process. >> Yeah. And that's an excellent point, Megan, because we that's part of the historical process is when they review it, they pick the the moment in time that we try to capture it, and that
could drive door selection, window selection. Aesthetically, you're looking at predominantly the same building, but what we're trying to capture will drive some of the the features that we do on the exterior. >> And the ACV on it was how much? 800 800
800 and something thousand. >> Yes. I don't remember the I think it was over 800. >> 800. >> Thank you. Next on the agenda is Tom and Kitty Stewart Park bathroom and posttorm update. >> Hi again.
>> Hi. So unfortunately um I was not able to get the exact number for the new restroom and the reason for that being is because of the flood proofing that has to be done for that building. So that as we know has is what has taken this long is the the engineering for the
structural aspect of that building. What we're going to get the elevation up to for that bathroom and now the floodproofing aspects for that restroom. Um, I do I did just get it back that the
restroom itself, which does not include the flood proofing, is going to be roughly $140,000. Um, we are trying to decide if we are going to do same kind of um panels that
we have over at the snack shack, but this restroom is completely different. As you can see in your packet, I've put in there a um a drawing and a sample picture of what that building looks like. We picked out the exterior of this. So, and it's going to be stucco
just as a flat surface if we wanted to proceed with putting a mural on it to kind of match the rest of our restrooms and areas. And also for when unfortunately it will probably get vandalized and stuckco is the most easy to fix. Um, this is going to be a very
simple bathroom. Two stalls with a plumbing chase. Um, it is, I believe, the finished floor is going to be at 9.3 ft 9.3 9.6 I don't recall. So, we had to revise the site plan. The park is going
to look virtually the same except for an elevated bathroom which leads us to have to have a ramp that is going to have to meet all ADA requirements and then also a staircase. So, when you were previously at the park and you were at the restroom, there were two like golf
cart parking spaces in one compact, the building's going to change directions. So, it's going to go north to south because that's the way the most feasible way that the ramp was able to be um done. So, we will lose those parking
spaces, unfortunately. that those I don't know that the the golf carts really ever paid for parking. So, I don't believe we'll be losing any revenue from that. Um the there is a high probability that the site plan should be completed next week. Um I will
be able to get those out as soon as I get the completed site plan. I should be able to get the bid out within a week. Um, we are estimating approximately $750,000ish
because this includes the seaw wall. Unfortunately, the water line will have to be reran in the parking lot and a huge majority of the pavers were dispersed and or ended up across the street. So, we will have to fix the parking lot. We're going to salvage as
much as we can. Um, but we will probably have the park reopened before we have the restroom. So, I think that that is probably the consensus to get it open as soon as possible and then whenever we are expecting that delivery
of the restroom, they'll be able to come in, put it on the new slab, hook it up, and have the park closed for maybe two days at most. So, I'm hoping that we can have that
back open within I would say A bid process is approximately four months plus or minus. Um we don't want to speed it up any more than that because we don't want to miss um construction should only be 90 days. The
seaw wall can go in within a week. Um I think the the most difficult portion of this is going to be the structural aspect for the restroom. So, um, idea is just to have it ready to plug and play as soon as that restroom is ready to be delivered.
>> Do we have any community input? >> Chuck Dylan, 529 Lillian. Uh, first of all, if it's going to be taking that long, is there any way that we can get those four parking spots that are right next to Caddies for the resident parking
there? Um, and in terms of golf carts, those golf cart spots were eliminated a long time ago. They were turned into a handicap and that was I was not real happy about that. But um but anyway, if
we could get the four parking spots that have a fence across them so that um residents can utilize those and especially since it's going to be probably six, seven months that we're
not opening uh to be able to have residents use those. I don't know that the fence would have to be moved. uh could possibly use those four parking spots as golf cart spots or at least for sure
resident parking. Uh they're just empty right now and I don't think that that would be much of a problem. Thank you. >> Do we have any additional public comment? Commissioners,
>> you're suggesting the the park people have access to the beach before the bathroom is ready. So, and is that the six six months you're talking about? >> Once we issue the PO for the restroom, it's approximately five months before they can get it to us. So, >> when are you suggesting that the
>> I'm suggesting we open the park as soon as it's constructed and we're not we're not waiting on the restroom. >> So, you're just talking about pavers and >> correct. >> So, that's not six months. the bidding process as soon as I have the site plan back hopefully next week. It'll take me approximately a week or so to put
together the bid item and then we have to follow the Florida statute which I believe if it's over $250,000 the bid has to be open for 45 days. >> Okay. So, it's a bidding process we'll be waiting for at this point >> and I will try to time it perfectly to meet the workshops so we can discuss and
then the regular meeting for the contract approval. So, we'll get that timeline together. >> And once the park is open, which if any of these parking spaces would be available >> once it's fully open, >> well, I understand before the bathroom
is installed. But once it's open, they'll all be available. >> Correct. >> Including Yeah. >> except for the the location where you'll see on on the aerial. That's a rough sketch that I did that so it's approximate. Um where the green >> Yeah. is is that's the sidewalk.
>> Okay. >> So that like the the the ramp. >> So we're not talking six months before access to the park or access to the parking spaces. >> It's it's possible. >> Oh, it is possible. Okay. >> Yes. >> Yeah. Because unfortunately construction
time, contract approval time approval. >> Yes. >> Thank you. >> You're welcome. >> Questions? No, actually a great job. Thank you very much. And so February the 4th, you'll have pretty much the uh the pricing.
>> I should. Yes, I'm only waiting on the flood proofing because our vendor because of all of the rules and regulations with the flood proofing, they suggested that I contract with another company. So >> Okay. So that's fantastic. And one more
quick thing just so that our community does know. Okay. Um, we are elevating this restroom and in order to do that, I mean that complies with the FEMA regulations, right? >> That is correct. >> That's correct. >> Yes. And that is the reason why we've
been held up for so long, getting the site plan revision, um, working with the bathroom contractor and then also getting a structural engineer to do the structural part of that, >> the foundation. >> We can comply with FEMA. >> That is correct.
>> Okay. Thank you. >> You're welcome. >> What's the final elevation floor level? >> The floor level is going to be at 9.3 plus or minus. So, the building's going to have to be dry flood approved to meet that 15 foot. >> I wanted to look
>> 9 foot floor. I like it. >> Realize that the elevation of the park is probably at 4 and 1/2 ft plus or minus right there. So, we're really not going up really far. >> But, we'll have a space underneath the building that we'll secure off. >> Perfect. Thank you. >> You're welcome. All
>> right. Um, just a couple questions, Megan. We have SwiftMUD, DOT, city permit, right, for the parking. >> Have all the permits in hand? >> We don't have to have those permits. >> They don't have to have permits. >> We don't have to have a DOT permit. And
we are not >> yeah I don't where so under with its previous permit and the the cut already being there we're the work that we're doing is behind the a the apron area there. So we should we're well we're we're good to go to just replace that in kind
>> is my understanding. So I think we're working with you on that. Yeah. >> All right then. And you don't need to pull a swiftment exemption. No, it'll be built per its per its original design with the exception of the bathroom and that's not going to impact it such that we would have to do anything different. It's minor.
>> And is this plan consistent with the development agreement that was I think it might have been expired. Tom probably knows that. Has that been expired? >> I believe I believe it has expired. Yeah. >> Okay. So, we don't necessarily need to
be consisted consist consistent with that development agreement. >> It if it's expired, we don't have to comply with it any longer. That's correct. >> But there's a sidewalk easement right on the in the middle of the property. >> There is an easement
>> not in the middle of the property. It's on the Catty's side of the property where those four in the middle of both properties >> that Mr. Dylan was just speaking of. That's where the easement is that Catt's granted to the city. There is no
easement on the other side on the south side of the property. >> Okay. I mean that's fine. Um when you are building the parking lot, are you going to extend the water and sewer to where the future restrooms
would be? >> Yes. So the sewer the sanitary line is already in place. It's already been came and checked and >> exactly where the new restroom will be. exactly where the restroom was previously is within the same footprint of the new restroom. We are just turning
it and we are putting in a permanent structure versus a trailer. >> Okay. Now, as far as parking, is that um it it's uh it's not free parking, right? The parking spaces there,
>> those are all paid parking spaces. >> Paid parking spaces, right? the same they're the same way that the park was prior to Helen >> is what we are putting back. >> So whether somebody's using the restaurant or just want to enjoy the
beach, I guess it's toss up, right? Whoever gets there first >> for parking. Yes, it's first come, first serve. >> I see. >> Unless you all decide to put the few residential parking spaces back. And do we have some sort of a a ramp between
the parking lot and the beach? >> The beach access, the walkover, >> there was one there. We are going to put that back. >> The same exact >> placement that it was previously. >> So it'll be ramped and it will meet ADA,
right? >> It it will >> it will meet ADA. >> Um so you know we we have a designation of We've talked about this this site being a park, but I can't imagine people
coming there and just wanting to just sit there maybe under a tree. I think they probably the park, this property will facilitate people to enjoy the beach, >> the same way it has always been. >> Understood. But I just want to clarify
this for public that understand some people are saying this is a park and a park when you think of a park you think of couple of spaces a whole bunch of trees and some benches and things in that nature.
Um this being on the beach people will come and park and enjoy the beach. So it's a parking to enjoy the the park which is on the beach. So, I'm I'm just saying that to clarify this because I know some public some
people out there are listening. Just want to clarify that this is not necessarily a park by certain definition. In fact, I went down there further and the county there's a county park further
south and it's all parking and they call it a county I I don't know the name of the park, but it's called it's some sort of >> park. It's a county park, so it's a park, but you don't see people just sitting there and enjoying a a day. They are just mostly on the beach.
>> It is the same as John's Pass Park and Archald Park. >> Yes. >> And there is no difference in that parking lot park. >> Yeah. >> Now, the only difference than what it was prior to the remodel is that the pavilion has been swapped out for a
restroom. That is the only difference. It has always only had parking spaces, a shower and a beach access or a pavilion and now a restroom. So there is there is no difference besides changing out that
pavilion to a restroom and remove and then adding parking spaces. That's the only difference. >> Understood. So um of course this is a workshop and I'm sure we'll be discussing this in our next meeting. So I would like to encourage public whoever
may be objective to what we are discussing to be here in our next meeting so we can hear them and clarify things. So please be here at this meeting in a couple of weeks. Tell
us if we're doing something wrong so we can correct it. Thank you, mayor. >> Thank you. Um, good clarification that it is a park. Regardless of what social media wants to tell us, it is a park. Megan, um, just to ask the question
about the four parking spots. Is there a way for those to be open for the public? >> I would have to take a look at it. We do have to remember that there is a fence and it is blocking off the unstable portion of the park. >> That That's why I asked. So,
>> I would have to take a look at it. Because if there's not enough space to back up, then we wouldn't meet our code and we have to ensure that we do that or else we're putting ourselves in liability of any incidents. >> If you could just look at it. Sure.
>> And then um since the bathroom is changed turned a different way, is there an opportunity to have a picnic table there >> once the bathroom goes in? >> Or could you even put one there? >> There could be. Um
there there could be if we were to possibly change the sidewalk area that you see and kind of change that area a little bit more. We could probably put a picnic table there or I could put a picnic table on the beach if you'd like.
>> That Well, that's that's kind of what I was after is um all of the noise that we hear that talks about it not being a park. It is a park. It doesn't have a pavilion any longer. When it had a pavilion, it had a lot of drug addicts. It
>> sure did. >> And there were a lot of issues there. And the sheriff's department would tell you that. People who lived there would tell you that it was not a beautiful park that you went to and had a picnic with your kids. So, I think it's mindful that people
understand that. You can dislike that there is a new parking lot there that the city is making thousands of dollars off of. Yes, that helps keep our taxes at low and at bay. But the improvement
gave us more parking spaces. It cleaned up the drug infestation that we had there and provided a bathroom for beachgoers to use. That is a great improvement for the parking for that park. So, I think the
narrative should be a little bit more truthful and community-minded. Now, if you go there, well, not now because of the hurricane, but once once the the repairs are completed and you go to Tom and Kitty Stewart Park and you
have to use the restroom, you have a place to go. you didn't have that prior to the renovation of the park. So, >> thank you. >> Thank you for all the hard work. >> Thank you very much for uh clarifying that, Madame Mayor. Very important. And
thank you, Megan, for uh explaining everything to uh everyone that's here watching at home. >> Absolutely. We we can't wait to get this project off of our list. So we are working diligently and pushing as much
as we can of our engineers and I will get that out. I have the the packet is pretty ready. I just have to put in the scope and I just need the specifications. >> Thank you. >> You're welcome. >> Thank you. >> Next on the agenda is purchase of 2026
Ford F550 4x4 dump truck. >> This is my last and final item I believe. So um I in the 2026 budget I did put in there to um replace a 2009 F550 dump truck that we currently use. Um
that truck is near the end of its useful life and is becoming a money pit. So, um I have I put in um $125,000 into the budget. And as you can see, this truck has come in significantly lower than my budget. And even with adding lights that
we need, we will still stay well under $100,000. So, this will be purchased off the Florida Sheriff's Association bid out of Miami. I'm not sure we piggyback off of this bid. This is where we can purchase equipment. um we can purchase any
different um small equipment, large equipment that we need and it is procured and bid out the same as we do. It's just one less step that we have to do that we have utilization over. I am able to answer any questions that you
may have. Do we have any public comment commission? So that 90,780 that includes the the dump and everything. >> That's correct. >> I think that's fantastic. >> Yes. And as soon as I give them a PO, it's ready. So um this that he gave me
two options. This truck was ready within two weeks. There was another option for 14 to 16 week lead time to build it out and that one was more expensive. So I don't quite understand. Um but yes, significantly lower
>> than what I the value of trucks for a long time. This is fantastic. >> We do get great prices on vehicles. >> Good job. >> Thank you. >> Um, are you trading in the old truck for this one? >> There is no monetary value to that
truck. Um, we were going to use it until it dies because we have zero spare trucks >> in our public works. So, in the event a truck goes down, we don't really have a vehicle and we use We call it 40. It's truck 40. We use that often. They were
using it today to trim trees at the parks. So, um it is it does go on the beach. It picks up beach debris. Um it's used in almost every department has used it. Maybe not fire, but the rec center uses it often. Um so, just having a
extra vehicle in general is nice to have. So, we'll use it until it dies, but we won't put any further money into it. And you're going to put a city logo on the doors, right? >> It has a city logo and they do not leave the mechanic shop without lights and a city logo.
>> Okay. >> Thank you. >> You're welcome. >> So, the lights aren't on the bid. >> Do you do you have an estimated price for those? >> I do not. Um, but I would say typically to outfit a vehicle for what we usually do, strobes on the front, a light bar,
it's around 1,500 at most. >> Okay. Thank you. You're welcome. Next on the agenda is recreation Madira Beach MadiRaa Beach youth baseball and softball contract renewal. Uh good afternoon again, uh mayor and
commissioners. Uh it's pretty straightforward. It's a contract renewal with a group that utilizes the fields. Um they've been out there for years, long before I've been here. But um the the big thing with this is it's just a name change. uh the the group that their
uh their board fundraising board has changed their uh LLC name or their incorporation name. So that's that's the only change they provided the I have the contract attached but they did provide their uh Sunbiz information. So I made
sure that that was consistent with everything throughout the contract. Uh it's contract we've used previously so really no changes to it just changing the name and moving forward. Do we have any public comment commission? Any questions or comments?
>> Is this contract annual? >> Yes, it is. It is annual. Uh the initial discussion a couple years ago, we talked about automatically renewing it. But uh rather than doing that, we meet with them and discuss and see if there's any changes rather than just renewing
automatically because we want to make sure that we're having to discuss it, not just ignoring it. So, >> and there's no cost difference right between >> and uh if you look at um we did a lot of research the first time we put this through um cities have sub traditionally
uh I want to say subsidized I guess little league organizations. Uh we still technically do uh just based on a cost basis but we I would say that that the city of Madera Beach receives a substantial amount of money compared to
most organizations. We see like a lot of contracts that are for a dollar for the year. Um the fact that we're getting 2500 per season plus a a fee per participant is uh pretty substantial. So, and it's it's good to see that they're willing to to meet us halfway on
that and make sure that there's an investment both ways. >> Does this affect our TDC funds? >> Uh it does not. They uh they work with us very well with bringing in tournaments. Uh we've actually got a college tournament this weekend and next weekend that are through the TDC. Um so
there's a there's a nice balance of the league um and then these travel tournaments to help bring in other funding. And then looking further at potential uh increased uh infrastructure out there, concession stand or whatever
else. uh this group is actually very committed to helping us get to that point as whether it's fundraising, sponsorship, or even uh you know, letters of recommendation to the TDC. They're they're on board to help us out. >> Awesome. Thank you.
>> Any more questions? Then next on the agenda is award of RFP 25-17, City of Mader Beach Fireworks. >> All right. So, we did issue an RFP for fireworks. We received two bids. Um looking for the names here. One of them
is Mastro Pyro Master Pyro Display LLC which is the uh company that we were previously uh contracted with and then the other was uh North Florida Pyrochnics. In review of the RFPs, we we found that uh so one of the requirements we were
actually looking for the most responsive and responsible bidder. We weren't necessarily looking for the lowest bid. uh you guys were gracious enough to to raise the budget for the 250th year. So, we wanted to make sure that the company that we selected maximized said budget.
Um with that review, Master Pyro uh display uh showed that they were going to get the largest uh value out of what they provided to us, plus our comfort in knowing their operations plan and everything that we've we've utilized
with them in the past. uh led us to the decision that we were going to look to award the contract to Master Power Display LLC. So, it would be the same company we've been using uh similar contract which was I believe it
was uh where is it initial term of one year with two one-year renewals. So, it would still come back every year. Um but he he's committed to work with us moving forward as hopefully we are too. Do >> we have any public comment?
>> Sorry, I left one. I did remember one thing. I know the sticking point uh was 4th of July. Uh it would be per this contract would be the 4th of July. So he is numerous cities throughout the state that they are working with. So what they're going to do is they would show up on the third. They're going to wire
everything, get it all ready to go. We would supply security overnight. uh this would be on a barge uh so uh security overnight and then relocate the barge on the fourth and then they would operate the shows remotely. Uh the technologies come a long way to make sure that this is foolproof. Um and then even if you
all you know saw last year even after that monsoon that we had they were still able to get 95% of the show off. So >> um I I probably higher than that. I think I saw three shells that didn't explode last year after that which was incredible. >> Well and if somebody didn't tell you that there were any bad ones you
wouldn't have known it. Exactly. >> Show. Yeah. >> Do we have any public comment commission? Any questions or comments? >> Weather weather conditions. The second day is same as usual. The cancellation policy on the on the first day goes into
the second day. Correct. >> Yes. And but he's again just like last year, we are absolutely committed to sticking it out as long as we possibly can because just the the headache of unloading, reloading, all that stuff. But yes, he's he's committed to that. >> Okay. Thank you. Good job.
>> So, how many times a year will we have this fireworks just for pleasure of public? And what is the what is the cost? >> So, there's uh there's with this there's three three displays. Two of which are $5,000
and then the other which is see 25 or 35. I believe it was 35,000. The total overall budget is 5,000 or excuse me 50,000. We built in a 5,000 buffer in case there were other expenses that again the security overnight needs to be
built into that budget. So it's 5,000 5,000 and the 35,000. >> Yeah. And the two $5,000 ones are the ones that you may have seen off of the pier at the rec center. >> Thank you, >> Jay. We talked about months and months
and months ago about um and we haven't talked about it really at all, but about a 250th celebration on the 4th of July. Would the will this fire display be any more than what we've had in the past? >> Yeah. Traditionally, it's been a two
$20,000 fire display. So, >> so it'll be bigger this year to kind of Yes. >> keep in with the theme of Okay, that was the only question I had. Thank you very much. Good. >> Thank you. >> And we do not have any um public
comments to respond to from the beginning. So it is 4:57 and we are adjourned.