##VIDEO ID:zGw3_vqVl9c## e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e good evening welcome to the Board of Commissioners regular Workshop meeting it is Wednesday January 22nd 2025 and it is 6 p.m city clerk would you call the role please Mayor Brooks here vice mayor tank here commissioner Kerr here commissioner McAn here commissioner gabay here all are present public comment public participation is encouraged if you are addressing the commission step to the podium and state your name and address for the record and the organization or group you represent please limit your comments to 5 minutes and do not include any topic on the agenda public comment on agenda item s will be allowed when they come up if you would like someone at the city to follow up on a comment or question made at the meeting you may fill out a comment card with the contact information and give it to the city manager comment cards are available at the back table in the commission Chambers completing a comment card is not mandatory do we have any public comment with no public comment we will move on to the agenda I would like to ask the commission if it is okay with everyone to move up item six to ahead of item five so we would move all of the Community Development items up and present those is everyone okay with that do we we need a motion no you okay with that okay so first on the agenda is City attorney ordinance 20257 thank you mayor um recently the Florida legislature adopted a state statute the state statute provided that the minimum age for employment at adult youth establishment is going to be 21 years of age as of January 1st um as a direct result of that change in the statute I think it's appropriate to update our code um um and so this ordinance uh 20 25-7 was created for the specific purpose of addressing that State Statute in addition to that you'll see that I've added some additional language which is similar to what other cities are doing around the state um and that is is to make sure that there is no one under the age of 18 in the adult uh entertainment establishment no one can remain if they're under the age of 18 in that establishment and no one under 18 is allowed to purchase goods or services uh uh in that establishment that's in addition to the requirement that you have to be at least 21 years of age to work there so um I'd be happy to answer any questions for you but to me this is um just kind of a housekeeping uh ordinance uh to come in compliance with the state statute do we have any public comment commission yes just to confirm we don't have any adult uh entertainment establishments on our Island at this point right this is for moving forward I don't know the answer to that we we currently do not have it okay okay thank you could we prohibit adult entertainment establishments no we cannot okay yeah I think that's been asked before but I just want bring it up comments no comments no comments thank you next on the agenda will be Community Development post hurricane update recovery rebuilding permitting FEMA and ftim so mayor excuse me mayor and commission again Robin Gomez city manager I do want to thank you again mayor and commission for your continued support and certainly want to thank all our staff as we look to play get our city back up and as it even better looking than before get residents back into and businesses back into their structures back into their homes and businesses uh just an update over Community Development staff will speak here in just a few moments I wanted to go over the recovery and rebuilding uh we continue we'll go over an item later in the agenda over all of the damage to city property in some little bit more detail uh we continue as I think all of you are aware with providing in-person hours uh two days a week and two Saturdays a month additionally for folks to come in person and ask any questions go through their permitting as look at any substantial damage everything relating with trying to essentially put their house back together their structure in so doing we continue to produce the data of the statistics on the number of permits the number of subst you substantial determinations and we continue let me see if I can pull that up on we continue posting that on the city's website and on our Facebook page so I know we were just over and I Marcy if you wanted to add but we were just over 1,000 90 um determinations that have been issued we've processed over or we've received over 1,700 applications and I think we've issued over a thousand total permits between residential commercial so we continue and we continue to post that at least weekly on our website and on the city's Facebook page so I'll turn over Marcy and Jenny U thank you I'm Marcy Forbes Community Development engineer and um to Robin's Point yes we're well over a thousand uh determination notifications that have been issued and um they're going out out every day provided we have the data we need but they've been going out non-stop um since we've started doing that so that's continuing we still have several hundred more to go I believe a large majority of those are going to be um people who weren't necessarily impacted and have you know post firm homes so those kind of come into that count and some of them are probably going to be people who are still deciding whether they want to tear down Elevate and stuff like that so those will we'll start getting more of those going out as well with our next um subc consultant data dump which I'm hoping will come sometime this week and give us some more additional properties um other than that we are also doing the SD determinations um with City staff as well so those never stop being calculated and issued um we're also at a point now where like last time we have every ball in the air so we're taking in permits approving permits processing permits doing inspections doing determinations so everything is kind of on the table um we are getting the support from Workforce group uh they're offsite so we've been sending them appraisals for review and that's been going really well um they reviewed and approximately 104 to date 75% of those passed without issue 25% came back with minor comments which go back to the applicant to work with the appraisal appraiser to correct and most of those are usually pretty minor they're also starting to intake uh cost estimates and help us review those I believe there's about 25 in the queue that have actually are coming back to us now with comments that we're reviewing and getting out to the residents and um other than that it's a heavy lift as we all know but we've we've been non-stop since and we continue to have you know full support from you guys the city manager all the staff that's made themselves available to participate um as well as um fdm helping with subc Consultants that we've been provided with so with that I'll ask you answer any questions you guys may have have do we have any public comment please evening neighbors good evening members of the boards my name is jari Valero and my address is 13264 Street East Madera Beach I am a homeowner is going to be N9 years since I bought my little house my dream house my retirement house um I am here today to share my experience on the permitting process so all of you are aware of what I'm going through obviously we some of us have had better experience than others but I can only speak to my experience I submitted my demo permit on October 17th and um I was given a document that approved me to move forward with the demo however there was no notice that that document was there so I didn't Discover it until a few weeks later um I finally move forward with the demo that I had to do on November 2nd on November 11 I submitted pictures as it was requested by this city um November 18 I received a note that the pictures were okay that they were accepted and from that point on that I had to wait for the substantial damage to be determined um then on December 18 I came here in person to get help with the documents because that's when you started bringing iners help and unfortunately I was told that they couldn't help me with the documents because I had to wait for my substantial determination letter before we could move forward do anything so I went home um I'd like to point out that I am a full-time employee I am a registered pharmacist I'm a healthc care provider and as you may know the pandemic for us was really really hard and this makes me think a lot of that even though it's not sickness but our community is sick we are mentally tired and exhausted um I didn't get my letter of determination until January 3rd at that time I had already ordered um paid for a private appraisal feema certified private appraisal and was uploaded to my permit November 15 it was already there I was hoping that this was going to avoid my substantial damage letter because it was significantly High unfortunately the letter on on January 3rd said that my house was substantially damaged that same day I sent a note asking to please provide me with the worksheet and how this determination was done I didn't get that information so I decided to send a letter an email no on January 7th I sent an email requesting the details of that determination I still don't have it January 15 January 13 forgive me I apologize January 13 I submitted again an email asking for this determination to be sent to me and I still as of today when I left work around 4:30 I still don't have that determination again I'm only providing this information so you understand the length of my process um on January 5 [Music] um I received the review of my appraisal um uh cash value January 17 telling me that there was something that needed to be corrected I immediately send it to the responsible party that did the appraisal they corrected it I by the end of that same day January 17 was last Friday I had submitted the results or the correction and as of today I have not heard anything back from my permit so I am here to share this timeline with you because we need a timeline I need to know how many more months I'm going to be paying my mortgage and not use my house I don't rent my house this is my second home but I don't rent it this is my mental health house I live close closer to work from this place than my other house so I spend a lot of time I'm here and as of today again I have my insurance claim is final it was Final the week before Christmas I received my check I have everything lined up I have submitted everything to my knowledge because I have not been notified that the interior permit has been not nothing else has been reviewed so I don't know if I'm missing something I would like to know I don't know I'm just waiting thank you for coming and sharing um I know my time might be up but I wanted to share this information with you we need a timeline that's why I'm here and I am the one that's been doing a spreadsheet showing all your progress and today's shows from last report you had seven interior permits completed at that pace I don't know when we're going to be done our homes are going to be damaged again in the next hurricane season if we continue at this face respectfully of course I hope you get the message thank you very much God bless you do we have any additional public comments no no commission comments questions for Marcy Marcy do we do we do we prepare a det a detailed uh subst what how they how the substantial damage uh was was uh arrived at is there is there a detail is that possible so that that's varied um when we when we do them in-house we do have the data report that that we utilize to to provide to people um and originally when the subc Consultants were providing us with the determinations we would get a bit of the breakdown over the last I'd say month and a half or two months that the submitt do not include the break down they would they will just give the address they they give some information but as far as numbers go they give you like 76.7% damaged and I believe what's driving that is because the subc consultant is dealing with every municipality and penel County so when they have to scrub the data and put it in a sharable format it's very robust and overwhelming so they had to scrub it and get it down to be able to get to us and what we try to encourage people to do is the the percentage breakdown is a large Elemental Viewpoint it looks at your foundation doors windows cabinets interior finish exterior finish things like that it doesn't go through and say I think you have X amount of square foot of drywall I think you have two vanities I think you have it doesn't give people that level of detail so I encourage them to just give us the substantial packet breakdown with the cost to return your home to its pre-storm condition I will not be comparing it line for line with how they substantially damaged you because it's based on a flood depth damage curve that basically says if you got two feet of water your your element is this perc damaged what we've done because we did have homeowners upload pctures and stuff like that we were able to often times at intake if the subc consultant did say a property was substantially damaged first thing we tried to do is go see if they've submitted documents that would overturn that reverse that support that in any way and we try to catch that on the front end before issuing a determination um that's not it's overwhelming right now obviously the amount of data we have in so mistakes are made and you know some of the documents get lost and all of the submittal but we do have the breakdown for some for others we simply don't we just have a percentage and again like I said I just want people to tell me the cost to return their home to what it was pre storm and not to get too hung up on those numbers because I'm not going to compare your submittal to to that breakdown necessarily thank you for that excuse me Marcy um if I recall from a previous meeting the independent appraisals that you receive they need to be in a certain format to be approved by FEMA is that correct yes sir they they have to be in an ACV format and there's some there's very particular guidelines to that and there's some some very specific things that have to be addressed and worded correctly and selected correctly to be accepted is the process to when you get um an address and you work on an address that you try to work on that address completely all the way through or is it um the process when you get an A Private appraisal in that that H hits the I guess the top of the pile so you can quickly review it and get that information back out to the resident saying if it's sufficient or it's insufficient due to the FEMA guidelines is that is that which process or do your team work how do they work so right right now if we receive an ACV appraisal and it's filled out and it's comes with the ACV checklist and everything like that we are sending several of them out to the subc Consultants who are typically getting back to us within five business days it's a little quicker but just to be in the safe side you know five business days and we also can review them internally so we we can kind of depending on um the workload at that moment for us whether it's better enough for us to just go and send it out while we continue with other stuff but if we get the appraisal and we review it then we take it as far as we can at that moment time with that address so once we get the appraisal if we can review it Supply that data and apply it towards the determination and reverse the determination we we do that immediately or if we can apply it to the determination before it's even been released we'll apply it recalculate it and then submit the determination based on the new data that came from the ACV appraisal so once we touch something this is because it's hard to go back and forth with properties if we can get something and get it across the Finish Line that's been you know our our marching orders okay I'm still a little un unclear because you've got not throwing any Stones believe me you guys are awesome um just trying to understand the process because I know that you were inundated with 1,700 um properties that you had to visit and inspect and and whatnot it's just that once we did figure out the process because I know there was a lot of back and forth on figuring out how we're going to do this um and and um I guess just want to make sure that um the I can't think of the term but we so to be able to Fast Track each one instead of okay we're we're finished with this property now we can look at this one that we received two weeks ago so there's a you know a two week right DeLay So I I think you answered that that's not what's happening it's not yeah that's that's not what's happening because because we have so many things at so many different phases it's pretty much everybody's participating at every phase so once something gets submitted into the system and is accepted did and toggled over we we have gotten we have put in better checks and balances to catch the documents as they're coming in and figuring out how to get them to the right person the quickest to not have what's happening what she's experiencing here which was disappointing to hear and I do apologize for that so um and so there some of the earlier properties from the November October time frame you know we were still trying to figure out how to you know we have a pering software that has never been utilized in this capacity for us so some of it was understanding how to best utilize that software given the high quantity of data what it how it allows us to take in the data to to send out notifications so it was you know it was it was a bit of that I think it's echoed throughout you know most all the communities trying to figure out how to deal with the inundation um and then manage that with the software whichever whatever Community is using to to kind of all that and make it expeditious and What I Hear What I Hear From the community is it's been a long process everyone understands um you know most people I talk to now that they they they have their everything they need from the city um they have their permits you you state you still have several hundred to go um but but that's expected is there anyone on staff that you know communication's key that is responding to emails that that's what they they do maybe not someone that's reviewing all the data but someone um you know more at a front desk that's just at least trying to be responsive I know then that gets into a debate and that's difficult once you respond then there's a response right back and then I I understand the conversation but communication's key so um uh just thank you for what you're doing I know it's not easy but it's it's frustrating on on both ends I understand so yeah there's yeah the frustration lives with me so um you have the open hours make sure that you know so so that's always when you're not getting a response I don't direct that to anyone I direct that to everyone please take advantage of the open hours and come in and and talk about your case and yeah and so with regards you know to the emails th those emails and phone calls have been definitely the most difficult but we anybody's communicating with Joe you're going to get emails from him 11:15 at night my phone's constantly dinging with his but so he pretty much he's really good about uh blocking time off specific to doing nothing but setting aside time to respond to emails so as a team we are trying to do better about kind of diving those emails up and helping each other respond to those but I will say that's probably that's one of the weakest spots we've had is doing the work and then keeping up the day-to-day Communications and the back and forth um and i' mentioned it last time so this time you know we we are going to go to a more robust permitting process where you can walk in and walk out hopefully with a permit so we have we got some computers today that got set up we hope to have six working stations for the residents um designed to help get them through this process so the goal is if you come in we can get you out with the permit and we just feel like now we have much more data than we did at the beginning uh much further along in the process and understanding you know just the um the just the quantity of data and the the information needed so we are working with that hopefully next week we'll be able to start kind of providing those services and once we do kind of figure out what that's going to look like we will get that posted on the web on the website for the residents well every every meeting you you've got more information and more things you're doing and advances you're making either people or now equipment and um appreciate everything you're doing thank you I do want to thank um pelis County they um met with us on Thursday they took a little bit of time out of their day to walk us through their permitting process how their people were filling out the paperwork how they were optimizing their open permit process um so they gave us a lot of reassurance on how we could approach it and be successful we asked them you know any cautionary tells and what they would do different better and all I think we all agree you know faster and sooner would have been good so we'll we'll go into this hurricane season with that but yeah ped count is very very kind to let us let us go sit with them and kind of learn from their operation additional [Music] comments um RC I know you have been working very very hard every time I come to visit you guys are doesn't matter what time of the day it is uh could you just let the public know how many hours a week you put in just general terms um so they know when you know we're really at this you're really working very hard it's it's probably close to 70 but um like this week it was 57 um I worked all day Sunday uh most of Monday um yeah always even when I'm not working I'm trying to figure out how to get better at Excel so I'm taking Excel like and stuff to figure out how to take the data quicker and better so um and that that goes true for the whole team it's uh it's really commendable what you and the whole team has been doing during all this hurricane season I know um we were not very educated early on and I know you had to quickly bring yourselves up to to a point where you could address and take care of all the permitting in the neighborhood uh moving forward um what would help you help the citizens what are some of the issues that you with the boots underground have have found out and figured out and you would need some help on so the biggest thing is um recognizing the substantial damage aspect of it early on and what's required of those inspections you know those would have and having the data having the the property to exist in a format by which I pull up to your address and I log into my software and it pops up your property your the logistics of your property and your information such that I can go ahead and start putting in what I think your substantial damage information is going to be and be able to render a more uh realtime report so I'm already working with um with fdm one of my requests several weeks ago was a a data analyst and with that came Workforce group and they do have a more interactive software that acts just like the FEMA software or the the SD tool that's provided by FEMA but is is much more um it's much more current it's it's much more user friendly it's it's it's more adaptable so that is the first step that I've already taken to be able to have that information that we've already collected for all of the properties and everything like that into a database where we get to go in and say okay here's your per here's your substantial damage now here's your here's your permit workflow and give it someplace to live and exist such that we can um add data you know manipulate the data that we get and make it just a little more of a a living document that we can interact with so that's the first thing and that's one of the things that you know like I said we're already working on so that's happening in the background by a subc consultant it's not taking away any time from staff the other thing is a you know a post catastrophe or chart where maybe wreck doesn't become wreck anymore they switch over to Planning and Zoning um like I mentioned before doing quarterly training to remind everybody about the software once we start working in it how does it work and we'll have a lot more teams on the ground who are much more knowledgeable the one thing you can't teach people is to care about the community they're in and the work that they're doing and that was one of the best things about taking in wreck is we already have people who loved this community who cared about this community we're taking care of the kids in this community so that effort was was there so I think creating a post-catastrophe orc chart where things kind of switch up Rec doesn't worry about you know confirming with Jay where they're going they know they're going to pop in and talk to Marcy and Jenny and Frank and figure out what they have to do for the next two weeks so I think there's little things like that that are easy not easy but things that we can do real time with staff that we have and um those are the kind of things that I'm thinking about that we'll be doing and that I know we five months away from needing to be prepared to do your work has been commendable I hope the community sees that and hears that you know you have been you have been right there with your team long hours trying to help so I hope that the community can hear that and acknowledges that thank you you spoke earlier about uh meeting with the county is are there any uh County officials helping you with the inspections right now so the support that we we really received from the from the county was they really helped all the municipalities kind of um come together and be able to utilize a resource that they had already started with fdm to get which was title based in the subc Consultants we're able to do one of the interlocal agreements or whatever you call them to be able to also hop on board with that mission request so the support we did get came through kind of like them formulating the mission request and then helping trickle it down down to us so the County's been very instrumental and kind of um everything that they've done and everything they've initiated with FEMA and obviously the staff that they've had theyve we've we've all had meetings and learn and grown from what everybody's doing so anytime let's say Lisa Foster would do a mission request she would be Shar be sure to share with us the verbiage she used and what she was requesting so that we as a municipality could then make our own mirrored request and get that same support so really where the county has been just instrumental in in what we've been doing because as a small community we don't have nearly the same bandwidth that that they do not that you know they it's hard for them as well but um they do have a you know not more staff and and stuff so so they've been instrumental in making that available to us but as far as County Employees participating in the city and any sort of inspection means or anything like that it that's kind of not what's really happening nor expected actually okay yeah you guys are doing a great job by the way thank you very much also real quick um the last meeting when the senator was here we were talking about um the pre-storm hurricane season and and following um what do you see us doing as far as the community next year before hurricane season getting our ducks in the row what we have learned and uh what we can do further to help our community I I think like one of the biggest things is going to be getting in getting in quicker and getting the data going quicker so that'll go back to us kind of doing you know quarterly boot camps getting people trained up on the software learning how to identify um damages and things like that so that's going to be one of our our biggest things and using staff that we have readily available that way by the time we do get to subc Consultants because Helen stressed the entire system right not just flid it went up through so usually Florida gets hit we can pull subc Consultants from the Carolinas or Georgia everybody got hit so it stress the whole system so the first thing we got to do is get all available staff trained and ready to go and help in any capacity that they can so that's going to be one of the the the first things and then with that you know um sharing information how the best way to share information some of the biggest questions we had regarding the permitting process we'll be a lot clearer about that up front understanding better you know how our system works under this kind of stress so things like that that I think will go a long way but it's going to start in the very beginning the data collection you know I have way too many workbooks right now because we just didn't understand the data that would be coming in and how it needed to be captured and re reiterated and reported to the community such that it meant something so data collection will be done a lot differently but I think it's going to start from the day after the storm having 20 people show up here get their vest and and go so fantastic thank you Marcy I think that it is um worth noting that when hurricane helain hit we didn't have a Playbook from FEMA to follow and so our employees and the City of madir beach has been very fluid um Marcy has been the leader of that and I'm so grateful we have her um it's disappointing to hear that someone has emailed the city and not received a response so that's very disappointing um I've seen so many emails so it makes me sit here and wonder well why wouldn't somebody respond but that's that's for digging in for another day I do think that when we get to um starting the one-on ones you said next week hopefully I was hoping that they were going to start last week wishful thinking on my part I suppose yeah I think we underestimated the supplies or the the infrastructure we were going to need to be successful at that and I thought it would have it would have made everything harder had we not just stop paused a little bit and made it better to to to function better I think that I don't think I'm certain that once we start that doing that it is going to be such a super help for residents to be able to come in and my understanding is you'll come in you'll have all your paperwork if there's something that and you'll sit with someone if there's something that you need to do they're going to tell you what that is you can go off to the side and do that come back I think the only and I do think this the only issue we're going to have is that it could be overloaded to where residents might wait in line I know that in St Pete sometimes the line it's seven hours that they spend there and so I think there'll be a CH challenge there and um if we get more people that show up one day that uh if they can't be seen before the day is over that they somehow are first in line for the next day that we open so that the residents are afforded the opportunity to get that help but I do think that that is going to be just a vital next step for us and I do want to commend the staff that you have been fluid and you have constantly I mean every meeting we've had something new has been told to us that staff is doing and so that's I'm grateful for that so thank you mayor if I could add I just wanted to go over quickly some of the in the discussion now the statistics that I mean we've received 1,790 permit applications as of this morning we have 597 that are under review 252 commercial 345 residential we have issued 1,193 permits 20 121 commercial 972 residential as we said earlier 1,28 substantial damage determination letters have been submitted we are you know essentially more than halfway through the process the in-person schedule and I have it up on the screens which continues we have averaged about say about 35 to 40 individuals lots of questions staff being very very patient providing a wealth of information helping people from step one through the very end uh in the last month the majority and we've also spoken addressed probably an average of about 20 people per day just in the front lobby um and I've spoken with quite a few of them in the last month alone the majority of them are not year round residents not that that matters but there is a little bit of a difference between somebody who has been living here and those that it's either a second home a vacation or a rental they seem to have a little bit less of the knowledge of the process so back to the question I think commissioner go about and McGee and what we can do is somehow get that information out even more to every property owner every address that we can find so that they are made aware of what the risks are for living out here but also what happens in these this situation which is the first time it's happened to this extent we have our processes even in October were to go door too to place information on getting and filling out your permits we understand that if you live in onario Canada you're not here um but so we need an address to get you that information somehow we have had this city has held like many other cities a hurricane Expo every either April or May where a lot of information is dein ated I recall Jenny Rowan the first one that I attended Jenny Row's our community development director discussed the FEMA 50% rule what it was and and what to do and how you can make sure that your structure of value is where it should be now did Jenny spend 20 minutes explaining that no it was about a minute um but how we can get more information out there and we do have an item later on information dissemination how the city provides information but we will definitely continue to do that people who do come in walk-ups if if they've said hey I've emailed I've called we take your information right there we'll get you what you need to do we've had repeats for our in-person quite a few of them those have started to diminish because I don't want to see it's nothing personal I don't want to see them keep coming back here because that means we haven't resolved what they need to get so we are obviously getting significantly better whatever information they may need it's as has been stated and you've heard we will continue to do that anybody has any questions by any means they can call the city manager they can call Mar well maybe not call directly Marcy they're busy come here in person we will address whatever they need they have what we have been finding is a lot of people have been calling and going elsewhere not a problem but that's not going to resolve what you really need to have resolved unless we we hear about it and yes we will make sure that every email every phone call is returned as quickly as possible thank you all right next on the agenda is rebuilding madira Beach Justin Keller with wait that's not Justin yeah Justin Keller excuse me advanced engineering how you doing uh Justin Keller with Advance engineer I'm here with Cody Stewart our director of resilience and ability um so the last time uh we were here uh to talk to you uh we had the opportunity to share our findings um for the watershed management plan uh we talked about you know a bit of the uh let's say nuts and bolts about how we prepare the plan and we got into some of the bigger picture discussions um which were as the title challenges that we experience today uh continue to be exacerbated um one of the strategies that we talked about was uh the Strategic utilization of Phil essentially bringing in Earth to elevate structures and to elevate roads um and um you know based upon um some of the admittedly very early feedback from the commission and some of our additional discussions with with staff um we came up with um with the document um that you see before you which is more or less a um a proposal to start to uh work with the city on some of these big challenges um that are ahead of us uh really the uh you know to kind of break down uh some of the immediate work tasks that we see to where we can um you know provide a benefit is really just you know I I think overall the the tone of the proposal is support um we want to support the city as far as uh F and plan review uh we want to support the city and standardizing some of the construction details and standardizing other items that I think there's there's a desire to um you know let's say develop standards and move forward um and then also to um do a detailed uh you know detailed assessment about what would be needed um to support future endeavors uh future resiliency initiatives that the city um may may want to pursue down the line um so certainly I I I do want to reinforce course that um you know this is this is not a commitment to picking a path so to speak um but what this does is this will allow um us to support the city in in kind of the immediate challenges that that will likely be faced during the rebuild and then also um provide a clear picture about what some of the options may look like from a big picture standpoint moving forward do we have any public comment commission thank you Justin Justin I'm sorry I I thought you had a question um just a quick question mayor that's okay um last time you were here Justin you had uh recommended the minimum parking garage to be at 7.2 if I remember correctly and and that's a very good number anything above seven would be good and of course the roadway you know if we go to build the the the units right now apartments homes whatever at uh 7.2 which is you know basically I agree with that U now you have a roadway that that's at five or four and you'd have to slope up very steep to get to your parking um it certainly would be a good idea to to see if we can look into raising some of of the roadways if it's not adversely affecting some of the other units that are to remain at the lower elevation so uh just don't know how you'd want to address that challenge well certainly um you're spot on recognizing it is a challenge um I think anytime you know without being dramatic but anytime we talk about you know kind of resiliency and what a Coastal Community will face moving forward it's going to be a challenge and that's just the reality of it um no matter who's who Who's involved in that now um part part of what we want to try to establish with within kind of the framework of of what's before you are what are the goals what are the expectations what's a reasonable uh let's say a rung to reach for as far as some of the low road elevations some of the uh garage elevations um that's that's really what we want to prepare is we want to come back to you with formal recommendations and now you know I I shared some of our experiences with other communities and kind of where where we ended on the elevation spectrum and um you know certainly for for a roadway um you know what we we've we've looked at like between five to five and a half um we want to make sure that we you know without without overthinking that we more or less provide uh provide a recommendation that's based upon really the current framework you have and then start to look at what we would need to do in order to implement a more programmatic approach to elevating structures elevating roadways um at a you know as we continue to pursue Capital Improvement projects and such thank you so but but but yes you know the the recognition is that um you know nobody wants to drive up a 40 45 degree incline to get to their structure so I do thank you Justin um don't go away okay thank you you could yeah yeah all right um so the way I understand it with the handout that um Robin was able to provide prior to the meeting um so we we have a a quote basically a proposal um from your firm and that with the meetings scheduled and and the deliverables that you outline um between now and may I guess it is that that would be something that the staff and the board and the public would have an opportunity to bring to you or is that Public's not in this oh no so so really and anything we do moving you know so when when it comes to you know let's say the development of standard details um I don't think we envision involving the public on what kind of rebar we're going to put in the curve um so but but when it comes to let's say some of the larger goal setting and you know once we kind of formalize what we would recommend moving forward that is something that I think we would need to have public involvement sure the way I Envision it is that you would you would your team would sit with staff and maybe speak with the um Commissioners create a create a plan that we can agree that we want to vote on then present that plan to the public so that we can have an opportunity for feedback on that so that we have a better understanding of how we want to vote to move forward and then once we voted this would be come part of our comprehensive plan is that is that correct yeah and you know and and what we you know so there's also um there's also a plane review element of this because you know certainly one of the focal points as we just you know you just talked about is getting people back in their homes and um from our standpoint uh we want to work with the community to where right now you you do support F within your ordinance um so you do have the opportunity Al Al although um a lot of the the Le let's say we don't have a program in place there is an opportunity to um work with residents work with plane review see if we can maximize any opportunities that may be in front of us to utilize Phill on any rebuild and that's really where and we also want to see what kind of permits are coming in how could we more or less um take a site that may not want to let's say follow a um recommendation that we would have because again there's nothing set in stone that they would have to um but then how do we take that and more or less say okay and if we were designing it under this new program what would it look like um you know what would the what would the neighbor next door to it see you know and and this really gives us the opportunity to have a um you know to kind of have a very organic involvement in the development of the process as the rebuild is going on um and any CH you know so it it's it's possible that and you know that we would come back and say okay we're going to recommend this program and that program is not compliant with your comp plan it's not compliant with your ldrs we need to identify what those where those non-compliances lie and we're also going to come back to you and kind of share that and that's where where I think a lot of the discussion starts to happen to where we have to make sure that everything that we do talks with all the other documents your your strategic plan your master plan your comp plan um and if there's anything that that wouldn't let's say um be in um or or let's say support the the intent of that document well either we need to revise that document or revise the program and so that that's really this is kind of the kickoff of starting to get everybody aligned and you know and and more or less say okay what are the goals what are the expectations and then what do we need to do from a framework standpoint to move forward in a unified front and with the proposal that I'm I'm reviewing it's very brief two pages um that's all those action items are included in that this isn't just a a start um phase one this is basically bringing it in so that so we can incorporate it the the the uh working alongside our comprehensive plan and finding out where the where we have issues so that we can get that all uh update it um I'm curious you you outline the number of hours you have for each of these phases is that locked in or that's well so we we did note that some of these are like time materials um to where for example for like plane review if five hours into it Marcy's like I hate the sound of your voice leave okay well that that item doesn't get build because we're not providing the service that we are proposing to provide um so some of these are but if you really get into it and you're there for 20 hours we're gonna get built for 20 hours not the 10 if the budget if if the budget supports it and you know really kind of how I Envision this playing out is that you know um there there are going to be no surprises to where I mean if if we're one week in and and we've burned halfway through these hours then we need to figure out what the game plan is going to be moving forward um but there's going to be no surprise you know whoopsie we're 200% over that and here's here's the bill for that that's not how we operate well that's where I was going next now you you've done this before so that you know yeah so you bring a lot of information along with you so I would imagine the number of hours you have here are a fraction of what you had done in in near nearby communities because you already have so much of the data you already have much yeah this is this is not you know this is not uh Whiting out the footer and and and putting your city's name and giving you his no so this is certainly there there is a there are wounds that I'm bringing to the table so okay um and now but you know in regard to your phase one comment you know so the end product you're G to get is you know you're you're going to get standard details um you're you're G to get more or less a breakdown of what we think the goals should be for for a program should you want to pursue it and then also what we would need to do from a comp plan strategic plan master plan ldr aspect to accomplish those goals and so really this this is in a sense of phase one um but this is um certainly recognizing that we are coming in with a lot of momentum right um based upon what we've been through and then also two a lot of these hours do cover support services for other kind of terrain mod adjacent uh type tasks okay um don't go away oh no mar mar grabbing the podium I'm not leaving so roughly how many new builds or elevation um permits do we have in right now do you we have a lot um I I don't know the number but I'd say we're probably 20 30 4 I mean we have we have a lot coming in we have a significant amount of of elevations coming in um we have a lot of new builds um I can I can look up that number and give I'm just wonder how how many have you delivered have you approved here's your permit you can start your Elevate you elevate your building you can start the demolish and rebuild how many permits have been fully issued for new builds is is small the number that's is small is probably maybe around three or four since the storm because been so focused on that so it's been very minimal compare to it and I will say in talking to Justin you know and the his team and and you know learning from what they've gone through we really felt like this was that that first real bite into this elephant because it's it's a big undertaking and I felt like it was important for his staff to see what we're looking at from the houses that are coming in What the residents want what the elevations are what we're up against with the side elevation the road elevation the existing seaw wall elevation the adjacent neighbor situations and I saw it this is twofold not only do they get to kind of become really embedded in the community to understand what the community wants and what we're up against logistically for our community but in turn they can help with the permits the newer homes that are coming in and looking at them with a strategic eye that let's say that we haven't um we've always looked at it but probably not to the homeowners are now coming in with a different experience to pull from with their new home and what what they want that to be like and what they want to protect from with that we felt like this is a great opportunity to start having their insight into how we can start properly using Phil at this baby step like what can we start doing right now and what do you bring to the table so that we don't hurt ourselves in the long run while we work towards that bigger goal and really felt like this was a just a really great opportunity to get their expertise to get them intimate with the community become knowledgeable about the specifics of madira Beach and and the residents here and what we're up against that way when we do go to that next phase and we do see it it's because they've sat in the trenches with us and they they they really have seen what the community wants from this and what the challenges are going to be because they've actually started looking at the plans and looking at the The Fill proposals and and working with us to go ahead and start making that a little more robust for us like I said until we get to to the the bigger picture the big you know end result there yeah so here's my concern is that we if we meet all the timelines guidelines that you have here um that would mean that this is a workshop in two weeks we come back I would imagine you'd have a more detailed detailed proposal and to meet these timelines you would need a vote whether we wanted to approve the board wanted to approve the funds the funding um so that takes us to the end of January so we've already missed a month so once we determine we have conversations on what that lowest elevation goal is going to be whether it's the 7.2 or I've talked to neighbors um that are over that that's still flooded in in their garages um and um so we're going to come up with a with that lowest elevation goal we need to have an OP a way to have that discussion with those three or four that have already been approved those five or 10 that are approved between now and the time this becomes not set in stone but this is a this is where we're going and then you're going to have a couple of months even more before it can be turned and combined in with the comprehensive plan so what is that another 10 or so homes and I guarantee you when you're elevating your home or you're building a new home home and you're not thinking about what we're discussing here your lowest elevation may not be top of mind you're more top of mind is where is that first living level going to be your top of mind is am I gonna you know architectural what's my house going to look like where am I'm going to put my stairs they're going to be inside they're going to be there's other things that are on residents minds and I think we're going to miss a huge opportunity to get that lowest level to a goal where we're going to be able to raise the roads and that's really what this is all about is Raising those roads I mean and that's that's really why why we're here because um when when we start you know because all this kind of spurred out of the watershed management plan so not only coming with some of the or with with the knowledge that we have from from prior fill programs but also um just completing or you know about to wrap up your watershed management plan which is your storm water plan um so we started having these highlevel discussions before Helen um Helen happened um naturally Marcy and their team are in disaster recovery mode and so but still the recognition was well okay this is as you know again I'm not making it sound like it's an opportunity but this is an opportunity to utilize Phill for homes that should be here if they build for the current code for the next what 80 years I mean the prior ones were here for quite some time um but the reality is that we recognize that in order to implement actual legislation um within that timeline is not realistic you know either we re really have an unrealistic timeline I I mean I would say it's not even like an all nighter type timeline it's just not even possible when you look at if you're actually changing ordinances and having the necessary um you know number of readings that you'd have to have it's just not practical or what you do is you follow that schedule and you delay the per you delay the rebuild and so I think what we are looking at is like the the delay the rebuild is off the table for everybody right um so the kind of The Sweet Spot that we came up you know that that's presented within here is engage um capture what we can um work with the community use opportunities that are available there will be some missed I mean it's just it's just GNA happen just because the storm hit too early when we you know too early in having these conversations but um we you know because we're not going to be able to do it the exact way that we think we'll get everybody doesn't mean that we don't want to try and it sounds like you you kind of recognize that as well well I I I don't you know and we could we could hatch this out for the next hour yeah and try to figure this all out now what I think where you're going personally it's a plan we need a plan yeah um it's a it's an opportunity um to show uh the state and the federal government when we go after funding to raise those roads that we're following a plan and um so I encourage you to personally to get a a a more complete proposal prepared that we can review and and decide upon I mean I'm I'm only one voice no um but um personally I I I think the community needs a plan to to um raise the roads and that's you have to raise you have to elevate the homes before you can raise the roads so or in general so we have to have that discussion but I thank you thank you yeah no and and just to be clear you know because I want to make sure um um I am hoping that we're all going to work together through whatever this next step looks like um so it's important for me to build trust with the community build build trust with the commission um the the the pl you know more or less what the end result of this is not gonna you know it it will be here are the goals um but when we talk about let's say more you know say uh like a program or a plan there there is a lot that will go into it and so that's where when I talk about that it's you know that that this is somewhat of a phase one to be honest that covers some of the early plan um let's say conception and identifying what these goals are identifying what the challenges are going to be and and the plan of attack and then this proposal also includes plane review services to try to capture um some opport or say capture some of these possible opportunities that would be lost if we wouldn't be engaged trying to get the pro you know some of the concepts of the program informally implemented in a manner that works within your current code structure so um certainly what I'd like to do is I do want to make sure that we'll we'll take an opportunity um to provide additional clarification on the proposal I want to make sure when everybody votes on it um you know we don't um leave to question what exactly is being voted on so I want to make sure that we're we're Christian clear um because the last thing we want to do is you know think you're voting on an apple and I give you an orange so okay and if you know of any grant funding that pays for your services that's always a that's always a plus yeah well you know you you mentioned a good point earlier as far as um well well so there there is a for the watershed management plan we did get Cooperative funding for that so uh you know part of our fees have been 50% reimbursed so far so um you know certainly off on the right track um you know when when we look at what the future holds for like the funding for for future funding opportunities um we see resilient Florida uh which is a program that Governor D Santa started that really focuses on sea level rise impacts and rain intensification and and all these other climate drivers um that's really where a lot of the you know a lot of the resiliency money which is really what this is a resiliency program is going to come from and um the the city is uh working with penel County doing the vulnerability assessment which is a requirement um and I think that's paid wholly by um by a grant um I'd have to take a look at that but I know you know that that's a planning Grant so normally they give those out with the Zer percent match but the reality is that yeah in order to look competitive and in order to look purposeful in your actions having a program or a plan in take in place for a larger effort is going to be critical because you're not going to be the old the Coastal Community fighting for those dollars absolutely so help us help you help us I like that so thank you Jess I just wanted to add one thing just for clarification the approach and Justin you can correct me this doesn't delay the final big picture that we're going for this is kind of just that the first part that's going to be the first part no matter which way we do it um so I just want want you to know that this effort is always towards the bigger picture this is and this first piece was always going to be the first piece so it doesn't really delay our final goal in any way it's just kind of the the first bite of it um so whether it's this or you know a fuller a fuller one we thought this gave him the ability to again try to get a little bit more intimate knowledge of some of the struggles that were up against that way as we worked through it the final result was specific to US based on this experience but always headed in that direction if that if that makes any sense I just don't want that to get you know no and too you know and you know to kind of dovetail on the point rather than say here's this big contract for or not but but let's say a a a long list of items that we plan on doing to let's say conceive um develop and implement this program um we don't want to do that and then have you you know have us be at the conception and be like you know what we don't like it you know and and so more or less what this does is really that task one you know if if if we were to do this in one contract the task one would really just kind of slide into that larger contract and then task two is really that plan review Support Services to you know really allow for these opportunities that would be lost if we weren't engaged and and not to say that you know you know your team would would miss it but you know um certainly have an extra set of eyes and and and with what we've gone through and um would would allow for some of these you know these these properties to be at least maybe we can get another foot or another two feet and that means a lot in the lowline area I just I just don't know that we're having the discussion during the permit review process that we have any goals for elevation as far as the I I think that's the base floor I don't I don't I know there's restrictions but I don't know that there's a conversation these are our goals and well that's what we wanted to start having so we we felt like the the best way to do that was not hypothetical but real like what are the real house footprints that are coming in what are people W to build what kind of Foundations are they having to utilize to do that and with all those components of the real world that we're living on how does that begin to flourish and build out what our long-term goal is so it was that was going to be having them looking at these houses and saying this is a great opportunity to get 18 inches of fill and here's why I'm thinking 18 and because of this this and that we wanted to start getting that strategic thinking now good yeah thank you thank you vice mayor any comments I only have one question um for the record did we budget for this which record well for the public for everyone here yes 9,000 so um I don't believe so I think this has come up from our watershed management plan um just discussions with Justin and his team of well where do we want to go from here um so I don't believe so unless if Megan she say so Robin how are we paying for it it's a $90,000 bill that will look through our storm water budget and public works so I would like to know where we're going to how I'm not against doing it but for the Public's per and mine and I think the commission's I'd like to see where the money is coming it'll come out of our storm water fund but we'll review the fund and make sure that there I mean it does have reserves from last year we will bring that when we bring the budget amendment to you at mid year but you're asking us to approve it before we know that where the money is coming from and that it's there and that it's not needed somewhere else and I think those are the questions in the last meeting we had a lot of comment or we did have conversation on because of the hurricane and I'm not saying I'm against doing this I'm just saying that because of the hurricane and the reduction in funds and all of that it would be mindful for the community to understand that we well understand that we have the dollars in the budget or in the reserves and that those monies will be there and not needed somewhere else is just to be transparent and make sure that we understand it that the community can as well I understand we need it but we still have to pay for it that's all I have Madame mayor yes as we move forward with Justin's plan um this is just a suggestion we could probably vote to make sure that minimum elevation of any any parking garage is at 7.2 we can do that now because Marcy's hands are tied and if she approves plans that let's say the garage comes in at six and that's going to be inconsistent with the overall goal then we as we move forward we're not really achieving those goals so if if we think about voting putting this on the agenda to vote minimum garages to be at 7.2 then Marcy can administer that and we in the long run will be consistent with Justice plans and also as we require higher ground we may also need to give a little bit of a height um credit to to some of the buildings so I I just wanted to put this out there just to give it some thought I'd be curious Marcy what are your thoughts on that because I think I think what commissioner is saying is that that we could pass an ordinance right it mean that the height would have to be what he's stating so that you would capture that in the houses that are going to be built prior to this study being finished and implemented is that would that be reasonable or is that I don't want to let Justin speak disapperance but that would not necessarily be our our goal right now because I I don't know that um this is kind of the part that we're going to do to figure out what that number is so to put that into ordinance form isn't what we're looking for at this at this stage um it's trying to work within the framework that we have what we can do and to figure out where we can go and what that looks like and if that you know does be SE if that does become 7.2 then that'll be based on the experience and the analysis Justin do you want to speak a little bit more to the impacts of like you know there with there are going to be C locations you know part part of the you know part of some of the thing you know and we're going to dive into this you know certainly a lot more um there going to be certain properties that will not be able to meet seven you know let's say 76 a 72 whatever that that elevation ends up being um let's say you're in a velocity Zone okay well a velocity zone is only typically without a wave runup analysis you're only allowed to have two feet of fill so if your elevation right now is at elevation three and we had the ordinance that let's say had a specific elevation then we would essentially be forcing that wave runup analysis in you know in in an area that we don't know we may need it and so part part of what you know when when we talk about let's say the the program or the plan in general the goal is to have a specific set of criteria and requirements that can be applied unilaterally across the city that creates a common outcome right and that common outcome has to be compliant with all you know all this list of stuff whether it's um you know preserving storage within your rainfall based flood plane whether it's NFA nfip and some of their fill restrictions that they have so part of what we have to do is that um while we certainly can have the goal and you know we have to start with a goal but there there're going to be certain places to where based upon lot size based upon the special flood Hazard area heck based upon what the existing roadway elevation is now um you know when we talked about those steep driveways um there will be some places to where we just can't hit that elevation um and so part of what we would Envision is that we would essentially work with the city in leveraging some of what we've we've done in the past and creating you know very used to know kind of the cookbook for how to do it to where we provide a standardized set of instructions for designers and Builders to more or less say okay here's the goal we want but what's more important to us we think is how you accomplish that goal because if you know there there are you know there are challenges that can occur if you use Phil um and and don't kind of U sh your eyes and cross your tees and um part of what the let's say the program development would entail is making sure that we don't let's say shoot for a goal and then have another whole set of adverse impacts that could really negate the benefit of using Phil because part of part of the challenge admittedly of using Phil is that it's it has to last through multiple commissions mult you know U multiple Mayors because it doesn't work unless it's implemented on a uniform you know pretty much on on a global standpoint over decades a develop like that's that's really how this program works and so we have to make sure that there there we can have the goal there are going to be properties that will not hit the goal um but if those properties that don't hit the goal still maximize their opportunity for their opportunity to use Phill while still let's say doing it in a manner that we deem is nonadverse then that's really what what's important to us and um we are certainly very very results driven with what we want to do but the process is is kind of equally as important and so the the ordinance with a specific language um and again I don't want to speak to your Administration challenges but I think that could that could almost um create some additional hoops that we don't want or or some additional enforcement challenges that that could just add time to the process now and so the thought is that if we could work with residents work with the reviewers um knowing that we are not going to hit all the goals that we want to hit but if we can get 30% 60% we're doing a heck of a lot better than we would have done without trying and Jus would you do me a favor and uh at some point can I get that information that you stated that you can add more than two feet in velocity Zone i' like to i' like to know where that is so and it's it's um two feet without a waiver on of analysis and scouring yeah and and so one of the you know one of the big decisions that the team needs to make is that do we and this is kind of a bit how the sausage is made but it's like okay so do we say we want to hit the goal and then we put that waiver run up analysis requirement on the applicant or do we say let's go ahead and let's just maximize the two feet and let's not pursue the wave runup analysis considering that that represents another additional cost another study and and so those are kind of the discussions I imagine that that do we have any do we have any velocity Zone I guess towards maybe John's Pass we do have some yeah we have velocity just a couple yeah and and this kind of extends into the coastal a Zone yeah coal Zone as well um Coastal a Zone with this latest map Amendment it it brought in a lot more of the Inland and a lot of beach communities um how do we manage that you know um from a the building code looks at it one way um if you're gunning for CRS points it looks at another way and and and so really part of you know we um we talk about the balance between everything and about how everything has to you know all the ingredients have to come together to make something that taste good and so um CRS is part of as well and we have to make sure that if there are certain opportunities to get additional CRS points we pursue them if there are certain things that we're recommending that will have you lose CRS points which that's that's possible well what's the loss is it worth the outcome and that's really where that that's really where the process and kind of setting up this and kind of getting that framework and determining what's most important is is is that first step I think it'll give us the opportunity too to to Really um speak to the residents so that when we do have the workshops residents can come in and say I was given the option to add two feet of fill but when I ran the numbers through the length of the piles the quantity of the fill the drainage the retaining wall it cost it cost $200 more thousand for my contractor and I didn't really want to do that so I think it also gives the community and opportunity as we go through the plans and vet some of these stuff what are what are the real world cost cost to the homeowner now that we are considering doing this so I think those will be very helpful doing the workshops to be able to speak to specifics on that as well and you know even talking about cost um as a Barrier Island and and again I hope this doesn't sound callous but money will be paid right you pay now or you pay later and our preference would be to pretty much broaden those payments over a long period of time over a lot of people versus having an O crap moment in 2060 and throwing a bunch of money at it when it may not be as effective and so that's you know we we we we want to be the Rays we want to Money Ball this thing we want to build it from the ground up and um you know work as smart as we can to maximize every opportunity that may be out there over the coming decades thank you is that a thank you leave or yes that's what that means yeah I need like a shot caller right all right good thank you much very much next on the agenda is mulch oh hold on we did public comments before what he just spoke about yes it was the agenda that was the rebuilding madira Beach Mr Dylan come up and talk please so we do the reason we do public comment before the before the commission talks is because it allows the commission to talk about what the residents concerns are exactly and that's like that's the brochures and paperwork that uh Robin gave out that wasn't available to the okay public yes excuse me okay so anyway it seems like that's the cart after the horse um my property I'm 775 so to go 72 I got a/ inch of water in my property so 72 wouldn't necessarily do it across the street from me they got two feet of water in their garage uh on crystal drive right now and as far as changing the elevation I know there's four properties on crystal drive right now in the build process so would they want to redo their elevations because of this new rule and stuff and there's four more down right now so I say if this is implemented we're going to hamstring these people even further you know that it's got to go through the the the building process and the streets are already done Crystal Island just spent how many millions of Dollar District One the streets are all done and Ry talked about buying the properties on Flamingo and elevating those before the roads were done um and so basically this would have been a very good idea a year ago but now with the catastrophe that we had it's kind of late anyway thank you thank you next on the agenda is mulch all right I know that there's been some discussion about amending ldrs to restrict mulch um I just put in your packet um some of the Florida Statutes discussing the uh Florida friendly Landscaping that a local government may not prohibit or enforce um to prohibit any property owner from implementing the Florida friendly Landscaping on their land and um also including some of the local Florida friendly Landscaping ordinances um in that mulching is considered a Florida friendly Landscaping so it looks like we are pretty restricted on what we can restrict in our ldrs oops do we have any public comment commission seem straight forward that answers that I mean the definition of mulch is wood um we just have Mulch and mulching um I would have to look a little further but I would be hard pressed that it wouldn't so I think that when this came up the the the um conversation was centered on that wood mulch washes away floats away when we have a flood and that if we could so if my question would be is mulch toine as wood or what is the definition of mulch there's rubber mulch also that can be used which would be a better alternative than W so you can't restrict to Shell because of the word mulch being used in the ordinance or in the state that's how I would read it um unless if Tom says um otherwise typical um pine mulch can also attract bugs right cypress mulch is the best however very expensive and it still floats rubber mulch is used pretty often actually where there's water somebody oh it was a you know what this is how we got it a resident brought it up about the mulching that's right um Can yes please can if you can't prohibit it can you require that an ad iion be applied so it just doesn't run off I believe there's products that can be sprayed on that would hold it in place I know that there's there's glue but I don't know how I think you have to apply it annually or quite often um that could be something that we could look further into I think we should I think that when it came if I I don't know how it would be enforced well if I recall that and correct me if I'm wrong but the conversation was centered around the mulch when you have wood mulch wood mulch when we get a storm and we have flooding it gets into the drains it clogs them it creates a lot of issues we are a Barrier Island and I think the intent was to determine whether or not we could Implement something that would be more friendly to the drainage systems where there are options that would not float away in a storm or in a in a flooding um and we get quite a bit of flooding in our in our city even on just a regular day so I mean you get a high tide and a full moon and we have flooding and I think that's where it's centered from from the resident that brought it up and so I think a little bit more understanding of whether or not we could require an adhesive to keep it from floating away or the definition of mulch can we Define mulch as being not wood so I'm G to jump in the state statute says mulching we don't get to decide what the legislature thinks is mulching and what it doesn't think is mulching so the key to the whole statute was created years and years ago to create that Florida friendly Landscaping I know that's the title of it too but it was for basically to allow for certain types of plants to maintain uh water consistency and moisture in those plants and whether it's paper cardboard wood rubber Anything That Floats is it could be considered mulch it's going to be permitted so um I really would hate for us to get get ourselves into a situation where we're telling the Florida legislature what we consider mulching and when they are very very specific in the statute that they don't want us to be doing that the better approach may be to get our legislative delegation to maybe add an exception to the statute for Coastal communities or those within a mile or two miles of of the Coast or something like that add the exception right into the definition or the statute and that would give us a give us the right to prohibit it maybe that's maybe that's the route that that's a fantastic idea that's see that's why you're we only had a lobbyist I know right yeah if we only had a lobbyist that could do that for us okay I mean commission do you think that's a I think it's time consuming it will take forever it may not even happen but I personally have no problem with rubber mulching it happens pretty often Mission I just I just have a problem uh yeah I know right choose your with the with the floods in the wood ships you know um every time we have a flood they they really uh prohibit the the flow of the water and uh especially when the water is heading from the West to the east in our community uh but basically it's cut and dry right now as far as a a local government ordinance may not prohibit or be enforces to prohibit any property owner from implementing Florida friendly landscaping and that's part of Florida friendly Landscaping correct yes our attorney City attorney said we I think that's a great idea thank you andur encourage people not to use wood chips also would be a great idea your neighbors thank you next next on the agenda is ordinance one temporary shelter on Residential Properties after the governor issues a declaration of state of emergency uh we met with fdm and they reviewed our ordinances our flood plane ordinances and um ask us to update it with um the knowledge of this Florida statute so it's really placing that within our Our Land Development regulations um as well as the nfip's requirement so combining those requirements together and then amending a section of our code do we have any public comment commission comments I would be opposed to uh Banning the temporary shelters and residential property for while while they're renovating while they're living in their RV maybe maybe putting a time time limit on it but that time limit has to be reasonable there's still people waiting for permits waiting for appraisals uh I mean two years I don't think would be excessive so this has 36 months yeah I thought it was 36 months after the hurricane oh that's the time but so I would want to keep it there 36 months after the storm right correct okay in the Florida Statutes as well so okay that's where that came from that time limitation could we put a limit on that later on down the road and you know as we progress through the season and reconstruction no I I mean what they did is pulled this straight out of the Florida statute to 30 6 months is how long you could have a temporary housing on your property and live in it 36 months would be if you're going to remodel you would be done in 36 months I would think yes you definitely could but during the hurricane season I don't know if with the financial aspects and we can go to the for of statutes it's in the packet it's on page 13 37 so municipality may not prohibit the placement of one temporary shelter on the residential property for up to 36 months after the date of the Declaration or until the certificate of occupancy is issued on the permanent residential structure of the property and that's the key yes that's the key right see you I don't have a problem with that okay good good next on the agenda is ordinance 20254 so this will probably look very familiar um this is um a version of the old ordinance but it's very similar to that other ordinance of plan developments um so a few of the the changes include um a lot of grammatical changes throughout the ordinance and just how it flows um include that the project is the the initial review and then we'll gain further detail throughout the process and then the addition of Step backs within the setbacks in flexibility go through that is in 110- 387 um and then the PDS in traditional Village commercial core boardwalk and low intensity mixed use character districts within the John's Pass Village Activity Center cannot exceed the height limitations that are within the development standards so that's an addition um and then additional information to the PD narrative which is on the bottom of page 143 so including uh why the project is requesting this flexibility of the ldrs um from the zoning district and the impact of neighboring properties in use and development pattern adding the city clerk and Community Development Department to the required mailers for the neighborhood meetings see and then sidewalk width to 10 ft wide and the boc can reduce the width if there are any limitations so there's the neighborhood [Music] meeting and then at the bottom of page 147 is that 10 foot wide sidewalk and then clarifications on changes to the development plan that does not need boc approval it's kind of near the end can I ask a question yes um section I guess uh page 149 bottom um you made a reference to Ingress and egress that doesn't have to come before the city council but the curb cut does so what's the difference between Ingress and egress and a curb cut um we were thinking that since this is at the PD you know you're asking for a zoning change and at the root of it you're asking for a zoning change to do a development um so at this time you may not have have the interior layouts your entrance may change slightly so we wouldn't want um to go back before the boc open up that entire project again just to change where the front door may be but if it's if it's large enough of a change that might um alter like the curb Cuts or sidewalks we think that that might be a different level and that would be go before the boc for approv so by Ingress Ingress could that mean like onsite driveways um like the entrance doors and and just more like internal to the building I'm I'm looking at it a larger scale driveways okay so if it was if if it was more of like the driveways that would be considered like that minor modification that's what we would consider it and so that would go before the OC this is pedestrian Eng yes okay thank you so we added this second um sentence right there just to clarify um clarify that as well as this sentence here discussing what is a minor modification currently it doesn't State what is a minor modification it says a minor modification is not the following um but that's it's pretty open um you know then what is a minor modification so we're just including that some examples of what that might be and those are really the the changes that we've made we've had a few months um and so we're going to be bringing this back to Planning Commission for discussion and recommendation in February any public comment Commissioners not at this time no no any comments no comments well thank you very much for the presentation next on the agenda is ordinance 22-06 okay this one is also straightforward let me just get to it this is updating the comprehensive plan um to include the CIP um that we you voted on in October since we didn't have Planning Commission meetings um everything was put on hold so this is just something standard that we do every year any public comment Commissioners any questions then we will move on the agenda to city manager the first item is the military court of honor thank you mayor mayor and commission this item which we've had as a capital project for now going on tu years we're bringing it back and looking to complete the project you have in your packet um the engineering plans that are nearly complete uh I think they were originally started by the city's engineer of record then worked on by another engineering firm with who donated their time talents and energy very appreciated and now we're just waiting for the final piece and looking for you for any additional components to add to the Honor Court it is going to be located at Patriot Park just west of the 911 memorial we're hoping to have a completed with all the details of design over the next few weeks and then bring back and then look to issue a invitation to bid uh no later hopefully no later than March do we have any public comment commission any comments I think it looks really good I uh would like to recommend to increase the uh width of the sidewalk to either 10 feet or match what's there right now on Park on um Tom stor Causeway the plans currently show 5 feet and the right away that is very good and also maybe just reconsider raising the elevation a little bit based on what we've been experiencing one I one um you bring up a good point commissioner we're looking at lighting uh became a little bit of an issue I think we lost most of the lighting at Patriot Park all of the lighting well with I think we made a our engine excuse me our electricians uh did not exactly sure maybe Megan can better explain but we did have some electricity available for that tree that was out there during the holidays uh people asked me I thought you lost all the electric but so anyway somehow but we were we're looking at alternative uh components for the lighting so it does not get disted we're looking at solar but um still kind of determining what would be the best should that area blood and I think it's actually flooded a couple times I mean depending on a very high tide Megan if there was anything the elevation over there Patriot Park is very low so on a good high tide the water comes over the seaw wall over there so we did lose all of the electrical over there from Hurricane Helen um but as Robin stated it was repaired most of it was repaired for the prior to the Christmas tree being put in but all of the lights along the C wall are going to have to be replaced those are not repairable anymore from all the flooding also not to try to get credit or anything but uh uh prior to me joining this commission I also had contributed $1,000 towards that so it's really $26,000 with $ 25,000 my apolog so we have 26,000 25,000 from the American Legion 1,000 from North Side engineering my apologies thank you commissioner the only thing that I would like to say is that um we've had the money for two years and it hasn't been a priority I'd like to see it become a priority for whatever decision we're going to make or whatever we're going to do there um I think that the VFW donated 25,000 commissioner GOI donated a thousand and I think that it is time for us to make it a priority and get it done the community was very supportive of it so if we could keep this I know we committed to keep it on our meetings for updates but if we could make it a priority to get it to move forward yes next on the agenda is saltwater destination Beach concession agreement this is the the city has had a an agreement with saltwater destination to provide concession uh umbrellas excuse me to Pro provide concessioner services specifically umbrellas and chairs on the sand at the city's archal Park uh the agreement allows for an additional five-year extension and that is what the uh the our vendor um requested and what we are are proposing uh for the commission to uh approve at a future meeting uh there are no other changes to the agreement just to exercise the remaining five-year extension um if you have any questions I believe the saltwater destination is here today Tyler and Tyler thank you for stopping by but if you have any questions um commission they do again the umbrella The Umbrellas and chairs um are available for the public um typically if I'm remember 9: to 5 9:00 a.m. or 10:00 a.m. to 5: p.m. obviously when the weather is typically a little sunnier sometimes they're out there when it's cloudy but on warmer days today would not have been a good day to sit out on the chair at the beach but perhaps some people would enjoy it do we have any public comment commission suggest staff recommends that they want to move forward that's all I need here I mean staff works with the the group so I I think it's a win-win situation I believe that uh we should extend the agreement uh for another additional fiveyear period also um i' I've noticed there is insurance coverage right I've noticed that in the books so that's awesome now this fiveyear extension will not cause any effects to what we may be doing to archell park right there's no nothing that we would worry about no and really in I don't know how many years but the a year a year ago a little over a year when the sand dunes were restored um it did reduce the available square space to place the chairs and The Umbrellas um they were the vendor were extremely amenable and and very Cooperative um in realizing that they had a little bit less square footage to utilize you know they became a little bit creative and so they've been very very good to work with had nothing but or only accolades from the visitors they look forward they have regulars that come back every year they are super um just Pleasant amendable to be around they're great ambassadors for the city for all the visitors that do enjoy going out on on the sand and honestly they really have a great gig sitting on the S I've heard that as well lot of compliments they are great Partners to the city we're lucky thank you okay next on the agenda is Tampa Bay psychology Associate Services agreement we have an an agreement with Tampa Psychology Associates specifically for to provide uh one individual counseling sessions for our madir Beach fire uh Personnel previously the vendor provided the services for free they was paid as part of a grant that Grant um ended um and if you have any more questions I think the chief can provide some additional information but we are requesting to continue the service we believe it's very very valuable very beneficial for fire personnel and the the work and the encounters that they have um throughout their their day um so we're recommending that we the commission at a future meeting approves the agreement it would um entail uh the each one hour 60 Minutes session would be $165 we're um looking at the fire department's budget to be able to accommodate that uh the usage there has been usage by some fire Personnel um we do whether that will increase um or not remains to be seen But we would certainly monitor the usage and because it is going to be an impact on on the fire department's budget Chief if there's anything else to um I did look into uh whether or not they take our insurance and unfortunately they do not accept Blue Cross Blue Shield they do have a form that you can petition send to your insurance company and petition for uh partial reimbursement but I don't know if that would actually be pushed through and like the city manager said this was all funded by a grant it was available to all 18 fire departments in pelis county and for whatever reason their grant funding wasn't wasn't uh renewed so I didn't want my firefighters to go without so I offered this up entered into an agreement R it by the city manager and I'll I'll get creative with my budget if I have to to pay for this do we have any public comment um I'd like to start the commission comment I've spent a great deal of time with our fire department and I've listened to stories and gotten to know our fire department team um have listened to things that have happened not just in their lives but in the lives of other fire departments and other firemen and I feel like I have a great understanding for the need for for the fire department to have somebody to talk to and to be encouraged and supported to do that and how important it is for their mental well-being to be able to have that um in the ride alongs that I did with the fire department the things that I saw were nothing in comparison to what they see but I still saw things that were troubling and so I can only imagine if that's what I did for 24 hours every third day how hard that could be and we've lost firemen who have taken their own lives and I just think that being able to provide that service is so important to our fire department so I would I would support this 100% commission thank you mayor first of all I I strongly support uh making available uh psychological uh consultation for our firefighters for for everyone really um I see we're going to Tampa Bay Psychology Associates you said that the the insurance for the firefighters is Blue Blue Cross Blue Shield does it not have a uh a service does it not have any approved uh psych psychology providers that except Blue Cross and Blue Shield yeah I mean I'm I could research it a little bit more the only reason we prefer this is because Dr Benson is trained with uh PTSD first respond she only caters to police and law or law enforcement firefighters First Responders so Tampa Bay Psychology Associates provides a unique service absolutely that other uh Associates other practices may not offer yeah exactly I mean I I get that and if that's the case absolutely I'd just like to find out if we already if uh Psychological Services are provided by Blue Closs brw Shield can we research to see if any of their recommended providers that are on their list also deal with these specific subjects if not it's fine I'm I'm not suggesting we not provide it yeah I just want to make sure we're not in a sense double paying for it yeah I can get that research and bring it to the commission meeting prior to the vote yeah otherwise of course I I would support this absolutely and just for clarification and I they don't have to tell me if they go but two I know for a fact that two of them do take advantage of of that a counseling session whenever it was free of charge so I would whether it's two whether it's 10 I I couldn't tell you but I would like to keep this going for them thank you thank you I support it I just um would want to monitor um it'd be troubling if it were being used Too Much by any certain individuals because I think it might be a red flag to for other and the the way that that could be monitored is the agreement that they will send us the invoice they won't provide a name right and I don't know I I I would hate to put a stipulation on it that you have to tell me if if you're going to go because there is a stigma about it people aren't going to be open about it I'm very open about it myself some of my firefighters are as well no I'm not I'm not asking that I'm just you know if someone's troubled enough to use the service on too frequent basis I would say then maybe they need more help than just that and I'd be more concerned for that individual not you know the budget one one piece of it that we can monitor and it would be difficult ult to identify that individual because if say there's 10 visits in a month was it 10 separate firefighters or was it one going 10 times yeah I don't know but that's that's my first cut reaction yeah and you everybody knows mental health is very important to me we have a 5k every single year for it uh my previous Fire Department of lcha County they had a a firefighter take his life last night this is a very in near and dear my heart so right well and and and to that point if maybe if if it was job related no one would ever know that um it would be nice to be able to highlight it maybe maybe that's just just not the right career for that individual I don't you know yeah yeah the job is not for everybody right so but at minimum if they need assistance then they they do so I get it well as a veteran myself of the armed services I go to the Bay Pines myself and I go as much as I want anytime I want anytime I call them there is no certain amount of visits that they regulate when I go in and animony uh being anonimous is one of the most important parts of that when you do seek when someone seeks um assistance mental health assistance so um it's a win-win situation I think it's a great idea and I think we should keep the people and the doctors that you guys already have a camaraderie ship together that's also very important so thank you for your uh for your service absolutely it's my pleasure 100% 100% the support now one question I have is do we need to get three bids or is that a unique and special as uh commissioner tarini mentioned if it's if it's Unique and no one else offers it I can understand that otherwise aren't we supposed to get three different bids I don't anticipate this going over $30,000 I don't believe it would be necessary correct that's correct it does it does not need to go out for okay this is such a small um procurement effort so okay thank you next on the agenda is HR classification and Compensation Plan study update mayor and commission you may recall back in July of 2024 the commission approved an agreement with u RSC Insurance Brokerage um the risk strategies company also known as the gearing group to perform a an Human Resources compensation and class ification plan study um mainly look and evaluate existing um positions for a variety of of components uh such as obviously sa comparisons with salaries uh how you know how do we compare with other cities look at our job classifications make sure that positions are properly classified uh ensure that positions are properly also classif if as whether they're exempt or non-exempt meaning are they hourly um subject to Overtime or salaried um so far although the hurricane delayed it a little bit uh we have we could not get Janet Bodner with uh the gearing group to give a presentation today um I'm not sure if we have John on um we were trying to get him to but it was not working very well um but they did provide um an update on the study that should be concluded next month they will give a a in-person presentation next week at the Civil Service Commission um but so far they've been obviously looking at salary comparisons um they did provide this update to us this presentation and they've been reviewing um really assess they completed an overall assessment of approxim 27 job descriptions um of our 81 employees at the time uh they've defined and obtained again looking at salary comparisons with some comparable cities Treasure Island Baer Bluffs as you see up there denen seminal um Tarpon Springs and Clearwater uh in comparing they they will present these charts of of their findings by actual job classification whether um as are listed for example beginning with a building official um code compliance officer city clerk Etc looking at our salaries the what the current rate of pay is the maximum per our salary bends and then comparing uh as is listed on the on the table from the 50th all the way up to the 75th percentile where our positions currently the rate of pay currently uh Compares but they'll provide more detail um for all the positions that are listed in the three pages that kind of progress through the fire chief Public Works uh a variety of Public Works fire positions Public Works uh positions as well um how we compare is um you have to keep in mind and they'll provide the the update that not every position does the same type of work across every city and different job classifications will perform different uh tasks in other words not every uh Grounds Maintenance supervisor is doing the same work across three four or five cities um but they will but what we're trying to do is determine where city of madira where our positions are relative to the other cities and once they complete the um benchmarking across or or with other cities again they will provide us the data review their findings um they're looking to then look at our paygrades and determine what changes of any need to be made um whether we have any type of compression so compression essentially of a position salary uh for somebody who has been here you know 15 or 20 years in a comparable position or or a lower level position that's only been here a few years uh due to inflation or or salary adjustments over time whether that position is too close in salary to a higher level position you want to avoid um compression as you make adjustments across a salary band and they'll complete looking at our job descriptions and again whether they're exempt or non-exempt relative to properly classified so we are following the fair labor standards act specifically whether an hourly person you know could they be salaried or the opposite somebody who is salaried is performing work that could be deemed hourly um and therefore somebody again salari positions where you work in essence as many hours as are necessary to complete the job um and again not eligible for overtime um again versus an hourly where they are eligible for overtime so we want to make sure that we are properly um compensating um you those tend to be some of [Music] the after time uh potentially can lead it produce other concerns and eventually lawsuits where an employee felt that they were misclassified and and therefore underpaid so they'll we'll get a a lot more um update as they near the completion there will be one next week at the Civil Service Commission but we will have one at the next Workshop as well uh in February we'll try to get them to actually to attend the they have confirmed for the workshop but we're looking at the regular meeting as well to give an update and just to reiterate the budget we're not going to exceed the budget was the 37,000 change so that say not to exceed to complete the study do we have any public comment commission comments questions how do we how do we compare this with other cities in this area how do we do we in other words um is there a way we can we can see what the salaries are for different um municipalities in this area yes that's what they will provide that's okay thank you the only comment I have is that I had requested the um uh a copy of how many were submitted and what was submitted because I was interested in understanding what was requested so 81 employees of the 81 employees uh 25 gave back because my list has TW had I'm sorry 26 gave back right well 27 yeah well one of them is completely blank so that one doesn't count I'm sorry 26 26 so what I had thought we were going to get in this study is that I had thought somewhere I believed that they were going to come here and sit with employees and talk about their job duties and that it was going to be requested of the employees not that it was mandatory but the benefit of each employee submitting what their job description is not what's written on the paper when they're hired but what their actual job duties are so that they could compare their actual duties and whether or not an employee is doing more than their job descript ion and should be paid more and it doesn't look to me like that's the information we got back from any employee so I wonder not knowing how that was requested did it really get requested in a in a proper manner that the employees provided the information that was most useful for the company to be able to determine and write those job descriptions was requested electronically to fill out the survey which had the questions on there and that's why I said we had 26 well 27 but one as you said is mostly blank who did complete the survey that asked them about their responsibilities or duties levels of Education Etc but so if it was done electronically does every employee in the city use their electronic email I mean we have sanitation workers Recreation but does everybody use it well that's we encourage them to but we'll discuss that with the I mean I'm I'm just saying that from an outsider looking in on the study it doesn't look like the information that was provided was enough information to determine whether or not the employee is is doing the job of their description or doing more is was my observation from the information I read we'll address that with him yeah I also agree with the mayor um it was my assumption that they were going to come here uh face Toof face uh and interview each and every one of our employees that's what I thought that was going to be especially at the cost of 37,000 and some change I really didn't expect it to be a email so um I would like to see something else you know followed up with that also yes because I let Mr Dylan Break The Rules I have to let you that wouldn't be being fair even as being on the Civil Service Commission we had asked that we were able to speak to them to make sure there was a clear understanding what we were expecting which we told you we would provide and that hasn't happened so it's it there's things and we're going to have a meeting next week we'll we'll address it but I'm I'm concerned 27 they've had four four five months whatever the case is and I know there's hurricane so that really put a stall to a lot of stuff something doesn't feel right and I'm just being straight up it doesn't feel right for what I felt that we asked through the commission I don't feel it's appropriate thank you and again they haven't completed so we will address and still have more meetings and opportunity to complete everything as requested thank you Robin next on the agenda is City information DEC mination just you have in the packet the various methods that we the city has utilized and continues to use to distribute information particularly as we've had the Hurricanes of storms um and you have a list in in the packet just go over uh briefly most of our communication are the main sources electronic um through our website through Facebook uh sending out um emails through the service that's called constant con contact last check we had over 5500 emails um in the list and again between those three methods of posting um information certainly weekly um we are looking to send out more you know emails use the constant contact more frequently um and as the suggestion over time and when I've had one-on ones with the commission to look at also uh texting or utilizing a text service to be able to send out text messages some cities do that um we're looking to determine what what those costs would be it's not an an excessive cost to do that but we will bring that back um we also these meetings are broadcast live on uh for those that have Spectrum on channel 640 we also have a channel on YouTube so they are transmitted streamed directly on YouTube and all those meetings can be found I think all the way back to 2013 um the videos for certainly for commission meetings Planning Commission Civil Service Commission meetings that are recorded on here we utilize from also physical variable message boards we did um have three we're down to one we hope to replace the two that were uh damaged in the storm uh digital electronic signs we added last year a digital sign in front of the marina in addition to the one outside of City Hall um and we utilize uh other online such as next door which is quite popular um in neighborhoods to disseminate additional information um we do not typically have conversations on next door and we do limit on Facebook I meant to add that uh we also utilize some of our partners like the chambers um they list quite a few of the events that we have and even meeting announcements as well as other public media and other Publications like paradise news that we've actually purchase some ads uh for special events penis county has a public information officer Network and that's a lot of information is shared as well as through all of our Professional Publications um throughout the county I know there was a HR Group countywide city managers tend to meet monthly and other groups that to share information um and again we have a few bulletin boards still throughout the cities one here at City Hall at the wind Dixie Plaza at Rock Park uh and as I stated earlier just even uh commission meetings and all the other meetings that we attend from The Big C meeting to just variety of other community uh chamber meetings um and certainly all of you up here as the commission and City staff um word of mouth and then spreading event and other meeting Flyers so quite a bit as I said they we're looking as to how to enhance or look at alternative methods um and one of the the next item whether we look at you know our website uh websites can definitely be enhanced over time um that's why cities go through different redesigns of that but we're looking at all of how we disseminate the timeliness it's important not just the timeliness but obviously a correct and and content and clear and concise and obviously things that are relevant uh the again the storms have tested um how that happens and having you know electronic software available to be able to process um over just the evolution of filling out documents online from getting your business license to getting a building permit to signing up for a recreational class um we have been like many other cities just the availability for people to go any time of day any day of the week any anywhere even from anywhere in the world to obtain whether information or sign up for a particular event or service so we'll continue to do that and we the one that we're looking at again that I stated is also the ability um to Tech to be able to send messaging via texting do I have any public comment Commission no comment thank you Robin for pulling all that together that's quite impressive list um I wasn't aware that you had so many different Avenues um I would be very interested in the in a text um notification use it sparingly but when when you need to to push information out I I think it'd be uh be worth discussing certainly I think text messaging would have been great post storm because people didn't have internet they weren't on the they weren't on the computer looking on the website um and we get text messages in my house from several different pelis County does them um we're in a club that does them and it's very very useful to get uh uh information like that and almost almost everyone has a cell phone of some sort and even if you have a old flip phone you can still get text messages so I really think that would be great I don't use next door but I did sign up to next door to look at what madira beach posts on there and I can't find any post that madira beach has made on next door so there's some sort of glitch there um but other than that I mean I I think that we have a lot of avenues but we could definitely text message would be great mayor just a quickly for yeah ready pelis which is they have an app that's for Emergency Management which was heavily utilized U before and after the Hurricanes they they did add the texting component yeah which works um very well and they've been sending out so yeah we get that and I that's what when we talked about it it's I think it's great it's a great we encouraged everyone to sign up during the hurricane Expo and during these meetings and everything leading up to hurricane season so hopefully everybody has signed up to ready it's called Ready penis and it's just an app that you can download on your phone and great information on there okay on to the next city Web Internet site yeah just to briefly or quickly on this uh discussions are our website is um turns out it was a kind of a quick uh put together a few years ago involving uh when the city had a public information uh individual and our information technology firm at the time um we it is maintained by we're the only city in our County that utilizes a company called proud city um to you you to host our our website um really to all of to all of you on the commission uh whether we can we have not done a redesign of our website it's been about five years or four to five years typically cities go an average of about five years and then look to a different design um I've been looking at websites for nearly 30 years working in three states four cities um websites City websites have an inordinate amount of information why because cities provide anywhere from seven to eight different Industries to as many as 20 to 22 uh Public Works is completely different than a fire service completely different industry than how a Marina and the services available um a lot of what I've heard over the years is well I you know I don't where do I where do I go to find it um so I've felt since I applied here at madira beach when I applied for the city manager position I really liked how it was the website is set up meaning uh you go at the very top of our website and there are categories Services news departments um and then it has a search right on the right as you're on the homepage um we have recognized some issues with our search is not a true search it's more of an index and so when you do type certain things it takes you to the first keyword that it finds that can definitely be refined um the website could be made you know look a little bit the Aesthetics of it and changing images those those can be done color schemes Etc um but really there's and we do have a lot of information so when I reached out to four companies for just some thoughts on on redesign whether to redesign or what could be improved um it's essentially a redesign would the a budget to do that would be anywhere between 15 to to 25,000 to do a complete redesign um not sure if that's where the direction where you would like to go a couple of the firms that I spoke with that other cities use can do a per hour Consulting to provide some guidance such as fix make sure that your search is an actual true search and you you scrub your the hundreds and hundreds or thousands of pages that we have to make sure that they're still relevant there may be very outdated data on some of them so there's components that we can do internally we can hire a consultant to give us a better but I did get you know those were really the best things about reaching out and trying to get some some quotes or some ideas on cost and whether we we're at the point where we may need to look at at a a redesign of the website um there were a couple of full quotes that are in your packet um from revise and from or nearly full quotes from Civic plus as well uh who have been contacting well we're typically contacted by many vendors but hey you may you know we're available if you need us and here's a list of all the different cities and what we provide and where we provide it um and again we definitely can make some enhancements to make sure that the website is updated and again as I said earlier information has to be timely relevant clear concise so we've been utilizing a couple of really each department has their own ability to go in and add and edit um to keep it relevant and we can do you know certainly can continue will'll continue to do that but take it to another level to make sure that it it's as as updated as it can be um and also from my office having my staff to kind of serve as the main point to keep the site updated but so really I give it back to all of you as to um how you would like us to proceed and we ackn obviously we've acknowledged that there's things that we can do to improve the site and again make the information timely relevant Etc do we have any public comment Commissioners thank you mayor I I don't I like the website for the most part I feel like it's well it's laid out pretty well uh I'd like it to there's a couple of things that I'd like to see tweaked that they were more uh intuitive and but I don't think just my opinion I don't think we need a whole new website I I would be supporting supportive of uh maybe hiring a con consultant to come in and help us to achieve the goals that we'd like to achieve and to find out what those goals are we would talk to the different departments maybe a some residents us to to find out what areas would we like to improve then bring in a consultant to tweak those with our current uh platform and it might be that the company that hosts it already but uh I think that would be a pretty good thing to do and a lot of people obviously know how to navigate our website already so it wouldn't be changing it drastically thank you I think I expressed how I felt about this the last time I'd much rather put our resources and our time into other things such as the presentation we had earlier uh for now I think the website is um is great I don't care how much money you throw at it and redesign there's always going to be something that um I might think would go a little different or if it was perfect for me you might think should be a little bit different or you know changed but in the scheme of things I think it's just fine I would say minor tweaking would also be I would support that um there are some information that's missing um I'm not sure if do we have a link to munic code on your website yes yeah different okay so that's a very powerful tool um yeah thank you I'm I'm with the rest of the commission I also agree I I believe that it needs some minor tweaking but also um City uh manager you also said a lot of that could be done internally yes so if we work together on that then you know it's uh really and I agree with the mayor and the commission the save money as much as we can right now because that's it's very important that that we do that and wherever we can streamline our you know our Revenue then it's very important to do that thank you so when I brought up the um website the reason I brought it up is because post storm I had more phone calls and communication from residents who just could not find the information that they needed and that's what prompted it I don't know that need a new website but I know that this website the way that we are utilizing it does not provide information in a friendly manner that people can get when I go on it to look for something it is difficult to find so I feel like if I can't find it how can anybody else find it so I don't know how to go about getting it I've sat with um the city manager's assistant and she does a lot of the I believe she does almost all the updates on the website so I watched her do updates and and flip through I don't know what would be the right process to um coordinate to be able to get a better method of delivery of information but we definitely need to do some tweaking for information and helain definitely showed that um there's a lot of information that on the website that's out of date like the shower trailers are still on there that should be gone um because if you're someone looking for something and you're having to read through things that are IR relevant it's just one more thing that's frustrating for the resident so I don't like I said I don't know what would be the right path Robin to be able to get a a consensus or or do but I'm not advocating to spend a lot of money I'm just advocating for the residents to get better information sure yeah and as I stated it and we constantly sharing where where to find it again it's we Pro I would say after the storms we must and we'll look at the data the tracking but I mean it's easy to say we had any probably a thousand residents that I would speculate had never been on our website before and that and I've heard that from other cities it's just that's where the the majority of the information is I agree and so it can be difficult but yes it can be it should be much easier to find it and more reviews and you everything from just little things like wise Facebook crossed out registration click on next door Pages yeah and I noticed that earlier today Broken links right so I just think that I mean you I've said this before and I think that out of helain and Milton what we can take away that we can do better it's it's not meant to be criticism it's meant to be this is what the community said and what can we do to be better for them not just for the next storm but just for tomorrow in general so absolutely thank you next is grant writing and again we've discussed this in the past but to give you a little bit of an an overview and we may hear when um Mr Taylor was shoe marker but we've utilized and have well we've had Communications with various organiz or partners I would say like the league of cities and some of our Engineers of record that have uh provide grant writing services and provide topics and what may need to go out or what we could research to eventually apply for um so we I've had staff and different departments go out and look for Grants at the marina a few years ago obtained some grants to add docks here at the park and at John's Pass Village fire department has received bar various grants for equipment and and items you know necessary we have a variety of obviously uh capital projects and other equipment that we're purchasing regularly where there are opportunities to go out there and recently as we've looked to upgrade certain areas um and I just put a few items uh on the agenda but looking at you know whether we for Road and Street projects to our dog park to Recreation equipment or Capital that you know that we need you know to look at utility you know undergrounding into the future so we'll continue to do those um shoe marker and Jim Taylor did put us in contact and I put some of their information in the packet company called Grant Works um and they uh become come qual very highly qualified um as well as the ability to perform quite a bit of of the work and re searching looking what's out there and and eventually soliciting and applying for Grants on the city's behalf for specific projects uh I know that like commissioner Kur made the question do you know are we at the point where we would need to hire an individual or a specific grant writer we as I stated part of it would be to hire depending on what we're looking at we could hire an individual or a firm to assist with you know okay well do we need what grants are out there for additional you know undergrounding or other resiliency projects um but we'd like to explore Grant you know companies like grantworks uh and see what you know what they can offer and then look at grantworks did tell me for example that the administrative or their cost would be part of the administrative cost of grants that they would apply for so we wouldn't be paying additional but it would come again through the administrative component of Grants so whether we'd like to continue to see what what's out there and then bring that back to you to say here are the grants that we found and these are the processes whether we're hiring an individual or a firm to assist or just going or staff is working on it um Etc but that's currently what what we believe you know what we're suggesting going forward do we have any public comment Commission um yeah I'd like to speak to to it I guess you know Grant rating is a is a is an art um you need to know what you're doing um you need you can spend a lot of time doing it uh we can't expect staff you know when they need a piece of equipment they need uh to replace a vehicle or or um any of the items in here dog park um any of these items you can't expect or I I can't expect staff to be able to do grant writing on top of their regular day so I think we need um a professional either inhouse or I love this idea Grant works that can do it you know and let's say it's a it's a vehicle first you know you make a phone call and you you or you you have a you know we're going to need x amount of vehicles this year um what is your success rate is this something that we should should uh look to get a grant on or not they they would be able to tell you right off the bat yeah that's easy we're GNA we can go here here and here and we we we have a success rate in getting uh grants for these items um we need a Public Works building um they'd be able to give you some sort of idea before you even started looking for the grant um where to look you you need in my opinion you needed a professional in that space um I did take that course uh on grant writing I would never want to be a a grant writer did you get Sam certified no I didn't get certified it was just overwhelming the amount of work and the expertise and the amount of hours that it goes to um to just put out an application for a grant so um you know for government for the city there's tons of Grants out there you just need to take the time and and go after them and know where to go after them and and if part of the uh compensation covers the actual grant writer that's a that's a bonus uh agree with commissioner Kerr skill or grant writing is a very unique skill set um I I think hiring a uh successful company uh maybe sharing it with other municipalities like an interlocal agreement they would they would be able to you know we're going to probably want some of the same things so maybe share it so that we're not paying the whole burden but I mean I don't think in my experience it's a very unique skill set and there's people who have great success with it and otherwise it's it's it's complicated so um I know penny penel for penelas is mostly uh for roadway Improv movements but how are we tapped into penny for penal do we know Penny penny for penal penny for penal yes we just receive a distribution and we come up with projects to budget for it it's not any grants or well it's just an AO I mean I guess every city has to enter into an agreement with the county or the state to the county to receive the distribution annually or for the 10 years that it's out there but it's just a direct Revenue distribution yeah understand that I mean the goal is to pump some funds into our budget for variety of reasons so um just uh wanted to make sure we are able to tap into penny for penelas for some improvements right yeah and oh just the penny for pelis is just for capital projects for roadways and infrastructure and you can purchase a first police fire equipment as well yeah I think it's a great investment for our community as commissioner Kerr and vice mayor tagini also said that U basically if we had a professional to help us get grants and money for our community it's a win-win situation so I totally agree I don't disagree um but I would like to remind us all that the Florida League of cities which we are members of they do grant writing they also have a search engine where we can go in and put in key words to see if there are grants available um the Linda Cheney's office representative TR Cheney has offered to help in writing grants for opportunities they've also offered to help us research opportunities so I don't know that I would be signed up for paying someone to do it if we have the resources available to us that are professionals and it is what they do and they're fully capable I don't know how we how much we utilize Florida League of cities search engine um Robin you would know that but I also have spoken to several of our uh surrounding cities and understand that each head of Department in several of the cities that I have spoken with they find the opportunities because they're in there they know what they're looking for but I'm if they find them they don't necessarily have to be the person to write the grant right so they find the Grant and then having there's we have resources we have people who already work for us who can write grants and our professionals at doing that if this um recommendation Grant works is someone that we could work with and they would get paid paid based off of what they get I'd support that I would not support hiring someone to write grants for us there's too many resources that we do not have to pay for to go out and hire someone to do that in my opinion May if I could ask does does legal cities do they actually write the grants or do they just tell you about opportunities they write they provide you they provide us with a portal that we can log not all of us but the city logs into and can search for Grant opportunity and then when we find the grant they will write it for us yeah and they they spent an update in September a few weeks before the storms they were their provider was changing from or eus to unaa Solutions EU and I I meant to include that on here but we do I do go through their portal look through there we're going to make it now much more active as we're kind of getting back into all the operations but as we put our budget together and we'll we'll begin that in March where we will look and at what grants are available to help fund and we're likely going to need them over the next couple years certainly more than in the last few years but yeah Unis Solutions is who their provider is at the league of cities anything further I'm I'm just concerned that we have a procedure set that when we know we have a a capital outlay that we are you know you know that's part of the process that we're looking for those grants so I think that staff does look staff does look for Grants the Grant I mean if we did a list of the grants that staff has found and applied for over the last8 to 10 years there's quite a few they were not all accepted by the commissions that were in place at the time but they do actively search because they know needs if they're in that system Public Works knows what she needs so she knows when she looks in if there's a grant that's there whether or not that Grant would benefit Public Works Recreation is the same so I I mean I'm under the understanding there is a system in place that they're searching for the grant I just I hope so but how often do we get a in a workshop we're going to need this piece of equipment are they going to need and you know we just we just put that um electronic board out at the Marino there wasn't any discussion until we brought it up penny for penis have you submitt it for a grant at the time we hadn't but I believe we did after the fact after the board meeting so I'm not sure that it's in the operational procedure to do that that's all I don't disagree with clarifying that but a grant writer wouldn't be searching they wouldn't know what unless they tell them we need this is what we're going to buy and we need a grant a grant writer is only going to go out and search for what you're you're telling them you want and that's that's why I like the idea of this um service and if we don't need the service if we have it other avenues but I just before we go out and buy things you know we have to have a need if we have the need need let's talk about grants early on before we need it that's a com that that that's an administrative conversation for Robin with his staff that should happen before it comes to us it's not for us to run the dayto days so that's a I don't but it but it's a budget impact and you're I mean you're correct commissioner and that's what we're going to stress going forward is here's what we're looking next year the Year out that's tied with the capital budget and easier well I'm it has been sometimes it is easier for a smaller if you're looking for pieces of equipment um It's seems the simplest ones seem to be in fire and police I would I would say but and you know so the chief and the staff are actively looking for that for certain equipment and we have received some of those but we'll keep and make it obviously each department and you know great example for the digital screen dog park as we talked about you get into a little bit of well if it's in your budget it's in your budget but clearly there's funding available in other areas and that and for such a small City they've had great success over the years long before I was here long after I'm no longer here even grants through the state for road projects and the reason this city has you know shoe marker for example but Appropriations for Road projects for your big capital projects from the legislature so yeah we'll continue to do that I will tell you we have been working in the biggest grant that this city hopefully will ever have and that's the the FEMA public assistance so that we get reimbursed for probably anywhere from 10 to 15 million worth of expenditures related to to the storm um that's you know an incredible amount of work also but but we'll certainly do that as as we go through the budget and we'll start and it's absolutely correct it's incumbent on the administrative side to work with each department head as we're looking at our budgets for the next several years next on the agenda is Shoemaker advisors Jim Taylor we have with us and thank you Jim for well I think we uh we told you you were here for the 4our meeting this is Jim Taylor um vice vice president with shoe marker advisers essentially now our main contact uh with all things um legislative executive up in Tallahassee so Jim I'll let you introduce yourself absolutely happy to be here and it is okay you're running long you know I got four boys under the age of eight and it is okay that I'm going to be missing putting them down tonight you know so uh but but thank you so much for letting me be here today uh I have been with Shoemaker advisers for about two and a half years years um and I've been on your particular account uh since about August and you guys have great staff in Robin and Megan Powers I will tell you I represent a lot of cities I rep I have formerly worked for a county and I tell you I think maybe two rings goes by and then Megan picks up her phone I know she's on vacation this week but it is you need to know that's an exceptional uh worker you have right there but I've been on the account for about six months uh my colleague Alan susky uh he runs our Tallahassee operation uh he is based in Tallahassee he is not here because we've got snow um and I think I'm actually going to print out that email uh saying that Tallahassee is shut down because of uh because of snow um but he has been uh he's represented uh this city for several years um he is actually huge part of panel's County he actually used to work for Congressman young uh back in the day helping with with Appropriations I just think that's good for you to know that uh he has a lot of Sweat Equity um with the Barry islands and especially madira Beach uh he extends his gratitude wishes he could be here as well and he has done a yman job on those Appropriations that were alluded to um earlier but as mentioned Jim Taylor actually lived just over the bridge uh in Tampa born and raised right there uh my family has a a beach condo uh just two miles south of here uh but don't worry we spend all of our restaurant money at John's Pass um so this this is home this is home for me this is home for my boys my wife this is where we vacation so it is a personal privilege to be able to Lobby Advocate on your behalf um prior to working for Shoemaker advisors I was the government relations director for Hillsboro County so I've actually loved the this dialogue over the past two and a half hours and prior to doing government relations work for a county commissioner um so I understand when it's 4:45 p.m. on a Friday afternoon and the phone rings uh and it's a developer or it's a business owner saying hey I need my I need my permit or I need my CEO because I need to sell Burgers and Beer uh I get that and I understand the pressure uh in particular that you feel on a day-to-day uh basis um I live in Tallahassee but I go to Tallahassee uh weekly obviously not there this week um uh but go up typically on Monday come back Wednesday Thursday when the job is done rinse and repeat do that through the legislative season um go to the next next slide so these are the Appropriations uh over the past several years uh that our firm and in particular Alan seski has been incredibly successful uh in getting for the uh City roadway projects we got the uh John's Pass dredging which is a huge one I believe represented Cheney was uh was big on that project as well uh and we are working with Robin and his staff to again identify those projects uh as we look to start the legislative session March 4th go to the next slide and so here's the Senate leadership uh and in particular and why this is actually uh great for madir beach is obviously we've got uh Senator Ed Hooper he is the chair of the Senate Appropriations Committee um we are actively working with him to say hey what are going to be be the priorities how big hopefully are going to be these buckets of money um that are going to be negotiated with his counterparts in the house but it's going to be big for us as we again identify what these particular appropriation projects are going to be how big of the request how much can be scalable um and the uh the Senate Majority Leader Senator Boyd he will be uh the Senate President in two years he represents Anamaria Island in manate County also represents a Barrier Island uh they're going through uh the same repair restoration uh that your community is going through as well so it's great to have backtack very empathetic and understanding Partners on the Senate side we'll go to the next slide and if I'm going too fast you let me know um uh we've got on the house side uh uh representative Lawrence McClure he's going to be writing the budget for the house he represents a good portion of Hillsboro County um we have worked with him on uh major Appropriations he is a huge advocate for the West Central Florida uh part of the County uh and then uh speaker Perez uh he represents um South Florida Miami District next slide I don't have to explain this slide this is your penel county delegation um all the state senators state representative they just did have their their delegation meeting a week and a half ago uh where they open it up and they get to hear from whether it's elected officials nonprofits most importantly citizens to come and say hey what their priorities are so that was about a week and a half ago um another great thing for our part uh of the state and for panel's county is Senator deig Le it's already been referenced he of course came and spoke uh before this body about two weeks ago uh he's going to chair the subcommittee that more than likely is going to be the Appropriations that that we file on your behalf are going to first and foremost go to his committee so we have already been meeting with him I met with him last week he wants to know hey what are the flavor of projects you're hearing especially out of uh pellis County uh so we've been talking with him uh about what these projects are are looking like dollar amount and he's like hit me over the head with a dollar amount if they're high it is what it is but we need to have a realistic understanding as budget riters what we're dealing with and what it truly is going to cost to get our Coastal communities back up and running a big item legislative item that he is working on and he may have referenced it two weeks ago and it to the dialogue that was at the very beginning of this meeting is permitting process that might be one of his primary pieces of of legislation that he pursues this year um being that I'm used to work for Hillsboro County and and represent slew of cities just kind of dialoguing what what does that look like um because obviously we got hit you know with unprecedented storms back to back and we're it's going to take a while a long while to get these homeowners these business owners up and running um so I think he's got a skeleton of what he may uh want um but he is still processing in terms of what the meat meat behind that that policy um will look like uh but he definitely wants you know the the cities and counties to to know that that is something in particular that he is looking on so that next year if we have another storm event you know how can we expedite these homeowners I mean hearing that you can a resident can come in and do one-on-one dialogue with staff I mean I was sitting back there and my you know I perked up uh that's amazing if we can get that done um so um so he's looking he's looking for ideas like that for on the policy front uh and so this is this is the uh the calendar for our state leaders we have uh we already have a couple of committee weeks that already occurred in December we had a committee week last week this week got cancelled more than likely we're going to have a a special session Monday Tuesday that the governor called that he is currently negotiating with our house and Senate leaders to see what legislation will actually be filed uh and so they are having those meetings literally as we speak um and once we know the call uh the actual call and the terms and the policy we of course will send that over to Robin so you guys can see what what will actually be discussed uh immigration law enforcement are so far kind of the flavor of what we're hearing are going to come out a special session um and then March 4th as you know our state lawmakers they're part-time employees they work full-time but they're part-time uh and so this is when that 60-day Sprint happens they only have to do one thing during that 60 days pass a balance budget but of course they file thousands of bills goes through the committee process windows that down to several hundred bills that they pass out of the out of the floor uh and then they will sign e die they will end May the second so that 60-day Sprint is when your team your Shoemaker advisor team Alan susky and myself are representing um this body and your colleagues on Appropriations perhaps a piece of policy that that was alluded to earlier um and so we we work we work with our state lawmakers the appropriate ones on your behalf whether that's our actual pelis County delegation or whether it's you know other state lawmakers that are on a particular Committee subcommittee of jurisdiction that our Appropriations or that our policy has to go through uh and of course you know Robin and his team and you youall are the subject matter experts on a lot of this stuff so it is a lot of us saying hey we're getting asked about X Y and Z we referenced you know potentially being permissible use for for mulch all right we know we're dealing with Tallahassee uh and they do a lot of preemption and I'm a home R home rule guy preserving your ability to to do what you think is is best so it is having that dialogue with them to say hey there's not the political appetite this year or there's too many concerns or we're working with the Florida Le of cities they've worked on this particular uh item over the past several years here's here's the history of that um but those are those are tools that we do uh on your behalf and I think uh commissioner you referenced that you were in Tallahassee last week and I think we just missed each other coming out of meetings with Senator deigle but those are opportunities where you can absolutely use our office space so you go up to Tallahassee you need an office you need a conference room our space is your space and you can absolutely use that if you guys come up during the the Florida League of cities day on the hill and I recommend you do that you absolutely have a a space um here at the Shoemaker office in Tallahassee um and expectations kind of litered that throughout the presentations but again since August when I came on board uh working on your behalf has been working with Robin kind of identifying those those Appropriations storms came through obviously that shifted our focus a good bit um and then it was hey what are your needs and that's where organically Grant Works came out and it was like well hey we we represent a a company that does just this happy to put you in in contact we've already had three meetings um for Robin and his team to kind of Kick the tires to see what Grand Works can can do could do um for madira Beach um and we've got a lot of former elected officials with our firm so if you've got openings with with City staff we're happy to say hey I used to work for pboro or you know former former mayor Rick chman hey I used to work for the city of St Pete here's someone I would highly recommend I'll reach out to them to see if they're willing to put their name in so we want to be as much of a toolbox for you uh as we can yes we do your state lobbying but you've got 365 days of other items as well that we're happy to uh assist with where where possible so I'm going to stop there um that's the end of my presentation would happy answer any any questions that uh you all may have do we have any public comment commission comments thanks for coming Jim absolutely now wonderful to hear that you've been meeting with Robin um and I'm sorry you had to wait so long but um City staff they had you you said your kids were under eight four boys under the age eight well one of our city staff has a baby that's under eight months all right that that takes priority had had to get her home amen I I agree um so how I guess you've been meeting with Robin so you understand what our needs are but there's a ton of federal disaster money that's been allocated for undergrounding for um resiliency that isn't typically there how do we get our fair share are you working on that for us so if it is federal just you know so we're kind of those clean lines of demarcation our contract is for State lobbying I understand but it comes down funnels through State the way I understand well and so in some you're absolutely right in some federal dollars well a lot of federal do come through the state and yes and that is where we as lobbyists that does trigger our ability to say Hey you know this par you know D or dbpr or Department of Commerce they've they're developing a competitive Grant where yes you've got to you've got to go after this grant here are the terms of the grant um and we will work with you to to get that through uh get that through the process um whether again it's identifying what those grant opportunities are um and then you know letting working with you know agency staff as best as we can it is a competitive bid um but that is where where we would absolutely help and assist your team with some of the federal dollars can you help us identify which ones that don't come through the state I'm I'm specifically talking about the undergrounding I think there was I'm going to throw a number out 400 million that that uh President Biden had um authorized um six months ago um I don't know how that's being uh distributed but I would assume that it went through the states um but it was and again you know resiliency um I mean do you does your team look at those and see how they're broken down and and how they're being distributed and allocated AB absolutely because again we have to look to see how that money flows first and foremost um but then there are there are federal grants you know that again back in my Hillsboro day where you know cities and counties can directly be uh go after those those federal dollars you know so the the bucket of money resides with you know uh Federal Department of Transportation you know their big raise Grant you know so big infrastructure projects or HHS you know I heard mental health funding and on a personal level that is a wonderful throw as much money into mental health funding as possible but samama uh that that is a mental health um agency where they've got buckets of money and it's just going having a having someone to kind of head hunt to look to see what are the parameters of those dollars to see if it is germine to what what your needs are and some of those dollars are written away to where yes it goes to the particular State and then the state determines how that rolls out a lot of times when you've got Health crisis that will go to the state covid zika and then the state determines how they're going to roll that out and then they work with the local communities the local Health departments whatever again that local agency that it's appropriate to Dole those do dollars out it's a spaghetti gram it is I wish it was easy um but it is a spaghetti gram but so to answer your question some federal dollars do flow to the state and then we as your state lobbyists would absolutely help out to a identify that figure and work with staff to say hey you can bid up to a million dollars for this uh here are the parameters because there's red tape absolutely is this something that you guys could go after you know and then it's also like well hey this is a federal Grant you know we can't we're not authorized uh to assist with that but here's here's a Federal grant to where again your your team would then go a would go at that Grant write it and work with your Congressional Delegation um to try to you know pull that money down okay um with the disaster hurricane Helen and you you've been sitting through the meeting um we had over 1,7 uh homes that were impacted um many of those have to be elevated or rebuilt um so it's everything that these families can do to and some many families can't they just have to sell but the families that they can afford to elevate or rebuild um I understand that uh I'm the acronym that the insurance from FEMA is it the F Federal no um anyway Insurance yeah the nfip I guess yeah yeah National flood insurance program right um they've changed their uh rating structure and if you I I personally know that if you um just to get an idea what the new insurance rates would be for an elevated home they are extremely high um so I think they've changed the rating structure in a way that doesn't benefit uh the elevation of the of the homes where it used to be you you elevated your home above above the BFE above the you know design flood elevation and your insurance dropped to $500 a year well now you get a quote and it's $10,000 $111,000 a year it's it's a silly number um and many many homes many families aren't going to be able to rebuild and then afford not only the additional property taxes but the the insurance that they're going to be required by law right to to maintain because that that by accepting uh funding from FEMA or SBA you're required to maintain insurance on that in perpetuity whether you own it or not so um I guess my ask would be that you become more familiar with that and find out you know what help can be brought to these families once they elevate their homes to you know make sure that the rating structure is fair you know there there's nothing nothing that really can flood anymore so why why having the high insurance rates yeah so some so and that's where kind of that spaghetti gram of some some some of that is federal so some of that is interplay with your Congressional members uh obviously property insurance has been a huge priority for the state they've had several special sessions over the years uh to try to alleviate these increases in premium I mean on a personal level yep I get it you know I absolutely you know understand and so what what can we do to our lawmakers look what can we do to you know stop the nefarious folks that come in to say hey you got a crack on the side of your home you know or you remember that hail storm that came through yesterday you need a new roof and I'll make sure you get approved how do we you know how do we stop that um what's unique about panel's County unique to your Barry island is just that you've got that huge Coastline you know uh I live in uh you know North Northeast Hillsboro County across from a lake so I don't I'm not as threatened um you know with flooding but that is unique to panel's County uh and you know where the state uh can help out that is where the consistent and concise um dialogue and Cadence with your state lawmakers it can't stop because first off they don't know what they don't know and I say that with respect because they go up to T they've got their bills and they've got to sit on three committees and so they are ingesting so much policy as well as meeting with their you know their local electeds with their local citizens and all all the lobbyists that represent other entities that impact you know them in committee that's where it's like hey specific to M madira Beach you know again this the entire discussion Workshop that you had at the very beginning that's unique to madira not all communities on this bar Island are dealing with that um and so that's where it is that again that consistent concise Cadence and our team helps with that you know you come to Tallahassee and you've got meetings already on the books you know or you come to Tallahassee and you're like hey Jim it's very important um you know because in front of you know Senator Boyd who worked in the insurance uh world who understands exactly what you're getting at he's running he's running a bill and I at least would like to get these facts and figures in front of him okay great you know we'll work on getting that meeting and we're going to come with you you know just so they at least have the data points um you know but property insurance uh is always going to be you know is always going to be on the front front burner until we see premiums come down um and and I don't I don't think they quite are uh which means there's still a lot of work to do um but I hope that touches on some of what you're it it it does Spirit your question we all Elevate our homes and then are still impacted by these huge Insurance costs which it wasn't that way just a few years ago so it's something changed and um I'm trying to do some research on that myself to find out and um but the people in Tallahassee they should know especially if they're in the you know came from the insurance industry they should they should definitely know so I mean I know you're only talking to the state officials but they they're talking to the the feds so um have to push where we can appreciate it one again what's unique what's unique to pelis what's unique to your cities because again pelis is not Hillsboro Hillsboro is not Palm Beach Palm Beach is not a scambia you know so it's it's it's good you know for everyone to recognize the uniqueness you know you first started talking about the uh the basically the federal requirement for for the flood insurance well where I'm in in in Hillsboro I don't have to deal with that now we do we do with our place you know in Treasure Island you know but again it is our our lawmakers that's where term limits kicks in you know good or bad you know I'm agnostic right now as to good or bad with term limits but you have so much turnover with our lawmakers which means there's a lot of educating to get you know you know a state representative who may represent a very Ur you know rural community who does not understand the unique challenges that are to madira beach so that's why data points are huge so the examples you just you just referenced are wildly important because when we meet with State lawmakers you've got 20 minutes and you got 15 minutes of their attention span so it's got to be digestable data points that they can do something with um so great thank you thanks for coming out Jim happy to be here Jim uh thank you for being here today absolutely um so um um as far as Tallahasse we I I'd like to suggest this board to at least consider going up to tassi once a year during that period as you just described I was there a week and a half ago and it was really amazing I met with just about every legislature that is in local area whether it's uh senators or Representatives I met with all of them and they all always welcome you to go in and say hi to them and spend a little time so um as far as um if that becomes a a a decision that this board would like to to to take and it doesn't have to be everybody anybody can go up on their own representing the city how would you accommodate us there uh would you be able to set up appointments with a variety of uh legislators to spend half hour an hour with them maybe half hour 15 minutes to express some concerns you'll get about 20 25 uh especially when when when session begins U but absolutely um that's that's a part of you know again it's also setting expectations as well um you know right now we're in committee weeks so they're a lot of you know PowerPoint presentations that they're getting from department head agency heads we'll start seeing bills being filed and being heard in committee the latter parts of committee week um but then once we get into that 60-day Sprint if you know so if you're like hey Jim I'm going to come so there's nine weeks of session so we break it out week by week if you come you know say hey I'm gonna come week eight I'm be like well that's not going to be a great week to come because they are on the floor all day and you're gonna you're going to meet with their staff and I used to work for a state lawmaker and the last 30 days of session I probably met with 80% of the meetings just because of the rhythm of their particular day uh so we would work with you and work with anyone that would come to say hey you know the Florida League of cities they've been referenced a lot they have their day on the hill I would say that's loow hanging fruit I would say maybe come that that day because a lot of the talking points um are going to be the same you know where you're going to be talking about you know of course you know home rule you're going to be talking about preemption uh and then your particular you know deals that affect your particular communities but we would work with setting up those meetings they will be 30 minutes max um and 5050 if it's their their aid or the state lawmaker um and then of course like I said you we would how you at our office so you had a place to you know set up shop and and whatnot but we would absolutely work with um this elected body okay and um and of course you're a consultant and uh we you know we pay you for your Consulting um just in your own words and understanding would you and I know you've done some um fundings for a variety of uh items um in your own words could you just uh tell this board and and the citizens your um your job Duty MH for what you're getting paid for so happy to happy to do we we get to to lobby and advocate for the needs of the city of madira beach so whether that is an appropriation whether that is a grant whether it's policy whether it's working with uh Department agency um uh professionals we assist with that Robin has a unique issue that he's got to work with your utility provider and you're hitting a roadblock say hey Jim hey Allan do you know someone at such and such you know what we do let us make a call for you so simply we Lobby and we advocate for the priorities of this of this board so generally we need to reach out to you with any concerns we might have right in in general terms that is we leave that up to the particular client how how they do it so whether that's through Robin uh through Megan or directly to myself whatever is everyone is the most comfortable with again having led the government relations team at Hillsboro County it was I had my contract lobbying team and you know we said hey I'm your initial come to me first and then if it reaches to a point where we need to get our County administrator or we need to get a particular county commissioner we'll make it we'll make it happen um you know but of course the elected official trumps me so if my county commissioner says no no no you know our lobbying team I need them to contact me directly because this is my issue it's right yes ma'am yes sir so and then the last um just uh um to commissioner Kerr's Point um if there are grants available would you typically just go and read about all the grants that may be available and we may be able to tap into it would that something you would do that is something we absolutely can do and I would say it's it's both and so it's staff you know happened yesterday where another client said you know hey Jim I see this I see this grant in De we think that this actually would be great for a project where're work on can you verify yep happy to so we we do that as well as the inverse to say you know hey madira Beach we know um the Florida job growth Grant fund you know uh resiliency um what whatever bucket of money there may be hey they're going to open up open that window up to apply in two to three weeks here you go um let me know if this is something that you think your city may go after um and we'll do our part to assist and advocate for that that competitive Grant so to answer your question both and you thank you very much thank youall appreciate it thanks J next on the agenda is John's Pass dredging update aptum presentation so mayor commissioner we and thank you for waiting we have Natalie sharp and James Austin here from apum they have been our contracted firm for the dredging um at John's Pass which uh has been a couple years again we the city received the appropriation as as Jim pointed out uh their firm was pretty substantial in along with representative Cheney in getting the grant to us so turned over to Nicole to give an update good evening mayor and Commissioners thanks for having us here tonight um honored to give you an update on the John's past drudging project I think the last time I was at your commission meeting was updating you on some aquatic vegetation surveys that we are doing in order to appease National Marine fishery service about potential impacts from the projects uh so we submitted that information to the core of engineers uh who passed it along to National Marine fishery service um so so we are in the the process of going through requests for additional information so we provide them all the information on the project how we're going to dredge it the proposed uh maximum dredge depth um as we discussed previously is minus 12.7 feet navd so uh the plan is to go out there and remove that sh but the core of engineer of course along with the State Department of Environmental Protection wants to be ensured that we're going to not have any adverse impacts to the environment so we're going through that process process of providing them information and reassurances that this project is not only beneficial for the community but also beneficial for the functioning of the inlet system um as we saw when the bridge was moved slightly landward in 2010 we did see that Shing did become problematic and that is one thing that we had to coordinate with the Florida Department of uh Transportation on is because the bridge pilings are right where we want to dredge and they spent um a very pricey uh tag to get that beautiful new bridge out there in 2010 um so we negotiated a 12T buffer around those pilings so we're allowed to dredge uh around that so I think that was a a very positive step forward that they said yes you can do in water work around our pilings and they had a concern about an outfall that's also in the project area so we have to have an avoidance dredge area there and around the uh pilings um but the do is set and we're just in the the final stages of trying to get your state and federal permits um so uh we provided them all the additional information so now we are just waiting to hear back from them uh on their timelines so with that um I can speak all day on the project but I know you might have specific questions so feel free to uh ask them do we have any public comment commission just timeline that's really um I think that's top of mine okay uh so the State Department of Environmental Protection they have about a 45 day timeline from when the information was provided the state did not want us to submit our requests for additional information response until they came out to the project site um I don't know if they weren't watching the news they asked to come out about three days after the passage of hurricane Helen and when Milton was also forming so we we informed them that uh Madera Beach is going through a a pretty big recovery effort right now and they didn't understand how they couldn't get into the community and we said well you can if you want to try um there's a lot of Emergency Response going on so I think they uh finally realized that uh the the city was greatly impacted by the storms so they requested the site visit to be January 14th uh Robin and apam staff were out there with our D permit processor Alana and uh we were able to walk through her responses she had some questions and dolphins graced us with their presence uh while we were out there um so we were able to get that response in so I'm thinking probably in about 30 days we should hear back from the State Department of Environmental Protection uh the core of engineers uh they do have a timeline um with Consulting with the agencies so it's uh traditionally about 30 days from when they receive all complete information and the keyword is complete because they can saywell I have a question on this it's not complete um so that's where my project engineer that I have here James he uh contacts our federal permit processor Edgar uh frequently to uh remind him that we're here so on a weekly basis uh he you know Rings up Edgar and asks him what's the status of our permit or sends him an email so uh it's pretty much just you know being the squeaky wheel here making sure that they know uh we want to go out to bid as soon as possible we want to get this project implemented and you know bring back the float of the system that you know has been impacted by the installation of the bridge and other natural processes great will um boat traffic be impeded in any way when during the dredging it really won't be uh so one of the most important things for a project is we try not to impact the residents the the commercial aspects uh the tourists utilizing the area so there will be an area where they should not be uh coming into you know the active dredge area but the project is so off to the side of the main channel that they can go under the bridge and they really won't be impacted uh we dredge a lot smaller passes and they're open during the dredging event so it's just maintaining a safe distance from The Dredge when it's open and I understand the dredge um sand will be used as renourishment on our beaches or not so the sand needs to be disposed of um there is some sand that is Beach compatible but a majority of it is not so when the dredger is trying to get that sand if he has to selectively dredge you'll have a very high unit cost which would make the project a lot higher than anticipated so uh there's we look at sand color in a way it's called a Mel color uh you want it to be about a seven so it's a nice yellow white color there was some fives which is a brown color so you don't really want to see that on the beach there's a a rule called the Florida sand rule that uh depicts what sand quality we can place on the beach so that also some of the sand didn't fall in the the rules with that so based upon the information from our geotechnical inform uh investigation that occurred um about two three years ago it's best to put it at an Upland site so we worked with Robin we have identified some upin uh Park facilities that could benefit from the sand uh a lot of these areas did take receiver sand from all the OverWatch that did occur so if those sites are full we will go to an Upland disposal facility and dispose of it there thank you just to anxious to see that all happen yes we are too thank you so you've been through permitting with Army Corps D and do yes yes any other permitting agency uh well we have commiting agencies so that's where National Marine fishery service Falls in a fish and wildlife service and then Fish and Wildlife Commission so we have a lot of agencies and a lot of resource uh commissions that are commenting on the project but the dot was the most important permit to get because during our pre-application meetings both the state and federal government's uh permitting agencies said we won't permit this unless the do says yes because you are right in the middle of the bridge so the do permit was the important one to get so now we're just moving through the process of both the state and federal resource agency so you have do permit but you're working on the rest of them yes so the doot permit was issued um in December of 2023 so how long have you been in permitting with do uh I think it was about uh a year or so with the the do so uh just providing reasonable assurances that uh the dredging around the pilings wouldn't be impacted and the issue with the outfall is we were told there was an outfall but no one could find any documentation of it so we had to go back and forth contact this person find this person we finally were put in touch with the right person and they say yeah here's here's the details on the outfall here's the specs here's the depth of it so once we were able to get that information then the permit was issued rapidly after that so once you have all the permits in hand then you can go to work right correct yes how long will it take you to dredge we're anticipating 30 maybe 45 days to dredge um that's with getting the dredge on site getting all the equipment that they need uh the do watering equipment in the parking lot and then moving the dredge offsite do you anticipate you might be finished by June so it depends on uh how quickly the agencies can issue their permits um one key thing is if they say yes we're going to issue the permits we ask for draft permits and we can put them in the bid package and go out to bid so if we are able to get permits in place by then our goal is to uh push as hard as we can to get out there by June because we know it's a very key um date for the funding and if we're not there you'd be requesting extension yes we would yes how long ahead of June 15 would you have to request that extension 30 days think it's it can be at any time yeah they told us anytime but we'll do it well in I mean certainly at least 30 days out but probably more we we'll know at least 60 days if we don't if we're not out to bid by a certain date you know it's you have a a certain time that you have to go out to bid and then getting everything you know the Contracting all the insurance paperwork the bonds back and forth so we'll know if permits aren't on hand by a certain date then we need to request that extension and you're fairly sure that the extension will be granted they already told us if you need an extension it can be 6 months till December 31st okay thank you so the core of engineer permit is the one we're waiting on and the D and the D so we had expected to have the core permit in May of 2024 and that has so it's going to end up being almost a whole year later than anticipated is there any reason to think that there would be any additional extensions or issues not extensions issues in receiving the permits I don't think so uh the cor questions that they asked were rather straightforward uh we've been in contact with Edgar at the Corps of Engineers uh walking him through our responses and he was pretty happy with what we provided them so I think we're in a very good position with the for so if I was a resident just wanting because I was asked to ask this um if we had anticipated receiving this permit in May of 2024 why are we still waiting on a permit in January of 2025 what how would you answer that so we were waiting on the D we had to get the do permit and that was had that well we had it in December of 2023 right but we had to revise the final engineering uh update the construction drawlings we had to put in um a turbidity monitoring plan that was requested so there was a little bit more work that was requested from the state through the issuance of that permit that we had to push forward to the other permits so would it be fair to say that it was just miscommunication to the city and that was why we didn't know there was a delay I'm asking um because and I'm not trying to be difficult but I am trying to understand that we as a city had been told that we would have a permit by May 2024 and now we're January 2025 and we're still waiting on that same permit I would like to say permitting is one of the most complex issues of any project uh we have a community right now that's going through it's a very complex project they're in year four and a half of Permitting so these projects sometimes we talk to the state or the federal permit processor and they're like oh yeah it's good yeah 45 days so we base what we're getting from our permit processors sometimes they sit on the projects not because they're not doing their due diligence but when emergencies come into a community they prioritize the emergency projects over the more maintenance projects so we had hurricane idalia Helen and Milton so that did cause a little bit of delay because other projects were reprioritized during the review process so I think that it came in some method of information to us that there was an additional permit or signature or something that they wanted that was delayed incoming all I would say is in my opinion just being not the person doing the work but the person critiquing is that somewhere there was a lack of communication whether it was from you to us from us to us there was some lack of communication that's created a a great deal of distrust in the community that we weren't truthful so I was trying to figure that out how did that happen that we wouldn't know because I I understand permitting and understand that especially when you're dealing with the government in permitting that there's always the opportunity for delay but it would be interesting to me to understand where that breakdown happened but I'm looking excuse me forward to getting a permit and can't wait until it's done so thank you for coming okay great thank you next on the agenda is q1 fiscal year 2025 Financial presentation including post hurricane update so mayor and commission we've provided and we will continue to provide this uh at least every month to show you where we are financially during uh post storm and this is the uh and I'll turn it over to Mr um Andrew for a mo here in a moment but looking at October November December and looking at our revenues expenditures where we are after we will follow up with a look at our facilities and the damages for our facilities our equipment and where we are uh with particular with repairs to quite a few of those facilities still pending great thank you Robin thanks so just want to give a little Financial overview looking at the first three months that has elapsed in fiscal year 2025 into a three-year comparison and see what that looks like compared to those same three months in fiscal year 2024 to fiscal year 2023 to observe whether or not the hurricane has had significant impact in any uh certain areas of of Revenue collection Albia taxes intergovernmental revenues and charges for services so I I laid that out in a graphical depiction and also provided that in a table um in in those columns so let's run through that real quick and then uh we'll we'll walk through where we stand currently in year-to dat hurricane expenses and then the damage assessment that's updated both of those I've already presented to you in a in a previous Workshop setting but just wanted to provide you some updated information and figures on that so uh just first slide is just our adorm taxes October through December we have had a steady increase from 2023 to 2024 to 2025 from a little less than 4 million to about 4.2 or 3 million then almost five million so it's great news however I think the bad news is going to come is going to be later on in the spring and summer as I've mentioned to you all previously where homeowners will have the opportunity on improved res IAL lot properties to be able to submit an online application within the with the property appraiser which is the Dr 465 uh for if they've had um a period of at least 30 days where their property was uninhabitable then they can submit that with all the required documentation and receive a partial refund of which then we will feel that impact uh later on in fiscal year 2025 that will be netted against future collections but so far so good we've received almost $5 million of of uh of ADV arm tax revenue then on the non-exchange revenue side in the next in the next section uh 2025 in Gray 2024 in Orange 23 in blue Al some then we can see where there's some dips a little bit on the on the CST that communication Services tax since that's that's born by Residential Properties so we can see maybe some h hurricane effects from that state shared revenues largely consistent franchise fees somewhat consistent Utility Services tax um not a terrible decline either and then local option use and fuel taxes also so no major significant declines with those non-exchange revenues other taxes franchise fees State shared revenues that I find to be severely alarming then if you go on the next slide on the building and planning revenues uh then there yes you will see um decline given that the uh permit the waving of permit fees for the uh damage related hurricane damage related um permits so we are seeing that decline in Gray on permit inspection and plane review fees from 2023 little over 200,000 for the first three months of 23 to almost 250,000 24 then down to less than 100,000 in 2025 uh and then but then impact fees we are we have seen some some increase um from 23 24 to 25 perhaps much to the sugarin of commissioner Kerr but we have been seeing those those increases in the impact fees even in 2025 business tax receipts have been relatively flat for those first three months then for the fees for services Fire EMS contractual that's not going to be be really um affected by by the disaster those are those are contractual amounts with some slight year-to-year uh year-over-year increases sanitation storm water charges those we've been collecting on those and we have over the years uh reaped a little extra Revenue dollars in the um uh increases in our fees and collection manual and some of those and at least on the sanitation side um so that's been that's been consistent so far so no major drops in sanitation revenues um as long as they have a home once they're believe there's a a demo permit then they can be removed from that service but until then um even if the home's not inhabited currently they are paying their their sanitation fees and then we do have a dip in the recreation and marina fees um from 23 to 25 parkings taken the the biggest hit on the next slide um around pretty consistent 23 to 24 around the 600,000 level and then we're dropping a little before a little under 200,000 on parking fees and fines you can see also a pretty precipitous decline from 23 to 25 and then the next slide just PR prepares those uh those exact numbers um for each of those areas that we discussed so looking from October through December of 23 uh to October December 24 we had a 133% increase but then that down to a net 4% decrease all in all net 4% decrease not bad but a lot of that is due to the increase in the Ador collections um of almost $600,000 from 2024 to 2025 so we have yet to feel the impacts of that over the course of the year and Andrew if I made our budget for the current fiscal year for adorm taxes about 5.7 million if I the total budget for the year for adorm taxes for just that row about 5.7 million yep I could pull that up real quick I know I have that again as I think we've stated before going forward during this fiscal year um through and I forget the date whether March 1st or March 31st Property Owners can request for a refund um if you have been displaced you're not living in your in your property you can apply to the believe it's through the penel County Property Appraiser for a refund it's a partial refund of what you have paid or your bill for the current year um that but those will be credits or deadline is March 1st and there is there is an online application um process that you can go through from P pcpo .org and the Property Appraiser's website and the advm taxes budg is is 5.78 million total okay and then I lost my place oh boy I just closed it let me open it again okay so then the next slide so this is October through November I provided these these revenues because they they're in a month of iners and there uh the collections and and processing our accounting system hasn't didn't quite be uh complete for those December collections so I narrowed that because I didn't want to show October through December on 23 and 24 but only October through November on 25 so to compare apples to apples I did it just on October through November um collection on these other um non- exchange revenues so you can see that in the comparison there so yes some decline but not overly significant so from 477,000 24 to 383,000 in 2025 that's on the on the revenue side if if no questions just walk through on the expense side so some of the the the big unanticipated expenditures on the expense side has been in the non-departmental department which we have we uh created a general ledger account string called disaster related expenses we also have in our projects in Grants module within our system two different projects hurricane Milton hurricane Helen so we're charging uh FEMA eligible um expenses relating to these disasters to each of each of those projects and often they're hitting that that GL string in that non departmental department so you can see in this in this schedule here we are significantly over budget on non- departmental and so those areas that we're experiencing some overage on the budget I have explanations for those and then intend to bring that forth to you all in an upcoming budget amendment as Robin mentioned we'll be doing a mid-year budget amendment so these at a minimum minimum are the four that I want to bring to you but call to your attention here so one is the hurricane disaster related expenses we want to do a budget amendment for approximately $15 million that's going to be largely on on the debris removal and to give you a little bit of reassurance we've have already received over $6 million from FEMA through the uh Florida Division of um demm division of Emergency Management uh through an application process that I initiated to that was an estimate of what we think those costs were going to be got the 50% and so we actually have that cash in hand which is great from a liquidity perspective so we've got we've got money up front which is UN unheard of unlike many other FEMA disasters where you have a long- weighted receivable that over years you finally collect on so this is good we got that money up front for some of those um a good portion of the debris removal expenses then just the other ones were just some some misses that we had in in the budgeting process the panel shareff um pcso annual contractual cost we just under budgeted that one that's causing our law enforcement department to be going over budget same thing on and then our information technology a lot of that is with Integris our outsourced it provider so we have a a purchase order for the virtual um Chief Information Security Officer Services that's for 60,000 that didn't get Incorporated in our fiscal year 2025 budget so we want to make an amendment to increase the IT department budget uh for those particular um information security officer Services provided by our it Prov fighter and then in our compensation classification study from Garrett group we're incurring those expenses in 2025 but we did did not budget them in the HR department Human Resources department but should have so we want to clean that up in a budget amendment uh for $50,000 so those are the four there and that's just to give you a good an overview of our actual year-to dat compared to budget plus outstanding incumbrances that we have through purchase order commitments uh then the next is just going through your hurricane related expenses we have Helen and Milton obviously one is much higher than the other as we've discussed one caused significantly more damage on the flooding side with Helen next one slide is uh our uh expenses incurred our largest vendors so this 3297 million uh represents you know probably almost 80% of our total costs and so you can see where we're where we've spent those today this is actually spent not necessarily encumbered that we'll spend in in the future what we've actually U process through our system and and and cut checks for um and that's what totaling about 3.3 million there you can see the the vendors in the description and then the the same thing with Milton that's largely the same as what it was before so much less uh Milton related expenses that we've incurred and paid then the last is just our damage assessment we've provided this before to you all I just wanted to give provide it again a lot of the same repeat information we have made some some edits based on more recent information available um this is our full damage uh damage inventory some of these things mainly our facilities um in our facility section and our vehicles and Equipment are subject to Insurance reimbursements some of those we have gotten Insurance checks for we've and others we've seen reports from our our um insurance provider that we're working with where we do have approved payments and so that all just get netted out to what we'll event that we'll submit for reimbursement to FEMA but these are all this is all going into that damage inventory that we're providing to FEMA and then um going through the the long arduous reimbursement request process as we walk as we go through the uh administering our FEMA Grant but these are all be subject to that and so that consists of Landing infrastructure facilities and vehicles and Equipment that's it for my presentation I'll take any questions if you have them do we have any public comment Commissioners uh mayor I I I'm confused uh the compensation and classification study from Garen group I specifically remember supporting that that and voting for it because it was budgeted already 50 thou 50,000 and it's like 38 something like that where was the discrepancy so believe that that started in 2024 I did check our 2024 budget we had 50 50 or 55,000 in the city manager Department in 2024 that I believe that was where we had budgeted we did not spend anything under that line item and so that just didn't carry over but should have to the 2025 budget so you're just going to shift it so we're basically essentially just need to increase our 2025 budget we had unspent funds from that in 20124 but the budget is an annual document so what we should have done and said oh is identify this was budget in 24 unspent we should have included our 20 I just needed clarification on that thank you really unrelated to the budget but for what is not being covered by FEMA are we would this be something that we'd want to take to the grant writer or try to get retroactive grants for is that possible well we can evaluate we'll be very aggressive in our approach to um submit everything is as eligible and we'll go through that process with FEMA that they'll determine something that something may be ineligible so we'll premature to determine what what oh yeah I understand you have FEMA and you have insurance I'm just wondering what's the the net of that I I'm not I'm not sure would be Grant eligible through some other means but it's certainly something we can explore yeah I'm looking at the um you know Pavements that um parking areas that were just destroyed um is that something that's under well I guess you're going to submit it and see what happens we're going to submit it it's it's to live at this time to to know whether or not there's any portions of that that will will not be but our understanding is those infrastructure type items are certainly fair game for reimbursement great yeah and we and we've discussed these C they're the the grant processes by categories sort of what what Andrew stated and what the packet show what the spreadsheet shows but we've discussed I guess it's categories a through z z but it's not every letter the alphabet yeah but not every but they're all specific to the damage and what category it falls under and we've had three meetings with FEMA Representatives two over the phone zoom and one in person and pretty much their comment was to submit we went through nearly everything that is on the sheets to place into one of those categories so two for reimbursement um the common at our in-person meeting was if you have an invoice submit it you have an invoice submit it um so that's what we're doing a lot of what are on these spreadsheets we just have they have not we're waiting for proposals we're waiting to issue bids quotes we still have to follow our purchasing ordinance so that's why these are where they are um and we can once if you after your questions or at any point have a Megan to kind of give a brief overview over a couple of these but just wanted to state that great thank you I I mean no need to go through any line items a great summary thanks thank you Commissioners comments um I'm I'm looking at the adal arm tax um year 2023 2024 and 2025 that's on page 10 one how do you project a 2025 ADM tax to be even greater than last year how do you project that well we when we budget for that we know what the the assessed taxable values are and then we know what our millage rate is so those those are assessed on January 1st we get that information around May or so of each year uh then they final I can't recall the exact date in May or June and so it's basically a simple calculation of what your um your cess taxable value you know multiply by your millage rate so that's how we budget and then I think we budget for that at 95% um so we'll still be receiving adorm tax collections homeowners take advantage of a higher discount by paying earlier but some pay in January February March and we've got delinquent collections after that so we will still be collecting the concern is for this for this fiscal year 25 is through that Dr 465 um application process that those refunds that will be that the tax collector through its partnership with the property appraiser so you go through the application process with the property appraiser gets communicated to the tax collector that then submits the refunds directly to those property owners and then those refunds will get netted against uh the proceeds that we would normally receiving typically around that time on a monthly basis so that will that will dwindle significantly yeah commission I mean property taxes increase one of two ways from year to year the value of the property increases we've been the the beneficiaries of sizable property value increases over the last probably decade and what you see the 23 to 24 to 25 all be it just the dollar amounts are we have kept the same millage rate but the value of all taxable property in our city I believe from 23 to 24 increased about 14% And I think from 24 to 25 about nine or 10% if I'm recollecting that's about right but it's been double digits or nearly double digits for a few years so we hear from some Property Owners you know well it's a tax increase well it is a tax increase because property taxes again two components the valuation which the property appraiser sets every January 1st and then the actual tax rate or the millage rate for us it's 2.75 for every th000 in value and the 2.75 represents about 16 to 177% of the total tax taxable millage rates again multiple millage rates school district county PSTA Etc so you don't think this hurricane has an effect on the on it it will certainly will it will when but not yet right when they those properties get assessed for January 2025 well it'll be two components as we've stated Property Owners will be are are currently eligible if you've been displaced you can apply for a refund and we will see those refunds will begin to be issued at some point this calendar year and for property we have a few hundred vacant properties people are not living in them I'm going we're inferring that they're going to apply for the refunds They will receive a partial refund we don't know the amount just yet we're hoping to get some estimates over the next probably sometime in April based on how many applied through March 1st and that will impact us later likely later this fiscal year possibly even into the beginning of next fiscal year 26 then the second component will be properties are have been evaluated this month by the property appraiser the impact may be that some if if there's a vacant lot and there's no longer a structure then the property appraiser will appraise the vacant lot and no structure won't be so instead of 600,000 last year it'll be 400,000 just to give you an estimate and so that will impact us for next year's budget when we receive the appraisal for the entire city and we're expecting that that will be less however as has been stated in Prior meetings here there are people who are you know tearing down building new homes now they likely will not be done um this year or they weren't done by January by this month so that'll be impacted next January for the budget and fiscal 27 once we receive data we will provide that to all of you and to give us what our our budget next year is going to look a little bit different and we're going to begin the budget process as I stated in March so what about um fees for like uh Fire EMS and also sanitation and storm water it just seems like uh 2025 is greater than 23 and 24 so is that is that something that you are still projecting that's sheet uh 104 well the Fire EMS as Andrew stated are contractual fees so they've already been set and they were a little bit higher um because there was a budgeted increase um on the part of the county we're we're reim we are provided funding from the county for EMS that that's what the revenues are and if you go to our you know in our budget document there's a line item for you know I think there it's listed as I think Readington Beach agreement or something to that effect but the if you were from the budget for the current year there was an increase from last year to the current year so those aren't impacted by the hurricane by the hurricane now what about the sanitation and storm water charges and sanitation similarly they have not been impacted because they are still being build uh near most a majority of properties only those that have obtained a total building demolition or their demolishing their house and I think so far there have been about 15 to 20 I haven't checked today or yesterday but there were a few demolished today once the the building permit is approved the billing stops on the sanitation side but other than that everybody is still being build the it comes every other month in your panel's County utility bill the sanitation fee the storm water fee and and so we have an item later this meeting to to discuss the sanitation fee but the storm water fee is going to continue to be build regardless um because there's still the storm water infrastructure that is being used whether um there's a structure or not um but we we have not heard from any Property Owners or residents any concerns about the storm water fee but as I stated we are going to discuss the sanitation fee because there have been some concerns I'm not living in my house why am I being build the 3874 our storm water fee um $10 a month so you're your panel County utility bill will show storm water city of Madera Beach or however it's listed as $20 on each bill $10 for each month and that's a flat fee like the sanitation fee thank you so I have a couple questions um my question are more centered on the damage assessment and I had really hoped that we would have had someone from building here to answer the questions I think last meeting I asked that we would have City staff to give us updates on their um their progress and their damages and I only see two here in the back and that would be Public Works and Recreation my question is on the damage assessment page for facilities we have the building and Community Development listed that their repair is in process for the first floor of City Hall and that the estimated cost is $250,000 um do we know what insurance is going to pay for that and um what repair is in process do we have plans was my understanding that they were getting drawings to reconfigure downstairs I mean yeah we have that 250,000 is an estimate we don't have anything yet and it's still needs to go out to bid along with Recreation so what's in process of repair no I I don't know actually honestly don't know why it says in in process other than Frank was looking to obtain uh drawings to redesign some of the walls downstairs so but we'll review that and come back and really just needs to be put back together as has been discussed before no no no I'm I'm my that's not I'm I'm not trying to dictate what they do downstairs my question is where are we at in the process of of getting what is required or necessary for them to be able to bid it and go back downstairs I mean Hela happened in September and we're in we're past the middle of January so do they have drawings yet I don't believe so but so we'll but we'll see exactly where they are do we have any idea how much insurance is going to pay us for downstairs we have received already a payment yeah I'm seeing it from the schedule of prior payment of 11 16,5 126 then a second proposed payment of n 19,683 but just for downstairs that's what I'm yeah seeing it's uh City Hall 300 Municipal Drive and then BPP for location so all in this is from a schedule so what we've actually received I think is 116,000 for what's kind of proposed from insurance my I think is 216,000 okay and then um I noticed that on this uh there is nothing in regards to the rec center being rebuilt so that do you want me to wait and ask the rec center when we get to their line item or ask them now no you can I mean now so they're in the process of issuing I don't know Jay will come up but issuing similar to downstairs issuing a bid and it was on here before but we'll add it back in because there should be a line item for recreation center well there yeah it's four items and that's all rec center right believe the serve pro cost remove Rec Center building contest contents so the the bid for the building is out right now um I I did I went through one of our partner Engineers uh or Architects to try to get some drawings and some other stuff done and it came back with a number that I was not comfortable with um and it was well beyond what we needed for a bid uh I simplified it and sent the bid back out so that is we've got a walk through next week and then in three weeks we have the bid opening and it will come back to you guys awesome I know you have to be eager to get back into your home yeah soon as possible is as ideal so yep okay that was all I wanted to know yeah and same for again we'll make sure that a bid goes out for downstairs as well and we'll add the recreation on here we'll do that if there's no other comments the next item is emergency Bridge Loan program great I I can take this one as well uh so in working with a few communities and understanding more about this opportunity and um I know uh a friend of mine the finance director at city of Santa Bell from um was it Ian uh where they got devastated they got 13.1 million on this local government emergency revolving Bridge Loan so looked into it more so this um is a is a great program in that it's completely interest free um so it's a principal only repayments and it's meant to supplement op operational shortfalls due to revenue loss of things that we've just discussed in this last meeting uh probably the largest the most impactful will be our loss of adform tax revenues not to blabber that one but then right behind it will be our loss of parking revenues so our my ask to uh commission is uh to pursue and go forward with the application process um don't have an exact amount um but what we want to do is evaluate just like we've done where we've our year-to date compared to Prior years where we are to compareed to budget and estimate that shortfall provide that documentation and then um work with the administrators of this loan program to see what what loan the city would be eligible for and so that's going that's um essentially going to be the ask um to proceed proed with that so we can take that to a regular meeting we can then make a motion to proceed then we can go through that application process finalize the loan details and then come back with the more loan specifics on issuing the um an actual emergency bridge loan that's that's that's my intention um so do we have any public comment Commission sorry uh I I think it says it clearly here I just want to confirm uh by us uh on the board approving this that you go forward and apply does not mean we're going to have to actually take a loan but you would be ready if we determined that there's a shortfall someplace because we've lost money in parking or something we could get that comp that that loan and then pay it back interest free but we don't have to take a loan it's just kind of safeguarding that's correct the the the permission I'm rece I'm requesting is twofold one to to pursue it so that's all I'm going to be asking in the next regular meeting to make a motion to approve pursuing that knowing that we do have areas of Revenue loss that are seemingly obvious parking the numbers don't lie at vorum while we haven't seen that we feel that that will be forthcoming um and then work out those details through the application process not not committing and receiving funds but then once I have we have those details brought back to you then would be the final approval for execution or or not okay thank you I I mean to me it sounds I would support this I think it's a good idea if anyone's going to offer to learn your money interest free for up to 10 years get as much as you can I like where your head's at wow this is why I I want to jump on this opportunity I I feel is a very low to no risk for the city it's limited um just to loss Revenue loss yeah so this this technically cannot be used for any big Capital Improvement plans it's to fund operations right but then we can take that that loss Revenue fund oper operations but then and use what we had in reserves for Capital instead of saying gez we got to hang on to these reserves just to uh you know stay operationally solvent well now we've got additional funds coming in to help supplement that that loss of Revenue to keep operations where they need to be and maintain our Capital program as is I think this should be the number one on the next agenda the board meeting for approval we could I think we can get some approval on this one thank you I'm not sensing a 3-2 vote here that's good M no I think it's also a great idea I I totally agree that uh there's no immediate financial impact and I definitely agree that uh the emergency Bridge Loan program is a great idea thank you so we could borrow this money keep it for 10 years and then if we need it we can use it and if we don't after 10 years just return it back I I believe there would be a repayment plan and could there be some element of loan forgiveness I I I'm not able to answer that but boy wouldn't that be great but there will be there will be an amount to borrow with with repayment terms that will not include interest but we would have to use it apply it to our budget I see so if you don't use it for certain length of time you'd have to just return it well no I mean we would our plan would be that we would use use it yeah our operating budget will be well in excess of the amount borrowed so that will not be an issue yeah thank you I definitely agree we should borrow the money I agree with commissioner Kerr get as much as you can noted next on the agenda is Public Works John John's Pass North Jetty update as Miss weer comes on as we updated last uh meeting looking at the jetty area has been placed all the items were removed from the cement that was removed and the rebar and other pieces and just a walking sand path so turn over to Megan good evening mayor and Commissioners um as you can see in the memo it's pretty just up to date on what where we've been with Army Corps and pelis County um just to give you a rough estimate we've met with both um whether it be just a simple meeting or um through emails we have received confirmation from both the county and Army Corps that they both do want to see the design plans just to ensure that it will not be within say the mean high tide line that's for the Army Court for but they're they're giving us confidence that it's it's going to be exempt from a permit and penel County uh they didn't really give us too much information without seeing a design they did mention that they would want the city to sign a sidewalk agreement with the county um and then they were I think the last email we received they were going back and forth with their attorney and wanting more information but we also have to send them the design plans I have included some pictures for you you did see these pictures in the last um meeting but this kind of shows you where the sidewalk was that sat literally on top of the rocks and then where a potential Moby mat would go we had talked about putting in a temporary Moby mat just for it to make it more accessible for people to be able to get out to the beach until we rebuild That Sidewalk um I did get quotes from our vendor and as you can see included in on this it's 6, $25 for 120t Moy mat when we would replace that sidewalk we could then reuse that Moy mat in another location where we have the depth of the beach and as you'll see they come in 100 foot sections so it'll be 100ft section and then the final 20 feet would attach to that we were going to attempt to go 150 feet but it was just too long and we don't have a very wide Beach down there so the potential of a tide to come up and take the end of that map was pretty heavy at 150 so we shortened it up to 120 which would get you just I don't I'm not sure if anybody has been down there since we installed the signs that you see that say caution uneven surfaces but the middle one it would get you just past that middle sign and then I'm here for any questions do we have any public comment Commission I'd love to see the mat until we build a sidewalk yeah that that length seems fine I mean anyone that actually needs the mat to get out there I don't know that they need to go all the way out to the point yeah and it would get you a little bit further than what the walkover goes so in just a different view I guess yeah but the the moay mats are are very nice and like I said we will reuse that in another location perfect thanks great idea I think it's a great idea so the Mobi Mat will make it accessible just for wheelchair right in other words people on foot they can still walk on the sand and use you can absolutely walk on the sand of course but for anybody who has walked on a Mobi Mat it is much easier to walk on a mat than it is to walk on the dry sand yeah so for anybody who has any type of walking mobility issues it's a lot easier on a mat yes true so how far would you ultimately with the concrete not the MIM mat but the concrete walk how far out would you be extending the sidewalk too are you asking after from where the end of the mat would go to what we're what we're going to do with the sidewalk is replace it in the exact location that it was so so from the beginning all the way to the end is what we're going to propose unless we're told otherwise by pelis county or D because they have not been very responsive I see so you would be submitting plans to D also beyond the Coastal Construction Control line we have to the Coastal Construction Control line for John's Pass Park is actually well before where the the ponds are so where the parking lot extends out out that is past the Coastal Construction Control line so the Coastal Construction line is in this image you're not seeing it it's behind you the the walkover yeah where it starts is past the Coastal Construction Control line if that shows that's where the sidewalk was before is that is that where the walk the sidewalk is exactly where it was in the image on the screen that's basically standing on the little seaw wall area yes and looking West is where that picture was taken from from the very beginning of Where the Sidewalk was okay looking as far as you can see in the picture and the width of it will be what the same exact width of what it was and I believe it was six or six and a six and a half feet it can't go any wider because it sits on rocks and we can't move the Rocks around because then that takes us into a whole different permitting category you can go further away from the Rocks you can make it wider further away from the Rocks you have to then bring in more rocks so we're going with the existing structure of what is there so as you've seen when the when the sand washes away because it does because it comes and goes as the tides come and go the Rocks go at all different levels we cannot change the Topography of those rocks unless we get more extensive permits we've been we've been told that extensively as long as we don't mess with the surface of what is there with the rocks and just strictly Build That Sidewalk on top of that we will be okay and exempt from an an Army Corps permit we touch that because that's a federal structure then it takes us into a different category okay thank you you're welcome okay next on the agenda is declare disaster sanitation fee and mayor commission as I had mentioned briefly earlier we've received probably about a dozen I don't if making any about that amount of property owners who have stated well I haven't been living in my house I'm displaced um is there a way for me to not pay the monthly $38.75 fee for sanitation Recycling yard waste again that's build two months at a time on the pelis County utility bill so in listening to that and this why bringing it here as a discussion item as to whether any interest from the commission whether we keep as is we lower uh we Megan and I discussed and possibly lowering it to a certain amount for those that are not in their home they've been displaced we would create a process a form to complete um we would check verify with permits that have been obtained um we now have software on our sanitation trucks that we'd be able to verify confirm enter the data uh where the truck is actually stopping which addresses are not being occupied and therefore may receive this we're just calling it a a disaster fee or some reduced or lower a monthly sanitation fee it would just be for single family multi multif family dwellings not for commercial um property I think as one of you I think commissioner Kur stated somebody stated if you do have a demolition permit you've applied for one it's been approved at that point we do remove the monthly sanitation fee from the penel county utility bill I believe or the process currently the way that it works is if they do receive a complete demolition permit there there's a lot of confusion that happens you most most people have a interior this has to be a complete tear down they then call and that's when we stop the sanitation fees so as Robin stated obviously Helen we're in unprecedented times we have a lot of residents that have called that say that they haven't had any services but unfortunately with the way that the ordinance is We Can't Stop fees unless there is that so bringing forth this um I've had a lot of really upset residents and then I've had a lot of residents that understand and we have two here tonight that are here because I said it's going to be brought up in the commission meeting so I'll have an answer but it wouldn't be able to be implemented until it's read into the second ordinance for the fees and collection manual so at the attorney's discretion and I think Robin and I haven't really had a chance to talk about it but we would possibly set a time limit on this and unless they were able to meet the certain criteria I don't need a house to be completely demoed I just need the permit to be issued by the city once that permit's issued I then verify it and then I then stop those services but as we mentioned earlier storm water does not stop and then the utility tax which is pretty minimal I think on most single family homes it's a few dollars so we are open to discussion and um how you would like to proceed do we have any public comment of course all your meetings go this long I hope I hope not for your sake this is our first meeting by the way well thank you for being here Jim and Janes shifflet from uh de Beach um basically we have three properties and our concern is but we have two of them that we're not living in one we are still living in um we're trying to cut back some of the cost because there's no Revenue now right for all of us oh okay so we have three properties like I stated uh one we're living in which was minimal uh issues with the flooding and stuff but uh the other two were total losses um we do plan to we think it's better to tear down and go up now is the opportune time to do it it's going to cost some money it's going to take some time and we're looking to save some money and one of them is the sanitation if we're not using it at all um like city manager said uh maybe to cut back a little bit I understand you can't cut all your Revenue out but a little bit would help you know especially when we have two problem one being a duplex so we're getting charged twice on that one um we did we've already called the county for cutting water uh I'm sorry the reclaim water off and that's been done they come out put a lock on it and that's it so um that's basically where we're at as for like Megan said uh you would like for us to have a demo permit in order to reduce these fees we're not ready for a demo permit yet we're thinking about contemplating changing the footprint so therefore we can't apply for the the demo is my understanding if we just wanted to have the get the permit for the demo we could do that but then we can't change the footprint we lose the footprint yeah we lose the footprint so it's you know we're kind of in a bind here um for for the uh bills that we received that were from October 3rd to December 3rd this is per month for the for the properties just to madira beach where were paying 14945 so that's monthly we're paying about $150 to madira beach for properties that are uninhabitable and that just and I understand about the storm water so okay we'll pay the storm water but this is this is a lot of money I mean we're we're living in a ghost town on our street there's maybe five houses that there are people living in the garbage trucks are flying through this community because nobody's here not speedy but going through so um we like our garbage guys but you know and and also in the house that we're occupying we in for those three months or for those two months we paid almost $2,000 in water bills because we had to dump our pool three times dump and refill that pool three times so $2,000 in water bill I was calling penel utility to say what the heck is going on here so then she explained to me that I needed to call madira Beach which I did I spoke with Megan about the charges at Madera Beach they can't they can't eliminate those charges Madera Beach has to eliminate those charges so that's our situation we we appreciate if it can be looked into to cut back a little bit we're not the only ones I mean we all know there's a lot of houses out there and a lot of people are struggling so well thank y'all for coming and waiting till the very end of the meeting well it it's been a while since we've been to a meeting matter of fact it was the old the old place and uh I've reached since retired and I said let's go and just attend we should come more often well and on the the pelis county um property operator's website it's my understanding that with us owning the three properties that we can apply for the two properties that have been uninhabitable so we'll be looking for a refund and it's for the number of days that we were not in our property which will be 97 days that those two properties were were uninhabitable so and I don't know what they're going to do futuristically about 2025 with people not being in these houses so I just wanted to add that too thank you okay thank you thank you commission any comments thank you uh it looks like the staff has re recommends uh that if they meet the criteria of an active interior Demolition and remodel permit that they would qualify for the reduced fee and I would be I'd be very much in favor of that so is the proposal to retroactively reduce the feed to $10 per resident or no The Proposal is is once the second ordinance is adopted did we would then at at the call of the residents and they meet that criteria starting at that date to be able to drop that fee down which depending at where we're at the billing cycle it would retroact for that billing cycle so if it's in the middle it would only be effective that day to the end of the cycle okay but there's a but you could go back I mean that's there's there's a this is near and dear to my heart because I know exactly what you're going through because we're going through the same thing so they have a home that they plan to demo or two homes but they're not ready to because well they may have a side setback that's um smaller than that's grandfathered in because it's legally non-conforming so until they get a surveyor out there they can get an updated survey um they may be talking to their architect what they want to put there do they need to you there there's so many variables that you don't want to put the the cart before the horse this would not only apply to people wanting to demo this would apply to anyone who their home is inhabitable and they're not living in it so if my house is flooded and I can't live there and I not doing trash I'm not doing anything I could apply for this also and I would get the $10 declared disaster fee per month until my renovation was complete and then I could move back in my house and my trash would pick back up so it's not specific just to someone who wants to tear their house down but the way I understand that you have to have a demo no current currently but what we're talking about doesn't have anything to do with the demo permit it just happens that they're going to tear theirs down the declared disaster fee is saying any home that cannot be lived in because of the storm that you can have your trash service suspended and pay $10 a month until your house is inhabitable again for 30 or for whatever time you would like us to set and that would be part of the or we have to bring back an ordinance right and we would I think a suggestion is to Define what the declared disaster is and then what length of time for the permits to wave the fees we kind of defined right that and then set a time when up until so this is somewhat similar but pretty open for the discussion as you're having right well so many people haven't been able to live in their homes but they're paying for a service they're not they're not receiving now that being said I understand that the city has certain cost to keep the trucks on the road which goes to the declared disastrophe but I'm if you if you had a substantial damage letter stating that you couldn't live in that home that you had to do something or why should you paying for a service that you don't need you I mean I think it should start from the time that it should be retroactive and it should be you know okay there's a whether it's $10 or whatever it is it should be a a discounted number but I don't think you should have to wait for a phone call or a permit or if you can't live in the home and and we would also Define again through the ordinance the the qual essentially kind of how you would qualify and I think part of it would be if you're living in a camper in an RV you're on the property so you would have to be completely displaced from the property meaning you're not and and I think we've discussed you know we would go likely and remove the garbage container the recycling container temporarily so yeah and that that's kind of so we didn't go over every detail we would come back with you with the detail specific details to incorporate that but really getting kind of the ideas from you and discussion yeah especially having the cans picked up because you could show up and they may not be there because somebody wanted your cans I don't know maybe there's went away in the storm that that we in the storm we have delivered I can tell you we've delivered over 500 trash cans replacement trash cans so while I do understand that there are a lot of people that are displaced they have then also called and requested trash cans so we we haven't had a way to track pickups until starting Tuesday we just implemented our new software Tuesday so with that new software I can now go into the system I'm not great at it yet I'm still figuring it out but I can I can suspend or put on hold an address so someone calls once this is implemented I then go into the system I put them on hold and then the driver knows they don't get picked up I can also then tell what properties are being picked up and I can tell you that on the first day we serviced over 900 properties so there are still a lot of properties that are being serviced there are still a lot of properties that are not being serviced so that is this is to help the residents to who are displaced and who do meet those criteria to be able to drop that fee down to help them out I I support that but I there has yeah there has to be a to do it whether it's a you apply online you you make a phone call but people are currently paying and it's not just the city of madira beach it's Pell's County Utilities it's it's crazy they don't they don't until I was told if I don't if I might they cannot shut off your water and sewer or at least your sewer charges until you cap your line but don't cap your line because if you cap your line and then when you put your new house in you're going to get be charged with an impact fee so the same lady that was telling me that you needed to cap your line warned me don't cap your line there there is a lot of miscommunication questions going on between the county and shutting off utilities and yeah so I I get a lot of very frustrated want me to have an open sewer line when the house is being built oh no you can't do that but don't cap your line so you have to have a whole definition on C I know that's getting off base but it's the same thing you're paying for services right that you're not receiving I understand commissioner comments I totally understand what you both are going through and I'm there's a lot of maira beach residents that also know exactly what you're going through and if you're a displaced resident and you're not living there I don't believe you should have to pay anything but I'm willing to compromise with the $10 um I think that would be fine um and to an extent as to where that house is now liveable again so maybe that would include the 36 months you know just to make make it across the board and you have that new software now where you can track the the houses and I think that's a great great piece of software but yes as far as this I totally agree $10 or zero in my opinion thank you I'm also on board if they don't use the service they shouldn't have to pay and I think it would be selfish of us and I understand we have bills to pay but so do they so I'm in favor of actually if they don't get the service why should you get paid now I know you have to compensate somehow for our services I'm just wondering if FEMA can help with that I'm not really sure I'm just just putting that statement out there but no service I don't think we should charge them and we lost Revenue we'll add that to the list I was going to add again the revenue so just very quickly if we were to go to the $10 so um $ 209 lost Revenue just rounding so I think 29 time 12 is a little over $300 we have 300 properties it's $90,000 for a year our budget is about 1.8 five million in the sanitation fund for this year to give you an idea so it's it's not a it's a lot of money kind of on its own it's a percentage of the budget for the whole year um also we we do have a list of every RV camper in the city so those would likely not would not be eligible because for this because there's there should still be generating trash and and using using the container which I think they have been um the street on a 143rd we're the only ones using so I know the other properties for the last X months no can well one I think has put it out periodically but the other nothing because there has not been a single person um living in and there are multiple multiple addresses obviously throughout the city we would come up with a total list determine what the Lost Revenue but better we to Define how that would be and so if there's some interest in doing that we will work to do that obviously run through legal and come back with a proposed um ordinance for a first reading I would be in favor of that next item on the agenda is Public Works satellite building department design hello again so what I bring before you is what we've been talking about for a very long time um bye thank you we have had a Public Works building in the budget for quite some years um we've gone back and forth and tried looking at purchasing different properties um that hasn't followed through so we have um met with penon and we are proposing to build a very simple building um the office area would I'm proposing to put a second story on that to obviously alleviate flooding because we did Flood over at the Public Works Yard as well as most but the building size would be approximately 135 feet by 55 feet wide that would house the public works department um and also the mechanic and then have a satellite office for the building department this would bring the mechanic who is over off of 94th Avenue yes I almost got that wrong and bring him back onto the island um which would make it a lot more convenient for us because all of our equipment except for the garbage trucks live on the island so makes it a little bit difficult if we have an issue with a backo or any of that he has to pack everything up and come over so we would have um I kind of already have a preliminary drawing that we've been working on for quite some time um but I'm here to answer any questions that you may have I think I included kind of a I in I included his proposal and I don't recall if I included the site area you did okay perfect so you'll see basically the outline of our current area um and then the smaller would be the building size there is no one here for public comment so commissions oh he he doesn't count based based on uh the detailed plans here I I would support moving forward with this I forgot to mention something I'm sorry oh what I forgot to mention that we are also proposing to put in some training facilities for the fire department um I had met with um the fire department and they asked if there was any way we could preliminary attempt to put a stairwell which I'm already planning to do and put a dry stand pipe in there for them to do training I have no problem doing that and then kind of a standalone open facility for them to do training so as long as it's feasible and there's enough area for it we plan on including that as well okay I support it again it would break my heart to see this go in there 100 what's it a million and a half dollars for that for the building and we throw away the marina it'll be Public Works forever but it's always been Public Works doesn't always have to be there's no other place to go we need to find you and someplace else to go can't wait forever I can't support it sorry okay Commissioners I think it's a great idea and I'm in favor for it I'm also in favor thank you very much thank you next on the agenda is Recreation Recreation has nothing does anyone have anything before we adjourn yes if I may just real quick uh I'd like to make a couple of recommendations um uh or Senator uh Nick deigle was here he's really amazing and he's helped us quite a bit and also uh Linda Cheney or state representative we have just two awesome legislators in our area that really just they have or back I would like to recommend to possibly give them the key to the city to them um in whatever fashion if they are here that would be nice but if not we can give it to their aid so um that that's that's one item that I wanted to recommend and maybe we can put that on the agenda for next uh next public hearing and also the other thing uh mual you know I've I've been in downtown St Pete I've been in some of the other places and they just have this beautiful walls that people just go there and take pictures and they enjoy it and I was thinking if we can have two of those one near the city hall someplace in here and maybe one in John's Pass where people can go and take pictures and and may say welcome to Madura Beach you know something like that that uh people go there and take pictures and it just uh markets our city in in a uh in a way that uh people enjoy um just love to you know just put that also on the agenda that that's all thank you it is 10:43 and we are adjourned