your own highway. Order. Yes. Says yes. Kathy. Yes. And Brian. Yes. And Jeff. Yes. U. This meeting is being recorded. And the first item on the
agenda is public comments on non-aggenda items. There. Anyone here who wants to make a public comment here or online? wants to make a public comment on agenda item. We actually have a question. Okay. So, there was some discussion on the
Facebook page last week about um scouts not providing parking for Singing Beach anymore. I'm just curious, do we know um what the impact will be on summer parking? Do we know if somebody
else is providing it or we're just going to be short spaces? I don't know. But Brad, uh I don't believe that there'll be parking additional parking provided. Okay. Do we know how many parking spaces
we're going to lose? uh so it just might be worth putting on the agenda for future meeting losing 25 parking spaces and it's a nice summer you know are we providing satellite parking at the school I
discussed with uh first I was made aware of this on Facebook actually I think Mike McCoy mentioned it and and uh they went out the Facebook uh Cheryl called me or texted me on Saturday to
find out what I knew. Uh we discussed options as far as that goes and so I then touched base with one of the principles and he explained why they're not doing it. Uh and so the best my and then I asked
him again if he'd be interested if the town would take a lot of responsib I'm going to say all of us. Yeah, there's a lot of micromanagement that goes on from Hob's point as far as uh maintaining that prime and Jason Walin just got tired of it giving up his weekends every year for
whatever I didn't realize how much he did and I have to respect him for what he did. Um so I made the offer that if the town were to take over totally staff it and manage it uh would there be any appetite towards that and at this point
there was none. Okay. Okay. So, I would say that yeah, we're going to be 2020. Not just park. That's not as I mean, we were going to use it for I think Cheryl's concept was spill over parking for residents, right? Okay. So, it doesn't impact I mean, what
impacts is people driving. So, maybe we uh Yeah, I didn't mean to get into a big discussion now, but I think Memorial Day is next weekend. So, get it. Yeah. No, it's maybe we stop looking at the beach schools. Well, the schools are still in session, right? They're still in session
park and Sweeney has weekends still baseball going through the middle of June. Uh, so I'm I'm not quite sure. We can try to revisit it. Uh, I got a cold response. This is in connection with
that. What's going on with the golf carts? Anything? Oh, yeah. I was thinking about anything. I think they're going going off to college now or something. Yeah. Yeah. Nothing nothing came back. I assume that they're done. Yeah. Well,
then that's that's even a bigger You can't even make plan. Unfortunate this is all coming up last minute. You know, that's Well, I think that we knew about it. I think I think the Boy Scouts were made aware of it about two weeks ago. I'll beware. Mark mentioned it two week. The first time I heard of it was today.
First time I heard on the Facebook. Yeah. You know, I don't know what alternatives there are at this point. There was a letter in the cricket. That was I'm kind of surprised there. Oh, yeah. They had a letter last, but when I was a kid, the scouts used to
run it and they just ran it and that was it. There was no involvement. I wasn't going to debate what I was told. No, I'm not. You know, because I was shocked. I thought they could show I thought the the scout leader, whoever shows up, sets up a chair, the kids show up, set up
their stuff, and they're gone. Yeah. Uh so to this point, uh you know, I can try again, but I don't think it's going to be very successful. Okay. So, the intention is that there will be no parking there. That's my understanding. Oh, uh I have I
cannot either confirm nor deny. Okay. All right. I'm basing this on just the tenor of a a text exchange. Okay. Okay. Um I wonder how in the absence of some organization we're going the
average is going to keep people from parking there. That's a good question. Right. Yeah. Now there's no supervision. Right. Right. Not that there was a lot intensively. I Let's we're going to have to watch it play out, I guess.
on because NBTA right back. Yeah, [Music] we'll find out next weekend. Okay. Okay. You in a position to get a little bit more information perhaps? I can try. Okay. I can try. I mean, it's
uh I can speculate as to a lot of different reasons, none of which are worth worth discussing here. Okay. Okay. So, do you want me to put it on the action item list and put it in for next next meeting or next meeting? Well, this
weekend isn't looking real good. No, wise. I guess except for you're counting on right the beach. I mean, you talked to some local uh businesses, they're concerned about it, too. Captain Dusties. I'm sure Bravo is going to lose
some business. You know, Crosby's will lose some business. Uh And so um every I mean there it's going to impact. So we got to look at well I just don't know what to do with a private private block.
Yep. Right. So along those same lines, my other question was the the public bathroom signs were supposed to go up for this weekend. Is that happening or I'll find out from DPW. I know they were ordered the the ones for What about the
Duncan and the um Yeah, I told De about those. Yeah, because we're just getting our agreements sent back. They're going to start on Monday. So, they're going to start Memorial Day. Yes. Okay. So, Memorial Day to Labor Day. So, we should see a sign at Bravo. I Bravo and
Duncan functions. Um, the next item is the chairman's report. Um, and the first is, as everybody has just said, Monday is Memorial Day. Um, I will
be at the service and the parade. Um, what day is that? I mean, what time is it? Monday. Yeah. Um, it starts at 9:00. 9 at the Allegian. All right. I'm not in charge of my social schedule, but right now if it fits, it'd be nice. I mean,
it's Yep. Y regardless. So, yeah. Okay. Yeah. I'm not sure if I'm babysitting. So, if I'm not babysitting, I'll be there. I'll be okay. That's as as long as somebody shows up. So, it
looks as if you care. Um, we don't care. We don't care. I know you care. Um the other um thing from my report is that I got a
uh records request for information about the um rentals um from rental spa boat spaces for Manchester Marine. And um I know we're not talking about this seriously until the fall, but um they
have rented um 12 spaces of the 10 that they thought they were going to rent, they might rent. And um they three are from the waiting list, seven are not from the
waiting list, and two are confusing because the names look like somebody on the waiting list, but they're not quite right. So um a other piece of information that came from that is that in 2023 Manchester Marine had 12 moings moring
permits and 24 they had 22 and in 25 they appear to have 36. Manchester Marine is doing very well on moings our moing permits. Um that is the end of my notes. Um, do
we have anything for action items that we follow? on the agenda. Yeah. Okay. Um, thank you. Um, the next thing on the agenda is the facility planning committee discussion.
Um, Chuck's recommendation and recommendation that this be a standing committee rather than a task force. Um and that that we nominate people for um the idea people will serve three
years but we start with staggered staggered terms so that we're not replacing the whole committee at once. Um, Chuck or Nate, do you have anything beyond that?
No, I think uh you put her put it right out there. I mean, we had the memo if there's any questions of other stuff, but it seems like it lends itself a little bit better to a full-time committee because we just have so much. It's not like we just have a DPW project or just have a public safety. we kind of
have, you know, everything on the horizon and some some level. So, seems like it makes a little bit more sense that way. But open to whatever suggestions or thoughts or comments you guys might have. My concern ordinarily our committees are
odd numbers. You could put a third at large. I guess I don't think there's a need for a full-time other committee. Um, so you know, another atlarge would be fine, I guess. Yeah. Yeah. Just a question, Chuck. Have
have you had experience or seen this type of committee in other communities? Um, not personal experience, but I I do believe that there's a few other communities that have have done this type of thing before. Um, blanking on
the top of my head where which ones, but um, yeah, I believe it's been done before. I'd be interested to know I anybody in the, you know, the Northshore in particular. Yeah, because we can identify with their challenges, right? I'll I'll do a little bit more digging
on that. I I don't know off the top of my head, but I I I do know that it's been done before. I just don't know where exactly. I one one more suggestion and that is that the term the three-year term be applied to the at large members and that
the members that are appointed uh by various committees should be should not be term limited because Well, with the select board, we never know who's going to be here next year, right? The point they're kind of term
limited, right? I guess it would just be, you know, so long as you're on the board and want to keep serving, you would. And then otherwise, um, unless your committee decides you're being or or just, you know, if somebody wants to rotate off it, you know, then they
just need to get another one on. Yeah, that's makes sense. Okay. Um, any Brian any memo and uh I think it's a good starting point for Kansas. I don't want to get
bogged down committee. Yeah, it is a little unclear what the deliver one of the things we asked for at the last meeting were the deliverables. So I I there's a lot of I'm just re looking at the memo here. So
it's it's down at the bottom. There's like seven bullets, but the most pertinent one immediately would be the basis of design after the first 60 days or so. You know, I was just putting a number on it to make it timely, but um you know, they need to review the
information we have. They need to um you know, hopefully we can take a tour. John took a tour uh couple weeks ago or a week and a half ago. I think that definitely shed some light on what we're up against and what we're lacking. So, I think that's an important step. And then
I think we need to finalize our current engagement with our consultant which would be a basis of design report which is what so that would be the buyin that we need to go to the um you know design phase. So I I see a m I I I think I understand
what you're referring to. It says immediate action and commitment. Is that the section? Okay. So I see a mix of activities so that people who join the committee understand what their
commitment time commitment is etc. So I get that and that's good. But as far as actual deliverables or outcomes, I think I see two. Confirm or recommend basis of
design criteria. And then there you go. Or recommend alternative use for vacated sites. Those the only two deliverables I see on that list. Yep. Do we need others?
I'm just asking to cl I would like a clarification. So I think there's I think we're mixing things here and one of the reasons we were initially thinking a task force is because
um in order you know how long is it going to take to complete these deliverables and if these deliverables are met then what you know what else are these people going to meet to discuss? well, they would go to the next phases of design and
implementation. So that's that's why it lends itself better to being a standing task force or committee rather than a task force is because you know it would be fine if you guys don't want to do a you know a full committee that's fine but you know once we get through this 60
days and we do a basis of design that's not really the end of the story. And so we were hoping to get a little bit more continuity over the coming years by making it a committee. But again, I'm not not I'm not pushing back on that per
se. I'm just trying to understand like if I look at the committee charters for some of the other committees, they will say purpose of this committee is to advise the select board on X, Y, and Z or Right. I think we I think we did say that in the memo. So I'm just I I think
maybe just clarifying a little bit. So they know when they're done. the the reason for really there is no done though there is no done it's a standing committee and yeah this is the first step is the
yeah there there are dozen there are dozen facilities here so is their job then to advise the select board or just adise yes that's what we're saying um is there anything you could add to
this that add whatever you want. Um that would clarify when the committee is no longer needed. I mean, I I I'm not 100% sure I can answer that because it depends on when we finish our facilities work as a town,
which is never after the police fire treatment. Yep. getting warranty probably at that point. I guess I would see it being very active over the next decade and you know maybe
only slightly less active the decade after that but it's pretty good runway. So somebody so somebody you know I think it was Brian just mentioned PAS is this this is a facilities planning committee so that would not be in scope correct
the in the water facilities. Yeah. Yeah. I mean we can draw the line wherever you guys want. I mean it's you know it will be what I'm asking is for there to be very clear boundaries because you you know there's
your job and your your organization's job and and you know what you need to do and just be really clear what you want this committee to advise you on and what is the scope if there if there's seven things in the facilities
master plan then let's be clear and list those I Like I said, when we when we're not clear, it's hard to know when to shut a committee off and I'm not sure it needs to exist forever. I think that becomes
all the interest. I understand. And I just like I said based on the activity I did two years ago, it's it's there's evidence that it doesn't get looked at. It just gets forgotten. That's all I'm feeling. Um I've got a question. Um, you
had mentioned a clerk of the works associated with PAS at some point, right Chuck? Yep. Where's that fit in all of this? So, we we hired the clerk of the works. Uh, that was uh I believe
um will it be one year in July, Nate, or two years? I think one year in July. So, we hired him last year. Um so he was slated or he is slated to you know basically be the clerk of the works for the wastewater upgrades as well as as
well as the uh PAS upgrades and uh to the extent we get a DPW facility you know to construction in 5 years because that one was one that we agreed we all agreed that you know it's 5 years to get through this first kind of rush of
projects. I don't know I don't know if you really call it a rush in five years but um basically those those three big ones wastewater PAS DPW and then at the end of that five years it was that position was supposed to sunset and not
be um you know not be kept on. So that's that's our goal. That's our that's what we've we all agree to. Um but he's hired. He's he's working. Um he's doing a good job. is very very helpful in getting these projects kind of to
fruition. Okay. Should that be another position that's included in the group? I think I would put that under um me and me and Nate to bring him in if needed, but I don't think it's something that needs to be part of the committee. Okay.
I have a question just ancillary to Mr. Nate, I guess. What is the status of the uh 197 school street? Is that totally clean now? Are we still waiting for uh Black Earth to get some stuff out of there or what? There's still some stuff
there. Um but it's it's the pile's getting very small every day. So there the idea was that they're going to sell the finished compost out of there this spring, which you know we're getting towards the end of spring. So uh I I think it'll be pretty much out of there, you know, within the month or the next
month. Then we can complete whatever studies. I didn't catch that if that was a question. We still there are still some studies that have to be done over there or no the um well no we're we've done the
investigations on the geotech boring stuff the geothermal uh well was done uh the survey is uh I don't think done so we probably do need to get the surveyor back out there but there's no study that has to be completed by for for now the I
think the study would be the geotechn technical information which that's the fieldwork is done. We do not have the reports back. I think we can all agree that that becomes the long jam right there because once we get that everything else has to fall in place
that's priority at this point. Yeah. Um are we going to do interviews for at large through that whole process? I think that's probably what we need to do. Yeah. When do you want to uh assemble this
crew? What are we what are we looking for to assemble this group? I think the next thing is to have a clear statement of purpose and and and there's a mix of what we're going to do right now and
like do we need to list out projects or um to whom do they report? Um what I Yeah, go ahead.
It's tough to list out projects. I think it's, you know, we can we can revisit it in a year or two years or 3 years, but the project thing is a little tougher because, you know, I I get you want to try and draw a line around the projects and, you know, I guess DPW safety is, you know, the biggest
kind of circle, but, you know, we do have a lot of other uh town facilities that seems like would slot into this on the lines of this committee exists to advise
um the selectman and the DPW on facilities projects right I think that I think that's in the the kind of first paragraph of the I think it is formal recommendations to the selective finance committee regarding the
presation of and implementation of town facility projects because I think one of the things we're getting hung up on you know in our last meeting was the you know the idea that you know we build public safety or we build a DPW, but then what what about the space that's vacated at Town Hall?
What about the space that's vacated at School Street? What about the space that's vacated at Pleasant Street? And so I think, you know, once we kind of get through this next 60 days, we find out where we stand on, you know, all of the above. We then, you know, they make a recommendation, but they're not the
ones that will be kind of calling the shots. It's here's a recommendation based on all the deliberation and reporting that we've done um back to the select board and you know the fincom or you know I'm not married to any of these things it could be whoever you want but
um it could be this is a town administrator uh but then um you know then then we have to you know move move forward and so I think that's the goal. So, so the intention really is instead of you showing up here very frequently
for permission or to provide information on what you're going to do and when you're going to do it, this committee then kind of is a buffer and will facilitate a lot of those decisions. They move along and you you don't have to be in front of us as much as you otherwise would. It's not just us, it's
everybody else. Well, yeah. Right. So, we you know, this is breaking down the silo because we we have lots of silos. you know, myself included. You know, the DPW office becomes a silo when we take on these projects. Uh, you know, we go to the select board, you know, two weeks
ago, but we didn't go to the planning board. We didn't go to concom. And so, even if we had made decisions, you know, two weeks ago, we wouldn't have been able to move on those decisions until then we circle back to all the other boards and committees that are going to have I think it's a good approach. I
mean, that's why we approved it. I'm just looking for a little bit more clarity around the boundaries because anything could fall into the category. There's a lot of things that could fall into the categories of facilities and um you don't want to get into the situation
where you're just trying to, you know, get some small stuff done and then, you know, trying to advise you on things where they really don't need to advise you. This is for the big things, right? This is for the facilities master plan. um you know the the school committee when they have their building committees
you know when they're done right and so is there a short list of things the school really only has one facility though they start a new committee every time they have a new facility right but but the problem here is we can't do that because like we saw two weeks ago when
we started talking about just DPW then we started asking questions about police and fire then we started asking questions about town all and I can't answer those questions. So, this is my best attempt to try and to, you know, that committee. And I I think I'm not I'm not planning on going to this
committee for, you know, odds and ends. That's for sure. Um, so maybe the the idea is capital, but capital can also become a pretty big thing. So, I don't know. I I think I I don't have a good way to say it. I'll have to update you in three months. Like, we just have to
see where we end up. Yeah. But it's it's very much the intent that'll be the I just that wasn't what I envisioned this. Yeah. Okay. What I'd like be before we advertise for people I'd like to have a one page. Yeah. This is
the these are the people we're looking these are people who will be on the committee and I think that just the four bullets of roles and responsibilities is enough to get started. saying four bullets.
The FD FPC will provide formal recommendations, offer preliminary design guidance, streamline the review process. I'm sorry. Got it. Yeah. Okay. And evaluate buildings. Would those things
encapsulate it well enough for you? Yeah, I I like I said, I just I have a question. Does does the PAS remediation work fall into this or not? Because you mentioned it and that No, I mentioned I'm sorry. You mentioned it. Okay. I'm
just saying it so I'm protecting you. That doesn't align with my vision of a facility. It's a facilities committee, but if somebody needs to, you know, um, make some enhancements to the process
for cleaning water, I'm not sure why this committee would have any say in that whatsoever. So, I got confused by that. That's pretty facilities driven. It's a big addition to the water department. We I mean, we will have to add a building to the well, which is right in
between the two schools and adjacent to, you know, as a county club. So they're not going to be I'm not asking the facility group to make recommendations on cleaning the water. That will that would be a mess. I am asking them for input on you know there there will be a
a a design element that needs to be discussed which is do we match the brick buildings that have been there for you know half a century or whatever or do we go with a metal clad building because that's going to be a cheaper alternative. So there there may be some input that would be beneficial for the
committee to weigh in on as well as you know get input from their member boards and committees. Is there any way we could just add something like for this committee is advising us on new buildings or
um annexes or additional you know something that's the reuse of this building is a is a major that would be on the list. Yeah. and just reuse some of existing spaces here. But I just I'm just looking for boundaries. They don't go even the harbor master, you know. Um
maybe boundary can be get enforced by the DPW. Yes. Okay. I know how you like blocks. Yeah. No, I I I'm I want I we have a Sarah Melish there. She has Sarah. Now, I'm wondering if you can
reference the 25-y year facilities um plan because that's listing all of the big projects coming along. It was in the um finance committee annual report.
What Greg put together? Yeah. In the spreadsheet, finance committee put it together. with Greg and with DPW there anyone he want but but there was a 25-year plan for financing
facilities and that just might give some framework just a thought yeah I think that's that's a good guideline I think it's a very it's something clear so that if people bring up an idea and it doesn't fit into that it at least forces
a conversation the camera master's office. Yes, it's on the list. So, okay. I'd like that. Thank you for that idea. Um, so so that's in the one pager. I think that
will it will fit on one page reference to it is is on the one pager. Yeah. No, we're not going to put but yeah, I can get it to one page for you. Is there a Okay. small qu. No, it doesn't have to be.
I'll take off. I'll take off the letter head. It'll be fine. Okay. We don't need to show you. Okay. So, we need to vote on this. Um I what did we I don't believe we have
okay so subject to um the presentation of a onepage what's the name of those things charge charter charge charge charge
charge one page charge for the facilities planning committee. Um, will someone move subject to a one-page charge for the facilities planning committee um
that we support that and we'll begin looking for at large members, three at large members. So move second. Okay. Further discussion. Yes. Kathy, yes. Ann says yes. John, yes. Okay.
So, it's mostly the second page of what you said, Chuck, without the each port and then shall have more no more than one. And you Yeah. And I'll have a reference to the facility master plan.
Yep. Okay. Yep. No problem. Sounds good. Thank you, John. Thank you. Thank you. We'll be in touch. Okay, the next item um on our agenda is a
the management plan discussion and is there someone from the Medicare plan group? Okay. Yeah. Do you have any comments on the plan that we uh the only comment I did have is um I
don't know what page it was, but under the eel grass part, I was wondering why there was no talk about the green crabs today. They eat the ill grass. Yeah, there's um under they had a whole
listing of destroying the I know that's a major um you would like to see. Uh no, this is just the first draft like wait to see the HC come
back mention. So we have to comment And um I think what Craig asked us for um whether uh discuss what you hope the final um plan will contain.
Leave a table of contents. Yeah. I mean, it'd be nice if they had a consistent list of what features are and which which ones are private and which ones are public. I mean, I just by looking at what's in their table of contents, it looked
comprehensive. I couldn't think of anything that was missing. Um I think it's important that we have some public engagement though on the strategic goals. Yeah. I wasn't quite sure what
forum that was going to take place in at one point they had you know the the thing in the high school have cafeteria and we did the round robins and stuff like that. So, I just wasn't clear what method of public
engagement was going to happen on this. Yeah, I'd like them to clean up having this open to a page. There is an interest in the town increasing its grant writing capability for a staff position. Uh, yeah, we got that.
Um, and and I mean if as you read it or read over it, you have any thoughts of things where it's obviously written by somebody who doesn't know what we already have. Yeah. Got it. Okay. Yeah. I didn't spend a lot of time in the details because like Greg
said they hadn't Yeah. reviewed it yet. I was more looking at does it include all of the components. And then my initial thought was well these strategic goals did did we came up with these on their
own. Correct. Mhm. So, I just think it's important to validate those first to make sure every, you know, with the public to make sure we agree with those and then the rest of it should just kind of um fall in place
because what it didn't really mention was um our our harbor is part of our downtown, you know, and there's a lot of discussion about how do revitalize the downtown. And so I look at the strategic goals, I guess you
could talk about that kind of stuff, the harbor's connection to the downtown and strategic goal one, but it wasn't clear. So that was kind of going to be the feedback I I gave to them is um because I'm not sure the town is in agreement of what they want the harbor to be. Did do
they want more activity in the harbor or do they want less activity in the harbor? So dark. Yeah. And what time of day? Right. Right. And I watched I watched the anguish the expansion of the
uh docks. Right. Exactly. So okay. So perhaps our recommendation um to the
um management plan committee is to reach out to the community about the strategic goals while doing some clean up of
not actually would be as we talk through this maybe discussion with this this plan with in the DIP chamber. Yes. Okay. Right. So downtown is working very close the
chamber's represented on the committee even. So I I just feel like we're we're going into a lot of great detail. I mean it's a great document but if we don't have agreement my opinion is that the harbor is going to be for revitalization
well I I think these recommendations they largely came out of the coastal vulnerability action plan of a couple of years ago a lot of these things came out here I agree when I looked through this and I said they've got a number of these recommendations what's important or you
know how how do you prioritize those and you quickly come to the conclusion they're not the guys that are supposed to be prioritizing it. Yeah. You tell them. So I I would like to see a prioritization here because they've got like they've got like four or five recommendations in each category and I'm
not saying the categories are kind of prioritized but within each category there are recommendations that maybe that recommendation one in strategy number three is more important than recommendation number four in strategy number one. I I would like to know that
and of course we don't know that unless they talk to a few people and we get some feedback. So I I would like to see the results with some prioritization but they need to speak with some people before they do that. Well as I was you know we talk a lot about how the MBTA 3A committee did a great job with public
engagement. Um I'm unfamiliar with how this particular committee is really engaging the public other than you know posting doing the legal Yeah. requirements. I think this is a big enough deal that we
we may want to I'll say this. I think that although it's a very big plan until something changes and then people realize they weren't part of the conversation. So that but I think we
need a finished document to do that though. Yeah. Well, we got a draft and so I just think you start with the strategic goals and then we agree on that. If we don't agree on the goals, the rest of it is then the fact that they don't know that we've got a grant
writer isn't very important. Exactly. Is the engagement of the public in some way part of the scope of this initiative or we don't know. I don't think that becomes part of the I I think that's to give us kind of a
you know a route to follow here. I think maybe uh the plan would be to have this reviewed by the the committee, right? Their comments and then someone come to us and tell us what
they garnet out of this, what they feel and then go from there. That's the first point. Yeah. Har the committee itself do their do their thing come back to this with we saw this we saw that we can re review it as well and we come up
to with a consensus and then we go out searching for uh you know more of an education than input again I just think there's a fundamental question what we want the harbor to be and it feels like the residents whenever
we touch the harbor without them being involved in the discussion it makes peopleious, which they have kind of all of those things down here. It's just they're not they're not in one place. They're not ranked. They just Yeah, we know it could be this or it could be that could be, you know, Yeah. And you
want the public, I think, to to weigh in a little bit. Yeah. They do. Maybe when after they perhaps after they review the document, we invite them to this meeting, but we'll be more publicize it a little more. Hey, we're going to have a I think to that point, let the HAC do
their thing. Let them come to us. Then we post a meeting oppose a public forum. Yeah. Okay. This is not the HS committ. It's a separate committee that was committed. Have we named it yet rather than submitt wasn't it? That's a lot of
words. HC is so much easier. Management task force. I don't know who's on this. Remember we created Sarah Sarah is leading it. Sarah is leading it. Okay. And they're having a meeting on Thursday at 5. Oh, good. And
I will be there and say that that we think um that they need to validate the goals more broadly than just in their committee. Okay. The second part of the hybrid
updates is um setting up listing the cover the morning transactions. Who's a warning created? Who get assigned to? Where did that assignment come from?
himself. Um, and I think Greg is looking was looking for us to tell him that yes, we wanted that done. And I think it makes sense to start with the most recent and
work backward rather than starting 10 years ago and just require that the harbor master produce this. I agree. I think I think they like I said at the last time we discussed this, the bylaw was looking for some type of
transaction record. I forget exactly how it was phrased, but when I looked at what Bion had, we we don't have that. And I I use the word audit trail, you know, something that you can just it's it's like a general ledger type tracking
and we don't have that right now. It can be put together, but that is a lot of work. Um so we start fresh with going forward making sure we have it and then like you said start with the most recent stuff and work back work backwards. I would also suggest identifying there
have been some specific moorings that have come under question and I would include those in the early the early part early part the first part of it I think that's all we can do going forward I mean how far problem is
to go back further than 2012 there's nothing right zero even go off I don't think we'll ever get that You got to decide how far back you want to go. I'd say five years and then I
would also say that the bulk of this work we tailored this to the spring fall anyway. I think I think we can kick it around a bit. You know, give the har master that going for everything he lists this is the new
format we want to see. But as far as any real heavy lifting at this point, I'd like to do it on the season. Yeah, I agree. I don't want I want I want him on the water. I want him on the water boat. Can't we hire an intern? Some of the information I think is in
bion. Ah, I don't I don't Yeah, some some of it is. You're right. There are places where it's just complete at least from the information from the um list, the the
change list, the waiting list, the mooring list. You have to know that this person inherited a moing from her father. She's married. She's got a different last name. Right. And that is as far as I know not in the records any Yes. So I
think that as we go forward we'll come up with a format as you said going through sounding fresh. Okay. But as far as a forensic detailed analysis the last five I sat with Bayan for a few
hours one night going through it and it's not you could spend months going through it trying to do that and you're not going to get anywhere. You you need to start and pick a point you want to say
is five years and then just whatever going forward that's what you're going to do. Well, I would start with right now for this season, making sure that if there are any changes, right? And then to Ann's point, let's start working our way
back. Maybe we get as far as five years, but maybe we realize we can't get any further back than three. But I would recommend that whatever at whatever point we let the boatyards have some of these additional moorings. I don't recall when that was. Well, that's a
separate sub. Yeah, that's a separate issue. But but there if we gave the moorings, they're going to be part of the transactions. Yeah. Right. And so all I'm saying is whatever year that was, I don't remember. It would be nice if we could at least get that two years. Okay. It would be at at least nice to
get that two years, right? Because that's where a lot of the questions came up too. Jeff, when you sat with buying, how many transactions on average a year? Maybe 10 to Yeah. Yeah. That's that was by impression. I think I saw a red. In
fact, I think I read a report. It was in the draft of the uh the harbor the harbor report here that we just went over. There was a page on that. Anything like really above 15 would be a huge year. All right. So, that's not a lot of
data points. No, but it's a lot to go bet to go back if you add up 30 years or 20 years. Yeah, it's a lot. Okay. Starting now, any new transactions should be immediately recorded. Yes.
Yeah. In that audit trail type. And at some I mean this is all going to be done kind of internally somehow. Yeah. I think we had I mean there's a new person coming in in the uh the accounting area, right? And maybe
this this is what they do. And the fact is is that's a new person, but the job description didn't change so much. So maybe there's a little bit of time. Absolutely. I like that idea because you know what? It's completely independent from the all the other stuff. Yes. And so that would be a good way to
independently um get the the journal entries and the transactional listing to the way it should be. But we need to come up with wording exactly what you
want. So there's no question a year from now, six months from now, what we're asking the harbor master to do. It needs to be exactly spelled out what we want. So every every transaction is
accompanied by one or two sentences. This is why this happened or something. Well, I would say first I mean what you're talking about is a database, right? Yeah. And and what you're talking about is what fields do you want in that database. So at a minimum there should
be a field that identifies this is a new you know an add a change to a moring or a delete you know we removed a boring whatever probably not many of those right add change delete and then when you get into the changes then you want
to be more specific about okay what are we trying what types of changes are we I see there's a text field on every sheets yeah there'll be an auto not an auto But it won't be allowed. You won't be able to go to the next field. So as as a
former IT professional, I really don't want to design this right here. But I think um at a minimum, you want those words add, change, delete on each transaction so you know what's happening. But at some point, we're going to a new
database. Yep. And all that is not going to be part of that database. So, this is going to have to be separate. I'm sorry. What we do is there's an application, a commercial application for managing harbors, and I
would be surprised if it doesn't have something that tracks changes because Yeah, that's what they do. It should be. Yeah. What I'm saying is not with the detail that we're looking for. Well, we won't know until we look at it. Well, that's
what I was told from Marblehead has the same system that we're going to there's ways to add additional detail to the systems even if they got okay I think what we have agreement on is that in some form the
hybrid master should track moing changes going forward starting Yep. starting now. Yes. Is there a motion? The motion that the uh harbor master start tracking going forward everything
that's involved in mooring changes and you know I don't think we can define exactly what specific things but he knows. So we can't we can he can't leave it like that because you're opening the door for someone to say he didn't do
this. We told him he should do it. That's that's why we are where we are right now, right? The bylaw is well intentioned but not spell this out. Well, and we're not in a position to spell this out because we don't do this. You know, I I'm not sure how
you you know, you know what, when you see it, you say, "Oh, that's a good piece of information to have." I think we should take a look and see what the new uh database the new software is going to give us. Where is that supposed to be? All right. So, how's this motion going to read? because we're not going
to wait for that. Yeah. Um, let me suggest that charter master start a transaction log of waring changes including creation of the
waring, assignment of a moing to a person. um from the waiting list with the position on the waiting list. Yeah. Um family member.
Well, yeah. I'm not sure that you can give it to a family member from the waiting list. No, I'm saying you got to say from the waiting list, from a family member, from the change list, wherever it came from. Isn't it just really a name change
period? And then you can in the reason you can designate why the name attached to the moing changed. It was inherited from a family member. The woman got married and changed her last name. I mean what you're talking about is name changes, right? No. Well, not just name
change. I mean, if you came for the weight list, you you'd be a new Yeah. It would be nice to have wait Okay. a new assignment from the weight list or a name change or ch or from the change list or from so that's a change
of location right because you moved that's different right but so your number is going to change I just say anything that's relevant you know it's it's a lot of different stuff but you can get specific John we just can't design it at this meeting no we can't but you really have so we just
have to wait until we can design it before We ask him to keep any kind of a log. No, I I I think we asked the harbor master to keep a transaction log of all additions, deletions, and changes to
mooring assignments and then the the specifics of how that is implemented will be determined based on the new software that is maybe you don't know that yet. Yeah,
because you you finagle this stuff. You can you can you can track this stuff. But I think what we're we want to be able to track have an audit trail of how annoying assigned or reassigned. Right. I totally agree that with that part just I don't
want to leave the door open, right, for somebody to come back later. So the reason someone came and brought this to our attention is because there is wording in the bylaw that is too vague and the author of the
bylaw felt that it was not being implemented. Okay. So I think the other action we have though is to enhance that bylaw to be more specific. Right. I absolutely agree. But I want to make sure that we do that. Yes. And so that
should be part of the we so we want the the maybe the motion is that the harbor master must keep a transaction log and you know for all the reasons I just said and that we I'm sorry the select board sometime over the summer pick a
date and update the bylaw to we can't update the bylaw I'm sorry yeah that's a that's right we have to um propose a bylaw change for the fall town bylaw. It's really the hybrid regulation. No, this is a specific kind
of bylaw. Yeah, it was in the B. So maybe Jeeoff, to your point, we kind of get this all cleaned up and the end state is a proposed change enhancement to the bylaw for the fall time
meeting and you'd have to have everything all on your note by then. Couple I suggest that we ask that the master track transactions boring transactions in any
form he wants subject to our approval letter next week. Gets us out of the designing it here. Yeah, you use the word details in this. a lot of little information. Yeah. Right. But you won't be able to actually
finalize anything until he So he may have to come back to us again once he implements or decides what he wants to do about that software. I'd like I'd like to get him started. Yes. And then even if it's not perfect, um,
iterate iterate. Deb, you got that? I'll figure it out. Yeah, I don't know. Are you seconding anybody? I I let let me motion. I'm not even sure. I know. Let me let me
suggest I move that the select board require the harbor master to begin tracking moing changes in a format of his choice to be validated by the at the next selectable
meeting. Okay. Seconds. Okay. John. Yes. Says yes. Yes. Yeah. One of those things. Yes. Would you talk to Bay? What? Yeah. Okay. Because you're really kind of the
conduit terms of how [Music] things it's this is hard sitting here. No, I just I don't know. I just want to make sure it's I don't want to be back here in six or eight months. No,
no, you'll be back here in three weeks. Well, that's the only one. You sat down with them and you know what you saw. Yeah, I know. That's all right. Okay. Um, fire department pre-emergency
structure plan. Hi, good evening. Hi. Uh, so this came up uh at our department head meeting and Greg uh recommended just to kind of uh enlighten you on our pre-plan initiative that we
plan on undertaking over the summer and the fall. This is to evaluate uh mainly the access to properties, driveways, uh look at tree uh overgrowth, etc. And if we find any issues that would impede fire department emergency access that we
uh notify the residents of what our findings and recommend changes. Uh there's no um you know teeth to that. It's just best practices to allow uh entrance and exit to of their residents or their
common driveways. Okay. Uh so this is in addition to the information that is provided on the the website, the fire department website, right? Yes, exactly. So, uh, we've actually had a great response from the residents in regards to our community connect, uh, where residents have gone
in, added specifics to their, uh, residents, maybe specifics to their household members depending on their medical emergency, uh, issues, etc. This is purely looking at, um, you know, driveway entrances. Uh how this came to be was we were on Proctor Street for a
fire alarm activation and there was two uh stone pillows that were erected at the end of somebody's driveway which did not allow for fire department uh engine or ladder access and upon speaking with a resident it was just because they didn't even think of it. Um, so they're
already in the process of moving that and this kind of just um snowballed into a departmentwide effort that said, "Hey, this is good for we have a a lot of newer members that didn't grow up in Manchester, so community awareness as well as uh pre-planning, which will make
our response a lot more streamlined. So, you're going to go through the town house by house, contacting the homeowners and saying, "When can we come by and take a look?" Yeah, I mean, but the majority of it, you know, I I view Pleasant Street, for instance, a lot of them are going to be
drivebys. Yes, this is where we place the ladder if there was something. We wouldn't even really have to access somebody's property. Some of the longer uh driveways are set off the road. Uh the crews would walk in, drop off a pamphlet, something like that, and just say, "Hey, you know, this is kind of
what our initiative is." And get some feedback from the public. Okay. I don't know if this a nice segue for it, but uh when I was on the CDA recently,
um house numbers, visible post numbers, is that a problem for you? Uh it's gotten better uh as houses are turned over. part of our uh smoke detector and carbon oxide detector inspection. Uh one of the mass
general laws is that there's a visible house number. So now that there's actually teeth to that regulation, we are seeing uh much better compliance with that. And if we go to a house on a medical or fire emergency, we notice there's no house numbers or sometimes the numbers are so subdued that in the
middle of the night we'd never see it. Um we recommend some changes to the residents at that point as well. Yeah. I just trying to do site visits on the ZBA. At one point I wanted to do what realtors do and put sign you know come and put some balloons on a lot of these
houses you couldn't find. So I just is that a is that something that is a requirement or is there is there a minimum standard as well for the uh So there is a state law regarding uh numbers as part of the 911 statutes. um
we have typically in the past only enforced those during the sale of a property. However, um that would be one of the u things that was noted on our um report to the resident if we found some things that could um increase our or
improve our response capabilities. So, um what about the uh for the multifamilies? You know, some of our multifamilies have the lock boxes. Would you do a key check as part of this or would that be a separate thing that we have to request? Um, so those key checks of um those were done. Uh we do those
annually. We go in add WD40 check to make sure the keys are um still active and working. Uh so those are actually used quite a bit and most of those lock boxes uh especially in the multifamily residence we actually uh utilize fairly frequently because we're a lot at a lot
of those addresses uh on a more common basis. probably the easiest thing you're going to discuss tonight. I hope Thank you very much. That sounds like a great program. Yeah. Thanks, J. Okay, the next thing on our
agenda is um the blanks policy and we've been divided with um some flag policies, flag
protocols. of and when we when I worked on on the flag policy, um I fairly deliberately did not include how many days for the president and so on and so
forth because we do say um that on occasions designated by the United States, the Commonwealth um and the select board and listing them specifically didn't seem like a great
idea. Um and the policy on the when it's raised it's raised to full and lowered to half is part of the um regulations in the United States
code. But having specifics about what the select board what local people do seems like an excellent idea. I'm sorry. Catch that. Okay, we go
through the the um you get in first p second page number six um the decisions that the select board would make. This is on flag protocols. This is
on flag protocols. Yeah. 67 8. So eight was what we experienced last week. Was he active? He wasn't active. You could say retired too. Um but it's
three days, not a week and a half. Um okay. of active or retired. That's a that's a long list of people. Yeah, retired is a very long. So I I
think that's why that says active otherwise. Yeah, that could be what I grabbed this from I grabbed this from Rockport. So Oh, is this uh It's very
that's probably reason why they only did active though. Yeah. Yes. I can't I honestly can't remember why, but I back. I'm sorry. Is this draft? It was a draft. Yeah, this is a draft document.
Yes, the way. Yeah, the way Greg they I wasn't here and did the packets. So, okay. So this flag protocols thing in our proposal for us the way it's supposed to look. Yeah, because I never saw but it's a proposal for us to
consider. Got it. Okay. The one that says it's policy 23-2 is in fact a policy. Yes. I looked at 232. That is means nothing to us. We're 89.
Our our our policy I think is like 89 policy 23-2. Yes. Maybe you got to re number. It was 89-2 amended to 89. Okay. I'm sorry. Amended. It was amended and it it changed numbers because of our
consideration. Um could we um consolidate Since all of them are the same length, a current or former select board member, a current select board. Yeah. Six, seven,
and eight. Yep. Consolidate. Consolidate those. And I I'm just looking at it. I have no problem consolidating, but a current or former it starts to be a long long list of
people. Okay, I would just say current. Okay, for all of these people, I want to be I have to die tonight. I have until I like
so far. I'll see if I can accommodate people here. I mean, yeah, we have hundreds of voluntary now. I think that would be excessive. Yeah. And in fact, the only one that is former is the president of the United
States. Supreme Court justices. No, all of the other ones. Oh, well, it does say retired chief justice. Retired Chief Justice. So I'd be like a retired chair board, but you know it says the vice president
but not the former vice president, right? So okay. Yeah, they put the president they put the chief justice on the same category. Whatever. So those came from the state or whatever. Yeah. Right.
But every everything else you have to be in office when this happens. Yeah. And I think this is reasonable. So, we're getting rid of former member. Yeah. Okay. Same with former select board member. Okay. That'd be nice. And and
just list of them and then three days or just three days. Three days are interament whichever is first. Yeah. Whichever occurs first. Okay. So that goes under the flag at half
step. Um now I'm looking at 30 23. Okay. Um one of the small change I'd like to see is that commemorative flags should be in bold and underlined. Okay. On uh the display of flags because
display there's displaying display of the flags display flags at half staff commemorate. Yeah. The Oh, yeah. I see what you're talking about. Yeah. Yeah. That's another major heading heading. Yep. Yep. Okay.
Um All right. I'm sorry. The um on the commemorative flags, they're only supposed to be on one specific poll, correct? So, do they want to Yeah, I don't see I've got That's what spawned the discussion at the last meeting. It
wasn't our flag policy so much. It's it was about the logistics of the polls weren't documented anywhere. Someone suggested that we refer to the new flag pole is the community flag. Town flag pole. Well, I think that becomes Well,
we have lots of town flags. Well, that's correct. And could you fly commemorative flags on other than the town flag pole? No, let's call it the community flag pole and that that ice is that's a big or is that the only flag pole from which commemorative flags fly? Now we're
getting into that slippery slope again. If we have one spot, one flag pole and that's if you want to if someone comes, they want to flag something from the community that it requires a proclamation. Same same policy. The only thing that's missing is the actual
logistics because I think the intent of the new poll was that to have that be the place. So those logistics we now decide here now that that's now the community flag pole and um flag only from community flag and
these are the criteria for the community. We did designate it uh the official town flag pole and a motion on September third by you was forced into move that
the select board designate location number two because we were just okay as the location for the official town flag pole for the town of Manchester bites. Can we amend that to say that flag pole number two will not be as the community flag. It was location. We would this
location number two. I just think it just makes it so much simpler. Well, what makes it would make it simple and easy for the residents to understand if whatever our decisions were or are actually documented in the policy and not just on
the meeting minutes. That's the problem is that John had to research. I went back till I saw the discussion. That's the only place our decision was doc. Could I have picked that up? I don't know what will you use an AI in September. Thank you. Yes. Okay. But that that's
the issue. The decision needs to be memorialized in the actual or whatever. So by uh Okay. So that needs to be in 23-2. On the second page, the select board may
authorize the display of commemorative flags at at specific at the town flag. At the county flag pole, it's the community flag pole. I see the community flag. I can I would be
specific about the location of that flag pole because someday the five of us will not be sitting here. And if all goes well, I'll still have a The flag will be half staff. All right. What? Next to the town fountain or I don't know. Okay. And then but how okay that that's
a nice designation. Where do we put it to? Okay. Yeah. So in right in that spot that the to the left of the uh well depending where you're staying next to the town fountain adjacent to the town fountain. T ne because that's the guy's
name. T ne. Oh I got accountant. So now if you want to really get messed up, we call that the town flag pole and it's to w the town flag pole tow next to the tow. Oh good lord audience small tow. Would this conversation even be
happening? All right, I have I have another question. Oh good lord. And that just relates to the flags that are on the poll at any point in time. I did do a survey and most of the town, you know, there aren't very many towns that have a flag policy. And those that do, the
majority say if you're flying a commemorative flag, that's the only flag that's on the flag pole. It does not fly below the American flag. So there's no American flag under on there is under when there's nothing else on there, but um otherwise they'd put the
commemorative flag up there and that would be flying by itself. So, but let's say an example being so little the little E town flag pole, right? Uh, Countly has American flag and the
town flag. If a commemorative flag is to be flown, those two fl those two flags get struck. They get to come down. Okay. Right. And I know we have problems because our flag poles aren't that high and you start to run out of space, especially if there's a half mass. So
when there's a commemorative I have no problem there's no if there's a commemorative flag then now the flag would be on the Yeah. You put it up there for whatever the point of time whether it's a month or a week or whatever it is um the majority where I could find a
statement. A lot of times it's not stated, but um there were 1 2 3 4 5 6 7 eight and that's what they said. Eight towns. So we went with that approach. We still have the American flag flying when there's nothing else going. Well, but
there's the other flag pole. So yes, which is Yeah. on town property, right? Which by the veterans memorial with the MIA P flag. Um the other question that came up is whose pole is that? I I think
the answer is it is a town flag. It belongs to the town and decisions about what flies on it are made by the select board. I thought still because we made the decision to not put a commemorative flag on that
anymore and move it to the other. So, by following the logic, that means we make decisions about what flies on that town flag pole that is on the um on the um veterans um honor role. Yeah, I think we
make the decisions, but I don't think we manage that. I think No, no, no. But I there's there's decision making and then it's how it's managed. And I just think for clarification, we should document in this that that is still a town flag pole and
what is decide you know whatever flies on that is decided by the the select board. However, it sounds like we have um not outsourced but delegated management of that poll to the legion. I
think what we should say is that that flag pole is an integral part of the honor role and should fly the American flag and the P flag. But if that were to chip, but I would also just specify because that that is what select board
voted on before. I just would make it clear in the documentation that that could be changed by a vote of the select board because you just want to make it clear. That's just it's it's just one additional sentence at the top of that
paragraph that says the select board will authorize the display of all flags on all there you go. All flag poles and then you start with property. Yes. Yeah. And and then you just continue on with the sentence that exists. And then just a clarification
uh we have flag lying at full height full staff have American flag. The no flag supposed to be higher. So if we drop the American flag to have mass half staff the commemorative flag has to Yes.
Go to half staff. Okay, that's subtle, but yes, correct. Okay. Okay. Did you get the additional sentence? When other flags are fall at half staff, the commemorative flag will also be fall at half. Yes.
Okay. I didn't get the sentence where we need a sentence. The first sentence on that should be the select board will authorizes the display of all of flags on all flag poles.
What happened in Providence? You read about that city council voted to raise flag. Oh, I saw that. So, I'm glad we have a policy in place. That's their prerogative. Yeah, we don't live there.
All right. So, you just add that one sentence right at the top. Okay. The select word authorized to will authorize authorizes. Okay. Authorizes the display of on all on all
flag poles on town town property. On town. Yeah. Because we don't deal with the school. Yeah. Okay. Period. And then you just continue. The next sentence is the sentence that exists. It just basically although we had we made the distinction
between town and town. Yes. I'm not going any of that. Okay. So, the slide court authorizes the display of flags at town owned properties, right? As an expression of
the town's official government speech. I wouldn't even get that important. That's important. Yeah. Yeah. Yes. But that's but that is the next sentence. That's in the next. So, John, I think the only concern with modifying that first sentence as you
suggested, it's right in the middle of all of the verbiage around commemorative flags. Okay. So, I agree that we should clarify that the select board has, you
know, the authority to um authorize the display of flags at town properties, but I just wouldn't put it in the middle of the whole I would take that philosophy, which is the f absolutely first thing. Bicycles, old or maintained, serve as a non-public forum
for the display of governmental uh had non-governmental flags authorized by the select board. I think that covers it doesn't say which particular poll but they are owned or maintained I
think covers both the polls in part. Are you saying that this sentence may be redundant? I'm I'm saying that this is That's the the philosophy. That's the foundation. I don't think you need I I'm
I'm thinking that that sentence may go under the policy because the title of that is display the of the flags and that's what we're really talking about place here. under policy of display. It says display of the flags and what we want to say is
that the town has the authorization to decide what flag. I think the philosophy says it very clearly. Okay. Owned or maintained by the town of Manchester to display governmental non-governmental flags authorized by the select board.
Then we'll add add some stuff in the half staff. Yeah, that's and I think we can leave the flag board may authorize the play of commemorative flags at capital properties.
No. Uh yeah, correct. So that now it just opens up the home menu. You if you can if the select board can decide on I just I want No, the change that you made. I want isolated. You have to spec
specify that flag pole in that sentence. You have to do that. Yes. Okay. So all commemorative flags go on the town flag pole. You know you just This is going to be problematic. Okay. Adjacent to the fountain in front of the hall.
adjacent to the town fountain. Okay. For policies, we need a first reading and a second reading. Okay. Can we take this as a first reading? Okay. Yes. And and um Yeah. Address it.
There's nothing in this that says that we can't take down the American flag and we're flying a commemorative flag. So nothing right now. the problem, you know, as of Memorial Day,
um, we're going to be flying a commemorative flag, not Memorial Day, but the week after we start the week after May 31st. May 31st Saturday. So on that Saturday, we will put up the
pride flag and take down the American flag from that pole. Right. That flag that would be the only flag in that poll. That will be the only flag on that pole and that will solve the problem of too many flags for half
staff. Right. Right. Okay. And we need to as a part of the first reading we we need to put a sentence in that for that that flag pole the American flag does come down we can decide anything we want under
this uh that's correct the only thing we the only thing we're tying ourselves to is that commemorative flags go on that flag pole yes but beyond that we can say alone we can say with the flag at this point we just know that that flag is going on that I just like
to keep it simple it's Okay. I don't know if I can you you may certainly speak but you need to identify yourself with report and I think all of the conversation is helpful because of the the challenge should the pride flag
be under the American flag and then being a reason for half mask. So you've all resolved that by taking the American flag off, letting the right in this instance, the pride flag go by itself, right? So the pride flag or any commemorative flag that has will still
be won't be below right still at half. Right. So on May 31st in this instance, the pride flag goes up by itself. Right. Wonderful. Yeah. So that's what we'll do. It's not written in writing, but we can
call that shot every time. Yep. But that's the way many towns are doing it. Okay. Very good. So be brought back at the next select board meeting for a second meeting. Yes. Good.
Okay. And the next is follow. Okay. Thank you. Um um I am asking you for commission to work with town council to put together a home rule petition um consistent with
the town meeting vote. I move so moved second. Yes. Second. Thank you. Um, we should probably vote.
Jeff, yes. Brian, I already dismissed. I'm gone. You're still alive. Yeah. Um, the next thing is liaison updates.
Uh, let's see. What have I got here? Um, I think too much in the library. I can say the library was talking about having some sort of a facilities committee in the past week or two, but that gets folded into what Chuck is
it's another building that whatever's going on there facilities wise, that's fine. the DPW and Chuck mentioned. So I uh two weeks ago I went in there and said, "I want to see the DPW and Nate said, "Well, we're going to meet at the fire department to start,
but why don't you come there and then we'll go to the DPW." It wound up being a tour of the fire department, the police department, our DPW, and Essex's safety complex. Every one of us should go through those tours and see where
where we stand. And I'm not saying Essex is a bar. It is a bar. They got a lot of stuff there. Have any of you been through that that facility? I've only been to the uh meeting one day. It's a classy joint. And the roof is
failing. The roof is failing. Oh, I didn't hear that. But it was not a rainy day. No, it started when they built it, right? It hasn't been right since they built it. Okay. Well, you can't tell that from walking through. It looks It looks really good. understand why they were handing out little brothers every the other thing that I'm holding out and
I think it will sometime in the next couple of weeks I want to go through another DPW facility I don't know Rockport or something like that is currently building a new one yeah I don't know where they are maybe that's that was mentioned but if it's not operating I don't yet okay then I don't want to I want to see something that's
you might want us to do a driveby in Middleton much larger uh much larger town but that's yes Nate showed it to me Yes, that's where the golf course used to be. So, I mean, it's and they've got and I may arrange that, but it it's good
perspective to go through all of these places and see where we're at and where these places are at and where our bar might or might not be in terms of what we want, what makes sense. But, we're struggling with some of these facilities. There's no question. There's
no doubt about that. Um, historic district commission June 5th hearing on cargo public hearing, perhaps the only public hearing on that space. It might be continued to the
next month. I don't we'll see. But there's a discussion. There will be a discussion and they will have obviously plans as to what's going to fit together. and uh Council on Aging um had a chat
with Susan Beckman who's heading the uh money raising initiative and she's moving that along pretty well. Had a discussion with some of the friends which is going to be in indirectly managing some of the donations that come in that can't come into a town account. It has to come into some
outside account. So they're put that she's making progress and starting to schedule some interviews with some people in town, not in terms of donors per se, but in terms of what their thoughts are and what they think about it. Um, and uh, she seems to be moving
along pretty well in that regard. So things have moved from, you know, it, you know, from the senior center purchase focus now to the money raising focus. And the closing I suppose is still on schedule. Do you know from all of us?
We're shooting for the 15th. Uh June. June. That was a discussion we had when we when we voted on it back before town meeting to try to get it done 15th while Greg was still here. Um the condo docks. I think we're just
reviewing think actually I I I don't want to misspe here. believe the uh Masons are looking at the first draft, making their uh notes. We'll get it back to us very shortly. Oh, it's on schedule as far as you know. That was completely
good. Good. I know that they're they're they're anxious uh because they also want to get involved. I I think that Nate has talked to John Harden from Wilson Lewis, the
architect, and uh Mason's want to start getting involved with some of those discussions as well. Do they have a timeline on when they want to start to move on? Well, some of a lot of it is pretty much dependent upon us. They don't want to
get started and then find out that it's faltered or they've started their construction and it it's not harmony with our construction and some disruption. So, but they would like to be in the ground. What was the hear this
discussion? Yeah. Um even thought possibly break, you know, next, you know, next spring. Okay. You know, which I think uh I think they like I said, they could build it to a room, right?
It's not going to really affect, right? I mean we have to there's some infrastructure work that has to be done that would impact uh both both of them. Okay. Okay. Yeah. Which would require some spending some money that we might not have. I'm sorry. They're they also expand that
we were expanding. No, they're they're expanding. They're pushing out their end to the they're they're expending out what 15 to the anything the building envelope is part of the shared they're pushing out their end condominiums your envelope is a shared
thing even if it's just over their ropes it's a shared expense you got to be careful no that's why a lot of it is dependent upon our ability to get started so I think I'm not sure who's communicating with Susan about the
fundraising, but she should be aware of whatever construction timeline the Masons are interested in because she may want to accelerate some fundraising because it it is a shared space. They are well, it's a shared envelope that
they are building. Yeah. And and they're responsible for the addition of the blue room. I mean, they can stop pouring slabs and stuff like that. understand. But I'm just saying from an insurance standpoint, it that's that envelope, the roofs and the siding is shared stuff and we have some type of financial
responsibility for the building envelope after they may pay for the construction, but we'll be paying for the insurance and all the other stuff. So one more time, it's all dependent on us, right? They're anxious to get us started. That's that's a year out, right? That's
I would say probably Yeah. Yeah. But I I my comment was just Susan ought to be aware if she's not that our financial responsibility of certain things begins with that, not just our
own renovation for our seniors. Okay, that's financial responsibility, not financial. It could be increased insurance costs. It could be whatever it is, but soon as they put a roof and siding on whatever they're doing, that is part of the common
area and we have some financial well I mean there are some subtle so just FYI think behind like insurance that's an operating activity not a building activity right operating activity is going to wind up in our town budget right but so what
happens is that we'll call them preconstruction costs a soft cost associated. Okay. Uh until such time as they get a certificate of occupancy. So you have money. Okay. So we need a lot of money to build the building and
then once the certificate of occupancy takes over then it becomes Sarah Milish has her hand up. Sarah, can you? Yeah. I just I wanted to remind people that the renovations were
subject to a special permit and perhaps a variance. I can't remember, but there's a time limit on that, right? And if the change if changes occur on what's going to occur to the building, it needs to come back
before the ZBA. and and I you know a variance is only good for a year but there was an extension based on when the decision was issued by the state for three years and I just don't know what the time frames are people need to be aware of that
right so we've got the you gave us the ZVA gave the town or the the variance was it September Sarah when was it written I I think it oh it was written it was written right it was written
written before October, right? So you you expedited the the uh So you get three So because it was issued in 2024, you have three years from that date. That shouldn't be a problem. Yeah, if we
that's a problem. It's a problem. That's a major problem if we're looking at that. Still, I'm just my my But if you if you change the fundraising, she ought to be aware of these milestones. That's right. And if you change the floor plan, it needs to come before us and you lose that three-year extension.
What does it What do you mean lose? In other words, it doesn't start again. It just ends. So, the state passed some type of law that said that any special permit or variance issued
between I think it was 112 or 1123 to 11 123124 was extended 3 years. And so if if they have to come
back before us, that would be a new variance or special permit. I'm not sure. Outside that window. Yeah. Yeah. And and so then it would be a special permits good for three years and a variance for one. Okay. And so if they change the footprint footprint, they need to come
before us again. So it's just something to be aware of. Okay. All right. That's the start of the construction, not the completed. Start of construction. Correct. Okay. All right. So, I understand what you said. We're not anticipating any changes at this point. I heard there were going to
be, so I don't know. Okay. Okay. Thank you for your comments. Thank you for your insight, Kathy. Um downtown improvement committee is meeting on Wednesday morning, the regular meeting and at that time they're going to present again
um two major packages that they're working. One is their partnership with the chamber of commerce to um create a communications package like an ambassador's package. I think the intent is to give it to commercial realtors so that when they are trying to fill empty
spots, they have a, you know, here's why it's wonderful to do business in Manchester. So, we're going to be reviewing that Wednesday morning. And the other item was a uh kind of like a business incubation program. Um, so I'm not exactly sure what was in that, but
um certainly it's a public meeting. anybody is welcome to work real hard little chamber to try and do whatever we can to um make sure Manchester has a good reputation for businesses to come into. So they're focused a little bit less on the aesthetics. You know, they
had their dip program 1.0 and 2.0, but with the Culver project, you know, a lot of that has kind of been put on hold. So, they're putting their energy into helping the chamber and and and the town make the um the the connections to to
get more business viable businesses into the downtown. Right. Uh I I've spoken to Cheryl a lot lately, but there's nothing I think I mean their right now their focus is getting the beach up and
running and uh you know the junior the one you know summer camp you know so that's their focus right now. Who has the concession there? Yeah. Okay. It's like two year
threeear deal. last year there, you know, they haven't just had a week. Everything I've heard is that they're happy with what they're doing. Good. But they hire local kids. Yeah. And and actually it works out very well for her because it gives her some
flexibility with schedule between the three locations. Yes. Yeah. Um I missed the planning board fortunately, but I was at the Harvard advisory and um two main takeaways were
there was talk about the um enterprise fund and would say not everybody on that board's in favor of having an enterprise fund for the harbor, but say it's an ongoing
discussion. Um and just for clarification, did they specify um why they thought I think there was some reluctancy over when it first starts out there would be a small balance. And what
happens when there's a need for dredging, there's a need for, you know, replacement of boats or whatever. There's not enough money there. Um, but I think that would be a bond by the town for dredging
depending on what grants are. So I I just think there's still some back and forth there to be had. Um the other uh hybr master office there's you want to talk about that
locations with bathrooms. Um, Bayion has another idea for Reed [Music] Parks and I was trying to imagine it, but he was
talking about building being like at the edge of the water but off to the side and then changing that gang way to come up so that I guess it would have kind of
a a deck to the front of it and then the gang way would attach to the front of the office instead of So you walking past it keep on I guess I wasn't 100% getting well I think you
were saying that has at some point everything has to be upgraded right so I guess if they could attach it together there might be some more grant money there. Oh really? That's my understanding. Is this the one he was talking about putting it out on pilings?
Yeah. Over there might have flapped it, right? So it doesn't I don't know if it that's chapter 91, right? So I don't know how that work and then you got to think
about winterization if it's on pilings. I don't know. So that there was talk ongoing discussion. Yeah. Yeah. So, it's an ongoing discussion. I don't think there's anything set in stone. Um, and uh, the steering committee,
there was talk about reimplementing that to for the power masterpaths. So, they might be coming to us. Okay. Sorry, a different committee. No, we had a steering committee years
ago for the Harvard master office. and bathrooms. So, now I'm confused. We have a facilities committee, which I thought the harbor masses office was going to be part of that. We have a harbor management committee and we have a harbor advisory committee. We got three committees. Do we really need a
fourth one to talk about this? I'm not I'm not saying that we do. I'm not saying that we don't. I'm just saying that Yeah, this is a discussion and I know that I've talked to a former member of that. Yeah, I have too. and she's
willing to get back on it and I've probably spoken to a couple people they'd be willing to get on it. So it's not the lack of so a task force for the specific reason of of um identifying a location and
design for the harbor master's office. If that gets stood up, I would recommend descoping that from the facilities committee we just authorized. You don't want two different committees talking about it, right? So if you start
up something else, I would recommend descoping it from the other committee. Well, just for that specific, right, we're not there. I'm just whatever. No, school is busy
celebrating anything else right now. I was going to ask when are they going to start meeting on next year's budget challenge? they have a history of taking the summer to not talk about the budget, but um given the
challenges, I I don't personally feel we can wait until September to start talking about that. So, [Music] um I think they meet next week. My experience is I don't know how they
do it up there but usually the administration works on it over the summer and the board sees it usually around September they start with right but given the fact that our district has
kind of run out of options to just do what they've been doing and a restructuring of something might be needed. Yeah. Not disagreeing with that. It's like because you're exactly right, Jeff. That's that's how it's going to
work. But if this is not going to be business as usual, then it can't be business as usual, I guess, would be my I will convey our concern
that we got through this one, but running out of options. Yeah. Um any other consent agenda? Second. All in favor? I I
I close. Um, I think we have administrators report. We'll have to wait. Yeah. Why you had that on there? Oh, he he may have had uh
Yes, his his report was handed to us hill. Um yes correctly. Um and uh June 30th is um
the longevity bench for Ron Master J. Um at 10:30 Master Park. Yep. Is there another motion? Motion to ajourn. Second. All in favor. Most