We are >> perfect. All right. It is 6:30 on Monday, August 3rd. And this is uh the uh select board meeting and for the record, this meeting is
being recorded. It is also available electronically on Zoom for viewing and participation. And in the event of a technology failure, uh the meeting will continue in person. So, I'm calling the meeting to order and we will start with the pledge of
allegiance. Oh, here. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and
justice for all. phone page. Busy agenda this evening. Um, first, any public comments on non-aggenda items? >> Yes. Identify yourself and address, please.
>> U, my name is Michelle Kulik. I'm at 38 Forest Street. I just have an announcement of a a public reading of the Declaration of Independence to commemorate the 250th anniversary. And we're uh reading it at the First Parish
Church on the Green on Sunday, August 16th at 11:30 a.m. And this is uh a public reading as it was 250 years ago at that same site. Um the third church
that was the building was where the Declaration of Independence was read. Um the Massachusetts Council required the ministers in uh 1776 to read it to their congregation after a
Sunday service in August of 1776. So, we're we've kind of found out about it and we think it's a great idea and we'd like to invite you and the town to come to this public reading. Um, and so I have a little notice for your
secretary. >> Put it right here. I >> is just It's 11:30 a.m. on Sunday, August 16th, which is after the Sunday service. We have Matthew Swendell who is
the director of the Manchester Museum who will give some some historical comments. Then we have some people in period costume who will be reading the declaration right and it's a celebration of our country. And I just wanted to
make that announcement to the select board and I'll ask the uh the town communicator to help me publicize it. >> Matter of record here that are now opinion. >> Thank you very much. >> Thank you very much. Thank you. >> Good. Good.
>> Other anything you see on there? >> Nope. >> Okay. Good. Uh chairman's report. I really have just one thing that I'd like to comment about and that was the festival by the sea. Um, and actually the select board's participation. The
select festival by the sea I think was a great success. Uh, certainly mother nature helped. It was a wonderful day from a weather perspective, but there were lots of people there. And for the select board, we spoke to probably at our booth probably more people than we ever have. In fact, more people than all
the other years we've been there. But we had a very very timely talk topic with trash. So we talked trash for and >> we're really good at trash. >> Five hours six hours. I think it was six hours. It was six hours. Yeah. >> So I certainly want to uh thank everyone
who participated and helped and made that uh made that discussion a success. Our props the barrels were a big help in all of that and it prompted a lot of increase. And it wasn't just that. There were other discussions that went on with regard to opportunities to play a role in various town committees because we do
have a couple of openings and there were folks that came by on that. >> And so to that point, I just want to also acknowledge the work that Tony and Stephanie have done uh that have just greased the skids here that really just created it was very
easy for us to uh speak about trash because the groundwork was already laid. >> Yes. >> Yeah. A lot of the residents commented to us that they were very happy with that >> is uh is you know temporary.
>> Yeah. >> Good on camera. >> That's good. [laughter] >> And you Tony in particular you took your Saturday which could have been used in any of a number of other different ways and you >> that he spent it with us >> gave it to the town.
Nowhere nowhere else I get. >> That's uh that that's great. And then uh the other thing that happened there of course was the uh mermaid unveiling which was only probably 50 ft in front of us and that worked out. There were several a couple hundred people I think
that were attending uh that as well. So uh a lot of things happening that day and I I hope everyone had a great time. um action items. We have our action task list. anything
uh >> the fellow board members >> at some point I'd like to revisit the um transaction log um after Bion and and Tony have had a chance to >> I was I was planning on bringing that or
seeking to add that to the agenda for next selectable meeting >> but well can we put it in as an action just so it doesn't disappear. >> Yep. >> I'd like to move the tree policy to September. Okay. [snorts]
>> Okay. Um I'd like to add a couple of things to the list. One is uh we've discussed this in the past and that is a report on the overall parking situation here in town with regard to
the uh parking sticks and the parking enforcement folks and everything else. uh largely from an economic perspective. I just want to see kind of how the bottom line and how that is fitting together. And I would not expect that report before the end of the shall we
say the summer season. I'd like to put that in for maybe sometime in November. I think that parking enforcement ends in early October. >> You would know. >> Yes, I would know. The tickets stop coming about that. I'll be adding $50 to the pound crop. Oh,
>> okay. Trying to close the gap. That was an expensive nap. So, uh, if we could put that in there for sometime one of the meetings in November, that would be great. And, uh, Tony, if you could arrange to make sure that the appropriate data are collected
prior to that time so that we've got something to look at. And, uh, the other thing that I don't want to let slip between the cracks uh, is the EV charging issue behind the town hall here. I know that Kathy has brought that up on perhaps more than one occasion.
Um, uh, I don't know if we need necessarily a report, but we need to know that that will, yeah, we'd like to know what's going on with that and, uh, perhaps initiate, um, we'd like to initiate a fact that it should go away. I mean, certainly the charging station
should be there, but we don't need to >> some it's the it's the lack of payment that needs to go away. We we want to charge people electric from the getgo. >> Yeah. So Tony, if you I don't know, maybe we can revisit that if that can get handled and revisit that. I don't
know, say the the end of September. Is that enough lead time? >> Yeah. Yep. >> It's great. Chuck just buy a new truck, too. What do you mean? >> And he's getting many other benefits for that. >> As am I. >> I'm thinking of that. All right. So,
that may be a conflict of interest. He's the guy that decides how how the charging gets hooked up. All right. That may be a big more difficult task than >> just just in case anybody doesn't get the joke. I do not set the rate. I have
not uh at all uh been in charge of that, but I I will get to the bottom of it. >> Okay. Thank you very much. >> I think for that uh it's a matter of it's been a while since we've adjusted the rates there. So it's literally how
do we change the rates in the on those stations but also to what rate are we changing it. So collecting maybe some information about how much use is happening there now comparing that to what we're being charged for electricity
uh from national grid looking at what other what the going market rate is for charging stations you know that type of data. Okay, I we would like to see all of that. We've seen I think nothing ever. >> How how quick are are how powerful are
charging stations? >> They're level two. It's called level two, which is not the same thing as a um fast charger. So, they're called destination chargers. They add about 10% onto your battery for every hour. >> So, how long would it take you to
>> six? It's 6.6 kilowatt is the charge. So, in an hour you get 6.6 6 kilowatt hours. And so if you're there for say an 8 hour day, that's 8 time 6.6, which is, you know, 50ish kilowatt hours. Most batteries are, you
know, 75 to 100 kilowatt hour capacity. >> They're important for um they're called destination charges because when you go to a restaurant, you go shopping, you can add add some life to your battery. Um but they're not intended to replace um um
>> fast chargers. Yeah, they're not they're not fast chargers, but for people who don't have the ability to plug in at home, >> like people who might live in apartments in the area, that could be their only source of charging. >> Um, so that's where they would charge, you know, park there for however many hours, etc. We, right now, we don't
restrict the number of hours you can be there. So, you could be there all day if your tank is empty, so to speak. Um, but the the issue, the reason I brought up the issue is we're giving people the first two hours for free, and I don't see the need for that. Yeah, >> I use them and I don't see them. You don't have to give it to me for free.
I'm okay to pay. It's cheap enough already to run an E. You don't need to give me more for free. Good. All right. So, pull together the info. >> That would be great. Um, that the uh task list.
Okay. On to water and sewer rates. A public hearing. Let's see. Uh, this is Brian. >> That is me. >> I move the select board open the water
and sewer rate public hearing. >> Second. >> Vote. Brian, >> yes. >> Dan, >> yes. >> John, yes. >> And then yes. Okay. Great. All right. So, um, who's going to talk about this? Chuck or
are you going to introduce this? Um, Tony. Um, I will tee it up for Chuck to take over. Uh, this is annual process where we update the rates each fiscal year. So, this is the, uh, we haven't
sent out a bill yet for the current fiscal year that we're in. That's what we're updating these rates for. As you can see, there's um, no rate increase being proposed on the water side. Uh the
only rate increase is on the sewer side. Uh this is in line with the select board's um approach from a few years ago that the rates would increase by 7% on an annual basis. Um I believe having to
do with some of the debt schedule that was approved a few years ago. Uh Chuck, will you take it from there? >> Yep. Um, I apologize if my if I go in and out. I I think I'm clear in the
Wi-Fi up here, but I'm not sure. Um, so the uh what Tonyy's mentioning, we did talk about a couple years ago doing 3 or 7% a year on the sewer side for three years, and that was uh anticipating that we would be paying back the uh debt
service on the I think it was approximately $4 million upgrade that we approved at town meeting a couple years ago. um that project is actually in front of D right now for approval. So, you know, probably at the end of this fiscal year, you know, we'll be starting to pay back that bond. And the idea was
that we didn't want to raise the rates 20 plus% to pay that when that debt came due. So, we did it, you know, basically on an average basis over the past three years. And so, this is just continuing that trend. Um I would say on the water
side it was a little bit different where uh you know the water is subsidized by the you know general taxation in the in the budget every year. So it doesn't need to necessarily pay uh you know 100% or 75% of the bond back through the rate
that's al that's taken on by the tax rate. Um and so we really were in a holding pattern on the water rate for these three years while we implement the meter program. And you know there's you know some discussion you know you
probably see it on the news every now and then where towns will in implement these meter programs and they'll actually see increased revenue because they're you know getting more of the low-end you know low flow uh rate. Um and that's that's very common especially when you go from very old meters to the
new new meters. Um so we're we're basically I think in a holding pattern until we see you know how the revenue comes in with the new meter system fully implemented. So I think next year at this time I will you know we'll come back with different uh you know story
about what's going on on that. Uh and then you know ultimately if these are both enterprise funds and we're just looking to you know not really make money but obviously not be in the red and you know I think we we have been in that uh area over the last couple years
with this kind of policy or you know this this rate structure in place. I will say the one caveat is this year uh this past year with the rate uh with the you know increases in chemicals and tariffs as well as electricity we did have some uh you know overruns on those
items in our kind of year-end you know closing of the books uh but we did have those revenues in the enterprise fund so that we were able to pay them out of the enterprise fund and so I think you know that's something I'll keep an eye on over the next year and you know forecasting the budget uh for 28 eight.
So that's that's really all I have to say. Um hope that makes sense and you could hear me. >> We could Thank you. >> Questions or comments from my peers. >> Um one of the comments here is that
there will be a $250 per quarter charge for old meters. And as far as I know, my meter has not been changed. When I called the company that's doing it, they said it'll happen, but you don't and you don't have to do anything about it.
>> Right. So, we have added a uh basically a penalty fee here that we can institute in the future. Um but we don't plan on instituting it right away. Essentially, this is for uh we would we would do this if we have made multiple attempts to
reach out to a household to change out the meter and and they have not responded to us because once our contractor is out of contract, we will have to figure out how to install that meter >> and in the meantime, we're going to have
to read the meter like we used to. So >> I wonder how many other people are in my situation where um they were unwilling to schedule. >> Mhm. >> So that's that's not the list Dan that we're working off of. So there there are
several that you know they couldn't install for one reason or another whether it was uh just scheduling issues or you know people had you know like yourself had tried to call and couldn't get on the schedule for whatever reason. Um, this is actually the people that have not uh responded to any of our
attempts to get in. So, the contract does include three attempts to get into uh buildings via letters and, you know, other ways. Um, and so I will be sending out a letter from DPW in the coming weeks to say this is your last chance
before the contractor goes off site. Uh, and we will be, you know, uh, trying to get those installs as well with the contractor. We might have to do some of them with DPW staff or otherwise. Um, but there's about 350 total that have not even responded, you know, sent an
email back to DPW or called the contractor. And so, you know, that's after attempts. So, you know, this will be a fourth attempt from from my office and then we'll see where we're at. And you know, really all we're looking for is some sort of, you know, acknowledgement that this program is
happening and that they're willing to let us change the meter, which is, you know, what we have to do as a utility. Um, and then, you know, we will not be, you know, assessing the fee. It's really for those that have not, you know, contacted us whatsoever. >> Yeah. So, this is for the people who have been nonresponsive. Period.
>> Exact. Exactly. >> That's what you need to do whenever you're changing from one technology to another. there will always be lagards and the only way to get them off is to financially penalize them in some way. So, I do agree, but you do need to send them I'm not sure if a letter is what
you need to do. Maybe a scary postcard, you [laughter] know, something that really catches their attention and says you will be charged this if you don't respond and schedule, but you know, >> be real clear, be very brief, you know, and but you got to do it. That's the only way to to get people off an old
technology. I assume that September 1st is when the contractor goes away. >> Chuck, do you know the date? >> Uh, so so right now we're, you know, they have a backlog of people that have called to and they're only in town a
couple days a week now. Uh, so it has kind of fizzled out, but they're they're still willing to install the meters, uh, you know, and honor their contract, but we we are currently outside of the contract time. Uh so we've just basically they've been willing to extend
and we've been willing to extend because it's no kind of penalty to either side. Uh but at some point it will not be you know cost prohibitive for them to be in town and you know we will have to take it on otherwise. >> I I'm I asked that because some people
take vacation in the summer and a letter goes to the post office and sits there until they get home. >> Right. So, we're not anticipating in instituting this fee until November. Uh, and like I said, we don't need necessarily have it installed by
November even, but we definitely want to hear from people and know that they're willing to let us change the meter. Um, you know, we have some people that aren't willing to let us change the meter and they've contacted us. >> Um, but and we'll we'll figure out a different way to do it. Um, you know, we have other other alternatives in terms of putting the meter outside or the the
unit outside. Uh, but we really need to, you know, have that conversation and make sure that we're working towards 100% implementation. >> I have a couple of questions on water, Chuck. Um, so we're not changing the water rate. It's it's staying what it
was in fiscal year 26. Uh, how is this um how is the drought affecting our water revenue? I mean there isn't as much because there's not any irrigation going on. Is that a factor in terms of the finances for the for the water
situation or you monitoring that? >> Yeah, we're definitely monitoring that. And you know, you might recall that the the rate actually hasn't changed since 25 fc year 25, but that was also when we instituted the different tiers. So you might remember we consolidated from six tiers to four.
>> Uh and so as part of that, you know, it kind of reshuffled it. So we are monitoring that kind of quarterly revenue especially for the high irrigation quarters. Um and so we'll take a look but we haven't got that info kind of back in yet from you know that will be the November billing you know
that will cover these next three months. There's a August bill and then the next one will be November. Oh >> yeah, that that reflects. It's obviously not a factor in the winter, >> but right factor right now. Where does uh where does Graly fawn stand in terms
of its level as relative to its usual seasonal level? Is it where it's supposed to be? >> Are you there? at the point where the well had just come back online. I wouldn't have anticipated much recharge over the last two weeks. You know, it hasn't been overly, you know, overly
rainy and we haven't been, you know, even though we've still kind of technically been in this um, you know, water band, it hasn't been like a full, you know, what I would call full outdoor band. So, again, I I don't think we've seen a bunch of recovery yet.
>> Okay. So it's down a little bit from what it normally would be because uh we were taxing it >> right for several weeks. >> Yeah. So you know it was usually at its end of season level you know two weeks ago is what I would say. So you know
like end of September October we were at those levels you know two weeks ago which was obviously middle of summer. >> Okay. All right. And do can you determine or or do you know how the level what the level of water is the water table is with regard to the well?
How do you know if a well is kind of going dry or not? Is there some sort of a measuring? >> So the there is uh you know what they call the draw down when you're pumping. So obviously we weren't pumping for an extended period of time. So we would have seen pretty significant recharge
there. I don't know. I don't have the reading on what the draw down has been lately, you know, in the last two weeks that we've had the well back online. Uh but it is it's it's very independent of Sawmill Brook. So even though it's, you know, on the banks of Sawmill Brook, if you see Sawmill Brook dry or
overflowing, that doesn't necessarily mean that's what we're seeing in draw down for the well, you know, which is coming much deeper in the aquifer. >> Okay. Are you using the well more than you usually do because it was not used much for a month?
>> Uh yeah, just be and I mean not for nothing that is that is the cheaper water for us to produce. gravity pond is much more energy and chemical intensive whereas the well is you know kind of directly from the ground into your system with some >> in sense you're helping gravity to get
back to where it might be normal for its seasonal level by uh increasing the use of the well for a water source right now. >> Right. So, you know, when the when the well was offline, obviously we were running basically three shifts at Bradley Pond in terms of, you know, how
how long it takes it for to get through the system through the treatment system. Uh, now we only need to run two. So, basically, you know, a third of the time it's offline versus, you know, when we have the well online or offline. >> Okay. Okay. Good. Other questions here?
How about questions from the public? Anyone here or online? Nobody nobody online has their hand raised. >> Um I move that the select board close the evidentiary portion of the hearing. >> Second.
>> Brian, >> yes. Ann, >> yes. >> Kathy, >> yes. >> John is yes. >> Uh let's see. You're up. I move that the select board approve the fiscal year 27 water and sewer rates as presented. >> Second.
>> Kathy, >> yes. >> And >> yes. >> Brian, >> yes. >> And I Yes. [clears throat] >> Great. All right. And I move that the board close the public hearing. >> Second. >> Kathy. >> Yes. >> Says yes. Ann?
>> Yes. >> Brian? Sure. Good. I think we're done with the walk. Okay, thank you. All right, action items. The next one is the Wi-Fi by the sea proposal.
Maddie is here uh representing uh the folks who are presenting the Wi-Fi by the sea proposal. uh you received a copy of that proposal in your packet and Maddie if you'd like to walk us through that and then open it up for any questions from the board. Okay.
>> Um good evening Mr. Chairman and members of the select board. My name is Maddie Delaney and my business partner Satie Potter is joining us this evening via Zoom. Um thank you for giving us the opportunity to speak with you. We hope everybody had a chance to review the proposal and supporting materials we
submitted before tonight's meeting. Um, Wi-Fi Bed by the Sea was created to solve a simple problem. Today, many people expect expect to be able to stay connected wherever they go. Whether it's checking the weather, communicating with family and friends, arranging transportation, checking the train
schedule before heading home, or even responding to a work email, reliable internet access has become something many people depend on. We saw an opportunity to provide that service at Sydney Beach in a way that is professional, respectful of the beach, and completely independent of town
operations. We're here tonight to respectfully ask for your approval to follow to allow Wi-Fi by the Sea to operate as a seasonal wireless internet service at Singing Beach because we believe it provides a useful public amenity while requiring no town funding
or staff resources. Um, before bringing this idea to the board, we wanted to make sure we had done our homework. We formed Wi-Fi by the Sea as a Massachusetts LLC, secured our do our domain name, built our customer website, prepared our terms and
conditions and privacy policy, created our operating agreement, and developed a plan for how the business will operate. We also wanted to make sure the service would actually work before asking for your approval. We tested our equipment to confirm that it provides a sign a significant coverage area at Singing
Beach and we tested that the QR code on our website we works and we made sure that customers can easily connect to the Wi-Fi service. We designed this business so that it places no burden on the town. There's no cost to the town. We will provide operate and maintain all the
equipment. We will handle all customer support and We will handle all customer support and daytoday operations. Beach staff and town employees will have no responsibilities related to our business. We will work closely with the town to ensure our equipment and signage
are placed appropriately and remain respectful of singing beach. From the beginning, our goal has been to create something that benefits both residents and visitors while operating responsibly and respectfully within our community. We appreciate the time you've taken to review our proposal and meet with us
this evening. We hope we've we hope we've shown that this is more than just an idea. We've taken time to research it, build it, test it, and prepare it so that it can operate responsibly from day one. We believe that Wi-Fi by the Sea is
a simple amenity that provides a public benefit while requiring no town resources and we respectfully ask for your approval to operate a singing beach. Thank you for your time and consideration and we'd be happy to answer any questions. >> Great. >> Thank you. You
>> um as somebody who has reviewed thousands of IT proposals, yours is very well done. So >> good job. Um just one question. What's the capacity? Like how many Singing Beach can get pretty crowded. Do you understand your capacity limit and are
prepared to turn people away if necessary or how how's the capacity management going to work? You want to Okay. Um I think the capacity is around a hundred people to start. We can always add more, right? Um so that's around
what it what it is. My husband is um on Zoom if he wants to chime in. >> A little more techsavvy than us, >> but yeah, I believe it's around 100 people. And yes, it would, you know, once you hit capacity, we would turn people away. >> Thank you. And it looks like an airplane
model, you know, if you're airplane to like being on a plane. Same kind of like website. >> Great. >> Where would you put the equipment? >> Um, you want to take that, too? [laughter]
>> So, uh, where we're thinking of, but we we're, you know, we'll work with, um, parks and wreck and and wherever they want it. But there is a spot that does look like a good spot, which is when you're going around the circle. Um, you have the beach staff to the right. There's a no parking sign to the left
and some space behind that kind of in the trees, but it's a little bit of a clearing. We're thinking of starting there and that way we could like um chain it to the sign like but you wouldn't see it. It's kind of in the woods. >> Um, obviously there are other options.
Um, we could go on the roof of the building. you know, there's a bunch of options, but that's what we were thinking of starting with. And it seems to be like a good like kind of hidden um from sight spot. >> So, you you'd set this equipment up and
it's it would stay there. >> Yeah. It would we would set it up each day for now. >> Okay. So, it's going home and it's coming back >> and then it's coming back. Um it may stay there eventually. That's the that's the we're figuring out. Yeah. [laughter]
I saw a picture of it. It's a tripod. >> It's like Yeah. It's kind of like a tripod. >> Like a big box essentially. Yeah. >> Yeah. And and the Starlink separate. Yeah. >> Yeah. >> Yeah. >> Yeah. >> So, how does somebody connect if you can't get Wi-Fi at the beach? How do
they get to your website? I do think it is like a temporary like once you're signing in, you do temporarily get the Wi-Fi until you like sign in and put in all like your information and >> and then you like have the Wi-Fi, but I
think it's like a temporary >> Yeah. Just like on an airplane when you're not you don't have the Wi-Fi yet, you can go in and connect to it. >> Yeah. >> So I can use my sky miles. >> Yeah, [laughter] exactly. >> The next phase, Brian. the next. >> So, uh, you've got to let people know
about this. So, you're going to have a sandwich board and I see a picture that's associated with that. >> Yeah. So, that's a mockup of one. Yeah. It'll be I think we're going to add a little bit more language like about that it's not associated with the beach staff. So, they don't >> like towards like the bottom of the
sandwich board, we would put something like we are not affiliated with the beach staff like email us with any questions. >> Okay. And have you discussed where that board might go with parks and wreck at all or >> um did you discuss >> I don't think we did. >> We have I mean our thought is at the end
of you know on the beach at the end of the um so like you've already passed all the beach staff it would be beyond them off the beach. >> Yeah it's a website too. >> It's a nice website too.
>> Yeah. Well, it's great. So, you you start when? Like >> tomorrow? [laughter] >> Yeah. >> Yeah. I mean, sorry. Sorry. Go ahead. Go ahead. >> Could you talk a little bit about your privacy policy? >> Um, do you have it?
>> They do have it. Um, >> was your your apprentices kind of thin? >> I know I have Yeah. All the other We didn't want to have to give you like every single document that we had. Um but um our privacy policy is that we won't um
share any information um with you know we won't sell any information won't share any information and we'll only access information that we actually need >> like to run the business >> to run the business. So obviously the credit card numbers like to to run >> manage how are you managing credit card
compan are you available to speak to that because I know he he knows more. Yeah, it's all it's all handled through Stripe, which is a third party uh who's going to do all the credit card processing and payments. Yep. And they have PII and all sorts of rules around credit card compliance.
>> And I noticed you have the insurance for um >> the cyber insurance as well as >> Yeah. >> Interesting. Other questions? Any from the public? >> Any anyone from the Well, it's not a
public hearing, but any other comments from that. Okay. >> Yeah. >> What What What's your power source there at the at the beach? >> I think it's battery operated. >> Yeah, it'll be battery operated.
>> Yeah. Thank you. >> All right. I move that the select board approve the request from Wi-Fi by the Sea LLC to operate a seasonal wireless internet service at Singing Beach. >> Any further discussion? Brian, >> yes. >> Ann,
>> yes. >> Kathy, >> yes. >> John says yes. >> Thank you much. >> Great. I look forward to seeing how this works out. >> Thanks everyone. >> All right. Thank you. >> Thank you.
>> Thank you. Y All right, the elephant in the room. Waste and recycling. [laughter] >> What's new, Tony? Since Saturday. >> Uh, not much not much new. We had a call with D this morning about the grant
application to cover the cost of the 35gallon uh trash barrels. and they all their comments was were were positive. Um they they said that they felt our the program that we designed
was exemplary and could be a model for other communities. Um understanding that you know all these programs are kind of specific to the community and what the community is transitioning from. Um but
they thought that we handled uh the development of the program uh ideally and that we are covering mostly everything that they would be concerned about. Some of the things that they they did say is that we need to codify the
program in some sort of policy document. That's what is in front of you today. Um, we also they want to see they they did mention that what they what one of the elements of concern that they have is that we're
offering the ability to get a second trash barrel because the program is really uh designed to support waste, solid waste reduction and and promote recycling. Uh we explained to them that
really the alternative [snorts] of a second barrel really kind of came from uh a lot of unique properties in town that may have um like estates that have multiple structures on the property that would otherwise automatically be
enrolled in for one default package but they may need additional barrels. Um, the other element of that is for multi-unit properties that have limited space for the amount of barrels to
store. Uh, for example, if you had a twounit apartment building and you didn't have room to store four barrels, you might choose to opt out on one unit and then pick the alternative that gives you two trash barrels and one large
recycling barrel. So now you only have to store three, but it's the same amount of trash barrels for that property. Um, they would like we're we're going to have another call with them on Friday to go over some of the um
information that we received so far. Since Friday, we've had over 200 and and climbing rapidly this morning, over 200 entries already on the online form. Uh so they want to take a look at you know our sample size as to what's come
in so far. Um they really liked how the standard you know if nobody uh submits a form they're automatically enrolled in the standard package. Um so what this policy basically does is
take everything we've talked about over the last few weeks and put it into one document. I tried to reflect a lot of the decisions that we've made already. Um, as you can see here, it includes, you know, a better definition for
eligible properties. This was interesting when looking at I looked at probably nine different communities to try to see how they defined their eligible properties. And as you remember from the PowerPoint when we were looking at these other
communities, they weren't really uh utilizing the grant. and promoting 35gallon barrels. They were using their own free cash to purchase 65gallon barrels. And so they didn't really have, you know, this document in place or a
definition for eligible properties except for Marble Head. So, we we actually met uh Chuck and I had a conversation with the uh Department of Public Health director uh actually under
Marblehead Solid Waste and Recycling is managed by their board of health. Um so, we we met with the or we spoke with the director there and they walked us through their program and a little bit different from ours based on how theirs
is set up. theirs is fully paid for through general fund versus having a split between fees and general fund. Uh so we looked at their document, took in that information and and and what we had
to speak with them and came up with this definition that made a lot of sense. As you can see here, it leaves uh it provides an opportunity for properties that are not automatically enrolled. Properties that are not um single family
homes, two family, three family, four family homes. Once you get over four family, and that's pretty much the standard across the board is four units or less in in these municipal programs. Once you get over that fourunit home, it
it enters into a unique category of needing to understand whether most towns, I would say, don't even allow uh those properties that have more than four units into the program. We have the ability to offer them the ability to
come into the program. But each property is unique where some may be condos, some may be apartments, some may be uh separate structures, you know, units split up under different roofs. Uh we
have um an apartment complex right across the street at Sawmill Circle that is technically more than four units apartment complex, but it's all individual single family homes. So, no
reason why we couldn't, you know, potentially include them in a different way than say a 10 unit apartment building that's downtown and really is on, you know, maybe a postage stamp property.
Uh, so each one of these kind of take individual evaluation and figure out what's the best way to allow them to come in. Our thought is that we would we likely may have to limit the amount of barrels certain properties can get based
on whether they can store them and how much frontage they have for the curb. We obviously don't want barrels to sit on the curb all week long. And on the day of collection uh on a collection day, you want to make sure that the p the
sidewalk is passable. uh you don't want it to be filled completely with barrels. Um so we may include some sort of limitation on the most amount of barrels some properties can have. But if they choose I've had some conversations with
some property owners already and they said I don't even need that many if I go with less um you know how will I be charged? We would charge them according to the packages they select. Um,
so we've sent a postcard out to every property in town saying that you may be eligible, you may be not. Um, we're currently putting together a list of these properties that don't fall into the automatically enrolled eligible property list, these properties that are
more than four units. and we're going to be sending a separate letter to them directly saying if you want to be in the program you have to reach out to us so we can evaluate your property and come up with a determination as to what we can offer. >> So when do you expect that secondary
communication to come out? >> Hopefully this week. >> Okay. And will that be sent to the prop like if it's an apartment it's to the um property owner the single property owner. If it's to a condo, will it be sent to the registered trustees or
>> uh we were going to primarily use the address that's with the assessor's office, so where we send real estate tax bills. Uh but we considered also sending it to
the property address as well so that um you know if if if at least if we had tenants they can notify the landlord hey this letter came in you need to reach out to the >> so just for for the apartments I think you know you have a single property
owner but for the condos you have trustees that make those decisions So there's a risk in sending information to people who are not the decision makers, >> right? >> And
>> individual condo. >> I just think want to think that through a little bit. So if you have a list of properties, >> um the trustee should be registered with, you know, the county courthouse, >> right? And I would if you can I would start with that but um because
>> they have trash service now that the trustees are managing and they're probably trying to figure out what to do and you know I don't think we have any large condo complexes in town or probably the largest but um you know they could get inundated with a bunch of questions they can't answer.
>> Yep. Uh the other element of that is where the barrels will be put on the curb. Um and we're working with Pella to understand, you know, if they have any
concerns about entering private property. >> Um they may need to have some sort of agreement with the property owner if they're going to be entering the property. Um, so we're working with Cassella to figure out what the terms of that might be if they need that.
>> That'll be part of their >> trustees because the individual unit owners have no ability to sign anything, >> right? >> Okay. >> Um, as you can see, I don't have I don't have any fees included in this policy
document. The fees are going to be featured in the fee schedule that we created earlier this year. And so if we ever need to change those fees, we just amend the fee schedule. We don't have to open up this entire policy. U added in here. One thing that we've
heard a lot about from folks uh through social media or calling in uh is for seniors who want to reduce the size of their recycling barrel down to a 35gallon barrel. Um why is that the same
price as if they were to get a 65gallon barrel? Uh what just for you know to for explanation when we created that alternative it was to solve a mobility mobility concern. Um
at that point it was never about or we never really heard any commentary about um that the fee structure was too expensive. It wasn't really a fee concern. It was more a mobility concern. Uh but then once we put out the packages
and we got more feedback from people, it was obvious, hey, how come someone who's putting out less recycling is paying the same? Um for us, the barrel, the 35gallon barrel compared to the 65gallon barrel is only about a $5
difference. So it's not a significant cost saving upfront for that barrel. In fact, we have to order barrels by the hundred. So, it's likely that creating this solution, we may end up with overpurchase and stockpiling barrels.
So, it may actually come with a more of a cost to the town. And then, of course, the recycling at the transfer station is free. So, you know, um we're still going to be paying even if you don't have it curbside collection. If you're bringing
stuff to the transfer station, there's still tonnage there that we'll we have to pay for. Uh but we did and and included in here in another vote for you to take tonight is the proposal of a um an abatement for seniors that are
eligible for the senior real estate tax abatement which is uh which the application process for that starts in uh the end of December and the deadline is in April.
So our thought on that is if residents apply for the real estate senior tax abatement come April, we'll get the final list of all those residents that are approved for that from the assessor's office delivered to the DPW office and then we will automatically
apply the abatement pre-abate those fees. Um so that way it's one less application process for seniors that have to go through. And the proposal is a $25 abatement. Pretty simply put, uh, if you increase
the size of your recycling barrel from 65gallon to a 96, it increases your feed by 25 $25. So we felt that was a fair approach that if you're going to reduce it to a 35gallon, you reduce the fee by
$25. this um now you need this document because you need it the barrels the order of the barrels right so you need that >> tonight I assume this is a living document >> we're going into this >> I don't think we can do that tonight our
policy what the way we have always handled policies is that we have two readings >> that's for select board policies select board >> policy if if you want to make this a a um town administrator policy. Then I
guess you get to decide what you want to do. >> Um well, we can we can we can treat it as a town administrator policy for now and consider this the first reading for the
an eventual selector policy. That way it doesn't delay our ability to apply for the grant um but then eventually formalize it as a select port policy. >> What how much is the grant?
>> So essentially they give us $30 per 35gallon trash barrel. So ultimately it depends on >> So even if you get two 35 gallons, we get $30 for each of them. >> Or is it just trash? It's just trash.
And they may I suspect >> I suspect they may say we're not going to give you a grant for the second barrel. >> Okay. 60,000 bucks. >> It's It's considerable money. >> It's a It's a lot of money.
>> And I'm reading this as presented by the town administrator. >> I'm going to say it's a town administrator's point. >> Yeah. Um so I think I I I think I'm comfortable with that approach. I do think though the select board should take a vote on the tax abate uh the abatement the fee abatement for the
seniors. >> Um I think that's appropriate and in our purview but we could just take a vote on that and Tony could codify it in his town administrator policy. >> Um but I think we approve fees. That's our that's our job. Right.
>> It is honest. >> Yeah. >> Yeah. How long was the uh delivery period for uh once we placed the order? >> Uh so if we if we had put the order in as of last Friday, it was anticipated
that the they would be delivered and distributed the first full week of September. Uh however, D has said that they want us to wait to put the order in until they approve the grant application.
So now that they want to talk on Friday again to see how this order form >> September, >> we're we're a week behind already because of the grant available. >> They're just going to charge us
accordingly. I mean, obviously they want us to be rolled out the first week of September, but if it if it slips a week or two, they'll just charge us accordingly >> for curbside for curbside pick. >> Yep. which do we know what that is because it's been rolling for this summer but I
don't think you've got a >> we we I do but I >> that's all right >> yeah I don't have it with me right now we did have that discussion with them >> I mean we've already voted on the fee schedule per se >> I think the only other fee element in
the policy is the senior financial assistance >> am I missing anything is that the only >> that's it >> okay so I mean like I said I I would suggest that the select board vote on the senior financial assistant and let Tony move
forward with the policy so he can apply for the grant. >> Yeah. >> So I move the board. >> Yes, please. >> I move the board approve the residential automated trash and recycling collection program policy as presented by the town administrator.
>> Um no that's not what we're asked for. So, um, how about how about I move that the select board approve the senior financial assistance. That's >> there's there's one right >> Oh, I'm sorry. Right here. >> Yep.
>> Uh, I move that the select board approve the proposed senior curbside collection fee abatement program with eligibility requirements that mirror those established for the clause 41D, elderly person's real estate tax abatement.
No. Okay. >> Second. >> Okay. All right. So, that's a standalone. That's a standalone standalone thing. >> The policy is Tony's going to do what he's going to do with the policy, but we're we're approving the relief, financial relief >> for the sick. For the seniors, >> for the seniors.
>> Any further discussion on that? >> Brian, >> yes. >> And >> yes, >> John, yes. >> Yes. >> And Kathy, yes. Okay. So, we're set with that. So, um this is an administrator. We're treating that as an administrative policy. The uh
this policy that you sent to us. >> Okay. >> So that doesn't need our >> No, it's operational in nature. >> But if there are elements that do come under our purview, Tony will bring those back >> before he includes them in the policy. Right.
>> Okay. And I'm assuming that this, you know, we haven't got the program running yet. And you know, there going to be things we say, oh, what about this? What about that? There will be some changes >> that will happen, >> right? >> It used to be, for example, that you could put a sticker on a piece of
furniture and put it out and it' be collected. So, there's no way to do that anymore. >> No. for large our bulk items and um white goods. The
a lot of what a lot of what communities are doing now is on a schedule basis where you call and let Cassella know that you're going to have something out on the curb and then either you pay that fee directly to Cassella or you pay the town for a sticker. Um and then many
towns are uh negotiating some per unit prices with the hauler based on how often they make that service available to the residents.
So you can drastically reduce the per unit cost if you only offer it >> quarterly >> quarterly. Um we came we we thought the best way the best approach was monthly. Uh so
you know the the other side of it is we don't want people to put stuff on the curb and it sit there for three months. >> Yeah. So, um, one thing that we can consider as a as you know, or the select board can consider is that, uh, the town
can subsidize that per unit price and Cassella could invoice us at the end of the month for a certain percentage of whatever price >> um, they charged. So that's something that we're still evaluating, but I think we're pretty
confident in the one, you know, every month, you know, offering that availability. The other thing that we need to talk about at some point is the housing authority >> and subsidizing their cost. Uh they
haven't they haven't paid for trash in the past or recycling collection. Um, we were hoping to set up a time to talk with the new director there and figure out, you know, what might be the best approach.
>> In the past, they they didn't um they didn't use orange bags. They just put trash in barrels and the and our contractor would go by and collect. [clears throat] >> I I not positive, but I highly doubt they had a barrel per unit. It was
probably some smaller amount. So they may choose that that's how they want to go. Uh we could also offer them the ability to do a dumpster through our contract with Cassella. And then what we need to decide is are we charging them
the full cost of those services or none of that cost or some sort of >> we're not charging anybody the full cost. So >> yeah, true. [clears throat] >> Okay. Yeah, >> but there is a dumpster cost. That's a that that is on their schedule.
>> Yes. >> So, we do know. >> Okay. Well, that's all that's all in the works. >> Yeah. Once once we have a conversation with the director there, I'll bring it back to the select board for >> discussion.
We're done with trash. >> All right. Uh, next is rank choice voting. >> Yes, have some folks here. I believe I recognize a few folks, Tony, and you've spoken with people.
>> Yes. Uh, we received um applications. We have the the select board has two large positions to appoint. Uh tonight I'm recommending Rob Bey and Chris Thomas uh for appointments.
Um I'll start with Rob. I met with Rob on the 22nd. Um has been a resident since 2007. Frequently attends town meeting and elections. He's been on the board of assessors since 2019. He was also a member of the town administrator
screening committee. So has served in multiple roles on on uh committee boards. committees and boards. Um he's interested in the concept, wants to learn more about um how rank choice voting works. uh is generally interested
in anything that could potentially promote involvement in democracy and uh election participation. But we spoke a lot about you know unknowns of how would this potentially
work for Manchester by the Sea. The committee is very specific uh has a very specific charge about rank choice voting for municipal elections in Manchester by the sea. Uh so understanding how that
works in our community and looking at uh technological concerns um as far as uh how ballots would be read. You know, do we have the technology to be able to do that? um
would that provide a benefit? Um you know, looking at uh all those different kind of elements of what goes into rank choice voting and understanding that the charge of the committee is to produce a report the end thereof that makes a recommendation of whether it's something
that we continue to pursue or not. Um as well as looking at other municipalities that may have um introduced us so far. um okay with the demand of the committee. It is an ad hoc committee. So
this isn't something that is hopefully isn't going to be multi-year committee process and they haven't obviously they haven't been formed yet. So the schedule or the demand of the committee hasn't truly been determined but um Rob felt he
was had no concerns about whatever that schedule may end up being. >> Before we talk about the appointments, could you refresh my memory? I meant to go back and look at the warrant um so see the language as to what we actually approved at town meeting because you mentioned the select board appoints two
members I I can't remember how were the other members being selected or >> they were identified >> in the okay they were identified in the warrant okay and then um just based on our language um to try and avoid uh confusion since this is something that
is not intended to be ongoing it I believe it should be a task force. >> Um, so it has a defined end date. Um, [snorts] as opposed to an ongoing committee. >> Take a look at We have to be careful to follow the >> right >> what was in the warrant.
>> Right. Understand. But they they as a committee they may have the ability to propose a renaming themselves, but I'm just it is not intended to be an ongoing thing. It's a it's got a specific end date. Correct. What? It's based in the article. I have the article right here.
>> I was just pulling it up. >> To see if the town will vote to establish a study committee to examine the feasibility and effects of adopting rank choice voting for municipal town elections or take any other any action relative there too. That was the warrant
article. >> Yeah, that's just the warrant. >> Pretty brief. >> The motion is Oh, the motion. Uh, here's the minutes. Let's see. Oh, yeah. Here are the motions. Okay.
Move the town meeting hereby establishes a rank choice voting study committee to be structured, organized and charges set forth below. Committee membership and organization. The committee shall consist of the following five members. The town clerk
or their designate. One member of the board of registars of voters as determined by the board of registars. two [clears throat] town residents to be appointed by the select board and one member of the League of Women Voters of the Northshore as determined by that
organization. And let's see if it says anything about the date. committee is charged with examining the feasibility and effects of adopting rank ranking choice voting for municipal town elections and issue recommendations in the form of a report to the 2027 annual
town meeting. Committee shall finalize their recommendation before the close of the warrant for the 2027 annual town meeting and may recommend one or more articles for inclusion in said warrant related to its recommendations.
We normally close the warrant when March >> 45. >> Sometime in March, >> you do it. >> Um, it's also I mean I think it's also possible for town meeting to
extend that date if needed. Uh, but yeah, I think you're right. I think it's it's late March. Um, okay. So, back to Rob is, you know, obviously is serving on other committees, familiar with the open meeting law, conflict of interest law.
Um, and, uh, Chris Thomas, I met I met on the met with him on the 22nd as well. uh born and raised here in town, has been uh on park and rec committee uh when it was
first formed. He was the liaison to the CPC, served on the historic district commission, also an election worker and worker for town meeting. um which I thought was a good a valuable insight to understand you know the the process that
the town clerk's office has to be mindful of um and how that integrates into this type of voting um very interested in that process okay with you know the whatever demand of the
of the committee might be um we spoke about the goals of the committee um talked So, you know, looking at whether rank choice voting serves uh our local elections best, um
understand what the purpose is, the pros and cons, the operation of elections, technology now or in the future. Um and as serving on these committees in the past, very familiar with open meeting law and conflict of interest.
They're both here today. if you have any uh additional questions for them. Rob and Chris, do you want to introduce yourselves or reintroduce yourselves? [laughter] >> Thanks. >> All right. Kathy, any comments?
>> No. Um, just like I said, I think um I I think they're both well qualified to join the committee. It's helpful to know refresh our memories on who the other three participants are because you often hear me talk about diversity of skill sets on a committee. It's very important. So I think this we we have
that that's great. Um I I do think you know we the committee needs to end. So um if for some reason it should go beyond its intended completion date, we need to rename it a task force and give it an end date because this this is not an ongoing
thing. Um, and let's see. I think what would be interesting for me for the committee to look at, I've only heard of rank choice voting being used when you're um electing
one person to an office, but a lot of our elections were in, you know, having to elect two people at the same time or three, you know, three seats need to be filled. That's what's interesting to me and I hope that they can help us understand how that would work. There is literature on top.
>> Yeah, that's that's going to be very interesting. Um, so but I'm good. >> Ryan, anything? >> No, I was impressed Rob during the uh time search >> Chris.
[laughter] No, I'm good. >> And thank you for stepping up. I I would like to amend the motion as written to June 30th, 2027 >> for a term to expire on
>> June 30th, 2027. >> On the date of June 30th. Okay. >> Just in case it needs to get extended. Well, the committee appointments are are on kind of a schedule and and depending on what town meeting has to offer for
feedback, there's probably some cleanup work, etc. I think it's a fine idea. Yeah, >> it it gives us a chance to look at at the situation again, >> right? >> With the committee intact. >> Yeah. >> Yeah. I'll second that.
>> Great. Okay. Um any any further questions for Robert? Any questions? Period. >> Do we have to vote on the amendments first? >> Uh I don't think we This is just a a a conversation with them at this point.
>> Okay. >> That's all. Okay. You think? >> And I don't I don't have any questions for either of these gentlemen. I know both of them. And you've got a clean sheet of paper here you're going to work with. So, >> and Jonathan Jonathan here is here as
well. Jonathan Hurley who actually was the petitioner of the article and applied for >> a spot on on this committee as well. But uh you know we spoke about how this committee in a unique way um
>> you know is going to be a very public process and that you know not serving on the committee is okay. being present and and uh and participating in the discussion is going to be helpful. Um so to to Jonathan and anyone else that is
interested in this topic, you know, we encourage them to participate in the public meetings and and voice their opinion um so that the committee can put together a a report at the end of their
>> charge. Great. any further discussion? >> Sounds like a really interesting problem. >> Yeah. >> Yeah. >> I I we have two people here who are prepared to really dig into it and that's great. >> Good. Um you want to read the motion as
amended. >> Sure. I move that the select board appoint um Rob Oh, I'm sorry. It was I'm sorry. I was looking at the rocket. I move that the board the board appoint Batty and Christopher Thomas to the rank choice voting committee for a term to expire on
the date of 2027 >> June 30th 2027. >> Second >> right here and and and strike annually. >> Right. >> Good second there. >> Further discussion. >> Ryan, >> yes. >> And
>> yes, >> and John, yes. >> Great. >> Thank you. You gotta get started yesterday. >> Great. Well, thank you. Thank you for stepping up on >> When will we know when the committee will actually be formed?
>> We just did. >> Christine Dixon, the town clerk will reach out to you. >> Okay. So, we'll need the League of Women's Birds. >> Yes. Right. >> Great. So she'll she will get the ball rolling and then go
[laughter] >> territory. >> There you go. >> Yeah. Here we excuse. >> You may you were very >> Thank you for your patience. >> Okay. Uh next is >> let's see >> sustainability.
>> Where are my sustainability committee appointments? >> Okay. We have two appointments. Um Stephanie Henry and Cara White. Um Cara White, you may recall, uh had been had originally volunteered to join
the board of health, but unfortunately uh her work schedule didn't coincide well with the schedule of the committee. Uh that being said, she's still very interested in joining uh a board or committee uh with the town. Um
she has done some work with with the sustainability sustainability committee already. Um participated in uh their beach cleanup. Uh has read up on their meeting notes. Um previously has volunteered
um oh I'm sorry. Uh I have seaside sustainability as well on my notes. I forget what I why I wrote that down. You can help me with that one, Cara. >> That was Was that a uh sustainability
committee uh event? >> Yeah. So, Seaside Sustainability is just another like community that does sustainability and seaside cleanup and and different programs and the sustainability committee has worked with them previously and so have I. Um and so
yeah, that was just the the comment on there. >> All right. Thank you. Um uh we talked about open meeting law and talked about the conflict of interest law and the demand of the committee and she feels she can she can meet the demand of the committee with no no
issue. Um, and then also here is Stephanie Henry, uh, who moved, unique experience, uh, moved to town about two months ago from Miami, uh, with her husband and her two daughters. um actually uh works for a or
worked for >> works >> works current still currently works for an environmental sustainability governance company uh that builds sustainability audits uh programs for their clients um looking at carbon
footprint impact and frameworks and um standards developed by government and how companies can comply with those. is also um interested or has participated in the beach cleanups in the past and interested in those here. Um
hasn't hasn't served on a uh municipal committee in the past, but we spoke a lot about um the essence of open meeting law and the importance of that transparency. uh has no issue with um you know meeting the demand of meeting the demand of the
committee and is eager to get involved. >> It's so nice to see new residents uh raised their hand. Thank you very much everybody. [laughter] It's great. >> Would you guys like to add anything to that? How'd I do?
>> Eager to give back. >> Yeah, great. >> Brian, anything? Just curious why someone did Florida. [laughter] >> No, I'm good. Thank you. >> Well, delighted that we have two people who are so interested in in building on
that committee. >> Honestly, I suspect Nate would be very interested um especially in talking with Stephanie based on some of the conversations we've had at our facilities committee about um you know, our new facilities. Can we or should we make them a little more sustainable?
What what are the options? I I bet you know he would love to have a conversation with Stephanie. >> Well, [laughter] I got to say both of you >> have been combined been here six months. [laughter] >> This is a personal for me. It's a
personal best I've ever >> to move into a community and say, "All right, I'm jumping in." Okay. You haven't even got your first electric bill yet. [laughter] So I uh I really congratulate you for raising your hand and getting involved
and frankly when you join a committee that is the fastest way to get to know people and to get involved in what the community is all about. So I give you regal credit for that. >> That's good. So uh it's my point it's my my motion. I move that the select board
appoint Stephanie Henry and Carol White to the sustainability committee for terms to expire on June 30th, 2019. >> Second. >> Further discussion. Brian, >> yes. >> Ann, >> yes. >> Kathy, >> yes. >> And John is yes. Great.
>> Thank you and welcome. >> Thank you for your patience in sitting through all of our meandering. >> [laughter] >> My my boyfriend Kobe Fino, he just got appointed to the bike pedestrian committee and he know you should stay. It's kind of interesting. [laughter]
So I don't mind. It's been interesting. >> You can always learn something. >> Yes. >> Great. >> Well, thank you and stick around if you leave. >> You may go. I'll walk you. [laughter] It's actually been um
a very uh enjoyable experience kind of going through this process and I and you know I'm not really sure how it's gone you know in the past but I feel like we've filled these committees pretty at
a pretty decent pace. Yeah. And I definitely have had the sense of um you know there's been quite a few people who are newer to the community and jumping in jumping into getting involved right away. I I interviewed someone for your
next uh next select board meeting um today that you know just moved to town in the last couple weeks. >> Yeah, that's nice. um and um recently retired from the Coast Guard, uh interested in joining the stream team. So
>> um >> I'm I'm definitely seeing a lot of response from [clears throat] our the publication of those open open spots and I don't think we have a ton of >> trend is vacancies right now. >> It's been kind of a new trend I think really
>> good. Well, we struggled. The >> CBA would be nice. >> Filming the CBA would be nice. >> You can dream, Brian. >> We I talked to someone at the uh Oh, yeah. >> at the fair. >> Okay. I was interested
>> that is retiring um in September and may be interested in joining as an associate member. >> Great. >> Good. and the board of health. >> No, we we still have one left to
>> We still have one left to fill. >> Didn't change your work schedule. [laughter] >> I wish I could. >> I talked I talked to a uh a a former member on Saturday.
Um she didn't make any promises, but but she said she was enjoying her summer and but you know if if there's still a need >> uh she she may be willing to join back up. >> That's good. >> Okay, great.
All right, discussion items and Church Street trustees. >> Yes. Uh so when we've the trust as the trustees Brian and I and Todd and Jim uh have been meeting
um and going through our uh our charge as trustees and putting together our operations plan and we are required under the declaration of
trust to register the trustees with the registry of deeds >> and we hadn't done that yet. So, you don't need to take a vote uh tonight because you've already appointed us and um and of course the Masons appointed
Jame uh Jim and Todd. So, this document just codifies those appointments. >> Um it that needs to be notorized. Yeah. Uh, Debbie will notoriize this tomorrow. Uh,
I was gonna have her be here, but today is Debbie's birthday, so I gave her the night. >> I said we could do it tomorrow. >> So, who said we have to have the unit owners sign a notorized trustee form? I've been doing this for 13 years. It's always been the new trustees once they
are elected, the trustees. I've had to sign the document, get it notorized, >> and it gets registered. I've never had to go around to all, you know, unit owners and get them to sign anything. There are condominium associations with over a hundred units. And I can
guarantee you they don't go around and get the unit owners to sign anything. So I'm wondering what is unique about our situation that we have to sign anything. >> I don't understand that. Makes no sense. >> Who created that document? >> Sharen.
>> And why? uh based on based off of uh the the master deed or I'm sorry the declaration of trust um probably pulled up a >> one that was the first version that I had >> just had us uh just had the select board
as the majority you know the unit owner with majority ownership >> but then she came back she the one that she had just sent me includes both both unit owners signing us So typically, I mean, maybe it's because it's the first time,
>> maybe. Yeah, >> maybe. But I would find out about that. You should not have to do this every time you change trustees, >> right? >> Okay. It doesn't make any sense if you just think logistically about big condo associations. It's not >> normal. >> Um, thank you.
>> So, uh, we all have to come by and do that because it's got to be notorized. >> If you sign it tonight, I'll have Debbie Debbie's >> because it's on video. >> It's on video. Debbie is >> Debbie probably recognizes our signatures. [laughter] >> And we don't have to be
like it must be a one time thing, but I would definitely check into that. >> Then that's for us. That's >> Yes, >> that's what I'm used to. >> That's the typical. >> Yes. Because you shouldn't have to notoriize votes. >> We we voted you in, right?
>> Okay. You don't vote. You don't notoriize every vote of unit. You're right. I mean, I didn't think about 50 unit, 100 unit. >> Yeah, it doesn't make sense. >> You don't It doesn't make sense. There's something not like I said though, this
is a >> it's not something that was built. So, you know, in a normal first time maybe a developer has to establish something, you know, but that is not necessary every time. I would bet my condo on it.
Okay. liaison updates. Uh, let's see. Ann, we'll start with you. >> Done. >> Very good. Summertime. I like these summertime reports. Very, very fast.
>> Kathy Brian is still writing. Um so the facilities me uh committee did was supposed to meet last week and did not um at the we're meeting every other week and we will be meeting next week. On the agenda is reviewing a standard process
and templates for projects to be introduced to the facilities planning committee. We we've had a lot of discussion on when should we what should we be working on? who gets to tell us, you know, what we should be working on. So, um, a couple of the members have
gotten together with, um, Nate to work out a process based on standard architectural, um, uh, terms and, um, and Andy Alderman also has come up with, uh, you know,
some suggestions to a change in our charter, which we will be bringing back to the select board. and Joe Bean has come up with some uh standard collateral so that when we look at a project, we want an update and a status. We look at the same collateral for every single
project, the same view, the same template. That way, you don't spend time >> worrying about diagnosing what you're looking at. You're you're spending time talking about the content and not the formatting. So, those are all good standard practices. because I expect that's what the one of the things
they'll review at the next meeting including some I think additional conversation around the senior and community center. >> We've been busy all summer. I don't know what committees you've been on, but we've been busy all summer. [laughter] Um I don't have anything on bike and ped
um nor um downtown improvement. >> Okay, good. Uh Brian, >> um Fox Rick meets Wednesday night at which point I'll get more information about that email that you uh sent out. I don't know anything about
it. >> Oh. Oh, that Oh, yeah. >> Yeah. And uh that the uh Concom is slugging their way through the uh SLV. Oh my god. I did watch the video. Well, that was the meeting. Was it last week
or a week before? did most of the video. All right. Okay. And for me, uh, library HD, the historic district commission meets, uh, next week. Library, there's nothing going on. Department of Public Works.
I don't know if you recall the Newport Parking Slots for dog walkers, which has been >> Yes. next to the trail. >> Yes. What's been going on? 10 years. I don't know. Whatever. I have a picture. All it needs to do is
be paved. They have chipped away all of the rock. They have space for at least two cars and probably three cars. It really looks very nice. It's good. But they had to dig into the hillside rock. Probably about 2 feet. It's two feet
high. They had to chip away a lot of rock. So that will be finalized. I don't know when they'll pave it, but in theory you could park on it now. They've got some cones around it. But that has been a long time coming. been forever, but that's u pretty much
pretty much done. Uh the sewer plant, the odors, uh they should have more or less subsided here. The BOF filter media change, which they have to do, which is really nothing more than wood chips, pine chips that are fragrant, and they just filter all of the odors through
that. That has to get changed, I guess, once every six months or a year or something like that. Anyway, whenever they change that, that's an issue. That has been done. And they've got a bunch of gaskets associated with various holding uh tanks associated with the sludge. Uh and I think they have all of
those gaskets changed. That was also another source of um problem. The gaskets had I guess aged to a point where they were no longer sealing the odors. And there were about 60 gaskets. And they're large. I mean there are several feet >> custom I think they're custom gaskets.
>> Yeah, I I think so. They have these contain I don't know how many holding tanks 15 something like that and each one has quite a few of these gaskets. >> So anyway, I think that's done. So they're set with that. >> I've noticed I've not noticed a
significant smell, you know, and I'm back here every every day. So it it does seem to be an improvement. It certainly haven't received >> I haven't had any >> uh any complaints. >> Pretty good run. pretty good on the first really taken
over. >> No one at the Legion's complaining. >> I can say the Legion would be the one because the bell weather but it seem seems like that work has helped. >> Right. Right. So that's going um that's that's going along well. The other
things I would say as far as I know PAS is progressing all right. Sawmill culver do not bet on the fact that might get started this year. I think the betting line has kind of moved beyond that. my discussions with uh >> with Nate
>> just to add to that. So what what John's referring to is uh we've now [clears throat] gotten through the chapter 91 process. Uh Army Corps of Engineers are now asking for additional information. >> That's what I heard.
>> They could have asked us for that at any point over the last couple years. and the EPA may also want to uh provide comment and seek additional information which is irregular. Um it's not
something that we were expecting. Uh so we're working, you know, with those with those departments and and our federal delegation to see if we can push that along. Yeah, I was going to say we
we met with our federal delegation, >> but it's August and you still have to go to bid and all of this. This is uh getting getting pretty tough. >> So, it's looking closer to 27. >> Yeah, that's the problem. I think the statutes of limitations kind of on
timing here. It's just getting too tough. So, uh, there may be some other things I think that that Tony will probably comment on, but, um, that was the DPW things that I that I had. And, um, no news on the seniors did not meet
yesterday, so I don't have anything from them in particular. Um, consent agenda. >> I'd like to remove the minutes of the 20th from the consent agenda. >> Okay. Do that.
I I move that the select board approve the consent agenda items except for the meeting minutes from July 20th. >> Second. >> Okay. >> Brian, >> yes. >> Dan, >> yes. >> Kathy, >> yes. >> And John, >> yes.
And in on page four of the July 20th um the second to bottom paragraph there's a one line following it. Um I didn't say any
of those things and I just like that line struck >> in the minutes. Okay. So that's all right. So that will well that's in the video here that will be taken care of by uh by Debbie I guess. >> Yeah I had sent Debbie some corrections
earlier. I think my changes got in. >> I think your changes got in but um and on page five under item seven second paragraph um Miss Harrison reported that the school committee is meeting. No I reported that the school committee is
not meeting. That was on page five. Leaz on updates and the Okay. Is not me. Yes, you're correct in the top one. Okay. >> Debbie will catch that also. >> Okay.
>> Do you want to do you want to approve the minutes subject to those revisions? >> Okay. We can add that in then, but let's Yeah, you were the ones that >> you want to make the motion. >> I move I I move that we approve the minutes of um July 20th 26 subject to
the amendments um discussed at this meeting. >> Second. >> Okay. Brian, >> yes. And >> yes. >> Debbie, >> yes. >> And John, yes. Okay. You're set with all of the items in the cons.
Okay. Town administrators reports. >> Uh you actually almost everything on my list you you all just mentioned. >> Check check check check check. >> Um uh I was going to mention you know make sure that we talk that SLB uh is in
front of the conservation commission for their notice of intent. Um, I was going to speak about a culvert. Um, this past weekend's uh, Festival by the Sea.
Uh, really my last two weeks has been predominantly uh, union contract negotiation meetings and trash related activities. So I am
I will I will stop there. Very efficient. >> Yeah. >> Okay. Great. >> Then uh we will I guess uh go to executive session. I guess I have to read these two paragraphs.
>> Yes. Executive session pursuant to general laws B30A section 21 A3 to discuss strategy with respect to collective bargaining if an open meeting law may if an open meeting may have a detrimental effect on the bargaining
position of a public body and the chair so declares such um and then the executive session pursuant to general laws again C3A section 21 A3 to discuss strategy with respect to litigation if an open meeting
may have a detrimental effect on the litigating position of the public body and the chair so declares >> and we will not be returning to public session. >> Okay, we will not return to public
session after the executive session. So we have a a motion to adjurnn then sec I second to your motion. Move to executive session. >> Move to executive session. We're trying to move to executive session. >> Yes.
>> All right. Second. >> Okay. >> Ryan. >> Yes. >> And >> yes, >> Kathy. Yes. >> And John. Yes. >> Okay. Great. >> Thanks very much. >> Thanks very much. Yep. I'm sure you could find [clears throat] something
better to do. Okay. in Chicago.