WEBVTT

METADATA
Video-Count: 1
Video-1: youtube.com/watch?v=FbEM642sbrk

NOTE
MEETING SECTIONS:

Part 1 (Video ID: FbEM642sbrk):
- 00:00:00: Meeting Call to Order and Agenda Review Discussion
- 00:03:20: Verizon Petition for Underground Conduit Installation Approval
- 00:07:47: Town Meeting Recap, Successes, and Improvement Suggestions
- 00:17:13: Lincoln St. Project Governance Model and Future Planning
- 00:27:22: Detailed Discussion on Town Meeting Procedure Improvements
- 00:39:52: Town Meeting Timeline, Education, and Process Review
- 00:55:20: Volunteer/Employee of the Year Award Process Discussion
- 00:59:08: Tree Policy Update Discussion and Heritage Tree Removal
- 01:10:56: COA Board Appointment and Housing Trust Representative
- 01:14:31: Advertising Sign Approval at Sweeney Park Softball Field
- 01:21:59: Liaison Updates: Downtown, MBTA, DPW, Schools, COA
- 01:27:33: Consent Agenda Approval and Town Administrator Report
- 01:36:02: Recognizing Successes of Community Leaders


Part: 1

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It being 6:38, we will call this meeting of the Manchester by the Sea Select Board to order. Jeff >> here. >> Ryan >> here. >> Kathy >> here. Dan's here. >> John's here. >> Um

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the are there any public comments from on items that are not on the agenda? >> I actually have >> Okay. couple. Um, so after town meeting, I started to think about all the money

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that we're going to talk about later. And um, it got me thinking that we probably want to think about an advocacy plan. Um, we have some new um, elected officials which will which have already

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joined the state house and will be joining uh, Congress on our behalf. And I, you know, we typically leave all advocacy, you know, to you, Tony. Um, but I think given, you know, the amount of expenses that are coming our way, we

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could all think about how we might want to advocate for Manchester at a state and federal level. So, um, just wanted to kind of put that as something we might want to chat about. Um, and the other thing, just to throw it out there, we normally have some type of a summer

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strategic planning stuff. My summer calendar is already getting a little bit full. So, I was just wondering if we maybe could put that on the to-do list for May to kind of pick some time when we we're going to all want to get together. >> That was it. >> Okay. So, that's two things to add to

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the action list. Um, I would like to take one off uh unless somebody else would like to sponsor it, which is um the uh my my item for

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um the next meeting on the dredging process. I just did that. I don't think we're ready to have it. >> Yeah. An intelligent decision. >> Leave it on but push it push it down or >> leave it on and push push it down. push it down to late September.

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>> While we're talking action items, I have no idea why my name is on an actions regarding the harbor advisory committee. I I I I'm not working anything there. So, >> okay. >> Somebody needs to >> I'm not even the liazison. So, I'm

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>> Could we just either cancel that or push it push it? If there doesn't have a sponsor, then let's cancel it. Yeah. >> Okay. Oh, sorry. One more thing. Yep. Tony's review. We haven't done this

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quarterly. >> Well, that can take place. The dredging creates. All right. So, what's is is the uh dredging coming off or is that just going to get pushed off? >> Dredging can get pushed off to midepptember. >> Mid September. >> Second second meeting in September.

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>> Okay. Is there anything? Okay. And the first item on our agenda is the Verizon uh there is no chairman report as usual. The Verizon uh New England talk history. Yes. >> I move that the select board open public

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hearing of Verizon petition 4 A40 GVU. I'm not sure which. Uh to install underground conduit on Proctor Street. Second. Jeff. >> Yes.

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>> Ryan Kathy and Yes. >> Okay. Please. >> Good evening. My name is Alexander Lassie Morero. M A R R E R O Street Maldor Massachusetts employee of Pike E Telecom C. Authorized contractor

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for Verizon Incorporated. Been asked by Verizon to speak on their behalf about the petition in front of you this evening. address any questions that the board or any members of proposal might have. Verizon is here by petitioning to place two new 4inch PVC conduits starting from an existing pole three

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located on a public way known as Proctor Street and running in a in a northeasterly direction approximately 248 ft to existing pole number one located on the same public way. President hereby making this petition on behalf of

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Harper and McNeel. They made a request for Verizon in order to remove existing aerial facilities located in that public way. In order to accommodate that work, we are remove we need that conduct in place first. >> Any questions?

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>> Is this an upgrade or maintenance or what is this? >> Basically, we're removing existing aerial facilities over to underground at the request of the customer. >> Okay. Okay. So, you're going >> just um just on the street itself,

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digging up the street itself or the sidewalk. I don't think there is a sidewalk. >> There is no sidewalk. Basically, we will be as close to the edge as possible. There is some drains in the way. So, we have to skirt around them. So, there will be some asphalt that will need to

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be removed and replaced as part of this project. submitted all the usual conditions. I presume >> I don't see them in the packet here, but they will be a part of >> the road opening permit.

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>> Okay. >> What's up? >> Okay. >> Move the select board close the evidentary portion of the hearing. >> Second. >> Yes. >> I'm sorry. again. John, >> Ann, yes. Kathy, yes. Brian,

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>> yes. >> And Jeff, >> yes. >> Okay. >> All right. Then I move that the select board approve Horizon's New England petition 4 A4FU to install underground conduit on Proctor Street as shown in the in the

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plan. >> Second. >> Yes. >> And yes, Kathy. >> Yes. >> Brian and Jeff. >> Yes. Okay. The next item on the agenda. Oh, sorry. Is there

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>> Oh, sorry. I move that the board close the public hearing. >> Second. >> Thank you. >> Jeff, >> yes. >> Brian, yes. Kathy, >> yes. And yes, >> John, yes. >> Okay. Thank you. I assume you'll be in touch with the the DPW and

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we can >> yeah that the uh road department will contact your public works department coordinate uh the uh whatever conditions you said in the petition. >> Okay. >> Thank you. >> Thanks.

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The next item is a town meeting recap. >> Yeah. So, uh town meeting um went for two nights. Uh we all uh all articles uh passed. We had a few different um

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amendments that were uh proposed on the floor. Some most did not pass. Um overall, I think that the the flow of the meeting went really well. I I felt

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personally I felt that the questions that we received during the meeting uh showed um a general uh understanding of what was being proposed through the warrant. And I think that goes back to a lot of

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the educational material and information that we put out through social media, through the website, through the finance committee book or through the Cricut. um >> or you're attending meetings and talking >> or the Yeah. or going to different

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meetings. Um, you know, and and it's never in those meetings did we have the crowd that was at town meeting. Um, but obviously I think through word of mouth or um, you know, reading of the Cricut and looking at the

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stuff that we put online, I felt that the the residents who attended were pretty well informed and I think we did a good job of answering any questions that we hadn't heard yet uh that came up. Um, you know, overall

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uh I was I was happy with that element of it. you know for for me I think that's really the key responsibility and then you know getting approval of all these articles is is the next step so I felt you know the town responded well to

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the information that we gave them um I thought that the you know personally I prefer to have less handouts uh we tried pretty hard to get all the information into the finance committee book um we'll try and do a better job at

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that uh next year as well. There was seven or eight different handouts. Um there's just a lot of information for people to to get and for the handouts to be effective >> when you have seven or eight different handouts and you know it's hard for

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people to kind of digest all that you know at the meeting. So getting it incorporated into the finance committee book and sent to people's households prior to the meeting gives them more time to kind of read up on that additional material. Um,

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I thought Eli did an excellent job and uh, you know, there was there were moments there where we had a motion on the floor, a motion to amend, a motion to amend the amended the

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amendment. Uh, it can get very complicated just the way >> town meeting time procedure dictates and I thought Eli handled that really really well. Um so overall I was I was I was pleased. Um have received some feedback

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uh since the town meeting. All of it mostly all of it positive. Uh if anything it was a a couple comments were how can we move it along faster. Um I have some ideas on that uh that we

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could think about for the future. I think that u did a remarkably good job presentation and and the managing of the votes that that just was flawless. It was. Yeah, they did a great job. And

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there's so many people contributed to the town meeting from the select board, the finance committee, and then, you know, then back all the way down to the staff that helped set up the room, helped set up the slideshow, you know,

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um organizing the different vendors that were helping us with the audio and visual >> um elements of it. uh you know residents attending the meeting and participating in it. There's there's so much that goes into it. So many different people have a

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hand in that and it all came together really well. >> Yeah. Say good job. I mean I think your uh your public forums are great. That's something we haven't really done before and hopefully in the future people will take advantage of that because I think

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that's a great piece. Uh Eli did a great job. Everybody everybody on down did a great job. So especially with everything we had on the warrant and that was huge. So >> I got nothing other than, you know, we have an awful lot of articles that maybe

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we can have to take a look at next time and call back on some of them. uh you know we were already we knew that we were going to go to a fall town meeting so maybe we could have especially with zoning maybe you know it's unfortunate that we lost a lot of

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people going to the second night and it's uh to have less than 200 people voting on things a town of this size it's it's kind of distressing so I think we should really uh shoot towards uh in the future looking at a one night stand

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and uh tailoring the uh the articles to that to that regard. >> Um yeah, I agree with Brian. First of all, I think it was absolutely seamless the transition between the new town moderator and new town administrator. You guys did a fantastic job. All the

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logistics fantastic. Um everyone was so well prepared. And I also want to give Chuck some kudos. He did a great job answering questions very, you know, briefly cons in a concise manner, easy to understand and and on very complicated projects. So, I thought he

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also did a terrific job. Um, and fantastic educational material ahead of time. I thought, you know, the the public forum sessions that you recorded were terrific. Um, I do agree with Brian. And I think the warrant was too long and I'm a little bit worried about

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we talked about the ballot that because we're not done, you know, people have to approve it at the ballot. I'm a little worried that the ballot is going to be so confusing. Um so I don't know if you've got any additional education planned for that, but um that worries me

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a bit that people might not understand. >> Yeah. To that to that point, we we're having a discussion with legal counsel on that. There are we're a little bit more limited by law as to what we can use town funds for in promotional

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activities for question right the school. Yes. Yeah. >> Uh so >> okay >> I but I do think that there's >> some nonpromotional just educational right >> info we can put out there about why

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there's two questions for each one. general why this general instructions as to why this ballot is going to look really ugly. >> So that was good. And then um so th those are my kind of uh pros and cons. I

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also thought the motions were incredibly complicated and I I just for whatever reason I'm drawing a blank on has that always been the case. I don't recall it always being the case since and so I'm I got to do a little digging on that. but they felt

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overly complicated. Um, so those are my kind of pros and cons lessons. What I was um I was pleasantly surprised at the uh questions that were asked, I think you're correct, the the people who came to the town meeting and the

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questions they asked, they were very well informed. So again, I think that goes to the educational materials that you prepped uh in advance. A lot of the questions were asking us how are we going to run these expensive projects and what type of

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boundaries are we setting on large expenses. If I had to summarize a lot of the questions, >> they fall a lot of them fall into one of those two categories. So, um I do think before we have another town meeting, we

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may want to consider a public forum on, you know, either expensive items before we put them on the warrant. You know, we did that for the Rotunda. I keep going back to that, right? We had a huge public forum on the Rotunda long

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before we put anything on the warrant. So, I I do think for these really big expenses, we need to pay more attention to that. I'll bring it up at the facilities planning committee because a lot of that stuff will come through there. >> Um the other thing I believe is that be

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these projects that we're kind of getting into now the Lincoln Street well being you know the most expensive potentially right now we haven't really talked about a governance model on the decision making. So when you get to that level of expense the board has some

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oversight responsibility. So you may want to draft up like a racey chart or something just you know here are the decisions the project manager gets to make on their own. Here are the decisions that Tony has to make. Here are the decisions that have to come to the board or you know something like that. So I would for very very expensive

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projects which you know this potentially is our first step down that lane. You you want a clear governance model for decision- making. So and I also sent I had received some feedback from folks as well. I sent you guys an email that was forwarded to you today

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your inbox. Um but yeah, >> the guy could sit through two nights of town meetings, but it can't last for 20 minutes and select board meeting. >> Uh yeah, I I think the preparation was done well. There were not anywhere near as many questions as I thought there was

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going to be. It was very interesting that there was an inverse correlation between the amount of money spent on a project and how many questions there were. Most of the questions tended to be dealing with the senior senate which was a couple hundred thousand bucks and there really weren't any questions with

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regard to the 16.5 million but there were some a little bit >> said we could each have a little >> Well, that's correct. Yes. And I've heard that one before and he's right. >> He's right. But uh I kudos definitely to

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uh Eli for for handling what was really I thought was a challenging situation and it's the first meeting that I can remember where it was two nights and you had to make that decision as to what how things were going to fit together. But um uh it all went smoothly and I I think

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that um yes we got to shorten it somehow a little bit with regard to comments or or or something. I don't think we can limit the comments. I think we >> No, not the comments and people. >> Yeah, I think we have to limit the uh the actual >> be more deliberate about what we put on

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the warrant and in order to shorten it though, you know, if we do hold more public forums on these big items >> um you know before we put anything on the warrant that you know. So, I think, you know, if the next town meeting is going to be in November and we

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anticipate a school, >> you know, um ask at that meeting, we might want to consider having, you know, um is there anything else that we need to add to that, Warren? There's we want to make those decisions very early and make sure people are, you know, willing.

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>> But in general, I mean, people knew what they wanted to do with the exception of with the exception of the uh Rotunda, everything was 85 90%. >> Yeah. Yeah, the rotunda did not make it to >> No, it's I don't know what's going to happen on the ballot there, but everything else was was up there. So, it

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it's there wasn't a lot of controversy at the end of the the day, >> you know, just obviously an observation here, but there were a lot of good questions because they were informed and the people they're the ones who showed up. Everyone who they cared.

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>> 85 or 90% of the town doesn't seem to care. >> Well, maybe that they don't care. It may be that they think things are running fairly well and they don't it's not >> we'll take that >> I I also think you know towns you know

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depending on your >> um particular stance it's sometimes it's tough to get >> there really wasn't anything really controversial >> I guess I I don't Yeah well I think the senior center was just a little bit controversial just because it was new

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like the what we were asking for and the expansion to a community center that was just new in the past couple months. >> And I I I wonder how much the fact that the the warrant said we'll make recommendation on the floor and somebody's just walking in, >> right?

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>> And a lot of people are walking in and they see this and some of these issues for the first time and they say that ah it's controversy. What's going on? Why is that? >> Yeah. >> Um I think that was part of that picture. >> I don't see how we could have avoided that from a timing standpoint. But the other

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thing to consider though is um you know for fall town meeting if we expect there to be a school ask um there were a lot of questions around the financial boundaries. So we might want to think about having a discussion around some of these other big projects that we're

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considering so that the residents are fully informed about what might be coming down the pike before you know voting on anything. It's it's and you know, you did a great job showing how this particular article affects your your bill, right? Well, we

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know there's a 20 25 year plan, whatever. We need to start showing all of that to the residents combined. Here's what we think is happening so that when they vote on one thing, they'll they'll understand the whole context. So I think if there's going to

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be just maybe it's not fall meeting, maybe it's spring, but before the next big ask whenever that is, we should be showing them the totality. >> Your bar graphs the bar graphs the back of that did that said this is all this goes in these are the dollars that are involved.

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>> Yeah, there's some of that in the in the book, but I understand what you're saying. your bar charts were great, you know, but we want like a little stacked bar chart, you know, fiscal year 27, this project, this project, here's what it adds up to, you know, just add on to what you already have. And I think that'll help people understand and be

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able to make informed decisions, you know. Um the only our 25-y year plans don't include anything for the schools and I realize it's not in our control but it is

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important to the and I would like to see um because we will first we'll have the Essex Elementary but in another 10 years right >> if not before we'll have to do something with the middle high school right >> they were talking about redoing all the

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labs all the you know little stuff like like carpets and but >> but it that does that's right so it's basically I think we have a good foundation you created a really good foundation for communicating with the residents about the impact and now we

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just need to build on it and we just put down what we know when we know it right >> um but I think it's important that they get familiar even if it's just a 10-year look ahead right get familiar with one set of charts that shows them okay here's where we're at here's where we think we're going going to be and

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consistently show them that one chart, right? And then when they vote, they'll have a consistent context and they'll remember it. Um >> we we actually met today to talk about um the borrowing schedule for these

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projects should they be approved and along with the other projects that are on and um we that kind of flowed into capital plan discussion and the and the finance committee is looking to meet May late May I think the 21st and that would

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be one of the agenda items. >> Good. Excellent. Um, looking at the previous 25-year plan, um, there are definitely improvements to be I think, you know, there's obviously new information. There's I think Essex

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Elementary was on there, but obvious the dollar amount needs to be updated. Um, other projects and things like that. the also the 25-year plan. There's different versions, you know, there's kind of a condensed version where you kind of

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summarize these projects into categories so that you can have uh that expenditure information and your 25-y year revenue, you know, projections all on one page. But really to break down

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the 25-year capital plan, it becomes quite long. So we have to think about what's the >> yeah we have to think about you know >> first of all updating that and then what's the best way to communicate it. >> I think the charts you did are really good but also you know including in that

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like you said revenue which could include grants or whatever to offset some of those expenses as different ways of visually showing that. Um, so I just I think we just need to come up with a standard that everyone's comfortable with and just keep showing it over and over and over again and then and then

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you can have good discussions. >> A little leerary about including grants given our recent Oh no, >> I would suggest federal grants. That ship sailed. >> I'm just saying you want to offset doing a 10 year. >> No, not tenure. I'm just you know what

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you know you know not don't invent something that doesn't exist but what you know >> problem is how do you how do you nail down >> costs I mean >> well but it's costin >> yeah only the shelf life cost right now

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is about three months >> I understand but you still have to do a capo plan and even five years out is just anything to your point three years and out is your best estimate okay five years and out is just wishful thinking, right? But you you just put in that plan

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what you know, but just having that s standard set of collateral helps you talk about the right things. >> I I I I Yeah. And I think even though it's it's hard to project the timing and the cost and it's good to show the residents that we're not just living in

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this year, we're looking at, >> you know, what's to come in the future as well. Um, Eli's got his hand raised. >> Yes, Eli. >> Um, so I I'd like to cover a couple of

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points on the meeting specifically. Um, you guys are are talking about um a little bit more in the way of future planning. Um, so one on the the two nights meeting. Um,

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I'm certainly not a fan of two nights meetings. don't want to do one again. I think that that was an anomaly. I think um it happened because we didn't have a fall town meeting last year. We um have for a little while now been

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doing um zoning articles in the fall, financial articles in the spring, which is a change from when I first arrived in Manchester, but it it started to become the the thing.

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And I suspect that it won't be that much of an issue that it won't need to be seriously addressed if we actually plan on having zoning articles if possible fall in the happen in the fall in a special.

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Um then this will shake out um relatively easily so that we won't have to have it two nights. um a a small um procedural point um or logistics point actually we actually

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switched to um closed captioner that was um not in person. We avoided that before um but we didn't have that option this year because they were not available in person because everybody's doing close

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captioning now. Um, so we ended up actually getting some support from the state and had a remote closed captioner and as far as I know that worked pretty well. I looked over at the closed captioning periodically and it looked like they were doing a pretty good job.

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So I suspect we'll continue to do that and it was one change from previous years that I thought I'd bring up. And then the last and only thing that I think is actually um really actionable that we should do

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or or address. Uh there were a lot of motions that were relatively long and you mentioned complicated language in um a bunch of the articles. Some of that comes from in pretty much all the the capital articles. There's language that

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came from bond council and it's pretty complicated and has to go in the motions. There are some legal constraints about what we need to do in town meeting with those. Um my preference would be at this point to

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have those motions in print and available to the residents. There's a a technical issue with displaying them on the screen in um PowerPoint. Some of them are too long to fit. Um, and they

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the residents actually have to have those motions either one way or another they have to have the motions literally presented to them to vote on. So, either I read them out loud or they have them in front of them in a handout, which is

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why we've done the school motions previously in a handout. um or they're displayed on screen or they're trivial and and reading them out loud is is I you know a motion the warrant as um

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printed in the the I move the article move the article is printed in the warrant is simple um that's easy to read that's quick but if we have bond issues or other things that are longer and

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they're not in print and they can't be displayed on I have to read them. And if I don't, we run into potentially some legal issues. So, my preference would be anything that's longer.

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Um, we have to provide it ahead of time. And I'll I have one other point to make there. Um, and we have to provide it in print at the meeting so that I can refer to it in print and we don't waste time. And yes, it's a handout, but

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um it will solve some problems. Um now on the them people having the motions ahead of time, there's a little bit of education that needs to be done because people still don't understand that if they are going to make

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amendments, they need to amend the motions. And we had a couple of different things happening. This has happened in the past. um people trying to make a motions to amend the article, which you're not supposed you can't do. You have to amend the motions. And we

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actually had somebody make making motions to amend based on the handout. And there was some confusion over that while we aligned the um the thing that they were trying to talk about out of the handout with the actual motion in

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the bio in the article. And I think having the motions available to the residents ahead of time and doing a bit of education on the motions

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and how you make amendments would be good. And I I actually have a plan to um do a bit of a presentation on um the motions for bond articles, like what you

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can and reasonably should make amendments to and where you'll run into trouble if you try to make amendments to parts of the language that came from the lawyers and really shouldn't be touched. So I I do think that there need to be

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some changes in our processes with respect to making the motions available to the public and presenting them to the public. That's that's the big takeaway that I had from that meeting and it goes towards making things run a little bit

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faster too because if I can refer to the motions in the handout or in some print form then I can make things go faster and that was the last of my comments.

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how we my recollection is that the stuff came back from found council fairly late. >> Yeah, it's it's it's hard. I mean, in an ideal world, I like the idea. >> Um there's just always some minor tweaks that come up, you know, in the week or

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two ahead of town meeting. And at that point, the book has already been sent to the printer. Ideally, you have the motions, you know, in the book. Um, or if that's if it's a timing issue, you have a separate handout with motions.

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>> But, uh, even if >> well, even, you know, for those larger motions, if we had them in the back of the book and there was a minor tweak, uh, you know, when the motion's read on the floor, you can refer to the motion

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on page X. you know, with a change to the word this to that or something. You know, you can make and it's a little bit easier. But >> so qu question, how late did these motions come in the wording?

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a couple days before, the day before, >> um, the week before. I mean, not all of them, but >> so just as a consideration, for whatever reason, this town is not interested in presentations being given during town

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meeting. Okay, where I used to live, if you had a big expensive project, you gave a PowerPoint presentation and at the end was the motion on the screen. So, even if you don't want to open up town meeting for full presentations

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because we're going to do that education ahead of time, could there be a PowerPoint slide with the motion written in advance and displayed? >> And that's what we did except for like one. The PAS article

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literally could not fit the entire remember that motion because it was SRF and local borrowing authorization. It couldn't fit. But everything else was on the PowerPoint slides. >> So then is there an issue with asking

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Eli referring to the PowerPoint slide? Is there a um is it because not everybody may be able to see it. I'm trying to trying to understand the >> the problem I'm trying to correct. >> I can refer to a PowerPoint slide. The

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problem with a PowerPoint slide is if that's the only presentation, then the people on the floor will see that when you put the slide up. And if they are actually going to make an amendment, if they want to make an

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amendment, they have to make an amendment to the motion. And they will be working to make up that language then and there. So if you want things to run more smoothly

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in that respect, then you need to and and this is going to be a perennial problem. You need to educate the the public that they're going to be making amendments to the motion and you need to get them make them available to them ahead of time. There's not that many

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people who will want to do that. Um and the ones that really do you can you can educate. Um so I think the motions actually need to arrive on the town website and yes it's going to happen um you know not that far ahead ahead of

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town meeting because you can't control the external forces that are tweaking those motions not entirely um but I think um provide them ahead of time on the website and probably provide

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the long ones in print as a single handout at the meeting so that I can refer to them would be probably the optimal way to go. Then then if people actually want to make motion uh motions and they're properly educated,

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they'll have the ability to sit there and ponder a little bit and I can even in my opening comments remind people of that so that they have like oop forgot about that and then they can go back to

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the motions and while we're pandering on about um this that and the other thing up front they and sort their thoughts out and things will just go more smoothly. But if you display the stuff in real time, it's a it's just going to

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be a recipe for confusion. >> Do you still have to read it if it's on a PowerPoint? >> I do not. >> You don't. I like the idea of coming up with a solution that allows whoever's making the motion to just

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refer to a slide or refer to a page so that they're not having to read every word of a one motion. >> We have we given um I presume it's town council who writes the motions or who writes the motions? uh town council most

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of them bond council for borrowing >> it's a bond I'm concerned about pretty much right >> those are the most confusing ones yeah >> have we had handouts of motions in the past >> yes >> just for the school >> just for the school

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>> I was going to ask have we ever given them a deadline and asked them how much lead time you know kind of work back we need to do handouts we need to create the handouts the Thursday before a town meeting so you you know, give them a deadline if we ever discussed deadlines with them or just said because if we've

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left it kind of loose like, oh, we having a town meeting on Monday. I don't know. >> Honestly, I just have gone through it just this year. >> I don't um it's hard to foresee,

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you know, uh time being available earlier to kind of move that up. Uh there's just so much going on that it kind of it's the natural progression of things of get the warrant, get the recommendations,

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get the book, get the motions, you know, educational material. It's all it kind of all goes in a flow. Um but I don't I don't hate the idea. I think we could try to get motions written up earlier and >> or worst case maybe before the next town meeting, we just talk through the

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timeline. You just outlined it verbally. Get it on a chart. Let's talk through it and what do we you know hold them accountable too by when do you need us to make our decisions and you know um just we'll have a group discussion on the timeline finance committee if if

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they need be or planning board whoever I like the idea of putting it on the town meeting page >> only a few days in advance anybody who's going to make a motion I don't think any of these people are making mercurial decisions on the spot I think they're

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planning they would like to do something like that and >> an amendment. You mean? >> Yeah. An amendment of some sort if they if they want to amend that that that's not a, you know, in the moment. I think that they that they know that they have an opinion there. They like to try and

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modify things. I think the handouts are probably a good idea as as well, but um putting them in advance the people that have >> I think we I think we should be pushing Eli did a good job of this this year. Uh

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and I think if we can push it even more is that if there are residents who are interested in making amendments to motions which starts by publishing the proposed motions. >> Yeah. >> Uh speaking with Eli beforehand, >> you know, I I don't if we're looking for

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efficiency um kind of creating the opportunity for amendments, a ton of amendments on the floor, it's going to kind of have a alternative effect. So the more I think

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the more we can get residents to communicate with Eli ahead of time >> so that there can be a discussion about what emotion how emotion should be written after they you know explain what their concept is the better it's it's

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really hard to do that as you saw live during a meeting and sometimes you can't avoid that there I think there are just some folks come up with you know during the discussion they come up with a with an idea for an amendment. Um but yeah, certainly getting the motions

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uh >> in advance >> in advance would help. >> How many amendments were there this year that were three, four? >> It's the nested ones that get >> then then the pressure is on Eli to sort that out. But anyway, >> I mean, maybe we just need some

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education around how town meeting works, how to, you know, because a lot of people that come from cities have no idea how a town meeting works. Like >> pretty good article on how town in the cricket, but that's the cricket. >> I know, but that right. >> Yeah. >> Yeah. No, I'm not saying we haven't done

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anything. >> A lot of people who live in towns that don't know how to >> I know. Well, that's this is true. So, >> like you said, it's who's interested and who's engaged. Um, back to like, you know, efficiency ideas. A couple other things that

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I experienced in the haunt. Um, one was, uh, in the finance committee book for important articles, we would sometimes add like a supporting statement from DPW director or supporting statement from a select board member that kind of

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under the article under the recommendation, the supporting statement, brief five sentence supporting statement that kind of explained what the article was and why we were supporting it. stand up there and read and just have it

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printed as a book, >> right? >> Yeah. >> Um, so that's one thing that could maybe help explain what an article is and help residents understand why it's important. Um, and then the other thing that we did, which I haven't talked with Eli

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about, um, was the actually the finance committee or the select board were the motioners. they would actually read the motion. The moderator would then say seconded by so and so and the person

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who's making the motion would then be at the microphone right there to then quickly say okay this is this article is about ABC. Um and it it also kind of helped eliminate a

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potential perception that the moderator was the one pushing the article. the moderator is there to kind of officiate the discussion whereas the warrant is the select boards and and the finance committee is involved in that.

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So that's another thing that again that would be kind of breaking tradition. So I'd have to talk to Eli about that. But there was there were moments there where Eli would read the motion and then the microphone would be passed to a select board member for a comment and then

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passed to a finance committee member for a comment. And those are just couple minutes here and there that you could maybe speed things up. >> Does that make it harder for the moderator though because the meeting is going through the monitor? The moderator

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technically. >> Yeah. So, so it is is true we've done it traditionally the way we have for quite a while and it actually is I think more efficient for um me to read the motion.

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Uh because especially, you know, if you think about the way it went towards the end of the the town meeting, it was a a pretty smooth flow of words about who was motioning, who was seconding. If you

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have um the petitioner go up and or and the petitioner being a board member saying, "I move that blah blah blah blah blah." Then I have to get a second. They can't say so and so motions and so and so seconds. There has

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to be a second, >> right? So >> um that part of the process um that's kind of a mechanical process and if it comes from me um people are used to it coming from the

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moderator and um I can deliver it very objectively and very efficiently. So I don't think that we should change that aspect. I think people are used to it and I think it can run pretty

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smoothly. >> I think all you need to do is get Sarah Melish a microphone. Save 10 minutes. I mean, especially Eli, if we can if we can get what you're saying at the microphone as

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simple as possible where you're saying uh so and so moves in so and so seconds the the article as presented on or the motion as presented on page blah blah blah. You know, the the simpler we can make it, the faster the process would go.

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I mean normally we don't have this many articles so no you know I don't think we want to necessarily reinount the bill >> yeah you know >> yeah this is enough >> an exceptional year >> it really was

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>> nice do it again >> so we'll try to uh we'll try to come up with some ways to be a little bit more efficient in that >> as you're working on efficiency One of the things that has been

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suggested is eliminating the ancient and honorable offices and >> yeah we did that and then we brought it back again. >> We brought it back again. >> Some of not all >> Yeah, we did exactly that. There was I'm sorry to interrupt. Um I will not

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interrupt. I'll let you go. >> What I was going to say is is that that kind of brings the meeting together. Yeah, >> it's it it people shouting out names and laughing and I think it's a good way to start

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>> settle down a feeling of community. >> It gives it settle down >> some humanity and it gives it's uh >> yeah small town. >> Yep. I I think it I agree. And um I think between the logistics and those honorable

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>> um offices um that took approximately 30 minutes. I thought I thought we started the bulk of the work if I recall at about 7 o'clock. Maybe Eli >> has a different perspective. I >> we can go look at the recording, but we

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just may want to budget for that time, right? understand that that stuff is going to take some time and lots of people to thank and just >> Yeah. and and and people who died and what they've done and all of that. Yep.

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>> Yeah. And I think those things are actually really important. So, for example, um when we recognized the people who died the second night, I had somebody come up to me and say, "You missed somebody."

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>> And I had to um we we chased down the logistics on that a little bit and I addressed the person's concerns and it turns out it was okay. Um but but people actually really do care about that stuff

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and it um I think it grounds them and I think it's uh these are traditions parts of the traditions that we need to maintain. It's important to people >> and um if they need to know that we care

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about them and that we are going to uh you know preserve those traditions and and remember people and carry things forward. remember those people. >> I will I will say that being part of

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many town meetings uh we are really efficient. I know we're talking about ways to be more efficient, but I don't want to give the impression that we're we're not. Um,

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it's just even the article 4, the way that the motion is read where it's a total amount per category. You know, I've been in town meetings where every line and every dollar and every cent is read, >> you know, for 100 lines. Um, so that

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that's that's really efficient and having the having the closed captioning I think is e is extra efficient as well because most people if they miss something by ear they they read it really quick. So I will say you know there's there's always room room for

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improvement but we are very efficient already. My my recollection is that last fall um we were looking at just two I think one or two of the finance of the finance planning board

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article zoning articles >> and they weren't even ready at that we weren't sure they were going to be ready >> we weren't sure they were going to be ready so one of the ways we can make things better is by making sure that the finance that the do it again. Planning

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board um has at least some some of their articles ready for the fall time. >> Yeah. I I I think that the planning board and they I shouldn't speak for them, but I think that they depending on the article that they're proposing

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sometimes they need a year of >> process. So, I don't know if they'll have anything ready for this fall. Um it may it may be that it you know if we

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want to push them to the fall that it's a year and a half of prep that they have. So it's not this fall it's not this spring but it's the following fall >> depending on what I know I know they mentioned you know looking at the entire you know the rest of the general district

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>> that might >> need a long time >> to go through. So, >> and I think that if we set the standard that zoning articles will always be in the fall unless extraordinary circumstances come up.

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>> That's how they can start planning their their calendar >> as opposed to, you know, uh and then hey, we had two nights. We we we would have had two nights anyway. One in the fall. >> Yeah. >> And one last week. Mhm. >> So, we accept the fact we're going to

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have although the expenses were doubling the expense, but I think that uh if the plane board were to accept and understand that if you need something done, it's going to be in the fall. >> I think they were they did a good job this time. They were ready to go. >> Yeah. They weren't ready to go last fall, you know. >> No, I know. Last one.

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>> And maybe if we said to them, okay, well guys, now you're gonna have to wait, you know, 16 months or 18 months to get it done. I think it's a good thing to target, but I think folks felt like the downtown was in danger a little bit and that they

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didn't want to wait until fall. But kind of my >> I mean there might be some smaller things too like I know there's that um uh battery storage and there's a few smaller >> short-term rentals. Yeah, there's a few smaller things that they can

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>> bang out before, >> you know, maybe not a whole big zoning thing, but >> when was in the past, I know this year fall town meeting is kind of dictated by the school and Essex town meeting. But

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in the past, was fall town meeting in November or was it in October or >> November? November. >> Usually mid November >> years ago. That's That was it. Yeah. Continue this. >> I think we've got >> All right. Does anyone else have ideas?

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Do you have anything else? >> Nope. I'm all set. >> Yep. Okay. Moving on. >> Thank you everyone. >> Thank you. >> Thank you. I'm gonna go finish my dinner. Thank you.

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>> Lucky you. >> Yeah. Sorry. >> Okay. Um the next is the discussion items with the volunteer and employee of the year. U

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we did we did it regularly for a while. We didn't do it for a while. We did it once because we had two an employee who was stellar and this year we just skipped it. >> We did receive we received a nomination.

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>> Um Debbie you had said that in the past we the typical or the schedule that we followed in the past was announcing in January with nominations due by midFebruary. So about

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you know three or four weeks of an open period for nominations and then the board would select the awardees by the end of February or beginning of March and present in April or May. So if we're going to do it um

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now we should set a date three or four weeks from now >> for anyone that wants to make nominations. said it's there an employee award and a volunteer award. >> Yes. >> So,

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uh looking at the calendar, you meet on the 18th and then the 1st of June and the 15th of June. Do you want to pick one of those um dates for

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you know when nominations are due or >> earlier in June because >> people >> Yeah. >> All right. So, well, why don't we we could do this. We could say um end of May nominations are due by the end of May, May 29th, and then we meet the

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following Monday. >> Okay, fine. >> All right. We'll publish that. >> And then in the 2nd June meeting or whenever. >> Mhm. >> When when was the award made last year? That was a that was a team deal to the

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uh MBTA. >> It was in the summer. >> It was presented April or May. I mean, I think it would be I think a good >> I know we just talked about being as efficient as possible at town meetings, but I think it would be a nice thing if

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we were going to do it on an annual basis that you you know make that announcement or presentation in the beginning of town meeting. I know you have the biggest crowd. >> I agree. >> Okay. >> But this year we'll be behind schedule. Okay. So,

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on the action item list somewhere without a date >> so that we remember next year that we need to do this starting soon April >> starting in in in March. >> Yeah. >> Okay. And and for this year, we'll just

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>> mulligan, right? >> Yeah. >> All right. So, this gets uh announced or publicized all the usual ways. >> Yep. >> Okay. The next item is the tree policy update.

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Yes. Okay. So, I last met with the little team, myself, Ruth Fitzgerald, uh, Jodie Morris, and we only, um, involved Chuck when we need to, when he's very busy. Um, so we last met in March and came up

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with some proposed changes to the tree policy and then I will take the action to draft the updates to the actual policy. Um, but I just want to bring up a couple for discussion here just so we're all on the

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same page. Um, so one idea is to actually update the building permit to include a question on whether any town trees will be affected by construction.

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This came up because some of the um consternation people have about trees coming down seems to happen when someone's doing some type of construction. Came up again when we talked about the Lincoln Street. Well, it could be a private homeowner doing

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construction and possibly impacting a town tree. So, the thought was, would it make sense to, you know, add a checkbox on the B building permit? Will any town trees be affected? Um, Ruth was going to consult with a

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Terry Cook about that um to see if that would I So, we haven't met again. I haven't gotten feedback on that, but I wanted to mention that to see if any of you have had any concerns about that. >> Uh, how do I determine what's the country? >> We Well, so we made that update. Um,

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it's anything on a town right away. >> Okay. So, again, yeah, >> you know, we have to make sure that when they submit their uh uh drawings I suppose for uh a stamped approval or something like that that

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will determine you know some people don't realize that where the town property is even though they think they've been forever 10 feet off of this point right here that's that's town property >> so I think that we have to just make

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sure they understand that that was incumbent on them to realize if they they're on a town tree or not >> sometimes the Tom doesn't even know what's there. >> That myself, >> about wording it in such a way that it doesn't no one encounters any legal

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liability or something kind of brings to >> someone's attention that somebody ought to look at it to see if it is a town. >> Let's follow up on it because the other the other kind of thing that's going through my head is >> the building permit and what the

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building inspector reviews is dictated by >> Right. Okay. building code and law. So, because we we ran in we had this a similar request from the board of health about asbestous certificates. >> Yeah. >> And we couldn't add it.

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>> Okay. >> To the permit application because technically it's not the building inspector's responsibility. >> It's a state requirement. >> So, but that doesn't mean we couldn't. We're kind of going to be looking at

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improvements to inspectional service and permitting process anyways. So there could be something there that we could it may just not be particularly the building permit application process. >> So it might be better served by an

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improvement to a um a different process. >> Well, the building permit process should encompass this. Yeah. The building permit should not. >> Right. Something like that. >> Yeah. >> Got it. Well, I know in January, was it January when we looked at this and we

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defined public trees based upon mass general law? >> Yes. What's >> I looked up and before we had some specific numbers, but that created problem because sometimes you're on the wrong side of a wall and it was really a mess. And the the the state law makes

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leaves things kind of hazy like it's your responsibility to figure out where your plot line is. >> And it'll be in different places and depending on you know where the right away is and sometimes it's right on the white away. Sometimes it's more set back. But >> I mean I view all these things as a

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trigger for a discussion. Yes. >> You know as opposed to a you know let's go hurt people because they took down the wrong tree. But I think that's really good feedback on the building permit side. So, let me take that back to the team. Um, the

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other big thing, uh, there were some small, um, items we want to, uh, potentially update around the annual reporting. Um, some of the reporting requirements in the policy are a little unclear. So, we wanted to specify, you

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know, trunk size, some things that came out of the um, discussion. So I want to >> that's for heritage trees. >> No. So that now we're getting to heritage trees. So this is the big thing I really wanted to um discuss on

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>> uh today. We're actually recommending eliminating the reference to heritage trees and just deleting the concept of a heritage tree. And the reason is because right now we don't have a process for

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overseeing and enforcing policies on uh for trees on privately owned land. So the fact that we are calling something a heritage tree but it's on somebody's private land, our policy is

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kind of, you know, um uh telling us we can just, you know, tell those property owners what to do. And there are other approaches for dealing with private trees that other um towns have um

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you know established to handle trees that people care about but might be on private property. We don't have a good process around that. So our thought is until we do uh we should probably remove the the um mention of heritage trees.

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I I wasn't here when we put that in, so I have no idea how controversial that concept is. And I think it's one of those things that that I wanted to build a house and there was an in order >> and it was distinctly where the house

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wanted to be. >> Okay. >> Yeah, >> that's where I was put. Okay. So, I guess the the way the other just before we you give me your thoughts, the the way the other towns do it is they actually have um they they conduct a

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public process to get public feedback use and Lexington has a process and a policy around this um around getting public feedback on important treaties on so we would probably want to get a small

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committee together to and and have some public forums around do we want to entertain >> telling people what they should or shouldn't do about trees on their >> so that's how others called done it so >> it's not our right

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>> I mean legally how do we enforce >> that's what these processes >> this is a little bit like demo delay you know demolition delay when you're going to you know it's a significant house and I'm going to build a new house and I own the property

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and maybe you have a discussion. Is there something we can work around here? But at the end of the day, it's the property owner's decision. >> For a lot of times, some of these they're going before the planning board, the ZBA anyway. >> All right. It's going to come up >> and it's it's going to come up

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>> and the concom is often involved in in >> Yeah. If it's anywhere near wetlands, but if it's just, >> you know, but I think that there are uh for the most part I get I get 80 or 90% of the time that we're talking about clear cutting,

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>> right? >> Or cutting down a couple of trees. It's because it the uh it's going to go before a board >> and that's going to come up. It came up uh just last week when I was at the ZBA. >> Okay. So, the re the reason I'm bringing it up is because when I draft the few

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changes here we we want to make I was going to draft something to remove the concept of a heritage tree. Are you guys comfortable with that? >> Yeah, it's it's under >> you guys would review the policy anyway. I'm just I just want to know what to work on from a draft standpoint. >> I I looked at it. It appears in

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definitions nowhere else because it's already been kind of pulled out. It's just a definition and you say is it going to come up and I didn't see it anywhere else in >> again last uh last week at the uh calm down on mask Ron Makamo's

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house. Oh, >> okay. Question came up. One of the neighbors was concerned about some trees coming down tree or whatever it was. >> And uh really I mean so it does come up in conversation. >> I don't know if uh the ZBA has the ability to uh

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uh you know put a condition to okay but if if I don't think we're going to the ZBA is going to stop them from doing an expansion to staying within the setbacks but there's a tree there. just, you know, it just it's not our job to tell people what they can do with their

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>> trees and their property. >> Is there a is there a bylaw that this is associated with? >> I don't believe so. Wait, so that's the other thing that's on the list here. Um, it was recommended that we have a bylaw. So, that came up. I think Chuck also

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thought it might be a good idea. Jody Morris thinks it's a good idea from Friends of Trees. Um, and that we would, you know, cover a lot of this stuff in the bylaw, which means it would go in front of town meeting, you know, etc., and you can have an honest debate about what to do. >> I would I would think that,

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you know, anything related to private property trees, you would need a bylaw to support it. The policy is good for town-owned trees. >> Yes. >> No. >> Yeah. I'm sorry. That's what it says here. Yeah. conduct a public process to

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address heritage tree um private trees on private property. Um Lexington's policing Lexington's policy as a guideline, they do uh take into account buffer zones and tree bylaws, you know, putting it in a bylaw so that it would

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really require the town's people to debate it whether or not they wanted to do something. >> So, but I'm just suggesting when I go to draft the policy, if I take out heritage trees, you guys are okay. >> No problem. Okay. >> concept that there select board is voting on trees too.

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>> Yeah. Well, with town trees we we still that's still part of our job. I think those are the big changes. Um so I what I will do is I will take the there are some other action items that I think uh we have um before we complete the draft.

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But I'm going to now that town meeting is over. I'll get with Jody and with Ruth again and tune this up and have it back to you probably around June. You let her know that flag is in our office, too. >> Oh, sure. >> Oh, and it's set up when I was supposed

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to have, by the way, just saying. >> Pick up flag. Thank you. That's all I got on trees, right? >> I'm glad it was because I missed it the first day. >> Okay, that's discussion. items, action

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items. Um, council on aging board appointment, Jennifer. Yes. Uh, so, so Jen was on the COA board actually previously for two to three years. Um and then she became chief of staff at the executive office of aging

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and independence which actually was the state agency that awarded grants to council on aging uh departments. So she had to step down from the board because of that. >> Um she's no longer serving in that role.

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uh she participates with the friends on a volunteer basis and um would like to get back involved with the COA board. Um she has a master's in gerontology.

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Um >> he sounds like an excellent candidate. >> She is to that point. I've known Jen for long. >> All right. And she's very active with other with other she's on the >> she know committee. >> All right. She's cooking at the pancake breakfast.

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>> All right. Uh so uh I I think it's a great it's a great >> um I move that the board appoint Jen Ricky Simony to the council on a board for attempt to expire on June 30th, 2029.

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>> Second. >> Jeff. >> Yes. Yes. Yes. Ann says yes. >> John, yes. >> Okay. >> Where does that put us on the COA board? Is that full now? >> I think that makes it full. >> Great.

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>> Great. That one. Okay. This one, this one's a little funny. um the housing authority representative on the affordable housing trust

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um or the lame persons. >> So housing authority has a representative. It was Gretchen Wood >> uh from the uh on the trust on behalf of the housing authority. Uh Gretchen is

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stepping down I believe from the housing authority >> and so we need a new >> member of the housing authority to serve in that role and Elaine has offered. >> Yeah, >> it's usually we get an application and

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this one seems to be just I'm going to do it. is settled. >> Uh I don't think there is the housing authority. Uh >> yeah, the struggling us. >> Well, well, they're also struggling

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membership wise. >> So, um you know, I don't think there was really anyone else that was interested in, you know, stepping up. >> Fine. I move the select board appoint Elaine Parson Par person Parsons as the housing authorities representative on the

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affordable housing trust for a term to expire in June 30th 2027. >> Second. >> Yes. >> Says yes. Kathy. >> Yes. Brian. >> Yes. >> Okay. Um

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the next is the advertising a sign of Sweeney Park. Thank you. >> Thank you for putting up with all of you. Thank you for putting me on the agenda. My name is Paul Stury. I am the president of the Manchester Ethic

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Softball Association. We are 501c3 organization. Um we have been doing a lot of work down in Swingy Park and softball field. Um, so what we're looking to do is we don't have an outfield fence like the elite

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does where they can put numerous signs out there and generate a lot of revenue. We don't have it because our field gets used in the fall of soccer. So we have a temporary fence >> which is just like fabric. So we can't attach anything to it. We do have approval uh previous approval from your

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board to put some banners on the back stop but it's limited because then the fans can't see the feet. So, we had um put up a scoreboard which was uh donated by the Hooper Fund up on the existing

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structure. There's a spot next to it uh that is empty. I don't know if you have the photos and if you don't, I have some. So, it's that little spot under the left speaker. You'll see a little uh rectangle head. And we're looking I've

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already spoken to a couple of banks. We do have a sponsor if this gets approved um to put a sign there which would stay up year round. The other ones come down and put them up you know like during season get it down by

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this one because of where we have to install it. We leave them. Um so we're looking to get approval for that. This also faces the woods like it's not out it's not on the street. Correct. Um, and

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it would generate some good funds for us like we do scholarships for the seniors that graduate. Um, and we also keep our funding for all our registration. We're the lowest in the district for our teams. We want to keep that. If anybody needs assistance, we assist. So, like I

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said, for us to generate money and we're not as big as Little League, stuff like this is really important to us. Um, but I had talked to Cheryl Parker right disclaimer on the park and lets um committee so that I talked to Cheryl.

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She said to make sure I can there. So that's what I'm here for. If you have any questions, please ask. Uh, do you have other advertisers or is this kind of like a sole or you said you have I guess you've got some something you said you put on >> Yeah, we have like six signs right now

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from different ones where So, what we do is we have some banners. You put some on the back stop, but again, >> where the we have all the seating you can't we can't put too many because you can't see >> and we don't want to do the obstructive views. Uh so what we're looking is to

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put something in this spot um which would be perfect for us and would generate some revenues for our organization. >> You say it's it's year round. >> This one would be the other ones are temporary. We put them up to the season and take them down.

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>> So I assume that means that each year you look for someone to sponsor them to to be advertised on the sign. >> Yes. It would probably be the same bank. We just gave David. Uh they really assisted us when we started this about

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four years ago. Gave us a very generous donation. >> Uh it is the bank that we use. Um so we gave them >> we just asked if there was interest. We gave them first choice. There was another bank that had asked >> uh and K band had uh their board

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approved it if it gets approved here. I'm just slightly concerned that if it's up year round, it could look a little shabby toward the third year. >> If you know anything about the way I am down at that field, it'll come down to

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I'll be honest with you. >> Um fine. >> Uh we we work very well with Park and Rex. We work very well with Sean DPW. Like we put down mulch, we put down we do a ton of work down there to make it look that way. they should come down and

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take a look if you haven't in the past year or so. So, it is something that we would definitely be aware of. Um, the way I do this with sponsorships anyways, even with the banners, I clean them myself. We put them back up yearly. If something gets damaged, we just replace.

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Uh, this board um is by Seaside Graphics. It's one uh CRA, so it's easy to they're very lightweight. Uh so we could pop it up and just get a new one made. If it only like we'll look at it in a couple years. It doesn't look great, pull it down, just redo it.

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>> Uh in the request, I did say the sign would be 3x4. I'm wondering if we could do a 4x4. It would be no bigger than four feet by four feet in that space. I just know how symmetrical

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it'll look if it's 3x4 because it's not horizontal this side. >> So, it only come out, it would actually come out right where that speaker is. >> Uh because that is about three feet to the middle of that beam under the speaker. >> I have no problem. They help put money

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in their pocket. I don't >> And to be honest with you, we put into buy clay. we have put in uh >> we we do it I just bought a bench that's under the sign. We bought a scores table that we put it's on the other side of the fence. So we we buy a lot of the

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stuff in the field and we our golf cart is from 1996 and when it was on the little league when we had purchased that it's on its last leg. So we groom the field with it >> four to five times a week. >> So we need to replace that too. So

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anything we can generate helps a lot. That's great. Your season has started. >> Yes. >> This week or >> I just came from a varsity game just now. >> Okay. >> Unfortunately, they did not. But but they're probably ranked third right now in the state. So, it's

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>> good. >> But yes, we run the youth program from K through 8th grade. >> But we work well at the high school because they use the same fe. And the last time the last time we talked about science on fields, it was the high school that was looking for

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for the science. So I assume that they will be supporting this. >> Uh yes. Yeah. Because again we work and the athletic director. >> We feel the same. >> Right. Right. Okay. Uh then I'll make a motion. I move that

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the board approve the placement of an advertisement sign to be attached to the scoreboard at the softball field at Sweeney. >> Second. >> Yes. >> Answer is yes. >> Yes. >> Brian. >> Yes. >> Yeah. >> Yes.

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>> Thank you for your patience. >> Thank you very much for that. >> Appreciate it. >> Good evening. >> Yep. That someone's coat. >> No, that's been there for

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>> Okay. Leaz on updates. >> Really have anything for you this week, >> Brian? >> Nothing. Nothing. No. >> Um, all right. Yeah, I have some stuff. Downtown improvement. They're still working on refining the boers's

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information pamphlet with the harbor advisory committee. They are also reaching out to bike and ped to add trail and walking path info. So that they're ready to launch that shortly. Um also good partnering between downtown

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improvement bike and ped on uh some pedestrian safety. They're going to take a look at the intersections of Pine Central and Bridge. Uh we had a meeting downtown improvement had a meeting with Chuck and Nate on that intersection around pedestrian safety and now they're

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just going to engage bike and ped to make sure that whenever they start digging up Bridge Street for whatever they're going to do, you know, we all have a little um get the neighborhood involved and and and uh you know, helping to make sure it's friendly. >> Yeah.

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Key thing is neighborhood involvement there. Uh the other thing I just thought I'd mention, I had been attending the MBTA advisory board meetings and they had their um budget review um a couple weeks ago or last week, I forget when it

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was. Um so the NBTA has been investing a lot in the Southshore over the past few years. Now it's our turn. So, um, what they are going to be doing, one of their major projects they're going to be investing in is the North Station draw

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one bridge replacement project. It it affects all of the lines going towards the Northshore. And what they're going to be doing is they're going to be not just replacing the bridge, but increasing the number of tracks. So, it's a choke point right now. They're going to be going from four tracks to

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six tracks. and that creates opportunity for additional arrival and departure capacity on the commuter rail uh in addition to improving safety and reliability. So, they're going to um hope to start that I think this spring and it's, you know, another five years or so before they'll be using it. But,

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it's nice to for the Northshore to get a little bit of attention. Um their other major project they're focusing on since the Southshore stuff is winding down is green line core capacity which doesn't impact as much. Um let's see regional

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rails. You're going to see some investment in regional rail around a more ble coaches. Um they've got $260 million rail modernization budget and um a $962 million budget um or a different

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you know north north station. So anyway the big thing is that choke point at north station if we can get more tracks that means maybe we can get more trains. Yeah, >> big street will be closed all the time.

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>> The gates down all the time now. >> Yeah. >> Yeah. um DPW I guess their topic of discussion this week is cargo and it's going to they'll knock that building down probably sometime this

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month but from what I understand they will there's a good chance they'll be closing the entire road for maybe multiple days uh while they do that but their their plan is to get it down sometime this week and they're kind of triangulating

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as to when that's exactly going to be more news to come on that. Um we're 70% on the water meters. Keeps on going up. It's uh over over twothirds are installed now. Um

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and they're just starting starting to get a little more resolute on working on contracts for uh some of the projects that they're dealing mostly the Lincoln Street. Well, assuming that the vote goes well on the 19th >> on the May 19th

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>> and Chuck is trying to schedule a meeting with the facilities committee. >> Okay. Well, we'd probably be in the middle of that a little bit. So, and along the same lines under under COA, I think that um Nate is starting to

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work out contracts with Olsson Lewis for design work for the um for the senior center. So those those are activities that are going on. No no updates on library or historic district. >> Um

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the school committee is meeting tonight um at the Essex meeting. Um we've been meeting with the finance committee as much as I can stand. looking forward to taking a short break

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from that. Um and uh I forgot about the last uh board of health meeting so I missed completely. Um I am following the work that the board of health is doing with the Capeman collaborative the group

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with blaster >> which is which is interesting but not much progress. Okay. consent agenda. >> We have a we have an advisory board

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meeting tomorrow. >> Yeah. >> May third. >> May the 5th. >> Yeah, that one's on my calendar, so I won't sleep through it. >> Uh, what's the council on aging gift acceptance? >> Dale Daily. Um,

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so check, right? Yeah, there was a check for $4,000. >> Oh, >> yes. Thank you. >> I don't think it's like specific senior center. It's just a donation. >> Oh, okay. All right. Well, that's very nice.

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>> Okay. All right. That's good to hear. >> We should write him an athletic. >> Yes, I consent to that. Anything else on the consent agenda? >> I move the board to approve the the

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consent agenda. Second. >> Yes. >> Says yes. Kathy. >> Yes. Brian. >> Yes. >> Yes. Sure report. >> Um today today was uh kind of like an

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interesting day in that uh after town meeting we kind of had a moment to breathe and recollect. uh and then today you know starts the next chapter of what do we need to get done essentially

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between now and the end of the fiscal year. Uh so we did we had a lot of discussion internally about you know what what are the what of our what what has been uh kind of put on the shelf a little bit in the last month or so because of town meeting prep that needs

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to come off and moving forward. Um oh union contract negotiations is at the top of that list. >> We also have some um personnel con you know individual contract negotiation to

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do as well. Um we had some hiring process uh between the police chief, the assessor and some uh supporting staff like the finance clerk,

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the approval of town meeting to divide the position in the assessor's office. Um things like that. uh which that in particular ties back to fees. Uh so for our department head

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meeting, I I asked the department heads to take a look at their fee, the the fees that they charge through their departments, make sure that they are included in the fee schedule and figure out if there's any proposals for

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adjustments. The goal being that those be proposed to the select board. um by our next meeting and then uh the concept would be to have

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them go in effect July 1st uh and have a one month public comment period for the month of June. >> Uh so that's that's coming next. Um >> just on that because that's an excellent idea and I like the way you're

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approaching that. Let's do it all at once instead of the drips and drabs. Yeah, that's >> um Did you ask them to also look at optional services that they are performing for free? >> I did not. >> If you wouldn't mind adding that to the

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list. Even if it's something where they don't feel comfortable taking on as an action to change right now, we should have it on the list. >> Okay. Of >> Yeah. >> things to look at for the next year. Um I also we spoke in our department head meeting about you know being at the

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end of the fiscal year managing their budgets as as closely as they can. Uh reaching out to their vendors to ask for any prior you know any current fiscal year bills. And you know it I explained

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uh this year we had three prior year bills at town meeting. You know one of them was for the town meeting audiovisisual consulting which was a decent um amount compared to previous years. And so I said you know I think

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there'll be some memory of that next year and tried to avoid being on that list. So, uh, you know, getting ahead of that before the end of June. um the cargo building demolition. You know, we we had a meeting with uh the property

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owners uh talked about schedule, talked about the importance of communication, getting the getting the word out, uh especially for those that are going to be impacted like uh the commercial businesses downtown, how their delivery drivers are going to have to root around

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that detour. um speaking with the parish church, the bank, the preschool, allowing them to park, you know, if they need to, they can park behind town hall for that time and walk through >> the senior center Mason Building

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property uh to get over to uh >> the name of that Well, what's the >> Church Street? >> Church Street. Well, >> no, >> no. Uh Chapel Lane. Chapel Lane to get to Chapel Lane. Uh on Friday, we met the trustees, the

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four trustees met uh at Masonic Hall to uh kind of game plan out all the all the number of tasks that we need to get organized on. Uh we we're meeting again >> Thursday. >> Thursday. >> Thursday again. >> Um you elect officers?

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>> We did not. We did not. We just haven't. We talked about it. >> Tony's not going to be president. >> No. No. >> Uh, we did talk about it, but it was more of kind of like a

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>> more We're gonna have I think the first formal meeting will be Thursday. >> Yeah, it Yeah, we'll probably do the appointments at that point or elected officers at that point. Fourth of July preparation

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uh is also ramping up. Um of course election day May 19th and looking at what type of information materials we can put out related to the Proposition 2 and a half um questions.

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We we utilized the room at the Masonic Hall today for our internal discussion about borrowing schedule. So Chuck, Nate, Andrea, Jen, and I met there. >> Um, so we got some public use out of our

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new property. >> Yes. >> Um, >> yeah. To that point, uh, you mentioned that, you know, we're looking at trying to make it temporarily handicap accessible so we can start using it immediately. >> Yeah. Yeah. Absolutely. >> The sooner we start using it, the sooner

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people are going to get used to it. >> Exactly. Um, and then other small uh some other small things that are going on the uh on May 15th in Glosser, there's a Meals on Wheels breakfast fundraiser that our um

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police department's taking a part of. And then as well as on June 17th is World Elder Abuse Awareness Day. Uh so it'll be an event up front. >> We'll find someone to beat him up. >> He'll be right there. >> Find a senior. >> Make them aware.

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Yeah. >> Uh yeah. So we have a you know there's >> May 4th we have uh you know two months of a lot of work to get done. >> Yeah. >> Um mostly on the personnel side I would say we have a lot of negotiation and

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contract stuff to do and hiring and things like that. So >> motion to >> not yet. >> So this uh this Adele this is this is kind of a secret award. >> It's Yeah. Um

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>> that's a person I not the the recipient Oh, by the way, uh the pang goes the uh >> uh that's Wednesday. I'm signing it right now. The proclamation. Who's going to be there? >> Uh I'm planning on you. What about I'll be there? >> Yeah. At five o'clock. >> Yeah. >> Uh at Bravo.

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>> Yeah. >> Small business award. >> Yes. >> We'll only say two words because then uh Bruce will be there. >> Yes. That's right. If he shows up. >> He shows up. We'll do the other. >> All right. I made a motion.

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>> I seconded it. >> You did. >> My signature now. >> Um I have um offered Bill urban award on awards

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day at the night of the school. It's wonderful like to do that. >> This is a one night at the school. When is that? >> I don't know right yet. >> I mean, I'm happy to do that if I know what the schedule is. That when you say

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school night, what? This is a night >> this is a night when they give an athletic award. >> I did it first here on the board. I did it. >> Well, you did it. Okay. >> Yeah. I don't want to do it again. >> Okay. Once enough rotate it. >> I mean, I'll do it. Let me know.

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Thank you. >> That one that's likely to be >> Thank you. >> usually puts there >> peeping out over here. >> That's fine. >> Should we take a vote on the motion? >> Yes. >> Yes. >> Yes. >> John, >> yes. >> And says yes. Kathy, >> yes.

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>> Brian, yes. And >> yes. >> Excellent. >> Back to a regular schedule now. time. That's late