6:30 board order here here John is here okay um are here public comments on non-agenda items online
okay there is no Chairman's report um there anything on the action items like add I think last time I did ask that we add the Ocean Street position
and then that short teral bylaw Target date was today but are we going to discuss it at the next meeting it's not On's agenda was part oh part of the Articles and the porer road water line
which we need have shable yeah so when we do the discuss next me okay and will we have information on the DPW facility study
yes okay the first item on our agenda is alcohol uh license transfer public care publicar transion yes
yes yes say yes says okay you're standing I assume you would like to speaky yourself um and and give us an
address minutes um John offes Central avenueel I think we have that in the paper several times we're here of C convenience
LLC stand LLC they purchase C variety at 8 Beach Road is a gas issued Union store um we're seeking approval tonight of the transfer of the VY pack license of that location approval of manager record and
approval of the Pledge of license inventory to ro Trust Company trust Finance this transaction this is a transfer to new ownership there's no change still our footprint for um for
building made this tip certified but three to four additional employees will be tip certified and they will use an ID scan um for for sale ID checking system uh the store hours will be 6:00 a.m. to 11:00 p.m. with alcohol sales to be 8:
a. 12 11 P.M Monday through Saturday and Sundays 10: a.m. 12 p.m. at committed by state um it's ging a gas station to be in store don't see much change of business operation just
ownership very experienced on sales um so that questions no questions all the paperwork look in order pretty straight forward probably um
Jeff I think you're next I'm next if we should close the evidentiary I make a motion to close the evidentiary yes okay okay is there public comment okay then I will make a motion
to close the evidentiary portion public he second Jeff yes Cy yes says yes John yes and is I'll move that the select board approved the transfer of the annual lne and M of premises Package
Store license at a beach beach Street held by seab breze Variety in to seab breze convenience LLC there a second joh yes says yes Kathy Jeff says
yes great you great success okay okay the next item on the agenda is to review and consider adjustment to the water bill for 33 Harbor Street and I am going to myself because I am a friend of
people who are requesting and I don't think I trust to be John all right um so the uh the issue is uh the review of this adjustment of the water bill is there uh Mr is it Mr pett yes I'm here good even okay good evening
I'm very grateful to all of you for putting this on the agenda making time for what is admittedly a minor matter thank you uh it was just a shocking bill and the problem was we didn't seem to have any warning of a change in the rate structure uh
maybe it was communicated it certainly wasn't communicated to us if we'd known our bill was going to be coming in a triple the average yearly Bill and double the biggest Bill we'd ever had before we would have adjusted our consumption pattern of course uh we just
didn't get the word so uh if you're willing to consider some kind of adjustment thank you and we certainly realize you may need to deliberate and come to a decision uh and and inform us down the line and that's certainly fine will accept whatever
you've come up with and thank you okay thank you Mr petta um Jeff do you have any thoughts questions my concern is I mean Greg we posted this in several places right so
we did we did not send out um the notice prior to the season start you did not send no we had notices in the paper we had um various social media postings Tiffany did for her updates in
the cricket as well as my articles so it was out there was it a direct notice to every every customer no but to the major users that would I guess we in that category that would have been very helpful right so we did
um work with thought all the major users in terms of looking at their bills from the from the water task force that was working I don't have in front of me who all that included but I know the task force had been reaching out to the different
highend users um yeah I was a member of the task force at the time and I know that we had a list of the top users I don't know where you were on the list Mr P but I suspect you were up there and we did contact a few of the very top users just
to kind of get opinions I wouldn't say to let them know this is what was going to happen or not happen but to get opinions on this is what we're thinking and what are are your thoughts so it was a discussion that went on probably for
two years certainly a year and a half that we were discussing changing the water the water rates and I know that we had looked at at one point in time time and decided we better delay it at least 6 to9 months it was going to happen in 2023 and it moved to 2024 so there was a
lot of public dialogue I can tell you there were at least two public meetings public hearings associated with the discussion with regard of the cost and then as as Greg has mentioned there were articles in the Cricket on July 26th and
also on sep on June 28th in consecutive months there were topics uh were water costs water rates and the changing of the water rates were in there as well as of course the tide that the ti puts together um I mean my concern is we do
have one person everybody in the world's going well Jeff I certainly understand okay wait okay please all right Jeff are you any more questions or no I just yeah
okay Kathy I had one question question regarding um uh Retta how do you typically stay informed as to what's going on in the town because our motus operandi to make sure big changes you know are published in the
cricket me social media Etc because every time we make a change something you know a direct mail approach is quite expensive yes you know so um I think we to John's point we
communicated multiple times help public hearings Etc so I'm just um I understand the shock but as Citizens We're all we all have a responsibility to try and stay informed as best we can so if you have other suggestions other than a
direct mail because that that's just to expensive wor that but if the rate is going to double or I mean triple the average bill that that's a that's an enormous change and with no warning wow
so I think um Greg did mention that we hit the Heavy Hitters you know I don't know yeah kind ofan Jeff here we do it we can't just do with one person we would have to do with people beat that
voice um I did check with the water clerk where if you're not alone being a top user how many other people got in touch with the water Clerk and said what's going on yeah and there was one other person that asked but they did not pursue it they just said whoa I've got a
big water deal here and the Billings for the very top tier did go up about 50% now very few people and you are in those few people category hit that top tier uh which is tier number four now it was tier number six but very two people they only hit during the summer quarter which
of course is when and we had a drought GE you hit it yes so I mean was people that were in that pop there were just a few but only one other person really came back everyone else either they were aware or they were not aware and they
just paid the bill I don't know but it was not the phone was not ringing off the hook in in in that regard so I understand that your your bills went up and I don't know how far you are in the highest tier in the summer but apparently enough the our normal annual
is $1,000 or so and the year 2 2000 or something 2600 okay all right that's quite a change yeah and that top tier went up from about $9 and 26 Cents up to 14 now my neighbor said my bill was $6,000 so you know that's top tier we're
not that may be on a first day basis with some people on the water task force that's a person probably in that category well thank you for your consideration that's a lot we appreciate it um yeah I mean I certainly feel for you but yeah
you know if you'd like some sort of a payment schedule that makes a whole lot of difference but thank you for piing it up we appreciate it okay we'll we'll certainly kind of adjust adjust usage and the overall objective here is to
adjust the water usage in town which is very high especially compared to our neighboring towns we're trying to get the usage down and of course rates are yeah one way to try and encourage people to use less water got thank you thank
you okay well I thank you for taking the time to come down thank you for considering thanks very get hand back CPC is next I said thank you [Music]
the next item on the agenda is the community preservation committee project review um Jack good evening everybody Jack Burke from the community preservation
committee uh before you tonight um you have our annual um uh list and slate of projects that we will uh firm up at our meeting this Thursday um evening um but we would like
you to take a look at it and we appreciate any um um comments you may have questions and uh we look for your support coming into the April Town Meeting thank
you yeah do you have any just a question um did you just refresh my memory on what the focus is for the CPA funds yes um CPA statute allows us to uh
give grants in three areas historical preservation um Parks and Recreation as a second tier and uh community housing so those are the three areas that we can uh accept applications and review
there's a very stringent set of guidelines that the state has given us and you may see on the U um spreadsheet tonight that there was one application from the downtown Improvement that we could not act on because it was not an
allowable um project yeah Jackie I did have a question about the historic Street lamps and so they don't qualify whatever the definition is maybe there was nothing to restore they were building something do that that is correct John the the the
guideline for historic preservation is for us to spend money on restoring something that is already in existence and not creating a new asset you cannot create a historic asset right right I suspected although they were a nice
touch and they are a nice touch where they they do exist um question so the total is 692 which is a lot how does that Stack Up Against previous years in terms of the amount of money allocated okay um uh up in the left-hand
column you'll see that we had unreserved balances coming into the year of $330,000 sitting in the bank um to the right you'll see fiscal year 26 we estimate 441,000
dollars new search charge money and state match Es imated at 18% of 79,2 for a total of 520 roughly at the 330 to that and that gives us a budget
this year of 850,000 several years due to the lack of uh real estate sales because the funds that go into the state trust are are raised by a a fee on the Deeds uh so there have been a lot less real
estate transactions uh and the second part of that uh reduction is a lot of the big cities and towns have have gone into the program there's now 190 uh cities and towns of the
351 cities and towns in Massachusetts that are in the program including the big cities like Boston Cambridge Medford uh Wester Springfield so they've we started off at 100% in 2005 um in Manchester and now it's
18 okay I'm sorry I don't know if that answered your question it it is it is kind of typical of what we've done you'll see that we have two big items this year uh one is for the Rotunda for 300,000 and the is 250,000 for the affordable housing
trust that's been an annual um um item over the last uh half dozen years um the that the town has supported as the trust tries to um uh increase their balances
to try to do something as you know it's Manchester is very expensive and it's difficult I know they have about a 1.2 to 1.4 million I believe right now uh in their uh balance and they're working very hard on a on some properties and they hope to come to us
uh this year with something the 300,000 with the Rotunda is similar to some other big items that we've had uh including the Chow House and Crow Chapel um but the an the question it this is kind of a
typical typical year that we've had early on uh when the amount of uh search charge funds were very low when we were at 1 half% um we pretty much spent um all of it every year and
uh projects like the Rotunda and Kow Chapel in the library had to be done in several phases over several years and now with the additional funding we can handle a lot of the big projects uh with in one year like the Pine Street uh
field project was a $600,000 project two years ago that we were able to fund in one year because we had enough balances on hand okay so the number but the number is typical I'm just looking at last year's number there was no last year the
total was 481 th000 so maybe that was a down year no no the 481 included the state match I believe yes yeah I'm talking about what uh the awarded monies that we we uh spent on projects yeah but
I don't we don't pay too much attention to that it's basically what the the applications are that come in yeah okay this is a well the 300,000 is a very big hit obviously but yes and we've had that we've had those big hits
several times over the years and I'm good just just so folks understand that 300,000 for the Rotunda is the local match we are hoping to re a couple of
large rants a million pie to to do the bul of if I may uh um Mr chairman the the CPC does have the ability to use our funds for bonding if if there was ever a
situation where um we needed to come up with a larger amount of money say several million dollars um we could do a bond over 15 20 years is there anyone online
sorry okay um I'm not hearing anything from any it sounds as if um the select board is likely to approve or to endorse um these Awards thank you much very much Jack for background
information on all of this thank you everyone good night good thanks Jack you're welcome okay next item on the uh agenda is the commercial Waring update
discussion quick the the B has gone through process of looking through the to see if U there was interest initially there there some 60 odd folks who Express interests um we thought maybe 10
of them were going to go forward they indicated that they wanted to go forward but I think they in the end decided not to um so bu kept going back to the weight list and eventually worked their way down and it has turned out that at this point no one from the waight that
have been on it for a year on war has active on getting to up that okay good so please take it over uh so U 12 spots available through the Manchester
Marine there are 30 people who are on the waight list to our still interested we have five spots have been taken okay yeah in two they have completely commed
but indicated that they Li to uh so that means there are nine other eligible candidates as program is laid out right now so
everyone left on the list the 30 candidates left left all people who received add email the entire weight must receive this email in 15 indicating that the program is going to be offered followed up the next day when we got the
rate sheet from Lanchester Mar circulated that to all um at that point we then we're waiting for the people on the waai list to respond to say I'm interested and they were
designated from to the list Bott list so we start working through the process are offered uh candidates pass on them we going down the list of the next name
so five taken as I said nine left eligible so I think question is if we get through these nine eligible folks that leaves 14 more on the list who all went on the weit list between
June of last year and January of this year there's a oneyear hold if we go through these n candidates and there's two or three or four spots
left give me a chest I have I have a suggestion um and I read the suggestion to me when I thought that there were no takers but even though there are some takers um I would hate to see the mors
go empty I would hate to see manchest Marine anyone find the candidate know they know okay but here's you pay your $15 get on the wait list and V gets to select his customers I think that's not
what we intend so my suggestion is that you go back to Manchester marine and say we've had trouble filling the spaces why don't you put out a different a lower cost or different cost and conditions and we will reopen it and
that if if that builds the missing spots fine otherwise just repeat that process until the spots ffil and everybody who gets a spot pays whatever the final price is okay auction a reverse auction
ex yeah so if the spots been order offered [Music] to every candidate on the list everybody on the wait list every person on the wait list that's include including the less than a year not not
including the less than a year people right I understand there in their own Circle here um I think V Marine is going to say what does the town feel like is aair we are
open to the market I my presumption is that people aren't jumping at it because the price is too high what is the price 35 ft minimum yeah at $250
87 8750 8750 $8,750 is is and and um Manchester Marine is is paying for 40 probably a 45 foot at50 the the normal water
$15 yeah 15 so I suspect uh one thing they'll say is well I think what we'll do is we until June and then the handful of people who've been on the waight list then will then be approach them first because they have been on the waight
list for a year I one year yes I know it says one year so once we hit June 10th and those folks who went on on that date reach that
point and they become eligible for so how how many people is that so there a total of 14 more on the list as far as breakdown goes the majority went on in January so it's probably three went
on there are only three people that are not on the that are not eligible because there are 14 that aren't eligible uh who went on the list between June of last year okay and January of this year okay so those are the 14 people on the entire
weight list who not candidate for one of those points what's what's the concern with people that are on there less than a year the concern is that Manchester Marine can say ah you are a customer youd probably like and can pay for yeah
so pay the $15 get on the list and then we can do business but we're still going from the top to the bottom no matter what yes but we've gone from the top to the bottom at 8,750 and we don't have
customers but there's 14 more potential customers right so I think we should exhaust those 14 and then start yeah you know we've given a window of what a couple of months now or month and a half uh I sent out the first email on January
15 so it's a month that the regulation has been in place and that we've used that process in order to build those spots I kind of agree I think we need some kind of a buffer timing buffer maybe a year isn't
the right amount of time but you don't want to get into the situation where someone just pays the $15 and automatically gets a more you know a little but we've been in that window for a month now right so
uh so these folks are going to remain on the way list and next January hope that some spots open up and then they'll be just like these folks who went on in June
so so you have 14 total folks be eligible starting in June oh June through January and then how many after that oh those that's the bottom of the list so
that's everybody who's less than would everybody who's less than a year would be would have been on the list for a year in June okay so it's not 14 the total number of people who are not eligible according to the
regulations right now it's 14 okay some of those went on the weight list back last June somewh on the wait list this January so okay how many would be eligible in June or or how many how many
were added to the weight list in 2024 of the 14 so I have to guess sure let's say that there are four or five going on in 2024 and then the
balance the two months so that's that's not enough the nine to fill the nine well we still have nine people that haven't responded so we're not at we're not at that point
yet I'm here because I wanted to give an update and express that it could be that Manchester Marine would come to you to ask for an exception to fill those
spots this is just a preemptive another option for them is to let people pay by the side of the boat right instead of trying to collect you know y I mean the people aren't dying for it
because the price is too high so this is an open market you know before we go changing a whole bunch of stuff on our side like why can't they do a price adjustment to meet the needs of the market the only problem is is that we're chargeing them yeah we are right they
have a specialized relationship with those mors right we're allowing them to have those mornings kind of tie them up if you will how many feet are we Charing them we charge them it's 40 feet yeah 40t
that's what we've always charged them for 40t so bet they're paid $600 Y and it's thousands and thousands that's that's not major factor in their decision process they just want to get people on these
wars that's some some number yes the highest number they can get 87 may not be the number maybe 77 is the number I don't know what's the differ you're just waiting to go go use what's the um just
wait just sort of play this out this is what they did this year finish us next year so I'll tell them that they can go through the nine folks that are still eligible in June they can go to the
folks who've been on for a year who have been on for years so they would be eligible and then after that they can't fill the spots they'll just have to wait they can they can change their number they if
they you got yeah so they change the number yeah have to start from the top again what we do with the people who have signed on well they get the lower number they
right but they might not have made it because the lower number there might have been people ahead of it y who might have taken y not just I'm a little worried a good point I'm starting all
over the signing Wars is so [Music] well that's the price feed well they can still use them as transients right so okay so that will be my
message if they can't be filled I can't afford long enough people to fill those last five spots out of the nine get way to June to that's only going to do a couple
more sounds like yeah well we'll see we may not get there right so might one or two who knowses my memory do we have any part of our policy do we you know track Wars that are not used for a period of time
and then take them back so absolutely so you more vac for one season by June 30 the second year so that would apply to these particular mornings as well if they can't fill them for a couple of years and not using
them but they can still use them will will they will be used just may not be for questions we're a wait and see I I really no change in policy is what I
didn't say this is no change in policy but that as people get to have been on the waiting for a year they get they become eligable um that'll be the last I think if Manchester Marine
does show I would like you to propose a method that would allow Manchester Mar to lower lower its prices which is to say um they pick different rights and conditions you tell everybody
body I think that would give them the opportunity to to use all of their points if they're not interested in that okay you're welcome go
go all right everybody have a good night the next thing on our agenda are the cell signaling technology sore updates process the review planning board
how come there part of the conditions there were a number of improvements that c responsible so so there three things one one is an es account establishing
account for those dollars that CSD is contributing 1.3 billion so that's number one and number two is an agreement regarding um installation of
the water sewer so again PR your memory the town collaboration with CST appli for M Works Grant see 3.5 million water allines C for Mill under 128 to the
property and so CST agreed to be responsible for any cost above 3.5 million so that's what this second agreement does establishes that they will indeed be pay the additional cost probably in a couple
$1,000 range don't have final numbers V looking like to be um also um allocates sewer flow to CS2 it does that um in two phases first phase is
broken down into three sub phases so in in Phase One in terms of the sewer flow it's 27,000 gallons 276 is the number and that's for for phase one and
for phase two as well as for flow for the existing B so that 26 or 276 is divided up 12,000 a piece for each phase for
the so they would have they would pay the connection fee for that 26 27,600 gallons at $15 a gallon comes to 4 414,000
um but then they ALS Al um have agreed to extend the water SE line Beyond where it was going to stop to serve the new bolab and extend it to the town R
away so that was worth $100,000 for the vendor to complete so CSC has agreed to pay for that and we subtract it from the connection so their Net Connection fee is is 314 the the to pay that by a year from
this June and then furthermore U they are seeking additional flow the potential phases three and four which would be from years 10 to 20 starting today
basically this year um and that would be up to an additional 18 18,000 about gallons um assuming that they had to use the FL 276 which is probably not those those
are based on Title Five flows which tend to be pretty conservative so they're actual flows are likely to beow 185 18,500 Gall raes through four now that
um if if we don't have that much then obviously wouldn't get that but they're asking for whatever amount is up to that amount is available so currently the comprehensive Waste Management plan
allocates some 62,000 gallons to the LCD and so depending on what happens over the years because could always add more flow to it that's the current number that's alligated to to the
LC so for phases three and four they would pay an additional connection fee but whatever the new connection fee rate is at the time that they PID 10 years from so that's that's the second
agreement and then the third agreement is the actual easement for the water and sewer lines that are traversing CS2 property so that the town has per access to maintain those C
lives those are the three three different agreements that are before you I meet your comments and hopefully eval sign up there's any issues or concerns we we can do some tweaking and
Sor so the esro that's basically if for some reason the project was abandoned right what is the es the es C is actually U they they put the 1.3 million to redraw down of that account as we do
those improvements so as we build so that's in relation to this to the permit which requires a bike lane for example on School Street from The Interchange up to Atwater so
so one piece the other piece is improving at Water Avenue itself including way out a full sidewalk to the path and also improvements to the C those are the three major pieces of the
escrow that most likely need a fairly significant rebuild so contributing M to that was going to be my question on the esro as well because it just gives a a total dollar amount 1.3 and it's not
work it down amongst the three items that are mentioned so is the culbert work going to gobble up all of that money that we won't have anything for The Pedestrian improvements or the biks so all three need to get done per board
condition Che the man the so we he's committing to doing work because they're not responsible for 100% some of that
okay what we're paying for the other sound like really inexpensive work so just how bad it is it is significantly less less expensive okay it's a it's a reining of
theer and it's not a complete replacement a hope yes it's really just compared to the two different so do we have an idea of what the cost of all these projects are and
what percentage they so it's estimated that they're paying 100% for for the upgrade to Outwater Avenue then say 50% of the cover but that number is
exed we feel we feel that those numbers yes we did escalation yeah that's I've got a question on the sewer line gets extended to the Atwater right
of way where is that where is it yeah um It's s before you sort of climb up into the okay my question is that gets extended there and at some point we may
want to drag that sewer line all the way down at waterer Avenue because we're planning on building something and all of this construction should go on at one time I I don't know how much disruption there is just to go just to go to where the Mac right we
want to go down at water avue before we repay that absolutely that's quite a wide because we can control the time right we have the dollars the timing is right for the to to buiness so when you redo Atwater
Avenue you're putting a sewer line under there all in one shot that's right so that's all right other questions so they're paying a hook up the $414 ,000 there's a credit against that yeah is that a fixed number or what
10 years out that's based on 27,600 a day and if they use 15,000 are they out the money no matter what the story is on the hook up even though the volume use might be yes perhaps a lot less so that that 276 is
based onions about do based on State flows and so often times those those State numbers typically actual uses are typically 60%
State flows that so and and that's that's kind of my question but4 is is that's done okay based so yes they're taking a bit of a risk by paying it up front but one the
assurance that they up front for both pH I got a little bit lost in the phases of the silver connection and the phases of and the phases of their filled out is all of their C been filled out in the first
phase yes phase one and phase two part of that 27 phase one and phase two for yes okay so if if in the future they want to expand this
Beyond phase two okay they would come back and purchase North flow okay if they needed if they were coming in way low they wouldn't really okay y so this U it's unusual for Manchester
to be allocating FL like this it's been done in other communities certainly but this is first find I'm notare project that has done this before unpreceded practice just
done had project motion um yeah the move the select would approve the Ste and water easan agreement as where sewer allocation agreement and Es
agreement second yes say yes Kathy yes and yes okay thank you the next is
um budget updates but I am tempted to put off the budget updates and and take out two people looking increasingly miserable the the first of the um SEL of planning board articles
proposed articles um is just to remove oh no I'm sorry um is to remove the current
applicability of of um SL Ty plan review and replace it with an entirely or significantly different section this is um SE section 12. 6.2 to be
removed and 12 a new 12. 6.2 um and I would suggest that in number three uh change of use requiring five rather than fire
actually right now the same plan is is happen only if you have a project that's going to require five parment spaces that didn't seem it seemed as if there were other actions that might generate
yes yes for example um the speaker will pick a little better for example you could redevelop a site redesign it relay it out new use is going to be more bu new spaces wouldn't
have to go through S that sorry but but if uh so that's why we have the new one me so that you are R developing
a adding on to the building doing other variety of other changes uh for commercial purposes it needs to go through cite so uh we have a little bit longer list because I pied out some specific
things no it look like that trying to strengthen the um cyclan review process by adding other items that will trigger it so was there any element you obvious they have to put this together so it
would conform with the state requirements for ad that went through last June or July orever um this I think does not touch on ads no that's know you're right excuse
me um just side plan review I mean it touches on adus but it touches on everything associated with s plan it touches on anything related commercial development lar multi family development
which is three units bre so but site planning was already acquired for for all that yeah um well C site plan bylaw in one of the other articles think
he removed so site plan will only happen currently with a special permit for larger than the protective use used so okay so that's yeah we do not have it
specifically in here we do have conf say if another section of zoning requires down this section so um those other sections we have other things that
require okay so okay go to the next what I thought was first um this is removing entirely the introduction to the
Z and the one comment that I got I'm sorry this is the order that they're in no time packet I'm trying to make it clear enough so you can guess what I'm talking
um the one comment I've had on this is from Sarah melish pointing out that one of um Section Eight Is Now incorrect which is another reason for removing it yeah so so the
um your introduction is it's currently lat first of it's not required for a little bit of history about when adopted and then has some general requirements which basically reiterate
the statute whatever statutes change as you point out the one about special permits the other one had to do with having adoption selling this requires 2/3 that's no longer the case for certain types of
bylaws and then this the second page of the um is is just information about other laws and things that you may have to do if you're doing sort of involvement so um again it's not it's
something that could be revised into place on plan Board website there an informational finding how get how the process works what other laws youur through
development might apply so those are things that should so we don't have to change have town meeting every time State changes rules do get
information questions next um is the rection 2 are
um what the state calls protected adus and what we call Standard adus at large ad I'm noty so um the state calls them protected adus and so those are
accessory dwelling units that are less than 900 square fet in any District where you allow sing family home to be buil we allow sing family homes to be buil in all our districts with the exception of
the so um so an accessory dwelling unit up to 900 weach or attached that so what we we've done is because we want
to proposing to allow something larger just standard that of protected I don't like that ter standard size and then large size large size the next thing we'll talk so in order to make this work we
have to remove our existing definition we have to add the new one we have to change our table of use and then we have to remove the section that is all the details about sexs which is L on special
housing division in the bylaw and then add new section for that's what and you you can reasonably attach conditions uh to um what what can be
submitted for review how you review it for three blowing units but it has to be within the scope of what the laws can I just back up a little bit um so just as an
introduction and I think you all know that the state did pass an a law which means that our current a law is now inval though similar to the other we've got to put
something in place if we want to create something that helps Manchester otherwise we can just ignore it and whenever anyone applies for an Adu they you know we have to say well our laws and balance will go ahead you
know so we tried to take the statute and um put some guardway rails around it that are allowed to hopefully make the best of the situation for our to then that's what our standard
Abu uh proposed by law is um we have to have them they have to be allowed by right we still have some guard rails I had a question um so I like the guard rails that you put in like for
example one of them was I think a minimum six Monon Le I think that's very important my question question is I didn't see any specifics and maybe doesn't belong in the bylaw but operationally we
need to have it who's managing the inventory of adus and if they are supposed to have a leas of you know a minimum of six months operationally how do you manage that is something that's in a bylaw that cannot
be operationally managed is a pretty useless bylaw so I'm curious as to what other towns do but we need to we know we don't have a good inventory right now and that's part of our issue we need to have one and we need to manage it and I just
bring up the rental length that was one um operational condition I I I'm not sure if there are others buried in here I mean a lot of what's in here is you know one time check the building inspector can look at it and ask you
comply but when there's something Opera ational that needs to be managed Greg that has to be somebody's responsibility who's going to maintain the inventory and and who's going to make sure these people are living by by the rules that we set up otherwise
they're not very useful yeah in terms of operation terms of lease the I think important to require the owner to submit an applia at least on an annual basis right
so but where is that managed building insector but I think we don't have a good processing system for doing that right now it's my guess um so I think that's something operationally
to streng talk more about it when we talk about our shortterm they're all related so I don't know if that can be here you have opinion on that yeah
that's hard to say so you may not be a not operational language in here but if there's a penalty well the penalty would be a z violation so let's say yeah you know but he starts bring it out
on weekly basis the neighbor then you call building inspector he confirms that rotating has the characters every every week it's a zoning violation so you would enforce it is you would in other
zoning violation so where is the um schedule of bines or punishments for zoning violations and do we need something added specifically for these new use cases that were're adding to the zoning law it would be
in enforcement section of Z by law that's what I'm asking is there is is it in there that covers these oper scenarios that there's have process penalty there is a process
and penalty and so is that that's part of the regular zoning okay and and those been looked at to see if they are sufficient to deter netive behaviors Charing de
yeah I mean I mean to Cathy's point this we'll know what's going on prospectively retrospect I don't even know how many adus we think we have in town I don't think anybody knows that and if they if we don't know if some work
isn't done or something we we aren't necessarily going to discover them unless like guess neighbors ask ask ask about it but um I appreciate Kathy's questions I think we want to get away from the snitch model you don't depend on that I mean it
may Happ depend on it today and I to get away from the Stitch doesn't work it makes people Very Yes NE oh good so I've got a couple of detail questions in
9.1 number one see slightly only oneing will be pered on a lot of in structure can you do both at the same time yeah it's one on the one of the
structure that's not yeah okay maybe that language could be strength yeah um and number nine is the historic district commission um should approve any changes
to the exterior of the building can we put anything in that the gives the historic district commission um oversight over the a
new um exterior freestanding ad unless well not in the historic district no in the historic district a freestanding Adu it would be nice if the historic
district could have something to say about the exterior of it I they can of the building which building is that the existing building if it's interior or the new building if it's
exteriorly right appes yeah so we can clarify thato the law does seem to allow that um we can establish design standards and dimensional standards that are more restrictive or
different from what is required family res building the garage put the you could clarify that to make sure that by
existing so just one suggestion for um of absorption of information um because the documents are so Rich um whenever I see a list of more than five things it screams for some
type of categorization you have things in here that are operational in nature which you're going to need constant monitoring like the accessory dwelling units shall not be leased for a period of less than six months short-term rental shall not be permitted no border
shall be allowed those are things for operational they're not onetime things that we check right um I would encourage you to if possible try and group these 15 items into things that might make it easier
for people to absorb um so I just whatever I see a laundry list of like that it it sometimes you can lose the the impact of what you're trying to do um it's strengthens it to
categorize those connection and my other comment is just looking for a clarification of why number 10 um requires essentially one water meter for
the main PR dwelling and the Adu um as you know we have a fairly agressive uh system of water rates and having two families would likely put them in a
higher category than having two meters um and think the original idea required that they be the same as well as um number
11 which says necess gr shall not be separated in titled from a primary unit is just to reinforce that that you don't have two all one so maybe it's a phrasing thing though to your point maybe you don't
want separate water mains okay or lines or sewer lines but having different meters is something that's very common even in rental properties you know um I don't know if there language that can be more precise
to you know do what you're trying to do without the ant point you know causing people get really big water bills because everybody's on one I think I think best interest get big big water that he
should the and I understand the thinking there that electricity and heat that can be anything somebody's lives at 90° that's their business but they got to pay for that water this is one property and the
Big Driver is irrigation which ain't happening with an Adu because the primary property owner is really kind of controlling what's going on there so I understand water it can't go real C I mean how long can you take a shower oh you'd be
surprised for a while but still it doesn't get up into irrigation numbers but I think maybe that's the thinking that's going on here I mean a lot of properties water is just one meter but all of the other stuff is separate meters if they metal
properties usually that's the but water is we want to get into cable El you know you all have to have the owner pay for everything but that's what that was I I but I understand point I mean you know
there a way to phrase it so that you know to your point they're not adding I know what's the right language you know is there some you know CPW language that can ED to prohibit adding you know extra piping
there and just allow them to have separate meters I [Music] the um rental complex on Desmond Avenue or I
don't know I have heard they make a separate deal with the the DPW because they have five or seven Apartments all on one leader and and the
DPW calculates their water bill separately I really don't I don't like that I don't want that there are a few properties that are kind of like that in town yeah I know Desmond is a lot of yeah i' like speak
to 11 Central all right years into new the same L com the building brought six different water medine and now they're 10 responsible for their water so I it's just a matter
of doesn't seem so complex right from the same so if I understand what we're looking for um since Water and Sewer on the same meter essentially
that that there be a single service but can be separately meter questions on General stand your understanding that this will
be a 50% vote standard right the next is units large so thought behind this one you know is this something the community wants or doesn't want there
are parent houses already out there those obviously are large you know there are large um what would now be classified as out um require special
permit something the town wants or doesn't drafted a proposed regulation put out there TR on this and this is these would be that special permit
all the previous conditions would still apply to these and additional re um well but I think I we I basically have a few um and
and one of my questions would be whether um I guess my first question is is there's a significant definition on large with having sleeping
cooking sanitary and there's no equivalent on standard that's in the statute I believe is it different so what's different other onare footage well it's noted so Adu is not under the state
statute is not required to have sleeping oh no it is it is it is yes okay yes that's not that's I guess that's the gist of my questions what's the difference between what's in
the state statute versus the large ad other than the size and the number of parking well we can put restrictions on it I me since it's not part of the state law so I guess I'm not clear on
that basically the first of definition of accessory dwelling UN in the statue yes okay we don't want to we've already duplicating things okay got it there is no such
definition for the standard because it's in the statute we don't want to duplicate that yes got it got it that's what I was trying to say and I assume that that includes a which is the separate yes
okay yes the thought just went through my head and it's probably stupid um why not make it um the half the gross um floor area or 1500
s ft whichever was larger I was curious as to what what's the special about 15 square feet that's a small house a start so if you have 6,000 square foot then you could do a 3,00 square
foot exess blow which is really a second not Pur okay me I think the intent here is mention is a lot of
so like an apartment above the garage is okay for 900 squ ft but you have large Carriage Second Story 1500 squ 1400 squ ft why have to have only 900 squ ft have
a back space yeah do something put permits now okay yeah so um right but there's no maning to okay um
it's something that the town can debate on WE there will be hearings on this and we can hear from people other than me the accessory dwelling unit we actually posted for public hearing to get to just get because that's the one there will be
a lot of discussion on for March 10th and we also we did not post all of these because we will hold an official hearing um after we submit the final documents of the s
Court um on after um so be holding one on March count for these two accessory dwelling un and Associate so where did the 1500 come
from is that just a it's nice sounding number I guess so okay went back someone question similar to your discussion um okay
no and I think under 9.1.3 number one is a little could be worded better um a unit may be within attached to or in a detached accessory
structure um so you got an accessory structure within an accessory structure okay we'll work on that I think you need to reference to the primary somewhere in there to deception
good all right and here we get to pl's happen so the flood plane bylaw something I working
on in 2023 and required to update it but announced that we going to be updating that as well for communities I believe I'm not entirely sure got put on until the final m
then you have go back town meeting reopt by that so uh we now have a deadline as do communities that which in July have adopted so um these are a bylaw which
you need to adopt there's various things we had to fill in or make get uh comp with the requirements um modifi all
we have to add and remove blood zones that we come find here as well so and we have to reference the Final maps and Final maps have
um received an email this afternoon so I believe with a link to what might be the VAP I will have them for the plw meeting on bar right now they're plary in stage
however we are not allowed to adopt one emails toing that we need and so they promised we have M make sure they are labeled by it's it's similar to
the just wondering if there was some way that we could put a structure around this as we did with the storm water regulations so that an authority is established and
the regulations is given to a body that is not a town meeting um which is what we did with the storm water storm water structure the structure around it was approved the C the actual
regulations are separated so what me frood was authorized in DPW to propagate regulations oh yeah I think this is I don't think this is one one yeah this is how they wanted so it's required to be in the
Z yeah that might be question Town counil see they're pretty clear you need to adop this if you're again remember it's for uh so that people yes so we don't adopt
it it's just so St folks were vable to having detail regulation propagated by basically as long as they were authorized by town meeting to do so
question this is the sort of thing that turns people off Town meting and it's the sort of thing that comes back to town meeting every time the regulations get changed that was basically conversation Nar why we change begin
with 25 Pages down to points so so the regulations that this woulded this the building code or building iname
so what's really changing is the mtion yeah and various other a lot more verage some of the districts here other special things but
eventually the regulations are this is prohibits uses this do it's keeping it the way it is today well it's not the way it is today
but how is it different from the way today this is where this is where eyes glaz over you need the 51 pager that says this is what that not on the floor either
now okay okay so what I understand is that you will check counil and see if there's some way that we can structure it as the storm water was structured so
that um umit delegates responsibility for yeah exactly right not optimistic but they certainly weren't asking um and the other is that there will be
a onepage maybe onepage two sides description of what this actually means okay and the next one um is associate members
um and stop is places where there was some disagreement how things should be done but joh you have I'm trying to recall this is a discussion a year ago
yeah and I don't know how what we settled or did we not settle I thought it was a joint so I think I think when you asked right all differences which is why public
hearing feed the but the events of the past year have convinced everyone except I think one person that we need at least one associate member you have an election ofy matters you know matters that requ
multiple a year like that won't for a while but it hasn't so what was the idea against having two what was the let's see what I'm trying to remember the argument well one
one of the things is things so having one extra member some flexibility in of the conflict down some misses publics so one seemed reasonable some people wanted that have
to just you know bu some suspension just to make sure that never department on this here and understand situations where you lost two it yeah okay
conflict health I don't know a bunch of different things um the odds of that happening are not high so I think um you know my thought is that you know planing board is certainly a great technical board um you
get into a lot of um specificity that I I support the need for an associate member an alternate like have an alternate on a jury um um it it's been my experience that when trying something new like this it might
be good just to take a baby step and start one alternate and then see how that works you know you you'll get a sense pretty quickly as to whether or not that person is you know how often they're needed and let or not it's
enough so I think my suggestion would be just start small start with one um put it to right away now this is a person that's really going to attend all of the meetings because you don't know when that person's going
to have to right St well it's similar to the CDA they're a smaller board that appointed um but they have two associate um so some people thought I should the
zba of two and we only have one but we have more members yeah so I mean n a lot of a l stop CH a little different CBA they just sit
on particular here right right so then not come to every meeting we get phone call hey so and so can't make it so the first off show up all right on the U SLV right I think it was called whatever
it was I mean but I think everyone showed up just in the off chance and S but for the most part it's uh you know Sarah will know or some call Sarah always pulls the board we be able make
make make it then as opposed to the ongoing process it's a lot yeah simpler it's not time my inclination the plan board have a hearing and come to its own decision I
I think it's not great interest to the board they have one or two ones you have to manage yeah be a joint decision yeah that's what I'm joint got be a joint decision because the planning board when we appoint
members to the planning board itself that is a joint decision right and I think we don't think we want a deviate from that for an associate M no but I'm I'm favor of one I think you're putting a big demand on people because in fact they have to be pretty
much at every meeting because you don't know what's going to filter down to an eventual vot of some sort and that's that's hard yeah find two people so I would shoot for one and oh maybe just open up for two and
just be satisfied the problem is finding volunteers to do it yes you know that's going to be that's going to drive the engine right there I think that's all of thank you very much com thank you stay find
fascinating warm up okay we skipped the FY 26 budget updates set up for March 3rd have a joint meeting Comm
detail they include some of the mags so right now if you add everything school budget which insurance situation 3 [Music]
fin going to school that school budget I'm sorry I'm spok 5.4 it's coming in at about 240 and with the 6% range from
Manchester so 7 and a half% overall Manchester would be Clos I'm sorry be closer to 7% Forester let me back numbers at you let me be clear um so at a school budget
increase of about 5.4% overall this translates to a 4.8 for Manchester the overall budget increase for taxes is coming in about two and a qu
if you have a budget from the school that accommodates their full 27% hike health insurance which is the one they have from their current per um that translates to 6.8% height
for Manchester driving our total tax increase up to about 3.1% that's the range budget uh this school yes yes that 6.8 Manchester is translates to
what for the school budget 7.5 7.5 okay is looking at so the big the big issue here is but this the big issue reforms certainly so there there there's a uh
Finance sub committee committee 26 R through a number of scenarios B service present that one scenario will present this mid-range that should have their FAL
Health Insurance members by them sens carers for the health insurance shot it was less than 12% 27 was that 27 seem
czy but it's uh even some bu people were red at 26 25 26 but because the buffers High the highest was 20% so there 20% result
7.5% increase no that assume the full7 7.5 assume the full 27 what do you know what percentage of their overall budget I try to look at the
what percentage insurance is of their overall budget you're poing it the right thing I tried to find it I can't I didn't see it the CR of the problem that you have to take it out there's the spreadsheet has has the health insurance as a St online
item I haven't taken it out but I think the biggest issue that was discussed at least if not 3 years ago was that you have declining enrollment but costs are still going up exponentially right so you have a
structural problem okay your fixed costs are too high for the amount of customers that you're serving and so when you're in this kind of situation there typically has to be a discussion a painful
discussion about restructuring and that was there was suppos to have a strategic planning session one summer we had one of these difficult budget years I can't remember if it was 22 or 23 um they committed to that they can find out evidence that
that happened but until we deal with the structural issues you're just dying by a Thousand Cuts you know you're they're cutting what they can from the variable costs but but the problem is that you're serving few more people still get the
same fixed costs so there's some real structural um it's painful discussion but other you know GNA continue to dive by a Thousand Cuts until some's willing to have that conversation I don't know if you
influence that right but I I tried to go back in my notes to find the exact meeting where they school um district and the school committee committed to holding strategic planning sessions during the summer it was either 2022 or
2023 and nothing happened and and that me why we are we are again meting on February 26 is is that a meeting of
the meting of the finance subed you and Sarah finance committee you and Brendon yes two from the ESS committee right so those are that's the
co team a desire to to open to people to attend to observe we can post it as meeting like to
attend to this is 26 at 10 A.M our best to go forward school committee registration preparing different scenarios including what the school
looks like to make signant toid over problems the future going down the road get L you're going to be looking at school you're going to be looking at
teaches contracts and what other other contracts they have I mean this is you know could be a Runway train fast already is I mean it already is but it's you know ahe I don't know I think that's why
that plan was so important you believe me I'm all for education but on the think of people have is and people going to be
surprised on both sides both towns as to how many people will vote against soath try to cut from the outside I don't think this is this problem is not going to
ever get better and restructure and I did find in my notes um from 2023 that the last time a major strategic structuring conversation took place I think was 2012 I mean it's long
overdue for them to have a strategic discussion about the structure of the district and this can't solve problems like this long term without having those very painful discussions um especially you know if
enrollment was going up the discussion would be totally different but that your fixed costs are go you know AR changing and your enrollment it's going down it's m so they have they have vanag over the
last eight years because droing by eliminating positions yeah variable costs okay you can only cut that so far no fix the teachers right well I it's proportion to I I think of things like
buildings and you know real you know contracts that are long term things you can't change you know but um letting go of personnel is is a variable cost you know you can make those decisions sure um but my concern is it's
the big and we're talking about a new building I mean you know we've got to have some tough conversations about the true fixed cost here and I know there's another so the contracts up the teachers contracts up was it next year or yes well our
financial boundaries put on that discuss you know um you know other towns have gone through some very painful things we don't want to go through um but at the same time we don't have a blank check don't have checkbook so I just
think there's got to be some cooperation between Finance committees and whoever does negotiating on those contracts um it feel like perhaps the last contract negotiation I don't know how closely you know that was working
out through the I didn't know for sure but no school is an independent independent entity but we are all in this together right if we weren't a district then you know you have tighter control obviously but
um um there's got to be some Financial you said uh yeah on the 26th there's going to be discussion I'll come up with a couple of scenarios one of which will be fitting within proposition two and a half from who perspective essex's
perspective that's always the and is that going to probably involve one shot Solutions which is the last shot that we have it's all we have for this year you don't know well they they will think the goal is to present you know
three or four years each scenario so that would be interesting that however again as enrollment continues to go down if they are not willing to have a strategic plan and a structural
conversation about restructuring and those three and foure plans are really how much are we going to keep going up you know every year it's so so the dity is one of the players essics will not
entertain any discussion of not having a new essics elementary school that's okay but it doesn't have to be identical to well K through K through K through K through two okay you know there are different structures and might wind up
you know we might need to open up the agreement whatever but if people are interested in Saving to have these discussions brick brick and water and land is it's just
um think District needs to think about expanding what the district is supervisory Union with another town District ABS conversation Rockport Rockport
um small bring Rock comes into the district those are the types of structural changes that they should be discussing in a what's their strategy right AP classes if there's only five kids in an AP Chemistry class are we are
we you know combining our AP classes with other towns you know what are we doing strategically and I just haven't maybe if they've had those discussions I'm wrong he point me in the right direction and I can't
find meeting at the high school yeah everyone Sav my French I didn't let many people said French anymore you know I you know so Point look at some things you know so
so what I remember from that meeting though every single parent child and teacher begged to keep their programming not one not one individual talked about the building I don't have a nice
building I don't have a nice athletic feels they didn't mention those things at all it was all I want my I want my humans I want my teachers I want these programs so I can get into you know a good college if that's my career path
you know it was about the humans and my concern is the budget is just have the difficult conversations I am concerned I'm hearing things here that I haven't heard
in meetings with SCH and I would like you great to suggest to him that um members of the finance committee and
school can site board who are present should be all to speak having a strong opinion and not being allowed to speak it's not a way to find solution
yeah is to do it it's way late it's already way late I agree it's almost March yeah it's two days from March into the 26th so yeah it's not getting
solv you guys publishing an agenda for the 26th meeting I think the agenda is going to be something like open discussion school budget looking forward not just year
26 no not just but but I you said is been built as subun being That Others May observe it's not your decision it's the [Music]
minority was very strong that's correct will it be recorded online sorry will it be online iot to say that Services recording so think we
right special Mee it can't hurt and if we owe it to citizens of Manchester try notse so whene no meeting whatever this sub committee
comes up for scenarios you just have have hand and then perhaps on the FL at their regular meeting they could have dedicated to Jo conversation with both
towns I was there been appetite from the yes to try what we have here is classic example of two parents fighting the kids and getting hurt
okay and we got to pull it together kids like Tak out the actually I think I I would hope that the ess6 select board
understand that I think they have some support on this L for for helping to keep the cost down and having whatever conversations were necessary to you work on
restructuring the district to make that happen the conversation with was the message is you're spending too much class sizes are too small the select board the school board
members domestics or both no i' say the select board and finance commit okay and on the finance so I think sometimes but then they're going to give somewhere else but I guess the I think how we talk about what how we talk about things in the language
that we use either help further the conversation or set it back um so I just don't want them to have the perception that Manchester is just encouraging spending because we can I don't think that's
the position of great education for the kids but we physically responsible way of doing it a healthy understand and the other thing too is you're going to build a school in esss is going to make you build this school bigger than
what you need exactly and your population is going down you're going to end up with two half EMP elementary schools that's doesn't make sense I think this is not a conversation that you should have in ask for in the
middle of a select U school school committee meeting the school Community is very adamant they start at 6 and end at 8:30 and people leave even with um discussion open I think we need a separate date for this and I was going
to say March 6 which is a Thursday um and they will object that they don't have to just back on our joint meeting with bom on March 3rd um um said going to
focus on the numbers Etc um I I think we I would like to make sure we are discussing that proposed headcount increases um the additional hours or additional FTE whatever I think we need to have a specific conversation on on the
rationale for that not okay um we had some of the time leading articles um and I didn't see what are the articles that are likely to come from
shortterm clear I think it myemail the one you sent me on the you know email is cleaned out every 30 days um I tried to look for it would you mind resing that um I also um based on the conversations we had at the
connect 351 um conference I think K Cod is further along in the thinking on shortterm rentals like Pro Province Town they really got it nailed so I I tried to
pull that off the whb um and I I was trying to compare it to the BL one I couldn't find the BL one but I think the Province Town one was streamlined it felt smaller and easier to read um but they had a real bad
problem there with losing affable housing losing housing um and I think they may on on the noise do you know what um cell signaling is currently doing are they following the 8:00
Sor um says she's reasonably happy um maybe somebody could reach out to to the signaling and see if they they're they have a problem before we spend a lot of time soling problem I think the only I make sure we
take a look at though is repercussions not ading want to do talk just yeah I mean it's not I think we need to readjust the you
know that's the C Business I mean if we really want to have a consequence should be consequential either fin or L of permits or L of perit some some sort of consequence that's real Y and we probably have to look
if we decide that this is something we need to take out now the list of things that are considered noisy a little odd yes want to get that right this would own construction yeah
for landscaping I mean calt stat that's going to be that's it's got to be right people's living room but that's covered in the anything it's C oriented I think there's a separation
there's a separation for emergency people don't like it it's a waiver and others don't well that's have to be determined just what the timing is on all of that that's I understand you said mention sidewalk the got a question about that can we put
on the website what sidewalks are normally cleared by the town I know we've got a list somewhere so they drew a picture with color CED lines I have to say the graphic is not entirely accurate so they need to take another look at it
um and I think we want to um understand the period of performance I guess I mean you know if they try and clear a sidewalk three days after the storm when it's all iced over it's going to be like still like you know
serviceing a move um so there so I think you know I think we just got to get a little crisper on what we're asking the DPW to do and is the budget we are going to approve for them that cover what they need in order to
accommodate that and know specifically I'm wondering about the equipment you hear a lot of rumors you know oh I can't clear lower curing street because the sidewalk is too narrow when somehow they found a way to do it this year I very but so there's a lot of urban legend
around the sidewalk C you know do they have the right equipment are they just pushing the snow or actually removing it so I think when we discuss our budget we want to understand what do we want the sidewalks to look like downtown and is it just downtown I hear ocean
street or in that area you know other beaches have sidewalks are we supposed to be cleaning those on Sumer Street or whatever is it just the downtown so what's the expectation is does the budget cover what we say we're going to do wasn't part of this though having
home is responsible for in front of their house that's that's often the solution but heast in variance some people do it some people don't nobody gets the
the why is not enforced and and personally I'm not really a fan of it yeah I I I think if we do follow the things kath's been talking about what are the areas what is the
equipment needed what are the clear what the expectations are and and then make sure you know the DPW will do it right my road Sometimes some years it's done some
years it's a crap shoot yeah and that's what bothers people is it on the map no not mine's on the map and it's a c yours is on the map and I I I know it was described to me has has the map actually been put on the website now it was it was on um it was on social media that's
why I saw it okay all right social media I think we ought to put it up there and see what happens I've had inquiries over the past three months from three people but it's all been areas that are covered by snow plowing or by by Sidewalk plowing here it hasn't been somebody way out on Summer Street that says hey how
come nobody's plowing it's all been in general in town sorts of activities and I think it's a cultural thing here I have to be honest this is the first place i' lived property owner it's not sidewalk in front of their house this concept of
the Town doing it is good to me and people actually do it yeah if the businesses wanted people to come in this store my father was out there with a snow blower and he cleared okay yeah absolutely in neighborhoods yeah okay yeah because it was part of the
culture and and some cities do ticket like it's Cambridge or a su you don't but I you know again it's culture so there's maybe maybe we could work on um rather
than having a fin this year start by working with make sure that the expectations are like and then start sending out the message be a good citizen agree I I think we just have to be really clear on to your point what is
the DPW G to do what they do and despite the little drawing put on social media it's still there's nothing on the town website well I didn't look to see if that same drawing is on the would like to see that up there under DPW so whatever they put out there
they got to do it's got to be consistent before the season starts to I mean some towns actually publish a list of streets this is Phase One this is phase two you know you do this 24 hours after the store 48 Hours you know so towns have a different way of setting
expectations but think we I just I don't want to get into a problem I mean we are an engaging Community I don't want to get into a situation where we have ugly people sh shovel side or you have five different contractors sh on the same block right
you know because same so I think in you know congested driveways us exactly it makes sense for the town to do a certain area but um they need to do it this on on the discussion list for
next meeting there's we can talk to each other but how do we feel about that the discussion has been that the senior center will be built out built out with donations we wait till we have all the
donations in hand before we do it anything the seniors are all going to be dead literally ding um if we take a bond and the donations don't meet payments then the town is on the hook for
it I think you would know so so time um say say we you ask fors to approve a b this coming time to um assuming it gets approved the design work will be take taking
place from April through SE C get fundraising under way meaningful way in September we're using the time between now and then to
do the leg work plan it out identify key donors start of quiet trades and so I think you so so design work completed by September October up to bid October maybe by the
first year we have a contract or price for about the same time we will have known how successful all fundraising that point you can decide go forward with do we need meeting to meeting no you would need it for
this so so it's not just authorizing the bond we will take out the bond before we know how the design would be sear right so design well you could use a portion of the B prob be simpler to to dis appropriate
those dollars so for example the we had money in in the capital budget for for Library windows that came much lower and CPC is coming tops you can take those same dos use it for
design okay so that that money's out there the money is there obv just need it wouldn't affect I'm all in favor of ping a bond get the same Ro but I guess one of my
questions is do you think if people know there's a bond out there would they be less likely immy issue goes [Music] away he that question a lot um and
used the example so they did a$3 million project private Li City true funding see people seeu [Music]
and it's real people find that the fundraising is done correctly work that's mentions the was working with a group YCA
years that construction and go here would be de R sort comp maintain sense of urgency done I would want to know what the fundraisers
think a good question you know I say hey have you gone through situations where people have put a bond out there before and now you're fundraising in that in that atmosphere so the answer is yes they have they've done both on well I want to know what they're
thinking have to I mean got the money to do that own still don't understand why yeah exited I think no matter what though I me realistically you're have to pull to do
need you're not have all the money you're G have pledges over years you know people donate different so to sign that contract for the construction you're going to need that month would you do the bond in the spring not to spend the money no bond
would not be yeah permission to do so permission I think it gives a really posi if you know you're not the Vol to secure with the money then I think there a big risk in doing
earlier and again to the point seniors have been hearing this being kicked down the road for 10 years so long time okay okay and the fact that they approved it
unanimously last year for the uh purchase we're almost there for the pns pns okay and I think that it shows our commitment to the city as
well and the commity Comm and there's no down in the spring in the spring there's no time your message is to be clear that you're proving the bond so that when we
have demonstrated successful fundraising we can proceed so maybe you could clarify what successful fundraising means you know at what how much money do do you have what percent what percentage of the estimated
project cost do we need to collecta fundraising so put some %% whatever it is but I think we need to be crisp about when we would pull the trigger so to speak on actually spending
Mone was the original intent that this was to be 100% through fundraising bu out yeah purchas purchased by Town funds Construction Construction would be
100% still the case no I'm just wondering what the expectation was from what we mentioned and this is what I'm hearing the is that we told the voters last year those to fundraised now we
change that profile with it I think it was due to a lot of things including Rising construction costs waiting two years for a fundraising and then starting to break ground talk four years before people are
going to occupy the space as opposed to why can't you through construction and fundraising so to your point maybe by that's by ground breaking we have to have by anticipating groundbreaking we have to have 50 or 60 or 70% of funds in you got
to give them some targets otherwise the town's going to wind upth authorizes the bond in the spring do the fundraising and not actually take your money so you you as
the select have that final say to when when you okay I just think we should specify that part of the warrant part what Our intention is so whatever you know I look for your guidance what an appropriate
Target is groundbreaking right Prof I think that's needed to show the residence that hey we're really not going to spend your money unless we've been you know this successful what would the terms of the
fond be well um make sure it's called so we can't clear it off typically construction B is 30 years you can pay that off early without penalties
okay with SN removal we're going to talk to the to um the DPW and make sure everybody understands and try and get the word out that if you're a good person andever your um the
noise um there a lot of ways going one thing I don't want to do is put a lot of effort into a bylaw that isn't needed a bylaw change that isn't needed make sure that that we can come up with something if we come up with
something it should meet the needs of CST and um right um and with a short-term rental look to get the information from cler
and and the gler on seem La yeah yeah um okay um that sounds like annual time meeting um the draft
um operational audit um we'll be talking about it at our next meeting [Music] with but um the inial comments [Music] um I thought it was good one the only
real question I had was pairing up Harbor Master with the fire department yeah I don't think that's going to work I think it's better what we just call it all public the Harvest should be its own
right right yeah it's own I don't think it should be paid but who who does it be report to to the Town Administrator so I think I think you know the it seems like the operational audit
was certainly very focused on organizational structure and uh he made some suggestions some of which we may want to encourage the next Town Administrator to adopt um others we may want to dissuade
um you know here she from adopting But ultimately we are expecting a new leader to come in here and that person ought to have a say and you know happens this is kind of a information gathering for that new person so they can
um give some a leg up on thoughts but I I I was a little disappointed that it was um didn't Focus very much on the services that we provide and whether or not you have any underutilized
Services um and they mentioned introducing technology more but I I'd like to see more specificity here where which departments when they start talking about adding head in the accounting department my red flag goes
up right away um anything that is compliance-based um departments that we have that are essentially the same name in every town and City because we are trying to comply
with state or federal laws we're not unique um we should be automating the heck out of it by partnering with other towns we should not be adding headphon without a real thorough understanding of why so those are kind of red flags for
me um and I like I said I was a little disappointed that they didn't um go a little bit more into the services that were providing whether or not they saw opportunities for you know streamlining the services
Personnel themselves I looked at it and uh again like Kathy said yeah very organizational oriented my first reaction is that we're very lucky we worked on a shoe string here
for I don't know how long and nobody's been hit by a bus or died or anything like that everything has pretty much worked and the organizational proposal that's been put together is really an
insurance policy against some disaster hitting because we've got nobody to step into a lot of these roles some dis unplanned well so that's different though secession planning doesn't mean
higher from within and that's my my disagreement with the author of the document because when you're dealing with departments that are compliance based you know the accounting and town CL everybody in every town does the same stuff okay um there's not necessarily
unique expertise in Manchester so you can hire from the outside like we just did with our clerk you know so the you don't duplicate head count for the purposes of secession planning unless it is a rather unique role that anchester you know would have a hard time filling
um you know well I mean I don't think we operate a whole lot differently than the winoms or the essex's or the Ries though very different from essic yes we are that's philosophic no it's Al
operationally but you know I mean we've got got Departments of we tend to have departments one and the suggestion is let's spend upwards of a half a million dollars to put a bunch of people in here so you kind of got a an insurance policy
and I I I don't see that necessarily that changes the job descriptions the activities that need to be done a lot that's a tough sell yeah yeah to to the taxpayer I think that's that's very difficult but there are a couple of spots where I can see some some things
working out in finance Etc but um it was it was an educational report I think it was good and it in kind of convinced me or told me that I suspected we were doing the right things and we
are so it's encouraging and kind of a road map to follow down the road but MoneyWise it's going to be a challenge to try and deal with some of these issues as he has encouraged us to
I agree with them I thought parts of were sloppy if you get but like description of the harbor being funded by slips um if if if or or that it was originally a
fishing Village wasure if you're not paying attention to the details that I know about right y but generally I would like to hear more specifically about where they think we should be Lo
most of what we do in this building is compliance related anything else that can't wait three weeks okay um pleas on updates yeah
anything wey much on was meeting as we were and downtown at is meeting tomorrow morning so have next um we're certainly covered the school problems I look at that the historic commission did not meet this uh this
month DPW is having a tough time trying to get a better price on the on the way finding sign they're still looking they wanted a ton of money and they're trying to cut the like 10,000 bucks for I don't know six signs
yeah eight signs or it was really crazy and they were cutting it a little bit but I don't think they're looking hard you know saving 10% is not what I had want so they're still they're still oh
I'm sorry got one thing regarding Movement we we have talked about the fact that we since the community center isly not an option we do need the a decision on boms for the summer season so Greg can we put that on can we put
that on our action item list so we don't for I don't know what the options are we've got to have B we should be able to make some kind of decisions and get something in place before it gets wared CH at Le yes
[Music] okay Mr uh is that me yeah yes let's see I move that the board approved the consent
agenda which consists of can I break that into two I cannot vote on the February 3rd minutes so let me say I make a motion to approve the January 30th minutes yes discussion
yes say yes Kathy Brian yes yes and then I will make a motion to approve the February 3rd minut yes Kathy Brian Jeff okay have administrators report
[Music] okay can we make sure that when we talk about I'm a little bit concerned that we are under an assumption that the decisions already been made that everything's going to move on the other side of the highway and I don't think we have deliberated on that so I hope that
we will see options for keeping at least the fire department in this side okay I just feel like we've been talking about it as a big campus over there on School Street everything's going to be over there we haven't talked we not but until we know that that's
possible right I just don't want that to be the only option talk thereal sure it it is critically important iore that yes there other CS that are also
critical all start at the downstream you wish you way it's it's been the mantra for 10 years now in our Capital plan by the way the other
CS um not specifically there's there's about 40 million resiliency projects without without spe exactly
what so OB lot more detail but that way so um we're we continues getting it fully permitted and getting it out to bid people are anxious to know about the construction
schedule what will will it be one Lan open for how long you will have those details once we have a Contractor on working with that contractor on the specifics so them be all laid out so know people are anxious to hear
that just we need to get that coming Hope by the beginning of Summer have that information have a contractor specifying those kind of details similarly
water again desire for some more details about what what meters are actually being used type they are and that sort of thing um yeah we need to choose the vendor three or four different models out there once that is that is that
selection has been made then we can provide those kind of details so there's a good there's good information on both projects we're trying to talk with additional information on the website continue to do that all the information until we have
those V contct we have it by yes on the C possible to have none like what we did for 48 to discuss the concerns impacts I know we don't have
much information at this point um butly view the history the information we have information we found I think that we learned an awful lot presentations and I about this down with
people that they wanted to and just let to ask the question there's a lot of misinformation up there somebody go to the Manchester Club go to the Manchester club and talk about it yeah we need yeah just now
and that will affect everybody quite a bit none of the other issues 4A or anything maybe you have an interest this will affect everyone in a very big way this will beu no question where do we stand on
this walkway thing is that kind of moving along yeah ter of a temporary W yeah that's good well I'm good I'm glad yeah we'll use one of the gangways to yeah g long Seaside right yes yeah but um what
where's the grant situation yeah so far so good no wor that that's being impacted terms of the federal dollars so far the has L exensions keep going anxious to get it under way so
that we don't have to ask for extensions anymore at some point say sorry so so yes says yes yes Brian and Jeff yes
yes things sign yep the way