6:30 call these meetings of the manager by the scene select board to order. Jeff >> here. >> Brian >> here. >> Kathy >> here is here. >> John here. Um, I would like to suggest
that we take art item four before the other items on our agenda as there seem to be a number of people here interested in that who would probably be bored to tears everything else we're going to start with three.
>> Yeah, >> we got to start A3. Sure. >> Um, is that acceptable to the board? >> Absolutely. >> Absolutely. Yep. Okay. Article three is to confirm the appointment of Lieutenant
Mark McCoy as police chief. >> All right. Thank you, Madam Chair. Um, first of all, I want to thank the select board uh for your support throughout this process. Uh, back in February, we discussed our uh recruitment process at
length um and got started uh by posting this position in early March. Uh the position received 11 applications. Um the initial screening of those
applications consisted of uh our human resources director, our police chief, and myself. Uh those those candidates that we received were uh extremely well uh qualified. Um put a lot of effort
into the initial application process. uh some, you know, more qualified than others and we assess those based on their minimum qualifications, their command level of law enforcement experience, their leadership background
um and applicable certification with uh post eligibility and we reduced that uh pool of candidates down to uh four. The next phase of that pro of that process involved a written questionnaire phase where selected candidates were invited to complete a structured written
questionnaire um designed to evaluate leadership philosophy, community engagement approach, operational and budgeting experience, accreditation, knowledge and strategic vision. Um, after reviewing those submitted
responses, we reduced the pool down to three and then went to first round interviews which were uh conducted by our HR director Michelle Maloney, um, police chief Fitzgerald and fire chief Jake McNeely.
Uh from there the applica the applicants reduced down to two finalists um where we went into final interviews with myself and Michelle Maloney our HR director. I will I will I should give a quick shout out to Michelle Maloney. She
did a phenomenal job as far as uh helping ma uh design and manage this process and uh very well communication with the with those that were involved. Um,
so tonight we are uh tonight I am recommending the appointment of Lieutenant Mark McCoy as our next police chief uh due to the impending uh retirement of uh Chief Fitzgerald.
Um Mark exemplified uh throughout the process that he was prepared uh for this process that he put um obviously a ton of effort into uh the process while also
working here and a ton of hours at the same time. Um he has worked his entire career to be prepared for this opportunity. Uh he knows this community in and out. uh he has the uh respect and
loyalty of our police force um and has been you know Todd's uh right-hand man I think for quite some time now >> and uh has built up quite the rapport. So um very excited to to uh make this
recommendation. Look forward to uh working with Lieutenant Mark McCoy as chief. Um and and chief, would you want to say anything to that? >> No, I just Mark has been uh my number two for the last six and a half years and uh done an exceptional job and he's
I feel you know we've done a lot of succession planning and I feel he's ready to move forward. I just want to say uh I've known lots a lot of years I was going to do it and uh I think along with his
professionalism his community engagement is uh next to none. Okay, there's second to none. He's always somewhere when there's something going on in town be the basketball game, the little league parade, his presence is there. Uh, and
I'm quite confident that uh, Chief Fitzgerald's plan of the foundation community policing uh, will just get even stronger with uh, Lieutenant McCoy at the helm and um, I look forward to working closely with
him. >> I would also like to congratulate um, Lieutenant McCoy on this. Um, I also want to thank uh, Chief Fitzgerald. Yeah. >> Because you you really listened. Um, and the proof is in the pudding.
>> Mark isn't being given this. He earned it. And he earned it by doing the work. And, um, I appreciate um, the fact that he did that and I also appreciate that you put the time in to make sure he was prepared to to achieve this milestone.
So, congrats to both of you. >> Good. Yes. And I also want to congratulate Mark. I think all of us know Mark really because he's a community guy. He is out there all the time. And in fact, that's really how I think just about all of us became familiar with him. And I'm looking
forward to working with him as he continues to move ahead now in the head position in the same manner as a hands-on community police chief. >> I've known Mike pretty much all my life. So, uh, I know he's going to do a great
job and I'm I'm glad to see this happen. So, congratulations. >> Thank you. Thank you. >> And I join everyone in congratulating our chief for having found an excellent replacement and Mark for stepping into
big shoes but well prepared. Thank you very much both. Okay, >> Ryan, you have the motion. >> Uh, Mark, I am honored to make this motion. I move that the select board confirmment Lieutenant Mark McCoy is Manchester by the Cat Police.
>> Second. >> John, >> yes. >> Dan says yes. Kathy, >> yes. >> Brian, >> yes. >> And Jeff, >> yes. Congratulations. Thank you. Mark, do you want to say anything? I'm truly honored to uh receive this
appointment and um I look forward to working with the select board in the town administrator in uh make keeping this town a safe place and very community oriented place. So I want to give the floor my father would like to
say few words. He he retired >> a few words. >> He came to us years ago from the Manchester Police Department. In case you don't know me, I'm Mark St. been in town here since 1944. I'm going
to pick a shot and sweet. He's worked under four previous chiefs which all done a great job here and he will continue to do a great job for keeping the town of Manchester safe.
Thank you very much. Yes. >> So, we move on to the appointment of our uh new officers. So, tonight is an important and proud moment for the Manchester by the Sea Police Department and for our community as we officially swear in our new police officers to
serve the residents of Manchester. As we all know, policing is more than a profession. It's a uh commitment to public service, integrity, compassion, and sacrifice. Uh these four individuals have chosen a career dedicated to protecting others
and serving a community that places a great trust in our police department. I want to say thank you to the uh community for for that trust. So, on behalf of the Manchester by the Sea Police Department, as chief, I would want to thank the select board, town
administration, uh, and the families and friends gathered here, uh, tonight and everyone who has supported these officers along the way. Um, the support of family and community plays a tremendous role in the success of every police officer.
Um, Manchester by the Sea is fortunate to have a strong tradition of professionalism, service, community policing, and I'm confident that these officers and Lieutenant McCoy uh will continue uh that tradition with pride. So, at this time, I'd like to introduce
the four new officers. So, first one, you want to raise your hand. Gary, officer Gary Abram. So born in Trinidad, Tobago, Gary Aram uh graduated from Signal Hill Senior Comprehensive School before migrating to
the to the United States. He attended Funka Hill Community College, Salem State University. Gary previously served the Commonwealth of Massachusetts on the Sex Offender Registry Board and the Hamilton Police Department. Uh he joins Manchester by the Sea with a wealth of experience supported by his wife
Michelle and their two children Nicholas and Alexander. Um, officer Kenny Paul coming into us from Endeott College Police. Uh, born in Porter Prince, Haiti. Came
came to the United States following the 2010 earthquake where he attended Beverly High School. He's a full-time graduate of the Lynfield Police Academy. His hobbies include fitness, music, and spending time with family. Uh, and he's currently enrolled at Hercot College
finishing his college degree. Um, student officer Brandon Berg right over here. Brandon Bird grew up in San Diego and later uh moved to Massachusetts for college. He attended Endeott College.
So, we have a theme here with um and graduated in 2021. Uh, he met his wife Abigail uh who was the coffee lady, part of the coffee lady. my wife loves um uh she's a native of Magnolia. They
both attended Ender College until they decided to move to Manchester and they got married shortly uh thereafter. They had two sons, Henry and Noah. They love to enjoy nature and go to the Red Sox games by I can tell by your Facebook.
Um, Randon worked as a photographer in the automotive industry as in a salesman uh prior to a sales automotive salesman prior to pursuing a career in law enforcement. He'll be attending the full-time police academy uh beginning July 20th. So, we'll be back here after
that to officially swear uh officer Bergen. And officer Jordan McGonagal right here. Jordan is a full-time police coming to us as a full-time police officer again from Endeott College Police. Uh he grew
up in Cape Cod, graduated from Bourne High School. He then obtained a bachelor's degree in criminal justice uh from Bridgewater State. He's been married to his wife Haley since 2021 and they share two children Logan three Logan 3 and Tyler 1. His hobbies include playing guitar, mountain biking, golf,
and spending time with his family. Jordan is actually working right now and he's finishing his field officer training program and you'll see him out on the streets very shortly. So with that, I'll ask the town clerk and our uh officer Berg, I mean, excuse
me, Officer McGonagal, Officer Paul, and Officer Aen to step forward to take the the oath of office. >> There he goes. Perfect. Okay. So, I'm gonna have you all raise your right hands and repeat after me.
>> I'm gonna have you fill in your names. So, >> I state your name solemnly swear >> I cannot swear >> to per to perform the duties of my office >> to perform the duties of my office >> to the best of my ability >> to the best of my ability
>> and in the best interest of the town of Manchester by the sea. I look at the interest of the town of >> I swear to uphold the Constitution of the United States of America. >> I swear to the Constitution of the United States of America, >> the laws of the Commonwealth of Massachusetts
>> laws of the Commonwealth of Massachusetts >> and the bylaws and ordinances >> of bylaws and ordinances >> of the town of Manchester by the sea. So help me God. Manchester by the sea. So help me God. >> Okay. Congratulations. >> Congratulations.
At this time, I'd like to welcome whoever is pinning these officers to step forward. You're ready to do it. Yeah, grab a couple photo. Actually, I was >> par like to thank the select board for allowing us a few minutes of your time
for this traditional swearing in and pinning. Congratulations to all of you. Congratulations to Lieutenant McCoy. And uh this concludes our ceremony. So, we'll step downstairs in the hallway for a few pictures or we can get back there. >> Thank you.
>> Thank you. >> Thank you so much. >> Thank you, man. Good to see you. >> So, who's gonna keep Connecticut safe? I know we could all help out. >> Nice pipeline.
And that was the last Thank you. >> Very excited. She's excited. You know, >> shortest speech I've heard from you in about 10 years. >> Yes. Couple shot.
>> Yes. >> For you. >> Yes. Couple shot. It's all >> moving on to the more pedantic parts of our meeting. Um the first first we will if the public comment in
order to get those well known well deserved credits is there anyone who would like to make public comment on its hearing none seeing none um there is no chairman's report this
meeting is being recorded um are there any changes to our um action or task list? >> The only thing that I might add is when we discussed it was either the last meeting the meeting before trustees.
>> Yeah, we need to >> I just put in a tickler for a date at the end of the year or the 1 of January so that that doesn't get lost. I think the other thing was um housekeeping vision need to pick a date for the uhever offsite we're gonna
>> uh yeah >> yeah um Debbiey's looking at availability for Chowder House in June and um we'll send those out. We can schedule that through email.
>> Yep. uh when we produced the goals for this year, we had decided that they should be they should run on a fiscal year basis. So I think the it would make sense for us to do it in June before >> Sounds good. >> Okay.
>> Um next item on our first the next item on our agenda is the propane storage public hearing for county club. 53 School Street. >> Move the select board open the public hearing and Essex County Club's application for installation of storage
containers of LP gas at 153 School Street, Manchester. >> Second John, >> yes. >> Yes. Kathy, >> yes. >> Brian, yes. And Jeff, >> yes. >> Okay. Who's is there someone here from Essex County? Yes.
>> Yes. Um, all right. Any questions regarding We're having uh propane to heat our swimming pool as well as our um our paddle ports. Um we are in the process of a large construction project at the
club and um reconnecting to natural gas was cost prohibitive. So this seemed like the most logical solution for us. >> Thank you. >> Is is all the permitting in place for this already? Yes, it is.
>> So, this is a new license. You haven't been hooked up for natural gas. I mean, with propane before, it had all been natural gas. >> That's correct. >> Okay. I wasn't sure whether there was an amendment or renewal or understood.
Um the fire chief has given us a sign a good overview of his concerns and his conclusions that they concerns are being addressed. >> Yep. >> Close the
>> Well, we can close the evidentiary portion. >> Yeah. move the evidentiary portion of the hearing on story for the Essex County. >> Second. >> Yes. >> Says yes. Kathy. >> Yes. >> Brian. Yes. >> Yes.
>> Now we're good. >> Yeah. >> All right. I move the select board approve the issuance of the license under master law chapter 148 section 13 to Ess's County Club for storage of 7,240 gallons of LP gas at 153 state uh
school street is specified in the license application subject to compliance with all applicable regulations and conditions of the fire department. Second, Jeff. >> Yes. >> Rohead. >> Yes. >> Kathy, yes. Ann says yes. >> John, yes.
>> Okay. >> Uh, let's see. I move the board close the public hearing. >> Second. >> Yes. >> Yes. Kathy, >> yes. >> Brian, yes. And Jeff, >> yes. >> Okay. Thank you very much. Thank you. Thank you. Yep.
Okay. The next is a national public um a national thread public hearing at or 189 school street. Oh, excuse me. I move that the select board open the public hearing on the National Grid and
Verizon New England Incorporated petition WR number 31290677 for the installation of one J pole on school street >> second >> yes
>> yes says yes says yes Kathy yes >> yes >> okay Um, is there anything beyond what we >> Yes, >> I was just going to say, um, >> please identify yourself just My name is
John Jenkins. I'm a design engineer from National Grid. Um, we are petitioning for one joint home pole in the rightway on School Street. This pole will be a three-phase siphon pole to feed the church that's being
constructed. Um, currently the two poles that the church will be between, one's already as a riser, so it can't be used and then the next pole is too far away. So adding
this pole is necessary to feed the church and um it also will decrease the span between the two existing because it's >> over our standard. >> Okay. So, it's beneficial for us, too.
>> Does this involve any street closures per se or >> No, they should be able to have it all keep all the construction contained to the lot because there's nothing there yet. >> Any concerns with the DVW? No. >> Okay. Um
>> move that the board close public hearing. >> Second. >> Don, >> yes. >> Yes. Kathy, >> yes. >> Brian, >> yes. >> Now, I move that the select board approve the National Grid and Verizon
New England, Inc. petition WR 312 677 for the installation of one joint owned pole on school street as shown in the provided plan. Second, >> John. >> Yes. >> Yes. Kathy, >> yes. >> Brian, >> yes.
>> And Jeff? >> Yes. >> Thank you. >> Thank you. >> Good. >> We already closed the >> Yeah, we seem to doing >> I think we did it in reverse. >> We initiated that in the other one. That's That's my fault that I we're
missing a motion in there to close the evidentary portion here, but that's okay. >> That's a little taken that out of your picture. >> I'm afraid we have to take it out of line. >> They don't want to do it.
If you voted for my raise, you would have got it. >> Okay. The next item on the agenda is the general code project, Christine Dixon.
>> So, I did send you a little information about this, but if you don't mind, I'll read it just for the public knows to. >> Okay. So, this is a memo to the blackboard that was sent last Thursday. The town has been awarded a community compact IT grant of $16,635
to work with a company called General Code to have the town zoning and general bylaws reviewed, reorganized, and put online in a significantly more userfriendly and accessible format. You can see what it looks like on the websites of other local communities that already use general code such as Beverly Switch and Top Sealed. And I actually
just found out that Rockport recently went through this as well. This is primarily an administrative project of mine that will clean up any typos or conflicts in the current general and zoning bylaws and get them into a better format for the future. The project is just getting started, so at this point, general code is doing a
review of all of the town's bylaws and will then report back to me on their findings. Then, depending on the feedback, I will reach out to get other departments and boards involved as needed. This would at a minimum require a planning board hearing and to be added to the 2027 annual town meeting. The
scope of the project does not include any substantial changes unless journal code recommends something to clarify an already existing bylaw. If you have any questions about the project as it goes along, feel free to reach out to me for now.
>> So, this is to um restructure the zoning um information to be more easily digestible and understandable. We're not buying software. >> No. So it will be a they will host our bylaws on their website. So there is an
annual subscription fee after this. >> It's a sub we are it's a subscription. >> It is going to be a subscription fee after this but the actual cost of the project will be covered by the grant. >> Right. So what's the annual subscription cost? >> I think it's around I know it's under 2,000
>> having a central visual icon and he called it the weenie. >> Yes. So it'll be under 2,000 a year. I need to double check but >> okay. And how is this going to be integrated into our existing website? So we don't yet add yet another user ID and
password for our residents to >> does not require a sign in to view all this information. So it's very so if you look at >> are you just going to link to it or you just >> Yeah. So the way that it works in other communities is and I talked to our IT about it too. So basically there'll be on a link on our website that says you
know bylaws general or zonian bylaws and it just goes straight to our bylaws. It's very searchable and user friendly. Um, so it doesn't require an account, anything like that. Um, it's just you can go in, view it all. You can search a word to try and find something you're
looking for. It's also going to have it's going to be set up so that it it won't go back from before it's set up, but basically anytime there are changes made going forward, it's going to also keep the old version so people can go and see how things have changed
over time. And then the bylaws are also all going to be able to be I think you can download like a word version so that if someone wants to propose a zoning bylaw change or general bylaw change, they can literally just >> My question was going to be so how big is this company? >> How big is the company? Like I'm not
sure like how many people they have work for them or how much money they >> How long have they been in business? So, when you enter into an agreement with a supplier that is hosting your data, you want to make sure you have access to the data whenever you feel like it. >> Yeah. >> And um that they've been in business for a while. They don't just go away.
>> Right. I got you. So, I know I I started in Amesberry in 2016 and they were already using them. So, I mean, I know they've been around at least 10 years, but I'm sure it's longer. I can find that out. But, they're pretty solid. Like, in the clerk's world, they're pretty known and established company.
>> Are they a private company? a small private company. >> Yeah. >> Okay. So, I think Tony on our list of things to do, it sounds like great, you know, but this was my profession. I understand some of the things that um
>> we should be looking out for. >> So, I just think we need someone on your staff to be appointed >> the IT guru or whatever so they can learn how to evaluate these types of companies. So you're not having each individual direct report to you go
through the the kind of um investigation that should be done um when putting our data in someone else's system. This is all public data so I'm not real concerned about it but I am concerned that we are growing a mushroom of lots
of little systems that we connect and that does one thing. It adds operational cost number one and you lose the ability you um introduce more security risks into your environment when you do that. So someone on your team needs to be
>> I do can I add I I did send this to RIT and they reviewed it and they were like we're good. >> So that was at the Danros collaborative. >> Yeah. So Cascade looked at it and they told us like just make they had a couple requests like make sure we have a contact there. make sure that I think
there was one other thing. I have it in the emails, but so it was a pretty like Yeah, it was reviewed by them already. >> That's that's good. Yeah. >> Still somebody in Manchester needs to understand this stuff so they can partner with >> the um collaborative so it's not every
single person on Tony's staff doing that. >> Okay. Thank you. >> Yeah, great. >> I will say I went on the Beverly website >> and looked at this. Yeah. >> Yeah. It's much easier. >> It's nice. clicking around a little bit and you know where you are. Whereas in our bylaws, you go someplace and you
don't know where you are. >> You just know you're somewhere in the bylaws reading the topic you want to read, but you can't put it in the >> And the nice thing is after every town meeting, I'll send them what was voted. They incorporate it in and at that exact moment if there's any question about where something goes, they'll ask and
we'll get it settled versus it all being on me and sometimes being like, uh, I don't know exactly where this is going to go. I have to figure it out. But then as clerks change that information changes and gets lost. And so as long as like as you said they're established and they stay around it's a little more a
different kind of consistency which I am hopeful will be useful too. >> I'm slightly concerned because several years ago we decided to reorganize the zoning code >> and that turned into a massive project. >> Yeah. and and
the least pleasant town meeting I have been to in Manchester. >> Um and and I don't you're you're taking a wide a huge number of very different pieces of information and I I don't know how we're
going to explain to the town meeting. >> Yeah. that that okay here you have what you've got and here is what we're going to do and they're not going to be able to figure out >> well all the pieces connect. >> I think it's primarily a housekeeping project like they're not going to be a
lot of the any changes that they suggest would be just to clean it up a little bit. It's not a matter of them actually changing any of the bylaws, >> restructuring these bylaws. >> I mean, if there's something in like one section over here and one section over here that would make sense next to each
other, then there might be some se suggestions about that. And I've reached out to Sarah and we're going to I'll check with her to say, hey, this is what they're suggesting. Does that sound good to you? And then this is part of like there will be more of a process later on as we get further into it. I think what Ann is expressing is a concern that
first of all again I think it sounds great but the manner in which it is executed and the manner in which you transition from what you have >> to the end state is really important because the data belongs to the
residents. Okay. So the project has to be executed in a way that they understand what's happening as it goes along so they can more easily vote on the end state. It's not just what I would call a data conversion effort. >> It sounds like there's some structuring
possible structuring of the you know the data is going to change. Okay, that's different than what I would call a standard data conversion effort which you might be able to execute all on your own without anybody you know any residents dipping into it. So um and and zoning is a sensitive thing. Is there a
way to um test it out test out the process? So sometimes when things get a little sticky, you do like dry runs. So So what's the um I think you said it wasn't just for is it just for zoning or by general >> All right. So maybe we could test out
the process around something that is less controversial. Um I'm not sure if when they look at the data which is the easiest chunk of data to do maybe the general bylaws or you know I'm not sure but some think about Ann's comment so
that we're not wholesale changing everything all at once. Is there a way to introduce this in a phased manner and give people a little taste? Here's what it'll look like and then they would be more enthusiastic. >> Um >> because that's typically how you would
conduct a data conversion effort. Yeah, do it in phases, not all at once unless it's required. >> I think that opportunity is available to us. Uh this is the initial introduction. Um there's going to be an ongoing process once general code takes a look
at our zoning and general bylaws. They're going to come back to Christine and we're going to speak to the select board and the planning board, potentially the ZBA as well to kind of evaluate what those suggestions are and
decide what we want to move forward with for next annual town meeting. Um, so they may come back after doing a review and there could be a lot, there could be a little, there could be complicated tasks, there could be very simple tasks
and we'll go through that process uh especially on the general bylaws with the select board and on the zoning bylaws with the planning board. So I think we'll once we get through this initial phase phase of evaluation we'll
have a better idea of how how complicative of a task we have in front of us. I have >> sorry board um the um talked to us talked to me about it wholeheartedly
I mean we haven't talked about it at the board yet came in since our last meeting but if you look at our zoning for example there are 12 sections and probably 50 different formats of how bullets and sub bullets
are formatted just you know um enumeration of subsections and that kind of thing and I think for any user including pl um that just readability
um as the goal is a really good one and um the searchability and the ability to update it work a little harder. So anyway, I think we're in favor of it. And if there are, you know, we did have a consultant. He looked at,
he didn't really look at that formatting kind of thing. He looked at other things, most of which we've actually chugged our way painfully sometimes through. >> That's right. Um, but we've actually, you know, been able to
pass a number of administrative and then substantive bylaws with success. Those that were the disaster town. I'm sorry. Yeah. I'm going to say it again. Um, it took us three town
meetings maybe to get most of that done. and you're thinking about adding the general bylaws to this. I mean, we're going to have I I have a great deal of trouble seeing how we're going to explain this to the people who show up and tell me. >> Well, may I just We don't know until we
try. >> Yeah. Yeah. >> You know, let's let's uh try it on. Let's take it up for a spin. Uh and then over the course of time because we don't know what we don't know. We're speculating on problems that might not exist. So let's >> we're concerned about a problem that did
exist. >> Okay. And I'm not gonna live in the past. I want to go forward. >> We passed those, you know, we reumbered large sections of the bylaw um without debate. I mean largely and great debate within the planning board, but I think
we can think we surmounted that. >> Yes. Yeah. Christine. >> Okay. Thank you. Um so I had a comment. I think that so I talked to general code as we were starting the project about some of these things and a few things I wanted to add was they said treat it as
housekeeping and if there's anything that comes up that's too controversial or too difficult you hold it and you don't change that part and then it's considered a recommendation for Sarah and Mark for the future. So the idea is get at whatever you can that's administrative tidied up and then
anything that's going to be potentially larger you can come back to but physically general code is administrative the work that they're doing it's just little things like >> you know fixing some grammar things and stuff like that or reorganizing that don't work
>> and that's what I mean by phasing okay that's what I mean by phasing there's the stuff that's easy to right >> and you take a small p as small as possible so that you can learn what you need to learn. >> Yes. >> And then you plan out the rest of what you want to do later.
>> So, I do I do want to add that this grant, whatever we're using for the grant, it has to be done by October of 2027. >> But you can do multiple phases rather quickly. And if there's something that's truly housekeeping, bring it to the fall town meeting.
>> The fall this fall. So, that's not going to be in line with the timeline for the project. There is a timeline for the project. All we have all we have is annual telling. >> Yeah. So or if there were an earlier fall I guess next year but that would be kind of >> accommodation. >> Yeah. Um but but again anything that's
not administrative can just be held and worked on in the years to come. This is really about them reviewing it telling us if there are conflicts where there are conflicts what numbering would be better. I don't think numbering hopefully will be okay. All right. But
>> but we'll have recommendations. We'll have their recommendations and we can process those on a timeline that we >> Tony sounds like there is a timeline for the project. >> What is it? >> Sarah's so I have I don't have it all in front of me but I have a draft of it that I can certainly share but roughly
I'll let you know. Um, so in the next two weeks or so, they're going to give us just a brief overview of what they're looking at for reorganization. They are hoping to get a draft. Doing this all from memory, so be patient with
me. I believe the month of December, we will have a draft at the beginning towards the beginning of the month and have to get back to them towards the end of the month. A lot of this is dependent on the turnarounds. So what they give us in the next two weeks if I can get them a quicker turnaround on that then that
you know um but that's the expectation would probably be the month of December and the hope is we could wrap that up by the end of December get them the town feedback. So that would be select board and planning board mostly. Um, and then
they would have a draft back to us that would be considered the final version by February so that you could be working on planning board hearings and things like that. Okay. >> But they are going to give us a very clear sort of red line and they give us
the language for town meeting and if there are things we want to leave out or include at that point, they would include or not include that language. >> So that's a very busy time of year for a lot of people. Could could I understand? >> No. >> Sarah >> Sarah Sarah.
>> Oh, good. >> Oh. Oh, >> can I ask my questions? >> Yeah. Okay. This is Sarah Melish. I'm chair of the Sony Board of Appeals. Um, I have three concerns. Number one, any renumbering
significantly impacts the decisions written by the ZBA. So, it's not a small matter. Um, number two, I would want to know what is the timeline between when we pass a change at a town meeting
and get information up on the website. Today, we hold everything until the attorney general has approved things, but the ZBA is bound by what's approved at town meeting and and we're in a
holding zone. And it this past some past changes have been very difficult on us. And I think my third question is will we be able to print a a PDF copy? Um if one is sitting if one is chairing a ZBA
public hearing or one is in a site visit, you can't sit on your computer and scroll through a bylaw to answer a question. Uh at a recent public hearing, somebody wanted a definition of a
structure. Um you never know what's going to come up. So it's important that we're able to have a PDF copy that we can print out, even though I hate to do it, but those are my three questions. Thanks. >> Um so I'll go
backwards. Uh PDF version, yes, you can print. Um, also if you bring a laptop to a meeting, you can do control F and find a definition. So it perhaps might be more efficient in some ways, but fully respect the the desire for a paper copy in the clerk's office. It's what we do.
Um, so I get that. And you actually the part of the general code project is they will make several binders of the code for the clerk's office, the building inspector, I assume Mark, and a few others. I have to double check the number they give us, but also you can
print PDF copies. Um, the timeline on when it's passed at town meeting and when it will post it on the website. So, I have 30 days after town meeting to get things to the attorney general's office.
They have 90 days to review it. I typically do it in less than 30 days. I've done a week or two weeks depending on what else is going on at the time. The attorney general's office typically takes the full 90 days. We can and have in certain situations asked them to
speed one along. Um, and it is true the zoning will be backdated to town meeting date once it's approved by the attorney general's office, but it's not effective with those changes until after they approve it and I post it publicly. Um, so I understand there will be a
transition period there. I can certainly reach out to general code and ask them their recommendations on those numbering things and how to deal with those because they've done this in a lot of communities and it something I'm sure they've come across and a question they've had. Um so that's the timeline
and similar I guess to the first question reumbering affects CBA decisions. I'm sure that's something we can work with them on. So, so, um, somebody who has done hundreds of these, I'm just going to give you just a small piece of advice here.
>> I know you're relying a lot on general code because they've done this before. And that's that's a good thing. You want to get those best practices from the data conversion efforts in the other town. The step you don't want to miss is what Sarah just brought up is
understanding who uses what we have and how do they use it and what do they need from it. That is typically um you can make mistakes there if if you don't understand it. So if if general code has done this a lot in other towns, I
presume that is part of their process, not just to meet with you and the other people who publish this stuff, but meet with the people who use it. That will help you prevent um any missteps. >> Yeah. So, and I also since Rockport just
went through this, I definitely plan to be making some phone calls there to see, you know, how they're doing it. Um, but yes, >> sound like no trust. >> I'm not going to waste the gas. I can make a phone call. >> You go.
>> Any other tow and Rockport are both open town meeting towns? >> I believe so. >> Yeah, as far as I recall. Yeah, I know because Beverly and Amos use it, but they're city. It's different different situation. And yeah, they even even a a
community with an elected town meeting would be a different situation than >> Yeah, I can double check that, but that's my >> Yeah. >> see how they how they presented. >> Yeah, I'm feeling certain that was pretty sure.
>> Yeah. I >> Yeah. And I don't know how long ago I switch did it, so I can see if I can find out. >> Yeah. There any other comments, questions? >> I'll be back.
>> I hope so. >> Okay. Um the next item on our agenda is the J A U building. >> Yes. Thank you. Uh thank you for giving
us the opportunity to present to you kind of an update if you will. I believe few of you were at a meeting that we held back in August of 2025. talk about property uh on Pine Street north of 128 on the atomic property of
Gordon College. My name is Greg Lanley. I am a principal at Jefferson Apartment Group. We primarily develop luxury multifamily housing. Um with me today is Lauren Jzneki. Uh Lauren will be leading this presentation. She's done a
tremendous job pulling together a lot of information, not only since August, but well before that when we were selected by members of Gordon College to take a look at their property to see if there was something that we could partner together uh to bring to the town to
bring to the school and a partnership for >> um uh multif family housing. They've been a tremendous partner up to this point. They've given us a lot of time to study the property to listen and that's why we're here tonight. We're here to
listen to gather some feedback. I believe you received from us last week a PowerPoint presentation that kind of goes through a little bit of the history, a little bit of what we have done as developers in Massachusetts and kind of some of the highlevel ideas
of what we believe this property could become. Um, so a lot of work's gone into studying the environment, studying the location, studying the market, uh, working with Gordon College on what would be acceptable there and and now listening to members of the town,
particularly you right now to kind of get some feedback on how to move forward. Um, so, uh, as I said, I'll reiterate, the town has been, I mean, Gordon College and the town has been tremendous in kind of giving us some feedback along the way. our consultants have worked hard to study uh the
property and I think we've put together a a very nice plan uh that will certainly complement uh the town. So with that I'm going to hand it over to Lauren and let her kind of walk through >> mindre.
>> Yeah. Okay. So so I'm Greg Lamb. I mentioned that I've been with Jefferson Apartment Group for 25 years. Uh, previously we were with a company called JPI. I'm one of the owners of Jefferson Apartment Group. We do focus on luxury development of all
types along the east coast uh with significant um time spent here in Massachusetts. Chris Burchchard is on vacation tonight. Uh he is uh leads our development and construction. Uh and then Lauren who's been the champion of this project since the beginning. So, we
keep her kind of uh uh close and and and working hard on this project. Couple of examples of pro. Next slide, please. Couple of examples of projects you may have heard about or have seen. Uh Jefferson Malden is a 300 unit project we worked in partnership with the city
of Malden uh to redevelop their city hall uh that was built in the 70s. Uh it kind of closed off uh their main street, frankly, right up against the T, the orange line. uh we were we were brought in to kind of redevelop not only that
property uh but to rebuild city hall I think quite successfully they'd be a great um they'd be a great reference for us on how we worked with them along the way to develop what I think is an exceptional project really bringing quality housing there Arlington 360 is a
project in Arlington Mass 176 units up on top of the hill the site of the old Sims hospital um very difficult approval process took a long time to get through that. But I think at the end of the day, it's a really a tremendous project, mixed use. It includes some town houses,
uh some senior housing and multif family. And then last but not least, a rather small Juburn Heights, 168 unit project uh in Uburn. Um simple project, threetory, fourstory walk up uh surface
park project uh that's doing quite well. Very nice. I think again some similarities here is is kind of the the topography challenges associated with uh Wuburn um that was a much more significant uh construction exercise let
me say uh than what we're envisioning should we be given the opportunity to develop here on the property of Gordon College I think that's the last one >> yeah just some photos yeah >> photos so we certainly can provide references and and kind of how things
were done in different projects were very active in Massachusetts and really believe that uh this town would be a tremendous place to work together and and I think build some very quality housing you know in in the finances going back just one more >> sorry go ahead
>> oh no worries okay so thank you so much Greg so Lauren Jiki um I've been as Greg mentioned helping on this project for several months now had a lot of opportunities to meet with Tony and some of the different town departments so look forward to presenting our u preliminary concept Here the site is
here as you see in orange. Um there's one little typo on this that um any but this is a 20 acre site approximately right off of Pine Street off of exit 49. So it's direct access right onto Route 128. It's um across the street from the Black Earth Compost Facility. It's
mostly wooded at the moment, but as Greg had alluded to, there is some topography on the site and wetlands and other environmental elements that we've been studying really closely over the last several months. So you could go to the next one, Julie. This is our original concept plan. So it was for
approximately 300 units, a little bit more on two different parcels, both accessible from Pine Street, and really had not taken into account a lot of the topography. So we were just coming onto the project and understanding literally the lay of the land. Um, and so there is
a lot of topography we've come to find out. Um, and so this original concept has evolved to the next slide. um this current concept. So this takes into account some topography, the wetlands, um we have vernal pools that we've
identified. We've taken feedback from the different town departments. We had several meetings over the last six months to get feedback about access and site layout um and other you know sort of site planning concept um elements. So
we're still having showing the two different parcels. the parcels on the left side A and B, we're considering the west building. The parcels on the um the parcel, one parcel on the east is um east building, parcel C. Um and this current plan shows about 285 units. So,
we've scaled it back again, taking into account topography and setting the buildings into the hill, which you'll continue to see as we flip through some of the additional slides. Next slide. Um so now we're focused just on the west building, the two buildings
um on the left in that site plan. You'll see that this is the typical floor. So everything in peach is considered amenity or common area. The um the sort of mail room and leasing office etc. And then everything in the light blue and
darker blue are the units. We have one, two, and threebedroom units. Of course, you can see some of the site area is comprised of surface parking, but there's also a level of below grade parking tucked into the hill and some outdoor space. So, a courtyard with a
pool, you know, resident garden beds, grills, etc. So, that's really a nice amenity for the residents. There's an access road um that wraps around two driveway entrances and um and that this is 175 units on the west in the west
buildings. You could go to the next um slide. This shows just how the buildings are nestled into the hills. So if you look a little closer here, the hill there's a lot of gemography. So this is where it sort of steps up. So at the upper level you have three stories. At
the lower level, you have four residential floors. And so that undulation happens. At the front of the building, it's three. Um, and in the at the back, it it steps down to four with a level of parking below. So, the idea was to really instead of taking the top off the hill to try to build into the
hills so that at certain elements um, you're seeing three whereas the building reveals itself further towards the back where the where the grading steps down. Go to the next. Now, this is looking at the right side of the building, the east building, the right side of the site. Um, same colors,
you know, so peach is the amenity space. The light blue and dark blue are the units. We have some more parking tucked into the hill here. The hill really sort of crests in this location. So, Pine Street is off to the left. So, as people come in, the building is literally wrapping into the hill. And this is that
parking that tucks into the hill. Um, so there's surface parking. Then the garage is entranced from this side. And there's a also a courtyard with the pool in this project as well. The next one. Yeah. So this also shows the stepping same concept where you have
a lot of grade change and so the building sort of steps up into the hill in this case. So um here at the front you have four stories of residential um and here at the back there's three. So the idea of the architecture, which you'll see a little bit more in the
following slides, was an acknowledgement of the very historic and traditional architecture architecture in downtown Manchester, but recognizing that this is a very natural site with a lot of trees and woods and stone to try to pull in some of those natural elements. So the
stone facade, some wood wood paneling, some of these details will, you know, will start to reveal themselves as we get into some of the um perspective views, but really to try to um provide more of a transitional or sort of a um a modern take on some of the traditional
architecture forms that we see downtown. >> Yeah. So now this is looking at the west building. You recall that it's, you know, you had the site plan, it was the buildings off to the left. So, if you were coming in off of Pine Street, there's an access drive that comes up. Um, again, some of the topography sort
of wrapping up and around. This is the main entrance experience. So, you'd have the two buildings with the courtyard in the middle. Um, you'd have your sort of um resident lobby here, mail room, package room, etc. This is where the main amenity was. And here you see the
threetory volume at the front and steps back to four at the rear. um you know and again it's topography. The idea would be to try to expose and sort of celebrate some of these natural elements, the rock and the landscaping. Um so you'll see that in some of the
other views as well. Here we are further. Um so now we've driven up the hill and we're sitting you know sort of right at that front entry experience. resident lobby on this side, amenities on this side, and you're kind of looking through the courtyard here. Now looking back, so this is almost an
aerial if we were sort of hovering over that rear courtyard. Looking back at the buildings, you can see again the idea of taking natural landscaping, celebrating some move to the rock, um the architectural elements that we had spoken to, the pitched roofs, the window lines, um stone and wood siding and
white accents and trying to keep it very light and bright and fresh. Now this is the east building. So again, imagine you're on the right side of the concept land. You're coming in off Pine Street. This is that dry aisle that wraps around here. The courtyard is in
this coaching. The lobby is here. The amenities would be here. And then you'd have the residential units stacking up from here. Surface parking at the front and the the parking on this building is around the back. Can >> I say one thing while you're while you're switching slid? This is intended
to be one project, not two separate projects. So be it'll be managed by the same company us and we'll you know the residents will be able to go back and forth should they should they desire. We're trying to work on that connectivity now. That's that's something for down the road.
>> This is zoomed out again hovering sort of over the wetland in between the two sites looking back at the east building. So that center wing with amenities and lobby and if you took this drive out all the way around you'd enter the parking which is tucked here underneath this building. um residential units above the
courtyard. Another view of the courtyard, but again similar pitched roof, stone, masonry, and some of the um wood sighting details. So overall um we I mentioned 175 units in the west buildings, 110 in the east
buildings. Um it translates to about 14 and a quarter units per acre, which is generally consistent with the MBTA community zoning. Not that we're employing that here, but just again from just, you know, sort of a rule of thumb. Um, we have 430 parking spaces across
both sites. And the amenity program, we sort of pointed to where it could be. We haven't detailed it yet, but the idea would be that we'd have a clubhouse, a catering kitchen, um, that might have a bar area, we have a fitness center, um, courtyards, you saw with pool, grills,
outdoor seating. Um, pets are very popular in these communities. So there would be a pet wash, a package room, um EV parking and bike parking on site as well. So um one of the things that's come out as part of our research of the property
and of the community in general is the idea that we are really fortunate to have the natural elements around the site. So trying to celebrate that and that um provides an opportunity to allow residents to connect to this to the natural elements of the property but
also um a healthier lifestyle, a more active lifestyle. And so we've envisioned some of these, you know, sort of themes to be woven through embracing the natural setting. So this could be through the uh landscaped areas that are quite expansive, having indoor and
outdoor connections between the units themselves, maybe balconies or terraces, but then also through the amenity spaces. It could look like resident garden beds. Um bringing in natural materials again through the facades and through the interiors, the actual um you know finish selections in the units. The
building will be consistent with the new stretch energy codes which has a higher standard for energy efficiency and installation. So bringing down um the overall energy usage and and energy expenses. Um we talked about as part of our um minimizing our impact uh
converting to lowflow plumbing fixtures which reduces the amount of waste water that the project draws our wastewater footprint. Um and we had mentioned incorporating um parking for bikes and EV chargers which of course is helpful
from a um greenhouse gas perspective. Um so I had mentioned we had several meetings with different town departments um near all the meetings not to read them all but um I think we touched all the different uh departments and got a lot of really good feedback. So um
between August which was sort of a kickoff meeting and then as we got into the um winter we had several different discussions and we heard a lot of really good feedback. So initially I think one of the bigger themes was that the scale um is a lot over 300 units um was
something that we'd heard from different stakeholders and so that is been reduced from over 300 to 285 is you've seen the current concept we got feedback from DPW that there are sewer constraints in the LCD which is our zone our um sewer
district and so we're committing to low flow pump plumbing fixtures. We'd heard from conservation staff that there are obviously concerns about the wetland and the um the sensitive areas around the site. So, we've done a very very thorough wetland analysis. It took us
probably three months to go and survey all the different areas. So, we have a really good sense of um you know the the uh border vegetative wetlands but also the vernal pool dead mentioned um traffic access and public safety. We had a great meeting um with the fire chief
and um police chief. We added a second driveway to the east building and are continuing to evaluate traffic and access. We'll be doing a traffic impact analysis as we get further into the process. So that'll continue to be studied. We heard about architecture and
character and we've really tried to have this transitional design approach from some inspiration that we saw in historic downtown. And then we got ideas for community benefits. So, um, things that were mentioned, improvements to the existing trail network, technical assistance for some of the existing
senior housing that the town has, um, improving street streetscape infrastructure, um, perhaps through sidewalk, bike connections, contributing to a recreational field or pickle ball courts, and also the idea of conservation agreements, you know, more
broadly. Um, so in the next few slides, we'll just talk through what some of those are. And Tony, just let me know if we're running to 10 on time so you can speed things up, too. >> I think you're doing pretty well. Okay, you're on got another nine slides here.
>> Yeah, perfect. So, um, one idea is that if you know, Pine Street, there's no real formal parking area for some of the trails that are currently used. And so, you see people parking on the sides of the road and sort of these um pulloffs. The next slide suggests maybe doing um
some way finding and more of a formal parking area. The idea of having a little bit of a kiosk where you might have a map and some um you know trash containers etc. So the idea that we could formalize and um you know sort of highlight and celebrate some of the
existing trails that are there um working with the town again we heard this as um something that the town could potentially use help with just sort of thinking through some of the existing housing and how it could be repurposed, renovated. Um so that was something that we were interested in contributing to
and assisting with if if it continues to be of interest to the town. It's something that Jag has experience with even senior housing and um and affordable housing. Um you can see here the idea of trying to incorporate bike shar
um and some improvements to Pine Street. So just allowing for a little bit more wayfinding and signage um striping etc. That could be helpful as you get up you know into uh towards the project.
a contribution to a recreation field. We had studied whether it could be done onsite and there's just too much topography and wetlands to consider. But the idea to try to try to support the town's efforts to provide fields at another location. Um we are directly across the street
from Black Earth. And while their um current configuration, you know, it's quite tight to the street frontage. The idea of potentially pulling the street out slightly to add more of a green buffer and screening and and um a gate and signage, not signage, but more of a
fence, let's say, um to provide a little bit more privacy, a little bit more screening is something that we had talked about doing. And another benefit, not so much as you know contribution in per se, but just the fact that by um you know by developing this project be committing
these units, we would be doing this through the 40B process which all of the units would then count towards the uh town's shi 10% and provide a really long runway and a really big um cushion to to
um future projects. So over 15.5% once you take into account all the units. Um just an overview of everything we' already talked about with the idea that you heard a lot of ideas and trying to pull in the the things that we can and contribute to the things that we can um
and continue to you know um refine the plan. As Greg mentioned, this is really intended to be a a first presentation, a listening session to continue to get feedback. So some ideas that we had heard and um and looked forward to continuing the conversation and I think there might be one more. Yeah,
>> two more. >> Two more. Right. So um in summary, as we've continued to analyze the site over the last six months, um things that we'll would need the town's assistance with are a sewer commitment. So as I mentioned, uh by reducing our units to
lowflow fixtures will reduce our overall sewer uh wastewater footprint. Um, and so to work with the town to have a commitment that that allocation could be provided for this project is something that's important. As we get into the 40B process, we would look for the town and
specifically the select board to support the project. Not that it's a guarantee of support, but it's really an indication that you're supporting the project to move forward through the public CBA process. And then as part of this um part of this overall project, I probably should have mentioned it
before, the intention would be in order to get that sewer capacity, we would be extending the town sewer line up from the current termination further down Pine Street um up to the project and looking for the town's assistance on a mass works or housing works application
much like the CST project did. Um so that that's sort of more of an infrastructure piece. Um, like I mentioned, this is preliminary. So, we look forward to continuing to have conversations. The idea was that we met with a lot of the town departments initially and now that we've come to the
select board to make the project a little bit more public, we'd like to have um some followup presentations with different stakeholders that we have met with along the way and wanted us to come back, but we really wanted to do this um this meeting first. So, and open to other ideas. There's other um that you
think would be helpful to meet with. And last is our overall timeline. We really focused this on the 40B process, the friendly 40B process, but prior to us filing, the idea would be that we would go to conservation commission and have our ANRAD approved. As I'd
mentioned, there's the wetlands and other things that we've studied really heavily. So, we want to make sure that that's confirmed and then we would um you know, continue to proceed. It would be helpful just to understand directionally that we're heading in the right direction. So, um I think your
feedback as it relates to the project even initially even though you know the filing wouldn't happen until the fall um just love your feedback sooner than later. So, >> and if I could say one other thing, I'll reiterate what I said earlier. It's very
rare that we are dealing with a seller like we are with Gordon College that's given us the amount of time that we've had. Normally we're required to make some moves in 30 or 60 days and then we're going to we're coming here to rush and say this has to happen or we're going to be gone. You might want us gone but we have to be gone. Um so it's been
it's been really a a great partnership up to this point with them and they've given us the time because we've come back to them said we need more time. We don't want to force our way through this town. We know we can't. Um but it's it's good to take the time and listen. So,
>> so welcome all questions. Um, I also have handouts of the slides if it's helpful. So, if I also leave them here. >> Yeah, they're also uh included in the select. >> We got maybe some of the people in the
audience would like >> we say it's a this is a draft. This is something that's is evolving over time and you know from a unit from a unit from the breakdown of the the number of bedrooms and the those things are still
evolving as we go. I have a couple questions. Can I just Can I just make uh quick little background here because this didn't happen in a vacuum. Actually, this was initiated
uh during the MBTA zoning process where members of the MBTA zoning committees uh Dean Dang and and Denny Hall particular approached uh Gordon. >> Okay. They we planted the seed. All
right. And then on uh further uh thought process uh I think Gord started to embrace the the concept. Uh but they had to find a developer who met their uh their commitment to the community just like Gordon did. I think that I don't
know how many people they admitted when they finally uh uh settled on on Jack, but we the town uh myself uh went through the summer of 2024
uh with various meetings with Chris uh Gordon before I met Jack, right? To give them a sense what we're looking for, what we uh what we felt the town could embrace. and then finally brought Greg Fesfield into it back in the fall of 70
of 24. Continued these meetings. I met with Greg over here and uh then finally uh dur during the transition period of time, Tony got involved while Greg was transitioning out and but uh personally
I had I found that uh both Wooden and uh Jack uh share the same level of commitment to the community that we we would be looking for. So I just you said you had some questions.
>> I do. Just a couple. First I want to say thank you because I grew up in Medford. So Malden downtown. I watched it. I watched what happened. You fixed it. It's beautiful. Thank you. Um so um the examples like the small
group of references for lack of a better term that you reference. They're very different. you know I am familiar with those cities um they are cities do you have any other references where small community like ours is
looking at adding more than 10% you know increasing their households number of households by more than 10% that's a lot you know adding 185 you know units to mold then it's no big deal >> yeah you know add Manchester you're trying to get an understanding of the
scale um you know what you might have encountered in smaller in smaller towns. >> Let me give that to your thought. I before I because I don't think there's anything as as small as Manchester by
the city, but I will tell you over my 30-year career in developing multif family, you're not alone in thinking about the impact of a project or multiple projects on the town or the community or the city itself. So being respectful and
listening is how we can't I can't point to something as small. Arlington was difficult. Arlington did not want multif family housing and and it was it was >> Yeah, they have a lot of it though. >> They do. They do. But but you know
whether it's a town in Northwest DC, which it's I don't want to compare Manchester Yeah. to Northwest DC, but it's people who who have become accustomed to not having a multif family building next door to them. >> Um is something we've dealt with and it's it's a >> that's not so much what I'm poking at.
What I'm poking at is um and like I said, I think you know the design, the rough designs, they love like I think I think they're lovely. I think the location's great. Um what I'm poking at is the the big change from an in we have a
lot of infrastructure that our DPW has been working diligently to um bring up to where it needs to be. We have a lot of expensive town buildings we need to um either renovate or build. So, we have
a lot of, you know, tens if not hundreds of millions of dollars of stuff coming our way. So, what I'm poking at is the stress, potential stress of a a a beautiful complex that could add
more than 10% to our number of households. So that's >> I think we're going to need your help with that. >> Sure. >> Um other thing just a question. What um if you can refresh my memory, what would the percentage of actual affordable
homes uh apartments be? I know they all count against the registry, but what would we ever >> 25%. Okay. Yeah. >> I say one other thing to answer that question as I'm thinking about it. The nice thing about this project, while I said it was two different parcels, but
one project, I think it gives us the opportunity to cater to different segments of the market in each one. >> Um, I think there's going to be a tremendous demand for snowbirds, empty nesters who kind of want to have a place
to live, you know, offseason or on season, I guess said better, so their children can live in in their homes, etc. Um, I think that's a very likely outcome and I think people who work here, it's a likely outcome of a place to live that's a lot less expensive,
let's say, than than owning a home. Uh, so I think we can we can it's not it's still an additional population generally speaking. Uh, because whoever moves out of that house is going to move in and so they're still here. So you are doing that. Because if you diversify the uses and attract different demographics to
those buildings, I think it could be quite interesting and I think it it will it will be less of an impact of 285 new homes homes coming to the the area. >> Yes, John >> question. Yeah. So, thank you for the
presentation. It's good. I was at the presentation back in August. It's shifted around a little bit. That's good. I'm looking for you folks to help perhaps some of the, you know, work through some of the problems that we have with regard to the who your target market is.
And from my perspective, number one is kids. We don't have enough kids in our schools. And I'm looking at the ratio of onebedroom, two-bedroom, threebedroom. That's not addressing that strongly enough. One bedroom does not jack up the number of students that we've got in our
schools at this point. And the population in this town has not changed in 50 years. It's the same as it was in 1975. So, and in fact, the number of units that we've got in town hasn't changed appreciably either. But of course, the number of people living in each of those units has changed, and there ain't anything we can do about
that. We've just got to kind of add a few more units that uh will have kids in it. So, I'm interested in how you might be able to address that with regard to your mix because I want to see more kids. The second one, which you poked at
a little bit there, is uh seniors that may be snowboard snowbirds, but there are downsizing seniors that have nowhere to go. And you know that, >> right? Absolutely. >> And some of them may be looking for rental apartments. I know that some of them are looking for duplexes,
triplexes, something else that they can buy. You know that there's a taxable event if you go from owning to renting. And that is a motivator for a lot of people. And I did see one of the I think it was Ar I guess it was Arlington. You had a mix of town houses, apartment houses. I didn't necessarily like the
setting. You kind of had you had so much land to work with and Arlington's a pretty crowded place and so you put it on put it where you could. But um I'm interested in seeing what you can do to maybe shift around your mix a little bit
that you can address those folks. It's good. >> And those people when they sell their houses here and move to a smaller unit there, of course, are opening up their houses or hopefully somebody who's got two or three kids because it's a bigger house and they want to downsize and
maybe yeah, they want to spend a few months down in Florida. I don't know. So anyway, I'm interested in seeing how you might be able to address that. I think the affordable housing angle, that's the third angle and of course 40B addresses that and all of that is is part of that. But for the senior's angle with regard
to units that might be uh you know sailable that people can move into rather than necessarily rent a mix of something along those lines and I assume that you probably dealt with a little bit of that. >> That's an important segment that you need to be looking.
>> Excuse me, John. I might say this might just a comment. This might be the first time ever heard we want more kids. >> I was going to say that but >> we always hear the opposite. We always hear the opposite. always. >> Now, I'm not saying that the senior heard that if you see all of the white
papers in our industry is defending the fact that it's schoolaged children, but it it's because it's it's it puts too much pressure on the system. But here, we we've heard this since the beginning. >> So, we will we will definitely take a look at the unit mix and try to provide more larger units.
>> I I like the design. It's very looks like it fits in with the landscape. I mean, you're definitely going to have your work cut out for you cutting that mountain down, but between that and the environmental issues. Um, I guess to uh kind of mirror Kathy's concerns, I think
the infrastructure in town is a definite concern about sewer treat land. I mean, right on down the line, all these issues. Um, I notic in talk you were talking about Black Earth and addressing that,
but one thing I'm thinking is about thinking about that area is you have two gun ranges right next to you. Has there been any thought to how you going to address that, >> Doug? I I don't know enough about that. Honestly, I don't know if you
>> I mean, our understanding is that they don't they're not regularly used. It's more scheduled and some policeman is, but the Hamilton Rod Gun Club is literally on the other side of that corner. >> And are they shooting? >> No. No, I'm not. I'm not worried about
the shooting. Not if this I'm not worried about the sound there. I guess your question is are they shooting towards us? Are they shooting? >> No, I mean I guess the sound you're going to hear that sound. >> I personally think it's I don't think that's I mean, personally, I don't think that's about sound, but I think we we
will study that. I I'm not saying it is, but what I'm saying is you might have people that >> that could be an issue. >> Yeah, the compost facility is something we've absolutely studied and and we've been out there. We've we've thought about it and >> you know, it's part of the community.
We're okay with that. I think if if we we will work with them, we hope to kind of maybe move some of that mulch pile up front right on the road back and screen it a little bit and then we're it's going to be fine. It's not a requirement and we don't have the ability to make it happen but if we can work with them as a
part of the community and you know we get more composters right frankly um coming in. So um but we'll take you know I don't know that I've even heard the gun the shots when I was out there. Um so we'll take a listen for that.
>> I mean it's something I think worth looking at. Anybody else? Are there any other? >> Um, just one. Um, so I appreciate the focus on the community and the list of, you know, things that you might consider
donating, for lack of a better phrase. What I, this is more of a comment directed to Tony. This is not everybody and their brother asking for stuff. The town needs to speak with one voice. I expect that voice to be you. Okay. Um, and I also expect that should they be so
kind as to, you know, offer some help to the town, it's not going to be something that raises our operational costs. Okay. Adding new fields, great. If they're going to pay to maintain them, too. Okay. So the gifts that we may want to
entertain should not increase our operational costs because we've got enough of that already that we need to to wind back. Um and again my main point is this is not everybody every you know town department or every board you know
coming coming at them asking for stuff. we got to channel stuff through you and I expect some sort of prioritization that we would discuss as a board you know as well you know so that we're all on the same page here you know >> yeah I think
uh abs I couldn't agree with you more um and I think we'll eventually we may get to that point um you know I'll say that when any when any major developer developer is uh coming to your community
to talk about a potential project. Um, you know, starting that partnership or relationship with them off on the right foot is important. >> Um, that's, you know, partly us and partly them. I think that especially
when you're talking about a 40B project and a town doesn't meet its shi, it's especially important. >> We have the 40B in process now. >> We do, but we don't technically meet. I know we don't meet but
>> but what I'm saying is when you're when you are when you don't meet your SHI and a potential development is coming forward you know that relationship is important and I think that you know
Gordon and Jag uh have have come to us with kind of a a a blank slate of tell tell you know, we want to be communicating with you constantly. We want to understand where the town is,
what the concerns might be, and they remain committed to that. Even now, they they've talked about how important it is for them to go through a process and meet with all the other committees that, you know, might want to have an opportunity to speak to them. So um you
know I think that eventually if we get through those a number a number of that process then we'll get into you know the process of looking at what type of mitigation might be put on the table. But >> right and I just like I said my comment
was more for the town >> as opposed to them. I like I said I like what I see. Um I appreciate you coming to us to listen. My comment was this way. One of the things you will own an offer, >> correct? >> Yes.
>> So, you will be the corporate. >> We will call everyone on the board. Is there anyone on the >> Yes. Jessoff, chair of the Manchester Coastal Stream Team and forward member of the water resource collection task
force. Um I'm very concerned about water and if we have enough water and I know you just mentioned Ann the other 40D that's still in the process and then if this comes along I mean we are facing more and more droughts every year. Um
I'll put in my annual complaint to turn off the foot washers up the beach because we're already going to be taking uh Lincoln Street offline to fix the PAS problem. And I just I hope first and foremost that's one of the big things that we're paying attention to is making sure we're all get enough water.
>> Um Lori >> um great 37 Brock Street member of finance committee. I just have two questions for you. One is do you have an estimate of the sort of population or residents on site and what that is? This sort of question number one. Question
number two is 60% of our water comes from gravel pond which is pretty close to what you're doing. Maybe you can tell us just about how you plan to work with that because that is a vital resource from an environmental protection from
from environmental protection. Right. So um certainly this isn't the first time we've developed next year something like this this time. Okay. So, uh I do think it's
it is it is far enough away and that the restrictions that we have on where we can develop and where we can move and where we can allow storm water to run off all those protections are going to be instructed by your department to make sure that we are you know keeping that
sediment control in place right that's the biggest worry right is that that setup getting into the groundwater getting in ground so that's our that's our requirement. That's not, you know, we can't just kind of do what we want to do. Um, so I say that's step one. Um,
and I'm sure given the opportunity to go through the process, that's going to be pretty restrictive and we're going to we told them exactly what to do. Um, regarding the the number of people, I'd like to get back to you on that. I mean, you know, it's typically, you know,
one and a half people. One and a half meaning the average. Some people try to question me. What's a half person? One and a half people in a onebedroom. Two people generally in a two bedroom. This isn't a roommate situation, I don't think. So, >> um, three bedrooms where you generally have your twos and threes are where you
have your children. So, three people, I'd say we can get a kind of a better estimate than my kind of off the c. >> This is a much more suburban community-based family oriented and empty neester. We're not we're not attracting the typical resident that we
would in a city obviously. Um u but uh you know Malden is very different than Manchester by the Sea. So I do think the demands that we see is for empty nesters who are tired of taking care of that large home, all the obligations that
come with it, but they don't want to give it up. So whether their kids buy it or relative buys it, they still have the ability to come here. So that's that's an important part. But back to the environmental sensitivity, the laws have gotten so restrictive and protective
that we're that's what we work within. So that your question >> Sarah >> Sarah Kraton 37 Pro Street and also chair of the planning board. Um and my comments are more personal than
obviously haven't had this come before the board. So, but I do want to just say for the board, the planning board was the point person on the MBTA zoning and I don't believe that the MBTA zoning subcommittee ever discussed this in as a
policy matter or made a recommendation for this. That's not to say it's good or bad, but I just want to correct the record that this was something that the MBTA zoning subcommittee or the planning board was for or against. I think one
member of the committee and somebody not on the committee, Steve and Denny, did have some of these conversations and then maybe maybe it got going, but it wasn't the MBA committee or the planning board that endorsed or doesn't endorse this. So,
just to be clear about that. The second thing is that in the cell signaling special permit and discussions there are a number of capacity problems and commitments already made. So his commitment to their phase one and I
believe their phase two water and sewer needs. They are constrained on gas. They cannot use any larger gas line there because of the gas capacity in the region. The electrical capacity for their second
phase will require an upgrade to the substation in Beverly, I believe. Um, so your electric capacity, you may be the the next people in and you'll own the sub substation of Craig, but we should
be very concerned about that as a capacity issue. Um, the other thing as the planning board we talk about all the time is scale. And I think John makes a good point about ownership. And while you have architecture that mirrors the downtown, you do not have scale that
mirrors anything in town. And it now my personal opinion is that the general public has not paid attention and will freak out. That's just my personal opinion. So the town boards, the town staff doesn't speak for boards that will
act on this. And I think that the unfortunately um and er erroneously the public thinks that the Gordon Woods is conservation public land. It's not and I understand that. But in terms of how
this looks and how this fits in Manchester, I appreciate your effort for using precedents downtown, but scale you're not even in the close. And that's what people are going to respond to. Um, so you might want to think I know you're
pretty far down, you know, in your little box design, but think about scale and and think about things uh I think you'll get a lot better public reception if your scale is much smaller and in terms of architectural
scale and obviously that's money um and I and I understand that but I think the scale has nothing uh isn't it's bigger than the high school which is the biggest building in town. Um and uh and then um the other
thing is we have just spent a year focusing on downtown and now you're proposing to create a community of 300 people >> or 200 units. So at 1.5 it's 250 units when 1.5 is what 400 people
>> out outside of downtown with a pool and a clubhouse and a a country club. I don't know whatever. And I'm not sure the for we need to think as a community about that because while it may help your marketability, it may not be what
we want. And I don't know that the 40B process does anything besides give you the access to the units. Um I'm not sure it gives you access and Mark can decide help us or at some point whether all those amenities of clubhouse that's square feet and water and a pool that's
water and um landscaping that's water and those kinds of things those seems to me to be a little bit separate from the the housing issue. So and are inconsistent with scale um for the town.
So, I think um there's still work to be done and I understand the pressure on housing. Um but um I think uh lastly the town departments and town boards are don't speak with one voice in my in our
I think our across the board we can we can say for sure that nor do the town boards always speak one voice. I we message you know that message has been delivered uh to Jack from us as well throughout the process is that you
know we we were consulted um in a preliminary phase but this next step of bringing it formally in front of the community and going in front of all these other committees and boards is where they'll get a real understanding
of the town's position on their project. Just a question. Is there any other t and I I know that you were thinking or trying to think of another town you worked with where you were adding more than 10% >> or even close to 10%
>> of their housing stock. There's just Yeah, that is really an out of the box concept. As as Sarah says, >> we're a very small sample here, but the public can just clarify. So scale in terms of numbers of units. Yeah. scale but my
comment was about scale of the structures is it I mean I don't know how many square feet you're what's the total square feet you've got right now >> total 285,000 >> right so your total square feet is
memorial school the high school and another memorial school plus probably Essex County club I mean in three buildings does anybody else on the board have Um, I just wanted to reiterate um, piggyback on what Sarah just said about
um, that that you know the what we call the LCD, that area, the zoning area on the other side of the highway. We don't want to recreate another downtown there. Part of what makes Manchester special is the downtown that we have, you know. So, um,
you know, even with, you know, the other, um, companies that are maybe going, uh, developing land in that in that side of the building, uh, excuse me, that side of the highway, um, you know, if should this come to fruition, we're looking to them to be part of the
community, right? So, when, you know, come have coffee in downtown, you know, don't have restaurants in there. So, just the amenities, as she was poking at, uh, we don't want to create a separate community. We don't want a Lynfield Market Street there. >> That's certainly not what happens in
multif family housing. I mean, it's it's a it's people need to get out of their unit, right? Their unit is smaller than what they're used to having. So, they need to get out. And COVID was an example where they could actually get out of their work. So, >> so to follow that with the 480 whatever
400 whatever parking spaces that you're going to have, right? Those cars are going to come somewhere, right? when you do the traffic study, um I would be thinking that we only have two, you know, major streets coming in off the off the highway, right? Pine and school.
School is pretty well trafficked during the day getting to school. John wants to add more kids. Okay, it'll turn Pine Street into school street, right? And so um >> so and pleasant you know so that core
part of our access to the highway would be significantly impacted by the structures of this scale. Right? So as you're thinking that through um understanding what could be done to help the town with that is is really
important um because it's it's not just about the pipes underneath. about the the that particular add. >> So if I could just I say one um so it would great comments obviously and and one of the challenges. So there's
there's the obvious challenge of the school um the schools some of their needs as well. Let's just call it that. And the geography where where this these properties will sit and the environmental considerations that are
taken into account. We don't have 20 acres necessarily to spread out a bunch of singlestory buildings, right? So, we're working within the we're working within the topography and the environmental constraints of wetlands, bural pool setbacks, everything that are
required. We're not we're not doing this because we we have to, right? So, I don't want to take credit for that, but it's you're you're working within building envelopes um that that will work. And in order to get to an economically viable project,
we've got to have threetory buildings. So, >> four, >> three, and four. Um generally, we're trying to we're trying to illustrate from the street three stories and it kind of falls off in the back. Um, and we can show as as as the process goes
on, you'll see all of that, but this is kind of our conceptual thoughts very beginning. So, um, but we'll continue to take that into consideration. >> Christopher Imming has been has had his hand up. >> Hello, my name is Chris Emming. I'm the
campus planner at Gordon College. So, just wanted to thank um Chairwoman Harrison and the select board for the opportunity for JAG to speak uh with you all tonight. Um again, really really helpful feedback to hear from uh the
members of the board and uh the others that have spoken in tonight. um many many years ago, even before MBTA, um going back to um my opportunity to work with Sue Brown as part of the um
Manchester master plan process, really looking for opportunities to synergistically activate part of our exempt land. Um and so again, it started um back with the town's master plan. uh
there were uh conversations and I agree with the corrections on the record uh as far as the nature of the conversations with MBTA communities act. Um but then even after uh other opportunities were selected for that process um a desire uh from the part of the town to continue to
explore how uh the college may look to find a partner that uh will would work well uh with Gordon College and uh respect the topography uh the nature and ecology of uh our property um and the
towns uh surrounding areas. So again, we look forward to this conversation continuing. Uh and I really appreciate the uh time for JAG to be able to present uh tonight. >> Thank you. Are there any other
>> I have a question for Tony, >> please. >> Uh sir Kraton. Yeah. Tony, is this a uh tax right now as um nonprofit land? Yeah, they don't they are exempt from paying real estate tax. >> So, you would be paying the back taxes
for how long? >> Oh, >> isn't it? I mean, once it's taken out of if it's been tax exempt and then it converts to a for profit, I believe you have to pay the tax. I >> I don't know. I don't know the answer to
that question. I mean, if I have a property that I have an abatement on and then I decide then I figure out how to put a septic system in there, I have to pay a back taxes. Why is it any different? I'm pretty sure if you take it out of that would be something important to find out what the
supply is on that. >> Certainly. >> Okay. if there's nothing further online in here. >> There's another there is a game raised online but it's Manchester by the Sea-1. So I'm not sure
is not >> if there is >> Hi, that's uh Madame Chair that's me Steve Gang from Manchester Conservation Commission. Um, I'm also grateful that we have this introduction to the thoughtful plan and I'm looking forward
to seeing how it respects the wetland um resources and I have lots of questions but the I think the most by far the most important question is will the remainder of the property be protected u by a perpetual
conservation easement or restriction as we have disced discussed going back more than 20 years in conversations, some of which I've been part of uh with the leadership of Gordon College. >> I don't expect anyone in the room at the
moment to have an answer to that question, but perhaps Gordon College. >> Good. >> So, is Gordon retaining ownership of most of the parcel? >> Correct. Gordon College is continuing to retain the majority of the parcel of the
land. >> Okay. So, the question is properly directed to you folks as it always has been. >> Yep. And that that question will continue to reside with us and our our team uh as we go through the process. >> Is there anything else?
>> Um no, that'll do for now. Thank you. Uh time is short. I understand. >> No, time is getting long. Thank you very much. >> Thank you for the time. >> And you've had an opportunity to speak with people from various committees in
town just to get more of the information. >> Y >> great. Thank you all very >> Thank you all. >> Thank you. Thank you very much. >> Thank you. >> Thank you.
screen. >> All right. Uh here I I did send this out uh to the select board in advance. just going to go through uh the goals that we set uh for the current fiscal year. Um
some of these had been completed at the last quarterly review in February. Uh some of these have been recently updated. Filling the vacancy of land use clerk is completed. Uh activate the health and human services team leader positions
uh complete. Um, fill the vacancy of council on aging director is complete. Fill the expected vacancy of chief of police. Uh, we you confirm the appointment tonight. I will go through a contract negotiation with Lieutenant
McCoy. Hopefully complete that uh in the next couple weeks. Uh, and at that point he will be he will serve as a uh interim deputy chief. Since we can't hold two chief of police at the same time, he will
officially start on Todd's last day. >> July 6th, >> July 6th or 7th, depending on fireworks, uh, potential rain delay, rain day of a firework show. Uh, negotiate union contracts. These are
with the fire department, public works, and clerical union. That is currently in progress. We've had a couple back and forth meetings and uh that's the goal there is to complete the complete the contract negotiations uh by
July. Um we have a lot of work to do in that in that sense, but we're we're pushing hard to get something done uh for the upcoming fiscal year. And added to this goal list, I took the
liberty of adding another personnel goal is the the vacancy of the principal assessor. >> Have you have you considered um the possibility of sharing that service? I'm in the process of doing that. Um,
we've had so we've had reti uh a retired principal assessor serving in that uh interim role currently. Um, he's been doing a great job. He's been here for a little bit over a month. And
really what I'm trying to uh while he also fills the seat and kind of keeps our operations our day-to-day operations going I'm ask actually seeking some of his counsel on that and understand you know the ability of uh that position to
be performed in a non full-time capacity. Um so it is being evaluated now that that non-fime capacity I think becomes possible because we we are making a
full-time assistant position in there uh and that part-time position could either be done by a single part-time uh person or by sharing uh the position with another community. >> The person would be full-time but we get
partial of that time. So, um I want to first make sure that it's >> feasible for us and then evaluate our potential options. Uh we do have the position posted, the full-time position is posted currently.
Uh but we like I said, we're in a we're in a pretty good spot right now with our interim uh that we don't have to we we really I don't want to take too much uh I don't want to make it seem like it was all
planned. Uh we have been really busy with a lot of other things. So we haven't really had the time to kind of dive into the applications that were received through the posting. Luckily Dave's doing a good job. So it's kind of relieved some of the pressure. uh communications. Submit at least two
town administrator comps to the Cricut each month. That's an ongoing goal uh that we've been meeting. Um develop a web page that tracks progress of efforts approved by town meeting. Uh so tomorrow, you know, is election day.
We'll see what happens with the ballot questions. Um but you know all projects that were approved at this recent town meeting are our goal is to create a web page a central location for people to get status updates on those projects.
>> Uh many of them have individual pages currently. Uh so I think when we spoke about this was kind of a uh a more user friendly. >> He's finding stuff scattered everywhere. >> Yeah. Yeah. It's designed to make it
easy for people to publish information, not designed for people to absorb it. >> Absorb it. Yes. All right. Uh budget, finances, and policy uh review with the select board a 5-year financial forecast for the town as well as a five-year
capital improvement plan. The finance committee is meeting Thursday night and it's on their agenda uh to to take a look at the uh capital plan. Andrea, Chuck, and Nate and I have been meeting uh over the last few weeks since
town meeting, especially since the the last uh the joint meeting with the finance committee and the select board. Um you know, I think that the message is received that um you know, bringing a little bit more light or focus on that
long-term five-year and beyond capital plan. >> Uh it was produced with Greg. Um, I think the last time it really was publicly or jointly discussed with the finance committee and the select board was maybe 2023 or 2024.
>> 24 >> 24. So, uh, we've been working to update that and give a little bit of a preview of the work that we've done so far and talk about the work that we want to continue to do with the finance committee
Thursday night and I'll bring that to the select board as well. >> Should we post that in case there will be a quorum of us at that meeting? Um, yeah, we could do that tomorrow if
if you think >> this Thursday night. >> Thursday night. >> We got Manchester Club. We do. >> Okay, it's fine. >> Okay, I not going to be >> okay. If you got Manchester Club, then
clearly your priorities are elsewhere. >> I didn't even talk about it. >> Okay. >> Uh, but I'll bring I will bring it back. Uh we'll we'll make it an agenda item for our June 1st meeting and then I I imagine it would have been a topic for
our uh >> retreat meeting. Yes. As well. >> Yeah. >> Um number two, develop, promote, and effectively complete a sound operational budget and capital plan each fiscal year in a timely manner.
>> Consider that complete for this year. Um, number three assist and make recommendations for the development of a short-term rental bylaw. So, we have to I again I think we need to have a discussion about that. >> Um, the last time we talked about the
short-term rental bylaw, we were looking to just maybe update the definition for this past town meeting and then going through that uh article development process and consulting with legal.
It's not as simple as just amending the general bylaw definition. The zoning bylaw needs to be amended as well because currently there's no nowhere in the zoning bylaw does it say that short-term rentals are prohibited or allowed. It's just silent.
Um, so I think we I think we should have another discussion about everything that's kind of >> comes under that umbrella and also communicate or consult with the planning board um and decide whether that's a
fall town meeting goal or a spring of 27 goal. Uh, number four, review previously completed plans and evaluate uncompleted recommended tasks such as parking improvements. That's a summer of 26
project. And then infrastructure um develop a strategy and pursue a backup funding source for the Central Street Culver project. So we have our backup MVP regional application
submitted to the state and then our backup of the backup was the town meeting authorization which was approved and now we'll see what happens tomorrow at the ballot. Uh just an update on this. We did receive positive or or hopeful communication
from MIMA who FEMA reached out to to ask if an extension to the FEMA brick grant uh of December of 27 would work for us. We responded uh with an updated uh schedule requested that they extend it
to uh July of 28. Uh so that way we would have either this winter season or the full uh winter season of next year to do the project. Uh so I think it I think the wheels are in motion in the positive direction that we could hear
rather soon um that the FEMA brick grant has been extended. >> Well, how far off are we from the chapter 91? >> Not far off at all. Uh that before it rings if I saw
>> the it's basically >> pressed up against the glass. >> It's complete the the permit has been the application has been completely reviewed by D. Uh they've >> do we have to buy them a pen or what has
to happen? >> Unfortunately, they've they've they've instead of giving all of our comment giving all their comments in one fold, they give us comments, we make corrections, they certify that, then they come back with another comment. Uh
they've worked really closely with our um consultants and have a meeting this week with D to kind of finalize all of that. I've I've reached out to the state to kind of give them a heads up that it's going to be moving, you know, to
the governor's desk shortly for final signature. Also, Nate's talked with all the other permitting permits that we need like Army Corps and things like that. All of those reviews are done. So, as soon as chapter 91 is executed, the
other ones will be right there after it. Um, if the grant funding from FEMA is extended and the permits are signed and executed
by July, we could potentially do the project this winter. Um, so we're looking >> or just the >> covert itself and then do the
marsh behind the >> Well, I guess we'll find out for sure when we go through the procurement process of what the schedules would look like from the potential contractors, but the goal would be to have, you know, all of the culvert work done in a short
period of time in the winter and then if there's additional work to be done that doesn't impact back traffic. It can be done in the spring and and afterwards. Um so number two, support the facility planning committee with efforts to
develop current and long-term plans for majority facility improvement projects including the DPW, police, fire, harbor, master treatment plants, retunda, library, etc. seek funding at HM. Um
some of the some funding uh you know not listed here is this is the senior center. Uh we were able to secure funding for design at the uh town meeting and then we obviously are seeking construction funding for ratunda
for the library. Um but it's this is a uh inprogress type goal supporting the facility planning committee you know continuously throughout uh all these projects.
Uh number three directly support promote and advance effort regarding the new senior center a uh execution of closing of the sale with Masonic call that's complete advancement of the senior center design. Uh we secured funding at town meeting to
advance the design even further and that that pro uh process will continue over the summer and recommend direction for constructionfunding uh at annual town meeting that'll that will be a natural you know next step as
we get through the process uh this summer into fall. So the design >> be looking at that for fall. >> It it really depends on what the updated cost estimate of the project is and
where fundraising is at that point and if the town is in a position to consider, you know, seeking funding for the delta amount. So, it's it's it's it's
hard to commit, you know, uh that that's going to be in the fall at this point. >> I'm sorry to delay everything, but um to what extent can we use the facility now? >> So, we have use of the facility today. We've already been starting to use the
facility. Um it depends on what you're using it for. It's currently not ADA accessible. >> Can Can we fix that? Will the Can the DPW fix that in short order? >> We have We have uh we're looking at that with the architects and
>> we're >> It doesn't have to be beautiful, >> but it has to be compliant. >> It has to be compliant and it has to be safe. >> Yes. >> It has to be functional. This is where phasing comes in. Step one, get it functional. >> Definitely looking at th as those as the
priorities. you know, how quickly can we make it ADA accessible? Um, >> bathroom is going to be the real >> actually not really >> not not too bad >> because what we talked about is you make it a single use a bathroom, >> right? But really uh some of the the
stall doors and that >> is there enough is there enough room in there though? >> Yeah, we have to pull down a a stall because now that it's a single use a bathroom, we don't need the stalls. So, Olsson Lewis is going to give us a report as to what would need to happen
and then the the funding that we uh requested from Senator Tar through the earmark process that he's pushing forward. If that is secured and approved come July one when the state finalizes
their budget and if these ADA improvements, these temporary ADA improvements come at a cost, we could utilize that earmark to pay for those projects and get it done quicker. >> Yeah. I just don't want to be spending 200 grand and then throw it in dumpster.
You know what I mean? That's just But spending $1,000, >> I mean, $1,000 going to get you anywhere, but if you spend 10 grand, put a ramp on and do some minor whatever, you know. >> Yeah. Once we have the assessment from Olsson Lewis,
uh, decide whether it's >> because it's definitely tough. It's going to be torn down. >> Yeah. Yeah. Has has Elsen Lewis signed the deal to do the design work? >> I think uh >> that was going to happen like this week. >> Yeah. >> Or last week.
>> This week. This week. Um so probably not as of this moment. >> Okay. >> So, but this week >> really >> there was a lot of >> three and a half hours. There was a lot of um
a lot of discussion that we had to have internally especially following the discussion that we had publicly about what process was going to be important moving forward with this design kind of square that stuff up and make sure that it's included in the scope of work with
Olson Lewis. So I know Nate was having that discussion with them and I think the goal was to have it signed >> with due dates. Yes. um prior prioritize climate change preparedness study for Ocean Street and
ensure an effective public process. So our we have a public uh sharet style uh tabletop workshop style public process that's uh going to be June 1st, 2nd, and 3rd.
And um we're we're in the process of working with the with the consultants to make sure that we're fully ready for that process uh come early June. where >> yeah what where is >> uh there's three there's there's a a
walkound uh and then there's going to be public meeting here in this room and for one for one of those days uh the consultants will be fully set up in room seven. >> Okay.
>> And then I think a final virtual workshop on the last day. So, are the Ocean Street residents aware of that? >> We're putting together I mean they >> No, I mean the dates. >> The dates? No, probably not. I mean, we
mentioned it was going to be the first week of June. Uh but we were working today with Tiffany on getting the information out. We have a few that the priority today was to get the information out about the singing beach
feasibility study because that starts May 28th and then we'll get the information out about June 1st, 2nd, 3rd. >> Where is the bath house in the facilities plan?
>> Not it's nothing that the facilities planning committee has seen. I even talked about it. >> Yeah, >> I was going to be my ask during the liaison update. >> Okay, >> got it. >> It's it's on it's listed on the capital
plan, but I don't think it's uh been brought to the facility planning committee in any capacity. >> Nope. >> Okay, great. Um >> and then advanced efforts regarding PAS. Uh,
>> the president did a great job on that one today. >> I missed I must have missed >> Oh, he announced that he's going to eliminate the PAS regulations. >> Oh, totally spend the money. >> We're going to save >> $60 million. We can spend >> Is that right? >> I'm sure.
>> Well, well, I mean, that's >> that's talk. But the the other issue even they've talked about e the at the federal level, they've talked about uh pushing back the compliance dates. Yeah, that to happen. >> But this Massachusetts D
uh put the same requirements in their state rags. So >> even if the feds were to back out, you know, back up completely, we still we still have our own state compliance issues. got money.
>> Uh, >> hey, there questions on >> No, >> nice job. >> Yeah, >> that's all I'll say. >> Yeah, >> very good job. We got a lot more than I would ever expected you to get done.
And on top of it all and really the the reference point for a lot of this is how town meeting went which went fairly smoothly. >> Yes. >> And a lot of the stuff in this list here kind of was town meeting related. So
>> I agree. I think um I agree with John that how well town meeting goes is kind of a bell weather if you will, right? and it went as smooth as it possibly could have did a great job. Um, I think our, you know, going forward
when I look at all of the projects that are on our plate, you're going to need to think, but I I can't I have only lived here since, you know, 2013, so I don't know if Manchester has a long history of overseeing multi-, you know,
million-doll projects um, of this scale all at once. Okay. Um I I'm assuming not I don't know if you have in your background um done anything to the scale that we are embarking on and um I I do
feel we need to think about our operating model here a little bit differently when you over have to oversee the types of projects that you and we as a board um are going to have to oversee. Okay. um we've got to
get a crisp up our um process. Okay. How we over so the facilities planning committee as an example we're discussing some of that how we can get the board the information it needs to oversee it without interfering in the operational nature of
running the projects but it requires a different level of oversight and a different kind of process. So, I just think that's something to think about going forward. And also, um, I just think the communication was so much better than anything I've seen at any,
you know, town that I've lived in, uh, prior to town meeting trying to get the information out. It's really hard. Um, but I think, you know, that's an area that, um, you excel in. So, I thank you for that. >> Okay.
Now for the next one for that cargo building demolition. >> Uh all right. So Cardo, the the the pending schedule looks to be a mobilization and demo prep
starting the Tuesday after Memorial Day. And road closure would begin the Wednesday uh after Memorial Day, May 27th. Those would be that's a full road closure to begin the demolition. And
that's an 8:00 a.m. to 4:00 pm work schedule. >> Friday, uh, they've been directed that they would need to be done and road opened up at 300 p.m. because of school graduation
and then no work over the weekend and then back uh the following week, Monday to Friday, 8:00 am to 4 pm. Now, we have on here a full road closure for that following week from Monday to
Friday. It's highly likely that they won't need the entire week, that they may not even need a full road closure. It may come down to one lane. Um, it all kind of depends on how quickly they get through the demolition project.
>> It was sidewalk going to be available at least on the >> on the opposite side of the road, the sidewalk will be available. Yep. >> It'll be closed at night also, right? Not just >> Oh, yeah. You got up the side of Chicago. >> That'll be all
>> No, I'm saying the the road >> outside of work hours that it's still going to be closed for that week, right? >> No, I think it'll just be a regular road. All they're using is to load trucks. >> That's just staging, but during
But the sidewalk on the cargo side will be >> That's got to be a problem. So question, where is the closure? I guess my question really is what happens to Chapel Lane, >> which is directly opposite the museum, >> right?
>> But it is before Cargo. >> This is this the latest one I sent you. >> This is the late >> This is the latest, but it's small. Good luck. So, it's going to be Chapel Lane will be impacted.
>> That's my question. There is a um nursery school. >> Yes. So, we've we've spoken with uh the nursery school and offered to utilize the Masonic Hall senior center property
to to walk from our parking lot behind town hall over to the nursery as an alternative. I've just seen that operate. And of course, kids that age have infant siblings that are in a car
>> and a mother cannot get out of a car, leaving her sibling there, her infant to go and get her four-year-old. >> So pickups, it's always correlated with the instructors who are really kind of on the steps and say, "Oh, your mother's over here, etc., etc."
>> So walking a distance becomes a problem. I mean, I see it with my daughter and her twins. >> Well, we will have a police detail. >> So, we'll have to figure out how that works. >> We'll have a police detail. >> It's not everybody, but some people. >> We'll have a police detail right at
School Street, right? So, um I'll talk to Chief Fitzgerald about possibly allow, you know, for pickup and drop off. Get in, it's safe to just get down to Chapel Lane and come back out the same way. >> All right. And I guess in a similar
vein, the seniors also have their coffee that Monday. >> Mhm. >> So just one day for two hours, 10 to 12 or whatever. And I when I spoke with them this morning, I said, "Well, I don't know. I'm not sure what this closure is, but you know, they all park in that lot.
Uh they go there, that's all." >> All right. >> I mean, there's a lot of traffic that goes in and out of there. I'm familiar with kind of the traffic. >> And what's Santander doing? I'll connect with uh Mary Miner on the >> Yeah. >> on the coffee on the senior coffee.
>> Um Sentender is probably going to have access for their employees via the police detail. Um you know the part of this is we know that communication with the abutters with the
businesses downtown that are going to be affected by this is important. >> Yeah. um and lack of communication will end up being our issue. However, it is the property owner and the developers
responsibility to be making this communication. So, we've asked them uh to show us, you know, the documentation that they're putting forward and to and we've been checking with them to make sure that they've spoken with all of those abutters as well.
We on our own are going to be ma are doing that line of communication as well. Uh just to make sure that you know that they're communic if there are unhappy people they're going to be in your office. >> They're not gonna right. They're not
going to go to your madam's address. I I'm hoping that um I'm hoping that this is a much smaller time frame of an issue, >> especially giving them both lanes to
begin with at the end of the week. Um >> I think they'll make a lot of progress quickly. >> We have to make some room, too, because there's going to be a lot of people who want to sit their beach chairs. >> What about down the road when construction starts? I mean, there's going to be some one lane closures
eventually. What is that going to look like? >> How often are we going to be dealing with that? >> We haven't gotten to that point yet other than just, you know, explaining to them that obviously we're going to have to be in close coordination on that and that they should expect, you know, to
have to do all the proper notification, pay for details, proper fencing, you know, all all of the like. >> Do it in the middle of the summer. No. Okay. >> Uh we'll have a we'll have a ROOC call
going out. Uh we have information on social media, information on the website. There's going to be signage uh at the site. There's going to be digital message boards and detour signs, direct notification to businesses.
Um, and we're coordinating with uh there's no impact with trash uh the Memorial Day week and we're coordinating with uh Republic for the following week and then also coordinating with the school as well for
bus routes. >> I mean I it's >> Yeah, >> it's it's going to be it's going to be a nightmare. You know, if they can do construction in the north end of Boston somehow, I mean, somehow get through it, right? >> Places. >> So, we'll get through it.
>> So, they have one, two, three, they got five places where they're going to have police officers. >> Yes. >> Okay, let's see how that goes. Be excited. Um what is on updates? Jeff
have a whole lot but um playing board did a sitew walk at 121 school street for a special permit last week last week. Um, hover advisory meeting was cancelled, but I did talk to Bayon and
basically they're just waiting on permits, whatnot, you know, so just kind of waiting game there. Uh, Essex Tech last week we um did a lot of our final approval for all the
handbooks. Um, looking at some stuff for next year. Uh last Saturday the automotive department had their um annual car show. So they had 150 about classic and
special interest cars um run by the students and the automotive staff and uh it was a really good turnout. Um and they raised some money. I don't know exactly how much but yeah so it was a good day.
Uh well, had a decent weekend. So, there were there was some staff uh although the beach not officially >> manned or staffed, there was some staff there. Uh like tomorrow anticipating the
weather, Cheryl's trying to scrape together some people to be at the beach. bath house is not open, >> but >> I mean the bath the city porta potties are. >> Okay. >> We have to keep a close eye on those. They filled up real fast.
>> That and over at Tux Point as well. Uh Tux Point uh needs some work, but I assume and Cheryl assumes that the uh will be ready for uh Thursday's uh prom. Right.
>> Usually they don't wait till Memorial Day, but because prom is I guess this Thursday. >> Yeah. >> So the pictures speaking with with Chuck and Nate as far as getting tuck square that
>> and uh then there's the bath house uh meeting week from Thursday. I think Charles reached out to uh like two of the operators I think uh Captain Dusties and the previous operator which was uh
Bravo like that to to talk about what they they they what they've discussed what what needs to be done there in their regard. So yeah, I think so uh yeah and then that's all I got. >> What is the approval process for that? Just go through Tony Cher
>> or whatever is going to happen to the bathrooms. Well, it's still we're still just preliminary >> like I can't I'm sorry I'm drawing a blank. I know we approved some funding CPC funding right at the or was capital I forget. >> Yeah, but it wasn't a lot. This is just
a pull out new bath, >> right? >> I'm I'm trying to remember and I apologize. I can't remember. What was the money we approved? What was it for? I think that there was it was
>> I know there was uh there was a CPC element in there. I don't know if if it ultimately was approved for CPC funding or if >> spent >> like are we just doing a design? Do we is there another before construction? Because I I I know we approved something
but when I saw the social media postings for whatever reason it just felt like it came out of the blue. So, I'm just trying to get my brain oriented around it. What What is she doing? Coming up with a design for a new building or just renovating the existing structure.
>> That's part that's what the process is with Lewis. >> Yeah. Is to >> determine what the what the course direction should be for that facility. estab you know identify what its needs are, what its issues are and decide
whether we can use what we have and renovate what we have or consistent. I think that I think you know >> I think part of our goal is is to evaluate that. Obviously if you if you invest more than a certain
percentage of the value of the property you have to bring it up to code which could make it >> unfeasible or cost prohibitive >> uh to bring it up to code. >> We need to figure out what we really need up there.
>> That's what I'm saying. This is This was not on the list and I know we've talked about it but it wasn't really on the list and kind of like I said it just felt like an ongoing discussion >> the nice sturdy building. So, let's see
what we can do with um >> Yeah, like I know >> being inside it. >> Yeah, >> I know we have rooms of bathrooms. >> Yeah, I mean the bathrooms definitely, you know, but I'm just saying let's try >> You could put in new bathrooms and it'
be junk. >> Yeah, >> no time. So, >> it seems like sometimes we have a ton of projects on our plate. Um but as you know from feasibility study to construction can be years. So there
>> decades >> it is years. >> Uh so um you know this is in the very early phases compared to that of you know PAS or something like that. So >> no there's usually just like anything
else you get three phases design okay construction and then close out and you're always there's always something in design there's always something in construction there's always something so yeah >> uh yeah um historic district commission
had a meeting last Thursday they approved Nikki sign But they do. >> So I guess sign. >> There's nothing more official than you got a you got a sign. >> I heard it was like just a handwritten sign. He showed they come up with a real design.
>> It was it was really a it was a phone that was held on a screen. It's a this is the design. It wasn't like a piece of paper you had in front of you. >> But it was a design. It'll he's going to use the sign that is up there that says Jaime's real speed. And he's just simply replacing the lettering, >> which is okay. could have just called it
was called >> Nikki's. >> So, um, and they're also preparing for the, you know, the historical mapping that was done last year largely on School Street. And there was an appropriation of $20,000 to do neighborhood number two, which is
Norwood, everything going out to Lincoln Brook, uh, all of these fine, etc., all the roads in there. I know that an RFP is going out, I think, within the month. And the same guy will bid on that who did the last one. That'll involve probably about a hundred houses. School
street was about 120. So it'll be about a hundred. So uh they're working on that. And um also discussed a demo delay. Now a lot of towns around here have demolition delays. We do not. There was one that was attempted to be passed
in 2012. Did not get passed. And so now they're discussing with the planning board or actually I guess the zoning board as to what the story is doing some research here as to how many demos were actually done that where the historic historically there may have been a
concern. A lot of demos are done where you don't care but uh you know how many have been done over say the past 30 or 40 years. They're getting some information together to further further look into just how practical that something like that might be here.
typical for most demo delays is is one year. >> So, and it would go back a hundred, you know, properties anything more than a hundred years old and the most a delay could be is one year. That seems to be typical for most I don't recall,
maybe I wasn't paying attention, which is possible. Uh any anything significant coming down as far as demo in the last >> There was a house on Bennett. >> Bennett is the only one. >> That thing was gonna fall down, right? Yeah. Well, true. But nevertheless, it would fall into that category because it
was very very >> old. But I mean 100 years old, isn't >> it's not that old. >> It's not very old if you look around >> Yeah. >> You know, I mean, I I I was listening to their discussion and I say 100 that might I'd go to turn of the century to be honest, >> right?
>> You know, one and a quarter because 100 there's a lot of stuff that falls in that. And the one thing that they did discuss is that if that 100 in other words make it 1925 but make it year specific so it's not a floating 100 years. So in 25 years it's not 1950 or
whatever. >> Right. >> So they're still pushing all of these issues. >> That's a planning board. >> That's the historic district commission. >> Historic district. >> Yeah. But this would be a a uh a town >> wide. >> So they would have to interact with the zoning board and planning board in terms
of the society. It would be kind of a joint initiative I think which makes sense. >> So like for instance Ron Matthew Jack house that would >> How old do you think that church was? >> Oh Ron de Jako yes that's go that's coming down.
>> Yeah but that would fall under the >> I think it probably would and I think some people would have some opinions on >> not you know again on that CBA meeting. Yes, there are a lot of opinions that >> you know I think we
We'd want to stay close on that one. Uh especially given the you know immediately what I think about is all the discussion that we've had about how can we improve efficiencies and be supportive of potential new businesses coming downtown and yeah >> and you know that sort of thing and uh
demo delay is >> it's an issue on this. It's it's has the opposite effect. >> Exactly. >> Something we wanted to do. >> Yeah. So I mean I mean you don't want to capture everything. That's why they >> it could it be uh I should say >> you really need to look and say how many
demos have there been and you're probably closer to that than anyone else here. >> I think I totally forgot about the benry that was a couple years ago. >> Yeah, >> maybe only a year. >> Yeah, I was on that sidewalk. >> Yeah, I I think that sample is fairly long.
>> That was that was But for instance, say uh Stanley's Garage at some point. >> Yeah. >> Okay. >> Now, that one is well over a hundred years old. >> Yeah. way. >> Some of the oil there was full of honey, but I mean that would fall into the uh >> Yeah. Double delay. Yeah.
>> Yeah. Or or at least you know when I say it's just considerations just just because it's over a 100 years that it automatically is going to be um you know the demo delay will be exercised >> and to the to Tony's point we got to keep an eye on that. >> Yes. But I I agree with that because
that can create problem. So, um that's that is um the COA and the seniors, they're starting to write letters to Senator Marka with regard to the letter that Tony wrote with regard to the $3 million, what is it? An earmark pod or something.
>> Yeah. Community project funding. >> Okay. Anyway, they were provided with the information to be able to write letters and they know where to send them to kind of support the initiative to perhaps get some money out of the out of
Washington in that regard. And DPW, I say everything's under control. I believe them. >> Okay. >> The library if you didn't >> may I follow along on that because I had something to report from the facilities
plan. Sure. >> Oh, sorry. Um, so, uh, the facilities planning committee, we have struggled a little bit with our meeting times because we have, you know, some, um, folks have full-time jobs during the day. We tended to meet on Thursdays at noon. Hasn't worked out for everybody.
So, we have a meeting this Thursday. We're going to try and get a set schedule, but um we may come back to the select board and request that we uh appoint some alternates >> just at least for the adjudicatory
boards like the select board, you know, um planning board and bincom. >> So, we're going to have a discussion um about u that as a team on Thursday, but I at our next meeting I may um request that we appoint some alternates.
Okay. >> I I didn't mean to push. Oh, that's okay. That was that was the main thing I just wanted to to get it. Um, one other thing I'll mention um it was kind of just piggybacking on what I um mentioned to Tony. We have to think
about as a facilities planning committee how we how we are going to um oversee the responsibilities that we have. you know, what is our role in each of these projects and where do we need to kind of take a look at things and where do we
not and um and then how do we report back to the to the various boards. So um we're working on some kind of a dashboard type concept just to simplify because it's it's the modus operandi here in this town is you know Nate and Chuck go to all the
meetings of all the committees and that ain't going to work. Okay. It's not going to work for the the amount of >> um facilities and infrastructure investments we have to make. So, we're working on >> That's why the committee was started. >> Well, it's it's to stream. We were
focused initially just on >> poking at the individual facilities, but we are finding we need to um help the town develop a more efficient process for oversight. So instead of you know Chuck and Nate and whoever coming in
here you know every now and then with a 20 minute presentation about project X we still may need to do that once in a while but you can have them lead you know some of these meetings and ask everybody to come to them you know so different techniques we can employ to
make things more efficient and and so everybody you know gets their say but it's not a burden on on them and and you know just to kind do a dog and pony show at every committee in town. So, we want to try and help them out, but more to come. That's it.
School vacation week finance committee is off. Um the board of health has got a slightly complicated thing with wolf trap brook where the stream team thinks that they have found a point source of
pollution but they use different measuring techniques than than the board of health does. Um and they're trying to figure out how to There is
pollution um at the end of Wolf Track Tra where is that apologize for my ignorance. Where is that? >> Oh, thank you for someone else asked me that. >> Mr. Veris, >> I don't know where it is. >> Where is that? >> It's an NIP switch, isn't it?
>> That's Wolf. That's a Wolffield Garden Center. >> Yeah. >> Wondering why we care. >> Um, it's east of the railroad tracks and I'm afraid I can't. >> Okay. East of the railroad. >> It's up in the off the loading place.
>> That's kind of Now you get into Sawmill Brook area. >> That's Saw. >> Well, Sawmill's on the other side. >> Yeah. >> Yeah. >> Well, I'm glad I'm the only one that doesn't know where it is. That's just curious. Okay. Okay. >> I'm not supposed to sleep.
>> Anyway, so >> so what type of pollution? They didn't >> they found ecoli. >> Oh, >> and ecoli can come from animals. >> Yeah. Yeah. So
and and >> that was the interesting part of that work >> how they're going to work with advice that they got from being in the um organization in the in the alignment with goer. So
>> Mhm. >> and it's getting to be the end of the first year. That's it for me. Um, is there a move on the consent agenda? >> Oh, may I make a request um to remove
the Yeah. April 23rd meeting minutes. That's the ones where we had the big joint board meeting. >> There was some comments in there that I was not comfortable with and I I meant to send in the corrections and I I I didn't have time to do that. >> We will take the April 23rd minutes. Uh
this is uh then I move the board approve the consent agenda with the exception of the April 23rd minutes. >> Second. >> Jeff. >> Yes. >> Brian. >> Yes. >> Yes. Yes. >> Sean. Yes.
>> Okay. >> Um we should probably sign the proclamation at some point. >> Yeah. Is it coming around? >> Yeah. >> Make sense? >> And we'll have to Yes. Do we have Do we have Yes, we have. Excellent.
>> Uh the picture that everything was in there. >> While we're doing that report. >> Yes. Thank you. Um I should have also mentioned, you know, during our during the quarterly review,
I do have to give a huge uh you know, credit and thank you to the to the staff. a lot of those so many different things uh on that list that really doesn't get completed without all their work and uh we're lucky to have such a great team here that um couldn't be more
collaborative with one another. So um we have a number of public forums coming up uh with Sing Beach Bath House May 28th, June 11th, June 25th. Ocean Street
uh Black and White Beach vulnerability assessment and feasibility study June 1st, 2nd, and 3rd. Senior Center design, which we don't have uh any any dates yet, but that'll be coming up. Um,
as you mentioned, the planning board, uh, you know, starting a process of looking at the general district, um, with that second with that additional grant that they have in the short-term rental, >> historic district. >> Oh, I'm sorry. So, the So, also the the
the planning board, you know, they've >> just did downtown zoning. Yep. They got a grant to look at the remaining uh general district building as well. We're hoping to start that process this summer as well.
Um we had a call on the 11th with Wesson and Samson about the Harvard master office as well. uh the the big grant process and the seport economic grants process for
engineering design public process permitting construction all of that all of that kind of really kicks off this summer as well. So it's possible that that will be uh through a public process
as well. Uh more to come on that. So, we have a lot we we I think that at our retreat um it's worth a discussion point, you know, especially over the summertime
um you know, the pres. >> Okay. >> Yes. the ability uh to the ability for the public to participate in these all these you know different types of public forums that we're having. Um some of them are more
you know specific to certain topics but um you do have to kind of think about how much capacity does the population have to kind of you know you're not going to go to a community meeting what every week throughout the summer you
know so we have to think about >> that's a good point you're making right >> you you kind of got to think about like how effective you want the process to be and how you kind of layer all these things on top of each other. So something for us to talk about under treat
>> they do become kind of numb >> that that that one does >> yeah one of them is just needs one signature. >> Yeah. We also uh were reach we DLS reached out today about remember the financial management review
that we requested to update um there that's more of an internal process with key department um members who are involved in different areas. Uh they're hoping they can come out mid June for the first round of interviews which
would be like a two to three day process. So that's that process will be taken up shortly too. >> Vacancies on committees. Uh I sent you a picture. >> You talked to Christine
about how we could maybe help promote that at the polls tomorrow. uh without someone to staff a table. >> We we what we ended up doing was we created a big poster board that lists all the uh committees that have
vacancies on them with a QR code of how to, >> you know, sign up or submit your application or get more information. So, we'll have that posted at the polls. >> I think they some town meeting next time. >> Yeah. >> What's the vacancy count right now? It always seems like it's a dozen. one that
dozen, >> you don't have to look at it. >> I will look at the poster tomorrow. >> There's also quite luck tomorrow. Some of those >> uh some of those vacancies are um I don't think we put like how many spots are open. >> That's what I'm saying. I I think some
of the communication I'm saying, hey, volunteer for the town. But when we have fewer vacancies, we say, hey, come volunteer for a bike and ped here. you know, actually tell people without them having to click three times on what the opportunities really are. So, I think
some individual, you know, >> anybody knows of anybody who would be good on the board of health, they have two vacancies >> and it's a five, it's a five person board
>> and it's an adjudicator. Yes, it is. >> Yeah. So something like that should be separate. >> And Joe, >> some of the vacancy count right now is reflective of the policy that we've had
about so many consecutive terms. So when you have served x amount of terms it technically becomes a vacancy but you have the opportunity to submit your name you know as well. >> Okay. So that's >> so it's
>> and we have gotten a lot of >> uh members like that who've said I I still want to serve. >> Okay. So, I think what we need help with though is is, you know, like I said, there are some real gaps that we may want to advertise separately versus a
list of here are some opportunities, but actually put the names of the committees in the in the >> I think uh another idea too is um at the festival by the sea. >> Yeah. you know, having having a table
maybe with the select board or or right next to that. Um, >> you know, you have information there, maybe a couple members from different committees ser, you know, staying with us for a little bit and >> you know, just kind of be able to a lot
of people when they come in at, you know, I'm interested in volunteering. Here's my background. I'm not really sure. I was looking at this or that, you know, and they always say, well, what's what's the workload? you know, how often do they meet? What's what type of things are expected of me? And really, that
conversation is most effective with people who serve on the committee. >> Absolutely. >> Um, so >> that's a good idea. >> Been thinking about something like that, too. >> That's >> um see uh capital planning unit
contracts. Uh we had a we had a a regional call with Senator Tar and members of Masdot on the 11th as well about wrongway drivers. Um >> there we're expecting uh some sort of
event maybe at Endicott in the coming weeks where there's going to be an announcement of state funding for improvements at uh DOT facilities to help with deterring wrongway drivers. Keep you posted on that. Uh on the 13th
we had the uh there was the MSBA project funding um meeting with Manchester Essex Regional State. Um we didn't really have a a you know we didn't really have like a
participation role in that. It was more just sitting kind of listening. >> They were just running through the communities. I didn't know quite how that was set up. Yeah. They had all of the communities that were building schools >> and everybody had 20 minutes >> cuz after us they were going to
>> I don't know somewhere out west again >> no ch west >> west of here to Mississippi >> west of here >> west of here west of here >> it's a long way to get lost getting there
>> yes >> so anyway they must have lined up I don't know five school districts >> which is Lexington going. >> Oh god. >> 200 million or something like that. >> 400. >> You're right. >> It was under the 500.
>> We can put it down but it was in the 400s. >> But they just went through the details. 250 students, 72,000 foot building, $93 million projected cost. Uh designed for 50 years, three stories. They they
reviewed six alternatives. Um new build was their preference, avoiding wetlands, uh room for future expansion. Uh >> question I forgot to ask. Was um new
build without interference from the state and taking state money ever part of the options that were looked at? Because when you ask for money from the state, you got to play by their rules. when you don't you don't you just have to be
>> significant. >> Yeah. >> No, I'm just asking. >> The state the state is driving up a lot of cost with their rules. >> Well, >> I'm just curious. It sounds like it wasn't looked at. >> No. And I don't believe it's been looked at at any of the schools. >> No, it's about what what's this 30%
up to about 27 by the time they exclude this and that, but yeah, it's it's more than 25, >> right? And uh >> and there's stuff they don't pay for, too. I mean, >> if you have something that they don't want, they don't pay for it, >> right?
>> I know that they give you the here's what you have to have and what we're going to pay. And >> I remember I remember the discussion around the high school. I think the high school that crossed every tea that the state wanted. >> Um they don't pay for the administration
>> which is housed there. >> Which is housed there. But every time we talk about having well we should have a senior center adjacent >> that doesn't get paid for. >> Um >> and I know they did look at maybe adding
on to the memorial school as well and as soon as you do that they start to claw back money for whatever they're throwing at the memorial school. >> Yep. But they have already traveled. >> So that that was a short discussion. >> Two more quick things. Uh today we had a
um tabletop exercise with our regional emergency management. Um Rockport, Gloucester, Essex, Ipsswich um were all in the room. Mass Maritime uh really managed the workshop and it
was all coastal storm flooding process and um regional cell shelter process and it was it was a great um it was greatly attended and it was a very productive workshop.
uh emergency management is definitely something that I think um we have a lot of work to do, not just here, but all of our neighboring communities and um it was it was nice it was a nice event to kind of really talk through the
details and identify some spots that we need to work on moving forward. Uh and then just again Thursday night finance committee meeting um on their agenda they want to you know discuss the ballot results of tomorrow and the
capital projects. Um look at potential year-end transfers or use of the finance committee reserve fund. Uh they're looking for an update on the trash collection contract. Uh we've received
information from Republic. We've sought information from other companies but really haven't gotten much uh interest. Um we're waiting on final we final contract proposal from Republic and
we'll put together all that. That's one of the big discussions at Dunkin Don. >> What trash? >> Trash and what the surrounding communities is that >> it's a hot it's a hot issue in Beverly. um >> glosser I think as well >> really
>> you know really I think the >> as well I think >> we've we've told the republic that we are not switching to automated collection July 1 that we are going to go through a public process to talk about what that impact is going to be
and what makes the most sense for us is that the beginning of the new year or is it July of next year that we do that conversion Um, a lot of the the issue with these other communities is they basically just said, "All right, July 1st, we're making
the switch and your rates going up and these are the options you have." >> No, that's that's a good learning point. I mean, that's >> we're going to >> if we haven't learned anything, >> try and take a >> over communicate. >> Yeah, we're going to try and take a a more public engagement type approach.
>> Timeline though, because we may be you may be coming to this board to ask, you know, what are the rates we're going to set? You're not going to have orange bag rates, right? But you're going to have, you know, trash barrel rates >> potentially. >> Yeah. I mean, >> no, no, not this year, but um
potentially because you do the conversion, >> right? You do the conversion. That's what I mean. So, what again a timeline would be nice so that we can, you know, months in advance see what the >> Yeah. So, you're just asking questions not if, but when. >> Is it July? Is it January? Is it the
following July? It's going to h it's it's going to happen, >> but it has to Well, I maybe Republic's saying we'll give you a window, but you're definitely doing it somewhere in that window. >> Oh, well, yeah, you're going to pay more. >> You're going to pay more during that window. >> Once you do the conversion, your
contract will reduce by this amount. >> Okay. Well, yes, you got to be a little public on this. Mhm. >> Um, they also it says update on Central Street Culver bids. However, I think
that I think that's meant to say PAS bids and like we always talked about having a discussion about SRF funding or not. >> We'll give them the update, but our preliminary review is that we're going
to utilize SRF. It's going to save millions of dollars longterm in interest payments alone. Um, and then we can give them an update as to what's going on with the Central Street. You know, the same update I just gave about brick and permitting. Uh,
they also have launch service uh update which I have the update that Kathy I worked on with you back in February maybe or we dug up the document for you. So I don't think I've I seen anything since
then. I don't remember. >> I'll send you what I have. >> We we basically combined the >> business plan that was created prior to launch service and the results of calendar year 24 and 25. >> Okay.
>> Um >> yeah, I would like to see that. >> And then cap revisit the 25-year capital plan. Any other updates from Andrea and I and um summer and fall meeting schedule? So decent agenda for Thursday
that we're working hard to get all the get all the information put together for them. >> Thank you. >> Thank you. >> Is there a motion? >> Move to second. >> Oh, you were quick on that one. I don't
think I was seen you move that fast. >> I got I I've got three people at home who are expecting it. >> Very Fashionable hour >> and a calf >> and a cap >> will not tolerate lateness.
>> Good luck at the polls tomorrow. You two are