I'm going to record this meeting and we'll wait till 11 to call store. Just a minute. I I don't see any under there. I mean, Cara may be joining us. >> No, I think she >> Yeah, I'll keep an eye out. Okay, so
I'll call >> Zoom. >> Yeah, I'll call us to order at 11:00 a.m. Um, this may be carrot. It's an iPhone. Um, I'm just gonna go ahead and promote
>> I'll let her join. Um, so we can start with public comment. I don't know if you want to make a public comment actually. I mean, you're invited to speak during the meeting since >> Yeah. Um, Cara, hi. >> Hi. How are you?
>> Good. Thank you for joining us. I I think we can just jump right into the the first agenda item which is the village courtyard and um Karen and Scott I don't know if you want to give some >> Hi guys >> some background on that get you in the room here.
>> Sure Scott um do you want to take the lead or do you want me to say a few words? >> Um I'm happy to give you my perspective of things. Um this is I've now been at Village for two years. I do think that the courtyard has potential. It is
definitely underutilized. It could become more educationally uh beneficial to our students. It could promote engagement and and structured play um occupational therapy, physical therapy, all sorts of learning
components. So, and and we excuse me. Um Cara and I met several months ago and I know there's been some starts and some stops and some starts and some stops. So, but I I'm glad we're having this conversation because I think it would benefit the kiddos at Village.
>> Yeah, I agree. I mean, it the courtyard is a nice space. It just needs some help. >> Yeah. Um I can chime in and just give a little bit more background. There are actually two outdoor courtyards at Village. Um both are accessed internally
from the school. Uh, one of them is absolutely thriving as the organic garden. Um, Henry's wife, Marissa, has been really instrumental in that, coincidentally. >> Um, but we're very lucky to have Marissa as a um, part-time employee of Spur who
sort of leads um, the admin and instructional efforts in that garden. And then we have a pretty much full-time Spur volunteer um, in Ruthie Dwell who manages that space. We get kids in that space to work in the garden, spend time
at outside, and it's really just been it's sort of like the uh the model for how to use an outdoor space, I feel like, um in an effective way within the school. Um and then just a few paces across the hallway, we have this other courtyard. So, if you have if you've
been to Village, you know what I'm talking about. Um, and I just sort of affectionately refer to this other one as Chernobyl because it just looks like it's been totally forgotten and like has like busted up pavement. And as Scott said, it's it has so much potential. Um,
and I think as um Scott mentioned, as a staff member and as parents, when you go into the school, um, it just seems like a lost opportunity. Um, so as parents, Kate and I had uh taken the opportunity
to write a grant um on behalf of the school to the friends of Marblehead Public Schools, which I think some of you have had eyes on. and I know I shared it with Henry um and just sort of outlined some of those things that Scott was mentioning like how we could use the
space um to enhance curriculum by getting kids outside and experiencing more um of the elements of the curriculum in maybe a more creative interactive um and outdoor way. um the research on that is just sort of undeniable that
getting kids outside anytime you can is two thumbs up, right? It only adds um to their experience. Um unfortunately, we didn't get the money that we applied for for that in large part because I think it was difficult to write a grant that
had so many unknowns um in it in terms of like what would it cost to do these renovations. um the the courtyard being internal, there's only you can only access it from inside the school. So any type of like removal of materials,
bringing in of materials, um not only would need to pass through the school, but then be very disruptive to um the schooling, you know, while kids are in school and be very costly. Um so there were a lot of sort of roadblocks on being
>> very clear on what exactly um it would take to do that and also we we weren't really sure what would be possible. Um so we did our best to represent our ideas and and estimates of costs. Um, I think that there are some really
short-term um, priorities for the space that wouldn't necessarily cost a lot of money and also some pressing items for discussion in terms of just regular maintenance of the space because I do think that there's a gray area there on
whether the maintenance lies um, tasks like are the responsibility of the custodial staff of the school or if they um, fall under sort of the district facilities committee, especially since it does have that internal access makes
it really tricky. Um, so I could just hit those top priorities really quickly. Um, I think that the other things we're thinking of are more sort of like softer asks and require more money and that kind of thing. Um, but yeah, any
questions just from that little blur? >> Well, yeah. Um, I do actually a couple things. So um first of all the did um so the feedback you got or did you get any feedback from the friends grant? >> We did
>> um it was mainly they weren't in the um they weren't focused on like construction. >> Okay. >> So um even though that was kind of the first element was the landscape architectural drawings and then the demo. And so
>> is it is it possible that if that were able to be addressed that separately yeah that maybe a grant for more of the sort of either curriculum or you know learning >> Yeah. >> Well it it was a phased funding. So year
one was really just for the plans to be drawn which we met with a landscape architect. We met with landscaper. The plans alone were like $5,000. Um so we asked for chunks of like 10 to 12,000 throughout 3 years. >> Okay. >> Um and then from there it was the demo
and um creating the space and then it was kind of like you know furnishing the space whether it's tables, chairs kind of like like um >> enhancements like as it's used. >> Yeah. It was kind of like a fluid ideas
of what and that was when we were going to meet with guidance counselors, teachers, principles, get more feedback, students. >> Y >> um so it's possible that >> I think they would fund like I've seen them fund things on like the Brown School playground for example. >> They funded like the music features
there. I don't think they're against that. I think they they didn't want to be involved in a demolition project. they didn't want to be involved in like a construction project, which honestly I totally get. It makes sense. Yeah. I'm not I I don't have any like
>> I was kind of like, yeah, no, I mean, I'm redoing the bathroom in my house right now. It's terrible. >> Possibly by crane over the building, right? >> And not just like brought out on like a front loader through the hall, >> right? Yeah. No, I can I can totally see that with them. So I just was curious
what the feedback was that you just don't your plan's not organized enough or or you're not far enough along or no actually >> no they were like they were like this is not the first phase of this even is not curriculum based this is a this is a construction project which I which I
hear that feedback totally >> um yeah >> um so before we jump into the priorities I think this issue of maintenance and all that that is there should be no question on that we'll just need to like we need to understand you know what this is going to be and then understand you
know where the maintenance falls whether and then that's up to us or I should say the school district to understand >> yeah and I think that >> versus um you know our our maintenance versus um park and wreck and you know >> I think issue is is trimming of the >> that tree >> the trimming of trimming of leaves and
grass uh is all done by park and wreck >> and what about that main tree in the courtyard it's like a huge oak with like branches that are about to fall which >> well that like is that coming out or >> I mean is that the tree warden No, no, no. It can't come out. The tree is like huge. >> Well, anything could happen. >> It would be it would be very costly to
remove that tree because again, you can't you'd have to go in and over. >> This is one of this is one of the priorities, by the way. So, I think >> these are this is the kind of thing that is up to the school district to figure out. So that's why in other words once this project >> you know gets underway and if whether
there's school funding involved or the funding's almost >> is regardless of the funding >> this would be the responsibility of the school district to manage the okay >> I think that's what is the vision of this >> space going to look like and if it doesn't include asphalt let's get the
asphalt out of there because we can get that out of there >> I think you could even possibly go over it like just leave it because I think the demo would be so difficult the demo and the removal is very expensive. >> Yeah. But I think you can go over >> I hear you guys say that, but I think if you bring in a a volunteer roof on a
Saturday, it's only one layer of asphalt. It's not a heavy layer >> that could be picked up and taken out in wheelbarls to a dumpster waiting outside on a Saturday. >> Could be. >> I would not be opposed to raising the grade because raising the grade means water potentially getting into the
building grade. Is the other issue is there any like ADA thing there with like students and access like you know you're taking away this little like paved walkway throughout it? >> Yeah. >> Well, it depends on what we're doing. >> Okay. Right. >> What's the vision of the space at the
end of the day, right? Which what's a what's a >> I can share a little bit about that. I think so we're t we're talking we're touching on the priorities that I had kind of outlined. Um and the first one was um the ongoing plan for um just maintenance like the grass mowing for
example. Um basically the way it's taken care of right now is every once in a while when it looks like it's getting out of control they we sort of beg the custodian to go out there with a weed whacker and just get rid of the grass cuz the grass go grows tall and like up
to seed and then it's like a tick you know thing and then people don't want to spend time out there. So that was establishing like who is expected to maintain that and how in terms of the grass I think is really important now that we're getting into grass growing season. That's and I think that's just
part of this larger conversation of like who's going in there regularly and just kind of checking what needs to be done >> the school district. >> Okay. I don't think that I think that the there >> to get a riding mower in the riding mower has to ride through the school.
So, I don't know if it can be done >> during I don't know how much. >> Yeah, >> I understand that we bought an electric mower >> for that space specifically for that space. And I understand that Chuck has been mowing it as needed. It may be again it may be when it gets a little too high. I didn't know with weed
whacker. I know Chuck originally was bringing in his gas powered mower from home. >> Oh. >> And then I believe we bought him a mower. I thought it was electric, but it might be a gas one. I don't know. >> Buy one. Okay. >> I mean, electric makes sense. generous enough to go in and and do >> you've been doing it maybe off hours
where it's not disruptive. It's teaching and learning. So yeah, I mean but again I go back to what is the plan space? If if the plan includes grass, we'll figure out how to get the grass cut. >> Yeah, totally. >> Includes >> you know shrubs and bushes and trees and um you know maybe a play structure or
something then we'll plan for that. But >> yeah, >> not knowing what the what the vision is is hard to say how we going to maintain it. So, let's back up a couple hundred spot spaces here. So, so Scott, you're So, you you're sort of like are you sort of a subcommittee? Are you you're a committee that's been working with
Scott? >> Yeah. And we just work on the gardens and that was kind of the next, you know, one garden's kind of taken care of and thriving and then the next space next to it is >> not. >> Yeah. >> Scott, I mean, what is where are you on this Scott? Like, in terms of where you
see this? I I I definitely there is definitely a cost clearly associated with the project, >> right? >> To me, the long-term b there's there's to me there's number one, how is this going to benefit students? >> And so all of the Marblehead, fourth, fifth, and sixth graders attend here.
So, how are we going to make it educationally relevant and and farreaching for our kiddos to utilize it? So, if we're going to go, that's one lens. And then we have the beautifification and construction lens
which is asphalt, tar, groundskeeping, trees, all of that stuff. So I guess the first phase would be what is the vision for educational lens and then I think that would dictate the expense and where we're going to go. >> Yeah. Yeah. It's hard. It's like a
chicken or the egg I think um coming first. I can share the vision that we had we had proposed in the friends grant if that's helpful. Um but again this all would cost money. So it's like we don't want to go too pie in the sky if these things wouldn't be possible because they
cost too much. Um >> anything's possible. >> All right. Well, I can share >> to determine, you know, what is the best, you know, what is the use of this and then we, you know, at some point I'm not going to be here, but whatever. If this, you know, you realize, you know,
it's just going to be an we're not going to have the budget for it or >> and the fundraising might be too much, then you've got to scale back, right? That's all you know and >> the things the the elements that we had proposed in the grant were and this was in preliminary conversations with both
Scott and some of the counselors and staff um having like a corner part of this being some sort of outdoor classroom slashampitheater. So, a place where classrooms could do presentations, um enjoy instructional time outside, even something very sort of like rustic
like just having those um tree stump stools, you know, maybe a chalkboard, a covered space, very simple. The inspiration for that being um the amphitheater at the Brown School that's really beautifully hardscaped um but but an even more simple version of that that
would maybe even house only one classroom full of kids. Um, so outdoor classroom space. The second part was um some sort of recreation space. So again, as simple as maybe painting some things onto the asphalt like hopscotch a large
tic-tac-toe so that this could be used as like an incentive for kids. You don't earn so many um rubber duckies and you can earn 15 minutes for your class time in the courtyard. that's really um almost like an extra recess with some
added sort of fun features to the space. Um the third part was um sort of some some sort of social emotional recharging station. So um there are things that can be painted or installed that engage kids
in movement breaks. Um and to be able to do that outside would be a really nice addition. Um and then in terms of beautifification, we had talked um just sort of surface level about some sort of art installation either created by the
kids or by some local artist, you know, again as simple or as sort of extravagant as anything permits. Um and then surrounding just there is sort of garden beds around the sides and maybe just fixing those up with some like native plantings that would require very
little maintenance. um but but be flowering and attract um wildlife and just make the space more enjoyable. So those five things were what we had included and addressed in our grant. >> Okay. >> Does that make sense? >> Yeah. Yes, that's great. Um any I don't
I know we did the walkthrough, but I don't remember. Is any of the asphalt, you know, if there was going to be an asphalt portion that you talked about for the purpose of recreation. Yeah. Would it all have to it's all got to go? It's all got to go >> and then re whatever portion would be. >> And at that point, are we looking at
maybe doing some type of a matte system? >> Yeah. >> It doesn't even have to do have that wood chips even just like, you know, >> simple, low maintenance. >> Yeah. >> Brown's got some stuff >> painted into there, but I don't know if
that's asphalt or not. Right outside the door. It's It's like a rubber surface or something. >> Yeah. It's like a turf. like a um >> there's there's there there are materials we can use outside of asphalt >> that could be put down that could allow us to do some type of drawings or
>> game play or something on those mats that would >> Yeah. >> be outside of asphalt which is safer for kids to run around and skin their knee on a piece of rubber than a >> Totally. And better for the winter existing furniture that's there like >> that was Yeah, >> that's the other priority that we
mentioned. So the the tree the um where the responsibility lies and then the third thing is the removal of furniture. I guess they were teachers and classrooms had this furniture in their space that was really not very functional. There's some old picnic tables and there's some tripod chairs
which are not really stable or safe to sit on and they were told that they couldn't throw them away because they had been purchased by the district. So they got relegated to this courtyard. Let's let's clarify that, right? Let's clarify that. If there's stuff at the building that Scott would like to
dispose of, >> we have we have a process >> very quickly goes through school committee disposal, but they are not legally they are not allowed to just throw away a procedure for getting rid of surplus. >> That's great. That's good to know. And I think maybe I don't know who
>> picks you for outdoor lunches. The kids that get picked up in a month. >> It's a rhetorical question. Gotcha. Gotcha. Um, so, okay. So, it sounds to me correct a question about the tree and again I should know this. The um the tree needs sounds like it needs big tag.
>> Is there a root are there root issue? Like are the >> No, I don't think that's an issue. It's really just you look up at the branches and I only say this because that child just got >> I know. >> Yeah. >> Um but it's not like kids aren't really out there. >> Kids aren't really playing out there right now. But yeah, >> but it it's it is a really nice tree. It
provides a lot of shade. It just needs to >> So it would sound to me that if it's going to get a lot more use, >> maybe they should make sure call him and say, "Hey, >> can you come turn this?" >> Well, I think it'd be important for him to come out and inspect to make sure it's healthy. >> Well, that's what I said.
>> Long term, it's it's not going to have a situation like you just mentioned. >> I'm sure he's going to trim it, though. I think we would be the ones to have to do that. >> Oh, really? But he would come out and look at it. He has to >> say yeah this diagnosed has life in the middle. It just needs to be trimmed back in these branches. >> We would have to do that. >> Yeah.
>> And we have the we have the capability to do that. we have, you know, >> um, so it sounds to me just from the cheese states over here that it like the first phase is probably a like a grounds phase like we got to figure out the the
ground up >> pulling out the asphalt, figuring out what's going to be grass, maybe seated, what might be some other hardcape, >> and then um the cleaning up of the beds. That sounds like that's like phase one. And then beyond that, whether you end up
getting into outdoor classrooms, which would be furniture um or um other expanded beautifification including artwork, etc. So that would be >> kind of like phase five. Yeah. >> Probably might not make it to a district
budget and might be something need to be fundraised for something like a grant in town for art. Everybody like looked into it. >> Yeah. See, what I was seeing is that if we can clean up the space and sort of commit to at least doing something out there, then
you can then probably fund raise that $5,000 for the plant. >> Or that's when we go back to friends and say, "Hey, it's been cleaned up, demoed. >> We did the facilities part, >> right? This is Can you provide funding for >> right >> the furniture and like the outdoor
chalkboard?" Yeah, I so I think they would >> if we get rid of the fixtures out there. That would be a very we could probably do that their very next school committee meeting. >> That's a quick >> as far as demolition of the of the asphalt. Is that surplus? Do we need to get per permission to remove the asphalt
from the from the area? I I'm thinking no, but I do want to make sure I'm >> You might need a permit, but I don't I don't know. >> Like summer coming up is like a great time there. Just >> I don't think asphalt's considered surplus. >> Yeah, I I don't think so. But it would be it would require a dumpster and something to to
>> Yeah. And perhaps a permit because you're al you're also gonna have to dump. >> Well, I'm thinking we're going to need some shovels and not we're not bringing an excavator to bring this to take this up. This is this is probably 2 inches of asphalt. But if you're doing that all cracked you get in there with a shovel, it'll pop right out. It'll come right out. >> It'll pop right up.
>> But you also need to do something once that's up like we nothing else. And we we put down grass. >> Grass, right? We're starting with a blank canvas. >> Yeah. Totally. >> Yeah. That's Yeah. you know something >> you might need >> because the grass would require grass
because you might have to build up that two inches back up or something. >> Yeah, there's a water source out there. Yes, >> there is a water source. >> Yeah, we have no >> I will say I would also just say too that that that we can sing the success of Marissa Henry's wife again. Um
there's a beautiful and thriving three sisters garden that is along one wall of that that I think the fifth graders plant each year and it produces beans and sunflowers and corn that have gone to the tops field fair and one. So we there there's one section of it that's
that is um being put to really really great use and there is a water source um for irrigation and stuff like that. So >> Oh that's good. Okay. Yeah. >> I think that there's that fountain that at one point was >> there's a fountain. There is a fountain space, >> but that just means there's water out.
>> It looks like a little fire pit now. Like there's a it's but it's again it's like sort of in the way of anything else you would want to maybe do. >> It is it's not a robust fountain of youth. It is. >> Yeah.
>> This is Scott's view out his um his office window is onto the the non the non-roust fountain. kind of converation going on. Is there a fountain? Is that what I heard? >> Yeah. >> Well, there's a place. >> There is a fountain. >> There's a fountain, but it's not operational.
>> No. >> And there's no Is there piping underground to it like water piping or >> probably >> I don't know. >> I was a little deeper than bringing in shovels and wheelbarrow. >> Yeah. >> If there's irrigation pipes under there or fountain pipes, then yes. I don't I don't know. And I don't know how we find
out. >> Yeah. I mean, I still think the first thing to do is get the asphalt out of it. >> Well, I bet, you know, Chuck has that whole room full of plans there, right, that we saw. There must be some drawing of where that water line. >> Oh, >> Chuck Chuck might have institutional
knowledge that we lack. So, >> my guess, if we hit that water line, >> if we would go down deep enough, which we wouldn't because it's got to be down at least 18 inches, right? >> Yeah. >> If we would by removing a hot top, my guess is the water's been shut off of it. >> Yeah. Yeah, nothing would happen.
>> Yeah, I'm not sure that. But, you know, it probably if we have to go any further than that, you're right. We may need a permit because they may say, "What about dig safe? How do you >> Yeah, dig safe." Right. >> Right. >> I'm just thinking about popping asphalt. Like, don't even not even scraping the surface. >> Yeah, absolutely. >> Yeah.
>> I think it sounds like we could like between getting the tree ward in there, getting that surplus, you know, um >> Yeah. And then >> and then get a project going after school ends. Yeah. >> Or on a weekend. >> And if I don't know who would Mike if you you'll handle the permits and then
the two people can figure out >> work with Scott on removing the furniture. You >> and I'll help. Yeah. Our guys will take care of that. >> On the surface. I think what we would do is go through it. Cara and Scott of
>> what I would what I would what I would caution is make sure that nothing out there has been dedicated in memory of. If it is, maybe we might want to reach out to the family to see if it's something that they want to replace, restore, restore, refurbish, or, you know, keep at least keep the plaque off of it or something, you know.
>> Um, that's a great idea though to see if any families want to donate for >> We have policies around it though. Yeah. Yeah. Yeah. Yeah. You can't. >> Donations have to be approved. Yeah. >> Yeah. And we don't generally like memorial like through memorial. >> No, not no but like a family that wants
to donate money not in like memories >> like the bricks over there, right? The bricks on the wall are all donated by families, right? When they >> we have a policy about that have Yeah. Yeah. So it just needs to adhere to the policy. That's all. >> Okay. So >> you're just getting approval, right? Or something.
>> Yeah. Yes. >> I'm just saying we shouldn't selling bricks before we get approval to sell bricks. Or if it's like a bench, I mean like who's >> Yeah. Don't buy the Don't buy the bench until school committee is approved. >> Okay. You know, >> well, I think it's more when it's the naming of something. So, if you're get
buying a bike, that's that's not an issue. But if it's in the name of it, >> it needs school committee approval. >> This is >> great. >> Guys, thanks for lending an ear to this. Um, I don't know if I introduced myself, by the way. My name is Cara Whan. I I'm
hoping maybe Henry introduced me, but um yeah, thank you so much. I'm sorry. And I'm calling from work. >> Better R. >> And what's your last name? >> Wh Yeah. Whining, but said like Whan. >> Okay, >> lean.
>> Like a You know, like put a lean on your property. >> Yeah. >> Yeah. E >> L I E N. >> I've never had one done. >> C. >> Um, no. So, this sounds good. So, this at least gives like a blank slate. >> Yeah, totally.
>> That by the maybe it sounds like possibly by the time school opens in August. Um, that's you could have grass out there. >> Tree taken care of. >> Yeah. >> Yeah. I think that's honestly like a hu
that's like a huge like doesn't take much but makes a huge impact. So >> well takes a little bit like it's gonna need you're volunteers but I think you could probably do that in a day. >> Yeah. Sign me up. >> Yeah. Sign me up. >> I think it could be less than a day. Really? I think it's four hours worth of
work to rip up that asphalt and get it into a dumpster. >> So yeah, we need a dumpster and and people Yeah. >> Yeah. And working hands. 20 20 families out there with wheelbarls. It'll go in no time. >> Yeah, I bet Marissa could help.
>> And you put the dumpster in the front driveway. It'll be on the weekend. >> It'll be on the weekend. >> Yeah. >> Or even after school gets out. >> Um >> Yeah. And to the extent that we can help coordinate like that date, get out like I mean that's a simple like sign up genius from the PTO, you know? >> You will need to do that.
>> Yeah. Yeah. >> Yeah. >> But let us know. That's sort of I feel like the role that we're playing is kind of mobilizing the the parent body. Um so yeah, the way we can partner to make this happen I think is great. >> So one of the cool guys you said you
have a garden bed already that's thriving but then there are other I should remember this there are other beds that are not >> crudely crudely. Yeah. They're not really as well defined. >> So do they need just some TLC or do they need actual work done on them? Like would that be part of this project?
Yeah, >> there's not much. They would need >> some like new plants and stuff >> or new or new loom maybe. >> Right by the door there was like a big thing of like aers. I feel like that. But I'm wondering if we actually even ripped them out. Yeah. >> Okay. So, if you zoom forward, you'll
see the beds in front of the window line. >> Oh, that's right. Okay. Oh, >> those are the good ones. >> Oh, those are the good ones. Yeah, >> that's the garden. That's the three sisters garden. So, >> but the rest around the rest of the perimeter there's like sort of beds.
>> No, I can't see them. Okay. Yeah. >> Yeah. It's I don't know. I don't have a picture of that either, but um they need they need work, but again, that could be that's a different phase, you know. >> Keep it in. >> Yeah. I mean, you can design around it. If if nothing else, it's not >> it's bringing healthy now.
>> Couple more photos around. >> I know. I don't want to feel like I'm your dog behind it. >> Be fine. Uh, maybe it's Yeah, the curbing might have to stay. >> Yeah, >> I'll take a ride over. I might just grab a shelf and see how easy it is to pull that top.
>> Yeah. See See what it does. I mean, it's been there for a while, so I don't know. >> Listen, the other issue, just note to self on the maintenance is the leaves. >> Yeah. >> From the tree. Yeah. Yeah. Big big oak tree. >> I think that's a that's a concern district.
>> That's kind of a mess. >> Yeah. Like I said, it might it might be one of those things that, you know, maybe some parents of the village or Glover and Brown because their kids are going to be coming up are landscapers or maybe plumbers. >> You've already spoken to one >> plumbers who have the
>> Oh, yeah. And Margaret um >> McGawan. >> Yeah. >> She's got a landscaping company. >> My brother, >> they are Abbott. >> Is that okay? >> Abbott landscaping. >> Yeah. people. I shouldn't say guys, but people in town who have some equipment that could make this really really
>> Well, I was talking to one just to like come up with a quick plan, like draw out some plans. I'm like, >> you could get a landscaper to do that probably. >> So, the woman that we originally reached out to was hoping she would throw us a bone. That was >> This is also like the third time she's been asked to work on this project,
though, and it's always falling apart. >> Yeah, I I Yeah, I know. Yeah. Um because I would seem to me that might be a little like a $5,000 >> but maybe we just go to you know like chat GP >> to create. >> Yep. >> You know you did it
>> right around the architect. >> Yeah. >> Being married to an architect. I hate to say that but >> I know. Sorry. >> No. Um but this it but that's what you know you might be able to do that. >> Yeah. >> No offense but you know um because it doesn't sound I mean like we could go crazy but we probably want the budget.
>> You don't have to just >> and we don't have to. Like I said, it doesn't take much to just make improvements of what's there. So, >> for sure. >> Yeah. >> Yeah, that tree does need to be pruned. No question about it. >> I'll be on that way. >> All right. >> Great guys. Thank you again for taking a
big chunk of your meeting out, you know, >> exciting if we can get this to happen. >> It is. Yeah, it is. It's an a clean slate. Yeah. And then next school year you can work to, you know, fund raise and and do >> portion which is Kate Kate and I both
have kids that aren't even in the school yet. So >> Oh, >> yeah. I mean, we we have one in the school, but we've got two upcoming. Got it. >> Yeah. >> We were there for a while. >> My daughter is headed there, too, so that could help out. Yeah.
>> Yeah. Awesome, guys. Well, I appreciate it. Keep us in the loop. Yeah. >> Everyone thanks so much. Byebye. >> Memorial Day. >> Yeah. Pray the sun. >> I know. I know. >> Is that this weekend? >> I think. >> Yes. >> Oh,
>> it's it's very early. It's probably the earliest it can be, I guess. >> All right. That was good. Um, next thing on our agenda was is our building walkthrough recap. And um we have now uh done walkthroughs of all the
all the facility well except Eve but all the all the active school buildings and I think I I thought it was fantastic. It was great to see I mentioned this in the last school committee meeting but um >> and I can when you're done talking about
the walkthroughs I can give an update on where we are with some of the things that we identified. >> No, I think let's just leap into that. We don't really need to recap that too much. So, >> so, um, I'm going to just go school by school and they're alphabetical, so it's not in order of how we we looked at things. Um, Brown school, we we saw some
cracking in the floors, mostly around the expansion joints. Uh, but we also saw some gaps in where colors met different color floor, it's not tile, but floor material met other material. There were some gaps. Um, so coincidentally, I met the flooring
installer this morning at the Brown School and he is going back to his uh his his company to see what can be done. So we are at least exploring what's going on over there. Uh the major issues are around where the flooring went over expansion joints. That is where we're
experiencing the biggest cracks um in the floor that the expansion joints are >> doing what they're intended I believe expanding and contracting and that is causing a little bit of havoc and just just shoot. It's one main expansion joint. Maybe there's two expansion joints that we're experiencing an issue
with and they run um for an example the the the access road out back the um drop off pickup area to the drop off pickup area out front. It's not running the lengthways of the building. It's running the the short way of the building. Uh only on
the first floor is what we've experienced. Um and it runs right from the secretar's desk >> through a conference room which is not that's carpeted. fine into the hallway into one classroom and then further down that same hall it's one classroom hallway one classroom.
>> So it's they'll be you know affecting five spaces. Um >> there was some up on the second floor. So the ones on the second floor are more that the the um the weld. So when they installed this gentle was explaining when they installed this they're supposed to weld the two colors together or even seams together and it doesn't
seem like that was um done or at least what was done may have separated a little bit with just the building settling to some extent. So uh he again he's going to go back to his company but I wanted to give you a quick update that we are we have reached out to them. Um I believe Stephen is working on the um one
of the issues we heard was there was uh some inconsistency with heating and cooling and getting some rooms to certain temperatures. Uh Steven's working on that with LG um or not LG but the the controls company. It's more of a controls issue. So Steven Quiet is working on that. Um Brown just keep this
going. Uh the playground netting. We did get a quote to replace three sections of fence on the playground that's used for for um PreKK. Uh and then the the polls for the netting on the upper playground. Uh so we do have a quote for that and we're
adding it to our list of what can we potentially do uh in June before the end of the fiscal year. Okay. >> So we're working on that. >> Um the guys are looking at so one of the issues was um the bathroom the restroom sinks the faucets they come over the
sink but just barely. So when students are washing their hands, the water is not getting into the bowl as much as it is washing back onto the um countertop. So um we are looking at what it would look like. I think James was getting some some prices on replacing all of the
faucets in the student restrooms. This is student ones are >> students have identified according to Miss Miss Brown over there. Mrs. Miss Max, >> Miss Maxwell Brown, Miss Maxwell the Brown. Um, that the students have identified that if they hold their hands a certain way, they can get the water in their hands and get all over the counter
at the same time. So, I just did a visual for anybody at home. >> There's nobody at home. >> So, uh, we are looking at that. Um, while we were in the gymnasium, we heard that the uh, heating and cooling in there was was not operating properly. So, we do have uh we did have uh our HVSC company out last week to look at
RTU7 and RTU2 and um, there. Come to uh rooftop unit, rooftop unit 7 and rooftop unit 2. Um we already knew of an issue with rooftop unit 2 that was a coil issue and I believe we've already issued the purchase order to replace the coil in RTU2.
>> Yes. And those selenoid and >> seven. Okay. Oh, and we did POS for both those. Okay, great. Thank you, Lisa. >> Should help that issue. >> But there's also right now we are we are we're trying to figure out the system. Uh Gabberto was over there this morning. Uh there were a few of the rooftop units that are showing these spaces as
unoccupied, meaning they shouldn't be heating or cooling or or not doing anything great. Um and it's a setting in the software and they tried to change the setting to occupied, >> right? >> And they're having a problem. So we have to call the controls company to figure out how do we get around you know our assumption is in the master schedule
something was set by May 15th. Everything goes unoccupied. So we're not getting it anymore, but nobody gave any thought to maybe cooling. So we we have to find out what the what the setting is and we're working on that. So just >> brief update that was outside of the realm of our walks. We didn't hear this
but this is you know just another learning the systems and understanding things. Um you know >> uh so that kind of covers Brown. >> Uh Glover was a was a pretty great great walkthrough. Um what we experienced and what we were
looking at is a couple of the schools we identified that the the auditorium curt curtains could use um a bath >> a washing uh cleaning. Um so we've been trying to find a company that will come in. They somewhat have to be um I don't want to say certified but experienced in
doing a curtain. There's once they're steam clean they usually steam clean them in place. Yeah. >> They need to put a fire retardant back on them. >> Oh. because right it's if it comes off worn off over years I'm not sure why but so >> is that code >> uh the fire the curtains have to have
fire recharge on them yes I believe that's to my knowledge that's what I've been told I don't have the code or have ever read that >> um so we had a company come out last week um they came on site they went to one school and then we went to rent to the second school like oh no no we only
do one school you're going to have to pay for quote for every school like you're in town already like just it was kind necessarily just just but we we've experienced that with a yeah >> well depending on the size you'll have a general idea right the pack is bigger than the you know but
>> but they wanted they wanted they wanted a price to quote make to create a quote which >> I guess it's no different from somebody doing a landscape you know landscape architecture they want they want somebody to draw to draw you something to plan you something so um so we need to look into that we're trying to find that there's not a lot of companies out
there that do stage curtain cleaning >> one of the options that we have and we may explore is if we bought the machine ourselves and we did one school a summer and then we got on a fiveyear rotation so every five years >> but you'd have to add the fire >> we and it's something that we can do actually also yes but I don't know that
doing five in one year is the best use of our summer resources >> um but maybe if we did one a year >> we start with the pack >> yeah schedule is >> is the last one that needs to be done >> yeah they get on a on a five-year rotation every year and you know we get and there's a brown curtains both sides.
>> The what? >> The brown. Does that have curtains on both sides? The gym in the because maybe it's a walk through stage. It's a see-through store. >> Yeah. The high school doesn't even have one, right? >> Hey, >> on the in the black theater, >> did they black? >> Is there? >> Oh, maybe. Yeah, maybe there is.
>> Okay. But that was on the because it came up on Glover. I just want to kind of get give you an update on that. Um, I understand that we have already started. They may have completed. If you recall, the latches on the windows were very hard to operate. Oh, yeah. >> We're going to put a washer spacer spacer with using a washer. Uh they did
it on the first floor and it worked out great. >> It uh it still kept a tight seal. You know, one of the concerns was if we put a spacer in there with the windows going to not so much rattle, but get drafts through them. >> Uh we understand there was a great seal with just adding a very thin washer and it makes the windows now >> excellent.
>> Yeah. >> Able to be closed by anybody other than Superman. So >> that's a great solution. Yeah. >> So that's that's great. That's uh that's in the process progress and it's going very well. Um that was really it for Oh, Glover, just to give you an update, we uh I had the
um >> yeah, let me uh the playground I had the playground company out last week just to talk about the surface we put down. They are coming back out. They're recommended we put some mats under the swing set. >> So, um just because kids dreading their feet will eventually wear that space
faster. So, we're going to talk about putting some a large mat, a single mat, a single piece, because if you do smaller pieces, the mats seem to move. Yeah. >> Whether it's intentional or unintentional, they'll do something that's got a little bit of, you know, decent amount of weight to it that >> again. >> Yeah. That's going to be cheaper over
the long term to replace that every couple years versus >> Exactly. So, we're looking at a map for that. Uh, the HVAC, uh, obviously several issues over there or not, so several projects going on at once. We had the HVAC units on the rooftop replaced last summer as part of a town
project, comp town funded capital project. Um, still dialing that in to some extent. Um, had some issues here and there. We had the company in on a Saturday, two weeks ago and um, they had identified a leak in the refrigerant line. They've repaired the leak. Um, but
I'm still hearing reports from staff over there that uh, it's still insistent. Um, so I'm going to probably head over there sometime today or tomorrow, especially tomorrow where it's going to be a little warmer. Um, that's that's one project. That's the LG roof project. The other project is a Mitsubishi um, mini split project that's
going on in the cafeteria. The uh, line sets have been run. The the holes have been cred, the line sets have been run. Um, we're down to the units coming in being installed. There was a little backlog on that and I didn't get an update from last week. Did you hear anything from the
last week? As far as I know, the units are in. >> Oh, they are. Okay. >> That's what Anthony had said. >> Okay. Because they we were trying to get it done over a publication, but they weren't. They didn't have them in. >> Our guys don't install it. It must be >> No, they uh it's it's been a it's been a well, it's been a a joint process. Um we
have a cing machine here. So, we c through the wall for them. They ran the line sets. Um we we started some of the electrical, but um it may be outside of our area of expertise. So, uh, I did ask Monty to get us a quote from electrician, uh, which came in a little higher than I expected to. So, I may get
a second quote somewhere else. Um, >> oh, so the the distributor doesn't do the doesn't do >> no. Um, it was bid that they would do the install of the line setting refrigerant and that we would do the electrical. Uh, the electrical seems to be more than our staff can handle and
um, >> go back to the go back to the >> Yeah. >> divider. They can probably >> Yeah. >> Uh, well, that's what the installer brought out their electrician >> and the price came in and they they actually recommended that we get another quote. >> Okay. >> So, >> okay. >> Yeah.
>> He's like, "Here's what I got. You may want to get another quote." So, I think I think it was great. That's great that our vendor is saying, "Hey, you know, I'm not sure that this is the best price you can get." >> Okay. >> Uh, so uh so that pro that project I was really hoping for that to be done. It's been two years in the pro in the in the in the making since I've been here and
uh and and we're just coming into the heat the heat of the of the spring and it just does doesn't look like we're going to have that cafeteria pooled. Um right >> at least within the next two weeks maybe for the for the last month of school we might get it. So I was hoping I was really looking forward to that. Um so
then we go into the high school. Um we had a company come out and look at the auditorium doors. The auditorium doors are bent. Um they're warped. Um they are waiting to hear back to we heard from them this morning or Friday >> to do a repair or replace. >> Replaced. It's definitely the doors need
to be replaced, but maybe not the um the frames. We've been told earlier that the frames probably need to be replaced also. >> Just the doors, but they um they are custom doors. Obviously, they're not something you can pick up at Home Depot or know would you want to. Um >> they're just very tall, very wide.
They're they're solid thick doors. Um so they're going to hear back from the from the um manufacturer about the the mill or whatever whoever is making them for them quoting them. We haven't again we haven't done anything with it. We're still waiting for quotes to come in on those.
>> Um um so the the AC was very cool in the theater that day we walked in. Um we believe that that that was not a that was not an error. It was intentional >> because there was stuff going on in there the weekend before and they were
trying to keep it cool. So, it was not that's something that needed to be repaired more, something that just needed to be controlled. Um, there was an exposed thermostat wire in the girls locker room. I don't know if that's been checked. >> That's all said. >> It is checked. Good. Um, we talked about
adding a camera to the food service storage area along with changing the lock on that on that storage area just because it was um violation. >> Yeah, it was it was it was a it was a individual lock that not everybody had
access to the key to. Um, again, it would my bigger concern would be that some student found it open and locked themselves in there and we could not get to get them out. >> So, what's the status? Uh, I think that's going to be a summer project. >> Both the camera and
>> Yeah, the camera and the Yeah. >> Um, >> but it is going to go forward. >> Yes. I talked to John Constantino, let him know the intention. Talked to Stephen. He said no problem getting a camera in there. So, we're we're it can it can happen. It just has not yet. >> Um, talked about adding hooks to the boys and girls locker rooms.
>> The men's and women's locker rooms, >> the team locker rooms. uh just because of the all the team bags are on the floor. Kids bring in their bags with their baseball bag with their two bats and six two gloves and two cleats um just lined up on the floor. It's hard for our staff to come in and clean the
floor evening because the bags don't go home. So, we talked about putting hooks up on the wall or on the lockers so they could actually hang the bags. And um James showed me a hook last week, so I know it's >> it must be a serious hook. >> Yeah, it's going to be um it's a it's a
solid hook. Um, but we also need to to make a backing for it so it doesn't pull out. So it'll it'll be a piece >> because it's all tile. It's going to go on tile. >> No, I think we're actually going to go through the locker >> on the front on the face of lockers. But because the lockers that the metal's probably not super thin, we'd be afraid
that it would pull out, right? The the the fastener would pull out. So we're going to do a >> a um >> like a flange or whatever. >> A plate a plate a plate on the back. Yeah. But it'll be a you know quarterinch sheet metal or something. Yeah, totally. It's good. Hooks were ordered Friday.
>> Okay, there you go. So, I I knew I saw hooks. Yep. In somebody's hands. >> Um, as as you recall, the front entrance is a very cold space because it's got such high ceilings and in the winter time it gets very cold, especially that's the main entrance for all students and staff to come in through.
Um, so I did have a contractor on site last week, two weeks ago. Two weeks ago, last Monday, might have been last Monday. Um he he's sending us a quote for air curtains that'll go over the front doors. Air curtains are when the door opens, it blows heat down on top of you.
>> You know, we got to do something. That space is just too cold. >> Wait, are they actual curtains? >> No, no, no. It's a machine that blows air down. >> Like at the airport they have >> air curtains on the front. those two that's just those two doors and um some
type of a um a heater that's better than what's there for the security desk. I don't know if you remember but there was a very small space heater there that I'm not a fan of. Um so you know something that will be hardwired in a some type of a heating uh element for the security desk area.
So there I'm getting waiting on quotes for that. We were going back and forth last week on what air curtain. So, the air curtain actually looks like that almost and it just blows air straight down. And if you have it wired to the door, it'll blow air only when the door opens. >> Or you can set it on thermostat or you can have it on a remote control. So,
we're talking through the options. Um, because it's such a big space, it may be one of those things that we don't want it only to come on when the door opens. We may actually want to use it to heat the space in other times, too, when it's really cold. So, >> um, so just so you know, we have a quote coming in on that.
Uh we had a I don't know if you saw this. It was a mini blind was broken in the nurse's office. It's I think it's like a quiet room or a space for the students to go. It's all >> the blind has to be picked up at Wind Brothers today. >> Oh, but it's been ordered. >> Going back to the atm
that that wall that fire thing. Remember we were going to >> Yeah. That's coming up. Yep. Gotcha. Um blinds in the nurser's office. Okay. So, uh the boiler at the high school. Uh, we ordered that. It hasn't come in yet. And I found out today the reason they
haven't released is because I haven't done a credit out. So, I need to have a credit out. >> They're holding up our purchase order for municipality because I haven't done a credit out. >> Okay. Whatever. >> So, I will get to that this week. >> Supposed to be a new provider or something. They don't have us.
>> We've never ordered from one. >> We're new customer. Yeah, >> makes sense. Uh so to get your next point on on the list was um so the wall there's a there's a there's not a wall there are two fire doors that come down in the main entrance to the office and
the office and the educational space right at the guidance suite. Uh two fire doors that were recently replaced. Uh there was quite a long project also. We are we are now >> multiple years. We are now going to uh hopefully over the summer um put in it's
it's it's two fire doors with a with a >> separator in between. We are going to wall in one of them um that will seal off the guidance area. The guidance area is very um open right now to the rest of the building. >> And on the other side, we're actually
going to wall that in also, but put a door through it and a door that actually locks into the guidance suite. >> Excellent. Um that will secure the guidance suite and the main office >> and there must be behind into the guidance suite. The door will open into the guidance suite not to interfere with the firewall. The
firewalls will still be operational in front and then the doors will be behind. So if there's a fire they come down and Yeah. >> Yep. Correct. So it will not in >> Why do they need to be fire? Why does there need to be firewall? >> Because the building was designed for firewall and fire doors. So when they were nonoperational, they needed to be
>> But why would you have a firewall like what versus any other place in the building? I never >> Oh, there are other firewalls. >> Yes. Down between the auditori where the auditorium is instead of what's at the A-wing, >> there's a firewall. Yeah. Yeah, >> there's a firewall down there, too. So I think when there's breaks in the
building and spaces, but it depends on how it was built and the fire inspector when they come out when they run fire alarm drills and and whatnot, one of the things they check is to make sure everything that supposed to works being sprinklers and the fire fire doors. Usually the fire doors, if you remember,
they were the magnetic ones that when a fire alarm went off, the magnet would break and the doors would shut by themselves because that was so why they didn't put those in. Obviously, I wasn't here 25 years ago when they designed the building. Maybe code required them to be fired. >> I think it was, >> but I actually think it was added after
the fact. You can kind of tell. So, so the idea will be when that when that's done, the entrance to the main office will be there like it'll be a set of doors there and you'll be into both guidance and and the office. >> Okay.
>> Yeah. It won't be the main entrance. The main entrance will still be although it's called the staff entrance into the main office if you were >> from outside, >> right? >> I think if people coming in from the outside still have to go through the security they still >> Yeah. So because that door says staff only. >> Um so yeah, the entrance will be there. Then you'll you know be called into the
main brought into the main office but it will be a secure door as as you know it's not secure I know right now I can go I shouldn't say that >> will there be a camera >> public meeting uh oh there's cameras everywhere yeah there's >> so if you're the person sitting in the main office and someone comes to that
door they must get in the atrium you can see who who you're letting in because they'll have to let them in >> they'll actually have to so the yeah there'll be a glass door so you'll be able to see out through there anyways um but so the there's There's a double glass door coming out of the main office right now into guidance. So just pivot.
There'll be another door here with glass so you'll be able to see clearly out there who's who's there. But yes, we I mean we have cameras already up so we can make sure they're positioned to >> because that also could be a bridge point. >> Correct. Yeah. So just give you an update on that. Um that is going to be some work that is going to be performed majority of that is going to be
performed by our maintenance staff. >> Oh wow. >> To do the it's a framing job. There's no there's no walls. There's no um >> there's no corners or changes. It's going to be 2x4 there. It's a stud or a metal metal stud or a wood stud, >> but finish work isn't, you know. >> Yeah, it' be drywall and mud and tape
and paint, you know, but they already have to mud tape and paint the other around the um fire doors because that has to be cleaned up still also. So, it's part >> part of the >> I'll be looking forward to them. >> Call you. Yes, I've wanted to see. >> I wanted that. I wanted that. I wanted that when I first heard they were
putting five doors in last year. I'm like, why don't we just put in regular doors that are fire rated? >> Yeah. >> Got some push back. So now we're going to have both fire rated wall and fire rated doors. >> It's all good. >> So we'll be good. Um, okay. Um, and then
>> exterminator come to the high school. Yes, >> that's on a weekly basis. >> Sorry. Yes, >> that was came up last week. >> So, uh, the the boiler room, if you recall, was was not tidy and clean. That has been
>> greatly cleaned out. Oh, great. Yes. want to see. >> Yeah, >> we'll hit you. We'll get you over there for school. We'll run over there. We'll walk you down there. >> Um, >> what about the the pallet area, the store, you know, the delivery area? >> Yeah, that's that's still a work in
progress because we have some rooftop units in there going to go up on the roof. Yeah, it's not it's not as easy as once the roofing project is one of the biggest two of the biggest things on their their exhaust >> and they're they're stacked on top of each other and they're right in the
middle and once those are out and up on the roof that'll give us a lot more to work with. I know there's a there's no copier in there too that just needs to be >> probably declared surplus um and we can take care of that. Uh, so boil the room. We we are going to reach out to the
sheriff's office soon about contracting with them for the 2027 summer about doing some interior painting at the high school. >> Let's say we look at Lisa >> interior painting. Just >> just general interior painting. Yeah, just general interior painting. You know, maybe we we see how much they're
capable of doing over the summer. Um, again, this is the sheriff's office, so it's using labor that is um typ typically not home. Yeah. No, you'd have plus you have to do it in the summer. >> They're very they're very low low um
offenders. Um you know, >> it takes a year to get on their schedule as well. So, >> the path they >> Yeah, they did a great job. >> So, >> we're going to reach out to the sheriff's department about getting some painting done. Uh and then we're still exploring flag pole options, which is
just a never- ending nightmare. Uh that flag pole is just >> Yeah. horribly designed and nobody has given us a good option. >> Well, we talked about I mean this might be challenged but taking it down and just having a higher pole in the front
circle. >> Yeah, I you know I'd have to explore that option. I'm not sure. Yeah, I mean it looks like it's bolted to the building. So it could be crane brought in, unbolted, pulled away. Well,
you have rain there. >> Well, that would be a change order. Might be cheap. >> Yeah, >> might be. >> Gone of the days where we can say, "Hey, you know, give me 50 bucks." >> Those are gone. >> Yeah, those days.
>> Um, we have a uh Did we get a quote or we requested a quote for um papavers? The papavers in the front. >> We requested a quote. He came out last week. >> Okay, he came out. Look, he we're waiting for a quote. Uh the papa's out there really need to be pulled off. So, it will be done for graduation. >> It will not be done for graduation, but um you know,
the majority of graduation happens in the back at school, but it's always nice to have the >> No, no. Crom and I go up. >> No, but you go through the front, >> right? >> Um somebody's supposed to be designing us
some some some front window coverings. >> I'll get in touch with them. Yeah. >> Okay. Um >> that's for those um covering those >> ones that are drywalled in. >> We have a we did get a quote for a new ice maker in the trainers room. Um that will be something that we'll be looking
at in June whether we have what we have available funding. >> Um some of these things we're trying to take care of are life and life safety higher ticket item safety. >> Yep. >> The ice machine while it's safety because we use it for the trainer for making sure that you know anybody who
sprains an ankle has ice available. Um they have a nice machine that works right now. It's just not the the best piece of equipment. Um we are working on replacing the ground lights or repairing the ground lights at the prime entrance. Didn't Donald? Yeah.
>> Uh to high school theater floors, trying to we're looking at painting those. Uh that may be part of the summer 2027 project. Uh just so there's so much going on with the high school this project. We're not going to have a whole lot of access to get in there. Um we are Gilberto is looking at trying to get
dust bags for that dust collection system from the witch shop. >> So, he was supposed to go over and get some measurements on those bags or something. He's got a company that's that's he's found that could manufacture them. >> And that kind of wraps up our high school tour. I move on to vets when
you're ready. >> Ready. Okay. So, vets. Um, you know, it's not something we can repair, but it's something we should call let everybody know what we're looking at. the expansion joints in the floors at Bets um are doing their intended job of expanding and contracting just like at
Brown, but they went with the BCC tile BCT tile right over those expansion joints. So, those tiles, you can see it's just a big crack that goes across the whole uh in the in the in the tile. It's a you know quarter inch tile. It's not it's not anything structural. It's
not anything um uh it's not hot asbesus related or anything like that. So it's it's it is just aesthetically unpleasing to see the scrap running across the entire floor. And we had some in instances of that on the second floor also where um it was a plywood floor
versus a poured or or steel field. Um so we've got some issues with the flooring, but it's all GCT tile. It's cosmetic. It's not structural. It's not um just want >> No. And it's one of those things that's um there are other things on here that
were more critical than I think you know we're we're focusing on >> point worth getting a quote. >> Yeah. I just think it's going to be a very big number, you know. >> Yeah. And you're going to have to do it. >> Yeah. Okay. >> I think that James was actually thinking talking about doing a transition strip
that we can actually >> cut out the tile that's cracked into a transition strip. So strip so that we will it will it will not crack in the future. No. So Jim does have some some options to fix or at least cosmetically fix that. I think the second floor is what I'm more concerned about. That plywood floor that that
>> I think it really needs to come up and be redone. Like the the sub floor needs to be redone. It's not structurally notru structurally um dangerous or by any means. It's just the floor has movement in it. >> Yeah. The soft floor has movement
>> and it's not going to selfheal at any 300 cans of a foam spray. You can drill holes and fill this foam or something, right? Just tighten it up under there. Um, but that's that's uh where are we on here? That's >> um so we we did get a quote. So, we got
a quote to do to to do a quick sand and Paulolly all of our gym floors in the district. 15,000 maybe for everything >> for all floors. >> That's just to do a quick sand and and
recode. It's not anything to reline to to take it all the way down at bats and to reline everything with the new, you know, basketball lines and and soccer lines or whatever they play in there. >> Yeah. >> To to do all the lining. I want to say it was about 45,000 from my
recollection. So, >> that may be one of those things that they said they have a crew ready. They can be on site very quickly. They can mobilize because we said if we want to do something, it would have to be >> we'll let them know closer to June 1st and it would have to be done between June 24th and June 30th. And they said they could. >> And they said they could do that as long as we get.
>> Why does it need to be done by then? >> Cuz our money returns to the town on June 30th. >> Oh, you actually have to spend it or you have to Couldn't you just have it too long? >> No, it has to the work has to have started, >> right? >> A PO and the work has to be started.
>> So we did that with the pack last year. We told them that the paint needed to be started because we were planning on doing pack with capital funds and then >> things changed right before town meeting. So the painter came in and did one wall for us before the end of June >> to say that they started the project and we recovered. So
>> um so we it's something that we could get them to come in okay sand one of the floors and and you know get started on it >> but they have to at least get started on um >> stage curtains was also on there on that list which I already talked about. Um
painting the floors in the dressing room in the auditorium. Uh I don't know if the the this I didn't even know those dressing rooms were back there for the auditorium. It's pretty cool with dancers and stuff but >> um we'll we'll get to that. It's not >> including the pack. >> No, just the
just the dressing that was really bad in there that the floors are really tough and maybe it's one of those where we >> do some more exploring with >> with epoxy. I really like the epoxy. I like the epoxy. Um, I mean that I've chose the green lever that they use, but
I like the >> I think it looked better on a pallet than it did on on the stairs. Yeah, exactly. That's always >> We sometimes say like look good on a chip or >> do we anything with the potholes? We requested the potholes on the exit road >> requested. >> Okay,
gotcha. Uh, Matt Levangi has reached out to a company that came out last week to look at signage around the school. um maybe an entrance awning for the vets. Um and they're proposing they were they're preparing a quote and we should have that sometime this week. And again, that'll be one of those things that if
there's as to what the budget looks like on June 1st, we may be exploring that as an option, too. >> That would be important to make sure you get those graphics right though. It may you may start with bets, but if you eventually do other signage like the Glover signage is still like the
original sign from that old school. Yeah, I'd be happy to take a look at it and like we wanted to be >> we could set some rules for future designs or just like do the designs. Yeah. >> Yeah.
>> Yeah. And then they'll be ready sort of when those >> like the vinyl or they actually like a woods like how do you how do you >> I we'll see. >> Matt Matt had a vision. He took call at the vendor. I was not on site for the so I don't I really can't speak.
I >> I mean just like that's what you do. >> Yeah. I mean I think for a sign company it's like usually the the design is it's only part of what they do. You know it's mostly manufacturing and installing. So
>> um that's probably why they you know they know what their design costs probably are. They're not trying to figure out what it's going to cost materials >> right manufacturing installation. But I just wondered like in general about the because I think the signs are I think they're wood signs. >> They're there across the district. Yeah,
there's definitely the one >> I would I don't even know but it would be something more durable with vinyl lettering. I would think that right versus wood with >> Yeah, I would think so. I mean, I don't think they But >> yeah,
>> I was thinking more along the lines of like what they did for the uh building, the stainless steel letters. >> Yeah, but you can't like you can't put them on the building. You wouldn't see it. >> No, no, no. But I'm saying the signs. I I don't know that vinyl is going to be longterm. It's long term.
Like in other words, the like right like these, you know. >> Yeah, that's >> Well, let's see what they come. Yeah, that might be that might be more PVC or something. You had the signs made out here, right? >> PVC. >> PVC. Gotcha. >> With vinyl on them, probably. >> Yeah, it's probably screen printed or something. Something. All right. So,
we're working. Just let you know that we're working on that. And once we get something, we'll Yes. try and keep the design consistent throughout the district as we as we move forward. And I'm sure that was the intention somewhere. >> Okay. Um, so moving on to village. uh village. Um
>> wait, was that everything in >> Yeah, that's was I had to pressure wash the courtyard. Um >> that in the Yeah, the courtyard. Yeah. Right. Okay. All right. >> Yeah. >> Village. >> Uh moving on to village. Um I we got a quote to repair the fence, repair,
replace the fence around the Hopkins field. Um came in about 25,000. So we're going to, you know, put that on the June one list of things that, you know, do we have funds available to work on that? Uh the the the the uh the team is working on I think believe they found a bracket
that they can use for that nine square the nine square um playground device >> that's over there to secure it down because it's it's only secured by a couple it's only secured in a couple of spots. So >> they're trying to to to they reach out to manufacturer manufacturer doesn't have anything they found >> I'm sure
>> pl the pole weld to it right inside they put a screw through it. It'll lock it down. Yeah. So, um, and I know that the other ones are already bolted down where it was a it was a care plate, same thing, but only had one screw in >> one screw. One one >> a lot of case wasn't gripping anything. Yeah.
>> So, it'd be nice if we have poor holes, you put four legs. >> Yeah. >> And we didn't do anything with that corral thing, right? We going to put a door on it and lock it or something. Is that on your list, remember? >> The big kitty litter box. >> Yeah. >> Whatever. >> Uh, it was not on my list. No, it's
Yeah, it did not make the list. I'm sorry. Um, yeah, but I remember a cop put a lock. >> Yeah, but you put a lock. >> They just up the size. It's not >> Yeah, it's they're jumping over it anyways. It's only the lock. >> Why were we doing a lock? I don't remember why.
>> I think there was a lock on it and what was it? Someone like welded it open or something. Yeah. >> Yeah, >> I'm sure if it's not on the list, it wasn't meant to be. >> We've called in combustion to look at the village butt boilers. Um, right.
Combustion's been into the boilers here. >> Pumps. >> Uh, what we getting there? >> Um, exhaust fans, we we'll look at those in the summer. Um, hot water heater, we're also combustion. Look at those also. >> Good. Um, we are getting a quote. There are there are seven mini splits systems
in the building. Um, it closets uh certain areas that require to have some type of a cooling uh area. So, there are seven. Six of the seven are no longer operational. So, we are getting um this is work that we can mostly do ourselves.
Um these mini split systems come with pre pre-charged. They're already pre-charged line sets and everything. Um so, we're looking at just doing that ourselves maybe over the summer. So, we're getting a quote for those. We're quoting going online to get plus.
>> Yeah, exactly. But some of them are like in technology closets that really require you to don't want to overheat those um sauce fan belts. We'll be inspecting all those sump pumps. So the good news is we um we
got two new sump pumps >> for that outside area. >> They were installed. >> They are operational. They're doing their intended >> Yeah. >> their intended purpose. Uh we identified that there are two more inside the building under the in the boiler room around the boiler room that need to be I
think it was we couldn't get to that area that day. So um we're going to get in there. They're smaller pumps. They're not quite as large as the ones outside. Um so we we are working on finding out what model they are. We just found out about this. I found out about this morning. Um so they're going to pull the pumps and see. One's one's nonoperation.
One is not operating. One is operating which is good but it's making a loud noise. So, we're going to do one, do them both, get them both fixed up at the same time. Um, but let you know that we fixed the two, we found, and we have to work on the two. We didn't. >> Has it been Has it improved anything?
They, you know, have been tested yet. I don't know if we've gotten >> Haven't been over there underneath. When did they actually hooked up? I don't know how long. >> Yeah, we haven't really gotten any rain. So, they've been hooked up since last week. So, >> yeah. So, yeah. Yeah. I mean, I think I think part of it was getting that
there's a lot of ground water there. Getting that ground water out. And even even though you think, oh, the ground water inside the building in the basement, the basement area, we saw some some more ground water in there. >> Well, that may be dried up, but there's still probably plenty underneath the slab that needs to that needs to continue to be moved out of there. Once
that gets dried out, then it'll be great to see what what progress we're making. >> Okay. >> Because I think visually in the in the basement, you probably say, "Look, it's nice and dry down here now." But we don't know what the underlying Yeah. >> Yeah. Yeah. >> So, village, village, village of humps. Uh, the swings, there was one swing that
was broken. It was a 10-minute repair session. Remember that? Yeah. >> Um, they had to take a pair of pliers, open up the latch, put it back together, squeeze it back together. It was good. >> Track repairs. We do have a quote to do the track repairs. There's This has been
a seems to be an every year thing. Um, the track is um I don't know if it's cleats. I don't know if it's misuse or I don't know if it's just time to replace the track at some point. The track >> track was replaced.
>> Yeah, it's peeling up. So, >> last year we had it repaired again. >> Little divots get pulled out of it. And I think a lot of it may be that there's cleats on the track or or whatnot. I know. >> I think we need to we probably need to designate a um a an area to walk across
for soccer and lacrosse and field hockey, whatever's playing up there. And we talked about that mat that we're going to put at Glover getting one that we can roll out across the track also so that during those seasons um >> you don't have water >> wear and tear. >> But again, it's
>> it's also making sure that our our our student athletes and um actually follow and use the rubber mat. maybe going through the coaches and saying it's important that >> the teams we're going to put cameras up there. If we notice that one team consistently doesn't like to use the designated area and they're walking
across with their cleats on that um we we have conversations with those coaches in those leagues. >> Yeah. Know it's important I think um so that's that's on there for the village and that is there. Uh just to make you a quick note, uh the friends of Bobblehead
public schools did fund a water filling station at the track. >> Okay. >> There was a request of a fourth grader >> who has a lot of games up there and never has water and wants water. So uh through his teachers, they made a a grant application for the friends. Friends granted it last week, two weeks
ago. Um we are actually going to do the install ourselves. We can we have it's going to be mounted outside the building. problem is, you know, great thing is normally when we do them inside the building, you have to hook up a drain. You don't need to hook up a drain when it's built to the side of the building. So, we've identified where the best places to go. Worked with a couple
of teachers up there who who were on the project and that should be getting done this summer. So, good news, you know, thanks for the model. >> Uh, and that is the my recap of my list of 8,000 things we identified.
There's more like probably 50 things we identified. >> Yeah. So it walks that way need to be addressed. >> Well, I mean I think the good news is this is the first time and I've sat on this committee for a number of years that we actually did something like this and I think it was like the timing it
all sort of seemed to work. Um >> Todd and I did it last year without the committee in the principles in the head custodians and we walked every building. >> Uh and you know every you know >> some of these things were on the were on the list last year too. Some of them you know just >> some things cost money, some things take
time. Um, so that's how this list was started and this is this is my punch. >> I think some of the big items we know about th those are more, you know, long-term capital things, but also it seems like there like hopefully now there's a, you know, using the work order system, you know, when people are
aware whether it's custodians or maintenance workers or even teachers, whatever that there's like put it in and then we're tracking it. >> I think yeah, like I used the example of the doors. I think Todd got a quote for those last year and it was it was something that doesn't fit within our budget, but it also didn't reach to the
level of a capital ask. >> So, we had we have a lot of that stuff that's in the middle. >> Uh like HVAC goes down at at Brown. That's a $20,000 fix for us that we already issued the purchase before. >> The doors may be the same amount, but that HVAC is more critical than the theater doors. Not they're not exterior,
they're not safety, they're not security doors or anything like that. That's always been the struggle is how do I things are down? We hear from teachers when their AC is not working or the heat's not working or whatever it is that needs to be addressed before we get to these things like the which is why I
like that June time frame of if we if we have extra these are things that we typically put off we defer the maintenance on them because they're not HVAC they're not plumbing they're not impacting they're not impacting um teaching and learning
>> immediately um but they're doors out of the auditorium they just look out we worked. >> Yeah. >> You know, it's not that's the entryway into our building. >> Most people go to our building, our building, they hold the auditorium, >> right? >> Or town meeting. >> Mhm. >> Right. >> So, >> great.
>> So, I'm I'm really looking at some of these June projects to be uh things that we just don't typically fund >> um or have the funds to do within our, you know, $20,000. We have a $400,000 maintenance line, you know, and that goes for
>> Yeah. No, it's >> life safety like doing inspections on elevators and and other stuff. By the time we get to the end of the year, that line usually doesn't have $20,000 left in it to do theater doors. So, we look to these these end of year purchases. >> Yeah, that's great. >> And again, like I said, last year, you
know, the other part of it is getting it done before June 30th. Like, we returned a half a million dollars last year to the town just because we knew the projects weren't going to get done before June 30th. So, you know, even if we should have PO, it wouldn't have wouldn't have mattered. would still have >> right.
>> So that's our recap of the walkthrough. But thank you guys. I think it was I think it was great that we did the walkthroughs. >> Um you know I think that we >> so I I know most of the things. >> It was great. >> Yeah. I think it should become something we do annually. I think the timing was good too. I don't you know if you have
recommendations of >> I I I agree. I think February I think we started them a little later than that but I think February is great because it gives us a chance to plan. But I also think September is great too because September gives us a chance to put it into budget if we want something for capital. >> Yeah. >> You know, so you know, if we're doing a
February capital asks have already been done and submit. >> You're better off doing it in September. You could do a quick one this September. >> Yeah. >> Um and then you just report out, you know, but you know, by the late winter, early spring is going to know what needs and then it's also possible that thing
other things come up during the year like you know. So, >> I gotta say the thank you to Lisa and Gberto and James. They thank you. They, >> you know, when I come back, every time we came back from walk, I'm like, >> and they already had their list, too, but they like, "All right, I'll go get a quote on this and I'll go get a quote on that." And I'm like, "Well, that's going
to take three quotes because that's going to be more than $10,000." And, you know, they they were >> Yeah, they were great. >> Yeah, it was. We would We would do one walk through and then, you know, the next week they would say, "Oh, well, we already got this." Yep. >> By the way, I already I already addressed that issue over there. Yeah.
>> Yeah. Exactly. things out there just just about them just in general because we've talked about the lack of storage. Um but you know it's a mess in that theater prop room. It's a couple of you know Yeah, >> couple of the boiler rooms were you know
>> you don't want to throw away a prop. You never know when you're going to need a 1950s lamp. >> Well, but yes, but it's also a hot mess in there. So if you needed the 1950s land, you might not know where it is if you even had it. So that's just something that might be someday maybe a
senior project or I don't know something something for the >> I know where to find something if I need it prop >> well you know where to go it doesn't >> like a stack of wood there's just you know and eventually it's going to get built so but excellent all good
>> all right >> on the agenda >> I've got all right so we got the epileth site recommendations I believe in March we asked to have recommendations for that site um from John um for this meeting. So I don't I'm
>> I know that uh I can't speak for John. I know that we um to give you an update on the building. Uh last month we went to turn the water on and realized that the um there was some ground water in the building in the lower boiler area and not in the building, not in the you know
first floor area. Um, and that was by our pump inspector who always turns the water on first in the springtime. So, he went over to turn the water on and realized that the sump pumps that were there were not operating. So, the guys went in and fixed the sump pumps. We got them working, replaced them. >> Small sump pumps. They're not they're
not anything like what we're looking at over village. >> Um, got all pumped up. Did Brad get the water turned on? >> As far as I know. Yes. >> So, the water should be turned on over at Village now. So, um what I'm uh what that means is that um our summer rec program is going to lose that building this summer, uh as they have in the
past. Um I believe Glover has a field day over there that they wanted water. They've been asking us if they can get the water turned on and I was like, we're going to find out if we can. We had to pump it out first. Uh so, so I think it'll be there's a lot of stuff that's going to happening over there at the summer, but
not I don't have programmatic information for you as far as what the what the expectation for that long term. I'm just going to make a um from the chief seats a friendly recommendation that you figure it out next year >> because you're going to start getting
pressure. >> Yeah, I agree. >> I agree. >> Me what you're going to do because you're either giving it back >> or you're going to you're doing something and I think >> yeah my so my being in my third
district, we always had one school that was still under our purview that really wasn't used in case we had something happened, you know, a situation where if if Glover had a wing that flooded, we could quickly open up another space for for >> But that's not Eve.
>> Probably not without a little bit of work to get excuse me. >> Yeah. I mean, no heat, >> right? The heat part, I think, is the biggest part. Maybe >> this town isn't going to support keeping an empty building or maybe we get a flood somewhere. Like, it's just not >> Yeah. and and you know I think the
grounds themselves were you know we got that request from the student who was looking to open a skate park right so >> I guess I love that I love that is probably the flattest piece of property we have in town as far as one of our school buildings on from what I remember
I've only been there a few times but it is a beautiful field it is >> it's got very high ground water >> does it don't get muddy >> I did meet with him um over the weekend and he had he's been talking to parks and wreck and I think the the sites that
he identified were the dog park and Eve and I think one of the suggestions was moving the dog park to Evaleth and using the dog park as >> yeah but that's I mean you know
>> I I'm It's probably considered the best use for that's just my opinion though. >> Um there's also Brain Street. I don't know why you couldn't look at I don't know. They've got a bike bike bike trail and if I park in there why you wouldn't possibly
>> I think there's there's some confusion about sort of who needs to give him a preliminary okay to explore ideas, you know, and explore grant. He's he's really got all his ducks in a row in terms of he
understands the liability insurance. He understands >> Well, who's going to build? >> Well, I mean, that's the that's the thing that he's sort of stuck on is that he can he can make plans all day, but until someone says
this might work for us, you know, he can't get he he can't get people to start >> fundraising. >> Yeah. or fundraising or even just like looking at designs or >> does it touch the town plan? >> I will ask him. Yeah. Yeah. I he may
have I mean he's when I asked him, "Oh, have you thought of this? Have you thought of this?" >> A lot of asphalt like I mean that's a big I don't know how big it is. >> He's thinking in the in the maximum 10,000 square feet. So it would be more of 5,000 to 10,000 square feet.
Yeah. But it would be >> I'm not a skater ever. I don't know skateboard parks. >> That's a decent 10,000 square feet's a decent size. >> Yeah, >> without a doubt. >> Well, that's I don't even know that he's thinking that large. I think that's the upper limit of everything that of
anything he would put in >> his target. >> And I believe it is. Yeah, it's not it's not us. It's it's I think it's more like >> location. >> Yeah, they're just trying to find locations and um I don't know if there's a lot of field,
>> but what if 100 by 100? >> It's a third of an acre. Think of it that way. >> Yeah, it's it's 100 by 100. >> I mean, or 80 by 120 what? >> It could be probably more in the range of 50 by 100, you know. I mean, I think
>> I don't know what skate park requires. you know, there's all different >> uh Well, this guy >> does he's visited dozens of them in the in Massachusetts in the in sort of New England. Um so I I really applaud the work that he's put into this. I think um
I will direct him to the town planner, see if that can help. I think our we don't really have a role in this other than if someone comes and asks us to use land that we control that's when we need to make a decision but
>> well we would have to vote to town meeting would have to decide we don't make that decision >> I think you vote to re return to the town >> right >> right >> yes they declare surplus >> yes exactly exactly but I mean the point is you might decide over the course of
the year that We need Eve school for something. I don't know. But um there was some discussion with Recken Park. I had formerly when I was chair with Dan thoughts um as a another possible community center because the wreck and
park has outgrown the community center. Um but >> well and and you know we've got that 18 to 22 right program on on the override. So there's >> that's typically of not that size building but maybe if we take half of
and pock takes half and we split the building. Yeah. >> Half of pock and half to 22. >> I think even when we were talking about early education we were talking about some sort of mixed use. >> Yeah. >> Yeah. >> For sure. For sure. All right. Good luck.
>> Okay. Well, >> you're not done yet. >> Jen, is this your last facilities meeting? I don't think that we're >> scheduled for when do we typically >> I believe we have scheduled we were talking
>> right away. >> Probably not unless we're doing it in the first week of June. >> Uh the next So he's checking. No, >> it's the 9th. >> It's election day. You wouldn't typically have a meeting.
>> Yeah, we probably wouldn't move that. Yeah. >> So after that, it's So what do we say? It's the second Tuesday of the month or something. Is that >> So that means it' be July. >> Well, you wouldn't know. >> July 7th. Yeah. Right. So I think we
kind of put on the calendar. We kind of had a a >> Y cadence going. Yeah. >> Actually, that's way that it was on the 9th. >> We did the seventh. Now, >> well, the 9th is the second Tuesday. It's just the election day. I'm not going to be there. I'm okay. >> Yeah, I think um I think we can cancel
that one. I just won't post. >> I will cancel that one. Just um crash and this event only not following events. I don't need to send think about your calendar. Good. >> All right. >> Well, I enjoyed working with you on the
facilities. I think >> um >> we got a lot accomplished. I mean, >> we got a lot accomplished. >> We got a lot identified. I'm not sure we got a lot accomplished yet. >> We definitely did. >> Still working. >> Uh no, it's great. So, handed upon to the next committee and subcommittee and
>> move noted. >> All right. Well, I will make a motion to adjurnn. >> Uh second. >> Okay. Um I'll do a roll call vote. Jen Henry in favor. We are the vote passes 2 to zero.