um so we'll start with the Pledge of Allegiance spring Oh Black in the back I pledge allegiance to the flag of the United States of America and to the Republic
for which it stands one nation under God indivisible with liberty and justice for all right that moves us to commendations I and there's no other commendations I want to preemptively um commend our Glover students who are here
today it's very exciting um we're all very proud of you I know it probably can be a little nerve-wracking to do this but this is great that you're here to represent your school and your fellow students um and I am so excited to see what you guys are going to show us so
we'll get to that in just a couple minutes any other commentation no um public comment if anybody has public comment online I see a hand raised um Mr
caner there we go you should be able to unmute yourself at this point hi can you hear me yes okay great um I have two sort of different comments slash
questions the first one is in regards to the budget I know we had the budget open comment the other night and I regret not asking this question there's a line item for federal funding in 26 and in 27 of
$947,000 and there's clearly a lot of turmoil at the federal level right now that none of us could ever sort through but do we have thoughts on if this will impact Us and how we're planning in the event of an emergency and that money
disappears um I'd love to hear the committee share their thoughts on that um and then my second item is just in regards to sharing of information I know that the committee's committed to sharing more information
there's monthly newsletters I've noticed that there's there's been some posting of information which is great in private Facebook groups by the committee and my question is has the committee ever considered starting their own Facebook group so
they could post things like agenda materials and others ahead of time so that the public can be informed to turn out for this meeting I think the calendar is a good example of that you maybe would have had more folks turn out if they had paid closer attention to the
agenda that would have was posted so just two unrelated things for the committee to consider I appreciate your time thank you um and just so folks know that we don't engage the public comment but if you hang in through the rest of
the meeting um we do try to commit to answering your questions I know we have an update coming for our financial update and our Communications update towards the end should answer clearly both of those questions thank you um no other public
comment that brings us to our student representative El thank you so the school play the Sleepwalker attended Massachusetts educational theater guilds drama Festival this weekend it was a student original play written and directed by Benji Boyd um congrats to
Benji Boyd Anya Kane and Sam J DRC for their acting and directing Awards also the boys hockey team has a playoff game against nset this afternoon as I'm sure most people know Nas is the number one seed so it's a big game spring sports are starting up March 17th which is a week from Monday the seniors had a
scholarship meeting this past Monday they are preparing their scholarships and we'll find out if they've been awarded one at scholarship night in the spring and freshmen sophomores and juniors got their class recommendations and are beginning to shake their schedules for next year the class of 2026 is having a class auction and are
seeking donations to fill out their auction and seniors have begun to find out their regular round College decisions congrats seniors thank you thank you that brings us to the next agenda item which is very exciting it's our student Spotlight this is the first of
five each week there will be a different Spotlight I'm very excited Glover school is our first Spotlight thank you m chairwoman so um I just want to preface this by saying you know we we've decided to have each school do a spotlight um one of our administrative goals as as a
share goal is student voice and I think um what you'll see tonight is an expression student voice and each um school is going to do subsequent Spotlight and I think it's great to see and hear from the students around the really cool stuff they're doing within the schools so tonight we have Glover
school and Maggie doin is here with um some of her students so Maggie I'm gonna turn it over to you thank you so much all right Frank can we pull up that slide deck too you students are here um would tell you about the work
that we've been doing on this thank um anybody in the audience wants to participate I will um one of the things that we work really hard I think in all our schools But A Glover especially is to make sure that
we're really M making um learning accessible for kids and integrating our learning um this is my 28th year as an educator and my 16th in Marblehead and after 14 years in the gened classroom in Marblehead I transferred it into the art because I hold a dual certificate um and
dual lure in both areas and so it was natural for me to bring classroom curriculum with me I also quite familiar with it uh the nice thing about being in the art studio is we don't have to worry about the data driven curriculum we get
to really make sure that we're meeting students needs so one of the big focuses I know in Marblehead this year has been wayfinder um so we're bringing some of that learning with us into the art studio and this year we study neurographic art which is as they will tell you directly connected to wayfinder
so they're going to walk you through an art lesson so here they go wait first hi school committee tonight we want you to try something L us it's called in our studio we have all and six
or give so don't be nervous things like not want to go to the W after scho small others that's huge what makes experence just make a second [Music]
R than look at your line observe where they inter smoo them out no point make smooth edges like tiny in every spot where L inter use
thething out pause for moment notice how you still distract gra upset or we hope you like what was what they did over the force of two
sessions they're holding their own versions um in the first session we talked about what they told you how neurographic art helps you release and d-stress as you're working because you often get so lost in your work that you kind of forget what might have been
bothering you at first and we made our hugs which is softening the lines in the intersections because it's supposed to mimic the neurons in your brain we also watched a video about brain science how the neurons and the synapses develop as you learned something new including make mistakes which we do a lot in the art
studio we have lots of beautiful oops as my told you um and then in our second session students explored how it felt to add color and vibrancy to their work and to paint and again to just get lost in that um art making where sometimes it's
easy to just release the things that are stressing you out in other parts of your life so at the end students had an opportunity to then share and reflect how do you feel now given what you went into and many students chose to share
something that they had thought of at the beginning and how they were feeling at the end most reported that they were feeling significantly better um it's also a tool that anywhere we talked about you have paper and a pencil or marker or any kind of drawing tool you can do so it's a great thing if you're
in a car in a doctor's office waiting somewhere in your room feeling angry in a classroom you can go to your quiet spot and make this and they're willing to take questions that's wonderful does anybody in the committee have questions
yeah I always have questions I'm that person sorry have any of you guys gotten a chance or felt like you maybe wanted to use this at another time even if you maybe didn't get a chance to because you have paper with you go ahead at
my that's wonderful anybody else well you get you'll get a chance I'm sure that's awesome I can add lots of that's awesome so I have a couple thoughts if if the K all that I'm sure
we'll have more but go okay yeah all right so one thank you so much for sharing all your stuff with us this is great you guys are on television that's really cool that art looks awesome I really need some extra art for my office so you give up um is there anything that says like M mine looks like a bunch of
spaghetti is that a bad thing or is that a good thing I'm not sure I'm just joking no you guys did a really nice job I'm I'm really impressed um that's a really neat strategy and I I appreciate that you guys already understand that that's something that could help you when you're frustrated or you're angry or when you're upset or
even just when you just need to chill out and relax right so that's really neat I think it's awesome that we're connecting that with wayfinder um that's a very important thing we've been talking a lot about that in the district so um congratulations to all of you and thank you again for sharing I think this is this has been awesome I love hearing
from our students um I love seeing all the really cool stuff we doing so thank you so much for thanking and to tell you this has been like the best part of the last several months of meetings is getting to see what you guys are doing at school with your teachers and everything and with each other I have certificates for each of you um this
one's for Rowan and I can get that this one's your P drawings they beautiful and this is them but I forgot to sign them so I I don't know that you there but um Frank also had uh the slide deck we wanted the
kids to have a chance to be on screen but Frank can forward you the deck oh perfect and I'm Gonna Leave This article too which is just about love that the benefits of Art in the I don't know if you have it stand their artwork but if you want to share it that'd be awesome
it is in the side deck oh perfect it's in the congratulations guys and thank you so much for coming and joining us tonight M doin thank you so much thank you thank you you probably didn't hear but thanks for the parents for coming on as well did such a good
job awesome I feel so the next brings us to our district updates superintendent thank you um so uh thank you um since we just met last week I don't have a whole lot to share but I just want to um go through a
few things um over the next several school committee meetings we we'll continue to have spotlights on for the rest of our schools and we'll continue to hear from principles regarding the school Improvement plans handbook changes uh so we'll um have everything ready and updated uh for the start of
the school year in this in the fall sorry disp um when I sh when I share my goal progress later you will hear more about the district Improvement plan and how the school Improvement plans and the shared administrative goals all dub tailed together to provide consistency transparency and accountability I wanted
to bring an update of the hockey team is tied one one to one I just GNA think so we're still at one to one um also briefly I want to share that as one of the principles shared evaluation goals we also instituted learning walks also sometimes referred to as instructional rounds this is important work as a step
in shifting School culture lending consistency and instruction dismantling work that may have previously been done uh within silos this collaborative effort and approach ensures that principles gain a better understanding of instructional practices outside of their building while celebrating
instructional practices when colleagues visit their schools we have some we've had some rich discussions regarding these learning walks and the buyin and implementation has been well received uh we will continue this practice and begin to further identify Focus areas as we move forward this is
an exciting and and I'm proud to have a team of Administrators who have fully embraced this endeavor in addition to the student voice goal as these things are these are things that will help us enhance our capacity regarding solid instructional practices increased rigor needed for students
excess um that's all I have thank you there's been VAR I know that's why it's fine it's all good that's more important than anything I have to say anyway it's all good thank you so our consent action and agenda items there are none this week we um just met last week so there's
no um new schedule of bills to approve nor is there a new set of minutes that was ready for us to to um approve so we'll we'll move on from that um the school committee communication and discussion items I'm very happy to say that you're here tonight to vote on the
approval of M Athletic Complex after Mr Alex fich um last week we had a beautiful presentation by his family throughout the week our inboxes have been overflowing with beautiful words of
um commodation for Mr kich there's been so many very very personal stories um we've heard from people from Wisconsin um all over all over the country really that have that have Tred in um we've heard from people who were
students were colleagues were parents in the system um what I thought was really wonderful is we heard from some swamp Scott athletes that played the time um that you were coaching Marblehead and they talked about how wonderful you were
um even as an opposing team's coach we heard from the daughter of uh the athletic director the former athletic director in swam Scott who said again you know here we are with two Hardy rivalries between the two but just spoke of the character um and it it really I
have to say this week has been so wonderful uh to F to have our inboxes filled with such kind um gracious stories that it's been a long time since we got to focus on really the good stuff that happens in
our schools so between seeing the students today and in this it's it's one of those weeks where we're reminded why we do this and really what we hope our students experience and it sounds like anyone that had
the the glory to be able to work with you or serve under you or be a student or a student athlete um really is better off than that so I'm so honored and so excited to be here tonight to do this so I'm going to ask for a motion and then
we'll open it up for discussion after that um so I'm going to ask for a motion to name the Marvel head High School Athletic Complex the Alexander W kulovich Jr Athletic Complex so move sor
Brian second Brian OD second by Jen shackner and I'm gonna open it up for the committee I have to admit I read those testimonials coming in and it was really touching I mean everyone from students
to now parents whose kids are in the schools it's just really uplifting to hear such kind words for the hard work did over the years yeah um Sarah can you hear me okay yes thanks everyone I'm sorry I couldn't be there tonight I I was I was away and
wish I was there in person but I I you know I concur with with Sarah's words and and Brian's and and to the kulovich is there and Mr kulovich that you know the the incoming Communications we've had um mostly through email I've spoken to some folks uh in person and on the
phone has just been um not surprising but um very heartwarming um knowing the the Legacy that you Mr kich have had in on our district and and um I think too when you think about um Sarah Brian you think about you know we had folks who
who who worked under Mr kulovich we have students and athletes who who played and studied under Mr kulovich we have current administrators and current staff who had um who had work with him earlier you know in the 2000s it just I mean it it goes covers decades um of of his
career and postc career so I don't I don't think there's any I think we could probably stay here all night and talk about you know how great this is um I feel honored to be able to be participate in this vote and um I can't imagine that there would be um another
person that would be appropriate for us to be considering this naming for the sports complex this really is very very Happ I have to say it's been a long time since I looked forward to a school committee meeting as much as I have tonight so this is wonderful um you're still affected
people still bringing Marvel head high school um so if if there's no nothing else then I think the only thing Sarah I just want to mention before because we're going to take the vote that um after the vote assuming this goes where we think it will that uh we'll be
following up with with Joe and Tom and and the family on the actual sort of unveiling once the once the lettering is up there and we'll we'll be there'll be more information forthcoming after that and we'll work with the Press on that as well I also did promise one of our members um Al
uh just went blank I'm sorry uh one of our members who isn't able to be here tonight um Allison was very upset she she missed tonight her son is actually in a play so that's where she is right now because she had the pleasure of
attending Marvel head high school and and being a student athlete while you were the athletic director and she really was upset to miss the honor of voting for this and had just wonderful wonderful things to say so I did did want to mention that um that Alison Taylor had wanted to to
be part of this but that is why she's in toight um so I will call for a vote ran Oda in favor Jen chatner enthusiastically in favor Sarah Fox in favor the motion carries three to zero and the new name of our Athletic Complex
is now the Alexander W kulovich Jr athletic comp thank you I yeah yes Sor I can't thank you enough all members of the scho committee
superintendent been a pleasure be involved in Marvel head over the years um we can't do it alone and I was very thankful for an awful lot of good people
coaches parents student athletes they made it I was on the sideline watching all the things that they did and they would did some upstanding things if you look back at the time that I was there there
there was a lot of good things happening Marvel head winning R thing for a couple years we had uh a number of people uh made all sa teams but I think the key thing that we tried to promote was the fact
that you're there first as a student okay uh and Beyond the student we actually want you to get involved and I never forced anybody to go wherever even my own kids I had eight kids and they
could go all over the place but I wanted them to not only study but also to get involved and I think that's the thing that I really preached and uh hopefully it worked I can only say a a big thank
you to Mark Tommy who's over here on my right uh I had a chance to work with M when one of the uh principles got sick and uh we uh held it off well and also another person who was right beside me
at all time with my secretary Pat Lee Pat was just outstanding she did everything and uh it was a pleasure to have her and Mark and and all the people here I mean I know you mentioned about the letters and so
forth I can't believe the nice things said a relative to their involvement here in Marvel head and what they accomplished and where they are today and uh I I'm just so blessed uh I have a
wonderful wife who I have to say taught I think it's a Bel School five years as a nurse and uh you know at home it's a team effort team effort with the kids uh and I can only say that I'm
appreciative of award but the award really goes to all the people who had the opportunity to do the things that they wanted at Marvel head high school and I think for example the education was outstanding my eight children had a
great education in mvel head they went on a college got their degrees but they also enjoyed doing the extracurricular activities and my main thing was they didn't have to go to Athletics they could be in the band they could be anything but the idea to do
something because I think when people are involved they do much better academically and that's basically my my story and I want to thank the school committee again for giving this wonderful honor and it really is our honor to be able to
do this CH s thank you thank you John can you hear me yes are we getting pictures of that I hope or some photos Okay Le is Lee getting pictures somebody's getting pictures I hope I just have to say it again this tonight
everything that's happening tonight this is why we do this this is why all of us go through the process of trying to get on a school committee to to to see someone that's been a mentor and a leader in our community like Mr
gich has to see our students up here showing us what they're doing tonight has been just such a wonderful evening and I'm maybe we get picture of the for the news do that sure that's a good idea I think the lead um
headline needs to be do quote do something unquote Lee I'm just telling Le what what Le should be love it phus would have not W je talk you want to go first and I'll go
after look right there we go perfect okay I right here one more I just wanted to say that our family um is honored you know that you that our requests to name the Marvel of High scho Athletic Complex after our
father El appreciate committe support and this other important request um we are so humble and grateful for the outpouring support from F and present teachers coaches students athletes as well as members from the community this
past week I know um your your emails were inated we and some of them for to myself and um my brother that was shared with my father was very um very humbling um we made the request because we felt that um our father and body not only
Marble Head Athletics but also the student athletes coaches in the whole town of Marble Head um as you know as you know he's a man of character willing to go the extra mile for someone and for everyone always giving and always helping others he's been a ro model to
all of us children and to his 20 grandchildren he is also a man with great faith who um also continues to volunteer and is still Vol volunteering in many capaces today um and I just wanted do a shout out that my father beat me to because behind every great
guy is a great woman and our family is blessed with a wonderful mother as well who too is a little long thank you again for honoring our request our family is very appreciative thank you thanks thank you Joe motion to a j the M no pressure but
it's all been good so bring us the financial update and like I said no fresh oh you need to be unmuted you're doing the chicken dance thank you all for coming so much thank you wow you couldn't stick
something in between me and that God I know I know uh good evening uh so just providing you the uh end of February Financial update for the committee um in the memo I did highlight that we have expended uh just about 24 million
20 $23.9 million of our uh budget so far this year uh we have encumbered another 20 million of which is primarily salaries and uh at the end of the month of February we had an unexpended balance
of $2.89 million and um as I've said in previous meetings the encumbering of salaries is a little bit of a um balancing act with the softw that uh the software system that we use right now so um the difference in unexpended balance between the month of March uh Fe January
end of January and the end of February was $51,000 so I think we're really spot on with our encumbrances right now we're going to have to continue to track it um and make sure that we're we're still following along those same trend lines um so that's where we are there um as of
right now the end of the year projections while we're still early we still have four months left of the school year or the fiscal year uh my projection is that we should be able to once again prepay $900,000 worth of autod District tuitions which we have uh we did last year I think we did some
number the year before but uh it was before my time and I really haven't researched it but uh it's my expectation that we should be able to do that with the committee's approval um that's kind of it for the FY 25 budget there really isn't much
difference from previous months um utilities are tracking okay uh everything seems to be where we we thought it would be um we've given updates on special education so um salary special education and utilities are our three big buckets in the budget and all three of them seem to be where
we uh either reported previously or we expect them to be anybody have any questions for Mike um I had a couple questions Sarah go ahead um so Mike um a couple questions so first you did mention utilities I just wanted to make sure CU you know I
know personally my uh gas bill has gone up so are we is there any concern about any of the recent bump UPS in the um natural gas I'm just going to that section of the report I'm sorry and we may have a contract I don't know how we if we're
just we well we do have a contract yeah we we have a um we have a contract we pay national grid for the delivery and um we contract with another company it's slipping my mind right now for the for Supply so you're not anticipating um any
of the any unforeseen on the gas line right now um we've expended $28,000 this year we have um a $262,000 balance on that account so considering we're into March now I know we're probably a month behind on the
bills but I think the Colt snaps behind us so we should be pretty good to get through the end of the year on that one uh same with electricity we've expended 528,000 uh we still got out of the 628 ,000 in the line so uh being halfway
through the fiscal year um eight months in I feel very comfortable with where we are with utilities at this point okay I had two other quick questions one is you had mentioned about the prepay you expect U we we may be looking at prepaying again I just wanted to concur
or this actually could be for Sarah too um and Al um who's not here is fincom aware of this obviously we just want to make sure they're in loop on that um and then finally is there any update on the munus conversion is that on track because that will probably make a
difference for us next year so um on the first thing on the prepaying tuitions I think that'll be a conversation that we have in April or May with the finance subcommittee once we have um you know as we get closer to the end of the year we always know it tightens the hold on how much um Sur unexpended balance we have
and what we're able to do at the end of the year so I think early in March is a little too too early to make those projection uh to make a a motion or a decision on prepaid but having the conversations now let it be out there I think is important um and munus munice I was
gonna say a second question um munice so yes everything's on track um Mary Dei and Kristen from this well Mary de is a consultant Christ and Mel have been uh leading the charge for the munus conversion from the school department uh Alicia and her team from the town Department everybody seems to be on
track um you know my biggest thing is that our chart of accounts is accurate so we can report accurately uh that's my biggest thing uh obviously there's so many pieces to it but yeah July 1 is our go live date for accounts payable and general ledger and January 1 is our projected go live date for
payroll and Human Resources great thank you appreciate it Mike thank you any questions um so I just wanted to point out when you go through their areas of the salary lines where when you look at the percentage you know the range this
grouping range is like between 25 and 40 % running in a deficit that's um it's there's a commonality I just want to point out in case there's questions later on it's for the um special ed instructional AIDS because what one of the pieces of the contract was we took
them from being peras and we elevated them to a tutor wage in the contract so that was a significant I want to say that was at any point it was anywhere from like a 30 to a 40% um increase immediately this active this year so that was anticipated when we settled the contract but it folks looking at that
and seeing that larger J Jump that was due to that and then um as we've been very transparent and openly talking about our out of District tuitions came in much higher than what we budgeted um those were out out of District placements that had
been committed to um in the previous year but perhaps not um accounted for as one would expect so that's why we're over on that Lisa Maria has been working with joh and Mike diligently to um make sure everything's accounted for and we
have a clear understanding so again if you see large jumps in that it was because those those were not previously budgeted in the count for so I just wanted to let people know that um all right no other questions on the just on the a of districts uh on the report we
don't I believe when they built the budget last year um you'll see it's it's about $2.4 million um of out of District tuition budget there a special educ I mean a circuit breaker reduction somewhere in there but I couldn't see where they exactly tied it out to um in
next year's budget you will see there's a separate line that has the full tuition amounts with an with an offset for circuit breaker so you can kind of see where each bucket of money is um my assumption is just looking at theirs the private day tuition of $426,000 budgeted
uh probably is much higher than that they just took the circuit breaker expectation out of that line um and also this has been talked about in the budget meeting but because there was such a jump in our out of districts compared to what we had budgeted um Mike again working with John
and Lisa Marie is applying for um unforseen circumstances that's not the name of it extraordinary extraordinary relief is circuit breaker which instead of being paid a year and a rear would um come much sooner and some Mone yeah they
are working on recouping some of that um trying to kind of clean that up and this is discussed in Fin's aware as well I'm happy hear this all right so that brings us to superintendent goals
upd next sure um so I just I did a did a quick I sh I've shared my goals with you this is just a a reference to what my goals are in the summary um so you have them in front of you um just email this to the rest of the committee yeah yeah
um yeah sorry this was done this afternoon okay um so uh so typically what I do is when I when we do my goals my evaluation goals we set them we we set them here October to October so what I try to do is I try to do periodic um updates um I haven't
been able to really do that with um everything that's been going on so this is the first update I have for the committee um moving towards you know when we have my uh Summit of I mean my formative AOW hopefully in April like we discussed but just this is just down and dirty so um there's three there's three evaluation goals the first one is
professional practice goal and that's establishing a consistent districtwide culture and development of appropriate Staffing patterns to meet the needs of our students and the summary of that goal is just to um determine clear Avenues of communication with staff parents caregivers and Community Partners so that pertinent stakeholders
have a venue to provide meaningful appropriate and pertinent feedback input as we determine the current needs of the district uh the first step in working towards this goal is to do an in-depth staff student analysis that will help inform the next steps required in order to determine how to meet all students where they are academically social
emotionally so that was my goal that I set forth to the committee that they agreed upon um back in the beginning of the school year um so just the progress to that goal I just did a little blurp for each one um I have made progress in this area although it's taken some time to establish relational trust have established communication with our
school committee uh School community Through My District updates school committee meetings via my superintendent messages through the s'mores um newsletters and by being open to meeting corresponding stakeholders I've been working with administrators and student service office to look at programming to
determine efficiencies across the district as we move into next school year and Beyond to assist with student academic success this will be ongoing goal as students needs are constantly changing which necessitates further planning discussion so it's just really um this goal is in progress it was kind of a nebulous goal and we talked about
at the beginning was kind of like how are we going to measure that um so it's just really um some of the my communication Avenues I try to been trying to put in place so that people understand um you know where we are what we're doing a lot of the budgeting discussion around the special ed programming is is taking place and
looking at efficiencies so I think I'm making progress towards that goal it's um you know not exactly where I want it to be at this point but uh it's moving forward um hopefully some more of that will come to fruition as we as we go forward um the second one is District Improvement goal um that's the
Marblehead uh School District Improvement plan which is slated to be so currently we have a uh a district plan for Success which technically um finishes up in 202 uh 2026 um my hopeful
goal is to start the new District Improvement plan towards the end of this school year I don't know if I'll meet that goal and I'll explain why in a second but what I'm looking to do is take that um District plan for success and really Elevate that and make it a little bit more robust and um and um
comprehensive so that our dis Improvement plan actually Mak sense to what we're doing and um you know Del tailing with the school Improvement plan so um I just talked a little bit about that and where I am with the progress is um so I took sort of multistep I explained this at the beginning but I'll
just do a quick overview again so took the district plan for success I put it into a template that um is much more comprehensive and then I took the P the different pieces and I started enhancing it so so what it will look like in the end is there's six different goal areas
um that will be focused upon um and I'll just share those goals is kind of through desie they they kind of outlin this for us um and then we kind of back fill the information so the first goal is curriculum instruction evaluation the second goal is we look at teacher quality and professional development the
third goal is human resource management the fourth is student support programs and services the fifth goal is leadership governance and communication and the six goal is financial asset management Effectiveness and efficiency so each of those goals are outlined and then under reach goal there's an
objective or several objectives that we need to look at and how do we meet meet those objectives we outline the goal we outline the objective and under those objectives we determine um you know who who is um um who's in charge or who's responsible for that we look at the
objectives we look at the funding if there's funding um mechanisms in place we identify that we identify the assessment and the evidence um so that we know we're on track with all those areas and just to give you an idea the uh plan for success is like a three or four-page document I'm currently in the
very initial phases I'm at 16 or 17 pages on the district Improvement plan and that's not just say oh I'm just making a fluffy 16 page document it's really way more comprehensive so the first part of the plan has been completed so I took this plan for success I put it into the template I
went through it I I I identified um you know the person is responsible identified the resources that we need identified um the evidence or assessments that we would need and then um I did all that then I gave it to our assistant superintendent so Julia Lisa Marie and Mike I'm currently have that plan they're
going to give me feedback into that plan then I'm going to integrate that feedback and then once that's done I'm going to send out to the principles to get their feedback when that comes back then what I'll do is that feed and it takes a little bit of time because I I really go through it all I and I update the goals and the objectives and the
areas and then I'll send it out to uh staff um in I'll take the whole progress and make it into like a Google form a Google survey so have the goal the objectives and everything that we've outlined so far and we'll ask for everybody's input under each objective so it's going to be pretty extensive
we'll get that from staff and'll integrate that all that I'll send out the parents and do the same thing get their input integrate that all and then once I go through that I'll have a fin well a draft document to them bring back to the school committee to go through and say you know here you go school
committee this is this is the result of all the input that I've gotten and here's where I here's where I think are all of our stakeholders think we need to focus on for the distri Improvement plan um I've done it this way in previously and it's much more comprehensive than
say having a a um a committee of 14 24 34 people I will get literally probably, 1500 2,000 responses from each group um so to this so that's why it takes so long to do so I'm hoping to have this done by the end of the
school year to start for next school year but realistically our district current plan isn't due to 26 so I have a little bit of Wiggle in there um so I'll give more updates to the ComEd as to where I am in the process once I do the next step so that's a big long way of saying I've
taken the first step that's all the first step so um like I said it's very um very comprehensive um so I just want to share that and then the last the last goal is uh our student learning goal we've talked about this a lot um students having a voice in their teaching and learning um I put this into place in the
district when I came in um I created a goal my goal is more like making Mak sure that everybody else was um ensuring that each school had student voice being implemented in their schools and getting impact input and um feedback from the students so as you could see like
tonight was a little bit of that um when we get the other um spotlights you'll see more of like here's how I how I'm listing student feedback at my my school here's how I'm listing student feedback from my school from my perspective I've had those conversations ongoing with the with the principles um they're all doing
specific things specific Das schools we're having ongoing Communications with our ad admin team about what that looks like and then in addition to that I'm working with students directly I've um met with the our Boston based students got some feedback from them um I've
talked about the anti-discrimination committee that I've put together so I've met with the students in that Forum um gotting some input from them I'm going to go start meeting um I'm going to go to Brown and meet with Mary and her um she's got a little leadership team that she's put together I'm going to be with those students um and and I'm work with
all the principles to see when and where I can kind of dve tail and have those conversations um but it's really important to to get student voice and their input into their teaching and learning um in as much as it makes sense for the their specific R levels and I thought it was important for me to have
an our arching goal and to all of our administrators to have a share goal in that respect and I think um I think it's going really well I think everyone's been really responsive to that and I'm really excited that we're starting to see some of the fruits for our labors in in regards to the student employ voice goal so that's kind of down and dirty
where I am with our with our um with our goals I know when we do my formative about it's going to be a lot more specific um questions and conversations about parts of my goals but that's just uh that's my update thus far but I'm open to any questions you might have at this point any questions Brian Jen um
yeah oh sorry go ahead Brian no keep pass he said no um so so all right so I think but I got so we're going to get a copy of that right just because I couldn't write down all those um District of improvement plan goals so we'll you'll send out a copy of at least what you've got so far
yeah so so yeah it was just it was just what I shared tonight was just a hard copy of my my goals that I Shar with the committee earlier but I'll certainly send back out to you um so you could it again um my my my notes for what my actual progress are are fairly Beni but I'll I'll set that it be really as you
were reading it it was I would it would be really helpful to kind of have that because I think you did go through and talk about where you were with everything yeah yeah and I was just I was just going to say like it's I mean this is you know pretty you know pretty robust um and rigorous so um you know I
can see that it in with the amount of folks that you're going to be getting input from between community staff students um you know I can see it it can take take some time um so would the idea be at some point I would imagine you'd present this to us at whenever it's read
the final draft is ready in a in an open meeting and be an opportunity for the entire Community to see you know see this yes so the F the final step in that stage so I I Tred to outline all the steps but when we get to that final step where I've gotten input from everybody integrated everything that's pertinent
into the um um plan I will take the full entire plan bring it to the committee and all its full Glory we'll go through it you guys will already have it we will have discussed it anyway because you'll you'll have seen it um but we'll discuss it and then yeah there's a vote of the committee to you know approve the district Improvement plan so at that
point whether it's at the end of the school year may probably more towards uh October issue of next year I think is probably more realistic to be honest with you for me to get the whole thing um because realistically what will also happen Jen is right now the schools are
doing their school Improvement plans and they're aligning them to the current District um plan for success and also dub tailing in a lot of conversations we're having about sense of belonging student voice etc etc so they're already starting to move in that direction but
once we get the plan this is just one of those overlap here so but once we have the plan in place every District Improvement plan from there on we'll dovetail exactly with what's in the district Improvement plan we'll have those discussions but yeah so that's so let's say it is that the fall this is right even in the current plan Su for
Success goes through 26 so would this District Improvement plan start right away would it be starting in you know July of 26 typically you would start at the beginning of the school year just because it makes more sense but at some point I have to present it and get the approval from the from the board so whether we approve it now for
implementation in you know 26 27 school year or we approve it and just say you know um typically you you guys the school Community would approve it for implementation in that beginning of that next school year so that's what I mean you know I wanted to try to get done beginning you know this school year to
start next school year but I want to be mindful of I there's a lot of steps and I want to be mindful of all the steps and make sure that I'm not rushing it because it's it's very important so I guess the question would be that because it does sound like just from what you've outlined you know a far more more um
detailed and rigorous plan that even if it's imple the implementation would be the following school year there would be nothing stopping you from beginning the process of this I think the process is part of the part of the whole thing right so the process would be I'm doing
doing all the things I just explained bring it back to the committee committee says yes this is a great plan let's move forward with it um the conversations would start in next school year to be able to start dovetailing their school Improv plans with the um District Improvement plan for the for the
beginning of 26 27 school year anyway so there's always that there's a couple month kind of overlap anyway so it would actually work out really well if I bring it to the school committee for approval in say October is time frame and then all the principles can start working on
that mid mid year next year for implementation the following that's usually how it works out so I was just trying to I was a little overzealous in my my initial uh plan to try to get it in place but but second it's proba well we had you know we had a few bumps in the way so got it thank you thank you so
um as far as the timing goes it being done in October will really dub tail nicely we've been we've been really transparent with talking about there's a larger jump in the contract next year in the following year and um there will be
a deeper level of planning needed whether that's override planning or whatever that look like to have this framework to buide throughout that process and then to also be able to have this framework to present to the public will be very helpful because one of the biggest pitfalls to our last two overrides was we heard a lot about that
there was no strategic plan um it was really hard when you take a plan for Success that is two pages long and you compare it to something like Milton's um strategic plan I think was 58 pages and it and reflects more of what you're talking about who's doing it when are they doing it how will you measure that
and what does it cost so when you have a plan like that it makes longterm fiscal planning much um better more factual and it's our our community has said they will support a wellth thought out plan
and so I think this will be really helpful when bringing that forward to the community if we can say listen we know who's doing what when and how we're going to measure the success and what it's going to cost that I I think that we we have a community that wants to invest in our schools if we can tell them where their Investments going want
and I think so two other things ER if if I can um so two things one our current District plan for success I think is a fiveyear plan crafted um which humbly the district Improvement is supposed to be a three-year plan so once I create this we're gonna it'll be on a
threeyear cycle so that's one two I wholeheartly agree with what you just said because everyone in the community everyone in the community will have an opportunity to put in give input into this plan so I'll get pages and pages and pages of input and also sift through it and a lot of it's going to overlap
I've done this before it's it's it's a lot a lot of work but a lot of it will overlap and I will literally go through every comment and I'll put in what makes sense and I'll you know collapse all the overlap and and I'll put those things in so there'll be some things that are you
know reflected that make no sense to the you know from anyone there's there's always reflection that's like you know I want something blah blah blah blah blah that makes no sense to this Improvement plan but most of it is pretty thoughtful most of it will be there'll be a of overlap from you know staff um community
members everything but at the end of the day there won't be anyone that said I did not have an opportunity to to um be a part of this plan so it you know I'm beginning to hate the word transparency but transparency is what we need to do and this is there can't there's not a more transparent process this to be
honest with you um and I and I will stand by that and and I think this this is the way to do it in a way that is helpful I mean some people would be like well was it was online it was very comt somebody have to read a bunch of stuff true true and true but you will still have an opportunity to give your input
and um and like I said I will read through every single comment I've done it before I've done it three times before and it's um it's a lot of work but it's necessary and and when we're done it will you know it's a live document so it's not something we just take and say okay it's done check put on
the shelf for the next three years we have to pull it out and say hey principles remember your school Improvement plan needs to dovetail with this and here are all the errors there may be some things that we've you know we've met and we've completed that's fine but here's the things we haven't here's where you need to dovetail what you're doing in your
school to meet the district Improvement plan that's why you do a or strategic plan what you know I call a district Improvement plan a lot of places call a strategic plan um it's the same thing so um I think we'll be in a really good place once this gets completed and then to show how our how
your goals overlap and then twine with each other I just want to make sure when you went through the layers that the final or some layer will be getting student voice as feedback for this whether that's you sitting in on a magic block and getting some but you will be including some student feedback and
voice in the Strategic plan yes um yeah I didn't mention this specifically as one of the groups that I will send the survey thing out to only because it's I may I may with a high school it depends um but way you do it I just want to make I will definitely get input I think it's
it's it becomes very comers As you move to the next level Next Level it becomes very like you know um cumbersome but it needs to be so you know not to say that students you know wouldn't give good input I just don't know that a lot of students would take the time to read I mean it may be as simple as you having a
magic block or two to say you know as we look to moving forward what are your recommendations it's just a discussion and maybe I could just highlight certain areas say yeah yeah but I just that's good yep no they will definitely have good perfect um so that brings us through superintendent goals update that
next is subcommittee and liaison update we did meet one week ago so I'm not anticipating a ton here um the finance uh pleasance did meet with fincom last Friday morning all of that was covered in Mike's update um to answer your
question Jen the thcom is aware of the projected pre payment and we will be meeting again in about a week and a half to talk we run out out of meeting talk about robust meetings uh I think we pushed it up to two hours so we'll be meeting again just to talk about where
the revolving funds and popped off with the last fiscal year and what the projections are for this year because that's another layer of transparency we introduced last year and we want to keep that going okay uh the communications we haven't met yet this month met last week
and then yeah so we we are going to be working on the survey to see how the school communing newsletter is being received and uh we're also putting um together some ideas on how we can increase our interactions with the public so those are the two topics we'll
be discussing uh the safety advisor committee doesn't meet till later on this month the same will see back all um the gentleman at the beginning had asked about a Facebook page um Facebook is not easy as it was a few years ago to get an account um Jen and I
tried every angle during um November to try to get an account finally Jen was able to um there still I think are a few webs around that to no punish intended um to get to work but I know that we've been working diligently on that and so that would be something I think that
will be coming soon correct Jen um yeah in fact I wanted to mention that to Brian um so yes we were able to finally secure a school committee Facebook page um worked with Steve quiek he was instrumental in that um so thank you to
him um so I want to work with Brian and Al I may actually even even come to a meeting we'll have to figure it out come to a communication subcommittee meeting we'll post it proper um because I think what the important thing is um to the gentleman I think it was Mr caner who who made the comment
earlier um I do think it could be very valuable um social media account for us but we also have to be really careful about it um uh I think we you know have to talk think it would be just for posting updates and things like that and I think the communication subcommittee
should be weighing in on that um and then also talking about who's going to be doing the posting and what are we po there's a lot moving parts so I I appreciate you know his his input and request and and we're working on it um and two also to that comment from the beginning Sarah I don't know if the
budget subcommittee has talked about this or not and John wants to weigh in but there was the mention at the beginning some concern around Federal um funding at the federal level um so I don't know I mean I have some thoughts but I I I'll defer to the discuss it um
we that took up um a portion of our our meeting last week at the a everybody's radar um John really spoke to the fact that it's until we know more
currently nothing is being withheld until we know more um we can't necessarily react but it's definitely something that is being discussed between fincom and the finance subcommittee um the superintendent the finance director um and we're just kind
of in a fing pattern right now my understanding is desie is coming out with some more guidance in the coming week or so and until we get some more guidance on that we don't really have anywhere to go that capsules it pretty well I mean it's 976 th000 I think is uh
for the for those grants and I think uh 976 th000 is have the actual numbers um but I think uh yeah What Sarah Said is is accurate my my my stance is until our Massachusetts Department of Education
tells us something different and or there's legal um legal uh notification that we have to do something different on staying status quo um and if the federal stuff kind of trickles down we we'll deal with it when we get there but I I I really struggle with knee-jerk
reactions around stuff and I know some of this may not be knee-jerk at this point so I don't want to have a head in the sand so we are starting to have those conversations about if if it does come foration then what um we just you know we we need to have those more specific conversations between myself
and my in the uh budget subcommittee so we will be having those conversations I see Mike hand up just yeah just a quick on on top of that um the money that's allocated cannot only a small portion could be carried into the future years like 15% can be tied into the next year
so even tightening our belt right now on those funds would do us no uh great benefit there's there's no way we can carry a large amount into another fiscal year and everything that we get this year was actually allocated last year so we're working on last year's federal
government allocation and it's um you know it's it's not something that we can take action on right now to secure funds for the future right now we are at the liberty of the federal government yeah um and I just wanted to say too I mean Sarah you'll probably concur with me and Brian too like I'm
I'm a big sort of process person and um you know I think that it's you know we have to stay focused on what you know what our procedures are what our processes are to John's point we are are under the direct regulation of the State Department of Education and SEC Desi um
and we also have attorneys um who advise us so we you know we have um you know folks in place whose whose job is to help us guide guide us through these Waters um and you know obviously we're not alone there's 300 plus other school districts in the state of Massachusetts
um and we are not um you know we're we're we're focused on it and we will we will take advice from the from the professionals who will will help guide us on this and just for one additional layer of data and transparency we um last year we we began the process of
listing all of our grants and evolving funds but what Mike get he touched on this a little bit before when he talked about circuit breaker what he's going to do in the throughout this budget process is also list where those individual for instance circuit breaker what that's
offsetting in various line items so if God forbid something were to happen we have another layer of data and transparency so that we would be really prepared to um figure out next steps um so Sarah I just wanted to
mention um policy subcommittee is meeting tomorrow um at uh I believe it's 11:30 um and we will be having um we will be talking about the flag policy and we will also have um Alicia malan from masc who's going to be helping um
some initial discussions with Allison and I talking about the oper school committee operating protocols that we'll be uh reviewing and possibly um um updating with a a presentation eventually to the school committee which was one of the school committee goals for this year um and the only and the
other thing I'd like to mention which isn't really a specific subcommittee but um the school committee will um be meeting next week on the 11th to do uh also with our masc representative alici Allan um to be um um going through the
superintendent evaluation process C and developing what that's going to look like as we move forward later into the spring um in review the superintendent and that's a posted meeting very good um closing business anybody school
committee announcements or requests um correspondence we got a tremendous amount of positive corresponden um as we touched on before and I have to say this has been a wonderful meeting and a wonderful and I am going to adj no no update on
the hockey game Sorry we lost sorry to but the hockey boey lost well congratulations to how well they did do getting as far as they far of them and congrats from getting as far as you did so tough great
job no but thank you Sarah at 705 thank you s