like to call the meeting to order. Johanna, will you read the statement of compliance? The notice requirements of the open public meeting act for this meeting have been satisfied. A copy of the annual meeting notice was sent to the Atlantic City Press star ledger posted on the Bolton board in the
municipal building, the municipal website, and filed in the office of the municipal clerk. Please turn off all electronic devices. Please stand for the pledge of allegiance to the flag of the United States of America and to the stands.
Johanna, please take the role. Mayor Collins, yes, here. Commissioner Blumbberg, I am here. Commissioner Horn here. Is there a motion for the approval of the May 1st, 2025 regular and workshop meeting minutes? Motion.
Second. Mayor Collins. Yes. Commissioner Blumbberg. Yes. Commissioner Horn. Yes. All right. We will now open up public comments for resolutions on today's agenda. My name is Michelle Schaefer. I own Aladdin's Beach Brew and Ice Cream. And
we were initially when you guys had put out the first ice cream bid the higher bidder for the ice cream. We did not receive any type of notice from anyone that you were rebidding it out that you weren't accepting either bid and you
were rebidding it out for a one-year bid. I actually had to call to find that out. The second bid came someone bid more than us. You are taking their bid and then you guys are the ice cold brew on the beach. And the same company bid
on the ice cold brew, but they bid $6,000 less than another company that has experience doing that. And they have no experience. And despite the fact that they signed a notorized document in the bid packet stating that they had all the
equipment, they don't have the equipment. Have you guys inspected their equipment and made test by the board of health. Roger, you want to comment on that, please? The second bidder was a
defective bid, so that's why we did not accept. Um, we presume that they responded appropriately and we'll have all the equipment necessary to provide the services. Well, at the meeting last week for the ice cream, you and Lisa
were there when I asked them if they had all their equipment and how they were going to put that together in 10 days, and they said they did not know. I guess we'll find out, right? But you don't carry any weight to someone signing a notorized statement saying that they do have everything. Was it the
fact? Excuse me. Because I'm getting confused. You guys are jumping back and forth. Are we talking about ice cream or ice coffee? I have a problem with the I have a problem with the ice coffee bid in
that um the the bid the higher bid which apparently the higher bid which I would have liked to have seen only bid for one year. I think this is the bid that you're saying was defective.
Correct. Um I obviously that person didn't understand the the require I think didn't understand the requirements of you know or why would they not have filled in lines for years two and three.
And so in that regard I understand that we're recommending the lower bid. Instead of taking what I thought was on the sheet of $25,000 for one year, we're taking $20,000 for that first year with Are
they options for years two and three to make the bid. I think the tabulation showed $70,000. So for me, we and and I'm sorry, I'm just talking about coffee. For me, and then I'll let you go. For for me, the idea is that In that
regard, we really only got one bid. I would think we would either take the one bid for one year only and throw them out and then rebid. That wasn't the only defective part of that bid. Oh, and and so again, I um
incomplete for for me, not not knowing the details and not having had time to discuss the details with you and or Scott, I would think that Since this iced coffee is new for us and yes, we we really only got one bit at at a minimum
I would think if we're within our legal right for that just to take one, you know, take them for one year so that we could give that the second bidder and or other biders a fair shot at this work
moving forward if in fact it is even going to be successful. We don't even know. So I would All that aside, I would discourage us and ask the solicitor, are we allowed to accept that bid, Roger's recommendation for one year? And now,
I'm sorry, I I'm done speaking. You're actually fine because I can explain and speak to that as well. We received a bid packet for ice cream and for ice coffee, which we were going to bid on both. Each packet was very confusing, not like any
other city does, and had multiple errors in it. The dates were different of the bid. The times were different of the bid depending upon the pages that you were on. So to speak in their defense, we were also very confused and Roger
himself can tell you that I called multiple times asking because things were checked off saying that they had to be done, but then I called Roger and they didn't have to be done like for a contractor. We're not a construction contractor, but that was all checked off
that we had to provide that for the bid. So we have bid the same bid four years ago and there was no issues. Same bid. Say that one more time. You bid the same bid four years ago and there was no issues. Now that you didn't win, there
was issues. Well, we didn't call you before because all those things weren't checked off that didn't weren't required with bids. So So you have the same bid packet from four years ago and didn't correct anything in it even though it was incorrect. I mean, we should have the coffee, the
ice cream bid. But like I said, no one even bothered to call us and tell us we're not taking your bid or their bid for three years. We're rebidding it out for one. I called Roger six times and did not get one response. So in lie of
that and the way we were treated, we did not come and bid on coffee. We are the only company at the Jersey Shore from Kate May up to Atlantic City that does both and equipped for both. And had the first bid gone differently, had someone
just even reached out to us and said, "You know what? We decided to not take either bid for three years, we're going to bid it out for one year." We would have come back and we would have bid the coffee and bid the ice cream. But because of the way we were treated and
all the discrepancies in the bid packet, which I have in my email and would happily email to all of you, it's very confusing when you're This has to be in there. This has to be in there. But it actually didn't need to be in there. So that would probably explain
why the other person was confused because I've been doing these bid packets for 10 years and it was very confusing. The other person submitted their bid that day. Okay. I'm just saying picked it up. I stand by my recommendations. Okay. Thank you.
So Scott and Pat, I don't know based on Mari's recommendation if you have any feedback to add. It's $20,000. So for the ice for the ice, there's only
valid bid. So there were options there was one year with options for 26 and 27. Yes. So in the other bidder had no issues. No issues.
But these are options for 26 and 27 that you're saying approve it now and they have it or at the end of this season we then make a determination whether we want to accept their offer for next year. Next year, next January or February, we have the right to extend that offer for another
year. Okay. So, Commissioner, I think that answers your question. So, I'm sorry. So the the bid that Roger's recommending will be for a three-year term if we choose to exercise that next January. We can choose not to extend that and put it out the bid again next
spring or next summer and you know change the the bid documents for that for cost. Yeah. So we can award for one year and then if that is not working out the way we would like to see it work
out, we can then rebid that package. And is that the same with ice with the ice cream bid? Ice cream is for one year. The ice cream is for one year. And and excuse me, this this lady um in the back, your your issue was with both bids
or with the ice you did not bid the ice cream bid the second time around. Is that is that correct? We the ice cream both times. Okay. Initially we were the higher bid and then for some reason unknown to us we we rejected those bids
right without any notification. Can you can you refresh me as to why we rejected the ice cream bids the the first bit around? We wanted to change the scope because it looked like it was unbalanced. Tell me what that means. It was back loed instead of frontload. Oh
yes, I can speak to that. On their bid there, it was a very clever bid. Low amount first year, low amount second year, almost double the third, which would have given them the opportunity to bail out. We've provided you service before and have never bailed out. We
have excellent references on every other beach. I don't recall the exact but I think you went from a second year and then double the amount. We didn't double it but their bid was very similar to ours as well. And you took and I believe you've had this experience in other
towns too. You haven't completed never did we ever not complete a bid. We have references from every single town that we've worked in. Well, it didn't seem It seemed very unbalanced. Fact is, it made no sense. But to me, well, they did
quite similarly. No, it did not. I don't know. I do. I remember Roger explaining this. Now that pulls their bid up to make it high. So he wanted to change the scope to one
year. So the idea is again I'm sorry because I don't have the numbers in front. The idea is that round figures the this young lady's bid for the three years was
$100,000. The other person's bid, this is the first time around for the three years was $70,000. But her third year skewed her bid so that she got to the 100 grand. And for some reason, we took it upon
ourselves to say, "We don't trust that you're going to be here for the third year." So, we could in fact lose money in year one and two, but we have provided service. No, I'm just trying to But where would you come to that
logic from? Because we make any sense. You doubled it from 20 years to But we're still paying the same thing and providing you with the same service. And not only that, So you walk away, you don't do it. We've never done that. We've been in business 10 years. Find me one beach that we've done that to. And
not only that, we make a commitment to every town we come in to be part of your town. We sponsor national night outs. We give ice cream to every child event for free. We pour ice cream and cold brew to any event for free that you asked us to.
We strive to become part of a community and we have never walked away from any bid ever. Roger as far as the go. Well, I think I think it was bid with one with options. I think Commissioner Blumper said he's
comfortable with awarding the one and then I think we reevaluate so that in January we don't so we can put it out there again for where I said, I wish we weren't at I wish we weren't at this point. If if it were me, um if it were
me, I would reject both of these, put together different packages, a third time and did it a third time. Yeah, I would. That's just me. That That's what I think would be fair. This way, we could not only know that we have company that
there are companies out there that do ice cream and coffee. the only one we could we then could, you know, maybe realize more money for the for the town and the taxpayers because or hey, this
is a this is a a shot that you have. It's true. But um you know, by rebidding the ice cream, we actually got more money, right? But your initial bid didn't say anything about how the bid years had to be or that they had to be equal bid
years. If you look at any other town like North Wildwood, Wwood, they all say equal bid years and that's what the way we bid them. Equal bid years. Your bid packet again did not say that. Yeah, Michelle. Thank you. I mean, we'll we'll take into consideration to review
our bid specs, you know, so that we make sure this doesn't happen in the future. Thank you. Thank you. Do we have any other public comment on resolutions on tonight's agenda? Is there a motion to close public
comment on resolutions? Motion. Second. Mayor Collins. Yes. Commissioner Blumbberg. Yes. Commissioner Horn. Yes. Johanna, will you proceed please? May have them. So again, the the resolution as it
stands is a is a one-year deal with options basically. So that's I think that's I believe that's the right thing to do. And then in January based on based on how this summer goes, we can
assess what we want to do going forward. May I have a motion for resolution number 134, 2025 authorizing bill payment and claims? Motion second. Mayor Collins, yes. Commissioner Blumbberg, yes.
Commissioner Horn, yes. May I have a motion for resolution number 135, 2025, authorizing payment to Kmar Home Center? Motion. Second. Mayor Collins, I abstein. Commissioner Blumbberg. Yes.
Commissioner Horn. Yes. May I have a motion for resolution number 136 2025 authorizing establishing depository and signitories? Motion. Second. Mayor Collins. Yes. Commissioner Blumbberg.
Yes. Commissioner Horn. Yes. May I have a motion for resolution number 137205 authorizing the addition of signitories to municipal bank account? Motion. Second.
Mayor Collins. Yes. Commissioner Blumbberg. Yes. Commissioner Horn. Yes. May I have a motion for resolution number 138 2025? Resolution requesting approval for items of revenue and appropriations
NJS4A colon 4-87. Motion second. Mayor Collins. Yes. Commissioner Blumbberg. Yes. Commissioner Horn. Yes. May I have a motion for the consent agenda which consists of reg resolution
number 139 2025 through resolution number 150 2025. Motion second. Mayor Collins. Yes. Commissioner Blumbberg. Yes. with again concerns related to
resolutions uh on the ice cream and coffee. Do you want to separate? Okay, Commissioner Horn. Yes. All right. We will now open up to public comment. If anyone has any comment,
please step forward. Sam I think Avenue years ago. I was here when Commissioner Rim was here uh on the ice cream franchise. What What happened to the veterans? It used to be
veterans, but no longer. So, the veterans have um have privilege uh I believe they still have to show documentation uh to the clerk and then they can come to the street ends at the bulkhead. I don't know when, you know, it changed
from them on the beach to now, but that was a number of years ago. Thank you, John. 413 North Huntington. I'd like to acknowledge the sign as you bridge on Avenue which says drive like you're on island time. Whoever came up
with that idea, it's brilliant. Nancy and I laugh at it every time. Thank you very much. Thanks, John. And thanks, Chief. Actually, Chief, I have gotten numerous calls and everyone loves that. I just received an
email state. Oh, I'm sorry. Uh, I just received an email from Tai Chi teacher about the library and I'm really surprised and wondered what happened because the library will now be closed until July 6.
weekend badges and so on. And I wonder if there was some way that they could adjust that schedule a little bit or do something. I can comment on this not to the best of my ability, but I will tell you what I know and that is they are
I believe the goal is to try to open it up. Okay. Thank you. Thank you. Is there a motion to close public comment? Motion. Second. Mayor Collins? Yes. Commissioner Blumbberg? Yes. Commissioner Horn? Yes.
We are pulling resolution 151-2025. May I have a motion to pull resolution 1512025? Motion. Second. Mayor Collins. Yes. Commissioner Blumbberg. Yes. Commissioner Horn, yes. Is there a
motion to adjurnn? Motion. Second. Mayor Collins. Yes. Commissioner Blumbberg, yes. Commissioner Horn, yes. Thank you everybody. Have a good night.