##VIDEO ID:96_GmN0oYhE## e e e e e e e e e e e e e e e e e e e e e e e e e e e a good morning everyone I now call the November 7th 2024 administrated briefing and work session of the Maring County School Board to order at 9:00 a.m. please silence your electronic devices to avoid disturbing others mirroring and modeling how our students begin each day I ask that you please pause with us for a moment of Silence if you would join me now thank you I'll Now read our board commitment statement we are the Marian County School District leadership team when we come together to work we are efficient effective and productive our three most important characteristics are dedicated transparent and individually responsible to work well together we must demonstrate respect confront reality and be accountable we will always put students first and we will leave a legacy of success I'll now ask our Schoolboard attorney to explain the rules for this public work session good morning attorney powers and you had something else prior okay at another Point all right great this work session is a public meeting as defined in Florida Sunshine Law the board is dedicated to full transparency in its meetings and its work in compliance with the Sunshine Law the board has adopted uniform meeting procedures including the right for citizens to participate the board will allow public comment regarding any work session item listed on today's agenda at the appropriate time speakers must fill out a request form located in the lobby and hand it to the board clerk after the board and superintendent have completed their discussion on a particular agenda item the board clerk will call speakers names in the order received each speaker will have three minutes as required by the Sunshine Law the board must maintain orderly conduct and proper decorum throughout this meeting speakers May criticize subject matter and decisions in a respectful manner but not people finally speakers must be very careful not to violate the Privacy rights of others especially students and their family members by mentioning their names or other identifying information thank you for your attention to these important rules thank you attorney Powers good morning Miss Martinez please provide the proof of publication for today's meeting morning Madam chair the notice for the November 7th 2024 work session was published in the Ocala Gazette on October 25th 2024 proof of publication has been attached to board docs under proof of publication thank you and we'll now begin the work session with the superintendent's administrative briefing good morning Dr gullet good morning as you know Bard um I have a very limited voice today I'm going to keep my comments pretty short uh didn't want to pass the opportunity to um extend my uh greatest thanks to our amazing community on behalf of more than 45,000 students and more than 6,000 employees we are incredibly grateful to our community for voting to support our half peny sales tax because what will happen for the future of Maran County will be something of great pride for our students and our students deserve that so I just want to say thank you so much absolutely thank you and I think our community deserves a round of standing Applause for their support of our mission and everything you're doing thank you community what a great kickoff to the morning all right we'll go on to our first item and did you have anything further nothing further thank you okay and it appears that our first item is a school board item so I'm going to hand it off to attorney Powers thank you chair thower um for this morning's uh first part of the work session we'll be uh dealing with the uh bids and the unsealing of the bids for the uh sale of the two parcel properties the old warehouse and the vacant lot nearby and here we have our outside Council Mr McGrath who has handled that process drafted the documents got things together and is here to provide the unsealing of those bids which we will vote on at a later date um but today should be the day in which the uh those bids are unsealed and he'll discuss with you what exactly information you need to absorb from that and what you need to take from that and what you need to do for the future okay you thank you Mr Powers morning good morning good morning board um thanks for having us today um I have Alex scales with me U she's an associate at the law firm and so she's going to assist while we open the bids uh today as Mr Powers talked about we'll open the bids and we will actually just present them to the board and what we would like to see done is uh get a schedule for the 12th I believe would be the next session is that right Jeremy there is a board meeting scheduled on the 12th we had scheduled a special board meeting on the 19th um because on the 14th which was the day that we originally advertised that we would be able to uh that was the day that was advertised that we would we would uh make a decision uh by uh which would allow for the 12th or the 14th but the board was not available collectively on the 14th and asked for it to be another day that being the case we can set it on the 19th which I understand May provide you with some difficulties uh or the 12th uh it can be added to the agenda for the 12th meeting at the board chairs discretion okay um I'd like to get the board's thoughts on that please could Mr mcra share why the we need to meet the 14th yes so in the actual contract itself we have a provision that states that the effective date of the contract would be the 14th and so I don't want to go beyond the 14th um within that contract otherwise we're going back to the actual purchasers to get a signed Amendment confirming that the effective data is now going to be the 19th I don't think that's going to be an issue but in order to avoid that issue and that extra um uh level of work to go and get those parties to come in and sign off if we had it if we just made our determination on the 12th and we had the document fully executed on the 12th or the 14th it's timely at that point we have a fully executed contract thank you anything else from the board um go ahead I I appreciate that we have a Schoolboard meeting that's already um scheduled and certainly would say the chair has the authority to to put it on that agenda us having public conversation about that today while I understand it's not a full seven days uh for anyone to be able to review it the board hasn't reviewed it yet and so I anticipate that we'll have extensive conversation over the course of the next little while as to what we would like to determine and certainly this item can be placed in discussion for further conversation on Tuesday evening before a vote but this board member has no problem with us putting that on the agenda if you so see fit chair thank you board member Campbell um board member Cummings okay FL shair oh the 12th will work for me thank you okay board member James thank you as I've stated before I maintain I don't think that we should add items to agendas after publication so um it it's going to be added to discussion that's fine um I think that we should have as a board and this is obviously Monday Morning Quarterback but we should have put a placeholder on for the 12th and then we would have circumvented this issue because would have already been there so whoever can help us make sure that we don't continue to do the things like this I would really appreciate it um because if we had put a placeholder when we published on Tuesday um and put a placeholder in then we could have just uploaded the new document and that would have been more appropriate so I agree and that was my understanding that that was going to happen so not sure where the ball got dropped but um actually the it was set for the 19th we didn't do a placeholder for the 12th because we actually set a vote for the 19th and I agree with attorney powers on that this was this was we scheduled it for the 19th because my attempt to schedule it for the 14th failed based on the board's in AA un availability so the 14th was the the date and then the 19th instead we set a 10:00 a.m. special Schoolboard meeting for that purpose yep um so instead of a placeholder I put it on the 19th so now we simply need the chair to make a determination cause to place it on the 12th okay and this is the first that it has been brought up and I understand the circumstances and it's an important issue and an important topic that all of us on the board have been pushing to see get done so I would say in the interest of the greater interest that we will go ahead and and add it to the 12th thank you yeah and I believe if if this is an issue and we cannot do it on the 12th the 19th we can make that work it's just we would go back to the parties who submitted the bid and have them sign an addendum confirming that they that the effective date is now the 19th so I don't think that is a major hurdle but if we can do it on the 12th if the board is amable to the 12th I think that's the most efficient way to handle this and so and I will take the blame I mean this is my apologies for not having uh the contract state that it was going to be open through the 19th and we had an effective date of the 14th so that's I we thought that the meeting was going to be held on the 14th and therefore we had an effective date of the 14th um either way I think we can work through it in whichever direction the board chooses to take um and I don't think any of these purchasers will have any issue signing off in an addendum acknowledging that the the the offer is valid and accepted on the 19th if we go to the 19th but if we can move it forward to the 12th that would be exceptional yes thank you you ready for us to go ahead and open some yeah sure want to say thank you Mr MC I I understand the board's the board's uh um Direction has been trying to expeditiously and efficiently take care of this as quickly as possible and has resulted in us shortening timelines every turn that we possibly can um and so we are now at the point where um the affected parties if any would be the biders who were already expecting a uh you know a 14th or earlier so um at that point I believe that we made that DET termination the board's made that determination and and we'll move we'll move to there so you're available on the actually on the 12th it'll simply be a vote I don't think I need your availability uh for that particular we could certainly be here anytime that we will make ourselves a available thank you all right so as we open these um the first offer that we see is from Palm Capital Partners LLC and they are offering for the 1.34 acre parcel and having en closed their $25,000 cashier check I'm sorry did I miss some information well let's I'm sorry is this written out for someone no let me let me give an over no it's not written out because the literal unsealing is right now so uh let me say that there have um there were a total of uh I believe it was four bids that came in for the vacant parcel at vacant lot and then there were was it another four or five that came in for the warehouse is that correct Mr McGrath you know the first time I'm getting to see these is when you handed them over to me there are nine packages that we are opening okay so and the way we're going to just we will go through each bid package and Mr mcgr will describe what it is for and the amount and that confirming that it contains the cashier check that is required um and going through each of the steps that's required for each bid without necessarily any comment on that particular bid except unless there's a question for clarification I if I if I can is it possible for Mr Christian to like transcribe this in on this thing that we all see I mean we're all going to write it down but I would like to know that because I'm going to look up who's who's a who's a um the the LLC the principal of the LLC principal of the LLC and then I would like just so we're all writing transcribing the same amount of information is that even possible Mr Christian to like pull up a little word document and transcribe it on so we can see it on the screen or Elena or who I don't know who's in charge of bees or board members can I just want to ensure we all transcribe the same the same information and don't need it the the only alternative to that would be for it to be transcribed after the meeting and emailed to us yeah but we're making a decision during the meeting and so I just want to make sure we all we're not making a decision voting just information this is informational the unsealing of the bids you're going to vote on it on the 12th we're voting on one on the 12th you're you're deciding which one to choose among on the 12th so I guess I need clarification as the purpose of the work session I understand that we're opening them today my understanding was the board was going to have discourse about the bids today is that correct that's correct and then the board is going to make a determination about and based on Mr McGrath's opinion which which bid may be the best for the board to proceed in you're parly right it's the board will be will be forming some um sense of its opinion and consensus however the board will not be making a determination correct there will be an item on the board agenda on on the 12 12 that will say motion to approve bid ABC from buyer 123 for element op it's not we're not voting on all nine on Tuesday we're voting on one or two on Tuesday I I was intending for the board's discussion to go forward today if we want to vote on each one individually on the we can no no that's what I'm saying so for the purposes of the board to all have the information at the same time I'm just asking is it possible for someone to live transcribe what Mr McGrath says so that we can all it because if we get it retroactively that would be after the purpose of the board's public discussion today on which one is best is it possible I believe it probably is Mr Christian's working on that or board members can take notes that they we're all going to take notes but I will say I do um I understand Dr James I appreciate that because hearing for this for me is a challenge I mean I missed it and I hear well so and so um Mr Christian I appreciate you jumping in and and being set up we may need just a second second and for clarity purposes for the school board meeting on Tuesday night will all of the um bids be listed for public knowledge on the agenda at this point we're unsealing it we're unsealing it today after it's unsealed those are a matter of um of you know public record for us to be able to disclose uh the the winning bidder at the very least I'll look into that and make sure that I have a document posted for the board's assistant okay because I want to be clear on if we're picking one at that you know coming to consensus on one at this work session and then only voting on one or it's going to be under discussion at the board meeting and then we'll get to make our choice so I need Clarity on that yeah we'll be making the choice will be made on November 12th and I'll I'll turn it over to Mr mcra as to his what what how he wants you to proceed but I I mean there's nothing this I'm trying to make this as simple as possible today you are getting the data you're going to be making a decision on the 12th if you want to talk about it for five minutes or five hours today you have that ability and I I really can't get I can't give the board much more than that unless Mr mcra wants to add questions about what the contract says or once you've heard the numbers which ones are clearly not eligible um the am my my impression is that you are going to get some numbers today and those numbers are going to give the those numbers are going to probably guide you in what your decisions are going to be and if you want to discuss those numbers we are here and till we leave all right thank you yeah I I agree with that fully so we will get the numbers today um we can talk about the partners that we see on these offers because so for instance this first letter that came from Palm Capital Partners informed us of who all the partners were and so I'll list those to you and then tell you the amount that they're offering for uh the property and all of the contract should have the same terms because they were all directed to have the same terms which mean we we have a closing of December the 14th they have a 15-day due diligence period and that's it so it's a pretty quick fuse on these it once the board accepts and we have a fully executed contract for one of these properties the party who won the bid will have 15 days to come over and do inspections do any type of Assessments they're going to do to the property now they can't do any intrusive uh soil borings or anything that's going to destroy or jeopardize the property without written permission from the board but they can come over if they want to have somebody look at the roof if they want to have somebody look at the interior if they want to have an appraisal done they certainly can but that's going to happen during the 15 days after we accept the contract which if that's going to be on the 12th we would notify the parties you are now the winner here's the fully executed contract your your 15 days begins now okay so on this first offer it was Palm Capital Partners this is on the I'm sorry this is on the vacant property or the warehouse this is the 1.34 acre warehous Warehouse it is this is on the warehouse okay yep thank you yep so this one's on the warehouse and the partners of palm Capital Partners looks to be Bryce Peak Aaron Campo Joseph sorantino and Dan pepper and the amount of their offer is $1,400,000 and it appears that they've initialed in the correct places and that I do have a signature page and the contract is in its entirety and they do have the escro deposit does anyone need me to repeat anything on that particular offer board okay no thank you for going through that slowly oh no worries okay the next offer we have looks like it's from clay Albright also Warehouse yeah as soon as I get there by the way board members as you're listening to names and and businesses um please do make note if there is something you may need to consider regarding whether there may be any need for um recusal given those scenarios okay this is for the vacant lot not for the warehouse so this was for this offers for the vacant lot the name of the company is Hard Times deev LLC hard time or part-time no hard h aard d times development Hard Times Development LLC I need to sign by Robert Clayton Albright and the amount of the offer is 100 11,053 even you be giving that appraisal to us yeah can I can not not today how are we going to know and the contract appears to be signed accurately all pages are initialed on this one and the escro deposit I understand and the amount of $5,000 is here via cashier certified check so that is a good offer it appears he has another offer oh hang on no this is a triplicate so this is just three of the same on land the next offer we have is on the vacant lot and it is from Arlo Holmes and that's a l o and the amount of the offer is $51,100 the escrow check is included and Arlo Holmes principal appears to be Brandon Owen Brandon what Owen o Wen the next offer that we have is going to be on the warehouse building the escro deposit is here this is an offer by David of Holdings and mid Holdings is m d g TT and the offer is $1.2 million even and again we do have the escro check on this one as well and all documents appear to be properly executed the next bidder is Jonathan David Tilman he is bidding on the 1.34 acre the warehouse building and his bid amount is $ 37,7 and he has provided the escrow deposit and the contract's been initialed and properly signed and just to be clear that's an individual not an LLC that's correct you 3 307 007 that's correct and that's tman with two L's correct I'm sorry whatman with two L's tman is two two L's t i l l m a n Warehouse vacant property or the warehouse that was the warehouse actually okay yes yes ready to move along okay the uh the next offer that we have have is from prey p r a y the letters m and then Mary and T is in Tom LLC and the principles appear to be Andrew kale k a i l and Christy kale we have the escro deposit for 5,000 and they are bidding on the vacant lot and their bid is $30,000 even contract appears to be signed accurately and correctly we have all signatures and initials the next bid is for the commercial warehouse and it is this is submitted by mg Land Development LLC and we do have an escrow check and the proposed offer is 1,50,000 even and the principales appear to be Mr McBride and Mr Garcia here in the audience today they the next bid is um again from m G Land Development LLC it is for the vacant lot and the proposed purchase price is 25,000 even and we do have the escrow and the contract is initialed and signed last one and the last one that we have is a bid for the vacant lot submitted by Stephen Berg b e g and the amount of the offer is 95,000 and we do have the $5,000 escrow for this file and the contract appears to be signed accurately it's initialed and signed so do we have any questions moving forward all regarding the terms do you know which ones of these are cash versus um mortgage loan so every one of these so the last one no contingencies beside the ones in the contract so this they had no financing contingencies on them uh on this one let me go back through and just make sure there were no other contingencies but does it indicate that it's a cash offer that's what I'm looking so the way it was drafted the contract it was a cash offer no contingencies so there were no Finance they're all cash offers these were all drafted the same way looking for cash offers and I did not see any modified agreements okay that was what I was looking for you to clarify my only other thing is um as a board while I understand that the appraisals are um not we haven't publicized them I feel like for us to make an informed decision as to the value in which the properties have the board should be advised privately if that's needed on the appraisal value of each of the two Parcels so if that needs to we go into a recess and we all get briefed individually real quick on what that number is I don't know but um I think it would be have value for us to understand what the appraisal for the properties is to see if these offers are valid or um alob ball Powers what do you think understood I believe we can uh that is exempt and confidential information protected by Florida statute against public disclosure and so given those terms I can brief the board on that matter um privately and I would just ask that we um go off a to do that okay and for the record my sole purpose will be not any discussion among the board but for my uh ability to inform you of that data at which point we will come back on air okay we recess at 9:45 for your estimate of how long this will be uh 10 minutes okay we'll recess at 9:45 for about 10 minutes thank you e e e e e e e e e e e e e e e e e e e e we are back in session at 9:56 a.m. continuing our discussion on the old central warehouse and bacon land bids attorney Powers okay we went off record briefly simply so I could inform the board of uh the appraisal results amount so it's not board discussion regarding any board action or decision simply informational as to uh confidential and exempt uh information um I will note for the record and for the public that as to the uh vacant parcel um we do have a b that um at least a bid um which uh Falls within the appraisal range that has been um conducted by our three appraisal um our three appraisers who have appraised commercial properties and uh set specific comparables in order to make their determination uh as to the warehouse uh we do not have a bid which is sufficient to meet that now what I will indicate to the board is that the board has the discretion uh when they vote to accept or reject any offer whether it is lower than appraised amount obviously higher than appraised amount or even if one has met met an appraised amount there is not an obligation on the board to accept it so as to those with with the vacant parcel you do have a at least one bid which meets within the appraisal guidelines uh the three appraisals that were requested as to the uh Warehouse site uh you do not there any further questions that I can answer delicately and make sure that I'm being confidential and exempt thank you attorney Powers any further questions from the board on what he just shared I will also note that um that our outside Council has reviewed the actual appraisals as well as our former planner um Mr hurle He Who sought them out um and uh both have indicated they believe that they are you know that they are accurate as to the market data that was available at the time of the appraisals which would have been from June forward to today thank you attorney Powers um attorney mcra is there anything else that you would like to add before the board discusses further uh at this point I think everything that that Mr power said Is Right on point and I would agree with them 100% so thank you sir all right board Geral start go ahead Bo M Campbell sure so just right off the bat based on the information we received in closed session briefly um I believe the board should move forward with our vacant parcel U offer that we've received from Hard Times development and I think that is something we if if the board concurs today that's something we certainly can move forward with so we can have that discussion in that conversation and then have additional conversation about the warehouse I'm in agreement with our Dr Campbell um I think I'm comfortable with the board moving forward with hard times development's offer of $11,533 from if the board makes a determination regarding the warehouse itself I'll have those set as two separate items so they are two separate motions votes everything else okay and just as a point of information will um these all of the items all of the bids be available for public view I'll get with uh I'll get with Mr McGraw and also Mr Collins on that because I need to review to ensure that uh that whatever is released is is not anything that is required under law policy or procedure to be I mean to be permitted now what we've what in an open unsealing the actual numbers are available and the data they have provided is available it's so I'm talking about what's right here yes that will also be provided yes like a PDF of this can be attached to the agenda item yes absolutely yep okay all right well we have consensus on that one let's move on to the warehouse you're muted M chair for the warehouse I think um based on our closed door session that we not entertain any of these bids and that we go a little bit further figure out a different way of proceeding okay Cummings I agree thank you member James sure I I as well I I do believe it it will warrant us to list the property for an amount to be determined I don't know if we want to have that conversation today as to what amount the board wants to and and how that process occurs I lean on attorney McGrath for that is that something that we go through a a broker a real estate or can you be the one that lists that for us how does that work yeah so we you'd want to get a broker to list the property um I'm happy to help and put us in touch with three Brokers to determine which one we want to go with um and then engage them to move forward on the actual Warehouse building another option too is if you would like we could go back to the parties who have submitted these offers and see if they want to give any higher and highest and best with a date certain and come back and see if they want to make anything else prior to us engaging a real estate agent thank you for that recommendation um attorney McGrath that's what what I was going to ask you what would be your recommendation and I'm liking what I'm hearing I like that too yeah so I would I if if the board would like I think we could do a highest and best and have a onewe period for them to come to us with the highest and best this would all be public knowledge they can see what's on the board um and then if we don't like anything that's their highest and best we would move forward with the real estate agent that at that point it's going to be a longer process of course right um you're talking about you know interviewing engaging one out of the three that we choose and then they will start the process C of listing getting the signage going uh putting it on MLS putting it on Loop net all these different places and you're talking probably a a two three month process maybe even four Monon process sure but theoretically um I mean we had a we had a great tremendous day on Tuesday for this community so the market is refreshed I think would be an understatement and so if we got an offer for 2 million doll okay so we pay a little over hundred in commissions and we're still clearing a couple hundred more um and so I I think highest and best is great we have a work session on the 21st so my request would be that we add an agenda item on the 21st and you come back and present the highest and best to us on the 21st and the board makes a decision about how we want to proceed then that would be my request and honestly if it's possible my request would be that also at that meeting you come with the names of the three reals that you would have in mind for us to um engage with so that we can like kind of at the same moment if we say no then we can proceed in a different direction and be proactive very good keep the flow going okay so to be clear we are having uh as to the warehouse site item uh we are at this point then determining to reject the bids that are existing for the purposes of the meeting for the 12th and then there would be uh an approach by Mr McGraw to speak to um the remaining biders to at request a highest and best offer for the warehouse which will be then carried forward to the meeting for the what 19th or 20 21st we have a work session okay but that 21st meeting would then be another work session so would not be a votable we have a board meeting that morning for expulsion off airs so theoretically we could recess from our morning meeting and if we made a decision because we won't have a board meeting then until after Thanksgiving so it would probably be in the best interest of the board to if we made a decision on the highest and best that day to like to recess the off air meeting in the morning and come on live after the work session to then vote on it and make a decision so the date for the contract would be the 21st if that's what the board decided right and if we don't come to agreement then you know then it's no big deal just reject it and then we just reject it in the meeting yep does that sound sounds that sounds good to us um from a clarification standpoint on the vacant lot are we saying we are absolutely going with this are we Jeremy are we okay age the the board's vote has not occurred okay and the board cannot vote in a work session okay the board's vote will have to occur on the 12th Tuesday the 12th now upon that vote I can be on the phone with you moments after the board meeting um to but that's that's going to be in the evening so on the third morning of the 13th we can inform everyone but the presumptive belief is based on the discussion and based on the generalized consensus of the board that it is highly likely that the vote that on on the 12th though not predetermined will be will be the direction the board is intending to go okay thank you I know that doesn't give you much time because the formal vote doesn't occur until the 14th but uh professionally I would say to you what I'm sorry the 12th what I would say but but your your deadlines are the 14th so professionally what I would say to is starts the paperwork it it started I mean it's essentially taking these contracts and submitting them for a signature from chairman right yeah that should be thank you straightforward I would think yeah all right all right be able to recap what we're doing on the 21st just to make sure Miss Martinez under is claric clarifying what we're doing or maybe Miss Martinez can clarify what she heard I just want to make sure we're all on the same page so we don't um go ahead please your microphone forward if you're G to talk so we're adding this as a work session topic on the 21st yes okay if we come to a consensus could you put your microphone over a little more if we come to consensus then we're going to put it on for a vote yes it'll be on the board meeting agenda that is currently off air off air okay but the board meeting agenda that's off fa is for 7:30 and it's for disciplinary so we have an administrative briefing at 9:00 for a work session then we have an attorney client session as well so we would need to set another special board meeting on that day to make that happen because if you're intending to discuss it first on the 21st and then vote on it um that would be what we need to do not well we have to go into on air we'll be off air at 7:30 and then we have to go on air so whatever is the simplest way to make it happen so that we can have the discussion and then and then vote on it um after the work session that would be it would just require another publication from Miss Martinez by next Wednesday but I don't think it's necessary I think that we can conclude our off air and the chair can bring us on air and then we go into recess and then we have our work session and then we come back after our work session it needs to be advertised though so does it need to be a separate or not as a special board meeting it would need yeah it's a special board meeting only requires 72 hours notice and um as a special we have plenty of time for notice I'm just talking about the actual item itself because can it be added to the expulsion hearings and then we'll just be off air for the expulsion hearings and then come on air for the next item yes you can do that provided that that is that you're not also intending to discuss it further in a work session what I just heard somebody saying was they want to talk about it in a work session and then go into special meeting I'm just saying keep it all to the meeting because otherwise you can't do the work session after you voted right we're not doing we're going to go and recess go do the work session and then come back into the meeting after the work session is concluded to vote on the item just like we have done before on other things and that's not part of the 7:30 meeting you're talking about no it is as advertised part of the 7:30 meeting that's how we've done it I mean am I crazy we've done this before no chair may I yes um so I'm looking at today's 7th :30 meeting the item will be advertised as a special Schoolboard meeting set for November 21st at 7:30 a.m. the way it will read in board docs will be items that we're going to have off air and then items that will occur on air the way we will handle it is we would go into recess approximately 8:30 8:45 from that special board meeting go into our 9:00 a.m. work session that has a separate advertisement because it is a separate meeting and then following that we would then go out of recess back into the special board meeting so it's not too advertisements for special board meeting one for special board meeting one for administrative work session and then when we come back on air we would already have the item listed in board docs as an item that we will be voting on we just won't have the content there because that will be part of what we're going to talk about during work session and then we'll come out of recess vote on the item and then adjourn the special board meeting that's correct thank you thank you Dr Campbell all right anything else I would just say Mr mcra will communicate with you the effective appropriate time for you to arrive because we are how we do have an attorney client session in the morning at 9:01 a.m. so we don't want you to get here at before 9: and and sit and wait on us SO3 Mr Powers will communicate with you about what that would look like perfect thank you Dr James okay we want to honor your time as well and and your expertise thank you very much thank you thank you all we appreciate being here yep all right all right see you thank you sir is there any public comment all right hearing and seeing none we shall move on Dr gullet thank you good morning again board uh as you know we continue to provide updates on our strategic plan our Five-Year Plan and so today we're kicking off off um that annual review and we're going to start with Goal one which is our core work for students and U Miss Deb rle will kick us off thank you morning good morning board chair thrower superintendent Dr gullet members of the board um we have the team here today and we're very excited to present updates for goal one a few weeks back we um did a brief overview of the entire strategic plan um today we're going to take a deep dive into the first goal um which is goal one so there are five goals as you know in our district strategic plan today we're focusing on goal one which is Student Success the additional goals two through five will be covered in subsequent work sessions it's important to know that within goal one we have five key strategies and they're listed throughout the presentation um in a through e um to strengthen Court in instruction with an emphasis on literacy is one Building Systems to support datadriven instruction engage all students through rigorous grade level instruction through differentiation to expand access to highquality Early Childhood opportunities to strengthen kindergarten Readiness and to support students Readiness and success in postsecondary Opportunities under each strategy you'll see some Key activities which are the actions that we are taking currently to help us achieve our goals this particular slide shows the targets that were set for each of our outcome metrics the targets are highlighted in blue for each metric you'll notice some of them over to the left are in green and those five that are in green are additions to the outcome metric so those are things that we have added as additional areas of focus the first one we added was um on grade level performance for third graders and the reason we added that is because it is now a separate cell in the school grade calculation the third grade Ong grade level performance we added um to increase the percentage of students in our bottom quartile making learning G learning gains in both Ela and math since we are uh very focused on our subgroups and having a lot of conversations and designing um specific interventions for students in our subgroups so we felt the need to add that as well as the two on the bottom to increase on-grade level performance with our students with disabilities and our English language Learners all of our work is aligned to the Strategic plan when we work towards meeting our targets we carefully plan out key indicators or activities that when implemented effectively will help us move closer to our targets these are the key indicators or activities that we have completed so far we touched on these a few weeks ago when we did the brief overview of all of the goals the charts are going to give you just a quick glimpse into the difference between the First Progress monitoring assessment and the third progress monitoring assessment for two school years 2223 and 2324 one of the most important ways so uh we're going to jump right into strategy a which is to strengthen core instruction which is our tier one instruction with an emphasis on literacy one of the most important ways to strengthen core instruction is to Ure that all of our professional learning is aligned across all groups so we know that in order to increase the effectiveness of our tier one instruction students need to own their own learning they do this by engaging in activities that elicit higher level thinking and cognitive engagement this means we need to see students critically thinking problem solving collaborating with peers writing and being responsible for their learning this year our professional learn learning with our administrators coaches and teachers focuses on increasing cognitive engagement we are also working closely with schools to identify provide supports to track and monitor students in our specific Essa subgroups all of our professional learning is grounded in the science of reading we know that the success of our students requires that schools and parents to work together we are also working to increase family engagement and encouraging our schools to hold parent conference nights at schools and finally our program Specialists push out to help support school-based teams based on the school data they are assigned to assist specific schools teams of teachers and individual teachers to help build capacity this helps to ensure that our teachers are equipped with the skills necessary to teach to the depth of the benchmarks the graph you see shows the percentages of the amount of time spent in each area this was last year for 2324 when we pushed our program Specialists and content area experts out to schools they spent 15% of their time supporting our content area Specialists and assisting teams in the collaborative planning process 39% of their time focusing on one specific content area and 46% of their time which is what they uh do mostly is they do modeling and coaching for individual teachers in grades three through five so we're still on strategy a strengthening core instruction with an emphasis on literacy in grades 3 through five we know our students are reading to learn but in grades K through two they're learning to read we also know that teaching foundational skills in the early years is what will enable students to be successful when they reach their intermediate years and Beyond maintaining consistency with our foundational skill instruction is key so we always want to make sure we are monitoring the instruction and providing feedback and coaching as necessary illustrating the importance of writing in the early grades and ensuring students have the skills necessary to effectively communicate through written expression is critical therefore we are increasing professional learning opportunities for K2 teachers for students where teachers are able to see Exemplar papers and they are taught strategies to teach students in the early years for each stage of the writing process in addition all of our K2 lesson plans uh that are available to teachers include opportunities for students to respond to their reading by written response we'll move to strategy B within strategy B build systems to support datadriven instruction teachers continue to use the benchmark assessments to provide frequent checks to assess the student mastery of learning of all of their students enabling them to immediately intervene and adjust instruction to increase positive student outcomes this school year we have also added a Form B for each Benchmark as an option so teachers can use these to provide after they have provided small group instruction or individual instruction to their students to ensure the students have mastered the skill before moving on there are also formative checks built into the ELA and math lessons for elementary teachers these provide a quick temperature check of the learning and help provide and guide instruction during the lesson so to continue with strategy B our principal supervisors work with our student assessment Department to hold data chats for each school-based team to review academic attendance and disciplined data we also look at data for each individual subgroup to ensure we are meeting all students needs during the instructional reviews this year we have joined by members of our Esau and ESC departments as we walk classrooms with school-based teams and have included them in problem solving process as the schools develop their action plans that are individualized for each Student Success this school year schools are utilizing curriculum based measures for student tracking and monitoring for mtss intervention this tool helps provide student data so we can easily monitor the success of that intervention okay in continuing with strategy B and mtss our multi-tiered system of support framework or mtss includes components to support the academic and behavior achievement of students interventions are reviewed each year to determine their efficacy and data is analyzed to determine if additional interventions are needed to address specific areas of concern grade level decision tree documents are designed to guide the school teams through the problemsolving analysis and intervention planning these documents are also updated each year and shared with school-based administrators all district supported interventions are listed on our intervention Continuum documents and include additional information to guide teams in intervention selection and appropriate Pro progress monitoring tools the Continuum documents are also updated each year to reflect changes in programs and placement criteria additionally screening measures are available to ensure that the selected intervention is appropriate and actually targets the identified area of need the tools available are based on the recommendations outlined in the decision tree a key component of an effective mtss framework and problem solving process is the collection and Analysis of multiple sources of data new this year all elementary schools have access to Star CBM and success maker providing key ongoing progress monitoring data specific to those required skills this information is reviewed along with in program measures which provide information on how the student is progressing within the selected intervention and Fidelity checks which ensure the intervention is delivered as intended and the students are engaged in the instruction the multiple sources of data support decision-making and guide problem solving to determine and meet the student Needs school teams are also provided with the mtss timeline document which provides guidance throughout the multiple processes involved and ensures the greater consistency across the district in preparation for the 2425 school year a multi-disciplinary district team reviewed our mtss framework the team created a collaborative plan to focus on key aspects of the framework that would ensure implementation of robust processes our goal was to improve or actually strengthen the following key components Fidelity tracking and monitoring the curriculum based measurement tools previously mentioned support improved tracking and observation forms for monitoring and Fidelity have been updated and shared with our school administrators with regard to behavior we have continued to expand our resiliency efforts our tier one curricula includes caring School Community for elementary and habitudes for secondary schools these programs are designed to help students acquire and um skills and habits for success in school and Beyond a professional learning plan which includes ongoing professional learning opportunities coaching resources and supports ensure efficacy of the delivery additionally an updated delivery model and updated content for habitudes was introduced by growing leaders for the 2425 school year the content updates were based on instructure instructor and student feedback and District leaders provided additional feedback regarding the delivery options tier one Behavior plans to include systems for teaching expectations teaming and data analysis are required from each School the discipline mental health and wellness safe schools and ESC departments regularly collaborate to review and analyze district and school level data to identify schools in need of additional support once identified supports such as coaching and resources are provided as a collaborative effort as appropriate the behavior and emotional screening system or best um is still used as our primary Behavior observation tool teachers at the elementary level complete the best for all students in the fall and the spring results are provided to school teams to help identify Trends and students in need of support at the secondary level students complete the tool based on referral um to the school-based multi-disciplinary team the results provide information on self-reported areas of concern or need schools have shown a commitment to using the tool and rely on the data to assist in determining needs and implementing programs and interventions on campus much like the academic Continuum the behavior intervention Continuum outlines the supported behavioral interventions by area of need such as social skills performance motivation or self-regulation and impulse control the list of interventions is accompanied by information guiding the selection of the ongoing progress monitoring tools and criteria to guide selection of appropriate interventions this Continuum is also reviewed on an annual basis and updated to reflect new interventions and placement exit criteria new interventions added for the 2425 school year include spark mentoring updated zones of Regulation and too good for violence our school-based multi-disciplinary teams work collaboratively to identify needs and guide decisions on the level of supports that are needed for schools groups of students and individual students the team determines the most appropriate route to support the students whether that include Mental Health Services referral to a problem solving team for further intervention or referral to an IEP Committee in appropriate cases these teams receive professional learning and support via regular communication and coaching this year the mental health services division launched an ongoing progress monitoring measure that was meticulously created last year a committee to include representation from Mental Health Providers student services School counseling and administrators collaborated to design a tool that would allow consistent measure to evaluate the efficacy of our programs and for teachers to provide feedback on student progress information about the measure and procedures were shared via learning line and ministrator meetings staff meetings professional learning opportunities and coaching the mental health services division team also developed a canvas course providing an overview of the MDT processes and procedures additional courses are in the development phase to provide information on the implementation of specific interventions this graph depicts for us the percentage of students who scored within the level one range on pm1 last year and comparison to the students who scored within the level one range following pm3 we can see that there was a reduction of 26 percentage points from 73% of students scoring level one to 47% of SCH students scoring level one in English language arts and a significant 48 percentage Point reduction from 91% of students scoring level one to 43% of students scoring level one in math moving on to strategy C engaging all students in rigorous grade level content through differentiated instruction the es department has planned professional learning and collaboration activities to focus on the goal of increasing the percentage of students with disabilities who score on grade level on state assessments as you are aware we have students with disabilities in inclusion classrooms and self-contained classrooms thus the es department has focused on professional learning opportunities to support all teachers who teach students with disabilities the first intentional professional learning began with the two-day es summer Prof professional learning event which was held in June um and participants included both instructional and non-instructional staff and the professional learning Focus was uh a variety of content topics including supporting reading foundations self-regulation skills for students using School level data for in individual goal setting for students and much more this school year additional professional learning has been planned to provide strategies and share best practices for teachers in specialized units focusing on specific exceptionality categories for the students that they serve through these learning opportunities participants learn content and have built in collaboration time to spend time with their peers to share best practices and successes in their classroom data assessment professional learning is planned and the target audience will be ESC teachers self-contained and general education teachers where the focus will be to support teachers in data disaggregation and goal setting for their students who are assessed on general education standards specific learning opportunities have been planned and offered for writing and science for both Elementary and secondary teachers and pre kindergarten professional learning has also occurred to support teachers in embedding social resiliency skills writing goals for present levels of performance and then finally Universal gifted screening is continuing for the 2425 school year the screener is scheduled to be administered in January of 2025 Universal gifted screening is held for all second grade students using an approved screener during the the 2324 school year we had 3,289 second grade students who were screened and 121 students were referred for a further evaluation I am pleased to provide an update on the progress and initiative supporting our District's multilingual Learners and continuing with strategy C first I believe it's important to share the profile of our growth as of October 23rd Maran County Public Schools serves 3,15 multilingual Learners additionally our district has sorry additionally our district currently monitors 1,148 students who have exited the esol program we've also expanded our linguistic diversity growing from 81 to 88 languages in dialects in today's update we'll share initiatives and responses designed to reach personnel and students a key indicator in strategy C is professional learning our team has implemented both face-to-face and virtual professional learning opportunities this summer with the support of a competitive Grant we launched we launched summer multilingual learning experience also known as smile it was a two-day workshop with keynote speakers designed for administrators and teachers and also our pair professionals smile focus on practical act strategies for creating meaningful differentiated lessons across all subject areas a total of 104 Educators participated and feedback indicated that participants found their strategies and content highly relevant and practical this year the multilingual Education team initiated par Professional Academy to provide professional learning for our esol ESC and instructional pair of professionals who work closely with our students our face-to-face session welcomed 85 PA professionals 155 attended our virtual sessions these sessions cover a range of topics including classroom management collaboration with teachers and behavior strategies last month the team held the first session of the year for unlocking multilingual Learners potential the professional learning was designed to equip Educators with effective differentiation strategies they can immediately apply in their classrooms our first session took place on October 24th with 18 participants two additional sessions will be held in the second semester in a few weeks the team will launch our newcomers program in addition the team will also begin this year Spanish for educators imagine learning and literacy is a supplemental technology program that we use with our early Learners and Elementary settings to engage students and rigorous grade level content what sets Imagine Learning apart is the unique approach it begins with the students Heritage language and gradually introduces the content in English the program emphasizes the five comp foundational components of reading along with key writing skills to help students Express their ideas effectively the pro the program provides listening Speak and speaking exercises that build with listening comprehension and oral communication skills the first chart shows our proget of our grade one students using imagin learning during the 22 23 school year the data reflects that first graders who continue with the program the following school year started with a higher range and experienced greater growth by the end of the second grade year the chart to the right reflects a similar trend for the second grade group as they transition to grade three according to program reports the national average growth is 188 points annually as shown our students surpass the national Benchmark highlighting their progress with the support of our dedicated teachers and esol Care Professionals through title three funding this district has purchased English language development and Lexia power up as supplemental technology tools to support our middle and high school students the program designs personalized learning paths to enhance reading listening and speaking skills this year we hosted professional learning sessions and conducted School site visits to help teachers and staff strengthen their knowledge of the program and explore ways to integrate technology into differentiated structures for our students in the 23 24 school year 221 students access Alexia the graph displays three areas of focus word study grammar and comprehension it compares the starting zone with the current zone or the ending Zone the program refers to it is the current Zone 8% of our students using Lexia advance at least two levels this year the program participation has increased and due to widespread technical assistance and professional learning we anticipate greater gains as Mr Frasier mentioned during strategy B the multilingual education department have partnered with area superintendents who conduct instructional walkthroughs that require additional support for English language learner populations due to our state metrics during these schoolwide visits our teams assess the implementation of differentiation and strategies utilized during standard-based instruction as a result the walkthroughs have led to customize professional learning sessions support during collaboration and planning and modeling best practices we continue to emphasize our can do description as a tool for teachers and planning additionally we adopted and introduced the five to thrive for multilingual Learners checklist the checklist focuses on five critical practices which include explicit vocabulary instruction the use of visual supports and chunking content with step-by-step guidance for our students encouraging pure collaboration with opportunities to speak listen read and write and differentiating to meet the diverse Learners needs through these walkthroughs and actionable responses we are confident that teachers will be more equipped to support our multilingual Learners now you will hear from Dr Amy Capello our coordinator of multi um multilingual education to share some of our wonderful enrichment opportunities for students thank you I'm thrilled to introduce opportunities to engage our multilingual Learners in enrichment activities one way that we're meeting the strategy is through the first ever district and school level Spanish spelling be this will promote multilingualism it's an opportunity that's much more than a spelling competition it allows students to leverage their linguistic strengths and their cognitive flexibility by switching between languages they engage in code switching which is a powerful skill that enhances both their working memory and also encourages Divergent thinking another opportunity that aligns with strategy C is the upcoming rally to tally trip in February of 2025 a select group of our Junior and senior multilingual Learners will travel to Tallahassee for an immens of three-day experience they'll witness Florida's legis legislative process in action during the regular session and gain firsthand knowledge and insight on into how our government works as part of this trip they're also going to visit two universities opening doors to higher education possibilities for them this is a once- in a-lifetime opportunity for many of our students to engage directly with legislators and discuss issues that impact public education by participating in this trip our students will not only gain a deeper understanding of our Civic engagement but they'll also be empowered to become advocates for their own Community Building both academic and personal leadership skills that can serve them throughout their lives another enrichment learning opportunity for our students is our dual language immersion program exciting progress is being made to move towards the launch of our dual language immersion program at Saddlewood Elementary for the school year 2025 2026 we're now in phase three of our five-phase rollout and the enthusiasm for this initiative continues to grow in phase one we focused on establishing a strong Foundation our team engaged in extensive research on dual immersion programs um we looked at several models we crafted our own core beliefs and developed a theory of action to guide this program we also ensured that Saddlewood Elementary's Administration was fully on board and their holding discussions to prepare their teachers and staff for the program's impact during phase two we solidified our vision and our mission with input from Saddlewood Administration we selected a two-way dual immersion model which integrates students who are native English speakers and those who are Spanish speakers the goal is for both groups to become bilingual and biliterate by learning in each other's languages fostering an enriched collaborative classroom environment we also hosted a stakeholder meeting to explain the program's framework and the vital role that each department in our district will play now we are in phase three we're drilling down into the logistics with individual departments we identifying necessary steps to ensure successful implementation we are also establishing Partnerships with comparable school districts to share insights and collaborate on best practices as we wrap up this phase we are preparing for our family information night which is November 13th next week we've invited families of Saddlewood as well as the surrounding daycare centers and also we've um contacted some of the businesses that are in the area to build awareness of the program we're reviewing curriculum options for Spanish in science social studies and language arts these steps will enable us to begin lesson planning with our curriculum team soon um with this momentum we're excited to continue making strides toward a ground breaking educational opportunity for our students and we'll be rolling into phase four which is the curriculum planning in semester 2 in addition through strategic planning and by informing nope I'm sorry I'm jumping ahead we just turnning the slide your yeah in addition through strategic planning by informing school counselors and apcs about scheduling and inclusion practices for multilingual Learners we're ensuring Equitable access and inclusion practices for our multilingual Learners we um encourage rigorous and grade level content through the advanced um programs and this chart that you see here displays through the school years how um we've increased our multilingual Learners in taking Advanced courses one more sorry this key indicator that we are hitting here emphasizes our commitment to extending learning opportunities for specific subgroups beyond the traditional school year to meet this school we partnered with curriculum to ensure eel par professionals are at every summer school site in addition we hosted summer family focused learning events where we taught Families how to use learning backpacks and we also held four additional School site literacy events with the same learning backpack giveaways these backpacks are very unique they are they prepare our students for the next grade level they're written in English with family support Tools in Spanish and each one of the backpacks contains six weeks of standard based activities and reading books to keep children engaged in appropriate content during school breaks so when we host these events we are actually hosting them so that our families are able to learn how to utilize them throughout the summer break this ensures that our children will retain what they learned and helps Bridge them for the next grade level in our recent strategic Plan update we introduced a metc to increase the percentage of multilingual Learners performing on grade level or higher in English language arts according to our data dashboard our district has seen steady growth with this very fluid population during the 22 23 school year 4% which constitutes eight students scored on grade level are higher from pm3 during the 2324 school year 10% which constitutes 100 students score on grade level or higher for pm3 during our 2324 school year 2% which is 22 students scored on grade level or higher on pm1 as they opened the Year this school year for 2425 4% we'll get you switched out tap your mic here technical difficulties please stand by worth coming okay perfect I'm back yes you are all right so looking at our pm1 data from last school year to this school year we did see the increase from 2% to 4% the 2% representing 22 students that scored grade level or higher on pn1 and thenn 4% this school year which constitutes 79 students that scored on grade level or H for our pm1 assessment to support this goal of closing the achievement gaps between multilingual Learners and standard curriculum students we will continue providing professional learning for teachers and par par professionals fostering collaboration and offering enrichment opportunities like the ones you heard today to help our students meet and exceed academic standards okay and so I'll discuss how mtss is going to continue to support strategy c problemsolving teams work collaboratively using multiple sources of data to identify areas of need select appropriate interventions and monitor students response to those interventions students who do not demonstrate sufficient progress to indicate that they're closing the achievement Gap or who show the need for sustained intensive interventions to continue to make any positive progress are referred for evaluation to further assess needs and support consideration of exceptional student Education Services this table depicts the number of initial evaluations initiated over the past three years we can see a clear Trend indicating referral numbers have decreased year-to year we attribute this pattern to improve processes and interventions addressing student needs without the need for specialized ESC Services further analysis of the referral data indicated that 475 initial evaluations were completed for special programs 613 initial evaluations were completed for gifted additionally another 335 re-evaluations were also conducted a large portion of our time and efforts are also focused on problem solving and designing appropriate intervention supports for students typically schools average approximately 30 to 40 problemsolving team meetings for the year it's important to note however that these estimates vary based on the school size and needs this chart reflects our districtwide best results or behavior emotional screening system as you can see the results are consistent from the 2223 school year and the 2324 school year previous years also reflected similar results which are consistent with the expected rates of students demonstrating moderate to significant needs across the domains that are assessed MDT referrals continue to increase steadily from year to year which we attribute to the familiarity and consistency with the framework and the processes as well as expanded criteria and the new threat management procedures MDT coaching and support has also helped schools improve their systems helping to identify student needs more quickly and accurately 2,218 referrals were made to multi-disciplinary teams during the 2324 school year in comparison to the 1,332 referrals during the previous year of those 2,218 referrals 1,933 students received in school interventions and 324 students were referred to out of school Community Based Services I'm happy to share strategy D expanding access to high quality Early Childhood opportunities to strengthen kindergarten Readiness so we have continued to expand VPK or voluntary pre kindergarten access across the district over the past several years we know that children when they participate in high quality Early Learning experiences they are more likely to be successful in kindergarten and and Beyond so we know that providing these opportunities to students is extremely important currently we have one at least one VPK program at every Elementary School in our district with 740 students currently participating in 44 units across our district additionally in August of 2022 forom Early Learning Academy opened its doors to 47 students thus beginning the first ever Early Learning Center within Maran County Public Schools this program has grown and expanded now to include prek 3 students through second grade we currently have 24 students participating in two prek-3 units on our campus expansion will also continue as the district grows to include two new elementary schools VPK programs will be present on their campus we know that VPK programs are important and almost without exception improve academic Readiness for school and our goal is to ensure that Marian County students are ready to be successful students additionally within expanding that access we know the importance that parents play in that process so it's important that we are educating parents about the importance of the Florida early learning standards and providing them information for the success of our VPK programs this year the Early Learning department has been invited to participate in the launching literacy in the community initiative both Mrs Neville our coordinator for early learning and myself have been invited to create videos explaining the importance of foundational literacy skills and why kindergarten Readiness is so important also as a new initiative this year the Early Learning department will begin producing short videos outlining early age expectations for families these videos will be able to be shared on mcps social media our district website and potentially through Partnerships with local businesses serving young children and their families Additionally the Early Learning department will offer three parent education courses this year they will be provided at various times and will be taught both virtually and in person the series will focus on parents knowledge of the standards providing both literacy and math foundational resources that they can use at home and preparing students students for kindergarten making that transition finally we have a new program that we initiated last year called the Stepping Stone program this program has expanded this year at forom and will also include oakrest Elementary School the purpose of the Stepping Stone program is to invite young children birth you can be a a baby baby all the way up to school age with their families to engage engaged in literacy based learning in a play based setting at school thus developing literacy and social skills in students while working with their parents to be their child's first teacher this program is only being made possible through the many Community Partnerships that we have established those include the Early Learning Coalition fans the Maring County Hospital District the Maring County public library and the Maring County public Education Foundation thank you strategy e to support students Readiness and success in postsecondary Opportunities and then we have our four e employment enlistment enrollment and Entrepreneurship so Zell is one of the tools that we use Zell is the on online platform that supports College and Career exploration for students beginning uh I'm sorry between August and September we have had 857 individual student logins through Zell and through Zell Marian County Public School 12th grade students take a pre- and a post survey and the pre- survey collects data on the four EAS of their interest and then as well the survey captures the goals of these particular students so these goals are related to what their postsecondary goals are so after high school graduation students submit this through the survey information and then um it also lists what steps they have already taken towards these post-secondary goals and then School Personnel use that data to help students to complete any necessary steps or AC actions that are related to their postsecondary goals we also use Zell for eighth grade students so eighth grade students go through a module that helped them explore careers they it helps them explore Magnet School options um they can find more information about rooc goal setting and a lot of different opportunities for eighth grade students this information helps those students begin to consider what courses or Pathways that they might want to consider for High School this year we have also added a pre-apprenticeship um opportunity for students in the construction Academy at lakee High School these students after graduating high school May either enter the workforce directly with the certifications or they can go ahead and continue at at a formal apprenticeship at Marian Technical College we have also worked to increase the number of Industry certifications that our students um are are receiving in Marian County Public Schools this past year we had an additional 292 attempts at a certification uh industry certification assessment and that resulted in an increase of 19% more industry certifications earned for students okay I'd like to highlight some of the um Advanced course work that we offer in our high schools which supports strategy e with a Readiness and success in postsecondary opportunities in 2324 our students earned 7,245 college credits and those were in areas of advanced placement um Cambridge dual enrollment and international Borat so we're very pleased to see the increase in those numbers and of course we're going to continue that success um this year during the 24 25 school year we currently have 72 College generated courses available for students and in those classes we have 5,246 students currently enrolled so we're really excited about the success I also or the possible success for those students I also wanted to highlight um the ace and IB diploma success from 2324 last year our Ace diploma um recipients were 91 for Marian County public schools that was Bellevue High School ear 61 students and North Marian High School had 30 students that earned that diploma option and Vanguard High School with the IB and um Lake we high school we had 45 students that earned that diploma and that's an important number so overall 136 students with the additional um volunteer community service hours they were granted the bright feature academic scholarship so that is a game Cher for our students in our community at this time Dr goet I'll turn it back over to you thank you team really appreciate all the information board we welcome any questions you may have thank you Dr goet all right board go ahead and for camera guess we can just go down the line here uh so I'll start with the uh the positive I guess let let's start there so in just a a few moments uh the board will be discussing our legislative priorities you guys don't have to stand you just until you're fine because uh I don't I don't know if anything I'm gonna have as a question somewhat so first thing I I noted on slide 17 the rally to tally in just a few moments I'm going to be recommending some dates potentially for the board to consider for us to be in Tallahassee I don't know if they will align but they're in February so we'll be talking about that in just a few moments it potentially we may be there the same time you guys are so just wanted to make that note for you guys and I think that would be really cool if that lined up um the other things I want to mention I have some items pertaining to strategy C and some items pertaining to strategy e so since we've just come off of strategy e Mr Christian if you could go to slide three please thank you so my concern on strategy e which is talking specifically about supporting students Readiness and success and postsecondary on this specific slide uh the last item on the slide that's white before we get to the two new green added ones is increasing the percent of students that graduate within four years with a standard diploma if we look at our Baseline and we look at our Target and then we watch the decline that has occurred in that specific item over the course of the last three years my concern is we have a disconnect in strategy so I appreciate the information that you all just shared I did not hear a strategy or Key activities about graduation so we we certainly are using Zill to try to get them to think about future opportunities we're certainly using college credit opportunities and advancement and all of that but I am see and I I've pulled up the full strategic plan I'm we have a strategy missing we have a key activity missing in our strategic plan especially in and and honestly this outcome metric is showing it because just about everything else listed here we are improving or we see it moving but I I guess it's it's on us as a board and and that to not identify this sooner but we are missing a strategy so I don't know what that looks like I I don't know who the team was that's associated with that specific you know goal one I don't know which board member whatever I I'm just saying we're missing it because without having a plan as to how we're going to get kids to walk across a platform with a tassel to turn we're not meeting that expectation so certainly Dr Brewer if you have additional information to share I am open to it is it plan yes ma'am thank you yes we we have a plan we will um work to formalize it in this particular document but I were i u meet with Dr gullet frequently to provide her updates on our plan um and everything that was mentioned through goal one it does build into that graduation rate but we will formalize it in the document for you so you can see it um so it aligns with the metrics and we are pleased that we have a success um with our current cohort graduation rate that hasn't been announced yet but we are excited that we did have an increase in our current cohort seniors last year okay so I'm I will be excited to share that number great because right now it doesn't look real good well and and I I appreciate that potentially we had some summer graduations that are going to help that too and and for our 2024 graduates and with our cohort heading into 2025 maybe we're already looking like we are going to you know really get at least back up in the 80s and and these are lagging numbers and so the students that this is what was published for the students that graduated the year before demon that was shown on the school grade calculation and so the numbers from the students that just graduated will be represented in the 2425 school grade calculation okay graduation rate and acceleration rates um are calculated that way okay so I I appreciate that for school grade calculations at the doe for the purpose of this District strategic plan I'm not certain that that's the way the metric needs to be calculated that's just my own opinion when it says 2022 on a graduation uh percentage rate I'm expecting that to be the class of 2022 so maybe that's just me looking at that that way but I appreciate how doe is going to look at it and how we're District graded and all of that but in our own personal right here in Maran County heart of strategic plan 2022 to me says we had 86% of our class of 2022 that graduated and we had 78% of class of 2024 that graduated so maybe I'm the only board member that sees it that way but I that's the way it would make the most sense to me in our strategic plan outcome metrics yeah as soon as the doe for fin finalizes those numbers though we will be able to share those we at this time we don't have those formal numbers because it takes so much they go all the way through that survey five in the summertime and then it gets reported and then they have to verify all of those numbers so we don't actually have that formal number yet okay and and that's fine so then to me on this it would say incomplete or or something that we're you know we're still awaiting the results because if 78% is our class of 2023 graduation rate in my opinion it should align with the 2023 column because then I don't know where the Baseline came from because when we approve this is 2021 and we have a baseline of that it it's confusing based on that we actually have four years of data on percentages but it's not aligning with the ACT class so I don't Dr go I don't know if you understand my question I do I think we can add an aster and create a different cell that explains that yes ma'am okay all right perfect that covers that question um my remaining questions and some of this ties into what we'll be talking about in legislative platform as well you guys know my passion for gifted and um slide 11 is the slide that's associated to gifted I appreciate I i' I'm having some extensive conversations right now again with gifted Educators I don't want to go into that right now because I think Dr henbrook and I need to have a conversation about current challenges that have continued and District processes that need to get buttoned up differently than I I I just continue to beat the same drum uh but my my question on this again strategy C specifically says in engage all students all students in rigorous grade level content through differentiated instruction I understand funding does not come for gifted students yet that will be something we'll be talking about in just a moment but our gifted students unless they are at the elementary school level are not receiving differentiated instruction they're receiving accelerated instruction with their peers in their grade level or other accelerated peers within the school setting but they are not receiving differentiated instruction for gifted students I spoke with a teacher yesterday who has come from another district and joined us other districts are doing it differently in her specific case she taught A Gifted elective at a middle school level where it was just a class for gifted students that they had differentiated instruction just for them and one elective throughout the day I spoke with a an administrator in a middle school yesterday that that's something they would like to pursue but we are lacking gifted certified gifted endorsed teachers to be able to provide something like so there there's this is a multi-pronged conversation identifying the students isn't enough and that's what actually Dr HR and I will be speaking about later because right now our identification process is a bit off as well it's not is the screener it's what we're doing there there's a lot on gifted we have got to get better board you know what my questions were when we were talking about the district Staffing plan I know we've already voted on it I will continue to disagree that we removed our program specialist for gifted was the only ese certification classification that we separated out and removed a specific person and we went with a gifted resource teacher the person currently fulfilling that role is not gifted endorsed so I I just want to put that out there this is going to continue to be a drum that I'm going to beat because as a parent of gifted students I will not have another family go through what my family has gone through so this strategy until we get gifted right we are not meeting the goals in this specific strategy um just saying we have a gifted screen is not going to be good enough for me so that's going to conclude my comments on this thank you right thank you board member Campbell and um yes you know you you have to screen them to know we have them but then what we do with them moving forward throughout elementary middle and high um is also critical all right uh board member Cummings thank you um mam chair I do have a question a couple of questions um slide 20 slide 20 and this is just to um just to give some clarification on something uh you guys talked about the summer school and the backpack program that goes home with these kids they're giving out I guess prior to the summer or is it a family engagement session that they're giving out yes they are giving out prior to Summer they're giving out the last Family Focus when we really focus on our summer slide and to um avoid that that's when they are given out also when schools ask us towards the end of the year to come out we have paired with Book Fairs and different events to come out to speak to parents and we have many of them and so we also bring them when we encourage them to keep learning going over the summer but the majority of the ones that we have we give away during our last family Focus to prepare families for the summer okay so and I'm just getting trying to get clarity we do those Family Focus that select schools correct we do so if it's if the event is in East Mary and the kids on the west side of the county are not getting them well if they attend they would get it but I understand your point if they do not attend then they would not um access to that res countywide what I'm asking so it sounds like it's only accessible to those that go to those family engagement events correct for those that go to the family engagement events also we have our Esau resource facilitators that will connect with schools as well but it is six weeks of summer so we towards the end of the year they will connect with different family engagement events at schools and then they will pass them out there as well and the other question I have with this is excuse me so when we give them this backpack with these Learning Materials in it how do we track the success or non-success of this are we just giving them a backpack cuz they're there are we signing them out to the kid we know which kid hasn't are we coming back and and doing any type of um data drill down once they come back to school to see if this has been effective or not or if it yeah if they've even used it it could cuz some kids just say I got a backpack with some free stuff in it and go home I mean what are we doing as the followup behind just giving them the backpack it is um we do collect a signin sheet for them when we pass them out to our families and there's also our professional learning that goes with it and sharing with parents the utilization of it however we cannot be certain that all parents use it the full program throughout the school year because they are provided to certain students and not all I Shar did you have something on top of that yes um I I don't know I I just I know that the struggle is we provide a lot of resources and a lot of opportunities and the challenges to get people to show up and to get people to use them so we have we considered um at the end of the summer providing some sort of incentive um you know if you I think did you say six books are included and there's act okay and so you know um I don't know what what that looks like cuz I don't know what the books are but if you bring that back at the beginning of the school year and you've completed the six activities you get to have lunch with the principal or you get to invite friend whatever that looks like it doesn't have to be monetary um that there's some sort of followup um for encouragement because I can see it being just like kind of like what you shared Reverend Cummings that going home and sitting in the corner and they forget about it till they you know head back to school so just would like to see some sort of incentive to try to round that out and and bring the conversation back and i' like to see some type of some data on if it's effective or not I mean if we're just giving them out and they're we don't never track we don't ever track how effective this is then we could just be spending our Wheels with this um I would love to see how those kids did that did this backpack thing on progress monary one and if it if there's a difference I guess you get what I'm saying so um that's just one thing that kind of jumped out at me as we were going through that presentation um other thing we you don't have to say anything else on that one the other thing was on on the um delelo delelo with that one I heard that they get access I guess Dr Hook at 12th grade and 8th grade it's actually access K12 but but since this is our second year of of our rollout we're doing um a focus for specific grade levels but it's it's it's got up U activities for K12 so and the reason I asked that because I'm thinking coming out of eth grade they they they're trying to look at what they're going to do in high school um I remember when I was in high school they they kind of gave us a sheet of paper like hey if you plan on going to a vocational school this is the track that you need to be on if you're going to college this is the track you need whatever is and I'm thinking that if if a ninth grader has access to this are are our guidance counselors trying to encourage them to utilize this to get on the track or or you know who's who's pushing that effort with those kids because sometimes um I just talked to uh one of my classmates um he he went a different route than I went he went to the military but one of the things that we talked about was that um no one shared with him the different tracks so he thought his only option was was the military and so are we using Z to help these kids to see hey there's possibilities there's other directions that you can go in or are we just giving it to them at that 12th grade and saying okay here you go yeah the the platform has built-in activities for every grade level so one year it might be resume building one year it might be career exploration and the schools do support the students in that I don't know if you want to Dr Brewer can add more about that I'll add that's a great question about the guidance counselor so they use it you can export this data into different reports and the guidance counselors can use that as a tool to help with scheduling and really where that comes in handy is for our elective classes um the 8th grade students do have an opportunity to see what's available prior to scheduling but it's still nice if they have already taken the Profile assessment on zel because a guidance counselor can then say your strength looks like a medical field is in your future let's make sure you're scheduled into the medical assisting class and U medical skills so yes the guidance counselors use that but the students can also change their mind which is really nice so then in ninth grade if the student chose the medical skills class and then in 10th Grade said no I think I'm going to go the agriculture out they can then choose so we're not locking them in but it does help guide those conversations with the guidance counselors so how hard do we emphasize this to the kids cuz I guarantee you uh if we ask some kids right now they very small percentage would say they didn't even know what Z is and I'm I'm because I talk to different kids and to me that seemed like it would be a resource that we need to have posted all over the school so that they know that this is something that they could to get into to kind of help guide them because let's face it 8th grade nth grade 10th grade um they all got question marks they don't know what they want to do most of them but there are some kids that are are focused and this kind of gives them an opportunity to see that there are different Pathways I know we talk about we talk about the the for EAS but if we don't give them the the access or let them know that this is out there and have it available if if I only find out about it when I go to see my guidance counselor that's ineffective to me we um yes sir we we will definitely um go back and do another promotion for that our guidance counselors have been trained on z um we did a retraining at the beginning of this year with Zell um but I definitely hear the concern if a if a student doesn't go into the guidance counselor how do they know other piece with that because I think it's a I think it's a very valuable it is but I also think it's underutilized because not only should it be the guidance counselors we should be doing it through our athletic programs where we have all these guys going girls is going off to college for athletics they're using this to to the if they're using this this is just going to help them make better decisions the tool is available be pushed through the athletic department as well I'm sorry um Reverend Cummings I didn't hear that last part I just think it'll be pushed through the athletic department as well I think that will be another tool for the ads and the and the coaches yes sir we do have this available on the student desktop so it is available to all students um but we will do another promotion for the tool thank you for that feedback thank you right thank you uh Vice chair I do I have a just a couple of questions I wanted um to get some clarification on I believe it was slide nine um the goal One update strategy B uh data driven instruction and so um it's I don't see it listed just Behavior tools so we're still using the best um tool is that correct okay and do we get um data just generalized data from that on how our students because everybody in elementary school is um evaluated on that three times a year is that correct so two times a year so they do it the teachers do it twice a year for the elementary students um and the schools get you'll see I'm trying to figure out what slide I think it's 23 um that you see the best results am I right oh yes um that one is districtwide but the schools get their reports and they can look at it school level grade level classroom level individual level so they're a ble to look at the data um and kind of break it down disaggregate it and figure out where they need supports okay and so we develop as a district then we're developing Behavior strategies from the results of those of that tool so like what the needs are for each school so yes so based off of when we see those if we see externalizing internalizing adaptive those kinds of needs then we make sure that on that Continuum document that we have we have a a selection of District supported interventions that would meet each one of those um areas of concern okay so for example we know that we need certain interventions that would meet emotional uh regularity kind um or um if we need uh performance and motivational if we need skill building like we have a select number of interventions to meet each one of those needs and we look at it and we see have we seen an increase in certain areas and does that mean that the interventions that we have are being Ive or we don't have enough of them or we need additional ones that was one of the things um that led us to looking for the too good for violence because we really wanted to have additional interventions that would meet um the need for the conflict resolution um and so that's when we did our research and kind of figured out what we would want to purchase to have additional resources for that area and that's what we do each year is kind of look at it okay and then my next question is it says we've got 10% um in the last two years of extremely elevated Behavior are those tracked when they move from because that's an elementary assessment tool does that information go forward to our Middle School um teams it it would be by specific students so if there's a student uh that was in the extremely elevated range and they were referred to the MDT team and so they have interventions um that are provided through that MDT process that information does follow them into middle school okay so that's a seamless process so when they leave an elementary school and they step onto a middle school campus there's already support in there for those behaviors we're sharing that information we're saying while they were in fifth grade in elementary school we had identified these areas of concern and these were the interventions that we that they were receiving at that point that MDT team would determine do we need to continue those do we have something different at the middle school level many times we have something different that's more appropriate for a middle school level and so they might say we're going to continue intervention but we're going to continue it um using a different intervention or using a different strategy but they have those notes and they're able to follow that student unless the student has met um whatever goal they set and they said they only need to be monitored or they no longer need the intervention okay all right and then my next um question is uh still slide nine um tiered Ela and math interventions and uh intervention Continuum documents all of those things and then uh when we slide down to the next slide and we're looking at the percentages uh for our fast data I am interested um in separating that data and including attendance and so when I think about this group of kids that are on tier 2 and tier three instruction and I think about um what the mtss process looks like and the role of the team at school I would I would like to know as a board member are students that are tier 2 in tier three that are showing up consistently to school what does their growth look like and our two tier our tier two and our two three students that are not consistently coming to school because we talk about attendance every time we're up here we know it's a challenge um what their growth or lack of growth looks like and so um I would like to that data to be sorted out a little bit okay we can work on that I will say um when we're working with those students and we're developing intervention plans we do use the attendance data so that's one of our exclusionary factors so we want to make sure initially before we say we think that there's an academic deficiency here or skill um uh deficit then we want to look at the attendance first and say are they getting here are they getting the instruction are they receiving interventions that we've done previously and we address the attendance first before we move forward with anything else likewise we continue to monitor that while we're doing the academic intervention that's part of the Fidelity of it right agree and that just from that that exact statement is it's really hard from the instructional position to track Fidelity when the student doesn't come so an example my mtss was first thing in the morning well get gu who was you know came in at 9:30 every day they missed reading instruction every day so there was no Fidelity you know their number would be in here saying they're getting instruction but they're not getting instruction so that's kind of what I'm looking um for is to see our students that are showing up and getting in the interventions what kind of growth and return are we seeing on that and then our kids that are not getting that instruction what what is that doing what is it you know not doing um so I'd like that to be included uh somewhere along the the way um I did on slide 12 I just wanted to give a quick shout out to our our teachers um when we did the learning Camp um a couple of weekends ago a month ago just talking about meeting the needs I give the right slide for that hold on one second no I think it's like 12 um so grade level content and differentiated instruction um there was a teacher at Westport that was using PowerPoint live and um using you know he had a screen up and just doing different translations for depending on what block of students he had and what the need was for each student and so I know that the district has great um things that they're doing but we also have instructional lead teachers that are doing phenomenal things to make accommodations for our students each and every day and so it really was amazing to see that just in the day-to-day work um of what our teachers were are doing uh so I just wanted to give a shout out because I was I was really impressed because he was really good at at doing all that um slide 20 which was what Reverend Cummings brought up um I just this is just you know sharing ideas really and I look um at what you're doing with that backpack program I've always been passionate about Partnerships with our Public Library I could see something like this um you know meeting and kids having a chance to work on these activities together um just to increase the literacy I don't know if that conversation you know has come forward if it's ever been discussed we also have libraries on each campus um that I feel are underutilized I'll just say during the summertime and so uh you know we have this space that exudes literacy um um and so uh just thinking outside of the box a little bit about how um that could be used in a different way if all the kids brought their backpack on the second Tuesday of the month and we went through that activity together um just thinking outside of the box I I think it's exciting I think there's an opportunity for great um expansion uh within the community on that and I did just want to give a shout out it uh slide 26 um just miss beckette your Facebook page I just wanted to say is phenomenal I it's one of I hate to say it this way but I'm going to say it this way it is one of the few School Facebook pages that I just really your team of parents and who I don't even know who was all on your but they are always sharing ing positive events and activities and um things on there and so when I look at at your growth and your expansion and your involvement um I just I really enjoy that piece of communication from your um staff and your school and so I just wanted to take the opportunity to say thank you um for your guidance and Leadership and helping move that move that forward it's a you know it's kind of what you envision all of our web you know all of our social media to look like which we know it doesn't but it's it's a great a great example yeah come on down so I'm going to share with you why it is that way so it really is a Facebook page run by our parents it was started by a mom who was with me the very first year and then it has grown um I'm fully aware of who's managing the Facebook I put out information to them but We R View at our sack meeting at the beginning of the year the requirements my requirements to have that Facebook page that being a teacher is a hard job and that we want to make sure we're elevating teachers and education and so when we put things on that Facebook page it is to do just that to elevate our teachers to celebrate them and to celebrate the students in the class with them and so we're very clear about that we're also clear about that if there's a concern and it's being shared with one of our administrators over the Facebook page that that's to be directed back to me because as they know they can always come to me and we can work through individual issues and then our other key element connected to that is that it's an opportunity to share things going on in our community and so that's a lot of that as well so they have done a really good job but they know the parameters and I have a sack meeting this afternoon so I'm going to be sure to share that with them because they take great pride in what they put on that Facebook page they absolutely should so thank you for being strategic in that and the way that you have organized and line that up it is I would say 100% a success thank you yeah Miss Beck yes and it and it is a model um so please feel free to share it right you know with other early Educators because it really is very uplifting I do have can I miss can I ask you one more question with your page setup I haven't noticed this but I'm just thinking a little strategically myself do you monitor you go in and delete if something negative is posted in there or have you had to so they really haven't had to accept for one time and so it has to be approved by them before it posts and so they keep in close contact with me um I'm not a Facebook girl um however I do create posts for them in canva and they put it out strategically but I do have my leadership team that is on there and so um and again we have active parents that stay in close contact with me and so you know I I pretty much know what goes on there and and you're right it is a place to kind of celebrate the students and what's going on on campus okay thank you thank you yes board member James awesome so I just had a few questions um going back to slide six uh we highlighted how we're using coaches um cas's on our campus one of the things that we had a discussion about in a recent meeting was a change in job description which talked about using them and utilizing them in different roles one of the pieces to this py graph that maybe I'm missing but we absolutely last year which I believe this is a reflection of last year's work used cas's in the classroom for direct instruction for vacancies and so I'm just wondering where that information is captured in this pie chart yes thank you so the pie chart you see is school support provided by program specialists at the district office yes um not school-based coaches basically yes but we sent program Specialists to cover classrooms last year some did right and so my question is um in the spirit of transparency I don't think that the information is reflective of the work that those program Specialists did all year last year because if I'm understanding this correctly this is a look back back from the way the the way we used the resource last year is that correct correct these are Elementary program specialists in this pie chart okay so I just think and I'll just note I guess that I my my understanding was in the fall of last year we sent District based program Specialists to schools to serve in the capacity as instructional teachers for a period of time um and that is not captured here and it was a part of their job that um other maybe other duties as assigned and so that's not necessarily reflective of the cas job description so I'll clarify that because that was in acccurate of me to say but I just think that that is something that we're asking them to do and it should be reflective in here was my only point on that S I don't think we um there is a rumor you can I one other thing there is a rumor in the elementary world that if the results of um pm3 for third grade are not where they need to be we're dropping youly because we will have essentially had these kids on youly for four years and the data will not be if the data doesn't support that uly is working then we're going to drop youly and while the same probably the same people who are saying this and don't want to use uly were very against it when it first came they are now huge supporters of youly and so I just wanted to be the voice for them that says um not regardless of the data because we always want to be informed in our decisions but they do believe very strongly that youly is working to improve their instruction in their classrooms and so they would like that at least to be used in conjunction with the data to make a decision about continuing to use youly because I mean we all know youly came on and we've kind of followed this cohort of kids who've gotten youly for four years now and so what is it going to look like when we put it to practice um and so I just kind of wanted to speak for the teachers I guess on that because they don't want to lose youly sure first I want to go back to the school support graph for just a minute the elementary program Specialists did not sub or cover in classrooms okay so the work that they did is what is reflected on that chart okay so you might be thinking about maybe secondary program specialist but yes and I don't see where on this it says Elementary yeah it's Elementary Okay so I that to me I guess I missed that but that was not clear because it doesn't say Elementary on this so I was thinking all of our support sure um and the youly that is a rumor because this is the first time I'm hearing that um we're doing a way with youly if the scores are not where they need to be um with any program we have to evaluate it at the end of every year Based on data um we start talking about resources as early as January for the following year looking at our data and we start planning our budgets and the items that we're purchasing um so we haven't even had those conversations yet but I can assure you we're going to be using data to make decisions about what we purchase but um we have not had any any discussions about um getting rid of that program at this time um we have to teach foundational skills in K through2 sure we can do it through our basil our main uh reading textbook um however having a consistent program that is happening across the entire County and every K2 classroom um is something that we haven't had or that I've seen in my 27 years so this is the first time that we've had something consistent that is being used um so we know we need a program for foundational skills um but it has not been determined uh what that program is going to be or not be thank you for clarifying because I you know it's nice to just swash the rumor maill and let everybody chill it's going to be okay um those are the only questions I had I think for you miss rle um on slide 11 we talk about the gifted screener and before I ask questions about the gifted screener I will say that um Dr Campbell's points are well heard by me I was a gifted student in Orange County and all through my middle school career I went to a gifted elective I think I've talked about this but I had a gifted elective my two electives were chorus which I can't sing so I don't know why I was in chorus and gifted and gifted in all three years I went to gifted class and um we traded on the stock market and did all kinds of really cool things that were um neurode Divergent and were different than what I would have gotten in a Avid class or because I was in all advanced classes so the advanced curriculum was not meeting the different kind of delivery and so um selfishly I will say like I have gifted students myself and I would love by the time my kids get to middle school that we way far before then we create a program so that gifted students can be enriched differently as we meet o all other ESC students differently um so I I second those sentiments Dr Campbell my question here is of the 121 students who were referred for further evaluation how many of them qualified and you if you don't have the answer today that's okay but I do um 18 were eligible 67 were ineligible so that was about 85 and the rest are still in progress whether there's you know waiting for meetings to be scheduled or so forth okay and then my next question and you probably you might but you might not have this looking back historically how many second graders have we traditionally qualified for gifted in a standard school year so prior to doing a universal screener how many students not not how many students do we screen but how many students qualified for gifted in their second grade year historically before we use the before we use the universal screener I'd have to pull that data for you yes and my my my my question to that is I'm the screener is fine we do the screener we capture all the kids that's fine I think that the number of students I would be interested to know how statistically significant it is the number of students who are qualifying now with the screener who we weren't catching before by just basically looking at their traditional performance in the classroom and so I would love to know the difference in that data um I have my own thoughts on it and I'll be interested to see if they're validated or not based on what you guys have but um that's what I'm looking for is basically what is the are we are we finding more kids or not so the only thing that um Miss delad and I were were just discussing is um we didn't Focus just on second grade historically so no I just mean in second grade though so so You' want me to just look that's that was my clarifying question yeah like how many students because obviously we have a heightened Focus now in second grade but I mean if you want to do a look back that captures K2 to Encompass kids that may have been identified prior but and I also not that I think that we are dragging our feet but I do think there is definitely a narrative that says well they're to get screened in second grade so we're not going to we're not going to do a screener in first unless the parent is asking for it because we have kids who are EST kids who are exhibiting gifted like behaviors and we are waiting to screen them until halfway through and then they are not being evaluated and staffed until halfway through third grade which just to digress very quickly I've had a conversation with Miss Williams Jones and my request is that these evaluations occur and the eligibility meetings happen in the summer so whatever whatever the evaluations need to occur ahead of that but we need to be bringing staff in to have these students eligibility meetings during the summer so that they start their third grade year eligible or not and getting the services that they need because a lot of these kids were screened now in January and how many did you say we still we have still 40 that we haven't had eligibility meetings for I'm sorry but I think that's absolutely insane and I real I mean we had we had no Staffing specialists at Spar and so there was 15 waiting and again they're not all eligible but we can't predetermine we can look at their IQ and have an idea but we had 15 kids sitting in the que at Spar for weeks when school started because there was not even a staffing specialist to facilitate the meeting so if we brought in Staffing specialists in the summer and had eligibility meetings in the summer for all of these students and knock them all out then these kids would start the school year getting the services that for the ones that are eligible they are qualified for so that's a minor digression but I would be interested to know if you want to encapsulate all of K2 or something if the data looks like it would make more sense that way I'm just wondering how many kids we weren't capturing before that we're now capturing or if really the gifted kids are still being captured regardless we can we can definitely go and pull that data thank you that was my question on gifted did you have something you wanted to add Dr crell I do I you've just received an email from me just a moment ago I think the further clarification of that I think beyond the 121 students is that obviously is a non-verbal screener so you'll see in the email I I one of the questions I'm asking is how many of the students who tested really high on a nonverbal screener because that's a computer-based screener then are not qualifying for gifted because that's a concern I have is that of that 121 that then we put them in some kind of face to face testing scenario that they don't do as well in and they may be really high on this gifted screener that's non-verbal and then we're still not putting them with gifted Services because any so I think there's there's a a lot of additional questions about the the face to face screeners that we're using or the other the kbit versus the g like there there's a lot you'll in the email if you haven't already read it yes and and we are um so I I have some optional meetings scheduled with um gifted teachers online if they can make it I'm going to explain to them how that decision was made to use the kit um we we used the um naglieri in second grade um and then we use the kbit for all other gifted referrals and so we're I'm I'm going to have that opportunity to explain that to gifted teachers and then they're going to get some more specific training on that um I think did you want to say something I I did Mr Del no yes that one just to kind of address that a little bit so and part of the reason why we went with a non verbal screener was to widen that net and to catch some of these kids that typically we wouldn't get referred um so some of our multi language Learners um those kinds of of things but and then following that when we are evaluating the students we do look at that so not everybody gets evaluated using the same measure it's not like we have a thousand measures to use but we typically try to use a measure that will play to the student strengths um and if a measure is used and we see that there is a split so we see a student like you're saying that's very very high in one um scale area and not the other we typically will go back and say okay well let's provide if we have to do a non-verbal measure only because that's the area of strength for the student we'll do that as well so we really try to make sure that these evaluations are tailored to the students um rather than just be a cookie cutter kind of evaluation okay I I appreciate that I I just I'll I'll be interested in the data whenever you're uh creating the information for Dr James I'm certain you'll share it with all board members but you can see that both of us and I'm sure several other board members are are quite passionate about what we're doing and gifted and and not doing and gifted so Dr James I'm sorry to interjecting Noe you're good I have one more question um and Miss Beck and I have had this conversation well first I want to say I love forom I love forom Early Learning I love what we're doing I obviously have a special place in my heart for early learning um and I think that's fundamentally where it all starts and if we get it right we can completely transform the path and Miss Beck I don't think you have the answer to this question so you don't have to come up unless you just so desire but what's going to happen we have one class of second graders right now um probably 20 of them and next year we're going to have three more classes right so we'll have four classes two more classes so we'll have three classes of second graders next year what opportunity are we extending to students who have been receiving early education at forom early learning for their remainder of their Elementary education obviously they can participate in the school choice procedures but we all know that getting into a choice program in third grade is almost impossible it is almost impossible so now if it was fourth grade it would be easier because class change changes in fourth grade but from a former administrator's perspective Miss Beck does not just want third grade that is a school grade debacle because you are putting a lot of eggs and for what for her will be one class of third graders that is a that is a heavy heavy load and you are you are putting a lot of stake in one small very group of students and I I don't mean to speak for you but I see your head nodding and we've talked about this so what are we going to do to extend opportunity to these students to continue their education experience because many of them now have been coming to her she could tell you but probably most of these second graders have been with her now for for K12 this is their third year some of them maybe even I don't is it been this is the third year right so and as it continues to grow these families some of them will have been for with her for maybe five years prek 3 prek 4 and so I appreciate that it's an early learning school but I think that and I've said this before there is a gap in what we are going to do and to say they can do school choice is a falsehood because we all know the likelihood of them getting placed in Madison Street NH Jones 8 well 8th Street's not school choice so Madison Street or NH Jones or South Okala is not and I mean if Spar yes is an option right but the likelihood is not great um because there's just not if the if the rooms are full the room's already full there's not going to be this whole great opportunity of extra spots in third grade so I don't love what what is supposed to happen next and I have not been satisfied with the plan which is they can do school choice or they're going back to their base school um now a lot of these families have great base schools too and and I believe in the work we're doing in all of our schools and there is a good teacher in every grade in every school in Maran County Public Schools but these parents chose forom for a reason so how are we going to continue to offer them an opportunity for enrichment and choice because we're basically taking it away and I know that they signed up for this and I know all of those pieces but I don't love it and I wish there was a way that we could either I don't know I don't know what the solution is but I don't love it and so I guess this is me saying to the board like do we care about the plan I I mean I know we care but like do we care to change the plan do we care to have a conversation about it what it looks like or are we just literally saying May the odds be ever in your favor and sending them to school choice window and that's it great question I'll say because when this school first opened I was like they're not going to want to leave we we we need uh we need a AFF them 3.0 4.0 and 5.0 you know I can something um I would like to think that if there were spots available that there's going to be principles that will welcome uh these very well prepared kids um which is always good you know there are some kids that are a little harder to sell um these kids are going to be easy cells but finding a spot for them where they're going to continue to excel the way they have and are doing in your program would certainly be that's what we want for every kid so I think it does warant further discussion brainstorming ideas you know bring bring them I think we all want the same things for all kids go ahead thank you chair and thank you Dr James what a great point so I was in a unique situation with my oldest two children back when Dr NH Jones was not just a lottery school choice my students came in as a second grader and third grader simultaneously because they had independent gifted screeners that classified them to be at Dr n Jones and by the grace of God there was a spot open for a second grader and a third grader that's how I got into public school we weren't even we were private school family and we got into public school because of that because my kids had wonderful K3 K4 all that privately and were wonderful opportunities opened up here in public school I'd say I'm probably similar to your families at forom wanting unique Choice opportunities for my youngest Learners because my kids were always in play based daycare even when they were two years old at play based educational opportunities daycare I should say and so that has only enhanced their educational opportunities as they've gotten older such a great point I absolutely concur with everything she said I want to know the plan I don't know that the plan can be we're reserving five spots or 10 spots a year per Magnet School in third grade for these students I I don't know that that can be the plan because how do you prepare for that how do you have any idea as we continue to open up magnet Choice options we might be able to hold five seats here five seats there something but that's only if we continue to expand obviously South oala with the new IB opportunities they have there and spar with the Aviation Academy and but those are unique NH Jones and Madison Street have been what they've been for so long people are knowing that and so even applying to a preib I'm sorry I'm not using the right terminology at South Okala we even though we've been there a couple of times it's it's something program with an mme anyway I I can't remember what the early program is called but uh even with that that's new for folks and even getting in there at third grade is not going to be easy if you're not zoned for South all these schools are over crowded already too whenever you think about that so I concur with everything Dr James said I'm interested in the plan and if I might add I yes so I just pulled up the attendance report to take a look at some numbers and I still love that we added fish to this so that we can make really informed decisions on hand so we have specialized programs for other ESC students um at South oala is one of them and I'm not sure how many ESC units South oala has but maybe somebody knows off the top of their head um I it's somewhere nor it's somewhere close to five I think I think it might even be more than five with the prekese and then self-contained ese I think there's four or five specialized ese units there we don't it doesn't have to be perfect but my point is if if we started strategically moving our ESC units to other schools that have potentially other availability to afford US an opportunity to to place other programs like this because I look at like you know CF and Santa Fe have a direct connect with UCF and UF and so a student goes to um Santa Fe and then they meet whatever set requirements and then there's a direct connect to UF if we're going to have forom early learning there needs to be a direct connect to another program and if the parents don't want to choose if you graduate Santa Fe and don't want to go to UF great okay fine but we need some kind of direct connect for these parents and these families and so if South Okala you know I don't know this if this preib program is going to be K and up but like it's the issue is if you already have two units K2 and then you add Miss Beck's what will be four units eventually right of second grade if you do a direct connect and you have four units of third grade you know third fourth fifth you're talking about an additional 10 units potentially at a school just for a direct connect from forom and it's that's significant and so I mean there's literally one elementary school that's close enough which to be oakrest no other school really besides reic has availability um and most of these families are not driving north to get to you most of these families are kind of in town and around town driving to you um so that would be my first potential solution is moving some es units off of South ois Campus to accommodate the the expansion of a direct connect program program but that would just be my kind of board member Vantage Point recommendation but some kind of direct connect that families have the opportunity to choose into but don't have to maybe they want to go back to hamt Bowen maybe they want to go back to their Bay school but if they don't and they want to execute their direct connect I feel like we should extend that so Dr James I will say to your point many of my families do live within the area up on that north end now that's not always the case I've got actually a couple parents that come all the way from the Maran Oaks area or from Belleview area again to to your point they're coming for they're looking for a program that's a little bit different um but I would say you are correct the majority live more on that North End um and to all of your point you are correct I've provided all of our second grade families with the magnet Fair opportunity coming up in November um I have been chatting with several of the fam some are looking at private options some are looking at their base School options but certainly not opposed to a direct connect kind of idea I don't know what that would look like um but you're right this will be my smallest cohort ever and then from there it will certainly grow so because I know what I've got coming up in first how unfortunate would it be to have had this student for three or four years and mcps lose them the year that we get to test them because they they're going to go to private education how tremendously unfortunate would that be for us we've spent the last four years doing what we've been working on growing this our early Ed strengthening early Ed giving them all of the foundational skills they need and then we don't even get to capture their third grade achievement because they're going to go to private education that would just be really really really unfortunate so more to my point we need some kind of connection so that we don't lose them that's all I don't disagree and and thank you for bring that up again we haven't had that issue to this point but this will be the first year that that is certainly um you know something that our parents are having to contend with so thank you that was my only point so board we can discuss however we choose but that I'm done with my comments regarding the presentation okay thank you and um yes it it it makes perfect sense to me it's something that you know had also been in my mind very early on you know when when parents latch on to something it's like finding a a great teacher at a great school and or a great school and they're having a great experience and then they get rezoned you know they don't like that because they they found something that worked and so Pathways you know um we have Pathways for all kinds of things and I think that there's has to be opportunity to provide Pathways not just to finish elementary school but then you know who are these kids becoming you know what what about Middle School are are any of them gifted you know it it just opens up a lot of opportunity to continue to refine uh Pathways for for each and every child even our littlest ones even our even our forom foxes so great great conversation and Dr gullet I know you're taking notes and following and thinking and likely might even already have a plan that you're going to present to us but certainly hearing a lot of appetite from the board to you know really make make something definite so that these parents have some good choices okay what were you done um board member Jes yes I'm done okay all right um as we finish this one up I I just wanted to Circle back to uh and it's really not any questions I don't think but in the in the spirit of of bolstering gifted education um and I think about summer contracts for for our employees there was a time when there was some pretty robust summer work available for employees and then there was a time where there really wasn't any because we just didn't have the money and and the kids come to school 180 days but that's not even the case anymore you know we're we're doing a lot with our um extended school year and and all kinds of of options for kids in the summer that have been so well received and it would just seem to me that it would be a cost savings to address the kids through this summer like we do with um ESC prek screenings um you have to have the people you know that are willing to come in and work a summer contract to do those kinds of things but for the kids to actually be prepped ready know have an idea of where they're going to go we know who they are the receiving schools you know know um so much gets lost in the transfer and the timing of things and it always distressed me you know when it seemed like they you know they they knew exactly how to service child in elementary but then when they got to Middle it was almost like well they're in middle school now let's just see how they do worst statement ever you know um we we just need to have the opportunity and it's a budget thing you know as well but again I'll say that being proactive on the front end usually is Le less expensive than being reactive on the on the back end so those are my thoughts on not just gifted education and screening but you know whatever kids need to to try to continue to provide those supports at the critical times so that they'll be ready and have a good place to go um when school quote unquote really starts um just kind of looking over to see what's already been um said I had similar thoughts on the learning backpacks I thought wow these are really neat and cool and colorful and they're probably not cheap so I hope they're using them that's kind of what floated through my head and so so we've already spoken um on that I was really glad to hear about the habitudes being updated the resiliency curriculum because that is something that I had heard you know that it was ripe for that so and that was going to be one of my questions so that's awesome thank you um love the community outreach it's Mrs Harris now right she still here yeah I see I'm working on it um the and some the other person was sitting that was up there with you and I see your face and I can't remember your name sorry but uh the the community outreach when it comes to our uh multilanguage Learners and and connecting them them to the community is is just critical and and I loved hearing about that you know 30 pages of heavy lifting is is what we just went through and it's incredibly tremendous work that you all are doing it's it's hard work it's fast work it's necessary work so my ask would be you know let's really focus on what you're finding is working and and because because everyone can only be doing so much at the same time and what I see in these slides is that there is so much happening and so if we can make sure that we're just getting the the bang for the bucks and the and the return then hopefully that'll make your lives a little less um in intense and speaking of legislative opportunities this will be the last thing I'll say um we're pushing hard as a board to for the legislature to start considering career technical education Pathways to a diploma you know that look different but that's still a a regular diploma because to board member Cummings point and to my point has always been if what a kid feels like they're coming to school for is relevant and engaging you're not going to have behavior problems and you're going to have much better attendance so if we are tasked with serving each and every child and not closing the door on anybody then we need to have these multiple Pathways to success all the way around so I love What's happen happening with Career and Technical education um I just saw a blurb on Facebook last night or the night before that 75% of students want to explore different careers before choosing one okay so they're telling us what they need what they want and what's going to engage them you know lots of Hands-On opportunity and exposure to the quote unquote real world so I just hope we can continue to capitalize on that great work that's already being done um and and I think in the long run it'll just continue to to benefit us so that's what I have and and thank you for the great presentation all right is there any public comment hearing and seeing none all right I guess we're moving on to our legislative priorities which is a board discussion so board member camel you want to lead us off sure I why not so uh board you received uh I think electronically both of the documents you also have in paper form for you I'm I'm going to reference the uh our Schoolboard legislative priorities that we've already discussed and then also take you to also the fsba draft legislative platform that has been determined and how the language may vary and and how it may be similar I want to first before we really delve into that give you guys a couple of dates the first one confirmed this morning is that our Marian County legislative delegation meeting will be January 8th at the College of Central Florida so that is the date if typically we all go as much as we can and we all walk forward at the same time and present our platform but I know this is November 7th we do have until January to completely finalize everything that we want to do but certainly today I want to get it as close as we can because um we may be having individual convers ations with legislators and all before that and having the opportunity to do so so mark your calendars for January 8th the other date I wanted you to consider or dates I wanted you to consider as we have traveled to Tallahassee during committee weeks uh Dr goet and I were looking at some calendar dates yesterday as well as speaking with Jessica Janice seeit on recommendations she had please look at February 12th and 13th uh one or both of those days the 11th is a is a Tuesday evening board meeting so potentially if we got up they uh on the 12th for meetings on the 12th and possibly also on the 13th we don't have to decide that today but right now those are the best dates that fit with the committee Week calendar as well as when our work sessions and board meetings and all of that are um so February yeah yeah so February 12th and 13th if that works for you if one of them works and not the other anyway so that we can move on from that but just wanted you to kind of have those two days certainly January 8th as a as a placeholder that that is a save the date and February 12th and 13th to be considered okay Dr Campell real quick is there a tenative time for the 8th uh the 8th usually there's a lunch and so then it will probably one o'clock is whenever and we won't know the agenda we're usually like third or fourth on the list um the newly elected Senator mcan's office is responsible for that agenda so when I get that I'll let you know can we um just ask youa go ahead and a calend yes thank you thank you yeah I just got that information this morning from Senator soon to be Senator McLean's office so I wanted to share that with you while I had it um first thing this morning okay perfect so let's talk attendance so I think I've already shared with you when representing Maran County at the fsba platform development all of our recommendations were heard loud and clear this one made the priorities directly it is number three what their recommendation is just to eliminate the 90-day calendar period and not recommend what anything in its place so I wanted to ask our detailed recommendation was to amend all of the statute numbers to strike the 90-day calendar period and we were recommending to add a time frame the fsba platform item number three recommends to amend it to allow school districts to initiate chronic absenteeism strategies immediately upon the 10th student absence by eliminating the 90th day period requirement so the question is board do we just want to recommend amending that to strike the 90-day calendar period or do we want to add in the language we had previously uh well I mean I think the fsba is the most stringent so I mean basically it's saying if at any period ever you hit 10 days we start I mean that's how I'm reading it yes but it so uh um I think there's language in this there's language though that says in a school year and so what we were trying and I think if we go back to this because I remember Mr Carla bringing this up I think the reason we wanted to do 365 days rolling was then we we we Encompass May to August by striking it in just saying a school year a student can hit TR and C or almost Tru Andy in May and then get a fresh start in August and their language the way I believe it is is not going to allow that because it's basically going to give everyone a fresh start in August and we all know that attendance patterns carry year to year to year and the rolling 365 is to capture continual issues year after year and and not hamstring schools to the school year calendar understood and that was the position that I advocated from when I was sharing that with the lobbyists for for fsba so several of the comments I'm going to have is just this is what they said in response to that she said that um specifically Dr Kim McDougall said that legislature the legislators tend to not want to make a decision on something that's going to carry over into exist into future years like let's say this is basically a school year and let things be a school year and so she recommended not including any additional language to just leave it to strike that 90-day calendar period and I'm going to pull the statute specifically as to how it reads directly um yes because this doesn't say school year it but it it does in the statute so and that's what I was going to so the the statute itself says and this is uh 13. 261b if a student has at least five unexcused absences or absences for which the reasons are unknown within a calendar month or 10 unexcused absences or absences for which the reason is unknown within a 90-day calendar period the student primary teacher shall etc etc etc I I I'm i' need to read the rest of the statute to see if it specifically says about a school year but I'm not certain that this particular statute actually references a school year I think it just is talking about that 90-day calendar period which has been our holdup has been I mean I know we are doing all that we can to make students are there but we don't need families to take advantage of knowing they have a 90day that they can get resets so if we just remove the request to strike the 90day calendar period end of story that's certainly an improvement so and I don't necessarily know that it has to be on our platform unless we want to double dip if it's on fba's platform because we have other things that are important to us too well I I personally recommend it be on our platform because it originated from us I mean that's I mean and and we can we've been advocating how many years have we' been advocating for this stancy six at least right so we just finally got to the exact language that we want removed and how we want it removed and fsba agrees so if we get to other things that we say this one is the lowest on the totem poll then I don't see how it could be the lowest because if kids don't come to school it doesn't matter what programs you have you know it's it's where it all begins but that's just me um I would say that um it thinking as a legislator with all these ideas and potential new laws coming at them that if we can show consistency if if fsba through Kim McDougall and people are up there all the time doing this stuff say that this has the best shot then I think we should mirror it and we should amplify it and we should reinforce it and keep saying it they'll be like oh yeah fsba is saying that too yes right okay so we'll not have the 365 day piece uh but we will mirror as closely to the language from the fsba platform as possible I I don't I need to look up the additional statutes that I put in there originally why I chose to add additional statutes that they did not this one may Encompass everything that needs to be done so okay this one does does not according to what I remember what I'm seeing here does not mention school years and maybe that is the intent just leave it silent and then that way we've got our base covered so it's probably just amending that one statute to get us to that removal of 90 days and then that takes care of it right may I ask a question it's just a suggestion on our legislative priorities um uh I I hope the rest of the board will agree to keep attendance first um because it's foundational but as we move through these other ones um the ones that are catching my eye are the ones that we think we have the best shot because that's what they're thinking of to and things like the mental health it was really concerning to a rep that has been visible down here and seeing schools that seems to be a priority so maybe that needs to be higher up sure um the career in technical education same reason the other ones and and don't get me wrong I'm not minimizing gifted or or school safety either or District funding but but what we're hearing are concerns from the ones that are going to be voting on it let's face it again with the enormity of everything that's being proposed to them are they going to remember the top two or the top three and maybe not so much the others I think that the list matters the order agreed I I think if we land on the specific language for each of the topics then then we can reorder if that's okay we do that at another meeting because we have sure we have we have a little bit of time uh from mental health perspective there isn't an actual in the fsba platform specific to mental health so I I want to talk about that in a minute I I can talk to you about the how the conversation evolved but if we can go on to the school district Capital funding piece yes it is the very last bullet on the second page page of the fsba platform so I want to explain what the conversation was and how we might want to use our own language I I think that we were saying to course correct Capital funding disparities by increasing Capital funding allocation per pupil the per pupil conversation Dr Kim McDougall was very very intent on saying we had a couple of times throughout our recommendations a specific amount for per pupil funding she said multiple times the legislature doesn't do quotas so they're not going to put in a law a an actual amount for anything so even to say that we are wanting an allocation by pupil it's better to use FTE because that's how they're thinking from a law standpoint and then the budget happens later so I I the theage matters language matters so the additional conversation about this and I had a debate actually with with um Dr Danielle Thomas about what we wanted the language to be and how we how I perceived this in the conversation we had globally with all of the other board members I believe the capital funding FTE should be based on School uh school districts that have increased enrollment over a 3 to five year period whether that's increasing enrollment over three years increasing roll one over 5 years whatever that looks like that we say a capital outlay FTE for enrolled students Etc but because we're one of those districts that has that increasing enrollment year over year over year I think our platform initiative should say something like that that gets us a little closer to potentially how they might be saying it here's why fsba doesn't want to do that because then that picks winners and losers among their members because we have districts that are advocating for Capital outlay dollars that have declining enrollment significantly and so how we want to put it in our platform can be different than what fsba is saying or we stick to what they're saying which I don't think it's quite as strong as it should be and I would I would agree with you and I as a as a taxpayer have had a conversation with the community obviously leading up to our sales tax I would if I was ax taxpayer in a community with dwindling student enrollment I would have a hard time justifying the need I can see it but if I was a sitting just in a taxpayer seat why do you need more money just start closing schools merging doing different things right and so I I can appreciate fba's perspective because they're representing a large group of school districts but our needs are reflective of many other District's needs who are experiencing the same paino we are and so so I kind of think we create one and then reach out to other school districts who are experiencing the same thing we are and say this is kind of what we're doing differently than what fsba is to to speak specifically to the needs of growing districts and it may beage sure and it may be yeah so I I think it's possible that we may need to I'm going to use the word massage what we currently have and what they have and create something that says calculate capital outlay FTE and course correct funding disparities for school districts with increasing enrollment over a three-year period or something like that like so I I think it's a combination of the two pieces rather than what we currently have and what they currently have so if we want to do that language work now we can or we can just say if we all agree that there is something that we can do there that's kind of a combination of the two uh we can continue to work on what that might say or do we are we non-specific and we just say districts with growing enrollment year over- year need more money and it needs to be replic it needs to be represented in the formula and so and give them the leeway to make that decision because sometimes I feel like if we're over specific then I'm like can't do that and then they don't change what we asked they just say they just say no and so maybe we just say here's the issue more kids are coming and and a piece to this which isn't really included and we could get really in the nitty-gritty is our land mass of our district is this large and these are these are the pain points um and say we need more money because we have growing enrollment and let them because any bone they throw is better than the loans we got so agreed I'm I'm just writing some language here so perhaps it's course correct Capital funding disparities by calculating Capital outlay FTE for districts with growing enrollment calculating it differently I don't know that it's currently calculated at all oh we're there's not a capital outlay FTE you're right all the money it because this is we we've approached this so many different ways over the course of the last four years locals are supposed to pay for we we talked about picco dollarss we all the and so we're Lottery lottery right now if we're just saying course correct Capital funding disparities by calculating a capital outlay FTE for districts with growing enrollment I think that is vague enough to give them opportunity to do with it what they want personally and then because if we're over specific then they're just going to say no but maybe someone would hold on to this and say okay let's throw them um this an extra whatever per student and it's a cause and effect and it's simple and straightforward we we're getting more kids we need more money but also we have more taxpayers paying more money in this community because there are more people here so like theoretically there's more Revenue being generated but it's not enough and our community not for us locally what I'm saying is there the taxpayers are here and they're because we all know we can I had a conversation with Teresa again on Monday night about the roll back and the this and the that and it's so complicated but we're not capturing all of the increased property tax value I mean we're not we're not capturing all of that there there are pieces to that that we do not get to capture and so even if we were just able to realize all of the money you know and maybe that's the approach is just let us realize all of the instead of just put a new amendment in that's going to address it again so I mean I don't know how that Amendment didn't that pass didn't amendment five pass maybe it didn't yeah no it did and it will but it's not for schools understood but I mean think about what that's going to do for County I mean it's I I told people there's unintended cons there's unintended consequences to things like that but my point is if we were just able to realize all of the money that is coming in our community to us that would be in that would be increased Capital funding so it's not even like you need to throw us more money just let us realize all of the funding that's coming in or stop setting a rate that all of us have to go by and the districts that have lower student student um lower property values or and stop equalizing it because we're not all the same so stop treating us all like we're the same then there's a little matter of the roll back right that never got restored and you know that's been a dead horse that we beat for I don't know four or five years so we we're not doing that right now um you know repealing because who doesn't like the repeal of a tax repeal the Pico tax and replace it with one on cell phones because everybody has cell phones now you know I think that's a great solution I thought so but but it went over like a lead Zeppelin and the community doesn't like it either because everybody has cell phones now so they're like I don't and you see all the taxes on cell phones so I understand that too you know as a taxpayer but but the money's got to come from somewhere and it does say in the constitution for the State of Florida that it's largely incumbent on the local folks for Capital stuff and that's what they keep circling back to okay so we we now have the sales tax which is fantastic greatly needed um money's going to be put to Great use but it doesn't begin to cover the need as we continue to grow so that then the question would be you know how high taxes can we expect people to pay you know I mean come on we have to get some State support because we are a growing District what's the best way to say that we have to get some State support because we are a growing district with capital funding needs well and I I mean as our narrative has continued on this course correcting of the funding disparity it's you use the ffp to say this is how much every District needs to receive because we're trying to level the playing field for all of you the one area they don't do that in is capital and so that's how we came up with the original language and so now if we're saying course correcting those disparities by calculating a capital outlay FTE for districts with growing enrollment yes I I think it gets us to the point yeah to level it I liked what you just said perfect okay good deal I have that written down Mr Christian if you don't okay um that okay so on to school safety so as I said the legislature doesn't do quotas so let's talk about the two different things that are on the school safety platform for fsba so the first thing there was a lot of conversation about HB 1473 requesting specifically a glitch bill because that's the one that's making us man all Gates and all the things there I don't know if we want to incorporate that into our language at all but the other piece is just to incre the which is the third bullet under number five on our fsba platform to increase safe schools allocations to include additional funding for school safety initiatives including after school activities and school safety officers which we'll probably get I would hope you know they are they've been increasing a little bit but not just not enough what about combining um four with the third bullet and I'm fine with that too it mirring fsba a little more and it becomes a little long um but I I mean I I could certainly get behind um like a request for a glitch bill but there there's a piece of me that says if if our specific conversation we had previously was centered around funding and funding alone we go with their bullet number three and then when we go talk to our legislators and we leave our fsba platform additionally we talk about that glitch bill because I'm certain there's going to be something that comes up this year I don't know what it's going to be though because while it's a lot of money and a lot of challenge to man all Gates it's what's in the best interest of school safety so I don't know what that glitch bill will look like personally I prefer us just sticking with increasing safe schools allocation to include additional funding for school safety initiatives including after school activities and school safety officers I mean I like that all right I'm looking at on the first page school safety funding and I'm seeing priority language increased saf schools funding allocations in order to fund school safety mandates um on right I'm sorry I'm looking on the fsba platform oh number five bullet three okay that's the one I read so if we use that language as our actual I mean or we can use what we had before which was increase safe schools funding allocations in order to fund school safety mandates I think theirs is a little more specific because including after school activities and school safety officers incorporates more think there just I think using their PLL y so use their language to Sarah right yes okay so instead of what we had we will use and you may or may not have that already but we'll use that language okay let's talk mental health for a minute so there's been several things to talk about on this uh first of all the the where Mental Health Ed on the fsba platform is specific to number five bullet 2 that says increase mental health allocation to permit additional evidence driven Mental Health Services and provide up to 20% flexibility to school district's Recruitment and Retention efforts for school social workers and guidance counselors so that's the specific language for fsba as you recall some of the information that we wanted to center around was more based on the Career Tech side of things and the course offerings so I have been in communication with first of all going to the Belleview career tech expo thing they had I spent and Dr James knows cuz I went straight to the teachers and was talking directly to them and then the rest of the team was trying to leave me on the tour I was like okay I've gotten the information I needed I at least got the right name of the person I need to talk to so uh we are offering a class right now at Belleview that in incorporates a bit of the certification part of the challenge with offering that certification is that it's not on the Master credentials list so we're not receiving Cape funding for it because it's it's not on the list so in speaking with uh Miss driver in career and tech ed there's another count Palm Beach county is trying to work on this as well uh that you know there's some requirements about those certifications we're also working directly with Career Source because they're the ones that actually help with cape and how that legislation they're the ones that are a part of that legislation so the new certification that we're offering for students is going to be great when when we have a certified teacher doing it I I don't know how we want to address this entirely I think certainly increasing mental health allocation is going to be a piece of it but I also am really passionate about understanding that career pathway that we need to be providing for students so board I'm open to suggestions if we want to work on this for the next month and see if there's additional mov M that happens on it uh Miss driver did say that as they're continuing to navigate that she's going to keep me posted and appreciates that we're willing to Advocate that at fsba so let me get to that when I brought this up what uh Dr McDougall told me to do was Reach Out directly to the vice Chancellor of Career Tech education she doesn't believe it necessarily needs to be a legislative platform piece because it may not be legislators that really need to drive that it may need to be a doe thing and then additionally with this master credentials list and so forth uh so I haven't done that yet I wanted to have this conversation first because I wanted to see she said that it doesn't really take the legislature to get to what we're trying to do on that specific piece now if we want to incorporate mental health from the fsba platform to say increase the mental health allocation and then provide flexibility to school districts for recruitment for social workers and guidance counselors I'm all in and then if we secondarily want to go after work it through the vice Chancellor I will be at the Excel and Ed Conference next week and when I attended that two years ago the vice Chancellor of Career Tech was there so I don't know if the vice Chancellor will be there this time but I have no problem sidebarr if we think that's a direction to move forward but in the meantime I do think we need to have mental health on our specific platform because one of our legislators asked where it was so I don't know that it needs to be quite as lengthy as what fsba has but I think it needs to be increased the mental health allocation and provide flexibility to to or provide flexibility for Recruitment and Retention efforts for social workers and guidance counselors like take out that 20% and all you know and evidence-driven mental we don't I mean that's going to be implied in my opinion so again increase the mental health allocation and provide flexibility for Recruitment and Retention of school social workers and guidance counselors I can get behind that and if we're talking about uh pulling our our detailed part about Career and Technical education and redirecting that effort you know towards Vice Chancellor and and doe would that also then apply to the Career and Technical education you know the the the cape questions and expanding of the list would that be removed as well I I believe it needs to be removed off of our platform there's another District that had this exact same thing I can't remember which district she was from but she said you need to research the reach act because really the career sources around the state are the one that have driven the cape list and you got to work with them and it's just a a ton of bureaucracy written in so I I think that it might be a conversation when we're in Tallahasse to sit down with Kathy M from from this uh sen um Senate presidents how how do you pronounce her name misser how I can't pronounce it misser um from the Senate president's office and talk to her about how can we cut through some of this bureaucracy she seems to be a pretty good resource to talk to so that might be one of the top things we talk to her about I I'm just I'm thinking about how we approach this moving forwards but I I think that having that Cape list on our platform may I mean it it almost is going to be wasted space because of the things that need to be done to get there and it's a lot and let's face it we've lived it you know we sit down they they might only have five minutes then somebody stands up and that means we have to go so if if redirecting our efforts more effectively towards a different Avenue of the folks that hold the power to really make the changes then I'm fine with removing both of them and going with the fsba or not the F total fsba language what with the modifi you made yeah I think it's very direct it it's not tying to a number like board member James was saying earlier uh what do y'all think that's fine with me yeah Cummings okay okay so uh on our list still we've just I think said that we're not going to discuss the Career Technical education piece because we' we're going to address that differently the cape funding and all I think we're going to remove that so let's talk gifted funding and then I also want to talk allocation very briefly because it's in the beginning stages but I I want to I want to address that at the end so let's talk gifted really quick so again in our detailed recommendation it would be um the per pupil funding and and we're not wanting to do that I I think that knowing that everyone is doing things differently I think we might want to be asking for allocating specific funding sources or you know we already said increase funding allocations for services I think it's allocating specific funding for services provided to students with gifted education plans yes like that we could get that say it again so allocate specific funding for services provided to students rather than increase funding allocations I think it's allocate specific funding and we can get into the detail on that this and the way I talked about this at fsba and talked to Dr Kim McDougall and carisha everyone in the room agreed so every Schoolboard member Andrea m they were like you're right this is a problem we this is we all have a need it is a need you're right how do we sell it and so uh there is another board member from Monroe County and I that are going to potentially work on how we can sell it and come up with some narrative that helps with that you're under the E Esa umbrella and it's the only label that isn't separately funded correct correct on a matrix it right I mean so but so yes so to my point because the Matrix drives the funding why don't we just ask for them to get a matrices or to add gift into the Matrix and have a you know would it be a 250 you know 251 252 you know where would they land but but if because we could circumvent if we just got if we got gifted added to the matrices and then the team decides and then the team decides because they could be a 253 because they have behaviors but they're brilliant is all get out do you see where I'm going with this and then we're just then by turn comma we're getting funding yes but what the team would say to you now is and the way the law is put into place that there's that they think they're funding this like and certain districts are doing this differently and may not have the numbers of traditional ESC students I'm just I can't come up with another way to say that those number allocations that they get that you know way better than I do recognized right the typically recognized students we are underfunded for those anyway so all of that money is going to those students with the most significant so so what you're saying Dr Campbell is you want line item money for gifted so then it can't be taken for traditional ESC students and I don't disagree with you I I so I apologize the for the digression I guess because I get that I get what your point is which is you want a bucket and I don't want it to be pulled from ese tradition like I don't want it to be pulled from the students with the most significant needs because we already are underfunded for them anyway but allocating specific funding for gifted students would then ensure that we don't have conversations like we had today that we can have a gifted teacher in every middle school that is providing just a elective to every or whatever that looks like I don't know what that looks like but wonder how they're funding it now I I don't know but I I know that other districts are doing it differently well well I would venture to say that one the teacher isn't teaching seven class periods of gifted so what they're doing is they're taking an elective someone who teaches Avid and they are giving them three class periods in Middle School a sixth grade a seventh grade and an eighth grade and they're giving them half of their day is gifted education half of their day is AVID so it's not one single person I mean maybe it is I don't know we could ask Orange County Dr gullet may have background knowledge on how orange delivers it but but there if the person is not probably doing it all day right so part of the conversation that that um Sue tansky and I are going to be working on and I'm getting information from our local folks as well I got some articles today just trying to work on some of that narrative as to why this is important because that's what Kim and carisha said you you've got to make it more attractive that's not what they said but you've got to you got to sell me on it differently than just saying this is a need and so I am believe of the belief that this may be one of those long-term things we need to pull into our platform a couple of years over because I think it's going to begin this year as an education to the legislature that they won't have any idea that these students with EPS aren't receiving services uniformly like students with IEPs are and so I I think it I'm okay with this being the information year and US continuing to try to to bang this drum as I said today but if you're okay with allocating or allocate specific funding for services provided to students for gifted education with gifted education plans then I think that gets us where we want to be on that platform initiative yeah I guess my only push back would be if the language is too specific then we can't use it for other things like part of our hangup part of it is getting the teachers certified yes and so if we say it's for services then we want we want the language to be vague enough that the money is allocated for gifted education on an umbrella because maybe maybe we do get creative but our issue is we need to be able to fund teachers to go get their gifted certification because if we could fund them then we could get creative with our unit allocation to schedule it better and that's just like an internal scheduling situation that we could do better but the teachers don't want to go pay to get their gifted certification right and so how do we use the money for that maybe thank you for that because that was something that wanted to bring up and I it had slipped my mind after the hours we've been here today read it again uh so I have allocate specific funding for service Services provided to students with gifted education plans but it needs to be more encompassing than that to meet the needs of students with to meet the needs because a need would be for a certified teacher right to meet or just services and related professional development or services and related services and other related well I think if it's allocated I I think allocating specific funding to meet needs of students with gifted education plans to meet the needs of students with gifted education plans that might be that Global language that then opens up to say gifted endorsed teachers basically get almost like a master's level credential and they're not they pay for it out of pocket they don't have additional stip there's nothing that comes to them these are just a group of people that are passionate about this this group of students and again I think I think if we I I appreciate that because I think if we alter it to say allocate specific funding to meet the needs of students with gifted education plans that might get us there yeah well because the needs in districts are going to look different our needs I mean we're I would argue a little behind the aall so the needs here are going to look different than the needs in other districts right right okay perfect so I think we landed on that one the last thing I wanted to talk about and then we can talk about reordering but the last thing I wanted to talk about was just to give you guys a little bit of information and Dr gullet and I spoke about it briefly yesterday because we have another couple of months before we really not fully couple of months but we have at least six weeks or so before we need to fully land on exactly what our little printout needs to say I believe there's an opportunity for us to have some conversations with our local delegation um there is some appetite for a conversation about a special needs shelter allocation that I believe needs to be a joint request but I want us to massage what that language needs to be before it landed on our platform is actually something we hand off uh I've been speaking with commissioner mlan about that obviously we know his background he was a legislative aid for more than a decade he knows what allocation requests need to look like he also uh was really really interested in pursuing this convers ation as we were leaving the emergency Operation Center during Hurricane Milton so um I wanted to bring that up I don't know if we want to leave a placeholder for that if we want to come back to that and revisit it in our maybe a December work session I don't know that we're going to be completely ready to say what that allocation request is going to be but now that we have a date of January 88th knowing that is the legislative delegation meeting that puts us on definitely a timetable to say special need joint special need shelter and maybe there was information of the technical working group I don't know if that was an item on the technical working group uh agenda or not but I think it's a prime opportunity for us to start talking about what that would look like and how that potentially could be a joint partnership in lots of different ways with M municipalities and other Community Partners it didn't come up in um technical working group but there's been conversation off and on and the county continues to say that they they have some things in mind I think that was how they worded it Dr vard is that right correct so uh perhaps you know um having a conversation with them that we have this idea to do a joint request and then how much we would be asking for you know how would we determine you know that amount of money would Preston be able to guide us you know on what it would really take uh and then and then maybe they'll share with us well no we you know we don't want to partner with you on that because we have the money and here's what we're intending to do maybe so I mean dreams do come true they did get a one cent I mean who who knows right that might have been something that they've had in their back pocket um you know I I don't know that's all I know well I in the joint Workshop in January I think that it would be great to have Preston have already prepared the cost of a shelter would and we can bring that forward as an agendized item to see if they would look into a joint appropriation I think it would be most appropriate to come from and honestly the city of Okala as well depending on the location of the shelter it to come from all of us as a appropriation request I think that the data would support that we seem to be the place people land in a storm and so we have more than enough data to paint the picture that we are carrying as mcps a heavy burden every single time a storm hits this state and so I think all of us come to together and put an appropriation I think that's a great path forward and you know as we're now building moving into a phase of of building schools it's it's costing us a lot more money you know um to I mean the new high school could have been built more less expensively if it wasn't going to be set up to be a a shelter so did we just are we just saying a shelter or are we being specific freestanding special needs shelter special need shelter yes it would also be used for all kinds of other things too Preston has a lot of really good ideas he turned one he toured one not the Pasco one but another one I think maybe down in Palm Beach or something um that is like a multi-purpose multi-use it's not sitting empty until there's a storm kind of thing I mean Mary C rich should have been just born as a sh should have been built as a shelter but here we are so let's I would love to build another Mary Su Rich that has maybe even I dare say a swimming pool and it can also be used as a special needs shelter for our community or really the entire State because they all come here their little car runs out of gas and they stop in Maran County and here they are so covered pickle ball courts too covered pickle ball courts well and that that's my pal beach one does have that Hest it's like a destination that that's my concern with us putting it on the platform just yet because if we put it on our platform and nobody else does it makes it look like we want to manage it and I don't think that we do I think it needs to be a community thing County Parks and wreck or city parks and W depending on and potentially Early Learning Coalition having a VPK like that I think we can make it a multi-prong part of the conversation with commissioner mlan was do you guys have a location you know and so like there the state would be looking for the county the municipalities whatever to be putting something up and so if we had a location that we would be putting the land for you know I'm just I'm using that as an example as much land as Maran county has that land is not the issue it's the coordination I think to make it happen but that would be a great bargaining chip for Marian County Public Schools theoretically to say we have this space we have this land probably needs to be east of 75 because that seems to be 75 seems to be the the breaker of all hurricane winds I don't know why um but you know we have the land that is our chip that we're giving to this to this bargain and can we do a joint appropriation we can say this is the land that's available it's either in the city or it's in the county and you know we'll continue to manage it quote unquote we'll continue to partner with the health department and and work it that's fine but those are the those are the chips we can put in having served the last however many years as the sole providers of this and so can the other partners hold our hands and come up with an appropriation together does the school system manage the one in in Pasco County I can't remember no no I don't think so I but I we don't have to I was just trying no but I I don't know that there trying to think of if there was President somewhere so just from additional dialogue I don't I don't know that there's appetite in the legislature to do what they did in Pasco right so there there needs they there needs to be a real thought out plan on what but I think it's also a good time for us this might be a year we put in appropriation request we don't get but we already have all the bones built to put it in year after year after year I I don't know uh I we certainly heard in our calls in the EOC even State leaders talking about we need one of those in marry and or alacha County okay well hello I I think the fire is really hot right now so if if it means we need to work collaboratively with our partners to get it in gear so that we can ask for an appropriation I I mean there's a lot of hurt in the state of Florida because of hurricanes this year so right it's on the platform for fsba number one yes it is I mean it's it it's a great time to ask because hopefully we go through some dry seasons no pun intended where there aren't a lot of hurricanes but as of late it seems like it's picking up so it's probably not a bad time to bring up that we're willing to do it if we get funding to make it happen so I I agree I don't know what that next step is because if if you heard in the technical working group that the we didn't talk about it right and they didn't talk about it but they said they had a plan I'm not certain that commissioner mlan knows what the plan is because he and I he didn't seem to have a plan whenever I talked to him so I I don't I don't know what that looks like so I'm not certain we we don't necessarily have a staff person right now that would be able to have potentially will in the next couple weeks or so but so I'm not sure what the next steps are on that conversation I have no problem continuing my conversations with commissioner mlan again somebody who is an expert in writing appropriation requests but if there's additional conversation that might be happening at you mean commissioner mlan or commissioner mlan did I did I say you say commissioner I just wasn't because you were also talking about the new Senator the new Senator mlan so I was just trying to get oh I'm sorry no commissioner Matt mlan okay he is an expert on writing appropriation request he was a legislative aid for Senator Baxley for more than a decade so that's why I went to him I was like hey let's have a conversation let's talk and he definitely had an appetite for and I texted him yesterday congratulations on your election by the way you he was like yes I've he's had some conversations and so I I think I don't I don't know what our part is in it other than this is going to be a burden lifter for us if you if we get a special needs unless there's a location that we might have and I don't I have one in mind but I'm not going to talk about that right now but like if that would work for a location site I I don't know well and sort of alluding that they have some ideas or a bit of a plan maybe just ask him what it is okay I mean if you want me to do that I have no problem try no I mean I'm trying to think of like what we have available that's like east of 75 or would be available in the future so we just talked about property I I mean if if we're looking at potentially consolidating locations yeah that might free up a a space but I a plan they might already have they may already have a location in mind that they already have the land and it may it may be so I think that yeah no I think we need to just like continue the conversation and then it needs to be an agendized item for the joint work session that then we collectively can have discourse about and you guys can update us respectively until then but yeah I mean I say we need to keep moving in this direction the answer is always know if you don't ask so that's okay well I will continue to have as much information as I can and if I have an update even as early as Tuesday night I will let you know on what I learned uh but in the meantime let's prioritize the list that we've created so the items that we're going to have on our platform are attendance school district Capital funding school safety uh gifted and mental health or sorry that's not not necessarily in that order I'm asking for the order that the board wants them to be in I think attendance needs to be first and then probably school safety well I would say I would partly say that capital funding should be second because it's so necessary we wind up just borrowing from Capital funding to cover safety needs anyways do you know what I mean like we're we're we're that's essentially how we're closing the Gap now so if we get more Capital funding even if we don't get safety funding we can still at least get more Capital funding to address Capital needs overall need first pra look like it is the first Pages it is that's what you said coming soon I kind of wonder if we need to move mental health up um if attendance and then mental health because that looks very student focused um I don't know I'm I'm just thinking out loud and then we go into I I me personally I think the mental health p goes up under the school's safety goes below that um so so have attendance and school safety than mental health I mean we can do attendance just Capital funding save schools and then mental health and then mental health and the only reason why we were talking about having mental health be up higher is because it's something that they're really talking about and it kind of shows that we heard them and we're making it a top PR well it kind of falls under school safety it does does that's when we started really having the big conversations about mental health when we started dealing with schools yeah and we can say speaking of school safety we heard you about mental health and we feel that we agree right and the two kind of go hand inand something like that they they should be I can I'm fine with that I'm fine with attendance Capital funding school safety and mental health I I think Capital should be at the end honestly I think we've we've had it at the end each time I I think let's focus more on the things that we know they're talking about already they'll be talking about attendance they'll be talking about school safety they'll be talking about mental health they won't be talking about gifted because that's something we're going to make them start talking about and then Capital funding perhaps that would be the proposed order I would say attendance school safety mental health gifted and then School District Capital funding but that's with me I can go with that right okay consensus you have consensus ma'am great and then if we land on some kind of allocation of some sort that we want to add to the little card we can put that in whenever we speaking of allocation has there been any talk about the allocation to complete the funding for the MTC project so are you okay with me sharing okay so um because we had this conversation late yesterday afternoon knowing preparing for what we were going to talk about today uh because the we're we're not constructed yet on and we don't we we may even be a bit delayed on the allocation we received two sessions ago I I personally believe and and I I'm not believing the team is really comfortable in asking for that continuation allocation just yet I think we need to get actually in that building first and then start figuring out what that looks like and how that might adjust things so that's why if we were going to do an allocation I could see it more being this kind of special needs shelter that would take so much burden off of us potentially um at least from a school opening and closing stpoint during hurricanes do you want to add anything to that or to that I know I was trying to help no you've said it well I think uh and in talking with Mr small wige we need to finish out that project first and then prioritize this yeah just was kind of wondering where we were with it and if it was something we needed to be bringing up but it sounds like timing is will be better later yeah I I think if we can get that constructed and moved in and all the great things happening and then maybe the session that happens you know the end of 20125 we can talk about it then um but for this early 2025 session I I think we need to stick with what we're doing okay so okay well that concludes all the things I was talking about okay everybody good on that all right is there any public comment we've run out of public R out of all right hearing none we will move on to uh board comments and concerns attorney Powers didn't want to forget so you're on yes ma'am uh board members I'm notifying you that attorney Suzanne green are the design of D dgh legal Law Firm has informed me that advice is needed regarding claim number 11474 styled estate of Louis Johnson versus the school board of County Florida pursuant to section 28601 Florida Statutes known as the government Sunshine act on behalf of attorney green as outside Council I'm requesting an attorney client session with the board for the purpose of discussing the evaluation or compromise of said matter I have asked the board's clerk to cause reasonable public notice of the time and date of this attorney client session and the names of the persons attending to be published it's suggested that that attorney client session be held beginning at 9:02 a.m. during a recess of the November 21st 2024 administrative briefing and work session scheduled or as soon thereafter as may be heard as required by this statute only the following individuals can be present will be present uh each of the school board members Allison Campbell School Board member Nancy th board chair Eric Cummings School Board member Lorie Conrad Vice chair Sarah James School Board member superintendent Diane gullet Daniel Blackman the staff attorney Jeremy poers School Board attorney and the designate of the dgh legal pllc Law Firm I have asked a court reporter to record the section also as required by Statute her notes will be fully transcribed and filed with the board clerk upon the conclusion of any litigation or settlement of all claims arising out of the matter transcript transcript will be made public record okay thank you I recommend the bo the bo the board hold an attorney client session pursuant to section 28611 Florida Statutes to discuss the pending matter if there are no objections the attorney client session should occur during a recess of the November 21st 2024 administrative briefing and work session starting at 9:02 a.m. or as soon as uh thereafter as a matter may be heard okay okay all right anything else attorney Powers uh that concludes my business for today thank you okay board member James thank you um we received an email from Dr gullet yesterday regarding the procurement procedures chair I don't know if it's on your agenda but I would like for the board to potentially um engage in discourse to come to conclusion I speaking with Mr vaman the intention is not to have another Workshop because they've essentially tried to hear all of our concerns there's one that I think is varying from what the board made recommendation for so I'd like to just kind of have that conversation and maybe come to public agreement on the uh red lines and if that's the case then I would love it published in a information only on a board meeting forthcoming just so it's the public can find it somewhere going forward um and maybe it can also be published on the facility's website and then further from that I would like to know when we're going to then to the RFQ for lakew middle school so if we can I just want to mention the thing that I think is not reflective of what we said um if that's okay with the board okay so we received the email from Dr gullet with the red lines almost all of it is um I believe reflective of the conversations that we had the only piece that I find to be um I don't think reflective is um there is a we talked about when can the RFQ be changed without the board being notified and the number that's put in um is first mentioned on page three item C selection criteria it's first entered there and it says 21 million or greater and then the same number is reiterated uh on the next page page four 21 million and I do believe those are the two instances in which it is the 21 million is mentioned um after speaking with Mr vanaman last night I think that maybe I was unclear with what my intentions were but my intentions were essentially to capture that anything anything that we would be putting out for an RFQ so the new the new threshold is 7.5 million so it was 4 million you'd have to put out for bid now it's 7 and A5 million a wing is about $15 million these days that's what we put in as our um threshold I thought what I said was that I wanted that number to be about 15 so that it captured that they can't change if they can't change the RFQ without bringing it to the board for anything that's going to be a wing or greater that was the intention of what I was saying again what you just said so basically if it's covered dining or an AC job change the RFQ if you need to to meet specific trade specifications but when we're going out for a wing which we just wonderfully got a sales tax for so we have five Wings presumably in that if they're going to change the RFQ I want them to have to come to the board before they change it and put it out for bid and so the 21 million would not capture a wing a wing they would be able to change the RFQ and publish it and do the bidding without ever coming to the board for um review as to why they're changing the RFQ so they could change it the minority women they could change the local Preference they could change any of those things under that 21 million threshold theoretically and they don't have to let the board know that's why we were adding this item so I my purpose was anything that's a wing or greater should have to come to the board okay and see where you're going with this tell me this it would have to come to the board anyway but it's after the fact and if if I dare let us revisit this summer once it's after the fact it's a lot harder to to address so if if the board finds out that there were issues in the RFQ after the entire process has been completed if we go back to this summer it it becomes quite a mess potentially because now we've already done the entire process selected someone or the board is in the process of board approving a selection and then we're bringing up the fact that oh I just did some digging and realized the RFQ got changed because I wasn't notified I only found that out because I went and asked the contractors or I went and found found the RFQ and found the change so the purpose because this is new language being added so if we're going to add the language I just would like the language that's being added to be reflective of what I was intending which is anything that's a wing or greater you have to come to the board to talk to us about it before you change it if you're going to change it for cover dining or air air AC or Roofing okay fine but but if it's a project that is and I would say 10 million or more then it needs to come before the board so Harvey did say I think we just said the 21 because that's what we thought the number was he's like we don't we didn't really remember what the number was we just knew yall wanted a number in there so that's that's what he said to me last night when I spoke to him on the phone so he said that the committee didn't have an issue with what the number was and they were okay with adding it certainly we can make the recommendation and then Dr gullet can run it back by the committee before we publish these procedures because this is just a procedure but this board member is not comfortable with the number 21 understood um taking it back to the the committee to ensure we're getting this right is not a bad idea um I also want to make sure that I don't even want to talk about the summer because it's apples and oranges um but I will say that I want to know more about the the downside this board has been very proactive and we're willing to have a special meeting if something needs to be done but there's also concern about notice and having that so again I just don't want to hamstring this board or future boards so and I always want to look at the upside and the downside well Theory Theory and in practice theoretically you make a great point point in practice I need to know from the folks that are doing this on a daily basis if it's viable and if not why not and and Chang my mind and my my my rebuttal to that would be we just spent all of this time making these procedures in theory why should they be changed at all the board was looped into this process because the board wanted to be ensure that we were reflecting our community's support and what the community wanted and what's reflective of of of our own also perspectives so why are we changing it at all so what we're saying is you have a threshold to change it just you can't change it on big projects big massive projects that's that was what we're saying so but yeah I 21 million encompasses wings and that is I I don't think that they should be able to change you know women-owned businesses or or um the points because and there were four different four different bids all had different points over the last two years so they could change the points if they want up to $21 million which means the whatever whatever we name them in here can go ahead and just willy-nilly at their desire change the points on the score sheet which is why this this statement was added but the I'm sorry I totally interrupted it's okay you're fine I'm processing all I'm I'm processing because we're talking specifically about the RFQ not about the scoring process the scoring process is a part of the RFQ so the the RFQ encapsulates the scoring rubric all of the different parts yeah because what we're looking at right here isn't the actual template for the RFQ we're looking at the and that's what I'm missing like so to to be able to I I appreciate what your concern is and I probably am going to agree with you I my further thought though is how frequently are they changing the RFQ I I mean and I guess that goes back to to why we need to have this procedure in the first place but without simultaneously looking at the RFQ template which is referenced in section see on the same page you're talking about appendix one okay so that there's appendex one is the RFQ selection forms and so it's what it's saying this is this is what goes out in appendix one and it's the score sheets it's the prescreening criteria it's all of it so presumably anything they could honestly take some of these things out like not even require the conflict of interest so that is my point and so the reason I I wanted line added was to safeguard those changes occurring for big projects because there was four big projects that have occurred over the last two years and the scoring numbers the numbers changed in all four of the projects why I don't know that we want to publicly digress into why but well it it matters because you know because an employee decided they wanted to we're saying that you know things nefarious things were done in the the past and this is to try to make sure that nothing like that ever happens again you know I the employee that has will will not be named who resigned before he could be terminated was making changes to rfqs at his whim and they were not properly noticed to the board which is how we got to where we are today and so what I'm saying is anything below 10 Mill million go ahead and change it personally I want it not changed at all but I do agree with chair thrower that we should give leverage to staff to make individual changes so $10 million anything below 10 million make the changes you want to make but if the project is over $10 million you should have to come before the board and explain to the board why you need to change the points in the RFQ and the board then would need to be very willing to meet quickly to get that answer because I do feel always that if I'm not the one directly in the trenches doing the work but directing a lot of details that I don't want to inadvertently create a different problem and you know this board like I said earlier has been very proactive and willing you know to meet uh quickly but again future boards may or may not be so I don't know Cummings what are you thinking we can we can just like Dr James was saying I I get it and um and I don't not get it we don't we don't want to create roadblocks because that's going to cost us so CH here's my question and this is a little bit more for attorney Powers because this is a procedure and it procedures then would stipulate what the board must do but we don't have a policy to actually say that like that's that's where I'm because this is a procedure that we don't necessarily approve or do anything with right statute and policy both are uh can provide the grounds for what you must do as a board or as an organization in this case it's predominantly statute um that that sets out what you need to do um and there's also administrative rule which which sets those things out so from that the uh procedures are expected to be compliant with administrative Rule and with statute regarding these factors now um to the degree that it's encapsulated in policy the policy is a sort of One-Stop shop to look at it and say this is the minimum Basics and core of what you need to do but those things are also contained within the administrative code AS to exactly what R rfqs need to do and that's frankly even with our purchasing that's a administrative process that requires a lot more they can be put into um to those so the board has oversight of those the board has the um you know ability to ensure that there is a that that those things are being met um and can and can form or or alter its policies so long as they remain legal to do that but as far as the how that's going to be a procedure that needs to be maintained and created by operations which is kind of my question so this is not not a document that this board is going to approve it is a procedure it's not something we're going to approve so even if we come to consensus on something which certainly our superintendent would not go against what the board is wanting I'm not re I'm not saying that she would but ultimately we don't have control over this document anyway would that be correct right you don't you don't have control except that you as a in a position of oversight you have the ability to to indicate what alterations need to be made and certainly as board attorney I can indicate that this and you know is or is not compliant so that's okay well with that thought then I can get behind a $10 million requirement uh that the board would would need to at least approve whether that be a full board Vote or actually just a consensus approval because again this isn't policy I mean I think that it a consensus approval would be fine in a work session or or something like that if an RFQ needed be and I agree with that I think that that so what we've done now is basically over the course of a a public workshop and and then a followup we've come to General consensus on an RF this RFQ so changes to it over for something over 10 million would just require them coming back and saying we're going to change the points because of this reason and presented to the board and the board say sounds good or we say that's not reflective of our our desire desires for our community I I don't think it has to be that complicated but I don't think one individual in a department should have the authority to change it and I and I don't disagree with you there that my concern was about the the actual dollar amount and I believe I heard you say that that was an arbitrary number that was just put in there by the committee 21 I think what Harvey said last night when I spoke to him was that he was just trying to he said Dr gullet wasn't at the meeting she had another another place to be and so he couldn't yeah he was she was here and he couldn't reference he didn't have her to use as a tool to reference and so he was just going off his memory and 21 was the number that they came up with so he what he said to me last night was he doesn't think the committee has any issue with any number we want to put in there that was just the number he thought we said so I said to him I I'm going to request that it get changed to 10 and he said that's fine he doesn't see that being an issue and so I told him Dr gullet would be in connection with him based on our desires and they can figure out if we're in agreement with all the other red lines because I do think the breast of the board needs to say the red lines look good because we need to get Lake where Middle School out to bid so we need to button this up so that we can put the RFQ out for Lake we middle school so beyond that 10 million which it sounds like um is everyone in agreement with million I'm fine with 10 million then is everyone else okay okay with all the other red lines I mean I we I reviewed it and I'm okay with it um it all made it all to me was reflective of what we had asked yes I didn't have anything jump out of me and I didn't remember the number you know yeah be honest um because if we're all okay with it then I think we can give direction for Dr gullet to get confirmation of that change and then get the the document approved and then we put it out for lakew middle school out for bid and get the ball rolling on that yes and unless there's any you know concern about that number then I'm fine with it um and for the reasons that I just stated you know this board has been wonderfully proactive um so if there's a downside that this board doesn't know about or hasn't discussed then then tell us and if not I'm good right okay did you have anything else on your I just had one more thing um so regarding the bids that we did today I would just like attorney powers to give us guiding measures for the next two weeks because we are not going we've now said we're going to go back to the biders for the warehouse and we're going to tell them to give their best and final and when that list was given some of those Partnerships have a variety of individuals as a part of the partnership and I will say personally I know some of those people we probably all know some of those people so prior to today the bids were unknown so as long as no one said hey I bid on the project we have no way of knowing they' been on the project when we had a conversation with them so from now until two weeks from now when Mr when attorney McGraw comes back before us and gives us the best and finals what is the way in which the board should behave with the individuals that are a part of these Partnerships the same way you behaved previously which is not to discuss the warehouse bids with any outside individuals whether those individuals are active bids are not okay so cone of silence it it cone of silence doesn't apply excuse me however in in an active bidding situation it's the equivalent of code and silence it doesn't apply under a policy in this but there should be you are you are uh it's it's an Ethics issue you you have an an a duty and responsibility not to communicate with any individual that you would be that that could perhaps be influenced you know influencing your decision so um and if they seek us out regarding this if if they if anyone seeks a board member out you need to immediately discontinue let them know that they you cannot discuss this with them and that they can deal with Mr mcra um or myself so we redirect them to Mr M mcra yes so the best in the the that was I think what Mr McGrath said he would do is he would reach out to the biders for best and highest so and and as far as other parties that may not have bid yet of course that's that's kind of irrelevant but what we also don't want to do is get in a straw person or a third party that is also asking questions of you for another bidder I'm not evening that that would happen any person who asks us in the next two weeks regarding the bid we simply direct them to John M's office you're in yes you're in a decisionmaking capacity on bids which have now been unsealed yes I just wanted to make sure we were all on the same page about how we are supposed to behave for the next two weeks yes okay that's all I got any questions that you have about any of that if it should come to your attention or any anything like that again always feel free to reach out contact me so that I can help to guide you and also perhaps respond directly or get someone assistance if they need it I doubt that with you know sophisticated biders they're going to need input or assistance beyond what they're going to get from best and highest and what they need to do to make that happen which is what they'll communicate with Mr mcra okay thank you uh that's all I got okay board member comings very long meeting this morning um I don't really have anything I think I sent out uh communication to Elena we talked about the Christmas parades oh should got for um dellons great I will not be able to attend dellons I have another obligation thank you for that reminder yeah that was that's it okay and I did see that email and then eventually when you get more information about what time we need to be there and where we're supposed to be that'll just be forthcoming okay great thank you all right uh Miss Martinez Dr gullet I almost hate asking you if you have anything to say because okay thank you very much good okay M Campbell just thanks again to the community I know Dr G had already expressed that uh but so grateful for the the sales CeX that the community supported nearly 60% of our community said yes and so just super grateful for that and looking forward to what that means for students in Marian County and I don't know what the timeline is on it I think what it doesn't even really go into effect until January so we don't start even seeing that for however long maybe Dr James says Dr Miss B I did ask Miss Boston Ellis and what she said is we are allowed to bond for a capacity of the projection so I did engage in conversation prior to the approval to say basically let's get our ducks in a row so that if it passes we're able to execute quickly on our plan because our we we've lined up kind of what we want to do so I would thank you for reminding me of this I would um appreciate an opportunity for Miss bonellis to come before the board in a presentation in a work session very timely um maybe even in our next work session to talk about what our options are with it because the way I understand it from Miss BOS anelis is we're able to bond for a percentage of the projection over 10 years and so if that amount is 100 million and our first projects as we've itemized them or we come up because we really didn't itemize them we simply made a list so we need to priority um with the guidance of facilities need to prioritize the list and then I would love to be able to then say okay this is the amount of money because we know that bonding took quite some time before to get you know and so we we need to come up with that plan so I would love for that to be on a work session um hopefully in the very near future thank you for that because that was going to be my question similar to what you're saying we created a list but we didn't create a priority list and so what are we w to pick off that list first is it really getting rid of Portables and saying classroom Wings go in first or do we want to build Dell in Middle High you know and and that will be something we need to hash out with all five of us in in a work session and facilities and possibly with our new consultant that's on board with us or whatever so uh I welcome that as well maybe either November or December work session so we can really have that prioritization conversation and figure out what we really want to to do when and how and the best timing based on the other projects we currently have in process because I mean we will be having two elementary schools completed and we'll have a high school and then a middle school all under construction at the same time is it easier to to do wings as opposed to two high schools being built simultaneously I mean that's a facilities question so I believe what I'm hearing from the board is yeah Dr gullet um if he would get with staff and and she's emailing right now okay okay perfect so um yeah that was really all I had was just just a big thank you to the community and uh just looking forward to continued work with the board because we have a lot of things on tap this legislative session is is going to be great uh one of our fellow Schoolboard members has now been elected to the State House Erica Booth out of Oola County was elected to state house so we have a a friend another friend in the in the house and so uh just looking forward to the to the good work our our local delegation is going to be strong as it has been for years I know we have a lot of freshmen going to be there but um lot of lot of good folks um hopefully be educationm minded folks heading that way so uh that's all I had thank you all right um thank you all right just wanted to give you guys I'm not sure if you got this invitation or not but and it's tomorrow um but Maplewood is having their Veterans Day ceremony they're doing one at 8:30 and one at 9:30 so you know it's going to going to be no more than 45 minutes per um I've got a school calendar committee meeting at 9:00 I'm going to try to make the 8:30 at least stay for part of it and then come up um here for the for that meeting um so just wanted to share that with you I I didn't know if then not going to take the time to look back now to see if it went to everyone is this the first you're hearing about it yes okay um well there you go and there's probably other schools in your District that are doing Veterans Day things too and then we have uh the Veterans Day for the county which is Monday um and it begins at 11: and parking can be a little bit of an issue um you know I always just park in The Far Side of the library in hoof it so it's not so bad but if you want to get close um you'll have to get there early and that again is U Monday November 11th um at it begins at 11: and is it Shady Hill performing at that do we know a bunch of schools come yeah um I'm not sure specifically Shady but they seem to be a regular place years there from what I remember and thank you for bringing that up I want to go ahead and say public apologies now now that I've been appointed to the Florida music education some associate whatever from fsba I'm I'm going to my first meeting that is Sunday and and Monday so I will not be present for the Veterans Day celebration so I know you all will represent us well uh I've always enjoyed being at that year every year every year but I will not be here because I'll be in Orlando representing the Florida Schoolboard association with the Florida music educators good work all the way around thank you okay and then on Tuesday night at the school board meeting we do have in discussion the um early uh early music education and that was the initiative by Senator uh Perry who is going to be termed out now but I was able to reach um his uh Chief uh Chief of Staff um Susie Maguire and made sure she knew about it so I don't know if one both or neither will be able to come tomorrow night but I just thought that was that's really a lasting Legacy um for him and and the great work that he did on behalf of music education for our kids so just wanted to share that um I will share just briefly because it was a brief meeting it was a great meeting everybody was on high because of the passage of the two uh sales taxes you know the the county is super grateful we know we are um so the technical working group meeting I would say yesterday was probably the one that was the most targeted and the most centered around what technical work in groups are supposed to be um we had the Ila now for a little while and now we're starting to live with it we're starting to see opportunities to to refine and tweak things especially timeline and timely sharing of information um you know especially as it's uh surround student generation rates um data collection timetables you know the way data is going to be coming um uh Cathy and I can't remember what his name was Nick Nick Nick I think Nick I'm from our consulting firm they made a good presentation um on the educational facilities plan so I think a long story short we're we're beginning to pull things together and staffs are uh continuing to work uh more and more collaboratively I think they're kind of getting to know each other we've obviously had some tremendous staff changes so there's been some some things you know surrounding that to smooth out um but we are getting there and also when it comes to student generation rate this is the first year you know of the full school choice um and we're fortunate to live in a district where you know as we were talking about earlier we're not experiencing the mass Exodus we're experiencing more of an influx um but that could change and that really speaks to the importance of the timeliness of the data sharing of you know what's being built what the what the phase in process is if there is one and just people putting their cars on the table because that makes the planning better uh so that really is sort of the readers reader digest version of of how things went um just definitely refining our our communication which is a common theme coordination timing processes um accuracy um there we go okay so that's what I have for that our next technical working group meeting I believe we're looking at uh it was January 23rd I think right Dr gullet all of it yes so I think we were looking at that and then the joint meeting coming up in March but that has not been um the date has not been defined yet but it will be very soon so um everyone can get that on their calendars okay all right uh I also just wanted to give a special thank you to news Channel 6 I think they did a tremendous job you know sometimes we feel like the media isn't always on our side helping us share all the positive things that we're doing but they did a great job of really getting out there you know the needs that that we have that helped this um this sales tax pass and it didn't just pass you know it was it was close to a landslide which was pretty cool and so thank you news Channel 6 for your support and thank you Dr gullet um for having the foresight to just pull back the curtain and let people see you know seeing is believing and and I think that that really uh went the longest way to the outcome that that we received so thanks again to you and your staff all right some meeting reminders there's an organizational meeting scheduled for November 19th 2024 at 11:00 a.m. and immediately following there will be board of directors leasing Corporation organization meeting there's an attorney client session scheduled for November 21st 2024 scheduled for 902 or soon thereafter uh the next administrative briefing and work session is scheduled for November 21st 2024 at 9:00 a.m. there is a special school board meeting scheduled for November 21st 2024 at 7:30 a.m. which uh just to reiterate we will recess and later go back on air uh live to address the warehouse and vacant land Parcels okay all right so if there's nothing else for the good of the cause I propose that we adjourn how's that sound sounds good wonderful okay we shall adjourn at 1:34 p.m. thank you all e