Mrs. Thrower [laughter] >> [music] >> Good morning. I now call the July 9th, 2026 administrative briefing and work session of the Marian County School Board to order at 9:00 a.m. Please silence your electronic devices to avoid disturbing others. Miring and modeling
how our students begin each day, I ask that you please pause with us for a moment of silence. Please join me. I will now read our board commitment statement. We are the Marian County School District Leadership Team. When we come together to work, we are efficient,
effective, and productive. Our three most important characteristics are dedicated, transparent, and individually responsible. To work well together, we must demonstrate respect, confront reality, and be accountable. We will always put students first and we will leave a legacy of success. I'd like to
ask school board attorney uh Jeremy Powers to explain the rules for this public workshop. Good morning, Attorney Powers. >> Good morning and thank you. This work session is a public meeting as defined in Florida's Sunshine Law. The board is dedicated to full transparency in its
meetings and its work. In compliance with the sunshine law, the board has adopted uniform procedures, including the right for citizens to participate. The board will allow public comment regarding any work session item listed on today's agenda at the appropriate
time. Speakers must fill out a request form located in the lobby and hand it to the board clerk. After the board and the superintendent have completed their discussion on a particular agenda item, the board clerk will call the speaker's name in the
order received. Each speaker will have three minutes as required by the sunshine law. The board must maintain orderly conduct and proper decorum throughout this meeting. Speakers may criticize subject matter and decisions in a respectful manner,
but not people. Finally, speakers must be very careful not to violate the privacy rights of others, especially students and their family members by mentioning names or other identifying information. Thank you for your attention to these important rules.
>> Thank you, Attorney Powers. Um, Miss Martinez Jean, can you please provide the proof of publication for today's meeting? >> The notice for the July 9th, 2026 administrative briefing and work session was published on the district website on July 2nd, 2026. Proof of publication of notification, excuse me, has been
attached to board ducks under proof of publication. >> Thank you, Miss Martinez Young. We will kick it off this morning with our superintendent, Dr. Brewer. >> Thank you. Good morning. I do have um quite a bit to share. So, I um prepared some statements for you today. I want to
provide context around the 2025 2026 school grade results and what they tell us about the performance and trajectory of Marian County Public Schools. As the superintendent and as a community member, I want the absolute best for our
children. I agree that a 100% of our children should be reading on grade level, but that's not our reality right now. While the district received a C-grade under the newly raised grades grading scale and nearly missed a B by
one percentage point, the broader story is one of strong systemwide progress. For the first time since 2012, a 100% of our district managed schools earned a C or higher with no D or F schools across
the district. In addition, 22 of our 48 graded schools. 45.8% earned an A or B, up from 15 last year and exceeding our precoid high. Eight schools earned an A, tying the highest
mark we've seen under the current grading system. These results show that improvement is happening across the system, not isolated to a few schools, but across all levels. We also want to look beyond the single year grade and
examine cohort growth. Our data shows that students are making measurable gains as they move through our system, even when they enter below expectations, which tells us our schools are accelerating learning over time. For
example, our 2024 third grade ELA cohort improved from 43 to 53% by fifth grade in 2026, which is ninth in the state for growth. In 2024, eighth grade ELA cohort
improved from 42 to 54 by 10th grade in 2026, which ranked 20th in the state for growth. Importantly, we are already seeing indicators that future performance will continue to strengthen. Our 2023 kindergarten cohort entered
significantly stronger than the previous year with readiness increased from 35 to 49. That is a substantial shift at the foundation level and we would expect to translate this into stronger third grade
proficiency particularly in ELA and improved outcomes across the board. We have also made intentional investments to support that trajectory through our implementation of UFly which is a University of Florida literacy institute. We are ensuring consistent
explicit research-based reading instruction aligned to the science of reading. In addition, thanks to the support of Marian County voters, we were able to add a pair professional to every kindergarten classroom, expanding our capacity to provide targeted small
groupoup instruction at the earliest grade levels. Another key factor influencing performance is attendance. Our analysis shows a clear connection between higher levels of chronic absenteeism and lower grade lower school
grades, reinforcing that improving attendance must remain a district priority moving forward. At the same time, we want to be very clear about the challenge ahead. With a new grading scale, we would need to add
approximately 63 additional points across the 12 scored components for a total of 774 points for our district to reach a B rating. That is a significant lift and will require focused aligned work across
multiple areas. We also acknowledge that mathematics across all grade levels represents a significant area of opportunity. We have already begun engaging with other districts to identify best practices and effective strate strategies to strengthen
performance in this area and we are looking forward to a very strong 2026 2027 school year. I also want to remind everyone that our Wimina Park teachers return on Monday, July the 13th. So I
will be there bright and early to welcome those teachers back for the school year. Those are all my comments. >> All right. Thank you, Dr. Thank you for uh articulating, I think, what many of us have been thinking for the last two weeks or so since we've seen each other last and school grades
dropped. Uh and so we appreciate your uh perspective. Uh we're going to start with item 4.1, which is the 2025 2026 public education foundation of Marian County overview. And uh Miss Megan Magal is here to provide us that update.
Good morning. Good morning. Thank you, Superintendent Dr. Brewer, board chair Dr. James, and school board members for allowing us the opportunity to share an annual update. Every day across Marian County Public
Schools, dedicated and passionate teachers are finding way to do more to help students with limited resources. Students are working towards opportunities beyond their circumstances and schools are meeting the needs that
go far beyond the classroom. Our public education foundation of Marian County was established more than 35 years ago, not only as a 501c3 nonprofit organization, but as the direct support organization for Marian County Public
Schools. And we were created so that we could step into those moments strategically for support to reach our schools where it can make a positive and significant difference for students and teachers. In today's overview, I will
provide a summary of highlights from our foundation's work this past year and reflect on how we support our district and align to strategic priorities. It's on. Hold, please. There we go.
The mission statement of the foundation is to financially and materially support Maring County Public Schools, its students, and its teachers. Our vision is to enhance the performance of our district and our work directly supports the vision of supporting every student's
pathway by to success by expanding access and resources, removing barriers and creating opportunity. Our actions focus community interest on public education and truly can be summarized by our tagline which is connecting
classrooms and community. As the nonprofit direct support organization for the district, we do have a board of directors to provide governance to our organization. I am joined this morning by our board chair Chris Yansy and he will be sharing a few
remarks later in the presentation. At our recent end of the year board meeting, we provided a year in review presentation to our members and today I will be sharing those updates with you. Starting with our core foundation programming which includes our
recognition programs, our partnerships, teacher and school grants, scholarships, mentoring, and our direct classroom support. And there is a common thread in our work. Every initiative is to help strengthen our public schools by supporting and recognizing educators,
investing directly into our classrooms, and expanding student opportunities and student outcomes. So, let's begin with our Golden Apple Teacher Recognition Program, Educator Excellence. Established in 1991, this program not
only recognizes top teachers, but also invests in their ongoing leadership development. This year, members of our Golden Apple Academy engaged with district leadership through superintendent breakfast workshops. They created and hosted a professional
development day for teachers led by teachers called apple, paper, scissors. They contributed to important brainstorming sessions during the district's strategic planning. They participated in the I lead training session with the district and they represented Marian County Public Schools
in Tallahassee during Marian County Day. The Golden Apple program is not just about an award or achieving that golden apple. The program's activities contribute to teacher support, retention, and help build a network of
peers who are excellent to support each other. Our school related employee of the year program recognizes the critical role of support personnel, reinforcing the importance of every employees role in student success. This year's honore
is Stephanie Bullah, the 2026 school related employee of the year. She is a school nurse. Our student success depends more on more than just classrooms alone. Our support personnel are essential to our school communities.
And recognition matters at every stage in a career in education. From emerging educators to those who have devoted a lifetime to our district and our students. Our foundation takes time to honor district retirees and express gratitude for their years of service and
dedication at our annual retirement celebration. At this year's event pictured here, this group of attendees had contributed a collective 1,465 and a half years of dedication and
loyalty to Maring County Public Schools. And it's not just loyalty and dedication to our district. I shared during that gathering, it's very fitting that we host this at the end of this school year. And while this event was happening, so many of our high school graduation ceremonies were being
conducted. Our students cannot walk across our stage at high school graduation without the support of every single employee in our district. It requires their heart and commitment. Whether it's bus drivers
to principles, pair professionals to teachers, it takes us all. One of the most significant ways we support the district is through direct community investment. This year, more than 390,000 was invested through our school business partnership program.
Year after year, we continue to grow. In fact, in the district's new strategic plan, we have a shared commitment we have made with you to grow our business partnerships by 20% over the next five years. These thriving partnerships
expand schools access to resources without additional strain on the school's budget. We are immensely grateful to our partners who choose to invest financially in public education. Our grants for great ideas program directly supports classroom and
schoolwide innovation. Funding is targeted towards STEM literacy, career and technical education, increasing graduation rates, student resiliency, and targeted support for struggling students. This year, our foundation
invested more than 150,000 directly into classrooms and schools, allowing teachers to implement strategies for improving instruction and increasing student engagement. Pictured here are just two of our awarded school grants. One was the forom forest. Many of our
board members have had an opportunity to go walk through that forest. And the other is forward thinking at Belleview Santos. Our take stock and children program is a long-term model built around mentoring, accountability, college readiness, and
scholarship support. Our foundation team identifies at risk low-income students in our middle schools. We then provide support through mentoring services and college and career readiness activities. Selected students sign a contract. They
will maintain a 2.5 unweighted GPA, have good attendance, good behavior, remain crime and drug-free, participate in our foundation activities, meet with their college coaches, and their assigned volunteer mentor. If the students abide by their contract guidelines from 8th
grade through 12th grade, upon graduation from our district, our foundation will provide them a college tuition scholarship for two years of post-secary secondary education. This year, [snorts] our foundation
served 256 taketock students. Those students participated in our educational field trips to the College of Central Florida, the University of Florida. They completed more than 3,000 mentoring sessions on school campuses. They took part in our FASA workshops, our
scholarship activities, our financial literacy programming hosted as well. And when our class of 2026 graduates walked across their respective stages, they then earned more than $300,000 in college scholarships from our
foundation. This program is focused on long-term outcomes, not just short-term support. And what does that long-term outcome look like? The impact of take stock is compelling. Our students complete high school at 98% versus 72%
for non-take stock at risk students. Our students enroll in college at a rate of 91% compared with 52% for non-take stock at risk low-income youth. and our scholars graduate college at a 73% rate
compared with 29% for non-takes stockck at risk students. These outcomes significantly exceed the typical atrisisk benchmarks. They provide an example how targeted investment can drive measurable results and these
numbers have been since 1996. We are breaking the cycle of poverty through the most powerful tool which is education. And I do believe we all believe that we are achieving the success in takes stock and children
because of two incredible groups of humans. Our scholarship donors who provide the means to provide the scholarships and our volunteer mentors. We also have an incredible team at our foundation who serve our ticktock students and they are the best of the
best. Uh in fact recently for our end of year reporting as of June 30th that we were awarded the gold level management and luminary award for the state of Florida for take stock for leading the way for the program. So kudos to our
incredible take stock team. Our senior scholarship program expands student access to post-secary education. This year we had 60 different scholarships awarded over 130,000 distributed to our seniors. All of those checks were
distributed in the last two weeks and that amount is almost double our prior year award amounts to students. This is helping remove financial barriers, supporting successful transitions for MCPS students after graduation and these scholarships are a part of our portrait
of a graduate when we are painting that portrait. We also continue to invest in building the future teacher workforce for our district and through teachertobe scholarships current employees who want to transition into teaching roles and are going back to college can apply for
a scholarship through our foundation. We are creating a sustainable pipeline of educators who are already a part of Marian County Public Schools family. During the 2025 2026 school year, 11 Marian County Public School employees were awarded this scholarship totaling
5,500 for the first year. We also added a new initiative tied to the teacher to be program, but I'll be sharing more about that in a few slides. Our tools for teaching program created in 2009 is going strong. We provide free school
supplies so students have the tools necessary for success. For our annual popandrop teacher event this year, we had a thousand teachers come through for back- tochool supplies. We had more than 3,400 teacher shopping visits during the course of the school year. Our store is
open every Tuesday and Thursday. In total, we provided more than 500,000 in free school supplies this year. The tools for teaching program not only offsets out-ofpocket costs for teachers and ensures that students have those
necessary supplies but in our annual survey conducted at the end of each fiscal year. Our teachers share the impact of tools for teaching and there are two key points in the most recent survey and just in case because the font
is small there were 457 respondents to this teacher survey. 90% of teachers reported that the tools for teaching program and access to our store resources helps make teaching more sustainable.
73% shared it helps them be more effective educators. So this program is a direct relief for teachers and a direct benefit for students. In addition to our core programs, our
foundation supports a range of initiatives for Marian County Public Schools. Um, way too many for me to cover this morning unless I have access to your entire day on your schedule, which I do not believe I do. Uh, everything from career and technical
education programming, science education, uh, attendance initiatives, district leadership events, graduation ceremonies, student media festival, literacy, mental health and wellness. But in the next section, I'm just going to highlight a couple of key features
from this last year. Ocala Film Derby has been supported by the foundation. Again, this year was a very, very successful and well attended and engaged event. We helped the film derby award over $15,000 in student
scholarships to students who participated in that three-day initiative. and planning for this year's events are underway. I met with committee chair Lori Zinc yesterday and she actually shared a key new component to a Cal Film Derby that we will be working on is a college and career expo
section where all the students who participate will have a day. It'll be Saturday during the course of the film derby week. On that Saturday, they will have access to college and career experts in the film and media industry that are coming into town to meet with
our students and talk about what it looks like in a career after high school. Through the Silver River Museum and Environmental Education Center and Science Lab, we continued support in more than $35,000 value. This year, we hosted an
expedition event to engage our board and donors so they could see the incredible science education and work being done at Silver River. We invested in student participation in Big Spring STEM, which has an increased engagement, student access to science-based field trips, and
this is all thanks to continued generosity, and our partnership with Silver River. We continued our thank a teacher program thanks to HCA, one of our local healthcare partners. And this campaign affords us the opportunity to celebrate teachers year round, surprising a new
winner each month and showering them and their school with appreciation. I would like to say thank you. Our schoolboard members have been actively engaged and showing up for this every single month to surprise our selected teacher and their school. I do have an apology. I
have a typo on this slide. So, in case anyone wants to ask how I took a picture from November of 2026, I cannot time travel. That was a typo. So, apologies. That is November 2025. But these are two examples of our surprise visits that
happen every single month to our schools. With our partnership with the University of Florida Lastinger Center New World's Reading Initiative, our foundation hosted five school-based partnership literacy events in our district, supporting more than 600
students and families. The program not only provides resources to the families in attendance, but through the partnership, we were then able to provide more than $20,000 in unrestricted funding support to the schools who partnered with us on the events.
Through our partnership with McKenzie's Moment, support continued for school safety and mental health initiatives. While our original efforts completed the 3M security film being provided to all of our schools, we then continued and
outfitted every classroom door across the entire district with blackout security shades for their windows and assisted in purchasing security software as well. We are walking side by side with the district efforts for providing
additional resources in this critical area. Pictured here is the Mackenzie's Moment annual golf tournament which our staff and board members proudly support. We are the beneficiary and this year once again we were gifted 175,000
to continue support for school safety and mental health initiatives. And coming up uh on August 3rd, I believe is the date, the district's mental health and wellness department will have a training for staff and we are proud to be supporting that through the foundation.
Brand new partnership this year uh future forward initiative was the name. It was a grant opportunity we were awarded to provide and support for students with disabilities, helping them develop important skills to transition to potential future employment
opportunities and gain independence. Our funding supported both Hillrest School and Bridgeway Academy students and connected learning directly to service and real work settings. Another point of pride for our foundation this year. We had the
opportunity to apply for competitive funding and we were the one and only education foundation in the state of Florida selected through the catalyst funding of $100,000 awarded to us. We will be supporting the development of
future educators. Marian County Public Schools had already established a teacher pathway program for our high school students who were interested in pursuing the field of education. But this catalyst funding will infuse resources into the students coursework to increase certification rates, exam
completion, provide mentoring opportunities. We are linking these students with our golden apple teachers and the new support from catalyst funding will help the pathway expanding to new schools. So both South Marian High School and North Marian High School will now have a pathway for future
educators. Ultimately, we are investing in growing our own. The support from this initiative will not only help students while in high school, but we established a version of our teacher to be scholarship called catalyst teacher
to be which will provide scholarship funding for Maring County public school students who first complete our teacher pathway program and second commit to pursuing a post-secary degree in education to become a teacher. With this
scholarship, we also created a firstofits-kind partnership with the College of Central Florida and their foundation. And they are matching the scholarship funds provided by our foundation for those students who choose the College of Central Florida as their next home. We have 11 students in this
first cohort that we just awarded scholarships through the catalyst teacher to be those that funding went out last week. We look forward to celebrating in just a few years because that first cohort of student graduates, we hope that they will choose to come
back and teach in Marian County. And then one of our most recent announcements that I am once again proud to share information on. In partnership with the St. Bernard Foundation. The Fezedin Legacy Scholarship has been
established to have a transformative impact on the lives of countless students at Fezan Elementary, creating a legacy of opportunity and hope for generations to come. This new scholarship supports every student who
graduates from fifth grade from Fezitin Elementary, then graduates from Marian County Public Schools, and continues to higher education no matter where they go. The scholarship has been established to support up to $4,000 for each graduate and it has been
established in perpetuity. Pictured here is the recent fifth grade class ceremony graduation ceremony at Fezidin when this historic announcement was shared. We're not we not only announced that the scholarship was starting for the fifth
grade class and every class that would come after them, but thanks to a second donation from the St. Bernard Foundation, the students who were currently in 12th grade in Marian County Public Schools graduating,
they were eligible as well. Last week, we awarded scholarships valued at $4,000 to 16 former Fezitin graduate students. Fezitin Elementary was built on the belief in the power of education, opportunity, and our community coming
together. And that legacy will continue through the success of generations upon generations of students who started their educational journey at Fezidin, but will be forever supported through our partnership with the St. Bernard Foundation and that is forever.
Reflecting on the 2026 2027 school year and our support support for Marian County Public Schools, more than 1.2 million total provided in teacher grants, classroom funding, school business partnerships, teacher and classroom supplies, and direct support
for district initiatives. Almost half a million in student scholarships between our take stock and children program and our senior scholarship program. and we established the largest endowment and gift in the history of our organization
with a $ 1.5 million investment through the Fezitin Forever Scholarship Legacy. As we look ahead, we remain focused on those moments big and small happening every day across Marian County Public Schools where our passionate and teacher
teachers are dedicated to their students but need support. where our students are dreaming of brighter futures but need more opportunities and our schools are working tirelessly to ensure that every student has a pathway to success. Your
public education foundation will continue to connect children classrooms and our community to support our students. At this point, I'd like to invite our board chairman Christian Yansy to briefly share perspective on behalf of our board of directors.
Thank you, Megan, and thank you, board. I'm Christian Yansy, current chairman of the board of directors for the public education foundation. I think it's important to highlight the year that we had at the foundation. It was incredibly
successful and historic in many ways, and I think that Megan and her team deserve recognition for what they have accomplished. I would also like to share that our board's role goes well beyond just governance and oversight of the organization.
Throughout the year, the board is actively engaged in schools through committees, recognition programs, and events. But we also serve as an incubator for ideas that support Marian County Public Schools. This year, two
examples really stand out. First, the Catalyst Scholarship Initiative. This began as an idea led by the foundation staff and through the board's relationships in the private sector, we we were able to pull this together quickly and unveil it at the Golden
Apple Gayla. And second, the Fezitin Forever Scholarship. When the St. Bernard Foundation and Mr. Bernie Little approached Megan. The board was able to support their idea and their vision through legal guidance, financial and
investment expertise, community relationships, and brainstorming, helping move this idea from just a concept to reality very quickly in what would become a moment in history for students and families at Fezitin.
That's where we add value. Our board can leverage expert expertise, perspective, experience, connections to turn great ideas into true meaningful outcomes. And as we look ahead, our board of directors is really excited
about the year ahead. And we look forward to continuing to support the foundation's work, strengthening partnerships, and helping create even more opportunities for Marian County Public Schools. Ultimately, when all of us are aligned together around student
success, even more becomes possible. And I do believe that nothing is impossible when it comes to what this public education foundation can achieve in supporting Maring County Public Schools. Thank you. >> Thank you, Mr. Yansancy and Miss Magal.
Do you guys have anything else to share? Well, thank you both for being here today and sharing your perspective um and and highlighting the work that the public education foundation is doing to support Marian County Public Schools Board. I open it up for comment. Who wants to start?
>> Start. >> Okay. Board member Conrad. >> All right. I just want to confess at the end of your presentation, I really wanted to just do a standing ovation. Um, I continue and I know I say this every year, but it's hard to imagine what Marian County Public Schools would be like without the support of the
foundation. And so I'm just always grateful every time I turn around, you all are supporting um our students, our staff, uh, the district in many different ways. And so I'm so just so grateful for um that partnership. I also
would love to can can it up, bottle it up, and post it on social medias to share all of the great things um with our community. Um as we know, not everyone turns into our very interesting and informative work sessions. But I just thank you so much for the work that
you do every single day. You and your team and the board and we're just so grateful um for all that you do. So, thank you. >> Thank you, board member Conrad. Who wants to go next? Dr. Campbell. Sure. I think this is just a moment of accolades and congratulations and all the
wonderful things. So, uh just grateful for the work and the partnership that you guys continue to offer for us and all of the expansion of the programs that you've had over the um tenure of Miss Magmal has been a wonderful site to see. You're doing a fabulous job and
just grateful for the continued partnership. And I'm already thinking my take stock mentee is going to be a senior this year and I don't even know what that that it's just I I'm already stressing about what that feels like and and I know so many other mentors have already been through that. Uh but that's
uh that's going to be a big one for for me to even process. So being a mom of boys and having a take stock mentee that's a girl, it it's really um been a wonderful time. So for anybody out there who might be listening to this engaging work session, if you're not a take stock
mentor, it's not too late. We've got a new freshman class coming in. And go ahead and Megan, tell us how many we need. >> If I may, thank you Dr. Campbell. We need 16 mentors in the next 30 days. So anyone from our community who wants to contribute their time to invest in a
child's education, take stock mentoring is the way to go. Let us know. >> Absolutely. So 16 mentors at the sound of my voice. I hope that they're able to fill all of those slots in the next couple of weeks so that all of our students start the school year with a mentor and it's not scrambling as the school year begins, but that all the
students can begin uh on that pathway as freshmen. So, um thank you again and not belaboring the point. This is just a great day to celebrate. >> Question. >> Yeah, member Conrad. >> Sorry, I do have one quick question. Do we have all of our schools covered for business partners? Do we have any
openings? renewals all happen right now between July and the start of school. So to be determined. >> Okay, we'll keep posted. >> But even when we have every single school matched, there is never too much support that can come from our business
community to support public education. We need everyone at the table. So I welcome as many partnerships as possible. >> Agreed. Thank you. >> And Dr. Brewer had something to share. >> Yes. Usually the public ed foundation provides their overview during the goal
five from our last achieved um 2026 plan but there were so many huge happenings and successes this year that I wanted them to have their own agenda today for the work session. So but Mr. Yansy thank you for your words. Um, it really it has
been an experience for me to be a part of that board and to see the expertise and the passion that they truly have in the Marian County public school system. So, it's been um it's just been an honor to be a part of that. So, thank you for being here and your words today and
Megan and your team. We they've already said it. We are incredibly blessed and fortunate that we have um your leadership that is guiding the way for the public edition. So, thank you, >> Reverend Cummings. >> Um, thank you, Miss Magamo, Mr. Yansy. You guys, um, the our public edge
foundation, we know it's the top in the I won't say the country. Um, because you guys don't only touch our students, you're touching everybody in our district, in our community. And I thank you for the um community collaborations and partnerships that you've built
throughout the years. It really makes a difference. Um, it's it's making a difference in these kids' life. And that's how we continue to get uh positive student outcomes. So, thank you all so much for what you're doing. >> Remember Thrower. >> Thank you. And yes, I propose that we
put everything that we were thinking and saying into action because you guys really do deserve a standing ovation. >> I agree. [applause] >> Even [snorts] that was very sweet. Thank you. [laughter] And specifically, just a couple
specifics of why that the accolades are so so earned. Um, not only are you so highly respected here in the community, but also at the state level, I think you were just elected treasurer of your state organization. Yeah. So,
congratulations again on on that. Uh, taking it to the next level and and leveling up is is what we're all about. And you guys just exemplify that over and over again. Um, I've had the pleasure to collaborate a
lot with you and and very specifically last year on our district attendance task force. And I was remembering as we would sit there and struggle like, okay, this sounds like a great idea, but you know, all of these color copies or something, you know, are expensive to to
get the word out how focused we are and how much we need to improve our attendance. And this is where your spirit and ability to just connect people to resources is so valuable. Um because we all know what we need to do,
but sometimes just getting the right resources to the right place at the right time is the challenge. So, uh thank you for for that specifically and also for tools for teaching. And it made me remember that at some point I think
um some teachers were saying that we're in outlying areas. it was hard to get to tools for teaching and we had some sort of delivery service going on. Is that still happening? >> I love that you asked this question uh because the Lakeware High School and Lake Middle School logistics programs
that no longer exist were managing that outsourced assistance to help us box up supplies and get it to the outlying schools. We have a partnership proposal in place with a new donor that has funding that could help us offset what
it would take for us to do that internally along with a group of employees with the company who could come in monthly and help us stock the boxes. It is still in proposal phases. I have no signed document with a commitment yet, but I did just get have
a um a partnership proposal meeting for that concept. >> See [laughter] case in point. Um, and I'll just say I'd be happy to help with that whenever I could. You know, just give a call and if something needs to go somewhere, I'll I'll do my best to to help make that
happen. Um, and it really is because, you know, I know that our teachers really want to have the resources when they need them and and they need them. So, anything we can do to to help support that, I'm I'm all in. Um, thank you. And then the last thing I will
share is that in addition to caring so much about people and students and just our whole school public community, you also in your spare time, some of your staff uh finds ways to help me trap stray cats so that they get taken care of too. So if that doesn't just cover
all the bases, I don't know what does. And thank you Madison Street as well. There's a partner over there that helps with that. So we care about everybody, don't we? [laughter] Thanks again. >> All right. Well, um I we've all shared such great testimony. Um it's been my
pleasure to serve on the board as chair. Um we get the opportunity to serve and it's been wonderful. Um being able to take part of the application process for our take stock mentees. Um and then having a senior myself um going into
this year, you're able to kind of see that full circle. So, I'm really excited to enjoy this experience with Ellie, my mentee, as she heads into her senior year, um, and gets to just experience all of the really cool things that happen as a student who's prepared to, you know, spread her wings and move on
in the world. So, um, I know one thing for sure, uh, I will forever be a partner of the public education foundation. So, um, Sarah James as a community member believes in the work you all are doing. Uh, and I am I'm so proud that my family, both of us are
business partners. We we are committed to what's happening not only in the north end community, but across the district and making sure that we're meeting students where they are. And you all are doing tremendous work. Um, and fostering that relationship with donors, some small like myself and some
tremendous like the St. Bernard Foundation, all that have just a common perspective of of making students learning more accessible, helping teachers have better supplies in their classroom, furthering education. So, it all is so aligned with just doing what's best for kids every day. And so, I
couldn't be more grateful to be able to be a partner with you all. Is there any further comment from the board? All right. Well, then, um, I think that's going to conclude our our morning with you all. Is there any public comment on this item? All right. Well, thank you both for
being here and your commitment to public education. We'll move into item 5.1, which is our five-year capital plan. And Mr. White House is here to share the news. I said I was going to say good news, but [laughter]
it's >> definitely news. >> It's definitely news. [laughter] >> Good morning, Mr. White House. >> Good morning, chair, board members, Dr. Brewer. um appreciate the opportunity to come and talk to you about our draft 5-year capital plan. Um and so we will
go through the items in here. I'll pause along the way and just be able to answer questions that you may all have um so we can get those done in a timely manner. So >> sorry, just to confirm, do you want us to ask questions throughout? >> Please, and I'll pause and I'll just ask if there's any questions. Okay.
>> Sorry. Thank you. I just wanted to confirm. >> Yes, ma'am. So, as the board is aware, by statute, the school district is required to approve an educational facilities plan, which includes uh a one-year capital budget, which we're going to be talking about a lot today,
uh the five-year capital improvement program, uh projected enrollment spatialization, plan, new capacity, and consolidations, any list of major repairs and renovations, and data on our portables, which we'll touch on a number of those items today.
So we have three goals with our facilities master plan. The first goal is to make sure we provide space as needed to address our growing enrollment and balance utilization across the district. Um modernize or renovate our schools on a systematic schedule. And so we focus on the age of the the facility
utilization and of course educational adequacy and and making decisions. Um and then the third goal is to provide for continued maintenance of all buildings through renovations and updates. So, as we look at the future for Marian County Public Schools and the growth that we are seeing, um there's really
three things that impact growth in a school district or in school facilities themselves. Uh birth rates, which we know are declining at the moment u nationally. School choice of course impacts um localized um growth within school districts. And then net
migration, which Marian County right now is experiencing a six to1 net migration of people moving in versus people moving out. And that's where our biggest growth is coming right now um for student enrollment and why we're one of the few school districts that's not declining in enrollment right now across the state.
Um, as you all got to see in April when we had our joint meeting with the county and we heard from JB Pro on the projections um for the future growth of Marian County, we currently have almost 42,000 new units that could be created on future land use. That's based on the
zoning. Uh, we also have 64,000 approved unbuilt units. Um, obviously there's no guarantee all of those units would get built in the future, but we can see the potential for 100,000 new units across the the county. um could provide quite a few students over time if they were in
fact all built out. The conservative enrollment growth right now that we're looking at is probably 600 students a year net. Um which is a very conservative. There's much higher estimates, but we we would certainly trend to that conservative one at the moment in terms of planning. So 600 students across 50 schools in a year
doesn't seem like much. However, across the next 10 years, that's 6,000 students. Um and if that trend continues and that's bigger than two of our largest high schools combined filled up with just new students and so uh we can see the potential for growth is certainly there over the next 10 years
and we need to be mindful of that in our planning. So when we look at utilization by level this is as of the end of this past school year the 2526 school year um we were at about 93% utilization
districtwide. The one place we were um over capacity was in our high schools, which is why we have South Marin High School built. Um that is not reflecting this data because that school is not open yet. But when it does um that will add another 2,000 seats to our high school capacity and bring us much um
much further under capacity for high school overall. So when we look at portable uses across the district, portables are a good tool to deal with capacity issues. they are meant to be uh temporary solutions to capacity issues. Unfortunately, they
often become um long-term solutions when funding is tight. Um and so the Department of Education recommends that school districts don't keep portables beyond 20 years. They're obviously not brick and mortar. They're hard to maintain. They they tend to not last um
very well into the future. And so um that's always the goal is to try to remove them. Unfortunately, at this point, all of our portables that we own as a district are more than 20 years old. And so that kind of pushes that need, drives that need for us to really think about how we're using them and how we can use our dollars wisely to be able
to reduce the number of portables by creating more brickandmortar structures or balancing enrollment. So, we have 332 portables that we own and 19 that are leased. Uh we actually have seven portables that are leased that we're in the process of giving back
um which will help reduce our funding needs for those because we don't need um portables at Denell High School anymore which we have a number of lease portables there and at Belleview High School where we've capped enrollment at that school as well and so that's going to help us with our capital funding. Um it's not reflected yet in our capital
budget as we are still waiting for the company to pick them up. Um but we will likely reduce our our least portable budget um on that budget line when you see it. 246 of those portables are used as classrooms. The remainder of those portables are sometimes serving as
clinics um storage facilities, office areas, or in a few places they are vacant portables at this time that could be moved elsewhere if we need them. The total student capacity in our portables is 5,200, which again adds to our overall capacity availability within
the district to address growth needs as they come up. Um, and as you'll see in the budget when we get there, we do have to budget for portables annually. Um, one for the cost of moving portables as they are about $100,000 per portable to move and and hook up with all of the technology. Um, and then of course for
leasing any portables that we lease as well. >> Can you just pause for me for a second? Certainly. here. So, um, in the work plan we and we've discussed wings and all we've discussed all kinds of things and so when we talk about the budget for portables, which if you want to get into
it later when we get into the numbers, we can. Um, I guess I would just love to have a really clear understanding of how much of that budget is going for the lease that we're going to have to maintain. Um, and and what is what is an annual lease on a portable?
What is the projection for keeping those portables on our campuses? And if we have vacant portables, then is it less to move a $100,000 portable than it is to continue to lease theoretically indefinitely a portable? And so those are like the the deeper questions I have
about portables. >> Yes, and we can certainly get into that. Um, but that is certainly why our goal right now is to return these portables as as frequently as we can. So, as soon as we had some enrollment changes such as Don High School, we took advantage of being able to give some of those back, but we'll we'll look at that line item
and I can get you any further deep dive data on portables that you like as we have quite a bit of data on that. >> Okay. Thank you, Dr. Hambo. >> Thank you. And while you're talking about moving portables off of the Belleview High School and the Dunellan High School campus, we also have on both of those campuses where we recently put
the bathroom kind of complex there with those portables. Will those bathrooms also be removed or? >> No, we're we're leaving the bathrooms for now because they are quite expensive to get hooked up and to add lift stations, which we just finished paying for the lift station at Denellan High School to accommodate that uh quad
bathroom. And so we're going to leave that there just for the time being in case we have any growth fluctuation in that area or when we get to the point of um building the new Denon High School Den Middle School if we need those for any reason, we already have them available. So until we see a greater need, that's a really expensive project
to just turn around on and and not use anymore. >> Okay. Thank you. >> Okay. Thank you, >> Mr. Mr. White House. Sorry. Yes. >> Question. So I know at one point we had a lot a lot of a lot of portables at Sunrise. >> We still have those there. Are we moving those? Are any of those in this
equation? >> Yes. So there are a few still left at Sunrise. We did move some of them out of there to address other needs. Um, but again, until we have a need for the portables, they're so expensive to just simply move that we just leave them in place. Uh, some of our portables, like the ones you see at Marian Technical
College, are just so old, we don't even bother to move them because they'd fall apart if we move them. So, if we no longer need them, we just tear them down in place and and haul out the scraps. >> Yes. >> All right. So, moving on, we have a number of funding sources that help drive our capital budget. um which is
good. But of course, as a reminder, none of these sources are used for salaries. They're all used for capital improvements, which is why we have to talk about these uh two items differently. Um and so we have in this list our local capital improvement fund or LCI, which is usually referred to as
the 1.5 mills that is assessed on property taxes that we all pay. Um and so the the the amount of money we get each year is driven by property values. We've been fortunate that as property values have gone up, it obviously yields a little bit more money for us each year that we can use towards capital
improvement um across the district. And so you'll see those numbers in the budget in just a moment. Um our impact fees, which we have not collected for quite some time and recently got those reinstated uh for new construction, but we are currently capped at 40% of the
expected revenue. We just had a conversation on impact fees. I won't belabor that point anymore. Um, but it is a a revenue source for us. Sales tax, of course, we appreciate the Marian County voters who approved a 10-year sales tax of half cent to be able to provide additional funding, which was
initially projected at about $33 million per year that we would bring in in sales tax funding. The capital outlay and debt service or CO and DS is state funding that's provided on annual basis through appropriations. Um, that covers capital projects. And then our certificate of of
participation or cops um is a another option for the board which we have leveraged for a number of our recent school build projects because we didn't have funding elsewhere to cover those projects. So you'll see here on this chart the projected revenue. Um obviously anything
beyond the 26 27 year is just a projection. Um, and so while we provide a five-year plan because the state wants to see a five-year plan, obviously those numbers can vary and change as the years go by. And so at this point, they really are just projections. Uh, but you'll see for this coming year, we're looking at
about $64 million in LCI funds. The impact fees at 8.2 million and we kept that as a conservative estimate. Again, impact fees can fluctuate just depending on what's being built and how much and how often. Um, and so we even though the impact fees are coming in a little bit
higher right now, we're not adjusting our conservative approach on that because that could change any given year. Uh, sales tax funding, I mentioned we originally projected about 33 million per year. We're looking at about 38 million um for next year. So, it's good that we're seeing some additional
funding and we are anticipating a modest increase in sales tax uh revenue over time and you'll see that reflected in the five-year budget. Um the charter school capital outlay is just pass through funds from the state to our charter schools but we have to reflect it in our budget. You'll see that line
item there. Um the CO and DS as I mentioned is $1.8 million. Typically that that goes to HVAC projects that we have and you'll see that reflected in our budget that we identify. We always have HVAC needs across the district and so we identify one each year that we use
that funding for uh the interest earn as well. fund. So that totals up to about $114 million for this upcoming year um that we'll have for capital projects. Um and then you'll see the outy years as well. So on to our minor maintenance projects.
So a number of these projects are things that we just budget for annually because we just don't know what's going to happen during the year. A lot of them are emergency funds for things that may come up. Um, ADA issues that we run into or um things that just happen like the flood we had at Hammet Bowen and we just
had to have money for it to address and so we put money aside to be able to budget for that. Uh, you'll also see in there we have the $2 million that the board has prioritized for athletic needs budgeted each year and we'll talk a little bit more about that funding um later in the presentation. Uh but we
appreciate the board's uh focus on athletics and we've been able to make a really big impact so far uh in a very short amount of time. You'll also see if you skip down to the bottom highlighted in green there the technology infrastructure. As I mentioned previously in our sales tax
presentation, um the recommendation that we got from the auditor was that we diversify a little bit the expense of sales tax. Um, we have at this point just been putting in a new construction, but we actually have multiple ways that we can spend our sales tax dollars. One of those is through technology
infrastructure. And since our sales tax dollars are coming in a good bit higher than we had initially anticipated, our recommendation is that we take a million of that devote towards technology infrastructure each year, similar to what we've done with improving our athletic infrastructure, which will allow us to do a little bit more um for
our technology, which is a very expensive item on our operational budget every year. questions about the minor maintenance? >> I don't see any. >> Okay. On to our major maintenance projects. Um
so you'll see the first one on there is the Belleview Middle School HVAC upgrade, which we started phase one work in the spring and are getting the design um work done for that so we can begin that project. That will be a a multi-year dedication. Um, again, as I
mentioned, we while you'll see in here projections over the next five years for major projects, what we're really going to focus in on is just this coming year's project is that's the one um that we need to have approved for this fiscal year. After that, you'll see the Bellev Middle
School carline improvement. This was a a need that Principal Kemp identified at her school. But if you've been down um the road in front of Belleview Middle and Belleview High in the morning or after school, you'll notice how um log jam that road gets when we have a lot of car traffic, a lot of car drivers and
student drivers that go to that campus. Um and so she noticed that there was an opportunity to increase the car line and extend it, snake it back further into the campus to pull more cars off the road. Um, and so when our new budget director came on, she actually identified that we had some leftover
fuel tax funds from several years ago, uh, which can only be used for paving projects or road improvement projects. And so we've dedicated that funding, um, to be able to complete the carline project at Bellevy Middle School. We're also going to do a carline project at Fort King Middle School and some Fort
McCoy driveway improvements as well um, from just over a million dollars in leftover fuel tax funding that we still had um, in our budget. You'll also see on there we're go we're planning to complete a district-wide softball and baseball stadium light replacement this year. We did that last
year with our football stadiums. And if you went to any football games, those LED lights made a huge improvement on lighting at those stadiums. Um not only that, but they're also cost savings to us in terms of energy consumption. And so we're um excited to be able to do that with our remaining stadium lights
for baseball and softball this year. Um you'll see the Greenway Elementary School HVAC upgrade. That's where we're using our CO and DS funds for this year at the 1.8 million, but it's going to cost a lot more than that. So, we've also got LCIF funds dedicated um to that
project. We started some work last year on the HVA system at Greenway and we'll continue um with the rest of the project for this year. Then moving on, you also see we have funding set up for our technology information center which will be completed um at the end of December for
our move in official um completion will actually be in January, but we should be able to get everything moved in before winter break. So we have a little bit of funding dedicated this year to finish that project up. Um the North Baron High School replacing the water main and sewer which we began last year and are
continuing that work um this year as well. um replacing the fuel line at the Northwest Transportation Compound, some internal lighting system upgrades for converting the interior lights in the buildings at Vanguard to LED lights as well, which is um an energy cost savings
for us and provides better lighting and then some HVAC work at Westport. So, all in total about $29 million dedicated to major maintenance projects. Questions about any of those? >> Dr. Campbell? So it this isn't
necessarily for this year. So I I want to say that. But what I don't see on the projections for 2728 are any of the costs we're going to have and this isn't minor or major. Any of the costs we're going to have to retrofit the Lakeer Middle School campus to fit those Belleview Elementary
students. I also am curious to know if we have any consideration of actually retrofitting it for enough to have Belleview Elementary and Belleview Santos students come to that campus at the same time. Just thinking about that so they go ahead and get used to being
together and then they move together. Uh and then that also potentially for 2728 would free up that Santos campus earlier. um just thinking out loud and I know we also have conversation about appropriation and earmarks that may be coming in for that campus also
specifically for early learning. So I didn't see that in projections. I didn't know where that would fit. >> So we actually will be addressing that a little bit more on the 23rd in our next work session. We're doing the five-year operations plan. Uh we're going to touch on that but um we're still evaluating the what the needs are to do any
retrofitting of the restrooms at the middle school for our elementary students. >> Okay. Thank you. >> Other questions about the major maintenance projects? >> I just want to highlight um essentially it's six million for athletics this year with the 2 million for lighting, which
is wonderful. Um the four million for lighting. Did I say two million? I meant four. Um my question would be, are we going to be able to knock those lighting projects out prior to spring? >> That's the hope. Um as soon as we get this budget approved, obviously we'll
start the work needed. um to get that done. Um if not, we'll get as many as we can done and then wait until after season to finish up the rest at the um conclusion the summer next year. >> Okay. [clears throat] >> Or member Thor. Um, just specifically at
the the ground level, I I love hearing the um planning and creativity in speeding up the car lines in a safe manner and and keeping uh the kids off the roads and and keeping families from having to make the choice to drop them
off, you know, down the street so that they can get to work and avoid the the car line. That is uh one great small way to uh begin to in little chunks reduce our chronic absenteeism and tardiness.
So good to hear. >> Absolutely. >> All right. So moving on to our additional funding usage. So we also have uh funding set aside for vehicles and other district support areas including debt service. Uh we have at the board's request $4 million set aside
for busing each year to try and replace a portion of our fleet on an annual basis, which certainly we know we are far behind and um are anxious to get caught up on that, but we appreciate the board's willingness to um make that a priority each year. Uh we have funding set aside for replacing our aging white
fleet. As you all see it, periodically throughout the year, we bring um purchase items for our white fleet that need to to be done when they have hundreds of thousands of miles racked up on them. uh you'll see the full charter school capital outlay at 1.8 million. So that's the pass through funds plus the
proportional share of the um the other um funding sources that we collect that we have to provide to charter schools as well. And so that's their total outlay um that will be split amongst them. Um you'll see our portable funding there. We have $250,000 set aside for any
portable purchases that need to be made um or 1.1 million for lease portables. We should be able to cut that in half. We're still, like I said, we're still working through the numbers. Uh once we return those seven, we should be able to cut that budget line item in half before we bring it to you all for approval, which will be good.
Uh the property insurance at 2.5 million and then our transfer to debt service as well. And then we have some equipment for maintenance that we set aside for them to purchase new equipment each year. Questions about any of these additional funding uses? >> Mr. White House, I do have a question. >> Yes, sir. Um, now we we've talked in in
the past about um Marian Technical Institute, Bridgeway. >> Yes. >> This this facility having issues. I I don't see them anywhere on this. I mean, we we talk about it, but we never talk about doing anything here um to uh any
maintenance here. And at some point, if there's no maintenance, we know there's going to be major problems. So, can you kind of explain to me what's going on with that? So, I I'll answer that with two things. One, we do have uh $15 million set aside for MTI in the previously approved sales tax plan. So,
it's in there. Um but it's just further than five years out. And so, it's why it's not reflected in this 5-year budget. But, I will also say that's another item we're going to address on the 23rd with our five-year capital plan or five-year operational plan that we're going to present. >> And and the reason I was asking the one thing I keep thinking about is when we
talk about this facility about the um the sewage Yep. at because I'm expecting that like at and I hope not any day soon but when it when it stops it's going to stop. >> Yes. >> And uh it may not be five years down the road. >> Yes. >> Yeah. That's going Okay.
>> Yes sir. And we're addressing that in that fiveyear plan that you'll see that is obviously a focus for us. >> Yes. Thank you. >> Other questions about this. >> Um I guess my only just thought pattern and just something to clarify. We talked about it I think when we had the budget presentation in our last workshop. Um
when we talk about transfer to debt service, we are transferring some of our impact fee money to the debt service to cover the cost that we incurred to we took the cops to build the new schools which are addressing growth and impact.
And so um in a in a future opportunity, I would love like we have um if an item is funded from a variety of sources, it's listed multiple times. I would love under transfer to debt service there to be a variety of lines where there's a understanding of all of our development
has basically been in the same district although I guess um now that we have lake middle replacement that's a little different but um understanding how much of our impact fees are funding that debt service versus how much of the rest of the bucket is funding the debt service.
>> Yes, absolutely. So, if we could disagregate that in the future just so that it's very clear to the community how those impact fees are addressing debt service and and specifically what it's debt servicing. >> Yes, ma'am. And I I know the request was made too to be able to see the funding by district by the EBD district, not
your actual um schoolboard district and Mr. Rel is working on getting that and so we could certainly add that item to the request as well. >> Yeah, it just would be in alignment with the way that you've done every other project if it has multiple funding sources. So, that's my only perspective on certainly Dr. Campbell. >> Thank you. which our our live-in
district is the district that we I mean I know the schools we represent aren't in our live-in districts but maybe at some point we'll address that as well. Um but similarly to the way and thank you for addressing this Dr. James because similar to the way I croc
manages the referendum funding and the sales tax oversight represents the sales tax. we as a board need to be getting similar presentations on impact fees because that interlocal agreement is between us and the other and I know it's the district-wide but we are the
entities that are really responsible for a lot of that and so um similar I don't I mean I'm not saying it has to be this big huge long we have to schedule separate meetings and all of that but when you think of how those presentations are laid out similarly I think that's how we should be receiving
at least annually if not quarterly what how those impact fees have been collected and expended. >> And I guess my just my thought pattern on it is there should be a bucket of money in some of the districts where we haven't done any any growth adjustment, right?
I'm thinking of district 5 to be specific. You know, we haven't done anything there and I won't dear bel. But my point is, if there's a bucket of money from impact fees sitting there, which there presumably is some, and there are new students coming to North
Mar High School this year, as an example, because of reasonzoning, um, is it a is there a way to address um, some needs for their incoming students with that bucket of money? That's kind of the question and I would like to be able the conversation I'd like to have but without the information of knowing where
it all falls it's hard for me to have that conversation >> certainly. >> Are there any other questions on this Dr. Campbell? >> And and to that point and this kind of can be the the last thought on that but I I had made a note and I've already been thinking about it following this
upcoming November 2026 election. I highly recommend that we go ahead in 2027 and start working with the supervisor of elections on where all of the registered voters actually are living because we did that six years ago
and things have drastically changed in our total population and where everyone is. And so it may even be that once we redraw those lines that district five may actually may encompass way more of
like further on down into closer to the city because of where populations of people live. I I'd say that even the southwest side, those districts may have to shrink a little bit and then we'll just have a lot I know that's complicated what I'm talking about right
now, but I I think that as we forecast ahead 2027, we need to start talking about that sooner rather than later. Um, and then I know that will impact the way the interlocal agreement is adjusted and and all of that. But if we start forecasting what where people actually
live and how we need to draw those lines, it could also impact how we're able to use impact fees in greater areas than we currently are. >> Yes. And I guess we would have to have some attorney perception on can we change our benefit districts now that
we've accepted impact fees because I don't I don't know that. We we we we got a board approved county commission board approved impact fee based on the benefit districts we created. So I don't know that we would be able to change our benefit districts before we change our impact fees.
>> So and I I understand that but the conversation for us to change our live-in districts then could coincide with the new updated interlocal agreement that we potentially are going to be needing to do anyway. There are changes I believe if you're you're represented now. There are lots of
changes that are in conversation right now and that can be in tandem if we have that forecasted that we want to have that changed by a certain time in 2027. >> I mean we can have that greater conversation for sure. >> Okay. >> All right. Moving on to our athletic
funding. So this first slide shows our ongoing facility improvements that we're doing from the 2526 $2 million allocation that you all had uh given to us for this past year. So some of these projects are carrying over into the coming school year. Uh we're getting the
storage buildings um set up at at each of the high schools. We have the concrete as you know was delayed at the end of the year and so uh we're working on getting that set up to be able to actually um install the bleachers. We have the bleachers. We just have to get them installed using the concrete pads.
Um, some power for our metal buildings. We are still working through the resurfacing of the tennis and pickle ball courts and adding new ones where they're needed. Um, the Westport track, we are just about to get underway with that hopefully this week. We have the POS for those. So, we're we're excited
to get that project started at Westport and and be done in time for them to still play some games um at their school for football season. Um and then of course our bleacher funding for last year and then for this coming year the turf field at at Westport High School which the board gave consensus to merge
those projects together so we could do both the the rubberized track and the turf at the same time. And so that's going to be 1.3 million out of this coming uh two years $2 million budget that will address both the field and the track at Westport. So we are doing them simultaneously this summer. Um adding
beach volleyball courts at schools that don't have them next year. um the money set aside for the actual bleacher installation and then Mr. Tucker is working with our schools to identify some smaller projects right now that we can complete at each of those schools using the remaining funds.
>> I just point of clarification I thought I just heard earlier this week that we were delaying the Westport project until after Christmas. [clears throat] >> So the the goal was to get it started this week or not started until January. And so we've got everything in place now to get it started this week. And so the
the goal is to then move forward for future projects when we start doing the next turf uh field and rubberized track. We are going to delay those until January to get past the football season so we don't run into any issues where they can't play their entire season at their school. Um and so we'll work
through that for future ones, but those we'll share more about that on the 23rd as well. >> Understood. Okay. And then my other just um clarifying, it's not a question. Um, if the opportunity presents itself, I believe that it would be appropriate to
make right Belleview High School's athletics, seeing as they fully funded their own beach volleyball court at a exorbitant a cost, which was unnecessary in my opinion. Um, and they fully funded that themselves and now every other high school will get one um, on the back of
the do the district. Um, which I am also super appreciative of that as a board we've made that commitment. But I do think there's a level of making right that needs to occur. Maybe not a district financially, you know, compensating Belleview High School, but
maybe there's some projects that we could do in lie that would be a comparable cost to what we're doing everywhere else. Um, I see the tennis courts different because no high school just recently put in a tennis court that I'm aware of. Um, but Belleview High School, while I was an administrator
there, so in the last five, six years, put in a beach volleyball court and they they worked really hard to fundraise that and then obviously get it to fruition. And so I would not want to um overlook their financial burden that they carried to make that happen, which
then the rest of the district has benefited from. So that's my like thought on that. As a side note, I just want to say I had conversation with um city parks and recck leaders yesterday um at a Fort King Heritage Foundation
subcommittee meeting um and I will save all the remarks for another future time regarding booster stadium future. But um I did make him aware that while we do use the facilities at Jerby Gant for
some of our programs because of the board's willingness to continue to fund athletics, we should be able by the end of the 20 this coming school year, we should be able to put ourselves in a position where we won't really need city facilities anymore. Um board, I don't
know how much you're aware, but um we use the beach volleyball courts there. We use the fields I believe for flag JD, flag football. Um we have tennis courts we use across the district as well. And so um because of our forethought on
funding athletics, we'll no longer need the cities which we are incredibly appreciative of, but we'll no longer need that support from them to be able to use and it'll put us in a a strong position to be able to manage our own facilities. So I just wanted to kind of put that on the record as well. Dr. Campbell, did you want something to add?
I I while you were speaking of Belleview High School, I also wanted to to kind of tag team on that because while they funded their own beach volleyball courts, they also funded their own football stadium sound system and they also funded their own scoreboard
upgrade. And so there are several projects that Belleview High School has self-funded that we are now making whole for other schools. And I would love to just piggyback on what she had said, making them whole from an athletic perspective at at least giving them some
things um that that would be helpful uh for their school. They will not ever have a rubberized track on their campus. And so that what does that look like for us? Uh is there another piece of land in the back that we might be able to actually do something differently for
them? So, I just wanted to piggy back on that because there have been several things that their athletic department and their boosters gratefully have been able to fund ahead of the district uh doing these things for the other schools. So, >> and just as a point of clarification,
when this is done, this 2526 work is done. Every high school will have a tennis court. >> Correct. >> Yeah. Okay. That's what I thought. >> Yeah. So, no more coach, like we won't need to use Cohajjo either. >> We won't use the ones in the city right on Fort King. I mean, none of those will need to use anymore because when they're done,
>> every school will have one, right? And then once every school has beach volleyball, we will no longer need those other as well. And so, and honestly, it's better for our students. It's less time traveling to practice. I mean, it's it's all around a positive. So, um, and I I I don't disagree with Dr. Campbell.
I think that the beach volleyball is incredibly unique because it is a it was the most expensive project that occurred in a pretty not so distant past that and they are the only ones that like have had one. Um they you know coach small their previous ad had a very innovative
approach to to doing it and so um however we can make it right if possible I'm certainly an advocate for >> I I do have just a quick comment on the the topic. Um, as our community continues to grow, um, I think that
we'll want to continue being really mindful of opportunities for collocation and and shared use. And, you know, the idea of possibly being able to expand something, you know, behind Belleview on different property that could be
accessible, you know, to the public, um, would be a benefit, you know, to to everybody. And I 100% agree that having activities available on a campus really helps our students because we know that
uh transportation is deficient. Our own transportation is we're always trying to improve it. So anything we can do to to keep kids closer to where they are already to benefit from things benefits us. and it's just in the spirit of an
eventual new conversation um regarding school concurrency and and what it takes to deliver a topnotch education all the way around. We're kind of talking athletics right now, but you know, athletics and academics go hand in
hand. You know, we know the benefit of that. So, it's just nice to be discussing and and moving in a direction with a with a bigger picture in mind and and and serving our kids well serves the whole community well. I guess I'll stop with that.
>> Thank you, board member, board member Conrad. >> And sorry, Mr. White House, this is way in the weeds, but um piggybacking on what Miss Thrower said, I just want to mention to listen carefully. It's an election year. our county commissioners
are giving um talks all over all over town if you haven't caught one um because those conversation are happening and you want to be in the room. You want to know who's in support of public education and so I just wanted to share that publicly.
>> All right, moving on. We'd like to highlight some of the accomplishments of our [clears throat] facilities team and our maintenance teams have done some great work um this past year. And so these are just a handful of the projects we were able to complete during the 2526 school year. Um Maran Technical College, we had
the new mechanics building and Westbay remodel. And if you haven't toured Westbay since they finished, it looks completely different from what it did uh just a year ago. And so it's a really great improvement that Mr. Smaller is continuing to work on in that facility. Um Oyola Middle School, obviously we did the grand opening in October last year
for their new gymnasium, which was a really great experience for the students. uh South Maron High School, which is almost done, but we're going to count it right now. Uh we are actually working on building furniture there. So, we're we're getting really close to um being able to move folks in. So, that's
a really exciting time there. Um with accessibility and safety, we had the covered walks replacement at Howard Middle School, uh new playground at Reic Collier, and complete door lock replacement at Shady Hill to the storefront lock. So, we're happy to improve security there. For lighting,
electrical, we did some interior lighting upgrades at Vanguard High School and the transformer upgrade at Fort McCoy. And then for our renovations, you'll see we had a number of HVAC projects and some roofing projects that we were able to complete and uh redoing all the carpet throughout Red Collar Elementary.
So, just taking a look beyond 2031 and our funding needs and we highlight this each year we present. I think it's important to continue to make sure that the the community is aware that, you know, for years we went without having a good revenue source for capital improvements and we're approaching now
$2 billion worth of deferred maintenance projects from the years that we went without much capital funding. Um, and so we're certainly grateful to have a much better funding source now, but we've got a lot of catching up to do. Um, that's not going to be easy. Um, so despite this increase, we're only looking at
about 9% of the necessary um, upgrades that are needed to to take care of some of that backlog that's presented in this five-year plan. Um, and so we've we've got to do additional work to look at other ways to bring in revenue sources, whether it's state appropriations, federal appropriations, whatever we can
do to try and alleviate that. Um, and certainly having future conversations in another year about our impact fees um, will help us with our our needs that we have across the district. And with that, I'll turn it over to superintendent. >> Anything to add?
>> Nothing to add. They have, Mr. Roy House and the team have done an amazing job going line by line and we do have upcoming um an upcoming presentation as he stated on July 23rd that will include um our recommendations moving forward with some other projects.
>> Okay. Well, board, is there any further discussion? I know we kind of um hit it throughout the the work session. Is there anything to add, Dr. Campbell? I just we kind of went slide by slide on on about 75 to 80 million dollars of that hundred and some odd million. So
I'm certain we have to have it all costed out, but just curious what that extra overages. >> Yes. So the other part that we didn't list is the sales tax funding that was already previously approved. So, we have funding this year for Bellev Elementary School um and funding for the third floor of South Marian that are
identified that weren't in here, but they are going to be counted in that full 113 million because those are previous approved sales tax projects. >> Okay. And the furniture for South Marian. >> And the furniture for South Marian. Yes. >> Perfect. Thank you. >> Reverend Cummings, you had something.
>> I I'll save mine to final comments. >> Okay. >> Thank you. >> All right. Well, is there any public comment on this item? >> Oh, I'm sorry. Board member Conrad. >> Mr. White House, could I get a list of um our schools that have portables >> just so I can um have a correlation of
which schools have I know you know you go to Ward Highlands, you know that they have a million portables, but there's some schools I'm not aware. Um so if I could just get a list to correlate the schools and the number of portables, that'd be great. >> Send to the whole board. Absolutely. >> Yeah. And could you also add Did you say the number of portables? Okay.
>> At each location. >> Yeah. >> Yeah. Marin Oaks, Hammet, Bowen, >> a million. >> Yeah. >> Maplewood, >> and potentially even if they're being fully used for a classroom, like for the fifth grade class of whatever. If they're the gifted portable or something like that, then that might be a little
or you know, specials e even art, music, PE, that's still interesting to know what they are. But if we have to have this whole group of four or five portables to have the whole fifth grade there or to have the that that just really helps the overall picture. And I
hate to keep adding on to >> but I just just keep thinking because you mentioned in the report about how some of these portables are for clinics >> those that are going to be utilized for medical and clinics as well because I would think those may have a little longer shelf life because they're not
getting the the abuse of a classroom there. >> Yes. >> Thank you. >> Uh Dr. uh well >> Mr. I'll say something. >> Thanks. I'm I'm glad you mentioned clinics and whatnot because um a lot of times what happens is is that the
clinics are located in the oldest portables because they have definitely served their time and uh you know they're they're safe enough to be in. Don't get me wrong and then nothing would be happening in them but there's a reason why there's not 25 kids running
in and out of there still >> every day. the the picture I'm sorry I'm just tagging to that [laughter] >> the pictures from the uh public education foundation presentation where the school nurse received the school the paneling on the walls I I think that's pretty evident uh how old that one might
be >> right >> because that is a portable >> uh was that at bar Anthony >> an Anthony >> yes yes >> uh Dr. Sorry. >> Yes. A few years ago, we went um the area superintendents went to every single school and put our eyes on every
portable. So, we we have that information. Some things might have changed, but that won't be hard to share with you. >> Thanks. >> All right. Thank you. Um any public comment on this item? >> All right. Hearing none. Well, we're going to conclude this item. Thank you, Mr. White House, for providing this
update to the board. and we'll move into item 6.1, our final item for today, which is our realer services RFP process with um attorney P providing guidance and Mr. Collins here is the uh resident expert. Good morning. >> Good morning. How are y'all? >> Good.
>> Good. >> Um I just want to make a comment. I heard paneling's coming back. [laughter] >> Oh no, >> we are going to be in style. >> Well, that that's what they say, right? If you hold on to something long enough, it comes back. So, I guess we're going to be new age here in just a few minutes then.
>> Golden rod carpet, here we come. >> Yes. >> Avocado green appliances. >> Mr. Collins is our resident RFP expert and he is going to [snorts] go over a little bit how we would go about uh looking into our RFP, what kinds of
things we might want to create and get board input regarding uh an RFP for specifically a realtor and determining also um because it has not been certainly determined whether or not that is a path that we want to follow um whether or not we actually want to
retain a realtor and if So whether to do it via the RFP process, which is a probable yes. So uh yes as to the following of the RFP process and up to the board as to whether or not uh we
wish to retain one. Um there are two major points and Mr. Collins will address these with uh board questions as well and that is uh what does a what would a realtor do for the district? Uh well there there's there's
buying and selling, right? Um so a realtor would need to have a way to determine uh do we want uh a piece of property to buy? Uh and also would need
to report do we want to sell a particular property. Um and if we want to sell it, there's then uh question, do we want to actively promote it or do we want to put it on a list uh that simply makes it available? So all these things
are the kinds of factors we'll want to consider uh for that. This person, this realtor will need to have a department that it centers on. That department I would recommend would most likely be
facilities given that they are going to be able to have the most active knowledge of how the district's plans are, what the district's plans are for buildout for future um acquisition of
property for um five and 10year plans for where we intend to locate things and expand things. So, with that, um, there's a lot to get into. You may have different questions and any questions you have, they can go all over the map.
This can be rabbit trail central today. That's fine. What we need to do is just get as much information as we possibly can. So, >> all right, Mr. Collins >> brought my notepad. So, um, so really I'm here to just kind of walk you
through what a potential RFP could look like. Um, I went back and listened to the work session y'all had previously. Um, I concur with Mr. P's summation that Brevard's um, seems like a good starting place for us to to utilize to, um, get
some ideas from. Um, it seems like it covers a lot of our our bases that you may want. Um really just y'all have discussion to decide exactly what you want in there. Um and we can
make that happen. I do believe RFP process is the best and it's probably a wise idea with our our growth and the properties that we do have to potentially get rid of to go ahead and retain those services and have them available
as as you want to use. Um >> if I if I can to best frame the conversation um and it I'm sure you have an RFP template of some sort. >> Yes. >> Um would you mind just going through each component of that template um maybe from memory or maybe you have one handy
to help frame our conversation because knowing the way that we work um we're best we best work when we have a little bit of guard rails. Um, so I think it would be best if you could just give us some some of the major things that we need to consider and we can have conversation on each of those.
>> Okay. So, um, yes, we do have a template. Um, the the bulk of it is our legal ease, if you will, our terms and conditions, um, that we want any everybody to comply with. Um the main bulk of the the template that we would
need input on is the scope of work and the evaluation criteria section. So what exactly we would be evaluating the the realtors that respond um with um the point the point delineation um you know what what factors weight
what um but mainly the scope of work is the most important part that we want to make sure we clearly defined. um so that we get the best responses possible. >> Are there other districts who have done this? >> Yes. >> Yes. >> The majority of the districts that we
saw, we see that they have a completed contract. Uh, of those roughly half we see the RFPs for there may have been more that actually did the RFPs, but yes, there are RFPs, but um,
that is a pretty wide range because we don't know what we want in a scope of work and how we want to do things may be different from how another group wants to. Um, as Mr. Collins is pointing out, Bvard has a good contract that I think
is a good basis that we want to end up with. So the question would be how do we get an RFP that works towards something like that, >> right? And so instead of us shooting in the dark, I guess what I'm asking is can either of you ask us a question that we can then answer. So how much do you want
to pay the person or how much do you want to like give us some give us somewhere to start I guess is what I'm asking. I don't know if that's what the rest of the board is looking for but board member thrower. >> Thank you. Um I I guess specifics
I would like to know, you know, what's the typical pay range for this service and what's the typical length of engagement when we pick somebody? Those would be a couple of leadoff questions I would have. And I'm trying to remember
back I don't know if any of you have a template pulled up. Did we get sent one or did we get a copy of Brevard's contract? >> I just forwarded it to Attorney Powers again. maybe perhaps and I sent it to Dr. Brewer if one of you could send it to all the board members so we all actually were looking at apples to
apples right now >> and that would have been my question too. Um I knew we talked that there were other counties that were utilizing this. Um I would like to see what theirs is looking like because I don't anticipate we're going to have somebody in the
district or pay someone every day to u buy and sell property. We're not we're not in that business of of someone being that position every day. uh do we need them every other year? How do we how how they're going to be utilized throughout the district and how often are we going
to be utilizing that person? So I would like to see that >> I'll send it to you right now. >> Thank you. >> Thank you. So when whenever we you do see it board whenever we had this initial conver >> sending it >> one of you whatever um whenever we had this initial conversation board I I reached out to several colleagues around
the [clears throat] state and so did send to attorney powers Bvard Martin and Duval county's uh school system what their contracts were there are others uh I didn't get lees but I I was I thought that the three that I had sent were sufficient enough um to at least get
give us a starting point and and I agree the Bvard agreement has a lot of the detail in it that we need to talk through today specifically whenever you do have that to open whenever you get into the um exhibit A exhibit B those are the real areas I think that we could
focus on today uh because it talks about the marketing and sale of properties and like what the realtor's expectations are and then um the exhibit B is actually the fee for service information >> is there a scope of work in there >> um yes yes all of that is there so uh
that's the exhibit A is the scope of services and exhibit B is the uh fee for service. So, um I I think maybe that would be helpful. >> So, um y'all are looking at the actual
contract. It was derived from a competitive process. I reached out to their procurement person this week and >> perfect. >> Um they actually did a request for qualifications which is very similar to an RFP. Um, and I would just say we would do an RFP in in lie of a request
for qualifications, but it's it's the same steps in in essence. Um, and the scope that you're looking at in that contract was directly derived from their RFP document. >> And you have the document? >> I do have the RFP document. Yes. >> Can we take like a five minute pause and
get copies of that? >> Well, I can I can I got my laptop. I can forward it to you real fast. >> Yes. If you guys I mean I think I just want our time to be most productive. And so if if you could take a moment to just forward us that document and then Miss Martinez Young will attach both the agreement and this document you're going
to forward to the workshop so that it's available to the community who wants to watch this back. But I think that having those two items would help best guide our conversation. >> Chair. >> Yes. And I I'm glad that we're having
this conversation today. However, I I know that I'm probably asking the the question that others are going to be asking in the community. You know, what are we planning on selling? What are we planning on buying? You
know, before we before I would agree to pay anybody anything. And if I was going to apply for this RFP, I would want to see, well, what are the intentions here? You know, um, are we planning on selling a lot of property
and and what's the timeline for that? Or are we planning on buying a lot of property and what's the timeline for that? >> And I think the work session July 23rd, which will kind of be a comprehensive update that the board has asked for, will provide some of that detail. Um, I think that
I know for me, uh, I plan on paying a realer the same way realators get paid now, which is when they close. So, I'm not planning on bringing on somebody to payroll. Realators work on commission. And so, my intention is to bring someone on who's
available and they work and then when they close, they're compensated for the work that they did. >> Kind of like having a realtor on retainer basically. That's that's kind of what I how I framed it from the beginning, but retainer is the wrong word because then people think attorney. So, but yes, >> and and a retainer usually costs money,
right? And this doesn't cost any money. >> When I retainer, I immediately thought no until I had more information. >> Correct. And so, so retainer, I mean, it's really just having an agent and then your agent works for you and they they >> as needed. >> As needed and when they close, they're
compensated. That's how realers are compensated. That's the nature of the work. Now, in that case, how often do is that RFP revisited? If you have a person that you're you're dealing with on certain, [snorts] are we reviewing that person every year? Are we redoing this RFP? How often is
that going to >> I would I would advise for something like this, you want some continuity? Um, so, uh, Brevard's contract was for three years, and I think it had some renewal language after that. Um, so I would say at least three years, possibly five that
you may want to have, you know, a resulting contract go through just for, you know, us knowing us, learning our way of business, what we have, that kind of thing. Um, >> with the typical out clauses and >> right, we could always get out of it if
they weren't services servicing us correctly, that kind of thing. Um, I believe Mr. Powers mentioned in your last work session um he went over that the way theirs is set up they do have their fees for service. So if we were to sell or buy something we we they have a
stated commission rate um which would be a criteria obviously in the RFP itself that would be under the cost section um which would be one of the factors that they would get awarded on um but they also have uh additional real estate
consulting and advisory services. So, uh, the way theirs is set up, they have an initial, uh, five complimentary hours per month that we could utilize their services. Anything over that would be $200 an hour is how Bvard's is set up.
So, it using the retainer language, you kind of have them at your will um, for any questions that y'all might want to think through. um if we went over five hours or whatever hours we stipulated um then we would pay them a small dollar
figure, but then when we did want to have a transaction, uh we would revert back to their fee schedule. >> And I I believe I pointed out at that board meeting um and and if I didn't, I'll I'll rectify now. I think that's important because of the
fact that we're going to be asking this realtor, particularly on the potential buying end, but also even on the on the the sale end. We're going to be asking this person to do um
to do more than a single transaction on a uh on a on a piece of property. this person's going to have to be coordinating with a department. There are going to be inquiries and we're going to have to have this person
coordinating with facilities. This person's then going to have to and and many of these may not pan out. um they may not be things for which but I think that's I think that's uh sort of
taken care of by allowing a certain number of hours per cycle that are that are freebies essentially and then beyond that we're we're giving we're paying per hour for our work. So, we're not we're allowing
this person to get their uh to provide us services. They're providing us services. And if those services go beyond a certain number of hours, then at that point, we're paying them more. And I think that's that's desirable given the fact that we're not
going to be we're this person's doing more than a regular realtor would. >> Yes. And I I'm I'm in alignment with that. like we may say, you know, come give us a quarterly update on our real estate portfolio and what it looks like and what we're selling and what we're buying and they come to a work session
and they do a presentation, right? >> But those are all things we would want to have included, but there also may be a pressing matter that they need to update the board on. And so, I mean, those are all things that to me sound appropriate, >> but right now we don't have someone to do that. And I think that's that's the
the critical to board member Thor's point. You know, we can talk about from an operations perspective the things that we want, we're considering selling or we're not, but the mechanism to sell and I think we're all in agreement that the warehouse sale could have looked
different. And so we don't have a mechanism when we name the things because I agree to board member Thorough's point, no one wants a job without knowing like what's the scope of work with regard to the portfolio. But
we don't have a mechanism to then get rid of the property if we have properties. Belleview Santos comes to mind, right? Because if we're vacating Bel Santos' corner for me, that comes to mind. So that's my my perspective. So board member Thor, did you have something you
wanted to add? Yes, because as a board, I think that we would first want to have short, medium, and long-term goals of of what we're thinking about buying or selling and come to agreement on that so that whoever is thinking of applying for this
RFP knows what our general direction >> is. I guess I just feel like this conversation today is a little bit early. Um, I'm glad we're having it. Um but I know for myself I would want a
little more time to to review these uh documents and then have the work session and then come to and this is just me you know welcome everybody's else's feedback. I really think it's important to for the board to have a very strong discussion
on what's in play here. Well, and I'll tell you, I think one of the things that is one of the reasons why this is important to have is because we will vacate the technology center at Christmas and now that entire block is going to be
available. And this we have already received requests is my understanding from community members wanting to know how they can get that piece of property for a variety of reasons. And so
we want to make sure that's handled with grace. And so I hear you and I am a bit frustrated myself that there's no framework for the conversation that preceded this morning. And so um I also feel a little unprepared to have
I guess discourse that lands in definite answers because I didn't have documents prepared. One of the things I guess I would request is um if we have an RFP part two conversation,
well, when I would say when we have an RFP part two conversation, I would love for Mr. Collins as the expert to draft an RFP based on if we all agree the Brevard contract and if our legal council agrees the Bvard contract and RFP was appropriate. I want
you to bring us an RFP that's complete and that's our framework for then us to discuss anything we would want to be different. >> So can you say um Madam Chair that he bring us a recommended >> transfer from them and then let us move from that? >> Correct. I'm I'm not an expert in
anything. I deal with toilet paper to pencils to health insurance. So, I dabble in a lot, but I'm not an expert in any of it. So, >> I I can't actually, you know, correctly write a scope for real estate services for you. However, I can
>> test the fields, see what's out there, grab the best pieces from everything, and then present them for y'all to look at. >> You're certainly as much or more of an expert than the five of us collectively are. you have more you have more experience in RFPs and so I just think it's almost improper for us to try to
>> I mean I understand you want to know what we want from a realer >> but I think what I hear at least most of us saying is what we want is what Bvard has done and so is that would you guys say that that is an appropriate statement >> close to what we want we need to line up
to county but yes using that framework I think if you bring us that framework we can look at it and make it fit for Marian County if that's where we're going to go. >> Dr. Campbell had something to add. >> Thank you. So, I think that it's we want to see what Bvard has done, put it in a
Marian County context, and then determine if we want to move forward with it because while I completely agree that warehouse property could have been handled very differently, it could have been done. We It's our first time we've ever done anything like that, right? So, you live and you learn. But does does
that mean that we want to completely go away from an attorneyled process just because the warehouse didn't go the way we thought it should or do we want to go down the pathway of having a realtor be on quote unquote retainer of sorts um through this whole RFP process. So, I
think if we had a Marian County framed RFP of sorts as a template for us, at least that's what I would like to see. And then that would further our conversation if we even want to go down that pathway. And having that as an item
after our July 23rd work session, it sounds like a big one that we got to all be there for. Um, so after that will then help us have a much clearer picture as the full board understanding what our needs are. That's what I feel.
>> I apologize that I didn't >> No, that's >> give y'all anything for this meeting. I I went back and listened to the last meeting and it was seemed like you just kind of wanted me to show up and give some overall guidance. So, I apologize. >> No, you're and you're fine. And I just I don't want us to d I think if we digress
into a rabbit hole, a variety of rabbit holes as described by attorney Powers who knows us very well. I don't know that it's going to land in a level of productivity that we're all looking for today. Um and so I just wouldn't want to do that and then two hours from now
you're like, "Yeah, that's all right here and we I could have just drafted this up." That's I guess what I'm trying to >> Mr. Collins, typically we uh do the RFP and then from the RFP and after the RFP then negotiate the actual contract. Correct.
>> Correct. Okay. >> And so we can get a based on BARD's model a contract that is you know essentially fairly similar to that. But then after the RFP, once we know what we want in
the RFP, then we negotiate the actual contract, which is a little bit different. So >> yes, >> we wouldn't start the other way around. >> Correct. >> But the contract would be based on the submission that they provided through the RFP. It's there's not going to be a
lot of changes from the awarded V, you know, the recommended awarder awardees proposal to the ultimate contract. There are things we can try to negotiate with them, but the overall submission won't change a whole lot. One of the things that we're going to need
to consider with the scope of work, and this can be something that we try to work on over time or something we can get some guidance today, but that is that uh we're going to have, as I started this off by saying, we're
going to have two large types of of selling um issues. One is going to be for those that are um those that are actively promoted and those that are just making an available
list. And so that's going to have some impact on on the scope of work, what we're wanting this person to do. So to what degree, I guess that's kind of a question for the board. to what degree are we going to set up some process by
which there's um there's we're actively promoting properties uh and is that something that we want facilities to be doing? we want facilities to be looking at. Here's the list of properties that based on the superintendent's
um plans for expansion. Um here's the list of properties we don't need anymore and developing that list or do we want the board periodically to be meeting and everybody saying, "Hey, what about this property and what about that property and what about this property over here?" How do you want that to look? Well, I
would say it's generally speaking under the the superintendent's purview from an operations perspective. If we do look at our roles and how they're delineated, um certainly the board provides oversight, but I would say that her staff should bring us a list and then if we want to
nitpick the list, that would be our prerogative. But us coming up with a list, I think would not be within line with our >> and that's the question. Do you want her staff to be bringing you the list? The list then gets periodically
approved and then goes or do you want that process to be do you want the approval to be yes this is the list of properties we want to sell or do you want the approval to be um
this particular property we've got a buyer we approve that sale >> I I think it's I personally would say it's both. I would say that there are opportunities when people come and approach us and it may not be something on our radar like the property at
Anthony where we were discussing the dental clinic, right? And so we hadn't even really aside from Miss Usher giving us that presentation in the spring about >> the vacant land. I don't think most of us even someone who lives in Anthony knew really that we even had that other
parcel in Anthony. And so I think there are opportunities when someone in the community is on the property appraiser and realizes that we own something and they want it and they reach out. But then I also think that we'll have big things that come up like the the where technology is right now downtown or
Belby Santos that are very clearly being vacated and then what do we do with that? So I don't think it's an andor but I think it's a both personally. >> Right. And so what I mean is if somebody co cold calls and says, "Hey, I I think I might be interested in buying that
property in Anthony." If that property is already on a list, then we know that, "Okay, let's forward it to the realtor to to take a look at." Um, if it hasn't been placed there, then it's it's not we haven't wasted anyone's
time by saying, "No, not interested right now." So is that or are we every time somebody cold calls because we have had a lot of those and many of them don't pan out with any level of interest except that they want to have a a lease
or some partnership or something. It doesn't end up panning out well for the district. And so is that something we're going to want to entertain or are we gonna just say if if it's on the list and the list has been
brought to the board for approval then or or do we want to just have facilities handle that? >> Well, and I guess what I and this is a conversation I'd love the rest of the board to chime in on. I for me I would say I would at least want like a twice a year update on cold. you know, if it's
not on a list, then every twice a year you come to us and say, "Hey, by the way, we have gotten calls about X, Y, and Z. Would you guys like to add those to the list?" Blah, blah, blah. But I want to I would like to charge the experts to do what experts do. So, I
don't I don't feel like it's appropriate for us um to really get in the weeds on selling the property. I want to I want to find someone who's an expert in doing that and let them manage it personally. Board member Thrower. >> Again, just thinking about community
interest and process and not putting the cart before the horse. I uh would be in support of getting an RFP draft developed so that when we decide to and then
concurrently perhaps getting a list of recommended properties to sell or or keep or or develop um you know into new schools or or whatever.
So that we're doing things in in a in an order that makes sense because I can just hear it right now. You know that now an RFP is going out. We're developing an RFP. Well, what are we selling? And just because someone has expressed interest or someone's, you
know, multiple people in the in the uh old um schoolboard building which was an elementary school and is s you know, historically significant. um you know, we need to come to an agreement as as a board too, you know, that we're going to
have that it's going to be sold on on every single one of these properties. And but this is where I would rely on guidance from experts to say, "Hey, you know, we're recommending this be in this category for this reason and then we
have this draft waiting to to uh launch. uh when when the time is right. It's do they are the RFPs 30 days? >> We typically leave them on the street for competition for 30 days, but I kind [clears throat] >> remember something from what we're going through,
>> right? I I [laughter] kind of like your >> I'm learning >> train of thought. I think we we need a a clear path and and and you know, those decisions to buy or sell properties aren't made on a whim. I mean, that takes a lot of time and and thought on y'all's part and superintendent's part.
So, I think getting a good solid list of real potential items would be wise to have before we jump on board and just hire somebody. Um, one of the criteria that Bri Brevard used under project
approach, which is on page 43 of what I sent you, they listed some example properties in their document just to get a feel from uh their perspective on how the potential biders would handle those the sale of those projects. Not to say
that they were going to sell those for sure, but they listed some examples in their document to then help their evaluation team evaluate the proposals they received. So, we could definitely do something like that in an RFP. We wouldn't necessarily have to list out
the exact properties we want to sell, but it would be a good idea for the whoever is going to be on the evaluation team to then uh formulate a good decision based on how they responded to those examples that we list. But that would be my suggestion.
>> Yes. >> I'm sorry. For the sake of this conversation, I I I want us to be very clear because we get a there's a lot of misinformation that goes out to the community as a whole. I I want to make sure that we're not letting the
community think that Marian County's school district is for sale because people will take that and and twist it that, hey, now they're getting ready to sell everything and we we get too much bad press on how we say things and how we put information out there. So, this
is just a part of a business of running a school district and that you're going to acquire property, you're going to sell properties that you're no longer using, but I don't want them to think that we're just saying, "Hey, we're for sale because that's that's going to be the narrative that get put in the newspaper or somewhere else."
>> Yeah, I agree. I think Dr. Brewer, what I hear is we have a workshop in two weeks where we're going to discuss the operations plan and I presume that operations plan is going to involve some We know that we're vacating the central the old central office for sure. And so
in August, can we have as one of our work session agenda items a presentation of a draft RFP as well as including a list of the of the sites that facilities would recommend that we consider selling and we can have a comprehensive discussion as a board about the RFP
that's been proposed as well as the list and maybe we get to a landing zone there or maybe we have to revisit the conversation again. But then we will have the full scope of information to be able to make an informed discussion around. Is that kind of what I'm hearing from the board? Board member Thurer.
>> I'd be much more comfortable with with that because it sounds like a systematic approach. I like this for openers today. When I saw it as an agenda item without any supporting documents, I was like, "Okay, well, we're just going to get some introduction here." Um, but not really not make any decisions because
>> Yes. >> It's kicking it off. >> Yes. >> Okay. >> And this has been a good kickoff, I think. Um, and it's helped. We haven't, obviously, we talk about this a lot, but the community has to understand we don't have these discussions outside of these opportunities. And so, it gives us an opportunity to discuss it further and
then give kind of marching orders to the superintendent and staff to understand what we're looking for. And so maybe in a month or so we'll revisit this conversation with a more um clear list and RFP drafted so that we can then have productive conversation about what
that's included um and what it would look like is I I obviously see board member throw in agreement. Is are we does that make sense to the most of us at least? >> Okay. I know for me as a board member after our August conversation,
my expectation will be that we are figuring out what to do with the old Central Elementary School. We sat on the warehouse for a year and that was $2 million we wound up being able to recoup and we're in a season where we really need to maximize all of our dollars to
be used for other projects. So, I just want us as a board to really figure out specifically Central Elementary since it will be vacated in December and understanding like what are our next steps because if we are going to get rid of it um in any financial capacity, I
want to be able to do that timely so that it doesn't just continue to sit and and we can't have access to the funds that could come from it. So, not that that's the direction we'll go, but if it's the direction we're going to go, I would like to be timely with it. So, that's just my two cents on that. Is
there anything else for Mr. Collins? >> Just for time frame wise, an RFP process would be 10 to 12 weeks depending on how long negotiations took after the RFP uh, you know, was brought back in. Um, but yeah, we could have it knocked out in
three to four weeks. >> Okay. Yeah. >> Time frame. >> Perfect. I mean, I think having timely conversation about it and figuring out what we're going to do. I mean, that's really the season we're in is trying to figure out our next steps. Is there any public discussion on the
RFP for a real litter services? All right. Uh then hearing none, we're going to move into meeting reminders. A schoolboard meeting is scheduled for July 14th at 5:30 p.m. and an IROC meeting for referendum oversight is on
July 16th at 4 p.m. in the Brown Green Coal auditorium. Uh, moving into board member comments, we'll start with Miss Martinez Young. Is there anything you need to share from the clerk's office? >> No, Madam Chair. >> And attorney Powers. >> Uh, no, thank you. >> All right, Dr. Burr,
>> just one additional thing. Um, the both documents that were shared by email have now been uploaded to board docs. Um, also on August the 6th, the only agenda item we have, and I say only, which is a big deal, is part one of our budget. So,
we can add the RFP to that. And I think after the July 23rd work session, you'll have plenty to um plenty to discuss. >> Okay. >> I'm just thinking from a good timing.
>> You'll only have one week following that to take what we say and make a list, etc. So, just >> Yeah. >> Okay. >> Okay. Anything else? >> Ready. Okay. >> Thank you. Uh, board member thrower. >> I think I'm going to defer for today.
>> All right. >> Thank you, >> Reverend Cummings. >> Thank you, Madam Chair. Uh, my comments will be brief. I want to commend uh Mr. White House on the um presentation that he did on our capital projects and um
districtwide projects. Um, as you know, this is an election season and some of us are out there hearing different conversations and there is a huge [snorts] there there is a huge information gap that I hear all the time when people are talking about um things that are
happening in our district. This work session and this presentation that Mr. the White House gave um actually answers a lot of those questions that are in the community that's are just false that are just wrong and that just completely
inaccurate. So, I want to encourage um people who are are are asking these questions or putting this information out to look at our work sessions to look at the information that's presented out there uh that's out there on board docs that has the
accurate information rather than continuing to send out false um narratives or things that just aren't true. We sp we we talk about our budget being over a billion dollar budget, but when you look at the facilities um updates and how much it's going to cost,
maintenance is a big part of our budget. Um we got a old we have old buildings, we have old uh infrastructure. And so I just encourage the community to please um take a moment instead of just spewing out things that are not accurate to please um go back and look at some of
our work sessions and and get the correct information and and put the right narrative out there. That's it. >> All right, Dr. Campbell. >> Thank you, Reverend Cummings. I wasn't going to say anything about what you just said, but now you fired me up a little bit. But no, I I wanted to first
just say um thank you again. Diana said it privately, but I say it publicly to um board member Conrad and uh to the team and all that you all did to celebrate Marian 250 and represent the school district during all of those
activities. And uh it was a heavy lift for those who altered their vacation schedules and all the things I know that happened when we kind of I don't want to say we were put on the spot, but back whenever chair uh Zallik decided this
big Marian 250 thing was going to happen and he wanted all these students involved then that's a heavy lift whenever kids are out of school. So uh thank you for being our representative and also to the team Dr. Brewer, everybody that was in involved with that. U and I'll just to conclude
piggyback on what board member Cummings just said. Um I waited into the deep end yesterday board and just tried to correct some wrongs that are out on social media.
uh and actually simultaneously received questions via text from a community member who had been hearing the candidates out talking about our budget and just somebody didn't even see my social media comments had just reached out and said so what is the actual
makeup of this $ 1.3 billion because I'm hearing this and and so uh I encourage us Dr. Brewer, you and I can talk about this even more um whenever we have our briefing, but I encourage us to get creative and already start thinking
about how we're going to put this out in reels, in uh infographics, and so people really can grasp. Yes. $1.3 billion. People are saying we can find the money. Um well, you know, our our actual
operating dollars are under $600 million. And so, uh seeing the capital piece of that today is is a big part of that. And for folks to understand all of the different components, this is just kind of that leadup into the August budget conversations that we're going to
have. But thank you, Dr. Brewer, for getting numbers for me right away. I pulled some DOE numbers yesterday. People are asking the differences. I've now been a board member for um almost six years. When I ran, the budget wasn't near what it is today. But what are the things that have changed in that last
six years? We now have a self-funded health plan. We now have a $330 million bond. We things that we're carrying on our budget that we didn't before. And we also have increased some 3,000 students or so. Like so there's there's all of these things that
have exponentially changed. I also put out that the governor mandated that we increased uh teacher salaries in that time frame as well. We also had to immediately jump to the $15 minimum wage in 2022, four years ahead of every other business entity. So, there were things
like that that yes, um the legislature has helped fund for us so that we can make that budget balance, but there's lots of things that have happened in the last six years and our community just doesn't really have a grasp on how we're funded and property values increasing
doesn't always mean we get dollars increasing except in capital uh and that millage referendum. And so, anyway, that thank you. You got me fired up on there, Reverend Cummings. I wasn't even going to mention it. U but thank you. We appreciate it and this has been a productive work session. Thanks.
>> Wow, really fast today. Everybody's trucking along. Okay, I do have just a couple of things um I want to share. Thank you uh board member Campbell for sharing about um the July 4th parade, America 250. But really that lift was Dr. Brewer and Melissa Connor. They
really did the lift. But I will I will tell you I'm happy to be done with those committee meetings. So, cheers [laughter] to we don't have any more American 250 committee meetings. So, um glad I got a lot of positive feedback from um just community members and friends that were
at the parade or made it over to the parade and got to see the fireworks show and everyone really enjoyed it. So, it it really was a great um community event um bringing people together during a time where a lot of people are polarized politically and for other reasons. So
anyway, just just grateful for that opportunity and and a positive um outcome. Um board, I did want to invite you 3G Sunday um many of you participate um each year is going to be August 9th. It will run from uh 9 in the morning
till 10 and then I believe we got a calendar invite for 10:45. >> Yes. >> Yes. Okay. So um August 9th is a busy um Sunday. If you're interested in attending, you can just text me and let me know or email me um if you'd like to
participate. If you have a specific school um that you'd like to attend, um you can include that. That would be um great. I'll be happy to pass that along. Um another great thing that happened um
over the Fourth of July week is the unveiling of the new horse Liberty at the Veterans Park. And so it was a great event and as we I just happened happened to be there um because it was you know part of the America 250 but it ended up
being a fantastic opportunity because it was our middle school art teacher from North Marian Middle School um Yomar Kasanova that um was selected to create um all of the graphics on that horse. So it was just really great. I wanted to
give a shout out to him. Um it was really an exceptional uh morning to celebrate and bring together the community and the work uh all the great things that happen in Marian County Public Schools, not just with our students uh but with our educators. So
that was a great opportunity. Uh just a quick shout out again to the public ed foundation uh in that presentation this morning. just what a great partnership um we have with them and the work uh that they do um for all of us, you know, as part of Marian County Public Schools.
So, thank you again to Megan and Chris and your team. Thank you um chair and superintendent for serving on that um board. But just really great work that helps uh make Marian County a better place to be. And that's all I have.
Chair, >> thank you. Well, you guys really did a good job covering it. Um, I am excited for Wimina Park teachers to come back next week and uh we'll have some amazing community backpack events in the next few weeks. So, board as you see those
events if you're able to participate or show up. Um, our community has so many opportunities to receive support to send their child back to school. And so, I um look forward to being a partner and making sure we get that information out. that no child should arrive to school
without supplies. This is a so generous community and there's an opportunity for your child to have supplies for school um no matter what. And so if you're a parent facing a burden financially or otherwise, I want you to reach out to the district. Uh we have Jennifer Thomas I think is is really supporting that
community um interaction. And so we'll make sure that you get the resources you need to make sure that your child is prepared and ready for a new school year. So I will close my comments with that. And there being no further business, can we adjourn at 11 um 11:119? Thank you.
>> Dr. Did you find out if Miss Thomas has enough volunteers?