##VIDEO ID:Sn7uAjSl4C8## the Schoolboard work session begins in 1 minute please take your seats again the Schoolboard work session begins in 1 minute e [Music] [Applause] [Music] good Thursday morning everyone I now call the August 8th 2024 administrative briefing and work session of the Marian County School Board to order at 9:00 a.m. please silence your electronic devices to avoid disturbing others mirroring and modeling how our students begin each day I ask that you please pause with us for a moment of silence please join me thank you I'll Now read our board commitment statement we are the Maran County School District leadership team when we come together to work we are efficient effective and productive our three most important characteristics are dedicated transparent and individually responsible to work well together we must demonstrate respect confront reality and be accountable we will always put students first and we will leave a legacy of success I'll now ask the Schoolboard attorney to explain the rules for this public work session good morning attorney Powers thank you madam chair this work session is a public meeting has defined in Florida Sunshine Law the board is dedicated to full transparency in its meetings and its work in compliance with Sunshine Law the board has adopted uniform meeting procedures including the right for citizens to particip at the board will allow public comment regarding any work session item listed on today's agenda at the appropriate time speakers must fill out a request form located in the lobby and hand it to the board clerk after the board and superintendent have completed their discussion on a particular agenda item the board clerk will call speakers names in the order received each speaker will have three minutes as required by the Sunshine Law the board must maintain orderly conduct and proper decorum throughout this meeting speakers May criticize subject matter and decisions in a respectful manner but not people finally speakers must be very careful not to violate the Privacy rights of others especially students and their family members by mentioning their names or other identifying information thank you for your attention to these important rules thank you madam chair thank you attorney Powers good morning Miss Martinez would you please provide the proof of today's meeting good morning Madam chair the notice for the August 8th 2024 work session was published in the Okala Gazette on July 26th 24 proof of publication has been attached to board dos under proof of publication thank you ma'am and we'll now begin the work session with the superintendent administrative briefing good morning Dr gallet good morning Madam chair members of the board very nice to see you all um again today we've had a busy week uh welcoming everyone back the rest of our staff back uh we of course have um School up and running from W Park this um last few weeks but uh looking forward to having our students return on Monday I also want to do something she doesn't know I'm going to do this but yamali Gonzalez is our new Communications manager some of you met her last night we had a great celebration kickoff with our teachers and we are just pleased to have her here she's here this morning and pleased to have her here as part of the team so looking forward to great things ahead thank you thank you yes welcome glad to have you um before we get started I just wanted to uh get the board's input um this is a very robust uh work session over a hundred slides um so would just encourage any board member that needs to take a stretch break to go ahead and do so as long as we still have a quorum up here as we move along and then when it gets to what feels like a natural stopping point we can take a break for about 20 minutes at least you know get some lunch and then get right back at it so that sounds good to the rest of the board we're going through lunch I I didn't think it was going to take that long but yeah that's what we need do ree is going to talk fast it may not it it may may not it may not um and so we'll see how it goes all right all right wonderful ready so without further delay we'll bring Miss Boston Ellis forward and we do have a very robust presentation today and we just appreciate Miss Boston Ellis and her entire team for all the work and that you see that went into today thank you good morning good morning chair thrower board members superon at gullet um it is a pleasure uh being here today uh this is getting closer to the final budget being approved so we're all excited I have some of uh team members here today uh some are back at their desk working uh but I just uh want to again publicly thank them for all the work that has been done uh yes there are over a hundred uh slides but I will go through as fast and expeditious as I can and um but making sure that I address all of the questions and concerns that you may have we may not have the answer today um but we will get it back to you uh next Thursday and present those answers to any questions you may have at that time before we start the next work session in the um just to be transparent when this uh presentation was uploaded last Thursday uh since then we have found some pages that needed Corrections so you have the corrected uh PowerPoint the corrected PowerPoint is up on the screen uh but after the work session we will upload the revised uh document so that public can have access to that but you have the latest uh document in front of you as well as the slide presentation out off the press yes thank you literally still warm okay so U as we do every year we um try to put things in perspective and put them in the order that we think you should have um so our our uh topics today uh will be all fund summary and we will talk a little bit more about the property values and millit rate and the historical perspective of that as well as our ffp or our Florida education Finance program uh but we will hone in on the general fund operating general fund adult education and the general fund referendum and we'll close out looking at some historical data you do have uh what we call handouts attachments as well and I will reference those as we go along through the presentation so this particular slide you may remember from last week uh this is our total budget $1.3 billion but again today we will focus on the general fund operating the adult education program and the referendum and that portion of our total budget is about 600 and $22 million again our total budget is about 364 million more than the prior year adopted budget and we will continue to emphasize the majority of that increase is due to uh the bond uh the certificate of participations that uh we we had from last year so this is carrying over the funds that we borrowed from last year bring your attention to the truth and millage timeline and that is what we are required to follow in order to receive state and local funds um the red circles indicate the processes that we have completed um and uh just to keep uh keep us on schedule we try to present this information for you here is a historical perspective for our property values as well as the Mi uh millage rates and you also have a handout uh we provide that every year it's called the historical millage and that goes back to 1999 through uh the present year so that should be a handout that you have I think it says slid seven eight and nine on it what I would like to point out to you here is uh our property values continue to increase and you may notice on the attachment or the handout uh there was a period in time where our property values were increasing like they are doing now um and we want to always keep our eye on that because sometimes that there an indication of what's going on on in our economy um at the time uh when it happened before it was right before a recession and not that I'm indicating uh that we're going to have a recession but uh the property values are ballooning in our not only our state but our local community a a lot of that has to do with the growth in our community but we need to always be conscious of what's Happening um is every everybody able to find that handout yes have it okay not it's behind tab well we're looking behind tab three it's just a historical data yeah this slide right here is this the slide that's on the screen that's what you're referencing no there's a handout okay maybe not can you say that again oh tab six sorry you're right on the handout tab six thank you looks like this got it you probably wouldn't be able to see this if we put this on the slide got it but if you look say on the I guess the third year beginning 20078 you will notice our property values were continuing to increase um and then the same for 89 and then uh in the year 20091 our property values started to plummet and that's when we had that uh economic crisis in the in the United States as as well as our community uh but I always like to point that out because a lot of times people look around and say how did that happen but we just need to be conscious of uh property value increases because it's indicative of um of the funding that we would receive from the local uh taxpayers so we'll r view the millage levies again uh we have an 11.7% increase over the last year's post value adjustment board that is on slide seven um and so that 11.7% increase uh is going to uh increase our Revenue but we'll first look at the millage so the required local millage actually decreased and just a reminder that is set by our legislative bodies the required local effort millage that set there's nothing that we can do about that millage the rest of the millages as you can see are discretionary uh set by the local board uh discretionary operating is the same as last year uh the local Capital Improvement that's the 1.5 mil legislators always they set that as well that's the highest it could be um of course the voter approved millage that's what we use for the referendum so our total millage for 2425 is 6. 323 Ms and again it's reflective of a16 decrease um but that's all attributed to the required local effort millage m p i get a lot of questions about this in in the community and so just to make sure that we're really explaining this what I'm seeing on this slide seven is that our property values Maran County property values increased almost 12% 11.7 correct correct okay but the required local effort and and the would that be the rolled back rate no the required local effort millage is set by our legislative B we go through that roll back rate as information uh to the public it's not handled like a county or another municipality they set that millage based on Appropriations and other things that they take into uh effect um so it has really nothing to do with the roll back rate the roll back rate basically says if we uh Levy or we get the same money that we got the prior year what would the millage look like so we go through that in order to determine when or whether or not we advertise for a tax increase so it it really doesn't uh have anything to do with the roll back rate but we do use the roll back rate in in order to determine whether or not we just say we're having a regular hearing or we're having a hearing uh due to a tax increase understood and so the because it looks like oh you know we we got a almost a 12% increase in in funding through our the increase in the property values but the effective increase for us it would be nice to have that number to be able to share in the community no you know even though property values went up almost 12% that didn't directly come to us as a almost 12% raise so to speak right there is a calculation which is on the next slide perfect which tells you exactly the impact to um Maran County okay because that's important it just seems like there's a lot of um question you know in the in the community that maybe I'm not the only one that gets that question um you know property rates keep going up so much you know what are we doing with all that that money so looking forward to this next slide may ask yes um Miss Bellis just for clarification so obviously we understand that the legislature sets the first line I'm back on slide seven right the legislature sets the first line prior year adjustment I mean that's kind of a part of that as well correct the discretionary operating that is essentially up to this board to say what we want to Levy there right the the maximum you could ly is the 748 Ms uh uh the the caveat with that is if you decrease that then we'll lose some state revenue so if you Levy that full 748 Ms we will receive uh about 14 million additional dollars from the state okay and that's the clarification I was I was hoping for so where whereas we do get lots of questions about why why why well the the reason we have to do it is in order to fully participate in the ffp and to f receive the funds that the state allocates for public education this is what we are essentially required to Levy even though we could adjust it if we wanted to but it changes the entire formula on what we actually would then receive and we OB I'm not even going to talk about Capital we've talked about that 1.5 enough so we certainly could change that down if we wanted but we're not going to talk about that and then obviously our voters voted in the one so that just helps further clarify if any body in the community is listening I know I'm receiving lots of questions right now about this and a lot of folks who have moved to Florida from out of the state my candid response is always that public education is funded out of property taxes in the State of Florida correct that's the way it is so I if you want that to change you need to Advocate with your legislature to come up with additional funding sources because at this juncture that it is what it is and so while this school board would have the ability to potentially adjust down if we wanted to and it is adjusted down minimally um It ultimately does not give us the full participation in Florida's education funding mechanism at the very minimum we would have to Levy or you would have to Levy the required local effort in order to receive State dollars so that is the the very minimum we you would have to Levy that and and we get calls too and that's what how we explain to them and you know we get calls like I don't have kids in the system and we tell them the same thing that is a a constitutional amendment and and as you said uh Dr camel that is uh uh what we are required to do in order to receive state funding and I think for us the state funding was like $245 million so in order for us to receive those dollars uh we would have to Levy that requireed local millage and that's why they call the rest of them discretionary in area because you could as you stated uh not Levy them but uh we we based our budget on using all of these no absolutely completely concur it just it it's helpful for the community to understand if we were to adjust down even in the discretionary areas it it actually doesn't just reduce the amount it also reduces the amount we're able to that the state gives additional like bonus dollars or something if you actually do what you're I mean I'm I'm using very generic terms here but in order to actually receive everything that we can from the state for Education Finance we have to keep it at these rates okay Miss Bellis and Dr ciml just said something that kind of Jed my mind when um people are asking that same question about how education is funded and Dr Kimbell thank you you said it's due property taxes and not the flid Lottery correct correct thank you we have one little slide about the Florida Lottery at the very end I'm sure it's very short very short very short thank you and and a lot of times we get calls uh from people who've moved from up North and and I will ask them the question how do you fund education um or what what are your taxes and they have they have uh Transit taxes they have burrow taxes they have a lot of different taxes and and that's the uh uh explanation I give to them well Florida funds education through property taxes so yes thank you I really appreciate that background because you know the word discretionary is a tiny bit Mis misleading because discre discretionary with severe consequences in parenthesis maybe would be uh more accurate yes thanks so to answer your question even though the millage was reduced the property values increased a lot more than the millage uh was reduced so we do have a reduction in the millage but we're still getting additional funding uh through our local taxes and uh if you look under the column 2024 2025 and go down to by state law the millage for the 2425 year would be 114 14.8 million and that is an increase over the prior years uh to the tune of 8.1 million again you're looking at that relationship between the property values increasing and the reduction in the required local effort because the other millages uh are not change from year to year you will see an increase in the revenue generated so the the next by local board the uh 2024 Revenue millage revenue is 83.9 million that also represents an $8 million increase and then of course the referendum uh that is the 1 mil and that is 37.3 million and so the increase from the prior year is a total of $3.9 million so because of our property values in spite of the reduction of the required local effort there is an increase in local Revenue to the tune of $20 million I hope that's clear that's perfect thank you so the general fund will receive 180 million of that uh total 236 million and then the the capital will receive 56 million of that total 236 million so then let's look at how it impacts of the tax or the property owner we have two examples and you're I'm sure familiar with these examples uh if there was no increase in assess value there would be a reduction in what uh our property owners would pay and uh so we just like to show that there would be a reduction of $377 but the next slide is the reality you're all familiar with the save our homes and I believe there's a handout in that um as well it's behind tab six and and it should say save our homes at the top and again what Florida statute says is that you can only adjust the property value of a property owner either it has to be the CPI change in a year or 3% so whatever is the lowest and our CPI for 2024 is 3.4% what we are using in this example is the lower of the two and that is 3% and that's just for your edification as to how save our homes impacts what property owners uh pay so in this example on slide 10 we are reflecting an increase of 3% so now instead of 350,000 the property value is 36 36,500 we reduce it by the homestead exemption and as you can see the taxes are calculated it and this would be an increase and it is an increase uh because the save our homes allows up to a 3% property value so I think a few years back well I know a few years years back of uh this was legislated so that you didn't see property values uh that are used in taxation being uh doubled and tripled over the years so this law came into effect to I guess equalize um what's going on in the community in terms of the Consumer Price Index versus that that uh 3% so it's always the lower of the two so this particular example does show an increase uh in what a taxpayer would pay to the tune of $28.69 for the whole year yes okay thanks and miss bonellis the the people that this slide really impacts are the people that may have just moved into their homes with a new assessed value and you know they haven't had the homestead and and all of those things the people that have just moved here that their first tax bill is based on the current value those are the people I'm sure that we're hearing from more than anybody else because anybody else who has been living in their home for an extended period of time while their property value continues to increase their taxable rate isn't increasing more than 3% a year right and so I I think that's another piece again we're certainly hearing the folks who are struggling and and stressing about why are my taxes so high and a lot of times it's because of the assessed value when they moved into that new home or or existing home whereas if they've been there for a while they may only be experiencing a a minimal increase it still feels like a lot certainly but the the increase isn't nearly as as vast and with the property B bills you'll also see your county and other taxes so a lot of times what I do is ask them to pull out your tax bill let's go through it and I'll show them this is for the school this is for the county um you know all the different municipalities that they are part of because it is confusing um if you don't look at that all the time you're exactly right so if you're brand new the assess value is what it is if you have a homestead exemption that reduces it school boards um U only have the 25,000 uh ex exemption the county has another exemption so that is confusing too to them as well you know why isn't it 50,000 versus 25,000 thank you I know I promised to expedite sorry I wish we could cap homeowners insurance at 3% a year we you don't control that okay so we've talked a little bit about this uh F Florida education Finance program and just want to remind you and remind our taxpayers that this is a constitutional amendment that we fund uh education and this was created in 1973 the Florida uh Finance program and it the the the opportunity or what they were trying to do is equalize fun fing so whether you live in the Panhandle or you live in Key West there the the idea is to equalize the funding so someone who lives on the coast they may pay more local taxes so the state uh requires them to subsidize more of of their revenue and then you have counties like like us where we're we're sort of landlocked um there's more of a equal distribution between the local and the state taxes but just remind everybody that this particular funding mechanism is um if you would it it's uh we look at it five times a year so and this is our primary focus or our primary uh mechanism for funding uh education in Florida so so we call them counts they take a picture in July of the student counts they take a picture in October another one in February another one in May and then they do a final in the next year sometimes around September or October but our major uh I would say the major looks are the October and the February count so that's when we really want our schools to have the as they say cheeks in the seats so that we maximize the funding that we are really eligible for the components again you're familiar with the full-time equivalent basically the students uh and it's adjusted for the type of program they're in uh and then that becomes the weighted FTE so you take FTE times program cost factors and we'll look at these a little bit more detail in a minute um and then you have your base student allocation you multiply that and now we have something called a comparable wage Factor that's multiplied and then any other adjustments that um the state requires so most every year there's a pration so they appropriate so many millions of dollars and then they allocate the funds and if the allocation is higher than the appropriation then we come back and we get a pration so they reduce the allocation so the total uh pration for the State of Florida was 23.8 Million so that's a reduction to the allocated funds and for our district it was a reduction of 385,000 this is this fun formula and uh we won't uh stay on this very long but I want to bring your attention to the I think it's the fourth uh line where it talks about state funded discretionary supplement we do not receive those dollars unless their estimate for family empowerment scholarship if their estimate is less than than what we actually have to provide to uh the full family empowerment scholarship then they will allocate those dollars to us so it's just like a little holding account um in case their estimate for family empowerment uh is over sorry um getting back to the state funded discretionary supplement that over $7 million is sitting there and it's reflected in our excuse me in our budget yes but and with that particular box we a pass through essentially right okay we never see that money we never see the family empowerment but because the family empowerment scholarships dollar amounts we used to be able to estimate what what that might be all school districts but uh uh because they're growing exponentially it's hard to estimate so this is the way our legislators are saying we'll put this money aside in case you need it which is really good because it's very difficult to estimate what um the number of students that are going to take advantage of those scholarships and so if if less than $7 million worth of students take advantage of it then that money then goes back to the state or does it get to or do we get to spend it on something no no and it's not 7 million right now we have an estimate uh for I think it's 39 million for family empowerment revenue and we have to budget to offset what we think is going to be used but what they are saying is the estimate that they gave us which is 39 million if they actually pay out more more than that then they will release some of these dollars to help us but this is really just a picture of what's available to us if it's needed got it thank you so you're familiar with unweighted FTE again because we are growing not only uh traditional schools but also in family empowerment uh we are are we are showing an increase in unweighted FTE and that's important because that's the basis of how we get funding so you'll see our um our estimate funding our estimate unweighted FTE for 2425 is at 50,3 11197 uh but I what what I'll point out to you that is an increase of 21818 um FTE the FES increase is 1,61 the mcps traditional student that increase is 1,119 so of that two or 2100 uh estimated FTE increase about half of it is FES and a half of it is a TR traditional schools again program cost factors um our um folks in doe look look at expenditures for all districts from the prior year and they look at how much these programs costs um I think what I want to point out here is that I don't know if you recall the CTE program was basically the same funding as the 912 but we see that that is actually going up which is a good thing because the CTE programs are very expensive you're buying equipment and uh providing uh licensing so th that equipment is very expensive so this is good to see that number increasing because for a while uh it was the same as the basic funding for 912 that's what I wanted to point out there um again we looked at uh weighted FTE and that's the unweighted FTE times the program cost factor I want to point out to you also in the weighted FTE there's some addins or add-ons for our magnet programs based on them passing tests so they we received 1164 additional weighted FTE for those programs such as uh AP a uh the CTE programs uh dual enrollment and those funds have to be allocated back to the schools and there's restrictions for each of the different types of funds uh so this is also a positive thing so those programs that uh that they the teachers receive bonuses uh they they're able to do additional things it helps pay for the expensive tests uh that are required in some of the programs so uh this is a a really positive thing for us uh as a school district and it means additional dollars for the school district So based on that calculation Miss Bellis about a fifth of our students are a part of some kind of magnet program that are that we received additional funding for because they passed the test or uh some other requirement of that program thank you and chair mayor offer going back to the conversations we've had about um supplements for teachers teaching like zero period the money for zero period on campuses would come from this weighted FTE money that gets filtered to the school site uh that's what Belleview high does they use their uh additional funding for their Ace Program and they use it to create uh what you're referring to as a zero period where kids voluntarily come in and have classes before school starts okay that's the only school that does that that I am aware of do you know if anybody else okay cool thank you so the base student allocation it is an increase of $191 from the prior year but what I want to point out to you this as you may recall last year there were some categories that were rolled into the base student allocation and they used to be categorical dollars so the teacher supply money the uh classroom teacher and other instructional person so that's that teacher salary increase uh also the reading program ffp so um and then uh I think that's it and instructional materials those programs were rolled into the base student allocation uh but there is still a requirement that we have to keep records showing how much we spend on those on those programs and we do that but it's sort of camouflages the increase um and that's sometimes what happens with categorical dollars there'll be a standalone and then they eventually get rolled into the base suit in allocation as well but um for your information we have continued to allocate what they received a couple of years ago when we knew the exact amount but we don't have to do that but those programs are important and we continue uh to allocate the same dollar I believe in 24 25 it's it was $300 uh per teacher for the classroom supplies um so miss BOS Ellis based on what you said it appears that we might have a deregulation idea for our legislative session upcoming because we could request that when a categorical is collapsed that we no longer have to report the allocations given to that prior categorical that would be a significant deregulation in my opinion that would help your team team to not have to nitpick like we used to have to when the categorical exists would you agree with that that would be I think it would be helpful okay I I mean I that seems like a pretty logical request when we think of deregulation that's something the legislature has been focused on the past session or two and we didn't have anything on our platform that just feels like something that maybe uh we could talk about with our fsba peers around the state but as they collapse categoricals it continues to be regulated that we have to then still show them how much we allocate for each of those prior existing categoricals and that's just to that's more work than it needs to be that would be great but I always think about uh people ask questions about how much how much are you allocating for this or how much are you allocating for that so and that's why we continue to keep it in the projects because because they do come back and ask you I I think the reading program that you approved a few months ago it asked how much money are we allocating to reading so we know what we did here and then the curriculum area they were able to identify other expenditures so so the line item would still exist I mean we would still know what that is from a line item perspective but from an actual reporting just removing that reporting step is what I'm I'm saying from a deregulation standpoint that would be a yes huge step in the right direction additionally if they intend and who knows what the direction will be this next session but if they intend to continue to collapse categoricals or if that continues to be a conversation if that then is tied to that change to the ffp that the reporting has can go away I mean that just trying to it would be helpful reduce some okay thank you absolutely but I just wanted to um show you that even though it's there's an increase in it and a lot of the increase has to do with number of students and programs too so uh while we are excited for an increase in the BSA uh because I remember one year and some of you may remember was like $7 that was a increase to the BSA which which which was pretty rough for us as school district folks uh also even though they roll the student or the teacher salary increase into the BSA we still have to report that and it that is a very detailed report and Thomas really just loves that report um because they give us a category for maintaining the raises from the prior year and then they say new money and um I I think there was a discussion uh with you that talked about uh there was2 200 and some odd million dollars allocated but when you peeled all of that back back our new money is only $3 million uh to to pay for that so that makes it conflicting as well because they're telling us this is what you should spend on these items but we're rolling them into the BSA so right and so what I would like to know is what is the real number of the base student allocation we would and and you mentioned camouflaging but I think that's you know we either need to be having it all rolled together or have it stay separated out so the public can truly see and and follow because again what we hear from the community well is you're getting almost $200 you know per student more this go round and then you're put in the position saying well not really right and then and so then the suspicion begins because it doesn't look transparent it it looks camouflaged which it is um and this could be a a number for an you know a followup meeting but again I would really like to know what is the true number what's the true base student allocation you mean stripping away all of those additional items right we could probably try there's some things we don't know like the formulary we may not be but we could we could we could take a look at that right don't put too much they're up for the challenge but but because that's a great number you know that looks very robust last year it was over $500 increase and people were saying the same thing well you're getting 500 well you didn't see that they rolled all these categoricals into the base student allocation and I'm sure there's a reason why and I don't want to come across as I'm not grateful because I've been here when things were really bad oh yeah and this this is a market difference uh than um what we used to have to deal with but but to me that's important it it you get in the weeds and sometimes that may be even more confusing to people uh when we we get go too deep but you're you're exactly right when when the um categoricals are rolled into the base student allocation it creates a different picture right and it's somewhat perier yeah thank you another thing that they've done you may remember the DCd and that was basically the cost of living so you would take all of those previous formulas and multiply it times the cost of living for Maran County and ours as you can see were less than one for many many years um but two years ago there was a new formula they said we'll look at three years of your cost of living come up with an average if you're below one we'll give you a wage factor of one if you're above one then you get to keep that so you can imagine the Miami dates the Palm Beaches the the uh the big districts their cost of living is much higher than ours so they'll maintain their cost of living but this does help uh districts like ours where uh you were below we were below a one factor and now we are one factor and it sounds like you know it's not a lot but it does make a difference when you're talking about millions of dollar so let's look at our per pupil funding and again you can see that that has increased uh over the past 10 years the 2425 State average is 8,982 79 as you can see Maring County's average is 8,818 47 so we're about $64 below the state average u in terms of our funding so a lot of times when things are advertised you know student um State average is $898 to a lot of times our U funding is a is less so it's an average some school districts are higher some are lower um Miss bis thank you for that um because that ultimately goes back to and this is something that those of us who are the um Finance Forum in Gainesville a few months ago this was something that stood out whenever we were talking with other districts around the state because ultimately that average is what it is and we're under that average but it's basically because of that comparable wage Factor when you really delve into it so those that are I mean we're always under but my me day Jacksonville you know wherever Orange County they they have this much larger percentage that they get to calculate into their formula and when we're below average for the state then think of how think of where the others are that are above average and so okay thank you very good point so we will move on to the main uh funding source in general fund which is the general fund operating so looking at it from a summary process um the revenue source is 559 million but that also includes a beginning fund balance of approximately 92 million uh we're going to talk a little bit about uh fund balance a little bit further on but what I'd like to point out to you is basically our um local revenue is 157.6 Mill million and the state revenue is uh estimated at 298 million um so even though the percentages look a little off 28 versus 53 that's because we are including fund balance in this uh particular calculation but in terms of dollars 157 million is local 298 is State I think that's an important um not to make we'll go to the next slide to slide 26 which has more detail about our Revenue um the first one is our rooc program uh you'll see there's a slight decrease and uh you you may be aware that we no longer have a program at uh dell and high so that is reflected in that reduction of estimated Revenue uh just as an FYI I uh Thomas to tell me how much the general fund uh pays for these programs and I think it was a tune of $1.5 million and I know they do raise money um in their inter internal accounts and they have additional programs as well but um in terms of uh the the funds that we receive versus what we're actually paying out which is for the most part salaries um it's it's it's about a million dollar difference the next item is Medicaid uh you may be familiar we do get additional funds based on um the economics of our students but we have to apply for those funds there's forms to fill out um and uh for this current year we had estimated about or 23 24 estimated 1.5 million and we're we're thinking 1.9 million uh for 2425 uh we're about a year behind if you if I use that word correctly in submitting claim documents so we believe as we catch up with that we'll see uh we'll see additional dollars that helps us offset some of the ESC additional costs as well so uh we look to them to uh be uh vigorous in in filling out forms so that we can receive those additional funds um the national forest fund somewh $200,000 but basically it's uh tree sales in the forest uh uh the we were looking at this and we're were like where's where's our money well they send the check to the county and then the county reimburses us for our part of the proceeds so hopefully by final we'll have that we'll have those dollars back um and then the the last item that I wanted to bring to your attention was a miscellane is federal through State and that 82,000 that we received um in 2324 was basically some reimbursements from Hurricane Ian uh Nicole and Elsa from the 22 and the 21 years so we finally got the money huh some of it we're glad for that you're you're exactly right ran because there's sometimes when we don't receive reimbursements for that so on slide 27 that's looking we're looking at the state revenue and you'll see there is a estimated um increase in uh from budget to budget of let's see 17 million and basically that's uh um additional funds for base student allocation additional Staffing um that causes that estimated increase uh in our ffp program let's see the other one I wanted to bring to your attention was let's see the Workforce Development Capital incentive uh We've we have that incentive and we've since found out that that should have been uh recorded in our adult ed program so that will be a change that you will see when we get to the final um and then uh class size of course course increased because a number of students and then the school recognition uh that's based on our school grade so we don't amend that in until we actually find out how much our schools are going to earn from Florida school recognition dollars I think that's it um Miss Bellis on this slide there from budget to actual in 23 24 we're about 23 million less than what we had budgeted in ffp do we know what that is that just means we probably had not received all the money okay um and there may be some adjustments in terms of uh and I'll I'll back up even further where it says FY 2324 that was as of July 19th when we had to stop recording expenditures in the 23 24 years so that we can begin the preparation for the 2425 um thank you and we we typically go okay we need to we need to do it today no we need these transactions recorded so that's when we take a picture of what year end would uh be and so when we bring back um an explanation of changes in September you'll see where fund balances may change and that's because of expenditures that occur in July that are really attributable to the 23 24 year so we have to make those adjustments so it could be um a myriad of of things uh but I I want to believe there may be some uh adjustments to some of the categoricals we typically record all of it in one account and at the end of the year when we find out exactly how much we receive then we start moving those Dollars around so we look for that to be closer than what it is there yes uh okay we'll look at slide 28 the district school taxes again the changes be because of property values increased um so that's about a 10 million 10 million dollar increase from budget to budget uh also our interest that's just a conservative estimate of course you know it depends on what the market is as you can see we had a conservative amount of 1.1 million of what we thought we would get in interest Collections and and we ended up with 5.6 million um so it's it's just our our best guess based on our knowledge of what the market is doing and then um number what I'm calling number three miscellaneous local uh that reduction U you may be aware we are allowed to charge grants what is called an indirect cost rate uh the cost that's attributable to processing the payroll of the people that are in the grant or procurement for the grants so there is a rate that is calculated and approved by Doe for us to use and because the SR funds are going away we're going to see a decrease in that indirect cost rate have a question okay we'll move on to slide 31 um and this is just a snapshot of the changes uh from 2324 adopted budget to the 2425 tenative budget and the expenditures about 44.5 million more than the prior year adopted budget uh there's an increase in salary and benefits purchase Services reduction in Energy Services materials and supplies capital outlay and other expenses so let's look at each pie chart um starting with 32 you have two handouts behind six that should refer you to slide 32 it has the units for the general operating fund or the staff and all also a compilation of expenditures so the first tab has like a green heading and it says general fund 1,000 and uh sometimes uh board members have asked you know what staff is included in what object so what Thomas has prepared for us here is a listing of all the uh staff that belong under object 1100 and that's basically your administrative type positions so at the very top it should say 199 2324 and our estimate tenative budget is 2425 of 215 that's just for administrative so this schedule goes on uh looks at 1 12200 which is our teachers so this gives you sort of a synopsis of the type of positions within a particular object the other schedule you have says at the top general fund operating and that looks at everything salary benefits purchase Services energy materials and supplies capital outlay and other expenses and transfers but I'm going to take each category and go through them so on slide 32 the 2324 adopted budget our salaries wereth 249.99 budget year of 200 excuse me the total tenative budget 262.50 million so there is an increase in salaries um from a just general position you may remember that we had um maybe over 200 units are staff that were recorded under the Essa program and it was your request that we basically find a home for all of those staff that were moved of that were uh recorded under Esser uh so we looked at the funding that's available for the grants and of course um sort of uh what was not available that we could record under grants it was recorded in the general fund so there is an increase in salaries of about $12 million chair can I just say one thing I just want to compliment the team for being able to make that happen because and i' we've talked about this before but as we looked across the State of Florida probably nationally too but lots of school districts did massive layoffs because of the the the Cliff of of Esser money and as a board and with the navigation of you and the team we were able to figure it out so that no one got laid off and in fact I think we probably have added positions to meet continue to meet students needs and prioritize that um and so I know I was a big advocate of not cutting anything and I am very grateful for the team for figuring out how to make it happen in prioritizing what our students need in our schools because the data supported that what we were doing with the SR money was working and I didn't want to see us lose that so I just wanted to compliment you guys because that it's a lot of money to figure out how to find so I'm grateful for that thank you for amplifying that board member James it really was you know all of us that saw that and and wanted to see it continue where in other counties they it was they used a lot of estra dollars to buy programs and then just you know cut the programs and cut the people that went along with them and the fact that we were able to figure out how not to do that is is a test it um and we're certainly hearing a lot of thank yous you know from our schools because we didn't make that happen and from individuals as well but I would also say that it's going to be a challenge going forward because these are recurring costs recurring cost that is the thing that keeps me up at night think about you know we we've got two schools coming on next year and I think before we end our presentation um next week I want to uh provide to you some projections of uh what it's going to cost to open those two elementary schools and then for the next year the high schools so I I you it's it was a lot of hard work and it wasn't us because you know we were advocating 3 minus uh 4 is negative-1 and uh U the curriculum Department really LED that charge as to you know how can we use additional federal funds uh but but I think our challenge will come going forward again be because these are recurring costs and we may have to make some decisions we may need to look back at the our staffing ratios um and do do the work uh now so that we don't end up having to to do that um but um uh Dr talot Irving probably appreciates that comment Dr James because we we gave them we gave them a good hard time about trying to to balance the funding a recruiting is going better as well and you know we have a lot less unfilled positions um currently than we've had in the past but not having those positions filled that have been budgeted for have also helped us yes built fund balance yes you're exactly right we we are we are living off some of our SA from unfilled positions right so yes but again we've got to look forward and say you know as we continue to grow you know what what are some things we can give and take on uh to uh uh make sure that we don't put ourselves in that position again go ahead um thank you for kind of giving us a forecast of where we're going at least giving us a preview of what we'll be talking about in our next meeting because when you're talking about keeping you up at night I I can feel that because we're going to have two new schools come online that have to be fully staffed and the money isn't changing it's still the same number of students so when you think about the the revenue that we have coming in yes we're going to have these beautiful new facilities that absolutely we need and so that's going to reduce down class sizes and and space and all of that but the money we receive is based on the number number of students we have and other than the maybe 500 to a th000 students we might see differently the the money is essentially it is what it is so if we open those schools today this Outlook would be a little bit Bleak it would look a lot different and so while I am grateful that we were not we didn't have a need to lay off people and we've um enveloped the 251 positions that year-over-year now that we have in our fund general fund my hope is that some of these positions may actually be allocated to those new schools so that we won't have seriously an entire new startup School times two so I I hear you miss aelis I really do and I understand that we have to get really serious about what this looks like for us in next school year and start thinking about that now so thank you for GNA that you're going to be bringing that to us next week because that is important yeah yeah yes we we need to do that um on slide 34 it's uh basically the benefits and um Dr Campbell brought it to our attention the way we had it headed uh and this is one of the changes that we made um it said board Health Board life workers comp and that m have misled the public to think that this was something that was going to the board and it's basically uh the district's cost so we we change those headings to to be more transparent and correct um in what it is but it is the board's portion that's what you agreed to pay on behalf of our employees so um 2324 uh 95.1 million and for 2425 uh a slight increase to 103.7 million and again this sheet tells you what's all in in these uh numbers we'll move on to slide uh 36 and that's purchase Services um last year 69.4 uh million we're projecting an estimate of 89.2 million what I want to point out to you if you'll flip over to slide 37 um in what is called um object 3100 professional Technical Services uh that's where we record where we think our estimate for family empowerment is going to be so think about it we have to record that Revenue so we need to have offset in expenditures for uh the family empowerment uh otherwise we'll have this uh $30 million coming out of our budget and we don't have an offset to it so we record it there um once they determine what that amount will be then we remove it out of the out of the out of the budget so and the other oh I'm sorry said you recorded that I'm sorry we 3100 under the professional Tex yes sir okay another a large item in that particular category are our contracted services and you have approved millions of dollars uh for contracted services for next year and so those are recorded there for our therapists uh for speech therapists for physical therapists all those uh outside services that are required for our students um also want to bring your attention to other purchase services um a new item for us this year is the uh contract for uh certified ESC teachers so what we did is we reduced for budgeting purposes 40 ESC units our 40 ESC staff and we recorded that dollar amount under uh purchase Services because we will be paying a out of a contract we'll be paying them for the services of them identifying and finding ESC teachers so hope that makes sense but we felt like we would be double counting if we left the budget for the 40 es teachers but did did not adjust it um because they are recorded in Professional Services but the Staffing is still there in case anybody's wondering the staff is there we just adjusted the budget we'll move on to Energy Services um the only thing that caught my eye there was the on slide 39 there is a reduction from budget to Budget on diesel fuel uh that may be correct but again we have uh we have bills that come in through the month of July that are attributed to the 23 24 years so once we get those final bills and we might have them already we will have to adjust we may have to adjust the budget for 2425 not only for diesel fuel but you know some of the other items as well on handout oh yes sir this is reduction in Energy Services yes be what we did is calculated an estimate based on the bills that we had paid through July so that's why I'm saying we may have to increase that gotta gotta we hadn't come up with any great ideas about how to reduce diesel cost or I I think we have more buses that are um non diesel now too so uh but we still have a few on slide 40 we're looking at uh materials and supplies uh the prior year 188 million 2425 21.3 million uh what I would like to point out to you on this slide I think there was a question about textbooks uh it appeared that they were going down and non-consumables were increasing and and basically what is happening is that percentage is different uh that percentage is different because of the total dollar amount for uh materials and supplies if we'll move on to slide 41 um the first item materials and supplies uh we have a encumbered posos so that means we've encumbered the funds in the prior year uh we didn't receive bills or things that are uh uh needed to pay so some of our um purchase orders we carry them over so that when the bill comes we can pay them uh let's see under consumable supplies that increases due to Esser as well uh during uh the times of Esser we were able to allocate some custodial supplies expenses to eser so now these supplies are coming back as a a expenditure uh to the general fund so that's why there's an increase there uh and then number let's see textbooks we have a slight increase there because of the carryover so remember textbooks are are categorical if we don't spend them we have to carry those dollars over as well uh we also used Esser funds to uh pay for some of our uh new adoptions for textbooks as well think they did a really good job s year it's about $9 million I think the the issue they have is uh once the adoption has been approved it's usually like um April May and then they're in a rush to get the books so we just carry the funds over so we can pay for them um out of the next year also under other materials and supplies uh that is a that increase is due uh largely to uh Portables I believe we have an estimate of 960,000 um for Portables and the rest of that dollar amount is restricted um resources for uh our categoricals Capital outlay slide 42 the adopted budget was 9.6 million the tentative budget for 2425 is 10.2 million it's a slight increase also want to point out we use essr funds uh to do a lot of Technology purchases and that is really going to help us get ahead of the curve I believe um and um so next year we'll probably be looking uh for the board to approve uh refreshes and when I say next year I'm talking 20 six we'll be looking um for for technology to be requesting additional mon money to refresh so on slide 43 the only thing I want to bring to your attention is 6400 where it says Furniture it's really Furniture uh and equipment and and um uh these are again technology equipment that is being migrated back to the general fund where we had used Sesser dollars to uh purchase them and then we also have some uh categorical dollars that we had to roll over as well M Boston yes sir so with the furniture and Equipment yes is this increase Tak into consideration the new schools that's going to be coming online no no that's going to be this these are items that we had school infrastructure that we had paid for out of um the Esser funds and these are like uh yearly renewal costs so they're coming back home gotcha okay uh slide 44 adopted budget from last year 17.5 million for other expenses and transfers 2425 10 budgets 18.9 on slide 45 the only thing that I want to point out to you here is um miscellaneous expenditures are really really where we record what what we think are the estimated categoricals that we have to roll over to the next year and then once that number is finalized the schools or the Departments let us know where to reallocate those funds so this is s sort of like a holding account for categoricals and these are the ace the IB type uh Cape funds so now let's talk about fund balance um that would be slide 47 reminding all of us that the excess of our assets over our liabilities are fund balance and uh a few years ago during the economic downturn we were uh given a statute that said that we had to have at least 3% uh an unassigned fund balance and if we if we went below 2% we would have to submit information to Department of Education as to how we were going to get back to that 3% and know uh there were a lot of districts that kind of got in in trouble over that uh be because of the economy uh downturn our Auditors recommend between five and 7% and um our rating agencies um they recommend double digits which is about 10% and higher um and and these go to our financial stability it goes to uh whether or not we are able uh to meet things that were unforeseen so it's always important and again it shouldn't be used for recurring expenditures there's several classifications um on slide 48 the first is nonspendable so that is if we have inventory at the end of the year uh because we have not distributed it we have to record that as nonspendable and also we we use that for prepaid so if there's things we have to pay for before the year ends um we we record that as a nonspendable restricted what we call our categorical if we don't spend the dollars they have to roll over um committed was a new category and you approve this uh board policy that we have that talks about uh where we're committing These funds and we're trying to set up a stabilization fund and um we may have to come back to you depending on where we end up at the end of the fiscal year asking to release some of those dollars that are in that committed category um and then assigned we set aside money we know that sometimes there's errors in FTE so we like to set aside money in the assigned category so that we uh we don't experience uh a drop in funding and then of course the unassigned uh category which we talked about the 3% so you have a handout um it looks like this a pie chart it should be behind your tab six and the reference should say tab three slide 49 even though it says actual fund balance it's our estimated actual fund balance we believe that to be 92.2 million our committed is right under 2% at 8.1 million our restricted estimate is 21 million so that's all those categories that categorical dollars that were not spent and then um our inventory and or nonspendable we're estimating it to be 3.2 million of of that our assigned so uh because our revenues for 2425 are less than our expenditures uh we can assign a part of that fund balance to help Shore up um our um revenues and expenditures and then of course the 3% requirement and the remaining available so we have a total estimated unassigned of 7.18% which is to the tune of about $30 million the little arrows um look at assigned and unassigned and those two indicate our financial condition ratio and that's at about 14% which is uh pretty much standard for most school districts some have higher but we are doing okay remember our fund balance is built up at the end of the year due to vacancies or other unspent dollars but if those dollars are categoricals we have to re-budget them in the next year so we use that those dollar amounts to to shore up uh our next year the next page behind that is looking at our budgeted fund balance bance for 2425 and our estimate right now is about 38.2 million or 8.17% um as you can see our committed is right at 8.5 million uh we do not record an estimate for restricted our categoricals um and then nonspendable we have an estimate of a million dollars we're assigning are estimating our assigned at $2 million and our FTE adjustments end up being between one and $2 million a year so we set aside money for that um the unassigned which is a requirement of 3% plus the remaining uh is a total of 5.71% uh which is 26.7 million so we're right in that category of where the auditor think we should be between five and and 7% in in uh for budgeted fund balance the last sheet behind that gives you uh a picture for the beginning of 2023 we began with $ 75.2 million in beginning fund balance we estimated we were going to have $18.3 million in Revenue 401 um in uh expenditures or this is the actual I apologize so this is where we got our estimated ending fund balance of 92.2 million so that is our tenative actual for 23 24 92 million and then the components are listed out in um on this particular sheet which we just went over and then below that based on that beginning fund balance of 92.2 million we're estimating our revenues to be 467 million our expenditures to be 521 which will leave us at a $ 38.2 million ending fund balance projected for 2425 and the items below that um pretty much uh tells you what makes up that fund balance so a lot of times we start out with this uh between $ 34 and $38 million in um fund balance but during the year again it gets built up based on hiring so once we start hiring 100% of our teachers we can't count on that um filling the Gap anymore are there any questions about fun balance sure um so my question isn't about fund balance it's about for the next time we have a meeting I I would have a request if we could see a 10year track of the percentage of fund balance that we began and ended the year so I I'm I think maybe you understand my question but when we're looking at historically I know that we certainly had a significantly High start um this year you know how we ended 22% or that that's you know or even 14 that those are really high numbers I understand that's where our Credit Agencies like that's why we just increased our credit rating but if we could see historically the last 10 years because as you know this is a hot topic for bargaining that continues to be your fund balance is too high or well we know the state says we have to have 3% and then Auditors say 5 to seven and so kind of just give us that historical picture for the maybe the last 10 years maybe members would like to see a different number but I think the last 10 years to give us an idea of where we've always been because that also will help understand what our District's Sweet Spot has been as opposed to potentially what could I don't ever want to get in that scary spot I can tell you that for sure and I know we have been living off of our savings for a long time in fund balance specifically so just again projecting out I would like to historically as we continue to project out what this looks like and so is that did I clarify my question enough you know exactly what I'm asking for okay perfect where we estimate where versus where we ended up yes that I guess I would add to that components of that so you know uh 150 unfilled vacancies sure or categoricals not spent I that's what's running through my mind what caused it because remember when we budget we have to budget like people are coming to work the first day and they're going to work to the end we budget as if everyone who submitted a budget that was approved that they're going to spend all of those dollars so I think we can provide where we estimated in the beginning and where we ended up but I think there's another piece to that sure where what happened right what the justification as to why the number is what it is but I I definitely yes and and have it as the percentage um for us as well dollar Mount and percentage so that way because like I said just because fiscal rating agencies want you to be in double digits doesn't mean that that's where marrying County Public Schools Sweet Spot has always been but we also haven't been in that three to four% range where we're treading in really deep water either so yeah thank you that would be helpful just for background okay so we're ready for adult ed if you want to keep going keep going keep going okay um so uh the adult education program I I um have to give them credit because uh there were a few years there where they were struggling um for their revenues and U EXP expenditures and um they've really come full circle um so on slide 52 you'll see that the adult ed program uh has 12.7 million that includes a fund balance of $3.7 million so and as you know most of their funding either comes from the workforce dollars from the state and of course local dollars which are the fees that the student PID on slide 53 this is just a summary of their revenues and again they predominantly receive funds from the Workforce Development allocation as well as local fees from students we'll go on to okay we'll look at slide 54 uh down at the bottom where it says 3315 Workforce Development as you can see that that dollar is uh it's about $4.7 million um you usually about the same every year and then the local on 55 uh you'll see where the fees for our students uh total 3.7 million so that's predominantly how they support those programs on slide 57 uh you'll see that the budgeted expenditures are $1.3 million more than the price prior adopted budget uh they do have some increases as they're reorganizing uh their staff and uh some some decreases on slide 58 and you also have a handout that gives you more detail um and at the top it says adult education reference Tab 3 58 through pages 58 through 71 so that gives you a more detailed picture of their expenditures but their salary budget was 4.4 million at the adopted budget and 4.3 million for tenative budget for next year um again you can use the handout that was provided uh and on slide 59 you see there's a a slight change in on the Staffing that caused a reduction from budget to budget slide 60 uh benefits for adult ed program 1.3 million pretty much the same for 2024 tentative budget Mr smallidge says that they're a u lean machine and getting more lean and uh as they get reorganized uh purchase Services were a million dollar for 23 24 and a little over 1.4 million for tenative budget purchase Services um slide 63 I just want to point out uh 3600 object is rentals but you know those are licenses they're not really renting anything uh needed for the program for energy slide 64 uh 56 ,000 for their energy cost and they are projecting a reduction of 207 to 207,000 again we may not have their last Bills in for utilities I don't think we're getting any reduction in our rates for utilities anytime soon um on slide 66 um materials and supplies $897,000 for 2324 the tentative budget for 2425 is 975,000 pretty much consistent with what they have done over the past year um in capital 157,000 um for 2324 1.2 million for 20425 that's slide 68 uh what I would point out out to you here under building and fixed equipment that is that that has to do with the renovations that there are beginning to do uh for some of the programs that they have slide 70 um the adopted budget for 2324 357,000 um for TW yes and then 2425 680,000 so you know that on slide 73 anything that is remaining has to be rolled over to the next year so their program is self-supporting uh they do also get additional federal grants to um and then they got the appropriation last year uh which was probably the first time that I remember in 30 years that we received an appropriation and uh that's to your credit which is really good um for the adult ed program as it continues to expand this is the last Fund in general fund referendum this is our 1 mil abum property tax so in November 22 the voters renewed this millage uh extend ending its expiration date to June 2027 we always have that date in the back of our minds as well because we pay for a lot of Staff out of referendum the estimated allocation for 2425 is 37.3 million and again you can see all the different sources excuse me uses that uh that we can do or use for these this funding I think we added safe schools the last time it was renewed so two times before and you'll see that um these are changing so um slide 77 provides the revenue sources $49 million and that includes a beginning fund balance of 11.8 million uh we're all aware that we because we don't start receiving proceeds uh until November December it's it's we need to keep a fund balance to take us from July through November when we start receiving funding uh so on slide 78 uh just projecting the ex the revenue that will receive 37.3 million which is a slight or an increase of about 3.8 from budget to budget and 3 million milon from budget from actual to tentative budget so that is a part of the increase in the property value uh causes an increase in capital and increase in the referendum okay let's look at the programs on slide 81 you can see see that the majority of the funds are budgeted for class size teachers and U parents the next highest is safe schools as we continue to um try to meet the requirements of the margorie stowman act so let's go to slide 82 we have 167 classroom teachers budgeted at 12.8 milon 179 PA professionals at 6 million and now that we share the the funds with the charter schools for not only the 1.5 mil but also referendum they submit a budget and uh tell us how they're going to spend these dollars uh as long as it meets the criteria of uh of the we allow them to um submit a budget for that so the charter school distribution is about about 74,000 physical education for 23 PE teachers 1.8 million 26 peex 1 million um materials and supplies for the elementary schools based on the number of students uh that they have and then of course the charter school distribution of $2,000 so that's for physical education and then the vocational programs 2.4 million uh this funds 20 vocational teachers uh some technology rentals diesel fuel and that's for field trips that are taken uh materials and supplies and a Capital outlay Equipment 574 th000 we mentioned before uh referendum has helped the CTE programs because this equipment is very expensive and so here's another way we can continue to build that program and afford uh the necessary equipment chair I just have a quick question could you go back to the previous slide real quick um on the charter school distribution yes can you speak towards um how if at all school grade is tied to us having to give funding for Charter School distribution um the only thing that uh yes the grade yes if it's if a if a uh you don't have to answer right now if you want no if a charter school has a uh grade I believe of of an F they we cannot allocate the 1.5 Mills not the 1.5 Mills but the picco dollars take that back so school districts don't get picco dollars anymore it all goes to the Charter Schools but one of the requirements for them to get those dollars is their grade has to be certain uh letter grade okay and so if it falls below that they will not get the Pico allocation do we get it we don't get it oh it just goes back to the state yes so specifically speaking to this slide then the general fund expenditures and having to give money to the Charter Schools if a charter school is failing we still have to give them These funds yes yes yes we still have to provide uh for them the 1.5 mil part the referendum and their regular allocation and if a charter school were to close due to its poor performance do they then have to pay us back the money or how does that work like if we are we frontloading all the money for the year and then if they close um let's just say theoretically the money was mismanaged and there's not enough for the rest of the year then how does that work with us getting that money back um we have to provide them funding so hypothetically if they closed at the end of this month we would not continue allocating them funding for anything because we pay monthly to them yes okay so we're not giving them prepayment not prepayment that's in excess of 30 days right it if it's a prepayment it's be based on their estimated FTE which some schools we know have inflated their estimated FTE for years on end now but we are trying to address that as well okay matter of fact I had a conversation with um Mr SS yesterday about we just need to look at the actual enrollment of all the schools but apparently in the contracts that we have with them it allows them to provide a projection but I I think we need to go one more step and and ask for justification right because if the projections been 60 or 70 every year and then we've started with 35 or 40 we obviously can see a historical Trend in data that's supporting that those that many students are not showing up on the first day yeah the charter schools are protect protected by the the language in our contract as well as Florida statue and I think somebody said yeah and I appreciate all of that I just want to make sure that we're being fiscally responsible and not um giving any excess to a school that we I know know for me personally there's one in particular that I have grave concerns about and I have voiced those concerns publicly before um and so them receiving a failing school grade now I I know that there will be conversations going forward about what that looks like and I want to make sure that we're not providing any money that we won't be able to return if they were to no longer be in operation I think in their contract also anything that they've purchased with these dollars has to be returned to the district and we've gone through that with a charter school some years ago where we and we do inventory uh what they have as best as we can but all of that gets turned back to the district um and and we do pay them like the middle of the month so the 15th of every month okay for that month um for their regular FTE as well as um referendum and I believe we start with um the 1.5 mil November February February so okay thank you for the clarification Miss Bost yes sir um thank you Dr James for that that's some good questioning um I do remember when we since I've been on the board um me and Miss Thor that we did have a charter school that Clos and all of that property did we did recover that property um and what did we do with that it it came into our inventory correct for use and if it was usable it was a surplus to other schools right thanks okay I Know It's Tricky wat so I don't want to rip Band-Aids off of wounds that aren't necessarily there yet but I just it triggered me to think about sending money there and so thank you we have we have talked about it um and just really looking at um projections versus actual because there are some um some of our charter schools that they project low but in October we write them so if they projected say 100 and October count they double that we do make an adjustment so I think it would be appropriate to do it the other way around as well okay thank you for member came did you have something um I I do I I wanted but I think I want to wait till you get to slide 90 to talk about the the handouts that you gave us so okay but I definitely have conversation starter press board if you'll entertain it once we get there right and are you going to share the information that you shared with me the other day as well yes I I just I thank you for the handouts because I think it further um enhances what I want to at least have a conversation about thank you so just to bring to your remembrance all of these were programs for the most part that were um cut during the recession so if a if a school uh just say a school had um two PE teachers and they went to one uh we had art and music teachers who were um sharing schools so they would have be at one school two days and another school three days so the referendum restored that so we didn't have to do that uh anymore um the the media Services U there we're funding 16 media Specialists um and also additional Library materials for our elementary schools art program uh 17.5 art teachers uh 12.5 art professionals and I believe those were added about three or four years ago to to U assist the teachers and art teachers we have point five for a coordinator who handles both the art in the music uh programs and supplies again um for our uh elementary students schools based on the number of students they have and the charter school distribution of $28 a music program 2.2 million 18 music teachers 8.5 PA of professionals the other half of the coordinator um and then um also um boards uh I believe maybe eight years ago wanted to supplement music programs not only at elementary but also at the high school so there there are funds um May for um the middle and the high schools as well and then the charter school distribution of $110,000 Professional Services $777 are we have the new teacher training program paying supplements to our existing uh teachers uh that support that program uh the supplies that are needed and the charter school distribution is 149,000 and then the safe schools which has grown as we try to meet the criteria of the margorie stonan ACT uh we have shifted um some of the resource costs to uh referendum to the tune of 8.8 million um and then of course there's costs for our Guardians and some security equipment to the tune of 780,000 again the security equipment these are recurring costs um and we we look to to replace that equipment at some school every year and then uh the charter schools requested 212 ,000 for safe schools see we can go okay we at slide 90 did you want to sure so thank you for the handouts that we have here that shows the actual allocations of where these dollars are going so it it is no secret and I have publicly said multiple times that I My Hope for this millage referendum would be that we would not continue to fund recurring costs and some of these would be more short-term bursts and things that are equipment based or um CTE program equipment based that sort of thing so there's a couple of things on these slides that cause me significant pause board and I I would like to have a conversation about it a bit the first thing I'll highlight on the handouts that have the gray orange and blue colors on them if we look at the teachers first of all the for the general Community to understand what we're looking at essentially what this referendum has done is to enhance our elementary schools and so we've never publicized it that way we've never talked about that this referendum predominantly Shores up Elementary instruction but if you look at allocations in our high school middle school they are very minimal with the exception of obviously the safe schools that we're putting some SRO dollars there and that sort of thing but we've never promoted this as an elementary referendum but when you really look at the allocations that's essentially what it is so I want to start with that thought process the significant concern I have is over in the blue columns if you'll see the schools that have the largest numbers of allocations for class size reductions those are the allocations that essentially are the teacher allocations that essentially are going to fill these two new elementary schools that we have so probably half if not all of the 30 extra teachers at Sunrise the 11 extra teachers at Saddlewood the 16 extra teachers at marry and Oaks if not all of those at least a majority of them are going to funding are going to be moving to Elementary W and Elementary X and if we if we keep those teachers in referendum then we're not fully Staffing those school because the whole reason they're there for class size is because that that's where the students are so it causes me significant concern that we are using the referendum essentially to fund full teacher allocations for essentially our new schools and that that's really what this looks like right now understand we're in 2425 I get it but I I'm forecasting to 2526 and then potentially when this board asks in 26 when this millage referendum is on another ballot if that is what this board wants to do what that looks like in the future the other thing that I I wasn't here when the when the referendum was originally put into place but I believe we promote this predominantly as a referendum for art music and PE that's that's really how it gained traction and then it evolved into safe schools and Career Tech and but originally a lot of the talk was about restoring art music and PE um vocational was big too vocational in the very first in the original perfect thank you I I think if we look though at the The Vocational it has stayed the same as have art music and PE and the class size reduction has continued to increase year over year over year whereas we continue to maintain art music PE at half here half there um and again I think that the conversation about this being an elementary referendum is never really something we talk about because of the Career Tech piece but really it's only funding 20 teachers for secondary as opposed to 400 plus that go to our elementary schools so I just wanted to have a conversation board I don't know if this is something that you all have thought about at all my original thought I don't know that I'm fully going with my original thought but you know when I went to miss Boston Ellis two days ago I said why are we not putting every one of our art teachers every one of our Music Teacher every one of our PE teachers in the referendum because that's essentially what it says that we're doing I I understand if we do that and the referendum did not get voted in then we're really in a pickle because you really don't have even a half of a PE teacher to share with another school I I understand that so I don't know that I'm fully in that same thought process but I'm significantly concerned about how high the class size reduction number is when you consider what these allocations are because essentially again the majority of these we're going to have to figure out anyway and it makes me just sit here and say what do other districts do when they don't have this referent how do they fund these additional units how do how are they making it work and and we you know I don't know where the the other dollars have gone the last thing I'll say on that and then certainly board if there's any other thought on on what my diet tribe has been here uh the the only other thought that I I wanted to to say there is I know that some other districts have gone out for millages recently and everybody uses their millage differently but as I said previously even today the amount of money we have is the amount of money we have and this is something extra that our community has given us and the way I see it is I don't know that we're treating it as an extra um I know that there have been some recent referendums in other counties specifically tied to teacher salary increases or or things like that that it's said this goes away this is entally like a bonus this is not a recurring cost essentially we get it for four years and then it sorry if it's not voted in you don't get that extra salary increase the year-over year in turn what we've done is we've put people and if we don't have this referendum in the future we don't have the teachers to put in these two new elementary schools we don't and we certainly don't have the art music and PE to be in each school um I don't I don't know I I just had this has really kind of been top of mine lately for me in particular I'm I'm interested in hearing if the board has any other thoughts on referendum um just because with us having a ballot initiative on the 2024 ballot it's causing people to already start talking about the 2026 ballot and so I think it's important that this board at least start considering what that looks like in the future I think that will be my thoughts thank you board member cell um yes let's hear from the board I just have a clarifying thought based on what Dr cell said when we open up the two new elementary schools the teachers are going to follow the students the auxiliary staff is what will be extra so a all of the administration custodial cafeteria any facilities individuals all of that kind of stuff that is that is correct the teacher follows the student and so to Dr Campbell's point the primarily the schools that we're going to be moving people from are listed here on the front page of this handout in the blue column I think that would be certainly a good start to a safe assertion now there's going to be others that move because we're moving more than just the class size numbers however we won't be able to continue to pay for them from referendum because they will no longer be addressing class size because presumably we will all be within class size is that a safe assertion you're asking me about that well what curriculum maybe well no what I'm saying is right now they're they're funded out of referendum because they are extra teachers to meet class size in an overfilled school when we open a new school and take 15 teachers from sunrise and move them to Elementary w w they will then no longer be used to meet class size because we will be in class size because we won't have an over full school and you can tell me if I don't understand this correctly but if we do that which is I think what we are going to do then the teacher the the language of the referendum can no longer be applied to fund them because they won't be they won't be reducing class size but but the the I believe the way the language reads is just class size I don't know that it's to reduce class size so ultimately we could put any teacher we wanted to there because if I'm not mistaken Miss Boston Ellis we really could I mean we we allocate them specifically based on the schools that are significantly overcrowded and understand that but the way the language is we could still continue oh well that's my first initial question to clarify I would think so but I would um lean to attorney Powers about the interpretation of of what that is but I think it is vag enough that we could continue to pay for those teachers I I just I can't speak to that at at the time it was we were paying a penalty yes because back then they charged a penalty if you didn't meet class size and you didn't come up with a plan okay to do that um but the penalty has gone away um but I believe the intent was to try to meet class eyes so we wouldn't be penalized and then we would um lower than the number of students in the in the classroom but okay I don't know about the language I I would have assumed you can bring that back I don't know that I need that answer today my that was my first though thought as Dr Campbell brought this forward was will we have to move these people now I would argue it's going to be a best practice it to move everyone who is not over addressing and overcrowding into our regular fund because I absolutely agree as much as we can move these reoccurring costs now I'm going to preach kindergarten Paris until the day I die I think me and Miss Conrad are big Advocates of a kindergarten pair I know that for sure and so I I will be a very vocal voice that I know that's reoccurring but I kind of see that although I couldn't imagine being a district that bumps up people's pay and then takes it away if a referendum doesn't get approved that sounds bananas way worse to me than this but I would rather say no referendum no kindergarten perah and continue to prioritize kindergarten peras in our in our budget because that is so very important to me but my goal would be that when we move which should alleviate a lot of money in our referendum budget Dr Campbell right to then prioritize to a non- reoccurring cost if we're able to move these teachers into our traditional salary budget and why sorry can we have an open dialogue thank you chair um and while I completely agree with you we don't have the money so that the point is that I'm trying to say is I completely agree that every teacher that goes to W andx need to come out of general fund and be funded there but we don't have a funding source for that so that's why I'm if we pulled them from referendum what are we replacing and that was my original thought with Miss Boston Ellis was fully fund every not just 05 but one pet teacher one art teacher one m music teacher from every school perhaps it's every parah perhaps it's it where we oh you're saying oh eban a flow you're saying move the teachers over but then fully fund some of the other things that would have to get cut if the referendum didn't get Ren yes that's my point say if we're saying the referendum is for art music PE CTE if that's what we're saying then let's put every one of those allocations in the referendum with the acknowledgement though that we would still have to go back if the ref because we still have to we still have to have PE at a minimum like by state law so we would have to still go back and find we couldn't just cut all of those positions because we would have to still fund some of them absolutely I'm on track with what Dr Campbell's saying though I get what you're saying and I would love to see the math behind what that switch would look like if we took those and moved them and then funded would it wash itself but I'm also going to say I I I obviously do a budget on a much smaller scale for my business but what I can tell you is you just have to stop prioritizing certain things and prioritize other things so we can afford these people we may have to cut programs we may have to cut these multiple millions of dollars of of programs that were were using for curriculum or and I don't want to do that either but the money I mean we got a big old budget the money is there it's about what we're prioritizing so we're going to have to change what we're prioritizing but we can continue to pay for the people if we start cutting the programs I would you agree with that I think we have a fairly large staff um and it's grown and it's grown based on what I understand is needs for the schools um about 70% of our budget is staff and benefit so I I think you as a board have been talking about prior priorities for a long time and um a couple years ago you may remember that you added staff and um that concerned me because it was a reoccurring item and we've changed the ratios so in my opinion from a numbers perspective is we've got to go back and look at our allocations and again prioritize what we need um as a school district because we're still growing so you know we get an increase of less than 2% in Revenue but we have costs that are way higher than that yeah so it's it's a balancing act but we have to always keep in the back of our minds it's 70% people well I'm I just want to say I'm on track with Dr Campbell and I would totally support the team bringing forward this worksheet reflective of basically fully funding all of the PE art music and CTE and then getting rid of the Surplus teachers that we would be moving to general fund and just understanding if that would even work because I think that's a really at least a strategic idea to address it right now and then how well for next year and then how could we if we don't get the referendum again then how we would have that conversation then so based on on her request um Thomas did a little quick analysis of those units and that's um I I think what we did is took all Elementary uh art music and PE teachers put them in a referendum we took the class size and put them in the journal fund uh we also put vocational all vocational instructors in the uh referendum and I think there ended up being about a $7 million difference so uh the general fund picked up $7 million uh so it I mean we can go back and play around with different scenarios if that would be helpful but the bottom line is in four years we're still going to have to pick up additional salaries and benefits but we can go back and do different scenarios if that's what you would like um for us to do but doing that quick analysis that um Dr Campbell requested ended up being additional $7 million uh to uh the general fund okay that that was really all I I mean that that sounds better than what I thought you were going to say if I'm being honest so you're good I'm good just remember they're all recurring costs and every year you know those costs go go up they go up higher every up um there was some discussion a few years ago about you know what are what are we going to do uh we need to move all the units to uh the general fund but again I think we've got to look at our staffing ratios we've got to look at U continue to look at other funding sources uh whereas grants supplement not not take the place of but supplement what's going on in the general fund but keeping in mind that we are continuing to grow and um those are the uh pains that come along when when when we built Legacy many years ago I actually Robin found an analysis that I had done back then and we actually tracked the teachers um curriculum told us what group of kids were going to Legacy and other schools that were going to impact and the greatest operational cost is I believe one of you stated it was a principal at that school AP Deans custodians don't know the impact on Transportation but we did a similar analysis and back then it was over $2 million and that was for one school so I think we have to keep that in mind balancing growth uh that is occurring so but we can do some more analysis if you if the board would like and see what happens but again we still will have this issue enfor two years it's we still have people there and I believe you said Dr Campbell the other districts they put uh bonuses for teachers I've seen that technology um equipment but that was not how ours was set up ours was set up to fill that Gap uh that had occurred so let us know what you would like and since I was asked I'll give my brief input that obviously the first thing we have to do we've already done which is allocating the funds um I had some notes that I'd taken earlier on that um we have to show that we're spending the money on initiatives reduced class size like hiring support level staff and teachers that's something that's been an ongoing process and I think the district's done that after that we have to track our spending um we have to maintain the records of how those referendum funds are being spent and that's also been something that's an ongoing process um we have to monitor that progress uh district has to regularly assess that progress It's kind of what we we we do on a semiannual basis as well um and then that that's collecting data on average class sizes teacher student ratios student performance metrics that's something that is baked into the way that we plan things here um and then the last two big items we have to do is we have to report to the public what we're doing and we have to conduct some sort of auditing process to make sure that's working out I think that the district has been doing those those things and provided that that is what we've been doing we need to continue to do that and increase it if we detect areas where we're weak or we're not doing everything we possibly could do but um the documentation that's what it involves is those it's sort of a five factor analysis and we have to go through that and um you know whether we specific Al highlight it down to those five those are the the core things we have to do and I think sitting through these meetings that we do regularly that's present and needs to continue and we also have the independent citizens referendum oversight committee the atroc which has done a tremendous job with their oversight and thank you for um updating the the bylaws during your time as as chair Dr Campbell received a comment the other day you know that they're they're short direct and straight forward so everybody knows you know the difference of of what the role is of of the ioc so um Vice chair you had some comments I do just a couple of brief things um it's just I think in the world of public education most districts are facing these types of challenges um and as we look at or I think about the school environments that I've been in um and and earlier the word enhancement was used um you know for these funds and I would just caution uh using the word enhancement to me uh things that we're doing the with our referendum dollars are are basic needs uh for a well-rounded student when you look at Art music and PE and I just want to bring that forward because there is a lot of conversation going on in the community especially with the sales tax um conversation coming forth so I don't I didn't want anybody to walk away with um you know this glamorized picture of what what's happening because what this referendum has allowed in my opinion is for us to have our children to have the opportunity that I had when I was in in school and yes it does apply mostly to elementary schools but when we say that's what we're funding we're funding an art teacher you know so every student gets an opportunity to go to Art every student gets an opportunity to go to music and so um I agree with what everyone's shared uh here today um I I just think it's a such a challenge uh that we're faced and I think another challenge that nobody's really discussed is the needs of our students have changed so we have more staff members we've seen that particularly since covid um but the needs for the students in our school is so different than what it was even 10 years ago um you know just mental Health um safe schools all of these things are so different um and so expensive you know uh but we as public school provide a lot of needs and resources for our community as a whole and so I just wanted to say that um I'm very thankful for the referendum and I understand um getting moving those reoccurring costs over into our general budget and I look forward to seeing what that looks like and just acknowledging that this is a challenge for for most districts Public public education covers a lot of ground and um takes care of a lot of things for our children and families so thank you Miss Boston mellis thank you Vice chair and um yes I'm just uh reflecting on the evolution of of the funding referendum I believe the first one we ran as part of um my group Marans United for public education was in was either 2010 2010 or 2012 it was a half Mill for Capital and a half Mill for operating and we we were late you know getting started and it failed miserably um but that didn't deter us we came back a couple years later and went just with the one mill um for operating and it was for restoring our music PE restoration yes the restoration because and you know again we have so many new people to this area that have no idea what what happened um when that was going on we had laid off all of our first and second year teachers and that was before the it's wasn't Esser the other funding but it came too late I think it was ARP I don't which one was it it called ar ar ARA AA the ARA funds the ARA funds but it was too late you know and we had lost so many teachers it was just crazy um and so thankfully that passed and we were able to begin to restore and begin to come out of the decimation of of the Great Recession and I think Vice chair uh Conrad's points are are very well taken because was sort of that was then and this is now um there was no those particular school safety issues not in the murderous state that we have to deal with now um technology was just coming it wasn't as nearly as vast I mean we were still doing paper pencil FCAT yeah you know um so as we've moved along the ballot language changed for the for the first renewal um you know restoring uh that language was was gone and it was for the necessary operating expenses um including reading PE art music library media and Vocational programs meeting class- siiz re requirements and retaining State Certified teachers and parent professionals um so my point to all this is that the historical references are really important for us to be sharing in in the community is as well it's almost like we're at the point where this is a finite funding source to help fund an almost what feels like infinite need you know we haven't even mentioned the mental health needs of our kids um I believe Marian County is right at the top for having such a need and then I was thinking back when I first got on the school board we made that big investment in our buses now I know that comes from a different funding source but but there's only so much money you know to to go around so priorities have changed um expenses have certainly increased it certainly seems like the network of support that kids seem to need and that Society seems to be relying on and expecting Public Schools to yes to to do has increased exponentially um including monthly truancy Court you know um trying to get them in the in the beginning and also at at at the end and you know you can't squeeze blood out of a turnup I know that's a really old term you know there's only so much money to go around and as taxpayers you know we think in our own households what we have to live within our means or find a job that makes us more money or take a loan out which is what we're doing to to build these schools uh so there's a lot of conversation that's going to need to occur between now and if we do ask for for another renewal and what that language really needs to look like and how we share with the public you know what has changed because back then it was truly an emergency uh nobody wanted to keep living like that and nobody wanted to work under those I mean it was it was a very difficult time to be teaching at that time because you went from teaching your regular class to going over and teaching something else you know um during your 30 minute you were doing too you were teaching PE yeah so it was a really challenging time yes and again you know the requirements are different now you know in the old days everything wasn't as prescribed and how many minutes of recess and how many minutes of PE and and all of those things that that we have to adhere to so it's it's a really interesting conversation it makes me uncomfortable to know that these needs that the referendum are paying for I don't foresee going away so how do we pay for them without having that funding source where do we find a stable source of recurring funding toay pay for what we know we need especially with the Mandate that we really have from the community for Career and Technical education well I'm pretty sure an airplane and simulator and everything else that we're doing you know to and all these great Partnerships and and I will say that too that we have created so many wonderful Partnerships in the last few years you know the hospital district and you know money flowing in um to to help offset you know some of these costs and and I don't see those as as enhancements I'm not sure how the rest of the board feels but I believe our task is to prepare kids to be the Necessities yeah to be ready for the take their next step you know um so it's yeah we we have a lot to discuss we have a lot to share with the community H I think that histor history you know what do they say you're doomed to repeat it if you don't know it might be a good time to Trop that out uh board member Campbell sure um thank you certainly for the feedback I I used the word enhancement and I probably misspoke in that terminology essentially what I meant to say was well-rounded kids need art music and PE and so why don't we fully fund art music and PE out of the referendum that that's essentially my my conversation here appreciate the preliminary calculations that have been done I would still Advocate even in this budget year and I know that this is tight I'm sorry but even in this budget year that we look to move as many of those art music PE te all of that into the referendum not every single class size reduction teacher because I I'm not trying to move everybody into the general fund I'm not but what it would do I'm looking specifically at slide 81 and this is the one that continues to cause me pause every time board because again while we talk about class size as a part of the referendum if we allocate these dollars differently these columns look more equal and it starts showing that the majority of our PE majority that the that it's not all this far-left column that we move several million dollars out of that far-left column and all of these others start being moved I would even Advocate and I know it's a really sticky conversation because of how much media specialist are written into the state statute now and what they have to be responsible for but even moving all of them not just 0 five of one and certainly I I can go either way and I but I I think the board understands what at least my request has been it it would be a lot of work I understand to move all of those into referendum but I think that becomes the real conversation then for everything our students need we have to have this but it's not just funding a portion of what they need it's funding all of what they need and and a significant amount of that is in elementary school where we really get their attention we get them on track kindergarten Readiness is something that we've done such a huge Focus to so kindergarten Paris potentially all need to be in referendum and that's something that this board has done I believe the language is enough that we could move all of the kinderart perz into the referendum so I maybe maybe I'm wrong on that that's an attorney po question but and maybe they're all already there yes they're already perfect okay perfect so that again that's a board initiative that this board is adamant about but future boards may not be and that is a a piece to this referendum that doesn't always have to be the way that it is so anyway I just I would Advocate not for next year but even for this year to consider going ahead and saying all PE all art all music teachers even all media Specialists if the board so fit all CTE teachers all of them are funded out of this referendum and we also have a few that are helping us with class size so that prepares us for next year on that significant number of teachers that will be moving out of this to fund W and X so we're already in that thought process but that again is up to the board I feel like I have at least some of you saying yeah that sounds like a good idea but I I do and I think I think it also helps us paint a really clear picture when you are out um talking within the community you find out is this is this a priority for you I feel like it's a priority but does our community um feel is it is as big of priority as this board does because I think um traditionally this board has been passionate about we we called them specials but you know art music PE computer all of those things and so I do think it helps us create a better picture a clearer picture I'm sorry I was muted I just have a is that even feasible for you to do before the timeline of this being due I mean it is feasible it's just going to require a lot of work but maybe you missed it that there would be an additional $9 million on the general fund and so it's not an equal swap yeah and and is I'm sorry is that if we completely reduce down all of these and move them all to general fund it where is that no that was moving the class siiz teachers to the general fund sure but moving all Elementary art music PE um all vocational teachers um am I missing something Thomas I think that was and media moving all of them to the ref referendum so I think you were thinking it would be an equal swap well I think what Dr Campbell's asking for for this year is to still balance the budget with the number you have keep whatever class siiz reduction teachers need to be kept in in referendum and then move over as much as possible of like all of music all of art maybe and then just start trying to complete that so that it it takes steps to get more pure yes during the budget year that's what you're saying yes yeah I I didn't anticipate that it would be an even swap I I really didn't I knew there would still be some people in that farle column but I anticipated that the columns would actually look like this as opposed to this and this so if if we are able to do that this budget year then it gives us a really clear picture of of what we're going to lose if we don't have the referendum so can this consensus of the board and can I make sure that it's neutral that we're not charging additional money to the general fund correct guess that's what I'm yes that's what I think that's what I'm hearing is the request is just to try to make the referendum look as pure as possible for what it is intended truly to do which is Art music PE vocational media Specialists okay and just wash it as best we can this year and then as we approach the budget a year from now really trying to figure out how we can find that extra money and move it around to make the referendum completely pure and representative of what this board's desire is because I think we've made some really valid points today in two years from now there are three board members that are up for reelection so the board and if the referendum is renewed it could all look very different in in two years and that board should then be able to prioritize what they think the community needs then and if we have all of these teachers um that are um basic instructional units in here it makes it a lot more complicated I mean it's all very complicated but I think it's even more complicated when it's a fourth grade teacher for class eyes I I think for me excuse me I think for me it gives a truer Narrative of what we'll be conveying to the community or what we are conveying to the community in reference to the referendum because it's it it it's kind of murky right now now I think that's going to be um as it's not going to be a dollar for dooll swap we know that um but at some point we got to make it clear there's yes there's because we're looking at total budgeted expenditures you know of over 40 million um every single category on here is appropriate um I want to start by saying that that how it's allocated how they are allocated is um you know for the for the board to determine based on the recommendations of of U our budget and and what's going on um safe schools was a big element in renewing this uh referendum and it does seem like it would it be the The public's um preference you know to ensure that we're really prioritizing um that and and technology is just moving so quickly in terms of making our schools safer too and when technology moves quickly then Things become outdated and then it becomes more expensive so this is what I mean for the infinite need with a finite um ability to pay for it so yes I would I would be interested in seeing what you would would propose I I think it's important um because I don't see the need going away I would love to be able to say that I do you know know um we still would like to be paying everybody more money because everything costs more now look at what things cost back in 2012 or 14 the first time this passed compared to now for me um you guys kind of said a little bit I just don't want them to think that the art and the music the media Services aren't Expendable you're right they're not they're not electives they are necessary right absolutely they're necessary for that group of children and I think that this conversation further enhances how necessary and it will show the community we believe they're so necessary that without this funding source they will not be I mean it it'll be a really challenging and the vocational oh absolutely vocational as well yes as well yeah the CTE I mean thank goodness for that appropriation but all the equipment that we have to put in that building you know money has to come from somewhere uh [Laughter] sitting we want to stand and you want to sit take a break thank you Kevin for yeah I think we were getting close to the yes um go ahead um Miss Boston alysis might be on here we have a lot of paper in front of me and a lot of information so I just looking at the safe schools on slide 89 um the purchase of school resource officers I didn't not see that on our on our funded units oh they're not our employees okay so it's separate so it would be like 3,100 um because we pay out for that I would I would be interested in just a similar list like you've done for all of the other um units M if we could have one to see it's great for Community conversation you know um what that's paying for and where where they're at okay so the SRO that are paid out of referendum I asked um Miss Sherry Simmons and she says it's approximately 47 and I know we will be adding a few more I believe westport's going to get another one um MTI is it Horizon if they don't Horizon so it'll be up to 50 there it'll be 50 we we did have that discussion this morning because I looked at Professional Services and I thought and then down in um other purchase services on slide uh 91 um their budget for 2425 is uh 5.6 million and in that number is a charter school allocation for referendum and about $4.8 million for additional safety expenditures and if I should be quiet somebody tell me it has to do with the camera system and the buses and then some other items radio uh frequency bdas so that's in there as well so safe schools funding has gone up um 100 I always say when Dr gullet got here she was like what are y'all doing you know so if we yeah we which is really great those did increase um quite a bit and the pace the pace so we'll bring back some scenarios to you different I what I had asked staff to do was just look at every one of those areas that Dr Campbell mentioned what would it cost to move class eyes to general fund what would it cost to bring all media in general fund to referendum so I think we can expand on that since I'm I'm sensing that that's something you want to look at next week um yes yes I I I think it'd be worth our conversation person absolutely okay absolutely thank you for bringing that if it's within reach I I mean I I don't want I realized today is Thursday and so again we're meeting in like five days but today is gone today doesn't count because by the time we get done with this and so I just I want to acknowledge that I'm sure we all agree like this if this is a really heavy load I can certainly offer Grace and it not be a priority if it's completely out of if it's completely out of reach I I would say we could bring you some different estimates like I said stand alone and and see um so you have something in writing or we could email it to you whatever uh you choose um Thomas is pretty quick um so we can um if you have of time you could email them to us and then we'd be ready to have a more have a conversation okay yeah so yeah Y how about we take a 10-minute break and then we finish this up is that okay done almost done board would like to take a the board chair would like to take a break you can decipher that code so we'll go ahead and take a 10-minute break at 11:35 thanks e e e e e e e e e e e e e e we are back from our work session recess at 11:42 a.m. continuing with the budget and Miss Boston Ellis okay um we're on Slide 92 and we're still talking about referendum and the Energy Services that you see are related to field trips um I think predominantly for the CTE programs um we can move on to slide 94 which is the capital outlay uh not very much going on there again 6400 is really furniture and equipment and uh this has to do with cameras and the other equipment door buzzers that we are um purchasing there is nothing uh funded uh for cameras yet they typically uh come back and amend that amount in or either it was carry overed from the prior year um 277,000 actual expenditures for vehicles other than buses I believe those were the safe School vehicles uh that were purchased other expenses and transfers are are pretty much dues and fees and um some small miscellaneous expenditures I'll move on to slide 97 um this is giving you a picture of the referendum ending fund balance um as you can see uh it typically has grown uh uh for the 24 25 year we are estimating that uh we'll end up at about 8.4 million and that should carry us through uh July through November until we get the tax proceeds to begin funding the rest of the programs we always like to include a little additional historical data um we talk about the history of the lottery funds and we'll just go back to 201 uh4 uh you can see uh the the the discretionary lottery in 2014 was a small dollar amount the remaining funds were used to pay for schools it was a school recognition dollars and those were uh schools that had U maintained an A or they had increased their grade by one letter uh the 2122 year we did not uh have school recognition funds due to to covid and uh I believe the reassessment of um students 23 2023 we received a little under 700,000 and this this past year we received 1.62 million those dollars go directly to the schools and they determine how uh they're going to spend them for bonuses equipment um and such and they have to vote on it and uh this year was um no different than the other years and then the the teacher supply funds uh you may recall it's had several different names uh but this was also rolled into the BSA and we were encouraged to uh provide $300 for each uh one of our teachers uh the two gray lines at the end or the bars at the end indicate those years that these dollars were rolled into the BSA uh Thomas just paid out uh the first wave of teachers that met the criteria a couple of weeks ago you may uh remember that we use class wallet so that the teachers can um they have more spending ability more different stores and um any unspent money at the end of the year year that money is turned over to the uh sack at the schools now we're ready for you did it yeah there's not a whole lot to add Miss Boston Ellis so I just again just truly thank you to you and your entire team many of them are sitting here today there's a lot of work as I said in the beginning that goes into this I think the board really understands and knows that and so does the community so um thank you for your diligence um your efficiency and your commitment to you know conservative spending and um flexibility as well so so greatly appreciated it thank you absolutely thank you just across the board I'm very grateful that well I know I don't look good in stripes and I feel very confident that that you are definitely um keeping us from getting into any Shenanigans and that's so important it's our whole credibility you know um spending the taxpayers money as wisely as we can and prioritizing the students every step of the way so thank you as always thank you for your questions and your attentiveness not the most thought-provoking uh conversation but um oh know yeah we think pretty hard a lot we enjoy it it is it is appreciate right is there any public comment all right hearing none we will uh move on with a few upcoming meeting reminders the next school board meeting is scheduled for the day after school starts and that's August 13th 2024 at 5:30 p.m. the next ad administrative briefing and work session is scheduled for August 15th 2024 at 9:00 a.m. the following administrative briefing and work session is scheduled for August 22nd 2020 2 4 at 9:00 a.m. and the following school board meeting is scheduled for August 27th 2024 at 5:30 pm. so we'll move on to um everyone's uh reports and concerns um we'll start with Miss Martinez anything from your seat no Madam chair thank you all right thank you anything from legal nothing from legal thank you thank you superintendent colet I just have to say again I'm looking forward to the students coming back Monday the rest and that's it thank you yep we're in the home stretch now all right board member Campbell anything uh the only thing I wanted to mention I know we kind of alluded to the um sales tax on the ballot in November wanted to say kudos to the team for the new web page that's up on our district website that details information about that half cent sales tax including a video and some other things so just grateful for that as a resource for our community if they have additional questions they can go there thank you thank you board member James uh not much grateful for the team this was a um an extensive conversation and I'm always grateful for what you guys do because this is not my strength at all um I am super excited for school to start back for the rest of our schools on Monday we have orientations mostly today and tomorrow um I know I have a day full of orientations Tomorrow personally for my kids uh and everyone remember that Carline is really long the first two weeks of school so when the car line is really long next week it's because it's new for a lot of people some people maybe have never been to the school before when they drive the wrong direction offer them grece because maybe it's their first time and in probably by September 1st after Labor Day it will be no big deal so um thank you I am hope ful that some of our construction projects around our communities are going to be wrapping up in this next week on the roadways specifically I know we've had lots of the community County Commission and City have been working on a variety of projects to help um with our traffic flow but we do have some I mean I'm thinking specifically of right here at 441 and 40 that turn lane that has been not a turn lanane really for what feels like in eternity that project has been happening I have asked some questions about whether that's going to be flowing or not because we do know that the traffic flow once school starts always picks up so just everyone try and offer some Grace and that's all I got thank you board member James board member Cummings yes ma'am um I'm glad to be back to be honest with you see all you guys has seem like it's been a long time yeah a lot of things been going on this summer um one tell our tell Miss Boston Ellis and the team thank you all thank you all for that um very in-depth presentation this morning um I'm I apologize that we didn't get you a chair earlier um because you went through it um you went through it and giving us all this information there were some very um important conversations that we had and um thank you thank you for that I think it's going to help us to make better decisions and great decisions when it comes to how we spend money and how we allocate uh units and put people in places um I do want to say welcome back to all of our staff they I think they started most of them start this week if not they they will be um either today or tomorrow had the opportunity to go over to uh to U MTI on Forest MTI on Monday I'm sorry Forest on Monday for the um transportation department when they came back and I was good to see all of them as well and I know that we've had folk coming in periodically throughout the week getting ready for next week so we're expecting next week to be a a good week uh very good week but as Dr James just said I'm asking our parents and everyone to extend a little Grace um because the first day of school the first week of school first month of school can be challenging so please extend some Grace be patient um parents if you haven't got your kids registered please get them registered and enrolled in school as soon as possible you want to start the school year off right and um just expecting some great things there was um there was one other thing that I wanted to bring up um a couple a couple weeks ago a few few meetings ago we talked about because I've gotten some clone calls the addition of the wing at Liberty Middle School we kind of did something with it because we weren't in agreement on some things but doing some digging into it there's a potential that we could possibly lose some money because we're not moving on this thing with this contractor um if I'm not mistaken I think it's about $150,000 that we're on the land for am I saying that right Miss am I close to it Miss Miss Dobbins I'm glad you're here come on because the GMP is not necessarily going up but we did do a contract with these this company correct uh so yes we did um border approve the contract with wellpro um back in February so when we approve a cont contract we approve a preconstruction fee and that gives the money for them to put in all the hours and Research into developing the GMP so that was $40,000 that we would automatically owe wellpro for that work they've already done uh regardless of the direction we go the other piece to that is we know that as of today the materials cost H since June 11th of that board meeting has increased 30,000 so we're looking at 70,000 right now um well I I don't want to misrepresent that 40,000 we already have to pay but now we're looking at another 30,000 increase in the GMP which would be handled in the contingency piece to that GMP so in other words we're not increasing the GMP at this point but our deductive change order that comes at the end of a project we've already lost 30,000 so so Madam chair I'm asking that we bring that back to the board for that August 13th meeting um I think that's Liberty is one of my schools that's one of the schools that needs that's overcrowded and we need to make sure that we're doing what we can to make sure they're prepared for the future so we can bring that back thank you um for that uh recommendation board member  said you know I couldn't make it because I wasn't on the prevailing side so um I I continue to agree that that's important to prioritize and get it moving so the rest of the board do we need consensus and if we have it let's do it August 13th what's what document is being uploaded because that's what we've already published that meeting and proper proper publishing would have been on Tuesday the 6th which would have been so um and we want to stay within the realm of that and we also want to get this going so what are our options um chair can approve it can approve it yeah and we have I just wanted to confirm that because but again I was on the on on the different side of this vote so I definitely want to make a priority I wanted to make it one then and I want to make it one now we're publicly noticing it now in an open meeting the board chair has discretion to add it to the agenda as an added item I give my permission and approval we'll add that today thank Youk you thank you madam chair um that concludes my comments thank you board member Cummings um Vice chair comrade yes I just wanted to give a shout out we had a pop and drop here last night um for our teachers it was really a lot of fun and I hope that it is is an event um that grows and More in our staff more of our staff attend because it really was a fun time there was food and a lot of prizes um a lot of our staff showed up and it was just really great a lot of fun um we actually got to see Dr Brewer do a little dance so that was good so had a good time and then also today the public Ed Foundation has a pop and drop for tools for teachers so um I believe all of those times are scheduled but we do have a lot of school supplies that are being picked up by teachers at the drive drive-through over um across from Madison Street so excited for that uh the opportunity for our teach because I remember my first year teaching and I walked into it was at Evergreen and I walked into an empty classroom with just tables and chairs and so it's just really a great service that that we provide um for our students um wanted to thank uh the board for your participation on Sunday for our prayer walk at 42 schools I received several um sweet notes from administrators and Deans and teachers teers just about how much they appreciated us taking time to pray over their staff and their campus and their students and so thank you for taking time uh out of your weekend uh to join me with that and Miss Boston Ellis you and your team thank you again it is so what so much information um and so and I too I agree with Reverend Cummings I'm I'm sorry that you had to stand for so long I will be more mindful the next time that we um have a long presentation like that so thank you to you and your team and the work that you do every day to keep us on the straight and narrow we sure do appreciate you that's all I have chair thank you Vice chair and I want to start by congratulating uh wyam minina Park Elementary School um for the past couple days they've been right there at almost 94% attendance and it's I've watched it you know continue to increase week by week so uh principal hunt and your team and and everyone that is uh lifting mean to park up which is all of us um congratulations and as far as um any additional support that is needed especially with a dressing and it's not just this school too many schools have too many tardies and we really don't have statute to support us when it comes to that but we all know missing just a few minutes of instruction every day being late what that how much it puts a child behind so um we we need to focus on that and and Target you know where these tardies are coming from I know at Fort King a lot of it is our Walkers you know they just need to put some pep in their step and leave a little earlier and we get out there and encourage them on our bicycles and do the Takis and and encourage them that way and they get a kick out of that and that helped you know every school's different but uh being on time I think the old adage is it's better to be 5 minutes early than one minute late and we want to continue to instill that in in our students but congratulations again to yina park you're just off to a really great and positive start it's a lot of fun to to watch that and then the other thing is is yes with the beginning of the start of school and just as crowded as our roads are and and you know people are just under a lot of pressure these days they're trying to get everywhere and trying to be on time hopefully but we're going to have a lot of buses on the road we're going to have a lot of kids at bus stops we're going to have kids at bus stops early in the morning you know um please please please uh several board members have already said this grace and compassion let's start this year with Grace and compassion and and vice chair Conrad for the second year in a row you've taken the lead on that with the the prayer walks over the schools having 42 schools participate I don't know of any other District that does that you know and and the the community whether doesn't even matter what your faith is it's it's the intention and and it is pure as pure as it can possibly be so I hope that that can extend to our roadways our bus Loops just in our interactions with with each other because who's watching our kids and we want to set the best example we can for them always um so I can't wait for school to start either it's like enough prep already you know let's just have the first day and and and make it great so thank you to everybody for uh today and and for always and if mad chair excuse me one quick question clarification on the topic from Miss dobins do you want that uploaded in the disc discussion portion of the agenda or the consent or the the topic that Miss dobins will be adding to the August 13th where would you like that plate yeah we can put it under discussion that's fine under discussion okay thank you all right anything else we're good we're good all right we shall close this meeting at 12:02 pm thank you all have a great rest of the day [Music]