##VIDEO ID:Y4TffLa_Fsw## the Schoolboard work session begins in 2 minutes please take your seats again the Schoolboard work session begins in two minutes e the Schoolboard work session begins in 1 minute please take your seats again the school board work session begins in 1 minute e [Music] good morning everyone I now call the August 15th 2024 administrative briefing and work session of the Maran County School Board to order at 9:00 a.m. please silence your electronic devices to avoid disturbing others mirroring and modeling how our students begin each day I ask that you please pause with us for a moment of silence at this time thank you I'll Now read our board commitment statement we are the Maring County School District leadership team when we come together to work we are efficient effective Ive and productive our three most important characteristics are dedicated transparent and individually responsible to work well together we must demonstrate respect confront reality and be accountable we will always put students first and we will leave a legacy of success I'll now ask our Schoolboard attorney to explain the rules for this public work session good morning attorney Powers thank you madam chair this work session is a public meeting as defined in Florida Sunshine Law the board is dedicated to full transparency in its meetings and its work in compliance with the Sunshine Law the board has adopted uniform meeting procedures including the right for citizens to participate the board will allow public comment regarding any work session item listed on today's agenda at the appropriate time speakers must fill out a request form located in the lobby and hand it to the board clerk after the board and superintendent have completed their discussion on a particular agenda item the board clerk will call speakers names in the order received each speaker will have three minutes as required by the Sunshine Law the board must maintain orderly conduct and proper decorum throughout the meeting speakers May criticize subject matter and decisions in a respectful manner but not people finally speakers must be very careful not to violate the Privacy rights of others especially students and their family members by mentioning their names or other identifying information thank you for your attention to these important roles thank you attorney pow good morning Miss Martinez would you please provide the proof of publication for today's work session good morning the notice for the August 15 2024 work session was published in the Ocala Gazette on August 2nd 2024 proof of publication has been attached to board duckon to approve for publication thank you ma'am and we'll now begin the work session with the superintendent administrator briefing good morning Dr gullet good morning Madam chair members of the board great to see you again this first week of school still hard to believe we're still in the first week I have two briefings this morning and I would begin with inviting Dr henr up she is going to provide an update to our Alternative Learning model as you know we've made changes this year and she'll provide an update of how things are going with that so thank you Dr henbrook yes morning good morning chair thrower Vice chair Conrad board members and superintendent gullet so Alternative Learning has been very busy since our last work session on August the 1st so I appreciate the time to share some highlights and some of the work um that has been in place and what we've been able to accomplish um including many collaborative conversations so students who have committed egregious infractions have been assigned to Marian Technical Institute and students who have committed non- egregious offenses have been assigned to one of the six District pass sites leaving space for traditional pass um students Dr Brewer and I met with the principles of the six District pass sites explaining that process and how we were assigning those students and that we were leaving space for traditional past students at those sites as well student discipline team met with all of the past teachers uh during pre-planning week to also share this plan uh the new plan for Alternative Learning and um it was a great time to answer any of their questions about what their their past classroom would look like and then problem solved together Mr Jones The Proud principal of Maran Technical Institute held an orientation for all students on Friday August the 9th this was an an again an amazing opportunity to begin meeting with the families and building relationships with the students and their parents the current enrollment at MTI is 494 students and this includes all work study students students in the Success Academy which is the ESC students receiving Continuum of learning it includes includes the elementary pass site students and the students in the six District pass sites out of the 494 66 are work study five are in the Success Academy 17 are at District pass sites and 18 are at the two Elementary past sites MTI continues to re receive new students every day and we have not yet seen all 495 students yet and so calls have been initiated to begin reaching out to the students that we have not seen to identify where they are and if they're still in our area we're encouraging them to um attend Marion uh MTI all positions on the Staffing plan for MTI have been posted and there are several people in the hiring process as of today MTI has also received all the additional Furniture needed and Chromebooks to um so that the students can access their curriculum they have all been scheduled and enrolled in uity based on their credit needs the ESC department has already reviewed the enrolled students and compiled a list of all of the IEP services including Counseling Services needed and the social worker has been assigned to Alternative Learning um she also worked with many of these students the past several years and so she's been on on campus um and be able to help facilitate um and getting to know our kids and building those relationships the team is working also with mental health and wellness to ensure that all students receive their wraparound Services which includes the counseling mentoring and behavior interventions and a contract is actually coming before the board for their review and um hopeful approval the contract is for a conflict resolution curriculum it's for grades k12 and um it can be used as a tier 2 or tier three behavior intervention it will be for all schools but kits have already also been um designated to be purchased for MTI and the past sites as well we've also added a behavior specialist and a behavior Tech to the Staffing plan um to support the students here at MTI and I think in in summary the past three school days have been a really great great start um yesterday Mr Jones had assemblies with all the students setting those goals and expectations and then he um also met individually with the seniors as well to help encourage and motivate them to work towards their high school diploma so we are very excited about the future of the school year and we look forward to the work thank you Dr hre and I also want to thank Mr Jones who is behind yeah there he is I I knew came in so thank Mr Jones also for his leadership and all of the things he's done to be very proactive and positive um and engaging with our students thank you board you have any questions thank you any questions um comments feedback from the board yes Vice chair um thank you very much Dr henr because I just asked for that Tuesday night so I appreciate you gathering information and Mr Jones I'm just extremely grateful that I mean that you got an orientation put together H for Friday when all of this is just going so thank you so much I know that's just hours and hours and work um on your part and your commitment to your students so thank you um Dr HR could you review because I couldn't write fast enough the numbers um for each site so you said 495 total and then could you do that breakdown again for me sure out of the 494 66 are work study students five are in the Su Success Academy 17 are at our our six District pass sites and 18 are at the two Elementary pass sites okay um do you happen to have a breakdown for how many from each of the pass sites I do okay that would be great and would it be easier for you to send that to me or do you mind sharing it I you can go ahead and share Dr hbr and then we can also follow up board in writing just remember that those numbers well are flexible yes change okay yes they are fluid so as of yesterday I'll give you yesterday's uh total Westport HIgh School had four students dellan High School had five Howard Middle School had two Forest High School had three North Marian had one and Lake Weir had two do you want the elementary broken down as well might as well okay the hammock Bowen site the elementary pass site had five and then the elementary pass site here had 13 okay great all right thank you very much also can you share with me what the um the SRO situation is for on campus what the schedule for that is yes absolutely we have two SRO and they have staggered time frames one is 8 to five and one is 9 to4 okay thank you very much 8 sorry eight to four 8 to four and nine to five working nine to five n to five okay thank you very much Dr henbrook any other feedback comments from the board no those those past numbers are positive so my only question is after leaving and if I missed it I'm sorry are we did we set a number for the amount of seats we're going to reserve for schools to use as pass as an alternative to OSS so it's it's definitely fluid but Dr brew and I talked about setting at least five s five seats at every site yes okay thank you yes uh board member Campbell sure thank you so much for I know first day Carline was or excuse me first day Bus Loop was was interesting but I'm sure a lot of that is being resolved and worked out so um I I'm just grateful for the work that the team is putting in and all hands on deck and making sure that this happens the High School principles that I've spoken to that have past sites are also positive that this is going to work uh and so they didn't have any concerns that I heard from them either so I think that that's also positive while we may feel trepidation or or concern or what have you if they're not concerned I'm not concerned so that's um just kudos to the team and that speaks well to even if a plan comes together quickly it's still a plan and it's still going to be successful so thank you and if I may brag on um Mr Jones and his team for Tuesday's bus dismissal he dismissed 20 he loaded and dismissed 20 buses in 20 minutes woohoo wow great job I should have been back on day two you haven't done bus Duty you really don't know what that accomplishment that is right wooo great job I should have been back on day two I'll come watch it again and mam chair good morning yes um I do want to commend Mr Jones and the entire staff here at MTI that have been working with him um we know that this came up out very abruptly and he had to Pivot real fast and I I appreciate the job that he and his team have done and getting this done and getting this taken care of to make sure that these kids had somewhere to go um I think we're going to be off to a good start I just want to make sure that whatever Mr Jones needs as support that he gets it because he was thrown behind the eight ball on this one so we need to make sure that he gets it thank you board member Cummings yes you know we we heard that this was a possibility and um you know the negotiations were what they were and when negotiations break down at the last minute you we still have kids to serve there still our kids no matter where they are and and that's what I've shared with so many parents you know well what's changing they asked and I said what I see changing is a lot of things for the better but initially program location that's really all that was changing because we're committed to serving these kids no matter where they are and um having spent some time through the years especially at at New Leaf and also a little at sery and then being around the last couple days here I have to say I need to to just remark on the significant positive difference in the atmosphere the kids so much calmer this particular population of students are almost always going to meet your greeting with some form of defensive resistance if you get a response at all but in having a one two three minute conversation it was just remarkable to me how quickly the kids shifted and to me that means the seeds are already being soed and they see it that they are in a place that is calm safe welcoming and has high expectations with high levels of communication and support so I'm thrilled with the way this has gone um I tried to reach out to our ESC director Miss Williams Jones to connect with her yesterday where was she she was with kids in the gym you know having a chance to get a little basketball game in before they got on the bus that's what I'm talking about so thrilled to know about the conflict resolution curriculum I'll you know I enjoyed looking into that kind of stuff and the fact that it covers K12 is is good none of that is cheap but I bet it's a really good curriculum and one that'll be well implemented with Fidelity um I love you know the the the the Deep support that we're adding you know that's why we're doing this right and having a behavior specialist dedicated having a behavior Tech dedicated you know these are relationship kids all kids are but these kids take it to another level so it's it's great what a great great start thank you madam chair I have one more thing to say too um in regards to this I I love this idea of them coming back to a Maran County Public School site the reason I I say that is because once we had once those kids were at alternative place sering or New Leaf whatever it the appearance is that they've been exiled now they're back on a Maran County Public School site and it seems like they're being reintegrated back into the school system so it helps them mentally socially and everything so that's a great part of this coming back to this campus so thank you I'll just I want to add one thing I believe that we're going to get to a place and we've talked about this before where we have a program where kids don't want to leave and they don't want to go back to their base school which I think just creates another opportunity for us to expand our offerings and meet kids where they are um because who doesn't want to play basketball before the Bus shows up right and so I I'm grateful that this I know that Mr Jones was put here as the AP what two or three years ago under Mr small Ridge for an exact reason and it was a part of the purpose so that in this moment he would be here to step into this role and be the perfect person to lead this program so I couldn't be happier Madam chair may I I I don't want to put you DR hamri or Mr Jones on the spot but I know we didn't get deeply into the Partnerships that are being planned to to support the students I don't know if you want to add now or just share later because I know there's some things um underway with Partnerships in the community to help our students be successful as well I'll I'll let Mr Jones speak to that I know he's still in the development stage I said it we could follow up it later but I know there's some really exciting Partnerships just give us a couple tidbit I really set you up didn't I I'm so sorry they're not solidified you don't have to speak out of turn you can talk broadly about it I just know that you have yeah right well a couple of Partnerships that I do want to go ahead and mention that we've already um started establishing is one with the mayor uh we had a conference this summer with the mayor and some of representatives from the district including the hospital District uh down at the table of trying to come up with Solutions on how the city can help um our students and then there Cy had um a big partnership that um that with a Community member and after the board member I'm sorry the board meeting the Community member met me outside and he's all on board so um we have individuals in the community that have stepped up and they reaching out and we're going to have a successful wraparound services that offer different avenues for different students fantastic project bringing it all together yes thank you good anything else no I just the next I know you didn't say it was a pep rally but the next rally I hope you'll invite us so we can we can celebrate with you I love that you started the school year off that way and really um Mr Jones is just amazing that you got you have got so much accomplished yes in two weeks it's really unbelievable so just thank you again to everyone um that had their hands in getting this up and going so quickly and chair I just I wanted to say I'm I'm sitting here saying obviously super grateful for the team and all the hard work but I also want to say I'm grateful for this team because this board and this Administration this superintendent got this done and this is something that has been needed to be done I know I've talked about it for several years which several of us have and so here we are and I think that this is the start of something amazing that we're all going to look back on and be grateful for well I agree you know great great leaders and great leadership teams recognize the lightning in a bottle moment and they go for it and here we are so pretty great stuff what a great way to start this work session I can't wait to talk about the budget I almost thank you Dr thank you thank you Mr Jones Thank you thank you both uh now we will switch to legislative updates uh priorities board that you have set and Mr Carlile is here to provide an update of uh the items that that you discussed uh previously and and some next steps thank you can't wait to talk about this too yes good morning board chair thrower school board members superintendent Dr gullet um just take you back at our June 20th Workshop you guys began the discussion of legislative priorities with several potential priorities then on the July 11th work session um we you narrowed those down to five those five legislative priorities plus any additional followup we're emailed to you all yesterday morning um after our July 11th work session an additional potential priority was discussed uh surrounding mental health um worked with the mental health and wellness Department to draft uh potential legislative priority for that and that was also included via email to you all yesterday morning um I'm look forward to answering or assisting with any um questions or followup that I can on this potential legislative priority thank you Mr Carlile um do you want to start us off board member Campbell sure so I certainly appreciate it and appreciate the work that the team put in to give us this information when I read it and I'm probably should have called you yesterday after I read it um but whenever I read it it made me question what our current per pup funding is and so in the categorical that we have for mental health I believe in our conversation with representative Chamberlain it was potentially that there's a separate bucket of funding so in my question and it may not be that we come to a resolution today I don't know if we need to increase a categorical or if we need to have something completely separate that says Mental Health Counselors per this number of students or or if if we're specifically wanting Mental Health Counselors that out of some other allocation of funding potentially that each School District can employe X number of Mental Health Counselors based on it so that's the my only question about making it tied to a categorical um so I I don't know I welcome your thoughts board but I I'm I am questioning that specifically because in a recent conversation we had we even talked about and I have it typed here this was in our budget meeting last week potentially putting in something about deregulation that when a categorical is collapsed that we ask that the reporting requirements be removed for that former categorical so a couple of our other priorities are specifically tied to increase in funding in a categorical safe schools being one and then gifted education you know those those are things we'd like so I my only question about this I I do believe that specifically allocating resources for Mental Health Counselors for schools Andor school districts is imperative I just wonder how it could be worded potentially differently if if we don't want to tie it to categorical but I welcome your thoughts board if I may I did work with um Miss Delo on that I asked her about that out of our current mental health allocation we do fund she said 12 Mental Health counselors that are assigned particular schools to provide these services to our students um and when when we discuss this um obviously she recognizes the growing need so adding this figure to that allocation would assist with hiring even more Mental Health Counselors to to um spread across our schools okay perfect so I mean potentially again it is going to be have to be tied to a funding source but potentially we could even again say x number of Mental Health Counselors per number of students or something like that because when we think about legislative priorities while we certainly want to impact Maran County we also have to think globally and think every District in the state is going to be receiving whatever this is so we have to think of how to tie it categorical work but tie it so that it um relates it's globally it fit it fits every school district if I may madam chair I'd like if I could jump into that I would absolutely support that and and I was just going to comment that indeed all of my colleagues that I've heard from around the state when we have our meetings and even a recent board meeting superintendent group everybody is struggling with this so the more teeth we can get in helping to support all districts I think is better and the state will understand that this is a need not just us not just us so by the number of students perhaps might be a possible way to do that right and part of the challenge again when you're thinking of a global is salaries are going to vary in Maran County than they are in Miami day for Mental Health Counselors so we also have to think a little bit about how that looks we certainly don't want a mandate coming down that you have to have a certain number of Mental Health Counselors per students that's not what we're looking for we're wanting to make sure that there's funding tied to those Mental Health Counselors that we need so um I but again I don't know if it necessarily needs to be a categorical more more or less and perhaps out of the money that we receive in mental health and this may be a Miss Boston Ellis question um that all the mental health money that we receive only funds these 12 Mental Health Counselors or is it also funding some curriculum resources and other things okay okay so that that was my thought so then I I think it it would be better if we came up with a more broad number as to kind of we like we did when we were talking um School Staffing plans how many guidance how many students really arrange how many students really could be served by one gu gu counselor or excuse me school counselor if they don't called guidance counselor anymore um something like that to say uh you know based on a school district of 45,000 we would like funding you know to to at least have 20 mental health count whatever that number is and so we can get a little tighter on what we're actually asking on a per student ratio and then you know at the funding what that potentially would be I don't know those numbers are usually usually based on um the umbrella organization's recommendation and something that I was thinking about is do we want to be tied to the actual term mental health counselor or would something a little uh maybe along the lines of mental health service provider because each district may be delivering Services differently by a different type of mental health service provider that could be a psychologist they may need more of those for some reason it could be a social worker it could be a you know I think you get my point um so if there is an umbrella organization uh that isn't specified to school counselors or School social workers kind of an overarching umbrella organization maybe we could use that as our guide to try to go for depending on the size of the district how many per district and that would be where the funding would go something along those lines yeah if I may I think that's an an important distinction because when I was working with the mental health and wellness department they they were very clear that it's not just Mental Health Counselors that are providing this this is our school psychologist our social workers so um I think that's an important distinction that these services are provided by by a a large team and they yep any other uh input for feedback all right sure just I however and potentially as we're developing this it might even take us talking to our legislators again and and having conversation because I foresee potentially a bill that is an overarching mental health bill that talks about how we're going to find more Mental Health Counselors and how we're going to have scholarships or Transitions and and how even our our new student program at the uh at bellev high school where we're going to be starting to give students an opportunity to to have behavioral and Mental Health Service um learning that that they'll be able to to get certifications and things so I I almost see I'm kind of thinking broadly on how this bill would be put together that it and and then obviously would have funding tied to it you know that before I lose my thought that is a great idea because we are very focused on Career and Technical education we have two sitting uh student representative board members that are both very interested in the mental health services fields we hear this all the time so that is just another potential Pipeline and pathway for a Career and Technical education for us to establish and for the state to fund so perhaps that's the angle we take so I mean think about it like what what does that look like um from a curriculum standpoint this certainly is the need and we know that directly but how do we think about it more from an education standpoint what do we need to further Advance those opportunities for students to get into the field and so maybe maybe it's a little broader perhaps than what we have here Dr goet I don't yes I'm I'm thinking as well board I I like the idea the certification route for students you could also consider uh a pipeline for staff to get certified so if imagine teachers and other staff that have additional certifications and and have it be paid for and be incentivized could help all of our students and all the work that they're doing right so I I would love to see us be the champion for this language whatever we can come up with and and think about what that looks like that we can then get partner legislators to carry this on for us and I believe we have some that absolutely would but if we get that let's massage it a little bit more and then maybe bring it back to us do we have a work session next Thursday too I'm like I feel like we have every week probably probably so um if we could one is August 22nd okay perfect so that is next so potentially I don't know that we're going to have that one depends on how far we go today so okay but the next one would be September 5th which gives a little more time sure because what I feel like I'm hearing is um there's a couple of pieces of this now you know we need some direct funding um to find any Mental Health Service Providers we can and hire them but we also now are looking at incorporating a Career and Technical education pathway pipeline piece and also uh certification opportunities to be paid for um because the need is urgent yes okay does that help do you have enough Direction I guess from us to see what we're looking for and and if not you have till September 5th to ask us and we can provide input no pressure yes yeah well yeah because that's just next week so absolutely and thank you chair it it does help us it does help for us to have this thought-provoking conversation so that way great ideas come out of conversation so I I think that it it'll take it further than what we had here because ultimately the State Challenge is we have the need we don't have the people and so we as education need to be a part of that and how we can even make partnership with state state colleges and you know I see it being an overarching concept but out of it also helping us with the immediate need of additional mental health service providers in our schools so and the interest is there you know we have kids a lot of kids saying that they notice the mental health needs of of themselves and their friends um so that's just awesome it it makes for another relevant reason to come to school if if you're feeling that this is something that is really important to you you're going to come to school every day because you're interested and you want to learn more about it and you want to become it so that's great all right great conversation all right anything else you need from us no ma'am okay thank you see you back again on September 5th all right sounds like a plan thank you thank you thank you all right Dr gullet thank you Mr Carlile that concludes my briefing if you're ready to move on Madam chair we sure are all right very good so now we will transition to the budget and welcome back um Miss Boston Ellis with and her team for um more discussion of the specific aspects of the BD budget for this year thank you so much good morning chair thrower board members superintendent gullet we are excited to be back um for part two what we consider as part two of the budgeting process tenative budget um what we're going to do if it's okay with you is we'll review uh and discuss the questions or comments that you had from the last uh work session and then we'll transition over to a disc discussing the rest of the funds uh that will be led by U Miss Kayla Johnson who is a senior accountant in finance department and she predominantly works with capital and Debt Service and has provided a lot of guidance for the team uh as it relates to special Revenue fund so I believe the discussion points from the last uh work session uh or behind tab seven maybe the first item says tab three slide 19 and the top says tentative budget presentation this one this one this one yes yes yes it says tap three slide 19 at the top left and I'd also like to guide you to uh the PowerPoint presentation behind Tab 3 page 19 we were having a discussion about the base student allocation and how the categoricals uh several categoricals were rolled into the base student allocation from last year and this year and the discussion um we had had about uh what are those components and how much are they um in terms of what what part of the Bas student allocation are they so we were not um provided with any information in terms of how much of the base student allocation uh for a 23 24 year or 24 25 year how much of each one of those numbers uh belong to the different categoricals that were rolled into the base student allocation but what we have provided to you is those items that we have budgeted um for that were previously categoricals so under the 23 24 year you'll see typically um these the um allocation for instructional materials which includes a science lab uh ESC apps in uh instructional materials media enhancement um also the regular textbook allocation uh also you'll see that the teacher wage allocation which is that increase in salary for our teachers as well as the Personnel other Personnel increases the teacher lead uh we used to call it teacher lead and now it's called teacher classroom supplies um and also the ffp reading so those were the categoricals that were rolled into the BSA what we have done in Maring County Public Schools along with a discussion uh with our curriculum is we maintain the allocation from the previous year so in 22 23 uh we have continue to maintain that allocation with the exception of the um the teacher classroom teacher and other instructional Personnel because uh FLD doe or our legislators provided what that amount should be um also for the teacher supply dollars they provided what that dollar should be per teacher but everything else is pretty much carried over from the 20 2 23 year so there is flexibility we could decrease some of these allocations but um as most of our needs they probably need more uh than what we are allocating for these specific programs any questions okay we'll move on to um slide 45 and while the next schedule of a tab three slide uh 45 doesn't directly relate to this we were having the the discussion about uh for the 2425 year what does that look like in terms of additional operating expenses so working with uh Mr SS and and also uh Employment Services um we came up with a quick analysis of what the cost of staff for each one of the new elementary schools would look like you will notice that we did not include our uh basic teachers or ESC teachers because it has not been determined whether some of those teachers would be moved over to the two new schools or if we would have to to hire additional students but there are some basic positions that are needed when you open a new school and that's what you have in front of you um you'll see uh it ranges from our enhancement uh uh I guess what I would call the art music PE teachers the media Specialists counselors our student service manager um and all the clerical staff that is needed in a school as well as custodians and groundskeepers so there are some positions that are not included in this but um we will work through that as we get closer to uh the student body that's going to move to our two new schools so just to give you um I guess give you an idea of what the cost would be um what we estimated is that for elementary w and X it would be about $3.1 million so um unless we do something different change the how the makeup of each school is we're looking at additional operating cost um of that dollar amount Miss Boston Alis yes I just have one question it's not a lot of money but it's still representative of some money we had spoken at the board about moving art music and media to referendum right and so theoretically if we did that then art music and um media from here which is NP NP so I mean it's not a lot but it's probably half a million dollars when you take those positions times two so um they would they would not be representative on here if we decided to make that transition right exactly and also we would wouldn't just assume that the basic teachers would move to these new schools we may have to hire additional teachers but the objective here was just to give you a a look at what that additional operating cost might be for those schools but you are absolutely correct okay um what is also not included on here is other uh what I would call other um units that would be purchased with say title $1 peras those kinds of things esol peras but this was just to give you a just a look at the additional operating costs if our student body did not increase anymore but we know that we are growing and we will get additional funding um so the next one I'd like to take your attention to is uh tab three slide 81 and I believe um Dr Campbell started this discussion and uh everyone else chimed in on it U so what is provided to you here is um an analysis that Mr Thomas Dyke created um currently currently in class size in the referendum we have about $12.8 million uh worth of class size reduction teachers for um fund 1000 or the general fund the remaining Elementary teachers for art music and PE total 5 million middle school art and high school art total 1.6 million middle school music and high school music total 1.8 million Middle School PE teachers and High School PE teachers total 4 million Elementary Med media specialists Media School Med excuse me middle school media specialist high school media specialist total 2.7 million and then of course we discussed the applied Tech units uh for Middle High and we also threw in the career lab specialist as well and they totaled 9.2 million so the total uh units that are funded um in uh the JN fund 1000 um is 24.4 million so what we did is looked at the total for class size reduction of 12.8 million and the assumption is that those units would be moved into the general fund so that would be an ad of 12.8 million to the general fund then we would look at moving um the uh elementary middle and high uh art music PE and media from the general fund to uh to the referendum so if we do that uh we would have about $ 12.8 million moving from referendum to the general fund and we would move 15 million from the general fund to referendum um that does not include Tech units it does not and we're open to discussion uh um this this would be uh a lot of work between the budgeting department and employment services but we we can get it done if the expectation is this would be done before the final budget chair I have a question um were do we have three million to give on the referendum budget uh right yes right now we are projecting to have about 8 or9 million at the end of the year in referendum um so it would lower that dollar amount uh that's going to be available at the end but we wouldn't be taking away from the existing plan for safe schools no okay so we have the buffer to to do this Swap and and then some with referendum funds right the only thing is because the tax proceeds don't start coming until about November there will be like a little cash flow issue for a month or two okay okay um and then my other question is right now I just want to make sure I understand this right now applied Tech units are being funded out of referendum and they would no no for the most most of these units you see here here the 120 they are in the general fund now we do have 20 uh applied Tech units in the referendum currently okay so our referendum language does say we're going to we are going to use it for vocational vocational and we are doing that I just wanted to make sure if we didn't move these over we were still at least representing some tech units in referendum okay those were my only questions I'm on board with the transition if it's feasible for the team to make it happen this year if not I could also be on board with the switch happening for the next fiscal year so that we go pure into the new W andx and we just get it all settled so I can be a team player for either of those options thank you board member James um I agree um it's really important to me personally and it sounds like it's important to the board too to really support this department and be strategic about how we make these shifts when we make these shifts and what the timing of which needs to make the most sense to to your department and I'm certainly relying on that feedback rather than saying well we want to get it done you know this year just that's not the tone I'm hearing from this board am I correct agreed I agree sure I my I'm sorry I'm just getting these numbers today so I'm I'm still processing a bit so based on what the recommendation is coming forth It's that all Elementary art music PE in addition all elementary middle and high media Specialists and middle and high art music and PE teachers as well which currently the referendum doesn't fund any of those middle high school art music PE teachers correct what what is provided by the referendum is some additional funding to those programs right um but not staff and and we can do um different groupings but we just felt like this was a discussion you would need to have and um providing you all of this information would help make an informed decision about what you'd like for us to do right and I believe Dr James just asked so what the recommendation again is Art music PE and media and not funding any out of the referendum not funding any of our vocational teachers there are 20 in there now okay so this would be addition as well these are these are the current current uh okay units that are funded by the general fund okay okay I I I think I'm understanding I I think what we had done originally was add the 20 units a few years ago was 16 because of the new vocational programs that were coming on right so those teaching units were supporting the new programs um we we never discussed about moving all vocational to it but these these units and and of course equipment because we know the vocational equipment is very expensive so here was an opportunity to uh purchase the equipment for the new programs right right so that's again I I said this last Thursday I believe those one-time costs equipment is more of a I I know we have maintenance on equipment but equipment is more of a one-time cost uh as opposed to obviously we know the recurring cost of the all of these teachers that we're talking about moving uh I I can move forward with the recommendation I don't know that I was expecting to put all of the middle school and high school art music and PE teachers though I can understand why we are so I I I'll make that blanket statement um because currently the referendum isn't funding them at all and so that just in my thought process I'm I wasn't expecting to see them on this chart but but that's fine uh if this is the recommendation that you all have because potentially it is cleaner to do it this way than it would be to break it down in in different ways our objective was to get it you know balanced right as much as possible so that's why I'm saying this is why it's presented to you like this so if if there is an agreement to do something else we can make that change but our objective was to to we wanted it to be neutral right and if what you've done here has gotten it to neutral close well close right I I mean and and I we knew this was a heavy lift I mean I think whenever we made the ask a week ago I I don't while we asked for it to be this week I don't know that you know fully intending that we would see it um I I too can be I'll use the word lenient on whether it's this year or next I still would lean towards how grateful I would be if we did get it for this upcoming budget year for the last couple of years this has been something I've had pondering why the language says one thing and yet looking at the numbers it really hasn't looked like what I would have hoped and so I I can be on board with knowing this is a heavy lift and if and if it certainly feels like the department and all the other things maybe we won't have any more changes to the budget in the next conversation we have from start to finish today and maybe there will be time that could be allocated for this over the course of the next um week to two weeks or however long we've got but I if if the board is in consensus that it doesn't have to be this year then I I can get on board with that my hope hope still is that it is this year though all right any other feedback from the board because I do feel like um the department appreciates it when we are able to be direct in our expectations and um I I from my view I am hearing that this is a priority however um there is a timeline that if it is a achievable sooner than later great that's frosting on the cake but if it is not and in the Myriad of other things that you're doing to to bring us the good solid budget that we need to operate for the next year then carry on does that capture it it does okay all right is that definite enough for you miss Boston Alice I think so I think so thank you thank you again and this is just laying out you know the U number and the positions and for discussion and your recommendation to us yes of how you want this to be handled and and I feel comfortable um with the with the direction you know that we are going the timeline for getting there there's a lot of other moving parts that that we always need to be mindful of as a as a board despite our you know enthusiasm and and knowing this is something that we've wanted and needed to see um the fact that it's going to happen is the most important thing okay thank you so the very last item oh I'm sorry question so if we don't do it this year it kind of all this that you just done changes correct because the numbers are going to change for next budget we can't hear you very well sir I'm sorry that's all right he missed all the it'll be new numbers it'll be new numbers correct if we don't do it this year it's going all this that you just did is going to change yes oh yes just because of the number of Staff the salary and benefits will change um but we would still work toward balancing um just hate for all this to go to waste at this year and then you got to wait another year so it is which would you prefer would you prefer since you've already gotten halfway there to just finish it and do it this year or do you want to wait until next year what does the team prefer to do Thomas well really let's let's look at it as a recommendation yeah you know uh because I know you always look for the board preference you know what do we want and you do such a great job of executing that but what would be your your recommendation because board member Cummings does have a good point you've already put the work in however the framework is there and and the numbers would just change next year so right well um basically Thomas has looked at all of these units and calculated the cost of salary and benefits but as I stated earlier the heavy lift is um payroll department moving uh people uh funding changes and we've already started the payroll process for this year so they would have to do payroll entries and even before that um the employment services department has now got to change uh the funding for these individuals uh but we talked and it can be done um and we've done it before on other items maybe not as large as this uh but it can be done I it's up to you I I personally I I think since the work has been initiated I would like to see it go forward go ahead and get it out the way I don't like kicking the can down the road okay that's me we'll operate under that then than thank you ready ready completely yeah okay so we I think we have consensus from the board due to the continued exchange and conversation that you know we're ready to to move forward and the great work that it's going to take from all the Departments to make this happen in the short term will hopefully be a better benefit to all of us in the long term well said thank you well said let's go so the so the last item that I have um I believe uh Dr Campbell wanted some information based on um the changes in fund balance and a looking back at a a 10year and um Kayla and I talked a lot about this uh yesterday of how to present it to you uh in a manner that makes sense so uh we uh she actually put together these uh two slides and the first one is the change in unassigned fund balance so you all know that in fund balance we're required to reserve there's a requirement to reserve if it is inventory or things that are prepaid we're required to reserve categoricals and we've been talking a lot about that so if we don't spend all those dollars we have to re-budget them so sometimes looking at fund balance is is um it's a little misleading um to just the the regular reader but the first schedule that she prepared is the change in the unassigned fund balance um and you'll see on 20145 uh at the original adopted budget it was 4% at the end of the year it was 6% so it grew 2% from the beginning of the year to the end and you'll see all of these um years and um the the only one that I would point out to you is since covid you might recall that a lot of expenditures that have normally been paid out of general fund were moved to the Esser funding so that we could build up our fund balance to be ready for when that funding Cliff came um to to assist us um so on the second slide that she prepared this looks at all the different components of uh fund balance so we have um the first small column is the adopted budget and the second column is where we actually ended up um in that year so this gives you a picture of all the different pieces of our fund balance and it shows you what's reserved it shows you uh what is um required they call it spendable uh what also what we have also set aside for uh different items you might recall that for a few years we were saving money so that we could go to self-funded uh and so that was um in the fund balance as well until we went to uh self-funding but I think what and I may not be speaking for you correctly Dr Campbell but I think you were looking for that first um slide at where we have the most flexibility and included in that is the 3% that is required by um our legislators is that close to what you were asking for ahead yes thank you so much this is actually exactly what I was looking for from a couple of different fronts not just what where we ended but also where we began I did want to see the historical the last 10 years of school boards where the board has landed on approving a budget that included back in 20145 4% to be our budgeted unassigned or excuse me our budgeted fund balance and then where we landed compared to the last couple of years where 7% you know that I wanted to see what the Sweet Spot had been for Maran County and certainly 4% was a little low it's pretty scary those years U but then we got into that six to s% range and so and then obviously the the one year was even higher than that but so based on this the 2023 2024 year we had budgeted to be at 5% fund balance and ended much higher than that as we know so I was trying to flip through my pages really quickly I have numbers here for what we're expecting fund balance but the percentage again if you could remind me what the 2425 percent that we're I was trying to flip through my pages I again I know the recommended and Auditors recommended five to seven and that we're required to have three but do we have a percent on what our fund balance will be this year yes it should be on that pie chart that was the attachment that we get there SL 44 maybe or 49 okay yeah that's what I'm trying to get my hands on the right one and that's not that's not a percentage though but do we have the pie chart and if you don't have it I mean that that's a but that's kind of what I was I I feel like we did talk about it last week with a percentage and I I just can't remember so the overall um would be 8.17% that we are projecting for 2425 um but our um unassigned we're projecting that to be 5.71% and that would be on your um tab three slide 49 and it was one of the attachments so it it might be behind six six like I felt like I saw it I just didn't remember where yeah it's a pie chart okay when we do bar graphs it it doesn't really okay so if we were to put 2425 on this historical fund balance chart the dark blue column would be at 5.71% and then correct I'm sorry I'm just trying to make sure I'm looking at yes well if you're looking at the assigned unassigned um that instead of five for the 23 24% um it would be 6.14 okay okay I think I see what I'm looking for all right so again if last year's budgeted adopted budget was at 8% we're looking at 8.17% again and then that's doesn't feel right hang on I'm just trying to make sure I'm I'm just adding our next column in each of so for if you're looking at the assigned unassigned that was the first bar graph that you got um that the 20425 the blue bar bar graph would be a total of 6.14 per. okay and where we're going to end we don't know of course yes okay so we are budgeting a little higher than last year but still less than the year before yes that's that helps me immensely perfect thank you so much and it makes sense because of the Esser absolutely no and and it does we understand that um the covid relief funds certainly uh altered this a bit but perhaps in future years this chart can be included now that you've got done the work on it so then you just add the column every year um so previous boards can see or EXC future boards excuse me can see what previous boards have been working with in budgeting because we we have a lot of historical information in this and it's helpful to see and so this is just an added piece to that so thank you very much I know this took a little bit of time to work on and but this is exactly what I was looking for appreciate that very good so with that I will turn it over to Miss Kayla Johnson uh to present the remaining funds okay good morning morning afternoon now um oh sure so I'm GNA go ahead and get started right into the presentation um you guys I don't know if you want to stop for questions or there is some natural pauses in the presentation after each section so just as a reminder today we're looking all at all of the other funds this is going to include all of our special Revenue funds Debt Service capital and our internal service funds the total for this year is about 701 million and that's about 53% of the entire budget so it's going to be the dark blue section of this this slide here so we're going to start by looking at the capital millage levies um we did talk about the sum in the general fund presentation but the tax can interrupt Madam chair could you lean into the microphone it it may not you can't tell down here there but up here it starts is this better yes so much better okay thank you thank you down like there okay so the taxable value um we did look at this last week but there was an increase of about 12% in the taxable value for this year and the total is 38 billion dollars um so for Capital we're allowed to Levy 1.5 Ms on that number and that is set by the legislation um and that hasn't changed so you can see that last year we were allowed to Levy 1.5 Ms and that has not changed from current year however because of the increase in the property values there is an increase in the revenue that we're expected to receive in the capital projects fund last year we were expected to get 50.1 million and this year we're expecting $56 million that's an increase of about $5.9 million to be used in the capital projects fund one more um this is just some historical data for you guys um if you remember in 20 7 2008 the capital projects fund was allowed to Levy 2.0 Mills and it was reduced to 1.5 Ms and this chart shows historically the difference of how much money we have lost out on by that reduction in 0.5 Ms since 2008 2009 so uh we've missed out on about $170 million since they have reduced that um allowed Levy so we'll move in to the capital projects fund budget so this year we're budgeting a total revenue of $444 million about 82% of that is the beginning fund balance and that does look like a big number but that includes the certificates of participation so the construction of the new schools and wings as well as the the revenues from millage that we have not finished on other projects so the mills for the current year make up about 133% of the revenue um the C and DS funds is less than 1% less than 1% is the Pico Charter School funds other capital projects funds this is actually Grant Revenue specific for um capital projects Remodeling and renovation we also have included impact fee this this year and they make up about 13 I'm sorry 3% of the total revenue we've budgeted 440 million in expenditures for capital projects funds and that is about 81% of new construction almost 10% of remodeling and renovation so that makes up almost 90% of the entire Capital project fund budget some small dollar amounts for improvements maintenance property insurance the debt portion did increase significantly this year because we will start paying The Debt Service on the certificates of participation that we issued um buses and vehicles are less than 1% the charter school PCO funds is less than 1% and less than 1% for equipment I make a quick statement yes we have one question it's not a question it's just a statement um thank you for showing what this looks like on these pie charts and showing that the impact fees are going to generate almost three and a half percent if you look back on the previous chart it's not quite the same but it's almost as if we restored to 2.0 Ms impact fees are going to have that much significance of an impact on our Capital that certainly if it had gone to 2.0 Mills it would have been $18 million but the impact fees alone are going to restore 15 million of that and so just looking at those numbers it it's close it's close to us going back to 2.0 Mills without actually doing that okay thank you sorry that's just a comment three million left to find yes good just have a quick question the the impact Fee number is a projection right yes that was provided to us based on the rates that you were set in the impact fee resolution and uh the planning and government development department they are the ones that provided us that number so they just provided a projection of the amount of permits they think will get pulled in yes the fiscal year okay I was just wondering because I did like the rough math of like 3600 or whatever that we that average number was times 4,000 and it was Million so it was close that's what I figured you guys did yes so will we be able to do a more accurate look back to project next fiscal year once we've done this year getting impact fees they might have a better idea or be be able to project I when we get to the impact fee section you guys will see there is quite a few different rates that can be charged based on the type of home so us trying to project that with not really a base I think we tried to go conservative but also with um using reasonable expectations absolutely thank you okay this next slide just shows you all the funding sources that we have for the capital projects fund the first one is the co and DS and that is from the motor vehicle license fees we get a small amount every year it's always about 1.5 million um so you can see that we have a beginning fund balance of 1.3 million and then are expecting 1.5 million this year uh local property taxes the 1.5 Ms um beginning fund balance 41 million and then expected revenue of 56 million the Pico charter school money this is just a pass through for us the state gives us the money and we transfer to the general fund and then straight over to the charter schools Pico maintenance we haven't gotten Pico maintenance in several years since uh actually 1819 so there is no funds budgeted or expected to be received this year impact fees you can see we had that little bit of Interest remaining of 10,000 and then the 15 million that we're expecting for this year sales tax this is the prior year the prior sales tax we have in fund balance 4.9 million that is reserved for those projects that are in the prior sales tax resolution the lease purchase agreement this is a straggling dollar from the 2014 bus lease so that is to be cleared up the other capital projects fund like I said before is the grant money that we get specifically for remodel mod in and re renovation and then the last line is going to be the certificates of participation that we issued this in 23 24 so we're have a budgeted expenditures of 440 million in the capital projects fund and of course we'll update the ending fund balance numbers when we have actuals for fiscal year 2324 chair I just had one quick questione for the sales tax item do we have a plan for we're going to use that money to close the gap I know that the certificate of participation is showing a a gap of $3.4 million and I believe the the sales tax if I'm correct was the language was specific to a similar area to where we're um addressing the certificate of participation so is it possible that that sales tax revenue could be used to close that gap for what the certificate of participation is that's that's a great question so the negative amount you're seeing on the certificates of participation right now is just a timing issue from closing 2324 to rebud getting 2425 so once we get to final budget there won't be a change in fund balance there the sales tax because it is written for some of those same schools we could use it for those same items but the certificates of participation it's really important that we use those funds first and then fill in the gaps because the sales tax money we don't have have a time limit on but if you guys recall we have to use the certificates of participation within 3 years so we need to have significant completion on those projects and then once we have fully utilized all that money we can look at you using the sales tax to fill in any gaps we have is it possible for the board to get briefed or updated on what that language of the sales tax was just at your leisure not today but we do have a small just a general in the presentation today but if you need the actual sales tax resolution we can grab that from the I asked just because there are needs beyond what obviously our certificate of participation is addressing and so if staff feels like the certificate of participation is going to come close to doing what we need it to do I want to see us as a board member I want to see us address other needs because we have them there are other schools that have needs that aren't being addressed in what we've chosen to priori with the with the part certificate of participation and I I would like to use this $5 million to meet a need at a school if that's possible so we can address address that at a different time but that is definitely a priority as a board member for me there ahead B thank you thank you so what we know for sure is that 4.9 million can be used for the replacement of lakee middle school because Middle School DD was the replacement for lakew middle school that we are currently us using certificate of participation funds for so if we're talking sales tax to that we know for sure we can use that money for that and that alone really based on how that language was written potentially for an elementary school as well but I'm not certain if the exact location where the sales tax was saying that Elementary School potentially was going to be and then where we are putting the elementary school but we know for a fact that the lakee Middle School DD is the sales tax language and we're using certificate of participation funds I I agree with what you're saying I and I also understand we have to get certificate of participation spent down before we could use those sales tax dollars but if it looks like we're going to be short anywhere I would say put all the short side on the Lake Weir project because we know we have 4.9 $4.5 million sitting there that we could use for that right away yes so I would just love to see at some point what that could balance out to look like so that if it if we're not going to need it for lakew middle school and we could use it for something else I don't know what that's something is I'd have to look and find that slide but I would like to see the money be spent on we have just so many facility needs I mean there are just so many so we do have some stuff on the sales tax on slide 13 okay prior sales tax when we get there we can look at some of the projects that were included in that sales tax resolution so we'll go on to the next slide if there's no other questions yep I think we're good we're good okay yes ma'am um the next slide you guys have is the Pico history and this we just include for um historical knowledge because people always ask about the Pico money and this what used to be the old tax money from phones and everybody's moved away from landlines so we haven't received Pico money for any new construction at least since 1314 but it's been longer than that and then we haven't had maintenance money from Pico since fiscal year 1819 the next slide is on historical impact fees you guys can see the collection rates prior to the New Impact fee resolution were in three categories single family homes multifam homes and mobile homes this impact fee resolution went into effect in October of 2006 and then was suspended by the board the prior board in 2011 because of the economic Outlook after the recession um these funds are restricted to growth related capital projects the next slide will show you how we spent those uh impact fees on the right side and different um additions we did and lands we purchased you can see some of the land and sight testing we did is in some of the same areas that the new schools are going into for this this new year the revenues that we've been receiving have mostly just been interest over the last few years so the two 2024 25 impact fees these were reinstated in March of 2024 you guys are probably very familiar with this so good job board um and they will go into effect July of 2024 and you guys can see we went from having about three different categories to I think there's um eight now of classifications of the the homes the money that we're expected to receive from the impact fees is being used 100% to pay for The Debt Service on the certificates of participation so we're using that and then also a portion of the 1.5 MS chair for the purposes of the community conversation I just need you to exemplify the reason we can use it to Debt Service the certificate of participation is because the the all of the impact fees because I think there's a little bit of Twitchy language there that is not pure an impact fee theoretically could be collected in Fort McCoy and if an impact fee is collected in Fort McCoy that is not going to be used to Debt Service there's a certificate of participation that's correct so so so I just think could you rephrase what you said because that comes back to me as a board member I don't know maybe I see lots of other heads nodding I just think we can't say exclusively all Impact fees are you being used for Debt Service because they're not all being collected in the proper zones for that yes so the the estimate we got from the planning department did assume that the collection for the impact fees would be in the areas of grow growth where the new schools are being built that's why we're able to do the assumption that we're able to use that impact fee to pay for the debt service if the impact fees are not collected in those growth areas they of course would be ineligible to pay for the certificates of participation and have to be held for growth related items in those areas okay thank you for that as and honestly if that asct what you just said very eloquently could get added to every single thing we say we're using impact fees for servicing the debt that would be beautiful for me because every time this comes up and I say that statement because I say a very similar statement to you I immediately get hit with that you can't do that that's not legal and technically they're true because if a home is built in Fort McCoy or a home is built in reic or a home is built in um maybe like Weir I don't know I'd have to go through the lines but my point is it's not that pure because we are building home I built a home in Anthony two years ago there's a home being built a couple blocks down from me so I know people are building in other areas so I just want to make sure that we are incredibly clear about how we're spending the money and we don't put ourselves in a muddy water yes so the when the impact fees are distributed to us from the county they are supposed to have a breakdown of the areas that they come from and we would only use the impact fees for the areas of growth that the new schools are in and that's exactly what we've had to do you know historically yes right so the next slide is going to be on the sales Sur tax revenue and this might have a little information that you were looking for Dr James so the cost estimate for the sales tax you can see there was a horizon Academy at Maran Oaks Liberty Middle School the Maran Oaks Elementary School it was split funded but still part of the sales tax also Legacy Elementary Middle School DD it looks like it there is an X and Elementary W which was not survey recommended so since the last couple of years of Revenue we received in this fund have been interest on that fund balance we have sitting there and there was not a specific I mean this is not a question for you per se I guess maybe Miss Dobbins or someone in planning but what was elementary W not survey wreck does anyone have historical information about what that was is there a way we could work in the planning department Dr gullet to go back and figure out what that was yes we can certainly do I don't know and I don't know the team knows but we will certainly research that and get back to the board I mean based on information from miss dobins it does seem like we're going to be short money to cover all the gaps so applying it directly to um Middle School DD as Dr um Campbell mentioned is probably the smoothest thing to do because realistically we're probably going to be short five million so we could just slide it over but I would love to know what elementary W is because we have another Elementary W right now we're doing um so I just wonder right Miss Boston Ellis you're you're not aware are you from years past original sorry I would prefer that go back and do the research but I think remember every year or every few years um the survey comes through and at that time it was not survey recommended but the the good thing about the sales tax is is you have more flexibility on spending those dollars and to address uh Dr camel and Dr James questions yes we could use it on DD um and we probably could use it on W um and even uh Liberty I believe so those were the original schools and that's what would um would uh we would be inclined to use it for so we can go back and make sure we provide an email to you with with the specifics but I do believe at that time it was not survey recommended um and everything else we just ran out of money as you can see we were using 1 5 mil we were using uh some other class siiz money that we had received so we used it to um till it was gone I just have one more question so when you said we have to spend the certificate of participation first do we have to spend what we line item to spend so for instance the projection for Liberty Middle School not to bring up a wound from two nights ago but that was budgeted for you might know what was that budgeted for the certificate of participation do you know okay we don't know I think the amount that we approved on on Tuesday night was higher than that so we would do we have to spend the full budgeted amount from certificate of participation and then we could take the difference from this sales tax to cover that gap for Liberty Middle School Wing if if if that is how it's presented to you we certainly could do that um we have some gaps in what we put in the certificate of participation but um we have gone back and talked to the attorney and we can make changes but it has to go back through that whole process but if it's easier to just close the gap with a little bit of fluff funds we have here I mean I know five million is not going to go far but if it would save a headache from the team and not have to go back and get through the minutia of Liberty Middle School costing 9.2 instead of 7.7 or whatever the number was and we could just take some funds from this and move the move the plan forward if that makes everyone's life easier as a board member if that's the most efficient way to go I'm I could I could be convinced that we should proceed that way well we could we can go back and get with um uh with our facilities department and look at what funds are allocated for what project um but as I stated before what we did in those schools with the sales ctax is we used um a myriad of funds whatever funds were available and put them together so that is a possibility um but I think some of these other projects are coming in a little bit higher than what we have in the certificate of participation um and again I had a discussion with the attorney and we can make changes but it has a resolution has to be done done it has to come back before you um but you know it's up to what you as a board members want to do and we will work with facilities to make sure and ensure that we balance uh the needed funds remember we have 1.5 Mills available uh as well and I think we are using that to uh bridge the gap for some other projects that have come in a little bit higher uh than estimated could is it I am sorry to like keep asking questions about this but I just want to best understand is it possible Miss Dobbins would you be able to just share is would that make your life easier to just borrow some of this sales tax money to finish Liberty Wing so that we could proceed and not have to hold up on the because if we do a resolution in all the things that takes time and board meetings and all and then legal fees right I mean so M I don't know Miss dobins morning good morning and great question so after this presentation as you you well know I present the fiveyear plan which this is um talking about this upcoming year um it it is a great discussion um with that previous sales tax and some of those schools you exactly right on uh several of the projects currently funded by the cop we are over as the original projection currently what I will present uh is that we pull it out of the 1.5 mil but it doesn't preclude us from going back sitting down and analyzing it all together and saying you know which one's more efficient and effective and and gets us what we need at the cheapest rate uh whether there's legal fees or anything else so so uh we'll present it as we are over it is covered in the 1.5 moving forward but if we can Flex those funds out effectively and efficiently we can make those changes as the year goes and then leverage that money for projects that are currently unfunded okay well thank you as a board member I just want to say I'm on board with the team based on which projects in the cop we can use the sales tax for the team I using that almost $5 million at their discretion so that they can meet whatever whatever Gap there is and I've noted uh what was discussed and when I do my presentation I'll highlight where that money could put potenti help out thank you thank you board member camell sir and not trying to belabor any of the points that have been made th far because I know you have 62 slides we're on slide 13 um but just for a point of note we know where our livein districts are where impact fees will be collected we know that at least three of us have projects that are currently under construction but potentially Dr James doesn't have any construction projects right now and so if there is anything built on the North side then those impact fees will have to go into a different bucket we understand that and I don't believe Miss thrower has any construction projects in her living District either so it it's pretty e right yet but I mean that are currently funded under under the certificate of participation so at least three of us where the majority of the growth is occurring do have projects currently underway in those areas so we have a significant portion of the county covered thank you right thank you any else Dr James well just to clarify though homes built in the shores and collected impact fees collected in the shores can only be used for lakew wear middle school they can be used on growth projects in the zoning where they're collect yes but when we're talking about going back to the the statement that was made that all Impact fees are being used to Debt Service certificate of participation if an let and let me clarify also down to the absolute single one like one house built yes impact fees collected from that may not be co-mingled and spent in another District outside of a set of special circumstances where there is a neighboring conjoined district and there's specific justification which requires a different process so when these when these collections are made they are to be the the data as to where those addresses are is maintained by the county given to us and we are to keep those completely isolated not comingled then the debt service for a project in a specific EBD zone is going to go if if that's what we're using as paid Debt Service then it's not just all of the pro all the money we have goes to that educational benefit District that well that's what I'm just trying to like there's I the most of the growth is happening in Mar Oaks and all of that area and so it's not going to be an issue for a couple years because we got a lot of debt but when we get when we get a few years in to debt servicing this we're going to have to get a little bit more nitty-gritty on this was collected over here I mean yes Dr Campbell's right there are three districts that are going to have collections but there's one that's going to have the most Collections and so I just am very very hesitant to use a statement that says they're all going to be used I guess is my point but Dr Campbell made me think of that because a home in the shores has to go to if we're going to use it for cop Debt Service it has to go specifically to address Lake wear middle school because that's the only thing being built because of growth in the cop and if it does not then that is retained in an account for use on growth and there are certain uh the definitions of growth including technological development it's specific but it can be used for example North Side can only be used in the north side if you build a home in Fort McCoy those dollars don't go somewhere else correct so um that then can be used to fund a uh certain infrastructural changes New Growth new building um certain even in some cases technology with a site that is also within that same EBD the educational benefit District otherwise it's not co-mingled thrown into a big pot and right now we're building over here so all that money goes over here or collectively to the service it's got to be absolutely laid out and and I'm sorry to belabor the point I just I want to be really crystal clear about that because the business sector of our community definitely hits back when we say statements like that and I just want to make sure they know that we know what we're doing so and I know that you know what you're doing so I just want to make sure it's clear yes um like I said before we of course our estimate that we got assumed that but these are all estimated numbers right now at tenative budget time and we will be adjusting this once we actually start receiving the impact fees you know we look at the budgets monthly this isn't something that is we bring it to you guys today and it stops we definitely are adjusting and um looking at it very very frequently so don't think it's one and done okay so we'll move on um the next slide has quite a bit of information on it so I will kind of give a brief overview and let you guys read through it so the first little bit of the columns here are the funded capital projects and this is funded with the 1.5 mils new projects and I just want to remind you guys this was what was planned as of July 19th so when Miss dobins comes up and presents The Five-Year work program she is going to to have upto-date projects that they're prioritizing as of probably more recently than July 19th so we have to pick a date to stop so there is changes in these funded projects numbers with the 1.5 Ms from this year we have a second uh category that just itemizes all the projects that are inside of the cops that are re-budget in 2425 and then there's a third list that carries on to slide 15 that shows you all of the carryover projects and this means that the work is in progress as of the end of last fiscal year but we are moving them forward into fiscal year 2425 the LA or there's a grant section and this is the um money that we get from Grants that's mostly used for Safety and Security security of buildings and then also we got a grant for the Marian Technical College to build I believe it was the aviation building and that was a big chunk of money that they got um and the last section is the charter school Capital outlay they get they now get a portion of the 1.5 Mills that started last fiscal year as a house bill um House Bill 1259 that was passed allowed them to share in that 1.5 Ms and then also so the Pico money that passes straight through the charter schools so I'll let you guys kind of read through those and then if you have questions on any but remember my list is as of July 19th I I have a quick question so we certainly have a buses allocation here but we also have a separate allocation for vehicles um at and potentially vehicles are just replacement of White Fleet Etc at at what point or at any point in this budget has there been conversation about activity buses for specifically for high schools I'm assuming that's not in that vehicle fund but I was just curious the vehicles as I know are like custodial and maintenance vehicle Replacements and then the buses of our our course new buses and replacement I know they did move forward with with purchasing some vans last year for transportation but I do not believe it was for high school activities okay um and not it's not going to be in Miss dobbin's five-year work plan because she doesn't cover anything with Transportation but let the record showed this board member is still very very interested in ensuring that our high schools specifically have access and either they're individually for each high school or what have you we need activities Vehicles specifically for our high schools we need them and where that money is coming from I don't know but we need it thank you yeah I sure don't disagree um and I think in the past you know as as buses had were reaching the end of their serviceable time to be driving all over a county of the State of Rhode Island they were able to be um used for activity buses and um so I would agree that with an eye to that making sure sure that we have the support for the high schools that that they need for those activities would would be a good Endeavor for us so let the record show all right um in the interest of time should we continue moving and then as we continue to peruse this and have questions we can certainly ask them um we good keep going keep going all right so we'll move on to Debt Service this is a transfer from Capital it pays um 98% of The Debt Service um we do get a small amount of money from um the racing commission funds and then a little bit from cods and then a small amount from local which is interest so the expenditures are principal interest and dues and fees and you guys can see that the interest increased quite a bit this year and that is because of the certificates of particip Pati the interest is front loaded so we'll look at the um Revenue kind of in a little more detail the state funding is the C ands 113,000 and the racing commission funds and this is a a portion we get from the dog dog races and that's 223,000 the local revenue is the investment income and then of course the largest portion is the transfer from the capitals Improvement fund we're still getting dog racing money I thought that was I thought that's illegal yeah I mean I thought the dog races went away right par paramutual wagering and there's there's it's from other states and stuff no because I thought it was horse racing oh horse racing yeah but not dog racing okay thank you thank you we took care of that a few years ago I think that's illegal okay just know because there was a greyhound Farm not far from my house oh all of a sudden they were gone The Debt Service fund expenditures are primarily interest for fiscal year 2425 and that is the mostly due to the certificates of participation and then we'll pay about $9 million in principal and then a small amount in dues and fees for The Debt Service um we pay for the Kobe bonds the certificates of participation a small amount for the revenue bonds and then also a payment on the lease purchase agreement from the 2019 bus lease purchase the next slide shows um the outstanding debt we have as of June 2024 and this schedule will show you that for the Kobe bonds the original amount issued was 895,000 and the final payout will be done in January of 2025 we currently have outstanding principle and interests in the total of 113,000 and this was used to refund a portion of the 2005 certificate of participation and I believe that was Forest High School and Greenway Elementary School the revenue bond is was issued for 2.7 million the final payout will be of December of 2031 and we currently have outstanding $1.6 million and this is what we get the racing commission funds is used to pay for we have three certificates of participation outstanding right now and the total of those for the issuance with 366 million we will pay off Series 2014 and June of 2025 Series 2015b in 2027 and then series 2024 will be paid off in 20 44 total outstanding right now for the certificates of participation is $56 million the bus lease purchase from 2019 this was 150 school buses the original issue amount was 15 million they'll be paid off in March of 2029 and we currently have $9.1 million outstanding the debt capacity so we're allowed in statute to use up to 34s of the capital outlay millage Levy for Debt Service um the recommendation from the financial advisers is 50% um currently with our current debt payments and the issuance of the cops were at 47.3% and this did increase significantly from last year from about 20% due to the issuance of the certificates of participation um you guys know we have to Quick point of clarification when a sales tax passes in November I use when in I like your optimism that percentage will go down because our revenue for capital projects will go up is that correct no the percentage is based only on the 1.5 millage Levy okay but we'll feel a lot better yes down FAS yes and we'll be able to pay it down faster hopefully if we wanted to if we want to yeah all right thank you so we every year we have to get a crings credit ratings evaluation um this year because we issue or in 2324 because we issued the certificates of participation we did get two ratings both by Moody's and Fitch so um they both have their own individual scales that they use um Moody's rating is B based on the economy and tax base finances management and debt and pension as you can see this year we did get an upgrade by fit for our general obligation and the certificates of participation and Moody's affirmed our general obligation rating but upgraded our certificate of participation rating and so do you guys have any questions on debt service so I'll move on to special Revenue food service so the special Revenue Food Service fund they're anticipating a total revenue of $50 million and expenditures of $51 million they do have a fund balance they're able to use to fund some of those additional expenditures so they're estimating about $47 million in federal revenue about 20,000 from transfers in 1.6 million for local and 422 for State their total expenditures used for salary and benefits is about 38% of their budget purchase Services is about 2% Energy Services 2% m material and supplies is about 48% and this is where all the food costs are located is in that category they do have some money set aside for Capital outlay and about 10% of their budget and then other is about 2 and a half% we go to the next slide this shows the income and expense so you can see that they have been growing their fund balance since about 2021 and then because Food Service does set a limit on the amount the actual State set a limit on the amount they're allowed to have in fund balance they are trying to spend down some of that so the increase that for fiscal year 23 they did have a decrease in their reimbursement rates from the 22 23 year and then they have budgeted an increase in expenditures they had the cafeteria monitor staff moved back in from Esser and they did try to replace um multiple equipments in several of the cafeterias this year so that is why you see the decrease there if you guys want additional information I do believe Miss Ramona is here if you guys want her to go into any more details on those items everybody's okay okay so we'll move on so the revenue sources the first page which is just a summary of the federal state local and other financing sources the next page will'll have some more detail so you can see this year the lunch reimbursement is up and that is due to the rates are up from prior year and they're also estimating an increase in the number of meal served by 1 to 2% um the increase for the school breakfast reimbursement is due to the same thing we have an increased in rates and are expecting to serve more meals there's a swing from the after school snack reimbursement because they don't have that extra hour of Extended Learning but I think they have moved some of that into the supper because of the time frame there so it's kind of just a switch in what Revenue source is funding um Commodities has an increase and that is due to just the um they have extra money that they've been willing to give I I believe miss the food service department and the Commodities there's no other large changes there so if you guys have don't have any questions we can move on to the state revenue ready and the state revenue has stayed relatively stable there's not any significant changes for the local Revenue it's also fairly stable um there is some increases and investment income and that's we've seen that across the whole the whole budget because of just the increase rates there um small increase in student lunches and not much change in any of the other areas the last item is the transfers and this is the portion that general fund pays for the camp Kiana is providing this food service there and that is done at year end so as of when we pulled tenative budgets it had not occurred but it it will and it's always right around $20,000 so for slide 31 you guys have a hand out we actually have a handout for the reimbursement rates too if you guys need to reference those but the increase in the um salaries is listed there and you can see there's there's a breakdown of the units and the increase and I know they that forom did start their own food program and then they maybe added some other cafeteria workers for the purchase service the only large increase there was in their other purchase services and that's part of their they're doing a contract for um cleaning and sanitation and then some training through that company on that and then also for the uniforms for the staff all for Energy Services there is not a lot of change and that would include Natural Gas Electric electricity and gasoline so for the materials and supplies there is a increase in the food costs and that is based on multiple things it's the number of lunches that we're expected to serve and then also we switch to a new vendor for food they're not charging additional price or the costs aren't more but they do have a wi wider variety of meals that they provide so the food service department is able to order different items than they were from the last vendor so they are looking into ordering some of those more specialty items from them the jumping Commodities is um due to a calculation with the preco numbers is what Miss Ramona was explaining to me yesterday so they have adjusted that now to our new meal numbers after covid we'll move on to the capital outlay so the big increase here is in the furniture fixtures and equipment over $11,000 because Food Service does have an excess of fund balance they are planning in providing some of the equipment for the new elementary schools and then they're also replacing some large ticket items in different cafeterias including walk-in freezers ovens um the vehicles line they are trying to purchase four vehicles to transport diff meals and foods to different satellite sites the last section is going to be the other expenses and then the increase in the substitutes line is the they have a contract for the substitutes in the cafeteria workers and they they are having an increase in that contract both in the rate that they're paying the subs and then also they're trying to have them fill more of the position so right now I don't think they're able to get as many substitute workers as they need so the Food Service fund balance we're estimating at the end of 2425 they'll have 20.8 million so food service is allowed to have a three months worth of average expenditures in fund balance um anything over that they do have to plan write a plan that they're going to spend the money on can you hear think I think it's crazy that the I'm assuming that's a federal government regulation right because it's federal government money I just think it's hilarious that they dictate how we should save our money but the federal government has like no money I just find it comical sorry that's just like a word vomit thought I had I mean it's crazy that they're making us spend money right we literally have we we which is great I mean we're buying new equipment and all the things but it's just so cliche that the federal government is going to force us to spend money but anyhow so they you they'll have a plan of what they'll spend that additional funds that they have remaining and fund balance on so that is all we have for food service unless you guys have any other additional questions I don't have a a question for you I guess it's just uh for more for Dr gullet and the board's consideration I believe I heard that you know Finding substitutes in in food service is not easy and um so at another time I think it would be good to try to focus on that you know we know it's a big undertaking to get kids through the lines and give them time to eat and all of that and so it would be good maybe to get an outline of of what the duties are and maybe see what we can do to Market it and make it a little more attractive to folks to to come and help out that's all I could see a fun lunch lady marketing campaign exactly right especially if they brought back the cinnamon rolls they are so good when they used to really cook times have changed yep okay we'll move on to the special Revenue fund this is going to be all the other grants so um Esser and our entitlement grants so we're estimating about $68 million in special Revenue funds this year s 92% of it is federal revenue 4 million is local and 1.3 is State the total expenditures are about six are 68 million um 56% of this is used on salary and benefits 18% on purchase service less than 1% on energy 8% on material and supplies 7% on Capital outlay and 10% on other the next slide is the his hisorical Grant funds and this is total dollars of expenditures and you guys can see 2324 is the highest we've had at $115 million when we have this slide next year you guys will actually see the Esser funding Cliff because it'll be down to about $60 million and then the year following we should be back at about $40 million um which has been the historical average preco so the special Revenue fund this is the grant list so this is every grant that is included in all of the other special Revenue um fund 40 it's special Revenue Fund emergency relief funds this is all the different grants that we currently have remaining money for the 2425 year so this these end September 30th 2024 trying to give you guys a second to read through it but if there's no questions on any of those so we can move on to slide 43 is just the summary of the different types of Revenue in the special Revenue fund you can see that the changes from budget to budget is very significant specifically in the federal through state line and this is going to be a reoccurring thing in the whole rest of this presentation and that's because of the Esser funds so we don't have that additional funding this this upcoming year the next slide 44 miscellaneous Federal Direct this is the P pel Grant and so there is no changes there slide 45 is where you're going to see the the bulk of the revenue sources and the largest one again is going to be um 3271 educational stabilization fund and that is where the Esser Revenue came in at slide 46 is going to be State funds there's not any significant changes in state funding slide 47 has um the local revenue and the biggest portion of this is the internal um I'm sorry the school accounts that $3.7 million so we're required to record the school accounts on in the special Revenue fund and there's no change from prior year so we'll move on to the expenditures and the first section is the salaries and benefits and you guys will see a very large decrease in here about $40 million and this is the staff that was in the Esser grants that we did move back into the general fund so the positions aren't gone they're in another funding source and we applaud you all for figuring that out right so in oh we do have a question comment I actually have a question back on slide 42 I'm sorry you said give us a moment to look over this chart and then I was looking over and I haven't left it even after you kept going I'm sorry um specifically on the two allocations there for homeless so does this indicate that we only receive about $236,000 for our M Kenny vento kids or are there other funding sources specifically for that group of students I I don't know just I actually am gonna have a conversation later about some of those um students and the designations and such later today and so just seeing them in this Grant List here has highlighted it's about $236,000 there and is that all we receive for our mckenny vento kids or is there a different funding source yeah yeah I've got it um so I'm not 100% sure on the specifics of this grant so they would have written in for a specific purpose we can go back and get that information for you um do you uh yeah one of them is going to be carryover because they the timing of the grant period does extend into 2425 and the so I think that Grant runs like August to September September to September um but we can go back and get that information for you sure I I'm just specifically curious about that student population we we know we have you know more than a thousand students Pro number is probably more than 2,000 whenever we get down to it students that qualify but if this is the only funding source for that specific population and all we provide for them that's that's my question and I don't know if that if this is the only funding source so um if you're asking about supplemental funds so they would receive basic funds um but they these are the special Revenue fund grants um there's two I believe the carryover is carry indicated and then the regular homeless grant for 24 25 of 118,000 and they also have some um funding um through the SR or ARP um homeless children and youth to the tune of 379 I think there's funding that's in the internal funds um also that supports that but we can certainly get with u Mr Butler and identify all of the funding sources but they these are supplemental it's not the the regular basic funding which all students get okay all right thank you thank you so I think we are on slide 49 oh you guys are going to be seeing a decrease across all of these because of essr funding going away but the largest decrease here was in the professional and Technical Services and this was the learning management system that's no longer being paid for by Esser but in a different funding source there wasn't any significant change for Energy Services for materials and supplies you'll see a decrease in consumable supplies and Esser was paying for the additional cleaning supplies for many years since since Co and we that's all been brought back into the general fund and then a decrease in the 5900 and that was mostly for books on the next Slide the capital outlay you guys will see large decreases here in um furniture and that was mostly technology related Furniture things such as ifps Chromebooks they also did a large purchase for replacement of some switches and then in the remodeling area that is the HVAC and covered PL projects that were put on the Esser Grant on the next section the other expenses the large decrease here in the 7500 was the substitute costs and then a small decrease in miscellaneous expense which is the the indirect cost there's no other questions on special Revenue we can move forward to the internal service fund and this is where we put both the health insurance and the um other General insurance and the health insurance has moved to being self-funded so the total revenue is $88 million total expenditures $88 million um this is funded by local and also the fund balance so we pay for insurance claims is the other section um also a small portion of salaries and benefits and then purchase Services the next slide will break down just the Property and Casualty and workers compensation of the insurance and that's about $10 million and we pay for of course for the insurance premium out of here and then also I think it's a couple of staff are paid out of here to manage this slide 57 has um the the historical fund balance for the uh Property and Casualty Insurance Fund and this will go back to 20072 2008 and as you can see for 2324 we're expecting an ending fund balance of 4.4 million milon for the health insurance fund um we're expecting $78 million in revenue and the expenditures are 49 million and that's um insurance claims the purchase Services is 5.5 million of course the small amount of salaries and benefits and then also a small portion for fund balance the slide 59 is going to be historical fund balance for the health insurance fund and for 23 24 we're expecting a ending fund balance of about $18.9 million and this is um not including we'll have adjustments to make sorry that does include the 18.9 million does include the adjustments we make for the the June premium and also for the expenses incurred but not reported and that's the end of the presentation thank you great job very comprehensive it's a pleasure to continue to see how well we're doing with our health insurance and especially in the today's market thank you Dr G just I just thank you chair I just want to say thank you to the team again lot so much work goes in behind the scenes to put together this well-designed presentation but uh thank you all again for your your work absolutely is there any public comment all right well seeing none we will move on to um board committee reports and concerns anything from we have fiveyear work plan oh shoot we have fiveyear work plan sorry about that yes let's go ahead and take a f minute break it is 1110 and we'll plan to come back by 11:20 thank you I didn't hear that but I heard the I heard the next part I thought oh no we're not gone no we're not done yet e e e e e e e e e e e e e e e e e e e e e all right we are back on at 11:21 and we are ready for our next topic right thank you madam chair members of the board now miss Dobbins is ready and is prepared to present the five-year facilities work program thank you thank you good morning chair thrower Vice chair Conrad board members superintendent Dr golet thank you we're here to talk about our five-year facility work plan I just want to give kudos to Kayla Johnson who we work with um hand in hand with facilities and finance she does an amazing job and a great presentation today she took you through the finance lens which is very deep and in the weeds I'm hoping to bring you out of the weeds a little bit I'll talk about this upcoming year but we'll also culminate with The Five-Year Plan and what it looks like um my goal here is to to paint the picture of what our needs are and what our limits are so how do we get to today we start in the Spring Pulling work order Information Systems performance our plant survey and we start that review in the spring we also send out in the spring a principal survey and we ask principles to submit their capital outlay projects that they feel are in prioritized order for their campus it also in that survey gives us an opportunity to respond on to to say that this isn't a capital outlay actually all you need to do is submit a track at our work order and we can address those concerns then starting in the summer we start drafting the work program through the prioritization process uh my hats off to our foremen who are located in our Technical Services Department because we take and put every project on the Excel sheet and we rely on them and their expert and their systems to tell us where our priorities are because they're the ones they and their team are the ones really working on those systems and know which ones are in dire need which ones are good and which ones are limping along we then move the presentation to the executive leadership for input and then here we are today in the red the School Board review we hope to bring this plan to the board for approval September 24th and then we look to electronically submit it by the deadline to the state on October 1st so you have seen the funding revenue for the capital outlay and I'm going to break it down a little bit more simplistically specific to the facilities and maintenance department as pointed out what's in the red is that previous sales tax I'll highlight those funds where we will have those discussions uh based on our previous presentation about how we might be able to leverage those funds into appropriate projects but this is in green because this is money in this is the money we receive as as you already heard this morning we don't receive picco dollars but we are a pass through for the capital outlay picco dollars for Charter Schools that's that 571 th000 that 571 th000 is not including Ed in our final total for Revenue in my presentation also you see that we do receive some State funds for the motor vehicles on the Cs we do not receive uh anything for sales tax yet and you see the projected impact fee of 15 million that was discussed previously then you see the projected 56 million for the local Revenue so that's money in green is always a good sign right so let's talk about money out in simplistic form so for this upcoming year we are looking at $2 million being allocated to buses um this is an increase of a million dollars we're going to hit a bubble of that mass purchase of those buses coming offline uh are needing more maintenance so depending on our Revenue Source in the future this really needs to increase to about $4 to5 million each year but right now what we can do is 2 million for the upcoming year vehicles uh Miss Campbell to your point that 780,000 is for white fleet vehicles all of these vehicles are in the technical services department and these are the trucks our crews drive to work on our schools you'll see those come back to the board for approval individually Charter Schools Capital out L as previously discussed the 1.5 mil we will be sending 147,000 to the charter schools that receive that portion of our 1.5 mil if you look to the Future you see that percentage goes up each year we also have the standard 4.5 million maintenance transfer this is to address our maintenance projects and then you see the big change of 26 million for The Debt Service and again that comes out of the capital outlay for that cop um which is the loan we drew you'll also see the next two lines are leas Portables that's our monthly rental of our leas Portables and then the purchases we've made for Port Portables and that is coming in at $3.8 million the 91,000 is for equipment to replace worn out equipment and Technical Services so we have our Revenue in then we have our Revenue out in red and you're looking at $4.3 million going out chair I just have one question brief um and maybe Miss Boston Ellis could just nod to answer when we pay the charter school capital outlay is that in aump sum or is that per rated over 10 months and it goes with their monthly payment February February okay and based on their February FTE or so the charter schools portion of the 1.5 Mills is actually based on their cofy numbers so this is a calculation that the state does it takes in consideration our debt debt payments and the cofy numbers for the school districts across our whole District all the schools across our whole District the state gets our information on our debt service are 1.5 Ms they come up with the Cofe number and then in February they'll send us a breakdown of how much we're required to send each Charter School based on the Charter School's eligibility to get the 1.5 Mills the charter schools have to meet the capital outlay eligibility that's set um it's in statute I could get the number for you but there's several qualifications they have to meet to be eligible for the 1.5 Ms school grade is a part of that eligibility yes I think the language is is um no consecutive FS or three consecutive years under a c below a c but we could get the actual language there's several criteria they have to meet well seeing as we had one that's an initial grade but fell below a c would they be eligible uh yes they're still eligible because it's two consecutive FS so two consecutive FS so then also Macintosh even though they were an F are eligible yes cuz uh last year I believe their school grade was a c and we could get all that data for you if you'd like it understood thank you so on this slide we want to illustrate the upcoming expenses and really what I want to point out is when when you narrow down what are we spending our money on it really comes down to The Debt Service being about 65% of our overall expenses in in uh facilities then you're seeing between Portables and this is important because Portables are due to growth and we are at a 10% budget of expenditures for leased and purchased Portables and then you see the property insurance coming in at 7% so what does this what does this mean for this upcoming year I try to really break this down into to what is available new money not rollover money not certificate of participation money so in that green that money in we have approximately $400 million coming in but when you take all of the expenditures and you take all of the previous rollovers so for example we're we're building those elementary schools but they have been rolling over from year to year what it comes down to do when you do that simple math is we only have $3 32.2 million $3 32.3 million worth of new projects and and that's not a lot to put toward maintenance and most certainly isn't a lot to put toward new construction so how do we plan on spending that 32.3 million in the upcoming year you can see this in the handout that I also provided that handout is The Five-Year Plan this is just just the upcoming year broken out when you see the red font as noted at the bottom those were you previously approved those in previous five-year plans so they're just rolling over because they're still uh open projects so what I would like you to focus on is what's in Black font those are the projects that are new projects that are budgeted out of that $ 32.3 million that we just just discussed so on this page you see five different projects spanning from roof to to lift station and um to some water lines as well going on to the next page you'll see a lot of red which are roll overs you'll see another five projects at it there from HVAC to flooring and then on the last page you'll also see one other project up at Westport for haax not counting the districtwide that districtwide is standard emergency type of Maintenance uh funding so when you look at next year and you look at that $ 32.3 million and where it's going we have only 11 projects were able to budget out of those 11 projects four of them are HVAC three of them are roof three of them are plumbing and one is flooring so so we have a lot of unfunded needs there and I'll get into that in just a second I just have a quick question yes ma'am the line item at the very bottom of slide 8 for prek playgrounds which is a obviously something close to my heart 576 covers a decent amount of playgrounds so do you have the schools where those playgrounds are going to be installed or what is that look like I I'll send that out to you I'll break that down a some of that is also maintenance and so forth but but we do have a plan for those as well as we stated we had um when we added those prek to every Elementary School our goal is to put prek playgrounds there but I'll break that down for you wonderful on this page what's highlighted in yellow those are our projects um our new construction funded out of the cop this is where I want to tie in the previous conversation from the first presentation today so when you look at elementary School w x and Liberty Middle School you will see that there's also not only the cop but there is capital outlay funds there so to Dr James point and I believe Dr Campbell brought it up is we are over what we expect it to have out of the cop so this is the section that will go back to the team uh facilities and finance and drill down to see what we can leverage out of those previous um sales tax dollars those are School W and Liberty Middle School and DD can from my understanding use those dollars and then we can offset that cost um that is not something that we need to make by October but it is part of our future planning um depending on what happens November 5th right we'll we'll change a lot of this I will tell you the biggest unfunded project that's that we really need to to search and find that money for is that technology and data center because as you've seen it is now unfunded for this upcoming year any adjustments that we can move dollars away from so for example if it's better to use those previous sales tax on school W then my recommendation would be that that then moves the capital outlay to fund the data center I think that's our next priority that's that's unfunded at this point as of right now um just want to let you know Middle School DD we are as of now projected to come under what we've allocated in the cop and like Miss Boston Ellis said once we start moving through that cop we can adjust those funds through that resolution I I believe it takes about three month months to go through that project but it's going to naturally happen anyways because you're going to have some projects over and you're going to have some projects under and we're going to have to shift that money around chair yes go ahead so I the data center Center is now not happening because it's un unfunded the debt yes it is unfunded for right now hinding another funding source but we paid the architect already yes and we will use those architect plans once we fund it we just need to see what happens in November and what we can move around uh um wasn't the data center funded through the cop no what was the funding source previously for the data center capital outlay good news is is that we are at least we have a data area that seems to be working but I'm looking forward to getting that new one built Miss correct I'm sorry chair Miss Dobbins could you maybe share that the original projection the difference in the projection versus what the actual cost might be and why that's gone unfunded now a absolutely when we started down the track of building the data center it was estimated to pull just over six million out of capital outlay after it was sized for our district for our staff um even though we tried uh we worked very hard to trim it down any further trim Downs on that uh project will interfere with the functionality of the building and the services it provides and the staff so at that point we as a leadership decided to pause the project until we get further funding so we'll look to things like the sell of the warehouse what happens in November what what we get back on project so for example um as of right now we believe Elementary W is going to come come under the projected amount and we'll get money back so it it just needs a little bit more time to go through that fluid process of what's our final cost on some things what are we going to get from the warehouse what can we move over to that previous sales tax to build that I will tell it is our recommendation that it is the number one unfunded project that needs to be done just to wrap that up so what when those plans are only good as they are right now until building code changes right and then those plans will have to be updated they could possibly up be updated if they are changed through legislative changes building code changes so do we know how good those plans are for like do we have that date it changes every it has the potential to change every July 1 based on building code update so right now we have no forecast of what is being Rec recommended for building code changes um so what I'm trying to say though is like our contract with the architect for the data center right now how long is that contract with them for when is there an expiration on that contract when do when are they no longer obligated to work with us for the set amount of money we've already set aside for them do you get what I'm trying to say I do I don't know that there's an expiration date on that what it could mean is that they may come back to us and say okay it's been a year and a half we need to relook at the electrical now or these new things and then we would have an amendment to that contract okay okay so it could potentially cost us more money because of the delay unfortunately could and I I would suspect that it probably will any construction today is cheaper than construction tomorrow but at this point we're looking at almost $1 million of need to to build the data center the way it needs to be built for that department in this District okay and then my only other question is on this slide um that we're on right now nine the Liberty Middle School Wing is is the 7 plus the two the 9 million we approved on Tuesday night or did is the 7. 387 we approved a different number on Tuesday night so I'm just wondering when you combine those it gives us the total for the GMP the architect and also the contract for the CM but this but the CM contract doesn't Encompass the Furnishings the CM and part of the GMP or in that 7.3 and the makeup dollars are out of capital okay so I think I misunderstand so then the yellow line item is the what we designated in the cop language correct okay okay the yellow is the cop the green at the bottom is the special Appropriations for MTI and then the regular no highlight is the capital outlay designation so I'm still struggling though because the number we approved on Tuesday night was like 9.2 or something correct and that number doesn't include owner furnishings and those kinds of items so the 9.2 did not include the ffe it is for the construction so part of that 2.8 is to cover the the rest of the GMP and also the Furnishings okay so the Furnishings are like a couple hundred, typically it it depends on the size okay all right thank you on this slide it breaks down looking at the fiveyear plan and its entirety so in the first line where it says funded capacity projects these are any projects that add seats to our schools and that's going to be our new schools and as you can see in this school year that's 34 $47 million with the bulk of that being the loan for funded maintenance you'll see $ 52.3 million of funded maintenance with a healthy 2.2 billion unfunded maintenance and I want to explain that you'll see the lighter shade of blue there what we really did so this is my third time presenting this 5year plan and and each time we really are trying to bring into Focus what is actually needed so prior to this 5year plan we would list a school needing covered walkways as unfunded or a renovation of one building unfunded and it was small projects and what if you look at the handout and you look at the unfunded projects what we did this year to paint the truest picture we could you're referencing a handout but I don't think we got that did they get no it was attached to the presentation yeah it's the it's a it's the not it's another PDF right yes yeah yes it was thir PDF I'm sorry so in that PDF that that's attached that is The Five-Year Plan when you look at the unfunded section instead of having a bunch of small projects at a school such as you know let's take Belle Santos which was 69 years old we know we need to replace BW Santos so instead of listing it as a replacement school and also listing all these small projects it really was combined into we just need to replace the school so when you look at what's on the slide $1.3 million is replacement or renovation of schools and you'll see those in the third um document that was provided so those do not count toward capacity necessarily because we're replacing those schools or R renovating existing so when you subtract that 1.3 from that 2.2 that's all the Deferred maintenance then so you're looking at $900 Million worth of deferred maintenance and $1.3 billion do worth of need to either replace old school are renovate old schools keeping in mind that 46% of our schools are over 50 years old and 78% of our schools are over 30 years old and you'll see the details in that in that third handout so when you combine all five years you'll see that 79% of our need goes unfunded in the total work plan and then 21 1% we are currently funded and I broke that down even further because of that 21% being funded we have a total of 583 keep in mind that 329 million of that which is 56% of that total is from the certificate of participation so had we not done that certificate of participation we would be 90% unfunded and that concludes my presentation all right thank you Miss Dobbins question it's scary we started out really optimistic and positive to follow 90 and now we we're our broke best friend had we not gone into such debt we'd have 90% of everything we need unfunded all right um as we digest this I have a quick question go ahead when we get a sales tax in November can we how quickly after that can we expect or is it possible to come up with a expected plan and power positive thinking and come up with what that would look like so that the board if when we get a sales tax we could immediately start executing on that plan great questions already been happening since the springtime and let me tell you what that looks like because I I really have to give my hats off to the team of facilities and the team of Maintenance um because what we've really done because we don't have a we don't have a collection of data I know Dr Campbell has mentioned this before we don't we don't have one area we can go to click on a school and it tells us how old the HVAC is and how old the flooring is it's all scattered we have it now it's behind the scenes it's a spreadsheet that facilities and and maintenance has been working on along with our technology department because it feeds into there fire and safety we're not done with it yet but what it looks like is we have a tab for every school and that tab will tell us for example I'm going to pick on Anthony because it's the a in the alphabet so when you click on Anthony it will tell you all the buildings of Anthony and for each building it'll tell you here's how old the HVAC system is is here's how uh old the flooring is the roof how old the plumbing is how old the fire suppression system is how old the well is and so forth and then once we laid all of that out it went back to the said departments uh meaning foremans or technology and what we did is then prioritize so is the system regardless of its age in critical replacement need and if so we highlighted it red or is the system needing to be replaced in 5 to 10 years it was highlighted a different color and then doesn't need replacement for 15 years out and then the next step which we're trying to get to is taking all of that and giving a score rating per school and then that's where our prioritization comes in that's our next step my goal is to have that before that November 5th and yes we will bring that back to the board okay and then my only other question back on slide seven Reddit call your getting new floor this um year which is exciting for them does that include the underutilized wing that exists at reic campus right now that my hope and I think Dr Campbell has um echoed this previously would be that we start really looking at that North End zoning and potentially start utilizing that unutilized we at reic I know that maybe it would be preemptive to put fling in before the board makes a decision about that but I certainly wouldn't want us to have to then go back and revisit a site when we're already out there because it's cheapest to do things when you do them at once it it is and it will hinge on whether the flooring needs to be replaced so the allocation is for entire school but it it really there may be Pockets there may be a classroom that because the the the floor was ripped needed to be repl sooner so that floor might not be in the entire school so it's really about going out there and determining exactly which rooms whether it's whether it's uh laminate flooring or whether it's carpet and determining which rooms need that replacement but will the wing that's under utilized right now be included when they look at the whole under the review yes ma'am okay thank you I just would like for that to be a part of it absolutely could you flip back uh forward to slide seven please thanks um I have a question about oest because this goes back to probably 2008 um and and it joged my memory because board member James was referencing plans and and when they become outdated which I'm sure by now these are and it was for a gymnasium of some sort for oakrest um oakrest is still in tremendous need of of PE opportunities you know to me it's not PE when it's raining if they're in a portable with however many kids um they don't even have a covered area outside to have any kind of PE like our newer schools so and I had conversation with the previous um supervisor of of of Maintenance a few years ago about what it would take to review that need and and get it back in the plan so that would be my request um to find those old plans see if any of it is still relevant and if not what a new plan would need to look like to get oakrest Elementary School into the 21st century you would have to tell me what you want to cancel out of if you if it's for this upcoming year then of those 11 projects which one gets cancelled and keep in mind one of the things we did the unfunded section is our recommendation is Oak Crust needs to be replaced and that would include all of those things you're mentioning right and we're probably a ways from oakrest being replaced and if an outdoor covered PE was you know at least covered not a whole building then that may or may not impact you know when and when the school gets to be replaced and I don't know what could be done in the meantime but if facilities would have a conversation you know with with the principal and and see if that need that was so pressing at least years ago and then we went through the Great Recession so that kicked it off the list I just would like to see at least some research into it and and what we might be able to do and then at that point it would be up to the board to make a priority or not I would say that the unfunded portion of a covered play is within the unfunded portion of the replaced school does that make sense so in other words we used to list those things out individually right because we need to paint the truest picture possible to be transparent with our community right it the school needs to be replaced and in that replacement would come those covered areas and I guess my point is is that if it if it benef if it would benefit and we could afford to do the covered first and then replace the school when we can you know why wouldn't we do that or at least think about it yeah understood okay and to miss Thor's Point theoretically you could save a covered play and rebuild a school correct right depending on yeah where the school would be located on site so so that all has to place because when you when you go to replace an Oak Crust you have to look at the vacant land of Oak Crust and start building there and would then you would you incorporate so it it would be an a design situation absolutely and and if you can you can't and if it doesn't make sense it doesn't make sense um but bringing it back into the conversation is important you know we're putting a lot of emphasis on Athletics and Fitness and Nutrition and uh so and kids need exercise and they need the ability to do that and we also need money to do all these things you know there's a perception out there that for whatever reason that the money was there and that we just spent it on the wrong things or squandered it or or or something but when we see the true numbers matched with the true needs we know that there's been more of a need than there has been funding available for a very very very long time with the age of our buildings with the number of buildings we have with the square footage we have to cover so it's simply been more need than available funding and if a hfac goes out well that goes to the top of the list you know there's things that just have to go to the top of the list and then other things get reshuffled so I guess I just want to make that point you know it's like um we were saying earlier about how impact fees are talked about well Capital maintenance you know is a little bit of a sticking point um for me because I see it very clearly we just have a lot of square footage and a lot of need and not a lot of money and I don't remember ever having more than enough money and doing having the ability to do something else with it so anyway very and I can look into that for you I appreciate it all right uh Vice shair comment just a couple quick things thank you Miss for your you're muted sorry sorry um thank you for your presentation one I just had a a request or maybe a suggestion I have the um facilities projects list that you sent out to us ahead of time thank you so much it would be helpful to me if as you listed the schools in their projects if you you could put um how old they are what year they were built um also in in the presentation um that you shared with us today it would be Al it would be helpful to have it included also really just to continue um The Narrative within the community um I know that you're working with this every day I get out and about and I forget how old you know Anthony is or lake we are middle um so it would just be beneficial in the future to help as a board member within the community to remind people how old our schools are and how many of them are so old I will be happy to do that and I'll do one better I'll also send you uh a one pager that list all of our schools uh just note that some schools will be might have multiple dates so for example um South oal is a a a great example of us replacing a school and keeping a portion of the school so there are buildings on South Oella that are really old but the newer part is within the 2000 and that's the bulk of the school so we tend to use whatever the majority of the school age is okay that's good to know same with and you might see an R footnote it as renovated as well like Lake wear and Vanguard all right thank you I'll be happy to include those that' be very helpful um that would be the same as for NH Dr NH Jones correct yes Dr NH Jones for sure yes because there's a lot of new building 1959 but there's new there's newer buildings there as well my next question is just um and Mr car carile might have to step forward but I've just been noticing with uh Dr James is very optimistic about the sales tax and so with that coming forward I noticed that the county has also been on social media with a push for um their um sales tax and so I wondered where we were in our story um for sharing information about that and what we are allowed allowed to say and and present so I was just curious about that as we look at all of these unfunded items yes good morning again um so the statutes are are are pretty clear on what we can and can't do uh we are we're we're able to share information and the um way we are doing that the primary way we are doing that is through our website um throughout the summer worked with the team to compile as much information as possible and worked with the awesome uh group over at web development to put that into our website so at present time it went live I believe about two weeks ago um from the homepage there is a link to a dedicated website that includes a uh a a lot of information um key point Point um I believe it's key points history of previous sales tax and then also what the benefits of of sales tax revenue would be um there's also ballot language um on that site there's a video the previous video that was done um the facilities walk through is on there um and so there's a a wealth of information on there um that is accessible to the public Dr James where it's on it's on the web page and I I have seen that I think it's fabulous so I'm on the homepage right now though and I I it's on the it Scrolls be a banner yeah it's a scrolling but it's not anywhere at the top and it's not well it Scrolls depending on when you open it may not I realize it's on the scroll but if I don't sit long enough to watch it scroll I can't find it anywhere else I can't find it on the top bar I can't find it in the which I love the blue squares cuz those are the things that I look for most like could we add a blue square that says sales tax initiative or something good idea I do think that's a good idea I'm just going to share because because like I'm I've been sitting here while you were talking kind of distracted to be honest trying to find it and I literally can't find it and I feel like I'm other than changing my language to a language I can't read recently I feel like I can manage the internet pretty well and I can't find it so well and I was looking for it so uh I will just share that but I do think when I think about um the people that use this website so our staff and our families um they may spend a few minutes to find it but typically they know what they're looking for so they get on and they get go look for something you know their kids lunchtime their website you know whatever that information is so I do think it might be beneficial to make it um visible no matter when you hop onto your computer um and so I think that's a good um talking point I just also want to know can we are we able to share that link out like as a board member can I take that information that you've prepared and share it on social media or anywhere else is that acceptable so I do know we we do plan on sharing via social media infographics periodic infographics it is information only it it would it would not advocate for a position either way um in terms of you all as board members I I do not know the answer to that question I would have to defer to I'm going to interrupt I'm sorry madam chair I would defer to Schoolboard attorney to advise the board members on on that just to be clear I will send you an email with um detailed instructions okay so that you know exactly where the limits and boundaries are and don't right okay okay I would hate just to give a a broad brush stroke because some things could be very specific okay I just um I'm coming at it from the lens of sharing our story and our needs and so I understand the position of the school system in our district and then we can only share information but as an individual if I'm able I think it's important to be able to to share that story and if the information's already prepared and put together that would be very nice so and if I may Madam chair as Mr Carlile is is beginning to discuss we have U plans to share information about the funding what it would entail what it would look like um and so that's plann but we cannot use taxpayer dollars to do any type of campaigning at all nor have any intention of doing so okay do we know what that timeline's going to look like you want to talk about that a little bit ongoing so I I do have plans to attend uh the next set of principal meetings those are in September um to provide information to our principles so that they are um they they can share that information when asked um by by their staff or even families they are able to answer questions as long as it is informational as as I've been communicated with um and then beyond that hoping to get into um communicate and share that information at faculty meetings as well and Miss Dobbins has made herself available on behalf of the facility piece to answer questions uh make herself available in her team um to faculty meetings staff meetings you know because a lot of people people want to know for their school what does this look like you know what what are our needs and what might the opportunities be to to be funded so question and answer to can I oh sorry so with with that being said I've been sitting here thinking what what I and this isn't necessarily for you Mr Carla but what what I beyond the fiveyear work program because I don't think we have any questions about changing it or anything like that I I believe that I would definitely agree and I'm certain that the rest of the board would agree that the project that we had hoped would already be funded be the next priority that that data center be absolutely the next priority whatever funding sources that we get in let's make that happen because then that as we know frees up additional property okay moving on from that what I want to sort of ask in attorney Powers as well as the team Here Is it feasible for this board then to say of this five-year work plan that is unfunded here are our next priorities yes because that further Paints the picture I know we can't necessarily say if we get the sales tax we'll do this but if we could say these are the next top priorities if it's a replacement of Anthony is next after that data center or if it's a new Wing at Belleview high or I'm just going down the alphabet like you did too but I mean there there are several replacement projects in this overall five years that you have a new Dunellen High School you have a new there there's lots of big projects and they're in addition to smaller rubberized tracks across the district that would cost us $7 million so so um is there a way for us to do that and then that not be us selling the sales tax but telling the real story of what this board believes are the next priorities should November come around and be positive yes AB absolutely I mean Del delegating designating out what your priorities are and how you would intend to spend the those funds things like that that's within the realm of what is permissible um but it's again just I I believe the statute's Fairly straightforward clear and tells us what we can and can't do um there's not I mean it's it it generally is a Prohibition on on specifically lobbying for something right and it was it was created with a good purpose and that was because of the fact that you had some um municipalities that they wanted a a tax so they used money that they collected from their internal revenues to say hey um they're lobbying to the people that they're taxing with the money that the people that got taxed for earlier so they they didn't particularly care for that so um there there's been it the statute has been in existence long enough also there's some there's some cases that clarify I have some excerpts that I'll send you along but yeah absolutely designating priority lists and saying here's where we want to spend the money here's the intentions um I think those things are are within bounds and that's um and also personally sharing something with other people on on social media or something like that also within bounds but you know we just want to want to avoid certain large areas where we're I don't think our intent is at all to to you know use taxpayer dollars to try to get try to get a lobbying effort gone we just want to let make sure people have are pointed to the where they can find out the most information about how we would use it and uh certainly we have those abilities so um I I can tell you that Mr Carlile and I Mr Carlile and I work well together and um he and I can uh both communicate and coordinate those issues I can send board members additional information uh regarding that um and I can make sure that Mr Carlile has copied on those kind of communications with you Mr car Carlile can make sure the same thing Communications with you guys regarding that make sure that I'm copied on those and that way we can coordinate perfect so miss Dobbins with that being said having that $2.2 billion unfunded list over five years I don't know if it'll take another work session or if we want to hash out a little bit of that right now if we were to Pie in the Sky it and say we have an extra $30 million next year you know and I don't know if that's the number but I if again a lot of this is hypothetical but if the sales tax were to be passed in November we wouldn't see the first of those dollars until after January 1 anyway it would only be able to be collected for the first six months of the school budget but we can't obviously budget for something we don't have so if there were an extra $10 million that we would be having in 2425 hypothetically could this board start hashing out what the next priorities would be so can I offer some considerations sure and and thinking through that so um first of all we will we will provide you a prioritized list based on that spreadsheet I spoke about but I just want to point out some things in consideration and I'm not saying there's a there's there's a right answer to it either way when we think about reaching out to all of Marin County I I pause a little bit on reaching out in a prioritized fashion because if people don't see their school on that prioritized list then are they going to go well that doesn't impact me I'm going to vote no on it or should we include all of the schools not in a prioritized ways but your your half can help us replace all of these schools and or renovate all of these schools which is 90% of our schools I I just don't know I just want to give that view I don't want to lose voters because we offer a prioritized list no and I understand that but my concern about that model is hypothetically again a 10-year half cent sales tax potentially going to generate about what we did in our certificate of participation if if I'm I mean that's just a round number potentially and that's not going to replace 90% of our schools so I I want us to be realistic and not just say here's all the list here's the 2.2 billion we're not going to bring in 2.2 we're not even bring a billion not even close so I I just I want to make sure that we actually are as realistic as possible and say with this 10 years we will be impact ing every part of the county even if it's not every school in the county and and so perhaps it's the feeder patterns perhaps we make sure that we are touching you know pieces of feeder patterns that so if you have a child at reic you may not see it but you may see it by the time they get to North Mar middle and so I just I want us to be realistic and also understanding potentially how much money this actually is because it's not the pie in the sky number that we really need and we know that um so those are my thoughts um I I I miss doin and I have talked about this in the past and I I mean I think there's a portion of it if you say hey your school's second on the list everyone in that Community is probably voting for it right but then reversely the people who are not affected might not so I mean I think that if the narrative even says it includes replacement of 15 elementary schools and d d d um I don't know but my my question is the PDF that's on the website because I did find the website and there's a half cent sales tax FAQ which I think is wonderful there are the benefits which basically says very broadly we're going to address facilities can this PDF be sent in a sky alert as an information piece like um a sky alert email and a phone call like from Dr gullet or Mr Carlile saying like potentially on Monday November whatever day Monday is before Tuesday I do not know the answer to that question that would be something I'd have to to check in with staff attorney well then there's also early voting so right well yeah and I'm an early voter myself but I'm just the majority of people vote on the day and so I'm just wondering legally are we allowed to because this is an information PDF it's not a it just says vote it doesn't say vote which way so I'm just wondering to what extent we will go to communicate The Narrative of our need and if could that include Sky alerts to our parents because if we have 46,000 students that's a lot of potential voters and if they all voted um to support this we would I think it would be a really strong step in the right direction so I'm just wondering and maybe attorney powers can weigh in but are we allowed to use our Sky alert platform to share this informational message about our facilities there's there's two questions there when you say what can we do we as the board I would advise you I mean that that that's the factor uh staff as to what the district the Maring County public school system does outside of the what the board does that is for really the staff attorney to answer the question now of course Mr Blackman and I can coordinate together on um coordinated messaging which has always been the way that the the board and and um staff would work together anyway um but I think there is still warrants drawing a distinction between what this board will do versus what um what they will do likewise the board should not really involve itself in directing operations and how to do that it's best if you stay out of that yeah I'm just wondering if we're even if it's allowed so I guess can attorney black look into that potentially as a feasible option right and I would encourage and ask that I anything that attorney Blackman does and that I do we will information share we're we're kind of good at that Mr Carl can as well so um that that's that's an effort that needs to happen with with all of us right and I I think about it did you have something Dr No I was G to say yes we'll follow with attorney Blackman I I would just say broadly um that my understanding is that we can share information again just as I shared earlier we can share information which is our intent and which is what we are planning to do and and it is my understanding we could use skylert to share information but but we will absolutely but we will confirm and understood yes okay and and just in the spirit of how information is shared most um productively and efficiently I would say that there's things like text messages there's things like classroom dojo there's you know where do the people go to get their information and I guess I was just lucky when I opened my computer and and it that was the first one that popped up and I was like oh look at that that's cool and but now I know it's scrolling so earlier in this conversation the suggestion was made to maybe add a a a banner or a you know a clickable tab you know blue box whatever so that again you know just in case somebody opens on the on different scrolling um informational item that they still have the chance to see it so I feel like what I'm hearing is that the board just really wants to know and and ensure that whatever mode of communication is allowable to share the information that uh you're probably already on track to thinking about doing that we'll look forward to seeing them maybe even receiving them yeah and as voters and I think that is the direction that Mr carlile's been going that that that I certainly intended to be as well um again the bottom line was is to prevent the lobbying of people spending money with television ad campaigns and mailers and all kinds of stuff to send out specifically directed as to like like someone who is getting elected would perhaps send out campaign literature and stuff like that now we can send out that information along with um things that we already have in existence so there's it can be printed on our calendars it can be printed on other materials we can have again there's there's plenty of things we can do the the intent really is there and we shouldn't lose the intent because it's also not uh I don't think anything within the statute or any interpretation of the statute says that it's it requires the district or the board to place duct tapes over their mouths and look the other way anytime when someone mentioned sales tax that's clearly not the case so we we we'll get through this great thank you thank you right so can we clarify Dr Campbell's request would you like to have a work session and a prioritize list of school replacement Renovations maybe late September um or do you want to keep it general for right now where do we want to go personally I like the idea of having the conversation so I mean this is again we can talk about this and I'm interested in hearing what fellow board members say I'm interested in having the conversation because I want to make it look like we have a plan and it's not just $2.2 billion of projections it's actually saying just like we did when we went out and got the certificate of participation it wasn't just we're going to go and take out a 300 plus million dollar loan no it's going to be this school this school this school and and so if we actually and certainly we have the ability to change our minds but to at least get somewhere where we're saying yeah this looks like this would be the next priority like this looks like we we can't keep throwing money at maintenance issues at XYZ school until we just replace that thing and it's going to save the taxpayers so much money in the long term to just replace it as opposed to continue doing bandaid after bandaid those are the kinds of conversations I think just like we did on the data center and just like we did on central warehouse I mean the things that this board has done that are putting us in the position we're in now are the kind of conversations I would welcome this board to have later this fall to say okay what hypothetically would be the next project and and I'm going to liken it to County Commission having their next fire stations lined up they know which ones they need they know where they need to be and I mean they they know the next projects they so if they do get the you know 20year sales tax that they're asking for they know what's next because they already have that PRI priority list set up and so I understand that it may not be everybody's top priority on what the County's choosing to do everybody may want something else done then but I'm using that as an analogy to say I welcome the conversation with these four other individuals including the superintendent to say here are the next real concrete ideas that we would like to put forth in conversation but if if you all don't agree with that then that's fine too I welcome your thoughts oh go ahead no I I just think the convers conversation is great that's fine I just feel like Miss Dobbins is saying that they've already have a prioritized list so I guess I'm asking are you are you feeling that the board is not going to be in agreeance with that or like what is your concern I'm saying I haven't seen the priorities other than the data center thank you no we don't have a prioritized list um so that's that spreadsheet I'm talking about that word behind the scenes working on looking at every system what would it cost for each school we we can most certainly bring to the board and have a conversation of what we see our recommendations are as our next priorities and have that discussion on what you see as well um I believe we could get that done by let's say the end of uh September work session or the very beginning of October I don't want to get any further beyond that because that vote's November 5th so I am more than happy to bring a recommendation of prioritized list end of September or 1st of October and have a discussion if I may Madam chair so miss Dobbins that list could potentially then have forecasted out years of not just priority in terms of of rank order but also years when those projects could possibly be completed so people could see on there it may not be year one or year two but it could be year nine or year 10 potentially yes ma'am what's our priority most urgent replacement and then what's the timeline of those prioritizations based on what we believe we may be receiving in yes ma'am and and thank you for bringing up the individual School profiles I think that is really powerful because then anybody can click on that tab you know just again because Anthony begins with a click on Anthony oh okay this is how the ageback system is everything that you shared and based on the individual schools profiles that is a very tangible way to plan what needs to be prioritized SS you know an act of God or things like that I I I think that that just helps people wrap their head around it and and we could even say you know based on the in each individual schools profile is how we will prioritize these needs chair go ahead listen I'm sitting here listen to this conversation and I'm um I would prefer pre I might have a convers ation but I think we need to let Miss dobinson bring it back reason I say this there's five different board five board members up here each one of us have representative districts that we that we are for I don't want us to get to the point where we are pushing our agenda for the particular districts we we're serving all students right the whole County so I would prefer them to give us the list and let's look at the list I I don't want us to get to the point where my schools are more important than Sarah school or Lorie school all of them all important all important so right right and that's I think where the strength of the uh individual School profiles will tell the story you know if a school not in my district has a wiring from 1910 then I'm certainly not going to kick if that's at the top of the list you know it just helps everybody understand you know the what and the why but thank you for you know reminding everyone that we all know that we represent districts because our community is so large but in the end every kid no matter where they are and every staff member no matter where they are is is the priority to have the right building that is safe and going to meet the needs so I'm happy with having continued conversation I think that's really important and you share so much each time um that gives us more to think about and the communication piece really is critical so getting the information from attorney powers and and Via attorney Blackman on on what the plan is what the communication plan is through operations how we can support it as a board is will really be great to receive happy to do so awesome anything else all right okay is there any public comment seeing and hearing none we shall now I'll move on to board committee reports uh with a couple of meeting reminders the first thing we need to talk about is the next administrative briefing and work session That was supposed to be scheduled in case we needed um another go round on on budget but it appears that we completed that so am I safe in being able to say that we do not need to meet for another special budget session next Thursday as long as Miss doin or um not miss Dobbin sorry long as this Boston Ellis doesn't need us for anything else with a referendum conversation as long as there's nothing else that needs to come before us okay wow a gift of time all right great well that's a tribute to the um Ono conversations and the great presentations that we received all right so the following school board meeting then is scheduled for August 27 um at 5:30 p.m. and then the next administrative briefing and work session the regular one is scheduled for September 5th at 9:00 a.m. all right anything from legal thank you nothing from legal thank you all right uh Miss Martinez no Madam chair thank you Dr gallet nothing additional thank you all right um board member Campbell um I don't think so just excited that we're on day four of school and excited to see uh all the students back and and our student representatives to the board here with us on Tuesday evening and we we're doing a lot of good work board I'm just looking forward for that to continue thank you thank you H board member James uh nothing further thank you B member Cummings don't forget to vote don't forget to that's right that's right it's fast approaching vice sh Conrad yes I just have one thing I um on Thursday so thinking about our elementary schools and so we were fortunate enough to have stagger start this week for our Kinders and so today all of our kindergarteners which came up Tuesday night and slowing down transportation and so they all are showing up for school today just really excited and um lifting them up as we have all those little bodies on campuses today and hope that um afternoon dismissal goes smoothly that's all awesome thank you and and for my part I'll just say that for any board member that's available tomorrow morning uh bright and early at 7:35 a.m. at uh Maplewood Elementary School there is going to be the first ten recognition for most improved attendants they will have a banner presented and there's a couple other schools as well I think it's Lake we middle has been scheduled and also Forest High School for most improved attendants last year and then I believe this is going to be a quarterly um acknowledgement so I hope in addition to being able to come to the schools to be part of that that we can also look at recognizing these schools at the end of first quarter um at an upcoming school board meeting uh board James um yeah who sent out that information just because I'd like to plan better in the future right I thought it was sent to All board members no all board members did not receive it okay all right well then we shall make sure um that that happens um between you know as we know that's kind of my passion thing um and but truly we just need to get a mechanism in place so that all board members definitely get that information and let me see would be under Miss D no doll so we'll make sure that that goes out I don't I don't I didn't see who it went to either I assumed that you all received it so I received an invit yeah I did too we'll make sure all the board has that I mean even if it was sent to Miss Martinez and she would send us a calendar invite I think something like that that the board collectively has shown agreement that we're all um C value in and and it's a district initiative I would personally appreciate if the information went to Miss Martinez and Miss Martinez sent us calendar invites because then we would all know that what it is and where it is and all the things right calendar invites are the way to go yes 100% all right um so Miss Martinez you're good with that okay I believe the other two schools as I said well the three schools are Maplewood forest and Lake wear middle I believe that uh Maplewood is the first one there has not been another one one yet and that the other two may be next week so there's still time uh hopefully to to get in on that okay all right well I'm glad I brought that up I was just GNA say I don't have anything for everyone's time but we are still getting ready to adjourn if there's nothing else for the good of the cause at 12:29 p.m. great work everybody thank you [Music]