All right, welcome to today's meeting. First order of business is roll call. Assuming I do that, how do we proceed? Start at the end. I'm going to listen. I apologize. Didn't
know it was on me. Uh, and I apologize for mispronouncing anyone's name. Christopher Ludgart, present. Lynn, and I am not going to be able to say this last name. Present.
Wally Wagner. Brandon Owen. Present. Howard Gun. Stephen Ooleri. Present. Tom I can't say that last name as well. Matt
Fabian here. Jim Walkup here. Kyle Yansy present. And then myself, Jamie Zublick. All right. Thank you. Uh, next item is the approval minutes from last meeting. Those were handed out as we got here as
everybody had a chance to review them. So moved. I have one question on it. There was some uh Q&A that occurred at the end of the last meeting. I didn't see noted on this. Uh wasn't sure how that was being documented. I think there was a request for some facilities people
to be here to talk about how uh jobs reward how owner direct purchase and taxes was being handled for tax savings. I think there were a couple other comments made. I don't remember exactly what they were, but I don't see them noted in the minutes. I didn't know how that was being documented or followed up or if any of those people were here to
speak today as well. No, I you know I agree with you because I I made many of those questions and I noticed they weren't documented in the in the minutes at all. I don't know why this is echoing so badly, but they weren't documented at all. It should
have at least been a note to the minutes that questions were asked about, you know, contracting process procedures and um just so people were made aware that those questions might come about. We may have to obviously kick it to the next meeting.
All right. Any other discussion? So, we have a motion on the floor to approve. Would we like to Miss Zublick? What we can do is we can amend the minutes. So you don't have to go ahead and approve them today. We will have them amended including those documents and those questions that you had and we can approve them on the next
meeting. So just don't do a second on those minutes and we'll go back and review and add those. And we do have presenters here for today for your questions from last meeting. I need to withdraw the motion. Yes, please. I withdraw the motion. Thank you.
Thank you guys. Um, next item is a presentation background and project updates. Good evening um to the sales tax oversight committee. I'm Angela Usher. I'm the head of operations for the school district. I do have staff here
with me and we will go through the um the background on the sales tax and some of the projects funded by sales tax. I heard you all said at the last meeting you all asked how how um projects are awarded. We can do that at the next
meeting and bring back information and all those questions that we did not get from your first meeting. But today we'll um there is a PowerPoint in your packet. Okay. So, we'll start off with the capital
outlay. As you know, the voters approved the sales tax in November 2024 for 10 years, and that is up until December 34. Um, it started in January 2025. The projected revenues, it's between 35
and 40 million a year. So, that total 350 to 400 million. Before that, in November of 2004, the sales tax was approved for five years. Up to 2009, it generated 111 million.
And schools that this sales tax helped our Horizon Academy, Legacy Elementary, Liberty Middle, and Marion Oaks Elementary. Legacy was the last school built before the new schools were opening this year, which was 11 years ago. In your packet there is the resolution
for the sales tax and it talks about how it should be used. Upgrading and modernizing schools, acquiring land for new construction, building new schools. It can be used for safety and security equipment as long as that equipment has
at least a 5year lifespan. For technology upgrade, for um design and engineering costs all associated with con construction. And if we borrow money, it can also be used in under finance for lease purchase payments or for bond ineptiedness. And that's in
your resolution. In your bylaws, in your packet, it talks about the responsibilities of the oversight committee. Um, elect a chair and a vice chair, which you all have accomplished. Establish a meeting schedule, which you all have done for this year. Review the
expenditures and revenues from the sales tax. and ask for any needed information you all need for clarity. Provide a written report to the superintendent and the school board regarding the expenditures and the revenues annually. We have to provide this report and if
you see any inconsistency and in discrepancy and how the money is being used and we're not adhering to the the language in the resolution, then you need to bring that to the board's attention. In December, right after the school the
school sales tax was approved, the school board came up with a list of recommendations for projects to be funded within the 10 years for sales tax. There were 12 projects. They started with East Marian Elementary School. Um the doors because that is an
open campus and it's really important for safety and security. Oyola Middle School, it's the same thing, building two. and then to rebuild Belleview Santos and Belleview Elementary as a on a new camp build a new school on
Belleview Elementary campus. We have all the other projects but to date these are the only three projects that have in the fund. Marian Oaks, East Marian, sorry, East Marian Elementary and Oyola Middle, the doors are fully funded. Belleview Elementary, all we
have right now is the design money. So up to date and I'll go to another slide later on after Miss Bumbach presents. We have received about 17 million. So the money has been allotted to these projects. The board asked that I go back and review all those projects and all
the funding source and come back to them and then I'll come back to you with a priority list for the other recommended projects. But now I'll ask Miss Bombach to go through the projects that are funded. She's the director of facilities. Good afternoon.
Um we are very excited to get some of those projects started with the money coming in. Um there's a huge need in our county and uh the board has decided to address these safety needs uh first. Um which takes us to East Maran Elementary
School. Um we will be installing walls and doors because that it is a very large building and it is open. So when somebody gets into the front door, they have pretty much access to every classroom in that building without any
hindrance. So we will install walls and doors. Um we have completed site visits. The scope has been developed. The architect is on board. Today they actually had their kickoff meeting to get the project rolling talking about schedule and timeline. Um, we will have
to bring in a contractor very soon. Um, since it's a large construction process, um, we want to start next summer, but I'm not sure that we can accomplish all the construction in the eight weeks we have in in a summer. So, we need to
establish a uh phasing plan and that uh together with the contractor, we can do that. Um probably um it's in little pots so it's easy to isolate construction. We might have to bring in some portables and move students out but uh the main
con hopefully the bulk of the construction we can accomplish in the summer and that also includes an secure entrance um because right now you come in and it's all open. So we will have a single point entry, a secured area and
from there uh visitors only can get bus in. So it's a very controlled access then to the to the school itself. And you can see uh there's some pictures that show how open the one of them is right up front. Um it's wide open.
There's no doors. Also then the learning environment. It's really hard for an elementary school to have your next classroom right next to you and open and contain your children and have fun activities. So I think it will help the learning environment as well.
The next project is Ocola Middle School and that is building two. That is where the library is, the media center. Um it is also open when you come in. um a middle school is probably a little easier to to have quiet instruction and
uh uh but the the safety concern is the same. So we would want uh to install permanent walls and doors. We have to evaluate um the existing conditions uh
in regards of uh fire alarm, electric um life safety, egress routes and then also the HVAC system. So we have in in started um writing the scope. The architect is reviewing that right now. We're waiting for proposal. He's working
with his uh engineers to get a finalized number on what they need to design all that. We have set aside $2 million on that. Depending on what the the feedback is, what we're getting for the HVAC system, it's very old. We are a little concerned that when we put doors and
walls in there that the HVAC system is not functioning really well. Um we might have to um put that part of the project in into that project as well. Even though we have it later on for the campus as well also there we need to
bring the contractor on board very soon. and we will send it out for advertising um in case um we need to discuss a phasing option there as well. You see some pictures uh the library is very open and then there's no doors to
the classrooms. Uh you see curtains um just to close them for visual. The next project is a very exciting project too. Um we are looking to combine Bellev Elementary School and Bellevia Centers campuses. Um and uh in
the next slides I show you some pictures how it might look like. But we are we are looking that right now we're building a new Lake Middle School close to the Lake High School campus and as soon as that is completed and the Lake Middle School students move to that new
campus that opens up the old Lake Middle School. We are intending to use that as a swing school um to move the students from Bellev Elementary School campus into that campus for a year. So we have the whole site free um to do the
demolition and build the new campus. It's a very tight timeline to build a school in one year but that is our plan. Um so the students are not on campus while we have the construction right there. And you will see the way it's laid out, the
the buildings need to be gone before we build the new building to have the perfect location for the new building, to have the parent loop, the car, the car loop, the bus loop, um to have a good functioning um campus there. So,
we're looking for a construction start um in August of 2027 after the school students move to the swing school and hope to be completed then the next year for a new start uh of the school year in
2028. We have $65 million set aside there um because we have to address also the demolition and the moving of the students to the other campus. Right now we have uh just over $2 million secured from the sales tax. Um
we are in in negotiations right now with the design team. Um we're discussing several option. He will also include uh the preparation of the lake middle school to make it um feasible for elementary school students to be on that
campus. We also need to file a custody report with the department of education when we want to demolish uh old school buildings. So that takes time. Um it's not a face fast process to get it through uh the department of education.
They are underst staffed too I believe. Um so we need to start on that as well and the architect will uh head all these um efforts. Um just a quick time timeline on the design. We are we are reusing the same prototype
as we are opening this August. Um if you have driven by Winding Oaks or Ross Prairie you will see the that school that will be the same prototype we are using for the Bway Elementary School. Um so we are negotiating the contract right
now. We'll bring it back before the board um in maybe in July and then in August they can start with the design construction. We need to send it out for a selection process and that will hopefully start in August. um takes uh
two three months to get through that pro process. So by December we should have a board approved construction manager in place. Um in 2026 at the end of 2026 we hope to have maybe the first GMP uh
ready for early procurement and then start of construction end of May 2027 completion in May of 2028. That is the current campus of uh Bellev Elementary School. And then the next
slide shows an overlay. You can see a little bit behind where the old buildings are. Um that is the new building. Um we're still fine-tuning um how how many students we want. we can zone or are going to go there with
combining both schools and fine-tuning um where the cars come in, the buses come in. And I'll turn it back over to Miss Usher. Okay. Thank you, Miss Bach. In your packet, there's a map that shows all the
schools. It includes the new schools. It includes Ross Prairie, Winding Oaks, and it shows where the new Lake Middle will be built. There is an error in the map. It we still have Evergreen, and it should be for them um early learning
center and we'll make that correction, but it was updated to show the um the new schools. Um, this is just a repeat to reiterate what your responsibilities are as a sales tax oversight committee with the revenues
and sir tax to make sure that it's being spent the way that it should be and reporting to the superintendent and the school board and bringing any inconsistencies to them. The next one in regards to the sales tax on revenues we have in June of June of this year we had
17 million 369 and we projected 35 million at one of the meetings I if it's up to you but I would like for finance and budget to come and give an overview on the capital funding with the 17 million what we did 4 million to Ross
Prairie one of the new schools 4.9 to winding oaks east Marion has the 4 million oyola the 2 and we have the 2.1 for the new Belleview for a total of the 17 million 369 talking about the new Belleview
elementary we only have right now 2 million and as Miss Bumbck mentioned it's 65 million so by the time we start construction in August of 2027 we need to have 62 million if we're getting 35
million a year we're really hopeful that we'll have the money to when we're ready to start building the school, but right now we're just doing design and letting the money accumulate. We had a work session with the board on June 19, 2025 and they asked us to go
back and look at all our projects and all the funding for capital being capital outlay and debt service millage sales tax um what else? impact fees and see how we'll prioritize the projects. We're in the process of doing that. When
we evaluate needs, we look at the condition of the schools of the equipment, the educational adequacy, the utilization, different things in prioritizing them and we will bring our um that back to the sales tax committee and to the school board and then finally
to the school board for adoption. So, we're in the planning process right now. I noticed that you all have two meetings scheduled for the rest of this year, September 24th and December 3rd. So, we'll come back to your September 24th meeting with an update on projects and
we'll look at all the recommended projects from the school board and and any other feedback we get from them with all the priority prioritizing all the other capital projects. The other one shows that throughout the year um we're extremely busy with a
number of projects. It might be lighting, roofing, HVAC replacement, but in the past we didn't have sales tax. So these projects are mostly um funded from the millillage. So we'll look at the projects under maintenance and what we
need to do and also prioritize those. This year, as you all know, we're opening two new elementary school, Ross Prairie Elementary and Winding Oaks Elementary. And in 2026, we'll be opening the new high school, the one we
refer to as CCC. In 2027, we'll open the new middle school. And in 2028, we plan to open the new Belleview Elementary just for a new capacity. Um, I asked the finance department for a
draft of revenues for all the capital funding source. They gave me a draft, but it's just a draft. They have to take out funds if we have to give to charter to charter schools or anybody. So, it's just a draft. But at that June 19th board um work session, the board also
mentioned other priorities such as money for athletics, money for the booster stadium, and a new data center. So while we work on the um capital plan, we'll be looking at adding those projects and see how we can shift around funding source
to fund them. So for today, that is about it and then we can come back in September and bring up any other information you might need. That's it, Mr. Chairman. Right. Thank you. Any questions?
Did we start collecting the impact fee again January 1? January one. Yes, that's when it started and it goes to December 2034. Had a question regarding owner direct purchase for your current jobs with regard to how much tax savings you're
generating to put back into other projects using that process. We can certainly bring that back to you, but we are doing that on all our projects. Today I had a discussion with staff with the bigger projects like the high school. It's quite substantial.
With smaller projects, of course, is not as much, but we're um trying to recover every penny back with the owner's direct purchase. We can bring that back that information for the next meeting. How much we have collected or saved for this
year through that process. Question. Go ahead. Continue. Mr. Sen, thank you. Thank you. Um, in regards to Reic CEO and Fezin, what are the plans or upgrades for those schools? The school board directed the superintendent
to um work with staff to look at all the schools up north, President Reic Anton, look at conditions, look at utilization, look at cost, look at everything and come back to them with a recommendation.
We put together a committee representative of all the different areas in the district and we're getting the data together so we can start. The first meeting is on July 28th and the superintendent will then bring back to the board a recommendation from that committee.
Thank you. Question. How do you account for the prrated share for the charter schools? That would have to be a finance question. I do not know. I we get that data from them. I know it's based on student population. It's based in this
case it's sales tax. So they are all they also have to adhere to the same requirements for the resolution. I I I gather that alls I'm saying is how does a charter school know what funds are available for them?
Because it's based on as you said student population. So, it's a proportion of what that population is. But how would a charter school know what they might be entitled to? Okay, there are different funding. In this case, we're talking about sales tax
sales tax um funding and there's a different funding that they get for student, right? Well, it says right here in the resolution, this resolution further provides that the revenues collected for the sales tax must be shared with charter schools based on
proportional share of their enrollment. So, I'm just trying to understand how would a charter school know if they could ask for something? Oh, they know they can ask for it because they have asked, but our finance department is working on that number. So
I do not have that number at this time and that's why I suggested we might need want somebody from finance to attend your next meeting because I don't I'm in operations facilities and operations. So we have to get that money to see how they come up what formula they use to
okay see how much money they understand that all I'm saying is if you zero out your total amount to the total amount collected it it just seems odd to how someone would know what they could approach you for
so um that's yeah maybe we could cover that in the next meeting to figure out and also how are you going to track it right exactly and make sure that they're adhering to the resolution also and they're knowing cons inconsistencies because they have to abide by that also.
So I'll ask finance to be here at your next meeting to explain how they allocate the monies to the charter school. Okay. A question on the Oyola Middle School and I think and I'm sorry I don't know I
don't know your name but I know you indicated two things. One is it was an open bay school essentially that you're now basically partitioning up and the HVAC system is old. So in your cost for
design are you looking at how to rebalance the system, how to modify the system that is that cost built into your $2 million? At this time it's not because we have a separate um project that is funded uh
next year to uh replace the HBAS system um campuswide. But since we are moving forward with this project much faster, we might have to shift some money in there and address it at the same time. Yeah, because you're going to have to rebalance the system as soon as the walls up.
Yes. Thank you. On slide six, uh, the staff recommended, excuse me, prioritization based on facility conditions. The estimated maintenance, is that covered by the tax or is that it's broken out in a separate
column? Is that to be considered by the committee or is that a totally We can do major maintenance with the sales tax, but we don't know um which projects and how we'll prioritize the projects as yet. But that is considered capital. Then we can do some major
maintenance projects. Um not called out and um and if we do that certainly as the oversight we will have to bring that to you to tell you which ones we're doing with sales tax. Does that fiveyear requirement apply to the upgrades or maintenance you're doing
or or not? Um I don't know how to read that exactly. I was just building on on on your question in terms of when you do maintenance does it have to have a fiveyear whatever lifespan or can it just be any maintenance?
Usually on maintenance whatever we do in maintenance they have a minimum five years. So it the sales tax resolution they want to make sure it stays with capital projects and we don't use it to buy just everyday projects. So they want
a minimum lifespan of five years and our maintenance project at a minimum there are five years. Okay. Any other questions? All right. Thank you. Thank you. Next item on the agenda is new business.
Don't see any on the agenda. Does anybody have any new business to discuss? Right, seeing none, we will then move on. The next meeting is scheduled for September 24th, uh, 4:00.
And with that, yes, sir. Was there someone else with the facilities here to discuss how projects were being awarded any beyond what was discussed in this meeting? We have projects that awarded different ways. If we can do the guaranteed
maximum price or continuing contract, but because we don't have anything prepared, we were going to bring that at the next meeting and go through the different processes we have in awarding contracts. Okay. I got a question. Are any of those
meetings that you're having uh are we privileged to any of those meetings with the planning staff right now? No. Um it's just staff looking at the projects and trying to prioritize the projects and balance the funds. And when we have it in a draft where it's
balanced, then we'll bring it back to you for input. Quick question. For all the dollars you present, are those present day dollars or those net present value dollars? How do you present your dollars? I don't know. The dollars with the projects that are funded, they are present day. The 65
million for the new elementary school is present day. The other costs associated on this document, we have not re-evaluated. So when we go back, we'll see. We have to put an inflation um percentage in there. But for the three projects that are funded, they're
current today's prices. Thank you. Right. Sounds like we got a lot of information coming at that September 24th meeting. So, uh, Mr. Wagner, I will probably not be able to make your 4:30 deadline at
the next meeting, but, um, with that, uh, entertain a motion for adjournment. Second. I need a first. I make a motion to adjurnn. Second. All those in favor? I I. Any opposed?
All right. Thank you guys.