Good evening. I will call to order the finance committee meeting on December 8th, 2025 at 6:30 p.m. Uh we have two items on the agenda this evening. Uh one, we have a proposed job description uh relative to position uh of the head clerk and senior clerk along with a
transfer request. We also have a proposed job description relative to the position of comproller treasurer along with a transfer request as well. Um I will begin with order number 25-1009607.
Uh proposed job description pursuant to chapter 125 personnel section five uh prep preparation of classification descriptions uh relative to the uh positions of head clerk and senior clerk in the collector's office along with a
transfer request in the amount of $4,5168 uh from the assistant finance director to head clerk to fund the position for the remainder of FY 2026. Um, I will read the uh letter submitted uh by the mayor. Dear uh council
president Oing and counselors to support the ongoing needs of the collector's department and to advance our efforts to fill vacancies, enhance employee retention by hiring the most qualified candidates and continue effective succession planning. Please find the
following two job descriptions and transfer for your review and approval. One, head clerk, collector's department. to senior clerk in the collector's department. Both updated job descriptions align with the other job descriptions you have seen come before you. Um they are based on the
recommendations from the Collins uh center study as we work toward finalizing job description for all non-union and union positions. Uh the attached uh transfer is to cover the differential in the compensation for the head clerk uh position for the
remainder of the of the fiscal year. Uh please do not hesitate to contact me or my office with any questions. Sincerely, Jay Christian Dum as mayor. Uh I will add too that this is um part of the succession planning. Um it does align with the assessor's office as well
having the uh having the head clerk. Uh but I will open that up to any finance committee me. Uh councelor Brown. >> Thank you, Mr. Chair. Um just kind of speaking off of the mayor's letter. Um I
am supporting this because it is updating job descriptions as you said based on the callin center study to fill vacancies um retain employees and with succession planning in mind. Um, so with
that, I would move to approve the the reclassifications of the head clerk and senior clerk positions and the transfer request in the amount of $4,51.68. >> Thank you, Councelor Brown. Uh motion
has been made and seconded to approve order number 25-1009607. uh the approval of the job description uh for the head clerk and senior clerk uh uh in the collector's office along with the transfer request uh in the amount of $4,5168
um from the assistance finance director to the head clerk fund to position for the remainder of FY 2026. Any further discussion? >> Council Vital. >> Thank you, Mr. Chair. Um, I think it's real important that this body
understands that um, we shouldn't look at the Collins report as a as a roadmap for going forward, particularly with the increase in in property taxes we announced the other at our last meeting. I think it's important that we look prudently at each one of
these jobs and and and support them um based on their merit and not based on some survey, some magical survey that was done out there uh in the community. I've done a lot of salary surveys in my in the in my past HR days and you know,
one thing I learned quickly was I can make my salary survey tell you anything you want to hear. So, it's important that we do this based on the merits and not based on on the Collins report. >> Thank you, Mr. Chair. >> You're you're welcome, Council. And also, uh to note too, part of the
package is the uh the outline for the uh for the collector and head clerk with a definition uh and also the essential functions for the job qualifications that we put to that the uh HR put together. >> Mr. here. >> Councilor, >> I I would just like to add an important
factor that I've been discussing through the years is succession planning. Um, we went through COVID and realized if we lost one employee because that's how we had to work, we would separate our employees through that time period. That's a very important factor that is
built into this report. I understand council of vital's concern and indeed I would say all these reports need to be vetted. But in respect to the Collins Center, they do have years of experience and I do agree that they can sometimes,
as they say, fudge the factors, but I uh was supportive of that study and hope we move forward and bring positions to this body that we can review. And indeed, if it needs to be questioned, so be it. It should be questioned. if there's some loopholes or loose ends, but uh the main
thing that I'm always concerned about is succession planning and glad to see that we're moving towards that process of planning accordingly. Thank you, Mr. Chair. >> Good point, councelor. Any further discussion?
Seeing none, motion's made and second. All in favor? One, two, three, four, five. It carries. Thank you, committee. We'll move to next item. Next up is order number 25-100909 9609. uh proposed job description pursuant to
chapter 125 section five preparation of classification uh descriptions relative to the position of the comproller treasurer in addition to a proposed employment contract with Brian Denny uh along with a transfer request in the amount of $20,695
from the assistant finance director uh to comproll the treasurer to fund the contract for the remainder of FY 2026. Um I will begin by leading read reading the letter submitted by the mayor. Dan councelor President Oing and
counselors I am pleased to submit for your review and approval uh the employment contract for comproller Brian Deany for a three-year term and a review and approval of the attached transfer. As you may recall, the uh possibility of establishing a contract was discussed
during the hiring process, and Brian received unanimous support from the uh city council upon his appointment in early 2025. Uh his return to Mar has already brought substantial relief, uh renewed stability, and high capacity financial credibility back to the city.
Uh Brian's expertise and financial acumen uh continue to be an asset for Malro. uh during his previous ten t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t t tender, uh the city's free cash position in OPED funding uh with both exceptionally strong and he was instrumental in
securing our AAA bond rating. Uh an achievement he has maintained and while preserving strong relationships with our bond council um with significant uh capital projects on the horizon, maintaining this uh rating is projected to save the city approximately 1.3
million in future borrowing cost. Uh in addition to overseeing the operating budget, uh Brian brings deep experience in uh long-term financial planning uh including the five-year capital forecast, uh he has also taken on added responsibility of supervising
the collectors and assessor's office uh during current periods of vacancies. uh while identifying and addressing financial differenc uh differenties uh such as those within the uh health insurance trust and workers compensation fund attached we are also enclosed uh
enclosing an updated job description uh for the position based on recommendations from the Collins Center study uh for your review and approval uh regarding the transfer uh this this proposed is to cover the uh contract salary for the remainder of fiscal year
2026 a worthwhile expenditure uh that supports continued financial leadership and preserves the city's strong uh fiscal position. Uh this transfer is being funded to the vacant uh city collector's salary line item uh rather than uh free cash. Uh for these reasons,
I respectfully uh request your approval of the enclosed contract which supports continuing uh uh s sub s sub s sub s sub s sub s sub s sub s sub s sub s sub s stability in the city's financial leadership. Uh please do not hesitate to contact me or my office with any questions. Sincerely, J. Christian Dumis
mayor. Um, there's there's really not much I can add to this with accolades for uh for Brian coming back to the city. So, on a personal note, I'm very happy that he decided to uh to return to the city and
to continue this work going forward. Um, obviously we know all the success that we've had uh during the last budget hearing. Uh, but I will open that up to the finance committee. Council vital. >> This is a no-brainer. I'd like to make a motion to approve. >> Okay. And and with that motion, what we
would be approving tonight uh would be the comproller treasurer employment agreement. Uh the motion also to approve the uh job description and motion to approve the transfer in the amount of $20,695.
>> Yes, chair. Thank you. Motion has been made and seconded to approve order number 25-1009609. Um uh the job description relative to the position of the comproller in the addition to the proposed employment contract for Brian Doaney along with a
transfer request in the amount of $20,695 from the assistant finance director to the comproller treasurer to fund the contract for the remainder of FY2026. Any further discussion? Councilor. >> Thank you, Mr. Chair. Um, I wasn't
teasing when I just noted to Brian that he could be a good city manager. We're lucky to have him. Thank you, Brian. Um, this is one of probably one of the most important positions within the city. Uh, in my view, you know, if we're not keeping an eye on our finances and we
need a professional person in there, then in my view, we're losing. And we saw that just recently. So, I'm glad to see Brian back. I'm glad he got nominated immediately. If not, I would have uh made that motion and I said my
piece. Thank you. >> And and and uh as note too uh having the contract be the agreement before uh as long as along with the job descriptions um for the comp treasur that was a big help going forward for the city too with the succession planning which I
approved. Any further discussion? All in favor? One, two, three, four, five. That carries. Thank you, finance. I'll entertain a motion. Oh. Oh, thank you, Mr. President. I was also asked the finance committee for suspension on both
orders. We're fine with that. >> Fine. >> Very good. >> With that, I entertain a motion. >> Motion to adjurnn. >> Motion's been made and seconded to adjourn. All in favor? 1 2 3 4 5. We are journed at 6:41 p.m. Thank you.