WEBVTT

METADATA
Video-Count: 1
Video-1: youtube.com/watch?v=fGvmXw4Ndt0

NOTE
MEETING SECTIONS:

Part 1 (Video ID: fGvmXw4Ndt0):
- 00:03:00: Call to Order, Pledge, and Board Member Sharing
- 00:05:13: Discussion of Process for Disposing of Real Property
- 00:15:00: Policy 7310 and Availability to Charter Schools
- 00:20:45: Appraisal Requirements, Governmental Transfers, and Leases
- 00:26:02: Drainage Concerns, Property Proceeds, and Subdivision
- 00:29:21: Appraisal Timelines and Commercial Appraiser Search
- 00:32:50: Indiantown Property Discussion and Educational Plan Surveys
- 00:38:19: Code of Conduct Update and Policy Review Introduction
- 00:38:52: Public Comment Slot 1
- 00:39:30: Policy 3120.04: Substitute Instructional Staff Discussion
- 00:42:00: Policy 6325: Federal Funds, Grants, and Procurement
- 00:43:54: Policy 7514: Personal Transportation Devices Discussion
- 00:52:07: Board Comments, Teacher Appreciation, and Adjournment


Part: 1

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Okay, we are going to call this workshop of the Martin County School Board to order. I'm like, we're working off of a new system, so be patient with us all. Um, if you would all please rise for the

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pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Nicole, would you please call the role?

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Just help me. Sorry. >> Here. Mrs. Russ >> here. >> Mrs. Russell >> here. Mrs. Pritchette >> here. Dr. Morotti >> here. >> Perfect. Thank you. Um, is there there any board member information share? We

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didn't have any on the specific. >> Can I just make a quick comment? >> Dr. Morardi. >> Thank you. Thank you, Chair Powers. Um, I was watching the uh county commission meeting this morning and I noticed an extra disclaimer that we are heading into uh election season and I was just

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wondering do we have anything for public comment that is against campaigning or disparaging any uh person on the school board. Um because the county does have something like that and uh if we don't I just want to see if we can get that

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addressed before uh we get really into it. Thank you. >> So, we did we used to have um some language and I will look for that and we can add it to our regular um what we share before public comment.

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>> All right. >> Of course. >> All right. Next up, we have um Dr. Miller and Tyson Waters, our attorney that handles our real estate and things to talk about the sale of district

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properties. Good evening, Madame Chair, Superintendent Maine, board members. Tracy Miller, deputy superintendent. And as mentioned, we have Mr. Tyson Waters here with us this evening, and he has a short presentation for you to share a little bit about questions that were

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raised by members of the board related to the potential sale of properties. >> Uh, good afternoon. Um, so I am here to discuss the process for the board to dispose of unnecessary real property. Um, So the process is found in section

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1013.28 of Florida statutes. And what this requires again it starts with subject to the state board of education adopting additional rules. The process for a school board to dispose of real property is that it's done by resolution of the board and it is based on an

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educational plant survey that finds that the real property is unnecessary for educational purposes. >> Yes. >> Yeah, it's on. I think you we may just have to practice a little bit on >> Sorry. >> Oh, that's

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>> a little bit closer to the microphone. Um and so again, so by resolution of the board, um based on a f find finding that the real property is unnecessary for educational purposes and this is based on a recommendation from the educational

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plan survey. And of important note too, it has to be disposed of only in the best interest of the public. So then we look to um did I skip something? I did. So prior to 2008, the

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state board of education did have a more um pointed process and methods for the school board to dispose of real property. Um and they set forth three different standards. One was a transfer to a governmental entity. Uh the second one was to trade real property between

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either a public or private entity. And then the third would be the more traditional uh public sale. And this would be done and again with the assumption of these properties are over half a million dollars or or even over $100,000. That would be done through a public sale um advertised in the public

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newspaper for at least three weeks and then you'd accept the bids. And again, depending on the value of the property, if it's over $100,000, you're required to get at least one survey. If it's over $500,000, it would be at least two, I'm sorry, appraisals. One appraisal if

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100,000, two appraisals is if over $5,000, $500,000. And then you got these bids. And as long as the highest bid was within 10% of the appraised value, you could go ahead and accept one of the bids. You also had the right to accept or reject any and all

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bids. And then if you had no bids, then you could dispose of it through a different means again. But all this was was prior to 2008. Since 2008, the state board of educations has relaxed the stringent requirements as to how to dispose of a property and more or less

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left it at the discretions of the school board. And so now what we have for the state board of education's rules very similar to what's in the statute. Um again by resolution of the board a recommendation

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based on that educational plan survey based that based on a determination that the real property is unnecessary for educational or ancillary purposes. And then in summary again just going through that checking the box to make sure everything the process is done

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correctly. The first step would be to have that educational plan survey completed where you analyze the real property that that you have ownership of. um a determination that specific real pe portions of the real property, the parcels um are unnecessary for

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either educational or ancillary ancillary purposes. A resolution by the school board confirming that and then authorizing the superintendent to go ahead and sell the properties and then you've got the you've got the discretion as to how you what procedure and what

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process you want to go through to sell the property. Um again with the key being the decision is done in the best interest of the public. Traditionally you still have those same three methods that were in the pre208 regulations which are transfer to a governmental

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entity do it via a public sale bid process advertise and go through that process or via a private sale. And that's really it and I'm happy to answer any questions that you have. Miss Pritchette.

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>> So real property is unnecessary for educational or ancillary purposes. Is that to mean that the district can't find an educational purpose for it? >> Yes, it's you know what I'm saying. It

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is I think it's it's based on the district determination that this parcel of land is unnecessary for >> the running of the district educational purposes. Okay. Cuz it's vague. >> Yes. >> But it's specific to the district not seeing it as something that they can

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use. >> Correct. It would be your educational survey makes that determination based on the district's needs. >> Okay. Thank you, >> Dr. Morardi. >> Okay. So, you described what the public sale was, advertise, accept bids, but

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what's what's in the private sale and can we do a private sale? >> There's no prohibition against a private sale. Again, it's a it is a traditional way that real property is sold. It was not one of the methods in the pre208 list of of options that the school board

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had. But again, now but now it's at the schoolboard discretion based on the best interest. So the answer is yes. You could do a private sale and that would be a more traditional sale based on a finding that this is in best in the best interest of the school board and the school district as opposed to transferring to a government entity, a

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public sale or one of the other methods that would be available to you. >> Okay. So that we wouldn't have to advertise that or accept bids, but we still would need the what was that the educational plan survey. >> Correct. Yes, sir. Those that's a must.

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your starting point is that educational plan survey and and that finding that this is a um the parcel is unnecessary for these purposes and then it's supported by of the finding of this board by resolution agreeing with that

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determination. >> Okay. And then is there more details on what the educational plan survey is? Um, I believe I'm not terribly familiar with that, but I believe it's a plan, a survey that you're supposed to be doing every five years to analyze the available properties that you have in

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your your ownership portfolio. >> Okay. And have have we done one anytime soon, Dr. Miller? >> We have. Mr. Serest is here this evening and he could address details about that if you would like.

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>> Yes, that'd be great. So Mark secrets, director of facilities and planning, we actually have DOE coming down at the end of May to help us update our current five-year ed survey because it's actually due this year.

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So it was done five years previous to this. But to make any changes, we'd have to address that with DOE on those four properties. So, can we get a copy of the prior four fiveyear survey um sent to

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all the board members since some of them weren't here when the last time we did a five-year survey? And then um if each of the board members want to take a look at that and if there's properties that you have questions about, you could talk to

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Dr. Miller or Tyson or Mark to talk about if we want to add those because we talked specifically about four properties. Um they were just kind of the tip of the iceberg. They're ones that we had parties that were interested

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in that we are not utilizing and that's kind of where we move forward with those. But if there are other properties in that plan that we're not utilizing, now is the time to say and and to um

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let our staff know and our attorney know and so we can move forward if we if the board so chooses. >> And and we Dr. Miller and I also prepared a kind of a real property inventory for you and we presented that a few months ago. Um that provides a

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kind of a very simplistic snapshot of the parcels that you own and then certain characteristics about each of them that may be a nice starting point before you get that plant survey. And I think it's really important that we also look at the utilization at some

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of the properties that we have and have had like how are we utilizing um Steuart Learning Center and you know that kind of thing so that we can understand um if we want to consider other things as

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we're talking about these properties. Um, Miss Roberts, >> um, Tyson, did you look at our policy 7310, disposition of surplus properties, where it talks about equipment, etc. But then further down, it talks in section D, it

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talks about availability of facilities and property identified as surplus, marked as disposal or otherwise unused. about the charter school. Um >> I I saw one policy, but it looked like it only dealt with personal property.

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>> That's up at the top of it, but it's got four paragraphs. The first paragraph is about instructional material. The second paragraph is about equipment. Paragraph C talks about disposition and paragraph D talks about availability of facilities and property identified as surplus,

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marked for disposal, or otherwise unused. And there's a paragraph in there that that's the paragraph that complies with the law that has to do with charter schools being offered >> yes >> the first whack. So

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um how does have you looked at that and how does that come into play in what we're supposed to be doing? So let's say the um survey marks the one that gets done at the end the five-year survey. Let's say that survey marks something as

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um surplus or unused or however whatever the terminology is and then do then I am assuming we have to comply with the section D of this policy before we move forward with anything. Is that correct? >> So it's very interesting. So it deals with this is very similar to the state

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statute language that you have to make it available similarly that you make it available to other district schools or public schools. So I don't know if any of these parcels have been made available to other public school district schools >> and I don't think they've necessarily been identified as surplused or marked

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for disposal. So once my understanding is once we have identified something as surplus or marked for disposal that you then have to offer it to >> um a charter school or any other public school which is includes a charter school. That's the one that you because obviously it's not us. So it would be a

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charter school and then I'm assuming then after that then you can go into the disposal piece. Does that >> I I'll have to look research that a little bit more because my research and reading of it. I read it a little bit

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differently that um you have to make it available again to the charter schools similarly like you that you've made available to the public school. So, you're basically treating everyone the same. Um, with all the properties that you've identifi identified so far, they're not available or used by public

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schools. So, I don't know if it would trigger that, but I'll I'll research that a little bit more and get back to you and let you know. >> Right. Because the s first sentence of the policy says in that section says district facilities and property identified as surplus marked for

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disposal or otherwise unused shall be made available to charter schools on the same basis as made available to other district schools. And it's that last part that I'll have to research to to to get clarification

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as exactly what that means because again these these parcels have not been made made available to district schools. >> Correct. So um >> and yeah >> so I I know that um initially the issue

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and one of the issues we got into these um schools of hope and colllocation and everything was from districts across the state underutilizing properties because they didn't want to trigger a school property being given to. So the state my

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understanding is that the state law says that if you have a school property a property being used as a school that you no longer use that that you then have to turn it over or offer it to a charter before you do something else. Correct. So, I understand that from the state standpoint, but from our own

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individual um policy standpoint, it looks like it doesn't include the language that says it has to be a school. It just has the language that says it's facilities or property marked for disposal, surplus marked for

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disposal or otherwise unused, which would then eliminate the state require. So the state is saying it's got to be a school. We've made it um different than that by saying it can be anything. >> No, no. I think it's that last part that

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this the state language I think mirrors this where it says as it is made available to other district schools. I think the state statute says other public schools. So I think the idea is you have to treat charter schools the same as you're treating your public schools. So if you have a a school in

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operation and then no longer have it, well that you certainly have to offer to the charter school because you're treating them the same. Here we're dealing with vacant property that to my knowledge has not been made available to other district schools. So it's that

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trigger that I think may exclude these properties from the requirement to also offer it to a charter school because they're not being offered to public schools or district schools right now. And so that's the nuance that the conditional language to this sentence that I'll have to do some re more

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research to make sure my understanding is correct. and if not provide the board some clarification. >> Sure. Okay. Thank you. >> Yes. >> Perfect. Dr. Morardi, did you have anything? >> Yes. Thank you, Madam Chair. All right. So, assuming that that's not an issue,

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what uh board member Roberts brought up and we continue and then we have the educational plan survey at the end of May. And then we have one appraisal on the four said properties, Dr. Miller. Right. Do we have two on any of them yet or

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still just one? And then so we need a second one there and then we would still have to advertise uh on that Tyson >> if you so the the requirement for the appraisal was in the pre208 requirement.

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So now you're really down to in the best interest of the public. I certainly think that getting appraisals at least one if not two consistent with those prior rules probably is in the best interest of the board and the public again just so you have the appropriate valuation but no longer is it a

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requirement that in order to do this process you have to get those those appraisals. >> So it's not a requirement then. Okay. >> Correct. And then what about um the state requirements where it says about advertising is that still valid or no?

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>> So if you do the public sale that would be the method to follow again. So all of so these methods right here were the pre208 state board of education requirements where you would the school board needed to pick one of these three

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methods. Since then, they've eliminated the method requirements and instead more or less defer to the discretion of the board to decide what's in the best interest of the public for them to proceed. You certainly have the ability to do the public bid process in which

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case the easiest process may be to follow these old guidelines where you advertise in the public the general newspaper general circulation you know every week for the for three consecutive weeks. That way it this already gives you the guidelines that you're not required to follow, but

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perhaps it's in the best interest if you opt to go to the public public bid process that you follow these old standards. >> Thank you. >> Yeah, I'm I'm not really interested in not following those guidelines and doing a private sale. I think it should be

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transparent and open and all of those things. So, I think in my opinion, we should just check that one off the list. Um my next question is about the transfer to government governmental entities. So on one of the properties I

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know we have that's um a governmental entity is interested in it but we want but we're going to sell it. How does that work? Like do we it's my and my also my understanding that they have

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separately ordered another appraisal. So do do we need to like what's that process like because it will be a transfer to another governmental entity but it will be a real estate transaction because there will be money exchanged.

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>> It would be more like a typical arms link transaction sale where you agree on a sales price and then enter into a contract and and have a closing and again more tradition more like a traditional sale that between two unrelated parties. >> Okay. because it just kind of makes

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sense that Yeah. >> And and the government is is going to have their own processes that they'll have to follow separate apart from the guidance that the school board has. >> Right. Okay. M Russell, going back to Mrs. Robert's concern with policy 7310,

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how does it pertain to properties that we currently lease? as far as you know that obviously it's a lease agreement that we have out and if they want to buy the property how would that work out would we were not obviously going to offer that to a

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charter first public school it's been deemed I mean they have a lease agreement I was just curious as to how that would work out >> so leases can be different for one if you do a lease with an option to purchase it does not need to go through

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the the educational plant survey study to determine its surplus um But that would be if you have a lease with an option to purchase. I don't know if the existing lease you have with the Boys and Girls Club, I know we were discussing that with the Arts Foundation. I don't know if the Boys and

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Girls Club has that. So, whoever ends up buying the parcel that is where the Boys and Girls Club facility is located. They would just buy it subject to that lease. >> Okay. Thank you. >> And it would not change the terms of the lease at all is my understanding. So,

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they would be buying it. We have a 50-year lease on they h they hold a 50-year lease. I think it's 50. It's probably less now because of when they entered into it. But it does not change the terms. If someone did, a random person said, "I

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want to buy it." They're buying it knowing that they can't do anything with it for the next 40 years. >> Correct. They're buying it subject to that lease. So, they just simply become they stand in your shoes as the new landlord. >> Okay. Perfect, M. Roberts.

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>> Thank you. Um, so my understanding of what you're going to get back to us on is you're going to look at the our existing policy and how it pertains there. The second issue, which I don't believe has been brought up, um, has to do say specifically for the Boys and Girls Club building on Martin Luther

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King Boulevard, is the drainage. So, if you could, as a real estate attorney, if you could, as you bring us back information, if you could look at um I believe right now that the piece of land, the footprint of the land that they actually have under lease does not

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include the drainage for the building that sits there, that their drainage is on our property. So, if you could give us some guidance on how we would deal with that, would we? I mean, I know that there's several ways. One is we could increase the amount of land that we would be selling to give them their

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drainage. They could sign papers that we are responsible for their drainage. But however that works out um when so if I owned a piece of property and I had a second home on it and I was carving out a piece to sell that second home. I

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can't carve I know personally I can't carve that piece to eliminate whatever pvious impervious percentage it is and create them as a non-compliant piece of property. So if you could look at that that was the second thing. And then the third thing is I'm sure you've seen this

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memo that we got from Mr. Morrison about the proceeds and I just wanted you to comment on that as to be sure that we all understand that it goes to the capital fund. Those are three. So I I will answer if I could. Um the drainage question kind of leads into a bigger

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question with both the Boys and Girls Club and the the other parcel which again I just referred to for simplicity the arts foundation parcel. Um it's all right now one large parcel of land. So part of the process and this is how you would end up addressing the drainage as

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well. you grant easements, but also local governments require that when you start carving up a piece of property that you do a subdivision, a plat. And so we'll have to work with the city of Stewart to determine if there's an exception for governmental entities

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where they can they can kind of carve off land because ultimately you can convey it to yourself and then convey it to a third party or if you're going to have to actually do a subdivision plat which time you can have the dedications of easements for access drainage utilities storm water whatever you need

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to have. >> Yeah. And I guess specifically um I'm looking then is >> not to sell them the additional piece but to do an easement so they have a drainage easement and whether that's acceptable >> to um >> I guess it would be the city of Stewart.

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>> It would yeah very standard to do easements just to make sure everybody connects to the you know has the rights to drain off their property. Again same with utilities and some of those public services >> and it'll impact Steuart Middle School too. So, um, yes. And what is the responsibility

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if we maintain ownership of that easement? Um, maintaining it, all of the things that go along with, um, with maintaining ownership. So, we want to understand what that is and factor that in.

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>> Okay. Any other questions? All right. Um, so where do we think we are timelinewise as far as this? Um, the additional appraisals. Have those been ordered?

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So, I'm going to look at Mark for the latest update. We have been struggling a little bit with appraisals because there's been conflicts of interest. Apparently, there aren't a lot of appraisers in the local area who appraise property like this. So, it's obviously not residential property. So, lots of residential appraisers, not a

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lot of appraisers who do this kind of work. So, we have expanded our search outside of the Martin area. And I'll turn it over to Mr. Serris for the latest. >> Mark Cris, director of facilities and planning. Essentially, where we are right now, as of last week, we had

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several firms reply that they could not provide the appraisal because they do not do commercial appraisals. They only do residential. Um, we still had one firm that's working for one of our I'll just say the arts council. So, it's a conflict of interest and they can't

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provide us an appraisal. We had another company come in that was almost three times the original amount for the original appraisal we got for the same four properties. So, now we're having to expand our search pretty much across the whole state because we've covered almost

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five counties and have come up with nobody. So, it's it we're still searching. We're trying to get the information, but it's it's very hard to get a commercial appraisal company that will do it. And then the one we did find, like I said, was three times the cost of our original

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appraisal. So, um I think we should bring all of that information back to the board because I do you think it's appropriate to do the appraisal before the properties are surveyed because

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specifically that downtown Stewart um property is going to be split into three or four parcels because you'll have Boys and Girls Club, Stewart Middle School, and our old admin building plus the easement.

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piece property. I don't know if it's contiguous to Steuart Middle. Would that would all be one parcel or how what's the best way? So, I want to understand that too. I mean the the easements there might be reciprocal easements that flow every over everyone's property but

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typically you'd remain or Boys and Girls Club or whatever the there'd be a fee simple property owner that would just take their land subject to the easement rights of other whether it be drainage utilities or whatever it may be and storm water because there might be a shared storm water system and so you

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have to account for that. I think the storm water was the big one um for that piece of property and what was done when the expansion of Steuart Middle and the Boys and Girls Club was the issue with South Florida Water Management District and then I guess the maintenance costs

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of maintaining that easement for us or whoever the property owner is. I want to understand that it's this one is a little more complicated than the other pieces of property because there are not so many um entities involved. So, that

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one that obviously might take a little longer, but I think I know that we had a couple of of entities interested in the property in Port Solerno and I think just one in Indian Town, but um we can probably move quicker on those

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properties than we can on the downtown Stewart. And I do just want to clarify, you're correct. We Martin County School District does have an appraisal on those four properties and then the interested party in Indiantown did also acquire an appraisal. So one of the properties has

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two appraisals even though we did not contract for the second. So I just want that to be clear that there are two that exist. Only one was at the request of of our district. And then as Mr. Serest said, we are actively continuingly searching. So, if there's anyone out

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there who knows of someone who is a commercial appraiser, we we are looking for someone who would be interested in for a fair price. As he mentioned, we do have someone who was had quoted us three times the amount. >> Okay.

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>> Um uh just back to that one property that has the two appraisals. Um it is the a governmental entity. So, would we go that route or would we want to advertise for three weeks? I mean that one I think we could probably um we can vote on that at our next meeting if the

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board desires and we could probably move forward with that. Right. >> I think that's at the discretion of the board. Again, evaluating the property, the location, the uses around it, what you think the highest and best use is for the benefit of the public and then make the determination as to how you

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want to dispose of it. >> Okay. So, um, Superintendent Maine, can we add that to the agenda for our May meeting to have that discussion? And if, uh, the board wants to move forward and vote on it, we'll need copies of both appraisals, um, prior and the

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information so that and let everybody have an opportunity if you want to go out and see the property and what's what it's being utilized for. Now, um, I think this one is a probably an easier, less complicated transaction. Okay.

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Perfect. Any other questions? >> Yes, sure. Miss Pritchette, >> are the two appraisals far apart? >> Yes. >> In my opinion, yes. >> Okay. Thank you. >> Okay. Is there anything else? Oh, yes,

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Mr. Crist. >> So, I want to pro provide clarification. So, the ed the five-year ed plan survey was due this year. It's just consequential that we're set the same time frame as us having four properties that we're looking at. So what that entails is currently right now somebody

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from FDOE will actually be in my office working on the computer to help us update that five-year. So they've scheduled visits. I'm not sure now if it's at the end of May or June, but it could be several visits until they actually get the work done. And it can

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be up into July if they need it. So I just want to give you the time frame. It's not something that's going to happen in one or two days. >> So, would that prohibit us from moving on the one property that has the appraisals and that we're looking to,

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you know, if we wanted to if the board desired to transfer that to a governmental entity, >> I would look I would start that conversation with DOE now so that we know because since we haven't ever transferred a property or sold a property, I need to discuss that with them and see what that process looks

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like. But I can start that conversation tomorrow. >> And I just wonder um the benefits of us doing that or a long-term lease again like what what would that look like? A 50-year lease, a 100redyear lease with a another governmental entity of what's

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the most advantageous for the school district. Um >> and I believe you do have a current educational plan survey. So looking at that may give you guidance too because if that one already finds that the the Indian town property is unnecessary for

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educational and ancillary purposes then you've got what you need as it relates to that because again this is just your five-year update that's not yet due but pending pending due. So I think starting point is looking at your existing educational plan survey to see what that finds and that might give you direction

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as well. Yeah, and I think that's a really good point because the one that they're talking about has never been used for educational purposes. Now, that does not include the adjacent um buildings that were formally used for education. So,

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that's something else that the board might want to consider when we look at that report. So, okay. All right, Mr. Roberts. Thank you. So, Mr. Mr. Crash, you'll be looking in the current

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educational plant survey and see if in there it's listed that there was a determination that the property that we're speaking about in Indiantown is unnecessary is labeled as unnecessary for educational or ancillary purposes. Correct. And then if I understand you correct, Mr. Waters, in your summary

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thing, you need the recommendation in the educational plan survey under the current rules. Then you need a determination that it's unnecessary for educational or ancillary purposes. And then once we cross that hurdle, then we just need a resolution from the board and then we can proceed for disposal.

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>> Correct. Yes, ma'am. >> Thank you. Okay, perfect. Next steps. We'll keep moving forward. >> Thank you. >> Thank you guys very much. So on my um superintendent maine on my

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paper uh agenda we have the code of conduct but on my uh my agenda on the computer we do not >> that is correct. We are uh not ready to proceed forward uh with the code of conduct. We've got some additional

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things that we're working on. We will bring that back forward at a later workshop. >> Okay. Perfect. Thank you. All right. We are moving on to public comment. Is there anyone here from the public who would like to speak on any of the items,

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any of the policies that we have before us? All right, seeing none, we're moving on to our um review of our lot of policies. So, if you have a policy that you have a

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question about, please let me know. Now >> I do, >> Miss Roberts. Um 3120.04. Um what number is that on our agenda? >> 6.08. >> 6.08. Okay.

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So the policy itself reads 3120.04. On our spreadsheet, it's listed as 312404. So I think that's just a misprint. I think 608 should be 3120.04. >> That is confirmed.

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>> And then hold on. I think I had one more policy 65 6325 which is 6.14. Let's see. And then I think obviously we're going to be discussing 615

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policy number 7514 transportation devices. >> Okay. So did you have a question on 6.14 or uh a comment >> 6.14? Yes. >> Yes. Okay. >> Yes.

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>> Do you want that now? >> Do we want to take Did you have anything on 6.08 or just that change in the >> I have a question. I have a question on that one also. >> Okay. Let's do that one first. >> Okay. Um, so 6.18 has to do with employment of substitute, short-term,

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and part-time instructional staff. And it also talks about before working in the district. Um, let me find the one. um the policy doesn't specifically address us using an outside entity like

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Kelly Services in order to to take care of substitutes. So my question is um does it need to have any language to that effect or are we making sure as a district is human resources making sure as a district that Kelly services is

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abiding by will be abiding by all the pieces of this policy I guess is where I was going with that. So, and I think that's probably a um a Jeff Raymond question as to whether those pieces are all and if they are being handled by

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Kelly Services. I think we would want to be sure that all those pieces are in the um contract that we have with Kelly Services that that's actually what's happening etc. I would hate to pass a policy that is different or varies from

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what is being required by the policy that we're adopting because that will put us behind the eightball. So that was my comment for that. So um and so maybe that means we wait for this one until >> um we get that information back and somebody looks at that.

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>> So we will remove that one and review and then it'll come back again to a workshop in the future. Okay. 6.14. >> 6.14 has to do with pro procurement, federal fund, grants and funds, and it goes into

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all the detail about bid packets, etc. Um, and I know for historical value that we had a an issue when we were when we did the bid for the two elementary schools when they were pushed together.

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There was a problem um with proprietary bid information um being shared inappropriately with um

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with other interested parties. It was not it was not staff that did that. I mean, but I know that that did occur. And so I was just um wondering whether in light of that whether that language needs to be somewhere in here um so that

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that doesn't occur in the future. And the way that we solved it before in the last instance was we then broke the two bids into two different bids. We went out for rebidding and we did each of the two elementary schools separately to overcome that. But I know that that was

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an issue and um I would hate for that to be an issue again at some point in the future. So would we we should probably remove and review this one as well because I don't necessarily think that we would be ready to see this at our next board

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meeting. So we'll remove that one as well and bring that back at a future workshop once it's been reviewed. 6.15 6.15 is the use of personal transportation devices. Um

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so when the superintendent is recommending that we pick the second option which says because of the clear and present danger of accidents and traffic inherent to writing personal transportation devices, it shall be the policy of the board to prohibit the use of personal

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transportation devices on board property. Um I believe that personal transportation devices includes is not limited to the ones with gas or electric motors. It includes

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I guess my clarification question is when I talked to Mr. Harmon about this at one point he was saying be careful of that one because that includes bicycle, scooters and skateboards. So, I would hate to choose the second paragraph because of that and completely

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eliminating that and then be in a position where we've now eliminated bicycles when our intent is to do what's on the second page that has to do with helmets and has to do with a driver's license, etc. So, I guess um

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I guess I need some more clarification on that one. >> I would recommend, Madam Chair, we do the same. We we'll remove and bring this one back after staff has a chance to relook at this one. >> Yes. And I'd like to get the input from our law enforcement commute, the sheriff

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and the the chief of city of Stewart, just to see what their thoughts are on and and what is what is the enforcement look like and our ability to enforce? Any other questions on that one?

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All right. Is that it? >> That's all I have. Thank you. >> Anybody else have questions? Okay, perfect. We will >> Madam Chair, I'm sorry. My light is >> Oh, I'm sorry. >> I was trying to comment. >> I'm trying to get used to this. Sorry.

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>> Um on that 7514, just a question. Do we have a current policy from safety and security? Maybe uh Chief Franella could weigh in on that. Do we have something we're using for that? That's not this.

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>> Are you talking specific to ebikes? >> Ebikes or Yeah. >> Good afternoon, Madam Chair, members of the board, Superintendent Maine, Frank Frangela, chief of safety and security. So, the procedure that we have in place now for ebikes is that they're not

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allowed to be utilized on campus as far as riding them. So they once they get to the property line they have to remove themselves off the bike and they have to walk it on campus. So it was the recommendation of staff to do the same

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thing for the policy because Niola had in the um policy about 2 miles they were talking 2 miles an hour. I don't think the district has a way of using any kind of device to make sure that the kids are going 2 miles an hour or not. So, the

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safest thing for everybody would be for the uh riders to get off the the ebike and walk it onto campus. >> Okay. Thank you. And and I agree with that sentiment. I I'm I'm not crazy about anything where we're estimating

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miles per hour from a staff member at all these different schools guessing at what is 2 miles an hour. So, thank you for that sentiment. And I think it's already our policy too for the most part that their kids are

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getting off their regular bikes too at and walking them onto campus. Isn't that correct? >> That is correct. >> Skateboards, whatever they ride, unless they're walking, they get off the that they carry their skateboard or they walk their bike. Regular bikes.

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>> Yes. >> Perfect. So, it shouldn't be too much of an enforcement issue for our staff to we'll continue to monitor that and treat it just the same. >> And yes, through the um discipline, it would be if the child's on the device,

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then there would be discipline. If they're not, they're following our procedures. >> Okay, perfect. >> Miss Roberts. So, um Mr. fangel. So what that means in this particular policy is which

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paragraphs would you be removing? >> So I would have to take a look at it. I don't have it in front of me, but it would just follow the procedure that we have. So we could look at it and mimic what we're doing now with procedure. >> Okay. So I I guess I still don't

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understand that um this policy has three areas, Mr. superintendent that can be selected. So, I don't know if it is the will of the board that we are okay with ebikes as long as when they get to the school

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line they're walking the ebikes if that's where we're going with this that anybody can be driving. So, I'm asking the board, I guess, are we okay with ebikes coming um anywhere they want to as long as they're being walked on property and then not just for coming to

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and from school. So then that means on weekends on for renters of property etc. Is is that the interest of the board or is the interest of the board something different? I thought we had talked last time and we were different but now I'm confused.

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>> So in talking I mean just my personal opinion in talking about it um I just don't know that we have any enforcement authority off of our property. So, but we can prohibit someone from parking

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their ebike on our campus, which would be the enforcement is you just can't bring it on campus at all. And I guess that was one of the things that was brought up that kids will start

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um you know parking their bikes, tying their bike or locking their bikes to a tree or to a sign or you know are we creating a a problem >> for law enforcement and for the community and then what if the bike gets

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stolen and and I don't know on the last page the next to the last paragraph that talks that has a line that says students must Students must the age of 16, I don't know what must the age of 16 means, have a driver's license, wear a

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helmet to be the operator of an electric bike with two pedals under class one, two, and three to and from Martin County School District properties. I don't I agree. I don't think we can regulate to and from district properties. I don't know where that

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language came from. It doesn't appear to be a a real sentence anymore. It's not the language that we saw last time. So I'm remain confused. >> So let's So we're pulling this one. So if you have specific questions or

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recommendations on this, I think that' be best to talk to the superintendent directly and to u Mr. Fangella and um let's see if we can get some some more clear language because we're going to

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get a lot of feedback on this one if we don't get this language correct. and we'll just be back here amending it. Um, so please get with the superintendent if you have questions or suggestions. All righty.

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Are there any other Hold on. Let me find my agenda again. Working through all this stuff. Okay. Um, we are now open to the board. >> Miss Russell, >> would I just like to say happy teacher appreciation week? Thank you to all the

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teachers for caring for our kids and educating them each day. We appreciate you very much. >> Miss Roberts, >> Miss Pritchette, >> just a ditto on that. Yes, we really appreciate and all congratulations to

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all the teachers who are being named uh for candidate I guess in the running for teacher of the year again. It's very exciting time of year. Congratulations to all of them. >> Vice Chair Morerti. >> Uh thank you, Chair Powers. Um

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I wanted to wish uh all of our students and teachers a successful last few weeks of school. I know everybody's getting ready for summer and it's uh you know we're we're counting the days down, but uh I I just want to wish everybody a great last few weeks as we enter

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graduation season, a very very exciting time for I know all of us here and staff and uh it's going to be a great month of May and lead us to a wonderful break in June. So uh I wish everyone the best.

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Okay, thank you. And um I echo everyone's sentiments on teacher appreciation. We're so appreciative of our teachers every day, but it's really great to see all the wonderful recognitions that are happening in our district this week and um we so

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appreciate everything that you do every day. Um and also happy Cinco deayo. Um is that it? Uh Superintendent Maine, did you have anything? Okay, perfect. This meeting is adjourned.