all right it is 6:30 we will call Monday April 14th 2025 city of mayor city council meeting to order if you could please join me in the pledge of allegiance i pledge allegiance to the flag of the United States of America and to the
republic for which it stands one nation under God indivisible with liberty and justice for all thank you with that do we have any additions to the agenda tonight i don't have any additions tonight mayor hearing none
I'll look for a motion to approve the agenda as presented motion second we have a motion a second all in favor say I i i sign motion carries 50 with that we will move to public comments if there is anyone who would
like to discuss anything that is not on the agenda please come forward seeing none we'll close public comments and move to consent agenda is there anything on the consent agenda that anyone would like pulled for further discussion hearing none I'll look for a
motion to approve the consent agenda as presented motion second we have a motion a second all in favor say I post same sign motion carries 5 that will take us to business items consider approval of grant agreement with Carver County CDA
for zoning code update thank you mayor uh we submitted for the grant to the Carver County CDA as part of their pre-development grant program for the zoning code update and we were successfully awarded that so we are receiving $10,000 to offset the uh cost
of the zoning code updates it's a reimbursement style program so we incurred the cost and then once we've incurred the 20,000 plus then we will go ahead and submit for reimbursement on that i would expect that to happen later this year thank you any questions for the
city administrator on this before we move on with none then I'll look for a motion to approve the grant agreement with Carver County CDA for the zoning code update in the amount of $10,000 motion second we have a motion a second any further
discussion so one just thank you to this administrator for reaching out and and applying for this grant it's certainly going to help i appreciate it mhm so no other comments all in favor say I i i oppose same sign motion carries 5-0
that will take us to the approval to purchase fitness equipment for the fire department thank you mayor for the fire station let's get to it here find it uh back when the fire station was constructed in 2021 2022
uh an area on the second mezzanine level was set aside for a fitness area and that area was populated with donated equipment from firefighters and uh Lifetime Fitness uh for the equipment that's currently existing one of the So there's two treadmills and a an elliptical machine that are up there
right now as far as larger electronic equipment uh one of those is having major electrical issues and is no longer functioning and cannot be repaired uh they're requesting to have that replaced with a uh climb mill so a stair climber uh the fire department does their annual
stair climb exercise so instead of having two treadmills uh being redundant there they thought swap one out that's broken for the stair climber to help with their event that they do every year um at the time when this all went into
the fire station I don't think correct me if I'm wrong I don't think it was ever clearly established how the replacement of equipment was going to happen in the future it was not um so in discussions with that bringing up for the city to fund the replacement of the
equipment over time the other treadmill is in still in good condition and the elliptical machine still is in good condition so those should last a while longer and then they had some requests for some uh equipment uh 3in-1 soft ply box uh use those for jump exercises box
squats things of that nature it's a universal type of use of equipment it's not very specialized so anybody who goes up there could use it uh fitness vision uh uh 28 inch curl bar so this would be if you're doing various uh bicep tricep
type exercises it's a universal piece of equipment that can be used uh right now with the dumbbell set what was donated at the time was an adjustable dumbbell set so it's the kind it's kind of in a little rack thing and you dial it up to
whatever you need that's starting to fall apart and it's no longer locking in proper to get the proper weights they would like to move just just a full standard dumbbell set rather than adjustable ones uh so that's the request there and then with the request for that
dumbbell set five to 50 pound then they would need a three tier dumbbell rack to hold them all on as well so that would replace the adjustables that are uh falling apart on them right now so with that uh we have the list price there along with the price that
we're being quoted uh untaxed uh this is the quote that they received to replace that equipment any questions on that the rest of the So the rest of the equipment they have some other machines that are in pretty good condition with normal
maintenance done on those those should probably last another 10 to 15 years a lot of the weights those are good for many years because they're just steel plates and they're good to go they might have an adjustable bench here and there but you're talking a couple hundred bucks to replace something of that nature uh the big ticket items I could
see in the near fiveish years would be the other treadmill and maybe the elliptical if that starts going out perfect thank you any clarification needed go ahead this being funded out of uh it
would be uh the fire CIP uh fund so same place we're coming out of for the rest of the general equipment for the fire department got it how did they come up with our price versus list price like was there a standard discount percentage or was it
just kind of like I believe that's what they apply to us uh us being a fire department okay since they want to be generous to those who serve the community okay so if nothing else I'll look for a motion to approve the quote from Johnson
Fitness and Wellness in the amount of $6,922 for some replacement exercise equipment at the fire station motion we have a motion do I have a second a motion to second any further
discussion and what's the plan uh Nick with the obsolete equipment is it going to get hauled away could they take it from us uh the dumbbells and the the uh treadmill are we going to put it in spring cleanup are we that sort of stuff
i the the treadmill I would we would have that disposed of properly we'll ask to see if they can take that away okay as a courtesy otherwise dumpster it okay thank you any further
discussion hearing none all in favor say I i oppos same sign motion carries 5 Z that will take us to consider approval to accept the resignation of Kyle Coun's public works supervisor
thank you mayor um Kyle Coun has announced his resignation from the city of mayor effective March I'm sorry April 25th not March April 25th um so this bleeding into the other items
here uh next steps would be uh just uh personnel and the public works committee held a joint meeting to discuss transition what are we going to do for replacement and in the interim since Kyle holds our class A wastewater license we are required by the Minnesota
Pollution Control Agency to have a class A license associated with our wastewater facility for a minimum of six hours per week so other class A facilities when they have this sort of vacancy come open it happens to them as well
um we looked at three options as part of this one was People Service which is a uh company that comes in and offers those type of services they had a cost associated with that uh Doug Cameron who is the former uh utility superintendent for the city
of Watertown he recently retired but he has a side business since he has his class A license where he will do this for cities in an interim basis and then Kyle offered to continue on in evenings and weekends to lend his class A license to us as well he also included in that
that he would also oversee the water treatment facility as well as continue to work with me on capital improvement items that were going through for the summer months so I'll let the committee members jump in as they see fit but we evaluated all the options based upon
costs and what was being offered and we felt that Kyle having the institutional knowledge also offering to do a handful more things than the others were proposing to do and also being the lowest cost option we felt that was the
good choice to move forward with anything to add from the committee members i don't have anything right now covered it all yeah maybe when we get to 13 I might add something but yeah I think we're good yeah I have nothing at this point so uh just to
round that back out for so how it would work is Kyle would not be an independent contractor we would retain him as an employee he resigns out of his public works supervisor position then then he would be hired to what is number 12 we'd have to create an an interim water and
wastewater treatment operator position which is has the job description that was included in the packet kyle is then hired on as that which is number 13 he fills that role until the new public works supervisor is hired and then at that point depending what we get up for
applicants then we make additional decisions if we get an applicant with a class A license then it all resolves ourself that person then uses their class A license for the facility if we don't get anybody with a class A license since our minimum requirements is a B
license then we need to figure out a medium to long-term solution for where our class A license is going to come from maybe Kyle is willing to do it for longer but otherwise it would we would look at somebody like Doug Cameron to come in and do that on a longer term
basis on that front but before we get to all that let's start with number 11 here for the to consider approval to accept the resignation of Kyle Coun as public works supervisor thank you so with that I'll look for a motion to approve
the resignation of Kyle Kun as public works supervisor motion second we have a motion a second any further discussion i just want to thank Kyle for all the years that he has served and I wish him the best in his new adventure yeah he
has certainly served the community well in his 12 years now just about 12 from starting as uh part-time to where he is now he's certainly excelled really put a lot of effort into where he's at so um and really cares about the community so I do appreciate and you
know add on to Nikki's words is um he's greatly appreciated and we appreciate everything you've done from uh everyone in the community absolutely so with that all in favor say I i post same sign
motion carries 5 all right let's move to the approval to create an interarm water wastewater treatment operator position and job description thank you mayor as was mentioned uh the joint committee reviewed this and the recommendation is to create this position so that we can
hire Kyle into it to fulfill our needs for the class A wastewater uh license but also with the added benefits of the C plant oversight and then working on CIP issues as well yeah and uh to Nick's
point we did meet as kind of a a joint public works and personnel committee meeting to go over some of this look at all our options this seemed like a great uh recommendation from the city administrator how to how to uh treat this and I'm assuming with him being an employee then some of the insurance
stuff is taken care of and some of that aspects of things so I think it'll be very beneficial to add this so with that I'll look for a motion to approve the interim waste the interim water and waste hunter treatment operator position and job
description motion second we have a motion motion and a second any further discussion hearing none all in favor say I i i oppose same sign motion carries 5 so with that we'll move to consider approval to hire Kyle as the
interim waste water and wastewater treatment operator thank you mayor so this would be to hire Kyle to that position at the established rate of $70 per hour you would be working six hours per week with potentially if something comes up and he had to come back in for
some reason whatsoever maybe an extra hour or here a week but the standard would be six yeah and to Nick's point earlier as we went through this we have to have them for six hours you know if
if um say uh people services came in who was much more expensive i don't know if the numbers were ever in here um from what they what the comparisons were from our three options um Kyle has uh
indicated that he's certainly not doesn't want to just sit here for the six hours and be here and do his time he's willing to you know go check out the water the water facility make sure do more than what some of the others were and still being in the cheapest of the three so I think that'd be very
beneficial uh to add him uh to continue running the plant so with that I'll look for a motion to hire Kyle Coons as the interim water and wastewater treatment operator in the amount of $70 per hour motion second we
have a motion a second any further discussion hearing none all in favor say I i oppose same sign motion carries 5-0 with that we will move
to appeal to authorize the opening of the public works supervisor position for hiring thank you mayor uh with the resignation of Kyle Kuna we now have the open public works supervisor position uh this would authorize its opening advertising i'm proposing that we
advertise until May 14th um we'll be advertising in the local newspaper the League of Minnesota Cities website and on the Minnesota Rural Water Association website that's generally the go-to place for public sector employee postings thank you Nick with that I'll look for a
motion to approve the authorization of opening the public works supervisor position for hiring motion we have a motion do we have a second second and a second any further discussion are the two that are still in public works willing to pursue their
class A license or so as for the public works utilities operator positions as part of the continued employment requirements they do advance up okay they will eventually so they are required to get their B license at a maximum they're encouraged to get their
A but the A test is difficult so the idea being we don't want to make it an A requirement because if they just can't pass the test and you have to kick them out so being a B is far more attainable they'll have that B and then if they want to get their A they certainly can and we do encourage it
at the end of the day you we're built because that was not a requirement in the past it was just get your class D and your class C water so having them go up to a that will then provide some redundancy and crossraining to make sure that if this situation arises
again while you don't have a supervisory employee you do have an employee that has their class A to cover in the interim right thank you and everything's set as far as union notification everything we need to do as far as union we're all good there yep i talked to Craig was it
last week week two weeks ago and then as they appoint a new union steward will you just keep us posted who that who that is we'll do thank you so if no other comments all in favor say I i post same
sign motion carries 50 consider approval of quote for street repairs to Hickory Lane and Timber Drive thank you mayor uh Bolton Mink uh care of Phil has quoted out or bit out the
repair efforts to timber uh Timber or Hickory Lane and Timber Drive if you recall there was um some mischievousness that happened on these last year uh we had a resident
um take a piece of equipment over it and cause some damage to it uh we did not get the quotes together in time last year before the cold weather hit to have it repaired now that the weather's turning nice again uh we'd
like to get the sections of road milled repaired did this include curb work as well yeah so this would include the whole thing to bring it back up to uh full repair status as part of the
proceedings we are requesting remuneration from the party to repay these costs that's what I was going to ask and uh Phil do you have a breakdown of what the uh and you can take the lowest
bid here of what the 2025 street improvement project is versus what the repairs are to Hickory Lane and Timber Drive do we have a breakdown on that uh I did not prepare that but I certainly can after the meeting okay to you
okay so with that I'll look for a motion to approve the bid from William Mes in the amount of $45,688.80 for the 2025 street improvement project which includes the
repair of Hickory Lane and Timber Drive motion second we have a motion a second any further discussion uh I said it um well they do people live in those two houses i can't remember if there people
purchased those two homes on I don't remember which road it is yeah I believe one was constructed and built and I I think the other one is occupied as well okay so just will they communicate with those homeowners that they will be Yes y okay we'll treat it like a regular
street project we'll make sure notifications go out it'll just be to those property owners yeah just want to make sure that they're notified since I think people live there so with these two roads being stubbed into nothing is there an urgency to get these cleaned up versus just wait to see wait till it
happens and then or is it just mobilization is it makes sense i I don't we don't have any other mill and overlay activities planned for a while so it would be quite some time before that got repaired and if any other street
happened this I would have it repaired for the sake of the citizens that live upon it yes even for a stub like this where it's going no i mean yeah but there's a portion of it where there's not stub that's tore up too where where the tracks were
wasn't it the tracks in the road next to that house is that what you mean is that or is that on the stub it is on a stub oh it is on a stub i understand repairing i get that but because of the way it is and we have nothing where these roads will be going possibly for
years do we wait it out a little bit and I you know and if we have to bring someone out just for this and it costs a little more i mean that's on the person who's covering that correct i mean no it was vandalistic damage and you would repair it there's no you would have it
fixed because any homeowner that's going to be abuting these properties are expecting Yeah new roads i mean there's two houses on Hickory Lane like sorry we're not because your road doesn't go anywhere we're not going to I mean it looks horrible oh I'm sorry you're right
so So Timber Drive doesn't have a home necessarily uh to drive on it with a driveway but it does butt up it's next to a property that has a home on it and And I'm sorry you're absolutely right so those are showing I mean there's not homes there now but they're platted out
no there are homes there oh there are homes there now yeah and people are living in them on Hickory Lane i remember that okay perfect then that And there's there's homes all there right next to Timber Lane yep no I understand there's not a home on the other side on the Y north side no that makes perfect
sense then i that totally makes sense y um that's what I wanted to ask if they were going to notify the homeowners that live on that little stub road thank you for that clarification any other discussion go ahead are the improvement projects for 2025 in that neighborhood no no okay
oh the Oh that's brand new i may have I named it 2025 i don't think there's any other work uh associated to the 2025 street yeah so good good to this point this is an isolated incident y um let's
see here i'll we'll go I'll show real quick very confusing page one so what we're looking at for this year as far as so this is a oneoff damage that occurred due to vandalism the uh normal and regular street maintenance
that we would do for 2025 is the area in black and this is the area that was mill and overlaid in 2023 as part of that project now that we're two years after that now we're looking at seal coating operations to cover that area thanks for the clarification yep and
that that occurred up in Yep that area so sorry just to clarify for myself because now I'm confused the 45,688 is strictly for that the damage for that damage nothing else okay thank you it was a little misleading that's where I
got thrown off thank you all right we have a motion a second any further discussion hearing none all in favor say I i post same sign motion carries 50 i'll move to number 16 consider
approval of quote for the 2025 sewer jetting services thank you mayor we're hoping to receive one more quote by tonight for jetting services uh but we did get it from the usual winner which is Overline and Suns as you can see in the uh in the
packet and their quote for services uh the per linear foot cost is the exact same as it was for 2024 perfect thank you i So our budget for uh this was 35,000 and since we had a smaller size and the price didn't go up
from last year the total cost is 20,580 perfect i'll look for a motion to approve the quote from Overline and Suns for $20,580 for the 2025 sewer line jetting motion second we have a motion and
second any further discussion and thank you for trying to get a second quote but Overline and Suns has been doing this for years they've always they're very responsive do a great job and they typically year after year come in the cheapest so very comfortable with this
so with that all in favor say I i oppose same sign motion carries 5 Z consider approval of the land use agreement for the disc golf course thank you mayor i'll talk about these three a
bit together as well so the park board has uh been working on a project that was brought to us last year uh proposed disc golf course i'm just going to go to the image because that's easier we had looked at this last time as part of our
uh workshop just to recap here uh thank you to our guests here Andy and Jason for the large amount of time and effort they've put into helping design this um so this is the most updated design that we have the green circles are the
baskets and where they're proposed um kind of the notations so the first one is the whole number followed by the length of it the number in red if it's readable is the fairway width we kept that to six foot increments to match our moore to make it easy for public
works the red represents the snowmobile trail as it passes through in the winter months so we're designing with that in mind the uh purple repres uh is a combination of the cross country course plus walking around paths around the course as well so we're taking that into
account as well um and then we have transitional mowed areas between the holes which would mow a path in between all of those it's a 19-hole disc golf course the land use agreement would be with Mayor Luther and schools since they are the owners of the property we need to have a land use agreement in place
that authorizes us to construct and to have a disc golf course uh the term of that is 20 years although there is a six-month out clause if Mayor Lutheran finds a developer for this 10 15 20 years down the road that wants to
develop this into something they would have to give us a six-month heads up and then we go in and pull out the equipment and then return the land back to its original condition as part of the exchange for the land use agreement uh Mayor Lutheran does have a farmer who hays
this area and Mayor Lutheran does receive a sum of money for that in exchange um they have asked since they're going to be losing quite a bit of the space here to that that they have asked us to mow the soccer fields in this area as an offset that would occur
when we're already mowing the rest of the disc golf course we wouldn't be making special trips for that it would just end up on the normal schedule public works figures this is another couple extra hour a couple extra hours with two mowers to handle that so it fits well within our capabilities in
that the land use agreement has been approved by Mayor Lutheran it has been reviewed by the League of Minnesota Cities and the city attorney so it is good on that front when we look at quotes uh this was the quote that we had uh from last year
i did get an updated quote just for to make sure we have the expiration dates as the same uh the quote uh is updated originally we're looking at 18 but we settled on 19 the price per basket the rest of the cost all stays the same the
freight stay stayed the same so the quantities updated to 19 but all the other costs stayed the exact same so the price is the same and as what we had budgeted for on that and then we do have the two concrete so this is what the basket would look like from
Anova very good basket it'll last us quite a long time on that uh when it comes to the concrete course we got two quotes for that one from Shower and Suns and the other from Unique Concrete and the low one on that was unique concrete
at $12,777 so with that I will happily field questions regarding the disc golf course or if get to the right one here or if there's any questions for our esteemed representatives of the disc
golf working group i'm sure they'd be happy to answer no questions at this point so with that then thank you Nick i'll look for a motion to approve the land use agreement with Mayor Lutheran High for the Disc Golf Course motion
we have a motion do we have a second and a second from Emily any further discussion hearing none all in favor say I i i post same sign motion carries 50 consider approval of quote for the disc golf course
baskets so with that I'll look for a motion to approve the quote from Anova and the amount of $7,421 is that No I'm sorry thank you and the amount of $7,796 so quick amendment to that um that's the
base course for the baskets they do have some additional if we want to have sleeves they have additional costs for that flag setup for the target tops basic T- signs if we want to go for that route T- marker sets uh we don't need course design services so I would say
base plus these fees if we choose to use them and this was included in the budget cost I had figured these as part of the where is it that figure there that we've looked at prior at 10,361 is inclusive of all
those other things so that's what you'd want the budget figure for if we don't use it all then we don't use it okay what's the total then for Do you have the math for it's still 77.96 no it was just 10,360
no that's the number yep so if you can read it um up in the formulation here we have the basket cost plus the additionals that are listed there that come out to this cost to be the total that would be the budget figure that doesn't necessarily mean we use all of
them but who's making the decision uh we would be as the working group okay got it this coming out of park fund yes okay what's a sleeve maybe I should have insulation sleeves that' be the thing that goes into the ground that it slides right into oh okay
and locks in that was one of the requirements with the school they wanted to have it they had to be like removable so that sleeve allows you to put the basket in it can be locked down so it can't be taken then
you have the option to pull it out if you had to get machinery around it or over it got it thank you i would have preferred to have these set prior to this meeting but
um here we are so with that I'll look for a motion to accept the quote from Anova Disc Golf to not exceed $10,361 motion second we have a motion and a
second any further discussion nope hearing none all in favor say I i post same sign motion carries 5-0 with that we'll move to the approval of the quote for the disc golf concrete tea
pads thank you mayor as mentioned we received two quotes to do this work uh one came uh this was for 18 holes was one wasn't quite correct but that was $29,250 and then from unique concrete which was the low cost uh that was for
the 19 holes and they were specked out the same and that came to $12,777 big difference was a crazy different home unique Concrete uh if you're wondering and talking with them they very much believe in this type of project they're
excited about the disc golf course and they wanted since they're such big proponents of it they wanted to provide pretty good pricing for doing that work yeah good certainly appreciated so I look for a motion to approve the quote from Unique Concrete in the amount of
$12,777 motion second well we're really good i'm not saying anything really any further discussion no nope really
all in favor say I i same sign motion carries 50 and with that uh thank you both Annie and Jason appreciate all your time and working uh in conjunction with the uh public works with the uh uh park
and recck department very much appreciate all your time and all your efforts um really looking forward to this do you live in the community or want to see it perfect i'm looking forward to see how bad I am at that considering I suck at golf i'll be I'll be right there with
you Chad i can't golf so let's let's throw a Frisbee at just bring our own Frisbee because that Yeah no thank you i appreciate it so with that we'll move to council reports council member Halt anything to
report on uh personnel committee meeting just working over personnel policy council member Fouch I do not have anything we have a EDA uh meeting next week council member McNeely nope member
Jackson uh we welcomed Lauren Stifter to the commission and then um as discussed the disco course perfect and I've had two uh public work I had a public work the joint public works personnel meeting that I discussed or touched on earlier
uh to uh go over Kyle's replacement and all that that we went over today and then we had one uh right before this meeting another personnel meeting as uh Chad mentioned to go over the personnel policies we're redoing it we haven't redone the personnel policies in 10
years now since 2015 we've got a lot of new information from the league that we're incorporating in and new laws that have passed obviously in the last 10 years um so it's ongoing we're probably another meeting or two before we start getting things ready to start rolling out to council but um it's coming and
we're making good headway on it so we spend about an hour and a half each meeting working through it so with that I'll look for a motion to adjurnn motion second do we have a motion second all in favor say I i posting sign we are journ i'm going to
be that guy throwing frisbees out on 25 yeah but see Chad you got to stop calling them frisbees sorry sorry we don't have the place