so it is 6:30 we will call the Monday August 12 2024 regular city council Mee in order if we could please start with the Pledge of Allegiance Pledge of alance to the flag of the United States of America and to the Republic for which it stands one
nation under God indivisible with liberty and justice for all all right with that do we have any additions to the agenda I have no additions mayor all right I'll look for motion to approve the agenda as presented motion second motion second
all in favor say I I post same sign motion carries 4 Z with that we will move to public comments if there's anyone who would like to discuss anything that is not on the agenda please come forward see none we will close public
comments and move to the consent agenda is there anything on the consent agenda that needs to be pulled for further discussion hearing none I'll look for motion to approve the consent agenda as presented motion second have a motion and a second all in favor say I I post
same sign motion carries 4 Z with that we will move to business item consider adoption of resolution of findings of fact and Order ISS is shoot under the mayor city code Chapter 93 that Nick I'll turn it over to you
thank you mayor um so uh we're arriving at an unfortunate situation over at Agave Mexican Restaurant uh since September of 2023 there's been an on on again off
again issue with the trash collection at the business in the back they had a couple of dumpsters one for regular garbage the other for recycling and in September of 2023 I'd sent them a
letter uh where I'd been working with alicio we were emailing back and forth text messaging on the matter and he was being very prompt and responsive uh had brought to attention that trash uh like in the photo here it was heaping up it
was uh the lid was over the top and there was gra uh trash along the dumpster along the sides and uh he had made some promises to have that taken care of and here and there it would be he had proposed putting in bigger dumpsters to allow for greater
accumulation before disposals um that did not come to fruition and so I came to the point where I had sent him a letter in September which uh gave him ultimatum similar to what we're looking at today but then it entered uh appeared
for quite a while where it was stretches of doing okay and then it would fall into a state of disrepair again uh then it would I would send a letter again and then it would get cleaned up and it was say back and forth back and forth but uh recently it has now entered a state
where garbage is out in the open and accumulating and then as of uh a little over a week ago trash service was removed entirely from the site uh the service holler Republic Services took their dumpsters away due to
non-payment and so there are no longer any services for trash on site and so the trash has now been accumulating in this open air uh pull behind trailer that you can see that is located behind the building
and as of today um heed up even more uh it is suspected that there is trash in this pole behind as well as in a accessory structure a small shed to what would be to the right
of this and it's suspected however we cannot see the inside and we only have speculation on that so letters were sent to Aliso giving him until Friday of last week to have everything taken care of otherwise this matter would be brought before city
council for reconciliation and so it was not taken care of as of Friday so we are now here before city council with the resolution before us uh which spells out the details of what I would just went over
the findings of fact um that the nuisance still exists so the way this works is he was given the due date to have it cleaned up and what that due date is for is if he cleans it up by then then it doesn't go to city council so in the resolution you will see he has
until August 16th to have it cleaned up the extra time is because because by Council now making the edict we want to ensure we're observing due process in our US Constitution uh even though it is trash we do not simply
take items as a government entity uh that is not a power you want to give a government entity to take it willy-nilly so we have until August 16th to have the trash remove if not then we will have a public works or a hired contractor go in
and uh have that trash removed we will likely have waste management deposit a dumpster trash will be put in that that will then be taken away on the charges and time and effort of which will be build back to Aliso if that bill is not paid then we
would uh go to collections first and then assessing that cost to the property as a result all right thank you and just for the record the business owner is not in attendance tonight so we won't have the comments from him uh so
with that I'll look for a motion to approve resolution 20241 motion second a motion a second any further discussion hearing none all in favor say I I I post sign motion carries 4
Z we'll move to council report counc report nothing new at this time council member mcne no counc F nope and I have nothing to report on myself as I have not had any um meetings we do I do have an
upcoming meeting on Wednesday with the city administrator and um maybe uh uh to talk about some development in Field St or potential development so we'll have more to update then so with that I'll look for motion to adjourn motion second motion second
all in favor say I I post same sign motion carries 4 Z we are adjourned so with that we can jump right into the workshop we'll call the meeting uh the workshop to order um and go into the 2025 budget update thank you mayor
it's going to be a quick update tonight a handful of changes again like we had talked about we're going to keep uh doing budget updates pretty much every council meeting unless we absolutely have no reason to uh buting off small chunks as we approach our budget deadlines is September and in December
for this go around the changes we have in here is a small adjustment to the general property tax amount that was increased by $3,116 and that's to ensure the final number remains balanced now uh the reason why is I'm going to skip a little
bit lower here when we get down to fire protection uh pension expense uh I've had I received the 2024 for 20125 uh Statewide volunteer firefighter
report from per and that's the report that comes out about this time of year which tells us what contribution amounts we have towards the uh relief or the fire department's retirement fund and once again we saw there was a contribution um my as I had stated
before in my discussions last year I was under the impression this would be a one-year off repayment however in discussions with perah received an email back from them at 4M today when I inquired about this this will be an on
going item into the future as this gets repaid our total liability outlay um I also asked what would it take to pay it off in one go to get get us because right the reason we're making these payments is because back in 21 uh when the stock market took a down
term the assets of the uh State Board of investment took a hit mayor specifically were in that 21 to 22% asset decrease so when that happens we're no longer 100% funded uh with the plan so we dropped down to that mid 70s and now with this we're
back up into the 80s so we're slowly climbing our way back up waiting to hear back from how long this will take place but uh to become fully funded if we were to pay it off in one go the the response I got was that would take
$218,800 to pay that back I did not have enough time between 400 p.m. and now to do the financial analysis to see if that was feasible I think that would be something we take a harder look at in 2025 as we see the close of 2024 we do have some things
going for us in 2024 uh building permit revenue is much higher than expected um we also have the payments for the cell tower that came in the back payments as well as the revenue coming in that we did not budget for so it' be nice to
take a full look at that also in 2025 we have a final payment on the 2015a Note and so the reason why that comes into play is when you take out bonds that affect the general fund the typically
what you do is you Levy 105% or an extra 5% of the payment and the idea in that is the city never receives a 100% of its tax revenue in one year because people don't pay taxes some years but in other years they payments come back in so you
never quite get 100% so the extra 5% when you Levy it and ures that the bond payment will always have enough money the end result being after 15 years of bond payments or 10 15 however long the note is there is usually leftover funds
in the bond fund and then those can be reallocated elsewhere so want to get a fuller look at that before we go making any snap decisions on what we would like to do that being said included the number back in that's $35,000 and10 for
2025 um so bringing back that in that's where the adjustment up top came up here and then also as an initial thought for balancing that out to make sure we're not upping
the levy when we take a look at it the Ed had requested to go from 50 to 75 that was before I knew of the para amount my recommendation would be keep it at 50 for this year future years it can always be increased but we want to
make sure we're staying flat at that we'll still be giving out grant money it just won't be up to the 75 that they requested on there other changes in the budget under software support this was originally going to be going up to $8,000 I removed that back down to 6,000
uh because as I was looking at things we have a subscription service that started three years ago and that was for some agenda management software that was prior to my arrival and it would digitize the process and more of a centralized way it's it's
a type of service I used when I was with the city of Marshall uh but in looking at what it offered it is not something that we need our our agenda packet process I handle just fine so that's no longer needed so we won't be renewing it
and that was about $3,500 a year we were locked in for three years but this year is year three of three so that's coming out this number could potentially even drop a little bit more but we'll slide into that as we hit year end so adjustment
there other than that uh that is the adjustments to the budget no changes to the utility funds Eda that is adjusted to compensate it was at 75 before but bringing it back down to 50 and just balancing that all
back out um so that is the short and sweet budget update uh next meeting we're going to be taking a closer look at the CIP going through that a bit more just to make sure everybody understands that front touch a
little on debt service and um continue our work any questions on any of these changes no none for me looks good any other questions all right anything else Nick
nope that is all I have for today and we will adjourn than I