Good evening everyone. Um, I would like to call the Maynard Finance Committee meeting to order at 700 PM. Uh, and I will start by reading our remote script. So, as a preliminary matter, this is Jillian Perghast. I am the chair of the
finance committee. Um, please permit me to confirm that all members and persons anticipated on the agenda are present and can hear me. Um, Nail. >> Uh, present. >> Peter.
>> Yes. Hello, >> Linda. Hello. >> Hi, Linda. Uh, Nathaniel, >> hello. >> Katie, >> yes. Hello. >> Uh, and Nathan,
>> yes. Hello. >> Hello. Greetings, everyone. All right, I will continue with the script. Um, so in accordance with the open meeting law regulation 940 CMR 29.10, uh, please be advised that the finance
committee is attending this meeting remotely. Um, in addition, um, because this remote meeting is attended remotely, uh, all votes will be taken uh, as a roll call vote. Um if any members of uh the committee are not
clearly audible to the fellow members um please notify the chair or just speak up uh immediately. We'll do our best to remedy the problem and we'll inform the public whether the meeting will continue. Um and we already went through
roll call. So um I think I said this part already. Um so uh good evening. This is an open meeting of the finance committee. It is being conducted via Zoom. Speakers on the agenda will be participating remotely and the chair may allow for the public
to provide comment. Um, please note that while an option for remote attendance and our participation is being provided as a courtesy to the public, this meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast to individual attendees unless required
by law. Accordingly, please be aware that other folks may be able to see you and hear you. So, please take care not to screen share your computer. Anything that you broadcast um may be captured by the recording. This meeting is being recorded and will be posted to WAVM YouTube channel at a later date. Thank
you for your support. WAVM uh and all of our meeting materials can be found on board docs. Um and we recommend that the member members of the public follow along the agenda as posted there unless they note otherwise.
Uh and now we will turn to the agenda. All right. Um so the first items on the agenda have to do uh with the town meeting which is coming up um in October. So just to give everyone
an idea of sort of some of the key points. So um my understanding is that the special town meeting will be on October 27th. Um so generally speaking we will have our public hearing one week before that. Um
and our um written comments they would like by September 19th which is very close to today. So um I just wanted to flag that. I think the struggle that we'll have is
that um having draft articles to go over. So tonight, um there are two townsponsored draft articles we can talk about. Um and I also received a citizens petition. Um so it's my understanding
that the citizens petition has not yet submitted all of the signatures yet for it to be an officially adopted um FTM article. Um but it is something we can talk about. Um regardless, uh I would propose that we jump right
in. um and start talking about the articles unless anyone has anything the questions or comments you'd like to add about the special town meeting. >> I have a question actually. I thought that we were trying to minimize that you know time for comments to time to
actually post them. Did that discussion go anywhere other than I guess latitudes? I think I missed the first part of the sentence. You're asking about when our comments are due. >> Sorry if I'm not very loud. I have a lot of background noise right now, so the
mic might be picking me or turning me down. Um, I was under the impression that we were trying to get less of a a crunch for when we, you know, get to read stuff and provide stuff to comments do. And I was wondering if that discussion was had or what ended up
really happening with it. this feels tight again as you just mentioned. >> Yes. Uh I agree with you. Um and I think this is continuing to be a struggle. Um and it's something that I voiced my
opinions on and I'm like well if you really want our responses by the 19th like we only have like two meetings before then. So thoughts and prayers. Um, so I asked if we could push things back.
Um, like we can't we obviously can't have a meeting on September 1st because that's Labor Day, but theoretically our next meeting won't be until September 15th unless we schedule another one on the 8th. Um,
so I think it's impossible for us to make any of these comments on articles that don't yet exist. Uh, and I think the most important articles that we're going to have to probably talk about are the amendments to the budget because usually at the special town meeting,
there's always amendments to the budget. Um, and then I have no idea if they're going to go forward with a proposal for other big ticket items that have been kicked around like capital items. Uh, I would
assume no, but you know what they say about assuming. Um, but so far these are the only articles I, you know, ask Greg about them and these are the ones that we got. So, but yes, I do also echo your concerns about when our written comments are due
and being able to be printed in the warrant. >> Okay, I get it. Thanks. Um Jill, maybe one question would be so my understanding is the reason for what
seems like a very early deadline is because we need to finalize it and get it to the printer and I think that's about, you know, getting some kind of discount rate. Um, you know, it seems like any one of us
could drop it off at Staples two days before the meeting and have printed warrants for the meeting. We don't even have to mail these out. Um, so I'm just curious. I mean, is it worth asking, you know, how much extra would it cost to, you know, print them
October 15th or something as opposed to September 19th? And I think that's something they've been doing right along is that at the town meeting itself, there are handouts of the ones that don't make the printed one that get mailed out.
>> So they'll be printed, they just won't necessarily be mailed. So this deadline is to make the mailing printing. Does that make sense? >> We don't mail we don't have to mail out the uh special town meeting one. Only the annual Oh, we don't get
>> distributed. We have to print it out for the meeting itself. >> Yes. >> But it doesn't get mailed out to everyone or included in the action unlimited or whatever they use.
>> Yeah. Um, I got the impression because I also sent this email to Greg before the meeting and was like, you know, we don't have any articles, so how can we get you printed comments? >> Yeah. >> Um, and it seems like this 19th is I
don't want to say it's a flexible deadline, but it honestly sounds like a flexible deadline because >> usually is. Do you know what the deadline is for article submission? Um, yes, I do. Let me pull up that
sheet. >> Almost sounds too early. >> Um, so this is the timeline that I have. Um, so I had the 25th, which is today, as the deadline for submitting all draft
articles. >> Oh, so you have the budget article. >> No, I don't. >> What? I'm sorry. That was that was my attempted sarcasm. >> Um, yeah. I mean I just said
>> uh so is this an issue of it's the deadline is the Monday so the select board can meet about it on Tuesday and then it's at least another week until the next Monday if not the following Monday until we meet to talk about it like is this just like we are on like
the worst day of the week on the week that stuff is due for the select board >> I don't think so because if it was actually due, I would have a lot more articles for you today. Does that make sense? >> Yeah, it makes sense. >> Um
I feel like the actual submitt of the draft articles have been going further and further backwards in the wrong direction um for the past couple town meetings. And I'm not sure why that is, but it's something I've expressed
concern over because if all the draft articles don't actually get submitted, then it sort of delays our whole process, too. So, usually when the select board votes to approve the warrant, like you know, like a weekish after our comments are
quote unquote due, that's usually around when the actual printing deadline time is historically from my experience. Yeah. I mean, they've got the October 1st print deadline in there. But I mean that's like over 20 days to
print the stupid thing, >> right? Because the meeting that's crazy. >> I I wonder if um sending it with action unlimited like contributes to any of that delay because we need to like synchronize with like another business
like if if the town just mailed it out. I wonder one I wonder how much >> we don't have to distribute the special town meeting warrant. It's not because of a mailing deadline. It's just a printing >> in here that it'll be mailed on October 10th
>> and and it says that at least this section here says >> annual town meeting and any and all special town meetings >> at the discretion of the select board. I don't know. >> Okay.
>> All right. I'm That's not in the charter. >> It's It's in a bylaw. Is bylaw charter the same? >> Um bylaw could be more specific than charter, but I swear we never distributed these
All right. Sorry. Well, maybe we are. Maybe I'm just totally wrong. Sorry. >> But I mean, are are we waiting on Action Unlimited in any way? Like, is this something the town could just, you know, spend an extra thousand or so dollars and like mail it ourselves and that
would save us some time? And frankly, I wonder if that would make it more obvious to residents that they're receiving the the warrant in the first place. I've talked to some people who've just like thrown it out because they they assumed that the action limited was just junk mail. I have no idea.
If this is, you know, something we're interested in formally asking Greg, I can do so, but it's not really the purview of the finance committee to decide how things are distributed. We could definitely talk about financial >> impact except to the degree that it
affects us and we can't get comments printed. >> Yes. And you know, this is something I've talked to Dick about and Greg and various different boards. So,
uh, and I will continue to do so. But uh that being said, I can pull up uh the actual articles I do have um for discussion. So the first is
>> um >> see this. Okay. You have something else, Peter, before we jump into this? Yeah, before we get into them and I mean you can take this as a suggestion from somebody grumpy about the process and
maybe you don't want to do it but be somewhat interesting to send an email to Greg saying, "Hey, all the things were due today. Can you send me the budget article?" >> I did. >> Oh, you did? Okay, good. Okay. And I assume he hasn't sent
it though. I mean, it's just ridiculous. >> Okay. All right. Sorry. Thank you. >> Yep. I I anticipated the inquiry. I think we've been working together for a while.
Um All right. So, I will pull up. Um, so we do have two articles from the town as drafts here. Um, so the first one is is this big enough? I can maybe make it a little bigger.
So this is sponsored by the retirement board. So this is something um that I can reach out directly to them about to learn more. Um, but this is looking at the benefit increase Um, so currently the benefit will provide an
allowance of $6,000. An acceptance of this article would increase it by 12 uh two to two,000. Um, so this doesn't impact the general fund. My understanding is this comes out of uh the benefits otherwise. So um this
is something I would personally like to learn a little more about. Yeah, I where they're saying it doesn't come out of the general fund. >> I would like to learn more too because I don't I've I I help personally I help my own clients file benefits when they
retire and I I'd be curious how long option C wasn't an option. um like how you know how many people does that actually impact? Um how far back does that go? Okay. Um
so I've selected a couple questions here. um to understand what fund is the money coming from. If it's not from general fund, uh we'd like to know how long option C was not an option, how many people it might impact, sort of how far back does that go? Sort
of getting an idea of the scope of the potential impact. Um is I would also say is this incre when is the last time was this increased and is this proposed new amount something that's sort of in line with other
townships of the area? So, I think what we did last time with the retirement board is we sort of sent the questions we had and and we felt satisfied with that. But I can if we'd rather have them come talk to us, I can also float that option, too.
>> I'm fine with those questions, but >> yeah, if this is the only one that we have questions on, I'm I'm fine, too. >> Um, okay. Sorry, but can I also just note that the posting of this on board docs
um has something wrong with it that I I was trying to look at it earlier. >> Did I do it wrong? >> And it's >> I I don't know what it's in there is zero. The size is zero >> and when you try and open it, it doesn't open. >> I'll play with that.
>> I had the same problem. I could read it I could read it from Jillian's email but not from Board Docs. All right, I'll do some troubleshooting. Thank you. >> All right. Uh, do we have any additional questions or feedback on this article that I can
follow up with the retirement board? >> Sorry. Can you add something on um what is the range that's allowable? So, you know, they're going from 6 to 12. Is that because 12 is the max
or you know could they go to 25 and why are they picking 12 or you know that kind of don't provide a lot of information with these things do Okay. Okay. Got it.
for for whatever it's worth. I just looked up that uh section of Mass General Law and it looks like 12,000 is the is the biggest one. There there are like allowances for 6,000, 9,000 or 12,000. And 9,000 and 12,000 have like
requirements for, you know, carrying a majority vote of specific boards. Okay, thank you for that. Do we have any additional questions you'd like me to convey on this article? All right.
Not currently hearing any. So, I'll stop sharing that one. Um, and I will open up the next one that I have. >> All right. They're fixed on board docs. You are correct. We should be good. >> Thank you.
>> Thanks. I really support uh appreciate the support, Katie, the board doc. >> No problem. >> All right. So, this is the other control article that I have here. Um, and this is sponsored by the bylaw
committee. So, this um this to me seems to be sort of adding something to a bylaw that was sort of overlooked the last time that that the bylaw was updated um and sort of defined.
So sort of outlining here for the Maynard High School scholarship committee the number of members and the terms uh and sort of how that works. >> So So is this >> uh does this committee already exist and this is just like filling in a line in
the bylaws that we forgot to amend earlier? That is how I read the article, but I can reach out to the bylaw committee to double check because I believe in 2018 this committee was established. Um, but my reading of the sponsor comments, it
sounds like it was not added officially to the bylaw table is how I took this email or this um sponsor comment. We have any additional questions, concerns, or comments on that one?
Okay, that one I felt like was pretty straightforward. Um, all right. And then the only other article I have so far is one that a citizen sent directly to me. Um
so this is um Robin who also sponsored the article that was in annual town meeting about the anti-coagulant rodent sides to be banned on town town owned property. Um, so the purpose of this
citizens petition would be um to seek permission from the state for Maynard to take a future action to draft and vote on a bylaw affecting residences and businesses to also uh adhere to this
anti-coagulant rod denticide restriction. Um so uh according to the sponsor and their comments, there's 19 other towns including Conquer that have passed such home rule petitions for this purpose and
that other nearby towns Sudbury, Actton, and Stow are working on similar legislation. Um, so this was submitted by citizen Robin. Um, this is not yet um I have not yet
seen that it has collected the required number of signatures to officially be on the warrant yet. Um, but the citizens petition uh for the special town meeting do have until the end of September um to collect
such um signatures. So, uh, Robin said that she can come and talk to us, uh, at a future, uh, FinCom meeting if we have any specific questions about this, um,
but this is sort of and I can also gather our feedback here if uh, email questions as well. But at this time, my response would be, you know, let me know when you get the signatures and that it's
potentially going to be an article officially. Makes sense to me. >> Is there any other feedback or comments on this one? Um I I guess I'm just my initial reaction and I guess this doesn't have
signatures yet so it doesn't matter but um our vote on this would be not necessarily like whether or not we're in favor of passing this is just like my my understanding
from the way from her email here is that we would only be voting. I'm I'm sorry. I'm getting I'm trying to figure out like exactly what this is. This is saying this is telling the select board that we want them to petition the the state to allow us to
pass some sort of ruling that would affect uh residences, but it doesn't define what that ruling would be. is just opening up the possibility that there could be another citizens petition or other uh bylaw at Springtown meeting.
>> Um yeah, for what for what it's worth, yes, Nathan, I think you're exactly right there. uh in terms of like this what this what is before us now this um citizens petition for the home rule uh for for the October meeting that it does just open up the possibility um as you
can maybe we can sort of see that because she's referencing like a future bylaw that would actually prohibit a particular rodenticide say but this what we're considering now this only creates the possibility is my understanding as well and >> is does that like put us on the hook for
anything like I think it's pretty discretionary. >> Uh we don't have to do anything if we don't want to as a town is my understanding. >> I appreciate the interpretation of the legal ease. >> Um I guess on that subject, this is uh
not a very trivial point. Um, but it just I I couldn't help but notice it when she cites the um the Code of Massachusetts regulations. That is unfortunately an incorrect citation. It should be 333 CMR uh 10.02, not 10 section 2. That's just like not a thing.
Not it's sort of a a very trivial point, but couldn't help bringing it up, I guess. So on the previous document that we were looking at. Oh, >> okay. So that was the actual um the home rolling one. This one here.
>> Uh yes. Yes, that's right. Yeah. >> You're talking about this this line here. This should be written in a slightly different way. >> Uh yes. Yes. And not not an important point at all, but uh just, you know, I couldn't help but notice it. So >> kind of seems like an important point if you know this is just a draft that she hasn't submitted yet and she's
>> Right. Right. Fair enough. Yeah. >> Yeah. So, I mean, if this is something I'm I can also get back to her on it. Um I would need you to say those words again because it it went out of my brain. >> Yes, of course. So, um if we wanted to be, you know, a little bit nit nitpicky,
we we would say that um when she says the application of such pesticides by licensed commercial applicators as defined in 333 Code of Massachusetts regulations 10.00 000 section 2. Uh the appropriate uh slac accurate citation
would really be uh 333 code of Massachusetts regulations 10.02. Um just that's ju just the citing practice. Um >> okay as defined in so basically the the first
part of this is correct and then it should just say 10.02 02 instead and cross out section. >> Yes, exactly. And just that that particular clause just defines this phrase that she's put in there of uh
you know all of the definitions. So for example, certified pestic pesticide applicator or um the various other applicators that are defined in that particular section of the regulation. But >> okay. Yeah, if this does go through, I would
have questions about because I know that there's the state law and the town law and that would be something I guess I would I would bring up with Greg if this goes forward to understand how banning something at a town level
would be different if it's permitted at a state level. But that seems like a conversation I don't think we necessarily have to have right now. All right. Do we have any additional questions or feedbacks on the citizen
potential citizens petition? Okay. All right. Um yeah, so those those are currently all of the articles we have received right now. So uh I don't have any additional topics for the special town meeting. Um
but I'll open the floor up um if anyone else has any other for that. >> Great. There are a couple of uh zoning articles I saw
on the select board agenda. Um >> are they on board docs? Because I asked them for more articles today and I only got those two. >> Sorry, I'm going back trying to find it now. Yes. Um, so they're on board docs for the
meeting. Oh, last week. Yeah. So, last week there was two draft zoning by or well, yeah, I think it's two articles. So yeah, I don't know why Greg wouldn't have sent those.
Um, I'm also not sure, but I assume that these articles are the ones you might be talking about. >> Yes. Uh, I assume it's because they're asking for permission to actually amend the
articles that are existing. So, I don't think they've amended them yet. >> Well, if you go to the end of this PDF, there's two draft articles. four. So there's A4, B4.
Okay. Um, yeah, I'm not sure. Um, I'll have to send an updated question to Greg about that. And then just because I'm looking at it, the select board agenda item right below
that number six, you know, is also is about a potential uh town special town meeting article. You know, this is less spec. I assume this is a discussion about whether the
select board wants to pursue it, but um they're clearly thinking about it. Yeah. Sorry. What What are you looking at, Peter? >> Uh the agenda for the August 19th select
board meeting on board docks. Um and there's something about accepting some liquor license thing. Um, allow them with wine and malt only to
apply for all alcoholic beverages. I didn't see like an actual article. This sort of seems to be like advice from the legal commission. >> Yeah. I mean, I think for it to take effect, the town would have to vote at
town meeting to accept this. Um, but that, you know, basically I think it gets us more liquor licenses. Um, so I imagine we would want to do it.
I don't know if we have any beer or wine restaurants only. Um, but you know, they could have a full bar it looks like. Okay. All right. Yeah. So, I'll uh I'll follow up with that.
Okay, >> Linda, I think I see you talking, but you're muted. >> I was going to say uh in that in that in that same meeting on item number 12, Greg says no amendments to the FY26 general budget are recommended at this
time for special town meeting. under 12. >> Maybe won't expect that, >> but then they have some dates for a quad board meeting. >> Yeah. So, um, so I can give you an update on that. That was going to be one of my updates is that they're actually
proposing um September 18th. All the other dates are not um are not proposed. So, they're proposing September 18th at 6 p.m. which is I think a Thursday. Um and it'll likely be held in the
firehouse and andor remotely. fine by me. >> Okay. >> Uh, and I think Greg also directly reached out to you, Nathan, if we'd like to present anything. So, um I'm not entirely sure what the
agenda for this quadboard meeting is going to be or look like. >> Yeah, I um I I replied back that uh I'd be happy to present something, but I wanted to, you know, talk with, you know, our committee first about what that should look like.
>> I don't know now is the right time to discuss that or Um >> let's um let's just finish I guess uh the STM topic and then we can go to our next next topic. So we'll just hold on
that one for a minute. All right. Do we have any additional topics we want to talk about for the SDM? Right. Not hearing any. Um, one of the other important things I want to touch on before we get too tired tonight is uh the liaison.
Um, so I was hoping we could we could jump into that before we talk about some of the other um future needs we have here. Let me pull up like five billion windows open and they're all in the wrong place.
uh pull up the spreadsheet. It's probably going to be really small, but I can zoom in. Um so I this I've highlighted here in green the two key
uh in my opinion the key committees we have that have non- voting members on them. Um, so, um, I did get clarity that the Green Meadow Building Committee is still meeting. Um, and it would be important to have two people, um, on
that as well. Um, so, uh, Jerry, who's the chair of that meeting, uh, contacted me and we had a a brief email exchange. They meet once a month. They have, um, weekly construction meetings on the actual site. Um, and they do have a finance
subcommittee meeting that meets every few weeks to review and vote on any project change orders. So that would be like changes to the project itself that could have a financial impact. Um, and they report these if any change orders
are over $50,000, they would seek a full school schoolboard committee vote um at at these monthly meetings on that. Um, so as far as I understand, everything's moving along well on that. Um, like on schedule and they're hoping for
building occupancy during Christmas break of 2026. Um, so but the short of that is that yes, uh, it's still an active group. Um, and we're supposed to have two members um, that are sort of informed or
involved in that process. in particular if there's those project change orders that are required. Uh and also the budget subcommittee meeting is also an important uh thing for two members to have. So um just hoping to sort of go over these and in
particular those two and see who who would like to be on what and if there's any other committees here that or contacts uh that should be updated. So, I propose we start with the green ones. So, Green
Meadow Building Committee right now is uh Katie and Nathaniel. I don't know if other people are more keen on that or if you want to stay in there. >> I'm happy to stay on. I get the emails every week. I read the notes. Um,
>> yeah. And I think that's important to >> Oh, >> sorry. I think it's important to emphasize too that just because you're sort of a liaison or a key member on the committee, it doesn't necessarily mean you have to go to every single everything. So,
did you have something to add, Katie? >> Oh, I was just going to say I does the sec the second Monday of every month. Does that overlap with our cuz I feel it used to be at like 5 or 6. Um, but it shows 700 p.m. Does that overlap with us
at all? >> Um, it potentially could. I can double check and see. And they take a big break in the summer. So, it looks like they do they meet at 5:00 though, if not at 8 o'clock. So,
it's a lot earlier in the day. >> Okay. That's what I thought that it wasn't seven, >> but I'm I'm happy to stay on too. I I feel like I wasn't attending so I I um wasn't sure if our uh involvement was still important, but it sounds um like
it is. Um yeah. Okay. >> All right. So, we have two two members. You all you both want to stick to that. So, um cool. All right. Thank you for that. Uh for the budget subcommittee
meeting, we uh we also had we had Peter and Katie for that. Um how you all feeling? I had a hard time making them and so I found myself just reading the notes mostly just because Monday got full with meetings and then it was hard to do that
twice in a row in a week. Um so I felt like I was a bad member. If anyone feels that those days would be good for them because I'm on council of aging and senior center committee and I think that one we might not even need because they've I think they've kind of built
that out those ones. >> Yeah. So I think center one. Yeah, that'll there's there'll still be I think probably council and aging meetings, but it probably won't. >> There won't be a senior center building committee. I I don't think
>> um um yeah, and that's also what Greg said too, that it's not active as the primary role is nearly accomplished. So Katie, if you wanted me to try that one and we could drop maybe I mean I could I can listen in on the COA, but I
don't think there's there hasn't been a senior center committee in a long time. >> Thanks, Linda. That would be great. Um, I'm happy continuing on the budget subcommittee, but if someone besides Linda is, you know, wants to do it in
place of me, I'm happy to step aside. I say it is a good committee just in terms of, you know, kind of getting the lowdown and, you know, what's going on. um you know, particularly as we get into budget season.
>> I'm I'm really interested in the budget subcommittee, but I'm I'm just not I'm just not sure I have the the availability to join it. Um, it is a public meeting. So, you know, you sign up for the
notices on the town website and then, you know, just come if you want to. It's not, you know, it's public meeting. Anybody can go. >> That's smart. >> Is it Is it in person or um is there?
>> No, it's always remote. Okay. Yep. So, the only thing we have to be careful about is if a quorum attends the meeting that the people who aren't the two reps can't talk, >> but we're a seven member committee,
right? >> So, three wouldn't be for them. >> That is correct. If four show up, it would be quorum, >> right? Okay. >> Right. I did I math the mapping? I think
so. Yeah. Okay. >> Um All right. Okay. So, what I'm hearing is Peter and Linda for the subcommittee. Okay. Awesome. Uh for the select board, I'm happy to keep on there. Um I personally can't
make all of the meetings in person um or virtually. Uh I usually watch them once they're posted on YouTube. Um but if someone else would like to be a liazison to the select board, let me know.
All right. Not hearing it. So, uh I think one of the other big committees is uh the school committee. So, right now, Peter, your name is right there. Would you still like to serve there? >> Uh I'm fine doing it. You know, if
someone else wants to do it, um I'm happy to let someone else do it. Um yeah, honestly I don't do very much with it. Um you know, chat with Natasha more than anything. That's mostly because she
usually comes to our meetings. Um but if somebody wants to do it, that's fine by me. But I'll I'm fine keeping it, too. I'm hearing crickets. So, I mean, it sounds like you might be keeping it, my
friend. >> Okay, that's fine. >> Okay. Uh, and then all these other groups are sort of some other key departments. They don't necessarily have meetings like public safety, public works. Um, these are more like, you know, if
there's an article sponsored by police and fire, like I would reach out. Um, I don't know that we necessarily need to list someone here to be quite honest. Um, maybe the DPW one might become more prevalent if there's going to be an
article or upcoming talks about potential new DPW garage slashyard slash police station slash whatever combination they're they're trying to build there um potentially.
Um, but right now we have Jill and Nathaniel here for that. Honestly, I usually go through Greg first before I contact the department directly, unless I'm, you know, scheduling Justin or something to come
talk to us about DPW articles. >> I'm happy to stay assigned here. I didn't really do anything over the last year with this anyways, but if something does come up, >> okay, sounds good. >> All right. And then some of the other
groups we have here, um the CPC or the CPA, they have a couple different acronyms. Uh Nathan, we had you down there from last time. Is that something you'd still like to continue on doing? Yes, I don't go to as many of those
meetings as I would like to, but you know, I'm interested in topic. Um, yeah. >> Okay. Um, for the bylaws, we had Linda, we had you here for bylaws. Is that something you'd like to continue to liaz?
>> I will continue and we'll actually start. Okay. I think they weren't having meetings for a while and I kind of got I kind of forgot about it. But I will I will watch I will watch that and and participate because it does come up,
right? >> Yeah. And I think that's >> it's not a heavy it's not a heavy lift because I think a lot of times they don't have meetings >> and I would trust the website that's in the spreadsheet more than my writing down when they actually meet.
>> Okay. Yep. >> For when they they actually meet. Um All right. And for the EDC, we had down I don't know why this is gray. Um we had you down, Nail. Is that something you're still interested in leaisoning to?
>> Yes. Quite quite happy to continue there and I can confirm that the uh the Tuesday 3 PM is accurate as well. Um I I don't I'm not able to attend to the the meetings because of that time, but I I am, you know, of course reviewing the minutes and the emails and agendas and that sort of thing.
>> Sounds good. All right. And then we had the CPC, which is the capital planning committee, not to be confused with the community preservation committee. So, um I had Linda, I had you down here. Is that something you'd like to leaz on
still? I' I'd be happy to, but I wonder if Nathan or someone else would want to do that if does it make sense for someone else to do that? But I'd be happy I mean I'd be happy to, but um you know I learned a lot from the last
year I attended the meetings. um you get a deep dive into their process and thinking and they're you know they run a you know they don't have a lot of meetings and they're very tight so it's kind of a pleasure and I forget
it says Wednesday I think it's Tuesday and it's they meet a little early 6:45 I think it's Tuesdays but I'll back. >> Yeah, that I mean that that makes sense
to me. Uh, Linda, do if you want to if you want to swap with a with the CPC or >> Yeah, I don't want to swap with CPC because I'm I have a close relative on the committee. So, I don't want to swap with that.
But if you want to do that, what else do you have, Nathan? Uh, I mean the other thing is the new roadway safety committee that's going to be meeting once a month, but that hasn't been uh they haven't worked out a schedule for that yet.
>> But that was that >> is that something we're supposed to have a member for, >> Nathan? >> Um, I mean it's Yeah, I'm I'm not sure what you mean. It's not a non uh I remember the email
asking for a non- voting member from FINCOM or was it just a solicitation for a new committee? Yeah, I mean I uh I mean I responded to um when Mario
when he first like was starting the committee saying I was interested in joining. Um I said I I am not able to vote as a member of Fincom. Um I know Benzowski also reached out. So he's going to be a liaison from uh from capital planning. Uh, I don't know if
it's like, you know, I don't think it's like organized so that it needs to have somebody from FinCom. Uh, so I I don't think it's like a green committee in this case, >> because Nathan, I could take historical unless you like historical.
>> I haven't been going to a historical since like a year ago or two years ago. Well, I could you could put me down and I could try that because if it's if they don't meet that often like by law >> those are fun meetings. They meet at the library.
>> Oh, do they? Okay. >> Yeah. >> I think on Tuesday, like one Tuesday a month. >> Okay. I like to try something different. I learned something from all I mean I learned a lot from capital planning but
I think you would take it I mean they're really moving forward so that'll be great. Okay. Uh and then we have the planning board which I think is also synonymous with the zoning zoning board.
I'd like to stay on that. I um talked to Chris and told him that I never got any links for any meetings to let's let's have a new new year. Um so I'd be happy to stay on that and actively participate this year. >> Okay.
Uh, and then I guess the one that we sort of don't have anyone for right now, but I'm not sure if they'll have any quote unquote big ticket items for a little bit is uh the Council on Aging and the Senior Center Committee. Uh, I feel like the senior center committee is something maybe we can just we can
just call this the Council on Aging. I mean, they do h they do hybrid now. I can I can just sit in on the COA meetings if you want and and alert you if if anything comes up, but I think they should be pretty good with
their new senior center for financials. Okay. Um and I added the roadway safety committee. So, that was a good That's what it's called, right, Nathan? Yes. >> Okay.
Yes. So, I'm not sure if there's any other committees that anyone sees were missing. I think these are the key ones that have sponsored articles in the past. Um, here. Okay. Is everyone satisfied with their their
lot, so to speak? Speak now or forever hold your peace. All right. So, I'll um I'll work on sending out emails to sort of the different leaders of these committees saying that, you know, from the fincom email saying like, you know, so and so
is the key member and I'll see the person's on it. Uh can you please add them when you send out the notices? Um stop sharing. And as let's see, town of Mater and I think as Peter pointed out, let me
share this. Um, so you can also directly go to sign up for notifications under the how do I on the town website. Um, and you can sign up for this notify
program and it'll let you know when agendas are posted for all of the different committees. So, if you're on one of these committees or a liaison to one of these committees, um,
you need email about it. So, I was just looking at that for um the the budget subcommittee as Peter suggested and I did not see it there. Is it just is it part of like the select board notifications or something?
>> I think it is. Um >> yeah, the select >> I just saw it. I just saw it. Select board budget subcommittee. >> You might have seen school board budget subcommittee. >> Oh, sorry. school board. Okay, never
mind. >> Yeah, that's a separate um meeting. That's not the same thing. >> And it looks like I need to you need to make a an account on something to receive notifications, not just as simple as sending a your email. Is that
correct? >> Yeah, you have to sign up for this notify me service, which I don't know. It honestly turned me off and I didn't sign up for any. So um but it is something that you can do
if you are interested. It is not required. Um otherwise you can just look on the town um agenda like the little calendar on the town website and that's they also have to have the meetings posted uh
ahead of time. Does that make sense? So, if you just you can also instead of like signing up for the push alerts, you can just literally look at the calendar over here and be like, "Oh, look, there's five billion meetings. Uh, view all events." And it'll just tell
you when the next meetings are coming. So, okie dokie. So, that's all I had for the liaison topics. Uh, is there anything else that people would like to add on there? All right,
not hearing any. Um so technically our next topic is essential future capital projects and town needs. Um I don't have any new information about the capital needs uh
since last we spoke. Um, but to fit into this, this could also tie into the quadboard meeting and what sort of things um might be proposed
there. And you know, if I personally like when these quadboard meetings are, let's say, a little more interactive than listening to people give presentations. I think presentations are important uh to make
sure everyone's on the same page. Um but if every single committee at the quad board wants to give a presentation, I I want to make sure it serves a purpose too. So um that would sort of be my main question because I know that Greg reached out to
you um Nathan if there's you know certain projections that we'd like to present. You know, the the one of the ones that comes off the top of my head is, you know, if we want to propose going forward with like a DPW yard, how is that going to change
our, you know, the percent debt ratio and things like that? Mhm. >> Um but I think some of like the agenda is typically set by the select board, but my understanding is we can sort of
provide some feedback. I'm not sure how uh I think David is now the head of the select board if um what his vision is or if he has a vision for the quadboard meeting. So it sounds like from the date from the
date they wouldn't possibly be doing >> a big capital expendure for expenditure for the October special town meeting. Is that right? They're not going to think of a capital. I don't think there would be enough
time. >> I mean technically the articles were due today and >> Yeah. So no. Right. Right. Yeah. So unless that deadline has shifted, but I have not been given that information. >> Yeah, I think it's very unlikely at this
point. >> Yeah, because what I had heard was something about DPW garage or roof like a two or three roofs, >> right? and sort of bundling them together and then sense of and also a sense of
>> like the decision on the golf course. >> But and I wonder if those could be the agenda topics, setting priorities and looking at alternatives. Sorry, I'm talking and I'm on triple
double mute here. Um yeah, I think that's that's that's sort of what I also had in my mind is is you know setting the priorities and um you know I want to have a discussion.
So, I mean, it looks like we have one meeting in between uh between now and that tentative quadboard meeting. Um, you I I'm happy to like play around with numbers, but it's easy for me to, you know, to the point of being on topic and
like fostering conversations instead of just having like long presentations. It's easy for me to get lost in the details if I'm not if I don't have like a specific point. And I would want to have like I'd want to make that decision as like a committee. I don't want to get like head of my skis or anything if I
start putting things together. Um, >> right. >> I mean, I can I can like come up with like sort of like a five-year like numbers just based on, you know, the the big old future
planning spreadsheet. I could try throwing in, you know, what the DP what the a DPW garage debt issuance would look like or maybe um, you know, take some of, uh, capital plannings um, what they think we need to pay for
the next few years and kind of like, you know, this is our fixed cost that we were expecting. This is what DPW would look like. This is what, you know, if we're trying to maintain all of our systems and, you know, try to show those three things. Would that does that sound
like a good starting place or ending place? >> I would say for me I think that that would definitely check one of the the main things I think we should talk about as a group of committees is that you know like the capital planning has very
nicely outlined like the timeline of when all of these capital things will fail and need to be replaced. Um, you know, and I think the DPW garage is something, too. Um, it's just such a big price tag. I think
it'll be a challenge with the school that was just passed, but it is something I think that we do have a duty to talk about. My only concern is that everyone's going to have their own sort of baby that they want to have modeled. Does that make
sense? >> So, I feel like >> as a group, you know, being like, you know, if I don't think we need to go to the granularity of, you know, Ben's spreadsheets are amazing. Um, but saying like, you know, instead of saying like
you need all of these red things, it could be something as simple as like we anticipate that, you know, in three years that there'll be a hundred, I don't know, a million in capital needs because of infrastructure or something like I think we could also make it simpler.
Does that does that sound fair? >> I mean, in some ways that sounds a little bit more complicated. you know, I don't want to just take some other work and say like, >> okay, not questioning it. This is just what it is. But in some ways, it's e if he says we need to spend this much this
year, this much the next year, and this much the next year based on schedule, it's easier just to take those numbers rather than try to come up with a third set of numbers um for what it might be. Do you know what I mean? >> Yes, I hear what you're saying. Um,
yeah, I think it might also help if we suggest So, like I think Linda, you were talking about how someone was potentially talking about bundling some of the different roofs together into a single article rather than having a different
like one article for each roof. >> Yeah. Yeah. So, that's sort of where my where my proposal is to distill things down, but it sounds like from what I'm hearing from Nathan um is that that might be more work for you in the
spreadsheet because then you're taking Ben's numbers and making them a third number. >> Yeah. I mean, if you have the uh like the price tag for bundling the three roofs together, I I haven't seen that yet, but um if there's a number, I can punch it in, you know.
Okay. >> I mean, I think we have >> some hard decisions. I mean, that DPW garage, what was it? I forget. Was it 60 million? It was some crazy number that I thought used to be 23 million.
Um, the roofs are less. Um, but that 60 million is I don't know how we're going to do that. And Nathan, I think a lot of people in the past meetings have talked about how
Green Meadow debt is going to come on to like the tax base. Is that something that's already modeled in the spreadsheet? Uh yeah, I need to check double check to see if I have the if I put like the most
recent numbers I have in there. Um but you know, at a certain point it goes from like ramping up from the past couple years and then it's just like the average of what the next like 28 years are going to be. >> Okay. Yeah. And that's sort of how I
understood how it was going to be in tranches, too. So >> yeah, I'll make a note to >> that might be something good to double check because I feel like at the last quadboard meeting that was something where everyone was like, well, I don't want to model things because we don't have the school modeled in here and
that's already a committed expense. So I feel like if we could sort of head them off at the pass, then they'll be less likely to talk about that and actually focus on what other things we need to decide about. Cool. I've uh double underlined a note
to make sure that that's in there. >> Thank you. And I'm not sure entirely sure honestly if we fully know what the expense budget is. Um I feel like we should have a better idea since the fiscal year just ended. Um
but yeah. >> Yeah. just I mean I'm not sure if any of you have heard anything on other on you know budget subcommittee or anywhere else. It's just the numbers that like the estimates that uh capital planning presented to us. That's pretty much the only number I've seen for like future
planning that and the DPW garage. So aside from like those two sources, I'm not sure what else to pull in. I mean, I think those are going to be the big cogs in in the machine, so to speak, that I'm aware of. >> Um, okay. Uh, so maybe I can put
something together and we can look at it at our next meeting and get some like feedback and think about like, you know, what we want to say about it. uh for the quadboard meeting. Would that work?
>> Yeah, I think that would be great. >> And also, I see Nquille emailed me a uh a draft tax calculator to to include. Do you want to >> at long last? Yeah. Sorry about the uh delay there. Um took me a little longer than anticipated, but um I think it is
currently pretty much accurate. Um, I don't know if you wanted me to do you want to like look at it first or should I just jump into it kind of? >> Why don't you just ex because I I I'm hoping like we can talk about as a committee and like decide whether we want to like use it. >> Okay. Per Yeah, that sounds Yeah, I can
I can jump into it then. So basically all this is is um uh just like a calculator for when we like pass overrides just calculating like um what the uh expected tax burden is going to be um you know based on the
the size of the override of course um and and the assessed value of a person's property. So the inputs are our current uh residential tax rate, the assessed value um of your property, and then the size of the override. And then the outputs um there's like various sort of
intermediate sort of Excel values kind of at the bottom of this spreadsheet. But uh what I do is uh I have the inputs basically calculate your your current tax bill um and also your new tax bill after the override um goes through. Um
I've done like a fair bit of checking uh of this with the the DLS data that um we've sometimes looked at in the past. Um and that is of course sort of the source for all this stuff as well. So um you know maybe a big caveat is that this calculator can only be as accurate as the DLS data because that's you know
where I'm getting it from. Um but besides from that it seems to be pretty accurate. Um I spent kind of maybe too long uh longer than I should have working out some of the sort of the fine Excel kinks especially getting uh rounding right and stuff like that but um my current knowledge is that it's
accurate and stuff. So hopefully it's you know helpful and it is pretty sort of particularized in that you know you can uh alter both the size of the override of course as well as the assessed value so we're not sort of dependent on kind of the the vague sort of average that we've been you know looking at in the past and stuff. So
hopefully that's helpful or illustrative. >> Yeah, that's that's uh that's really cool. What I would I think that that it sounds like this is like a useful like public facing thing for people to use to uh like to we want to make like
available. Um, I'm curious about whether we could use this if we're going to be making any presentation at the quad board, whether we can have like, you know, this is what our expected expenses are, this is what our expected revenue is, and if we want to meet our expenses, this is what like our tax
bills might look like in five years. >> Yeah, that that sounds perfect. So, I guess what maybe we could do there is um just using the calculator, we can plug out values and then have those be in a graph basically um and then just combine that with whatever else that we're
putting in that graph or graphs uh as well. Um I'm just like spitballing here, but I mean I think I I'm grasping what you're describing hopefully. Um so yeah I'd be happy to if you it just like I guess obviously depends on what else is in the graph of course but I'd be happy
to you know based on the size of as we track sort of expenses and revenue over time surely we'll have the data to also be tracking um tax expenses because you know the there's not too many inputs to that to that calculator and I guess it's fair that we can and it's al it's all
going to be based on the current sort of information and then projecting forward anyway. So I that that makes sense to me for sure. Uh so Jill, what would you think about including some of that information in a quad bar meeting? I know there was some
hesitation about um presenting uh average taxpayer average single family home tax rate information at the uh previous quadboard meeting. But I think it's this this looks like a little bit more thought through than what I had
presented at the time. >> I think it's always good to put it in the context of something. So I think as long as we um so I come from a science background. So I feel like as long as you claim uh and are very clear about
where these claims are coming from and being like you know this is based on this type of a calculation based on this type of an average or as long as you're clear and upfront about that. I think for me that's a learning a useful learning tool. Um it might also be good to get feedback. I'm not sure if this is
a calculator directly from the DLS website or otherwise or if it's something that you've created individually. Um, but it might be helpful to get feedback from the assessor's office too because I I think that we have different rates for like
businesses versus residential. So, it might also be good to specify >> like this is specific for residential or whatever. >> Yes, absolutely. Yeah. So, the the calculator and the way that I've done it so far, it's it's only residential. I mean, I could certainly add I guess commercial would have to be a separate
calculator just because the numbers are just like completely different in the >> different. >> Yeah. >> Yeah. And I'm not entirely sure like the basis of the town like how much is from residential versus commercial. So like when we do our estimations if we're like
you know if the override is this it would impact the residential people this much. But then there's also the commercial base which is separate which I think is why the assessor has had some hesitation about making such a calculator. I don't know if that makes sense with words.
>> Um I think I think because let me think I know what you're saying. I think because for the purposes of like this calculator because um it's kind of like I don't know maybe compartmentalized isn't the right word
and I could just be like totally spitballing again. But I think because I'm just using like the rate as like kind of an explicit sort of self-contained input I'm I'm not super worried. I mean the worry I guess for this calculator is that it just ignores kind of the commercial thing alto
together and it doesn't like shed any information about like commercial uh entities you know burden but I think it does express a residential stuff just because that is sort of kind of comp compartmentalized like through the residential tax rate. I don't I don't know if I'm like articulating that properly, but I'm I'm not worried about
like like factors of the commercial sort of data like skewing the data for like the residential if that makes sense, I guess. >> Okay. Yeah, because that was sort of my main concern. I don't know what the breakdown is, but say like it's 30% commercial and 70% residential. I it's
probably more like 8020 or maybe even a bigger slice. Um Right. just making sure that whatever the total number is. Yeah. >> Yes. I think so I think I'm getting a better idea of what you're describing. So I think I would also then add that the the DLS sort of separates that for
us. I guess I would say as well in terms of like you know when you calculate the override it says here okay here's how it affects the residential here's how it affects commercial. So I guess DLS has like done that work for me basically. I don't know if that is uh you know if that makes sense at all but I think I
think they have. I'm quite sure that they have >> I'm making the thumbs up sign, but I don't have my camera on, so I was like, "Yes, I get it." Cool. >> Okay. >> Gotcha. Sorry. >> Yeah. So, that would that would be my only thing, but it sounds like it's already built into the website. So,
>> and uh it also looks like this is built around overrides, which is which is great. Uh can you also are you able to like I think how to how to put this exactly. If we know what the overall like revenue
needs to be, can you figure out using this how it would be aortioned um around to the different households? You know what I'm saying? like like instead of saying like we need another 8 million to get to this point and calling that like the override um saying like the budget's
going to be 62 million and at such and such a time and see how that would be distributed among households and and businesses. I >> I definitely know exactly what you're saying. My question is like is it is it the case that like overrides are sort of tabulated differently than like sort of normal budgetary increases because
they're like they're beyond the ceiling or something. I should definitely know the answer to this question, but I I don't unfortunately. But aren't aren't overrides like they they're sort of calculated differently in some way in terms of how they add to a person's tax burden because they're beyond sort of like the normal or am I just mis
misunderstanding how overrides work? >> They're like kind of a separate >> sort of >> Yeah, I I think you're misunderstanding. So, you know, a million dollars increase in revenue to the town if it's, you know, just part of the 2
and a half increase is distributed to taxpayers the same way a million dollar override would be. >> Okay. Okay. In that case, then I think I think the calculator would be able to accomplish the function that you're describing, Nathan. >> Okay. Um Okay. So maybe uh I can try to
come up with some like preliminary n What do you think? Should we like try to show like five years out? >> That sounds that makes sense to me for sure. >> Um >> I mean five years is pretty ambitious. You could probably even go for like three. I mean right now the town only plans one year so anything better than
one. Um so uh I think five five would be amazing. It would be stellar. Um, you know, but if we can get anything more than one, that would be superb. >> Okay. Um, but so maybe maybe by like the
end of this week, uh, you know, or by next week, I can come up with like a couple tables and, uh, Nquille, if you don't mind, like I might send those to you and >> whatever you need for me. Absolutely. Yeah. Yeah. >> Okay. And then you have you would to be able to do that like next week and then
in two weeks I guess is our next bincom meeting and we can like show it to the committee and sort of talk about whether it looks good or whether we should, you know, adjust it. >> That sounds good. Um and even though even though this took me a little bit longer than anticipated, I I don't
anticipate um I anticipate sort of more capacity to work on this stuff obviously for these couple of weeks. So cool. I'm looking at the DLS website and MA for Maynard in 2025 residential is 90.65%
of our assessments and commercial industrial and personal property was 9.35. So it's overwhelmingly residential 90.65. It's on the DLS website. I I we don't have chat, right? I was going to post
the link but I don't see >> we don't have chat. We don't have chat. Okay. >> But if you look at DS um it's uh >> what table is this? >> Assess values and pull it up.
>> Assess values by class. And I'll show you assess DLS assess values by class. And we're overwhelmingly residential. >> Yeah. So, if folks if folks have it pulled up, I can also elaborate on my answer to the um the earlier question. Like, as you can see, maybe if if you're
looking at it like DLS has it broken down by residential and commercial um tax bill impact. So, when I was preparing the calculator, I was only looking at the residential tax bill impact. I wasn't even looking at the at the commercial side of it. Um
>> but I I do believe that it's broken it down for us. >> Yeah. Yeah, I'm just uh I'm looking at your numbers that you have here and it looks like uh commercial is about 9% of the overall
value, but they pay 12% of the tax levy. >> Yep, they're a little higher. Yep. >> Oh, how did you um how did you get to this page? This looks sort of different than >> if you Google DLS assess values by
class. You should get there. >> Okay, perfect. >> Yeah, there's they haven't like bothered to like set up navigation on their website, which is kind of funny. Um, but >> everyone I talked to on DLS is like,
"Google it. Don't use our website or is hilarious. Okay. Uh, is there anything else you want me to pull up on the DLS website? >> No. Okay. I'll stop sharing. Um yeah, so I think
that's a that's a really great um discussion. Um thanks to uh Nail and Nathan um for really digging into those numbers. I think that's going to be really helpful. Um as long as no more than three finance committee members are
involved in your discussions, then it is uh acceptable. If it's higher than that, it would be a quorum and would not be acceptable for open meeting law. So um but preparing me meeting materials ahead of time with less than a quorum is acceptable. Um
yeah so just be mindful. >> Awesome. Thanks. >> Awesome. Thank you. >> Okay. So um that I believe is all that I had for the future planning topics. Um,
and I'll also get back about the quad board meeting to Greg, um, about the 18th being acceptable. Um, and also ask what topics they have and that we recommend setting priorities in particular for capital and town needs um, be a main point. And, uh, we're
interested in a discussion rather than many presentations. Um but we're happy to sort of prepare some charts uh if that would be helpful to facilitate the discussion. So >> okay >> oh Jill if I if uh it might be helpful
to specify what we think that discussion should be about. Um, you know, I I think >> yeah, >> we mentioned earlier >> um >> yeah, I had sort of three topics as the roof capital, the DPW garage, and the
golf course future. So, um, did I capture the topics or were there other ones that I I might also want to highlight? >> I think that's good. I think I think just, you know, if you have those quick bullets like facilitate discussion spec, you know, we think these are four important things we want to talk about
at the meeting. Okay. Okay. Excellent. Um, then I think unless there's no additional topics from other people, that would lead us into our routine agenda. All right. Um, so for our routine agenda, I have
some minutes from our meeting on the 4th. Uh, thanks for sharing those, Linda. Pop them up here. Um, all right. So, this was our meeting on the 4th. Um,
we were uh we did our budget trans uh the it was not a reserve fund, but uh the budget transfers. So this was um as Linda nicely put it as a budget transfer. Uh at this time we did not have any reserve fund requests from our individual
reserve fund. Um but that did pass. We talked about the DPW garage um and some estimates from the capital committee. Uh we also talked about clear gov software tool. So, my current understanding is that Linda and Nathan have gotten read
only access to Clear Go um by Greg um to see like whatever the latest is there. But if that's not correct, let me know. >> Nathan, when I looked, all I saw was R25. I didn't see anything else.
>> Uh I'll be honest, I haven't I haven't looked. >> Okay, if you can check. I thought I thought it would it would show the FY 26 and 27 budget, but I couldn't see it. >> All right, we can do that another time.
>> I did I did get into >> Well, that's good. >> Yeah. So, if there's if there's issues there, Greg should be able to help troubleshoot. And if anyone else from the committee was really keen on that, um I can also request access to it. So
um so access to it will allow us to look at it. It does not allow us to make our own fincom things in there because we don't have write access. We only have read access. So um that's something I just wanted to
highlight for the group. >> Um did we get clarification on the cost? Is it that you know we can have unlimited people sign up or is there a cost per person? My understanding is that any of us can
get access to the read version. Um the write version like to be able to make graphs and stuff I think is more complicated and it's sort of being gated in a thoughtful way about who needs to make these types of sheets or datas. Um,
so I think if if it's something we want to try to make our own sheets of, that would be a more involved discussion is my understanding, but not impossible. But I did not get clarity on if that comes with an associated cost. I just got here you go, you can read these
files and see if it's sort of like a see if you like it with the read access first. That's the recommendation that I've obtained. >> That's right. >> Okay.
Um, we didn't have any STM articles last week and then we did our routine agendas. Um, and we have no transfers for this year and we have a slightly different budget than we did from last year. This is
uh this is set at town meeting. So this is expected. Do we have any feedback or questions on the meeting minutes from August 4th? I'll make a motion to approve the minutes from August 4th. All right, we got an approved from Katie
and Jill will second. Uh, do we have any further discussion or comments? >> All right, so I'll take a roll call vote to approve the minutes. Uh, Nail, >> yes. >> Peter, >> yes.
>> Linda, >> yes. >> Katie, >> yes. Nathan, >> yes. >> Nathaniel, >> stay. >> All right. Uh, and I am a yes. So, you
have uh one I'm seeing and six yeses. Okay. Great. So, that's uh all the meeting minutes um for review. Uh so, the next topic is update from chairs and members.
Do any members have any updates you would like to share? >> Um, the economic development uh committee says that they uh anticipate being awarded a grant for the uh Naylor Court revitalization project. Um there's
a a placemaking study quote unquote on the town website. Um but a summary of it is that uh they'd like to have more green space and less dumpsters uh in that area. So, um yeah. >> Oh, and um >> of course uh in the office of mun
municipal services um earlier this summer um hired a part-time business ambassador uh actually uh via the the senior workoff program which we got authorized at uh uh annual meeting. So that program coming into effect I guess
which is nice. Neat. Are there any other topics to be shared by members? I sort of shared all the topics I was going to share about the quad board um which was a highlight and also about the school building committee and
understanding the sort of ongoing roles there. All right. So, I'm not hearing any additional updates right now. Um, so I'll move along to the future meeting agenda planning. Um, so technically our
next meeting would be September 8th. That is the second Monday. Um, yep. That's the second Monday. So, um, >> that would potentially be Go ahead, Peter.
>> Sorry. I will be away that Monday. >> Uh, I'm on vacation that week and >> not thinking I'd be calling into the meeting. >> Vacation time is important. Um, so thanks for letting us know your
availability. I anticipate that with the way that the receiving of articles is going, we might actually propose to do an ad hoc as well on the 15th. Um,
so I'm not sure I was going to sort of gauge people's feelings on that. It's sort of a I think we would make that call on the 8th, but if they want our written responses by the 19th, I kind of feel like I would tell them to wait till the 22 meeting.
>> Um, I'd be available on the 15th, I think you said. >> Yeah, 15th would be an asking that's the third Monday. I can do the 15th. >> So, can I likewise? >> Okay.
>> I should be good. >> Yeah, me too. >> All right. >> All right. So, that sounds great. So, our next meeting is definitely on the 8th. Um, and our next routine meeting would be scheduled on September 22nd, which would be the 4th Monday. Um, but
it sounds like people are available for potential ad hoc on September 15th. So, thanks for that flexibility. Um, that's great. Um, and there will also be a quadboard
meeting on September 18th. Um, I think I have to post a quorum notice. Uh, I will double check. I'm not sure how that works. If it's a meeting notice or a quorum notice. I think it's both. Um okay. So topics for our next meeting on
the 8th. I would propose um planning for the quad board as a topic. um the FTM article discussions and potential voting. Um does anyone else have any pressing top I
mean I think the STM will be our pressing topic to be quite honest. Um do people feel that we would need a potential future capital projects in town need discussion topic. I feel like that will be covered in the STM and planning for quadboard. So perhaps just
routine agenda. So currently three topics planning for quadboard, STM article discussion and potential voting and the third topic would be routine agenda. Any other topics people would like to add? Okay. Um, so it sounds like we have our
next meeting set. The topics are set. Um, I will as an action item send out emails uh about our liaison to the various groups. Uh, I will get our meetings posted. Uh, and also post the recording of this meeting. Um,
and I think those are the major action items. All right. Any other further comments or discussion tonight? All right. Not hearing any. Would we like to uh adjourn at 8:43 p.m.?
>> I'll move to make a motion. >> Who? >> I'll move. >> Uh I'll second Peter. We got a move. We got a second. Any further comments, questions, discussion?
No. All right. So, I'll take a roll call vote to adjurnn. Uh, Nail. >> Yes. >> Peter, >> yes. >> Linda, >> yes. >> Katie, >> yes. >> Daniel,
>> yes. >> Nathan, >> yes. >> I am also a yes. We are adjourned. Thank you everyone for your efficient meeting. >> Good night. >> Bye.