um good evening everyone it is April 16th this is our school committee meeting on Wednesday um as chair of this meeting I need to confirm that all members and persons anticipated on the agenda are present and can hear me school members not pointing name please
respond in the affirmative mara Hogan yes gettis Fishbone will be joining in about 10 minutes so we'll um Colleen she'll be in person so we just look out for her um to make a note when her when she arrives staff when I call your name please
respond and be affirmative colleen and Dr yes brian Hos yes wayne White yes and and we won't have anyone else speaking um tonight for the schools um
student representatives but that's not on our right that's not on our agenda tonight um so moving right along on March 25th uh 2025 sorry March 28 2025 Governor Hilly signed bill H62 into law which
extend the CO error provisions until March 31st 2027 primarily this will allow cities and towns to hold virtual or hybrid meetings notwithstanding provisions of the open meeting law this open meeting of the mayor school committee is being conducted in person and remote via Zoom while an option for
remote attendance and participation is being provided as a courtesy to the public the meeting will not be suspended or terminated if the tech technological problems interrupt the virtual broadcast to the meeting unless otherwise required by law please note that this meeting is being recorded accordingly be aware that others may be able to see you and take
care not to screen share your computer anything that you broadcast may be captured by the recording which is audible too and viewable by the public if you plan to record or broadcast this meeting please use the raise your hand functionality notify the chair as required by law seeing none along with
the agenda most of tonight's meeting materials are available on the Maynard public school website in the folder titled 2024 2025 agendas under the tab school committee in addition specific for tonight since this is our public
hearing the budget materials um that are the most current are also available for the public to access um the public is encouraged to follow along using the posted agenda and documents
otherwise public comments agenda item is devoted time for the school committee to hear from the public as such its structure primarily supports a unidirectional recording of public comments rather than a birectional conversation here are the general rules
for any uh any form of public comment period any person wishing to speak and make a comment during a virtual meeting may do so by signing up to speak publicly in advance up until the public comments agenda item at the link provided please have your Zoom name
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to comment a second time especially if it's related to a topic that has not yet been brought up any person wishing to submit written comments to be read by the chair may do so by emailing comments in advance up until the public comments agenda item to comments for SC meeting
at mayor.k12.n us the subject line must state public comments please include your first and last name and your tab to ensure your comments are read comments will only be read for three minutes if the submitted comments are longer they will be suspended at the 3 minute mark
to ensure all comments can be read in their entirety it is suggested that you keep them to approximately 350 words however submitted comments longer than 350 words in the public record in their entirety anyone wishing to submit a comment for the public record after the
public comment agenda item has passed can do so by emailing comments to comments for SA meeting at vayor.k12 K12 that made the US until the end of the meeting specifically stating their desire to have these uh before we go on to the first
item of the agenda permit rules for a clear and effective conduct of our accurate minutes I will introduce each speaker on the agenda which is only going to be superintendent and white this evening um we'll go through and see if there's any members who wish to make
a comment question or motion i will go through the members for additional comments or questions if time allows please hold on while speaking to your name is Paul and remember to speak clearly and in a way that helps generate accurate minutes if members wish to engage other members please do so through the chair and take care not to
interrupt anyone speaking finally um each vote tonight will be conducted um and actually this will be different because we have a public hearing um the votes will be conducted via roll call
pertaining to the hearing um but because at this point all members are in person um other votes can be done by a simple majority if Alexis is joins us in person it will consume that way if she signs on
remotely we'll get it to everything call okay and now we will go ahead and um go ahead and call the meeting to order uh 7:08 um
now we were actually going to go ahead and um because the public hearing is scheduled for 7:05 we can go ahead and um I'm going to go ahead and call actually um so I am going ahead and to
open the public hearing at 7:08 under MGL chapter 71 section 38N to present the proposed annual school committee budget for FY26 um roll call mary yes we need a second oh that's right okay second sorry
thank you um Mary yes maro yes natasha yes yes okay yes okay sorry i didn't say your name this whole in person thing and everyone on my inside of me is totally different when I've been like in meetings and everyone on my computer um trying to
turn my head over okay so now that we have the public hearing open um Brian I don't know if you want to go ahead and just kind of give an overview i know of like where we are or how did you want to proceed i'll just go through so those
that haven't seen it i will say it's been updated sort of gives some context if you will um the select board increased their allocation last night which altered in a positive way what we asked for and the override so you'll see
that in tonight's presentation right and just for um um just for context uh before we kind of go into that to highlight because it is kind of very breaking so what Brian is referring to for for us and for the public is that
there was a 2.5% um pencil allocation to Maynard Education um that um had a certain amount that was recommended by the town administrator um last night the select board as they were
proceeding to um approve the articles for uh the town warrant ahead of ATM um were able to based on an updated recommendation from the town administrator um and in collaboration with the school committee um able to um
add an additional 264,000 um and well this is where the numbers uh a clarification is but um somewhere between $263 and $264,000 um over the original TA recommendation for me education and
that's the base budget um the reason why is there's some savings that are also parallel um transpiring results of um insurance um adjustments that the town is um overseeing
and so how that eventually played out is again just last night um it impacted what the school uh department the school committee will be looking at for an override so as it stands now that number
will be u a one-year $600,000 which is different from anyone who signed on last week at the public forum who saw one number so it's it's been evolved so I just wanted to set that level set that playing field then Brian
um all you from there okay so that's our table of contents so if you have this presentation electronically those are all hyperl to different pages within the presentation so you can easily find them our goals are to provide the resources needed to support student learning and
overall student well-being meet our district priorities and continue to improve educational opportunities and outcomes for all students um in addition to improving student retention and attract new students how do we do that and so a lot of this is not new information you've heard this before by
investing in our curriculum our social emotional supports our extracurricular and special programs and continuing to do outreach the next several slides I'm not going to read them to you you're welcome to read them but they really tell the story that the story that mayor's having
right now in terms of lack of funding is a story that's happening across the state for large small urban suburban and rural districts why are these things happening well there's revenue limitations there's annual expenses and there are student
needs and again this isn't Maynard has done anything wrong we are doing exactly what we're supposed to do we're educating the kids like everybody else our local tax increase at 2 and a half% there's limited funding reserve funds
chapter 70 which is state funding has been flat and hasn't fully funded education in decades um annual expenses staff contracts out of district placements aging facilities i will say we are in a great spot in aging
facilities thanks to the community we have a relatively new high school fowlers's in that 20-year range and we're about to break ground if you will on a new elementary school so that's something we can be proud of other expenses are benefits in terms of health
insurance um student needs student needs have increased their social emotional needs have increased post the pandemic and that's true everywhere uh this shows the
allocations from FY14 2014 all the way to the present and since the adjustment you can see that in FY26 the town's allocating a little bit more than they had been and we are very appreciative of that um and
that that's going to that helps this presentation and it helps our ask if you will so when we started our budget presentation um actually our budget process this year we were looking at a little more than $24,89,000 we were actually looking at
249 we took some things out we lowered that what was in But what is in that number that we started with if you will 24 um it included an athletic trainer which most school districts have not all but most we currently don't but we would
love to get one um and it supports a new pair of professional contract which we have fabulous teachers and pair of professionals this year was a pair of professional contract year where we've tenatively negotiated a contract with them that is dependent upon an override
because we need a little help getting there um the town administrator's recommended number which I'm again appreciative of all the work of the select board and the town administrator increased last night up to 23,751,000 and change um that's still
without anything changing that would uh put us in the position to meet that number of people which would result in increasing in class sizes and increasing various other fees um so that difference
is right around a million dollars um Alexis is here so what we looked at was that number 24809 and said "You know what let's use a little bit of our reserve which we can't continuously do but we were comfortable pulling $75,000 out." We did
have we do have a few teachers a couple one two three teachers retiring so it typically happens when teachers retire they retire at a higher level on the pay scale and we hire people with less experience so they're a little lower on the salary scale also there's a built-in
savings there which then gets our number down to 24659 and change so we're getting a little bit closer to the town allocation we're about $900,000 off so if you recall I want to say a week ago seems like longer but about a week ago
we had a town hall meeting at the library and right and we asked for $1.1 million as an override and what we heard was we support schools but we may not be able to support a 1.1 million override for the schools and a senior center and look
at the water and look at the DPW look at all the needs of the town so we came back as a group and huddled up and said what can we how can we do this we recognize that so with the help of the select board and the town administrator adding in a little bit more money we are
reducing the override ask to $612,000 so it's almost cut in half um and so what does that now look like thanks um this is why this sort of what drives the override so we've talked about this stuff
already thanks if if there was no override and we said we'll just take what we get and that's the end of that then you can see that the personnel cuts are significantly more it's you can see it hits the central office it's the
athletic trainer it's person it's people it's three people at the high school three people at the follower school a person at Green Meadow so a role in special education in facilities increased fees and increase in our use
of revolving accounts which puts us in a more precarious position that was then this is now thanks um at that 612 override $612,000 override we would
only have to reduce and you can see on this chart a person at the central office not hire an athletic trainer this year and one person at the high school and one person at the follower school and
all the other prior reductions we could fund and that number does support the new pair of professional contract it still does have us using $75,000 if you recall from an earlier slide of our reserve funds which we are comfortable
with thanks so again that $612,000 would fund the current teacher contract the new paraprofessional contract it maintains our programming will there be some impacts absolutely but our programming remains intact
school operations remains intact it would reduce the unsustainable reliance on our reserve funds it would maintain our current fees and the way that we are able to support families the tax implication going from a few well
reducing it to $612,000 means the annual increase for the whole year would be $147 according to the DLS property tax calculator or about $12 a month for the average assessed home so we feel like
that's a much more manageable number this slide is just showing that the towns asking for overrides continues to grow so back in FY20 it was 10 dipped in FY21 and then you can see by FY24 it was
up at FY25 we're at 20 and a lot of those towns are close to us hudson NICT Bolton towns close to us with similar u demographics and this is what uh school committee will pay much close attention
to because there's a couple there's pages that look very similar and it's what they vote on this page is the code so the department of education divides up budgets by function code the 1000s is administration 2,000 is instruction
30,000 is pupil services 4,000 is operations and maintenance and 9,000 is programs with other districts and there's a lot everything that happens in the school fits in there um so with that said this page shows with a 612,000
successful override the FY26 proposed budget would be would be asking to spend 24504839 um and that would allow us to do everything we've talked about so that's one bolt if you will and then wait can you explain that previous page
a little bit more with the changes for each line well administration would the line let's see oh because that's including the this is with the override so this is only the short number of reductions okay so administration would go down because
we're losing somebody in central office um which is a bigger percentage because it's because there's only 10 people yep uh instruction it's about because it's 2% okay yeah so it's pretty similar um this slide again looks very similar
it's DOE codes as well it's the two and a half percent so as if there was no override um and you can see there are a lot more reductions both in administration because there's more people um in operations and maintenance um the only thing that doesn't go down and it really isn't going to go down
would be pupil services because that we're sort of locked into um and this would be 24 million47839 um so those are the two ages or numbers that school
committee the FY26 um vote would be and they would be dependent upon the override obviously so it's still an additional if the override doesn't go through it's still an additional seven people yes in in addition to in addition to the
four because the four regardless of the override yeah exactly okay so even with the additional money that we're getting from the town we still would have to get cut 11 people no four
four only the four so if you go because we're using a smaller I'm sorry with the money the money not the over just the money the extra money from the town yep that they're giving us we still would be
doing how many just or shouldn't be 11 no it would be the four No that's four is with the money from the override so question,000 from the town it doesn't
help us because we're a million dollar okay it helps us it does help us but it doesn't say we have no reduction that's the no reduction but it still 11 Yeah it might it would be I think it
would be again the contract right we still have to think about the contract and I think that's the part where we are at a and the other thing is it reduces our reliance on the reserve so that we're not asking for FY27 okay i Yep
and I think that's the part we just to say this is like us discussing it there was no decision obviously the school but that's where we would kind of want to see you know is that position that we would want to be voting on and you know in the event that like what we
yeah so that is our recommendation at this point it meets our goals there are some certain certainly there are some implications and you know we never want to cut anybody but it does allow us to really maintain
our programming and meet the needs of our contracts meet those contracts um what we would request but can you go back to page 12 or 13 sure oh back just that one i just wanted to
clarify so for the public because this is their their public hearing as well um I just wanted to first thank I'm so excited that we have 20 we have so many people on so I just want to before everyone sign on thank you very much about that because that we've never really had so many participation at our public hearings um and then I just
wanted to go through before we kind of um just make sure we're all kind of like just going as um questions and some of this is really fast evolving the past week and what we've all seen so I trying to I was trying to go through everyone of course so we can
kind of get their questions in can we go back to just a certain think about while people are asking questions we need Yeah I think so um but yeah I I'll start with you first if you want just so I don't need to go first i just wanted to Can you go back like first um and then I'll go kind of go around give me one more
back yeah oh it's okay um what's Yeah so does this include the athletic trainer nope okay i was a little bit confused because this page that one personnel for athletics is athletic trainer right
correct then one of the maybe it was the next the next slide with the chart um and just to clarify for everyone so the athletic trainer in any pro position for FY26 the athletic trainer is not factored in to a new position so whether
we get the override or not um even with the additional monies that we are receiving from the town um for FY26 the athletic trainer is not um being approved by the school committee
as a new position so can you go forward like two or three slides um which what are you looking for uh I thought one of these other slides included the athletic like so this this is originally red documents there was something about the goals maybe you may have seen that no it wasn't it was one
of these charts that I got confused by that one no um that has the athletic it wasn't an old chart it's an old chart that's an old original recommendation that we No that's what I was talking about um someone else may ask a question while I try to think about this i got one that's
okay clarification so on on page 14 when we break down um the different accounts the first one is the administration and if we're getting rid of a half position at central office that's 40,000 but it shows 94,000 the differential between FY25 and
FY26 so where's the difference i'll phone a friend and ask Wayne i didn't know if that's ahead off the top of my head what the 9,000 I'd have to dig and and get back to you on what
exactly that number is so so it's so if you look at FY25 actual versus the FY26 proposed it's $94,000 but if that same logic then
we're only doing a half position at the central office that says it's 40,000 so that's there's a different could be right it's a lot of people increase okay exactly it's probably about 20
people or so okay that's fine yeah good question i think underneath that black bar there is that okay um yeah can you move that up to the top i think this is where I was getting confused where it says athletic like that the function code 3000
includes the athletic trainer and that's the athletic trainer is part of the 15% it's saying that that is so my point was to try and explain which I didn't want to do for what each of those but when it says pupil services it's not very clear
what pupil services means so that's fair because pupil services includes which some mental health services make sense i don't know that I would necessarily think food services make sense andor the athletic trainer or transportation makes sense so that was why those were there and then we were just highlighting it
because at the time that's where it included okay i was thinking that 15% was including the athletic trainer good question good question and just for everyone I don't know if everyone heard so um so the the DOE these are these are considered the DOE uses these are codes and this is how
these are all also what may school committee um a few years ago adopted what we call cost centers as well so when we go through our annual budgeting process at the school committee level we
um eventually will be approving an allocation into these buckets and so to Brian's point the uh label the account description is not always clear what's the question we get is what is that so the
3000 cost center is a a very large encompassing one um so right clarifying what actually goes in there people services um so even though athletic trainer is highlighted on there for
FY26 is not it actually is not a budget or built in there um on the revised budget is that correct Brian that's correct all right thank you thank you mayor did you have I had one more question brian just because we keep talking about the revolving funds that we're going to have to use if we get the
override how much of the revolving or reserve funds are we going to have to question if we get the $612,000 we only have to use $75,000 that's it okay because because then I saw our $220,000 in a previous slide so So and if we don't get the override is that
still that's what we have if we don't get the override then it's really more likely to be the the 220 plus the 70 otherwise it would result in more more reductions than the 11 perfect perfect
great so the 612 really reduces what we have to rely on for our reserves which is what really will take us to FY27 so that we're we'll be solid i and I just wanted to make one comment because I had asked um Greg this at our
town at the town meeting and he didn't quite have the answer which I'm sorry I I put him on the spot but um he did say last night Greg Johnson that the average household is assessed at 542 and change just so that people in the audience can figure that out as far as the dollars
that you know it's a little higher a little lower and actually in the presentation if you're in the audience and you access it the link on that one page takes you to the DLS which you can then punch in Mayor and it'll show you that you can even punch in an amount of
your own home and it'll tell you what the tax impact excellent it's great info thank you that's it that's all I had thank you um let's see [Music] so the 20 the T on p on slide seven the
town administrator um recommended that still means 11 personnel yep okay because it's almost a million it's a mill it is it's just over a million dollars lower than
what our ask okay and then um slide 11 um let's see one is is this the presentation that is going to be shown
at town meeting not necessarily we can modify this and pick and choose which sl we won't be allowed to show this many slides they'll probably moderator will probably want five or six slides that's huge yeah he'll want very few slides and
we can we can change them okay the numbers are the numbers right we don't have to show them all right 15 um because it's confusing fact that there are two asterisks and two asterisk at the bottom explaining
simplifying the content a little bit more um sure that's no problem and then on 14 is there a link missing like it says for an explanation oh you know what it might be that it's um not colored
fonted okay when you put when you hyperlink um if you if you highlight over that this might be whoever has the the actual doc you might just need to change the font i bet you there's a link right there yeah that's what I was thinking it's just Yeah there is a link in there i don't know where it is though
but I think you just blend in with the background oh you know what yeah it is right in that big spot between We'll fix that thank you look like I see it yeah it
um I I've looked at a lot of these numbers i do have a couple of questions but I probably seen this probably more than most so I want to make sure everyone on the school committee has ample opportunity to ask and um so Alexis I just want to go back to you and so I just want to make sure can you
because I don't have a computer with patient can you Okay can you go to slide seven it's seven so the top number includes the athletic trainer okay so when we go to
that other slide that we were just on 14 thank you nope the one that shows the position so because we have the athletic trainer in the overall topline number for athletics
that's the that's the reduction that's the that is the athletic trainer coming off so the actual reduction of staff that are currently employed by the schools is three not four and a half currently employed would be currently
employed they might be in a position but it's actually so right it's looking am I like it that way that makes me yep what you said makes sense so it's three
instead of four because the three people are currently employed by the mayor public schools the trainer that athletic um right that's person that we're eliminating but
it is a person who's in the budget right they were building so if we take it out then budget but the person the math work to make the math work I get it but I just want to be clear that retirees So it was yet to be hired position but
it was built in as an FT as a position that was expected to be funded can you if if you have this type of um position slide at town meeting can you put in
that you're that's the athletic director or the athletic trainer sure so that it's not so we're not thinking oh we're we're eliminating current right we can absolutely do that and just
for context though also because again we are not aware of like the people you know for all of these some of these also may be people who are leaving no but generally speaking like we might not be laying
some of these people as well because they might be retiring or through attrition so I just wanted to clarify that a reduction means in the sense that we expected and where we're not no I understand that but the athletics
the headline item that hired is confusing trainer I think everybody needs to hear that well oh no they can't um whatever yeah let's make sure that okay that
makes sense positions um just No I was just trying to I'm just trying to understand but I do think we need to change it so that people are aware that the athletic trainer which was built into
the budget comes out here but they're not currently saying and I was getting confused i thought it was another athletic that it wasn't just the athletic trainer that we wanted to add into the budget but it was the athletic
trainer and an additional person that was employed this presentation is Okay guys we can we can fix that we can add that no no no no but then the math wasn't working for me that's why I was not but now it is so I'm good okay that
works for me it's a group effort we will get there we will complete confidence in us and yes definitely we'll get there this is good feedback because obviously what things will call out for us like the public may have question and also not all these slides were going to be presented to the public so there might
be less confusion on you know the whole story trying to get us from like last week till today at town meeting we don't necessarily need to go over what our request budget we just say currently we yes in a
town meeting also for context we are not the sponsor of the override article so we also will be um working in collaboration to see what they feel helpful to present to the public as well um do you have some more questions
though that that now it wasn't quite yeah yeah yeah now makes sense and now I understand why the other of the 62 12 does not go through then it's those other seven in that line but we don't have to dip
into additional reserve funds or 612 at the 612 correct okay that's fine um I can you go over slide 14 again i'm really confused about slide 14 um so
slide 14 what changes i'm confused about like what changes are happening at 1,000 and 30,000 primarily this is this with the override too i can make sure this is with the override yeah with the on top of which one mostly 1,000 and 3,000 like so
10,000 there's staff increases right so that would be all your building administrators the entire central office the business department so there's 20 25 people in there so they're going to those increases are budgeted and then there's a reduction that still
doesn't make sense you're right yeah i don't understand what like the 8 I get there's going to be one half position eliminated but a half position out of 20 isn't 8% no it was Mary's question yeah right it's the I think it's the change
over the prior year right so it's not out of salaries don't go down it's okay yeah basically I'm not understanding the decrease for 1,000 and is theif is the 15% 3,000 with these things that are listed
on the bottom as being 3,000 like what which which line is salaries under our salaries under well for teachers under instruction yeah um that's why it's so I would have expected like a
higher increase for 2,000 and a lower increase for 3,000 and I'm just I'm just confused about 3,000 includes transportation and food service and that's gone and those things have gone up astronomically
whereas the instruction well we're tied to their contracts right so like teacher contracts at 3.1% so if it's and that's not the only instru that's not the only people in there but it wouldn't go up
15% i guess I was expecting that one to be more like 3.3 like it like the the teachers contract to then taking out positions from that line item but which lowers the percentage
but a small percent like really like the math isn't mapping for me so what you're looking at in 30,000 is people expenses but it's a much lower number look at the look at the percentage look at the dollar to 1.7 as opposed to
So that's the increase yes it depends what they are salaries are across the board on all salaries the pair of salaries are no all the salaries are across oh but we need it
could vary it could be people services it could also be instruction so it could be split between those two it won't be in any others but it could be split yes it will not show up in administration correct correct um part of it is I call
I don't get that number i don't get back to you they'll get back to me i don't know off top my head it'll just be the large increase in transportation no that that I get that so they can turn whatever the heck they want so I just I just want to kind
of bring it back a little bit um to make sure that we So the essential part of this document is that the school committee ultimately votes on the dollars yeah so we vote on what would be
so Brian and Wayne and what recommended what is the FY proposed the percentage is unnecessary I'll be honest with you and if that's what everyone is getting hooked on and confused on you can eliminate because really the dollars
over the actual 25 to what is what we can see is going up and that's what we're saying what is actually allocated to those lines in FY25 to what we are going to be voting on to those lines allocating for
FY26 so that doesn't mean it's the actual expenses because that can change during the year as well like these are actually what's been voted on for budgeting purposes the actual expenses might come out a little bit differently the budgeting should you know represent
vote if they're we're moving things from one class sector to another if they do but that's not always the case sometimes you get things that are coming in from like revolvers you know um so the percentage change I think if people are getting hung up on that part it's probably something we
could take off because it's not necessarily this this is supposed to be what we're voting on and if we're conf if the percentage is what we're people getting confused on um let's focus them on the actual dollars i'm not conf I'm I think everyone has been confused
already well but I'm saying I'm confused by the percentage but I could just as easily say I'm confused by the $200,000 increase it's just the number like it's not because it's in percentage format versus dollar format so what is the what is the confusion about the dollar i'm curious about that part more i'm
confused about how we're going down $100,000 in cost center a,000 and why the increase 2,000 isn't as high as I expected it to be and why the increase in 3,000 is higher than I expected it to
be so like I percentage is an easy way to talk about it right but um the same confusion rests if we go by so I think this I think what it sounds like as a takeaway because we're not voting on this tonight just also remember this is a discussion for this purpose and we
vote at our next meeting but I think the takeaway is if we could get Brian um more of um like an executive summary of that gives for each line that that gives a better story particular of you
can hit the link Brian oh yeah um sorry Alexis if you could just for a moment if we could get maybe for the next meeting um like just a little bit of a reasoning why this is going up you know like just from Wayne's perspective that doesn't get into like this accounts for you know
this and that i think that would help everyone to hear a little bit more of the story that that gives the background of each of those cost centers so we can um not be kind of trying to answer them in the moment okay um and I think that will also help Wayne
kind of prepare a little bit so he doesn't feel like he needs to respond in the moment of all because like there's a whole bunch of factors that go into each one of those things and I I don't think it's I I think it's important for us to know but I don't think you know it's he might not have all those details right in his hand to speak to each one i'm
totally with that i I support the total and everything today before voting on those classes i would want to understand what's happening with them i don't want to say he can give the reason of what the story Yeah that story of what that is because I think that would be helpful
to to understand like you know this is why Mary and I have seen some of this in our budget as well so we I think had the opportunity like um one time I was asking about like maintenance and operations 8% i was like well hey that's really low because utilities are in
there and utilities going up but when you look at the whole line of what is funded in there the amount that utilities go up is not necessarily the same nothing else is going down well no it's just that other things aren't growing as much in that same line and so that's where that story was helpful to
understand which the percentage kind of throws off right so I just asked Brian if you go to the next slide Colleen this is without the override mhm for cost center 1,000 the fiscal
year 26 the cost actually goes up $10,000 26 yes so it goes up 10,000 if we don't have an override if we do have an override it's 10,000 less which makes no sense to me where's it going up 10,000 so it's
1,ion35,000 for here and on the previous slide it's 1,ion25,000 okay oh that doesn't make any sense and that could be a typo it absolutely could it absolutely could be so that's why I'm Yep so we just need to validate we there's a lot of changes I think at the
last minute for the Absolutely i mean the rest of them make a lot of sense because they're staffing changes and the contract uh the payer contract so the rest of them make a lot of sense with not passing it's that number that I
think that's that's certainly um clarify that not a problem um beyond is everyone No I've got Sorry I got one more question no no no no it's about I just want to make sure everyone's okay with this slide at this point so we can move it past this slide also you need a vote
if you want to extend the hearing oh it's 7:50 oh yes because yes we will so um I don't think I think it's just without objection right we can just extend it no it has to be roll vote to extending because it's in you're in the hearing and votes are by roll call
we have done that in the past all right so I'll go ahead and make a motion that we extend our hearing let's see 7 till um till 8 uh 8:10 okay um Marorrow second and so did Hillary and I think everybody else uh
roll call mary yes maro yes natasha yes oh um yes alexis yes okay i don't know who was I was expecting to answer but I thought she looked at me i said my name so I'm not really
Anyway um so Mary I want to go back you said you had a question yeah sorry hopefully it's the last question but um so Ryan when you talked about the three teachers that are retiring y if we get the override will those teachers be
replaced at the lowest salary but if we don't get the override we won't be replacing those three teachers not necessarily okay okay okay yeah so I think um one of the areas that
um has come up and this is probably helpful conversation just generally to have is that um you know Brian and the team are overall responsible for you know being responsive to enrollment trends and part of that might be
reassessing classes offerings so I suspect that some of that is happening at the school level when you talk about theition I figure that maybe those three are incorporated into that yeah I think there might be some shifts generally in um as offerings might okay become and I
I know this has been a historical practice brian can you There is some of the scenario there some what you're okay so that um but that's just a general practice i know Jennifer Gat used to always talk about like when it like looks at you know how many classes are being offered high school if they had
like a standard of 10 or 12 or whatever and they wouldn't offer it um so I think getting to that I mean certainly not that we wouldn't want to offer a whole bunch of stuff but like you know a class with five might be hard to justify or poor um when it comes to retaining um
offering in expenses overall if we're cutting you know staff or classrooms and you know core core things so it's it's a tough juggle um Mary did you have any other Thank you maro no
Hillary okay Alexis I think I'm good i maybe So I wanted to um because it's a public hearing I want to make sure to see if we have any um comments from the public to because they are
entitled to ask questions and so if anyone has any questions in the audience uh please raise your hand i don't see any hands raised but I would certainly encourage people
to ask questions on the budget um or if anyone would like some additional clarification on the override impact and how all of this fits together
please i know this is not very um just as clear as mud sometimes so I don't see anybody with their hands raised um one of the things that was brought up and I just want to make sure um just we're we're clarifying so a lot
of the I think the there is some uncertainty i think the the the goal is obviously to prioritize the pair professional you know contract but I don't think that is um Oh I see Les Leslie has her hand raised yay
Leslie like um you know come on down so if you want to be able to um Hey there sorry I'm in transit and on my phone it took me a minute to find the hand raised button so I apologize um thank you this is super helpful and
super interesting i have several questions but I'll just ask one your full name and your I think your Leslie might had some interventionists and data specialists there were some other positions that were going to be um added with the $1.2 million override i
understand we're not we're no longer adding the athletic trainer but I'm wondering what are some of those other positions that were listed last week that are still included in this smaller override um so you can if you can clarify some of that that would be I think you might be looking at information about what positions would
we like to have but we didn't actually ask to have within this budget like the data person and things like that there were several pages of within from each building principal what are positions you'd like to have because we're thinking about it but
we didn't actually ask for in this particular budget cycle yeah there I think yeah there were the ones that we had there was a list there was an interventionist those were not those were never funded in the FY26
um override or the allocation but those are things that we all agree are important to have um and we re-evaluate every year but there hasn't been a solid
funding mechanism Leslie for for those positions yet so I think we always we like to keep just a a healthy running list of things that we're always looking at every year we we prioritize and see if so you know if we get a wealthy benefactor those might be the first
positions that we would look at but they're not slated to be hired for FY26 at this time does that answer your question Leslie uh oh nope I'm here thanks
Colleen for unmuting me um yeah no that that is helpful can I ask a second question go ahead okay i don't know if anyone else is waiting um my other question just has to do with like communicating this out to the community i understand this is just anformational hearing and that in two weeks you'll
vote on it and two weeks from now when you vote on it we're talking about like a week before town meeting and I'm just wondering what's the how are we getting this information out to the wider community and garnering the support making sure people are informed about the need for an override for our schools
um and the impact of it you know and all of those sorts of things because I just haven't seen I sort of pay attention and I feel like I haven't seen a lot of communication around this yet um so I'm curious to know your all thoughts on that yes that's a really really great
question um so behind the scenes we've been doing a lot more talking amongst each other the we've been not until last night did we have actual solid numbers to really because the select board had to really approve uh one that they were
holding an election and two um what would be included in that article and the warrant so we were um proceeding on with recommendations but really without a firm understanding of what would actually be included so we've uh it's
been very high level like we we've done outreach with the seniors we went to the senior center myself Mary and Brian a couple weeks ago um you know talking with fin um now as of and then you'll see just in updating this information right just from two weeks ago a lot of the information has changed and you know
looking at how much we needed to rely on our reserves and every year so that's been the the challenging part we're not usually making these type of significant um budget changes at the last minute to know what we would be advocating for but
to your point um you should see um a very speedy um outreach effort um now that we have more solid numbers to speak to and answer questions with more um
with more solid information that there will actually be um a town election a special town election has been scheduled as of last night it will be for May 27th which is the day after um Memorial Day so if families are away
I encourage families to do an early ballot which you can do um there are a lot of articles which we're also just realizing and finding um people were submitting articles literally up until last week which is again another thing that was felt a little bit out of the
norm that town meeting may actually spur over two days so um we're still trying to figure it out with the moderator but um we will be proceeding in full force now with a more aggressive outreach
andformational um approach and strategy so thank you for I know you were there at the the forum last week and I really appreciate always your engagement with these kind of things and so yeah know I appreciate that i just I mean the senior center is in the same position right where
everything was just finalized last night and I feel like I've seen a lot of communication about the senior center over the last several weeks that I haven't seen about the schools and so I'm I'm just I'm worried um no I'm sorry no message her we you know internally
we've been kind of connecting with people um but we will actually one of the things that is later on on the agenda is is part of that outreach and planning um for ATM so we can as a school committee um talk a little bit more about that we we previously talked
about doing scheduling which we will be doing um a a separate like school forum again now that we have more numbers specifically to school information we're going to be uh present at um school events that are going to be coming up so that we can be at like have a table um
you know Fowler High School um that kind of thing so those that's what we have right now in mind but I think messaging um the next step now that we have information um and the school the select board certainly not that they were ever um not supportive of the process they
had indicated very early on that they would be proceeding with the um senior um senior center and they would have an article it was very definitively decided and that would that number would be which we didn't have that certainty um
yet until last night of of what that was so that's kind of where the little bit of the the difference is um so anyway I do appreciate that feedback and and the message received for that and um and maybe you'll be hearing more from me
about um how you can help with that too so yes because I think it's a lot this is why I keep quiet in these meetings no um so actually we heard from our a couple of meetings ago that our student reps um are doing in school like a
project just about a civ project and which we had really no understanding of what you know that was happening separately so there is I think for the students they're pursuing their own um you know outreach with about you know
school project um in their classroom so that was really helpful and surprising to hear and we you know they come to our meetings every day or every week although today is not one that they're at but um we speak about that every time we give them feedback on what we're seeing and you know how they're circulating i think they actually have
um an Instagram page um and I can maybe get that schools oh is it called Save Our Schools i think they Yeah Save Our Schools Instagram page so um that is something that they're really doing on their own um you know to get the school base um and as their you know as their
project for how to be more involved in civic action in in the community so there's a couple different levels none of them have really been like super hard drive because I'll be honest with you um this did feel very rushed considering what we see at other happening in other
towns and the school committee has been asking for quite some time like let's decide we're doing an override so that we could be doing more of that outreach it just you know some of it's out of our control but um I think I think we're all
feeling better now and um thank you for for the suggestions and the questions about Anything else Leslie do I lose Leslie or she's still there okay she must be good uh does
anyone else in the public have any other questions suggestions um thoughts clarifications um again school committee is not voting tonight on the allocation we are going to be we're reviewing it
obviously requesting some additional information clarification we're all processing this pretty rapidly um because the information is really new to the school committee even as of last night um so we will be voting at our next
schedule meeting which will be after vacation um and that would be So anyone else have any questions i don't see anything else do we have anything in our email i don't have my email open but No nothing nothing that's
come in through email nope okay um so Brian I will uh I think might be one of Let me go back and just make sure I don't have any questions as well it's good since we have a few more minutes um
on there so one of the things that I will um I wanted to make sure that we get which I didn't have time to and this will be weighing from you as well is that in prior budget meetings we've had like a a list more of a detailed list of
not that we voted on a detailed list but it would show like within each school you know and it had like all the lines within the school it had the transportation within the school and it kind of gave the overall sense of the allocation of where it was going a little bit more deeper into the um the
budget the school and I can send over what we like an example I I'm sure it's a standing report that we've had it would be like what we had what we allocated one year and what we would be projecting to allocate in those in the subsequent years so that would be
something um I'm just going to follow up with you just so we can get something like that for our future meeting to look at um not that again not that we're voting on that but um for a little bit more like transportation and you can see how much like specifically I think it might help be helpful for some of these
questions that we're getting to see how much like a particular thing would be over the prior year um and then um the other part too would be it sounds
like the just the allocation that you had on there assuming the override passes um and I think for the school committee I would suggest that we are voting on the assumption that the the overall pass and if it doesn't pass then
we will just have to come back and return to the table and do a vote on what if it doesn't pass um as opposed to voting on it doesn't pass then definitely have to come back and and vote if it passes um and I just don't
want to vote on anything that doesn't pass i don't want to assume I just for me personally I don't know if I know how anyone else feels about that strategy but this is a little bit different so is everyone okay with just voting with an assumption that it passes and then if it doesn't pass then we will have to come
back and after town meeting and vote on what is actually only the um the town allocated funds okay all right so for for next for next meeting Brian um I think we'll we'll only be voting on for
the assumption that the override passes we'll still probably have the other one as a reference but that won't be what we'll be voting on um and then the other part too is that 75,000 that will be reused for from the
reserves um that one I think is that built into one of those cost [Music] center amounts already that we would be allocating i just want to make sure that we are voting on that part too that it's
it's including the town allocation i I didn't I didn't do the math but um it's the town allocation plus 75 so that we would be allocating whatever we anticipate for FY26
i'll follow up in an email with that part as well but that would be the um the understanding as well um I also just want to emphasize to you know for the public as well um
that the a lot of work has gone into the par profofessional contract negotiation for for both parties i I think we're all really really hopeful that the town
turnout for is um in support of that because there there is risk of that contract really being funded and fully as it's written um currently without getting an override so I just want to be
clear like that's where uh we've really cutting it close like the numbers when we wait to re-evaluate are are really really tough so um so I I want to recognize the hard work of our our our MESA union um and and you know um I
think the school committee uh a thousand% would um really really want to see what the work that's been put into this you know come to fruition so um so thank you all for the work and I you know for the next couple weeks
anything that we will do our best to really get out the vote um as much as we can for for the public um another question that's come up also to clarify for folks is about you know the current financial landscape right now we don't
know what's happening at the federal level so um one of the reasons why we really feel it's important to pull back our reliance on the reserves on on a routine operational basis is just like
at the town level to allow them to build to a place that we can be um we can respond timely should something happen midy year i don't think anybody probably thought that that was a possibility um that could happen in the future but you
know aside from just student needs changing if student moves into Maynard or whatever I think now it feels like we need to consider you know what happens if we don't get IDA fund i have no idea you know and and that's just a scenario I don't think anyone's really thought
about um but those are things that we've always counted for um as part of our entitlement funding from the federal level so you have IDA which is special education you have um Medicaid reimbursement which really comes from the state but it's actually through the federal government and that goes to the
town um there are a lot of pockets of federal funding that uh do metriculate down to the town level um I know like um school lunch you know we have a contract but a lot of that is really reimbursement based um and so there's
like the USD USDA lunch programs um and I'm sure I'm you know missing other title you know title one so um all of those things I think that we've been we've been comfortable feeling that that we are entitled to I think everyone
feels less certain um now on a year-to-year basis and so That's the importance of making sure that we have the reserves um in a place that can we can be responsive and support whatever needs to be supported at any point should any of those funds be compromised
um and the same thing is true at the town level they that's one reason why they're also um looking to make sure that their reserves are healthy um in the event that they need to be responsive and thank you there also yes um just
based on last night um the um the select board meeting and and the discussion that happened um just want to really appreciate the collaboration of them you know first of all Greg Johnson um and the the subcommittee I guess um for the health insurance i mean we were at
9.92% potential increase i think they got it down to 3% or something that's where the 263,000 came from um but the fact that they pretty readily and pretty quickly decided to um that the best place for that money to be uh allocated
was to the schools um so just don't want that to go um unnoticed that um there was great collaboration and we really appreciate appreciate that especially this year um with all the you know the volatility going on so just wanted no I
thousand% I was certainly going to mention that later on we talk about you know the override specifically but I think that's we probably can't echo that enough that um you know I think we have a really a lot of great people in in the roles that we have between our our our finance committee select board school
committee um you know I think Brian and our leadership team and um you know Greg and that that also hasn't always been you know the school and town leadership hasn't always been a a healthy relationship and historic you know folks so I think Brian and and Greg have
really um you know for the betterment of everybody um have a really solid relationship i don't want to speak out but just from what I see on the high level um they work well and then again we all benefit um from that so yeah I
think yes the Okay yes so we'll I'll close that jabbing okay um thank you for the time reminder any other questions for the public on the public hearing part of
the budget that has been presented if anyone does have any follow-up questions or things or as you're thinking or processing or hearing more information please don't hesitate to email the school committee um to ask and we certainly can try to make some clarifications
um and get the information worth here and in a future uh our future meeting for the budget before we uh vote so okay so I will then adjourn the public hearing portion of the meeting at 8:12 we are roll
calling yes oh wait do I need a second there's a motion there's a motion oh thank you Colleen oh and return to regular business thank
you okay um second okay maro second so we've never clearly done this before i mean you just don't remember it yes okay uh Maro yes natasha yes uh
Hillary yes and Alexis yes okay we are closed from the public hearing we're now back to um regular business um and the um any urgent business i I think we've already talked about um the more most
urgent we've we've already communicated about getting the updated numbers available but Brian besides that anything urgent that you're ready to address right away not time okay um public comments for regular
business anybody have a public comment just because No okay i see none in our audience as well then we go ahead and we go on to our school
committee school override recommendation ATM planning and outreach so um we've talked a lot about the override recommendation um and as we were to pick up where we
left off um definitely a collaborative process um one of the major tones from the select board last night was really well two things one um they are very much supportive of the overrides both
overrides for for our community um they were appreciative of our ability to respond to feedback we heard that they also similarly heard the consensus really was that people want to support the school but people have difficulty
thinking about how they can just survive on a daily basis given the financial landscape that is in front of everybody um and you know at the federal level of a town and um and then they also were very supportive of us needing to rely
less on our reserve funds um and that that was not a sustainable or fiscally responsible approach um long-term approach um but one of the other things to really highlight was this mechanism
of getting this additional um money the savings from insurance what that does for the town if we're talking to people who want to understand that that is money that doesn't require an override that's
already part of the anticipated two and a half% that the town is able to assess on residents so because we've been able to reduce the override and get funding it's kind of um a win-win in many cases
um in the sense that we get additional funding but it doesn't all need to fall on the backs of residents fully in an override form so that amount that's being assessed um which looks to be about $147 with estimates that's based on FY25
estimates so that's the best we have access to coupled with the senior center override which is going to be under 50 it'll come out to less than 200 total for both so that seemed to be very uh a
little bit more I say better but a little bit more palatable um and reasonable as we consider all the other expectations as well with the green metal school you know that's going to be happening at I think that information which was helpful was FY27 for anyone who's listening I think was when isn't
that when they said the public yeah that FY27 is when the uh the tax bill will increase for the green Um so just as as people are keeping track of all these things
um and then um and so for for us what we will need to do as a school committee is um the select board is sponsoring the article um and and so we they will kind of be
take a week crafting the comments for it and I will just provide a couple of you know maybe highlights that we've talked about that we're getting closer to that that you know to ask that it be included um but it really would be primarily them and I appreciate that they're you know
have been that's been we've said that all along how how important having this as a collaborative process be for the town because it um generally is not often seen in many towns so uh actually Lindsay commented last night
"Oh people are so one of those luck members commented um you know I heard how scary this budget season but you guys oh you know this didn't seem so bad going through it over." I was like "Oh gosh well you know I'm like she's tempting."
But um but it was it was good that the experience I mean for a new member you know you know is is has been better than has historically been well she's probably contributed to well that's what that's why my my thanks is really I
think we had the right people on the respective boards in the right position at this moment in time that has allowed this to happen i think if we had a makeup of different people or different board members or maybe different people in the leadership roles I think maybe it
would still be in 1991 we're trying to get anything you know passed and so it's really um a lot of working together and being understanding that we're all really want the success of our town we're all residents um to move forward
so the first school of right um recommendations as far as the next step um the warrant actually it it was voted on last night but it's not going to print until the 22nd so I will be just sending over a couple of different um you know sentences for the software to
include which are pretty much recommendations anyway i'm just going to take them out of what what I had put before and just you know a couple of pull those out um the um ATM planning i'll work with Jeff on that just to see what his approach would
be as far as what the select board wants to again take the leak is it his sponsor or or how much they want the school to provide either a slider or two or which ones they want to provide so Brian we'll maybe work um with with Greg and u and and Jeff on more specifics on what to
contribute for annual town meeting since it's not really us sponsoring the article um to see how much we you know tailor it down and what what information is essential we can also obviously have print outs of all the other information separately if people want to take it but it doesn't have to be in the meeting
presentation you know that's the alternative people want to look deeper into the numbers we can have that like the the maintenance all that stuff I think is super important to have anyway like looking at the historical allocations I think that's an important thing just may not need to be all in the the main
presentation um and then Brian just from a a planning perspective the it does seem like there might be still two nights the 19th and the 20th um when will we know the order we're
We're number 10 number 10 yeah I just looked yeah okay so 44 so we could go the first night um what about the thing about reconsidering like do we have to worry about it it's only a half an hour okay no it doesn't even exist anymore
it does exist but it's only half an hour so like it can't be like "Oh we wait the end of the meeting where it's like when the new one starts it's it's trimmed down like super I don't know why you say it yeah to um the last um I think when we were doing the elementary school I
brought that to his attention and he said um it's his decision as to whether or not it goes and it needs to be material facts material reason to have a reconsideration so it's okay
so the next day we need to it definitely happen the next day yeah that that I know for sure it it definitely it would have to it was at one it used to happen at the end of the meeting and people would wait till everybody's gone and then and then the last I've heard was that it had to happen I think what you
were saying like 30 minutes um or like before the next vote or something to that effect um I like your question we should get clarification just make sure we're all we need to like think about that with regards to child care too like
providing child care one night or two nights yeah brian are you um is the the child care piece how is that something that underway huh underway okay all right so um and it should be there for the two
nights not just for our article right not just one night yeah we would do that anyway yeah i think now that we know it's for two nights are we worried that it won't be for two nights child care yeah i mean I can only ask i don't know that all those kids have two
nights one night is what we always do and they are really good about that i don't I mean busy time for them we absolutely ask for two nights okay yeah or maybe they split it with like different groups of them like they just ones and off of both and maybe not the same people as a
sign up to do one night some um I was thinking that the night that we like um that wouldn't work for two nights but seeing if like Mr mark could come and do an activity with the kids to make the actual child care piece a draw so people who are like I don't really
want to keep my kids up like who you know are considering whether or not it's worth it to them to come and whether or not it's worth it to keep the kids up and all that like if there's a draw at the childcare so besides just being Yeah yeah i don't know about I don't think he
Yeah i don't think comes at like at night like that this the library just some some type of like drop for the kids like a movie like I think they've done that they do like movies they do that sometimes but I don't I don't think I think it's going to be
volunteer like the like the students get volunteer hours i don't know if we someone paying someone i wouldn't I wouldn't be in favor of paying for volunteers for that um or paying for services for that because then it looks like we're always
supporting like we're paying because of school stuff it's really just never been that um I don't want to set that precedent that's again that's just because we can doesn't mean we should so I was just thinking like to make it like you know when I've had
discussions with parents about bringing their kids in child care and stuff they're like "Yeah but like you know my kids not going to stay in the library four hours and they're going to run wild and they're like they're not going to be happy there and like different complaints and stuff." And so I was just thinking about a way to be like have their kids the kids be like I really
want to go to the movie night at school and like you know um get the kids to be or the parents so so town I mean this is a town exercise so I would say generally that would probably go to Greg they want a budget like it's a town meeting is
it's not necessarily a school event you know it's primarily so the the adults in our town can to do that i would say that that would go through just like other town expenses like when they do elections they have to account for stuff i would say that that would fall into that area that you know we we provide
the the location and the you know but we don't necessarily have we don't have a budget for an expense for town meeting um events i get that i was just thinking about like we want to increase turnout like ways that we can increase turnout um but I do know that they've done in
the past movie night and they do pizza they pizza so I don't think they don't just like always you know kind of I don't know i think it probably depends on who they're able to get you know to volunteer our style so the first is really getting people to to volunteer
and then like the way it's advertised I think is the marketing of it saying there's things sitting available as like a census on a thing versus saying like if you create like an image that says like come to the movie night at Fowler like it might get more people yeah because we need parents to come and vote
right yeah like jam and bring your pillow or something yeah like marketing marketing yeah so um Brian um when we thinking about as a takeaway when we we're do we so can we say what
confidence we will have i don't think we should be advertising that we're feeding them that this is a celebration this is a town meeting we're providing child care okay i think we just need to be careful about what that message is to the bubble right
because it's it's this child is legal right we absolutely have students available to provide child care we'll have adults supervise be students as well to support them will be in this space will be as
there have been in the past there'll be opportunities to read watch a movie whatever else and there are general um that is a good reminder because I know with the finance campaign laws there are certain things that you can't
do as part of even part of buildings like you know um expenses so I think that was well into that careful what you spend on money Um otherwise I think everyone totally a great idea um
so all right but for preparation for having it two nights though can you um just keep us updated on if you think that we are not going to have I think everyone wants to assume we're going to have child care both nights i think that minimally that's what we want to make sure that we have so if you're feeling
that the the tone is otherwise or that you're getting a sense from high school or the middle school that that is not going to beible I think we want to understand that sooner rather than later so that we can you know on our own we can maybe talk to girl scouts or whatever how we can you know get people
to ensure that's a possibility for the residents of Is that are you are you putting it out only to the National Honor Society principles put it out to be put out to Yeah it's not like a specific rule okay yeah young Girl
Scouts have done it in the past i know that there's actually the students who aren't even students who are made residents who go to other schools who have done it okay um you know just get word about like hey what they're I know that I know the um the exchange students
have a a community volunteering oh um that's Yeah all hours volunteer hours that's always been I think that was what happened um I know at one of the meetings the green meadow they had a large turnout they had um dur you know
um principal link was you know she was like that was her role is and she did it by all that letters of volunteer hours yeah so that would be great if you know that's where I think that is important um so uh but Brian are you I'm guessing
are are you going to be available for both nights okay no I just wanted to confirm to the second night yeah yeah yeah okay i just I guess optional dinner
so uh Okay okay so that is for our purposes um and then um Colleen can you um just go ahead and send over form notices for both of those just to get them checked off for both
the 19th and the 20th and then we can always withdraw the 20th if it's not needed um how many articles did they end up with 44 it was crazy 44 crazy a lot of
them is like changes to um bylaws and stuff so they'll go fast yeah so the moderator is gonna sometimes yeah they got hung up on the handlebars when you're walking out terrible yeah
god chickens you know yeah you don't know rooster have a very passionate hourong conversation bylaws that get people because yeah I don't want to I don't want to jinx it let's not let's say okay
but yeah there are a lot of bylaw changes in general so um and then you know if anyone is not in school with me not able to attend either of those nights if you could just please let me know i may not be able to be there the Tuesday night but I'll see if
okay just just you got time to plan but I just wanted to get out there let me know i can be updated um I know Brian we haven't gotten a meeting invite from when we do our our start our planning ahead of um like town right greg hasn't
I want to try I didn't get missed but sometimes in the past presentation no you know how we get all everyone that the planning meetings with the moderator has not started okay so just just make sure I'm on that because sometimes I've gotten left off and and there's been a meeting and I'm like "Hey I didn't know
about it." Um so I just want to make sure I didn't get you to get it that means I didn't miss it okay great um and then outreach effort i think the last time we had spoken we were looking to have a couple of days our last meeting
uh we had suggested to do um late May or early I mean late March late April or early May to do another a school forum um and Colin did you do we have anything that
[Music] um that would be available on those like I didn't know if you brought Brian did you you guys have a chance to to look at what you could schedule for a public um a school public forum
um I didn't know what um I think in here we were talking about doing it in here in Fowlers um which is where we've had them before so I'd like to get that scheduled as part of that advertising that says "Hey we're going to hold um and then if
okay with the school committee just to continue on with like the recommendation I can start drafting like the school committee message like we've done sometimes in the past about budgeting like a message from the school committee and then like now that we have consolidation is that something that you
will Yeah and then we could have um the school posted on website um social media but things that we kind of want to highlight relating to the budget and the override just again so we start sharing things social media that's where the blasts are happening especially the
seniors and I think we need to you know we need to start matching that all right so I will work on putting together um a message from school committee regarding that and just start like remind people to say the dates all that all that okay great what date are
we talking look up talking about a date for the um outreach in in the library let's see this 30th
is the 30th um you can't do that at all i Okay um who I potentially could do or something which is that
Thursday do the first can we do the 29th but I want to teach you that i could do the first we can't do the first oh you can't do the first we can't do the last okay um so the 28th
28th this is Monday [Music] um okay i can I I can do the 28th no 27th Sunday no seven oh um the seventh i think that's I think
that's too late yeah I would like to have one i mean we could do another one if it's like you know maybe we schedule one in a tenative like you know do two we can always cancel it so is the seventh actually No they have something going on here on the 7th i want to say I remember
it's because that week before is when you have like there was some school events um anything happened May 7th there's an MMA meeting mma meeting uh 28th 28
no no um but hold on i don't want anyone oh the Monday yeah um why don't Yeah so it sounds like the majority of the spoken can do that so Colleen can we um pencil in oh oh Bri you said you're not I can try i get back on Sunday okay
that's right after that april April vacation that's why oh yeah i don't know if that's actually the best day to do it actually the event yeah actually I don't like that because I know that CPAC is trying to do events like the day after thing and they get it's really like turn up
because people are just either coming late or just aren't looking at so I don't think April 28th I mean you could do the 30th without me huh you could do the 30th without me was everyone else good on the 30th i don't know i think Mary 30th
so how do we how about we I mean we're not going to get everyone involved so I think we try to get the majority right so which two nights so let's try the 30th we'll do April 30th that's one night and as long as Mary you and I are in one of the other you know because then like budget stuff um I think that
might be helpful it may have been So two of us can't do 30th it may have just been one person that can't do no Mary mary can't do the 30th i know and I can't do the 30th but what about was the 29th only one person can't do it i can't do it the 29th okay mayor yeah I think
we have we have a subcommittee meeting but No I have I have scholarship it's going to be it's gotten into scholarship so all right so 30th um Brian um what time
i'm sorry time oh time I think 6:30 or do you want to say 7 7 because I want to make sure i will never get here by 6:30 okay let's just say seven i barely know i mean it's just going to be like a you know like I would say an hour and a half at the most anyway so it's not going to be like a meeting it's just it could be
shorter than that anyway okay um so we'll say 7:00 April 30th for an hour and a half public forum and then the um the week after you want to go
Saturday um it's not a bad idea actually or Sunday oh wait mother's Day weekend is that bad yeah that's Mother's Day weekend well um I think you guys were talking about the
26th of April um that's Saturday right we tal we did talk about that talk about we talked about doing something because Mr mock is going to have a big story right that library maybe being outside i think that should still be done we
should that green meadow but we do need to just ask them out of courtesy but they were fine with it because we worked outside but I could I could do Yeah we could be there like before it it goes from 10:30 to 11:30 I think so we could be there at 10:00 and stay until 12 or
something like that for people coming in and then leaving and that's also the last day to register to vote for anyone as a reminder um for town election April 26th so just um to add to the record so the dates that I have in our outreach
document is April 26 at the library between 10 and 12 and then I have May 3rd at the library and April 4th ah May 3rd that was but the May 3rd I think they're talking about renting a
space there right getting there's a room available possibly i know I know yeah yeah so maybe that's what we do since the school is not like open um so Colleen can you just put as a note um I think May 3rd tenative we're just
going to confirm with the library yeah this library or no like the public library where something is the public um as well because they're open anyway yeah um I think I know there's event in that room
from 10 to 1 but so that's like one to Yeah can you book it online i think so okay that one I cannot do i have an all day mask training okay okay yeah that's those are fine 8 to 4 all right so we'll do um we'll plan on doing um we'll plan
on it being the library for the Maynard library yep for the um that Saturday one um to one of them and that will be from 1 to four and we'll just confirm um and
then Brian um I don't necessarily think Yeah you don't need to I wouldn't say you need to be there for that yeah I don't know that I'm able to be on I just want to I Yeah I just want to make sure like u I think by then you know the information will be pretty
clear we're all kind of uh I think pretty informed at that point um to answer some of the questions and if there's more detailed operational we'll you know we always make it add it to an FAQ or something um I did create an FAQ but I'm going to
update it just with the new information about like override and you know what's included and what's not included can we have the PTO at each school send something home to parents um they're not rel they're not school
committee they're not we we can't we can't dictate to them what to do um they have their own members so I um if if they want to it has to be their effort um that's my only like so and anyone
who's a parent on their own wants to like reach out to the PTO and say hey I really would like to do this go about it I don't know if we would be you know I don't know it just it's so how do we get
information in front of students and families we're going to send a school community message that's what we're going to do okay we're going to create our own it's going to go like it'll be message from the school community done in the past okay so we've created like a school committee we we've done this more about critical times we did it once for
budget like there's like mask things yep um we have it on a template and then Colleen um we asked Colleen to you know post on um thing and then the superintendent includes it like on s'mores so it gets in the s'mores for families to look at all the leadership
team um and then it can get posted independently on social media and then you know start getting it so okay i don't know if that's what you're thinking might be helpful it would be like including these dates like save dates you know um and then um I would envision that it also includes links so we want to make sure all the
presentation information is there that we people can link to um easily on our website does that sound like what you're kind of thinking or Yeah and I think we're gonna like the FAQ stuff is going to be something we're just going to be evolving um as we get
more questions um to include them in the FAQ people might have and it'll be a lot easier now that we know about one year i know everyone was a little bit on the fence with that two year and it felt very rushed coming to the decision um but I feel like much
cleaner yeah i think this kind of you know we get you know Hillary's thing it's just one year you know um we don't have to worry about multiple votes um so can I ask what else is the
outreach events tomorrow that might be at schools that we need to Let's go back to that email from um We have I put them all in here yeah so we have um arrival and dismissals at Green Meadows um Valor
May 8th cultural night um May 15th is the fine arts night that's the word that I was able may 21st is the Fowler family trivia night then at the high school May 2nd pops night may 14th
is the jazz band may 22nd is a coral concert may 8th is special Olympics alumni field so most of them are are Mayo is just that was the one that we had was just like that one date and it's like mostly arrival and dismissal um I can't do the
arrival and dismissal but I don't know if anyone else can do arrival and dismissal i think it's really hard to do arrival and dismissal because you know we have a lot of traffic and it just get younger kids there you know parents don't really have a lot of time to talk and ask questions so I I do wish we had
a little bit more something happening there that we could kind of just have a table mhm and um yeah I remember even doing it at the Boys and Girls Club a couple of times when at dismissal and it was people are just in a hurry they just you know they don't have time to talk they just it was very intrusive right
and the great thing is though you could hand them information to take with them but that was about it yeah i think that if we were going to do that that would be the best thing is just to hand stuff out yeah so with that and also now so now that the select board has voted on
an article um and the warrant and has said the election it does shift a little bit our ability of how we're approaching and so this is where the advocacy uh what in you know like resources that
kind of thing has to be very tailored so we can provide information of what something is we um we can't rely a lot on the school doing you know things on our behalf we can
utilize our meetings um but that's where that that generally shifts because the school committee itself and uh a lot with the superintendent because he's a policy um you know he says he helps inform policy um are allowed a little bit more leeway when it comes to like um
campaign like finance things um but when it comes to like staff and and using school resources and stuff it gets a little bit um yeah that's where we get restricted so so we're going to put a do a flyer we couldn't use We can do a
flyer that talks about information it can't be like Well yes you know because that's how some things you know like put somebody who's not us in the community if they wanted to put something together they could do it like any any like friend of whatever but I what I'm saying
is for us if we were say going to you know hand out flyers we would that's this is going to be on the the meeting this is an override this is the information this is what it it's for the purpose um but we we we wouldn't be able
to um um we encourage you we encourage you to come and vote but we can't say we want you to vote for it right right right that's where it gets a little dicey yeah in our in our official um in our official roles um we're always
members on our own we're residents so you can certainly do whatever you want to do all the time on your own Facebook page yeah your own Facebook pages no make sure that you let people know it's you personally yeah exactly so and and
it's we don't have like a general school committee page that's where it gets you to know but that's where the message from the school committee will need to be crafted in a way that that is understanding of that incorporates that that it's moreformational purposes uh what's included you know uh but is not
advocating like you need to vote this way and there there were some very clear examples and even crafting in the comments um of what should you know you can't be you know saying like to save this position
or if you don't vote this is how someone kind of stuff so but I booked the library for that oh yeah library is going to booked it you can do that online that's great yeah so that is Oh so which date was that one
which May 3rd so Colleen we have form notice from May 3rd for the Mayor Library from 1 to 4 which Roosevelt Roosevelt so that will be
I got a confirmation I can send oh great i know oh thanks um all right anything else to think about for over anything time sensitive the only thing timesensitive that I'm
seeing right now is that um I'll just revamp the school committee's comments and um to punt over to the select board um you know Jeff and and and I know that Greg already had something kind of but just to incorporate because the the
warrant will go to print um next uh on the 22nd next week so we need to get that included but beyond that um it's really going to be a push for um outreach um you know crafting whatever we want to
do in our personal time um and um and just connecting with our you know our community members saying "Hey save the date get this out there you know please come out and vote." Um if individual families want to put signs out in their front yard I know you know people have
done that before too have the kids a great sign or Yeah yeah um I know the pair of professionals had some sweaters they were like they on their own they you know so like great um so I really really hope we get a good turnout and um
and I appreciate you know people who are supportive of the schools say like yeah hey we want to do that but we want to see more from from the school as well so so should we sorry for the school event one should we just go on to the spreadsheet and just sign up for certain
things i would suggest that yeah okay yeah um and I would say that we probably don't want to have more than two people signing up for the school event ones um then I'll be there for fine arts night anyways
well as a parent so it might be like a trade i can't do double duty right a tradeoff like maybe like I don't know there whole time and then swap out or something like that so it's not you know two people that's what I was thinking um because I'll be there i get some of
those anyway as well so maybe we we we can um we can do that like a tag tag that works yeah um all right and then I think that's the only Brian any other time sensitive thing no okay i'm gonna just send an
email because I was looking just for context the the number that they put on the the warrant when I was u it was actually 264 thou like it was like not exactly 263,000 i don't know if um the new high
number they talk about 263,000 I have written down yeah but when I looked at the math of like the number they approved through the new mayor education that that it was more than two it was like a little bit not a lot you know it could be it was like a thousand rounded yeah well either way I just want
I would like to make sure I have confirmation now just to make sure that we we get like a solid number like this is just again not liking to assume that speaking of not not wanting to assume so right now the warrant for the special time election still has question two is
1.250 that hasn't been sent anywhere right yeah no they um actually Yeah so they they they approved the one that we've gotten our folder i just don't want it to hazardly just No no no so they I um they had a couple in there because they just updated it yesterday right before they So is there another
one I told her no that was as far as that goes as far as how those brought away because I I looked at one that had so yeah just just yeah clarification
yeah there was one that had I was looking at mayor education so it was it was the one that had all the different um so that's been updated to 612 um yeah see that one election this one is the one says
1 go to the other one then and see if maybe it's the other Yeah they have different That's okay just want to No but I I wanted to make sure I turn that one up one of them has Yeah so if you go to the one that has the allocation that has like the all like the mayor's education
but that's the town warrant this is the special election I'm talking about they're different yes they are yeah but the this is what I was talking about this has this has 12 and they change it here i think they need you but you go to the the one that has a
general allocation for also for a town election oh the same thing that has like Yep that's okay just wanted to Yeah but this is where the discrepancy I noticed um so much that's why I just like you
know pieces are happening um it was just the next one maybe yeah that's okay need to get so that we stay on top of it don't know when that needs to be sent in
that it's not Yeah the number the numbers have to match for sure um yeah that's it right there so Maynard education that 23751.757 that's the new number but when I did the math over what was produced it was like 264,000 something so I just that's what
I was looking to confirm um get back on track yes we have two separate conversations going on okay sidebar is different um okay back on track here thank you all right so u we finished I think our outreach
planning ATM planning for now and override recommendations i'll I'll find out um I'll go ahead and move to this the the chair's report anybody else have any questions about override budget before no okay they're done all right chair report uh the only thing that I
wanted to just highlight is that we have a a student who was at the select meeting last night uh Sienna had I mentioned um before who is working with um Chief Wallace about the 80 AD
installations around town and so the SL she she got her approval from the slug board so that's pretty evolving so um tank with Brian see if um I'm going to reach out to because I've been having trouble getting access to her email for some reason when she's trying to reach out to my school committee so I had her
sub it to my personal but to see if she can come and vote at I would come and present with the chief at um our next meeting because the way um the system would work is that if something breaks if because they're all internal that the it goes to the fire department then the
fire department responds um so the questions you know we would have and I want to make sure that she can answer like what maintenance involved you know Colleen mentioned at one point like battery replacement so we want to make sure that those kind of things can you know um I don't know if there's a special approval
we need to give because it would be on school property but they would be able to you know access and maintain them um on a routine basis outside of emergency so that um see that can happen at our next meeting um and then just
again to uh really um express our appreciation for the select board and their conversations for um these couple of nights and really for uh the public who has um contributed who has emailed I
do owe a couple of people um responses and I hadn't responded because I know that the numbers have been really fluid changing and now that we have more informationational um respond back with certain we actually am meeting with someone via Zoom tomorrow who wasn't able to go to the public flooring so you
know I told people please reach out uh you know happy to answer questions individually or through us wanted to also highlight we had the groundbreaking at the Green Meadow um yesterday was it yesterday already yes and um all of the
goodwill you know Brian brought the sun um it was a little bit worrising at one point it looked like the clouds opened and were not in our favor and then Brian brought the sun as as along with uh principal uh so that was really great
turnout a great event you know very appreciative again of our our town voters for really that's you know supporting that effort um along with our seniors you know because you know they consistently have supported the schools
um through these many years and that is one of those other major efforts that is coming to fruition so I think it's really really exciting um you know that it's it's we're finally seeing the light at the end of the tunnel we just need to
keep um duct tape and um really glue handy for me until the next two years i mean but the MSBA was out as well and was also extended their
um appreciation for Mayor really you know in light of the the the way the current building is is maintaining how a lot of work still goes into you know keeping it um a healthy and safe place as much as possible for the students and staff who are currently there and so
it's not like anyone's throwing the towel it's really you know trying to make it Bible i omitted an appreciation in my or a thanks in my remarks that day and I wanted to um echo them here so in light
of everyone else that has been involved um my fellow school committee members and prior school committee members I know that this was not something that is just happening and we happen to be the members of this that was really years in the making to get the Green Meadow
School um approved and brought forward and and so I think uh I wanted to take a moment to also um extend the hard work and appreciation for all of us prior members have um you know the work we put forward is that so you guys know
especially the ones that were you know married history of all the stories involved with that but um but thankful thank you all and and also um you're on the you're still in the the the meeting and Mary as well participating on the um
yeah all the work on the that you guys are doing on the board so the board should run sometime right Alexis myself apologizing I'm sorry or me ask well I wasn't for that so I have a question again I think all the better for it so
if you have the right people doing you know in the right position at this moment and continues to be uh what serves mayor the best so that's that's all that I really have right now and I know we're not going to be meeting again until after April vacation so just
happy April vacation to all families um and I'll go around any members u Mary no just um reiteration for yesterday it was just such a great great great day um Kate Hogan was there of course Jamie Eldridge who just you know they always
show up it's pretty I don't know how they keep the schedule that they do but we're really grateful for them also um the um MSBA representative um Jim McDonald um I said to Justin we have our own Jim McDonald here in Mayor he's a
developer you know but he's a game to remember but anyway um the he one of the things that he brought up that we have forgotten a little bit is that we were working with a certain amount of money that the MSBA was going to give us and then they came up with an additional $7
million which is not pocket change so um also just grateful um grateful for that because it made it you know less that the residents have to have to put up so we're really grateful for that at the time when it happens yeah right
over it um no not not really anything other than um policy tomorrow night to set something up so that we can uh the handbooks before our
um May 8th but that so that it can come okay so you guys are going to be meeting to provide the recommendation and then on May 8th we will get the handbooks is that what we're thinking or I'm assuming that has happened relatively soon right yeah okay
right so I just want to make sure Yeah because then we that would be like the first read and then we then we have another Okay all right that's good to know so great um yeah so thank you all for for that um and if like just let me know if you have you know we're having any trouble
with scheduling or timelines or whatever you know see how we can pivot um but we definitely want to commit to that i have a lot of work the high school leadership as well so that was our ask so we want to make sure that we're also right um
you know meeting the the challenge there so have the principal then we ask for the first reading so that they can changes the way that they did last year i mean last year was March that directly to us i think it was a lot so I think what we have recommended this year is
that they would go to consolidate the policy subcommittee the policy subcommittee could be that one could do that so it's not all playing out like meeting and so that's what I would be and then you would put forward
onions we'll just bring them back to the policy right so it's a policy that's how they are you know that was my thought process I don't know if that's what we're still in agreement with Yeah that's great um but I want to feel strongly about doing things different i just want to we're kind of like at the
11th hour so I just make sure we're Okay great um okay and then anything else no that's it all right no all right [Music] um I'm good okay all right uh I don't
have anything i've already set myself so um warrants i mean not warrants um yeah minutes and warrants i No it's not minutes and not um I failed to look up the numbers that's all right honestly we'll
do them all next time so we're good all right well then without objection I'll go ahead and um um um move that we adjourn at 9:00 second oh good we had a second you guys
hang out or what all right all in favor yes