Uh, good evening. Um, I'm gonna jump right into this. Um, in accordance with the open meeting law regulation 940 CMR 29.10, please be advised that Maynard School Committee members member Natasha Rivera
is attending this meeting remotely. In addition, because there are committee members attending remotely, all votes taken at this meeting will be by roll call vote. Lastly, if any school committee members are not clearly audible to fellow members or to any members of the public, please notify the
chair and we will do our best to remedy this problem and we'll inform the public whether the meeting will continue. Um, so I'm going to do uh I think roll calls vote first. So, Natasha,
>> yes. >> Mary, >> yes. >> I'm a yes. Okay. And now we are going to go into um executive session. Um the school committee would now will now enter into executive session under MGL
chapter 30A section 21A2 to conduct strategy sessions in preparation for negotiations with non-UN personnel business manager and we'll return to open session at 7 p.m.
>> Um and now roll call vote of Natasha. Yes. >> Yes. >> And um >> sorry. All right. Welcome back. Uh guess the
meeting is start at 7:01. Um do we have any urgent business? >> No urgent business. public comments. >> Don't have student report. No. So on to my report.
>> I will say we've had a interesting week after February breakdown were a little bit unusual for us. We normally only have one, but in consultation with DPW facilities, the second day was really the sidewalks were impassible all over
town and the streets were pretty narrow because the size of snow lakes. So, and keeping everyone as safe as possible. That was the call that we needed to make. So, we did um within my report, hopefully you had a chance to review it a little bit. It was exciting that in
Money Inc. magazine. Again, the 30 best school districts in Massachusetts. No surprise to those of us in this room, but it might have been a surprise to other people. We are in that top 30, right in the middle, number 15, and we're in a state with a lot of high quality school systems and high schools.
So, the fact that we're in in there is phenomenal because we're a small high school, but we are powerful. We have great programs, and we keep expanding. So it's been exciting to see us recognized by another organization something besides ourselves saying how great
>> the we should make sure that we like remember this for when we update the what's great about it. Yes, we certainly will do that >> and voice it out to voice
>> and I can call it to uh >> there just on a side note while I think so we're at the education foundation meeting during every opportunity that we get then are uh board members is doing a great job of
fundraising. He keeps linking the Boston um um all these new companies that we're trying to fundra I guess. So >> you could do this. >> You can share
with us. And then you had the opportunity to see pictures of the new green meadow which super exciting and now it's kind of interesting because it's not just a shell but you can see from the pictures that different parts of the building are
finished to different degrees. So on the first floor many of much of it has drywall paint up and the cabinet tree is going in and so several pictures just to give you a sense of that. And then uh the committee will probably once the
weather breaks right now it's a little icy getting in with all the snow but once things settled up um facilities uh let's see Rebecca our energy manager
for the schools in the town was able to did the allocation in the green school works grant the heat pumps of the name because um let's keep going there. Let's see. Well, we're going to talk about the director
of finance shortly. That's on me. Actually, that's an actual now. And then there were some updates in terms of just events that are happening that if you want to see them, if you if you have nothing pressing tomorrow night, you can see the EMTG competition playing at High
School, you would buy seats and bands, then you get to pick your seat. Um there's also coming up in March a photography show at the Bridges Gallery in Leard and Fowler has their musical at the end
of March. So order now uh Mia March 27th to 28th year. Uh and then some followup just it had been brought up at previous meeting about Landmark um and what sort of business we do with them or don't with them. Um we have contracted with
them for the past several years um in a variety of ways targeting staff with language based instructional training. Uh we so actually heaven our director of student services met with them reviewed
what's been going on discuss the wellbeing objectives and set a timeline for the remaining part of this year to finish that. Medicaid billing was another topic that came up. It's always great conversation. Medicaid is really kind of interesting.
Every I should say every towns do it differently. schools and towns. Some schools do it and they get the money sort of it it goes through the town to the schools. Many places like Maynard, the money goes through the town and it's part of the bigger puzzle. It's part of
the bigger pie. So when the town manager has a budget that's included in it and that just helps what we're asking for. Um but I think the question about medical billing was do we pay a third party and we do pay a third party. New England billing,
New England medical billing. You can see it's not a lot of money in the scope of what we get in the chart and we don't have the ability to do what they do anything. Um, so it's less than five. It's right around $5,000 annually and we
get somewhere roughly between 90 and 125,000 doing what we're currently doing. And we are in conversation with little medical building to see if there's anything else that we could do within our means without hiring anybody new to increase that because to do a
whole lot more wouldn't require a bot. It wouldn't require a person. We don't have the capacity to add a tremendous amount of work to anybody that's not already. So I just wanted to clarify those where the committee questions were asked.
Let's begin. answers. >> Natasha, do you have any questions, comments? Sorry. >> Oh, okay. Sorry. Yeah, that was me. I I muted myself and then I realized I couldn't unmute myself um after that.
So, I was speaking to myself half the time. Uh, no, Brian, thank you for following. I know I had some of those questions before the Medicaid. I wasn't sure what the annual amount was and so I I guess it it looks like it's a a large nexus. So, we're not um >> Right. >> Yeah. We're not spending more than we're
pulling in. Um it seems. So, um were there anything viable that they suggested about bringing in? So actually conversation started today and there the next meeting is early next week with Heather Newman and a person from new
medical bill. So I should know something next week about if there's opportunities to bring in any revenue. >> Okay. And um the the other question was about the um you were talking about landmark. I think that was my other um
followup. Thank you um and Heather for following up on that. Was um did it were you saying that the the contract is it um is their contract up? Is that what what I understood that? Okay. So that's where that and is the services that they
were providing to us. I guess I'm just curious. Is it that we're we're we're hiring a body to to do more of that um that specialty or or is it that we just didn't feel that those services were any longer necessary?
I >> think it was more the second one that what they offered wasn't what our needs were. >> Got it. Okay. Um and from um budgetary perspectives, have we made any
um and remind me again, were we anticipating doing anything with the reading um interventionists in any way to offset some of those
in at Green Meadow at all? A coach or >> Not yet. Not yet. >> Okay. >> Well, I think >> that's still like on the potential radar. I know that was one of those >> new We're really waiting on that.
>> Okay. All right. Okay. So, that's still in the question mark um area. Okay. And do we have have we gotten anything filled with the Spanish immersion um or interventionist? Do we know? Can we get f I honestly I almost feel like I
want to hear a followup about that. Like what are we doing um at this point for that because that seems like it be a job that has been you know not filled for quite a bit and I I would like to get an update more regularly about what is it that we're trying to do differently.
>> Sure. I can do that. >> Thank you. All right. I was really excited to see these pictures. >> So cool. I didn't realize that it was so far along. So that's very exciting.
um I guess it's not the people of the school building on site so we can say might this snow
Hi again. >> Oh, all right. So, so we met in an executive session right before this meeting. Uh because as you know, director school committee hire uh I recommended you Michelle to the school
committee. We talked about the resource in the previous there's no new no new here. So I don't know if you I have contract that we can pass off if you want to say that you agree with that if there's a motion we want to any contract negotiations
I think we need a motion u make a motion to approve the contract for the appointment of Michelle as the finance director of the public schools beginning July 1st 2026 Six.
Second, Natasha. >> Um, and it's for for is it one year, right? >> The term of the contract. Yeah. We >> Okay. >> Yeah. I wonder if we can make that
>> changes. No, I was just saying we probably should amend them amend the motion just to include the term that it's for one-year renewal. That was my suggestion. >> Okay, sure. >> Do you want me to redo it
and just read the way it is >> only because we have to renew it like that's what um it comes before the school committee again. Um, >> great. Um, so I'll make a motion to approve the
contract for the appointment of Michelle Rosenis as the finance director of Mana Public Schools beginning July 1st, 2026 for one year for a period of one year. Um, renewable for up to two years.
>> Second. >> Yeah. Or >> All right. any any discussion? >> No. Is Michelle in there? >> Michelle, >> I can't see you, but
>> I I think you're there. Hi. I'm out of space right now. I I'm just very uh very excited that you are um to see your face around here again. So, thank you for continuing to have a place in Maynard and uh I look forward to um seeing you
around. Thank you. I'm excited to come here. So, thanks. Thank you very much. >> And I'm excited with all the the additional learning that you've had in that. So, yeah.
>> All right. >> I have learned a lot. I appreciate it. I'm very excited. to be back here. This is tomorrow. >> Yes. Yes. >> Yes. >> Yes.
>> Yes. Congratulations. Thank you very much. >> Has been doing a great great great job. So, >> I'm almost >> He's so lucky when he gets to retire. >> Yeah, but he just came, five years, six years later, he's still here. That's a
good >> Wayne's already planning his like Tahiti vacation and retirement. >> Yeah, a lot of good things. So, >> the board financial report But wait. Um, everybody got this question or
>> Yeah, sure. I always like the and yeah, I would always like for you to kind of call out what you feel are some of the major trends to highlight and um I know you had the executive summary, but not going page by page, but just some of the things you want to make sure that you call out for us and the public.
>> Sure. Um first of all, we're on track. We're about the same place we were this time last year. Um, you know, there's nothing really at the second quarter that uh I need to call your attention to in terms
of uh I'm concerned about anything. I think based on where we are now, we'll finish uh at budget. I don't see any reason why we shouldn't. Um, one thing I will point to is that in the
report, if you look at it, it has this having a surplus versus both uh school committee budget and the town budget. That is the case as of this writing, December 31st, but a lot of our expenses
are rear ended, loaded. This was the same case last year and expenses come in at a faster rate in the second half. So I just say don't hang your hat on seeing that there we're we're at a surplus right now. Um
I want to point out that um kind of a minor thing but those of you that were here a couple three years ago we had a problem with circuit break. So I put in there that we've uh already we've received 1.1 last year 1.1 million uh as
of this writing I had uh used 900,000 of circuit breaker but as of right now I've I've spent all that so we we cover that and and you know Mary you were here uh I think Natasha you were too you know we
changed that so that I spend all the circuit record money up front so that we don't run into that problem. So I just want to point that out. Um the other thing I want to point out is uh terms of maintenance and facilities
you know this building that we are in principal Kenny can appreciate this it's what 25 years old that's significant and that all the major functioning parts of this building are at the end of their useful life and you know we replaced one
rooftop unit up here for 200 some thousand. You guys are very involved in that. You know, the roof needs to be replaced. You know, we're working on that with Rebecca and Beth Greenblad from from our consultant. You know,
that's probably going to have to be maybe a grant that we get because, you know, $3 million, it doesn't look like the town's, you know, probably going to be able to afford that. Um, you know, now Tony is talking about,
um, I think the town engineer, somebody told me about the sewer pipes here in this building that we're at the point again, they're at the end of the inducible life and they haven't failed, but you don't want these to fail. And
so, uh, those are significant amounts of money that, uh, I'm going to have to spend here the next month or so. Uh, I only tell you that and that we we've talked about this that my, um, incoming funds in
terms of school choice facilities is down. You know, that company that college that used to rent from us, uh, >> College Gate. Yeah. College Gate. >> Yeah. used to give us like $30,000. You know, as you guys know, they don't do that anymore. So, you know, I just I'm
kind of bringing these things up because, you know, we got these expenses things happening and our revenue is not where it used to be. Um on the positive side I will point to if you look at the listing of grants that
we have here you know Deanna left you know I if you read my report I threw her some big kudos in that uh you know the number of grants has increased significantly and it's a direct result of of her work
and obviously the students here at Bayner uh benefit from that and so um you know if you look at the paper, the list of them, you know, it fills up the whole paper back there. Um, so I also give you, I'm not going to go
into it, some graphs on the spending in terms of facilities, uh, things of what we spend out of school choice. Um, and then I get to uh food service, which is always something that I point out because as
you know, we don't put any money towards food service. It has to be self-sufficient. So, I point out the source of revenue. You see, the federal reimbursement is by far the lion share the reimbursements we get from um food
service. That's important in that the number of days. So every time we have snow day and no kids we don't get any revenue. Um but then the kids get a chance to play and make snowman. So you know it balances out you know
>> the point it's batting on days of 10. So >> um so uh so so that's important a number of operating days. Um and again our biggest expense that comes out of that revolving account.
Uh and uh the only other thing in food service is our breakfast meals were down slightly um year to date. And Karen gave me some perspective and said
that this time last year some students were electing to take breakfast to get in out of pole and so they changed their kind of indoor policy. So now they can come in without having to take breakfast. So, the numbers, believe it or not, have have fallen a little bit. I
talked to Sue. Um, you know, I said, "Hey, you know, what can you do to promote breakfast and, you know, try and get those numbers back up?" So, if you look close, you'll see that that that's it's not a lot, but it's it's it's a little bit. Up until now, year over
year, the numbers have been growing. Uh so you know I just pointed out that we are aware of that and uh Sue has done some advertising because I think um is it next week I think is school breakfast for lunch week
and she has that shared with with with Brian some things that the uh food service folks are doing to help promote that you know try to get the word out. Um, and I think uh we also sent out uh to
parents a reminder that all meals are are free in the district and that you know you don't have to qualify and you know we'd love to have you just to remind folks that that that's the case. Um, but the bottom line is I don't see
anything at this point financially that I need to warn you about other than, you know, facilities type stuff, you know, but it is what it is. You know, we have to fix that stuff. But other than that, I don't see anything of concern. Um,
did you have a question? >> Um, no. I I think you you answered uh well, I did have a couple, but um you answered about the circuit breaker. did see that um there was about it was like 500 and something that is remaining that you're going to be ex prioritizing as an
expense this year. Um >> all spent >> Oh, the circuit >> break as of this writing it wasn't >> Oh. Oh. Oh, got it. Got it. Okay. So, as of today, yes,
>> but as as today it's all spent. >> Okay. And then um the uh the fields and I I saw something I can't remember where I saw that. I had a question about
um what page was that on again? Oh, do you all see the field reference? I thought that was a reference to the fields or the >> there there's a reference to the facility rentals.
>> I didn't see anything. >> No, maybe I Oh. Oh, you know what? Um the athletic fields. I thought it was a reference to about the rentals, but do we have any information on the advertising
um and that account? I know this is part part of what we were um wanting to monitor is how much um advertising comes in and then it goes to that field account, right? that I think gets looped
into the um athletics budget of some. >> Yeah. I don't know because I basically what I at a high level I want to make sure the intent of what we had talked about with the advertising is getting attributed to field maintenance. And so
I would like that to be very clear in some way. And I I'm not sure I'm very clear on that. So, is there like a maybe in a followup if you could kind of do like a chart or something? I know we had a report at one time that Colleen had worked on creating um we can just maybe
run like a year to date of where we how much revenue we've gotten in from advertising, you know, that kind of thing or ticket sales, whatever. and what is being um goes back to how are we I guess adding to the field maintenance
budget or needs because I think that was like Fowler that has been the the message to us anyway that we um not spending enough on field. So I just want to make sure we don't lose sight of that particular um ask. I don't know if you
know anything off the top of your head if you've heard anything about the revenue, but >> yeah. Um Brian and I have already started work on that >> and I give them a draft. You know, we're going to circle back and you know refine
it. Um but what I do track I don't have know the number off the top of my head but I do track and it was in the draft that I did buy. We do track >> okayising revenue. Uh, but it goes into the general athletic revolver. Um, and
um, you know, I can show you what we spend, if anything, on specific field maintenance. Um, since I've been here, there hasn't been a lot of demand for field of there's
mining that goes on of the fields. um and the town um coordinates that or does that and then since being built um I haven't seen a whole lot of bills or invoices specifically for field
maintenance this year I think but um so when when the Fowler field was done they had um that that third party group that um friends of soccer um they'd raised enough money and
I believe the town like the DPW had up to three years I forget how much extra right Mary and I know I'm probably speaking but they were running off like the money was running out because they were doing additional field maintenance over there and this is where this
conversation came up originally okay like what happens when the money that whatever they do um the DPW to maintain Fowler field it was deemed insufficient like I want to say I'm And I'm not a field person, but like air rating, you
know, I don't know all the details, but I just want to make sure that whatever money we're bringing in to revenue because that was supposed to be the primary intent of that would be to one offset the loss of funds that we were um
we had wound down to help maintain Fowlers's Field for those additional things because there's not a lot of opportunities to rest the fields. they're all constantly used and so I just don't want to wait until we get um
someone screaming about it again because it has already been brought to the school committee. So, if we can just kind of I'd love to be able to direct somebody to it at some point and just say like this is kind of when someone asks, you know, um so that's that would be my my ask to you is just to get a
followup on, you know, how the money we are bringing in for revenue, how it is directly benefiting um our field because apparently there was an underfunding issue and the DPW had limited resources
for what they do. We'll do Brian and I we'll circle back and he'll give you some guides that I gave him. So yeah, >> thank you. And um >> yeah, great report, Wayne. Um
>> as always, really very thorough. I appreciate it. Love the details in the end as well. So thank you. >> Thank you. Sure. Um, just a couple of notes and I will say Michelle that I said that I hope to give anything to you because Wayne putting this together has
been a really real it's a lot of work but greatly greatly appreciated. So, and I was assured that you will go a good he's created the template so that's big help. Um, so just a question about the
facility rental. Um, how will we able to get $236,000? That's a big jump from last year. That was on page three. >> Yeah. >> Yeah. Is that all from the rental from the the banners? >> No. No.
>> No. Um at the end of last year um because I had moved server breaker expenses or whatever it created um
some money left over in the operating budget. And so I was able to move expenses out of facility rental into the operating budget which is the same as putting money into facility rental. So that that's where it came from.
>> Excellent. >> We're a large part, not all, but >> right big numbers and I know the I know the marketing has been great, but um just another note and I think it's Rebecca is going to take care of this,
but I really want to make sure that we're front and center. the first ones to when the um NSBA comes up with the request for a statement of interest for that move to the father. Um I think that's going to be under the back right to to create that for us. I just want to
make sure we are first in line as soon as that opens up in spring. So I don't know how we obviously >> I think what's gonna help us is you know she's h we were applying for a grant where we can get an OPM
and the work of the OPM and putting that together would be go a long way to put in for the application for the um utilize that also for that >> well she applied for a grant I believe
to to to study the the roof >> um >> I thought her $3 million was actually >> yes >> that's right because >> 12% is going to be double
>> yes because the question was chicken already ate. If you put heat pumps up there and then you want to do the roof, you know that you should do it all technically do the roof first, then put the heat pumps otherwise
>> when you put the heat pumps on. >> So, you're right. all kind of >> so she'll be on it or we're going to be on her and all that to make sure that we're >> the OPM some of the write up from the OPM go into the statement of interest and that I think because it's being
written by this professional will will help us >> right that's pretty crazy >> Mary um just on that point real quick um if so and um I know you were probably around when they did it before um but the statement of interest I believe is
less labor intensive um than like needing an OPM to do like I think the school did it internally. That's how they got like the Green Meadow building um you know to get that. I just want to make sure we're not waiting for an OPM to do the statement
of interest for the because you don't need a professional to do that because we don't even know if we're going to get the funds like for that yet. And I just want to make sure because that's the spring is we're like in March, let's just say. And that statement of interest has to be signed or approved by the
school committee and I believe the select board. Um >> it's next spring 2027. >> Oh, okay. >> When the MSBA is opening it. So we've got a year. >> Oh, okay. It's next year. I thought it was like like this spring.
>> No, it's not. 2027. I was hoping it was this year, but it's I found out it was 2027. So we'll be we'll be good. and Shell present was involved with Jan. Yes. Yeah. Yeah. The first one I was going to say it was done internally if I recall. Um yeah.
>> Okay. >> Anyway, um one more actually. Um I'm thrilled that with the the uh the parents are all being directed again to um you know the free breakfast at lunch. doesn't always worry about those kids
that are coming from, you know, the families that which is a more financial strain. So, I appreciate the extra effort that put into that um to make them aware of that. And um and my last was just a question that had to do with the the operating budget detail. We had
a zero budget line item for long-term subs. So, we're in the whole by 191,000. Is that right? So when we budget but I don't know what our long-term sub need is okay that's baterial leaves that we
cut later or medical leaves that type of a thing. >> So we can't just guesstimate it. >> It gets balanced at the end. Thank you very much. >> I don't have any other questions. Thank you very much.
>> Thank you. explain. All right. going to be in consultation with local principles. You can see the recommendations between kindergarten all the way up to grade 10 as is typical
opening 11 and 12. So we can see the goal is to keep class size around 20 um in most grades and that's what the open seats do.
So it's pretty consistent in the last several years. >> Sasha, do you have any comments or questions? Um yeah, hold on. I'm trying to turn it again. I keeps >> No.
>> Okay. Um >> No. So for the how uh so is this projected enrollment based on NEAS? I mean um or is this based on our because this is
where every year like what our actuals are higher than what the four >> actual so our first grade projection for example is our existing kindergarten enrollment >> right >> and it goes like that through the grades and then we take into when I do this I
take into account what how many seats we have for passive and what we predict for AMSA. >> Yeah. and deduct that from the enrollment amount. >> Okay. So, we're not using the the the
one that was like not on par with what our for it was showing that we were dropping enrollment. So, like the projected um kindergarten Okay. Yeah. Real numbers kindergarten enrollment projected that 110 um >> how does that compare? So it looks like
it's going up from >> that's real estimate because we don't know until August what our enrollment will be. >> What do we do we know what we projected last year? Like how from our >> actual 110 >> 110 same. >> Okay. So that's like this that's the cookie cutter kind of we're sticking we
usually stick with that and then Okay. So then 110. So we came in at about 90 95 then. Okay. All right. Um no I I don't have any questions. I think that it looks like um I know obviously from what we've seen on
the in the town budget the number for school choice are dropping. There's actually dropping both ways which is kind of good in the sense that fewer people are choicing out. Um but then we have fewer people coming
here. So, uh, I think that's what we were seeing the trend, right, Mary? Or the cherry sheets were showing for, I guess, for the assessment that I don't know if that's what we're seeing, but, um, do we feel a sense that we're retaining more students?
>> I guess we have less students going to tech high school. I think that's a result of what happens positively at Fowler and what we've expanded at the high school and just the overall services that we're able to provide.
I would say a little bit. Yes, I'd say our efforts are paying off. >> Yeah, because I'm looking at the the enrollments for the high school which are really great as far as what are going up to each grade. like you're um you know you're not really intending to
lose a whole bunch. So, and then from what I've um heard is that a lot of um AMSA students um once they get to nth grade like if they don't not successful in sixth, seventh or eighth a lot of
them try to get into aset. Um so they're seeing a lot of that which I think the chargeback to us is less right if it's to the regional versus the charter school right Mary >> is that what we're told okay
>> we were concerned because the aset we have fewer kids going to aset but our assessment was higher so yeah I mean so numbers wise we have less it's just costing us more >> right like so it doesn't even matter really at this point like how many kids fewer because it seems like they still
are charging us more no matter what I don't know I feel like that's a sham somewhere in there but I'm not sure how to figure out. >> Um, but yeah, but this looks great. I I I think that it's the best production we can do. >> Yeah, everybody has better rules than me.
>> It's in their favor. >> And Natasha, do you have any other questions? >> No. No. I think this this looks like it's been, you know, um the best we we can do. Uh the only grades that you're closing off are 11th and 12th would make sense and then um third grade, right?
I'm reading that correctly. >> Yeah. >> So the same. >> Yeah. >> Got it. >> Got it. >> I I just had a couple and they were going, you know, so you take the kindergarten from last year, they went up to the first grade, you know, vice
whole thing. So last year's 110 students in kindergarten, we actually lost 15 of them going to first grade this year. So I'm I >> So that's an estimate. >> Okay. >> I don't know how many I'd have to go back and look to see how many were
actually enrolled in kindergarten because they haven't up until August to enroll. >> Okay. But on these act these So these aren't accurate numbers. So the the kindergarten number is an estimate. >> Yes. >> 93 110 is right the estimate, but the numbers after that should all be
accurate. We had 95. We 95. >> So we may have had only 98 actual kindergarters enroll. >> Oh, I see what you're saying. Okay. So we didn't actually lose 15 of them. >> That's a All right. Because I was hoping that maybe we add a couple of them in
the sec the first and second grade because it appeared as though we lost enough kids that do that. But you're saying those rest nets. So I'm I'm with that. I'm okay with with the rest. So thank you for that clarification. Good too.
>> Okay. Right. So um we'll make a motion to approve the recommended school choice enrollment seats for the 20 26 2027 school year. >> Second. >> Second.
>> Uh roll call. Uh Natasha. Yes. >> Wait. Discussion. Discussion. We already had discussion. Natasha. >> Yes. >> Yes. Yes. >> Remind me again how we advertise. Do we
just advertise? We have to submit it. No, we have to submit it to the desk portal. Okay. Then we put on our website in the school application. >> Can we do something on like Facebook? I mean, like, can we use that for something like do a blurb? Hey, you want
to come to Maynard and like put our like our we were number 15 like let's put our like an advertising in there like our best of Boston, all of that. >> Just say we got spots. >> Yeah. Yeah. This might be a good one to kind of do that since it's all fresh in our minds.
Doesn't cost too much pass, but that's all me or so. So, it doesn't really do us much good. So the meeting dates and just um so I did it both as a list and a
calendar because I know some people are visual. Yeah, thank you. Um, and just uh for for everybody online and whoever may um listen into this um on the agenda it
said 2025 to 2026 and it's actually 2026 to 207. Um so Ryan >> I mean it's pretty standard we do have an hour of the week. If you want to cut it down, you let us know.
>> Um, >> go ahead and like that. Um, no, we it's pretty standard. We have a July and August, but we pretty much have two a month and see in December they're back to back because of the break, which is
not unusual. >> And also the budget schedule. >> Exactly. And then we go around the vacations and then we sort of put June back to back just
>> evaluation. >> Yeah. Right. Tasha, do you have any >> Yeah, I think that the in December um one of those I think should be on the 17th because that's when we end up we you
know that day we voted because we split up into two meetings, but I don't think it's going to be ready by the 10th. I'm thinking about every the past couple years usually it's been by that 17th. I would say that um
that would be maybe a better date for I don't know if whether you want to do the 10th and the 17th or the 3rd and the 17th but I do think that that would probably be what would be needed for the budget process because before that the
third you have a holiday break you know so you're not going to be doing any you know with Thanksgiving that it's just um I'm wondering if we should push the 10th through the 7th I mean, if you're okay with the presentation, it's it's you and Michelle putting together the information basically. So,
>> I think we could leave it as it's recommended and if we get closer to that point, we can always add or move, which we've done a couple of times, like almost every year we've added or >> Well, yeah, every year we move it. That's why I was trying to like be a little proactive and just say because we
we've done it on the 17th, the second meeting or that later >> Wednesday. Um, so it's not quite as closest to the break. So, okay. Um, no, that was really,
um, and let me go at the beginning. Um, so July, where's July? Oh, here we go. Um, I'm guessing Brian, um, because that'll be the first meeting that the school committee convenes and reorganizes. So, you're
you're there, right? >> Yep. Correct. >> Okay. >> Five minutes later, I turn it back over to whoever is the chair. >> Whoever it is. Yep. wants to be chair. So I sort of go over
the car. >> That's what that's what I heard. I heard that too, >> Roy. >> No, I'm all right. I'm fine. Vote. Yeah. Um, so I'll make a motion to approve the recommended school committee
dates for the 2026 2027 school year. Oh, I think I lost sound. Did you say >> Oh, no. I can't hear. >> I seconded. You can't hear. >> Oh, okay. Oh, wait. Now I can hear you. Yeah, it went like dead for a bit. It um
Yeah, I can hear now. I Yeah, second. Oh, I Yes. >> Okay. Was that was a vote? Yes. >> That was a vote. Yes. Oh yeah. Yeah. Well, I mean I will restate how many is there discussion?
>> My my discussion just for the record is I do think that the December 17th is a better date for one of those. But you guys, whoever's on the school committee next year can figure that out. So, >> and then you can laugh at us next December.
>> I'm not I'm not an I told you so kind of person. I don't >> All right. Okay. I just think it I won't say it. >> Just Okay. Uh, roll call vote. Natasha. >> Yes.
>> Mary. Yes. And I'm a Yes. Great. Was that you? Oh, right. Oh, okay. Oh, okay. Okay. I read them, but they were just grammatical. What do we want to start with? FB >> and it puts together a little little memo that sort of explains
>> Oh, yeah. >> First one is FEA. We don't have to do anything, right? >> Is this these are these are first reads, right? >> They've previously been approved. One of them referred to a policy that
need to be written, which Brian has written. So, it's really just updating references to refer to that policy. >> Uh, okay. So, there's nothing substantive on these. >> Got it. Okay. That's what I was wondering if we were I didn't know Desi
came out with some or mass came out with some new recommendations >> but based on that we have to update the EF and the ADF. Is that correct? Did I read that correctly? Yes. >> The next one is the EF civil rights.
Um so the following is um adding procedures that's a cross reference that's the only change >> that was um added EF- A just looked at procedures for civil rights
programs as a cross reference discussion about that one >> um I'm just um grammatic I just put a comma after including or before including after individuals. Uh
oh. Is Oh, it's an editing. Darn. Hold on. >> Oh, I see. >> You see it? >> Yeah. >> Oh, you need >> that works. Good. >> Thank you. You want me to make a motion?
>> Yeah. Oh, sure. Sounds good. Yeah. Okay. Okay. Um I'll make a motion that we accept the or approve the updated um policy that added EF-A procedures for civil
rights to claim food and nutrition programs as a cross reference. >> Second conversation. >> Yes. So how many yes and then the other one is
EDF school district wellness program. I have to say I was nervous opening this because after all the work the b put together I was afraid they weren't changing just more dramatical. >> It was more dramatical. I was gonna I I was gonna say like I think Mary was
>> I had >> Yeah. After all that work I I mean this is like also Charles too like he you know it was a lot. >> That was it was >> a cleanup that's all. >> Um so the only difference is adding the EF-A
procedures for civil rights and nutrition programs as a cross reference. There have also been some grammatical and minor language change suggestions tomorrow. >> Everybody, you good with that, Natasha? >> Yeah. Yeah, I'm looking I was looking at
that. It's Marorrow Marorrow did her finetuning and I saw that the the links for um similarly to what was done before. Yeah. Um Oh, wait. Hold on. The super just see
one place might be uh superintendent or does any challenge compliance with Oh, I uh so I'm going to suggest established districtwide. Okay, I just added the that was my
contribution to the grammatical >> on page seven. like that. >> So, I will make a motion that we approve EDF school district wellness program that adds EF- A procedures for civil
rights complaint and nutrition programs as cross reference and also the um edits the grammatical er edits that Maro and Tasha have back conversation.
Nope. Thank you very much for all the work and um I know this goes back a couple years. So also Mary as well. >> So um motion to so um your vote is yes. >> Oh yes. Yes. >> Sorry.
>> Yes. And I'm a yes. >> Thank you. Um one comment though because what it says is that we're supposed to have a presentation with school. No challenges to do that in May. May >> just
agenda. >> Yes, there it is. Oh, sorry. It was from Sorry about that. current policy stated that school committee would take a vote if medically
trained staff want to train non-medical staff in um back and so we suggested we take that wording out just allow Do we hear that Sasha? >> Um I think I hear it. So it says that
the school agrees that the medical personnel can train non-medical staff and administration of nasal um yes. Can I um Is this something though
that is statutory? I have a feeling there's some statutory piece to it because every year um Janet Lee has me sign a paper as a school or Maro probably did as the school committee chair that you're approving something
about medicine administering. So I just want to make sure that the edit I'm sorry my computer might crash. >> That's that's for the nurses to have standard orders for certain things. This is to train staff. So, it's a little
>> No, but it's I think there's two different things cuz from what I remember, Janet, and I I had I don't remember that. I don't have the paper in front of me, but they needed it for for like a waiver um so that they could train they could
train people for like field trips or the epipens or something, >> right? For epipen and such. So that's that's the standing >> record the standing order that they are allowed to train staff >> right but the school committee had to like a chair had to sign it. So I think
there's a connection is what I'm trying to say is I think there's a connection that requires the school committee involvement in that process. So I would I just >> by doing that you also allow this this is something above and beyond the
the wording. So it's just automatically giving the right to to do it. >> So if they want to, they wouldn't have to spend time to come to school committee to request the permission and then go backward.
>> Okay. Has this gone through legal this particular part? I just want to just when it comes to like school committee vote stuff, I get a little weird about like when we take our vote off of it because sometimes there's an area that it requires it for something
that I don't even know and I haven't looked at it in particular to see if this is something that >> I can run it by. >> Yeah. First first meeting I'll run it by le. Yeah, that would be my only thing there is that,
you know, I don't want to take it off and they like, well, MGL requires a school committee to, >> you know, vote on something. I I don't know or or the Department of Health. Um, yeah, but I if if they don't have a requirement, I'm fine with it being
removed. I don't have a strong feeling that it needs to be there. I just want to make sure that it isn't somewhere embedded that it is required for some purpose. I just know the school committee is part of some signing of stuff and that's my hesitation. >> Other than that, I think everything else
is fine. Thank you. >> Great. >> So, this will come at the next meeting maybe or when we get more information just to confirm that. Okay. Thanks, Brian. the support. I don't have
um I did want to um ask oh the two of you um about um a workshop. So maybe we can um talk about that too
about the um valuation >> evaluation. Absolutely. I don't know if um anybody has like a time frame so that maybe Colleen could send us some um anybody >> do we want to do like sooner rather than
later or >> I think so just so >> um right now >> so >> okay all right >> yeah we can do I would like to do something in March if we can.
>> Yeah. Yeah. Okay. Um Yeah. So you in March. >> Yeah. >> Um >> because it only gets busier between like you have April vacation and then you have you know >> Yeah. everything else the end of the year
>> and um let's see Dan Hill you feel about I know Natasha I don't know how you feel about going. Um, it's >> I I won't be able to go. >> Okay. Monday,
March 30th. Um, 9:38. Yeah. should be just okay. Um and just some of the other outreach
stuff um going forward. Um, I know that the school principles, at least Karen, would like us, if we're going to do any visits, she really wanted them closer to the beginning of the year rather than
the end of the year. So, I don't know if anybody, >> this is the middle of the year, so we we definitely lost the beginning of the year momentum there. I'm not sure the beginning of the year is actually truly realistic. I'll be honest with you. with everybody coming back.
>> I agree. >> Yeah, I agree. Um but that's what she had told me last year. Um >> and so but you know definitely not waiting until like the last couple weeks of school. So um you know maybe we could
um figure out some times between now and like you know May. Um >> yeah. Does she have any particular Maybe just ask you know hey these are like what you know the boat for the beginning of the year has you know sailed but we're you know we don't want to wait
till the end. Does she have any recommended dates? >> Um because I think it was the staff meetings right that's when we were looking to do them because I would also like to see if we could get a tour maybe also >> while we're um doing that so we can make
it a twofer. Right. Okay. Um, all right. I will send out um emails to to them to figure out times.
>> So, follow alo. >> Yeah. Um, and just another little um added um thing about tomorrow night, the constellation um performance. Um, when I went on to um purchase
tickets, there were like with my seven tickets, there were like five more. That's great. >> So, there's a lot more seats open. Oh. Oh, I thought you guys were only five left. >> Oh, no. Bummer. >> Oh, I took it the other way.
>> Oh, I did. I >> No, it's not. So, if anybody is inclined to go, uh, there are two performances, one at six and one at 8. Um, and as you can imagine, they're, you
know, really trying to jam-pack their their stuff in this week because Tuesday they didn't get any any uh practicing. So um and I think that's it.
So submitting reports um I don't remember I mean you and I had the budget subcommittee couple weeks ago um but um on different different item um I had the opportunity a couple weeks ago now to go Jean Label will put together a
community evening at the Elks um to really try and spearhead the next level of um of senior projects and bring more people on to the search committee and all of that. And there were number of you incredible
students that got up and talked about their um senior projects and then people that are on the search committee now got up and talked about what great experiences and all of that. So there was a lot there's just been such a it's been such a great year for the senior project and there's a lot of good buzz
that went on that night too. So I know that there were additional people that are stepping up in different capacities. Um you know whether it's the mock interviews at the beginning of the year whether it's the presentations that the students do at the end of the year and also um people helping to mentor
students through the projects and you know keeping them um focused in that. So, highly recommend it if anybody is interested in helping um in any of those capacities actually. So, that's it. Great. Natasha
>> um no uh nothing. I did have a question maybe um for next time. Brian, um what's going on with graduation um with um like
bleachers outside inside? I just wasn't sure what that um plan was happening. >> I'll confirm. We were at the meeting. You >> I think they ordered the seats and the
portable stage. So, weather permitting it'll be outside. >> Okay. How much is it? Because um is it going to be like is it the same just costwise? >> Yeah. Um, >> I think she said, "I000 and it comes out
of their whatever their line their budget." >> They have a line. We provide a line for graduation. >> Right. Right. Right. >> Fowler uses it too. >> No, Fowler's inside. >> Yeah. The eighth grade was inside. But I
guess my question is um are we um so we're looking to do it outside again and because what we spend if it the weather doesn't cooperate
is a is a loss. So that's that came out to like I don't know what $10,000 last year rental not not I mean you can't control the weather but I know that we had talked and um about how nice
indoor is and um is is it really um I don't know as we're thinking of budget constraints and opportunities um you know I would say that that would be a place where you could save a few
thousand dollar. I know it's not ideal. Nothing is ideal, but the fact that we I it really pains me that we throw it. It's a a risk that we take and we do have an alternate way to accommodate a very nice graduation
um without it. So, I just wanted to understand what the cost would be to do it outside again. and >> and we, you know, we meet with the kids and the kids >> I know what the kids want, but I just I I get that it's not I believe me if we
didn't have issues with funding staff and positions and things. It would not be something I would bring up really because I think ideally it's very nice when it works well, but >> I agree. half of the time, 50% of the
time, it doesn't work well and we're inside. And so over the course of a period of time, you're spending 10,000, you know, whatever each year. And then the idea of maybe not getting whether we get a position or wherever the budget lands, I just want to make sure that that is not a set um I don't know. Just
wanted to throw it out there. I wasn't sure what the expense would actually be yet. Um, and if there was any change for like needing to get rent bathrooms and all that stuff, handicap accessibility
for graduation as well. So, anyway, I just wanted to put it out there. So, just to maybe get a a blurb in one of your um, you know, end of the week updates for the school committee. That would be helpful. I can add that in.
>> Thank you. Um do not have any minutes. Um for warrants, I ask without objection to accept warrants 2648 049 050152.
No objections. Warrants are accepted. >> And um I'll make a motion to adjurnn. >> Second. >> Natasha. >> Yes. >> Great. Yes. 811.
>> 811. Brian, >> what I feel like we did so much too in that