Yeah, good evening. Um, see, get right into it. Um, in accordance with open meeting law regulation 940 CMR29.10, please be advised that may school committee members Natasha Rivera and
Alexis Fishbone are attending this meeting remotely. In addition, because there are committee members attending remotely, all votes taken in this meeting by roll call vote. Lastly, if any school committee members are not clearly audible to fellow members or to
any members of the public, please notify the chair immediately and we'll do our best to re remedy the problem and we'll inform the public whether the meeting will continue. Okay. So, um I'm going to take a roll call uh vote.
Um roll call. Uh, Alexis Fishb, >> yes. >> Natasha, >> yes. >> Yes. And I'm Yes. Okay. Um, we can call to order at 72.
Um, and do we have any urgent business? >> Urgent business today. >> We have any public comments? >> No, no comments. Harper, you want to go ahead with your student?
>> Yes, I would love to. >> Okay, so first, please welcome I'm You guys already met Anelise and now we have a new ninth grader joining Tommy in his first school committee meeting this evening. He'll be taking over our second
school committee representative spot alongside Anelise when me and Emily finish their terms, our terms at the end of this year. And now I'm going to go into the highlights. Term three ended right before April vacation. We are in the last term of the year. Senior
projects have begun. Many seniors do a community service project as a part of their last semester of high school. So far, we have had a hobby fair, an Italian dinner, and a soldiering workshop. soldering workshop. Everyone is looking
forward to the pet adoptathon this weekend on WAVM as well. And then upcoming tomorrow, we are having a morning tailgate party before school in the student parking lot to celebrate seniors college decisions. There will be breakfast, music, and games. This
weekend, WVM will celebrate another great year with their ice cream field trip and their banquet. And then next week, advanced placement testing begins. The AP students have worked hard and we know they will do well. The spring concert season starts next week with a
jazz concert on Wednesday night and the junior and senior prom is next Friday, May 8th at Stowers Country Club. And that's all I have. >> Um, you have any questions? >> Oh, just a question as to um how long
how much how many more meetings do we have before? I'm actually not sure. I'm gonna be honest. >> Say thank you. So that's why he's making sure that we're gonna get that opportunity. So find that out. >> Okay. I will I will get back to
everyone. >> Alexis, >> um I don't have any questions. I just wanted to welcome Tommy. Um welcome. You'll be seeing all of our faces for a while. Um, but I did not have any questions.
>> Okay, Natasha. >> Um, actually, I just wanted to um congratulate all of the uh seniors on their commitments. Tomorrow is the deadline >> um to commit. And um the the schools
that um students have been committing to are phenomenal. Um you know, you have TUS, Northeastern, George Washington, American UN. I mean just all over a lot of abroad you like outside of Massachusetts um which really speaks to the academic
excellence of Maynard High School and Maynard public schools. So, I just wanted to um congratulate our seniors and I'm glad that they're getting a little celebration for for all the work that they've put into and also just Brian for you and the um the leadership team and our teachers and everyone
because um we are pumping out some really great um academic scholars and global citizens. So, it's really exciting to see on the Instagram page that I've been following um where all these commitments are are going and these are again these are and you've said this this is where they've
committing to. This is not necessarily where they've gotten into, right? So, um it's it's really really exciting stuff. So, anything we can do to to highlight these commitments, um just a list of the the colleges that we send, you know, that people are committing to, it'd be
really great, you know, just for families to see um how our graduates are being um you know, are kind of going into the the world. Um it's so that's it. >> And just to segue to that, there are
also um some really great students that are going into the trades. So that's another continu. Um so not everybody is going to college. It's not meant for everybody, but really celebrating the the students that are know that they want to do something different. So >> yes, they have a lot of increase in the
in the trades. And um to that point, there are also a lot more girls that are um getting into the trades as well. So that's a good point, Mary, to acknowledge um for that. So kudos to all the graduates.
>> Great. Tommy, welcome and look forward to seeing you more often. >> Hey, Tommy. >> Um, thanks for all your work and yeah, I'd love to hear how how many more meetings we have with you.
>> Yes, I will get that information. >> Thank you. Okay, let's move on to the superintendent report. >> Superintendent report is some links. It's got a fair amount of information about the new building. Hopefully, you
had the chance to walk recently. I won't read everything that they're doing to you. I did include the pictures you enjoyed that year on clearly making great progress. We have on time on
budget with an anticipated move in date. um facilities. We have Tony Savar here who later this evening will be going over the state of the buildings. Um excited to that.
Uh I've shared some memos regarding transportation from Aspet Valley. We're still working on that. We actually have a business manager earlier this week. We have a meeting tomorrow. So I should be able to get an update by Monday. I don't have anything new from what I shared
with you uh via email last Friday. Um the let's see special ed stabilization. We've I think we've clarified that situation for the most part. We'll continue to answer questions and it was kind of interesting going back through
the history of all of that of what that does and how many towns have them and how they get started and how you can use them. Um and I was happy to see um that our ask most recently was almost the
definition of what the stabilization fund supposed um so probably end up too fully given the transportation issues and I hope to learn more tomorrow but going back come I could see you coming back to you
before the end of the school year potentially and to the select board to ask for more funding to pay that transportation bill, but it's not there yet. Uh music is there's a memo I sent you as well that we have uh funding for
a course for person one for next year, which is really the same model that we've had for a very very long time. Um and that's good news. um also share the safe and supportive schools uh summary with you. We were
able to use our plan that Hannah put together about a year ago and then we got a grant this year. So we have another group working um several teaching to use what we did this year the evaluation of what we did this year
to put a longer term three to five year action plan in place. So I have a little more information on that. I'll be back to share that with you. And then I just included the senior events tenatively um because sometimes I know I see you at
some of the SAU school committee stops in to see uh prom sometimes briefly or the senior capstone presentations. Um the showcase you're probably not invited on field trips but you can go to Red Sox on your own. Um and then
graduation of course June 5th. sort of pencil in the >> calendar. Alexis >> Brian, I I'm curious. Um I really don't have any questions because I know we're going to go through some stuff tonight. Uh when I tried clicking into the links
that you had put in there, I want to make sure I wasn't the only one who had issues. It kept telling me I didn't have access to the documents. >> Okay, I'll that's on my end. I'll fix that. Yeah, that must have I just >> I just chose not to send the request
access. I just I'm like, you know what, we're going to go through it. So, I wasn't too too worried about it, but access would be great. >> Yeah, I would do that. My apologies for >> Okay. >> So, clearly it wasn't you because everybody had that. I hit that button,
>> which Well, I could get into some. So, I don't know if it was all of them. >> Okay. Okay. So, you're after then, you know, >> I'm already Yeah, but maybe there was one I but like I'm looking at the music one right now and um I had no trouble
getting into those. >> The next person is talking. >> Oh, you have any question? >> Yeah. Yes, I I did. So Brian on the the music just because there was some a lot of feedback um for that and just to
clarify um like what you had sent to the school committee as we were asking about it um there is um so you're saying and for next year um for FY you're going to it's going to be the same so same model as
this year which was um you're not in I guess what I'm I'm wondering is there there there seems to have be a need to increase like an FTE somewhere and I'm just trying to find out where that went from the the point 2
um how it was at the high school for 20 that was for FY22 that seemed to work well and then why it's not working well or even at the Fowler Middle School where it was 1.8 8 um like where is that that point8 I
guess where why is that point because they really are having two now right >> in terms for music one of the so what in the past one of the person who was at fowler wanted to and it worked with the schedule to allow them to go over to the
high school course that was after >> right >> but currently that doesn't work because we've added more to in terms of a special rotation and the person really didn't want to go over to the high school. So, it was a win in terms of staffing and what was needed here at
Fowler School. Um, so that's why that changed, not because we lost an FT. >> So, really there's two FTEEs then at Fowler. Correct. >> Okay. 1.8 1.8
because you have well but that's where I think that's where the the ching is that 2 is not they needed a >> Kevin has always been a point8 at the baller and a point two at the high school >> right that's his position but the other position
>> why we have 1.8 had a full-time person and in the past that full-time person was a follow on but they changed the schedule. >> Okay. All right. I guess I'm still not understanding you know exactly how that changed because it seems like it's not
sufficient now and it was sufficient at some point. Um, but it sounds like did I don't know if they added specials or if that had anything to do with it, but overall are we are increasing do we looking at what you had proposed we are
increasing the FTE not for FY27 but for FY28 is that what you're like for the Maynard public schools is that what >> I don't potentially for 28 but >> potentially basically what your plan was that you said like next year would be
kind of static where we are now but that you would be looking for the year after which would be FY28 and potentially increasing >> an a point whatever FYT pending you know funding or whatever that's still not
known as the >> okay >> um is there um has there been discussion with the um MMA or just the parents that are involved olved with I mean with this
the music program or an update that can be provided um I don't know how just to get this information out so that um >> as of our last meeting it felt like there was not a lot of communication where they felt like they needed to come to the school committee to get a clear
understanding of the plan of what is happening for next year and so I I just wanted to understand what that plan I don't know if principal York is going to be meeting with people or how this was going to be working to share you know what you're sharing with us. >> Yeah, I'll put a memo out in the next
couple weeks. Okay, that would be helpful um to do that because that seems to be it's the communication piece I think overall. Like I'm not seeing it firsthand because I'm not there, but I want to make sure the people who have been advocating, the parents who have been working since last summer on this that they're the ones who
are getting the information. Um and the MMA because it seems like they're subsidizing some part of it as well. Um I can we can that budgetary piece also that's is that not happening? Um, next >> we're funding it for FY27.
>> Huh? >> We are funding it for FY27. >> Okay. All right. So, the part that was being subsidized by the MMA for for like an enrichment piece that's now we're building that into the operating budget. So, we're funding that. Okay. Because I think that's that's the other part I had a question about because it was related
to classroom activities and I was a little uncertain about how that was enrichment. Okay. Um then the other question that I had uh do we need to meet in an executive session to kind of talk a little bit
more about the transportation? >> Can you do it before the next meeting? >> Okay. Sure, >> that would be my my other thought is because I know that there's some legal implications there and I um would be hesitant about talking about it too much, but I don't know if that may be an opportunity to invite somebody from the
select board um you know, if we're having an executive session since they're the ones who seem to have questions about, you know, some of these bus expenditures or whatever and the guidance that we got from any guidance that was received from legal. Um
we would start before this meeting the Yoda workshop planned. >> Yeah. No, that's what I was that's why exactly why I'm saying is that you know maybe for our next one I don't want to ask too many questions about that because we would I'm I'm assuming we would be able to talk a little bit more freely in an executive session um due to
the litigation piece. All right. Um that's all that I have. >> Okay. Thank you. >> Thank you. >> Thank you. I have one final question. Um, on to the foreign exchange field trip approval.
Um, I filled out the the Google form that sent me and I was just looking over and realiz it's not the fall of 206. We are that's when they come here. So we go there February 27. So apologize.
>> I think I actually entered that date. >> What's that? >> So it's in anyway it's over February of years. Um and this is the same exchange that we've been doing since 2017 thanks to a former MHS graduate who was
artful there and connected us. um their school. Um, so it's uh, yeah, we it's been every year a little bit more smooth, a little bit more well. I don't know if you want me to.
Has everybody read the memo? Yes. I'm >> Does anybody have specific questions for Jen? >> No. >> Alexis, >> I don't think so. >> I
don't have any questions either. So, um, yeah. But on that front, just need to make a motion. Make a motion to approve the Maynard High School foreign exchange field trip
in Spain for uh February vacation 2027. >> Second. >> Um Alexis. >> Yes. >> Natasha. Um I I had one actually discussion piece um
>> was um costing about this. So um just confirming that this was coming out of the um revolver for the foreign exchange
is that um >> for scholarship that's where the funds come from. Okay, that's what I wanted to um clarify because I know we have a foreign exchange account that we don't I was thinking this is where it would be applicable for some funding support when
we collect. Um and then just maybe suggestion for because I know we've gotten a little bit more um um solidified for our process. I wonder just for the school committee if we would want to make like a template that would help with some questions that we
generally have for programs. Um because I think that what what Miss Adams put together is fantastic, but I know we get all kinds of other programs about, you know, overnight or whatever and it might make our conversations a little bit helpful. >> Natasha, this the the form the Brian and
Colleen came up with the questions. >> Oh, that we have been asking over the last couple years. So that the >> Thank you. I wasn't sure. I didn't hear is that what you said earlier because I didn't I didn't hear what Brian was saying. So, okay. Cuz I know that there
were some that were different and I didn't see the the bud the funding piece one um um when I was looking at the memo. Um but again, that's not something we would normally see for overnight
um things. But when I look at our um our plan like when we have our presentations I think one of the slides is like dedicated to budgetary you know stuff. So that would be my suggestion is adding some
budgetary piece to it. >> Number three asks what the total cost of how the trip is funded. It's basically a Google form with questions that the teacher fills in and then it generates the memo automatically. So I guess with the funding source um is would be the
the piece that um right on that scholarship fund and right >> available and that's well advertised but I did not say where the funds came from. So >> yeah well in the past we've heard we've had some trips where they said that they're like they're capping out right the participation or the the expense of
the trips of you know depending on like in the future years. So, it's that's the kind of stuff I want to make sure that are we running into like a potential issue down the road where funding is um a danger um where we're running out of funds or something to that effect. So that's that's the point that it's from a
school committee perspective that I want to make sure that we're just understanding that the funding source is is robust like in this case which I think it is um or in like um um nature's classroom where it's less um robust and and that's where just want to make sure
that's uh considered. So, thank you. >> And I'm a yes. >> Oh, and I voted yes. Sorry, I didn't. That was my discussion, but I didn't vote. Yes, >> I got that. >> Thank you. Good evening, folks. Um, we have time to
take the state of the building to be proud of. Um, we'll start with the as a as a district. Um the Green Metal project is under underway. Um and I continue to support and participate in
Green Middle School MSBA and uh attend all weekly meetings monthly meetings as well. um test management integrated test management uh plans for all the schools have recently been updated to um be
compliant with our new existing uh well our new um bylaws uh that just recently passed. Um here at the school we Mr. Kitty and I have started what we call the beautifification building. Uh, as you
guys can see, walking through the hallways, we started painting hallways and kind of using the u the face of the buildings needed for for a while. Um, and the plan is to finish the over summer time the summer projects uh as a
summer project. Um, infrastructure and staffing uh maintain custodial staffing throughout the district. We shifted uh custodian Daryl Mitchell to grounds completed minor door and roof repairs etc. uh all the building systems
uh replaced um at high school recently we replaced two hot water tanks uh hot water heaters and updated building management system and strategic plan we revised the overall maintenance plan for the public schools and uh we'd be editing that also
um in the leaf as well uh moving on to some accomplishments we have at high school um this school year uh We've had some uh theater upgrades uh which we've uh placed uh we cleaned relocated the stage, repainted
and um repainted the stage. We've uh purchased new cyclome and spring theater group and all seems to be working well. uh science lab means our pH neutralization tank was uh cleaned out and and all the
all of the um the limestone was replaced um back at back around October. So we we plan to maintain that yearly uh on a maintenance plan. Um quarterly BMS uh PM work completed. Uh
seating classroom lights have also been repaired. I know that's been an issue for a couple of years. Uh we finally able to get ahead of that and get that repaired. Uh some utility replacements that we've had recently. Oh, hot water tanks. We had a hot water heater tank. U
both were replaced on 423. Uh one of them had failed. The other one was showing the same exact science. Um and we were on borrow time which kind of pushed our hand to get that done as soon as possible. uh staff staff development yearly professional developments are offered
and and uh for all of our uh custodial staffing uh for chemical safety, ladder safety, blood one path kits, slip trips and balls and other uh you know trainings
um as well. Um some of our upcoming projects at high school. Uh one of the most obvious here is our alumni field projects. Um our next steps are being evaluated. New
um bleaches in in in sessions all all being evaluated process I'll say I guess. Uh so uh where where we're looking into installing a new ADA walkway um which would start at
the entry set u freight road and uh run straight through to the existing walkway around 11. Um right now it's not really ADM compliant. It's bunch of dirt and gravel
interior uh improvements. Um we're going to replace some uh some damaged floor tiles and um we're going to be also this summer uh planning on painting all of the hallway projects to um to kind of meet meet your request model crisis team
for some um well I can't really speak to that 100% but we're going to be doing same pretty much the same at the uh high school this uh this this summer but it's more of a crisis team request. Um, we just recently had some um garage
door maintenance done to the to the kitchen and we known to um be looking to have the safe uh preventive maintenance services done to garage doors throughout the district. uh high school has four uh medals instead of one two up in the um
in the library area and some of our capital requests for the high school that we we're still working on security cameras and auditorium post lighting in place. Um moving on to the power school. Uh some of the accomplishments we've had
this year's uh annual courtyard cleanup completed, including mulch. Uh we've uh installed some new tile right outside the library here for sensory sensory area uh and painted the area. Uh we had some HBAC upgrades uh that
actually affect the area that we're in today. Well, not affect, but uh the area that we're in today, we had a condenser in place back in uh October. uh that will help cool the area, get a cooling condenser feel for this uh this
general area in the library. Uh kitchen and utilities. Uh new convection oven and commercial dishwashers were purchased and installed uh this year for the kitchen staff here at the Fowler. Uh we also had back in October a new gas heater installed uh in the back of the
building uh supply to the entire building. Uh floor tiles replaced throughout the building as needed. Mining locker repairs completed. Um some of our upcoming projects here.
Uh continue floor tunnel replacement as needed. Um library and office removal and replacement. As you can see, uh aged in this area here and you could definitely use it. um sewer sewer pump um
replacements is recommended by the town's water department. We have 25 year old sewer smoke pumps that um pump all of our our sewage treatment plants that um it's just a matter of time before those uh sell them. We don't uh I don't
want to um have to worry about losing coming into the building here. uh heat pumps installed the IT and computer labs and condensing unit field and um over last summer and we had those installed to uh
or back up in for uh tooling in those areas. Uh roof RC replacement MSB application. Um so that's for roof replacement. Um, this MSBA application opens in January
of 2027 and um, our energy manager myself going to the meeting over the summer to kind of start working on the SLI with us. Um, the full intent of of uh, applying for the room control and potentially heat
pump the entire building. Um we're looking to install some um gutters under um the canopy up front here to help prevent ice dams uh in the winter months. Um
moving on to the green meadow accomplishments. Um first off I wanted to say I did a walk through today the the new building and the progress in six weeks has been amazing. I did one six weeks ago and well it was a beautiful building. um through our existing
building where the goal is to just keep keep everything in working order for the next few months until we can move in uh perform any preventable maintenance as needed. Change change um filters uh air air filters as needed. Uh
maintain the grounds in the for uh courtyard cleanup was completed. Um we we uh we did some minor roof repairs only because we did have some water leakage in the chasing mirrorings in one hallway area. Uh door locks some the
main door lock was um was compromised a bit that we had that repaired as well. Uh and we also had a um circulator pump prepared uh to maintain keep the buildings just building uh and maintain um
maintain the building we have now. Updatement and demolition um of the existing building will take way when we move in. We're well on our way to a a beautiful new school. And uh thank you all for your support for all of our schools. Uh
and I'd also like to take a minute out to this may be the last uh school community meeting I get to to attend with Wayne. I wanted to thank Wayne. I know he's retired only in eight weeks. Uh thank Wayne for his support um and and being a very positive mentor for me.
Um I've learned a lot from Wayne over the last few years and uh you will be missed Wayne. >> Oh, nice. I will open the floor if you guys have any questions. >> Yeah, just a couple questions. Great presentation.
>> I didn't sweat as much this time. >> I'll see you tomorrow. something um last um oh so the mayor public schools polish there's there's two questions of that guy having to do with the um so the
building management system yes >> and then the revised overall maintenance plan so those can you explain those >> so yes the so the building management system we have a plan up um that basically shows us all the funds
to all the uh our ex the one that we had uh coming into the this studio was undersized. We didn't we weren't able to see. We've also gotten new equipment that was not compatible with with our existing control system. Uh so we we updated our
front end to make it back capable and now we're able to see that we're actually we're still in the process of working on getting the large um train unit to get under control. We had somebody out this week that actually got us the points for our controls guide so
that we can we can get that into our BMS system as well. Um the the maintenance plan I'm I'm going to be going through the maintenance plan over the next couple of weeks and editing that if there if there anything that's needed. I know we talking about that having something in place with everybody, you
know, put to it for the voting stats of people for that. Um and and along the same wave, um I've noticed that there's some change over of staff. We've seen a couple of postings for different >> correct. Yeah, there's been some moving around as well. So you a lot of times
with that you'll see um we had a retiree down metal and everybody gets their puts their name in and the pot to be transferred down there and then that that transfer in-house creates an open over in a different building and then we have to post that
contractually for for a set amount of time and so on and so until we finally fill the position with a new employee a >> so I guess my my overall question is Um, what kind of training goes on with that with those new employers? >> New hires.
>> Yeah. So, with everything that you guys have to do, >> so we typically train them. We we show them the uh we teach them the layout of the building that they're going to be in. We teach them how to use any any equipment that they they may or may not be uh used to used to using or have any
experience on. Uh, and we kind of just go over what our expectations are with them. this is how we do X Y and Z and this is what needs to be done on this night, this night, this night and this night and kind of you put that in place for for all these schools and actually worked with the uh Sean Sean Kelly being
the leads for the other two schools in getting something uh in play for all these schools. So it's as close to ident no two schools operate the same you know it's so we're trying to get everything as close to as identical as possible so
that when we move from one building to another >> excellent that then um one other one um having to do with the high school little alumni field that we were talking about so money from free cash who's now meeting
for the demolition of the matter Is there a plan in place or do we have to I guess is it going to happen in the summer time or is it too premature to even put the pieces in place so that we've got a plan time frame >> to take the bleaches.
>> Uh that's to be determined. I I I don't have a an exact answer for you but I as soon as I do I will share that idea better obviously. Yes. We know that the money is also in place for the ADA um walkway too. >> That's awesome.
>> So >> I was I wasn't aware of that till I know. So let's bring you in. They do. So and then and I know I'm going to hound this as long as I'm committed fer.
>> I really want us to be number one in mind the NSBA. >> Yes. I do. So this >> you're gonna keep hearing this from me, but January 27 is even better. They didn't open until March and now it seems like when I when I read on your website last
January of 2027, uh I meet with Rebecca, our energy manager once a week, every Tuesday and this is a discussion we had weekly. Uh so we're going to we're going to lead over to sometimes uh stuff so u a statement of interest in
all that. Thank you so much. Uh, Alexis, >> no. Some of the questions that I had, uh, Mary already asked them, >> so I'm good at the moment, >> Natasha.
>> Um, Tony, thank you very much. And um to piggyback off of Mary's um urgency or about planning for the Fowler roof, um is there a way that we could um and when I say we, I mean you and the
leadership team uh put together a tentative um like assuming funding for you know is approved you know for like what would that timeline look like for um roof or um like just like a like a a pencil, you know, what we are
envisioning, you know, and then we obviously would pivot depending on if we get approved or dollar amount, you know, isn't a certain amount. I would just like to see like that time lapse of of what that um you know when work might you know we would look to try to go out
to bidding around this window to this window or you know um same thing with the the bleacher because I know that the funding for free cash once it's approved at town meeting it's able to be used right away particularly that's not tied
to um FY27 it's free cash is is all can be allocated right Okay. So, it would be great to get some of that tentative, you know, um when we could, you know, be able to start penciling it in or or getting bids. We don't have to wait
until um July 1st to start doing that is what I wanted to kind of put across. Um specifically for free cash. So, if we um if we can utilize downtime over the summer or whatever, that would be helpful to understand. Um, you know, I I
guess what we don't want is things happening when football starts back, right? And um or have whatever plan is happening for football, you know, in place. And I that's where I I just want to kind of be proactive if we can um or
if it would happen after football or whatever that might be. I don't know. Um so that would be just like as you're kind of coming thinking about the process just that that that would be my um expectation as well of just getting some timeline of how do we avoid those peak times where the areas might be
used. Um and then the other thing I was looking again looking being more proactive um is do we envision for um the custodian staff to have any PD around the equipment whatever for Green Meadow.
Right. So they're going to be in a a new building um starting in January of of next year. And so I'm guessing the custodians like they're have new systems maybe or just um is there any type of um contractors or however I would really
like to make sure that that the custodians we have are get some dedicated time to um you know one-on-one with the systems um for next year and planning that in um budgetarily for I don't know however we need to do that
but so that you know when they're moving in um they have a good baseline understanding of what they're looking at and feel a little confidence, you know, I mean, they might not be completely fluent, but it'd be great to to know that they're, you know, at least somewhat up to speed, and everybody is
on where where to where to find things and all that stuff. Um, just the basics, I guess. Um, so that would be my my feedback on suggestion for for that. I don't know how the systems they're they're so efficient. I don't know how they might differ than what they're in the I'm guessing quite differently than
the new than the current school. So that's what I was wondering if you had any thoughts on that. >> In any professional development of like new equipment or whatnot, uh our vendors always offer u site visits and demos and
they they'll stay here as long as as long as we like them for a demo day or whatnot to uh show whoever's using that equipment um teach them how to properly use it. >> Good. some some of it a little different. It
look for the most part uh in the trade it's it all operates pretty much the same way. the switches and whatnot are just uh you know how to ignite the waters and locate different spot. >> Okay. All right. I Yeah, I'm definitely
not the person, but I just know that there some of those efficiency systems and I didn't know what level of training each of the staff have, you know, with different um you know, HVAC or whatnot. That might be Green Meadow clearly has very, you know, antiquated stuff. So, I
would just imagine they're probably excited, but I also want to make sure that they feel comfortable with how they're navigating and you know, whatever vendor can give them some dedicated time to the systems that are not there would be great.
>> Uh part of the closure of the new building is does offer the training. Uh colle is going to work with the guys training on the BMS and any other uh technical stuff over that way. Um, but back to the free cash, as soon as that free cash is definitely allocated, I can work on
scheduling those things as soon as I know that that's available, I can I can work on scheduling the the walkway and the features. >> Well, fingers crossed from town meeting because that's when um it gets voted on. So, thank you, Tony.
>> I just have one question about the um sewage pump. >> Sure. Um what is the what is the time frame for that and then like how much? >> So um to install new grinding score pumps which are better than the ones
that you have existing now just over $21,000. Um >> correct. Yes. >> Okay. Right. Okay. So that that's a time frame for that. >> Uh it's it's
available. >> Okay. >> Um I've been working closely with Williamson pump there. So um we can schedule with uh whatever the lead time may be for parts. We just have to work out and do sign up.
>> Great. I don't have any other questions. >> All right. Thank you so much, Tony. >> And um Maro, I just had something just about the for the school committee. Um I was reading uh in the news about LOL High School. They have a a building that's a project that's underway and
they had um split it up into like part of it was new build and then part of it was re reconstruction or renovation and the renovation piece has now it's gone so many millions over contingency
because of how old the building was that they're now going they're seeking an audit from the state. Um, so I just want to be I'm just so thankful for the building committee's recommendation that we have a new build. Um, and you know, we we s didn't go down that renovation
path of um trying to bring up to speed or up to date an old building to new code because that seems to be where the the pitfalls continue to be for places that do that. So um all the more reason for having a new building. Um so thank you all for uh Mary. I know you've been
on that committee for since the beginning. So, thank you. >> I'm not going to go through the whole presentation yet again. I'll go so you want to just take us to the if you know where take us to presentation.
U so while she's finding that so I think it's page nine um I'm happy to say that we have been consistent this year in terms of being able to work within a budget that the town has allocated and to work within we have several people retiring and we have some revolving
accounts that were really able to come up with a balanced budget and if you're watching the news that's not typical right now um upcoming and I think so there's a couple of slides to go over that again they don't change our ask they don't change the 25575 that we've
asked for they don't change what we're adding back into our system programmatically but this just clarifies where's the money coming from so you school see that and you can see from this chart that the preschool account um will pull $150,000 from there $50,000
roughly from total of choice. Um, and then there's a link that should take us to a balanced memo to go to right now. And then even though there's been retirement is always kind of interesting and some years you have more, some be
uh we actually at one point had so many that we thought we might be able to um meet that delta just with attrition. But it turned out that some people changed their mind and da things happen. But we have no problem uh between working with
Wayne Colleen and everyone else um involved Aggie that people who have committed to retiring at their level and replacement level we have $200,000 savings nutrition. So that subtracting
those two get us down to 25 million175 which is in line with the town allocation of 25177500. So thus we have a balanced budget using some of our revolving accounts and having attrition those two things worked out.
And then the next slide thank you which would be the codes um the closest one to the description. So you can see that again it just breaks it
down. I think you like to see that. >> So we wanted to show that to you. And then the next slide is the major deal etc. and what's being recommended for
each and then how that gets us to our total. And I'm happy to say because I mention it yet that we still have an athletic trainer in this 25575. So
>> great everything goes to town meeting a little bit of wood there. Um we'll have an athletic plan in addition to I'm very excited. So I have for you tonight. >> Okay. Um,
does anybody have any questions or comments? >> Oh, Natasha, >> I do. Um, so thank you very much for providing the breakdown of like the funding um for the different um revolver accounts. Um I did want to point out to
Brian to you to the school committee um in particular the school choice um account. So it looks like since um beginning in FY23, we're expensing
and you know about $100,000 or more from the school choice account and um the balance clearly is is going down. I would say probably within five years it might might be zero. Um that the trend that it
looks like the ending balance is um and then also if you um referencing the cherry sheets I'm not sure if everyone does look at them but the school choice estimated receipts they do have budgeted
for Maynard um and for for school choice for FY um 20 six. Um, it has uh let's see, I don't know if this is really data
that's utilized, but we have 107,000 that was estimated receipts that are going into school choice, but it looks like we're expending more than we're getting in. And I think that's where that trend why that number is declining at such a rapid rate. So I would really
cautious about how much we are budgeting towards school choice beyond or utilizing or expensing beyond what the state has budgeted to us as receipts. Um because those numbers when I look at them I mean 50,000 is actually I would
say probably fine because when I look at FY27 for Maynard um the state has actually um so far we're right at like 72,000 for receipts. So, um I would just say
that that should really be a hard number, 50,000 that we're sticking with from school choice unless there's extenduating circumstances that require it because we're not getting the funding to replenish that count. In five years, that account will be zero at the rate
that we're going and we won't be able to have a school choice balance to carry over. three looks like four years we've already spent 300,000 from that and it's you know that's with the revenues coming in because we're just expensing. So, I just it it seems a pretty dire um
considering that is our most flexible account and I just wanted to call attention to the school committee on that that I would recommend looking at the cherry sheets um to see when we're when they're looking for budget subcommittees to see what we're getting
from the state um for receipts when there's discussions on how much we're expending for the year because that is the one line that you can kind of see the state you know outline lines what you're getting. So, when I see 175,000, we're only getting, you know,
100. That tells me we're spending more than we're getting for that line. And that's that's something that we need to look at more closely. Um, so that would be my my feedback. The way it is right now, I I hope we hold to it for FY27. Um, but Brian, I think that would fall
on you and, you know, Michelle in, you know, in the new year to kind of really keep an eye on that. um because that won't be um we won't have that flexibility at the rate we're going. So that was really my only feedback on that. I do appreciate you putting
together the detailed um information and the and the listing of where the fundings were going. Thank you so much for that. >> Alexis, >> no, I don't have any I think we've discussed everything um previously regarding this. So I don't
have any new questions. >> No questions. Just total gratefulness. We talked a little earlier today about all a number of the surrounding towns. They're in really dire financial states. Millions of dollars and thanks to Brian,
Wayne, our principles, all the everybody involved. U really good place that we're able to bring back to positions and and to initiate new ones. So, um just a lot I work it doesn't go on other
questions or any great. Um, I'd like to make a motion to approve the FY27 Public Schools budget allocation of $25,575,000 into the cost centers 1,000 for $881,81 to cost center 2000 for 18,610,781
cost center 3000 for 1,89,3 314,4314,000 for2,269,526 cost center 5,000 for 75,000 and 9, for 1,928,578. >> Second. >> Any discussion?
>> Nope. just to reinforce keeping an eye. Thank you all. >> Okay. Alexis, >> yes. >> Natasha, >> yes. >> Mary, yes. And I'm Yes.
>> Great job. Great. Let's >> hope town meeting agrees. Okay. Um, chair's report. I wrote something down, but I'm drawing a now. So, um, let's see.
Guess that's it. I don't I sorry I don't have Okay, Alexexas. >> Um Mary and I went to Fowler um >> two weeks a weeks are just rolling together
>> last Tuesday. Last Tuesday. really good. >> Not not two days ago. Last Tuesday. >> Wait a minute. Wasn't that school vacation? >> Okay. Two weeks. The week before that. Yes. >> So,
>> um, so Mary and I went together. Um, we I think we spent much longer there than we had expected to spend. Um, which was great. Um, I think we had a wonderful conversation with the teachers. We got a lot of wonderful information.
um they've asked us to come back more frequently um than once a year. So we talked about going multiple times over the course of next year. Um so we'll work with Keith to um find those available times for us to go in. But I
think it was a very productive and informative conversation um that we had with them and I think it was great. >> They also they asked us to come actually in the fall. >> Yes. Yes, >> more beneficial for us to come in the fall versus the end of the year. >> Correct.
>> Great. That that's what I was missing. Lori and I went to both meadow and the high school. Um, which was really great. And we also got some not as much as what sounds like you guys got good feedback.
got a little bit of feedback which was good good to hear. So >> what kind of feedback did you guys get? >> Um we had questions about the budget. Um
we had um questions about the summer um the summer credit recovery. Um, and I think that was basically it.
Okay. >> That I that I remembering off the top of my head. I have notes. Think I have notes up. So um um see um Sasha might have been to a
budget meeting. Those are all very interesting. But um and I had a really great meeting this afternoon with Kate Mar, our assistant place meadow and also Graham teacher at talking about um the generation and the the plan um of you
know how to make this. I want to talk to you about that. >> Oh, good, good. Wait. Um, just talking about and some of it was from what Maro had mentioned about having um the ability to have especially young parents going into Green Meadow, but also at the
middle school at the beginning of the year for their welcome back to have a table for parents to learn how to put constraints on their laptops and phones and all of that. Um so it was so there's going to be some there is going to be a
um um some information and it's it's it'll so be good. So you know the elementary and at least the elementary and the middle school um to do that to to help that because I know I would be one of those parents to not know exactly you know how to do things. So So it was
good that was really good. That's that's basically it. >> Natasha did I did I already check in with you? Uh no, but um Mary mentioned we we had the budget subcommittee meeting and I I think um
uh the only thing was about outstanding which I don't know if anyone Brian this has been talked about yet because I know last week was February vacation and then Greg was out as well for some period of time is um about the votes for the funding for the sped
account. um if Greg was going to be checking with Lisa about um those transfers because they were voted on twice, the same funds from the special
education revolver. >> I'll check with you tomorrow. I know he was out and I was out. >> Yeah, because that that came up in, you know, in the meeting as well. Um I just you know I don't I don't know procedurally if there's something that needs to be like you know with a revote
or re amend or I don't know how that works but basically the the votes that we took I think in the school committee and then the select board were for the same monies um and so that piece I think still needed to be uh looked at and then
um a timeline I guess of was that also part of um I know we talked about it. Did I miss that in one of the memos about how I think we got chunks on the money when it got voted from 04 and then it came
back. We were going to kind of get an understanding of where um where those monies like the expenses for 04 we were looking for that um how they got spent without those
monies. So I can short version is and I think it's on one of the memos that I sent is that at that point OSD and MASS and several different organizations put out meos saying special edition
14%. So we were being proactive and thinking we're going to need that money because our out of district place were going to be going up double digits. Uh, and there was a lot of push back from a lot of organizations saying that probably shouldn't happen because not just in Mayor but any district have
trouble meeting that. And so we were being proactive and asking for that. We didn't and it did not come to fruition that those >> Yeah, that's that's what I wanted to make sure because I that's what I I remember part of that was where the state actually
>> Yeah, they they actually said that we should budget for that. Um I think that was part of because it was early in the year if I recall and I think you I just saw that you put copies of the um the information in there, but it does say that um I believe part of that was
that that we should anticipate budgeting for that. Um which I think was the bigger lift what kind of I would say freaked everybody out was how do you find for you know go to 14%. So might that might be a good thing to highlight if you know as it comes up as far as why
that ask was put in is um if the state actually I believe the state directed you know business administrators or whatever to to budget for that 15 14% but that I think what by like you said by the end of the year um we didn't
actually feel that full um hit of 14% um whether that be the schools were not used or whatever however that might But, uh, that's a that's a very good point to to highlight. So, thank you for looking into that and putting those copies in there. I just wanted to make sure that that was out there because I that's what
I thought I recalled a little bit, but I wanted to make sure um the public was also aware of why that, you know, that piece and the, you know, select board or fin whoever's asking. Um, that's why that ask was and that that was the money that came back from the circuit breaker
um that we got back um that went to Free Cash. So, it's kind of like full circle was we're trying to make sure that the money for special education got used for what we anticipated was special education expenses. Um, so thank you, Brian, for that information.
>> To the consent agenda. Um, without objection, I'd like um to approve the minutes of April 9th, 2026. Objection. Those are approved. Um, and
um without objection, I'd like to um approve the warrants 2663, 064, 065, and 066. And those are also And now I'd like to make a motion to
adjourn. Second, >> yes. >> Alexis, >> yes. >> And I'm at 806. Thank you. Have a great night. >> Thank you.
>> Have a good night.