flag and it stands nation liberty and justice for all. >> Good evening everybody. Um, select Swanberg is unable to be here this evening. So we since we are all
here all our votes can be uh handled in a normal fashion. So the board the next item is public comments. The board would like to hear public comments and if there's further action that requires that's required by us we can add the matter as appropriate
to a forthcoming agenda. Depending on the comment we may if we're able within the confines of the open meeting law respond with information as a pillars to needing to deliberate on the matter. Um, so is there anybody here in the room
that would like to speak? Is there anybody online that would like to speak? >> Greg Wilson, you all set? >> Yes, I'm good to go. >> All right. Um, all right. Thank you.
We'll move on to item four on generation, the mayor Historical Commission. um the ringing of the bells for uh July 4th. >> So um birthday commission meeting right after this. So,
um, I'm Priscilla, chair of the historical commission, and, uh, I would be remiss and Ellen would kill me if I didn't tell you a little bit about what we've done to sort of preserve the history of our town just briefly, because a lot of what we do is unseen, except for when you see it when it's done. So, over the last year, um, we've
been sponsoring a number of projects to preserve the historic sites around Mayor, including the National Registry property at Glenwood Cemetery, the Maynard family [ __ ] facade. We use CBC money to restore that. um soon to be 100y old Glenwood arch pool we're having
restored rehab of the crow dedication stone and the restoration and preservation of the dedicated stones at memorial park. So as you look around um and see the historic artifacts just know that we are paying attention to them and utilizing our finding to restore them.
The reason that I'm here today is because we would like to send a letter to all of the churches, whether they're private or public. Uh for anybody who has a bell that they can ring for the 250th celebration on July 4th, the bells across the country will be ringing at
250 Eastern time. So, we prepared a letter which I think is included in your board packet and we just like to know if you would like to be included as a signatory on the letter. You can say it's from the select board and maybe historical commission. Um and that's that just wanted to see if you all like
to sign on behalf of you or put you in our letter. >> Have you have you reached out to these people yet? >> Yeah. So we are here have talked to um the both of the Ascension Parishes Church um sorry the
parishes the St. Bridges and Arsen participate. So we're going to send letters to the restroom. We also spoke with the folks at the mill and they're looking into whether it's physically possible to ring the bell at a time that's not pre-desated by restrictions off
they're looking into it but they said they alsate >> that's wonderful thank you so much um you know I'm old enough to remember I was going into high school when when it was the 200th my centennial you know the
excitement that was there um for some reason maybe because I'm not a and the excitement leading up to it doesn't seem as but maybe maybe we'll get there but I certainly hope the country comes together uniting one another during these troubled times
during on the 4th of July this year for >> we do it in so >> yeah so um [clears throat] all right heard that there any are there any questions or is there a motion to endorse >> move to you and endorse. Sorry, just
finding the language. Move to endorse the letter drafted by the Mania Historical Commission in support of proposed bell ringing on July 4th, 2026 at 2:50 p.m. celebrating America's semiqu.
That's a big word. Semiquentennial. >> All right. Any further questions or comments? All in favor? >> Excellent. Thank you so much. We will and hopefully forward to hearing the >> bell. Thank you all. >> I hope you appreciate the uh the reading
of that coming from an English. >> You do. Uh the next item is a proclamation um for for Girl Scout award for Mattie Morgan. You know, we have such a small town and
to have so many kids that come through as Boy Scouts and Girl Scouts get the largest award that can be given out to be remarkable. And um Maddie Morgan who I happen to know and I know her family and have known them for years. Um
she is a wonderful kid, wonderful family and obviously worked hard to get her Girl Scout award uh her gold award and so the board would like to recognize her with a proclamation.
I don't have that. It was here. I don't know. Um, for the record, I guess I will read it in so that uh there because I don't know that we're going to have any type of way,
>> right? Manny was >> Manny was present at the um the event a couple of weeks ago, three weeks ago. Right. Um but because we didn't have the wasn't able to read it, >> right? So So um
Whereas the Girl Scout award is the highest achievement attainable in Girl Scouting required requiring Girl Scouts to identify a community need. Develop and lead a sustainable project addressing its root cause demonstrate exemplary leadership commitment and character and is recognized nationally
as a marked distinction earned by fewer than 6% of all Girl Scouts. And whereas Madison Maddie Morgan, a member of Girl Scout Troop 78056 in Maine, Massachusetts, has earned the Girl Scout gold award through her
dedication, perseverance, and commitment to the health and well-being of young people in our community. And whereas Maddie focused her gold award project on raising awareness of eating disorders and the critical importance of early screening among pre-teens, a population
frequently underserved by existing resources. She designed and developed the eating disorder pre-screening tool for use by pediatricians during routine physical examinations, providing health care professionals in our community with a practical, accessible resource to identify early
warning signs before they progress. And whereas Maddie created an educational flyer or flyers and posters for distribution throughout the main school community, ensuring students, families, and educators have access to clear, compassionate information about eating
disorder awareness and resources. and she extended her outreach by actively participating in local community events, including the Maynard Farmers Market and October Fest, engaging directly with residents and families to broaden awareness of this often overlooked public health issue. And through her
project, Maddie has created a lasting sustainable contribution to the health of manage young people and families and has demonstrated the highest ideals of service, leadership, and community care. Now therefore, we the main select board do hereby recognize and honor Mattie
Morgan for turning the girl scout award for outstanding leadership, compassion and dedication to improving the health and wellbeing of preer. This was given in the select chambers on the 16th day of June in the year 2026.
Congratulations to Maddie. I hope you're watching Maddie. wish you well as you move on to your next year of college. Um so uh we need a motion.
>> Move to approve the proclamation recognizing Madison Morgan's outstanding achievement and earning the Girl Scout gold award. Authorizing use of digital signatures if approved. Second. >> Further questions. All in favor? passes unanimously.
We have the consent agenda which includes um three cemetery deeds. Um there any questions? Oh, there's also the use of I'm sorry, there's also the use of town property for park
um cultural council cultural district committee the botchi term on October 17, 2026 with a rain date of October 18th and I guess that completes all of our consent agenda.
>> Approve consent agenda items A to B as consented contingent upon adherence to all federal, state, and local public health and safety guidance and authorizing the use of significance. Second question. All right. Now we have item seven on the
agenda is the use of town property. There is a request. The first request for use of town property is from indivisible mayor's representative here. Your name address and give us a little bit of background.
>> I'm Allison Richardson. I live up Creek Green Creek Road. [clears throat] So, um I'm one of the members of Indivisible Maynard area. We especially for the 250th wanted some kind of recognition in town of the July 4th and
so um we also want some kind of community building event as um personally I feel like at the last couple town meetings there's been a little divisive and so it' be nice to have something to kind of bring people together and so the event that we
proposed it's just a big picnic to the park um people bring their items um some things to share or chips or fruit um and just have some time together and enjoy the afternoon. >> Uh question for you. Yeah.
>> Is there anticipated political aspect of this? >> No. >> Like no signage? No, >> no, it's just complete a complete social event. >> Okay. Um the the concern if you want to want to call it that about waving
insurance for a private event is uh you know how far does that take us when we have requirements you do it for town related events frequently that are sponsored by town you know whether it be the cultural council whatever
>> private events is a little different and uh so if there is any type of hesitancy See my part that's where I would have that concern. And then of course this I very much appreciate I
would very much appreciate the fact that you come forward to ask for the use of the product because somebody else could very well come up. They want to have a picture cafe and you could have >> and this would be communitywide. So it's not like we're just trying to have a particular group there. This is open to
everyone. Um, I even like saw the 12 fly like >> Yeah. >> All right. Any comments from >> nothing? press ahead. >> No, it's is that I'm reading it and it just suggests that
it's more about the um use of town resources, electrical outlets in >> Yeah, we may we may just have some music to go along. We would collect all the trash.
>> So, what would be needed from the top? just just potential asks to like >> but the real issue here is there's going to be a followup issue um I have no problem with the event
>> um followup issue is the request to wave insurance and I don't know if we should talk about that at the same time or not but I guess we can because you do need you can approve use the park
one and then separately decide whether it's a choice. >> All right, let's let's do that because I certainly don't have a problem with the use of park for a public. Um, so if there's a motion for the use
of public park, I am open to that. Move to approve the use of Memorial Park by indivisible Maynard area for a community pot picnic on Saturday, July 4th, 2026 from 11:30 to 3 p.m. Contingent upon adherence to a federal, state, and local public health and safety guidelines
authorizing use of digital signatures if approved. >> Question second. Any questions? All in favor? All right. Then there's the secondary issue of the waiver of insurance.
Um we have been advised by the administration that it might be an issue um because this is more than just for use of as a protest or as a public. >> It's not a protest. No, just to give you
context. So in the past when indivisible mayor has requested use of the park the town has waved the need for insurance though typically when you ask for exclusive use of the park the town requires that groups have insurance for indivisible mannard we discussed I don't know a year ago a while back waving the
use of insurance because you know there was like a free speech component however given that this is not political and this is actually just an event that we would typically require insurance for where any other group that's that's the point that we're talking that does that make sense? >> Okay. >> Okay.
>> So because normally if it were like indivisible meter has enjoyed waiver of that insurance because it's been political in nature but this is not so any other group we would ask for insurance. >> So so if we ask them to make a couple speeches it would be what it would be okay.
>> No but I'm not asking you that question. I'm asking that question of you right how we wrote this. If what we're saying is it's not a political thing. So if someone was going to get up and make a couple speeches that would change it into what when we don't then require
insurance that doesn't make sense to me. No, I I Fair enough. >> No, no, it's not. But it's what I was thinking as you were saying. I'm thinking we've we've offered them the use of the park without insurance in the past
because it was a political thing, a political rally or actually protest, whatever the word you want to use. If that was the board, I don't think that was the exact explicit reason why you but there was I don't know if there was an explicit reason. One could argue it
was just because it was a path but generally they were saying they weren't using any resources. They weren't they weren't there was no food involved. There's a is a is there is a there's a difference in the in the active use and and plugging something in like now
they're using a town asset more than just the grass. Okay. And I'll say that if if that is going to be the difference between us getting being able to use the park and not I mean we'll turn it into a family chess shelter. >> Yeah.
>> We'll blow bubbles in the park if we have to. Um we really just want to have a social gather. >> Is there an organization through which you could get insurance for the bank like COI? I I don't know sort of the issue. So what I guess the question I have is what what is the um piece of
electricity? >> It would potentially be if there was um some music to play >> the >> Yeah. Um and we could just not do that. [laughter]
Why have you used it the during the um the other events has only used but the uh the other events you've had there for electricity that have you used
the town electric? >> Yes. >> Yes. next question. >> I wasn't aware of that um because I I weren't I apologize that that was within the application ratio but either way like and the board of course we can disagree but I I feel that this is
beyond the again passive use of my opinion standing with within protest. This is this is this is an event we as as described. Um and we had a presence where we require
>> I see that the request from police you're here. It's blank. Do you have issues with with this chief? >> No. And the fire department has said they have no issues. DPW said they're okay
with trash with the plan that's been presented and uh the health department has said they have no issue provided volunteer food safety packet. Oh, >> there's a QR code or two on our flyer
sending out. >> Can I ask a question? So, so if indivisible mayor is not able to get insurance, they still given that this is public property, a bunch of people could show up and have a picnic if they wanted to without an
application. Correct. It's just that they wouldn't be exclusively using the park if somebody else showed up or apply for exclusive use that day. No, I would hold the permit because the the permit we issue the permit um if you satisfy the application which is
>> right. No, I'm saying if they just withdraw this request entirely and just email their friends since they show up for a picnic on this day. >> Yeah, granted, but then they wouldn't have exclusive if another >> they wouldn't have exclusive use, >> but they would still I'm just sort of
coming up with an alternative option if if it exists, >> I suppose. Although Uh >> yeah, >> the issue with these types of things just it's unintended consequences. a group that is really, you know,
adverse. >> I mean, I don't expect that there'll be anti-fitness people, but >> no, maybe somebody said, I don't know, they want to have a birthday party when they're over or something and they actually then got exclusive use because they had an application in, but then you
actually wouldn't be able to do it. So, >> would it be advertised? >> Would it be advertised as I'm thinking social media, you know, how people react to. So basically this flyer
would just go on like meer voice bulletin board around some town shops >> you know I I don't want to sound like I'm saying to you people you know your group no don't want it I'm trying to head,
>> right? I I understand. >> Talk about chess. Trying to play chess. >> What would we What would we be in? What would we >> somebody I know what the I know what the um I know what the Christmas parade
insurance looks like, but what you know what eventualities are we suggesting we need insurance against? >> I mean, I can't say for default purposes. I don't think that's addressed but our insurance provider has provided guidance
but general liability you know will be a lot standard so this is what we've had for years um oh and also just make sure so it's it's more damage to the park someone knocks
down a tree of course it's like again the light with the small portion as it is with any any but uh this has been the it's this been the policy of the town. Do you know what the approximate cost of insurance for this kind of event would
be? I do not believe the $550. So it is substantial. >> The um much larger >> Yeah. Well, the the issue is the issue is the um liability is not
>> not truckers, cars, vehicles, whatever they're involved somebody zooms up and goes into the crowd and something, you know, people hurt whatever. >> Yeah. So wouldn't that increase the amount of the cost of the insurance?
>> We we don't differentiate between the type of property being used. So in that case is the street versus the park. Um we just said like this this >> I'm sure they put a premium on risk
assessment they say like that happening it's probably low so you know but if it does they help to protect you before this >> no regular
meeting next week but I want to try and solve the insurance problem if I can. >> Let me um I'll reach out to the person I use to ensure the business ask them. >> Anyone going to be working with this?
>> No, >> I'll reach out to him question. >> The other issue if we can get it >> we should always >> we could always meeting or something. I don't know if they
find something, but let me let me call the uh >> the carrier and see if they can do a parade public. >> The the other issue would be um reaching out to cultural counseling or may have
the uh and trying to tie it into fourth July and have it be a mater July event, >> right? um that's sponsored by the culture district which is part of the community that has
insurance I think >> we cover our own events so you're absolutely right council historical commission record I don't know it doesn't really matter >> if they sponsored it and made it the
cultural council fourth July event for the Maynard historical the commission's 4th of July. It might fit in well with what we just discussed with the ringing of the bells. Still there at 3:15 in the afternoon. >> Well, it would be going uh it would be
Yeah. I mean, we'd be putting out. [laughter] So those are other off Chris is unsuccessful in getting access perhaps the cultural council although they wouldn't be able to add it to their agenda right now
that they're meeting right now I don't know if they're in this building >> uh they're remote >> they're remote we were switched differently on the Those are options as well.
>> Again, I I Yeah. And really just in case organized somewhat organized events very >> that's up to you Mr. you >> but how do we leave it so that we can
pursue other options and still and like get that done before this is meant to happen on July 4th. >> Okay. So right now you perish, >> right? But right now I won't issue that if I don't have insurance because you cannot wait.
>> Um um so you can you know up to the chair you can have a meeting next week if you want to have more time to do some researching gather and to either want decide to wait at that time.
All right. that that's the only reason you have to get because if if let's say Chris can do some research they get some insurance no harm no foul and that means there's no reason with you have to meet again it's either change your vote or
>> you may not be able to do Tuesday we'll be there >> next Tuesday I'm supposed to pick up my wife's neopilian. >> All right. I just sent this to me. So, I'll see what she says. I'll get back to you. I should probably
get back to you tomorrow. >> And to clarify, in all this, we can't get insurance. We I understand we don't have exclusive use of the park. Absolutely could just people could just show up. >> Yes.
>> I totally understand someone want to play chess that day. >> Yeah. I totally >> Yeah. It's not specific >> and it protects yourself. So if u although you're not cooking,
let's say a small fire breaks out and you burn shrubs or damage something else, I'm going to be looking for someone to cover that cost. >> Yeah. >> And and this insurance >> So will you follow up with them once we have more answers or should they
follow? So >> yeah, >> you have Greg's contact. >> I do not. >> That's all right. I um whoever whoever did the application. >> Oh I I have I have >> Yeah,
if I if I when I get an answer, I'll respond to both you and Greg. We'll see. >> But you said this. Yes. >> So, does everybody understand the homework here? >> Thank you, Chris, for reaching out and
hopefully it all works out in this wonderful day. Thank you. >> Thank you. >> All right. Um now another difficult conversation u is part B financial
assistance for movies in the park. Um >> um we are being asked to consider giving some financial assistance to support movies in the park reach back where they whe they're going
to be let's see four or five great over the course of the summer and there is a need for apparently some cost for rentals. Why don't you go into tell me what it's all about? >> 17 mill road and I'm a member of the NBA
and um with their support um I am attempting to put together a series of movies in the park. Um three is what I'm um hoping for. Um there's two areas of financial need. The first is the rental of the screen and the projector which
for three movies is a total of 26.85. 85. That's $8.95 per movie. Um, and then and that that is where I'm coming to you for uh a request. The second financial need is the license to show the movie. Even though it's a free viewing, there
has to be a license in place because it's a public viewing and that is 1425 uh for the for the the series of um license for the three movies. Um it's four uh475 each and um that portion uh
of the event of the series is being uh partially covered by the NBA. They've committed to $500 and we are actively seeking uh sponsorships from members of the NBA for the remainder of that.
>> And you said the cultural district is also funding you. the cultural district um they already kind of committed all their money elsewhere. So um if this is something that we try again next year then um I will be able to tap hopefully tap into some of that funding next year.
But this year they didn't have anything for us. >> The MBA is coming with $500. >> Yeah. And same for the cultural council. >> That's two different funds. >> Yeah. Uh I don't I don't I don't have anything coming from the cultural council this year.
And the MBA of course will also be covering the insurance >> and the amount you need from us if we have it would be >> 26.85.
Um it's 8.95 per uh rental. So um that's kind of the total I'm looking for. But if there's some sort of middle ground,
>> what other events? >> I'm speaking sort of off top of my head. What other events have we got coming up? First off, let's back up. How do we replenish that cultural events fun if at all
>> that? No, wait. Cuz there's multiple >> community events. >> Community general. So just get appropriated. I mean you will punish five, >> right? So if there's 3,000 whatever it is dollar left in it that's going to expire anyway at the end of this last
cash but um and then I can't remember how much you like eight or 9,000 this year and over the course of the year you know usually you cover at least two >> I think we used it for the event. >> Oh so the EDC brunch >> the brunch.
>> Yes. Um, >> it's not it's not right. I'm not begging on $3,000 cash, but but it's uh if if nothing and you don't need to tell me this, but it's just for like the sake of that. Listen, um we don't typically give
money to a private this is a this is a private it's not a town sponsor group. Um, and I honestly I don't know to give money to I don't
>> Well, how about for when we do we give any money other than donated time presumably from the police that monitor the super stroll things or whatever they're called these days? Arch Arch or is that
>> No, I if we cover maybe the police >> from Vincent County. Oh yeah. From this account >> for events that are organized by private groups to cover detail. >> No, but even uh >> that might be cultural. >> I I would have asked it doesn't sound
like me to to like say I think even like something like that the cultural council. Um, I don't honestly I don't recall another time that hasn't had some sort of public entity involvement
and and like I'm not sure my on this um or for example I don't think this is directly related but there is an anti- a like an anti- a law that says you can't give money to private institutions but this is a public good she's not
charging >> I'm not charging >> and you're using a public park. So that's why I bet you have a gray area, but either way you're if you do this and I spotted but um and I and after this I can check like we won't cut or check
but um it's depressing like >> say that again. How does act if you know? >> I don't know. Do you happen to know? >> Sure. Former employee of the town, but the
recreation department. >> So that's the recreation department. So it's a it's a town sponsor. >> So do do movies in the park are they required to provide us the same insurance as the NBA's cover?
movies covering the insurance. >> You know what movies you're showing? >> Yes. >> I thought it was supposed to be >> I thought it was secret. >> Oh, well I'm not supposed to advertise until it's
But um I have um Goonies back feature and Goonies. Yeah. Does that make difference? Does that stay here? No, I just wanted because I can see a world where not that you would
do this, but if you're a person with very poor judgment and you showed some horror movie and someone's like paper horror movie, >> you know, >> or some scene that just shows up in >> uh
the uh I'm comfortable in because I think the benefit to the community for this and the business community is um [clears throat] covered and I I don't want to violate any any state law.
>> I'll I'll open it. Oh. Oh, go ahead. Steve director services I knew this was coming so I hope it's partly responsible I have some has some budget available but pot
that you're in control of makes more sense to use uh we also have some money outstanding from the health grant that we can use to finance this at speaking with Tara at the end meeting seems like a home run but town council
It's on public property. It's for public purpose. Uh you're it's gray, but it's not really gray. It's easy enough to make the case that this isn't completely for a public good. That it's fine. Um >> Okay.
>> And that Yeah. >> And we're not going to give we're not going to be asked by anybody because we don't have another meeting for any of that 3186. >> Yeah. That's >> unless unless we have to have a special meeting. >> I'm sorry. I might have missed the
question. How the movie is selected? >> Um just I asked people what what would I I wanted to go for for you know classical um classic old '8s movies their family will enjoy. I know, right?
They are. So, [laughter] um, just what people would enjoy seeing and those three kept coming up. So, and they're they're nice, you know, everybody every now that multigenerations can enjoy them, which is also part of this. Well, let me give you an idea next year's theme
movies with local aspects either film that either scenes that are in you can think of a puppet >> or that are you know focused on conquer focused on our region whatever
the psychological what would be good approach and best you know well maybe it's going to be movies and Yeah, isn't my favorite. The other two. >> Okay, good. >> I can't remember. Remember the other
>> hanging out with Justin to find out, but I don't remember that. >> So anyway, uh can I'm okay. I don't have the rest of the board. We can take a motion >> as long as as long as it's legal. That's
>> um >> you want to reduce the I didn't I I guess I But so you're one more time 2,685. >> Yes. >> So it's 2,65 out of 31.86. >> That's right.
>> Um Steve, you mentioned the uh Amazon fund is available. Yeah. Is that money that if not used would otherwise go into free cash? >> No, that's right. >> Oh, no. No. >> It rolls over to the next.
>> So, it's not like if it's unused. >> Okay. >> I was just thinking of where the money could come from that part as well. I still need a lot of free cash. >> Theoretically, we can get a half bit from but the other free cash,
>> right? >> Slam off for the spirit of that grant socialization >> for the Emerson grant. >> For the Emerson >> for the Emerson. >> So, should we be taking this money out of the Emerson grant? Let me know. >> We only have 14.
>> Okay. Well, Susan, should we take 1400 out of or thousand out of that and out of this? >> Well, yeah. Fourth of July at the sanctuary also. >> Okay. >> We're trying to split the baby to >> Fourth of July at the sanctuary. They're
having >> I was approached uh by our profit of fun and Arman dearian. Um they're looking to funding also publicly accessible event that's being hosted at
the sanctuary with a free concert. They also wanted to give free food. Um and those kind of logistics are being discussed. I mentioned to them previously that we have this balance left over of course at the same time speaking with Tara. So
>> is that another Interesting. >> That's a town sponsored event. So, >> so right. I mean, you're doing it on behalf of the purp we're we're not we didn't design the the
nonprofit can still be private. That's on nonprofit can be private. If I I have a a nonprofit charity, but it's a pri it's private, >> right? >> It's a private organization. It files taxes as a private corporation.
>> Yeah. So sanctuary >> sanctuary is not a public entity. No, >> they're a private entity that claims nonprofit status, >> but they're I think they're asking the town asking for the Emerson grant money to pay for a public >> which which I get, but we but since
someone else in the room brought up these terms and we're talking about private nonprofit and all these different things, call them what they are, but you know, we just sent someone away for for the lack of insurance and we're now we're giving monies to other people who can probably afford what they
want to do, but they asked. So, we're going to give them the money when others can't. It's just it's it just doesn't all make sense in the in the the last 35 minutes of conversation to me that we're we're doing some for some and none for others. And it's it's
everybody's money. It's as much the people that just came in and asked for the picnics money as it is, you know, money or, you know, sanctuary's money. But you know why why send one home and why suggest that we give to two others
and you know not necessarily you know for the public good they're private entities that's doesn't make sense >> I think that that's those are good questions I think Steve had mentioned to me that I think a thousand things came I I am
now curious to follow up to make sure that whatever this event is does align with the embassy grant like that money is that's actually embassy so we want to make sure that whatever that is you know is important >> it's for the public so the money is
meant to go towards the I guess the clients or the patrons of the spring show that's being put on and then fourth fourth of July they were initially going to get a grill give out hamburgers hot dogs >> I I get it I'm not I'm not criticizing
any of the events and uh not not wanting to fund any of the events. It's just how we sometimes select who we fund and when we fund doesn't make sense in line of the earlier conversation. >> That conversation funding request.
>> Well, but that's funding. >> Sure. >> Someone has to pay for the somebody have to pay like so so if they had asked, "Oh, we want to have a we want to have a picnic in the park, but we need $586 for insurance. Can the town flip the insurance through our, you know, our
current community events fund? They probably would have left here with all the permitting insurance that they need, you know, it's just how it's worded, I guess. But it's just, you know, it seems as though we're >> I don't have a problem giving it to
everybody if it's there and and we get and we've got, you know, left in a year and this money is going to not disappear, but it's going to go into a fund that's going to pay for whatever in another 12 months at C meeting. just,
you know, I'm glad that that woman was sitting here and listening to us do these other things when we kind of we didn't give her our time, but when when she didn't have the opportunity to to do those things, maybe Greg Wilson will send her an email
and suggest that she ask for money from some accounts. I don't know. >> But anyways, we're getting knock on that. We'll have $500. I got that right here. I said minus 26.85 or 31.86. Can the balance pay insurance for the
pick? That type of thing. But I, you know, just doing math. I feel like the guy in the movie Gage. Now that's an alltime classic. That's an all time classic movie. But anyways, I mean, are we gonna Yeah, it's I don't I don't object I don't
object to any of the three items, but I just it just it seems like they kind of contradict one another in our in our little discussion here in >> Can we not necessarily So, >> can we back up and
take 500? >> Do we know $500 is definitely the number? I know the the the the Christmas parade, which to Lindsay's point is significantly a larger event than what the picnic would suggest, um was 500 I
think it was $565 this year or something. Um I forget forget, but that's what it was. Um, so it's going to be less it's going to be less than that because I believe the
insurance requirements for the parade are similar to the insurance requirements for the um the picnic. I mean like you know the numbers one aggregate two three if you have booze which you don't really have all that. So
>> yeah, >> I'll know the answer to that question by tomorrow without question. She'll get back with tonight. >> Question is how much we want to allocate to uh help out with movies and from what
uh question for you. Um, if you were to just arbitrarily say if if $1,500 were to be made available to you, would you be be able to uh find the additional funding that you need or would that put a nick on the whole project?
>> It probably would. Um, well, we could reduce the amount of movies that we I would be able to have events that I could find money for. So, if it's just one time, then I I would do that. Uh so I think uh I'm hoping that we can at least do it once
but uh again like this series would kind of uh hopefully generate more uh people to come to each event and which would bring more people downtown which would help out businesses and towners. So I'm hoping that having more than one will
generate some discussion and talk and >> did we do this last year? We did it when during co I think Jan did a >> movie >> that was um for the centennial
>> up at um >> Stratus or Beijing school we were it was a drive in because it was co it was in parking lot and I it's same company it's like a big inflatable screen but they just come in for >> if I may has additional budget that it
could use to complement what you have at the select So we can pay for >> but we already talked about that. I think this >> so we will talk later. >> I think this is a more appropriate use as was the purp.
>> So So are you asking amount? >> Yes. >> I mean >> is that amount the right amount? >> Yeah. Unless you want to pay from some other fund, but yeah. And make make a motion and
move to provide >> $2,685 of community events funds to support the public movies in the park events. >> Second. Any further questions? >> All in favor?
>> Good luck. >> Thank you. I love >> I'll be down for either Back to the Future. Chris is not going to be there for booties. >> No, you know what I'm doing? I'm looking my I sent my daughter a text the other
day and I can't find it and it was um a drive-in in um up by Balden and it was the three movies that they had coming up and there were three awesome movies. It was Ferris Ber um um Breakfast Club and I can't think
of the third one but it was they were movies. >> Not that not the new movies yet but they were just different. >> Yep. >> But what's your knives? Is that good for kids? Not nice.
>> I mean, little kids, like if you got a bunch of six-year-olds out there, I'm not that nice to write about a four-year-old. >> Whereas like Back to the Future. >> I just said a four-year-old. We kept the entire Jaws movie for me. So, what's
what's appropriate for >> Yeah, exactly. >> All right. So, we move on. Item number eight is appointments, reappointments to boards and committees. We have a whole list of folks. I'm not going to read everything when we approve them. So as
presented uh for local license authority agents essentially the police department um and uh approval or appointment of con
is an indefinite appointment and like is already an appointee. Why do we have Oh, I'm sorry. Um, good question. >> See, I mean, this is this comes directly from the database. Greg, do you know can you answer?
>> Yes. Uh, a year ago, I checked our bylaws and realized that we didn't we just didn't make them um indefinite originally. So, uh, all the rest that were reappointed last year were made indefinite. And so now this is the last
constable to be made indefinite. >> And there are some appointees to the green metal committee, the sustainability committee, affordable housing trust committee, which I think finally should be on
there, but it's not. >> Oh, so this just like a massive reapp of all these committees. Oh, that's great. Yeah, you only have three more to get.
>> Okay, maybe this is a dumb question. I'm sorry. What does a constable do? >> Uh, the post it's very kind of old term and a very specific reason. Should council be on that?
>> Uh so we the database polls who is expired to attend. This is not all the name. So if they didn't get back in time to make it to this meeting. >> All right. The select board maison assignments and select board membership of agreement school committee will be
held during our regular select board meeting at 27 fiscal year 27. Oh, a constable issue is addressed there and then this u and Greg you're waiting to hear from 26 individuals about reappoint.
>> Yes, that's correct. >> All right. We'll get to those when you when we hear about >> Absolutely. Okay. All right. That's what we got. We want to move to reappoint and committee members for terms to
expire June 30, 2027, June 30th, 2028, June 30th, 2029, and June 30th, 2023 as presented and authorizing the use of signature to approve. >> Second
comments. All in favor, we move on contracts. uh the RHSO contract >> speaking of the uh affordable housing trust. >> So she's going to reintroduce herself but um
has been fortunate to be a member of the house for many years. Um, and it is critical to have this partnership, the support of the RHS so that we can pursue our affordable
housing goals and monitor what they do specifically. Town on this massive burden monitoring um the rental property program. Um,
so I'm really appreciative of RHSO and partnership that we have. Um, and so this is it was sort of procedural, but I also appreciate that um, like the predecessor, they like to come every year to sort of like show what they read to us and then presumably you authorize.
>> Welcome. >> Thank you. Thank you so much for having me. Um, I'm Thank you for the introduction. I'm Christine Kishar, the director of the regional housing services office. And it was about a year ago, I think I was here with Liz Rust, so the very longtime director and um one
of the founders of the RHSO. Um I've been working alongside her for the past year during this year transition of the directorship um and um continuing on with, you know, every year trying to come in front of the select boards of the different towns that are part of the
RHSO to um give an overview. I know this might be a review for for some of you, but so I'll try to keep it succinct, but just to talk a little bit about the structure of the RHSO, um the services that were provided over this past year, and then um as we look ahead into F127,
the services that we're projecting, um and the budget that we're projecting that's um an addendum or exhibit in the back of the IMA that you have. Um and I don't know, do you want to share? >> Are you sure? Great. And if not, that's fine because I can just talk. >> He has it right up.
>> Yeah, I can share. Just one second. >> Okay. >> That helps. >> Yeah, you got a nice visual >> and you did a great job. You waited long trying to show. >> That's great. Um, so we can move on to
probably the next few slides if you want to do one more. There's a nice picture of There we go. Um, so the RHSO, uh, go back one, please. Yeah, perfect. Um, established in 2011. Um, it's established through an intermunicipal
agreement. So, it's a shared office. Um, 10 communities that sign on to the IMA every three years and then every year there is um, an amendment to acknowledge the new budget for each year. Um so within that IMA it establishes the town
of conquered as the lead community. So they provide administrative services such as um IT support um procurement. So all of us in the RHSO are um staff um contractors for private contractors that
get procured through an RFP process every three years. The town of Conquer um administers that process. Um they also do payroll um and um assist with the budgeting um and administering the the funds coming from the town. They
collect the money. They disperse the funds out. Um they also provide the office space um computer equipment and all of that. Um and then each individual town determines how much service they want. Um and depending on the type of affordable housing resources they have
um and the different programs that they may have, they can buy service hours. Um and then we as the RHSO staff to provide that and we can move to the next slide please. So there's um several different layers of oversight um for the RHSO. There's
the individual towns select boards who sign on to the IMA and agree to have our shared service. Then there's um the leadership meeting that we have every year with the town managers which was about two weeks ago that we just had. Um we go over kind of a similar
presentation talking about the year's work um any um new changes coming ahead structural changes that people may want to see and a nice time to kind of um talk amongst each other um and any shared issues that may have arise that
people want to talk about. Um and then we have that three-year term of the IMA that I discussed and then that annual amendment to acknowledge the budget and then we have an advisory group that meets quarterly. So each community has an advisory member um for the town of
Maynard. It's Bill. Um so we meet with Bill and Zoe um uh quarterly um with the other um individuals mostly town planners or planning directors or community development directors. Um and then on the right side of the slide is
our annual budget process. So very similar to how most towns function, just when you're done closing out one year, you're starting to plan for the next. Um, and this is really um based off of when some towns um have their CPA
um applications and their deadlines. And so we have to move quickly um coming up with the estimated hours for each town, basing that off of the services provided in the previous year. Um but also projecting out if there are any foreseen developments coming down the pipeline or
any new projects production plans um or any needs analyses anything like that that may want to do in the next year. Um, and as I mentioned, we have an RFP process for staff. And so, if it's on that one of those three-year contracts
are up, we're also trying to project what um, someone's proposal may be. And then when we get to May and June, we have our final budgets um, which is in front of you tonight. Then we can go to the next slide, please.
So uh when we talk about how we operate throughout the year um we do track very extensively the services that are provided. So, um, two times a year during the, um, the end of the year and midway through the year, we have a status report. Um, we break out each
individual town services by hours um, and by activity. Um, and we also track um, our monthly hours internally um, by staff person, by town, by task. Um, and any funds that are not used in one year
get carried over to the next. So you would see that in your next year's invoice. Um that would be submitted in in July. So any hours that are basically not used that get rolled over. Um we also have monthly status meetings with the lead community. So after we discuss
all things conquered, we shift over and talk about um any regional housing service um issues that we may have or any budgeting um procurement um discussions. Um and then we have monthly meetings with each advisory group member
from each town um that wishes to do so. The town of Maynard is one of them. Most of our towns um do meet with us monthly um that helps us to um stay on top of any tracking of subsidized housing inventory units or any issues that might
be going on. Um and then we kind of adjust as the year goes on. if there's any requests that come up from a board or committee, um, we kind of try to work that into our our work plan. And then next slide, um, I didn't put this in the slide, but I thought I
would, is it all right if I hand this out quickly? So, it's kind of a little bit of a main highlight. So, I'll talk a little bit about what we do on a regional level, but this is like a little scorecard. >> So, the core services that we provide
are are based on monitoring. So, ownership, home ownership monitoring, and rental monitoring. Um, this is a lot of the I guess I'd say like the base, the real core of what we do. Um, in the town of Maynard, um, we have seven home
ownership units that are monitored. Um, and 100% of the self-certifications that we sent out came back. Um, which is great. Awesome job, Mayor. Um, and we have 35 rental um, rental units that are monitored um, across three developments.
Um, one is complete as of now and the two other are in progress. Um, we had two resale units in Mayor this year. Um, one is slightly on hold. Um, but the resale process for our local initiative
program units um is something that the town is taking on or the town takes on as monitoring agent, but the RHSO is doing the work for you. So you're you're buying the service hours to have the RHSO perform those monitoring services
to do the resale process with lotteryies identifying an eligible buyer for example. Um and then this year there was um a bit of work on reviewing a um development sale of a rental unit um and
also the review of the local action unit application um for the summer street project. Um, so we do also do a lot of tracking and inventory management. So in Mayor you guys are really close to that
10%. Um, and there's 472 units on the SHI. Um, when we take a look at what that really means. You know, there's seven home ownership units that are affordable and then the rental units, it's always a combination of both the market rate and the affordable. So
what's really affordable versus what is market rate. Um and then the programs and projects. So throughout the RHSO we assist with various types of programs. Um in the town of Mayard we assist with the rental assistance program. Um right
now there are 13 participants in the program. I think this is something that has been a really valuable asset that the town of Maynard has um embarked upon and I just I really want to applaud you because I think it really makes a difference and you're really serving um people that are benefiting and being
able to stay here. Um and so I think that's a really great program. Um there are going to be five slots open and we're moving into first come first serve. So that's going to be coming out um very shortly. Um we also work with um
small grants programs in other towns. So communities uh some communities grant funding for things like roof repairs or um new or new furnace. Um we helped to run those programs. Um this year we co-hosted the annual regional
meeting with Chapa. Um so we were trying to help um kind of pull our region together and we helped to host that. Um, and we also held um a fair housing training just about, let me say it was last last week. It's a bit of a blur the
last few weeks, but um we held a fair housing training for property management companies um and their staff to try to get ahead of any particular issues, but also to provide um really good resources and up-to-date information um to the
property management companies um to make sure that they're abiding by the law. We teamed up with Suffach University in ANAP. Um we held a home ownership training about a month ago. So um this goes in depth to help individuals understand their deed restriction and
all the way to talking about um best best practice as a homeowner making sure that you're getting your septic tank pumped. Um I know that doesn't necessarily apply to me but for other communities um and making sure that you're getting your furnace serviced every year and and those sorts of
things. Um and then we also assist with um local board support. So that could be um with needs assessments for housing production plans, working on strategic plans for a housing trust, um feasibility planning for um maybe a a
new um site that a housing trust may want to put out to RFP for potential development. Um so these are just a kind of overview of the types of um projects and services that we provide. um and a little bit into the details of each
and then we can move to the next slide please. You >> um so we do have goals every year. Um some of the main goals that kind of carry through you know our our main purpose here is to support the residents um the owners and the uh the tenants in
the town of Maynard and the other RHSO communities. um and to make sure that we're supporting each town and being able to provide the um this year we do have some um new staff on board. We're very excited to welcome a new individual who has a lot
of housing experience um from several decades. I'm not announcing it just yet because we're not um not we're just about there with contracts. Um but we're very excited about that. Um we're also going live with a new website. So, we needed to migrate from an old platform
to a new platform, but it's going to look very similar to most of the towns that have Civic Plus. It's just the newer newer version. And then we can go to the last slide which is the budget. So, it's very small
there. Um, but this is in the exhibit of the IMA. Um, for mayor there is a a decrease overall. I think some of you might remember there was an increase last year to accommodate for the transition of the directorship role. Um
so this reflects the the decrease. Um there is a slight increase with the administrative cost. So that has to do with trying to capture the real cost that the town of Conford has taken on in being a lead community. was always um
supposed to be uh costneutral for the leave community but it has really never been revisited um and so they've been doing that over so that is reflecting an increase in that particular line item um and that's the the overview I'd be
happy to answer any questions >> um I want to echo Greg comments at this outset um as a member of the housing trust I appreciate guys have done along with the housing trust to coordinate all the initiatives we've tried to start. We can always do
better ourselves. Um but having your organization on board to help with the process has been you know we wouldn't have been able to do it certainly with like the lotteryies and those types of things putting out the advertisements and getting that type stuff done. We
just wouldn't be able to do it. Thank you very much for all of that work that um that you've been doing that Liz did in the past etc. It's pretty it's been very helpful and it's always nice to see a budget
come in and show the minus associated. >> Any comments, questions? >> Um I I do have one. First of all, I I'm always excited when I see successful um regional programs going on uh even at a
small scale like this. It it's extremely valuable. So, I appreciate that regional approach here. Um do you have any sense of whether or not there are uh any significant barriers um for people accessing um these kind of services
whether it's through language, disability? Uh any any issues of that that might limit people um getting access to the services and if so uh what steps do you guys take to to help reduce those barriers?
>> Yeah, that's a great question. So um in a lot of the advertisements that we do, we do have them going to a very wide variety of news outlets um and media resources. Um we do also have a um it's
kind of a as needed contract um with a language service. So whenever we have kind of in multiple language it will say like if you need a translation please contact you know this email and ask for it. Um and so we have somebody um on
contract. >> Does that get used much? >> Um it was used this year >> um since I've been here. Um but I it doesn't get used that often. Um but most of the time if there is a language barrier we um sometimes meeting the
individual in person it makes makes a difference and that suffices. Sometimes email is a challenge for some individuals but we have the opportunity to meet with people in person and are able to do that. We do have that language service available and we can boost it.
>> Right. Good. Thank you. >> All right. Thank you so much for showing up and presenting and for your time and being >> Oh, we do have move to authorize the town administrator to approve the
intermunicipal agreement IMA for the regional housing services offering RHSO. >> Second. Thank you for the questions. All in favor? >> Great. >> Thank you. >> Have a good night. Thank you. >> Have a good night. >> All right. The next contract is the
Lower Regional Transit Authority FY27 agreement. Correct. >> Mr. Chair, pretty straightforward. Um I don't think there's any changes here. for um the town man who's been a member of the B regional trans before my student and um we got a lot of
a lot of advantage by in that place. So through state assessments and the state budgets um they cover the cost for drivers advance maintenance annually cost residents um and so I think it's a
fantastic relationship and we continue to build on that myself services have been recently about how to address as well as like other regional trans how to address um improving our trans transportation
opportunities here and uh and and still partnership. >> Uh so this continues our relationship with the L regional transit authority, but I know that uh Lindsay's been involved in some discussions with Representative Hogan region on what is
the Metro West. >> Well, we are not u >> we're not yet >> tied. So they can two RTAs and provide service but we are already >> offering like comp.
No, it just possibility this could expand in some ways through our through a potential association >> supplements each other. >> It can it can expand the territory expand
the options that are available vehicles that are available in many ways. So do you have anything you want to add about that current? >> Um nope. just that I know um DA Johnson
has been following up and MWRTA and LRTA are communicating with each other about how to provide the supplemental service um because the MWRTA piece of it is tied to service in stone Hudson and other
towns. So um as I understand it currently leading to the experts to to determine what will make the most sense given the um the region and I think waiting for them to come back to us. Is that right Greg? >> Well I think there's there's some level
of politics involved in so representative is very focused on this her district. So she is uh working hard on getting us involved in MWRTA and tying her district
together. >> So it's more to follow. >> All good news continue our relationship with the L region. Is there a motion or >> move to authorize the town administrator to approve the agreement with the L
regional transit authority LRTA for fiscal year 2027 FY27 as presented? >> Second. Any further questions or comments? All in favor? >> All right. Body camera chief
welcome. Good evening. Thank you. [clears throat] Thanks for being here. Uh we got the approval from town meeting for um the additional funding to supplement the grant that you guys uh excitedly got for
the town manager to move forward. So here we are. Tell us what we need to do tonight and uh we'll do it. I think it's just the uh the approval of the contract. There's a standard contract that goes along with any body we want to handle program. Um the vendor
specifically that we chose is tax on this contract that comes with acts on typically a fiveyear program five-year contract. It's a length of the program we cover all costs that was explained prior and it's just approval of that fiveyear contract >> in addition to the contract with the
state to get the grant from the state. >> Yeah. So the way I was expect actually >> it has and when will the office start actually >> so our goal is August 1st every month program some things have worked out
prior to that uh it may get delay a little bit beyond that but our goal is August >> so is it kind of a phased in >> will you be aware of that >> sure absolutely >> you will the entire so it's the entire department. Yes. Street street department, not the people in the office, >> right? Just the offices. Yeah. 21
cameras for the 21 offices. >> So you'll have something in common with World Cup referees. >> Live feed. >> No, yours is live feed. >> Although they do have that option live feed back to dispatch. That's another
feed. >> All right. Any questions from the board about uh the grant the um the contract? I guess any general questions about the grant too if you have any at this point. Thought it was interesting town meeting
that question came up about who the contractor. >> Yeah, I thought so too. Yeah, it's funny because Axon was typically I would I would class them as kind of like the Cadillac of body came. They typically historically been the more expensive vendor. That's why some
departments have shied away from them. Although there's about 70 cities and towns in Massachusetts that do use Axon, but when we did our three comparison studies, they were all really right about the same price wise. So to me, it was appropriate to build that. >> Any other questions? Hearing none, we'll
take a motion. moved to approve the contract with the Massachusetts Executive Office of Public Safety and Security for implementing bodywn cameras for the main police department in the amount of $70,1159 as presented authorizing use of digital
signatures at the second. Any further comments? All in favor? >> Congratulations, Chief. Thank you for the effort in getting this grant to all the guys involved, women involved and good luck. Look forward to uh
second >> which is move to approve the contract for police board, 200039 as presented off of state bid list. Second any questions? All in favor
go to it. >> Thank you. >> Quick stick around. >> Yeah. >> All right. Um the next item I'll give a little bit of background as to how this got on this agenda this week. Apparently Greg got an email or some sort of
uh I can't remember if it was a call or do you remember if it was a call or an email? I >> some kind of contact. >> I think it was a call couple months ago. >> Yeah. Somebody contacted town hall asking about how they could go about um
they have permission to go out about bus which is you know performing street street performer >> um where you put out your little jug and you collect money and you perform >> um probably a good uh match for mayor
per se given our you cultural aspects or whatever. Um but it turns out that we have no policy relative to busking. So council suggested that we uh create a
local policy um which has been presented to us. We don't have to vote on this tonight theoretically because it's the first time we've seen a policy and it's not fair to has to have a policy the first time we see it and the first time we have a chance to
to deliberate. Chief has his comments in here relative to having no concerns. Um obviously he points out we can read what his comments are. Chief and you can tell us you're there something to do with no potential noise potential. Go ahead and tell.
>> Yeah. Yeah. Those are just my general concerns to, you know, elaborate a little bit on that. It's just some of the guidelines for noise, concerns for residents depending on where where the bus comes happening, uh, as well as access to sidewalks, making sure that those things are all which falls in line with polic.
Yeah. >> Which the policy does, they align very well. So, it's covered in the in the in the policy that the loitering bylaw as well, the county. Those are just some of my concerns. I make sure that they do and that works. And my thoughts would be would we want
to limit the actual area where it's permitted for example you know you want somebody busking in the middle of those hill I don't know but >> right and that's yeah that's the policy that well too yeah >> I only said select
so so the question is do you want do you want >> well that would be a question for the board to deliberate for sure if that's something unsure perhaps the feeling is that no wherever anybody wants to bus uh
although it makes more sense if you're going to have more of a crowd downtown. The other issue would be um would it be permitted or we want it to be permitted during special events that are really you know we're already going to have a crowd down there and then you don't want
to bring in you know five buskers to add to maybe it is good to add to it like the night of the various sip strolls or whatever allowing that on top of the music that's being performed by the
schools and and whatever it doesn't take So those are the thoughts. That's why it's here. We uh you know is town council still doing some work on this Greg? >> Right. Because I gave the policy. >> Okay. So they're reviewing the policy.
So we're gonna by necessity. >> I would I would >> Yeah. So anyway, does anyone have any questions or comments? >> Um comments. So, personally,
I'm not I I don't know that we need an entire policy in this much administrative attention for one person's request. I've lived here for a decade and I've never seen anyone bust me. I I don't know that it's um
uh such a a frequent or going to become such a frequent occurrence that we need to have an application which is going to require administrative attention and further work. And this feels like we're adding a lot of layers of bureaucracy to something that is kind of a non-issue.
It feels like it's it's a solution looking for a problem to some degree. Um, so I'd argue that we not worry about this so much. And if somebody wants to go and play guitar in Memorial Park, then so be it. I I can't imagine. I
mean, the purpose of busking is artistic expression, but also making money. And I can't imagine it would be a particularly lucrative endeavor in downtown Mayor. So I don't know that it's going to be someone who's like out there every day from, you know, 8 to 5. Um so I don't
know. That's my two cents is I think we don't need to pay this much attention to this. Um I do appreciate though, um TA Johnson that you're, you know, you're mitigating risk and and doing what you're what you're supposed to do. >> I'm the business thing.
>> Exactly. Um, but I don't know. I just feel like this might be overkill in my opinion and we should just kind of as we as we say about downtown, let the market play out, see what happens. But apply that philosophy elsewhere. So, why not? >> Yeah, I'm excited to agree. I mean, I've
been here over 30 years and I don't think I've ever seen busted other than organized events. Um, so yeah, I've never seen him. I don't want to see personally that
I just think to Lindsay's point I agree with that 100% but I also think this almost invites to put this policy up there and see this policy almost invites that activity which is which you know we
we sit here at different times and say is that what we want for town is that what we want to see and I I don't see that it is that's again that's a lot of overkill something that's not a
problem you can put this on agenda you could you can you can maybe put it on hold whatever you want >> but the board's not interested in you know having a policy we don't need to
bring it up So curious how council comes back but otherwise just to have it ready. >> I mean if council comes back and says you have to have it first there's a specific reason or >> Yeah. >> or or a cause that makes it a reason type of thing. It's a different story of
failing that it's >> no administration really that people doing it all over the place, but I never I never knew that's what it was called. I never heard that word. >> Yeah. >> I just pan handling with a guitar >> in Boston.
>> Yeah. But in Boston there's someone like on every corner currently Scottish back. Get those guys here. Can we get those guys to downtown? >> Yeah. Get those bucket >> drums. Steel >> the the drums. And currently there's
bandpipers playing with them in hall. >> Oh, yeah. >> Oh, really? >> Yeah. >> All right. Well, then we will move on and we'll wait when town council comes through with their report. >> I'll bring it up. see what what board
wants to do. Uh next policy for consideration is uh as a result of change in the state law which or state regulations the county's control commission a new consumption social
consumption marijuana opt-in process where the municipality may opt in to host social consumption within their community. Um and so we have an opportunity to make a
decision as to how if at all we wish to welcome social consumption here in May. >> Yeah. that you want to see any >> we don't uh so I guess the first question is what what's the board's thoughts on
allowing for it and if so then we have to devel is there is there any is there any policy we have to develop on that or is there any we just follow the state guidance >> no if you want to go through that I believe we have to amend our bylaws >> we have to amend the bylaws and that
would be through town meeting etc etc chief do you have any comments on this Um I I yeah just a couple I guess I I think a lot of season talents are taking that kind of like wait and see approach because it's so new. Nobody's really jumping at it right away that someone's waiting for somebody else to be the
first one. So I think it's a good approach to kind of wait and see because from my standpoint there's some um you know regulatory issues potentially with identifying I guess. So just for example at a liquor establishment they're you know the employees are trained an
observation someone who's impaired things like that what training is someone that that establishment going to be uh trained in to identify someone who might be impaired you know and not be able to drive after you know so there's some challenges there if this helped you
venues if there's a voter issue neighborhoods depending on where it might be there some regulations bylaws things like that I think that we might be a little bit concerned So I appreciate a wait and see kind of approach. I think you can just see how it plays out.
>> I I concur because I haven't been. >> Yeah. And I would I would tend to agree as well because it became an issue that we need to at least have it on the radar which direction go because it's an option for the community. I think when
rise I went I've only been in the building one time going maybe on a tour. Yeah. When they built that place, I think they built it with the intention of eventually having >> consumption on on scene because they have couches in there and everything else. >> That's weird.
>> Yeah. Uh but I don't know if that's this that's I don't know if social consumption location is to hang around on couches or if it's like a bar. >> Yeah, I think you have the option of the outdoor seating too, right? So depending on what the consumption is, if it's
something that's smoked as opposed to like ingested, then it's different atmosphere. Yeah. >> Potentially outside people that >> I would think outside be able to control if that's something we have to be concerned about as well. >> Well, that was going to be my question was what are the limitations on the odor
that come from because it as we know it's very pungent >> uh smell and I can understand uh neighbors disliking it. Well, this >> Yeah. Yeah. >> Yeah. I believe it's been a while since
we lic so probably sounds like this is another one that we just sort of let sit see if anybody approaches us and then if they do we then address it at that time. We address
this people at one point or another. >> We anticipated it because now it's not >> I don't disagree with waiting to see what happens. I think I think one of the issues is if
a business were to come to Stevie or to Greg and say, "Hey, we're interested in doing this. Is managed in having us or we're interested in doing this. Can we do it?" They have an answer. But yeah, board's had a conversation. They
probably aren't adverse or they are adverse, whatever. Or to wait and see. Bring your idea to the board. Can I ask one question just so that I'm understanding the process correctly? I'm inclined to just wait and see. I don't think we should take action on this.
However, if somebody did come to the town and say just as mayor willing to entertain issuing a license like this, we would then say, "Okay, we're willing to entertain this, but it would take a town meeting action to amend the zone before it actually happened." Is that correct? >> We have no zone that allows for this
license. Correct. >> I think that's correct. And then you'd have to do you have to update regulations. They'd have to apply. Then they'd have to go through whatever that will be required of them. >> So this so the the state law does not allow this to just be by right in a
community. >> Two new licenses. One's delivery and one is this is consumption. >> But the license might be the allowance. No, because we just had to reszone for medical even though it was in a district
where we lost retail. So each of the licenses even though they all fall under the umbrella of Makes sense is a distinct. >> So we wait it's another wait and see until until somebody approaches us. >> It's almost like right now we have offenses
like >> Okay. All right. And then the last one was really sort of we have not been and this is the the case. We have not been to my knowledge approached by any of our uh bars or
restaurants about uh extending hours as permitted by the legislature um for until 3 3:00 a.m. I personally have some concerns. I'm sure the chief probably has some concerns as well. But again, this was
the reason it's put on the agenda is because this is a timely thing. It's only good for July that they're allowing for this. So if a business came to us and said, "Hey, we want to do this." Town Hall needs to
know if it's permitted and without even asking us, they can't make that decision. So uh we haven't been approached by any of the businesses. Um I do know I saw something that the Indian restaurant is having uh
watch in in the restaurant. Um I don't know if it's just for when the Indian team plays or if it's for >> they're not even in >> they're not even in. So then it's for
a general watch parties. Some of these games are starting at 9:00 on the West Coast. And so it's potential that if they want to have lots of fun, if somebody wants to email, don't for my
inclination is nobody's approach. We're already through the first four games of the uh soccer world cup. They're probably not interested. >> Additionally, Mr. Sure. It's also to extend the consumption. So you can you
can I'm paraphrasing you can take your drink outside. So >> and you can't limit that. >> This the the local license authority can designate your offs. You decide where you want to go.
>> Yeah. I I certainly certainly put the newspaper at 3:00 in the morning on the street man >> unless you're anxiety. >> Yeah. I wouldn't be out there.
>> Yeah, there's a lot of concerns. Chief and I talk about this and and obviously there's a lot of so um because like right are we talking about more details probably I don't business if it's outdoors like in it's a big event
>> but if we can't limit it we can't say no outdoors >> if we were to extend it say yeah we'll go >> yeah it's two different actions so one is the extension of an hour up to you And then separately the state is allowing
>> for the outdoor to >> the 3:00 one I have >> we're not being approached by anybody. It's sort of the same question. No one's >> no one's approaching. They do well.
>> They should have come to us three weeks ago. The governor said it. >> Well, that would if they do allow it then you're the only game in town right now. Everyone knows, right? That kind of just draws a logic problem. more people if we're the first ones to kind of jump on it and other towns haven't
attract much more than that kind of anticipated >> concert and you might last night saying earlier um my family was about to meet and conquer and we were and they have a little bar area there and there were a group of maybe seven
men who were over there I wasn't paying much attention to them then I was I went into the men's room and the group came in they were all Scottish and they were all drinking. >> So they might have been out till 3:00 in the morning with the uh if they had
continued but there it was a Scottish group that apparently was staying in conquer and was there watching the game they were getting ready for their world cup then so yeah it could be somebody had guys over
in conquer stand there they next door they have till 3 a.m. All right. So, is everybody on board with that? We don't have you don't have to do anything and just move forward. Okay. >> All right. >> Thank you. Appreciate it. Have a good
night. >> Yeah. >> All right. DPW, we got a couple of things. Um, >> we would indulge a little bit more. Can we take these out of order and get a quick update? And by quick, I mean quick
update on the solid waste recycling before we do the rules and regulations might be a little bit longer. Excuse me. >> Yeah. >> Uh how are we doing? What percentage we at? Let's see. >> So Justin Marco, public works director.
Um we have a quick outpoint slide, Greg. um not the big ones but just kind of >> he's'll do it >> and and yeah and I can just update you. It just shows some numbers. So if anybody's watching so as of uh as of today we actually have 2500 customers
signed up. Um that's not including we were very successful in acquiring Oakidge and Apple Ridge to sign up and move towards central refuge which is dumpsters under our program as opposed to portable portal. So you know on the condo complexes we >> Yeah. So they don't have to drag this
thing out. They can carry. >> Yep. Yep. And so they hit all the same price points that equate to every single multif family as well. Um so technically we're closer to 3,000 at this point. Um and we've had a good heavy push on. Um what we're really seeing success in our
PR is our flyer. Every time a flyer hits the mailer, we typically see five 600 signups um two days following. How many households are there totally with the >> So our so the the solid waste task force um assumed 4,300 customers in our
equation. So um >> like 75% of >> Yeah, we're getting close. Yeah. And so that's why we built in some contingencies financially. Just kind of think that think about that as well. And this task force as as you recall um we had to make assumptions on our customer
base because we sold stickers. We didn't have a customer base. So, um we'll land on what our our totality is after the launch of the program, but we're seeing extreme success in uh our PR marketing really um around our action unlimited ad
and our flyers and mailing far less success with social media um and that campaign as we've discussed for years of kind of making sure that we get messaging out there. We're kind of seeing the results um of our social
media game not just not producing. Not saying it's not getting out there. Not saying the message isn't fast, but it's just not showing results. >> That's where people complain. It's not where people >> correct. Right. And but this is a good exercise for us to really look at like what we discussed long-term goals of
like how we get messaging out there for other things. Right. We're getting to see because we're very aggressive with our PR the successes and some that aren't. And so I just wanted to give you an update. Lindy's been all around town. Um her info sessions are going well.
She's currently doing an info session as we speak right now. Um we're shifting away from info sessions as we get closer to drive in and we're really focusing um our time in the field towards registration assistance. um we're starting to see um an uptick in uh
residents coming in that aren't really familiar or more um kind of shy away from the digital format. So, they're coming into our office filling up paperwork. So, we're kind of seeing an uptick with that as well. >> What type of an audience is she getting for like an event tonight? >> So, an event tonight, it's really
started to grow. You know, the first events were 500 and we were seeing multiple hundred um customers and now we're starting to see a dozen, which is why we're shifting down Um, I think the last fire is really what's resonating. People starting to see the deadline. We
anticipate that uh people will still kind of even though our deadline for sign up was the 17. That was a that was a timeline. We just had to make sure people understood there's a timeline, but we're going to be continuing registrations all the way up until July 1st. Um, and then we're we're going to
be open registration after. It's just we're going to have to shift towards uh the launching process and enforcement of those who didn't sign up that may not have a private dollar, but that's post. >> Thanks. Any questions from the board? >> Um I don't remember this from the
presentation, but what is the threshold of households needed to fund the contract? >> 4,300. >> So we need to get to 4,300. >> Yeah. But we brought in financial contingencies as you recall put in. And so also that 4,300 built into the
metrics what the potential tonnage would be for recycling and solid waste. So if we have less customers, our expenses, our expenditures should also reduce. Um we built in that process as Jeff alluded to and and some of the conversations when we had the adoption is we do have
the ability to adjust rates if we have to. I wouldn't I'd advise against that. I don't really want to see too many changes in in the first year. that's why we we really push very hard about the fire control aspect of that. Uh so we'll see when that kind of translates out. I
also do believe Lindsay um that people will uh kind of go to last minute to make their decisions and so we'll we'll continue to see >> I thought when you said 4300 that was total number of households that were involved. >> That was our assumption. >> But what is do you know how many
households quote unquote >> we're close to 3,000? >> No. How many houses we have in Maine that participated? >> 24 current in the current program we have saved. >> Yeah, we don't. >> We don't. >> So we we never had a list because you could buy stickers from anywhere. But
the task force did a lot of surveying and our assumption was built off of 4,300 which is what we were getting feedback for. Now we don't necessarily what I would say is one of the things during audit is we realized that a number of residents were using our
recycle service while also hiring a private polar for solid waste and so that was part of the 4300 they were responding to our survey but they're no they either need to join our service or find a replacement for the recycling um but that goes to Lindsay's point we'll
see a reduction in our recycling cost because essentially that was general taxation Okay. Okay. Any questions? >> Uh, not a question. I just wanted to do a shout out for for Lindy Gear and the effort that she's put in these last few weeks. Um, when I went up to the uh the
metal recycling on Saturday at the um, you know, the winter street and there she was um just checking in with all the people who showed up. I think you said you had about a hundred people that day. So just a lot of effort uh over above
and beyond. >> Yeah, she's done a remarkable job. >> Yeah, she's she's here. >> Tonight's event, >> we just finished an info session for some residents. So, >> to Mike to Mike's point, when I checked
in with those 100 residents at the recycling center, all of them knew about the program except for two of them. So, that was really good news. All of them had registered except for those two and then there were two who had chosen
private haulers. So, of that sampling, um, we were looking pretty good. >> Good. I hope you logged on in time to hear the applauds that you got not only from Michael but all of us relative to the work you've done to uh to make this
successful. So, thank you. >> Thank you. I appreciate it. >> All right. Um that's good. So, I think we've got what we need on that. We'll uh >> Yeah. one if you don't mind to just make an announcement in case people look at this is making sure that everybody
understands that the cards will start to be delivered starting next week. So Monday through Friday we'll be getting information out there. Lindy will be updating social media in regards to that. So all of those who are signed up effective as of tonight uh excuse me today's Tuesday in the bus track of the
week as of tomorrow night um will be on the list for the car delivery come next Monday through Friday. I do have a question. Um although the 3rd of July I think is is officially the federal holiday. Y
>> but I think on our calendar it shows that is a pickup date. >> That is correct. We have confirmed that and Lindy did update um some FAQs to to indicate that as you get your carts just kind of a little food for thought and this is a good forum for it. When the
cart gets delivered we actually have many hands working downstairs. We have a really good group of high school students