Okay. Um, good evening everyone. It is May 8th um, for our school committee meeting. I will be joining remotely. This is Natasha Rivera. Let me go ahead and begin the meeting script. As chair of this meeting, I need to confirm that all members and persons anticipated on
the agenda are present and can hear me. School committee members, when I call your name, please respond in the affirmative. Mara Hogan, yes. Mary Branley, yes. Hillary Griffiths, yes. Alexis Fishbone, yes. Staff, when I call
your name, please respond in the affirmative. Colleen Andrad, yes. Brian Hos, yes. Um, Wayne White. Yep, he can hear you. Okay. Oh, Wayne, I missed you there in person.
Darn, man. We got to coordinate better. Um, and do we have anybody else staff-wise in in in attendance in person? Um, we have several general staff, but that's okay. No one. Yep. Um,
okay. And then, uh, student representatives um, not attending tonight. AP test. Oh, that's right. Yep. So, we don't have student reps, um, this evening. Thank you for confirming that. Um, on March 25th, 2025, Governor Haley
signed into law uh, bill H62, which extends the CO era provisions until March 31st, 2027. Primarily, this will allow uh, to hold virtual continue to hold virtual and hybrid meetings notwithstanding provisions of the open meeting law. This meeting of the Maynard
School Committee is being conducted in person and remote via Zoom. While options for remote attendance or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast to remote attendees
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please use the raise your hand function to notify the chairs required by law and nobody else is recording. Along with the agenda, most of tonight's meeting materials are available on the manor public school website in the folder 2024 2025 agendas under the tab school
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agenda item to comments for SC meeting at mayor.k12.mma. us. The comments I'm sorry, the subject line must state public comment. Please include your first and last name and your town to ensure your comment is read. Comments will only be read for 3 minutes. If the submitted comments are longer, they'll
be suspended at the 3minut mark. To ensure all comments can be read in their ty suggested that you keep them to approximately 350 words. However, submitted comments longer than 350 words will be uh included in the public record in their entirety. Anyone wishing to submit a comment for the public record
after the public comment agenda item has passed can do so by emailing comments to the same email up until the end of the meeting specifically stating their desire to have these additional comments included. Um before we go on to the first item on the agenda, permit me to
cover some ground rules. I'll introduce each speaker on the agenda after they conclude their remarks. I will um entertain any motions, comments, or questions. Uh I will go through each member, anyone for additional comments or questions if time allows. Please hold off speaking until your name is called
and remember to speak clearly in a way that helps generate accurate minutes. If members wish to engage with other members, please do so through the chair. Take care not to interrupt anyone who is speaking. Finally, each vote tonight is um is going to be taken via v roll call
because not everyone is in person. So, I will go ahead and um open call the meeting to order via roll call. Uh Mary, yes. Hillary, yes. Maro, yes. Alexis, yes. Natasha, yes.
Okay, that is at 708. and uh public comments. I don't think that we had any emails. I don't see anyone with hand raised. Colleen, nothing came in through the the link, right? No.
Okay. All right. Um we will go on and urgent business. Um Superintendent Hos, I believe we have one item for urgent business. Is that correct? Yes. Okay. And I'm I can just clarify. Please let me know. I know we just met about this in in the budget subcommittee. Um so the
urgent business is the school committee needs to um vote to allow Wayne to execute the previously assign uh approved contract food service contract um on behalf of Mayor Public Schools. So
we already approved it. Um it went to Desi. Desi made no um corrections on there. But the part that we um omitted from that first motion is that we now need to allow um permit Wayne to execute
the contract with Winston's on our behalf. And so this is just um again not seeking any other approval or amending anything. So, um, I'm just going to go ahead and make a motion that we authorize Wayne White to execute the
previously approved contract, food service contract for Witson's um, for FY 26 through 28. I think that was right. 26, 27, 28. Thank you.
Um, and that's it. Second. there. Oh, on behalf of the schools. On behalf of the school. Sorry. Add that in there. Um, second. Uh, who was the second? Sorry, I missed that. Mary. Mary. Okay. Any further
discussion? Okay. Uh, roll call. Alexis, yes. Hillary, yes. Maro, yes. Mary, yes. And Natasha, yes. That is unanimous. Wayne, thank you very much for your work
on that. and you now have approval to present that. So, thank you so much. Um, now we will move on. Uh, no student representative. Um, and we don't have a student representative report, so we'll go ahead and move on to the
superintendent report. Brian, great. Yep. Glad to be here. Um, a relatively brief report. You feel like we meet quite often. Um we just an update on the HVAC at Fowler. Our director of facilities Tony Savard is still in the
process of collecting quotes and proposals for how to address the HVAC uh units in the most effective manner. So we have a meeting scheduled for next Friday with one of
the companies and he's will continue to collect books. So we'll have an update in another week and a half or so. with more specifics and a recommendation based on meeting these companies. Um, food service update, which I'm not going to read you the long food service email
message, but enough that I wanted you to know that Wixen's is really on top of their game in terms of eliminating artificial dyes in food particularly, and there's a long list of them, which the only one that I actually recognized was red 40. they're not going to use
that anymore and they're on the the front end of that in terms of eliminating food with synthetic dyes. Um, and that's everybody's recommendation. So, I just wanted you to know that they're working on they're abiding by that even before it's a half. So, good for them. Um, the building
project is still on target, on time, on budget. Um, the biggest sort of thing that we're still still working on right now, what are we working on? making sure the playground and the interim playground all rolls out in a timely
manner. Um things are getting more and more backorded. So we're just making sure we may have to adjust on some of the items um that we said that oh we want this particular for lack of a better word like swing set but it wasn't swing set it was something else. Um I got that to
show my sorry um some of those are really backordered. So working with collers and working with CTA and MVG to see if we can substitute some things that are comparable but we can get more quickly. So we'll have an update when we
have more spec specific information on that. Um Mayor High School and I think you heard about this at a recent meeting. Um, start with hello was a presentation to grades 9 through 11 from learning
about what was learned from the Sandy Hook Promise professional trainer. I think one of our seniors um went to training uh and then brought that to our high school as well. Went really well. uh Green Meadow. Uh I'm happy to say that if you saw your email yesterday, I
was happy that I was able to send in a message about our radon within Green Meadow and we installed four radon mitigation systems in each of those rooms. We are working on repairing all the units. Actually, the units have been
repaired and we're balancing the exhaust fans. Not all of those are completed because there's a couple of parts that needed to be ordered for them. But even without those being fully completely balanced, most of them are, but not all. The 48 hour window showed everything and
you know those numbers 0 to four is where you want to be and closer to zero is better. We're all below one. Everyone that got tested was a point I I want to say point four and below. Um so amazing amazing systems. Way to go. Um, and
thank you to Karen and Tony and all there a lot of people and Wayne. A lot of people involved, a lot of learning going on about radon, a lot of learning about how to remediate it, etc. So, very happy about that. And the last thing in the report are just there's a couple of
links that take you to a recent case newsletter and ask board of directors agenda just to keep you uprised of what's happening at other places that we participate with. Uh, more recently, which is not in here because I said this
earlier, was we got our official letter from Desi for the high school to be an innovation career pathway in business and finance built to the uh high school and the principal and the teachers. That's exciting. Um, what I have for you today, I know there's lots of other exciting
topics. So, I can restrain. I can do the restraint. Okay. Um, I'm done. All right. Wonderful. Wonderful. Just waiting to get the the queue there. So I thought I should clear. Yes. Yes. Yes. And um and
just to clarify on the HVAC because we did talk about this in our budget subcommittee um for general school committee awareness as well is um we are the we had the first estimate and I know Tony is working on going through getting
the bids for multiple vendors because it is a large project um through the procurement process. Um and we are also working on a um a deadline as far as when we can expense some of those monies as well. So this is where this
conversation is just important for us to make sure that we're getting everything right and there's orderings that needs to be happening. Um, some of those are specifically uh available only for FY25 because they were in um given to us in our override I mean in our in the
fall in our budget or through the reserve fund transfer that we recently had and that does not carry over into next year. So, um, thank you for your work and Tony's work and and also the radon thing. That is really really great
to hear that the the numbers are now well below um anything that's considered of concern. And um and so at this point it sounds like the UN events which are not yet online but once they do they
will just only add to the circul like improve circulation and air quality there that but the they're not required for radon to help with the radon purposes because the remediation for that is still is working. Um so they're
not dependent on I guess is what I'm meaning. Um so that's great. Uh, I'll go ahead and go through the rest of the school committee to see if anyone has any questions. Um, Alexis, no, no questions.
Okay, Hillary, um, is the playground equipment backing um, would that cause a gap in actual playground equipment at all or think you'll be able to find something that will cover that? I'm gonna
uh I sorry that you did I had a question and if we stuck with what we originally asked for and and we can't increase the time delays then we have then we have a bit of a problem but I know both collers
and CTA and NG are working on light materials and units to get it here on time. So, we'll have the playground through the end of this year and then we're fine for the summer without and then we want it in by end of August. So, they know our time frame and they're
working on that. They're adjusting. It's just I don't know why they're backwards on. So, the last we heard I think it was 16 weeks which is that's a lot farther than we anticipated but there's other things that are available. Yep. So, it
shouldn't be without they're working hard to make sure that we have a playground. Okay. And we'll and Karen and I are on top of that. We talk with them probably weeks a week about this topic. Um and we'll update you once we have a little more finality as opposed to just we're still waiting. But yeah. No, that's I just
wanted to make sure you weren't going to have children that were bouncing off walls. No, we don't want that. Karen doesn't want that. She does not want that. I'm sure you don't want it even more than me.
Okay. Um, Maro, no, I don't have any questions. Okay. Um, uh, Mary, yeah, my only question it refers back to about the subcommittee meeting a little while ago. Um, when we talk about the HBAC unit having to be expensed, that just
means there needs to be a contract in place. Correct. Yes. Great. Okay. The work doesn't need to, right? It needs to be encumbered with I think a PO or there's some language in there that um yeah that it has to be encumbered
with like something yeah so we yeah exactly we just need to get to that point where it's work has started or agreement I think is in place and um that but yeah we don't want to be sloppy about it I think is what you were um
paying for something to go through place exactly yeah I think there some pieces that before that required and I don't know if this is same that was true because it was train um but that required ordering like the big units and it was like well in
advance and so that's the part that I was thinking is if there's this you know ordering of major pieces that takes months to come in that um that that potentially maybe might be able to get done beforehand um because that takes time before the
work is actually getting done as So uh okay I think that is all for that and moving on to the next item on the
agenda. Um Colleen wait just real quick. Uh start with hello. What is Brian? What is that under the agenda? Did I miss something or um that was the program at the high school that one of our seniors still on. That was Yes. Okay. That's what it was called. Got it.
I I'm misconnecting that the start with hello. That was the Okay. Thank you very much. Okay. And um now we're moving on to um the FY 25, the Q3 financial report to the
school committee. And this will be Wayne Oh, Wayne, you get to stand at the podium. This is podium. Does he need Oh, go sit next tomorrow. Yeah, go sit. Unless you want to stand up and and
actually years ago, that's actually what our finance when they were in person. um would sit at the table with the school committee u Michelle Rosendez and whoever was there. So Wayne wants to come every other Thursday. He's invited. Wow, Wayne, you
look so big at the little person table there compared to everybody else. All right, Wayne. Um what what do you have to highlight for us and to go over for our Q3 report? Uh the thing that I have to highlight is
as of two three we are in good shape based on Q3 information we should finish the year at the town budget. Uh if you look at the numbers that are in here, if you
look at the spreadsheets, you'll see I have the school committee appropriated budget and the town budget. As you remember, there's a significant difference uh between and I have to get to the town budget
expenses are at the school cleaning budget and the difference is those expenses moved into the mage whether circuit breaker school choice or that. So, you see that uh on the budget, it's going to say that at the bottom based on
the school committee budget, there's a surplus of like $900,000 or whatever. Those expenses exist in the the revolvers. And if you remember when you passed the budget, that's what we said we were going to do
was that we needed to spend above the town because that's what we needed and that I was going to use our reserves to make up that difference. So just so you see, you can say why is there so much money left over that money really isn't.
Uh, and so for practical purposes then on this I have to hit the town budget which is the other thing that you see that I had down there on the spreadsheets. Are we talking about page 11 just to make sure I'm following along with what
you're referencing? Is that where you're at? where it has the um town allocation. [Music] Um it says budget balance. Okay. I just wanted to make sure I was following along with the the chart that you were referencing. Thank you. Does everybody see what I'm talking
about there is I say the school community budget and the town allocation budget if you're on the the spreadsheet. And uh that's those are the differences I'm talking about. And so just to clarify, Wayne, to make sure that because I know this some, you
know, not everyone um is as close to the numbers. So um the school committee budget is beyond what we get at the town because we factor in all expenses and monies for all the other accounts. And so that's where we are approving and
allocating more. The town allocated is just the base budget that goes to operation. And so that's where that 200,000 and change reflects what is um the balance from that. But the the other part is what the school committee had
approved because there are expenses that are and I think you said that but I just wanted to you know kind of clarify for people who don't understand why there's a difference that the school approves a budget that has expenses that exceed what we get for the town allocation. And
so that's why that that number is always going to be higher um because it incorporates attributing expenses to funds outside of what we get allocated from the town. That correct? Yes. Thank you. Correct.
Absolutely. Spot on. Um other things I want to highlight is uh food service. Uh I put in here um find it the uh the numbers of meals we served. Uh as a reminder last year,
does anybody remember how many total meals at the end of the year we served last year? Couple hundred thousand. 180,000 meals last year. Um so if you
look at I think I want Yeah. So, school meals served year to date. Next, page 10. Uh, the main thing here I want to show you is the graphs. The meals are going up.
both breakfast and uh lunch. I think that we can extrapolate that giving our students nutritional meals and for the most part they like they wouldn't be going up if people didn't like them. Um and I only
highlight that is that I think our food service people do a great job. Um, I know Ryan uses them if he has meetings or those types of things. And well, you guys had they came in and and brought
some some food to uh swing committee. Um, and then I the next uh graph I show are revenues, our year-to-ate revenues and expenses. And that's a function of
um the numbers of days being able to serve it. Obviously months where we have fewer days or fewer meals sort of less revenue but all things being equal things are up and remind you there's no operating budget money that
funds um school lunch program it's 100% off of the reimbursements. Um reimbursements are triggered by this term called a reimburseable meal. That's important is you know I always get why does Johnny doesn't like milk? Why does
Johnny have to take the milk? Because we have to give certain components and if the component that is mandatory is missing you can't count that as a reimburseable meal and that's money going out the door. So things that have
packages or skin like fruit, we have share tables. I believe all three schools now um that if I don't want my milk if I want to share table somebody else I have some and
also I hope this isn't great whatever terms of the agenda items but for next year um we are I think you know we covered this before we have a guaranteed profit um Witson's going forward. So,
you know, that's part of the contract that's written in there. Uh they did the financials and they looked at once they looked at our income and our expenses that there's on average going to be about $8,300
um a year left over. Yeah. $8,300 at the end of the year. So, they guarantee this $8,000. And even if they don't, they have to take it out of their uh administrative fees. Um so at the end of third quarter, I
think Okay. Are you good? Are you Are you He's good. You're good presenting. You're You're done. So I can go around um see if anyone has any questions. All right. Hey, I just you look like you were having so much fun sitting there and looking around like you're I just want to make
sure. I know it's a little the new spot for you. Um all right. Uh so Alexis, any questions, comments about the um Q3 report from Wayne.
I have a question about the one of the grants, the career pathways. Okay. that still has 40,000 almost $41,000 in it that has to be spent in the next like six and a half weeks. I'm kind of curious what that is this the one the we just got this and we have to spend it
within like two months before the end of the year. Um, so what is it going to be out of curiosity? How are we going to spend down in? So the short answer is I don't have the specifics but I think what you want to
hear is we just had a meeting about this prime yesterday day before. Yeah. Because the grant team the people that actually the grants that decide and that was the impetus of the meeting is we have five grants that have money in them
that have to be spent by June 30. And so between uh Dr. Gabbron um and principal York at the high school um they have assured superintendent and I that
I do not like giving money back. Let me tell you right now, if I see that we're giving money back to the state on a warrant, somebody's there going to be a lot of questions asked about that. Ryan Ryan knows how I feel about that. So, we just had a meeting a couple days
ago about this specific Okay. All right. I was just curious because I saw the June 30th. You're right. and everybody we went around the table for every single grant. They assured Brian and I that they had it under control that because sometimes with the
grants, not only do you have to spend it, but whatever you're buying has to be on site by that date. So, the spend actually has to be by like the end of May. Stop making us all more nervous. Alexis, you you're gonna you're making
me more nervous. Sorry, I I'll take my I'll take my regular life hat off and put on think happy thoughts. Think happy thoughts. Like we're going to get everything on time and we're going to spend it and all good juju out there. Just to your point just got a grant approved yesterday. Yeah. And then you
have to $35,000. Liz Liz knew it was coming. So Okay. So she said Yeah. She said she's already got pills and stuff ready. Okay. So, um just do you have any more questions on um Alexis on on anything else? I thought you said you had two
questions. Was there is there another one? No, that was it. Just one. Oh, okay. Sorry. Um just thank you for being so transparent and so clear on all your information. I love how it works.
Great. tomorrow. Um I had a question about the revenues and expenses for the um services. So it looks like we're bringing in more than we're spending. So what happens with that distribution?
Um that's on any given month. Some months then it reverses. Uh any money that's left over is in kept and like see I did see what you're talking about
Mororrow on the chart. It looks like I thought maybe it was because we have people who are students maybe buying like extra meals like second meals or something like that. I didn't know if that was attributed to the increase of more revenue trying to explain that. So, you know,
the question was if we make more money than what our expenses are, what happens or where does that money go? It goes into the school lunch revolving. And if you look, I've given you uh on the balling accounts the third one down is
two months bing $193,000. That's how the money gets in. So does that. So is that money used just for like if someone breaks it out of that account only or or is it just food?
Only food shirt. So if Sue says I don't know an oven broke or something I could pay for that but like I couldn't like buy something for the library. No, I understand. Okay. Can I ask one followup question?
Um can um can we come come back around? I just want to make sure I know Mary had something she wanted to add. Is that okay? I'm gonna I'll come back to you for sure. I just want to get everyone a first pass. Mary, one question. I think I've got the answer right here, Wayne, but just want to make sure we're in good shape with
that circuit breaker thing that we don't Oh, the two years. I I'm forever a rock. Yeah. No, I I am too. So, to that point, if you remember, one of the things that I offered as a solution is I spend that circuit breaker
money up front. And so I had to spend 1.3 read and I've already spent that money. I did that I didn't last. So to answer your question, we're good to
go. We don't have to worry about that. Yeah, I just saw the reallocation 912,000 special education. So that's that's different. Exactly. That's what I spend it on. Yeah. Thank you very much. That's it. Great.
Okay. Um I had just two things um just to add because I know there are going to be more followup. So some things that we discussed in our in our budget subcommittee um is Wayne is going to be working on getting some information about the solar um and the expenses
associated with that. just to kind of do a year-to- date how our expenses are doing versus like where are the credits, what the school committee should be seeing when we when we look at the budget. Um, Greg mentioned it at the town level that they had a reduction in
their expenses and they attributed it to to credits and so I wanted to make sure that you know we're I believe we were with the understanding that they we have some credits that would be reducing our expenses behind the meter or something
like that. So Wayne will be um sharing some information at a future subcommittee meeting, I mean a future school committee meeting about that. He's working with select um to get some information on how we can interpret and what we should expect through a I guess
a special portal. So that was one thing I wanted to just add for context. And then the other part that came up was we will be also expecting to get some more information about revenues that are coming in through advertising for the field and the banners and all that and
how that's you know coming in and where that money is going and um all that all that jazz as well. So those are two things that aren't but they were discussed recently. So, just for um school committee awareness, uh I thought that would be important to also add that
we can expect at a future meeting. Um and Wayne, I had one question for you about the uh food service reserve fund. um in the event that we have um a a balance there like towards the end of
the year, um could the school committee uh or would an appropriate use of that be if we wanted to um I guess close out some accounts that were for for people I don't know like if there's aging accounts that had like I
don't know underprivilege or is there some discretion there that we would the school committee would be able to use those funds for school purposes in that way. We're doing some debt. Yes. Yes. For
some debt. Oh, it was Oh, good. Good. That's what I Yeah. I know that sometimes there I mean again with discretion obviously for certain instances, but I'd like to um I'd like to consider I'd like to understand what is allowable. doesn't
mean we'll do it, but I want to make sure first is it an allowable option. Um, and then at maybe at a future meeting, we can decide if we, you know, if it is allowable, then we can go into a deeper conversation if that's something that, you know, the the
amounts would support and what amount would support based on any recommendation. Um, but if it's not allowable, then we could just stop the request there. So, that would be the the ask from from you if you can confirm with the the Desi um accounts. I think it can, but I I can't remember. I've
looked at a couple and this one didn't. I can't remember this one. I I thought we've done that in previous years. We have. It's been It's been a while, but I didn't know if it was out of this account. Every year, we go through the senior class who has a
positive balance, and we give them several options. They can get a full refund. they can pass the money on to a sibling in the school district or they can donate to uh students who may need assistance. And you'd be surprised how
much donations we get and we've been very fortunate especially lately with the free lunches that that number debt greatly reduced from say five years ago. Oh, good. No, and I'm I'm so appreciative of that. Um because I I
think now is a time when so many um um opportunities to support those in need are being curtailed in the community and just you know at large. Um I don't want it to feel like we are retaining you know revenues off you know
for something off the backs like we don't normally expect revenue from food service right um it is something that comes in as a wash and um it's great to have but if there's an opportunity to look at it in a different way um and if
there's I don't even know what that debt um you know that listing looks like so maybe we would start with that if it's allowable what does that look like Um yeah, I haven't recently, but we don't carry a lot of uh a lot of unpaid food
service debt, right? Because in previous districts where I've been, uh Desi can step in, uh district where I was before, my predecessor, um had not collected,
uh service debt over like a three-year period. And finally, Desi stopped reimbursement and said that I had to write off that bad debt by applying into the operating budget. It's like $30,000
that that took a hit. Um recognize that debt. So I I'll check I made a note, but we don't have a whole lot of debt. And certainly, you know, I'll look and see what balance come and maybe that's yeah, even if it's
allowable, just knowing that would be helpful for, you know, for our understanding is what does the general debt schedule look like? Um, I only bring that up also in particular because uh the at the town budget meeting recently, they talked about they had a
really a steep increase in uh revenue that came in for rentals at the town, which was a little bit unorthodox. And a lot of it was attributed to them going back and like through a collection process for people who owed some things.
And so there was kind of this uptick in in you know closing out some debt that they were able to collect and you know to to to close out. So that's why I was wondering I I don't imagine we have a lot of debt anyway that's carried over but if we did and there's an opportunity
it would be great to understand with the funding if there's flexibility there for that. Um, just to even know Hillary, I just say if if you can't get in with the end that is, would you be able to see what's older than a year or what's Okay.
Any other questions on uh Oh, sorry. Did you have something else you wanted to add, Wayne, about the information? $190,000 in there. That sounds like a lot of money. It's not. Yeah. Yeah. son's invoices every month can be
anywhere from 70 to $90,000. So that's like a month and a half of Witson. So $190,000 in this case is not a whole lot of money.
And I also would be helpful to know um again not knowing what's going to happen in the future. So if there was some change to the USDA or the reimbursement program or whatever um you
know maybe we would not want to you know like because next year there's a lot of changes that are happening at the federal level. So I don't again I don't want to decide yay or nay. These are just some things it would be great to understand. Um so maybe retaining it might be better because of the
unforeseen circumstances of next next year and you know who knows how the food service program could be changed at the federal the reimbursement level um in some way. So, also along those lines, um we haven't raised our meal prices in a
while now. It kind of doesn't matter because everybody's free. But to your point that if things revert back where they are paid are we're under where we're supposed to be. If you remember the last time I came to you and asked
for an increase, Desi mandates that you keep a certain floor on your prices because they don't want um the subsidies, in other words, the the free and reduced people to carry the program.
They want to pay people and the only way you do that is to keep your prices where they're supposed to be. And right now we would we would need to increase. So that's coming in the next months about No, I think that should be an
annual exercise with all of our fees to be honest with you at this point like um bus, you know, tuition, athlet, you know, activity fee. I think all of those really should just be probably on an annual um re-evaluation schedule. Um
things are so, you know, up and down. Um and I think it just is something we should just pencil in on an annual basis to re-evaluate where we are and how we're meeting that those areas because the last thing I think we want is to see a steep
increase in any one year, right? I think that's what we we would rather see a more gradual like you know 25 here like if it's like bus fees 25 versus $100 in one year right that feels a lot more um heavy of a lift for any a family to do
same thing with all the other stuff as well Mary did you have another question follow to Wayne that question um when the kids the first the first meal is free but then if they get a second meal um they're paying are we going should we
be making adjustments for those like now going into for those kids. That's what he was saying. In two months we should be I think that is that what you were talking about Wayne that that fee that that dollar amount we should be in two
months it applies back to the old system where everybody pays or the second meal right second. So in theory right now person gets that second meal it's a little under where it should be right
and the other question I've got since Karen is here um Karen one of the preschool and really trying hard to make sure that every kid gets in preschool they can afford it what you do I know I I've asked this question before
but we haven't been here to actually ask the um because it is pretty much subsidized by by the you know by the state. So how do we reach out to those kids? say in our application packet, we include the
supplemental low income form. And so when families complete that and we submit it to the business office and then they structure payment schedule over to them. So there are parents don't have together because they
don't have any kids in the school system yet and they have a preschooler. I've heard it like I'm, you know, and I can talk to them and say yes, you can. But if they don't verbalize, if they just don't even come forward, they just say can't do it. So, how are we getting out to those kids? So, that's a question
that we've actually been working through Brian and myself um to figure out how to best do that. In the new school, we right now we have four preschool classrooms and we have a weight list, right? And so in the new school, we will
be able to have five preschool classrooms, which then gives us a little more flexibility to be able to honor everybody who's on their weight list, be able to do more of an active outreach because it is something that we grapple with all the time. Um, but right now at
this point, decision was to open an extra classroom right now means purchasing everything we need and that's all going to be there in the school. And so it's it's not a perfect plan, but
okay. But as families that we are that we know, you know, we do encourage them. We set up an appointment. You'll help them fill out all of that paperwork. Um, but how we're reaching out to families that just don't know about us yet,
that's a little tricky. you do work with uh agencies who's in town, right, to help us identify? Yeah. And Mary, um just to to add, I know this is what Heather had talked about previously
about child find and they she has like done that new outreach and I thought remember there was like a can you guys had talked about her giving you some information about even the food pantry of families and um so they can kind of bring them in. So, I I know that that's part of that effort of, you know,
getting into the community and finding like at at the current preschool. So, I don't want to get off topic too much, but I just wanted to um um make sure. So, any other questions on the present the finance presentation? Oh, Hillary, did you have another question for the finance presentation? Um, have you talked to
Emily Black and the police department? Okay. All right. been some charges for people and things have bubbled up to me and yeah towards getting the outreach out there parents that just automatically
say no can't afford it they don't make the call to see if there are options so unless they run into somebody they say yes you need to reach out I start with entry and table right when when it comes and so Mary
next here when preschool enrollment opens. That's let's connect prior to that because what ends up happening too is that we do develop a wait list. So we could reach out now but then that person would be on the wait list which is Yeah.
Yeah. Thank you. Okay. Uh Wayne, Karen, everybody, thank you very much for the information that we've been provided and um and I know we're going to talk about budget again
um in a little bit. So, we'll just go ahead and um moving on to the next item on the agenda is the FY26 school budget approval and allocation. And so, um, this for context, this is basically
based on it's been a lot of changes for where we started in December to where we are now. Um, and actually, hold on one moment. Let me go back to the prior agenda real quick before we get deep into this. This is something else. So,
um, that I had a note and I wanted to mention. So, Peter Campbell uh from FINCOM joined our budget subcommittee as a listening in and we were talking about the FY25 budget. Um and uh I wanted to emphasize here, I
emphasize there um I'm trying to emphasize everywhere. So the FY the end of the year report that Wayne prepares um that includes information from the
town about expenses that they attribute that they spend on behalf of the school um gets sent gets compiled gets sent to the state DESIE and then that number eventually is is used to determine what our per pupil spending dollar looks
like. And so just I know we I think we've talked about it in this meeting but I wanted to um make sure school committee had awareness on so the the expectation is that for FY25 when that closes that we um we've asked Brian and
and Wayne and I know um Brian's talked to uh Greg the town administrator um to make sure that we are re-evaluating what those expenses are for FY Y25 that they are attributing to the school. Some of those expenses are um
they have they can attribute. Um we need to agree on the amount like how much is a percentage and then then some some of those expenses require school committee approval which has not been sought. Um one of those I think we we all had seen
before was the like a there was a facilities position that was being expensed and we we pay for our own facilities director. So some things like that we just need to go through with a little bit more fine tooth comb and come to uh a collective understanding that yes we are in agreement with this or no
we are not in agreement with this to make sure everyone because that number imp has impacted going back years the number that is attributed to administration and when so when you hear people in the community looking at and
it says oh you're you have so much administration what we've found recently thanks through Wayne's connecting with Desi is that all the numbers that the town has provided on beha have been added to the school's uh expenses for
administration and have inflated that number. So it is not just school administration that is being shown in that breakdown for per pupil spending when anyone goes now to look at the DESIE numbers from that are posted for FY20 and it's it it gets posted very
late so it's like right now like FY23 you know so just for context that um the expectation is for FY25 we will see a correction there and then we also need to address there is supposed to be some type of maybe memorandum of understanding planning between the
school and the town for certain agreements on what we agree on certain position of allocation so that when we all are moving on from the board this is a document that you know can continue on and a process that everyone knows on. So I just wanted to clarify also to add
that for the FY25. So we should see some information um hopefully over the summer that might change what that number might see like for FY25 as well. Um any question on that or Mary I know that you were there anything else?
Peter Fincom was very interested in that as well. So that is something that uh FinCom and this select board will be um also looped in on as well. Okay. Now moving on to FY26 the school budget allocation.
Um Brian, thank you very much and everyone for the presentations that you guys have done last week. Um we we didn't have a lot of turnout. Um but the presentation is the same as last Wednesday for the
FY26. And then um looking at the way what we are looking to approve for the school committee we would be looking to approve um as we mentioned which was showing for FY25 whatever of of all the revenue
sources what we're what we're allocating. So, we're approving a certain amount and allocating. And I just want to confirm with all the school committee members that we are still of the position and belief that we are going to approve
um pending like with assuming that the override passes and then if it doesn't then we have to come back and and revisit. So, it' be more of a contingent approval. Um, and I just want to make sure just to kind of do a straw poll um that that that still aligns with what
everyone is at. So, Alexis, does that sound still with what you're you're Yep. Absolutely. Okay. Hillary, Mara, that still sounds what you're where we're still at. We're going to do like a contingent approval
assuming town meeting approves the Okay. And then Mary, that sounded like from the budget subcommittee. That was okay. Great. Um, so we had our public hearing. We we didn't get a lot of questions, but I
wanted to just very happy for anyone who has been staying connected to the budget conversations. Um, looking at the information that we have, hold on, let me refresh my screen. Okay.
Um, and Colleen, did you or did you see the the information that I was or or Wayne that what I was had sent over after our meeting? So, there was a breakdown for a budget summary
that was in prior presentations. Yes. And something was sent back to you. Is that the compar the comparison? That's what that comparison is, right? Got it. Thank you. Okay. So, I know for school committee, this is something I
think we had it came up last time. Um, but thank you, Colleen and Brian and Wayne for for getting that. There's in the folder there's an FY um a comparison for different years that looks at a little bit more in
detailed um the budget for FY25, FY24 and then the FY26 information that we will so under the different cost centers. So for
administration it is that um oh dear let's see one two three oh no now I need to count spaces because those don't that's without decimals 1 2 3 4 5 six All right
so that's that one70173 is the FY that would be the allocation correct Colleen yes and the numbers are correct in the motion in the motion Thank you. Yeah. Okay. There is a 5,000 plus center
expense that I put in there that was mistakenly under administration. Okay. Yes, I see that. Okay. That um that benefit separation. Okay. But I confirm those numbers match the sheet and Wayne
presented tonight to us. Okay. All right. Um, does anyone have any additional questions? I'll just go through um everyone about um what we're going to be
approving or about the budget for FY26 that we just talked about in the budget hearing. Alexis, no. Okay. Hillary, no. Maro, any other questions?
Mary, I just wanted to make a comment that um one of the main reason that Peter Camp came to our budget subcommittee meeting a little while ago to understand what the cuts would be if you don't get the override. So, because as Natasha had said, the finance committee the other
night to support the overright and so he was putting putting together, you know, language behind it. So much appreciate what you do with that. So, but no, I have no questions about this. Yeah, he was um he's Peter's doing um the fincom
comments were recommendation comments. So, yeah, which is which is great. Um, okay. So then, um, the only question I have would be, um, and this might be for
for both Wayne and Brian really, is um, so this budget is approving um, with our current rates that we have for bus and meals
and, you know, um, fees that we this currently. So, um I I know that we haven't gone too much in depth on an analysis of of what you know those are if we want to change them.
Um uh but if we do change them afterwards, so for instance, if there's a decision that the school committee wants to like increase the bus fee, um would that would that be something
that goes to a certain separate revolver account? Yeah. Okay. That's what I I wasn't sure if it there's the is the transportation, right? Transportation or Yeah. Okay. So,
it's not it wouldn't necessarily it would just increase the revenue that we would be bringing in. Um it wouldn't really impact the um the budget allocation. And the same would be true for like preschool tuition or the
um activity fee. Correct. None of it would impact the the allocation. It would just it would just me bringing in more revenue. So maybe the expenses would be less if we at some point. Okay, got it. I just wanted
to just make sure I understood the the the process there. Okay, so then let me go back to motion that is in the folder. Okay. Oh, thank you,
Colleen. Um, all right. Oh, there we go. Okay. So, um, and Colleen that that number that that 27 or 24744
89 is that came off the latest budget presentation. Yes, got it. That was the number from the the town plus the override, right? the town the
Okay, I just wanted to cuz I didn't I didn't actually do the math on that one. So, um I just want to make sure. So, that number that 24744839 that's our operation. Um
H Okay. Okay. And that includes the the town which is 23751. That's the new number, the new base, and then the 612 and the funds from reserve and retirement.
Um retirement savings. Yes. Uh I don't know if we that's not a that's not revenue though. That would just be a less of an expense, right? So we don't we we're not going to put in there that we're we're not getting
revenue from that that we would allocate have a higher number budgeted. So the anticipation is someone with a lower salary would place those slots. Therefore that revenue be saved because of the budget.
Okay. Okay. Um I think I kind of understand that. All right. Um, so I will go ahead and make a motion to contingently contingently approve the FY26 Mayor Public
School budget allocation of 24,744,839. Um, pending approval of the school override and FY26 town budget articles at the Maynard Town. um annual town meeting on May 19th and approval of the override at
special election held on May 20 was it 27th? Yes. um um into cost centers um 1,000 for
1,70,173 to cost center $200 for $17,899,44 cost center 3,000 for 1,690
$9,036 cost center $4,000 for 2 million $97,07 for cost center 5,000 for 60,000 and cost center 9,000 for $1,929 and
51 1,928,578. Second. Okay. And any further discussion? Can you just say the the 9,000 again? You just said it different. It's on
um 9,000 is for 1,900 28. Wait, 1,928 uh,578. Sorry if I said it wrong. Okay. Is that different somewhere else? I probably said it wrong. I'm sorry. [Music]
Um, so yeah, just to clarify, 9,000 cost under 9,000 is for 1,928 uh,000, $578. Anything else? Any other questions? And then did somebody um, somebody second that, right, Maro? You
second it. Yes. Okay. Um All right. Roll call. Alexis. Yes. Okay. Uh Hillary, yes. Maro, yes.
Mary, yes. Natasha, I am a yes. Thank you all very much. And um and just to and Wayne and and everyone who's worked on this. Um, I know this is a little bit unorthodox. So, if the override passes,
we move on. If the override doesn't pass, we reconvene. And we already scheduled a a budget subcommittee meeting on the 28th um in the event we need to regroup and
consider um evaluate our our our plan plan Z for that. Um so, thank you all very much. And I think that is it for that particular topic. [Music]
Um and then now moving on to the next item on the agenda um is annual town meeting and override planning. Um so just to kind of recap, we had
we've held two different public forums. Um, last Wednesday there was not a lot of turnout. Everyone was pretty much remote except for we did have one attendee in person. Um, Brian gave a presentation. We didn't have really any
questions. Um, it was the full presentation as well, but Brian didn't go into like all the different goals and all of that again. Um, focusing more on the the dollars of what was changed. it was like 612 because that was kind of
newer data but all the information was accessible for folks from the larger presentation as a whole. Um, and then Saturday, um, the school committee had time at the Maynard Library, um, scheduled from 1 to
4. We had zero attendees. Um, and so, but it also was the art walk and a lot of just town happenings. But, you know, so we, you know, tried to, you know, be flexible in
offering, you know, being available to answer questions. Um I know that next week there's a couple of different um things happening so at Ber at the school. Um, and I I think it
would be helpful if we can just um maybe look at the who's if who's going to be going where um to final some lightning outside.
Um so Mara you have you had put together that wonderful added those those um what those events were in our outreach and I'm looking to pull it up right now where it was
Wednesday Um, where is the outreach spreadsheet? I never save this gold in the articles um folder. Articles. I always like I have it starred, but I this is the
problem. I star everything. So now everything is just starred. So that's probably part of my problem. Doesn't stand out anymore. All right, here we go. Outreach. Um, all right. So, we have
um the fine arts night which is on the 15th and that is next Thursday. Um, I can do that. I see Mary, thank you for you had put something there. So, I don't know if we want to go
through. We also have um Alexis, you were you available? I know you also are a parent. Um so, wanted to maybe you and I can do a swap out or my kids could care less if I'm there just as long as
So, want to swap out. It doesn't matter to me. Yeah. I just want to make sure at the table there's or how if we're doing it that there's not more than three not more than two people um there because it's you know we're not like it's not a meeting and we're not going to be posting for it. So it just really should
be you know two school committee members no more than two um you know manning the table if there if that's what we want to do. I just wanted to So Mary are you able to do the 15th? I saw that your name there. I just want to confirm because I know this is also super busy time for you as well.
Okay. So, you are Yes. Okay. So, if I put for the 15th um Mary me and so put and Alexis Natasha and Alexis will swap out that works.
Okay. All right. So, we will work that and that is for the 15th. Um the 21st is the family trivia night and that looks like that's from 6:00 to 8 at
Fowler. Um I don't know if anyone else is available for that particular event. I probably could do that if someone could do it with me because Yeah, I
think each of them should be two people. Um, for sure. Um Um, let's see. What day was that again? Hold on. Is that a Thursday as well? Wednesday. 15th. That Thursday. What is that? Uh,
the book fair art project at Green Meadow. Two of you should make a point to Oh yeah, cuz we didn't have I think that was the problem is we didn't have one like an event at Green Meadow. We were just kind of It was really like before and after and that didn't really
seem to work for everyone. When is that? It's just happening before Fowler's fine arts night. So ours is 3 to 5:30. So if any of you guys come over here, you can do both. Okay. It's the same as fine arts night.
said, "Yes, but ours is 3 to 5:30." So, I can do that. Somebody wants to do the Green Meadow with me here. All right. So, Mara, you're adding the Are you adding that on there for the Green Meadow one? Um, let me
look and see if I can because I'm local. Let me see if I can sign out early. Um, they're in it for the long haul. Um, I can't do I can't do three on the on the 15th.
I think I can do that. Okay. Okay, that would be great. So, um, so are you able to put it? So, it's the not the cultural, it's the fine arts, right? The 15th. Cultural is tonight. Right. So, the so
the one that is at Green Meadow, it's the fine arts night, but it's It's the same day. It's Thursday the 15th, but ours is 3 to 5:30 and it's our book fair art. Got it. Okay, perfect. We got it. We got it. Thank you. We got
that. Thank you so much. Um and then the 21st for family. I want to actually maybe we get see the high school because I want to make sure we at least touch the high school um each school once. Um,
so it looks like a couple of events that they have there. Um, are more they're all pretty much concerts. So I don't know the best one for you. Oh,
did you guys get that one? Is there something at the high school that could be I don't know if anyone can do like or if anyone's going to one of those things anyway. Um our school committee meeting. Yeah. So that's a no.
Can we provide them with handouts just to give out with the dates for town meeting and special election? Yeah, taking place but the election. No, Tammy makes the Oh, sorry. I was looking at the jazz
band one, too. Sorry. Yeah. Yeah. So, um I would I would say um by then I would wouldn't want the staff to be hand doing any handouts because like the school committee can like you know advocate and whatever but
at that point it would it would the decision it would have already happened I think for voting so it would just be telling people go to the election you know um so I don't know if anyone could do the 14th maybe that might be you know you can kind sway people a little bit
more with at least going to the meetings on the 14th. Um, so that's what Wednesday. I don't know if anyone is able to do Oh, uh, oh, Wednesday. Oh, you guys, there's a policy subcommittee meeting that
night, right? Yes. Yeah. Okay. All right. Well, can't take stuff out. I might be able to fake it. I don't know. I gotta look. Okay. So, we'll just
put you down as tentative for that one. And I I think it's really going to only I mean it's nothing during. So, it's like either catching people before, right, before they're going in because they're going to be at a concert and you know
um or being there after. That's how I imagine one or the other, you know, or just or going. I don't think people are going to care when they're coming out. They're just going to be ready to go. Um I don't know. Sometimes they take like pictures and group, you know, there's
there's like people do congregate in the in the in the lobby a little bit afterwards. Um so Oh, great. Doesn't sound like anyone's set on what we should do with the high school. So for now, uh it looks like we have a tenative for the high school. Um,
Alexis, I'll put maybe we'll see how as we get the next couple days. Um, oh, that's not that one. On the 14th, right? And then we can maybe discuss what your
availability might be or what we kind of have to mind or if there's a handout or whatever that might work. And then we're going to hit up Fowler on the 15th. Um there is another opportunity for Fowler on the 21st. So that would again be
after the fact, but I think focusing on the ones before town meeting would be probably the priority, which it looks like we're we're able to do for the most part. And then, you know, we can always um decide after. We'll see after how town meeting goes and maybe, you know,
someone wants to be available for those other ones. Um any anything else on on those outreach anything else? No. All right. Um and then for planning purposes um Brian has
um graciously uh volunteered to be the primary presenter to for any uh school related um budget aspects uh for the presentation if the select board uh article but Brian will be the the
subject matter who will be speaking on that and uh Maro I I know you and I had talked about, you know, just kind of taking the presentation that we have and we'll need to slim it down for what is
available like what a dick version for um the moderator. Um and that's going to be maybe about five slides and you know certain font and all of that um font 18 to 22 font. Um but then we um had talked
about having another version that is also just the fuller version um or something you know to that effect that we would want to have printed and have handing out for um annual town meeting because the full version won't be available. So if people want to see, you
know, historical stuff or whatever, they they can. Um but the one that we that that Brian is going to speak to on the presentation um on the overhead isn't going to be the the larger one. Um because Dick will lose his mind on that
with the blurbs about each of the three schools and how awesome they are now. I'm sorry, what? Yeah, we can definitely do that. Yeah. What? I didn't hear the first part. What were you saying? Um, you know, the the handout we made a little while ago with the blurbs from
each of the three schools. I think it was great. That would be a great thing to hit out at tubby name as well. Yeah. Yeah. Yeah. We can put that in the the the packet so we we can look and see Maro that um maybe that's a page that we would want to include.
sheets, right? You know, maybe that's the cover page, you know, maybe we make that the cover. I don't know, whatever. But yeah, I do think that would be a good one for to hand out as well. And do we have um I know the the the Maynard Advantage
is looking for some information soon. Do we have some information about uh that we would want to share about students? I know that there's an Instagram account that but about like where people are you know been accepted to or something to that
effect just this time of year if there's anything like that that we could share with a manner advantage like these are you know colleges um that our seniors are you know have been accepted to that would be something I think helpful I know Mary you've
spoken to that a couple of times and um it would be great to amazing places next here. Yeah. Yeah. Yeah. And maybe we can think about if if not or we can look in what we're putting out and adding, you know, as of you know, this time these are, you know,
some colleges that students are going to be have been accepted to. We can add that to the larger um one that Maro did. Okay. And then the other part from a planning Monday is
the meeting that is going to be the prep meeting that Dick holds in the town town council will be there to go over all the articles. It is a large um a very very very a lot of articles. So um is everyone available for both
days? I just want to get a sense of who's going to be here um for one or both days and because Colleen, we might need to to um do another quorum notice for Huh.
Town meeting. Yeah, I think it's extended so because the one that we have is just for the n I think it was only the 19th, right? Yeah. So, okay. Yeah, if you could just do another quorum notice that for the 20th for the school committee,
um, that would be great. I'm not certain I'll be able to come the second night. That's okay. I just if if three people, you know, if we have three people there, I just want to make sure we have a quorum notice posted. Um, I'll be there both nights. Um, Alexis, are you going
to be there? Okay. Um, in the morning um, tomorrow, are you gonna be there? Um, well, I prefer not to. I mean, I was planning on Well, you're a resident. Don't you
want to listen to all the on the other stuff? On the stage. Okay. Well, they might they might not have us on the stage anyway, but I don't know if there's going to be any questions.
The second day, I feel like it there wasn't a whole lot. Although, they did just mention about the um you know, whatever the free cash. So, you know, other than that, I was just planning on going to vote, but not like to sit on
the speech. What do you think? You gonna hide an audience and leave a No. No, ma'am. Um um Mary, are you going to be there both Nates? No, take the scholarship
committee. So, we already had a meeting scheduled for that. But it's Tuesday. Monday. So, Monday you'll be there, not Tuesday. Um tomorrow, you're going to be there both days. You're just not sure where you're sitting,
right? You might be hiding, but you're going to be there both days. Hillary, you're definitely for day one. Not sure for day two. And then Alexis on day two. Okay. And Alexis, you're there for both
days as well. Okay. All right. So, it sounds like yes, we we do need a quorum notice. Whether we're sitting together or not, we'll we'll need one. Yeah, it's better. The quorum will be there. Um, okay. And then the only other thing
that I wanted to, um, well, two things. One is I was contacted by, hey, you guys, I'm going to uh, Alexis and Hillary, you guys are like the chatty catty people in the
meetings having sidebar conversations. I'm going have to separate you guys. Um um so I was reached out by a parent recently um who was not happy with the free cash allocation that it didn't include
um school uh the demo for the bleachers and and so just for awareness they u may there may be some amendments on the floor um for that but I just wanted to share I don't know I uh I've only been
contacted by one person about it and um and I was like, you know, this is it was a recommendation based on how it was put through, but they were not happy that no money was put towards the um the demo to prioritize the demo of the bleachers. So
anyway, I just wanted to let um to let the school committee know. Oh, whoever's leaving. Bye. Start to rain. It's lightning and thundering. People are nervous. I can see like the whole place is evacuating um there. Um so anyway, so for you guys
just there might be some um some action on the floor to amend a free cash potentially regarding um the demo of the bleachers. And then I think that's really it. Oh, and I I'll finalize Brian
a comment so that we can kind of put publish, you know, some a formalized document to publish for, you know, comments for the school committee and the superintendent about like these are the things so we can get that out um before the week um before Saturday. So,
anything else for town meeting planning questions? No. All right. I Oh, I think that's it for that and then moving on to policy. So, I know we're not Maro, I'm gonna turn this over to you. We're not doing a
first read, but do you have some updates about the school handbooks? Yeah. Um, so Lori and I met Monday, Tuesday, Monday. Monday,
Monday. And um we went through the Green Meadow Fowler, the athletes um handbook and the coaches handbook and we had a bunch of changes um mainly a lot of
policy stuff um about um about that old policy stuff in there. So we, you know, marked it all up, sent it back to the to shutter. Um, they are working on it now. Um,
um, so have another meeting next Wednesday night. Um, I expect to have pretty much everything back. Um, including the high school one. We did not see that one. Um, would it be possible to tell the
high school about the changes we filed for? I actually met with all three principles yesterday and went through it and told them to pay attention to the policies. I've spoken about a few of the policies of some of um I just got high school
today and I made some suggest changes to them and um I sent it back to M tonight. Hope she wants me to get a fresh copy to you or my suggested changes. So, that's kind of where we're where
we're at. Um, we meadow had um they had reordered some stuff and Hillary and I really like that. Um uh so we have suggested that they the rest of them do that but um what I hear that's
going to be a huge job so possibly for next next next next year it was something that they had identified last year for green meadow that starting with like it would be more welcoming to start like how it appears how our school works instead of starting with discipline um
and like follow starts with discipline discipline Okay. It did make you lecture. It made a big difference. It did. Yeah. It seemed minor, but it really it definitely did. Yeah. I think
it would be great when we're again I I know any progress with getting alignment between the the three different handbooks is is great. So baby steps and ultimately I think once we are able to get a formatting if if that's the next year you know to do that I think that
will help families as they're transitioning through the public schools right you know so they're kind of having expect like I get this at you know green meadow and this is the like the format will kind of be the same and it shouldn't be like reinventing the wheel at you know at each school so I think
that'll be helpful in the long run um so um Maro Hillary thank you very much for the work on that and Brian and the leadership team. Um, and and Colleen, so you have questions on that? Yeah, I
just have a process question. So, it's going to come to us. We're going to read it. We're going to approve it before June 30th. There is currently a bill in the legislature regarding cell phone policy from public schools in Massachusetts
that I ensure will get voted on. If that comes into fruition and we have already approved the handbooks for next year, how do we incorporate the new a potential new state law regarding cell
phone policy if it is different than what is already in each of the handbooks? Is that we would have we would have to first look at um excuse me. Um yeah. Yeah. So we would have we have a we have a phone policy. So we
would have to first amend our like see what needs to be amended for our phone policy. Um and what is like statutory, what is not statutory to follow. Um and then it would then once our phone policy is amended then we would look at the
handbooks to see where reference that would be. But I think it's a good call a call out for Maro, you and Hillary to and and the leadership. I don't know how it's worded in in there. But is it vague enough to you know, you know, do we want
to say I or we just may have to just update the handbook when it becomes it might not go into effect until the following year or you know, it might not be right away. it might be, you know, um, you know, by January to finalization to really worry about
trying to be consistent with a future policy. Like they seem like they're still collecting info. Um, like our legislators reached out were like, "Do people have ideas about this?" Like it wasn't like I there's no there's not like a draft that they're going to be voting on yet. Like I think it's going
to be No, there there is one in in already. Um, I think they they end they still they're still in like an edit on the stage like they're not final, right? So her question was about process um was what would happen whenever that it gets approved is
so if it were ready to be voted on and we thought it was going to pass, we could try to be consistent with it, but I feel like it could still dramat like it change substantively change before it's voted on. So we can't really just predict and try to be No, I I was just sort of curious since we're going to
vote on it. Yeah. Yeah. Which I've ever signed one. Yeah. Yeah. So, we don't need to we don't need to predict me. I think it was it was a good question because but like if for some reason it magically happens and the kids
and the staff and everybody parents are used to this, but then there is a change with how the funds are supposed to be, I don't know, collected by the school. Something along those lines. I was curious how that gets into the handbook because then we also have to uh do that
outreach and communication to families that there is this change. Um, so I I would also kind of our hand like policies can change at any point during the year um after handbooks are approved and and so I don't know Brian if there's
general language that just you know that says you know just like a kind of clause or something that you know um subject to change pending you know new legis I don't know something like that because you know if there's a law you have to follow it and you know um and that
supersedes what our policy would be. You got I feel like I'm missing out on what you guys are chuckling about. All I said you said is if there's a law we have to follow said no you don't know I know I know well yeah I was
asked recently about following executive orders and I was like I don't know what you're talking about. So um if I'm lost they are not. Okay. So now we are moving. Anything else on the polic on the handbooks before we move on
to the next um policy which is the social media. Maro, do you want to No. Um let's see. we we mainly changed the
um or updated the cross references on this one. [Music] Um, just going back just to make sure that basically that was basically it. Um
I think Mary had a question about um staff members maybe administrator aware of um mutation about something but we eliminated that se the section that she was commenting on.
Um yeah, and we we added a a sentence at the very end of the whole the last sentence in in the whole policy um was updated.
Okay. Um I had Oh, wow. It's really coming down out there. Um, I had a question about this and this is not it's it's related to it but it's only um I don't believe it's addressed in the
policy and I just wanted to ask um so there are many different type of social media accounts that it's hard to understand which ones are attributed to
genuine school ones versus what might be student ones. Um, is it worthwhile that we would have or we should have a list of which ones are like school
sanctioned versus not school sanctioned which might be student accounts separately. they might say Maynard in them because I've gotten questions, you know, during the year, specifically Instagram seems to be a lot of them. You know, some of them are are certain groups or student groups.
Um, but I don't I also sometimes can't tell the difference on which ones are actually Maynard um controlled always. And I was curious what the committee thought about or or Brian, you know, thought
about um do we have a comprehensive list or which ones are actually school sanctioned versus like so if there's information that looks questionable on something, you know, we can say like yes, that is a school, you know, account or no, that's
not a school account. I can get you the list of school accounts. I mean, I don't know who else has accounts out there, whether they're students, parents. No. And that's what I would I think it's more of just understanding which ones are really the like and this might be an appendis, you
know, an example of lists that we would, you know, kind of that would accompany the policy like like we would have like some of them they like classes, right? So each each at the high school you have different like class of this, class of that which are school sanctioned, right? That's how they they they do advertising
for the grades or graduation. I think that's what those are. Um but I know that they're students and there's different participation on them. I don't know if that is an administrator who's also, you know, administrating that account or if it is a more of like a
parent or outside entity that is, you know, creating those. Um there's, you know, I know we have like the athletic one, um which is the school one. So it would be clear to like say like this one is a school controlled account, right?
The athletic um you know athletic department, but there are other ones that are not they might say varsity this or is that a student account versus athletic department account. Um there's just a lot of it's hard to differentiate
um which ones that we are we do have oversight over for me and I think it would be very helpful to just make sure that um it's easy to just create one and students might be doing that on their own. I just want to make sure we're clear how do we how do we how can a
parent or anyone in the public look at an account and differentiate this is a Maynard account versus this is a student account. And I just want to have a way I don't really I'm more controlled with how do we how can we differentiate it's a Maynard public schools account for us
that those are the ones we have oversight over and how can we tell so so recently I um created a a high school the photo competition that's that we do every year
with beef and the high school and we create I created a um uh Instagram account and I ran it by um the IT guy, the IT director, John.
John, right? Um I ran it by John and also um uh Colleen and John basically said that he needed to have like the the name of it and so I I should have not done that. assign
them to that. Um, well, no, and that's my point like there's like archiving requirements that come into play when you have school records or school accounts. There's a lot of, you know, pieces that are like the IT, there should be an IT administrator who's like
like party to the school ones. I mean, if there's hacking, you know, a whole bunch of things to think about and um you know, like at a school recently, um not that long ago
at not Maynard, um but somebody posted some pornography on an an account and you know, like if you could that happen and how you know, is it school controlled and how you're tracking that and all that? So I just want to make sure that you know maybe we can get a
recommendation from John um about you know what that what the process like how that is and I just want to make sure we're following that with fidelity for all these accounts that we are seeing that are you know if they are like yes
this class of 2029 account is yes this is something that is being monitored by it or no it's not Um, so I think I think we should we should know what we're responsible for
ultimately. Yeah. And not that long ago, we did have an account that was administrated by somebody who had some, you know, things, pictures that were personal of nature.
And I want to just make sure that we are you know we're this is why this policy was um originally initiated um you know to set very clear guidelines on what is you know appropriate for each
roles and what we should not be and what kind of contents and information should be published. So, I just want to make sure we're we're aligning with with that and we we're keeping true to that it doesn't become too
unwieldy. So, can we get maybe um an inventory at some point? Maybe that would be a good place to start. Um, Brian, an inventory of all of the social media accounts that we
knowingly associate with Maynard Public School. And I think that would be helpful for the school committee to be aware of. So, if we get questions on something that's posted here or something that's posted there, we can genuinely say that that's not under school committee control or school purview.
Yeah. Okay. But just to make it what you're saying clear, that's not going into this policy. No, it it just came out of like there's a lot of requirements for the policy like you know having that but I don't know of all the accounts that are out
there that you know if an administrator but what I'm saying is that we're right now we're we're looking at the policy and so I just want to make it clear that what you're saying is not affecting this policy. No, that's why I was thinking it might be like an appendix or something
that would be like an later on that we would be like these are the these are the approved or whatever that might be. However, a conversation later it not wouldn't change the contents of the policy but reading the policy I got I was leading like how do we even do we
know which accounts that are ours you know and I I couldn't I was asked that recently I'm like I don't think that's our school account. Um, so to to know who's following it, you know, like so if we look at an account, you know, is there an
administrator on it, you know, that kind of stuff. Um, just to kind check that you guys know. So, so all right. Yeah. So, I don't that was that was my only question or feedback on on this
policy, but it's more related to like an an attachment maybe later. Um, I have I have a question. Sorry, it's not about the policy. Okay. But it's there's a sentence in here. So, I have a question for Brian. Uh, where it talks
about electronic contacts with parents, guardians related to students academics or other school related matters shall be through school sanctioned modes of communication only, which is great. But my it leads to my question of are staff and teachers trained on
proper rules and regulations as to what can be released within that electronic communication and how to identify that the person who is actually communicating electronically actually is the parent or legal guardian and has access to the information.
So everybody goes to training every year. Okay. For training. Okay. example, it gets a little dicey. I don't know that I have a bill of talking. Correct. I know because on the college level, we have all sorts of uh triggers when we
get electronic communication. So we have passcodes, we have, you know, that sort of stuff that a parent has to provide uh to be able to be able to access via electronic communication to identify themselves
properly uh that they actually do have the ability to speak to and receive information. That's a good question. Yeah, I mean they are trained to for I don't have identity Okay. Because it's a it's a huge issue
in my head at the moment because I'm writing procedure. Um so I just I was curious. I mean I know we we definitely have trained publication and all those but identifying the person on the other. Yeah. Because I know schools have got in
trouble. questions. Um, Alexa, do you have any other questions? No. Okay. Hillary, no. Um, Mary. Uh, Marorrow,
I don't have any questions. Okay. Just making sure. I know. I know you talked about it, but I wasn't sure if you had any or any other feedback. Um, so this is a second read. Um, are we comfortable? This is amending the policy. So, um I will go ahead and and make a motion
that we um um amend policy I JN DD social media um um with edits and is it effective?
Not with edits. Oh, no, not with edits. That's what this is. Oh, I'm sorry. I thought I thought you said that Mary had something. I'm sorry. Is that what what the from the first read she had questions that we then made
changes? Got it. So it's approving approving the amended policy. Um Got it. And uh effective is that there was there some question about the effective date also? Um Hillary, you had brought this up before. I just want to confirm.
Yeah, we have uh you know a policy that says that we're going to state the effective date when we um approve something. So from my point of view, it's effective. So we can't do that because nobody knows
about it yet. So it has to have time to get on the website and it's effective when it's up there, which could be tonight when I put it up. Oh, you're gonna do it today. Yeah, I mean it. All right. So, I'm just
going to finish my motion. I'm going to make a motion that we approve a uh pol amended policy JNDD social media effective May 8th, 2025. What? It's approved today. Approved
today, effective tomorrow. Okay. Approved today, effective tomorrow. Second. Okay. Any further discussion? All right. All in favor? Uh
oh. Roll call. Alexis, yes. Hillary, yes. Maro, yes. Mary, yes. Natasha, yes. Okay. Motion carries. And then the
um chair report um I couple of updates met with uh CPAC yesterday and um Heather also joined and there was some staff that were also joining and it's been really great to
have um Heather's participation at every CPAC meeting. Today there was a big event for the Special Olympics and it was um at Alumni O'Brien. Um you were
out there and this was for um for it was the towns of Maynard, was it Hudson? Um can you recap which towns? Was it Stow Littleton and then um it was a lot of work that went into
it. So, I just want to congratulate the district and Heather um for organizing such a a great event for our students and their families and caretakers. And I think in in the future, it wasn't something that was broadly shared because it was more um some privacy
concerns as well. So, I think in the future we'll um you know, look to see how we can you know, circulate and we had a couple of ideas that she we thought about for future years that might be able to get more community engagement as well. Um we talked about potentially revisiting um a having a
unified sports team um which we had before co hit and then it was then it we just haven't revisited that. So that was one area and just some other events that were successful that had more um broader um interaction which we had like the
polar plunge uh one year um principal bar um in this in the winter had uh students that came out and that was also in support of special Olympics um as well and came through water balloons at him which uh was really nice
that he did. So uh a lot of work there and I thought it was I think it was very successful. So, thanks everyone for the work that went into that. Um, I also just wanted to um, you know, I know this week has or past couple days have been a lot of
appreciation. So, I just wanted to just make sure to take a moment to extend uh appreciation um and for all the work that our um our heart for our teachers, administrative assistants, school nurses. I know a couple weeks those par
professionals um all that that live and work in in Maynard. Um, I know that that's really a celebration that's happening kind of like a very defined one day or one week this week as teachers, but really I think everyone understands and knows that the work is
non-stop and it's uh it's constant. And I think Maynard has really been a great example of how how great everyone's been able to support our students or lean on each other in our community, your peers. Um, and just we're just a better school
community for it. So, thank you to all of those. Um, your work is uh profoundly appreciated now and but really all all the time. And Colleen, um, as our administrative assistant that supports the school committee directly, um, thank
you for all that you do. Um, you're kind of the woman behind the scene who really keeps things going. So, uh, thank you. Thank you so much for for that. I know I don't think I had said it the last meeting or missed it, but I wanted to restate it again um for you. And also
just a a early um happy mother's day to all the moms and aunties and um dads who are moms that are in the community who care for kids around. So that's really
all that um I had um and then from the from the school perspective any other um Mary did you have any other updates for
a couple of things. Um I just wanted to reiterate about um and Ryan your tribute to the teachers and especially to the teachers about grateful dad all really hot which I think was really so thank you for your you said it so beautifully
and to the nurses too. So thank you for that. Um, and then I did have a question because we were talking about the cell phone um, policy and I thought that that we were going to finalize are we going to finalize the policy for next year because this year was pilot and I know
that sent out a note to high school parents for instance asking a survey you know what did you think things like that are going to do many outside the high school administration they're now it's been almost a year right by So, it would be
nice to to really solidify that and if the state comes in, so be it. But at least for us to to have something solved. Well, I think we approved a policy, right? But then the high school was looking to do like they were piloting something that was
less restrictive than what we had approved like for Fowler, right? So, there was a little bit because theirs was more like some level of self policing. Um I think so yeah we were supposed to get some data like yeah
it was working or not. Last my last question is um Brian's valuation process in that oh yes that was I forgot to mention that in my report. So um thank you. Yeah. So, we're meeting we're
meeting for Brian's sake. It's good to have it by Yes. So, we are meeting next week for personnel. Um, and we're going to kind of flesh out those things at our next school committee meeting. Um, we
should be getting Brian's, you know, information to share with us. Um and then but but before then what Maro, myself and and Brian will uh work on is um you know like finalizing the dates
for like you know for the school committee to you know read it get comments who's going to be and then we can talk about the compiler. Um although we have no compiler set um I know Maro has um done such a great
job in current years and no pressure but since you are going to be around for another three years FYI congratulations yay um I don't want to reinvent the wheel um on on that process. So Brian, if you're if your um what you're submitting is
similar to what you submitted the format of what you did last year, I think that would that's what basically I think Maro, right, was acceptable. And then um Okay. Yeah. Last year. Yeah. Yeah. Great. You It was wonderful last year. I
was traumatized the first couple years. So that last year made it so much better to Yeah. Yeah. So, we'll have so after the after personnel meets, we will um we'll kind of like I finalized with some dates and then um communicate to the school
committee um at large on what those dates are and what the expectations. So, thank you Mary for I put a note someplace else and I forgot to mention it in my report. Anything else Mary? Okay. tomorrow.
Um the only other thing that I had for for um outreach, but that that was mainly for the override was um I think we talked about doing school
visits for both FA Fowler and the high school. And then we also need to do like meeting with teachers. Um, so I'm not really sure how we can fit all that in
without the So we have um both Valor and the high school have um teacher um meetings on the two school,
right? The 13th. Um I don't think we'll be able to do I and this is just my thought out loud. Um what do is there a way that we could
maybe think about um after after the override only because um you know if there is an impact that's larger I would like to be there you know
into like just to you know it's not just like they just have to deal with it you know so the next one is June 10th for both of the both schools. Yeah. So maybe we we look at the June one. Um because I the Green Meadow one happened already,
but I think the the June one would be better because by then we either we would know if we have an opportunity to be more positive or if you know if we need to you know have more of a supportive message um and just understand more the prepare
like what the questions might be. you know, there's probably going to be a lot more uncertainty if it if the override doesn't pass. Okay, that would be my thought. I don't know how everyone else feels about that. Um, if anyone feels strongly to do it
sooner or is June 10th okay? Okay, I see. Yes. Head nod. So, okay, great. Um, and then Mara, did you have another question about outreach or something else or that was it? Oh, that that the only other thing I had was also
Ryan's uran, so Okay. Yeah, we did. Okay, great. Um, Hillary, no, I'm good. Okay. Oh, actually, how's the uh have there been signups for childcare for town meeting?
We have student rooms, both high school and upper fellow students and some staff. Awesome. I also have two um teenage girls who are being volunttoled. They will be
um um they will be joining as well. So if anything to learn the civic process, but they will be uh helping with some of that as well. And so it's an eighth grader and a junior. So more the marrier. And I think I think
from what I heard last time, Brian, some of the paras were going to be helping. And so that's why I figured like if when the par when the other votes happen that they might give, you know, if you have more teenagers there, they can, you know, relieve any paras who want to go
and for the school votes and and listen or comment. So all right, anything else on Alexis? Did you have any anything? All right. So then we'll go ahead and
the consent agenda. So these are uh first reads. I just want to make sure the uh Mara are these still uh current for not we're not doing first reads on AC or
JF. So only JJ-R and JJ. Okay. And the not on here that was in the folder that I wanted to get done was um rescending that
um guy Fowler scholarship policy. Um but we'll do that the next meeting. Yeah, I think we could would that's what I'm sorry if I didn't ask that but I was thinking that yeah when we do like the approval because when we would just like
resend you know anything related to that before and then that one is not that one is not well it's not even related right so it's fine okay okay thank you I'm sorry about that
um okay so then we will be tableabling um the school policy first reads for um immigration enforcement which is AC and the um you said school
school full admissions admissions which is the JF. Okay. So then without objection um we'll go ahead and approve the first read for um athletic concussion regulations which is amended for JJI
ifr and JJ for student scholarships. Okay and no objections. Those are approved as a first read. And then moving on to um minutes
and warrants. And I know Colleen, you had sent something just for that. Um so no minutes, but the warrants, what were they again? Sorry. Uh 53 through 59. Okay. So without objection, I will um
move that we accept approved warrants 25-053- 054- 055-056- 057- 058-059. Okay, no objections. Those are accepted. And I do before I move on want to highlight that as a school committee
we collectively have a responsibility to approve the warrants in a timely manner. And I know Mary is probably the best of us because as soon as it gets sent out, she's approving it on Thursday. Um she probably approved
next week's already. So, I just want to kind of um do a call to action for the rest of the school committee members, myself included, that we are a little bit more diligent in doing it before Monday at 9:00. That is what we have set
our protocol for. Um, and that's what Jane is looking out for. So, I don't know if anyone Alexis, you have your stamp, right? Your you got your stamp already, so you can you can do the approvals remotely. Okay. Okay. Is that
okay? Great. So, um anyway, just to reinforce that I told Jane I would kind of echo I want to make sure that she's not nagging us more than we um need to be. Um she's got other stuff to do as well. And then on a related matter, um I
did um I want to work with Colleen where about um providing some payroll information. I know back in the day we would have like a sheet of like what our payroll numbers were. um you know to that point because that there is a payroll aspect that we are also
approving but we really don't get a lot of insight in what what it is um at that point. So copy of what has been sent in the past. Yeah, I was looking at that but I didn't get a chance to put it on the I wanted to talk about in the budget subcommittee meeting and I I didn't get a chance to. So I figured for the next
budget subcommittee meeting I'll add it um just to see if you know that we want to recommend that that's what we would use that same version um as well. So, all right. And then, um, I'll go ahead and make a motion that we adjourn.
Okay. Uh, all in favor, Alexis, yes. Hillary, yes. Maro, yes. Mary, yes. All right, Natasha. All right, we are journed at 9:08. Thank you all very much.