I aliance to the flag of the United States for all. Thank you. As a preliminary matter, this is Jeff Swanberg, chair of the select board. Please permit me to confirm that all members and persons anticipated on the
agenda are present and can hear me. And I can see who's in the room. Chris, are you coming in loud and clear tonight? Sounds good. Yep. Fantastic. Thank you. And we don't have Lindsay. Is that correct, Greg? Not yet. Also, um, that owl's a little quiet, so
I know. I know. I've noticed. So, Greg's gonna try to turn it up. So, I'm not sure. Uh, let me maybe I'll shift the owl to the center. Let's try that. You know, my hearing is bad. I appreciate that. No, no. I I I want to
hear it, too. You might be able to increase the volume on how itself. Otherwise, I know the the main computer in the room, it it might allow you to raise the volume that way, too. I tried all that, but I'll keep you. You can
continue. Okay. Uh well, you can continue futing while I got the remote meeting script going through. Uh good evening. This open meeting of the mayor select board is being conducted both in person and via Zoom. Speakers on the agenda may be participating remotely and
the chair may allow for the public to provide comment. The select board would like to hear public comment and if there is further action that is required by the board. The chair will add the matter as appropriate to a forthcoming agenda. Depending on the comment, the board may if they are able to within the confines of the open meeting law respond with
information as opposed to needing to deliberate on the matter. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting or hearing will not be suspended or terminated if technological problems, interrupt the virtual broadcast to individual attendees unless
otherwise required by law. And if there is an interruption, um I'll ask uh the select board clerk, Mike Stevens, to take over, assuming that we do have a quorum by that part of the evening. Accordingly, please be aware that other folks may be able to see you. So, please
take care not to screen share your computer. Anything that you broadcast may be captured by the recording. All the materials for this meeting except any executive session materials are available online via board docs. And we recommend that members of the public follow the agenda as we recommend that
members and the public follow the agenda as posted on board docs unless I note otherwise. We are now turning to the first item on the agenda. Before we do so, permit me to cover some ground rules for effective and clear conduct of our business and to ensure accurate meeting minutes. I will introduce each speaker
on the agenda. After they conclude the remarks, I will go down the line of members, inviting each by name to provide any comments, questions, or motions. Please hold until your name is called. Further, please remember to mute your phone or computer when you are not speaking. And please remember to speak clearly and in a way that helps generate
accurate minutes. for any response. Please wait until I yield the floor to you and state your name and address before speaking. If members wish to engage in colloquy with other members, please do so through the chair taking care to identify yourself. And for items of public comment, after members have
spoken, I may afford public comment as follows. I will first ask any member of the public who wish to speak to identify their name and address. Once I have a full list of all public commentators, I will uh call on each by name and afford up to three minutes for any comments. Public comment for public hearings will
only be accepted in person per open meeting law. All right. And we are turning to the first item on the agenda, which is public comments. And Greg, would you mind uh if there's any public comments in the room this evening?
There are none. Okay. Are there any public comments from those joining us online this evening? Okay, fantastic. We will move on to item two of our agenda, which is the consent agenda. We have two items here. Uh, one
for Maynard Stow baseball and softball, and one for a court of honor invitation for troop 130. Are there any questions, comments, or concerns on the consent agenda tonight? Mr. Chair, I'm sorry, David. Directly, I
just want to make one quick comment. I I um specified in the recommended action and it might seem like it's it's a little overdetailed, but that's intentional u because we want to make sure that it was two different baseball leagues that were requesting use of Crow Park. So, you'll see that in the
recommended act. Thank you. And then is anybody able to attend the court of honor? I like to make those, but I will be unavailable unfortunately this Sunday. Can you hear them? Can you hear them? Yes, I can hear you.
David. Okay. If there's no questions or commentaries, would somebody like to read the motion? I will look for approve of consent agenda items A and B is presented Parker
Allstar baseball league and f baseball and for the proclamation and recognition of Eagle Scout home jackets motion authorizes the use of digital signatures. Motion has been made and seconded. All
in favor? David? Yes. Mike? Yes. Chris? Yes. and I am a yes as well. We will move on to item three where we have two um new uses of town property. One is well the first one let's just start with
a which is a volunteer celebration uh that has been proposed by Mike Stevens. So I don't know Mike or Greg who wants to take this one first. Uh yeah I'm happy to do so. So uh as we discussed the last meeting briefly um
this is an event to try to uh to really work on celebrating the spirit of volunteerism in main uh originally for the for those who volunteer for all the town committees and commissions and so forth.
Um but then we actually recognize volunteers in main generally because there are many other organizations uh for which volunteers contribute a huge amount. So that that's what the event is about
shooting for Sunday September 7th on the uh of this year with a rain date set for two weeks later from 2 to 4 in the afternoon. And the idea is it would be something like a picnic. We'd like to have some live music, some snacks, and
really just an opportunity for people to get together uh and share the celebration of the volunteer spirit and me. So that's what about and this article, sorry, this uh promotion is just to improve the use of Crow Park um
by the select board for this event. And uh over the next month or so, we hope to refine a detailed and send out invitations and and really hope to find out some interest in in getting people to come together for this kind of event.
Any questions for Mike? Obviously, there's more control here when it's a member of the select board, so I'm not too worried about adverse events being planned. Okay. Uh combination things. Parking space. We have no idea how many people will show
up. It could be 10. It could be 100. We just don't know. Um but park is a fairly space. If people want to play games again, there'll be space to do a lot of different I uh move to approve the use of pro park
by the select board for the volunteer celebration on Sunday September 7th 2025 with a rain date of Sunday September 21st 2025 from 2 till 4 p.m. authorizing use of digital signatures.
Second. All in favor? David? Yes. Mike? Yes. Chris? Yes. and I am a yes as well. Moving on to 3B, we have application for I believe this is a different baseball league than we have seen before. Is that
correct, Greg? Yeah, that's right. Uh the Metro West Yard Goats is John Margus in No. No. That's the applicant. John Margus. Is that right, Greg? Yes. Um and this is uh it's an adult
baseball league. They're just getting together. um I think for more fun. Uh and it's just a few Sundays throughout June and July. Okay. No major issues, no conflict with the other baseball leagues are using Crow Park. And I think we have a good understanding of all the normal groups
that are using Crow Park during the summer. Yes. Um so we should have gotten everybody within um Mayor Stow baseball softball, all the leagues within. Um and this was the only other team that applied. I made everybody aware of uh
you know any potential conflicts and so those are resolved and everybody's happy moving forward with the proposed dates. Any questions from the board? Do we have a fee, Greg? A fee? No, we don't.
Wait, this is pretty rare actually. Um it's prov it's provoking some policy questions but but right now I don't have Yeah. Yeah. Necessary for ordinary use if they
think about. Yep. I agree. Any other questions on the motion in front of us? All right. Thank you, Greg Wilson. Uh, would somebody like to read the motion to approve the use of yard baseball
games on Sundays, June 29th, July 13, August 3rd, and August 10th 8 a.m. to 1 p.m. The motion authorizing digit signatures Motion has been made and seconded. All
in favor? David? Yes. Mike? Yes. Chris? Yes. And I am yes as well. All right. Fantastic. All right. We'll move on to item four. We have uh several appointments. The first is for a a charge actually for a taxation aid
committee. And this has some legal requirements um which came up recently. Greg, could you walk us through the rationale for this? But I'm mostly as a point of good introduction. So the taxation aid committee is reflective or
in alignment with national law which uh the town is trying to be in accordance with um the the two people they'll be introduced will speak more details but for a little bit of background a special town meeting in March of 2018 the town did adopt that particular general law
which uh describes the use of donations um through tax bills for seniors. Um the drug the law does also describe who would be at the table so to speak to deliberate how those donations are
spent. Um the law even goes so far as to literally prescribe who should be at that committee including um the chair of the board of assessors who are joined this evening by Shawn Del Rose and uh the treasure collectors that's Jen Welch. Um, and I think it says I don't I
I apologize if I'm I don't see it in front of me, but I think it's three residents at large. So, a total of five. Presumably, you can do more than that, but I think five is good. And so, the charge is um we we notice from other towns, but also the charge really just falls in line with what the law
requires. So, uh Sean, how about you introduce yourself? Yeah, Sean Delrose, like I said, chairman of the board of assessors. been living in Maynard since 2020. Uh I've been the chair of the board for a little over a year. I've been on the board for three now. Uh and
I work as a assistant assessor in Watertown. Yeah, good good fit. Yeah. Jen, Jen Welch, Fer Collector. Um I've been here for four and a half years and we're here to um give you a little bit more information about the tax
committee. So, as Greg told you um it was adopted in 2018. So, if you open your real estate bills, um you'll see um in them is a donation thing for one side is for the scholarships for the school, the other side is for the tax aid um
committee. So, we've been collecting funds for um a few years now. Um and now it's time we think to get this board together and then we can start distributing the funds. The way it works, according to the law, like Craig said, is um chairman of the board of assessors, the treasurer of collector,
and three residents at large. So those residents could be anybody. They could be um a member, somebody who works within the town or any resident at large. So um the task would be to find those other three residents. They are appointed by the select board and then
our group would be just like any other. We'd meet, we'd have minutes, um, forms, applications for them to apply for this aid that would be granted to people who are, um, low income, um, disabled, hurt,
things like that, and it would help them with their taxes in the third and fourth quarter of their is the program or is it just anybody wishes to apply and give their story? So it would be, but we would make up the
rules and regulations, so to speak. Um, you know, like if you lived in, say, Welssley, the the income threshold might be way up here, right? So you would look at the surrounding towns. There's a lot of towns that do it now. So we've looked over um Bedford is one of them. I know they're a little bit, but their forms
are fabulous. So we have great um precursor to how we should at least our forms look at what qualifications that you would need to do it. But the committee is the one who makes those decisions. But you usually look at
things like you know it's senior disabled um income is probably usually somewhere in line if not even a little bit higher than certain exemptions that are you know through the assessor now things like that. Is it an annual application or is it once you accept it
you're no annual application only and then you go through the applications we would go through the applications and then disperse as needed or you know whatever we could do of course um and then if somebody needed help again they would
reapply much like a scholarship for college it's the same idea as that would would we see what those policies look like again or once the committee is charged and appointed would you have kind of independent authority I'm assuming
within whatever state guidelines to make those decisions on the program details correct independent authority to make those guidance okay thank you I have one more questions invested or are they just sitting in the bank no all of our funds
that I have um right now are invested um with very good interest rates currently so while it is mixed in with the general fund they still are acrewing interest just like all the other towns I have. Can we take have we taken to promote this? I'm just going to go back personal
experience which is when I'm paying a bill um I tend not to look at other places on the bill that might be asking for the money. But this is clearly a worthy cause and uh I just wonder what people you know
what what is what what is being done or what can be done to bring this more people's attention to people for the donation aspect right now all we do have is the insert which by the way is on a colored orange possibly piece of paper so it's a
separate insert insert with the real estate bill um advertising. You know, once we get going, I think the most appropriate thing would be the senior center page, the assessor's page, the treasure collector's page, you know, um we do
have some right, we do have some healthy donations every year. Those who um contribute contribute. And as far as uh applicants to try and find some of those, I think the uh board
of assessors have a good list of uh people with a means need. They have, you know, low income or they're a disabled guy. Uh so we could get the word out to them pretty easily based on history. the ADA,
right? You know, once we get the program actually up and running, um I think that's one of the most important things, too, is to get it out to all the people who um possibly need it and let them know that it's there, right? And that's going to be the biggest thing. So, I think, um we'd probably ask you guys to, you know, plug it, say, "Hey, we're
ready. Applications will be open for, you know, things like that. Assessor's meetings, the COA meetings." Um because it is elderly and disabled. It's not just do we have any reliable data from other
towns who have been doing this and what kind of revenue could be expected? So reliable data from other towns? No, I can tell you that at our town we get about $2,000 a year for donations. Yeah. So which is good for us to gauge. I know
this year was down a little bit as you know inflation. Um but even when you know during co we had really large donations which I thought was wonderful you know so you you just never know where people are at but I think we would never deplete the account right because
you want to make sure that you still have some in there and then we can gauge as we're looking through the years as it goes on you know what we can anticipate for the next year. Every town is is very different on how but it's a very popular program in a lot of towns. um if you had
a chance to look at Bedford's applications and stuff, it's all nice and pretty and formal. It's just a matter of getting the word out there for the donations um to continue and you know for people who need it any scholarship
how that compares how much money is donated scholarship versus so in the past few years it's been fairly even this year it was more scholarships quite a bit now comparatively speaking. Um but I think
that's the economy you know but there are a lot of people who donate to both we'll get you know somebody will on the flip side they'll you know they'll donate to both um but yeah the scholarships this way this year were a little bit heavier but there doesn't
seem to be you know any correlation or anything like that and it doesn't seem to be any correlation to inflation because you know during co we bought $4,000 particular year that's a that's a significant amount of money you know during a crisis So,
no further questions on my end. No. So, I guess what we need the board to decide and I guess with Greg is how you would like to advertise for the three residents that we would need because they would be appointed by your
board to to join us. No, that's true. we would probably just do what we normally do which is advertise on the town website. Um first you got to agree. So first things first you got to ask rules and regulations to carry out
provisions of an elderly taxation fund program and to identify the recipients of the aid provided by taxpayers through this account. Oh, I guess I can do it. Keep going. I will move along
taxation. Second. Motion has motions have been made and seconded. All in favor? David? Yes. Mike? Yes. Chris? Yes. Lindsay, I see you've joined us.
Maybe we don't have Lindsay yet. All right. I am a yes as well. Sorry, you do have me, but I'm driving, so I'm not going to be messing around with my phone too much. It should be there shortly, but I'm a yes. Okay. Thank you. All right. Uh and then that's unanimous. So,
thank you. And uh any other questions? We we'll get that advertised up on the town website, Jen, so that we can find you a quorum. Wonderful. Thank you very much. Good work. Thank you. Great. Thank you both. All right, moving on to 4B. Uh, and I do
see Maryanne Shields is in the room. We have two appointments uh proposed for the Council on Aging. U Maryann, would you like to introduce either of the candidates? Yes, I would. I'd like to introduce um
Le Ted and Melissa Salon. uh two of seven excellent applicants we had for board positions this time could have taken all. So um you would like to have one of them come up have their interview. Yes. Who
would like to come first? Yes. And very simple if you could just introduce yourself and and um explain why you're interested in joining the Council on Aging. We have your application uh here in front of us. Um, I'm Melissa Southwell. Um, I've
lived in Mayor 14 years. Uh, and I have been, um, at a place in my life where I am looking for opportunities to really align my values with my energies, my professional talents, my personal interests. Um, and
I get the Council on Aging newsletter and I read it. Um, so I saw they had four board positions open. Um, I wrote it down. I reflected on it and I went back to it and I just really thought this was a place I could help um my marketing and communications
professional. I'm still in the workforce um and really uh believe very strongly in um supporting senior populations and uh mitigating isolation access increasing access to health care um and
and issues like that that really maximize the quality of life of of our seniors. And I'm far away from my family. Um I just felt that from my grandfather's 101 birthday. Um and you know I can't help my own but I can help,
you know, people in my community. Well, very good. I love having um somebody who's still in the workforce on the Council on Aging and and to provide that dimension of diversity to um well, as many town bodies is is appropriate, but I think that's a um a big plus here.
Uh any questions for Melissa? appreciation for for your willingness to step up for this time. Thank you. Thank you. I'm delighted to be here. Thank you. All right. And then maybe before you do the motion, Lois, are you there?
And would you like to introduce yourself? And then maybe on the question on the application, what is your interest in joining the Council on Aging Board? If you could expand on what you put into your application. Sure. That would be fantastic. Yeah, I can see
you either way, but Okay. Yeah. Um, yes, I'm Lois Tedro and, um, my interest in this is is coming from I think seeing my parents' age and they're they're no longer with us, but
seeing seeing how in ways they benefited from interaction with other people, which which was very very limited because because of health problems, they were they were pretty housebound. Um and in addition to that having over the last
few years my my best friend um who uh really needed a lot of help and a couple of other friends as you know we all start to age and the fact is I'm getting old myself. Um but it's been in I I've
always liked what the Council on Aging is doing here in Maynard. Um when my when my friend needed help, um it I just felt that there was there was an entity that was here that was doing everything it could for elders on with a pretty
limited with you know the resources were limited. Um I think seeing the fact that the town's people have stepped up and they'll say yes in fact you can have a senior center uh is just an exciting time to be part of this kind of thing.
Um, and I'm really interested in kind of meeting with people and seeing what it is they want and what they need from from um our council on aging. Uh we have I I am part of the the gay and lesbian
community here in Mayor and we are getting old as well and there's a tremendous amount of energy in that whole community and I I kind of want to reach in and pull some of that out because um I can see a lot of people in our group that that could that would
have a lot a lot to offer to everybody and I'd like to see if I can kind of be a liaison to that to to encourage that. I mean, they're they're willing and they're willing and able people, and I think it's just a matter sometimes of of connecting the dots, and I'd really like
to be in on doing that. Well, fantastic, Lo. Thank you for sharing, and I know you have your pulse on this community. Um, and and for both you and for Melissa, I think I agree it's an exciting time with the uh recently approved senior center at town meeting and then the signed off on
lease. I think um there's there's going to be some new fun and unique challenges for the Council on Aging as as we look to make the best possible use of those facilities. So, I I'm excited for you guys as well and want to thank you uh for for being willing to volunteer. Do
we have questions for either applicant? All right. Well, if there are no questions, is there a motion? Uh move to appoint Melissa Southwell and Lois Tigel to the Council on Aging with terms to expire June 30th, 2026
authorizing the use of the second. All in favor? David? Yes. Mike? Chris? Yes. Lindsay? Yes. And I am yes as well. All right. Thank you both very much for your
volunteership. Well, no, you have to get regular business hours. Yeah, she is. She may not be on Friday. Make sure you check ahead. Okay. Thank you. All right. We have um a
slew of reappoints to boards and committees that Greg Wilson has provided for us. Greg, do you know how many more we're expecting? Are we getting through the the bulk of it? I think we just have a few stragglers. I I believe it's under 10. Fair enough.
Thank you. Uh well, we have about that many right here in front of us. Any questions for any of the reappoints? Move to reappoint board and committees members for terms to expire December 31st, 2025,
March 31st, 2027, June 30th, 2028, and June 30th, 2030 as provided. Authorizing use of digital signatures if approved. I second that. I I have a question. This comment on the
Yeah. Um why is that given up? December of 2025. So we we went a little back and forth between myself and Greg and and the town clerk. Um and we figured like it was better safe than sorry keeping
everything on the up and up. We wanted this to to be um cancelled just but due to the state department that's all. Okay. All right. Uh the motion has been made
and seconded. All in favor? David? Yes. Mike? Yes. Chris. Chris. Yes. Lindsay, yes. And I am a yes as well. So, thank you to everybody on that list.
All right, we are past 7:15, so I will open the public hearing. Uh, in accordance with general law chapter 13877, the Maynard Select Board hereby gives notice of a public hearing held on
June 17th, 2025 at 7:15 at Maynard Town Hall, 195 Main Street, Maynard, MA01754, the Michael J. Geonatus meeting room number 2011 to give Maynard Liquors the Lency located at 86 Powder Mill Road,
Maynard, Massachusetts 01754 andor representatives an opportunity to update the board regarding its failure to conduct the business licensed under GL chapter 13815 to sell alcoholic beverages for
consumption off premises. So the public hearing is open. Greg, could you give us an overview of what this hearing is about? Yeah, I will and then and then I'll let the representatives to introduce themselves. But um so the
board issued the license, the package store license with all alcohol premise license to uh Mr. Patel for uh Mayor Liquors name store. town of Powder and
um and so that was great. I look forward to this thrilled as the mobile license authority of the town was excited to to improve that shopping center, get use of that liquor license, economic activity, etc. Um knowing that there was a little bit of uh challenges and
turnover of that property, I think, you know, everyone was willing to give a lot of leeway to patients. Um, however, maybe a month or two ago, uh, as Greg Wilson was looking over all the liquor licenses and whatnot, we we asked ourselves, hey, we haven't heard from
those guys in a while, so let's find out what they're up to. Um, now in the local licensing authority, the main sele um, alcohol beverages rules and regulations, it does define the dormant license for a pocket license. So, you
know, it is obviously um there's opportunity costs and other sort of disadvantages of not using any of the license. Um and there is interest to use that liquor license. So, we want the licenses used and it is a commodity. So, uh and we recognize that it's quite valuable and so in good faith we try to
offer as much opportunity to any business to use the asset. Um, we reached out to council though to kind of make sure that we were on the up and up and council had advised this proceedings um to give a formal opportunity. Although I you want to give credit of
course to Mr. He's very responsive. Um uh picks up my phone uh you know emails back and forth and that's great and it has it has been um descriptive in your intentions. Um and I'll let them explain more but however
you know we're still following our procedures and and being that a dormant or a pocket license as you were um we need to give notice and be in accordance with natural law and that's what this is. This is part of general. So now Mr. Chair, if you will, if you allow this gentleman could introduce.
Sure. Please go ahead. All right. My name is Arthur Pearlman. My office is in Sbury. Um I practice his liquor law. Uh I was contacted uh last week uh by Father uh that he had an attorney that
was going to speak with me regarding uh a transfer of this license to someone else because whatever the efforts are between he and the landlord, things haven't worked out. And so uh he was looking to move it. Uh I spoke with the
attorney who I know who also does liquor law and uh was hoping to have a uh a purchase and sale agreement actually with me today to do it, but Shen had shoulder surgery last week and so she's
out. So, I wasn't able to finish up with her to get it done. Uh, I would say that within next week I would hope she's back and we can get this done pretty quickly because everybody wants to move it quickly. And my purchase and sales agreements always
allow 14 days from signing of the PNS to submission uh to the town for a transfer of the license. So that should be before you given that timeline probably a week and then within 14 days after that you should have a purchase and sale in front
of you. So I also want to clarify for the board and for the public um what you just described is one of the three actions expected from this hearing. So you either um demonstrate how you plan or plan or sort of like present how you plan on using the license or your
proposal to transfer the license or else to return the license back to the town. Um so you describe one of those that's a that's an I appreciate the aggress aggressiveness of that timeline. Um and then Greg Wilson in my office uh does the administration for the licenses. So
if you have any questions you can go through him. So, so there so this is how this would play. Now I would I would expect the local licensing authority as this board could ask questions where you give any more description if you would or you know I would also Mr. Chair
recommend that you open it up to to the public as public hearing. Yes. Let's hear from the board first. Are there any comments or questions from the board? Go ahead Chris. Yeah, Greg. The first question is for um Greg. Greg and Greg.
When when did we issue this license to um Mr. Patel? Greg, what do you got? Uh that was at the very end of July last year. So, a year and nothing's happened. And we have the now we have the um
owner of the property trying to suggest that he has some right to the license. Is this is the owner of the property that's looking to suggest he has license to the He own so this these this this gentleman
and his and his council part they represent the owner of the business. I get that. I get that. But we have we have in our packet a letter from Jonathan Kaufman who was the owner of the property who was suggesting because of failures on the part of Mr. Patel
that he has some sort of um right to the license. So I I think that in my interpretation of that is without I'm not a lawyer and I'm not definitely don't have the the expertise of Mr. Carman but I would say um my initial reaction is that's a
private matter. So between whatever the lease agreement I presume that you have with the coffins and and the use of that property. I'm more interested as the board is and I appreciate Chris. I think what you're bringing up is sort of like what is the economic good in this but I I I'm saying from a viewpoint of the
license itself. No. So I understand that that your your opinion is that that's a a private matter between Patel and Kaufman. Correct. That's what you're suggesting. That's what I was saying. That's my opinion. Okay. So, I get that, but that doesn't change the fact that
it's the town of Maynard's license. And prior to this being issued at the end of July of last year, we had several years of inactivity between, for whatever reason, various other people. So, this building or this license has been in other people's hands and nobody's sold
so much as an a, you know, a bottle of a bottle of wine in a number of years. And that's that's accurate, you know. So, what's going to change? The fact that, you know, the fact that somebody finally stood up and got a lawyer, suddenly the whole thing's going
to change. It it doesn't make any sense. And it's not it's not fair to the town of Maynard, number one. And number two, it's not fair to other people who would have gladly taken that license over and actually operated a business in town. It's just my opinion.
Thank you, Chris. Any other comments from the board or questions? David's gone. Good. My question had more to do with the
timeline of the operation of once this whole thing is resolved and things with the business when it opens, how we know. And somewhat similar to Chris's point,
we have an end to allowing this to continue. So my perspective if we move forward in allowing this to go ahead and not take the license back that we have some assurance that either we have a state
specific that if by this time business has not advantage that license or some other approach to make sure that the license isn't just again sitting in the pocket and then we have a hearing
six months from now. But while we're still working things through, there was a delay with a delay with this with delay with that. But delay time sort of is over. I think it's perspective. Sure. It's hard to give you a specific date.
What what I can tell you is that I would anticipate because I know the other attorney and she's a she does look at licensing as well. So, we both know what we're doing. We should have that done as soon as she's recovered. We should have it done. I'm saying next week at the latest week after she's going to be fine
and we'll get this done. As I say, the PNS is going to have in it that they have to apply to you within 14 days. They apply with you within 14 days. You're going to have to give notice in the newspaper. There's a 10 and then after that there's whatever other
notices are required that have to take place and then you have a hearing which should be out so so many days after that whenever your next I don't know what do you have one meeting a month every other week. So it would be probably within 14 days to do that presuming you approve
it. It would then go into the ABC. The ABC has been running six to eight weeks, but lately actually they've been a little bit over four weeks. They've been doing better, but they were pretty much eight weeks all the time. They're now about four to five weeks that they're getting it approved. So, that'll be your
timeline. I can't tell you what would happen with your board and what you might say when someone comes in here. I got I don't know what the ABC will say when they get it. Um, but that's your timeline. Uh I I have actually talked to
the landlord and I told them that what I was going to do is I have network throughout the communities. I have other people that could also look at this store. Like I say, I was just brought in last week. So I'm sort of new to what's going on because up until then, uh Pat
had still thought he was going to somehow open the store. Uh he's now come to the conclusion that he's not. He's going to have to get give to someone else. I've actually spoke the landlord asked if I could go over and look at his store because I've got other people that I can talk to to back up to make sure
that six months from now you're not. Even if you someone comes in and you have a problem with them, I could possibly have even a backup person ready to go that would buy the store. So, it won't be six months from now they're saying, "What's going on?"
Um, and I know historically the ABC has always allowed a period of time uh for a current holder of a license to move that license if they're going to move it. They've always given that time. Just if
you look at the case law from VAC, they've always given them that time. But I agree, six months would be we have six months from now and you don't have it done. We should, you should have a problem with me and I don't have a problem with me. So, we'll get it moved. But I can't give a specific date when it
can happen. I just know how long historically it takes to move through a town and then through the ABC. Further questions or comments from the board before I open it up to the public? Uh, just a a very quick question. Do we
have any previous examples of this type of issue in recent years? You have any we have over time we have I don't know recent years but we have had situations where we actually
might have been a Indian restaurant up the street is at one point Um maybe it is pretty rare but it and generally it doesn't even get to this stage because like one phone call for me
usually means you don't want the phone. So like usually they're like okay we need to get our act together or this is what's happening and I usually say okay thank you so much and if I and if I don't get a woman buzzes within about a month you're going to get another phone call with me and and you can attest to
this. I'm I'm then letting you know you're going to go talk to the boss. So it it is this is rare. Um and then and do we have a wait list? I mean is there that's a good question.
So yes and no. So um Greg will take a phone call every once in a while just from someone just curious if there is any licenses available of any variety. So so package license is only one of multiple and that could mean nothing. I mean, Greg will take a phone call and he'll just go through the list of what's
available on and maybe won't hear anything. But sometimes we get a phone call that says um whether it be from the property owner or from or from potential lency and they are serious or they or we find out unbeknownst to us there in
generally if it gets if it is so serious there's probably a deal already and someone has already done their due diligence to find out yes there is a bigger license. As of right now, um, and correct, correct me if I'm wrong, we don't have an application active right now for this particular license or any
sort of a package, but we do have interest, right? No applications at this time, but there yes, some of interest. Yeah, any other questions or comments from the board? Are there any comments from the public
in the room? There is. Please go ahead. David, if you could call on them. Yeah, just need your name and Yes, sir. Uh statement. Uh good evening and thank you for the opportunity to
speak. My name is Jonathan Hoffman. I'm the principal and of the company that owns the shopping center 86 powder mil road uh the location associated with mayor liqu. Uh I'm here to uh this evening to respect their request of the board
postpone this hearing for 30 days. Uh we believe that the short continuance is in the best interest of party involved including the town. To be clear, we believe that the best outcome here is for the liquor license to remain active at its current location and to be used
properly operating business there. As landlord, we have been and remain fully willing to work with the current tenant to support that outcome. Uh however, the tenant have expressed a desire to transfer the license to another location
which we believe via the terms of our lease agreement. In order to protect our rights and preserve the value of the license at this property, we have filed legal action. That case was filed sex period court earlier today and a hearing scheduled for next week uh concerning
the license. Uh that said, our preference is not to litigate. Our hope is that filing this lawsuit will encourage a productive dialogue between parties and lead to a cooperative resolution. 30-day extension would give us the time and space to pursue that
goal either through agreement or through a legal process if necessary. Again, I want to emphasize our objective is to see the license used properly and actively at the current location in a way that benefits the community and
aligns with the town's goals. We ask for take no action tonight and grant a 30-day continuence to allow the parties to resolve this matter. Uh thank you for your time and consideration. I'm happy to answer any general questions. Uh but
I do want to be respectful of the fact that there is a pending legal action and I'll defer any legal specific questions to council. Thank you, Mr. Kaufman. I I want to be clear, no action either way is expected of the board tonight. Um the
as in my frustration along the lines of what Chris had expressed earlier about the non-use of the license over an extended period of time. So this is the first step in the direction of the board possibly taking back the license but it would not happen tonight under any circumstance. Uh Mr. Town administrator
can you go over the purpose of tonight's meeting relative to or so my basically we won't no we won't postpone the hearing. close it. But this is only for information, not to make a decision tonight is my point. Go ahead, Mr. Administrator. This according to the national law, this starts a six-month
clock. So, we would I wouldn't recommend any extension or continuation. I appreciate your present, but we would say um uh you know, if we were to do that, perhaps it would be for the purpose of hearing back from them in 30 days. But in this case, they could do that in the meantime and hopefully they
do um and presumably hopefully for your sake in in partnership. But either way, um um I'm after tomorrow, Greg and I are going to look six months from now. We're going to see when the next court agenda is and that's their that's their
deadline. Um so and then I believe um according to general law, then it will come back to the town because they will not have accomplished the other two options. They could do a license, use it, or hand. But even even as a local licensing authority, you know, the board does have authority over the transfer of that license. So, I'm going to do a
little research and talk with our council to find out what sort of um control our board can have over who use that license, where it goes. I just wanted you know, yes, the the state is usually very um
uh you know, in good faith like the state usually allows a lot of flexibility to licenses, but but you know, within reason. So, we'll find out what the board can get. Thank you. Thank you. I this this this
license to get to the point where it is today. Did we not already go through this process, Greg and Greg, with a landlord in the and the license and the whole we went through this whole song and dance to get to today today? Right. No, not so let me let me back it up a
little. Um it's confusing. So uh maybe a month or so ago in your correspondence I notified the board and maybe or or andor my report I just said I had reached out to Mr. saying, "Hey, you are on my radar now and I am going to inform the board." And I just sort of like informed the board
at that point saying that you may or may not see this these proceedings, but the prior the prior um license holder had gone through I think it was bankruptcy proceedings, right? And and so that was
a yeah similar process actually. I think it might have been the government license but either way um the board tried to cooperate with that license holder that eventually the come out the license went to bankruptcy and it was part of those proceedings that then came back to the and then this this applicant
had applied for it didn't Yeah. But but my my point being is that the license was the license was held hostage by legal proceedings that have nothing to do with the license or the town of Maynard. Yeah. and and we're here and we're here now and again like I said before and I think that Jeff spoke
a little nobody has still used the license and that's just not you know what was supposed to happen and that was not what we were told would happen. So you know I appreciate um you know people standing here and saying oh we're going
to you know I'm going to do something different. I'm going to try and find another buyer. I know another lawyer that's um got a bad shoulder and we're going to we're going to work it out. But we've heard this before with this particular license and nothing's happened. You know what's going to change? Probably nothing. But just so the members of the board that might not
have been on the board before, we've done this before with this very license. And we were held hostage for quite some time by legal proceedings and nothing has changed and no one's open the building and we have other people that to Greg's point that do have an interest and we could have an active license and
an active business in town. Instead, we have an empty building. and an occupied license. Thank you, Chris. Yeah. All right. This license has not produced revenue for the town. Yeah, that's what Chris is
and he's right. However, from what we heard on the legal side, this is just step one to address the issue to make sure something we have now
started six month process. It allows for something to happen. We could have done thisly three months ago or six months ago, but we are where we're at
now. the issues that landlord has property building on what space I guess it's just the license is not our
any other comments in the room any final comments from the board before I close the hearing Okay, then I am going to move to close the public hearing at 7:55 p.m. Second.
Motion's been made and seconded. All in favor, Lindsay. David, I couldn't hear you. David, yes. Mike, yes. Chris, yes. And I am a yes as well.
Okay. Thank you very much. Good luck. Thank you. Thank you, gentlemen. Thank you. We'll move on to item six, which are draft zoning bylaw amendments, which I believe we're getting ready. Seems like we just finished a town meeting, and here we are talking about uh draft
proposed bylaw amendments for the next town meeting. So, I believe uh I saw both the chair and the planning board director is online and the chair is in the room. So, good evening, Chris. How are you? I'm well, Jeff. Thank you. For the record, Chris Arsenal, chair of the
planning board, Bill Ner is online. Bill, can you hear us? Hi, Bill. Are you with us? I think he's not. He's our line. He is. Um well, I think uh we'll we'll go forward with uh just Chris Arseno for
the time being. Um could you give us an overview of what we're looking at here? Certainly. Uh this is the next phase of the overlay district for the Powder Corridor. And you may recall,
not this previous town meeting, but it was springtime meeting of 2024, was it 20, was it the spring fall where we passed the MBTA Communities Act? I'm still trying to rack my brain around last town meeting. You'll have to
forgive me. But regardless, I I remember the town meeting and one of the last town meetings we passed, the overlay district oda. As we noted, this is the part of the overly district of the powder mill. That was our compliance point for the MBTA, the community.
Uh this was the overall goal is to have the overly district more than just that. There are where we have carved out um six different sort of subdists to that over time. What you're seeing here will be the the next um three districts that
we're proposing. Um so district A is the MBTA communities compliance. The next three districts we are voting as D E and F. So P M O D P O D E and PM O DF. And
so what you're seeing here is changes to the uh zoning um section 9.7 uh the which is in red line strikeout. So you will see the changes being added in red line. Um the the strikeouts
obviously will be removed and this is the next phase of the development big picture. I can get into details but that's the big picture. Some were to ask you what are the differences that are being referenced
here. We are now adding this is the proposal to add the next three subd districts to the overall uh overlay district itself. And so each district has its own
um characteristics to it. So D, E, and F. Um, if I think the easiest thing to do is I believe there's a map on the barium. You'll see that uh uh D, E, D, and E are along the river.
So these would be the commercial and mixeduse districts along the river. And F is currently the property of the storage facility. Um, and so the the main goal of this
round of updates would be um to uh include those zoning districts along the river for mixed use and business uses. Chris, what's the difference between the
proposed usage of D and E from this versus how it's zoned today? And then what's distinguishing D from E? What's different between your the proposed zoning here? Um it looks like Bill did are you able to hear us now? Yeah, I can
hear uh that the uh big difference uh between what's there today uh is that you know it's a it's it's mixed but a lot of it is uh single family residential towards as we go up to um
what would be a D. there's kind of a it's a blend between single family residents and then adjacent there would be a business district. Um and as you go towards E it's uh a business district uh
with um some a lot of nonconformities there for residential and so on. So it it's really kind of um is when we started this process originally part of the reason was to uh sort of have a um
a consistency of zoning which you know to kind of match really what uh would be somewhat predictable along there. So the answer is that uh if you use the overlay district, what you'll find along the river are are uses that um where they're
more tailored towards uh development towards the the frontage of the properties sort of a mixeduse inscale type development whereas right now somebody could I mean you could just go in the business table and find any
use that could go in there. Now, I think it's very important to recognize like we did with the um PMODA, these are optional districts. Nobody has to do this, but we're encouraging it. And um
water notwithstanding um we would uh encourage you know new development to uh take advantage of the overlay districts and consequently uh enjoy those benefits
while making the improvements that the overlay district uh would require. which may be uh everything from access to the riverfront or improved access to the riverfront to um street front improvements and so on. Um just if I may
uh just and the reason that uh a couple of people have asked already why C uh C and B are not included right now and uh at the moment the board has not doesn't feel confident in um making recommendations at this point because
they are a functional existing neighborhoods. It's very important to preserve that community aspect. On the other hand, we want to avail them of the benefits of the PMOD corridor and I believe those will be coming forward uh at a certain date.
We have questions for either Bill or Chris. Um it's not to check in. I was agree with all the language there. Uh are there any people in residents or businesses that would likely see any
reason to be concerned about is it going to impact them in any negative way and I clearly understand and support the intent of this but I just want to make sure that uh there are some ways in which people are being
somehow negatively impacted. I yeah I have I haven't really heard of any uh and I I I can't think of any reason I can't think of any disadvantage if I was a property owner. Um I can't
think of any disadvantage really to utilizing this uh overlay zoning district. I if anything it has incentives in the form of density bonuses and uh relief in other areas but um and if somebody really doesn't
want to do it they don't have to do it. Were you thinking of property owners or were you thinking of neighbors and other Yeah. We just, you know, when when there's a change to to this type of system, you know, sometimes unrelatively contemplated
and just just want to make sure that we're not missing something that maybe we should be paying attention to because I'm not expert in these this kind of language. I I presume this is something that you guys have have looked into. Just curious
to know uh that for all the advantages that this does present um is lately out there that we need to just give away. That's there's there's always um reason to um to consider the impact of
development. This is to encourage more development, different types of development than what's currently allowed, but it is designed to encourage development. Someone in town that does not want any more development may not appreciate that. I can appreciate that
point of view, too. Um, but that's that is the goal. So one consequence is that property owners may be more incentivized and take advantage of that to redevelop properties particularly along the the river side of this because that's what
this is intended to do. It will have it's designed for more density. So not necessarily designed quite for the higher density in say the downtown overlay district but it is designed to
encourage more dense living uh which has call it a consequence or a benefit depends on your point of view but that's the design of it. It's designed to encourage mixed use. Um, so folks that enjoy mixed use will appreciate that,
but folks that may not like mixed use um may disagree. Um, so there might be unintended consequences, but it's designed in a way that it's optional and it's designed in a way that
is uh I wouldn't consider it thoughtful that um that it meets the community development principles. It meets the master plan goals and objectives that you've stated previously. Um so it's all aligned with what we've been doing thus
far. So I don't see unintended consequences and say a change of direction we are proceeding as magic goals community development institutions um in marching forward. Um, but if you don't like more development,
this might not be your cup of tea. Our action tonight is just to refer back to then put it on top. So people still That's correct. Oh, there. So here's the process, right? You refer it back to playing board. We open at
some point in time we will open up a hearing on this. Uh we publicize that hearing. We will circulate that hearing and we will try to get as much public input as possible. Eventually that hearing hearing will close if planning board decides to pass it to the hearing.
It refers back to you and then gets on the town meeting agenda. Town meeting can discuss. I think it would also be important for us to highlight that the genesis of these districts wasn't with the planning
board. The genesis was with the outreach we did over three years of the powder mill overlay um research and work and corridor planning. Uh so that's from the public. Now, you know, um there to be sure, uh the planning board looked at
it, digested it, and and and produced what they thought the public wanted. But for example, let's talk about the mixed use and what I would call the density done, right? The mixed use didn't just come up. It was based on um visual
surveys we did of uh designs with everybody that showed up during those two or three years or four years or whatever it ended up being totally of the powder mill district. So I mean this is all building on something. It wasn't something that was just you know plucked
out of the air. And so we have to be the board did I think the planning board did a remarkable job in taking that information applying a pragmatism that is based on their experience and bringing a product forward for the
voters to decide on which is in the end an optional product you know that people may not want to use but but by and large it um I think it forwards the best interest of the town and the desire of the Thank you. We identified in the last
five years over time this thing's being worked on that the only real viable place for us to develop is along the corridor and so we have to identify those places where we can and it's it's to our advantage as well. the coroner
just happens to be along the river. And then you look back at prior reports specifically what was the col the mar report talks about uh the whole issue of not turning our backs to the river. This is an opportunity to want to
develop that they can develop some way that does it shoot it out. We don't know purchase from but it will give the opportunity to develop our town along that border where the town identified as the place where our future
and to invite the river into our lives. That's the future starting with Jimmy McDonald's from it's coming on soon. Uh and finally it it was a very specific
master plan. It was the master plan has a lot of goals that are not as focused. There's good reason to have big picture goals in the master of course but this was a very specific goal called master which is to
redevelop the powder mill um for the longevity of the town. We are doing that something will happen on powdermill under the existing zoning where it is what it is and that's just the way it
goes or we have this alternative vision which can uh be the connecting corridor and an identity for that area that um benefits majority of people Um,
so you're decreasing the minimum number of parking spaces here. I'm looking at table X, but you're also putting in a maximum. What's the philosophy there on the maximum specifically? Well, that's new first of all, correct? I'm sorry. The maximum is new. It's new
in terms of the powder mill district, you mean? Yes. Yes. Uh, it's not new in terms of the downtown overlay district. uh we've been emphasizing uh the you know minimizing imperous surfaces
for our recharge area for runoff for these type of things and it goes to that balance you know that balance we try to have with what makes environmental sense do we need to have in this corridor let the you know if the developer is
designing a project and they feel they need x amount ount of of spaces and it's under our maximum and above our minimum. Let them decide. The the point is that that what is
constructed can provide an environment to maybe minimize automobile use. If I lived right next to something like, you know, some of the commercial uses, smaller neighborhood scale commercial uses right now, which is good. I mean, it's but
like the the whether it was the co-op or whatever it was. Um maybe I don't use a car as much as I did if I'm completely isolated in the suburbs. And the same goes for the downtown overlay district. We have not had I can I can say this
firsthand. There has not been parking issues since we have um instituted I mean we have Bill Crunch on the line now. I guess who was the architect of of the last couple of reductions in the DoD, but we have not
had problems with parking downtown. And and in some cases, we say, "Okay, well, if you're only having a studio apartment, why do you need one and a half or two parking spaces? Have one." And we're okay with that. And if it doesn't work, it doesn't work. But we're
concerned uh about the environmental impact, the aesthetic impact, and and the idea of the place that we're trying to create. Ideally, despite being on over on
Powdermill Road, you know, the overlay district would allow an alternative where it's not so automobile dependent. Thank you, Bill. And I I wasn't being critical of the inclusion. I was curious and and agree with what you said about parking downtown and previous services. just was one point where it looks like
it would be if they take advantage or more of a restriction on the property owner relative to the current as opposed to a um a freer use for the property owner. So I just curious about that. But I think the philosophy is is that you described is is uh succinct and logical
and aligned. Any other questions from the board? Can I ask a question about section 971 sidewalks? So section four um
yellow. So we are this for new developments. We're basically saying if there isn't a sidewalk to build the sidewalk that they're responsible for the maintenance whether or not the sidewalk was there or not before. U Bill uh this is the highlighted language.
Would you like Yeah, that broke up a little bit but I think I I heard it uh from Lindsay. Um you're asking why the high okay this memo was sent ahead and since then the planning board's advertised and we've met on this and
that oh the the reason the the uh highlighted um passages can you see the highlighting Lindsay is it highlighted on yours? Yes, it is Bill. Okay. U that's been eliminated and we didn't advertise like that. That was stuff I I I wanted to
discuss with the board. Um and I I thought so in the final draft that was advertised that didn't that didn't make it into it. Um and it's important to remember that with with the um the referral here
is to kind of get us working on it. there's going to be changes and that will be coming back, you know, to you when it's time for the warrant. No doubt there will be other um changes somewhere along the line. Uh whether
they're significant or not um often uh depends on whether they have to be readvertised. Uh but typically when you're loosening up something, it it doesn't. Uh but in any event, I would anticipate there will
be other changes. Um right now I can't think of anything other than what I highlighted, but um it's been changed or altered somewhat. Um we're concerned with overburdening of a developer to
make it prohibitive to come in and and and do work here. On the other hand, we want to ensure that the spirit of what the PMOD is promoting
is provided by people taking I I don't say advantage, that's a bad word. It doesn't sound doesn't sound right, but but utilizing the overlay district uh and developing under that um framework. So, um, anyway, that's not
there at in the current draft that has been advertised for the planning board hearings, but, um, I hope that helps, Lindsay. Thank you. Any other questions or comments from the board?
And I did look it up. It was spring of 2024 that we had the MBTA uh, communities act. Seems like only yesterday. It was he over a year ago. I know. All right. Uh
All right. Well, uh thank you as always for your hard work and your dedication and I'm looking forward to seeing this go through the progress uh and town meeting in the fall once it comes out the other end. Any final comments or questions from anyone?
Okay. All right. So, we've got a motion to refer back. Would anybody like to make that? We already made it. No. Yeah, so go for it. Go for it. Yeah. I will move to refer the draft zoning bylaw amendments to the planning board as
presented planning record county May 30, 2025. Second. Motion's been made and seconded. All in favor? Lindsay? Yes. David, yes. Mike, yes. Chris, yes. And I a yes as
well. Thank you, Chris. Thank you. Good evening. Moving on to item seven. We have three contracts. The first is an amendment for the solid waste and recycling collection.
Good evening, the public works director. So, we are revisiting a contract as the board may recall at the last meeting that we looked at um and had approved um after further review and I apologize for this.
There was a track change edit um that one of the board members caught in regards to a location which triggered a secondary review and also caught two more track changes which was year two and year three's total costs weren't aligned with um the scope of work that
we were negotiating. Um I apologize as this contract is going through multiple parties and with redline track changes it referred back to the original document outside of Q1. Um a couple of sets of eyes were centrally focused on the plan as we were really only really
reviewing year one. Um but I wanted to make sure that correction is made and modified. um there wouldn't have been an issue in regards to the contract because this is a contract clause that essentially is actually only one year or two one-year terms and within those one-year terms you actually negotiate at
that point you either have to accept in both parties it would have been caught at that location but I just want to make sure the contract was set moving forward and we didn't uh run into that issue going forward so that's really what's in front of you today. Thank you. Any questions for the DPW
director here? All right. So, there's no scenario in which we could extend those contracts at a lower price. Not at all. All right. Thank you. Just checking. Just got to ask. Uh, would anybody like to read the motion? Sure. Motion to approve the amended
contract Harvey and Suns, Inc. for solid waste and recycling services for one year effective July 1, 2025 with two one-year extension options authorizing use of digital signatures.
Second. All in favor? Lindsay? Yes. David, yes. Mike, yes. Chris, yes. And I'm a yes as well. Moving on to 7B, we have storm water MS4 compliance.
All right, so it is that time of year um where we are on our recurring pattern of MS4 requirements and compliance procedures. Um as the board may recall, we on board our um our engineering consultant to assist us with that. Uh
BHB is our ongoing uh engineer consultant. We have a contract uh which includes an overall process where BHB can um provide this service. This is an amendment to that contract as we do it yearbyear because the MS4 permit
actually changes each year and we have to adapt and meet those uh scope requirements. Um unfortunately also with the MS4 permit it's tied to what's called the NIP permit which is a discharge into a river system. Um, the
EPA's regulatory process for compliance actually keeps getting extended. So, we're following a path which was already supposed to end by now, but we are looking at delays for regulation. When I say a path that's supposed to end is there's supposed to be an update to the
federal and state policy, which has not come to fruition. So, we're still following the compliance procedures like everybody else in the industry, waiting for feedback from the federal government in the state. Um, it's actually been tied up in a class action lawsuit across
the country for a lot of overreach with subjective policy. There's a lot of largecale watershed districts who have been kind of targeting this in class action lawsuits. But what does that mean for the town of Maynard? the town of Mard still has to adhere to the state
and federal policy and regulations for our nippies permit which is tied to our MS4 permit. So what you'll see is something that looks very recurring when it comes for we moved on to uh 7 C about the McDonald
development easement question and Uh Mr. Johnson has just made it clear he doesn't want to repeat what he's Chris and I were just talking about that in in the absence of the internet connection but give us give us the highlights. I think Chris and I are both relatively well informed here. Yeah,
absolutely. So this is more of an evolution of the two agreements which is really just the understanding we have the G element about the so the two agreements is the development agreement and the easement agreement and they do overlap. um the the core of this
amendment to those two agreements is the responsibility of the prominadon itself. So okay so there was um a um there was a difference between what the expectations
of this of the type of prominade and particularly the retaining wall uh what was expected by public works center town engineer and then what was ultimately built. So what was built was satisfactory to our alternate ability inspector but again it was not the
expectations of of the design for um no uh endorsed by public works and town engineering. So we made a deal and the development was I would I have to give them a lot of credit. They were very responsive and very cooperative to the deal. the deal is then it's then they
take responsibility as opposed to what you might expect for a typical sidewalk where you know public works going to go out there. They're going to fix the sidewalk and they're going to keep it clean and nice and everything. In this case, it will be the responsibility of the McDonald Dell with the private owner to to maintain that sidewalk to the same
if not better quality. And that is my expectation. They do have a reputation for maintaining their properties. So there was a certain confidence in that if they were going to take on the responsibility, it's all in good faith and we have confidence that we will do that and that's that's what's being reflected. So I know it's a lot of
legally and you'll see like we're going to strike this, we're going to add that and strike this and add that. But the the core is the G development team is taking on responsibility more than the prominade that they have constructed um including vegetation, furniture, uh
maintenance and whatnot. and and they were perfectly willing to do that. Um, and so this is uh a two-step process, but the planning board will also have to review this as is the case in development agreements, easement agreements of this nature. Uh, but it's just a matter of scheduling. The
planning board doesn't meet till next week first. All right. Thank you. Any questions or comments from the board? Um, I have some questions. Yeah. So, do we know it's too bad that um no one from
Dolls here questions better directed at them that I'll ask you when you're here maybe you know do we know why they didn't build the wall to the specification they agreed to in the process
of why they chose to build the design. I can't speak on their behalf and I don't know if my colleague would be willing to either. I can't say. I can't say. Okay. Um, and has this happened before within McDonald's where we've had the
expectation of one design or materials and the outcome has been different and we've had to revisit a development agreement or they had to go back to the planning board for major or minors. Yes, that's it sounds I can't think of a
particular instance. IPs not I'm not being there was the issue with street long street that they had agreed to do various things not they had explanations
provided it resulted in Bash I might be wrong about that in that time and even then there were some some struggles. Yeah,
on the one hand you may expect the process. It's true. building. It is a very complicated site but and any developer is going to come across like as as you're as you would experience there's a lot of complications when you build anything particularly when it is a
complicated site I would say and the McDonald development builds a lot so just through frequency you might expect a certain amount of compromise and negotiations after the fact um in this particular case I can't I it was probably reviewed I just don't remember
it's been many many weeks since there's been many many weeks since we uh spoke to the McDonald's about this circumstances and the agreement that we came to at the table and then after that there was a lot of back and forth between their council and our just to finalize these and uh and I give a lot
of credit of course to um department of public works and Justin Marco town engineer as well as particularly the kind of the longtime middleman in all of this is Steve Silverstein who's the director of municipal services he was really sort of holding the hand of all the parties to get to this point that he
just had a baby. Congratulations to Steve and Kate, but um so I'm taking his um um I think maybe if you'd like you can hear from the planning chair when it comes to other sort of this sort of business.
So I did raise my hand to answer question. Sorry, I didn't want to put you on the spot, but go ahead Chris if you would like to. Generally speaking, projects of this size and caliber tend to always have some changes to the design plans over
time. Sometimes they run into different existing conditions than they thought were there or markets change and materials change and things like that. Um project of this size, I always anticipate having some conversation of a major or minor modification to project
sign plants. Um they're in in a week from now, this particular project's coming in front of the planning board to discuss some of the proposed changes um and whether the project whether the planning board determines them to be minor. So, it it does happen. I but I
can't speak on the particular um reasoning behind the walls. Does that help answer the question? Thank you. Um question do we know and I'm sure the original what the timeline is for completion of the brown and if
this changes that at all. Oh, that's a good question. I didn't catch I also don't know if it's in the film agreement. I did look I um my hope is that the approval of these terms and it's almost by the planning board. If there was anything holding them up, I
hope this I hope this is one more hurdle out of the way. I I'm excited as I'm sure everyone is to get that project. Um is there but I guess I'm asking is there anything that um are they beholden in any way they have their temporary
occupancy and as I recall in the original development agreement the co was contingent upon completion of the prominent co so they don't need to complete the problem to start earning revenue of that built in residence is there anything
that compels them to complete the pro or are we as residents going to be looking at a construction site for two now also, you know, responsibility for it or they would be in violation of some of these agreements that they that they have. I'd have to look at what the the
repercussions maybe in the legal what happens if they don't do those terms. I think what happens they don't get their co development they got a co that's temporary they haven't so that but I understand your point you're right there is a technicality difference between TCO
and it was strictly um I'd have to look at what their sort of what again what would be the repercussions if they did not complete that how long um temporary certificate of occupancy have like a it does it can be extended
you just no it there is a time stamp I don't recall what it is but it can be extended again we we try to work with every developer in every circumstance so if and that alternative building inspector does have a lot of leverage so there are leeway so they that that alternative
building inspector I can't recall what the original terms of the TCO over but I imagine if he sees progress he or she sees progress on that project they're they're probably going to try to allow for that project to continue these All great questions.
Yeah. So, I'm gonna I will look into these things. These are great questions. Um, again, it would be great if if the other if the counterparty were here. Um, I will follow. Okay. I guess I have one other question.
Is it okay, Mr. Chair, if I direct a question to the chair of planning board who's here? Yes, please go ahead. Um, I watched the planning board meeting from last week where the retail applicant came in front of you guys with their special permit.
Their special permit sounds like, but correct me if I'm wrong, it's contingent on McDonald's completing all of the conditions of their development treatment. So, it seems like it's all kind of tied together. And is the development agreement for the property
going to come in front of us again for modification because of some of the things that came up in the planning board meeting last week? You ask that last question one more time. Are we going to have to revisit your original development agreement again in a few weeks because of some of
the modifications that came that came up in a conversation you had last week the barrels of wax people? I'm not aware of any reason that we a application
especially permanent would change the um changing the development. Okay. I'm not aware their special permit is contingent upon
the property owners satisfying the conditions of their development agreement. Is that right? Um not not not not comprehensively to to the TA development. We did condition the special permit and I'm going for memory,
but we did condition the special permit to say that the the wine bar needed to have required to have access uh to a parking to a handicap parking space that's in the back parking lot
that has not been constructed yet. Um we wanted to ensure because that the point of that parking space that parking lot was potentially to support the business. So we want to make sure that someone wants
to go to the wine bar they have access. So we condition that spread permanence ties to access the accessibility to that hand and I believe that's the only conditions that ties it to the development
agreement but I don't even know if that parking space is in their but it is in the completion of which is required to get done so it's all together but the spot doesn't exist
the parking the parking lot as far I'm sure you can confirm that I don't want to speak about uh I got I just worked on the other I'll just com
it does thank Any other questions from the board? Oh, sorry. I have one other question. Go ahead, Lindsay. Uh, regarding the maintenance. Um, so is there any consequence for not maintaining the
front line? We are no longer going to that, you know, we're basically modifying the development agreement. are not going to mean to use this. Is there any consequence if they don't? I mean, ultimately, we could sue them for violation of their terms. Okay. So,
that's Yeah, but I I'd have to look at what sometimes it specifies what what again like what the repercussions may be, but I'd have to check. Yeah, they don't want to go to court. So, yeah.
Any other questions? maintenance issue might be more so maintaining some propert just just for the board's awareness um the previous maintenance agreement with the town maintaining it was always that snow maintenance would not take place in
the prominant due to the environmental sensitivity of the river the ice and materials etc that was always um going to be something that was not done from either the town in or the expectation of the applicant developer um due to their
conservation permit etc. the storm wateres. Thank you. You're welcome. Any other questions? Anybody like to read the motions? Here you go. Move to approve the first amendment to the easement agreement with
McDonald Development Incorporated for the month main street as presented. Sure. I think we're okay here. also to move to approve the first amendment to the development agreement with McDonald development
for the 115. Second. All in favor? Lindsay? Yes. David, yes. Mike, yes. Chris, yes. And I am a yes as well. Thank you very
much. town staff for working on this one and thanks to Steve and congratulations as well. Uh moving on to item eight, public works. So this is from last uh meeting
we uh had a report on the feasibility study for the proposed new DPW facilities. And so wanted to open up the conversation now that we've had a couple weeks to reflect on the presentation about where we want to go with this,
what what's in the best for the community. Uh obviously the price tag is uh something that is is part of all of the conversations that we're having. Um but this is an open open portion for the board to decide where we want to go with
this. Uh there is a proposed motion of forming a building committee which is one possible direction that we could go if we want to to move forward with this. But um we'll save that for a moment and I will simply open it up to the board for any impressions, comments, concerns
or questions on the presentation uh that we saw last week. If I may couple things. First off, the price tag to me is sort of a non-starter um and makes things very difficult given
where we're at. Having said that, um you may recall at the end of the last meeting, uh I raised the issue of you know exploring all opportunities including potential uh sharing of facilities, sharing of whatever with
neighbors and pointed out, ironically enough, that that had just failed a override vote on a DPW facility. And so I reached out to the chairman of the act select board
recently named chair Dean Charter and had a brief conversation good phone conversation with him um about their vote about their needs about their
project and he and I spoke and agreed that we would like to have at least a high level conversation between the two communities on this issue, but just sort of general
where things are at. Um, and I told him that I wanted I I certainly wanted to do that, but I wanted to have authority from this board in order to reach out to him to have at least saw the not David Gavin, but David Gavin, a member of the
select, no real authority to approve anything, but rather just so that they know that we're there officially. I told him I would like to bring one other member of our board and I think I'd like to ask Lindsay to be the one to come along with me to meet with Dean and one
of their other members just to have real high level discussion back to our board about where things were at. I should point out too that Dean mentioned he doesn't know when we were talking it was like there's nothing gonna come of this slightly but
conversation between the two communities is always healthy but one of the things he pointed out is that one of the locations they are looking at for potential DPW location is less than one mile from one of the locations that was
proposed in Mayor's presentation here Literally less than probably less than a half on down along right beyond where the uh the water sewage treatment plant is. You go across High Street and there's a
little road called Independence Roads down into the back and there's an area race used to be at that they're looking at potential located. Not necessarily that they're going to build there. Not necessarily they're going to do anything. Less than a mile. We were
talking just a couple weeks ago as a potential top. So anyway, bottom line is I'd like to have the authority board to go with Lindsay to make an appointment with Dean and one of their representatives to have
a conversation about man and active and bring back to the board to our board what conversations all. I I mean I certainly have absolutely encourage us to converse with
neighboring boards. Um but is the is the DPW director still in the room? Yep. So uh and and we this question was asked directly last meeting on the proposal of of combining
um a joint facility given that and I don't I don't think it's ironic that ACT's vote failed. I think they're looking at the exact same price that we are. So I'm I'm not shocked by that. I wouldn't have been shocked if it passed. I wouldn't have been shocked that it failed. It's it's uh a service for the community that they felt they could not
afford at this time. So I I don't find that to be an ironic decision and I'm not surprised that the price tag is is what threw off the residents that have acted and it's a warning for us as we go forward. But Justin, Justin, if if if you could could you repeat your answer to the question
that you got last meeting on the pros and cons or or why not regionalize or not regionalize but do a joint DPW facilities with ACT. Yeah. So I don't know if you want to talk but all right so some of the
challenges just very high level right so one of the things that I would encourage if the board is considering it's to take so we just sent uh the final report so outside of the powerpoint presentation I thoroughly ask the board to look at the entirety of the final report it's almost
500 pages but the challenges that you'll see why you don't see many regionalization approaches when it comes to public works is most towns throughout the Commonwealth don't have very similar operation operations. So, let's take Actton compared to a major. Actton's DPW
does not house a water department because they have a separate water district. They do not have a sewer department because they do not have a sewer division. Um, they may not or may provide recycling services. We do. I'm not 100% sure they have on-site transfer
stations, i.e. Conquer does, may not. So, some of the integration of operations will be quite challenging. I'm not saying it can't be done, but typically when you see regionalization from public works, they are only two highway departments. So, two likeminded
departments with shared services, very similar equipment, very similar setups that can be housed in the same situation. Another issue that may arise, which actually most likely will arise, is we have a centralized fleet garage that we take in police, fire, and DPW.
It may not, right? Those are price tag indicators that raise the price compared to others. We are potentially asking Actton Maynard in general just a quick overview without knowing the complete complexities of Actton but I know it
enough I'm very familiar with York um we most likely have more staff more equipment and more needs in Mayor than Actton does which is why our price tag is actually a little higher than I want to say yeah right exactly yeah so again though
you have to we have a full water and sewer department they do Right? Though that alone has very specialized large scale equipment, right? They don't provide a lot of the same services we do under the DPW, which is exactly why you're seeing, right? I think sometimes,
you know, in my time in Mayor, I think sometimes there's a thought process that our DPW is very similar to our like towns. You've heard me say this a hundred times. We provide a DPW in the town of Mayor that is equivalent to a city, not a town. We provide every
single service that a public works utility can provide in the Commonwealth of Massachusetts, including management of a golf, right? There is just so many complexities to what we do. Um, which is the challenge. We did look at this approach, but more from a localized
level where you saw the combination of a policep right where the instead of two separate facilities, we're looking at combined facilities. I'm encouraged to have conversations. it will be quite challenging on operations. So where house is inactant? What is the cost
metrics and cost changes? Um so what's the cost sharing look like? So there's some complexities with memorandum of agreement that's going to have to define all the way down to operations. Um times of services things that we have priority um scaling logistics in regards to
there's only one mechanic, is that an active mechanic, is that an in mechanic, what's cautionary, things of that nature. So, we're going to get have to get into extreme levels of operational logistics because it's just not two apples down. And that's the challenge. So, um it's outside of just the
facility, right? The facility makes sense. Okay, we both I have 25 vehicles, we have 25 vehicles, they have 15. Let's break it down into square footage. But it goes much deeper than that. It's going to be an operational integration where you have two separate different commodity markets. were two different
operations trying to meld that and come up with a cost sharing mechanism is very challenging and I just it will I just caution that mayor doesn't look to spend more on operations to save upfront capital
because what we're ultimately going to look at when we talk about a memorandum of an agreement is something that actually has the same terms as the life expectancy of the building. So in essence if the building is expected for 50 years. We're going to have to develop
an operational cost sharing for 50 years that in 2030 years we may want to get out of. We're stuck in. I'll give you one example of this that we did. You know, most of the board members are familiar of my time. You know, before I came to May, I worked for the city of
Mro. We had a cost sharing in regards to our wastewater treatment facility with Northro and it was extremely challenging when we started to hit year 30. As MRO grew exponentially, Northro chose not to
and we were securing capacity that Northro wasn't paying at the same rate as us having to move to MWR and it was actually an extreme challenge for the larger community. In this scenario, Maynard would be the larger community.
compared to the operations. Unless it was a secondary conversation of only housing the same style operation but then building a smaller utility facility for your water sewer that doesn't match these operations. But essentially at
that point you're still building a facility at maybe $40 million a manard and then you're sharing the costs of the light operations happening. that again essentially creates a satellite operation which extreme inefficiencies. Now I think there's a conversation to be
had there. I think we can work through some of the minutia but I just caution a lot of the complexities variables. Chris I know that went very long but I see you at you're on mute Chris. What did you say? I said I know that was a very long pause that you didn't want to
hear. Yeah that was a lot. That was a lot for a simple question. Um, did you said that we got that report or you have that report? Because when we had Go ahead. Yeah. So, we sent that report to Greg Wilson. I know Greg Hope Greg's out there. I'm not sure if he was able
to forwarded such a large report that we had to save it on a central drive and I provided a hard copy. So, I'm sure Greg can uh provide that copy. Yeah. Greg, were you able to figure out how to get it onto some sort of cloud?
Uh, no. I uh I have not. I thought that uh we were going to get uh like a link um from public works. So, there might have been a miscommunication, but no, I have not been able to do that. The report is not in receipt of the report. So, and I know some of us might want to
get into the level of minutiae that um Justin wants to get into. All right, let's sorry. Go ahead, Chris. Is it is it possible to get a um you know, a summary of that report which meaning you know what are the three options and
what are the pricing for the three options and what you know why is why is the pricing rather than I don't think we need 50 years of minutia in a 5,000page report. I just want to know if we're going to if we're going to authorize a a building says a building committee here
and and a project manager and design and you know start the design phase type of stuff. I think we need that more than we need a 500page report like what what's the high level of option one two and three other than the uh PowerPoint
presentation we got last week I can answer that. So the beginning the beginning of the report is an executive summary that highlights home right. So a lot of the 500page report just goes into the into the details like anything it was a m it was a feasibility study and
we secured that funding through uh state earmark which is ultimately the driver that leads a potential building committee OPM etc. But at the beginning of that report there's an executive summary that kind of gets to that high level that you're you're asking. Yeah, we can we can probably do that. Even if
it's only a couple of pages, I could probably scan it. So, we can get you we'll try to get you guys access to the full report, which I would try if if the board were to fulfill it, not necessarily tonight, whatever, if there's ever a voting committee or even just for the public's knowledge in
general, we should make the full report available. But in in the meantime, we'll make you guys the same. So, I do believe that we just put it on the EPW website today, which is why I believe I bought our staff providing great the central
drive location. So, I'll follow back up to the board, but I believe it's actually currently on. Okay. Where would it be? And so I asked our staff to put on you guys. Um
I mean it's not in the news area. No, not so public works. Yeah. All right. I'll I'll check that stuff. All right. Let's once we have the
report, we'll see if the executive summary matches Chris's needs. I agree just have the the pricing information layered on top of what we had in the PowerPoint with some of those extra details I think will be helpful. Um, going back to the initial thread,
David or Lindsay, any response to Justin's commentary on the challenges of cooperation with Actton in this regard? My comment would be u nothing
and I think that act recognizes even in my conversation recognizes that this is not necessarily going to be something that takes off and becomes plan forward. I think more likely is the
engagement between the two communities even at the high level and to learn about their processes, to learn about their needs, to learn about what their issues are versus what our plans as we know them are and just understand one another, have
conversation between two communities. I think to shut off um conversation on something like this shuts us down from future conversations. I think we shouldn't be afraid to enter into something because you know we don't think it's going to be successful or we
didn't think it's going to be successful or whatever. rather we should go into it with open arms and say hey what can we talk about they are he expressed concerns about you know various some similar to talking about but some
otherwise um but point was let's have a conversation that's and I just didn't have the authority of board and I'm one who likes to make sure that I don't go beyond my authority as one member I do not have the authority and none of us do
as as to go out and say, "Hey, I'm here representing town man to have this discussion and that's all I'm looking for." And we're not obviously we're not going to make any agreements or or whatever to have a conversation. But you don't need any
formal authority to to speak on, you know, a subquorum level with a subquorum level of the act and select board. But I have no issue with you saying, "Hey, we're looking at a DPW garage." As long as you're characterizing the conversations correctly, which I'm sure you will. David, are you looking for a a
conversation around the DPW facilities in both acter? That's what I can't quite tell from what you're saying. The ampetist conversation is the Congress say, "Hey, we're going to build DPW
facility. you guys are too. What uh what problems did you run into? where are your where are you pain points so we can learn from that beyond that then to get into conversations about other aspects community that we can talk about that
might be beneficial to us whether it's DBW or others I think it's just to open up the door of communication for that but the impetus of it is definitely with conversation they they need a facility we need a
facility is there any potential opportunity of a joint project and if not well then let's talk about so Michael I'd add Jeff also that um I I
hear DPW director Marco and how challenging it would be to try to do this but given the cost to the community I think it is incumbent upon us to pursue any and all possibilities that might um that might save money and
Yes. And so my my primary question for Dean and whoever else joins you from Actton um is what what are they thinking? What is their strategy now? Or have they not had enough time to recuperate from their town meeting and kind of reset their plans? Presumably
the need for their DPW facilities does not go away as a result of the failed vote. So, I think I'd be very curious to know how they are thinking as as leadership of their town about where they want to go next following that failed vote. So, that's that would be my number one question when you meet with
them. And then I'll I'll pose the same similar question to Justin and I think we touched on this a little later at the last meeting, but what are the risks of non-action for Maynard? And maybe what I'm highlighting is we've got a lot of capital projects that are on the books,
you know, built into the tax rates right now. So to take another one on so spoon so soon or is there an opportunity to space this out and provide some relief and let the existing um capital projects that we have on the books um you know
become diminished through inflation etc. as we see. So within the report outside the executive summary, you're going to see that we did a uh current facility assessment. So the board's unaware the roof of the high garage is rated the
worst roof um out of all facilities within Mayor including the golf course. Um, we have condemned a building already which is the water building which means that we're consistently moving towards temporary services for our staff which incorporates trailers that are permanent
temporary locations. The same to be said with our fuel stations or our gasoline tank was on the uh brink of failure which would have contaminated the soil there. So we had to move to a temporary permanent above ground tank and pay operational costs. It's really shifting
capital costs to operating costs in the long term and that will continue to escalate as failures take place. Um and uh that's really kind of where we're at. But I truly encourage the board to dive deep in the phys the feasibility study as you'll see all of the existing
condition issues. Um that will continue to degrade because most of their replacement actually I would say 98% of their improvements or repairs is beyond our operating budget which goes into our CIP or our capital plan. So if there's a
refocus with our localized free cashache towards some facilities improvements, then that's your quickest, easiest solution, but that will pretty much eat up your free cash every year for the next 20 years. So I certainly
had trouble conceptually, I understand what you're saying, Justin, but monetarily what what are the magnitude of those trade-offs? I could not pick up from the PowerPoint presentation and even you're now referring me outside the executive summary. But what what I'm curious on is, you know, what is that
how much am I burning operationally to, you know, save off a major capital project? And that tradeoff is something I just don't have a good sense for based on what we've seen so far. And I'm hoping there are more details within there. But maybe what I'm implying to
the board is we want to look at the pricing or how that interplays of of a delay versus, you know, move forward um as quickly as possible sort of option, which we certainly highlighted last week. Um
and so part of my thought process is do we do we refer this to the capital planning committee? Do we refer this to you know instead of establishing a building committee or do we charge a committee not as a building committee but to study the issue and to figure out how the relationship between the current
existing structure and the relationship between the proposed capital and existing operational and projected future operational costs all interplay and I don't know that we have a committee set up to do that. Capital obviously is solid on on capital, but we
don't often ask them to do the operational piece to this level of detail. And Lindsay, point me out if I'm wrong on this one. You you are are well versed in the capital committee's operations, but it could be could be an interesting project for them. It could be for the budget subcommittee, but that involves a lot more of the school
operational budget. So that might not be the correct home for this as well. So I'm just looking for where we want to go next. I don't want to simply drop this off into the void, but I'm also not ready to go say let's establish a building committee who's going to go off to the races, you know, immediately tomorrow.
Other thoughts from the board there? Not when I was there um to weigh in like at this level, but I think it would be worth having them weigh in. Um I know that they've been keenly interested in the DPW needs for years
in the name of six years or so. Um so they probably would be interested in weighing in and I don't know that you know that a building committee and in you know incorporating input from capital planning are mutually exclusive. I think both could happen. Um so I'd say
yes there is some opportunity to do that um then we should. A question that I have just in regards to this item on the agenda is if we were to form a building committee and um to support the onboarding of a project manager, does
that mean that we would be limited to um these three sites like we would have to basically be no that's not building committee beyond that? Yeah, building committee can do whatever you want. As Jeff was kind of alluding to, there could be various scales of a charge and the charge could evolve. So,
as is often the case, sometimes building committees are just uh just for the purpose of the feasibility. It's just it's just going to answer a lot of these questions and do some investigation and potentially to recommend if if that's what the board would like. other building committees our guard with going
from start to finish um through this sort of like research phase which we've already done a significant amount of because of feasibility study but then to go into project management advocacy presentation at town meeting and then all the way through the punch list um
until the you know until it's all done you can that's how the fire station building committee was set up it was like start with and that's how I recommend just because I prefer consistency and you want the same people to kind of stick through you want the you want those strong champions. Um but but Eddie voting does take a significant
amount of time and even you don't have to do anything tonight. I appreciate where this conversation is going very much. Um and then eventually generally a a a project of this scale does at least require some focus and and
some public group like a building committee provides for that and it legitimizes the project sort of like philosophed advocacy. That's usually an indexation and for some also for some context in the board and for the public um uh Justin alluded to preach earlier.
So $250,000 was appropriated for the purposes of just project management and moving in. You don't that that money is not going anywhere. You don't have to spend that tomorrow. You can spend that within a year because now been set aside. You can re you can repurpose that if you'd like. Um, and eventually you do
need to ask yourselves or have a building committee or someone look into these things. What are these trade-offs? How much are you continue to invest operationally versus how much are you not investing for the long range? And so those are all challenging but really important questions and then um building
is built right away. So even and I really do appreciate this conversation of of factoring in the cost because that's always that's very important to the cost of living to the town is very important but and that's not obviously not just presumably the debt exclusion that would be required for project this scale but it's also uh we just talk
about the sewer the the storm water enterprise being introduced I know the the solid waste and recycling you know enterprise introduced next year like these are these are things that the staff we talk about very often so um a project of this scale Um, you could it
would probably take a couple years to build I mean to design to get to get underway. You wouldn't see groundbreaking anytime soon. But when it did then you wouldn't even start paying for it for the next year. Like these are all great. It's very complicated and I'm not trying to say like it's not going to be well if I want this move forward just
because as you're well aware of you go down to the winter street garage it it needs you got to do something. So it is important. I'm I'm the what you see in front of you is part of the recommendation. It came from me, not from Justin. I'm I'm trying to sort of
like kind of push us in this direction. Um this is all very good. It might even lend itself to, you know, the potential early we're talking about goals when the board wants you this could be part of your goals like how are you going to approach this process? How you how are you going to approach this particular
scenario? I love the idea of talk with that. So that was I always encourage that. I think it's a great idea and I appreciate your transparency and just kind of informing that we talk to act a lot about everything. So, um it's a great industry. Yeah. Yeah. Yeah. No,
no, no. I 100%. Um as well as all my neighbors just acting in particular just because I feel like recently there's been a lot coming up with but um that's always a good idea. I haven't I have not talked with the town manager in particular about about this topic although I caught him the other
day and and he was optimistic about the conversation at second town meeting um for this study which he he saw some silver lining so I will follow up with him about what what that was um so this this is good I don't know I'm
sorry if I I talked too much but I I I like where this conversation is going I think it just requires a lot and and oftentimes because you're so lied and you're so overwhelming me this is the building committee allows that conversation to take place outside of this and if I could just add to that so
Lindsay sometimes there may be confusion because recently we just went through uh the MSBA process right that the MSBA kind of defines that the feasibility study has to have an identifiable because they're being a financial partner right in this conversation this
is locally true so the feasibility study had a timeline on just due to to the ear mark, right? So, we went through that process at a pace that had to meet the the term limits of that earmark. Right? Ultimately, if a committee is on boarded, you can review anything you
want within the town or man. We picked the three areas that made the most sense and the least amount of issues in regards to the complexities outside of other variables, but sky's is the limit. This is a locally driven process. So there's no like coaching from an
alternative financial perspective like inspir also the report is on. Excellent. It's in the lefth hand navigation. Perfect. And then Greg Wilson I'll follow up and make sure too that you have link to it took about a
minute and a half to load. Yes. Excellent. I did paste the link in board docs just just so you know. So I I guess I guess one of my concerns with recent proposed motion is the whole issue of
this level we are right now let's face reality this town is not capable of blooming anything I know a project while it's out but to now a building committee to on board a project manager that's setting the stage
something we're not even it's it's it's an unrealistic expectation and why even uh you know a committee to talk about it is one thing committee charge right now to on board a project manager I think
real reach and probably sets expectations to many people and also sets concern about what our uh our constituents are thinking what are these people doing when they're setting up project manager on a project that they
were told two meetings ago was $60 million. They're going to throw this at us next. That's not that's not good. Uh I don't set the alignment of the facility needs degradation, David. I mean honestly at this point
setting up a building committee to support private to me it's far beyond what I understand but my only advice is that building committee can also bring back
to you modifications. So like anything I look at it this way ultimately this is the town's decision. If you choose to do nothing, you put your employees at risk. You put the potential for litigation and lawsuit if there's a failure, right? You also put your assets at risk. That's a
call that you as a as the community will make. As you can see, we're already eliminating the use of facilities due to the sheer fact that they are downgraded that they can no longer receive an occupancy. That is the reality of where your facilities going. Is there
alternative methods? Yes, we're already putting those in place. temporary trailers satellited everywhere. We'll continue to do that, but ultimately there is repercussions to that in the long term. Operational staff will not on board here. We will continue to lose them. Right now, we are in
non-compliance. We cannot hire a female member of our DPW staff in compliance. We have no lure general bathroom. We literally have no ADA accessibility. we we'd be in violation if we try to onboard somebody with an accessibility uh issue because we couldn't provide
them the compliance requirements that they need. Ultimately, we're not at that point, but we're headed to that direction. Uh those are just risks that are gamble, right? We can't say that's going to happen tomorrow. It may not happen for 10 years, may not have for 20 years, but I thoroughly encourage you to
read the entirety of the plan as it goes through all of the exercises of our facilities. There's many ways to resolve this issue. The three positions presented to you was the most feasible in regards to reduction in long-term
costs at a higher price point of capital. We can absolutely discuss multiple locations and continue a satellite process with operational terms. We could house the water staff if you build a new treatment plant, but then we're just taking that price tag
and moving it over to water and services. Still comes out of the same just in a different allocation. Right. Ultimately, that's where we're at the facilities. No, no. I just mean that so part of it is more for the public, right?
we can't do anything and I first generation fire station committee that was not charged with um hiring a project manager rather than just doing the preliminary
uh baseline work what we did Chris what we looked at like 16 different locations whatever but with the feasibility of those types of things with no expectation at that
that we were going to hire on. The other point is the arguments points that you are making are the exact same relative to the safety of the employees issues relative to
being able to have females working in the in the building. Exactly the same arguments for and I don't want to use that word same exact principles that were pointed out at the time fire
station. We got it took us 10 years maybe even longer to get there time that Chris and I sat on that committee. So this is really early stage and I guess the other point that concern me is the presentation. I realize these guys are
trying to make a good presentation was they said they wanted to have funding in a year and a half. Yeah. So that was more of a timeline if you were to say yes. Right. Ultimately it's expectations. Right. Correct. But that's what they were hired to do is provide
the immediate plan set with the next stage. Right. So my point to this is locally driven. Most communities want to know feasibility to end game immediately. Right. This was driven due to the MR concerns. If this is the beginning of a 50-year conversation,
it's going to need to leave. It needs to solve some before I was on boarded here, there was no documentation outside of a roof replacement at the facility. When I did an initial walk through, our our staff was areas combed off off limits.
We had a position where we had to take a fullon investigation with our entire facility and our operation. Kate Hogan was lucky to provide that funding. That feasibility study was not paid for by the local receipts of town. It was paid for through state funding. This is just
the beginning stage of longer conversations. And if it takes 5, 10, 15 years, it had to start somewhere. Just like the conversation with MWR and all of the other hard conversations we have, we have to start somewhere. If we keep kicking the can, ultimately that
feasibility study isn't done for 10 years and then we're pushing it 30 years, right? I think there is a conversation to be had where to your point David I think that's why um we had a discussion myself and Greg about on boarding ability right
so ultimately this is locally driven there's nothing that pushes you into an OPM tomorrow but an OPM helps drive those conversations so it could speed up how quickly the building committee works in their final uh recommendations but
that 250 I mean if they only engage OPM five times a year, you can still on board an OPM, have minimal conversations. They don't necessarily have to drive the ship. The building committee can. So, it depends on who you charge with that and who your chairman is. Right. Okay. Those are the Thank
you, Justin. And and Justin was quite clear that that timeline was if we wanted to move fast as of, you know, last meeting for that year and a half funding proposal. So, I think um well, let's see. Lindsay and David are would like to meet with Actton. Chris would
like to see the full report and so would I and and is costconscious. Um I am interested to have more information and some of this I I I believe is in the report as Justin said on what the operational tradeoffs that we're making by delaying the capital uh investment.
Mike, I don't believe we've heard from you yet this evening. Do you have anything you want to add in terms of a future direction here? Uh well part of you haven't heard from me because so much else has been said that I would
have said. Um but I I'm very aware of the need for this. I Yes, it's it's a a hugely scary price tag and and we know how difficult that can be to work with for uh most any of our community. Um but
I I don't believe that that should prohibit us from at this point doing as much backfinding. Um both the kind of thing that you're recommending David with with conversations with whether it's Aton or
other communities as well. Um but I I I don't see that we would run into a problem of committing ourselves to anything at this stage. Um but we are very soon going to have a responsibility
to present whatever we find about the need for uh the new uh DBW facility um to the wider community and we're going to need to do that in the context of other issues that we're looking at as well. That's going to be really
important uh over the next few months as we continue to with the work that we've done board our planning committee looking at all of the different issues that are on our horizon making sure that
this conversation uh is is put in that context as well as fact we know we do indeed need this this facility and that that's going to present a huge challen and the lighting is we're going to have
to make some objective decisions over the next two, three, four years as we address these these budgets. Um but uh as Justin was saying the the risk of just kicking the can down the road
on this matter comes with with huge problems. So that's why I very much thought anything we can do at this stage whether it's opinions facts understanding the depth of the u
the work being done already. It's going to be really well Mike I'll I'll say that's good because the last three to four years have been easy boring decisions so it'll be nice to have some challenging ones ahead of us. Um but I think to summarize Mike and I agree the well the ball is in
our court and we cannot simply allow the facilities to degrade into nothingness. So we'll we will need future action. I think I have a better sense of where the board was or where the board is right now than I did at the beginning of this conversation and certainly after last week. So, let's take a few action items.
We we'll um see what David and Lindsay bring back from the town of Actton and I'll reconvene with the town administrator and we will also make sure we get the full report up to people and then we'll put this on to a future agenda and we'll we'll come closer to seeing where we want to go with a potential
um building committee or other structure or other charge in the next direction. So, I'll let's let's um now that we've heard each other out um re-reflect, take a look at that report. And before we move on to the next topic, is there any other input
people want on this or want to make or any comments? Send the PowerPoint presentation and the full report link to the capital planning committee and just ask them to review it in their next meeting.
They have any input. Oh, Benzowski is here. Yowski also congratulations to Benowski who has just had a baby. Hey, congratulations. Thank you all very much. But yes, I was listening to this entire conversation. But yeah, sounds good. Lindsay, we have a meeting next week where we'll be discussing this.
It's already on our agenda. And thank you all. Do you guys have the full report? Uh, no, not the full report. It's just on our agenda. We've not um looked at yet. So, obviously, I saw Greg Wilson's comment there. So, no, not yet. We don't have anything that you don't have, Jeff. I promise you that. I was just curious. I was going to be. All
right. Thank you and congratulations, Ben. You have a baby and you're listening to I have a couple more minutes before I have to put the baby down. So, I'm listening while I have uh multi responsibilities right now.
We'll get some sleep, too. Thanks. All right. Any other comments uh or questions on item 8, DPW facility feasibility study? All right, I'm looking forward to seeing how your conversation with the Actton uh
or subset of the act select board goes. All right, let's move on to nine, which is uh also DPW. We're looking for an update on the water filter rebate program. I think um Justin I think the my main question is on you know the
application the response rate how much energy is around this since we released it but we'll um well could you give us a brief update on on what we've seen since we've advertised and opened the program first if you will I want to apologize because I put this on the agenda but I
did not give I don't think I gave Justin a proper time to prepare for this okay um he was out of town at a conference he took some time off well deserved and whatnot and So I I don't know how prepared you we are. You you can have the out and we can have you back in at the next meeting. It's it's absolutely
fine. We we would like to hear but I don't think we need to make any decisions based off of it tonight. So So Jeff, we can follow up with a formal minimal just so you have it for the record. But I can give you a brief update. So uh the launch was very successful. I want to thank Julia Flannry for all her hard work on the
upfront work of creating the portal. Um just so you know that we received initially up to date today uh 79 applications. Uh those 79 applications have gone through the pre-application process. We have roughly uh 19 on the
weight list. So if you recall from our previous conversations, we secured um $100,000 in FY25. We built in our rates for FY26, but that doesn't apply until July 1. So, the ones that are on the waiting list have also
received an email that they are on the waiting list with the potential for reallocation of funds and it should all go through July 1st which will open back up. We have found um nine billing disputes um some past due balances which we were able to clean up which is always
a great thing. Um and within that we've only actually denied uh two um trade applications that were well outside of our um required zone with no backup information and documentation to prove that they have a historic issue. We did
just recently, I think somewhere in my thousand emails, um I did receive an email for a request um for a waiver from me with supporting documentation which will review on Park Street, which Park Street kind of falls sometimes into our historic zone. It wasn't a target zone,
but when we talk about the development of this program and how we want to look at it moving beyond the pilot program, we envision that our map uh actually expands into the area street, Thompson Street, etc. Those are starting to become impact zones as we draw down our
water. Well, we increase our water capacity demand and draw down our wells, expanding their distribution network. But outside of that, we have um very strong um feedback. We have a couple of um residents, customers that are very
upset with the fact that we have not grandfathered systems. Um we have explained the complexities and the challenges to that, but we've also reassured them that they are still available for rebate on the opposite of their system. So they had a grandfather point of entry, they're still available
to have a point of use system like our rebate program or vice versa. So if someone purchases a point of use in a previous process, they are open to the point of entry. But for the most part, our feedback is 90% positive. We have a lot of great customers. Um we we pretty
much have about four that are advancing at a very fast pace that we predict should actually onward their processes within the next couple of weeks. Um outside of that, we as we predicted there was a lot of predatory plumbers.
And I don't mean plumbers, I mean vendors. Right. So, um, we've had a lot of customer feedback where they've been pushed in one direction. Um, we've been able to provide some of our customers basic understanding and fall back on our approach. Right. Did you have your water
tested? Most of our customers have indicated that, oh, the company said they'll test our water for us. We've advised them that is not an appropriate way to do that because you don't know what you're looking for, right? So we've reduided them back to our process, but outside of that, we have positive
feedback and we're on pace to reach 100, which would be FY25 and 26. That is not counting Kate Hogan, which he pulls a miracle out. We can then expand and open it. So if the board commissioners receive any emails indicating why am I on the wait list, obviously we're just
kind of at that point, but we uh we are advising the weight listers that there's potential tranches coming, so they're informed as well. Okay, thank you Justin. Um, are we did we see a spike of applications and it tailed off or are we seeing a steady stream that is still
coming in? We received about 48 on day one and then it's been a steady stream since. We've only really received two paper applications which is great because that shows our culture is really moving towards an expedited process
which is great. Um so yeah all positive of the 79 um what do you and if you don't know this percentage of who were putting in full house so with the pre-application process they
didn't have to identify that right away right so we count them as the highest until they provide confirmation of the system and then that reopens up so even within the weight list let's imagine we just do round numbers here we reach 000
it's 100. If all of a sudden 20 start to use point of entry I mean excuse me point of use that opens up the trunch balance so that we'll take the next waiting list members and start to get to that balance until we start to work through that process. We envision the program um to have a title wave, right?
A lot of a lot of background in regards to that, a lot of leadup to that. Um I am um intrigued by the steady rate sense, right? So I am intrigued that the word is getting around and people are looking at this opportunity as a proper
fix for their personal um way of life or their you know their quality of life which is a good thing. I think we can bridge some of the issues that we see with our large capital. So to discuss without going back in time too much, you know, 20 minutes ago about the DPW
garage. We're very flexible. Is there intermediate things we can do to the long term and we're still talking about a $100 million plan, right? A couple hundred,000 in the interim to buy us time is an appropriate modernization method, right? We bought short
short-term um success while we still focus on long-term improvements. We have received some correspondence that people that are just watchers fix the overall problem. I've indicated our master plan
should be completed in regards to our water master plan which should also be provided to the board for background information with the long-term CIP vision. Um that's what was presented in Denver at the February conference which will help inform our customers because
this portal has opened up more engagement with customers who wouldn't have normally emailed us. So we're actually seeing correspondence from customers that we've applications come from to show are they like focused on field street no they're
all within the zone outside of two no real concentrations no yes and no so actually I would argue that most of the historic area of OMR etc is actually our weakest rebate program applicants most of our
applicants are the expansion part of our distribution. Yep. They are the legacy legacy filtration. It's just a point of interest rather than importance, but the um just
wondering whether anybody has noticed any uptick on uh advertising by vendors. You mentioned the the private vendors. Uh have we seen much in that regard? So without confirmation, we've been told by
customers that they were they have received mailings that look like they came from the town of Mater indicating filtration programs. Um we always encourage everybody as we say a thousand times when in doubt just call our office. We will confirm and guide our
customers to the right locations for proper information. I I got one didn't have a seal on it. Just said town water. Yeah. I mean there's some there's some there's also some legacy vendors that are not in
Mayor but right outside of our borders that have provided filter systems for residents in the past. We always encourage our customers make sure if you really want uh compliance whether you use our rebate program or not there's information even if you just go through
the portal that should help guide you make proper decisions for um any uh processes within your filtration u approaches that work best for you. Any other questions for Justin?
Okay. And I don't feel the need for a further update uh given that brief update that you just gave us, Justin. So, I think um that that satisfied my questions. Thank you. And thanks to Julie as well. Yeah.
Okay. Any other questions on item nine before we move on to senior center? Let's move on to the senior center. Mr. Chair, so we got the draft lease
agreement um from Lex, the owner of 141 Parker Street. I uh I and the council agent director Amy Loveless uh took a quick look at it and then and there was a little bit of back and forth about u layout and I appreciate Amy's cooperation with that and she reached out to some some members of the senior
center committee just to make sure we saw what we wanted to look like. Um and I also want to give credit to uh Matthew Blackman who's the representative from Lexfest and they were very responsive, very attentive. So, um I have sent that
draft lease agreement to town council uh for them to look at and when they get it back to go probably well maybe I'll have I'll have to I want to make sure that this in the committee or some sort of interest with them you know I don't want
to do anything that's going to be out of balance but I I'm also pretty confident that um with the with the inclusion that I had from the public and the student committee and council on aging representation when we RFP in the first place. It's everyone's already in the same page, but um eventually we'll come
back to you and then that really kind of starts the clock um for them to finalize their plans and then start construction, you know, build senior center. I do understand um additionally that they will be going in front of the plane
board soon to be seeking a special permit for their proposal. Um so that's exciting. I think they're a good partner and I think they're I think they're really putting their work around this. So, I feel good about it so far. We just see what comes back with.
Very good. Any questions for the town administrator on plans for the senior center? All right. Thank you. Uh and Green Meadow School Building. Moving along. Um I was told steel is reportedly being installed this week.
Great. Uh we had a building committee last week and so I think it's moving along. I uploaded a recent um pictures which I think is up this week. So it's moving along. Yep.
Any any questions on on green metal school building? All right. All right. Glad to see progress. Yep. All right. Uh for the next item we have the select board annual goals. This is the last meeting of the fiscal year. Um
I think the one solid item I would like to see is if we can align on a goal setting meeting for the next fiscal year. And um congratulations to Chris again for winning re-election which means we'll have some stability in the board. Uh and the we've already booked
mill for Tuesday July 22nd. Um but we're certainly not beholden to that date and I'm sure we can find some flexibility there. But also wanted to hold these goals up and take a look at them. Um, as we here at the end of the year, I think we've accomplished a lot. I think we've had a unique year. I think we knew going
into it from some of the conversations that we had had in the run-up to fall meeting of 24 um that we would be looking at potential overrides. And so that was a a unique challenge on the operational overrides rather. Um I thought we had very healthy discussions
um amongst ourselves about things like the bleachers even when we disagree. I'm proud to say we disagree well. Um, and we move on to the next item. And I really appreciate working with everybody on this board in in especially in difficult times like that. We've got the lease for the senior center accomplished. Um, we have a number of
sustainability goals that we accomplished, including the community choice aggregation, which we've been talking about a lot recently, the water filter rebate program. So, I think we've had a very successful year. um including and and then on the communication I think through a number of things that town hall that we did in advance of the
town meeting I think was very wellreceived and was a unique format of communication there. So, wanted to open up this for general conversation, how we think we did, and see if we can find a time for setting next year's goals. Much of what you said, Jeff, I think
it's a successful year. Um, I think we again, and I think we mentioned this to one another in a long way. We handled some challenging conversations and challenging uh issues well. I agree with
that totally. Um I think that um I agree with your uh sentiment about increased outreach to the public. I think we can still do better. Um, but I think we're making progress and um, so overall and I
also agree with your sentiment about Chris and having him join us again the coming year. I know we're excited to have this look forward to it. Uh, so yeah, I
agree. Um, and look forward to what the next challenge will bring, including, you know, we had this discussion here tonight. We're on to the next. Here we go. Yeah. And and we've appointed a new police chief on top of that. We and we navigated an unfriendly 40B and and so
some things were not known at the beginning of the year that, you know, even though we didn't say navigate an unfriendly 40B in our goals, we we accomplished that as a town as well. And so that's, you know, we we do a lot. But thank you, David.
Any other thoughts on these goals? Um, I also would echo what what's being said about the overall general success uh of much of this. Um, I've always been
struck with, of course, how goal setting is easy. actually following through on the bill is a much tougher task for all kinds of reasons. So given that uh I'm appreciative of how we have been able to
work with these goals. They didn't just get written and forgotten. Um and that there was um throughout the the year um you know a number of issues that we've had to deal with have indeed been within this goal. So the fact that we've done
at least some of that uh is is help. So yeah, I just look forward to working with all of you as we uh modify these for the coming year and some of what we need to do same need to work on improving some things and maybe
there will be some new goals that we need to look at given how circumstances have changed. Yeah, I always like to say in more in the corporate world like I, you know, you should be hitting 85% of your goals. If you're hitting 100, your goals are too easy. If you're hitting 50%, then we
need to talk for other reasons. And so hitting a lot of your goals, but not all means you're you're setting some stretch goals and giving yourself some room to exceed your own expectations, which is, I think, a healthy thing. um always a little different when the when the executive in charge is actually five
different people who each have their own um sets, but I think this board has has worked very well together. So, really appreciative and I'll I'll echo that again. Any other comments? I see Bob McCarthy has come online to join us. I have. If you got a chance, I just if you if I
could ask one question. You may. Thank you. Um of the goals, um you know, I I I echo your last statement. uh from the corporate world and other places, but um any that you didn't reach that are critical top priorities for the coming
year before your discussion, meaning you don't have to create a new list, are there any that you're disappointed that you didn't get to? I feel I feel just a little and then when you popped off of mute, Bob, the the three to five year financial forecast was right. I feel you're
baiting me into into Why would you say it would like that? Discussing that. Um I am asking that I will admit that's that's fair. Uh absolutely. You know I I think and I even said and kind of switched my myself um about the volatility and that's been on the back
of my mind throughout that entire DPW costing conversation that we're looking at and and the value of a 3 to 5year forecast in terms of solid amounts on setting expectations relative to a more stable year. Also doesn't mean I don't want to have it. I think it's just been difficult to get the data together in a
way that we can move past the um you know there's a lot of complexity in the budget and the optionalities that we kind of look at. So I I I would still like to see that Bob I would um I'll leave it right there. Does anybody else want to uh take up Bob
on that specific one? And I believe Bob, were you in the room? I know you came to one of our goal setting meetings one year. I can't remember if it was last year or the year before. It was in the mill. I don't remember. I think it was two years ago. Yeah. Yeah. We we switched it up to location from time to last year. My
first year maybe I went to in response. I also I would love for us to add this specific goal the three to five next year. Also, I think um maybe we need to be more
specific in how we're like we put in here implement a three to five year operating capital budget forecast. Um I think we actually did some other things to try to work toward that. So maybe we need to break that goal out and be more specific so that we can measure incrementally in getting to that because
like capital planning committee is doing work that will help us get to that but it's not a complete task yet. So, uh, maybe we just at our next meeting for goals, we need to talk about breaking that out into incremental steps
as opposed to just going from no three to five year plan to implementing three to five. Yeah, I I agree. And I'll I'll say I think there's there's I think we've done better intuitively understanding the budget and communicating but as David said there's
more work to be done and and on the communication part in particular given the I would say degrading media landscape in which we have to get information out there's there's always going to be more work to improve on that one but I think yeah admitted there's still more work to do on our financial
forecasting abilities um despite the better conversations that we've had. So if I may one more uh thanks uh I I've thought about this a bit as you can imagine over course of a few years and um there are tools there are other
people that have struggled with this and finally bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro bro broken through um I would like to at least schedule a time where a couple of us whether it's part of an actual sitting sub subcommittee meeting or something else very early and I mean
July time frame of the budget season start on a path that is different from last year's. Um so we make some commitments that are realistic that are you know respectful of people's time and you know you know the staff availability
and all that sort of thing to execute a couple of those steps as uh Lindsay has described. Um, but if we don't choose to do it starting in July, come September and then November 1, we're already in the same boat where we're kind of, you
know, kind of waiting for Greg and trying to catch up and we don't really have a forecast, a plan or even a a thought about an allocation of our our limited revenue toward the highest priorities of the whole town, not just the crisis of the moment. So, I'll leave
it at that. Okay. Thank you. I I and I would argue that the budget season has already begun. I think for me, the one we just went through really began when the school committee came and said, "We're eating into our our reserves by $800,000, which was in advance of
Springtown meeting 2024." And to me, that was, you know, the point where I was thinking about spring of 2025. So I there's nothing magical about the start of the fiscal year in terms of planning for that spring town budget in in my Well, if you have a forecast and you
have a a process, then you're doing stuff all year long, right? And the question is, are we really going to do that or are we going to wait till November 1st? Thank you, Bob. Thank you. Any other comments on that or any of the goals we've got?
Again, we pull open our calendars. Is there anybody who has uh well can we can we see if the 22nd of July which is and there are five Tuesdays in July so that'll be after our second meeting um and then we'll still have a break between that and our first August
meeting. Does that work for everybody? Yeah. Yes. All right then. Let's book that meeting for our FY26 goal setting meeting. Fantastic. And we've got the venue in the mill already. Is that suitable to everybody? You want to post? No, that's fine. What
time? Six. I booked it for six. Is that too early? David, is that too early for you? No, I should be I should be okay based on my schedule that day. All right. All right. We'll aim for or we'll set it for six o'clock
on July 22nd. Fantastic. That was easy. as a food brand. Yeah. Yeah. Pizza sounds good. All right. We'll figure something out. All right. If there's no more comments, we'll move on to item 13,
correspondences. We've got uh six correspondences, A through F today. So, I Northern correspondence David brought we talked about that. Yeah. So let's let's let's um update because I think Greg, do you want to give the update or would you
like me to? That's it. So I I checked and you're right. I had already forwarded that to the bylaw committee and um Yep. And um and I sent it again to say like how's it going? Now the um I mean
like I can understand they there there's only three of them um and they are volunteers and they don't have a health agent right now so you know there's a certain amount of patients um but yeah so I think that's where I think it's a good place that's where it should sit it
is it is relative to the health so we can follow that but that's that's where I went and then I just if I just if I may I also want to note that the there's also a board of health related concern in correspondence E where is more around
enforcement of the bag bylaw and I know we reached out Greg to the board of health on both of those issues but I don't know that it was that long ago. I know the noise ordinance was in February that was a repeat but yeah did we reach out to them? I did I did um saying no
when and I and I replied back to um I can't remember who it was but you know Green Mayor on behalf of Green Mayor or whatever was was letting me know about potential non-compliance issues with the plastic bags and poly. So anyways I just I did the same thing I sent it over to
the board of health and then I similar I just asked you know let us know where that is. Enforcement is a different issue. I have staff for that even if I go out there. So um but no I so yeah I you are right that they related to board of health but they are two different
sort of approaches both of which I did send I do understand that um um tractor supply reached out and asked for clarification on that bylaw related to the plastic bags so and we provided it. So that's good. I mean there it's
not it's not an unknown it's not an unknown viol. So it's just if if there is a and I really don't know I'm on the spot. I just don't know who is not abiding by those you got a list and I asked for it. Oh
man. You that one you asked for Green Maynard, right? I did. I asked right away. I said oh thanks for letting me know who is it. Yeah. All right. Um, sorry David, you were about to say something relative to the noise ordinance.
David, I'm I'm sorry. And ironically, I'm gonna have to ask you to speak up on the noise ordinance. I'm having trouble hearing it. I won't say much more. All I say is when when I didn't see it show up for the uh for the annual town meeting, I sort of knew that it was a dead issue
at that point. So, it was raised again up again. Seems to me it could be a simple fix even if we just go at it very briefly with some type of time. I don't want I don't want people out there with noise
either and everything else. I don't need that, but I just want people to know that they can sleep at 6:00 in the morning. Yeah. So, I I'll continue to sort of I'll I'll get the board, but if I hear back about
either of those issues. Okay. Let's um yeah, let's let's wait and see if the board of health is able to respond. I think they didn't get back to us in February, but we only reached out to them. I'm just checking through my notes about a week ago now on on the second round. So, let's give them some
chance to respond and if they don't, then we can bring it back up for this board and decide where we want to go forward uh in terms of progress. Does that sound okay to everybody? Yeah. All right. Okay. Any other comments on
correspondences A through F? you just actually I I the you given my predecessor that authority it just doesn't come up very often. Yeah. Easy.
I will move to accept correspondences A through F as shown. Thank you all in favor. Lindsay. Oh, sorry. Thank you for seconding. Lindsay in favor. Yeah. David, Mike, yes. Chris, yes. And I am a yes.
And we will move on to minutes. We have one set of minutes. Any comments on these? Move to I move to approve the meeting minutes of April 15, 2025 as authorizing. Should that Okay, thank you. Uh all in
favor, Lindsay, yes. David, yes. Mike, yes. Chris, yes. And I'm a yes. Moving on to the town administrator report. Thank you, Mr. Chair. I'll be brief. We're having a lot of meetings
around here. So, um, uh, as I said earlier, executive director of US civil services, Steve S had a baby. Fire Department captain Mike Bar had a baby. Ben Sowski, um, and their family had a baby. So, it's great. It's a fun time.
Must be something in the water. Yeah, maybe. And then uh uh uh I do have a stack of submissions on my desk from um House Doctor Design Services that like we kind of like keep on handing designers architects if you
need them, but I I've got a huge response. So I need to go through them. Um I am very regularly working with um Sally Warner of the sustainability committee plus fair grind or mass power choice on our community electricity
aggregation program which is planning on doing the announcement next week. So this is great. So in the very near future as customers in Mayard you'll see the in your mailbox you'll see on the website you it'll be great. You you'll hear all about the results of of the bids and I'm excited. I think you'll
think you'll be pleasantly surprised. And then um town offices are closing Thursday. And then I'm going to be taking off in two weeks. You're in good hands. And then uh um this is kind of exciting. I
just don't know when it's coming to our town yet. Meeting Mayor, but u the Mandan regional bike share did kick off in action the other day. But we are one of the regional partnerships. So, in the very near future, we just don't know when yet you'll see bike share program
reintroduced to which is great and it's the it's the same vendor that hosts um the kayak rental off of your street. So, same team and I heard that's open and already so I hope to hope the town gets over there and uses that.
Um, barring any questions, that's all I had. given the town office. Yeah, Monday. I think you're right. And we will and I like good does try to like blast people. So that's a good note. all those
forward. Thank you for pointing out. All right. Any other questions on the TA report? All right. Uh TA performance review. We're still waiting on one person. So, one person, if you get it in, we'll do
it at the next meeting. If not, we will go without you. And we'll move on to board member reports. Starting with Lindsay. Oh, sorry. Chair report. I skipped myself. I have no updates. I think I am clear this
one. So, I understand that the events over last weekend went well with the protest. So, I just wanted to thank them for their their diligence. I know it was a rather large gathering. Uh so, I just wanted to call that out and uh thank them for the work that they put into keeping things organized and and civil
uh during that demonstration. Thank you for saying that, Mr. Chair. I also want to point out that that I also did not get any negative reports about the control of the crowds this week. So good publicly. Um I appreciate coverage and particularly the police chief. Yes. Yes.
Absolutely. Very good. Um all right, that's it for me. So board member reports starting with Lindsay. Um I want to thank Julia Flannry. I've heard from a couple residents and
friends who've applied for the water filtration rebate that she has been wonderful and easy and quote lovely to work with. Um so I know that that's a lot of added administrative work. So please extend my gratitude to her. Uh
also just thanking the um police department and town for helping facilitate the school rally. Um, last week I I did walk down and it was great. Everything was going well. There was, I think, one medical emergency that it happened. There was it was like no
problem. The entire trip pulled up quick and easy. Um, so thank you because I think that was great. Um, a note I don't know OB logged off. The mayor advantage is evolving into a newspaper. They are currently
holding a vote for their new name. There's a link on Facebook and there's also a link on their homepage. So, anyone who's interested, you want if you have opinions about what it was not can't believe I was a question on
Facebook of all places. Um, so yeah, it's exciting and they actually did um publish their first edition, but they're looking for feedback on what their name should be. Um, and then also congrats to all the babies. Steve and Ben and I
didn't know about um, uh, my car. Thank you. So, we need to have a select board meeting with babies up. Thank you, David. Thank you. Um, I don't know mentioned
well attended. Uh I think it's going to continue to grow and there's a lot of excitement buzz down there and uh just really a big community event. It's really uh so congratulations to the organizers and in fact thank you to
everybody that's associated with making it work. Police department was down there making sure that the roads were properly prepared. You know it was just quite well. I there early in the morning just on another uh matter
saw the organizers setting it up really was well congratulations in um the uh just so everybody knows the housing trust met in the last week. Uh
the rental assistance program is continuing and being helpful to number of of families on a denial of the housing of a rental assistance program that's started by the
trust. First time that's happened through. And uh we are working also with ironically enough since he wasn't here tonight with Jimmy McDonald on the issue that we talked about before and he is amenable to
work with town units in the fire station so that we can then utilize the entire building as towards our our HMI to get us over that 10% good stand at that point. Despite the fact you're already
safe harbor that really solidified it if we can get it done. He was agreeable to everything we propose. Hopefully the timing works out get it done by October so everything is that is it from me. Thank you David Mike.
Uh well, a lot of what I would say has been said. Just to reiterate the appreciation for the events of town the last couple of week weeks been great. We've got another one next week. We got Jasper this week.
Yeah. Yeah. So every weekend is um my daughter is 25 years old now. So it's a long time ago that she was born. But I do have a distinct memory that it was my wife had the baby and not me. So
just congratulations. I know the the gentleman told you every time being congratulated but the the mothers too. So bringing potential tax pay but yes congratulations to all involved.
Very good. Thank you Mike. Uh Chris. No. Um, no. Just wish I guess I'm wishing all the wives well with these new babies and wish um Rick Lad well as well. Good call.
And that's that's it for me. Thank you, Chris. Uh, all right. Then our next meeting is July 1st, 2025. And I'll entertain a motion to adjurnn. Second.
All in favor? Lindsay? Yes. David, yes. Mike, yes. Chris, yes. Name a yes. Thank you very much everybody. Have a great evening everyone. Thanks. Good night.