To the flag of the United States of America to the republic for it stands one nation indivisible liberty justice for all. Good evening preliminary matter. This is just chair of select board and I don't
believe we have any members who are joining us online. This open meeting of the select board is being conducted both in person and via Zoom. Speakers on the agenda may be participating remotely and the chair may allow for the public to provide comment. The board would like to hear public comment if there's further
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that you broadcast may be captured by the recording. All the materials for this meeting except any executive session materials are available on board docs and we recommend that members of the public follow the agenda as posted on board docs unless otherwise. We will now turn to the first item on the
agenda. Before we do so, permit me to cover some ground rules for effective conduct of our business and to ensure accurate meeting minutes. The chair will introduce each speaker on the agenda. After they conclude their remarks, the chair will go down the line of numbers invite each by name to provide any comment, questions or motions. Please
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will call on each board to three minutes for any comments, public comment for public hearings will only be accepted in person for open meeting law. And we will now turn this first to business which is indeed public comments. I see no public comments in the room this evening. Is there anybody online
this evening who would like to make a public comment? Right. The summer goal groups here. Uh consent agenda. We have two items on the consent agenda. One cemetery deed and one use of town property from a group that has already property before
without an issue. Any questions on either of the two consent agenda items? Yeah. I will move to approve consent agenda item may continue to state public health safety guidance
signatures. All in favor to the insurance requirements property continuation. All in favor? Very good. Uh, moving on to item five. Uh, select board 2026
organization in planning. Um, Lindsay does send her request and she is not able to make it. She did ask that we postpone the board organization session. So, she was here at a meeting. That's okay. We just postpone the entire
five um the entire five. Uh the one thing she did want to check in on was for dates for fiscal year 206. Um she was curious if we could move the goal setting meeting. That was the only one she
covered. Um the 22nd is difficult but not possible for her. The 21st, 23rd, 24th all work hard. to see if we can find that. It would be better that would be I will be on the London.
Okay. So that 23rd date the 21st July 21st. Yeah. All right. We'll check with Greg and see if it's all lined up. We'll
do not Let's see. will be able to accommodate. Um, other than that, I think we can readress number five, unless there's any comments that people want to make before we bring it up. Okay.
Then we will move on to item six. We have one appointment and then another smaller set of three. So we will start with the recreation commission and we have we do
Mr. Graham is here. Mr. Graham, how are you this evening? Hi everyone. This is Joe Graham. I'm doing well. Thank you very much. Uh thank you for joining us. Uh we've got a copy of uh the application here and um we've got
a recommendation uh from the the current members or at least from Tom and so if you wouldn't mind just giving us a brief description on on your background and and why you're interested in this particular position. Sure. Absolutely. So, um I had a sort of
a serendipitous conversation with Tom about uh two weeks ago just uh in in terms of use of fields and use of the basketball courts and how great it is to see leagues and different activities happening. I do work with Tom uh in the
Maynard youth soccer organization. I'm a I'm a board member with Maynard Youth Soccer the last two or three years. I've lived in Maynard for probably about 13 years now. I have two daughters uh in the Maynard school districts and Maynard sporting activities and I just feel like
it's an opportunity to step in and help with organizational activities uh promoting health, wellness, recreational activities. Uh and just in speaking with Tom, I understand there were some vacancies and there might be a need for some additional help. So, I figured I'd throw my hat in the ring and see if I
can join. Well, thank you very much. Um, does anybody have any questions, Mr. Graham? No, just thank you very much for uh being prepared to donate your time. Thank you.
I will move to appoint Joe Brown to the Recreation Commission return expiring June 30th, 2026, authorizing his signatures, sir. Motion's been made and seconded. All in favor? Thank you very much. We appreciate your
uh your service. Thank you everyone. Have a great night. You have a great night as well. All right. 6B. We have three reappointments for boards and committees. Any questions on any of these three? No. And I will move to reappoint board and committees members
or terms to expire June 30th, 2028 as provided. Authorizing use of annual signatures and approved. Second. All in favor? Very good. Item seven, DPW facility. Um, so we've talked about this. I don't
I don't expect any particular action, but wanted to keep this on the agenda until we have a deliberate kind of path or even make a deliberate decision if we don't want to have a path forward or if we want to table it for some period of time. So, um, and I did get some feedback from Lindsay, which I can
share, um, this afternoon. Uh my understand is that you David and Lindsay have not yet had a chance but are still planning to meet with the meeting. Uh let me make sure I got that date right? Yeah the 14th at 7 p.m. in
two members of that is that will channel guys or any other channel be present. No really general high level. Yeah. So I think the we've all discussed the
needs. We've all discussed the results of the feasibility study. I think we've all discussed that the the financial implications are the largest factor I think holding us back from making a quick and immediate action there. Any other comments on where we want to
go here? I'm just I'm just want to get a little bit of a clarification from whether it's Greg, you know, Justin or anybody else as to exactly what um
onboarding the project manager and you know actually means what does that mean? It doesn't I mean aside from signifying it, it means support for this idea in this present form.
I'm just wondering what it means so far as the uh community is concerned. What is it? What does it mean? And what actions have to be taken you know from that point on? Is there is there a cost to um
appointing a project manager? you know that type. So my understanding is we can we can on board a project manager and then kind of keep them and not use their services. So um now if we appoint a board to oversee
the actions or I'm sorry appoint a building committee to oversee the actions and we would need to I think Chris be very explicit with our instructions to that committee as we've discussed before. But I believe we do have the option as a town to bring on a project manager and kind of keep them.
And if we have a question in August, we can use a PR as their time, we can then not use them for September through December. And if we want to bring them back on in January, um we can proceed like that. Stephanie, so we we can confirm that, but that's
that's one one thing that we can do. Yeah. Now I expressed last meeting that I giving instruction to hire a project manager I think gives a wrong impression. I just think it it suggests
that we are ready and willing and able to move forward with project but I don't think we are ready willing and able to move forward with this community. Um committee is a different issue. you can have discussions and I mentioned that
when we were talking about the fire station at the initial stages it was just that it was discussions and it was no project manager that was just uh all discussion about location all discussion about um you know how to get the project
going etc I just have the real I just don't think it's the right message to send um certainly there's an understanding that there's a a need of some sort for a facility of
some type. I just don't know if moving forward a month after the town moves forward with a uh with an override that we then commit ourselves safely to bring forward with
the next huge project. I think it's uh I think we need to take a breath. What's the you you say there's going to be sending a message um which I I understand what you you're trying to say that but um is
that necessarily true? We're looking the possibility is of hiring a a project manager, right? Which you saying could be somebody which have none at least. Uh, is that what you're saying that they don't necessarily meet? Yeah, we don't
have to hire somebody and and then use them 40 hours a week, right? We can hire them and keep them sort of I don't know if retainer is the correct term, but in a similar right to that. So, at the stage of this uh feasibility study that we're at now, the feasibility study has
been presented, which of course is not the same thing as certainly not necessarily as anything close to final design. What's the downside in uh having ongoing conversations at least at this point with additional experts
who might be able to help us with the development of this stage of the process whether it takes one year, three years. Um I guess the only thing would be we are beginning the process of spending money towards a process that then somebody guaranteed you know months from
now will say we've already spent $100,000 or whatever the number might be. We're going to waste that money if we don't move forward. It's just that's that's part of it. You know, I don't know if it's I don't know who would have the authority to have that
person uh engage and spend money or giving it to a non-elected group that would suddenly have I think there was discussion, correct me if I'm wrong, anybody who remembers that there was a pile of money, you use that term so lately, um that had already been omitted
to a project manager, but I might be wrong, for this building for the DPW or something. Yeah, I think it was I think it was money I think it was money earmarked for um granted. I didn't hear about any money.
I haven't heard I haven't heard of any monies beyond that. If it if it does exist, it does. But I've to my recollection, we you know, the money for the feasibility study is paid for by a grant and then that's why it's done. But I don't I don't I don't recall a
conversation about any monies being set aside or available at this point for anything further. So if that's the case that comes an issue, but we now are spending money that we don't even have. Well, was was there leftover from the feasibility study or did that cover it all? I don't we can we can look into
that. I think there might have been some that right so the question is how much work so to Mike's point of of you know having continuing discussions on discussions about this type of and I
don't know if this is possible or it makes sense but it does make sense to find you know see if we can find a few volunteers in town who have some experience in this type of thing and may be willing to take a book and go through
the feasibility study and it'll come back with suggestions to us in regards to what is included within it because I don't I can read it three times and not honestly not understand it. you know, some of the some of the um technical language and other things that are in there. But my point being that, you
know, we we just built a fire station which is a sizable building and and and includes um hundreds and hundreds of thousands of dollars in equipment and other such things that you know are specialized and and carry you large expense, right? and
we built it for X dollars in taking the land from um you know from the mill. Now we're looking at a DPW building that's four times four to five times the cost almost of that building. I'd like to have someone that understands what
they're reading read that and tell us what in that feasibility study. What are things in there that we don't need? Cuz what what are we building a a great um you know DPW building or are we building the K Mahal DPW buildings? Because for
the money that we're talking about in the 60 to $78 million range, I think in the numbers I saw the back of the uh report in front of the report, it sounds like a lot. And I don't think that this community is ready for that or I don't think this community would ever be ready
to vote yes on $60 million DPW. Are we are we ready to see a DB facility just falling apart? Well, that's the the opposite side of it. Well, I I the opposite side, but I'm
guess a lot more people willing to see a continual decline of that current facility until such time as what others may consider a more reasonably priced facility comes comes available or is or is proposed because I think I mean I had
I called Greg the next day. I said I I mean I wasn't I wasn't sick or anything but I I was you know little had a little bit of a head cold that night but I called my said was that 16 or 60 like legitimately called him up and asked him because there was no numbers in the
thing it was just Justin Justin's numbers in the comments but yeah that's a staggering number to me considering we're going to build a elementary school to house 400 you know 400 to 500 kids you read the other day those numbers fit
in the auditorium. You ask the question, how do you fit? So, we're looking at, you know, 500 kids in that school and we're talking about, you know, some neighborhood of, you know, 83 80 to$82 million depending on where, you know, where the the final cost plays out.
That's, you know, that's a big number. So, let me bring um Lindsay's commentary into the conversation here. appreciate a suggestion which is I think similar to what you had suggested Chris a few moments ago which is to
form whether or not a committee or just a group um of people who can do that sort of interpretation and the scope would look at not just this building but also the building needs over the next couple of years including um a lot of a lot of the needs are roofs for the
library for Fowler for if we're looking at the clubhouse basically the constellation of building issues that we have inclusive municipal building committee which I think we've discussed before um
she it or likens it to a specialized version of the capcom it doesn't look at the you know police cruisers and and HVAC but more holistic building things um and if failing that to at least bring the capcom in so we can take a look at some
medium to longterm that's That's that seems that seems to me it makes it makes more sense to encompass them all. Yeah, I think it sounds the buildings as a whole including that building in buildings. Yeah, you know current buildings, future building names, all of
it. I have no I have no issues with that proposal. I think it it becomes again a lot of this is giving the wrong message and that proposal as you guys described is the right message because now it says we are
looking at all of our buildings. It's not okay now we're moving on to an $80 million project. It's we have probably $300 million in projects we have to look at and we're looking to make sure that we are prioritizing and we are properly evaluating that and we know what's down
the road that then can fit in with our hopeful five year 10 year economic and start devising to start making a plan. So I think it makes sense we got a pretty good alignment there on that path
forward. So yeah. All right. Because I don't think we we shouldn't count just put it on the back burn completely. We could what I've been saying is if we do put on the back burner, we should deliberately pick it up and put on the back burner and say we don't feel we can handle the cost, we feel that the the
deterioration of the current building or buildings is acceptable and we're going to put on the back burner for a year or whatever time we appro. So that's that's that's my point. It's not that we need to push forward, but that if we're going to if we're going to sort of pocket veto it, let's let's not do that. Let's just
say no for now. to extend my retiring. us. I think Greg or Justin or both of them if the conditions of the current um DPW facility
are in any danger of um you know facing um I know closure by you know ADA or any of those you know other safety groups. Are there are there safety concerns to that you know physical safety concerns to that level
that we had at one time when you know when you know talking about changing and reconfiguring parts of the old high school because of ADA concerns and other stuff. Are there any concerns with that building along those lines? safety, you
know, physical employee safety andor ADA um compliance issues that would um you know some the decision making employee issues are one thing you know you have to have sure
properly even though it's unlikely that somebody with significant physical handicap would be an employee other than um an office worker So I believe you already said that there
was an issue with a female if they hired a female they have a problem with certain designated right along those lines that you should be aware of as we start to discuss other
you other possibilities or committees to take a look at these things. What I was getting at is I think there are rules and again I'm not an expert on this but I know we've had these discussions before on buildings that are not accessible to the general public. There are different levels of requirements for
building that are generally accessible to the general public and some of the DPW issues may not be accessible to right. Yes. So all right. Um I think our Yeah,
absolutely. We can ask that Mr. and I think our our next if we do want to move forward with this is finding membership for such a committee. So I think that will be the next step or people um that's part of committee. So if you have suggestions or thoughts,
keep them in mind and we'll keep this topic up. Any other comments or um questions on item seven, the PW facility feasibility study? All right,
we will move on to item eight, which is a signed policy amendment. This is not the downtown signage which we had discussed. This was um this is a policy about the usage of the police department's electronic side just to have some uh not unlike a flag policy some clarity on on the use case for it.
Uh hopefully you've all had a time to review it. Um it is the police department's sign and so there is a a checkpoint there with the chief. Um but beyond that um Stephanie anything I should add or do we want to open to questions? No questions. uh pretty
self-explanatory. Um I know that because some of you are too privately, you know, to put up some concern about private activity. Yes, absolutely. We want to keep this for the use of, you know, town meeting is date wide and you
know, was that request denied? Yes, I believe it was by the police chief or whoever is I don't what's that? I don't know exactly. Oh, but it was denied. Yeah. Yes.
Um any questions or concerns with the policy as written two pages here? So highlighted portions are the amended sense. All right. Uh, you move to approve the
amended signs on town property policy as presented. Second. All in favor. All right. Very good. Thank you. On to senior center planning. Quiet. Stephanie, do you have an update for us on this? Very quiet. Not
any questions with TA's office on this. Right. Very good. And Green Meadow School building project. Chris, do you have an update? around right along with they're going to do they're going to do a um actually going to do our first our next
meeting I believe is going to be the first inperson meeting of this entire an at the uh meet at the um site trailer take a walk through the site and then finish the meeting back at the trailer
removing um but yes no they're moving along they get some in the in Yeah, we field reporting some other pictures on the the website. They get some some great pictures. Um the company that's doing most of the work uses a drone to
um capture, you know, um images and whatnot as they as they go through the project and some of the uh I don't know the couple you saw yesterday last night. Last night we had it last night. Some of the some of the images from the drone are you know that they just we don't see the pictures on the website but they're
I mean it's encouraging. It's got um all the foundation work is done in two of the three they have it broken into an AB and a one two or three or a B and a C zone. Two of the three zones are already um into the steel work working the
steel. Very impressive. It is fast going out there. You see it and they've got a couple um they finished they have one retaining wall and I think that's the one that goes over on the back side all the way out on the other edge of the property. That one looks to be done. And
then they're in the process of can completing the other retaining wall which will be the furthest point away from 117 on the project. But it's coming right along.
And um just just so that it's because it was it was a hot topic for a week or two in town. The uh company that they chose as the general contractor was a a something something that they are
getting rave reviews for their um film so far. So very happy with it. everybody that's on that team and um including um the you know the people from Maine who've been more involved in are involved in that um
that line of work in their day-to-day lives are all seem to be very impressed with the work that's being done. Good. And that uh tour is on the 11th of August. Yeah. Yeah. So, very good. Any questions for Chris
from the Green Meadow School Building Committee? All right. Uh, moving on to item 11, special town meeting. Just wanted to update. We did get in touch with the chair of the board of health will be available for our next meeting to discuss
um the um David's proposed well not David and many other people. Okay. Not as well timed as it could have. And the the correct procedure um if if there's a observation and non-compliance for the um single-use plastic bag and
polystyrene storage container ban. Um and I Oh, and Greg has also included the first draft special town meeting timeline here as well. So no no no action on um the board of health items. Just letting you know that we will have the
chair here for the next meeting to discuss this and then draft timeline if there's any commentary on special town meeting fall 2025. We have to set the date for October 27th. We will. I don't know that we have to do it just yet.
I'm sorry. Did that very good. Um but it doesn't say make them both. Yep. Okay. Any challenges with the date or the entire preceding schedule of events uh has been listed out here. All right. So, we don't need a formal
motion. Is that what I understand? Not yet. Not yet. Okay. But we're all good for that date. Yeah. Yeah. Okay. One last is there, you know, when we talked about the polystyrene storage containers, is there a Do we have a
penalty in that in that file? Is there is there a penalty for not did we have one? I believe I do not recall if they're specific, but I think that's something we can discuss. Yeah, I was just curious. It's kind of hard to
see it pop up because I was I don't know where I fed up or picked something up and I said to my said to my peace that we did away with this plastic stuff in this town. So it's the message. Uh but we can have that conversation at
the next meeting. The first offense in the morning is $50 and then there you go. Okay. Thanks. So yes. Okay. Thank you.
All right. Um, any other questions on item 11? All right. We have correspondences A through G this evening. Any question on any of the correspondences?
Move to accept correspondences A through G as shown. Second. All in favor. All right. We have one set of minutes. Any questions on the minute? It's getting late. We're slowing down
here. Can you approve the meeting minutes of May 7th, 2025 as shown in authorizing the use of digital signatures? Second. All in favor? An administrator report. Okay. Um so
Greg's been out and about um lately and one of the biggest things he wanted me to share was the over table on Tuesday. Um he did ride along to deliver goods to folks homes very probably one of the hottest days of the year but um so it was really very gratifying. Um the farmers market started their 30th year
on the 28th of June. So congratulations to them. Um there's some new heat related information that I received on mass.gov this week. So, we took that into consideration. We put out a CTY this afternoon and a bunch of messages um about that information as well as
where we have some cooling centers through Thursday because it's supposed to be fairly warm, but it's a really great resource. Go and visit mass.gov. Um and we are closing Friday, July 4th for any questions from the town administrator.
All right. Um, I have received the last DA performance review. I didn't have time to get it in for this meeting, but we'll we'll get that squared away. And I've got everybody's feedback. So, thank you. I'm glad we successfully completed performance review. Uh, and go to the chair report. I've got no updates except
with wish everybody a happy 4th of July this week. So, we will go to board member reports. Chris, I'll save my July. Very good. Nothing. I do have one question and I I don't know who gets
this question. I've had a couple people ask me about signage defense at a one night field. Okay. Where one where the revenue goes and two what are the are the rules and regulations as to what the signs have to be or what
should be what it should look like. I will I will save their other popular comments for where they belong, but they don't belong in public comments, but just people are starting to think that it really looks like crap. It is under the school's purview that
much. Okay. Um but I do not know how much they can ask. We can I can go to you know someone on the school command the same type of question but just a lot of people have brought that up. I believe it's all outlined on their website as to
where that money is supposed and I assume I assumed it was a financial thing but I just I would it all I think it all goes to the sports department or the athletic department and there's also a different set of uh costs if you want to have your signage
inside the field there's a different charge versus the ones that are on the wall or on the fence And Chris, I agree. I've heard a number of comments as well about those sign more more so about the
inconsistent way. It just looks sort of inconsistent different colors and whatever. And from a marketing perspective, I don't know if people have a chance to even read other sitting at the light. But
actually I said that's not I don't know what it is because I'm driving by. Yeah. You know what I'm saying? I'm watching the light so they don't even start screaming at me because I didn't move fast. Especially if I'm making a left-hand turn any direction. Yeah. But anyways, I just had I just said, you know, and I'm People don't typically
call me and say anything about that stuff because whatever reason, but it's it's just I've had two people in the last couple weeks since our last meeting say, "What's with all those signs?" It definitely seems like there's a lot more seems like a lot more. It seems now it's
starting to go creep towards the tennis, you know, and for a while it was from the, you know, basically right out the window of the u the front door of the just seems like it's growing and people ask the question.
I know my wife and I was driving by there the other day and we were speculating about how long it would be before they start putting theirs around by the cemetery as well. The uh the other point was that um a lot of community events have been
historically posted there. They're not going to really put them up because they're not there. They're going to be lost if they do put them up. So opportunity to advertise but that's all related. All right. Anything else for
question? David. Yeah. I have since our last meeting I had the opportunity to go to the court of honor for a boy scout. Wonderful event. Um he was the one he had been before us. You may recall with this box that that they used
to put to retire flags. is now offering on fire stadium. And then Saturday after having the opportunity to go to the opening farmers market, which was wonderful, I also then stopped by over at the cemetery where another Eagle Scout working on this project. um which
was to plant two oak trees that over the course of time will grow to be enormous oak trees uh right at the entrance to the uh to the cemetery. And um he also
will earn his pizza skeleton and told me at that event that uh he expects his portion will be at Christmas time and comes back from school and I told him we will make sure we have representation there. Uh there's another kid too based on the
list that um is posted at the Eagle Scout line that I was at that's another young man that will be getting the scout. It's an amazing number of mayors rather such a small community
scouts. I think it's important to point out that that is not just the kid but young man young woman themselves that does it. It takes literally the village of of parent parents and other volunteers, people who used to have kids
in the program. It's amazing to see continuity there. So that's part of it I guess that Thank you, David. But he won't have to wait until the trees are grown before he
gets his proud to be doing something. Um I just a couple of things. One uh congratulating those who organized the jazz festival. Yes. Um the other week which was a great event as it has been the last few years. Um I know a lot of
time and effort went into it. So thank you to all those involved. Um and then also on this last Saturday I was at the green advisory council with Jeremy Elbridge
and made it uh Julie Love was doing a presentation the sustainability manager in Weston and she gave a presentation about the the roles and challenges of sustainability operation in town was
impressive to see one of So happy. That's it. Very good. All right. Well, our next meeting is July 15th. I think we're about to set a personal record here, everybody. Is there any last
commentary before I All right. Motion has been made to adjourn. Seconded. All in favor?