I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Good evening. This open meeting of the
select board is being conducted both in person and via Zoom. Speakers on the agenda will be participating remotely and the chair may allow for the public to provide comment. The board would like to hear public comment and if there is further action that is required by the board, the chair will add the matter as appropriate to a forthcoming agenda.
Depending on the comment, the board may if they are able to within the confines of the open meeting law respond with information as opposed to needing to deliberate on the matter. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting or hearing will not be
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the recording. All the materials for this meeting are available on board docs and we recommend that members of the public follow the agenda as posted posted on board docs unless I note otherwise. We will now turn to the first item on the agenda. Before we do so, permit me to cover some ground rules for effective and clear conduct of our
business and to ensure accurate meeting minutes. The chair will introduce each speaker on the agenda. After they conclude their remarks, the chair will go down the line of members, inviting each by name to provide any comment, questions, or motions. Please hold until your name is called. Further, please remember to mute your phone or computer when you are not speaking. Please
remember to speak clearly and in a way that helps generate accurate minutes. For any response, please wait until the chair yields the floor to you and state your name before speaking. If members wish to engage in colloquia with other members, please do so through the chair, taking care to identify yourself. And for items of public comment, after the members have spoken, the chair may
afford public comment as follows. The chair will first ask members of the public who wish to speak to identify their names and addresses only. Once the chair has a list of all public commentators, I will call on each by name and afford up to three minutes for any comments. Perh public comment for public hearings will only be accepted in
person per open meeting law. And uh the first item on our agenda is public comments. Is there anybody in the room tonight who would like to make a public comment? Seeing none, is there anybody online who would like to make a public comment?
All right, then we will move on to item two, which is our consent agenda. We have six items A through F. Mr. Johnson, anything to call out on the consent agenda? No, it's uh we've seen it before, but it's exciting time. I love getting into the spring and almost on a
weekly basis. Something else exciting happening downtown. We're also joined by Kim Long who represents the group that hosts the Memorial Day parade and I appreciate her, all the rest of all the rest of the team that does look for your job or a year. Look forward to it. Good evening, Kim. We're looking forward to joining you.
Great. I hope to see you all there. If one of you want to speak, could you let us know? Yes, I would be happy to. Thank you. Happy to let him know or happy to speak. I I'd be happy to speak. If somebody else would like to, I'm I'm more than happy if somebody
Yes, I can do that. Okay. Thank you. Absolutely. All right. Uh for the consent agenda, any discussion? Move to approve consent agenda item A to B as presented contingent upon adherence
to all federal, state, and local public health and safety guidance in authorizing the use of the university if approved. That's good. But we've got A through F. F. So we'll approve A through
what's A through F. Yeah, there's two symmetry deeds. Uh a couple from Memorial Park. All right. A through F motion's been made and seconded. All in favor? All right. Very good. All right. We have two recognitions and we're going
to start with fire captain Mark Hmel. Fire chief, would you like to come up? And yes. All right. So, let me just check because I think we are
We have a proclamation here from the select board. Do you want to speak before I read the proclamation? See if I can follow you on. All right, sounds good. So, I'll I'll read the proclamation we have here. Whereas Mark Toml has been a dedicated public servant for over 42 years. And whereas Mark began his service to the town of
Maternard in 1983 as a high school student when he began working part-time for the department of public works, reading water meters during school breaks and working with different departments. And whereas Mark was elected via a write-in campaign to the Maynard Board of Health in 1986 and was
the youngest elected official to date at 18 years and 5 months. And whereas Mark was appointed to the Maynard Fire Department as a call firefighter in 1990 and appointed as a full-time firefighter in 1997 and promoted to captain in 2023. And whereas Mark's accomplishments with
the Maynard Fire Department include serving as an investigator with the regional district team, having investigated over 100 fires and being awarded two unit citations for saving human lives and joining two other Maynard firefighters on the morning of September 12th, 2001 for the recovery
efforts in New York City. And whereas Mark began working with the Council on Aging in 2013 as a backup and special trips driver and is expected to continue his selfless work during retirement both due to his enjoyment with the seniors and to honor the memory of his mother's commitment to better the lives of our
seniors in the town of Maynard. Now therefore, we the Maynard Select Board offer our congratulations to Mark Toml on his retirement and gratitude for his contributions to the town of Maynard given in the select board's chambers this 7th day of May in the year 2025.
Yes, absolutely. Want to thank Mark for all his years with me. my partner when I first started on the department. So, it's been fun to grow together. Um, he's been a outstanding individual. So, bring us
um to me and my career and from the whole department. We couldn't be more honored to all of the time that we have. So, we're very proud. We're going to be sorry to not have it every day, but we wish you the best for your
retirement. Congratulations. Congratulations. All right. Uh, and then for our second recognition, uh, please Sergeant Dav, do we have the chief? And Sergeant, if you want to come on up. And we have the letter of
commendation in front of us, but I'll turn it over to uh so first I read this I just want to say again thanks for having us here and allow us the opportunity to to uh to showcase some of the heroic ethics that offices do. Um a lot of times on a daily basis, you know, we often find ourselves
uh helping others. It's not always situation we find ourselves helping uh our own. So it's great to recognize Simon. So I'll read the culmination letter that kind of described the events of of that night. So um thanks for bringing the the attention of Sergeant Eric Dval for his heroic and life-saving
actions whose quick thinking and calm professionalism directly resulted in the saving the life of a fellow member of our safety team. On the night of March 31st, 2025, at approximately 10:55 p.m., Sergeant Dval was in the police station when a dispatcher began choking on a piece of fruit that had completely
obstructed her air. Without hesitation and with no other personnel present, Sergeant Dval immediately administered the Hima. His action successfully dislodged the obstruction and allowed the dispatcher to breathe again. His response none and then Sergeant Dval continued to provide care for retrieving
her emergency inhaler, offering water and contact in the main fire department to respond for further medical evaluation. The remainder of the ship, he continued to monitor well-being, provide reassurance, helping to restore a sense of safety and composure during extremely vulnerable and distressing experience. This incident highlights not
only Saul's training and composure on pressure, but also his compassionate, commitment, and unwavering questions. As public servant leader within our department, he exemplifies the very best of what it means to serve the town. I respectfully submit this letter as a formal promination request. Sergeant
action Sergeant Deval's actions be recognized public. He demonstrated that evening under extreme care and courage. His presence that night made all the difference in the world and our community is fortunate to have him within our ranks. Thank you, Senator Eric. which states in recognition of your
heroic and life-saving response that resulted in saving the life on the night of March 31st, 2025 presented May 7th, 2025. Thanks. Congratulations. Very good. Thank you. All right. Fantastic. Did anybody else want to say anything uh
on that last item before we Okay. Looks like they're going to do pictures out there. Very good. We will then move on to item four, which is the use of town property. We have three items here. Starting with the Mayor Cultural Council, uh which I believe is looking to do an event not unlike the
jazz fest, but for country music. Is that is that what you're here for? Oh, Armen, I didn't see you there. Oh, Armen. Good to see you, Armen. Do you want to give us a brief overview on what you're looking to do? Sure. Yeah. Planning on having our first uh annual country music festival
on September the 27th from 1 to 4 and we excited about it. We got two artists performers, one one of the groups. So receive last year music award.
Okay, very good. And similar format as what we've seen before in terms of logistics. Yeah. Um we I think we submitted necessary to we did all that right in order. Yeah. No issues from any of the town bodies. I
see those checks have gone through. Any questions? No desire for a rain day. Um, great question. It's actually we're going to be doing in case of rain, we're moving into that day.
Yeah, you said 1 to 4. Yeah. the article the 9:30 to 5:30 p.m. 9:30 a.m. to 5:30 p.m. That's what they probably 9:30 a.m. earlier. Okay. I don't I think that's
myition is they it's it's expected. You need Yeah, you need to set it. I just never double booked. You'll be there at 9:30 if you want. Okay. All right. I'll bring my coffee. Yeah. Uh are we is the town getting any
feedback about uh what happens when the that road is closed for a few hours? Are we getting positive or negative? Uh that's a good question. Comment about that because I received a call from Bathma from Fine Arts there a
while back. Um, and she actually was concerned a little bit about this this the street being closed. Uh, because she said it affects there's no they have birthday party there during the day. That was the only concern that you
had that that gets closed and they kind of although I think I told that if you tell the people to park they must get a park and should be okay. for the fire and should be all right
and as far as traffic flow is concerned is that seen nothing comes to mind. I think it's a good question and it's definitely something to be able to look out for. You know, we have several events, but it's also I, you know, with an eye towards safety that balance if
you close the road. Yeah. Did Did the town department review before or after the request to shut down the road? I I assume after I'd have to look to Greg for both. Okay. So, they did review again. Y Thank
you, Greg. Uh, did we shut down for Jazzfest? I'm trying to We did last year. We moved. Okay. Because you moved it up to um from Sanctuary. Okay. Thanks. Any other questions from the board?
Okay. I will move to approve the use of Memorial Park by the Cultural Council Cultural District Committee for the Mayor Country Music Festival on Saturday, September 27th, 2025 from 9:30 a.m. to 5:30 p.m. contingent upon adherence to all federal, state, and
local public health and safety guidelines authorizing use of digital signatures. Second. All in favor. All right, good luck, Armen. Thank you. Uh, next up we have a request to film in
Maynard. Uh, I believe Flashlight is the name of the movie. Is that correct? Pseudonym, but um, these two gentlemen, this is Natt and Mike. Patrick, I just met him in the parking lot. Um, and uh, but they've been, you
know, stewarded here um, by Steve Silverstein behind them. Um, I'm excited about this. I I like that we've seen that before um for previous production. So I'm I'm encouraged by that and and I hope their business continues to be good and I hope they continue to come to
Mayor. So through the hard work of Steve Silverstein, we have a policy that's been developed and offered to discuss with these two gentlemen. So we're looking for this approval. They have my understanding they've already been in discussion with the police department about the use of the street. So although
my understanding is the majority of the production is on private property, they will still be occupying occupying a portion of public land. That's why they're here. Great. Um Steve, did you want to say anything before I ask the gentleman to give us a brief description on on Clint?
Nothing. just that we have a very good working relationship with them and we hope to continue to do so to bring more uh production to uh to manage so inject some you know some vibrancy and some interest and interesting stuff into the local economy and ecosystem. Fantastic.
We have the application of the map in front of us. Could you just give us a brief overview on what you're looking to do? Yeah, sure. We're we're going to be uh over up in the neighborhood on Dartmouth Street um on Thursday, May 15th. So, next Thursday, uh we're filming at a private residence going to
be for safety and for, you know, the ability to have our equipment and our crew in the road. Uh requested a road closure on the corner of Dartmouth and Chandler uh up to the corner of Dartmouth and Elmwood. Uh this would uh be very vital for us. Have been working
with the police department to uh make sure we're safe and our our crew can work. Um, also have uh made a lot of efforts talking to all the neighbors over there, giving notification, working with lots of neighbors, renting quiet place, um, kind of getting everyone on board to um, you know, be ready for this
next week. And uh, yeah, that's been been pretty good. And and we're uh, with the prep work, just setting up and um, getting ready uh to film outside the private house. Um and uh yeah, filming on next Thursday will be approximately
from 10 or 11:00 a.m. and going till close to midnight. Um with a little bit of clean up on the back end, but once again, neighbors have been notified and uh they have my personal phone number and email. So any concerns, they can reach me uh directly off the
neighborhood resident fly it out. Any questions from the board? It's actually inside. It's outside. an exterior shot outside of the private residence. Any other questions? Are you guys shuttling people from base camp up to the set or they correct? Yeah, we'll
have we'll have I will move to approve the use and closure of Dartmouth Street between Chandler Street and Dart Court on about May 15, 2025 from 10:00 a.m. to midnight to facilitate a film project from New England Studios authorizing the use of
digital signatures if approved. Second, just one more question. What's the film about? It's a uh so it's set in New England supposed to be a fictitious island off the coast somewhere and uh essentially
the mayor is it's it's been traditionally like a fishing village and the mayor is looking to boost tourism and uh you know generate a lot more traffic in town. So, uh, he's doing everything he can to work with local
business, work with town to to make it more of a destination. Um, something the catch being that the the town um has a somewhat of a cursed
history and uh things kind of keep, you know, going wrong uh along the way in his in his master plan to to turn it into a stage. All right, I look forward to watching it. Any other questions? It's not a comment. It it kind of is.
categ it's it's it's a bit of a it's a little spooky and and humorous as well. That's the idea. Perfect. All right. All in favor. All right. Good luck, gentlemen. Thank you so much.
All right, we'll move on to 4C, which is extension of premises for outdoor dining. This is uh Mockin. Uh and I believe this is the first time that they've put outdoor dining. I don't even know if they were open last year this time. No, that's a good question. But you're right. Regardless, this time
they're opening for the outdoor dining and uh B's not here, which is surprising because you he um but it's it's you know through the hard work of of Greg Wilson in cooperation with I'm referring to the owner. He also does smack noodle. So um
I'm kind of excited about it. I'm glad that he's taking advantage of this policy and trying to expand with the good weather. Uh otherwise I mean it it seems to meet all the criteria as I said he's been working very closely with Greg Wilson you know
and we even got consultation from town council to make sure it's all done. I think it's fine. All right. It's known to the board and we haven't had any challenges with the similar setup as Mac noodle to my awareness. Have we? Right. Any questions?
Um I I'm sure that this has gone through thorough investigation. I know that making is much closer to the junction. Um that's true. People coming around the corner there around by bagel table. That's true. Um are is the town satisfied that safety wise? Um it's
going to be okay. I mean the police people come some people occasionally come out pretty not many but occasionally they do. So I I will I will be sure to talk to the chief about it again. Um, but as indicated by the feedback like he in order to do this, but I will I will be
sure to make sure. Yeah. Just the line of sight there is going to be much shorter than Yeah. for Amy uh for the um down street. Yeah. So, this is going in the parking spot. Didn't we just approve one of those parking spots to be
an ADA spot? Is it the one before? So, when you bang that left, that's like saying that you have the sanctuary and then there's a driveway that goes into there. The first one is used to be coding actually used to be a bunch of things fencing coding. That's the first and that's that's the handy. So they
just have one parking spot. Is that sound right, Greg? Just the one. Uh yeah, they're just using the one. Okay. Okay. And are they removing that tree? They they have a table on their diagram
on top of a tree or that's like going around around the tree. Yeah, they're not removing a tree. Huh. I'm curious to see how they I see that as I see the same angle you do. I think that the angle tells me that it'll be like two on the sidewalk but letting the like right up to the edge of the
window and then three in the in the park. That's how I see it. But it has to remain passible, right, for people to get back. Yeah, that's true. So, it's it's tight. Um, I will say that uh, uh, Justin wanted to have me, you know, relay to
the owner of Maki and, you know, just in case there are any accessibility issues that they'll need to adjust and he's ready to do so if needed. Yeah. So, if we approve this and then it turns out they're blocking the whole sidewalk, we can go back and see because then we're breaking the law for ADA. So, yeah.
Okay. All right. Thank you. Any other questions? Move to approve the outdoor dining application for making 74 Main Street as presented contingent upon adherence to
federal, state, and local public health and safety guidance authorizing use of digital signatures. Second. All in favor? Very good. All right, good luck to Min and we'll move on to item 5A, which is a
continuation of a public hearing. That's right, Mr. Chair. So, there's no I have nothing further to report, unfortunately. It looks like we would we were asking to move it to uh move the public hearing to August 5th. That's my So that's we we last time weren't sure
when we would be able to respond and we kicked it to tonight and uh development has not progressed far enough. So what I'll do with everybody else is take it a little further this time and then hopefully by August we'll have some
movement. Yeah. Any other updates to make there? No, I wish there was more. Okay. Uh there are no motions here. I'm simply going to continue the public hearing. Correct. There is a motion to do that. I see. Do I reopen the public hearing? So, I'm
going to continue the public hearing from March 4th and March 18th, 2025. And then I will make the motion to continue the public hearing until August 5th, 2025 at 7:15 p.m. Second. Any comments or discussion? All right. Uh, all in favor?
Chris? Yes. Lindsay? Yes. David? Yes, Mike. Yes. And I'm a yes as well. So, the motion will or the hearing will continue in August. Yep. All right. Thank you. Uh and now we have a request for a farm winery license from Pony
Shack Cider. Uh that's right. So, this this isn't the first time that we've entertained a liquor license for the farmers market. I believe this is the first time we've had it from Pony Shack. Unless I'm Am I saying that? Is this the first time from Pony Shack, Greg?
I guess they I used to uh be a part of uh of it a few years ago and now they're returning. Oh, good. Okay, perfect. Um I don't believe it's here, but but so funny is pretty popular for the area. I mean, they're out of
Osbor I'm grateful to have them try to sell their wares over to Pars. So it's good relatively straightforward. We just have to make sure that they had their compliance with the ABCs and they've been at firms market before. So there's no quorum there. It's just sale or is
samples. Well, Greg, can you clarify he's intimately regulations? It's samples and sale. Samples and sale. But you can't have like we're not talking about like a pint while you walk around and find No, no. Like very very tiny tiny tasting.
Yeah. very good tastes. They I don't know what time people start drinking wine, but the uh market opens at 9, right? So, but the winery has been there. They were there all last summer, for example. Snider makes it more of a New England
tradition, David. Um, no issues on mine. Any comments? Any comments from the board? Any questions? All right. I will move to approve the farmer winery license for Pony Shack Fighter Inc. to sell at the Mayor Farmers Market on Saturdays, July 5th to September 20th,
2025 from 9:00 a.m. to 1:00 p.m. Authorizing use of digital signatures if approved. Second. All in favor? All right. Very good. Good work. Good luck to Tony Jack Cider. And we will move on to item six which is
uh return of the water filter rebate program. You're up. Good evening. We have a brief presentation. Um your guests are good to go. Well, Julie works on that. Just for everybody's edification, Justin Marle,
public works director. I'm Julie. I'm the environment manager. Okay. So, um in our last meeting, um we discussed the potential of the rebate program. Um and through your feedback and a lot of feedback from from the
public um we have finalized the program and are ready to launch. So before we actually initiate it, we wanted to go over again kind of review some of the details. Before it was hypothetical. So some things um logistically have um been
modified. Uh but for the most part it's almost the exact same thing that you've seen before. So what we hope to get from you is just if you have any questions or clarifications um you know your approval and then we'll we'll get the program rolling. So um you know last time we
spoke we we talked about this stem from complaints. Um so I started the uh online tracking form in uh kind of late January 2025. Um and so through that tracking form and also uh phone calls uh
we've had 558 complaints from 141 hours. Now this did get a little bit skewed um when we started flushing. So as when you look at the map you see there's there's a lot of up um not in our historic area
of concern. Um those are uh from Flushing. And then also um there was a car accident on Powder Millmill Road um that hit a hydrant and uh did the same thing that Flushing did. It changed the pressure and and caused some discoloration in that neighborhood. Uh
so that is you know not saying that all of those circles are from that but you know it has expanded significantly. Um, another thing to point out is that uh 83 complaints and counting are coming from the digital way
apartments. Uh, so I've been, you know, actively trying to work with them to my next point of what are we doing? Um, so I've been I've been actively trying to uh work with the management. I was gonna say we might have another life saving
thing. Yeah, we've been we've been working with with uh Hula with Capital Group. Um they will hopefully be initiating their flushing soon. Um because we can only do so much on public property. So what we
did was we we flushed that area multiple times in the old Malboro Road neighborhood. Um unfortunately because of the amount of infrastructure that's between public property and private property all the way back in Hollstead
um a lot of the uh organic material has gotten stuck there. So Holstead did their flushing capital group do with flushing and now they should start to see uh some clear up. Um and then we you know again we also started our flushing program much earlier than we usually do.
Um we've done it multiple times. That's why I've gotten some calls asking, you know, these these signs have been out in my neighborhood for quite some time. Um, we're trying to do it at night. We're trying to do it when it's not disturbing. Um, you know, dinner time or or laundry uh and do it later. So, we
are back in your neighborhood uh maybe more than you'd like to see us. And then um lastly, we initiated our annual mandatory water use ban um a month earlier than usual um due to the critical drop drought status but also uh
will help with um you know the amount of water that we are using. So the actual details of the program um based on what comes out of this conversation our goal is um to launch on June 2nd. uh we would be
posting um on our website and um we we've talked about you know some other different avenues of of outreach. Um May 16th, uh we're looking at point of use um which is the uh ones kind of under
your sink or on an individual uh unit for $500 and then point of entry um which would be a whole house filtration system for $2500. Okay. Um or
2,000 or 2,000. Sorry, that's okay. Um, we to be clear, we could we could dial these up or down after we here today. These these numbers those dates obviously we can't pull the dates forward, but we could push dates out and the numbers could go Yeah. down
sideways. Okay. So, just part of that was I don't want to confuse if you approve the motion it's 2000, but we can change that, right? So, the motion appendix A. We just I just want to make sure that's all. Um, so yeah, the the biggest question
that kind of came out of the rebate conversation last time was, you know, how are we actually going to get rebates? Um, so I do want to be clear, it will be an on bill credit that will be applied after everything is submitted. Um, and we only do credit
bills quarterly. So it will depend on, you know, when you're able to complete all of those items to be able to get um that credit applied. it won't be, you know, the first bill after you install if we get everything in on time, but
that's not necessarily the um so again, who is eligible? Um it's approximately 600 customers in this uh historic area of concern that highlighted in pink. Um and the water
sewer uh customers must be in good standing. All their bills must be paid. And we also would like to ensure that uh the property is a single family or multif family home under four units. Um that's because when um when a multif
family home goes above four units uh or four units or above, they're considered apartment complexes like legally. Um and we we will consider some of those. There's only a few in this area. Um, but
would what we would want is those owners to look at maybe a point of entry system because especially if you know they have one uh going into the entire house then it could help everyone uh versus like
doing multiple point of four units is in or out of the program. uh four units and under four units and under we're not disclaimering anything above that. We're just looking at that and
trying to um guide the owner to a more effective approach to reduce the cost burden or allow our cost balance to affect or be effective for the majority of customers. So, we would like to make sure that an owner of a five family or
above isn't trying to target five bills of point of use when they can, you know, efficiently use a point entry system. That's a good point. The other thing is that um if a water service serves more than 25 people for more than six months at a time, you are considered a public
water service um a PWS and would be regulated by PP under those um terms. So that's something that has been in conversations with the apartment complex. They would not be able to put a point of use on every single apartment building without reg uh meeting a lot of
regulations um similar to what we have to meet. Uh and they would have to hire you know an operator to do that. So that's the other thing we don't kind of want to get into some of the dynamics when it comes to um and that's the apartment building that's in digital A.
Correct. Yeah. Okay. But that's the only one that's or any five or more. Well, how many other more are in it? Um, so really there's it's uh digital way and then the Camila Gardens also serves more than 25 people. Yeah. And those are
state regulations that we and we're happy to talk with any of the multif family owners and renters um and help them kind of through this process if they, you know, want to come to me. maybe we can figure something out um that's best for that serves you know all
of your tenants or if there's two families but you guys have one you know those are going to be a case by case basis and that's why I'm here to you know go through those nuances so who's not eligible um just like we said more than more than 25
people um customers with existing system commercials and those who don't currently live within concern Uh so the program steps um I have in this we won't go through it but in this
uh PowerPoint I do go through every single step in great detail. So this um PowerPoint can you know be downloaded and and people can look at it for for further use. All of that information will be in a brochure as well and and on our website more detail. Um so basically
they're going to uh submit a request for eligibility to us either in person or online. Um, and that will save their spot uh in line to receive the money. Um, we have already set up someone submits in person, we got the machine,
the time machine. Uh, so we're ready to go um for that part. Then once we've uh approved your eligibility, you would then submit your preferred filtration system. Um, so, you know, that's going to be something where
you're most likely going to have to work with your plumber to decide what's best for you. Um, you know, there's also some health things. So, if you want to take out more than just iron and maganese, which we consider nominal particulate reduction, um, if you're
trying to go for more, you want to take out chlorine or or things like that, you're going to have to look at different types of filtration systems. So, I can help as much as possible, but there's also a lot of resources that will be on the website to help you navigate this process. Then, you're
going to steps three and four are actually not through the DPW. Um, applying for a plumbing permit and requesting a plumbing inspection. Um, would both be have to be done by a licensed plumber through the Office of Municipal Services. that you're going to submit your final
documentation. Um, which includes a plumbing permit, proof of payment, um, picture of the filtration system. Uh, once we've approved that, then your, uh, on build credit would be applied and we're asking people to go through this uh, whole process within six months. Um,
if there's a reason why you can't do it within six months, we can talk about that. Uh but it's what we don't want is to hold on that money forever when that could go to someone else who who's ready to go who who maybe missed that the
first uh you know 50 people or or so who will be able to be on this program. So that's uh these are all the steps that go into more detail and we can talk if you have any questions. So the forms will look like it's online.
Um and then uh the in person forms um for protecting your information. This is I have examples of how to protect your information. Maybe give information to the town. Um we we ask that you block out sensitive information. Can I ask you
a question? Yeah. If this is an on bill credit, why would anybody be writing you a check? Proof of purchase of the system. Oh, they have to provide you the cancel check. Yes. And then everything will be available as well as a lot of other information on
our water sewer division. Um I just want to confirm for the record and I'll I'll get into why in just a second. Um that this program has not at any steps have begun. Nobody has
applied. Nobody has done anything. Correct. There's misinformation out amongst the town I believe already. Uh the reason I say that is this morning I got a text u to me that said uh that they heard water rebates will be
discussed at your meeting this evening and that there are only 50 of them and that they are gone. I don't know how they can justify that. think and so I want to verify for the record and the individual who sent that to me is not online that I can see here. I don't know
about Facebook because I don't know how it works live but not only that individual but anybody who's watching this is not a rigged system or a fixed system that has begun at all. There is no applications. You can confirm that
there's no applications board is the regulatory compliance and the money is not distributed policy. This tonight if the board considering this would be the acceptance of this policy. The board only approved allocation of funds to set
up this conversation. Our expectation is the launch would be effective June 2nd if the board chose to approve this rebate program. Um within that area is hyper transparency as we are also a public entity. So as we go through that process all of the information that can
be shared will be shared as much as possible meaning a list is accumulated etc. There may be some confusion of discoloration forms as part of the rebate program. That is our tracking process, but that has nothing to do with the application of the rebate program.
That has been um been very clear from the beginning. All the conversations we've ever had, we have indicated that there may be we actually residents who ask us, we encourage them to come to board meetings such as this as you've seen in the past where my last conversation was I was appreciative for
those who were advocating on behalf of themselves, customers, and residents for the time. This program, let me be very frank, this program has not been accepted by the board and we have not launched anything. We're alert and accept many people about those who they do not want to wait for the rebate
program and they would like to get a filtration system now. Um so I've been working with a few people and trying to help them navigate the system. Um you know it's that's what we're here for. We are customer service um first. So, been working with a few residents um
particularly in this area of concern to try to help them figure out, you know, what what other types of filtration systems would be right for them. Um and I'm still happy to do that regardless of a rebate program. So, you know, we're still here. Yeah, we have many customers
that have pursued wateration programs. They're here to do no without a So, we're here to assist all of our customers in need. Okay. So, one uh development I want to make the board and yourselves aware of is uh David and I had talked to Representative Hogan on
this issue a bit back and she has put in a request for $200,000 in this year's state budget. Uh fairly broad wording for water quality issues but looking at this so there is no guarantee because especially in a volatile budget cycle even less of a we should even count on
those less than we normally would and and even in a normal year there would be no guarantee. So, it would be months away before we would know if that funding was available, but that is uh in the current request that is currently in the budget and it now is moving along to
the Senate. There's no expectation that Jamie is going to push back obviously. So, we're going to have his support. The expectation should be that there will be $200,000 available for our use of water
quality theoretically for for this program and you know then the board could decide whether or not we want to implement this program with this and pull back the 2% or you know how we want to approach it. Absolutely. but more
money and that was my concern at the outset $50 or what $500 whatever the number was is not going to be significant of enough of an impact. Mhm. Um so it is in the budget and is expected to be approved the budget uh
and what the budget gets approved in in August or July typically by the state. Right. So yeah but then the you're everything you just say the period and then it takes weeks or months. I'm not trying to be pessimistic. I'm just saying this is how it is until those
earmarks are assigned to within the cabinet to the particular secretary, the particular agency, then the office and then I get an email saying congratulations now fill out all these forms. So which is fine. Um so so if it happens it happens
and yes so the idea was that um with with the increase of rates from seven instead using the 9% is that we would have an extra approximately $100,000 a year um from our own water rates to help support this program. So even if that
$200,000 comes later in the fiscal year that's still coming in. It it wouldn't be within the next fiscal year if it came. Correct. Greg. Oh yeah. Okay. Uh so and you know one of my concerns was you know what do we do we try to help more people quicker with a smaller
rebate or fewer people with a larger rebate and spread that out. And so that's the main thing I think we should keep in the back of our heads is that there is a potential additional prompt of $200,000 for the town's use for water quality issues uh that we will not learn
about until later this year. So to to a point that Julian made a couple minutes ago about um helping people get situated if I for a individual is you know has a point of entry a point of use either or in the
house now before June 2nd are they still eligible to be considered so so if I so if I have gone through this I'm only eligible if I do it after June June 2nd 2025 if you also get that system. So the
reason why we've done that is because you know there we want to ensure that we are giving people money toward a system that we industry know will work. Um and in order to do that it has to meet the national sanitation foundation standard.
Um, we also can't prove that you got a plumbing permit to, you know, legally install that that system prior to to this time and going through these steps. You should be able to prove that if you pulled the permit to town, some permits
are pulled, some aren't. So, if you went through the question, right? If you went through the the process properly and you you pulled a permit, you have a system that meets the qualifications and you had an inspected properly. You'll have the information on the system, but we'll
have the information on the permits because we're going to have that situation and we're going to have people that did it correctly and and that's going to be something that's going to you bear it on the head for lack of a better term. So Chris, the best way to look at this is so if you were to
compare this to Massave, Massave doesn't give rebates for program models of new furnaces that were installed without the rebate program process, right? It's very challenging for us to go back in time and go through the grandfathering process. Could we find a plumbing permit? Yes. Most likely a lot of these
systems which we know which we talked about the predatory approach. Most of these systems we are aware are getting installed without plumbing permits. We we enter houses to look at meters and we're looking and seeing these systems installed and we're we're doing fact checks and seeing that there it's
current. Um part of our issue is um some of the discoloration if not a majority of the discoloration that you saw a lot of complaints from have to do with the sheer fact of the filtration system that was already installed in somebody's house inappropriately and and doesn't
meet the standard of particular matter minor particular matter removal. And most of the time it also has to do with operational um processes on and so are they changing the filters appropriately. Do they meet those standards? Right. Our goal here was to provide a product and a
program that meets the discoloration factor that a majority of our customers are dealing with in the old ma region old mama treatment region. Um I think it will be very challenging for us on our resources to go back in time and try to provide grandfather rebate program
systems. Um that's why we've encouraged this from the beginning that we can present a new program and it has to be effective upon its execution. Uh I us I I I just I just know it's going to come up
and I understand you know the answer is reasonable. The whole thing it's it all makes sense. I'm just it's just you know you hear it think it's going to come up and it's Yeah, absolutely. Chris, I I I I raised that point at the with the last meeting that there were there were inherent um unfair aspects of the
entirety of the program whe is people who are proactive that did what they did and don't get the benefit of this. Um and I I I still think it's a concern and I do think we're going to hear some grumbling and you know, but
the purpose of the program is to help people that are currently in in distress. Uh, speaking of predatory, I don't know if I didn't bring it to anybody's attention, but I don't know if you heard about the mailing that came in to at least my neighborhood um from an
apparent predatory company looking to say, "Hey, Mayor, you know, Maynard, you know, in there on the, you know, making it look like it's it's directed towards David Gavin, you know, um, Mayor's water and water quality and water filtration, you know, where it came from.
that they're watching and listening and whatever. Um, so the residents need to be careful and Justin, you've done a great job at emphasizing the fact that get several quotes, get reputable quotes. Don't just look at a mailing that comes in your mail and say, "Ah,
these people know what they're doing. Maynard must be in on this because the Maynard's on the uh and there's also a big difference and this is something that resident company a lot about is um so we're using the National Sanation Foundation NSF accreditation. So it
needs to be NSF accredited um filtration system which means that a independent party has tested that filtration system for the things that they are saying they can remove out of the water. That is very different from saying that a system meets those standards. You can say it
meets the standards but if they aren't if NSF themselves the you know third party independent group not testing that filtration system and saying yep we agree with you that you meet our standards and you getting the accreditation. Um that's also something
that I found a lot of the the companies that have been sending those things. So you guys did hear about that. Oh yeah, we anticipated it coming. David, I I truly hope that every resident listening understands that when in doubt, please call your utility for any aspects that
have to do with water and sewer. If it looks suspicious, it's like a political campaign essentially. You know, it's when you open the opportunity for public funds, fraud and abuse try to find its way in. That's why our program is very
prescriptive. very precise. It will be very challenging to go back in time to find things like that. That opens it up to fraud abuse. With that comes some areas that we will miss, right? We will have a disproportionate funding mechanism for
those who aren't owners, right? So, we try to do the best we can within our program model to adapt it to try to reach the um the greatest amount of effective customers in the most efficient, effective, and precise secured manner. And that's really what
we're targeting here. Um, so but again, if there is mailings out there, if there's Facebook posts, please call our department. We will assist any customer who asks. And is there a link to the um page on NSF that shows all the systems
that are approved on your website? Yes. But I will warn you now, we have no no uh control over this website is very clunky. I I have the direct link to the exact page um that you can look up. Uh
but our last check um there's 32,000 um filtration systems that are accredited. So which is great. You have and they are a part of every single price point. Um you know and there's the filters inside and then the car every single piece is
certified. But a plumber can help figure that out. pumpkin. It's it's yeah they are used to these types of things and I will say like when we talk about point of use we talk about cartridges but you know like shower heads have filtration systems that are NSF certified that
would be uh eligible for this rebate. So that's just another thing to to keep in mind. Oh yeah. So we will work together with our customer, their plumber and our utility. Our goal here is to treat every customer in their unique environment. So
if Lindsay were to come and and your concern was you had small children and you're looking at a point of entry system, we will guide you towards making sure that you test your water. You talk to your physician, see what's best for your family. We can help relay that
information to the plumber, but a lot of that has to be done in a collaborative approach, which is why we're actually giving a larger six-month window. Right? Part of that is curing a plumber, going through a good procurement process of acquiring multiple quotes which works
best for you and your family, David, and then going through the exercise of making sure that we're there to assist and identifying the system that works best for that particular resident and their particular needs and then making sure that we go through the process. Um
so and I think um the allowance of putting in funding within the long-term operating budget actually believes the idea that everybody has to rush to the front of the line process too. Right. So it's it's encouraging to hear there could be
a trunch but as you are aware you've approved the 100,000 you've approved the 9% rate. Depending on town meetings budget approval we're going to have a long-term viable option to continue the program. $200,000 trrons, we'll just allow a bigger buffer um to make sure
that we inquire um or assist as many customers as possible in case we run into a situation where there is the idea of oh the list is already approved and we don't know. So as we're tracking the list, it's a very concise process. So,
um, my IT specialist over here, Julia, is going to kind of give you a little more of the background, but when they go through the portal process, it will automatically populate an Excel file. The inperson was for some of our senior residents who don't like to use um the
internet with that timestamp. It will automatically be updated by one of our admins into the portal in its particular spot. That Excel file can be reviewed by this commission anytime they choose um to make sure that it's in compliance with um open understanding of who's in
line where they are. Um the second that we have committed of all funds, the next applicant will receive the potential of a pre-application approval with the indication that funds are unavailable at this time. And then we will provide guidance on that process as we move
forward. And that could be a situation where it's just fiscal year to fiscal year. It could be fiscal year and then the Toronto where the earmark comes in play and now opens up the the application again. Yeah. I I don't think we want to give
people any type of guarantee that next year the same thing will happen. Oh, we have we've now learned board constituted the same way. So theoretically the um the opinions of everybody would remain the same. But you never know what could
happen over the course of a year. And so there's no guarantee that this will be continued next year. And people shouldn't be led to believe that. And as we just discussed, there's no guarantee that this state money will come through, although I'm confident that it will.
Um Kate, uh I'm confident that it will. And um so that's all part of the uncertainty of this uh of this program. I think where I get a little jiggy uh about worried about uh people rushing to
the front of the line and other people that are just aren't fast enough because of various reasons. Could be they get sick and they can't act and then they lose out and you know worried that they're elderly and they can't act and yet somebody else jumps on and gets it.
That's where I Well, the best way that we're going to be able to assist you as the commissioners is to provide the information as it happens. So, if we receive 50 applicants, the money runs out, and we receive an additional 75, we're going to provide you that
information so that you can make concise decisions moving forward with allocation of funds or not. Right. And that and that's the open uh practice that we do quite often. I think I'm here probably twice a month, probably here just as much as Greg. So, I'm always I'm always
around um and we can update you through that process. I have full confidence in in you guys and in the you know the way that it's going to run. My concern is just the the way that people react and and
so the request for eligibility is the exact reason why we set this up to be six steps which um you know seems kind of like we broke it down but the reason is because that first request that will save your spot in line is literally just
asking you for your name, your address, and your preferred method of communication and that's it. So, you don't need to have a plumber. You don't need to know if you want to do a point of view or a point of all you need to know is that um that you have saved your
spot in line. And then once we start to go to step two with the filtration systems and proof of the filtration that the financial and the one thing though that you didn't mention is you have to be aware that it's available and that's
up to us. Yep. Huge campaign um directly to the area of concern on our website. We'll be at town meeting um you know I'll I'll be giving information out on on both you know general information on water reads but also I'll have brochures on this program
u and hopefully you guys can can help me disseminate that information as well online. Uh but yeah, we are taking every single aspect. Um and if you guys have any other, you know, ideas to come out on May 16th and you're like, "Hey, you missed this huge, you know, potential
opportunity." We'd love for Yeah. I mean, our initial target outreach is going to be an isolated hyper reach. I don't know how much you know about our reach program, but we literally can take the exact map and only target those residents with an outreach program. so
that we kind of call the idea. Right. Yeah. So, we're also going to be meeting with the moderator um pre-T town meeting where I'm going to request that the water utility is provided the availability to have an educational
booth before entering town meeting um to help with education and outreach not only for this program but water and sewer as a whole um within that process. And then we will launch this on our website and utilize the town's official
Facebook page as an outreach platform. And we request that customers look at the town's official Facebook page for information. What's the expected cost for uh an average, let's say, for a single
family home point of entry system? So, point of entry system, uh, the platinum package is around $5,000, um, on a normal market. Do I anticipate inflation due to the fact that there is state or municipal funding? Does the potential
for that 5,000 to be inflated knowing that there is there is funding, but the average price for a very high quality point of entry system is about $5,000 installed. You can get them for far less. Um, but that really is something
that could handle what we refer to in the industry as a municipal water system. So, when you go to um to aiming out store or a wholesale store, they're going to design a system based off what
they refer to as municipal water. And it's typically iron manganesees, um, cing and things of that nature that they'll approve. And currently we had 2500 for the point of entry systems if I remember correctly from the slide 2000 sorry yeah 2000 the slide was off but so
it's 500 and 200 but we can adjust those and we should probably discuss that today but that doesn't mean we can't reopen that up later as well. So are there so what are the other associated costs with installing this entirely the plumber? So plumber plumbing permit the
system itself plumbing permit cost so the plumbing permit cost is dictated by the complexity of the plumbing system so it's not a same so it's built into into the uh usually a plumber would say I gota I'm going to include in my cost
yeah the whatever the plumbing fee is. So yeah I'm just trying to get a sense that like $10 or $1,000. It depends on again the complexity. So let's imagine I'll just use like two scenarios. If the plumbing system in somebody's house is
newer and they're able to do one cut, one cut, put in a system and walk away. The plumbing the cost of the fixture and the plumber will dictate the fee which could be $100. If there is complexities for the internal plumbing where the plumber is not only installing the filter but has to reroute the plumbing
to make it work, it could be upwards of $500 or more. Um, if someone chooses to do a point of entry for one 500, but they actually still have a plumber doing multiple points of entry, uh, points of use because that's the system they want. Again, that probably fee could be
relaxed. So, so do we limit the points of use? I'm not sure. We do, but they would only qualify for 500. But we're not going to tell anybody that they can't identify that they want to install three at one time and get one $500 rebate. Right. If you went with point of
use, could you reapply a little later time for point of entry? We uh that was part of the conversation about the multi families. We are sensitive to Mike's um original um concern for disproportionate and affected residents. Typically, those are
going to be your renters, right, that don't own and they can't necessarily apply for. But if if property owners are looking to take advantage of this rebate program, we're going to try to um guide them towards the point of entry so that they can protect all of their residents.
Um and that's the goal. And if we see that this is something that's a what's that? We can't mandate that. Like if you have a like massive if you live in a home with multiple I'm sure you know multiple units you want to if you need like insulation on one side they require
that both do it and it's free. Yep. So that scenario can if you want a bad idea though. The only reason I bring this up is we have a lot of uh condos or split condo units that sometimes can be
challenging that situation. It's a little tricky because we yeah we don't have a uniform way of multifamilies doing their billing system. So that some of them are condos and they have split two separate meters homes. Others maybe just have one
meter and then they they you know pay for water and they don't charge their tenants for water because it's they only have one system. Uh so that's kind of why we we started to look into that. Uh but it's it's really going to be on case by case basis and also because it's you
know we're under 20 multi in this um we can I can really look at that like a deep dive a case by case you know but it's if it was 600 then I'd be a little more concerned but it is small enough that I feel that we can help those individuals. Is there any concern with
somebody who might now have point of use filters throughout their home and then they want to do an entire home? They've already got something that presumably works for them, but they want to upgrade to would that be covered?
They would be allowed. Yeah. Because they've never actually gone through this rebate program, right? So in that scenario, very similar to Chris's, right? They might have targeted, you know, smaller incremental approaches where they may now want to take advantage of upgrading the system,
right? We we can use the massive as an example. You may have invested in a a natural gas system less than 15 years ago that was state-of-the-art, but you want to take advantage of the tax credits now for an all electric system, right? it kind of goes back is is the model kind of is already built in many
different utilities where we're applying that model that fits a water utility um in that that that target zone. But the idea of you know we missed out on something I would always encourage the board to understand that tax credits
come and go. Does that mean that people aren't going to invest in the system one way or another? They're going to take advantage of the tax code when they do. Hopefully they align for that. But sometimes people are still going to do the right thing whether it does a tax code or rebate apply. Can um can you foresee any situation where there would
be u a resident who would appeal saying I'm this is wrong. You're not you're not treating me the right way. I I should be entitled to this. If there is, should we if we don't already have an appeal process? I know we're the commissioners.
he would have the ultimate decision, but that should probably be codified so that you can then have a protection of being able to say, you know what, if you don't like our decision, you take it to the commissioner. So, our rules, your emails on the website, didn't Huh? Your email's
already on the website. Our rules and regulations have a overall um briefing procedure when it comes to billing, etc. Um, you've already approved the director of public works to have authority over that process, but there is a last step
where anybody can write an appeal of a billing credit dispute to the water commissioners that's already used to have we made uh comments, you know, conversations in here say fre maybe once a year, twice a
year where people would come in and say, you know, my water bill went up, right? buy 600 bucks and no leak and I got this and I got that and you would they would appeal to the director and that would come to us. I haven't seen that in a long time because we do a great job. You
do a great job to you know that's also why this exists and why also you know we I have gotten a lot of feedback saying you know this form is pointless. Um the report form it's not pointless. I do look at every single one that comes in. If there are no other reports in your
area or depending on what the color of the water is, I have and do call that owner or get in contact with them and I'm like, hey, this is a little strange. Um, we're going to start backtracking. We think it might be isolated to your home. You know, have you checked when
was the last time you you worked on your hot water heater? Is it just your hot water? Just your cold water? Oh, where is it coming from? So, we go through all of those steps to try to figure out what the source of the discoloration is because it's not always um you know
coming from the public water system. Yeah. And there's a heightened awareness what's going on. Exactly. And that's good because you know so far I think we've helped a lot of people solve some some other issues with their plumbing and we will continue to do that. So, if
someone does come and say, "I have discoloration all of the time and I'm not in this historic area of concern." Um, I'd love to talk to them and kind of go through what they're what they're looking at. And then if we do see that it it is actually, you know, due to, you
know, a public water system that it's uh water that's going into their home, then I would bring that to Justin um you know, and have that conversation and then we bring that to you. Um, but we reroute operations. We we utilize the discoloration form or the complaints um
that we receive often to logistically set up our operation to address any concerns we can um or inform the customer. But David, going back to your point of that, so if you recall, we actually updated the rules and regulations less than four years ago and within that that's why we were able to
codify a lot of those issues. Um and then that's why the commissioners don't see agreements procedure come to their level anymore. And the same I anticipate the same here. A lot of our SOPs, our standard operating procedures are um highly transparent. So as we go through
the process, they're documented accordingly per a customer file process and those things can be brought to the attention of the commissioners if there is a dispute with a rebate issue. Um but in regards to that along that because there's a reason we're using a one
through six stepby-step process they will receive feedback at each step to understand where they are are they failing this is an NSF please reconsider and all of that will be transparently u processed through email so that we have
a hard record that the motion in front of us uh is recommending water enterprise reserve does that require a fin vote as well Sorry if that's confusing. Let me look at you did do that. Didn't this go to Fencom? We talked about this. Yeah, no. Uh I don't know what you're
looking at, Jeff. We we already approved it. Already went to Fin comment that you had done that. Got it. Got it. Thank you. That's that's why it's confused. I appreciate it. No, all good. We We got pre-approval from Finn. No, we got post approval. They are the
second giving. before we even approved the actual distribution of the if they weren't going to say yes, then we didn't want to come. Yeah, we set ourselves up with pre-approval. Yeah, understood. All right, that was smart. All right. Uh any any questions on the
amounts proposed of 52,000 for the point of uh point of use and point of entry systems respect respectively. Go ahead. Um so and sorry I asked this last time and I am not recalling. So we're allocating $100,000 for the first year
that would be available post town meeting. Nope. Do you want me? Nope. Let me finish asking my question and then you can. So the first $100,000 say 50 people apply for the point of entry system and like within a day that
100,000 is allocated or spoken for. The 9% that rate that we set allows for us to then start tapping into more money. We don't have to wait till the end of the fiscal year. Correct. No, we do. We do. The 100,000 is for FY25. So pretty much June 2nd to July 1st, whatever is
unspent can be encumbered and overlap so that it can carry in FY26. The 9% the board has approved for rates are still contingent upon how budget approval. Yeah. But that money isn't available until July 1. Oh, but so that's that's what I mean.
Yes. You're saying the same thing. So by July 1, we'd have another 100,000 available to us. Yes. And I would also say that even I just wanted to clarify because my accountant will get upset if we promise incumbrances. So um I usually we incumb because of whether it be
purchase order or contract or something in writing. Otherwise accounts get a little sketchy if you're just like holding money just because you want to keep it forever. Um but I think in this case we'll be able to have evidence whether it be the waiting list or so something to that effect. And but the
incumbrance can only be a fiscal year. So we anticipate $100,000 being spent in an entire calendar year which is a fiscal year. So we we can provide the writing from the select court is made. Sure. Yeah. Yeah. It won't be the largest is going to want an actuality of
why. That's it. Yes. So the justification of why. So technically June 2nd we launch we have 100,000. Let's imagine 50 people get that. If they all get pre-approval in two weeks, then there may be some that receive a
funds are unavailable, we anticipate more funding come July 1st. That's dependent on X, Y, Y, and Z. That will most likely be the response. Y and then what we when we get to July 1st, the first person in line that has received that
non-funding email will be the first person we start until we go down until that trunch is gone. I'd imagine now that we get an earmark that we can open it back up. If it's approved at town meeting, you know, the funding is coming. We're not going to spend a dime until, you know, step I don't remember
what step, but it's it's not going to be immediate. It's going to be So why can't you take it 100? As long as I receive final approval from my accountant that that budget has been approved. GG lockation three months ago. Um and so
you know if we were have just started this three months ago it does seem like it's June 1st and then July 1 we start we start again but um you know when we were talking about this in in March um you know it we had we're trying to figure out something right now
fortunately it takes a long time to to build this is actually pretty fast when I see municipal policy um all right again anybody on the board want to touch the 500200 So if it's 52,000, there's 537 affected
households. Does that include in the zone? In the zone almost 600. Yeah. Almost 600. And that doesn't include what's in digital way gardens. Correct. Um so it's almost 600 and um does that include the the 20ish and older
families? And so we're probably I mean we're looking at like 50 per 100 thousand. So it would take a long time for us to cover that many people. It's 50 per 100,000 if everybody apply everybody goes for the
full system. Yeah. So so I'm gonna have Julia bring what percentage of people already have then we wouldn't be then we wouldn't be getting notices from because they have the system that way.
We'll take a look at the map so you can disseminate. Well, one question I have is um what's the co we learned we talked a lot about the high-end cost of uh of you know the point of entry. We didn't
talk about the high-end cost of point of whatever point of use. So, are we looking at a disparit percentage that we're allowing for a full house unit versus somebody who decides to go for
the point of use location? So, if we give 500 bucks, but it only costs a thousand to do it, well, then they're getting a better deal than the people who are doing the bigger project, and the percentage is is way off. Yeah. So,
especially if someone only does one point of use in the bathroom, say they get 500 bucks for one only gets 50%. If the point of use is a,000 and it's $500 repeat, so we're covering 50%. If
the highest end point of entry is 5,000, so that I would assume then you get some for 4,000 and we're giving two, that's also 50%. Is that what you meant or I I I don't know what the cost is of a point of end of a point of use if it's I
don't know what the cost is. So David, you're you're both right. So you're very close to that 50% commercial. So an high-end point of use system could be upwards of $1,500. An average is about a thousand, right? It was very hard for us
to say, let's let's provide a rebate program on a percentage because there's 37,000 different products, right? So, we looked at what an average tier price point was and we actually heavily weighted exactly what we talked about with Mike is the disparity of income. So
for somebody that's on a low income that wants to target say potable water as their main concern, less their shower, less their toilets, and is on a fixed income, the 500 rebate program or the 500 threshold for a point of use at their sink, it's more advantageous for
that lower income threshold. Right? That was the closest we can get for the wage disparity conversation we were having. Um, and now back to No, no worries. And then Lindsay, just kind of back to your question. Um, if we have the map with both the green
dots hands. Yeah. So the purple zone is the historically affected area. A majority of that purple zone, if you actually look south, there's a reason there's not discoloration form requests. It's not
because there's not discoloration in that area. We're well. That's actually one of the worst stands that gets affected. Those residents already have filtration systems and they're not exercising the discoloration form. We are also well aware in the Tobin Drive
area. I've had some stakeholders for previous board members. I'm familiar. We have a lot of stakeholders that live in the Tobin Drive area. They also have filtration systems. Right. So within that 600 um affected parcels, we're really
looking at um 141 addresses that are recently targeting discoloration points. Is that correct? Yeah. So right now the the complainers or the complaints that we're receiving are roughly about 141. But we're opening up to that zone
because we can't predict that just because someone didn't put a discoloration form that they have one. But historic information and knowledge that our staff has is there is a majority of residents well within that area that actually already invested in filtration systems in the past. How did
a dot get onto the wildlife? FEMA bunker. FEMA bunker. They have submitted the farm. We've been in conversations with them on their complaint. Good to know. Just so you know, we do feather the bunker bottle
water filtration system can't cover that. No, we want information because this also leads our operation, right? To Julia's point, this serves dual purposes. So when we get some rogue dots as you start
to see is we can start to build a correlation model to the cause and effect. Right? So, we are well aware that the hydrant uh accident caused that. But if we're seeing rogues in times where we're not flushing, it can also lead to a failure in a pipe that
we're unaware of. Half the time, if not 90% of the time, let me rephrase that. 90% of the time, the only time we find pipe failures is when it leaks and it actually blows out of the ground. A lot of times we have pipe failures and we're unaware of them till we get either
complaints, concerns or um we do leak detection twice a year. Sometimes that this this integration of customer portal and back and forth process actually helps guide our effective and efficient operational approach. So this serves as
dual rules. I think the other really important thing is we're not saying that you can't put any filter or system into your home, right? you you can you don't have to go through this rebate program. It's just if you want the rebate then you know that's these are the the steps
to follow. So there are other options that you know you can you can do by all means. Um it's just if you want to be qualified for the rebate we ask that you need to be All right. Once again the motion is in front of us. It would cover 52,000.
I'm prepared to make that motion without changing those numbers. Anybody want to? Okay. All right. I'm going to move to approve a water filter rebate program as listed in appendix A effective June 2nd, 2025. All in favor? Thank you both for your work on this and
we'll be sure to be in touch. Thank you all. Or you'll be sure to be in touch. Appreciate it. Okay. Uh moving on to item seven, FY26 budget. You know, no one sticks around really for the fun.
Okay. Um Mr. Chair, so uh good problems, um which is what I so uh two different factors for the board to consider and give some direction on which I have recommendations for. Um one is our liability insurance premium was significantly lower than what I had
projected um which is good. Now I I there there's a number of factors that play into that one claims. So, um, your premiums are a, uh, it captures according to the amount of claims you've had with their certain period of time, but I don't recall if it's two years or
either way, as you, if you don't have new claims and you sort of like pay down the old claims, then your rates are going to reflect that you don't have claims, which is good. Also, um, your town and town staff in particular got to do things the right way. So whether it be safety standards or um installing
sort of um or just trying to be cognizant of what trainings are out there like we're doing all the right stuff and we try to apply credits where needed. So so it's good. So our our premium is much lower than what I projected committedly and I projected um back in the fall like all the department
heads um I called Maya and they told me a number and that was the number I used and so then they came back later said it was lower. So there you are. But that's $99,565 which is very good. Again, that's the difference between what I had recommended to the SLE board and then
what the actual rate is. So say that. All right. The second issue is um a bit of an accounting error admittedly that was on my part. So I didn't have up-to-date projections when it came to um indirect costs. So indoor costs are
are a little tricky to project because I base you know my numbers my revenue projections way early like in September October it's one of the first things I do and it's based on assumption so that's well before you know we have water to enterprise analysis that's before um ambulance etc. But either way
um those numbers have been updated I appreciate the town's office for for checking all my numbers again and when they did they found that the numbers need to be updated to 75,932. So that's a revenue source. So the combination of those is
175,497. What to do with that? So you don't have to do anything technically. Um if you go to town meeting and you appropriate the budget as as written in the warrant, no harm, no foul. Um the you can either capture that that those figures again in this fall. We do a
special time meeting as expected. Um that's not what I recommend. uh my recommendation is to allocate those funds towards solid waste recycling towards the operating budget. Now solid waste and recycling as we've talked at length here is very complicated and what we're going to try to do is very
complicated. So we're looking to uh draw from multiple sources for solid waste and recycling operations next year. Um one we got the trash stickers. two, we subsidize to the general fund and um three and four for next year, we're going to be pulling from general
stabilization as well as free cash. So, if you were to allocate more money to the general fund operating, that means you don't have to draw on those other sources as much. And that's what I'm recommending. So, if you were to, and I did the math here at the bottom, if you were to um allocate that
$175,000 to the general fund for solid waste recycling that I'm proposing, you you pull less or you propose less uh to the voters for the transfer from general stabilization. The reason I I recommend that is because that is our safety net,
the stabilization. So, we do have two stabilizations, capital and general. Um, but you know, I like to have a healthy amount of general stabilization. Um, this would this, you know, we still have uh $2.2 million worth of general stabilization. This is what it's there
for is to be able to cover us when we have these um volatile conditions. Um, but I was my recommendation, you know, pull less from your reserves and you do that if you devote this $175,000. So, is your recommendation just to put it all back into general stabilization?
No, take less out. Take less out of general stabilization. If the if the if you put $175,000 into your operating budget for solid waste recycling, you don't need to take as much from general stabilization. So, this would be reflected in two ways at Tommy. It would
be a change in the appropriation at general fund for um solid waste recycling which is actually out of public works and then the transfer article um would be less $175,000. So you're taking the 3031 177 instead of
478 674. That's correct. Okay. So that's my my story questions. But it's all going into that one source. Yes. So to pay for unless I get Yes. Yeah. to keep up with that.
It's okay. Yeah. I I don't have a problem with the recommendation. My uh my comment is again I I get frustrated because here's more money that could have gone potentially but to Chris's point the last time once it's gone it's
gone uh potentially to reduce that override number that that's an option but it might be too late for that option because we're voting with a number and it's on the ballot. Uh but that could be amended on the
float. Not that the ballot might be trickier. Yeah, but that's a good question. You're you're you're not wrong. Although um this is although complicated the way I just said it and it is complicated if you're not like dealing with this as
often as the board is. I did feel like this was less complicated than changing any of the Yeah. Yeah. history. that uh you know there was an additional close to 100,000 probably got
close to 75 you know we're now halfway cutting back that number but I get it yes another issue I think I need some clarification on this with the these recovered funds for one of a better phrase um they are essentially town
funds right as opposed to school funds yes so if we are our liability So the insurance go towards school. Well, that's what I'm trying to find out. Yes to that as well, right? Okay. It's it's it's in the general budget. It's in the general fund
which covers both school and town. It's it's nobody. It's there's no difference between No, that's what I wanted. No, just make sure we weren't there when it comes to solid waste recycling there is for school population. So it's it's a
matter of perspective. I look at it from the taxpayer perspective. Great too. Taxpayer trying to find ways to save the taxpayer some I agree. impact. Yes.
Yeah. I mean, I I'm certainly in favor of the um the proposal that you put there, but putting the money in this general stabilization or not taking as much out, I should say, given what we're what our choices are,
it's the most the most quoteunquote fiscally responsible approach because the general stabilization fund is important to have healthy. Any other thoughts on the proposal to
use the approximately $175,000 to decrease what we would need to take out from general stabilization. I'm also I'm sorry, Mr. share for but I also amended or revised edited whatever the motion because I wonder what that is to action that you're doing by by adding
to the general fund you're not going to transfer as much from each other state is so I just I put in a couple I just typed it really quick so if you refresh your screen or I can read it uh I'm refreshing now in the meantime any other discussion on FY26 budget right
oh no that was But I'm excited about these potential changes from the legislature. So if there's going to be changes, I'll let you know. And I feel like every other day I get a new email blast from MMA about this. This Senate Ways and Means, House Ways and Means, this is up and down. This is down. The governor says
this and that. Revenues up, revenue down. Chapter 90 is still there. Hopefully. I think it's important on that point. Uh when I reached out initially to Representative Hogan's office uh about talking about this issue, I I kept it kind of quiet because
I didn't want it to be an expectation. But she was really aware of, you know, she was very sensitive to the issue. And then when Jeff came in, we had a conversation, she brought Jaime's office into the conversation. And so I I want to thank their uh receptiveness to the
issue and concern and and recognition of mayor's problem and I think uh goes to show the value that we have with our uh delegation. Absolutely. All right. If there's no other
discussion, there is a motion. I move to allocate an additional $175,497 for the fiscal year 2026 operating budget for solid waste and recycling operations to be appropriated
at annual town meeting and reflect this change to the proposed transfer of general stabilization funds for fiscal year 2026. Second. All in favor? And that'll just be discussed as part of the regular
presentation at town meeting. In fact, I well it's the next category. It's the next topic on the agenda. But um before we dig into the rest, is is there any needed for motion or anything like that? No, I can explain that. Okay. Please go ahead with uh I know eight annual town
meeting planning. That's right. So um fortunately I did not get called for jury duty today. So I got to spend a lot of time on and I mean that sincerely. I was not looking forward to sitting all day to find out if I was going to be a jury. It'll be I guess for later. Um but
with that I um although last week uh I had taken a good hard look at and it's never a it's never perfect but I tried to um allocate and come up with a recommendation as to which board member would give which motions. So if you look
at the board docs, you'll see and I updated actually today because I what I did is I matched or I tried to align with how the town moderator his preferred voting sequence. You know how like sometimes he does like discuss together, vote together, etc. So if you
look at version two, you'll see it's a little different. But of course, this is all up to you guys. You you can have one select word member do all of it if you can have two of you do it. But I I I try to change it however you want. You can only have to decide right now, but um
usually the select work decides you know two weeks or so ahead so that you can kind of know which yes we can study and understand and ask questions before we have to do a presentation. But I didn't put a lot of thought into who said what. So you can trade if you want if you're
like oh no I don't want the I don't know public works articles talk amongst yourselves. You can you can let me know tonight. Now uh here's another thing I wanted to mention. So um I worked on what I call the script which the town writer calls the motions. So if you look at the other document it has all the all
45 articles has has input in there and and most of the articles are you know the same every year. So I don't change that script but um here's here's one that comes to the topic we were just talking about the change in budget. If there's going to be a change, instead of having the motion be move to approve
article three as printed in the warrant, you would say move to approved and then you would and then you would literally say the entire motion. So we've done that in the past. We've changed we we've had different appropriations um at town me than what was written in
the in the in the warrant and so that you just read that appropriation. So uh specifically um article six with which is the general fund. So you will read you won't I'll have to change this after tonight. You you won't read move to prove article six as printed in the
warrant. You'll read article six or you'll read I'm sorry move to approve and then you'll get into individual and you'll just read each line. You know there's like seven I think functions of government and you'll just read what those numbers are. But in the script you can explain or I'll write it out that
you know the changes you see on the screen is different from what you read in the war because of this case reliability change in there and I'll write that all out and that that's you and that's that happens. I don't think we've ever had a town meeting I'm aware
of where we've had every article just read you know that is written under warrant usually some change. Um, another thing I want to point out is, uh, the board of assessors, um, recommends some variation on theirs and you, you can read that too when you get to it. It's very minor. They just wanted to clarify
some of their, uh, two of their three articles. Um, and then I was told one of the petitioners, one of the cis petitioners, they're also amending, not amending, they're sort of changing what their um, article says as well. Are they allowed to do that given that the petitioners signed? They have to, they
do have to amend their article. You're right. Unlike you, you can just say regardless of what you're reading in the warrant, this is what we want. The petitioner does have to amend it. So, I believe the town will ask for the motion to be read by the petitioner and then and then um and he's already had this
conversation with the petitioner and then we'll go that petitioner will then propose an amendment. I thought that there was a problem and I I could be wrong. I thought there was a problem in because a citizen for example Jeff signed a petition. Yes. He signed a
petition based on a specific so that had to be ready. Yes. And they have to then that that could not be amended but perhaps I'm wrong. It can be amended. Yeah. It can be but it has. Wasn't that just within the last year or two that
that came up? Yeah. Something something something was changed. I hope it's not um Ben's article read. It's not. I'll tell you it's Robin's article. She wanted to class. She wanted to clarify or maybe add Yes, but she wanted to add Was she
changing the wording of her article or was she changing the information behind it? A little bit of both. My understanding is she went and maybe those of you who are present can speak more to it. She got some feedback. She went to the school. My understanding is that uh whilst the original language was about escars
uh the the schools were able to make changes but they put in place F as in F ready and uh but they still whilst it wasn't under the original language um I believe that um they still have the same
essential problem in their impact on on Wall so so that was I think I got that I I I Okay, I I get it. So, it has to be read into a town meeting as it was um
petitioned, but it could it can be amended on the floor. I thought we had had Chris, do you remember that? I thought we had had that discussion where it couldn't be amended at all because it the the petitioners signed a specific article. No, I believe it. I mean, but
town meeting can should have the authority to do what they want. It may have been it may have been I think Lindsay said it may have been the um the senior article as it was knowing that it wasn't going to be have any force, you
know. Yeah. I I think it was they wanted to change something in the because they never allocated they never had a funding suit. Yeah. They wanted they wanted to change it but then that sounds right. Then they didn't and they just let it go as was on on the lang doesn't really matter
as long as we have confirmation from council that it's that it's the legal to do that. You know it is what it is. So, so the board can decide if you like my little rainbow. Say what?
Um, yeah. Just just note that the the articles are not Yeah. Oh, they are. Yeah. But like for the I'm looking at myself 26, 43, 44, 45. I think they're are they grouped by?
So that's that's where this is where it gets really tough. So I tried to group it both according to the topic and the type of boat and then it got it gets convoluted pretty quick. So I I did I took a shot out if you guys if you don't
and I frankly it was kind of random like I I assigned the besid Jeff had given me some preference as to which articles he wanted but otherwise um but isn't the grouping isn't that the town moderator's decision based on the type of article? No, that's true. But like for this example, um I put I think the Lindsay I
put you as first, but that's just because you were just you were just I don't know why it was just the top that we Yeah, you're not looking at JJ. Those are really ones draw some commentary. Sure. So
these are these what we're looking at. I appreciate that you've done it and I don't object to anything that you put my name next to, but um this is hasn't seen Dick Downing yet. So, so we could
be looking at the column that says type of vote. That's from Dick. Oh, okay. So, so he has a little bit of Yeah. And so I I don't I have that version if you Right. And I apologize. I hadn't done that that extra work before but but
I looked at it and I aligned it. So So is that is that right? Yeah. The five or six are next to my name or all you know that he's saying we're going to discuss
together and vote together all all of those. That's what he wrote. Okay. that and that's where I have my I've expressed it before. I have my my concerns about that. Yeah, we've all had some concerns about
damages for years because moderate not that there was sensitivity from the board. But and so so Dave, with that being said, and I know we did this the last time through, are there anything
there that you think should be, you know, flying? Yeah, you give me that direction. You know, like like it just Do you see anything? I don't see a problem with the five that I have type of thing. They're all su, you know, that they're all the same thing really in in
that regard. But do you see anything else that you think we subject. Um, you can tell me after the fact, too, because I can I can just email Dick or you can email Nick yourself. Just tell him what you want individualized. If it comes from me,
it's a it's a little more uh I don't know. He He knows how I'm doing this. I'm just trying to advise to make things smoother. Okay. So Jeff, you have the most. I mean, but I it looked like that was the group. So, and and I wanted to discuss
this on on presentations for select board um uh select board supported articles and that would include the general fund budget, the override for the council on aging, the override for schools.
Um my understanding is that the council on aging uh has requested to give the presentation there and so Mary and Shields would be the individual could work with her. I wanted to I wanted to correct what what is the preference for
these sensitivity I believe to the point specifically the email I believe that they're going to put Josh up there. I think they wanted to have Josh as an FM. I think they wanted him as a presentation. My preference is to have somebody
from from senior community well from this from the council on aging specifically as that appointed body I can make they would be doing a long run maintenance of that budget um to Chris's point sort of backing up um I don't
understand why Dick would put uh authorized revolving fund expenditures with the same vote as pretty important I see that too. Yeah. Article three and four. We can ask about that. Revolving
fund expenditures and free cash are not the same. And that goes to the point that I made, you know, I was telling Greg before the meeting, I I spent the last two nights watching Atkins Town meet and the way that they, you know, I do it for various reasons. Not only that
I just like it, but it's that I like to see how they go about it. Their uh free cash article is really interesting in that um they basically can call out specific free cash items and say pull it
and then speak to it separately entirely. Then they did bulk a bunch of them together because they there was no dispute on some of them. But to bulk things like that together and especially in this scene revolving fund expenditures with free cash could be
problematic. So this doesn't give the res doesn't give taxpayer the ability to really get into what they're voting on. I agree. Dick has allowed for vote together articles to be separated by a pretty simple procedure meeting so we can we
can always put the request. But either way I'm taking notes now so I can convey those particular if there's anything else you want me to ask them about. My question to the board especially where presentations are expected from groups that are not the board but verticals we're supporting is do we have any direction? Do we have any preferences on
uh for the the COA and the schools would be the two um that we want to see? Do we want to give people a time limit? That would be I think the only thing I don't know we want to overly direct their contact so much as just to that's the moderator decision but I
haven't he and he insists on seeing people's power and um so he's seen a number of them that's as long as they you know because you can speak fast but that's true so yes so and at I think it's
Monday right so next week we have the premeating and then Dick goes over his expectations again and we invited everyone who's going to be expected to be on stage and we have a PowerPoint from the COA that Dick has seen. Yep. because Josh made it and David I think there's a
little bit of um just I don't mean to like I don't really know exactly what's going on but it sounds like there's a little bit disconnect and I think the council on aging is again there's sort of like receiving advice from the senior center committee in this case represented by jobs force and my
understanding is there there's a little bit of a disconnect so that needs to get straightened out but I gave that reference that the expectation is the council it's a council on aging supported article like it's meant and so we should hear from the council on aging that and Maryanne Shield holds the chair. She understand that so she just needs to get on the same page. Well, we
we put the article out, not the council on aging because it was an overrided. Very good. But it's same same with school committee, but it supports that interest. Okay. So, I think that's your question, Mr. Chair. It's what is the board's expectation? Will will Maryanne Shields be presenting? you know, if the
board makes the motion and then and then sort of like, you know, defers the presentation to the that I think on those two the presentations would come from outside the board. I just want to make sure the board is come from the board. They have any input to the presentation. So when when we give the
presentation command over to somebody who's not on the board, just want to make sure they're comfortable. Do you think there's any value to to us scheduling a quick Zoom meeting next Tuesday after we've taken those to determine is
there anything that's changed because there's a lot of questions I mean and legitimate questions we each of us have certain questions and I think that you know to the point that we want to know what we're doing they want to you know act people know exactly where they where
they were going to be what they going to saying they want to not do I don't I don't get the sense we were at that point and we do still haven't had even had the meeting with Dick yet. That's fair. Although um when I took a stab at the script as I call it today I I put in the names who I thought was going to be
giving more presentations. Yeah with that say there's there's only there's only um and there's there's 22 there half of the warrants is going to be other people speaking and other things. Yeah. So, I'm
just curious if do we want to schedule a quick Zoom meeting, Zoom only meeting type of thing in the event that there's any questions that come out of the the May 12th meeting with Dick or you know anything we that comes up in the interim between now and then a week before a
week out or do it you know if you just No, I I I think you're right to be interested in making sure and I do too. I love making sure everyone knows I like a smooth town meeting like I I don't like confusion on the floor like so I
agree with that. I will say you know how moderator may be sensitive to the select board sort of giving input as to how it's done. We all we've all felt that right I would I would say no one is
picking fights with the moderators out here. Don't do that. Glad that he caught me in the back sh I don't think that's what you're asking. I think I'm not asking that. I don't have any problem. No, I just in general I'm okay with conveying to the
board if there is any expectation you need to know about on Tuesday. But if you want to have a meeting, we could we could schedule it and cancel it if if there's a feeling if there is a meeting thing. Are you here? Are you talking about the COA one or the schools or
both? I I'm just thinking in general between now and the 19th is is two weeks and you have he hasn't had a meeting and they all haven't had a meeting with Dick. just I'm just you know concerned I guess would be the right term that something could come out
of that meeting and it doesn't have a Tuesday night but something could come out of the meeting with Dick that might cause us some concern or some some worry about how we arranged this list or what you know what we think we're expected to do or say I don't know it's just I
support the Mr. Sure. What do you think? It's what everybody knows. I don't So, you want a quick meeting perhaps next Tuesday just to just and you know just this board. Okay. You know just about to make sure that we
you know we understand where Dick understands where we're going. Does Dick said, you know, has he said anything to Greg during the going into the the May 12th meeting that that changes how Greg's list looks or how we anticipate, you know, town meeting just,
you know, I I don't know that I would want to push back on Dick Down. I'm not saying to push back on Dick Down, but I'm saying if it's something different, we be aware of it. I don't want I don't want us to show up on the 19th and walk up on that stage
and and be, you know, we could have issues that pop up. We could do it the night before. We could do it anytime, you know, just just something that says, you know, we um we understand all right challenge, Nick. Just just to
kind of so we understand exactly that we're on the same page as Nick Dick, I guess, is really what it comes down to. We want to put a Zoom call on instead of in person sometime. uh just as a placeholder and and we can take it down if uh we get through the meeting next Monday on the 12th without significant
what day and time I don't I it doesn't matter to me but I'm just I just don't want to get there you know to have us not know what we're supposed to what you know have us be concerned or confused about them let's do 7 o'clock next Tuesday and we can take it down if
needed there's no major issue and then let's get the slide deck from COA to the board if it's not already. It might be in my inbox already. I don't think it is. I'll but I I'll I'll double check. And then can we see if we can get a similar from the schools? Do we know who's presenting from the schools? I'm not sure yet.
Okay. If we can find that out and get the content and then we can just make sure that we're all aligned in what the messages the core messages will be from from those two that we'll have a presentation. And if we don't need the meeting, if we're all fine on the content, um then
we don't need a meeting. Got it. Great. Okay. All right. Any other comments on presentation? Sue speaking the flow of town meeting interactions between other groups. Interactions between ourselves in the town
moderator article 7842. I want to go back to your initial comment. I'm just not this is specific to me so I apologize to everybody but like article three for example. Yeah. Um, you were saying we're not reading the motion. No. So, what am I reading?
Okay, let me get to the article three. You will say move to approve article 3 as printed in the morning except the words to do or that's not the motion. That's the motion. I just said we're not reading the motion. You said no. Oh, I'm sorry. I read you the motion you are making.
Yes. The answer to your question. Yep. And then get a couple sentences over there. Jeff has become a much better Greg interpreter over this last year. And then am I reading the presentation info also? Yeah. Yeah, that's right. And the presentation info on them. Yeah. So Dick will send for
Dick to do his thing. Okay. And then he looks to you and then you just read or you can write whatever you want. I This is my Yeah. Got it. Yeah. Recommend you don't go too far off script. No. No. No problems for that.
Okay. All right. Any other questions? on the decor for school. All right. Thank you, sir. We're on the path of town meeting. Any other questions on item eight before we move on?
Very good. Greg, do you have everything you need? Yeah. And we've got our meeting next Monday with the uh moderator. Yep. So, we did not set another meeting for ourselves. We are next Tuesday at 7. It's on. I'll I'll take it off if I don't feel it's necessary. Um, but we'll try to get as much content to everybody before end of
7 o'clock. Yeah. Yeah. Right. Zoom. Zoom. Correct. All right. Uh, item nine, senior center. Anything that's not already on the war? They've just been they've just been working but
that what what to say how long to say I think they're set but that should be fine in green school. Yeah. Please go ahead Chris. No anything. Oh no it's it's going. We're working. I do have a I have some a
little bit business um to convey to the board but otherwise um that's moving along. Yes. Yes. You have business on green medical. That's right, Mr. Chair. So, and I apologize if I inform you of this, but um the project manager let me know that the board does need to um
authorize what was discussed at a recent building committee meeting is um all right, let me explain. So, um, when the budget was made for the project, you used you probably use conservative numbers just like any procurement. Um, the, as it turns out, we have a good
thing to to to figure out with fortress to approve, which is the the bids for the early state early package, like the demolition and then sending the groundwork and then the and then the actual building itself, those came in lower than what the budget was projected
to be. um $814,7912129. So um the project manager recommends and I also agree if um if we were already expecting to have that money to be expensed then reallocate those funds for contingencies because you never you never know exactly what
you're going to need for contingencies. So I mean hopefully we don't end up you spending all your contingency and then you then you don't have to bond for that. You don't have to spend that money. It doesn't go to the taxpayers, but that would be that's what you were looking to do. Um, but sort of simplify
everything. The project manager and I endorse this says just reallocate that bid savings to the contingency budget. So, I have a simple motion that says that and you did let me know. Thank you. Sorry. That's either way. It's a little
it seems complicated, but it's it's like any other project. It's just we're talking $83 million. Any questions on the bid savings of the motion? Okay. Move to approve the allocation of bid savings toward the contingency budget
for the Green Meadow School Building Project. Second. All in favor? Very good. All right. Thanks. Anything else on Green Meadow School Building Project? All right. Uh, moving on, we have correspondences A through
I. Uh, Greg, anything you want to highlight here? Yeah. Um, uh, there was just a second. Oh, Brian Bur House, um, is resigning from the A8 commission because he's Yep. Um, but he's he'll be around. I bet
he's very active in the community. I appreciate that a lot. Um, uh, I did speak to Mr. Patel. Uh, so you you might hear from Mr. Patel in the near future. He, if you remember, it was very complicated back and forth. um the liquor license that was assigned to the
pack short down on Patterville and that and then the the one business you know went under foreclosure and then there was bankruptcy yada yada it was crazy so um Mr. Patel is the current um owner of the school license. Um but
we hadn't heard from him in a while. So I called him up and I asked him, "What are you doing with that?" Because uh you as a license authority, you do have a dormant license policy, which means we don't want places to just sit now. not being um he tried to explain um but I I
might put him in front of you guys to explain in person because um he doesn't plan to open until September and it will have been almost a year since the board issued that license and I don't think that's good business. No. And I told him this much. So, um anyways, I'm putting
across your bow. The uh GH and I are outgoing. Um one is uh and I actually saw him for a second on the screen here. Um Mr. Marqueezy, he who is the uh you know looking for the prospective owner of the old college on summer
street. Um he was looking for the board support. I think it's a little past the deadline, but I put it on for your agenda anyways. Um a letter of endorsement as he applies for me. Uh I think it's mass I can't remember which which grant you he for the board's endorsement. It's
the uh same one that the Calvin did for Mass historic. Is it? No. Uh, let me look here. Give me a second. Uh, go back. I don't remember. Uh, hold on. Oh, underutilized. Underutilized. That's
what it is. But it's a good point that like if there is opportunities, I appreciate when developers are trying to look for that state. So, um, it's in there. and as well as appointing Bill Nzer as your representative to the MAPC and then um the library trustees had reached out to me um asking for the
board to support which I drafted um to support the library in their efforts concerning federal funding. So federal funding is um not looking great for certain programs including libraries. So, uh, the library trustees are asking for select boards partnership in writing
your Congress to to get that money. Relative to the, um, Mark Chesci thing, the um, the trust, housing trust wrote a letter of support as well um, for that
focused of course on the affordability aspect of it. That's great. but in support of him going for the uh for the opportunity given the uh the affordability aspect of this great project. So I'm very much I'm actually really impressed I have to say from what
I what I've heard of Marqueezy I think he's he's trying to do the right thing. Um it's not done yet. You have not closed on that property with him yet. Um my understanding is our attorneys and his attorneys are still working through the details and that's kind of standard for any purchase sale agreement particularly very complicated site like
that. So when I know you'll know. But right now he's apply. That's uh that's all I wanted to highlight. Um Mr. Chair, any questions or comments on any of our correspondences A through I? Uh just one
quick one on the correspondence B from uh Mr. Evans. Um is there any update on that? I know he made an additional request in his correspondence having being told that there was no information on file. Nothing new, but I suspect we
won't hear from him very often now, particularly that that topic because um Avalon pulled out. Okay. Okay. Thank you. Uh well, I was going to bring that up unlike um selectments concerns or whatever uh relative to that
issue. Um although Avalon has indeed uh withdrawn their interest so they say they are still eligible to pursue a project at that particular location. To that end the um housing trust met um now
it's week and a half two weeks ago and we are in active discussion with a developer in town to work to get um a number of units in it. currently uh working on well it was a public meeting
so working with Jimmy McDonald to get him to agree to deed a couple of units uh in the fire station. Oh yeah. Yeah. Which if we can get the agreement and get it all signed off and get it all
approved by October, we will not only meet our 10%, we will exceed our 10% because we'll get eight units out of the whole project. The reason I think it's important for this board to hear that is because um we're going to be part of the
uh process as we were with any type we're going anytime we're going for a lip type application or whatever it's called. I get the the terminology for the uh for the affordability unit. Um we need to approve it and get it to the
state and they need to return it. So there will be an expedited process probably around September. We're hopeful, however, that Jimmy, if we can come to an agreement with him, will expedite his end of the project of the uh the paperwork, which is really all it
is. Good. get it to us and then we could theoretically be in safe harbor permanently with 10% u come October if we get all the paperwork done in a timely manner
it's very good news for us to be able to control our destiny so to say I agree and we maintain our increase our 10% threshold and and that would be sort of mandated by yes so it's true so that's good Please.
Any other? Yeah. Go ahead, Mr. I was going to see if there's any other comments on correspondences. Great. Sorry. Did you have anything to add? I was going to say All right. Any other comments on correspondences? Move to accept correspondences A through
I as shown. Second. All in favor? Very good. Town administrator report. I'll be brief, Mr. Chair. Um this this is not the one. Um I came back from overseas. So thank you so much uh to gonna come back talking like Mike.
No just comment. We go on. It was it was a lot of fun and I I um and I included a picture of the clips of more of my book. So you see that that is that is what picture I took. Um, but the other side is the beautiful uh blossoming on on uh Summer Street. So, I love this time of
year. But I do want to really I mean it um special thanks goes to Stephanie Dougen and Greg Wilson and everyone else um that pulled their weight while I was Thank you so much. Um it was great. And then um a couple other highlights. Um we did receive the grant uh for the
municipal energy management um position. Um, so I already met with representatives from Eversource about that and I'll be talking with the sustainability committee more about it and it's a shared position with us in schools because schools take more energy than we do. So that's that's exciting. And then um I also want to congratulate
all the ele officials that decided you know those of you that run opposed or otherwise it's a it's no insignificant act that you get we talk about that but thank you and then um but I I even though not the most exciting election
but it was it was still important and I appreciate the town clerk and all the election workers that that do their part do it well and un you know uneventful way. Um there is another town election. So I want to make sure that for those of people who might be watching
um I'm back. So the special election is uh Tuesday, May 27th and there's two ballot there's two there's two votes left. So please come back May 27th. Quick quick question if I may on the election. Yeah. Um what is the consequence of the vacancy on the
housing? I'm not sure. Can they find out? Because now there's four people still on the board on the trust. You know what I mean? If there was only the one. It's not the trust. It's the housing authority. The housing authority.
There were a lot of writings and I thought that if you got up a certain percentage or a certain number of votes, you'd get called and asked if you I think you just need one. So I think they will go through those writings until they find been an individual who I contacted and
asked him if he won and he said he had not heard. So I'll find out. Um and he did not invite my uh although he's a current member who just chose not yet
I have a question or comment I guess more so on Greg on the two detours that are noted in your yeah summary. Uh I wrote to you about uh my concern on the the first one that came through is the one over at the acting line at Wendy's.
Yeah. Uh, I heard from somebody when they heard about this said, "Wait a minute, that is the direct route for Maynard and our and towns to the west of us, I guess, north of us, south of us,
whatever, uh, to Emerson Hospital, right? And, you know, seconds matter." Yeah. and for however many months we're going to be detouring ambulances through or cars that are rushing to Emerson
potentially potentially uh in life saving issues. And what's frustrating is it appears based on the the uh conversation or the words that we got from the chief afterwards that we weren't even consulted on it. It was a
little it was a little did it on their own and you know so Maynard residents who are rushing to get to Emerson hospital get detourred acting doesn't have to worry about that and they don't even ask us and I think that's unfair and then you look at the other thing
is based on the second comment that we got from the chief actton detours one of the main entrance ways into our community from Actton without even telling on Main Street and it just seems to me
that you know fair why aren't we getting Atkins cooperation with us on these important issues and I'm more concerned I think about the Emerson hospital route than I am anything else because managed residents sary residents
um you know that are coming through rushing to Emerson are now going to be pushed up through a detour. No, I appreciate that sensitivity, too. I mean, and very much I also happen to be coming down the the one, you know, when they do the Culbert on Route 27. That's
that's the way I usually come and go, too. So, I I'm sensitive to it, but either way, I think it's good points. I can be in touch with the tower manager office and active. And if nothing else is kind of safe, and I understand it's it's it's coincidence just happens to be those two projects, those two routes in
and out like they I especially the one private development that happens to be going out on the road. The other one is in Culver. So that is something but I will I can bring it up and yeah I am grateful that the various public safety
entities are cooperating now albeit a little little later. Um but we are theoretically some of that detour even goes through Maynard roadways because Wendy's is in Maynard. Yeah. And they're using the you know the roadway
up to an abandoned property. Yeah. Um, it just seems to me that it was done really unfairly to the main residents. You're not surprised to act any would do that. Oh, well, I I have an affinity for
racking, but I do I do not surprised by No, I I'm I'm disappointed happens all the time. You see, every every giant development and every problem at acting is on someone else's head. Yeah. Well, it's another town and that's where we are with them right now with with the other. There's
no surprise to the acting which we made that it's not I would be surprised if they did it the right way. Whether you have an opinion for them or not, it's pointing. I agree. I was not thrilled about getting this in and I just that's why I wanted to point right
away and make this public because yeah, I'm not I'm not a fan of it. coincidentally. The other thing I want to point out, um, I just want to appreciate when the private entities in Mayor help out the the missions of the different departments and particular art
signals for hosting the seniors and the council on agent that look great. I appreciate the pictures and the time. So, uh, it's not the it's not the only time you hear about that. Cultural council works with different entities, etc. I love it. So, whenever we do that, I unless there's questions, Mr. Chair, that's all I have.
Uh, no. Thank you. Any other questions for the town minister? Wait, wait a minute. Open enrollment starts tomorrow with the new plan design changes. Um, we've been working on communications for the last week, Gloria and I, and she's done a great packet. We have a webinar
scheduled next Tuesday at 3:30 open to all any um of the staff that wants to leave and they'll be followed by a question and answer session. Maya will be there, Blue Cross Blue Shield will be there answer any of their questions. Um they're also going to give us a webinar
that's recorded that we can put on the website for them as well. So just trying to communicate communicate a lot of work in a short period of time. So thank you in a in a we were still about appreciate it. Yes. Okay. Any other
questions or comments on the town report? Okay. Your report. Uh, I I want to thank the town staff especially for a lot of the work you did last fall relative to the um cutting property and and the 40B. I know a lot of work that
was done months ago helped prepare the town to be in the best possible position today and I just wanted to I called it out then I'll call it out now. So yeah, uh you know um and you know planning did a fantastic job. Um want to thank uh the town of
conquered for their congratulate them on on their successful celebration uh the conquered 250ths celebration. Um uh the weather didn't get too hot that early in the day. Um I thought both uh representative Jan and the governor gave
a fantastic pair of speeches. Uh it was a great turnout. Everything went smoothly. Uh and so want to congratulate them. Uh the budget subcommittee meeting met. It was after we had approved the warrant. So, we caught up on on a few of the topics uh part of what we discussed today with Greg and General
Stabilization clarified a few things. So, I want to thank that group because I do think that the work that we've been doing with them over a year ago has led to relatively smooth conversations even when we disagree uh and terms of run-ups to overrides and uh looking forward to
continuing to work with that group. I want to congratulate um all the organizers for the most recent spring art walk uh which I had the pleasure of attending. It got a little bit rainy in the beginning. I think that did give an opportunity for people to go and get dinner at the many fabulous restaurants
we have. And then there was a beautiful rainbow afterwards and so it was good to see people out and about after and still enjoying uh some of the open studios etc. And lastly, I want to thank all the election workers. I also had a chance to talk to some of the officers who are on duty and and to the clerk and want to
welcome Chris back to the board for the year. We're looking forward to working with you. Chris, congratulations. You're welcome to. All right, that's it for me and we'll go board member of course starting with Chris. Yep. just echo means about 250
parade and saying to all the people that work at the school yesterday always always pleased to see so some happy people sitting there checking anyone in they didn't have a lot of work to do they they did check everyone in and out so it was worth it's worth worth the
Okay, very good, Lindsay. Uh, same. Thanks to Conquered for a really fun day and congratulations. Congrats to Chris big election win and the other
gambits. Um, and one other note, um, I don't know if you all have heard, but the Maynard Advantage, which is the newsletter that has been going out, is slowly evolving into a newspaper. Um, so I think there's information probably on Facebook or Bob
McCarthy could tell you more about it, but they did have a GoFundMe campaign just to help with things like their articles of incorporation. They established I think I think they've established a 501c3. So just keep an eye out for that. I think we'll probably be looking for people in town to help with
writing some the board all that kind of thing. But it's an exciting developers but it would be nice to have even a hyper local newspaper back. David, thank you. Um I actually wish to
congratulate and um the folks that uh in the main tree committee Mike and I two weeks ago now um were for their Arbor Day celebration. Oh, good. Where they planted a couple of new trees um one
right at the library and another one along the rail trail behind the uh paper store or former paper store area. And they got wilded while we were there. Yes. Porn. But it was, you know, small but
excited group of people. Probably about well 30 people if that. Um, so it was it was a nice event. It was nice to be there. They were very uh thankful for the community's support relative to the bylaw that was passed
especially relative to tree uh the tree bylaw etc. Um so it would be a pleasure to be there Mike stay for the second aspect I had to go. Um the other thing I wanted to comment is a sad situation you
know just a sad reflection on you know every now and then we hear about people of influence or importance. All of our residents are important, of course, but uh people who have uh broad uh wings and have affected a lot of
people like I don't know if you all knew or knew of Shirley Gri Griggas who recently passed away. Shirley uh was well known among the uh community gardeners. She had a lot of friends all throughout Maynard and she passed away
recently and it was a sad news to hear. She was always a very pleasant woman with a smile on her face and uh always happy to see people and I'm sorry that she has left us too soon but u my
condolences to her family. Thank you David. Mike thank you. Yeah. Uh, congratulations Chris came through. Um, and again echoing other comments, appreciation of the town of staff for the uh, smooth running of the election.
I know they weren't overstretched in terms of number of voters this time, but it still takes all that work to to put it together. So much appreciated. And finally, you may recall uh two meetings ago, we put together a proclamation for
Sally No, who turned 100. Yeah. So, uh I was able to go up there to um the media gardens and joined in. So apart from being one of my reasons for going is because I hadn't been in there and so it was a good opportunity to do
and I managed to meet some some of the residents there chat with them and uh uh Sting got her proclamation. It was a good event. So I'm glad you're making it. All right. Uh, one other
note, um, Congresswoman Clark will be in Maynard on Monday, uh, for a town hall event with Kate Hogan. So, that's a a rare occurrence, but just wanted to draw people's attention to that event. One thing before we go, just to the board, uh, I just realized when I put a
meeting, potential meeting for next Tuesday, I will be out of town Monday and Tuesday, although I expect to be back. I don't know if I'll be back by 7 o'clock. If I'm not, please excuse my absence. Traveling to Syracuse, pick up a member
of the family.