uh and especially the three designer selection panel members which you'll see on a later slide. Uh we'll go to the September 23rd uh designer selection designer selection panel meeting at the MSBA. That's the first of the designer selection panel meetings. That's to
review the applications of all of the designers. At the end of that meeting, uh the designer selection panel will rank uh or invite the top four typically uh firms to uh a second DSP meeting uh
which will be on October 6th and that is for interviews of those you know shortlisted your top four picks. Uh after the interviews, the designer selection panel will have a have a discussion and then those four firms will be ranked um you know from most
most desired down to you know number four. Uh and then uh we would enter into a fee negotiation with that top firm. Um we're hoping that after the second DSP meeting we can move fairly quickly on getting a contract executed. uh and
hopefully by mid- November um we have them on board and and we're starting some of the real robust uh feasibility study items with with the design team. Um moving on to uh just again a high high
level overview of the designer selection process. Um the designer selection process uh is is a part of the MSBA's uh standard standard process. uh it's a requirement that they um that they have through their program uh in order to
hire the designer selections. So they do not um focus on the DAMP designer selection board since the MSBA designer selection panel kind of replaces that. Uh any project uh greater than 5 million uh school building project with the MSBA requires a designer selection panel.
Obviously this project is far over $5 million uh so we fall into that category. Um the selection of the designer is is a qualificationsbased selection. I just want to make sure that that's that's highlighted. Uh it is all based on the
the proposals and the qualifications that the architectural firms meet. And then you get into the contract negotiation after uh those designer selection panels that I mentioned on the previous slide. Um
the qualifications and selection criteria are pretty similar on all MSBA projects. Um they largely focus on you know the past experience and performance of the firms uh you know what their current workload may be. Uh they have to
submit their entire consulting team uh with their submission. So it's not just the architects, it's the electrical engineers, the plumbing engineers, the structural engineers. Uh so it's a pretty big and robust packet uh that gets submitted with you know 25 plus uh
subconultants. So we take a look at all of their consultants as well, make sure that they are also qualified to be a part of the team. Uh we'll look at the financial stability of each of the firms. Um and along with the qualifications also the individual people uh everybody
is required to submit a resume uh for anybody that is proposed to be on their team. Uh and we also take a close look at the ge uh the geographic proximity to the project. We don't want somebody that's going to have a hard time during construction getting to the job site to
oversee the construction activities. Uh so it's something that we also um you know want to make sure that the design firm is able to to support the district uh as best as possible. Um so as we get further down into some of
the actual uh evaluation materials, you'll see some of these um kind of criteria again. Um so I'll move on just so that um we can get down to some of the bulk of the the presentation. Um just a reminder, the
designer selection panel is composed of 13 members uh appointed by the executive director at the MSBA. Uh so these are all professionals either in the educational or architectural or engineering spaces that get appointed to
the uh to the board of directors. Uh along with those 13 people, three members from the district uh are represented which are the three three people listed here. Um it's it's extremely important and we've we've kind
of talked about this before that you know the three members are vocal during that time. Obviously it's a board of 16 people and you only have three people there. So you know making sure that you're really highlighting the things that you like about certain firms and and you know expressing your interest uh
is certainly an important thing to do um as that decision is being made. Um, DSP meetings. I kind of already tal touched on this previously. Um, you know, the three members from the district. Um, the MSBA is not fond of
you coming into a DSP meeting with your firms already ranked. Uh, the designer selection panel is the body that selects the architect. Uh, and the designer, not just the three members or the building committee. Um so yes we want to have an
idea of which architects are you know coming to the top uh but the MSBA does not like uh us to come in with like here are our 1 2 3 4 um because that's what's set at the at the designer selection panel meetings um the bottom half of the
screen here the the uh typical example when they ask you to uh the three members to vote on their top three choices um first choice gets three points. points. Second choice gets two points. Third choice gets one. If
if we have a close fourth, the MSBA will allow you to interview that fourth designer. Um so that's something we'll keep in mind once we get the proposals and and are heading into the DSP meetings. Uh you know, which four firms uh seem to be jumping out at us.
And just a quick update, Matt, I think the actual the date um for that second DSP meeting is October 7th, which is the Tuesday. We'll update this before we uh post the presentation. Yes. Um an award of contract. Again, I kind
of touched base on this, but after the designer two designer selection panels, uh you will have a a top ranked firm uh and you will go into negotiations with that firm. Uh if negotiations negotiations are successful, you draft a contract and move on and and get right
into feasibility. Uh if they're not, you can decide to move on to your second rate designer uh and and begin the ne negotiations with them. Um if we don't decide to and just to point out yeah if we don't go with the highest ranked firm we do have to provide a
written justification to the MSBA to go to our second. So um if that ends up happening we'll we'll you know certainly work work with you on that. Um I think it's fairly rare um in my experience to not get the top ranked firm but it
obviously can happen. So, uh, we wanted to touch on that quick before I move into some of the materials, um, of the actual, you know, evaluation process. Are there any
questions on on process or schedule? And I'm I'm going to actually not share the PowerPoint for this just because it's impossible to read. Um, so I will pull up the actual documents so we can look at them a little bit easier.
All right. Can you see can you see my screen? Um so the two examples um of the two documents that were on that slide uh one of them is this one. It's just a a
designer and subconsultant application matrix. Uh so as we get the proposals, we'll put each of the uh you know, you have your architectural firm who's the you know, the lead designer and then all of their subconultants. Uh so left field will fill this out. It's something we
need to submit to the MSBA. It's an MSBA document. Um and we'll just put you know which firm um is being carried by by each of the applicants. Uh and then we also track um if they are MBE or WBE
certified on the sheet as well. So we'll make a mark of which companies uh fall into those two categories. Uh and then the bottom part through the chair. Sorry, Matt. Through the chair, we just can't see anything in the yellow if that matters. Oh, if you want to make it larger. Sorry.
Yep. Sorry, I got my share screen thing in the way. Is that a little better? Much. Thank you. You're welcome. Um,
so yeah, down at the bottom here, this is just kind of a yes or no. Did they submit everything that they were supposed to submit? Um, technically if a firm does not submit any of these documents, you know, they haven't signed their application or they didn't provide any of their MCPPO certifications, uh,
they technically could be eliminated from the process just from not following uh, the request for services request. So, um, this is, you know, more of a double check at the bottom, making sure that, you know, again, the proposals are complete and and meet the, um, and meet
all of the evaluation criteria laid out in the in the RFS. So, again, a pretty simple document. This is something left field will complete. um the other document that was on that and this is less important to see. Um this is just a
reference check um spreadsheet. So as we get all of the proposals, left field will also call all of the uh references that they include in their proposal, they're required to to provide a minimum of three. Uh we try
to get at least three. Uh and we you know we ask each of the um each of the references that we call how the firm firms performed. Um you know did they communicate well? Uh was their budget control and estimating on target? Uh
their document control you know were their documents good? Did they you know issue documents you know timely? Uh design schedule you know quite simply did they meet the design schedule? Were you know did we have to push back any deadlines? Um and then construction
administration. Uh this is when the architect is actually on site uh walking around the job site making sure that the uh design or the actual building itself is meeting the design that that they've put uh in their documents. So, we ask
these questions uh of of um three references from each of the designers and just to make sure that we're doing our due diligence and uh you know there's no surprises um from any of the any of the firms that have submitted.
Um any questions on those two? The these are pretty straightforward. They're largely, you know, left fields um kind of responsibility to get completed. Um if when will we oh sorry when will we have
to do our when will we receive the applicants information and how long will we have to rank them? So we will re be receiving our applications on August 27th.
Uh we need to get them over to the MSBA uh shortly after that, but we have the ability to review up until the first designer selection panel meeting on September 26th. Um so we have about a month uh to review everything. Uh again, we'll send them all to the MSBA as well
so they can do their review. Um and during that time, you know, we'll we'll be doing these first two documents, the the subconsultant matrix and this reference check uh as well. the Hi, Matt. Oh, I'm sorry.
Before you answering that question, I I I have a follow on question. Luke, I was just trying to call on you. Um Matt, Luke has a question. Do you think you could pause for um Yep. a couple of questions? Great. Sure.
Luke. Hey, Matt. Thanks. Uh so um appreciate the insight into the process. Um I you know I I I think it's good to see uh all the categories um as well as uh sort of
how how the measurements performed. Um are these documents uh when populated um like articles public record that uh that we have to do something with or that we have to process or is it all internal to left field and the three candidates on
the DSP? Uh that's I I don't think there's anything that the committee needs to do per se. Um, you know, obviously if there's, you know, anything that jumps out at committee members during, you know, the review process, um, you know, certainly let us know. Um, but no, it it
certainly will become, you know, a part of the the public record of, you know, the designer selection process. You know, everything is public record. Uh, so yes, at the end of the day, they will become uh public record. Um, but it's not something that we need to like post
and share to um, you know, throughout the city. And in fact, um, when we went through this with, um, the OPM selection, the advice we got from our, uh, city solicitor was that all of those things
could be made available once the contract was executed. Um, so they are, while they are public records, they're not for consumption during the selection process um, in that Broadway that they would otherwise be. Um, so we
immediately got lots of requests for people who did not get selected and uh the guidance from the city solicitor was that they have to wait until the contract is executed and then we'll provide that those requested documents to them and that's exactly what we did.
Okay, great. Makes sense. Thanks. Does anyone else have questions before we continue? A quick question. Um, so you're you're saying you we get these uh the proposals over to the MSBA, but I assume this is something that's like a PDF like will you be shared with us to look at
electronically. It's not like necessarily deliver we're not going to be a hard copy. Some are we all have to go look at? No, we did request I think four hard copies to be delivered to to city hall, but um yeah, everything for the most part is is electronic. So, we'll we'll
make sure we have all of the proposals after the, you know, the the deadline at 4 p.m. uh and and send out a link with all of the proposals to the full committee. Any other questions? Okay. All right.
Now over to the document that is most um critical for the committee to you know understand especially the 3DSP members but we always encourage the full building committee to you know review the applications and try to fill out uh an evaluation matrix similar to this.
This is just an example of something we've used. It kind of keeps you away from you know numbering and and you know ranking. Again the MSBA does not like that. Um but it gives you a sense of you know what firms maybe were you know a
bit more advantageous than than others in in each of the categories. It uses a very simple kind of stoplight um evaluation ranking just highly advantageous advantageous is yellow and then not advantageous is red. I just
randomly populated on the far left here. This is just an example of of kind of what it may look like uh as you go through each of the criteria. Um and then at the bottom it just has a summary that kind of gives you you know how many highly advantageous
advantageous or not advantageous um categories each firm had. So it kind of gives you the ability to look at it from you know a fairly high level. Um and as you look through each of the proposals, things will certainly jump out at you from, you know, one uh from one proposal
to another. And that may, you know, change your um your feeling on on how you uh you know, evaluate each of these criteria. So um before I get too far into it, is are there any questions kind
of how this works? Does anybody want to look at anything specific? um sorry just to just to um to say that this is a kind of important document to to track your own thoughts when you're going through these because uh with you
know like as Matt had mentioned we've got 20 um applicants that have pulled the RFS and will likely have a lot of interest in this project. So, when we're going through a high number of these proposals, it's um you're you're going to tend to forget who said what. And so, when you're when you're reviewing, make
some notes. Use this form to kind of help um compare in your own mind. Um just helpful when we have so many that we're expecting. Yeah. And I can certainly create a notes, you know, section
um or or a note sheet or something to to include with this. You know, I'll make sure everybody has this in the native Excel file so they can edit it and um you know, do do what they need. Uh but I can add a you know, specific notes section and uh just to help kind of
organize things a little better. Um, any any specific questions? This I I know there's probably a lot of people that haven't been through this before and it definitely can be fairly daunting. I don't know if many people had a chance to look at the example
proposal that I sent over um a couple of weeks ago. Uh, it is actually this proposal here. Um it was from KBA on the Brockton High School project who inevitably uh won that project. Um but
it gives you a sense you know this is 85 pages long. Um so it they are pretty long documents. Um it does anybody have any desire to to walk through this quickly um just to kind of see how they're laid out? you
know, I don't know kind of what the what the feeling is on on, you know, people's comfort level on on reviewing these proposals. Now, am I correct that um the MSBA is pretty prescriptive about what must be
included in the proposal um just like they are with the RFS for OPMs? Is that correct? Yes. Yeah. So I think the structure in general the structure of the proposals will look somewhat similar because they're required to complete the same
set of documents. Um and I think you'll sort of quickly find the pieces of the proposal that speak to you and it may or may not be what the like prescribed attachments are. Um and they weren't for me certainly in the in the RFS review
process for the OPM. So I think it's, you know, good to just take them in for what they are when we receive them. Um, so unless people have specific questions, I don't think we need to go through this. There any questions?
I will say there's usually a few pages um towards the end. Yep. Approach to your project where Matt's clicking right now. Um there will be a few pro few pages um reserved for specifically how they're taking a look at your project. Um I usually find those very
interesting. Uh and and not to mention, you know, things that you might not be thinking of that you can take forward um with us as we uh move through the design process. So um some good information in this particular section.
Yep. Yeah. And and like Jen said, that that's definitely typically towards the end. Up in the in the front is a lot of those MSBA requirements, you know, like MCPO certifications, um, you know, the project team's resumes
are all in here. So that's probably like half of this because it's not just the design, not just the architectural firm, it's all of their consultants as well. Uh, so there's a lot of, you know, resumes. Uh but I would say the a large majority of
of the information that's going to capture your eye is going to be in you know each firm's approach to your project. Um and obviously as we get these like feel free to reach out to any of the left field members uh with questions you have. Um we're more than happy to talk
to you um and walk you through it. Um I think we have one question um from Luke. Thank you. Uh hey, so Matt, um we've got a timeline and uh August 27th,
a consequential date. That's the uh sort of the end of the suspense. We'll have a number of these uh designer proposals, potentially 20, maybe less, but good number. Um I just want to clarify will this committee uh in its I guess
entirety be um reviewing each proposal and scoring per that spreadsheet or is it a subset of this committee that's kind of performing the um the evaluation? Uh it it really I' I've seen it done
differently in in different cities. You know, I've had full committees review each of the proposals. I've had people create a smaller, you know, selection committee. Um, my kind of general feeling on it is the more eyes on it, the better. You know, kind of more
different walks of life. Looking at it from slightly different optics is, you know, is always a good way to kind of get more feedback. Um, but it is certainly up to the committee's, you know, preference. Um again those three DSP members you know certainly need to
review them uh and and understand them. Uh but we always do try to encourage the full full committees to to review them. Again just from what I mentioned before I don't know if Jen or Linda have any anything to add. I I would add that um
so this committee will re will review will have access to everything and I think um from what I've seen work best we are I would say those score sheets with the callers um are really more for your personal review and as a group will
discuss but um and Matt or Linda correct me if you've seen anything but it's really to help inform those three DSP members on the the goals and the hopes and dreams of the this committee um so they can bring that into the DSP um into
the DSP meetings. Um, so I I think it's going to be more of a kind of discussion when we go over everything and less um less about, you know, scoring things against each other, saying, you know, I voted for this person to, you know, I'm
saying this is highly advantageous and somebody else says this is highly advantageous. Um, just so that we can stay away from what the MSBA would consider scoring ranking. Yeah, that was ranking. Exactly. Warning earlier. Right. Right. So, uh, so to our committee, um, is this a
process that, uh, we've already, um, determined and, uh, uh, kind of identified sort of roles and responsibilities for, or is that, uh, a a yet to be activity for us? Um, just seeking to kind of remove any ambiguity
uh, in uh, I guess our responsibilities uh, in this process because August 27th will be here before we know it. and um with potentially 20 proposals uh to get through uh and a variety of um I'll say
evaluation criteria uh to to process it's a workload. Um so you know uh I guess uh do we know uh how we're going to process this volume or is that a yet
to be um sort of determined uh sort of activity process? So, I can answer that. Um, we have a building committee scheduled in the time frame between August 27th and um the designer selection panel. I'm not
exactly remembering the date, but there is one scheduled uh in um September. And it was scheduled that way so that the entire committee could provide their insight and perspective to
the members of the DSP. Um, unless this team feels differently that that should not be the case. That was what we were planning on for the next uh building committee meeting, September 15th. Thank you. So um before we move on, is there
anybody who feels like we should not proceed in that fashion? Think maybe if I could just add something real quick to to the committee and and in regards to these questions. I think it's, if you look at it, sort of
um more of a way of determining which ones are out versus which one is your favorite. It's sort of trying to eliminate the ones that you don't think will be a good fit. Um I think if you start looking at it from that aspect, it might be a little less daunting. Um cuz
there will be some that are just submitted submitting even though they're they're just going to not be qualified for a project of this size. Um, so if we have 20 20 firms that have requested it, most likely we will not get all 20
submissions. Um, but say you get 15 to to 17 of those. Uh, you can start looking at probably five or six of those might just not be qualified at all. So in terms of the MSBA not wanting you to rank which ones are the favorites, it's
a little bit easier to just sort of see which ones should we not consider. So through the chair we'll will those will be taken taken out. So we don't even have to review them. Left field is going to do that for us. So 20 submit
we have to do that. We have to do that. Yes. They the MSBA does not want the MS the left field team telling us what we should pick. So they're here to help guide our
process. But it is our process. Okay. I don't know if anybody could weed out the ones that just don't qualify at all. And there will be some like like Matt was saying, we will review the things that we're, you know, the box needs to
be checked um so that it kind of frees up um not just the DSP members, but the the larger committee to really focus in on I think those um approach to your project sheets um that that Matt was showing. I think there's six I want to say six pages for each proposal. um
worth of that. So that kind of really narrows it. Doesn't feel as daunting if you're really focused on those sections as this larger committee. I think that will help um everyone kind of focus in on what what firms are doing well, what they're paying attention to. Um if they
really if they feel like they really have been paying attention to Medford and they know Medford. Um as opposed to all the nitty-gritty details that we will fill out in those spreadsheets. Um, so those are the things I think that are probably worth the most focus for this
larger group especially. Yeah. And I think we also have a very um well- represented um committee with lots of different strengths and interests. And so I don't think everyone needs to
evaluate every proposal on all the same things. Um but like I'll I'll pick on Tracy for just a second. Like I'm expecting Tracy to tell us what he thinks about all things performing arts because that is his background and his
passion and the things that he's good at. Um and you know one of the reasons his application was so appealing to us. So, I think, you know, everyone's going to bring a different set of criteria to the table. And I think when we talk about what impressed us about people or
what didn't seem like it was sufficient um in our next meeting, I think we'll hear, you know, lots of different perspectives from lots of different people um that will help us be as prepared as possible to be three of 13
people. So we have a big job to do to like represent Medford um among amongst a bunch of people who um certainly have done this more than we have but are not don't live here and you know aren't the ones that will receive this building. So
um I think all the all that feedback the better um in our next meeting. Jenny, can I ask um if we're discouraged from assessing the entirety of the proposal and are instead as viewed as specialists um kind of uh with you can review it any which way that you
want, Luke. It's I'm just saying that like we don't need we don't need everybody like going through all the like minutia and the nitty-gritty. Like left field is going to handle the qualifying things and if there are things that you're particularly passionate about, that's what we want to
hear from this group. um we don't and if you have the time and inclination to go through every part of the proposal that's amazing um but just everyone has a different amount of um ability to do that so we can but I think that I just
don't want people to be discouraged from putting their like piece you know their piece of their interest into the conversation if they don't have time to review everything which is just kind of you know it's going to September and
back to school. So, we should prepare for that, too. Sure. Uh and and just to further clarify, uh the homework assignment um is not written feedback, but instead um uh just a commitment to read proposals um assess them however we feel is
important and then um arrive at the meeting on the 15th and uh verbally fight or defend any particular thing that we're interested in. So, written feedback is not sought. uh full assessment of proposals is not required.
Um and instead it's uh you know almost sounds like a best effort on on 15. Yeah, exactly. That's what Okay, just want that clarified. Thank you. All right. Uh let me open the presentation back up.
Um, so if there's no no other questions on on the designer selection process side of things, uh, or the DSP, um, or or proposal review. Uh, we have two other updates that we did want to
talk about. Uh, one was, uh, quickly the Hold on, something's going on. Sorry. Um, one of them was the educational plan and and the goal was to uh, you know, kind of get ahead of of
uh, the educational plan uh, before the architect gets on board. We know that that's something that they're going to be uh, working on first. Uh, so we wanted to get a little bit of a head start and and start to work on it. Uh the updates um over the last couple of
months are on the screen here, but I I did want to invite uh Dr. Galooi to kind of fill us in quickly um or or mention anything that um she's seen about the ED plan. Sure. Yep. No problem. Thank you.
So the ED plan is a really critical um component of this work. And so we've been trying to make sure that we are keeping our administrators um updated and in the work. And so that started with at the end of each year we have what's called like an
administrative retreat. It's just meetings to close out the year. Um Adele and Jen joined that meeting to kind of frame the work. Um, I also spoke about, you know, the importance and how this is the document that's really going to aid
us in a lot of decision- making as we move through this process. And so, they also were there to answer questions and just kind of the administrative unit was able to get introduced to Jen and Adele, who is our
educational consultant through left field, uh, former superintendent. Um, so I definitely the educators will be leaning on her a lot. So, we kind of after that meeting, we sent I sent a memo to really outline the
process. Jen um set us up really nicely with a lot of the information that we needed. So, it was pretty much taking a lot of that information and just framing it in a memo for administration um to kind of get them thinking before people went off and enjoyed some time at
the pool and the beach um so they could be mindful and kind of have that thinking. A month later, it was followed up by a little bit more specific of a memo regarding now like a timeline and hard dates. Really, this educational
plan to what um member Graham spoke about this also is pretty um prescribed. There are it's broken down by like departments. So it's pretty clear when we look at our administrators the pieces that
principles are going to kind of be responsible for versus the pieces that some of our curriculum directors and leads would be responsible for. So this that memo at the end of July was very clear um in assigning what the tasks
were for administrators to be completing. Um, we're asking for their drafts for them to first start and frame what their draft would be. Really, it's composed of two questions. It's pretty much like what are we doing now um to deliver curriculum and and how are we
teaching and what would what would we envision? How do we want this to look in a new building? And so we asked administrators uh next week to have that draft finished so that we're set when we
welcome teachers back and the administrators can be working with the teachers on the draft and getting their voice uh into this document. So to help the teachers um provide a little bit of
framing, uh tours were set up that we've been engaged. The last one finished today. Um you know, we've had some tours previously. Um but the Medford High School staff was invited to tour Dover High School in New Hampshire on the 6th,
uh Waltham High School on the 7th, and today was Adelar High School. And so there's been a nice cross-section of administration that's gone to some of these tours as well as um educators uh and also some of those educators are
um on on union boards within the teachers union which I think is also um important. And so now they've had the framing with the tours and when they return they're going to be able to do some work with principles and department
leads uh really working on the draft to get it ready for the end of September submission. Happy to answer any questions if people have questions about um this level of work that we've been doing for the educational plan.
There any questions from the committee? All right. All right. Uh, thank you for that update. Uh, it's really good that we're, you know, I would say this far ahead uh, of the educational plan. You know, uh, again, typically this doesn't really
start until the designers on board. So really appreciate the uh the district for jumping on this and I think it will really help us in the back end of the schedule. Um and then the last item that we had
talked about in June uh was this site selection kind of option uh evaluating and looking at the different options that are throughout the city for potential sites. Uh again this is not very legible on a slide. So I am going
to pull up the actual document. Okay. Can everybody see that now? Hopefully a little better. Yep. Much better. All right. Um so just to explain how this is laid out going down the lefth hand side um are
just kind of different you know site criteria um and then a little bit of description and and kind of how construction would take place on each of those sites. So we have the MSB enrollment which is the same throughout um you know where the site is uh what
kind of site is it uh you know who owns the site is it city owned is it not city-owned uh does it require you know is it parkland requiring an article 97 land swap uh so that's um kind of what the owner category is cost to obtain uh
most of these are are either NA or uh do require ire an article 97 land swap or are on the existing site. Um the only one I think is the Medford Square. Um I did not have a dollar value but I do believe that that development has moved
forward. Um um just some additional notes uh kind of about each site. Uh the description uh of of um kind of each one, what the acreage is, um you know, potential
traffic issues or concerns. Uh you know, how will the bus routes um you know, fare on those sites? Uh same with pedestrian uh community and proximity, you know, where how is the the site located within town? Site attributes, you know, are is
there anything specific about the site that um you know, we need to be aware of. Um and then just a quick overview of kind of construction phasing, again, kind of how we foresee a project on each of these sites going. Uh and then pros
and cons between the between uh or between each of the sites. um you know a lot of the options on the existing site um you know have the advantage of being you know an existing educational facility you know it's a known location
um and then some of these others as you'll see um not only have article 97 land swap um but may not be big enough uh to support the project um or will only be large enough to support the pro
the the school and and parking uh but not play fields. Um so just want to give that real quick before we went over the the the options across the top. Uh the first three here
are all uh on the existing site. These are kind of just different building options on that site. Um we know that we're going to review these when the architect is on board. So I just wanted to include these on that uh on this as well. Um, so no real surprises per se uh
on these first three. It's it's at the existing site. Um, you know, a base repair option is is just that it's code upgrades. You're not getting anything new and fancy. Um, it's just a very base level um base level project. Uh, the base repair
option also I'll just note is not considered uh reimburseable by the MSBA. Um so that is something that the if that option were to be the selected option uh would not receive MSBA funding. Um it's not something that I have ever done.
It's very rare that um a base repair option is entertained. Uh but I did want to note that uh the renovation is just a re renovation of the existing school as it currently is. um keep general layout uh the same way,
general, you know, CL kind of classroom and and CTE class locations. Um really kind of just a an upgrade to the current building as it is. Uh the addition renovation option, same site. Um, this would just be phased, you know,
potential new building uh on on the existing fields or existing parking lots uh with a renovation of uh, you know, portions of the school. Could be uh the pool house and the gym. Um, but this is just another option on this site.
Um, then we get into some of the new build options. Um, and I did go through the um I forget if it was a finance committee meeting, but where the the committee talked uh in depth about the
different sites that were potential. Uh, so I pulled all of those sites into here and and also took a look at just some other potential areas. Um, unsurprisingly, there's not a lot of free open land in Medford, uh, of this
size to to to build, uh, you know, 350 400,000t school. Um, but just for completeness, I did list them all. Uh, and please if anybody has any comments, you know, especially
living in Medford, uh, that you have on any particular site or know of another one that may not be on here, please let me know. Uh, we do want to make sure that we've looked at all options. Um, this first new build is uh over at the Andrews Middle School. Again, I think
this was from that call, just a discussion of, you know, would it be possible to um, you know, renovate the existing school and add on to it to create a larger high school that would require, you know, the middle school to be relocated, which again, then we're
talking about a second school project. Um, a lot of this was discussed in that meeting and I think people were, you know, kind of already leaning away from this idea, but I did want to include it um since it was talked about in uh throughout Medford. Um, does anybody
have any questions on kind of this on the Andrews Middle School site or anything to add? Um Matt Matt, you're correct that the finance committee at the time talked about several sites that did not make it into our final um package and this was
one of them where it was discussed and ruled out because of the like multiple business the multiple building project need uh the tra you know the traffic patterns that would um be exacerbated in that area etc. So that one was not in contention and your analysis is
supporting that that would not be super viable for us to consider going forward. Is that correct? Correct. Yeah. I I think those items that you mentioned even from a site size, you know, that entire parcel is 43 plus acres, but that includes both of the schools. So the middle the Andrews
middle school side of it. Again, it depends where you would kind of break that parcel up. Um is is you know a bit smaller on that kind of north side where Andrews is um away from the stadium. Um and I I felt it was you know 12 to 15 or
so acres. So yes, we could probably fit the school and and parking, but I do think that the uh athletic fields would need to be located at a at a different location. Thank you. Uh the next new option uh is actually
back on before you go on. Um I think Luke has another question. Yep. Go ahead, Luke. Sorry. And you got to excuse Excuse me. I'm an engineer, so I zero in on numbers. Uh you said uh 350 to 400,000
square foot uh hypothetical, totally hypothetical, because there's really nothing uh on paper. But um if if that's the case, which by the way makes sense because Attelboroough is about that size. it's about 407 and I think their enrollment's about kind of what we're
expecting. So out of burough is kind of a good sort of reference point. Um then is just calling into question one of the entries here is it really 330 feet or 330,000 square feet? Um and and frankly
it may not matter uh because uh this I I I think this matrix um ser serves a different purpose. It's comparative tool. Um, and uh, you know, that uh, sort of square footage isn't actually really a comparison criterion. It's just kind of like a note that's put in. But
um, but I did want to just point that out because I've pointed it out in the past. Uh, my belief is in fact the school's much larger. Uh, and all of the historical sort of news articles that I've uh, I've looked at over in the library indicate it's like a half million uh, square foot half Yeah. half
million square foot um, structure. So just pointing it out and uh confirming it doesn't really matter whether it's you know totally accurate here or not. Yeah. And it it certainly any square footages of you know anticipated new structure are are very much hypothetical
at this point. We do need to um you know get the architect on board to you know pull together a space summary and really understand what the you know the full educational component of of the building will be and how that will fit into the MSBA's um guidelines. Um so yes
definitely take any square footages on here as as kind of a holding point for now. Um you know that those will certainly become much more real as as we get design going. And I think the other thing that's important to know about our
square footage currently is um that 1395 is high school students only. It is not Kids Corner. It's not the MFN. It's not the administrative offices and it is not the preschool expansion that was written
into our um our bid here. So all of those so 1395 in terms of number of students and the associated square footage that's one portion of the square footage that comprises what currently happens in our building. So, I think we
still there's still a lot of work to do for us to sort of grapple with like how what how many square feet are we building here cuz there's a lot of other parts that are not in that 13 95 plus the administrative offices, Luke, plus the Medford Family Network. Um,
and those are all things that will have to go somewhere eventually. So, um Okay, Matt, do you want to keep going? Sure. Uh the next new build option uh was on
the existing site. Um this would just different than the other three options on the existing high school site. This would be an entirely new structure. It would be some sort of phase construction. You build one part of the school, move students and faculty in uh
demoing old, you know, the old part of the school and and build new. Um so that's that's the only difference from from the other options. Uh and again just kind of to note in just in general the diagrams that you see in these pictures are not
necessarily uh how the phasing would work. It is just a a kind of highle idea of how each of these projects could could potentially work on the on on the existing site. Um the next new build option, the new uh
existing site modified. Uh we called this the the modified one because this is you know what we will use to track you know potential uh use of DCR land. Um so and there's other article 97 uh
opportunities around the site. So if that does end up becoming a part of the project, uh obviously the site itself will change slightly um you know with that acquired land. Um so we wanted to include that as a potential option uh on
that site as well. Uh Medford Square. Um before I get into a lot of this uh or this option, is this worth talking about? I believe in April or May time frame there was a development company um selected to
develop this space or is this not the same area? That is true. Okay. Um so I think this one kind of just comes off the table uh if it's being developed by another company. Um,
so I'll move on to the to the next one. Uh, Columbus Park, uh, again, another article 97, uh, land swap, uh, would be required for this location. Um, before I get too deep into it, uh, the acreage on
this park is about 5 acres. um we know that that is not going to be large enough even for just the school and and parking and whatnot. Um it's going to be extremely difficult to fit a building of of the size we need on this site. Uh and again that there certainly
would not be any playfields uh at this location. Um so I think this one is working its way off the list fairly quickly just from a size uh standpoint. Uh never mind any of the other criteria that we have here. Uh, Playet Park also came up in that
call. Um, slightly bigger, about 12 plus acres. Um, so similar to kind of that middle school option that was around 12 or 15 acres. Uh, again, you may be able to fit the school uh in parking, but I think it's going to be extremely
difficult to replace the existing high school fields on a 12 acre site. Um, so this, you know, would potentially be an option where a new school would be here. Um, but Playfields would be located at
another spot. Uh, and then the last option, uh, Tus Park. Uh, I believe this also came up in the in the call. Uh, again, similar to the others, it's, you know, right around that 10 to 12 acreage, uh, range. uh
real tough site to to fit a school of this size with all of the amenities on it. Um so similar type situation, you know, could potentially fit a school, but definitely not fields um at this location.
Um does anybody want to look at either any of these any of the other criteria? you know, open discussion on any of the options or or maybe another option that that maybe I don't have on here that
that you think we should add. Not seeing any questions. Um if you all take a look at your agenda, we brought this back around um in this meeting because at our June meeting we talked about potentially
removing um Medford Square and Columbus Park as options um to sort of reduce the scope of what the feasibility study will be looking for. Um, and if you remember back um to the June meeting, we talked about
wanting to do this exercise, thank you Matt, for doing such a thorough job um to make sure that um you know, inevitably when people have questions that there um is a place we can point them to. So we can certainly make this available on our website, etc. Um, but I
did want to circle back around the the potential motion is written out on the um on the um agenda. If anybody would like to make that motion now, um I would be happy to entertain it, but that's up
to the committee. Mayor, thank you. Um Chair Graham, I No, I too want to thank Thank you, Matt, and the left field team for doing that. I think that's important like like member Graham said um to be able to point that out to people on why we didn't choose XY or Z
sites and why we're going to be pursuing the several options with the site we have which is the largest site of them all and we want to be able to maximize um the very best for our students and athletes and those um in the arts. So I would make I would make move the motion
if there are no questions from the committee. A motion by the mayor. Is there a second? Second. Seconded by Dr. Beluci. Um, are there
any questions before I call the role? [Music] Seeing none, I will call the role. Um, Jenny Graham, yes. Mayor Langok Karn, yes. Dr. Glucy, yes.
Peter Cushing is absent. Martica Brawl, yes. Libby Brown, yes. Marissa Desmond, yes. Maria Dorsy is absent. Brian Hillard, yes. Tracy Keane is absent. Emily Lazaro is absent. Nicole Morurell,
yes. Aaron Leady, the disembodied voice of Aaron says yes. Thank you. Thank you for extending his reach from his Wi-Fi. Um, Luke Pryer, yes.
And Joan Bowen, yes. Joan, I promise I'll put you in alphabetical order just as soon as I run out of space on this piece of paper. Um, 11 in the affirmative, zero in the negative, um, four absent. So, the motion passes. Um, so Matt, I will
connect with you about whether there's any sort of notification we need to provide um via the architectural firms and or to the MSBA tomorrow. Great. Great. Um, let's see. I think we may have come
to the end of our agenda. Um, our next meeting is September 15th, it sounds like. um we'll be in touch when we receive all the um uh RFS responses and um
make sure that you all have a copy of that so you can come with all of your um good ideas at our next meeting. And I think that is it uh for today and we finished a few minutes early so that's always nice. Um and is there a motion to
adjurnn? So moved. Motion to adjourn by Mayor Longo Kern. Is there a second? Second by Libby Brown. I will call the role. Jenny Graham. Yes. Mayor Longo Kern. Yes. Dr. Galooi. Yes.
Peter Kushing is absent. Marta Bra. Yes. Libby Brown. Yes. Marissa Desmond. Yes. Maria Dorsy's absent. Brian Hillyard. Yes. Tracy Keane absent. Emily Lazaro's absent. Nicole Bell. Yes. Aaron Leat
and he says yes. And Luke Pryner. Hi. Yep. And Joan Bowen. Yes. 11 in the affirmative, zero in the negative, four absent. The meeting is adjourned. Thank you everyone. Have a good night. Thanks everyone.