the notice. Please be advised that there will be a full committee meeting of the Medford Comprehensive High School Building Committee held via only. The meeting can be viewed live on Medford Public Schools YouTube channel through Medford Community Media on your local cable channel which is
Comcast 98 or 22 and Verizon 4345 or 47. Um, this meeting is being recorded. Participants can log in or call in by using the following information. The zoom link is uh the meeting ID is 954-46138016. Um so I will kick off our
agenda by calling the role. Uh Jenny Graham here. Mayor Lango Kern here. Uh Dr. Kooi here. Dr. Kushing here. Miss
Cabraw here. Libby Brown here. Marissa Desmond. I think we saw Marissa. She's here. I just made her a co-host. My apologies. Marissa, you should be able to unmute now. Here. Thanks. Maria Dorsy, here.
Brian Hillard here. Tracy Keane here. Emily Lazaro. I don't see Emily yet. Uh Nicole Morell, I don't see her yet. Aron Lead here. Luke
Pryner, Joan Bowen here. Uh Bob Dickinson here. Fiona Maxwell. I don't see Fiona. Uh Will Pepelli. I saw Will here. Uh Chad Fallon
here. Lorie Hodgegen. John Mclofflin. I'm here. Oh, I see Luke. Okay. Um, Paul Rouso here. Philip Santos. [Laughter]
Let's see. Phillip and Lisa Miller here. Okay. So, we have 13 present, two absent. Um, so we do have a quorum. Um, as I mentioned, I think this will be a relatively quick meeting. Um, just a couple of updates.
We did uh go to the OPM selection, the OPM panel, uh, review with MSBA earlier today. We were the only community that they had this time, so I think they actually had like more time to ask us questions. Um, the the review went
really well. Thanks to the leftfield team um for providing um the information that MSBA requested and I already saw a follow-up to one of the questions that they had um go over. So that should be all taken care of. Um they had questions
about um and noted that um some of the things that we saw the OPM selection committee saw in left field and recommended around student involvement um definitely stood out to them as well. Um and the other big point of discussion
was the timeline and um we did lay out uh in our um in our package that we are looking to move as quickly as we possibly can. And so we had some good healthy discussion about that with the MSBA team. Um and we have provided them
all of our deliverables for this next gate which will be to bring on a designer um or an AR/archchitect who will actually be able to do that feasibility study that we're all like waiting for. So we have provided them what we believe that they need from us
um and uh they will go back and look at the calendar on their end and advise about what our timetable can be going forward. So, um, you know, they thanked us for being prompt and on the ball and, um, did mention that there's a lot of
communities when we were admitted, 19 communities were admitted, which is sort of on the higher end of what they normally do. So, they're working their way through that to get us a slot as soon as possible. Um, so I'm expecting that we will hear something from them in the next week or so about what our
possible timeline can be. Um and then we'll make adjustments um to the timeline that we discussed um when we were last together um to line up with whatever the MSBA has to say questions about the OPM. Um so I'm
expecting that from No. Okay. Um the other reason that we are convening tonight just um by way of like sort of the process um what we are waiting for is a letter from the MSBA confirming the conversation that we had
today and their approval of our selection of left field. And once we get that um we will be asked to sign that letter. So the mayor um is on top to do that. But before she can do that, we all have to take a vote to approve um the
signing of that contract. So that's really the entire agenda for today. And then I just have one quick scheduling note at the end. Um but that's our entire agenda for today. So I just wanted to find out um if anybody had any
questions about that or if there is a motion to approve that that we can consider. Uh Brian, I do have a quick question. I just was reading through the proposal earlier and just uh to clarify the cost
estimates. I'm curious um I I know they slated at the very end, you know, a couple possibilities of two smaller ones or one larger one and they've got PMNC on board or it looks like they would bring PMNC on board to do that. Is that coming out of the the the flat fee for
uh for these guys or is that something that's additional tacked on if and when? So just curious about the independent cost estimates. Sure. Um Jen Carlson, do you want to answer that question? I think we might have to make her a co-host.
Hello. Can everyone hear me now? Yes. Fantastic. Thank you. I would love to answer that question. Yes, those um those are slated those are on top of the fee of $525,000. We um typically what happens
um we will run um the the architect will have their own uh estimator and then we will have an indep uh independent estimator on top of that so that the two can um reconcile their estimates that happens usually at the PDP phase. The
the first phase um we can talk about whether we want to have um one at the PSR phase. the um designer is required to do an estimate at PSR that first checkpoint um and then at PDP we'll have two estimators and then it sounds like
um if if the if the project is interested in bringing a CM at risk on board the u instead of having uh the OPM provide an estimate um we typically have the construction manager provide one
plus the designer um but it's not unheard of if you wanted to have a third one at that um schematic design phase. So, um something that we'll definitely get into more in detail on and figure out what the uh committee wants to do with that, but it is on top of um
outside of that that fee. Great. Thanks. I just wanted to make sure that everybody knew that, you know, there could be an additional charge. Yes. Thank you. You bet. Any other questions? Um, is there a motion to
approve? I'll make a motion to approve the contract for left field. Motion to approve the contract by Dr. Galooi. I'll second. Uh seconded by Dr.
Cushing. Um any other questions or comments before we take a vote? Okay. Um so I will call the role. Jenny Graham. Yes. Mayor Lungo Kern. Yes. Dr. Galooi. Yes. Dr. uh Dr.
Cushing, yes. Marta Bal, yes. Libby Brown, yes. Marissa Desmond, yes. Uh Maria Dorsy, yes. Brian Hillard, yes. Tracy Keane, yes. Emily Lazaro is
absent. Nicole Morell is absent. Um Aaron Olade, yes. Luke Pryner. I think he mentioned his mic's not working. See, do we have Yes. Okay, we've got a yes. And uh Joan Bowen. Yes. So, 13 in
the affirmative, two absent, zero in the negative. Uh motion passes. Um just a quick scheduling note. Um, we are working on setting up a standing monthly meeting going forward
and I have been working with Matt and um, Lisa Malone from the superintendent's office on a proposed schedule there so that we can all put these things on our calendar for many months to come. Um, so we'll work on that um, and try to get that buttoned up
this week. Uh we do have a meeting in person next week um and we'll actually dive into the designer selection phase in a bit more detail um in terms of what to expect and what the plans are and how we're going to proceed um and hopefully we'll have some more information from
MSBA about what our timeline looks like at that time as well. So um I think it will be a good time for us to meet and u so we'll work on that. So, look forward to meeting invitations from Lisa Malone. Um, and um, we should be
um, we should be good to go there and we'll be able to get that on the calendar so people can plan accordingly. Um, and that is the whole meeting. Um, so if there is a motion to adjurnn, I'd be happy to entertain it. Motion to adjurnn. Motion to adjurnn by
Aaron. Second. Second by Brianna. Um, okay. Motion to adjourn by Aron Laat. Seconded by Mayor Longo Kern. Uh, roll call. Jenny Graham. Yes. Mayor Longo Karn. Yes. Susie. Dr. Gusy. Yes. Dr. Cushing. Yes. Marta
Brawl. Yes. Libby Brown. Yes. Marissa Desmond. Yes. Maria Dorsy. Yes. Brian Hillard. Yes. Tracy Keane. Yes. Emily Lazaro is absent. Nicole Moral is absent. Anna Pad,
yes. Luke Pryner. And Joan Bowen, yes. And a yes from Luke. Okay. 13 in the affirmative, zero in the negative, two absent. The meeting is adjourned. Thank you everyone. most.