WEBVTT METADATA Video-Count: 1 Video-1: youtube.com/watch?v=y4nNLW2Q7pI NOTE MEETING SECTIONS: Part 1 (Video ID: y4nNLW2Q7pI): - 00:00:31: Meeting Opening, Roll Call, and Agenda Overview - 00:03:43: Approval of March 23rd Meeting Minutes - 00:04:55: Approval of March Invoices and Consultant Details - 00:07:15: Agenda: Schedule Update and MSBA Cost Eligibility - 00:08:05: Feasibility Study Progress and Schedule Outlook - 00:14:01: Public Comment 1: Construction Timeline Concerns - 00:16:35: MSBA Eligible vs. Ineligible Costs Overview - 00:22:04: Public Comment 2: Reimbursement Estimates and MSBA Feedback - 00:24:24: MSBA Incentive Points for Increased Reimbursement Rate - 00:27:10: Public Comment 3: Clarification of Incentive Point Benefits - 00:27:52: Categorically Ineligible Costs and MSBA Resources - 00:31:18: Project Funding Agreement and 311 Form - 00:35:04: Upcoming Meetings and Project Timeline Review - 00:39:46: Public Comment 4: Design Revisions and MSBA Reimbursement - 00:41:36: Public Comment 5: Questions From Zoom Community Members - 00:42:52: Meeting Adjournment and Roll Call Vote Part: 1 1 00:00:31.279 --> 00:00:48.719 Thanks, Will. Um, good evening everyone. This is a meeting of the Medford Comprehensive High School Building Committee um through remote participation only. Um, please be advised that there will be a full committee meeting of the Medford Comprehensive High School Building Committee on April 15th 2 00:00:48.719 --> 00:01:05.680 um at 5:30 via remote participation only. The Medford the meeting can be viewed um live on Medford Public Schools YouTube channel through Medford Community Media on your local cable channel which is um Comcast 98 or 22 and Verizon 4345 or 47. The meeting will be 3 00:01:05.680 --> 00:01:26.240 recorded. Participants can log in or call in by using the following Zoom meeting ID. It's 98-63767887. Um, I'm going to start by calling the role. Jenny Graham here. Mayor Longo Kern >> present. >> Dr. Galooi 4 00:01:26.240 --> 00:01:43.040 >> present. >> Marta Brawl >> here. >> Joan Bowen. >> Ken Lord >> here. >> Libby Brown. I just accepted Libby. She's here. 5 00:01:43.040 --> 00:02:12.160 >> Great. Marissa Desmond, >> Maria Dorsy, >> Brian Hillard >> here. >> Emily Lazaro. >> I hear Emily. >> I don't see Emily. Okay. Paul Malone 6 00:02:12.160 --> 00:02:46.920 >> here. >> Nicole Morell >> preser. Bob Dickinson >> here. Fiona Maxwell. Fiona is not in available tonight. >> Chad Fallon. 7 00:02:50.160 --> 00:03:08.080 Um Kim Talbett >> here. >> Will Pipelli >> here. >> Lori Hodgen >> here. >> John Mclofflin. Paul Rouso >> here. 8 00:03:08.080 --> 00:03:27.280 >> Um, Phil Santos >> and Lisa Miller >> here. >> Okay. >> Yeah. Hi, Jenny. It's Libby. I'm I'm here. I got a little late. >> Hi. Thanks, Libby. Um, okay. So, nine in 9 00:03:27.280 --> 00:03:43.680 the affirmative. Sorry, nine present, six absent. We have a quorum. um and we will get started. Um the first item on the agenda is the approval of our minutes from the March 23rd um meeting. Is there a motion on the 10 00:03:43.680 --> 00:04:01.599 floor? >> Motion to approve. >> Motion to approve by Brian Hillyard. Is there a second? >> Second. >> Ken. I will call the role. Jenny Graham. Yes. Mayor Lindo Kern. Yes, 11 00:04:01.599 --> 00:04:16.880 >> Dr. Galooi. >> Yes, >> Martica Brawl. >> Yes, >> Joan Bowen. Ken Lord. >> Yes, >> Libby Brown. >> Yes. >> Marissa Desmond. Maria Dorsy. 12 00:04:16.880 --> 00:04:34.880 Brian Hillyard. >> Yes. >> Emily Lazaro. Paul Malone. >> Yes. Luke Pryzner, Nicole Morurell, >> yes. 13 00:04:34.880 --> 00:04:55.120 >> Aaron Alati, >> nine in the affirmative, zero in the negative, six absent. The minutes are approved. Um the next item on the list is um approval of our March invoices. Um, so that's $25,000 for left field, 14 00:04:55.120 --> 00:05:14.320 $90,000 for SMMA, and $166,266 for environmental insight. Um, Matt, I'm going to turn it over to you quickly before I ask for a >> Yep. >> Yeah. Um, yeah. So, just to kind of expand a little bit on the environmental and 15 00:05:14.320 --> 00:05:30.560 site, the three consultants that that make up the uh that portion of the invoice, uh CDW, who's handling the hazmat uh building materials, um review and inspection, uh Fort Hills Company, which is the uh existing 16 00:05:30.560 --> 00:05:46.320 condition study uh for uh Oh, yep. Sorry. Uh and then Haley Aldrich uh who is our uh geotechnical uh consultant. So they've been doing all the test borings, test pits, uh and 17 00:05:46.320 --> 00:06:03.320 pulling all those geotech reports together. Um and as Jenny said, the left field and SMMA invoices are the agreed upon lumpsum uh for the month of March. >> Are there any questions from the committee? 18 00:06:04.479 --> 00:06:25.919 >> Is there a motion to approve? So moved >> by Dr. Gussy. Is there a second? >> Second. >> By Ken Lord. We'll call the role. Jenny Graham. Yes. Mayor Longgo Karna. >> Yes. >> Dr. Galooi. >> Yes. 19 00:06:25.919 --> 00:06:42.479 >> Mura Brawl. >> Yes. >> Joan Bowen. Ken Lord. >> Yes. >> Libby Brown. >> Yes. Marissa Desmond, Maria Dorsy, Brian Hillyard, >> yes. >> Emily Lazaro, 20 00:06:42.479 --> 00:06:58.639 Paul Malone, >> yes, >> yes. >> Aaron Lady, and Luke Pryer. >> Nine in the affirmative, zero in the negative. Uh, six absent. Uh, the 21 00:06:58.639 --> 00:07:15.680 invoices are approved. Thank you everyone. Um, thanks everyone for hopping on. We do have um a tight agenda today because we have our um third community forum starting at 6:30 this evening. Um, but we wanted to spend a little bit of time 22 00:07:15.680 --> 00:07:32.639 talking about really two things. Um, one is an update on the schedule and where we are and what's next. Um, because we've um, the project team continues to get lots of questions. We continue to get lots of questions from the community about that process. Um and then um to respond to some of the questions that um 23 00:07:32.639 --> 00:07:50.160 started coming up at the last meeting um just an update and some information um from the project team as well about the MSBA's process of how they determine eligible and ineligible costs. So I'm going to turn it over to the project team. I think Matt, you can sort of tell us when 24 00:07:50.160 --> 00:08:05.520 you're wanting questions and we'll use the raise hand feature to um to field those questions. So you all by all means tell us when you want us to jump in with questions and we'll hold our questions until that happens. >> Okay. 25 00:08:05.520 --> 00:08:28.560 >> Thanks. >> Uh let me screen share again. Okay. Yeah. So, we'll we'll take a quick look at um just you know, you've seen this graphic before, but just a quick update on uh 26 00:08:28.560 --> 00:08:45.680 kind of where we are. Um so, we're about half a little over halfway through the feasibility study. Uh we have submitted the the first uh part of that feasibility study to the to the MSBA, uh which was the prelim preliminary design program. Uh we have not received 27 00:08:45.680 --> 00:09:01.519 comments back from them yet. We have received confirmation that they are wrapping up their comments but they haven't given us a date back. Uh we are hopeful that that we see them this week as that's a critical part of uh the next phase of the project which is what we are currently proceeding in uh which is 28 00:09:01.519 --> 00:09:18.800 the preferred schematic report. Uh during this phase uh we will be we will be studying the the six preferred options that were approved at the March 23rd building committee meeting. um you know re uh uh going through uh and 29 00:09:18.800 --> 00:09:35.519 refining those options. Uh I know SMMA is is working on uh you know updated graphics and and updated kind of plans uh you know to kind of start to develop what these options may actually look like. Uh again in the preferred uh in 30 00:09:35.519 --> 00:09:50.560 the preliminary design program they're very highle block diagrams. It's not you know per se the design that is going to move forward. So, as SMMA starts to refine these options, you'll start to see some shifts uh in in the building design, they'll start to get more 31 00:09:50.560 --> 00:10:06.480 detailed. Uh we'll start to put some floor plans uh together. you know, we won't know exactly where spaces will go exactly, but you know, we want to uh make sure that, you know, we're capturing all of the spaces that um are in the space summary and and make sure 32 00:10:06.480 --> 00:10:21.839 that uh you know, they all fit in the necess uh in each of the options and and how they actually start to look on the site. Um the submission of the preferred schematic report 33 00:10:21.839 --> 00:10:39.600 uh will happen in uh June June uh late June June 25th. Um the goal of this uh this committee is to select a preferred option on uh June 10th at our June 10th building committee meeting. Uh that will give the project team time to kind of 34 00:10:39.600 --> 00:10:55.279 pull the rest of the PSR submitt together. Uh and then we'll be meeting again uh later in the month. Uh I believe that meeting has shifted to uh June 18th. Uh and at that meeting we will look for approval from the committee uh to allow left field to 35 00:10:55.279 --> 00:11:12.880 submit uh the PSR report to uh the MSBA. Um some other critical dates uh after that submission uh the MSBA will hold what's called a uh facilities assessment subcommittee meeting that will be kind 36 00:11:12.880 --> 00:11:30.160 of a preliminary review uh typically with SMMA left field uh and some leaders from uh from the district. uh just really it's a highle kind of review to go over you know any initial questions that they may have um and also 37 00:11:30.160 --> 00:11:47.440 give a heads up on how that that actual uh assessment subcommittee uh meeting will go. We'll have that meeting some sometime in July. Uh and then the preferred schematic report will be issued to the board of directors uh at 38 00:11:47.440 --> 00:12:05.040 which they will uh review at a board of directors meeting in late August. Uh assuming all things go well, they'll approve uh that the PSR and what the preferred option is to move forward into schematic design. Uh and then at that 39 00:12:05.040 --> 00:12:20.000 point in time, we'll really get into a lot more detail on um you know on building floor plans. Uh specifications will start to come together. We'll have a good sense of of what the actual building uh systems will be. Um and the 40 00:12:20.000 --> 00:12:35.440 the real key point uh key part of the schematic design uh will be the estimate uh during that phase. it will be a true construction estimate. Uh everything in PDP and PSR is a highle cost per square 41 00:12:35.440 --> 00:12:52.320 foot. Um so the schematic design estimate is really the first time we'll we'll see a full breakdown of of cost. Um and that will essentially um dictate uh what the total project cost will be uh and will be included in the 42 00:12:52.320 --> 00:13:09.200 submission uh to the MSBA at the end of February of 2027. uh they have a roughly a two two-month review period and then we will be asked to attend another board of directors meeting at the end of April. Uh they have not released the actual board 43 00:13:09.200 --> 00:13:26.320 meeting dates yet uh for next year. Uh but that board of directors meeting will uh essentially approve uh the project to move forward. Um they will issue a project funding agreement uh and that document 44 00:13:26.320 --> 00:13:44.639 uh is is super critical uh as it will determine what the final total project cost will be uh what the MSBA's contribution will be and in turn how much um will be remaining for the city 45 00:13:44.639 --> 00:14:01.360 of Medford to pay via debt exclusion. Uh, so I'll stop quick just to see if there's any questions on on overall schedule. Um, not a whole lot of changes in in the dates that we've been reviewing. We're still holding uh everything as as we had 46 00:14:01.360 --> 00:14:18.480 planned. So, um, kind of business as usual >> for me. Um, everything you used to describe makes total sense and I realize my question is like further down your timeline, but since I've starting to see versions of this timeline go public or 47 00:14:18.480 --> 00:14:34.800 be used publicly, um, >> do you have any thoughts about the fact that we're still saying bid construction till 2030, you know, all the timelines we've been seeing for options and I know it's early and I know we don't know what we're doing yet, but they none of them were two years. So I don't know how you 48 00:14:34.800 --> 00:14:52.639 I don't know what how we reconcile those. I worry that looks very optimistic. >> Correct. Yeah. So yeah, so we we are taking a much closer look at the phasing uh you know of those six options and especially as we start to kind of get get a better sense of the layout. Um so 49 00:14:52.639 --> 00:15:08.959 yes there there a lot of the options do extend beyond that 2030. Um so it it is something that we we are looking at. Um, and at the next meeting or the meeting following. I know our meeting on the 27th is is a pretty 50 00:15:08.959 --> 00:15:25.120 packed agenda. Um, but we'll start to look at a more detailed schedule. I know SMMA has been has been really focusing on uh some of those phasing plans and how that may result in uh in schedule changes. Um, so it is a good question. 51 00:15:25.120 --> 00:15:43.120 uh a lot of the uh initial estimates uh on schedule were were created very early on in the process. Uh I also will note that the the 2028 to 2030 is really the construction of the actual building. Uh we do know that this will extend into 52 00:15:43.120 --> 00:15:58.880 2031 for fields and final landscaping and and stuff like that. So um we actually did have a a meeting earlier today and and one of the questions was uh that we had was that you know can we start to um show a bit more detail as 53 00:15:58.880 --> 00:16:14.959 you know as to when move in maybe um you know when landscaping will be completed and all that. So it is something we'll work on and and we will have a presentation in the near future uh that has a bit more detail on each of those six options. >> Cool. Thanks. Everyone's asking me, is 54 00:16:14.959 --> 00:16:35.279 it really opening in 2030? And I said, I don't have an answer for you right now. >> Yeah. >> Questions before we move on. >> Okay. Carry on, Matt. >> All right. 55 00:16:35.279 --> 00:16:56.720 Uh the next skipped here. Uh the MS. Uh so I wanted to cover just kind of a quick highle overview of of the MSBA's eligible versus inel ineligible costs uh and kind of how their grant assessment and cost caps work. Um you know knowing that we we 56 00:16:56.720 --> 00:17:11.919 still have six options. It's difficult to really say exactly what the MSBA will consider eligible and in ineligible. Uh especially without the PDB comments. That's really the first time that we get to uh see what the MSBA is thinking. Um, 57 00:17:11.919 --> 00:17:27.280 we'll certainly cover this again as we start to get closer to a preferred option and when we get an actual preferred option, we'll start to put together uh the MSBA budget spreadsheet which is called the 311 form. Uh, and that gets into a lot more detail. So, I 58 00:17:27.280 --> 00:17:43.039 don't expect to answer everybody's questions tonight and this certainly won't be the the only time that we speak about it. Um, so just quickly on kind of how how this will work. uh the MSBA uh you know during that schematic design uh 59 00:17:43.039 --> 00:18:00.160 submission will ask for all associated uh project costs uh to confirm what the total project budget is. Uh the MSBA reviews those costs um against what the MSBA uh has for scope limits and cost limits. 60 00:18:00.160 --> 00:18:17.760 uh they they will uh the 311 form will have uh its own column that shows which categories have an eligible cost and how much that is. Uh they all add up at the at at the bottom and then you essentially remove those costs from the total project budget to determine what 61 00:18:17.760 --> 00:18:34.160 the cost basis uh for the reimbursement rate will be. Um, so that uh is really kind of the the um the evaluation process that the that the MSBA will go through 62 00:18:34.160 --> 00:18:50.000 looking at some of uh the kind of the bigger cost caps um and and really the more critical uh some of the more critical ones. Uh the most 63 00:18:50.000 --> 00:19:06.480 uh critical one is the uh building cost funding limit. So the MSBA will fund up to $65 per square foot uh of eligible building gross square footage. Um we are currently tracking uh in the six options 64 00:19:06.480 --> 00:19:23.679 between 950 and 1,66 I want to say. So you can see just right there there, you know, the MSBA will reimburse $65 per square foot of that, but there's a, you know, about $400 to $450 per square foot 65 00:19:23.679 --> 00:19:40.559 um that it will be considered uh ineligible. Um similar to site work, um they reimburse up to $73 per square foot of eligible uh building gross square footage. Uh 66 00:19:40.559 --> 00:19:56.960 demolition is $42 per square foot of eligible uh square footage. Uh abate abatement costs are completely ineligible. Uh so that will be a category that we will always break out uh once we start to understand 67 00:19:56.960 --> 00:20:11.919 that the the cost of the abatement. Soft cost caps are capped at 20%. Uh we have been using a 25% marker. uh markup from construction cost to total project 68 00:20:11.919 --> 00:20:27.679 cost uh that is uh industry standard uh and on a project of this size and complexity um I I feel that that 25% is is about where we will land um but again the MSBA 69 00:20:27.679 --> 00:20:43.520 will will reimburse up to 20% of that. Uh they also have caps on what they will re reimburse per student on furniture fixtures and equipment. Uh as well as the computer equipment and technology. 70 00:20:43.520 --> 00:21:00.080 For FFN it's uh 1,915 per student and for technology it's 1570 per student. Uh so combined that's 300 3 $3,485 per student. Um 71 00:21:00.080 --> 00:21:16.720 in a lot of cases we do find that the FFN and technology budgets are above these limits. Um we're still a little ways out from understanding you know the full detail of the FFN and technology. Uh but it is something that we do often 72 00:21:16.720 --> 00:21:33.440 times see uh some costs as being considered in ineligible. uh owner's contingency is uh capped at half of a percent and the construction contingency is capped at 1%. And what 73 00:21:33.440 --> 00:21:51.679 this means is um when we are in construction and we receive change orders uh the MSBA will uh participate up to uh these percentages uh of those reimbursements. Uh so they uh do participate in in some 74 00:21:51.679 --> 00:22:04.960 uh ch you know unforeseen change orders that that may arise. Uh but it is a relatively small percentage uh of those contingencies that will carry. Uh I'll stop there just to ask some 75 00:22:04.960 --> 00:22:32.159 questions um about any of these caps. If no questions, I'll keep going. >> Question Matt, do we do we know based on I know we have five proposals plus the um core rehab proposal 76 00:22:32.159 --> 00:22:50.480 >> based on the caps and the limits. Do we have an estimate on what is reimbursed based on the pro the um five proposals we have? >> Not yet. Uh we'll definitely be able to 77 00:22:50.480 --> 00:23:05.760 start to get a better sense of it when we get feedback back from the MSBA. It really is something that we need. um you know we'd be kind of guessing you know based on um you know private uh prior experience 78 00:23:05.760 --> 00:23:20.240 um but again every district is different every you know every project is reviewed differently based on the needs so it it's very difficult to say exactly what the MSBA will consider eligible or ineligible and and I uh really wouldn't 79 00:23:20.240 --> 00:23:35.919 want to take a guess and you know make them mad for saying hey you're going to reimburse on this and then they say they don't So it it it's it's something that we will start to pull together uh once we get through the preferred schematic report estimates. Uh we want to make 80 00:23:35.919 --> 00:23:50.799 sure we have those up updated estimates. Uh knowing that there have been some changes to the building. Um you know we'll have a lot more information on building systems and any changes that may happen uh may have happened between the submission of PDP and and the 81 00:23:50.799 --> 00:24:07.520 estimates for PSR. Um, so typically after uh we receive those PSR estimates is when we'll start to put together kind of these mock 3011 forms uh just to start getting a a better sense of of where where we stand with ineligible costs. 82 00:24:07.520 --> 00:24:24.080 >> Thank you. >> Mhm. >> Um there are uh additional MSBA incentive points which they do technically cap uh based on you know each of the categories. Uh the first one is maintenance. This is uh something 83 00:24:24.080 --> 00:24:40.480 that will tie directly to the MSBA's comments. They typically will say will will come back in PDP saying that you know we're targeting um you know between zero and two points. Uh I would say we'll be closer to two than to one. Uh 84 00:24:40.480 --> 00:24:57.760 but again uh really dependent on the MSBA's comments. Um there are additional incentive points for newly formed regional schools. That's not applicable here. uh major reconstruction or rena reuse. Uh another uh item that is kind of on 85 00:24:57.760 --> 00:25:14.640 hold until a preferred option is selected. Uh once a preferred option is selected and we understand how much of the building uh and if a addition renovation option is selected as the preferred option we'll be able to start and understand 86 00:25:14.640 --> 00:25:29.120 um how much of the school is potentially being saved and how that relates to additional uh incentive points. Uh the two big categories are the next one's energy efficiency and indoor air quality. Uh for green schools knowing 87 00:25:29.120 --> 00:25:46.720 that we are target targeting um you know very high energy efficiency we are anticipating receiving all four of those points three for energy efficiency and one for for indoor air quality. Um so we we do feel pretty confident about those 88 00:25:46.720 --> 00:26:02.320 two but again that is something that the MSBA will weigh in on uh as the design becomes more refined. And then the last one is uh the overlay zoning MGL 40R 40S. Uh this is actually currently 89 00:26:02.320 --> 00:26:19.279 ongoing. There are discussions between the the city of Medford and the MSBA. Uh there were a few emails with questions uh that were sent over today to the MSBA. Uh so they're reviewing with their legal team. Uh and then we'll plan to meet with them and and discuss this uh 90 00:26:19.279 --> 00:26:34.400 this specific item to see if it is something that that would be applicable here. Um so again, these these uh additional incentive points won't be fully known um you know until the project funding agreement. Again, that's what kind of 91 00:26:34.400 --> 00:26:49.919 finalizes everything. We will certainly have a very good sense of of where we will be uh with these incentive points as we head into SD. Um but I did want to note uh you know some of these uh potential additional incentives that 92 00:26:49.919 --> 00:27:10.320 could be um received on this project. I'll stop there again uh for any other questions. >> Well, did you have a question? >> I did. Yeah. So, when you say incentive points, what what do those actually go to? Is it like a percentage? Is it like 93 00:27:10.320 --> 00:27:26.880 a percentage point or is it like a certain amount? Like what? I guess >> yes, it's a those are Yes, the they're percentage points. Um, so yes, it will uh increase Medford's uh reimbursement rate based on, you 94 00:27:26.880 --> 00:27:52.960 know, how how the building design shakes out. Any other questions from the committee before we move on? Okay. Um, just to highlight a couple of other 95 00:27:52.960 --> 00:28:10.399 categories that uh outside of um the the items on the previous slide, we we've talked a decent amount about some of these, but I'll I'll run through them quickly. Uh, but these are are categories that the MSBA deems uh 100% 96 00:28:10.399 --> 00:28:26.320 ineligible. Um so legal services uh if there's ever a need for for any legal services those uh fees are considered ineligible. We do know and are actively looking for land use attorney for potential uh 97 00:28:26.320 --> 00:28:40.960 coordination with DCR and and article 97. Uh so that is something that we are currently looking at um and could be a potential um cost that lands in this legal services. Uh site acquisition 98 00:28:40.960 --> 00:28:57.520 costs uh not applicable here. Um rental or storage costs. This is uh including modular trailers or modular classrooms. Uh this is something that we've we've talked about before, but they are uh categorically ineligible. 99 00:28:57.520 --> 00:29:13.840 demolition costs are on here. And not to confuse things, I know on the previous slide, um there's a $42 per square foot. This is really um more applicable for districts that are like combining schools. Um, the best example I could 100 00:29:13.840 --> 00:29:29.600 think of for this project, if we were going to, you know, move um, uh, move some programs into uh, into Medford High School and then say, "Hey, we're going to demolish that building after we move out of it." The MSBA would 101 00:29:29.600 --> 00:29:45.840 probably say, "No, that's that's not a part of part of this project. We're going to consider that ineligible." Uh, so I don't I don't foresee this being a major factor here, knowing that we are building on the current site. um and we'll be demolishing the existing school. Uh but it is something that the 102 00:29:45.840 --> 00:30:02.240 MSBA will will review. Uh asbestous containing materials uh associated with flooring and ceilings uh as I had mentioned on the previous page and the demolition costs uh any asbesus containing materials removal is 103 00:30:02.240 --> 00:30:22.080 considered ineligible. Uh we've talked about district offices uh before, but they are also considered Oops, sorry about that. Uh but they are considered a an ineligible category. Uh and then the big one, 104 00:30:22.080 --> 00:30:38.960 swimming pools, skating rinks, indoor tennis courts. Uh obviously we've talked in length about the pool here. Um but that is something that the MSBA will not participate in as well. Um there's a lot of information on the MSPO website. I included the link here. 105 00:30:38.960 --> 00:30:55.200 Um there are um several documents that go into more detail on some of these items. Um there are other um categories to be considered as well that aren't really as uh applicable to Medford. These are kind of the big ones that that 106 00:30:55.200 --> 00:31:18.360 we foresee as being potential uh categories of ineligibility. So stop there again and see if anybody has questions. >> Seeing none, Matt, I think you can move along. 107 00:31:18.559 --> 00:31:33.840 >> Okay. Uh kind of touched on this in schedule, but I just wanted to reiterate timing again. uh especially the later half of of how uh the funding approval will need to um uh will need to go. Uh so after the SD 108 00:31:33.840 --> 00:31:50.320 submission to the MSBA, we have that board of directors meeting in April. Uh and you know pending their review of uh of that SD submission. Uh it's what will finalize their project funding agreement or PFA. Uh and again that will that will 109 00:31:50.320 --> 00:32:06.960 finalize the total project cost. uh the MSBA's maximum facility facilities grant uh and then what the uh city of Medford share will be after the MSBA approves it at the board of directors meeting. Uh Medford has 120 days uh from that 110 00:32:06.960 --> 00:32:23.120 meeting to secure the necessary uh approvals. Uh we are targeting May 27 uh for the the city of Medford votes. So we're certainly well within that 120 days. Um but that is uh just something I wanted to highlight as it is uh a part 111 00:32:23.120 --> 00:32:44.480 of the MSBA's process. So um and I know I had mentioned the 311 form again. We are fans of documents that are terrible to share on uh on uh presentations. Uh this is not filled 112 00:32:44.480 --> 00:33:01.200 out. This is strictly a template. Um, and I really just wanted to to show uh show this um to help help kind of explain how uh you know the the the MSBA's grant uh is inevitably um 113 00:33:01.200 --> 00:33:18.799 finalized. Uh but there's a lot of uh information that goes into the into this document. Um so it's it's not a straightforward calculation. um and is is something that um you know we will work 114 00:33:18.799 --> 00:33:36.559 along with the MSBA uh to get this thing right. Um, so like I said, we'll start to pull highle versions of this together as we get the preferred schematic report estimates and and start to have a better sense of um of cost and and obviously as 115 00:33:36.559 --> 00:33:52.320 we move into the schematic design, we will have one option uh and create one uh 311 form uh for that option uh which will again be submitted to the MSBA and reviewed uh as a part of their project 116 00:33:52.320 --> 00:34:11.280 funding agreement. >> Can you um or somebody on the project team drop the link in the chat to where to find this form on the MSBA website so that if people want to take a look at this in a form that they can >> um read that they they can go there and 117 00:34:11.280 --> 00:34:30.960 pull down their own copy. >> Yeah. Yeah. we will we'll share it and uh okay um this is just a continuation of the document again lots of information needs to go in here you can see you know some of the the red items these are the 118 00:34:30.960 --> 00:34:48.079 cost caps that we we reviewed uh previously uh in the presentation um but yeah just trying to get people to understand uh you know that this you can't just take the total 119 00:34:48.079 --> 00:35:04.480 project cost divide it by the the MSBA's reimbursement rate and and land at a uh at what their reimbursement will be. So uh again we'll we'll revisit this again. This is not something that is just a once over. Um uh and as always if 120 00:35:04.480 --> 00:35:21.760 anybody has questions you know between now and our our next meeting feel free to reach out. just touch quickly on upcoming meetings. Uh so immediately following this, we have our third community uh meeting. Uh we'll go 121 00:35:21.760 --> 00:35:36.480 through process update again and then uh review the current list of alternatives. Uh the last time we had a community forum, we still had the 29 options. Uh so this will be an update to the community on the six that are being uh 122 00:35:36.480 --> 00:35:52.320 moved forward into into PSR. Uh our next big meeting for the building committee will be on April 27th. There have been uh a couple of links shared um for building committee members 123 00:35:52.320 --> 00:36:09.440 inputs. Um so if you um have not seen those, please let me know. We can resend them. Uh the proposals for you know reducing spaces are due this week uh on Friday. Uh the 124 00:36:09.440 --> 00:36:25.520 project team will then take a look at at all of the comments received uh compile them into uh you know we have seen that we've already uh received some similar questions or similar uh proposed motions. So the project team will kind 125 00:36:25.520 --> 00:36:40.160 of compile them and make sure that we have uh a concise list uh for that meeting uh to help us move move through those as as quickly as we can. We do anticipate that 427 meeting to be fairly lengthy. 126 00:36:40.160 --> 00:36:57.040 Uh moving into May, we have a comm our our fourth community meeting uh really to revisit process updates and uh this will be more uh focused on responses to some of the community questions that we've received. 127 00:36:57.040 --> 00:37:13.920 Uh we do anticipate receiving some tonight which the project team will uh will answer and and post on the website. On May 13th we'll be meeting with the Abutters again. Uh this will be our second meeting with them. 128 00:37:13.920 --> 00:37:32.079 Uh May 20th uh is another critical building committee meeting as that will be the first time uh we'll have uh updated cost information for review. Um so we should be getting those cost estimates back uh in early May. Uh and 129 00:37:32.079 --> 00:37:47.839 then we'll have uh similar kind of comparative uh matrixes to uh look at the six options and and see how those costs have shifted based on um that meeting on on April 27th and and what the building 130 00:37:47.839 --> 00:38:04.079 um program looks like. We have another building committee meeting on May 27th. Uh this will be uh a meeting to discuss the alternatives. Um 131 00:38:04.079 --> 00:38:19.440 we'll we'll probably have a couple of other items to review as well. Um but that that meeting will uh be good to have just as another kind of filler um to continue to provide project information and updates. 132 00:38:19.440 --> 00:38:34.880 We'll have our fifth community forum on June 3rd. Uh this will be an update to the community that the building committee will receive on the 20th and 27th. So we'll be reviewing updated cost information of of the 133 00:38:34.880 --> 00:38:52.320 uh preferred options uh that were that were estimated. Uh and then June 10th is uh another very critical meeting is that is the meeting that the building committee will be asked to select what 134 00:38:52.320 --> 00:39:08.400 their preferred option is to submit uh to the MSBA in the PSR submission. Uh and then the 622 meeting is actually moved to 618. So I do apologize for the typo. Uh but that will be uh the final 135 00:39:08.400 --> 00:39:25.440 review of of the PSR submission and we'll be seeking approval to allow left field to submit it to the MSBA. Uh it is due to the MSBA by June 25th if we want to get on their August board of directors meeting. Uh so that's the the 136 00:39:25.440 --> 00:39:45.240 critical meeting at the end of June to to receive that approval and and get that submission over to the MSBA by the 25th. And that's all I had for this evening. Um, I'll pause for questions. And 137 00:39:46.960 --> 00:40:03.280 >> hi. Um, I just was wondering if you could clarify if once we have accurate information um from MSBA about how much they will reimburse us um more finalized, not the the ones that we'll be getting soon that are more based on 138 00:40:03.280 --> 00:40:20.480 square footage is my understanding um but more of the final numbers. How much uh kind of does do we will we be able to revisit the design if we feel like oh this you know we're not getting as much money as we had thought this is too much or is at that point the design pretty 139 00:40:20.480 --> 00:40:37.760 set I guess I'm wondering how much response can we uh will we be able to have to the more final numbers >> uh typically the design by the end of schematic design is pretty well set um 140 00:40:37.760 --> 00:40:52.400 you know we will certainly you know through the various estimates that that we'll be doing in this phase uh and getting comments back from the MSBA and PDP and PSR will really help us uh you know understand where their thoughts 141 00:40:52.400 --> 00:41:08.480 are. Uh so hopefully well before we're that late into schematic design, we will um we will have a a much better sense of um you know where the cost is and uh having those comments from the MSBA will help us determine what they are 142 00:41:08.480 --> 00:41:36.079 considering eligible and ineligible. >> Thank you. questions from the committee. Um, I see we have a couple folks from the community on Zoom with us here as well. And I just wanted to ask if any of 143 00:41:36.079 --> 00:42:19.359 the folks on Zoom have questions um that they would like to answer. You can use your raise hand feature and we can allow you to unmute if there's any questions. Okay, seeing no questions, um, thank you everyone for joining us. Um we 144 00:42:19.359 --> 00:42:36.000 are back here and or back in about 15 minutes where we'll be talking more about the the six options that are moving forward and what the next steps are so that we can bring the broader community in on what those design choices are and um go from there. So um 145 00:42:36.000 --> 00:42:52.079 please join us then if you can and if you can't um it'll be recorded so that you can um provide uh so you can take a take a peek at your on your own time. So, um, with that, is there a motion to adjurnn? 146 00:42:52.079 --> 00:43:07.839 >> So, moved >> by Mayor Lango Kern. Is there a second? >> Second >> by Ken. We'll call the RO. Graham, yes. Mayor Londo Kern, >> yes. >> Dr. Gussy, >> yes. >> Marty Bra, 147 00:43:07.839 --> 00:43:23.680 >> yes. >> Joan Bowen. Ken Lord, >> yes. >> Libby Brown, >> yes. Marissa Desmond. Maria Dorsy. Brian Hilliard. >> Yes. 148 00:43:23.680 --> 00:43:41.760 >> Emily Lazaro. Paul Malone. >> Yes. >> Nicole Morurell. >> Yes. >> Aaron Leott. >> Yes. >> Luke Pryner. So, um, 10 in the affirmative, zero in the negative, five absent. The meeting 149 00:43:41.760 --> 00:43:44.319 is adjourned.