'20 25 work session. Miss Clark, please call the roll. Board member McKissick? Here. Board member Garcia? Here. Board member Porter? Okay. Board member Murphy? Here. Board member Love? Here. Board member McKinney? Present. Board member Otay? Here. Board member Williams? Present. Board chair Coleman? Present. You have eight in the affirmative. Thank you. We do have a quorum. We do have a quorum. Please stand for the pledge of allegiance. Tonight, please remain standing for a moment of silence. It is with extremely heavy hearts that tonight's moment of silence is in remembrance of
Macy Bankhead, an m MSCS student from Ross Elementary School. Please keep her family in your thoughts and prayers. I pledge allegiance to the flag of The United States Of America and to the republic for which it stands, one nation on a Thank you. You may be seated. We are now on to spotlight of the arts.
For today's spotlight on the arts, draw high alum, Derek Forger, with the intent to grow the next generation of artists is from Memphis. Next generation of artists is from Memphis. He was inspired by the quality arts education he received in our district from his Central High School art teacher, Bill Hicks, whom he credits with encouraging him to become an artist. Contemporary Arts Memphis is a proud partner with MSCS and offers free year round programming
for high school students at their studio on Marshall Avenue. We would like to share a glimpse of what our students experienced this summer. Can we play the video, please? It's just pictures. No music. Oh. I thought you said by the video. I was trying to see the video. That is a video. Oh. Students students, board members go down, please. Students, please come forward when your name is called and remain standing. Juman Appa, I'm sorry if I'm saying your last name incorrectly, from Central High School,
Joey Fernandez Dio Santos, central high, Antoine Groves, Whitehaven high, Namasi Hampton, East t STEM Academy, Gabriela Perez, Salvador, White Station High, Isika Sen, White Station High, Elaine Elena Shook, Central High School, Adarius Shiparo, White Station High, and Elijah Williams, Overton High School.
We are now on to the approval of the agenda. Are there any amendments, interim superintendent Richmond? No amendments at this time. Board mem board members? There being no amendments to the agenda, is there a motion for the approval of the agenda and a second? So moved. Second that. Motion by board member McKissick, second by board member Murphy. Roll call vote, please. Board member McKissick. Aye. Board member Garcia. Aye. Board member Murphy. Aye. Board member Love. Aye. Board member McKinney. Aye. Board member Otey.
Aye. Board member Williams. Here. Board chair Coleman. Aye. We have Aiden affirmative. Thank you. That motion passes. We're now on to the chair's report. Vice chair Love would like to recognize the Young Actors Guild better known as YAG. Young Actors Guild impacts, inspires, and engages underserved underserved youth ages three to 17 in the performing arts. While developing their artistic skills, our youth are also exposed to team building, service learning, and cultural enrichment activities.
For the past thirty four years, Young Actors Guild Performing Arts Academy, a local nonprofit in Memphis, Tennessee, has been dedicated to implementing arts programs that provide a platform for youth to hone their gifts and talents. The staff and organization has positively impacted over 42,000 youth through their dynamic arts program, and they strive to continue the rich tradition of bringing the arts back to the
community. Their mission of educating, inspiring, and in engaging youth through the arts provides them with a stage to rewrite narratives of negative peer pressure, bullying, and deferred dreams, refocusing their lens on positive interaction, character building, and fostering supportive friendships. Young Actors Guild has had the distinct pleasure of performing for notable figures such as Oprah Winfrey, former president Bill Clinton, and Maxine Waters, among many others. YAG shares a rich history of students who have performed on Broadway, American Idol, So
You Think You Can Dance, and The Four. Many have also been accepted into prestigious programs like Dance Theater of Harlem, Alvin Ailey, and the Debbie Allen Dance Academy. Most importantly, the organization is proud to celebrate a ninety eight percent college graduation rate among their participants. Ninety eight percent. We will have a performance by the young young men today, Deshaun Eli. When I call your name, come up front, please. Yuri Brooks, Jalen Hunter, Dominique Barcona, King Henry, and Amar McClendon.
Just excuse me, young man. I think there were some of you all let's give them another round of applause. I think there were some of you all that didn't get your name called. So what I'd like for each one of you all to do is to let us know your name. Okay? My name is King Henry. I am 13 year old 13 years old, and I go to DeSoto Central Middle School. My name is Jalen Hunter. I am 15 years old, and I go to Briarcrest Christian School. My name is Amari McClendon. I'm 17 years old, and I attend Gateway Christian School. My name is Yuri Brooks. I'm 15 years old, and I attend Olive Branch High School.
School. My name is Jackson Wheeler. I'm 13 years old, and I attend Maxine Smith's Theme Academy. My name is Dominic Barconia. I am a 16 year old that goes to the White Station High School. My name is Deshaun Ellie. I'm 15 years old and I attend White Haven High School. At this time, we have a special announcement from board member McKinney. Real quick. You have a folder that says governance training. We left out two of the proposals. I wanted to make sure you had those where you read the other ones. And also you have the RFI that went out with so that you have the the, things that we were asking for so you can compare it with the documents
that you got during the board committee meeting. That's it. Thank you. Thank you. We're now on to the superintendent's report and to superintendent doctor Richmond. Yes. Thank you, board chair. On next Tuesday during the business committee meeting, we will bring a more robust, superintendent's report. But what I would like to do is just to thank all of our parents, all of our students, all of our building level administrators, all of our central office administrators, you all board, as well as the larger community for a wonderful opening of
schools. I couldn't think of a smoother opening. And so, again, staff, I like for you all as well as anyone else in the audience, give yourselves a round of applause. This has to be one of the smoothest openings we've ever had. And, again, on Monday next Tuesday, we'll bring, a more comprehensive opening of schools, report. I also wanna thank miss Christy Chandler. She's not here, but I wanna thank her for the young actors Gill, and the
work that they continue to do in our community with our students. Let's give them a round of applause. And I will go on record as saying, as you all know, the arts is one of my five a's, and we are really, really looking forward, to partnering, and doing some outstanding things with miss Chandler and the young actors Gill. So, again, miss Chandler, if you're out there and you're listening, know that we see you, we appreciate you, and we value what you're doing for our students and our community.
Thank you. Thank you, doctor Richmond. We're now on to the agenda of staff action items. The first item on the agenda is 9.1 approval. St. Jude Children's Research Hospital Incorporated Science, Technology, Engineering, Math, and Medicine Partnership, MOU. Yes, madam. Chairs recommend that the Shelby County Board of Education approve the memorandum of understanding with St. Jude Children's Research Hospital, Inc, to support the development of an implementation of science, technology,
engineering, and math, and medicine, learning opportunities across 10 elementary, two middle, and three high schools. 9.2, approval strategic partners of literacy MOU, ninety one thousand eight hundred and eighty three dollars and four cents. Yes. Madam chair is recommended that the Shelby County Board of Education approve the memorandum of understanding with the Urban Child Institute and the Hyde Foundation on behalf of strategic partners for literacy group for a project manager position which will provide guidance and oversight of
the district led SPL work with community partners to positively impact student literacy outcomes. The Urban Child Institute and Hyde Family Foundation will pay 50%, and MSCS will pay 50%, $45,941.52 of the maximum salary total of $91,883.04. Thank you. And let the record show board member Porter is present tonight. Thank you. 9.3 approval.
Reading Horizon, $539,895. Yes. Madam chairs recommend Shelby County Board Of Education approve the contract for Reading Horizons as a dyslexia specific intervention in the amount of $539,895, implementing the dyslexia specific intervention tool in alignment with TCA 49 dash one two two nine, which outlines that local education agencies provide identified students with dyslexia specific intervention.
No lights. 9.4 approval, dual enrollment memorandum of understanding between MSCS and college partners, Tennessee College of Applied Technology, TCAT, Tennessee Tech, University of Memphis, and Southwest Tennessee Community College 2025 through 2026. Yes. Madam chair has recommended that the Shelby County Board of Education approve the dual enrollment minimum random of understanding between Memphis Shelby County Schools and the following college partners for 2526, TCAT, one year, TN Tech, one year, University of Memphis, five years, and Medical
District and, STCC's, stand alone MOU five year. Additionally, it is recommended to Shelby County Board of Education approve the stand alone MOU one year between medical district and Southwest Tennessee Community College that ended on 07/31/2025 for the twenty twenty four twenty five school year. 9.5 approval, Memphis Symphony Orchestra Incorporated. Yes, madam. Chairs recommend the Shelby County Board of Education approve the contract services provided by Memphis Symphony Orchestra Inc in the amount of $98,800.
This contract will continue to enhance fine arts opportunities in grades k 12 by bringing the orchestra into schools, providing small group and individualized student assessment support, and providing to and providing directors with pedagogy guidance as needed. 9.6 approval, Save the Music Foundation, Jay Diller Music Tech Grant, Craigmont High School, $58,300. Yes, madam. Chair is recommended to the County Board of Education accept the Jay Dillard Tech Grant for the Save the Music Foundation for Craigmont Middle School in the amount of $58,300
for the twenty twenty five twenty six school year. The grant funds will provide students with the opportunity to enhance their technical music skills to apply outside of the classroom and increase student marketability. 9.7 approval state special schools agreement with Shelby County School Board of Education. Yes, madam. Chair is recommended to Shelby County Board of Education approve the agreement with the state of Tennessee for special education services at the state special schools, Tennessee School for the Deaf and Tennessee School of the Blind pursuant to the Tennessee State Board of Education
rule zero five two zero zero four dash zero three. 9.8 approval, Seven Mindsets Academy LLC, 389,000. Yes, madam chair. It is recommended to Shelby County Board of Education approve the contract to Seven Mindsets in the amount of $389,000 for one year to fund the social social emotional learning curriculum with the option to renew. Vice chair Love. Superintendent, did you have teachers, input on this? Vice chair love. Thanks for that, question.
I think teachers did serve on the RFP committee. But at this time, I'll defer to, our chief of student support services, doctor Broadway. Good morning. Oh, good after not good morning. Long day. No. We had, on the RFP committee, there was a counselor. Also, that there was a culture and climate survey that teachers were able to, get their input, and that is was taken into the scope of work when create when looking at the RFPs. How many teachers participated in the, survey?
That's a good question. That and this RFP was on taken when I was onboarding. So I'm gonna ask for doctor Hill. Doctor Hill or doctor Phillips that they know the count of how many teachers participated in the survey? If he don't have it. No. No. No. I think do we have that number? Yes. We have that number. Good evening. There was the, TNTP culture and climate survey and it was 82% of teachers that participated of the overall staff. Next question.
Would the parents have, the are the parents connected to this? Yes, ma'am. There's a parent engagement piece and there will also be virtual sessions for parents. And I'll also defer if they you guys want to add to that? Absolutely. That's during the family forum. So the first one is scheduled for the September. Should this be approved and we'll be having those other seven sessions throughout the year. So parents and it's a family engagement component. So as we're equipped better equipped each month, then we we it is a connection,
a homeschool connection component. How many parents, come to your sessions? On average, the family's forum sessions Yeah. Doctor Stevenson is in the hallway. I can ask and get that information. Because I'm not worried about them per se. I'm also worried about the parents that don't come. Absolutely. So we'll make sure that we are innovative enough to make sure and ensure that all schools, help us get that word out. Reason why we are so excited about this opportunity because it's a one curriculum, one
curriculum for the entire schools across our district. And so that we'll make sure that that information is out there and, pushed out to all of our families as well through our school leaders. This question is for the superintendent. Board member love. So I also wanted to add when schools have their, parent meetings like the parent, pastries with parents, donuts for dads, muffins for moms. We will ask the MTSS teams to also share about the new curriculum during those parent sessions. Finally, this question is for doctor Richmond.
Once this is, approved, can you bring the board, update every ninety days or sixty days? Yes. Thank you, vice chair, for that question. As a matter of fact, today, and you all will see tomorrow in our retreat during our cabinet meeting today, we talked about how, first of all, an SEL curriculum was part of my one hundred day plan. But when we meet over the next two days, you all will see where we
are discussing certain things that will be beyond my one hundred day plan and how we'll be implementing those things. And so just this morning, we were talking about the implementation of the seven mindsets, what that would look like beyond my one hundred day plan, and how we'll come back and and brief, the board as well as the larger community with our implementation, of this SEL curriculum. Thank you. Board member Williams. Someone explained 9.7, the approval of the special school agreement with Shelby County Schools Board of Education.
How much are we given from the state to take on that burden? There's no money value here. It's just an MOU, board member Williams. It's just a memorandum of understanding that we enter into with the state. Are we paid in any way? No, sir. We're not. It says it is the recommended that the Chemicron Board of Education approves an agreement with the state service to provide services to social special schools. So we do that at no cost? At no cost. And this would be for some of our students who would have special needs if
they wanted to register at perhaps the Tennessee School of the Deaf and Tennessee School of the Blind. Is just entering into an MOU because those schools are not local. It's for our students who would have special disabilities. Yes, sir. Board member board member Porter. Alright. Going back to nine point eight. So I know this is just a new curriculum that'll be, implemented into the school system. But at the last meeting, you you guys did state that we do have things programs like this already in the school. So how were we able to assess the, the expected outcomes or the outcomes of
those programs that we currently have in in the school system? What have they been effective? I just how we've been able to assist to how we've been able to to measure those programs? Yes. Board member Porter, thank you, for that question. For, I think, probably the last three years, two to three years, we haven't had an SEL curriculum. And so this will be, the first in the last two or three years that we've had a social emotional learning curriculum that we can implement district wide. Schools may have different programs that they have been implementing, in isolation, but there's nothing
comprehensive that we've been doing district wide. As for the data, we probably do not have any quantitative or qualitative data, that I can say, for sure that we implemented with fidelity, that would give you the answer to the question that you have. And, I I think I anticipated that. I just don't wanna overlap programs, and it seems like the teachers will have to another thing they will have to learn to implement the program. So it's just me, it's online based, so it's actually workbooks that'd be given out
or is these techniques that the teachers will have to learn so when they actually spot a, a situation with a child, they can go in and intervene. Because I think the last meeting, it was stated that you can just have any teacher degree, but you have to go to training for this particular program to learn the methods and techniques. Yes. Board member Porter, this is an actual curriculum, and teachers will, be giving, professional development. I think we'll start with, first of all, counselors, and we'll start with other staff who impact student behavior.
We'll start with them as far as the implementation plan is concerned, with our efforts eventually impacting all of our teachers so that, again, everyone would be cognizant of the SEO curriculum, and they'll be able to implement it. Okay. I got you. So it's not something that the teachers gotta learn. It's gonna like you said, start with the counselors, then the teacher assistants, and it'll it'll keep okay. Yes, sir. No further questions. 9.9, purchase approval of Moreno College and Hollis f. Price Middle College High School, $175,000.
Yes, madam. Chair has recommended the Shelby County Board of Education approve the purchase order in the amount of $175,000. 9.1 approval. Recoil. Yes. $9,485.06. I'm sorry. That's okay. Yes, madam. Chairs recommend the Shelby County Board of Education approve an increased change order to contract 20250484, which Rico in the amount of $39,271.31. The original contract amount was $91,815.69,
bringing the total of $131,087. The contract is for digitizing the student records for Martin Luther King College Preparatory High School and Fairley High School. And as you all know, these are the two schools that came back to us from the ASD, and they were being overseen by Frasier Community School and Green Dot Community School. 9.11 approval pre ACT assessment, $345,835. Yes. Madam chair has recommended the Shelby County Board Of Education approve the purchase of preACT
assessments for grades eight, nine, and 10 for the twenty twenty five, twenty six school year at a cost of $345,835. Board member Williams. Preparation include and who does it? Thank you, board member Williams, for that question. Doctor Whitelaw, can you add more context to the pre ACT? This preparation that students are receiving, I'm assuming, at all high schools for ACT testing,
Who performs it and what is its The curriculum? Who does it? Board member Williams, these are for practice test. So but it's the hope is to increase the ACT score, I'm assuming. Yes, sir. We would use the the data to assess students to see where they are in grades eight, nine, and 10. As you know, in grades 11, all students have to take the ACT. So this pre ACT assessment will allow us to better prepare our students in grades eight, nine, and 10 and for us to see if some of the interventions.
So, for example, if we wanted to do an RFP for someone to support us with ACT prep or if we wanted to order a curriculum around ACT prep, we will be able to use this assessment data to better inform, how those preparations, whether we're using, an outside company and are using curriculum, is impacting the outcome of our students taking the ACT in in the eleventh grade. So who does the skill? Who is who's creating the atmosphere to give them the skill?
Do you have to hire people? Are you using the teachers at those schools? Where do they get the information from? What are they teaching? What is the curriculum Excellent question. Again, doctor Whitelaw, doctor Maples, do you all wanna add context to where we are in regards to again, this is pre ACT assessment. Do you all wanna add context as to where we are with ACT preparation? I think that's a great question. Thank you, superintendent, Richmond, as well as board member Williams. There are a couple of things that inside of each school, schools have, in their
schedules where they have ACT prep classes. So it's already in many of our high school classes. What we wanted to provide was a pre ACT assessment for grades eight to 10 so that, we can start really honing in on those attentional skills and standards that they may need to ensure that they have a higher ACT. And we can get you that information probably per school of who's involved and who has ACT classes. Amy, if you want to add, doctor Maples. Yes. Board member Williams, just one thing to add because you're asking about the curriculum.
So we have had historically, a complex text course and a, algebra course, and we take that curriculum and it we align it to the ACT outcomes. And so that, whatever they have in their building, they do have that curriculum available to support the ACT prep. Is it a part of the curriculum in the school? Yes, sir. Board member Williams, it is. 9.12 approval. OpenText, Inc. $88,748. Yes. Madam chairs recommend the Shelby County Board of Education approve the contract with OpenText, Inc.
And the amount of $88,748 for a one year contract and the continued use of the Documentium Smart UT application. You said UT or UI? UI application. 9.13 approval. B four piled inc, Treadwell Elementary School and Treadwell Middle School. Yes. Madam chair, it's recommended to Shelby County Board of Education amend the contract for the roof replacement of Treadwell Elementary and Middle Schools with b four Applied Inc by extending
the completion date from 08/30/2025 to 10/18/2025. There is no cost associated with this item. 9.14, approval naming of Fairleigh High School Auditorium. Yes, madam. Chair has recommended the Shelby County Board of Education approve the naming of the Fairly High School Auditorium in recognition of pastor Robert j Matthews. 9.15 donation acceptance, Middle College High School, $57,669.80. Yes, madam.
Chair is recommended. Shelby County Board of Education approve the donation acceptance of $57,669.80 from a mister Bill Courtney to be used for the purchase of football equipment, uniforms, and helmets. 9.16, approval of ProTech Professional Technologists Inc, $612,337.73. Yes, madam. Chair has recommended Shelby County Board of Education approve the purchase request for ProTech Professional Technologist Inc in the amount of $612,337.73
for the purchase of a mobile surveillance trailer system. 9.17 approval. Linnev Systems US Inc. A $147,915.18. $952.18. Sorry. Yes, madam chair. It's recommended Shelby County Board of Education approve the purchase request for LineV Systems USA Inc in the amount of one hundred and forty seven thousand nine hundred fifty two dollars eighteen cents for the purchase of a warranty renewal of weapons detection bag scanners.
Nine point oh, I do apologize. Board member Julio Garcia. I apologize. So this item is just for, warranty over all of the security, the scanners that we purchased last year. Yes, ma'am. Board member Mark Garcia. Did we use the warranty for the first year of in full implementation? And if so, what did that save us? Yes. Board member Garcia, but I'll defer to, major Jackson. Yes. Board member Graciel, the warranty was for two years for the bag scanners, so we're
out now. And it's renewing it for the one additional year with the service agreement. Did we have did we have significant services where, the cost without a warranty would have been higher than what so another year is a $150,000. What is the average repair on one of our scanners? The average repair would be anywhere between 10 and 15,000, but the state of Tennessee
requires us to service these machines annually. Okay. So this is required to keep our safe we have safety and security dollars, I'm assuming, attached to this. Okay. Thank you. Appreciate it. You're welcome. 9.18 approval, emergency medical resources, PLLC, $15,000. Yes. Madam chair has recommended Shelby County Board of Education approve a three year contract to emergency medical resources, PLLC in the amount of not to exceed $15,000 to provide emergency
medical resources. The professional services provided by the consultant will review and analyze data from medical related incidences that will subsequently assist district a d programs to be more effective with this response using CPR and first aid. We're now on to board items. 10.1, proposed policies first reading. Good afternoon. We have five policies, I believe, before you, today. The first one is policy number one zero zero nine, nondiscrimination statements.
And we've discussed all of, we discussed all of these policies in the committee meeting, but just as a high level overview with policy number 10 o nine non discrimination statements, we're proposing general updates to the policy to align with applicable laws which prohibit, discrimination. The draft also includes additional language to align the policy with title nine requirements including the name of our title nine coordinator as well as contact information for the US Department of Education just in case someone needs to report, a violation of the law
or policy. Finally, this draft, requires annual dissemination of the policy to school employees, students, and parents and guardians, as well as, a requirement for posting a notice of non discrimination at all schools. The next policy is five zero zero two, programs for students with disabilities under IDEA. The key proposed revisions aligns the definition of a child with disabilities with applicable law as well as includes language to align with the ID IDEA principle of least restrictive
environment that mandates that students with disabilities be educated with their non disabled peers to the maximum extent, available. Policy number five nineteen, early transition to college program. We're proposing that we repeal this policy because the state no longer provides this program. Policy number sixty nineteen student rights and due process. We're also proposing to repeal this policy because the language is duplicated in our appeals
related to student discipline policy which is sixty twenty six as well as our student conduct policy which is policy number sixty twenty two. Our last policy is policy sixty forty three health care management. The revisions in this policy will align us with state law or guidance with key provisions clarifying that health care procedures that a student cannot perform on their own must be done by a licensed professional. This requires a physician's order as well as written parental authorization.
We also clarify that district staff are now permitted by law to provide to provide first aid to students in emergency situations for, minor injuries. Any questions? Thank you. 10.2, resolution approval. Physical year, twenty six August twenty twenty five, budget amendment. Go to the next slide. You know? Alright. Thank you, doctor Richmond, members of the board. Tonight, this this budget amendment authorizes a net increase to our all funds budget by $66,430,309.
It is amending our budget from $1,952,112,514 to $2,018,542,823. First, starting with the general fund, the general fund is increasing by $72,714,462 for two primary reason first, and we'll discuss in the next item. But it's the, $66,400,000 for our, general fund fund balance.
And then we have about 4 and a half million dollars, for our comprehensive coordinated early intervention services. And then we have a little over $3,000,000 to true up to for our one time teacher bonuses. Next is the capital improvement fund. It's actually decreasing by $14,986,261. And, again, we're just aligning the capital improvement fund to debt, that aligns with what the budget is for the county now that they approved their budget.
Next slide. The nine nine federal special revenue, budget, we officially call it fund eight. It's increasing by $8,702,108. And, essentially, we're increasing the state improvement grant, for a carryover of $1,700,000. And then we also have the state improvement grant for $6,345,581. Next slot. Board members, as we went over in committee, just to be transparent in the back
of your, handouts for the, budget amendment, you'll now see where we're bringing any new positions that we're adding to the budget for your approval. These, positions are listed here. The majority of them is for our, CCEIS program, and then we have, a couple for, part time positions related to a grant that we got from the city of Memphis for, house assistance. Next slide. You can go to the next slide. We've gone through this and that. Now I'm taking the questions around the fund, the blizzard amendment.
Vice chair love. I know it isn't the twentieth day of school, but did you have projections on the enrollment this year? Great question, board member love. So as you know, we're on day 12, I believe, now. We're on day 12. My team sends a report to all the senior leaders including the superintendent right now. We're close to what we projected as your remember board members. We have a projected enrollment, and then we have actuals. I don't wanna give a projected number because it's just projected on twentieth day ends,
on Friday. Is is twenty day Friday? Was that next Friday? Next Friday. I'm tripping. Next Friday. Twenty days next Friday. I'm sorry. Moving to McKissick. Right now, I will say year over year, the numbers are comparable to where we are. One of the things we are always watching is where charter schools will land, obviously, because their money goes directly out of the door and then where we are enrollment wise. Again, what I'll say is we're comparable to where we were year over year as we're watching it on day 12. Looking forward to bringing, next week a more comprehensive list as we get closer to
day 20. Thank you. Board member McKinney. Thank you. If I recall doctor, Richmond, we generally will get that true up in October. Right? So we got it last year around October. Yes, ma'am. Board member McKinney, thank you for that question. The way the team and I are looking at it is, again, we'll look at twenty day, but you're absolutely right. Beyond the twentieth day period, what we've traditionally done is if and when we go out for fall break, we try to true up, by looking at where we need
to adjust, staff. And so we'll be doing something similar to that this year as to not disrupt schools. And if we're gonna make some staff changes in regards to leveling of class and staff adjustment, it will occur at that nine week period So that, again, we're not disrupting, students or schools in the middle of the nine week period. And follow-up. That'll give us a better picture of our teacher, vacancies as well. Right?
Yes. It will. Okay. Thank you. 10.3, resolution approval of Shelby County Board of Education assignment of general fund balance. Yes, ma'am. So, Doctor. Richmond, board members, this is our general fund fund balance. As I alluded to in committee in August, on August 31 is when we closed the books for the prior year and then the annual audit starts. Ahead of that, we have to do a couple fund balance assignments per policy that I'll go over in a second, and then we have an opportunity to look at
other fund balances. As I alluded to, we're around 23, 24% right now. Is essentially nine to 10% over what's required for, by policy for board. So, financially, we're in a really good space, where we want to be as far as fund balance goes. If if this, fund balance assignment is approved, it will be around 19% again, which is about 4% over the high end for a fund balance. Again, per policy, we wanna be between eight to 15% of your annual expenditures for
fund balance. And, again, if this is approved, we'll still be at 19%. So I'll quickly go over what these fund balance assignments for are for, first $329,303 These are for an, allocated board allocations from last year. So board members, we allocated a total of, 1,125,000, allocations. Those that it was left unspent, we're rolling them over for this year. $28,228,147 By policy, these are carry for purchase orders.
Again, by policy, anything that's 5,000 or greater that has a contract attached to it, we roll forward and take the money out of fund balance. So for easy math, essentially, what we do is that this money that was unspent for last year, it follows the fund balance, and now we're just taking it out. The way I like to explain it is you're moving it from your checking account, went to your savings, and now you're moving it over to do these one time things. The next item you'll see is $4,192,659. This is for deferred maintenance projects.
Those are projects that we had last year that we didn't finish. Now we're rolling them over to this year. We affectionately have about 53 to 55 projects that's underway right now. When we steward and I talked, we don't wanna do too many more projects, but we wanna true up and do all of the projects that we currently have. So this $4,000,000 will help us kinda close out any major construction products that we have. And then $18,590,337 is for the textbook science textbook adoption. 16,000,000 of that is for textbooks.
The other 2,000,000 and some change is for, the warehouse fee. So our warehouse charges we do a mock up of 15% for delivering the, books to our schools. $8.08 100 $1,846,072 is for our school projects, as we undergo the facility plan this year, as we anticipate possibly getting back more ASD schools next year, we wanna put aside some money just in case, we need to to get schools online before July 1.
And then lastly, dollars 12,000,000 is for the, device purchase. This 15,000 devices will get us to a full complement for our high school students, that gets us to this final fund balance assignment. I'll take any questions, related to this. Board member McKinney. Thank you. Doctor. Richmond, for the listening public, I know we're gonna start this process, but I wanna make sure everybody understands what the fund balance is used for because we are, we have a higher than required, but we need to make sure everyone understands what we can do with that money and what we cannot do with that money, and what's
fiscally responsible to do. Thank you. Thank you, Board Member McKinney. I'll have Mr. Langston. Mr. Langston, would you, explain, the restrictions on that particular restricted, account regarding fund balance? Thank you, doctor Reisman. So when it comes to fund balance, again, the way I like to explain it in kind of layman's terms is your your budget is your checking account, your fund balance is your savings account. Savings accounts is what you wanna do on one time things. Your unassigned fund balance is what you can do and what's a is, tied to
policy. You have a restricted fund balance as well, which is where you set aside 3% of TISA just in case for some odd reason the state can't deliver you your normal monthly payment and you can keep continue to do payroll and things of your debt nature. Again, this is your unassigned fund balance again by policy. The policy at the board has said that we want to stay between 815% just for, it's essentially your rainy day fund for you only want to use it for one time things. You never want to use your fund balance for reoccurring costs because again, it can
be depleted. And also you want to look into the future and forecast of of things to come. So again, as I alluded to, even with this approval, we'll be at 19%, which is 4% higher than the highest end of 15% that the board wants wants us to be. But we are, closely watching it again because we know that we have some upcoming things, to get online. For instance, the new high schools we'll have to contribute to, we'll have to constantly do device purchases and things of that nature. But again, those are all one time things that we wanna consider when we think
about fund balance assignments. Okay. Board member Hubert Garcia. Thank you. The 329,000 for carryover board allocations, is that just last year, or do we have any schools that have had, allocations for multiple years that they have not spent? Great question, board member, Garcia. This is just for last year. So if for some reason schools hadn't spent, we just let that follow the fund balance for that. If it's two years prior, this is just for last year of any unspent funds that happened again just for last year and we can give it to you by
a board member. So again, we usually only do one year, and yeah, that's what this is. I think there's several of us who've had questions and we brought up the need to revisit our allocations policy. And I think going into budget season, is it easy for the finance team to maybe look at the last few years to see, like, what codes, what are the, what percentage of funds are going to things like student incentives, or, I think what I'm interested in, is student incentives, or I think what I'm interested in is are
we using Board allocations to potentially fill a deficit that we should be actually putting in the budget. Right? If we're all putting in student incentives, maybe that's something we actually just fund. And in terms of, or or covering up things like, I know, locker rooms need redone. Right? Our board member teachers' lounge, right? If we're all funding similar things, or we're funding what we might consider need, then we can discuss that as a board, some priorities we can actually put directly in
the budget and free up for, you know, special field trips or whatever it is that we decide those board allocations should be assigned to, but not, what could be, I think, budget gaps. So could you provide us, like, a three year analysis? Yes, ma'am. I I, we can we can 100% do that. And then one of the things that, we can be a better partner at too, you can always reach out if the school asks you for something.
And more than likely, a lot of the things that I see is something that's already probably in the budget and the schools are just asking for more or they don't realize that it's in the budget. So, one, yes, we can get that, analysis for you. Probably a three to five year trend of what it has been. And then what we've tried to do as a budget team also is look at those trends. And as you can see, some of the things like we put money in the budget for athletics and things of that nature over the years to kind of combat that. Okay. Great. Thank you. Chair. I'm sorry.
If I may pay you back while we're on the subject of the same topic. Everybody, I got it. Let me go around. Okay. All right. Well, mine was just relevant to what she said, but that's okay. Board member O'Tay. Thank you, Chair. Interrupting Doctor. St, Richmond. Just taking some notes here. So all resources will be in place to support academic and operational needs as it pertains to the textbooks and devices with these with these carryover phones that we have here? Yes. Alright. Thank you. Board member Vice Chair Love, Amber asked my question.
I will add a little more context to Board member Garcia's question, as well as your question, vice chair Love, the team will tell you I've spoken with them about regional superintendents, possibly having, an allocation where we will, incentivize schools, by region, grade band, as a way for, us getting around attendance, around being, fight free, around other things
that we know schools need in order for, students to want to come to school, for them to be excited about coming to school, and so we can kinda, also create, some competition, around some of those metrics that we wanna move in in positive directions. And so I appreciate the question that you asked, and I appreciate the way, Mr. Langston framed it in a way that if we know we wanna reinforce certain positive behaviors through our RTIB, our MTSS, and our social emotional learning, it may speak more
to equity, if we did it using the regional model, to do it and to allocate those funds equitably across the regions as well as the grade bands, within that region. So thanks for that question. Board member Williams. Yes. I would like to give public thanks to Tito. He has done a remarkable job. I believe that I mean, everybody who has a problem comes to him with money. And these teachers, they call constantly about money. And he has done a magnificent job.
So I thank you for that. And certainly the fund balancing what you collect at the end, whatever you have left over, it's put to good use because you have to figure out a lot of things. Because people will call me and admit, I'm gonna do this. I'm gonna kill, you know, I'm gonna my money. So and he he manages to fix it some kind of a way. So that the fund balance plays a crucial role because whatever's in the fund balance could be used to satisfy some of these broke people, these broke teachers especially. And I appreciate it, and I thank you for all that you do for this school system, with your funding and your mechanisms.
Yeah. That's an honor. I'd I'd I'd like to thank you again, mister Langston, but I also do want to say, miss McKinney raised the right question around fund balance. And even though our fund balance appears to be robust, there's about 80,000,000 that, believe it or not, is really spoken for. That 80,000,000, when you think about the new Frasier bill, that's about 40,000,000 that we're
going to have to put toward that school, to furnish it and to do some other things, and then when we start on the east bill, we're gonna need another 40,000,000. Not taking into consideration, COLAs, not taking into consideration just, salary harmonization. There's still a lot of different employees, as we go through, our compensation study and we get that information back, with Miss Oliver and the team, we wanna ensure that
all employees are being compensated appropriately, and that we're offering a fair market, competitive compensation and salary schedule, so that we'll be able to recruit and retain, not just our teachers, but all of our employees, so I appreciate the question that Miss, McKinney, Board Member McKinney asked earlier. Board Member McKissick? Thank you, chair. So going back to the, school board member allocations and just the process, I wonder
if that's part of the problem with just how, whomever, whether it's the principal or the financial secretaries in executing the application to to get the money. Because it's always very clear to me, and they're very, I haven't had any problems with it over the years, but maybe I don't know how many schools or what amount. So I'd like to know for for district one. So that's one thing. But the other thing as far as our field trips, you know, when we had the, Discover Memphis and just the status of that because that's really, really important.
Great, question. I was hoping I'd get a great question response. Thank you. That's a great question. First to your original question, you and I have talked about that and then, I'll We'll do a better job of preparing, schools to be aligned when we go through the budget process. The second part is, on Thursdays we have, AOTI meeting where, a lot of us outside of the cabinet huddled together to talk about district initiatives and how we move forward. And one of the things that came up last Thursday was discovered miss Memphis.
That's so doctor Luster, I know who's in charge of it. She's outside. She brought, together the full plan, last week. So it'll be going out to schools, and we'll be talking about it with principals at the principal meeting next week. I assume we can talk more about this, in our barber sheet up the next couple of days and how we rotate through maybe nonprofits that are, benefiting from that and just making sure that, for example, the Memphis zoo, which bans, free week during our spring breaks, that's a problem.
And I wanna make sure before I ever leave this board that that is rectified. And I just wanna say for the record, it's wrong how the Memphis Zoo prevents any sort of free access to the zoo during the one week that Memphis Shelby County Schools is on spring break. Mhmm. It is absolutely unacceptable. So before we do any more funding of field trips for the zoo, let's have a conversation about that. Thank you. I agree with that. Definitely agree. I totally agree with you. I agree. Mhmm. Yep. We got nine degrees. I definitely who's got a conversation?
More member McKinney. I think we all agree with that. I agree with that. I think, thank you board member Huey Garcia for bringing that up about strategic allocations. And I think this is an opportunity for us to think about a policy so that we can be strategic in thinking about our allocations and how we do those allocations. So I appreciate that, and I look forward to working with Doctor. Richmond and, the money man Tito to help us figure that out. Because I do wanna make sure that we're thinking about equity as well.
Okay. Board member oh, Otey. I'm sorry. I got McKinney. Otey. Thank you, chair. Doctor. Reichman, I had a question. So we mentioned the East Region School. We have the SCORP fund here. These have not been assigned or allocated already, correct? These funds? Just moving forward. Right. That is correct. Okay. Have we what is the average cost to building a new school? Now the only reason why I asked this is because the principal at Cordova made a great suggestion of building a, a ninth grade academy. Yeah. I mentioned it to you last week at our at our facilities meeting.
Ninth grade academy, since we're having to close or move from Germantown pretty soon. Have we looked into that? Have we taken taken that into consideration of not at this time, Board Member Otte. We haven't, taken into consideration. I think at this point, the price on a new school is somewhere between $101,120 or 40,000,000, roughly. Is is that mister Langston? Isn't that the projection? Yes sir. And that just depends on your square footage. $1.40 is just the construction for just the new Fraser High School.
And remember, this is for 1,000 students. So, as we continue to go year after year, inflation goes up. But again, this is construction costs. What Doctor. Richmond alluded to, earlier about the $80,000,000 $40,000,000 just for just furniture and fixture and outfitting, the school. So altogether, on a low end for, a thousand students, you're looking at in the neighborhood of 165, dollars 170,000,000. And then, for a 2,000, enrollment school, I think it it was estimated as high
as 215,000,000 Awesome. So I guess my my last question is, is that something that you guys will consider exploring, building a freshman academy behind the Cordova High School since we do have the land back there already? Thank you again, board member Otay, for that question. I will talk with staff, I'll speak with miss Stewart. I know, Principal Thorne, did share, the possibility of that. We'll look at that land to see if that's a possibility, but I think we
also have to look at it comprehensively, as we look at where those students will be coming from, looking at, again, growth of the area, if and where we may still need a new school, and even when we think about possibly an annex for Cordova, I think we also have to look at long term, the building of Cordova High School. Looking at that high school and the amount of deferred maintenance in many of those schools that are in that area, and will it be to our advantage to just
build a ninth grade annex versus, going ahead and building a new, comprehensive high school in that area. So so we'll take a look at it. Great question. Thank you. Vice Chair Lowe? Since we are talking about schools, Lucy is slated to go back to Millington next year? Great question, Vice Chair Love. It's not necessarily slated. It would be one of those things that, again, as we start to look at both our facilities plan, and to look at rightsizing and repurposing our district, we will
have discussions about our entire portfolio when we think of school closures, as well as we think of, schools that rest in certain municipalities that under, state statute are supposed to be returned to those particular municipalities. We'll leave it up to the board, to make a decision about if and when that transition should occur. The question that I have is when are we going to start the plan of
moving those kids? Thank you again, Vice Chair. Love for that question. As we start to look at, our facilities plan, as you know, we had our ad hoc committee meeting on last week, we'll start to roll out and bring to the board possible schools for either repurposing, closure, and or transitioning back to municipalities, we'll start that work. I think we're on target to start that in October or November, so that we'll
be in line with the policy where we'll have to have two public meetings in the fall, and in February we'll bring before the board for a vote, moving forward with those recommendations. Thank you. There being no further business, this means adjourn. You thank you for a good evening.