It's not 5:00. >> Today is what's today? May 12th, 2026 committee meeting is hereby called to order. Board members, if you'll introduce yourselves and then cabinet, please. >> Board member Porter is here.
Natalie McKenna, >> Stephanie Love, >> George Doris Coleman, District 9. >> Roderick Richmond, superintendent. >> Justin Bailey, general counsel. >> Germaine Johnson, communications.
>> Gary Hannah, chief of staff. Michelle Stewart, facilities. Shante Broadway, chief of student support services. Alicia Ker, deputy chief of academics. Kimberly Chandler, Northeast Regional
Superintendent. >> Alicia Brooks, Southwest Regional Superintendent. Bill White, research, evaluation, accountability, and data strategy. >> Carolyn Jackson, safety and security.
Crystal Oliver, chief of human resources. >> Angela Whitaw, CEO. >> Cheto Langston, business operations. Our first first on the agenda is it auto budget and finance.
Which is that one first? Miss Timberlake. Uhhuh. Auto budget. Out of budget and finance. We'll turn it over to Mr. Langston. Mr. Langston. Chief Langston.
Thank you. Thank you. Financials um that I'll present to you. Um this is ending quarter 3 which ends March 31st 2026. Um by TCA code every quarter we are to bring financials to the board. Um we've
done so in the first uh two quarters. Now this is quarter three. Um and we'll get through I'll go through um the finances really quick. Um first uh year-over-year when we look at our revenues um our revenues from local
sources increased by $20.6 million. The increases primarily due to the county um investments in our um cash. I think when we've gone through the budget process, we've talked um a lot about our um investment income. It is steadily increased over the past few years.
Essentially um the trustee houses our cash um that we have and bring in in the district and it is invested um when we use idle cash and it has been um um a really big um increase. Um next we have
um the county revenues. Um it it has increased by 15.1 million. It's primarily due to uh sales tax. I stated Tennessee has decreased by $8 million, but again that's due to in the prior
year we were receiving um funds directly for charter schools um from the state. Now that money goes directly to charters. So that that is showing that it is a decrease. While it's not a decrease to our overall budget, it is a decrease in how we pass through funds. And then finally, federal is down $5.2
million. Essentially, that decrease is due to us not not having ESER this year. So we haven't booked as much um indirect cost for the project management fee of our grants. Then when we look at our increase for
expenditures um our expenditures this time uh p as compared to last year is up about $22.1 million. Um first if you look at our salaries and benefits um it is up um primarily due to the increase that we have in teacher salaries as well
as um if you'll remember at the beginning of this year um we paid out a um bonus of $2,000 to every teacher from the state of Tennessee that is contributed to that increase. Um our contracted services is down about $17.5
million. We didn't do a textbook uh um a heavy textbook adoption this year, but you'll see the increase next year when we do a textbook adoption. Our supplies and materials increased by $16.9 million. Um and then finally, when we look at our um charter schools, again,
it's decreased by $91.4 million. That again doesn't mean that we're passing less to charter schools. That just means that the the state's portion of the charter schools is going directly to charter schools instead of to the district. So board members, when you look at this slide, this slide tells you that um
through three quarters, we've expensed about 70.2% of the budget. Through the third quarter, you want to be about 75%. This is telling you that we have um only spent less than 75%. So we're on track
with keeping with how the budget is. Um looking over to our capital expenditures, we have um four county appropriations. Um first um the total for the budget for the county appropriations is $120,370,51.
We've spent to date $45,950,181 in those expenditures and we've encumbered 27,516,57. what you see uncommitted is at $46.9 million. This is primarily due to our two new high schools and us expensing out those capital funds. So, if you
remember, um we have currently um four active appropriations from the county. Um this current year, we received about $5.3 million to do deferred maintenance projects where we're doing a lot of those life safety projects and then the rest of the funds that you see in the out years is related
to the two new high schools. Um when you look into our FY23 appropriation, we have two um system intercom systems here. You'll see um we are replacing intercoms and for that $91,000 and then we we're finalizing the bolts and roof
from the FY23 appropriation. FY24, again, that's our the only funds that we have for FY24 with the county is the new Frasier High School, and we're on track to open that school up in August of 2027.
When we look at FY25 appropriations, um these are those life safety appropriations that we talked about. Um we still have funding in the budget for the new East region high school. Right now, if you look um at the resolution from the county, if you remember, we had
about set aside about 77.5 million dollars for um that appropriation. So, while what you see encumbered for that is just us having encumbered a lot of the um project management fees on those, but of course, we're still actively
looking for a site for the new um East Region High School. Frasier High School, you'll see that in two appropriations. It's really because the county is giving us a sum of money in different years. So, in FY24, we set aside $23 million
and they gave us another close to $10 million in FY25. And then finally, you'll see a lot of our outdoor lighting projects um and fire life safety projects that we are doing with the FY25 appropriation. And then moving to FY26, again, you'll see a carryover of the new
East Region High School, the new uh Frasier High School as well, and then of that 5.3 million that we got from the county this year. These are a lot of the life safety projects that we have. Uh ESR 3.0, We showed this just to show that we finalized SA 3.0, spent every
penny of the money. Now, here are those projects that we finalized in SA 3.0 for their capital spend. Next, um in a general fund, what we've done is um in addition to the funds that we received from the county, um we've took out of our own fund balance to do a
number of those life safety projects. We set aside for FY23 about $23.3 million. Um, a lot of these is HVAC systems, some intercoms that we're finalizing, and then a few other um, projects that you have. You, one that you saw that came
before the board on last month was a $1.6 million that we have here to finalize the South Point turf. Um, we've expensed about 11.2 million of these projects. We have another another 4.2 two encumbered and we still have about $5 million that's uncommitted. Depending
on what happens with the county um when we go on tomorrow, um these monies that are uncommitted may fall back to fund balance, but then you'll see us pull the appropriation out and then look at some of the other projects that we have um by board member district.
And then lastly, um um you'll remember we set aside um projects or playgrounds in every board member's district. Um, district one we do in out of wild and then every other school got a playground. Spend about $1.6 million on those. Those will come before the board.
We expect to uh these are open projects that we expect to to uh finish before the end of next for the beginning of next school year. That completes the Q3 financials and I'll take any questions that you have on Q3 financials.
>> Board member Porter, I have a question. >> Yes, you're recognized. Thank you. Um I have a question about the um new Cordova High School. So a couple of questions. I recall that they asked that we had to
pull from our fund balance to do complete the FRA. Is that we had to pull from our fund balance for something? Can you remind us of that? >> Yes, ma'am. It was really a timing thing. So last year um we pulled from
our fund balance some funds to final to keep going for the new Frasier High School. Again it's a timing thing. So what the county does is it does a fiveyear CIP plan and of the with the five-year plan. It's a appropriation that they give us every year for any
project that we do. Obviously the U new high schools being a larger projects they give us roughly about $30 million. But then on our side of the house, what me and Miss Stewart are doing is looking at the cash flow that it takes um to finalize those projects. So sometimes if the county doesn't give us enough funds,
uh we've been in a a great enough place to keep the cash flow going to keep projects um on tap and and and and on start um to invest in at that time. But then we're going when they appropriate those monies and getting the reimbursement. So, we're not we're
holding them accountable to what they say they would do, but then we may have to spend our money up front and get a reimbursement later for it. >> Okay. And then that takes me to the question of and maybe this is more appropriate for you, Dr. Richmond, of where exactly are we in terms of
identifying a location for the Cordova High School? >> Yeah. Uh, thank you, Madam Chair. We're still in the process of working with the county to uh locate space. We thought we had landed on a space uh but that space didn't work out for us. So we're still
uh working to uh locate a permanent space >> for and this is my last question for my for for me to be clear. Can you provide us with um what we expect to get back
and when to ensure that we're able to do the Cordova camp campus. I want to make sure that we're aware of that and remind me of the date we have to have that done by. >> Yes, ma'am. So, by resolution, the
county has set aside 77 and a half 77.5 million for the new East region high school to date. >> Okay. Um, in addition to that, the proceeds whenever we sell Germantown High School, the proceeds of those will go to the the uh building of the new
East Region High School as well. Um, so right now those are the only monies that are earmarked for the new East Region High School. Um, we have until 20 the end of 2031, June 30th, 2031 for Germantown
Elementary, Middle, and High School um to be in our position and to be out of those buildings according to the legislation. >> Thank you, >> Bo Love. Um, first question I have, um, is there
any money in the budget for filling stations? >> Bottle filling stations. >> Yeah. >> Miss Stewart would have to help me if I'm mistaken here, but for the most part, >> fountains, >> we finalized the majority of those
bottling stations. Now, if there are some some that are not working, then we may have to put work orders to fix those. But as of I want to say the last 6 months, we finalized all B filling stations in every school. But if you hear of any of them down, they'll need to complete work orders. And then
obviously we're actively um changing the filters in those as well. That makes sense. >> Thank you. So, uh, the next question I have is, is there any money in the budget for fences? Because we've been waiting on some
fences. >> Yes, ma'am. So, what we've done is out of our one of our um fund balance assignments in the upcoming budget is we'll set aside money particularly for facilities. No matter what happens on tomorrow at the county commission, we'll
ask for some funds. We're hopeful that we'll get some, but then we'll also we'll tap into our fund balance to do some facility related um projects as well. Fencing, um I know we've talked about >> uh tread wheel, >> pavement, we're I'm happy to tell you
pavement in the budget. We we're um we've developed our own pavement team um where we bought equipment we brought before the board and we're able to do a lot of our own paving projects um that are smaller in detail but we put money
in in the budget for pavement as well. >> Are they working now? >> It is working out for with >> are they working now? >> They are working now and they and they are working now. Uh we're we we have
four members of the team currently. Um we also have the equipment large trucks um in the fund balance as well. We're buying a lot of those that asphalt which is the uh material that we'll need to be again. What we want to do is what we know is like a large school like Cordova
it'll take us if we put it out to bid about a million dollars to pay a project. So what we've decided to do is um build our own internal team. It'll save us some money and we have some experts who have um shown themselves approved to be able to do asphalt so we'll be able to do that and we have
that in the budget. >> Um the last question if you could please send me a list of the um of the schools needing fencing and lighting to all of us especially me.
I would greatly appreciate it. Board member Williams Tito, I'm interested in knowing how much more money do they plan to take from us to give to charters. I understand for you to to have just said that now the charter school money goes directly to them. So we have no means of counting it
and and when the students actually wind up back up with us, the money is gone and the charter has spitted and now we get the children back. So, the process they're using to pay for charters school and charter school attendance is going to hurt us significantly. I don't know
how we're going to be able to receive the children back and not get any pay because if they come to us after the first week of school, we got to take them and the money is with the charter. >> So, great question, board member William. So, I'll explain kind of how the funding works for charter schools
and how we tr them up. So the how I can explain it first what we do when we build the budget there is a cap on the number of enrollment that the board has set for most for all charter schools. Based on that cap it says that
ABC charter school can only have 500 students. So what my team is responsible for is on the local side ensuring that we don't go over that cap and if it does it'll be on the charter school. So what the state does now with TISA is that um
>> we used to to satis we used to act as a flow through to charter schools. Essentially what's happening now from the state portion of TISA the the state is directly sending that money to charter schools instead of sending it to us. It's still no different than if they
would send it to us and we would send it out the door. But it's based on the enrollment of that charter school. Then what happens is three times a year um we true up charter schools. That means if their enrollment has increased, the money follows the students. We increase um their payment from the state. They do
it on their side and then we do it on local funds that we get from the county. And if the enrollment decreases as well, that means we won't send as much money to charter schools. So that's kind of how it happens with charter schools. They're they have a per pupil allocation based on the unique learning need of
that student. That's how the money follows them. So again, if they if their enrollment increases up to the cap, we as well as the state send the money to them. But if it also decreases, we won't send as much money to them. So that's how we kind of chew it up. >> So are you saying if they have a formula
that is more strenuous than ours that that provides for them to get more money? >> It's the same formula. So again, it's Tissa as well as the the uh county fund. So the way TISA works is that every student um depending on their uh unique learning need they get a base rate of
7500 plus dollars. Then based on their unique learning need they'll get an additional allocation. >> So how long do we have to accept children from charter schools if the money is not following them? If it's at the school where they registered and paid how do we get paid if they come if because we have to take them if they
come. So but if the funded has gone to the charter we have no ways of collecting money for that. So again, what happens is that we wouldn't necessarily collect. We would just send them less money than we would. So for instance, if I can give it to, let's say, uh, Williams Charter School had at
the beginning of the year 250 students. So, and I'm making this up, we sent you $2.5 million for those 250 students um, based on a 10 month um, allocation. So let's say we get through the first true
up is usually in October. If we get to October and Williams Charter School has had now has only 210 students, we would decrease your amount that we're going to send you for because you have 40 less students. So, we have three true periods that we would send either more money
depending on the student that you're serving or less because you have less amount of enrolled students that you have. So, we wouldn't necessarily be getting more money. Uh we would just be sending you less or more depending on it. But we're all um using the same
formula for for students that we serve. >> So I understand you to say now the charter schools money goes directly to the charter >> only the state portion. So the TISA portion only the state portion that of that we get from the county we do it what we do is a formula on a per pupil
basis and that portion we send we still serve as a the pass through for that portion but we trust me Mr. is when I say we keep a very calculated record um of how we send money to charter schools um via true up either if it's up or
down. So I'm happy to go through that process with any board member. >> Thank you Chief Langston. >> So when students leave the charter if the student is suspended from the charter and come to us how do how are we paid? So if if a student is suspended from a charter now enrolled with us
again what that means is that the state as well as ourselves will send less money to that charter school and now that money will stay with us >> but they've already collected >> well remember we pay charter schools uh based on we receive TISA as well as
county funds on a 10 uh month basis. So um so we have three true up periods which is usually October, February and then June. So we still have those three months to true them up to ensure that we haven't sent either too much or too little money to them to reconcile it.
>> Our charter school still able to as they used to be to uh get rid of their students prior to testing and send them to us. >> Students can leave withdraw from schools at any time and enroll. >> But there was a standing rule with them for years. those students who they knew
were going to be doomed, they let let them go and didn't even include them in their testing and we had to take that load even though we had not been the teacher of record for for that time. >> I will say as the LA as the LEA we can't turn we can't turn away any students at any time.
>> I understand that is a very hurtful thing. >> Board member Williams board member Williams we got to continue on but those are great questions. >> Thank you Chief L. Board member Coleman you next. >> What did you say to me? >> We have to continue on with the meeting. We I continue with the meeting. So you said be quiet.
>> No, no, no, I'm sir. I'm saying your question can be answered in the email. >> No, I didn't want no email. I want to hear it in person. >> Thank you. >> Board member Coleman. >> Chief Langston, how many more of our schools are slated for the intercom
replacement? And then my second question is where in the budget are we including the acceptance of the two new the two schools that are coming back to us? I'mma answer your question in reverse
and I'm going to phone a friend. Um as far as um where in the budget that you'll see but I want to confuse these financials are that I'm currently presenting is based on the current year. Then there's the budget which I'm going to answer the the questions but I just
want to make sure that we are we are keeping in line but in our upcoming budget we have remember the SCORP process it is school closing opening repurposing for that those metrics. So what you'll see is that we've set aside money for SCORP to be able to bring
online um those two new schools particularly Kirby and Hillrest. What you'll see even on this month's agenda when we go into work sessions, you'll start you'll see us start to begin to bring items to be able to get those schools online to be to be ready for August. So, um, in the budget, you'll
see that we've set aside to be honest with you, um, when you see the budget amendment on next month, we're we've started amending our current year's budget to support those schools. Um May 27th is the day that we can get in those schools and start making um any changes that we need to, but we'll start um
bringing those items this month to so that we won't have any missteps and we can get the school those schools open and on time with um for our purposes. And then you asked about intercoms. I'mma phone a friend, Miss Stewart, my trusted colleague.
>> Thank you. Uh Miss Coleman, we have done 53 or have 53 completed or in progress. The ones in progress are about uh 10 of those. Um but that doesn't mean the other schools don't have intercoms. So original intercom systems were low
voltage systems and the low voltage systems have gone the phased out because everything's going to technology. So the new intercoms are voiceover IP and that's a internetbased intercom. So these 53 are the internetbased but all the other schools still have the low
voltage based. So that's what we have on our team. We have a low voltage team and maintenance and they go out and fix those. So the next intercoms to be replaced are dependent on conversation tomorrow and the money we get from the county and how many we can keep doing
because you know they've been running about$150 to $250,000 a piece. So, they're not cheap, but everybody does have an intercom, and if they're broken, then it needs to be in the work order system so we can go fix it. And I know which one you're concerned about, and it is at the
top of the list. Should we get intercom money? And I spoke to that principal about it like two days ago. >> Yes, ma'am. >> Because that's one of the schools that came back to us that
>> has had that problem. Thank you. So, Miss Coleman, with those schools that has that that came back to us, the first one that comes off the top of my mind, we probably not talking about this one, is Fairly. We've invested a lot of money, and you're not even talking about Fairly, but one that come to top of my mind is Fairly. Like with intercoms,
we've invested a lot of money um through the score process, but one of the things I will tell you like, and Michelle, correct me if I'm wrong, with these intercoms, what we've run into over the past couple years is kind of a supply chain issue with network switches. If those network switches aren't available, unfortunately, we hadn't been able to
find finish those intercom projects as fast as we would have want to. Obviously, we know that those are severe um life safety projects and we're trying to finish them as fast as we can. >> Thank you,
>> member Murphy. >> Thank you, Porter. Um couple of questions. Um when you say the the intercoms are the intercoms just the inside intercoms or the intercoms that's on the outside as well for uh football games etc. >> So intercoms are inside the building. I
think you may be talking about PA systems with the stadiums >> that part. >> So of our 13 stadiums as far as I know um we have all working PA systems right now. I know we've had an issue at Southwind where um they've come up
missing quite a bit and I think we've solved for those but even at Southwind now we have a working PA system. So um unless I hear otherwise I think we we've remedied any PA systems with our 13 stadiums. >> Next question. Do we have any funds for
the scoreboards? >> So yes. So, in our upcoming budget, we've set aside some money specifically for athletics. And with that $ three and a half million dollars or so, we're able to uh do scoreboards and then any kind of needs for those 13 stadiums because
obviously we talk a lot about deferred maintenance for our schools and buildings, but we also got to remember that we have to upkeep our stadiums as well, which is why you see us going to like turf fields because it's easier to maintain than grants and things of that nature. >> Thank you. Next question. Um, when will
XAI start the construction on the schools? Anybody want to ask that question? So, uh, thank you board member Murphy for that question. I think I've given the board an update on where they are with some of, uh, the work that they
said they would do via theou. So they've done uh some of the work at JP Freeman. Uh they're completing some of the work at Fairley and much of the work has not started at Westwood and Mitchell.
>> Uh but I have given the board the board can see that update. They aren't as far along uh as we would want them to be. Uh it is my understanding uh that they're going through some restructuring uh as it relates to uh XAI and Space X
uh and there's a merger that's taking place and once that uh occurs uh they'll be able to get back on uh pace with what they've promised they would do for our school system. Uh but at this time they're going through some some reorging
uh that we're waiting for them to complete. Is there a time frame? >> The time frame that I've been told is that uh in June uh they're supposed to release uh a new what IPO where uh
SpaceX uh and XAI will merge. Uh there's still work going on so they're completing fairly. I think they've wrapped up fairly as it relates to a dressing room. Miss Stewart, >> they're still working on the dressing
room at Fairley. It probably has about a month of work left. So, we want to get it done um as soon as we as as close to summer as possible so they can have basketball practice and use that locker room. >> But, but we've been told that the work should get back on track and accelerate
uh after June, the first couple of weeks in June. Okay, thank you. I have no further questions. >> Love, >> um, I didn't see it. Where is Scenic Hills on the list or the window?
>> So, again, remember this is this is the current year. So, Scenic Hills is in next year's budget. So, when we do the budget presentation for next year and when we bring before the board the list of projects that we'll do next year. So, uh we'll go to the county commission tomorrow. We'll see if they'll give us
some funds and then we'll draw down some of these old funds. And remember, Cindy Kills is at the top of the list for window replacements. Um, piggybacking off of uh, Vice Chair Coleman, uh, how many
students does the two schools that's coming back to us next year? Um, they hold how many students and they're projected to hold how many students for next year?
>> I I think you're asking about the capacity of the schools and then how many we're projecting to come back. Yeah. >> Um, >> give me a roundabout. >> So, projected to come back Kirby off the top of my head is between 350 375. The
number of students there today, I think Hillrest is about 400 students that are there today. I think the capacity of the buildings if it was utilized to to higher capacity Hill Chris off the top of my head is about 1,500 students and Kirby Middle is probably around 800
students. >> How much money are we putting into both of those schools? >> How much money are we set aside from the school pro process? So we're at about 12 and a half $13 million between both schools to bring them back online. um in
the school process for both schools. >> Thank you, >> Bo McKenna. >> Thank you. >> Um quick question. I hear a lot of concerns from fellow board members about how we prioritize
what we do in terms of renovations to the schools, both the the fields and the indoor. Is there any intent to provide us with a list of those schools that you are you're expecting to do renovations
and how you prior and how you're prior prioritizing them, why you're prioritizing them that way and when to expect to have that work started with a caveat knowing that that emergencies come up and sometimes we might have to shift. >> Yes, ma'am. So again, you're you're a
member. So what what the county does is provide us capital funds. This year again they provide us about $5 million. With those $5 million we're doing the first thing we want to always look is is life safety projects. And then what we've done in the past three to four
years even with ESRE is do a lot of uh our own projects with our own money. What we like to look at is first um we set aside in our budget we have just like much like regions we have four zones. We set aside roughly about one to one and a half million dollars to be
able to fix and repair anything that's broken. That means if you put in a work order for uh something that we can repair in-house, we'll pull from that $1.5 million to go get parts and our internal team does the repairs on those. Then in addition to that, when we look
at our capital funding, remember we're always looking at our FCI, which is why how we built our um uh facilities plan before pre um facilities plan and assessments. What we went off is just the FCI score to
determine the severity in a land where we know we have a small resource for um to do capital projects. So um what we never wanted to do is go off who hollered the loudest um to do projects but be able to use a datadriven approach
that says that the FCI says that the severity needs to be this school needs to be higher than that based on the FCI score. So again, that's what we built the facilities plan off of. But remember, now that we have the assessments, we know now outside of what's break, what's broken, and needs
to be fixed. We now know each of the components of all of our buildings and when they need to be touched based on it useful for life. So what we're doing now is prioritizing with that assessment data, what's his use for life to determine what we hit next. So that's kind of how we're taking an approach
there. >> Uh I appreciate Mr. Langston lifting the facilities plan. So what I don't want us to forget is that we've developed a facilities plan and that facilities plan has helped us to prioritize
uh schools that we know have uh high FCIs, schools that need deferred maintenance as well as capital improvements, but also for us to not forget schools that we may be considering for merger andor
repurposing. So, we want to be careful about continuing to pour dollars and funds into places that we may also be looking at merging or repurposing as well. So, I appreciate Mr. Langston mentioning the facilities plan.
>> Yes. And I say and that's why I wanted to ask the question because I think for our purposes, but also for public purposes, understanding how we make decisions about what we're doing to the buildings and in the buildings and the order that we're doing. Yes, ma'am. And
I think it's it's never the wrong time to even reemerge that. So, I know we had the facilities conversation probably about five or six months ago about that, but it's never a wrong time to reemerge that to to let the board as well as the listening public know how we chose to
prioritize the facilities plan. And also remember um that you know we said the facilities plan is a living document. So even outside of the assessments as we know more we're updating that facilities plan in just in case something needs to change but we're using that as our
measure to determine uh what investments that we make for uh capital purposes. >> Um I see superintendent stepped out but um if if somebody maybe um Chief Stewart or or UT license can give an update on where we at with the 3G schools. So I have constituents you know they're
asking because there's a lot of uncertainty out there. we don't know where we at with the with the um with that whole particular deal. So, if you can just give us give a brief update about that. >> Yes, sir. So, again, by resolution from the county, we have to be we have to be
out of the 3G 3G schools by June 30th of 2031. Um that means that we can no longer um operate as a school district in that jurisdiction of Germantown. um where we are with the new East Region High School is still kind of uh looking
for a new location um because by resolution what we have um said in conjunction with the county is that we'll find a equal or better opportunity for those 18 student 1,800 students who are currently sitting in Germantown High School. Essentially, what we'll do for
the middle schools and the elementary schools is we'll reszone those students um u within the district that we have and most of them have come from the district um inside of our school district. So 203 June 30, 2031 is when we have to be out of all the 3Gs and
then we're still actively looking for a site for the new east region high school to be able to to figure out what we do with those 1,800 students. >> So uh what happens if we're not out of the 3G schools by 2031? I mean, we we have to be out of them. So, um I mean
there by unless the law is amended or changed, u we we're going to do our part to make sure that one way or the other that we are actively out and then we're um through reszoning purposes or whatever we need to do to support those
students to stay within our district. >> Any further questions? That's the last item of the presentation. Okay. All right. See no further discussion. The budget audit committee finances um is a journ.
>> Thank you. Um thank you board member vice chair Coleman for starting the meeting. I want to recognize the board members that have come in. We have board member Huitt Garcia, board member Murphy, and board member OT. Let's move on to the next committee meeting which
is the policy um committee meeting and um that is board member chair love co-chair love and co-chair McKenna call to order we'll start with 2 01 the business
systems review board members if you recall we um re we this is rescheduled from last Tuesday because of election night. So, we have asked that um the academics chief of um student support
start give us the business systems review for um the office of student support services, Dr. Richmond. >> Yes, ma'am. Thank you, Madam Chair. At this time for uh student support services, we'll start with Miss Johnson, the director of coordinated school
health. Uh and we'll go through that business system review first. Miss Johnson. Good afternoon. Um board members, Superintendent Richmond. Um we want to talk about um our business systems review today for health services
and mental health. We're excited to present to you today. The mission of student support services is the office of student support services is dedicated to advancing student success by addressing the needs of the whole child through comprehensive support that
promotes academic, social, emotional, and physical well-being. We strive to remove barriers to learning and ensure every student has access to highquality educational opportunities. Here's the organizational chart for
student support services. Today we'll be focusing on the departments of coordinated school health and mental health. We'll come to you in July and we'll speak about attendance and discipline. But today's presentations are focused on coordinated school health
and mental health services. At this time I will defer to director of coordinated school health, Miss Carisha Johnson. Good afternoon, superintendent, board members, chiefs, regional soups, and the listening community. So under the
director of coordinated school health, we have three management pillars and they are the clinic health promotions manager, coordinated school health manager and school nursing services manager. So the coordinated school health's role
um is to support unify the school family and community by supporting the whole child and improve student outcomes through the eight components. as you see uh in the presentation. So the director of coordinated school
health leads and or oversees all school health services across the district, ensures programs are well managed, compliant and collaborative. The clinic health promotions manager who manages school and employee health
clinics uh uh coordinate trainings, health screenings and preventive care measures measures. Our school nursing services manager provides direct care and manage student health needs daily. And our coordinated school manager
oversees implementation of the coordinated school health model across all schools. So our systems landscape landscapes and core functions. So our landscapes all
help in reporting and managing the data grants and CSH policies and contracts. So we document within all of these different uh uh landscape uh softwares.
So, our performance and scorecard um that we have here, we have SH2.1. That's the percentage of documented visits to the nurse where the student returned to class. Our baseline was 93%.
The goal was set at 65% and currently we're at 98% exceeding the target. Our SH2.2 two, 95% of students will have a valid vaccination record on file. We set
this for December 1st as a uh as a goal. Uh baseline last year was 96.26%. This year's goal was set at the 95% by December 1st. And December 1st, we had 97 a little over 97% and we're still
holding at the 97% as of May 7th. And we are exceeding that target. Our SH2.3, we're increasing student visits to health clinics by 5%. Our baseline was 5,358.
goal set at 5,653. We're currently at 4,392 visits and we are approaching that target. So this is the data that reflects to your SH2.1 on the scorecard. So
currently we have 44 MSCS nurses. 14 of those nurses are through our exceptional children. um budget and so and currently we're contracting 30 nurses for a total of 74 nurses.
The school nursing visit outcomes data it shows this year I will read this year's is 36,300 plus student visits and over 35,500 have been returned back to class.
So, our medication training, this just is a glimpse to show you um how our staff is has increased over the last year and we're better prepared and and creating a safer environment. So, last
year we've increased from 89 sites to this year 132 sites have staff trained and last year we had 165 staff trained. Now we have 465 staff trained. Um and our provided
medical services um relates to our 2.1 uh um scorecard data and these are the scheduled medical services and and our PRN or as needed medical services.
This data here also reflects the 2.1 uh uh data scorecard and it shows how many students we have with chronic health conditions and that's 12,653 and these are our top five health conditions. Okay. Then we have our total
students that have special procedures and um then we have our top visit reasons to the nurse. So these are top 10 where the nurses are documenting this uh the visits. Next on our performance scorecard we
have our uh that's related to our 2.2 and 2.3 uh scorecard data and this is our strong partnerships that has helped us reach that 97%. Our clinics delivered 4,100
immunizations and impacted 842 students. And our uh school health partnership with SHT RX, we were able to do 38 on-site immunization events that supported about 272 students.
So our priority goal one for the district priority goal is to support improving academic growth, achievement and literacy. So through our school health screenings, partnerships and managing student health needs. So as you
see the data here, this data reflects the students, we were able to um pinpoint to provide additional services through wellchild for them to receive glasses. So, we were able to support 2,49
kids last year. On priority two, supporting staff helps recruit and retain effective educa educators. We do this by coordinating uh staff wellness events and collaboration with employee health clinics and our
on-site um uh psychologist. Um, and this data here reflects our employee health clinic visits, staff wellness events for this for this school year, and employee on-site psychologist visits. And these
are the top visit reasons why they would come to the clinic for a psychologist for our priority. Three, healthy students are better prepared for career pathways and workforce. So through our
work, we have we are keeping students in the classroom and partnering with our HOSA and CCT and our HOSA program to support health screenings which they have done assisted us with uh health screenings in the past and peer health
observances uh presentations for their peers. Priority four, strong systems ensure accountability, accountability, efficiency, and student success. So, we are keeping and monitoring accurate
health records across the district. Looking at the data provided shows how many staff we have trained through our school care uh uh platform um that monitors the immunization data throughout the district that has led us
to the 97%. So evidence of outcomes achieved you see we have increased immunization compliance. We have aligned our departments across the district through coordinated school health uh district
compliance teams and the attendance teams and financially financially we have made smarter use of our resources and that is being able to have those partnerships. areas where outcomes are not being met,
which we made progress, but we all there always some gaps every now and then. So, we still have that absenteeism, ongoing health barriers, gaps in school health programming, uh limited staffing,
uh coordinated school, the audit, reviews, and compliance. So internal and external, no internal or external findings were named. Uh we are in compliance with the Tennessee Department of Education and the Tennessee Department of Health.
The connection to school performance, we have those efficiency gains gains where we've improved accuracy and compliance and health records resources for schools. We've uh given access uh
additional services to those schools uh where we're making services available on site uh students and for service level students receive timely equitable health services that uh support learning.
So these are our program initiatives. uh as you see our key program initiatives on the side to your right and then through coordinated school health programming um they have three and that's the healthy school teams at each school uh the physical activity
compliance report and the aerobic cardiovascular endurance run that's your pacer for our nursing services we recommend ensure that all schools maintain at least two certified medication trained staff members. Um, and we're doing
pretty good at that. And then our health promotions increase immunization compliance to 95% or higher. And as you see, we are impacting uh making an impact with that. Our systems and integr integrity and
risk um through data accuracy ensure consistent documentation and visits, medication and immunizations. Uh and we're supporting the Tennessee reporting requirements. Uh risk if gaps remain, you know, impacting student care,
emergency response and compliance with the Tennessee regulations. And how we mitigate that? We staff training increasing staff training internal uh record audits are a must. So strength and challenges uh just for
our strengths you have the best besides me the best health care staff provided skilled education educated people uh that's working for the district that put the children first. Uh we have strong electronic reporting systems even though
we have several but we are uh using those efficiently. Uh we support Tennessee school health and coordinated school health compliance challenges we you know it's not a nurse in every school every day. And then the
active consent versus passive consent has has hurt hurt hurt the district. So request for support um future investment to achieve school nurse staffing to the 1 to 750. Uh invest in
the streamline te technology systems if we can possibly have one to two reporting systems. Um and uh ensure school health leadership is at the ta at the at the decision table at the decision making table. Uh planned
improvements. We want to expand health uh student wellness initiatives and clinics um strengthen the school based health services to support that attendance. And now I will kick it off to my
wonderful colleague uh Miss Donna Goen, director of mental health. >> Thank you for that. Before you the leave, does any board members have any questions about this segment of the business systems review coordinated school health? I have
board member Williams, board member Huitt Garcia, board member Murphy. >> I think that you're doing a commendable job. However, I am hearing in that department that the teach that the stu the employees who work for the district versus those who are outsourced make far
less income or far less money. So it's a a person who's a physical therapist who works for the district is paid less than one who is I guess paid by a company and there are some concern there that they need to quit the district and go to the companies. >> Is it true that they they make less
money? >> I refer to uh Mr. Tito Lane. >> It's a fact it's either the truth or a lie down. Come on. >> But yes, >> Mr. W. The way I would answer that is
that it's not factual. Let me tell you why. So, I think what you when you see us bring a a contract to the board um and you see a uh an amount that's larger than what we pay for our PTs, nurses as
well, remember that when we're outsourcing that um we're paying for a premium of being able to have a third party vendor give us or render us nurses. how they're paying their nurses are probably commensurate with what we're paying them, but we're paying an
upcharge for them to be able to go and find those employees. So, it isn't correct that they're paying their employees more than we are. It's just that they're able to find people. And what I the the way the market is that if if I'm an OTPT, if I'm a nurse, um
sometimes it might benefit me better to work with a company outside of us because I can moonlight, if you will, for lack of better words. I can work for and consult for multiple companies, whereas if you work for us, you would only be tied to us. So I think that's a lot of what we've been looking at in the
market from their perspective. what we've seen with a lot of these help related um organizations is it it isn't that we're not um necessarily not paying well and I think we could probably look at the market and pay um probably a premium to attract employees but it's
not that's not really factual >> well why would one work next to someone who's doing the same work and I work for the district so I make less and he works for a company so he makes more and that has been pretty established from what I have seen and and and it drives them to
leave the district and go to the companies. So that leaves us with a shortage where they'll make their money but they won't work for Shelby County Schools. So it would appear to me that it's that's a strong inequity that should be corrected. If there are people doing the same job and because they're outsourced, they make more than Alba
employees. That's a problem for me. >> We understand. But again, Mr. Williams, what I'm saying is that there isn't a people aren't necessarily making more. It's just that again there's a premium put on and really the the profit if you
will is going to the third party company because they're the one who are who is sending the personnel as well. So if I have a company and I'm um providing the district or anybody this personnel obviously is my job is for my overhead
is to keep a little extra but as far as a market is considered for the most part those employees are making a similar um amount of money. But again if you work for a third party vendor versus working for us there's some different nuances that you may have u available to you um
depending on how you choose to do so. But there is diversity in the salary. They're not making the same salaries doing the same job. >> We'll do a study this where we'll bring it back before the board to show you that what what they're paying their
employees where we are and then show you a study of why um there may be some differences. >> Do they get benefits from the district those employees as well? >> No sir. So only our employees that we have we pay benefits to. If we're if a
third party vendor is giving us those um that personnel, they're paying for their salaries as well as their benefits. We're paying that company directly. >> So, the company is making money. >> Thank you. I don't remember the order.
>> Okay. >> Thank you so much for this presentation. I have a few questions that I think are straightforward. Um the 2,49 students who had uh re it says received glasses were those actual uh glasses on
children's faces or those referrals? >> Nope. Those are glasses on their faces. It was actually over 7,000 students that were that did a referral. >> Thank you. um with the students who are affected by diabetes, what percentage of those are
living with type one versus type two? >> I would have to get that information to you. >> Okay. I would be very interested in knowing that breakdown to see if there were supports around particularly improving type 2 diabetes. >> Repeat that question so I can write that
down again for >> Oh, she got it for me. Thank you. Okay. Okay. Um do we track uh rates of obesity? >> Uh yes ma'am we do. >> And that is not a top 10 health condition. Uh, no ma'am, not not
according to the nursing visits um or they don't document that in that system, but we track that with our on-site uh health screenings uh for students and we do the BMI, vision, hearing, blood pressure, height, and weight and scoliosis.
>> What percent of our students are living with obesity? >> It's it's over 43% about 43%. Um, how does MSCS rank in terms of health
outcomes compared to other school districts? I see we're compliant, which is awesome. Uh, but in terms of the health of our students, what does that profile look like compared to maybe even just other large districts across the state? >> We will have to look at other large
districts like uh compare it to another large district as large as ours. I can look that up too as well. Um, but right now we're they compare us to smaller districts is it's we're going to be higher of course or you know due to
small districts and then we can save this for once we're done with the final presentation but I'd be curious if there are any budget needs or staffing needs that weren't shared in this presentation that would support student health. >> Oh yeah. with a 1 to 750 uh one nurse
per 750 students or one nurse per every stu all students would be nice but uh we are we're working in in >> our nursing ratio then okay thank you >> yes ma'am >> appreciate it
>> quick question I think Tito has answered all my questions and you just answered some my questions but I have um maybe two questions um the onsite I organizations. What areas are they located in? >> We go to they've gone to all sites. It's
based on parent permission. So, we have uh we've gone to a lot of schools especially we target those efforts through uh uh when we pull the data from our school care system then and we
target those schools who need shots, those students that need particular shots. and it's based off of uh parent permission. >> Uh is it possible if I could have a a copy of the list of all the schools you've visited so far? >> And if we haven't visited any of those
any sites that's missing, is there is it possible that we can increase those locations? >> Oh, yes, ma'am. >> I have no further questions. Thank you. Good presentation. >> Um tell me your name again. >> Carisha Johnson. Um you spoke about some
systems require manual entry. >> Yes ma'am. >> Explain that. >> So with our school care system that requires manual entry and that is very tedious work where they have to go in and input into each uh system into each
child's uh immunization record each immunization and the date of when that immunization was given. Uh we have that we have manual documentation for school staff that's given medications. They
don't have a uh electronic system as of yet. However, they documented within the medication uh booklet that they have. Um the next question is for Tito. Um
you're working on that the systems. Yeah, >> because the presenter said that her team has to go through two systems.
>> Yes, ma'am. Uh yes we well currently for our >> yeah it's documenting >> they got they have the school care documentation um for immunizations then they have the temples for uh nursing visits um our
clinic EMR that's separate that's a through our uh partners that we partner with like Methodist uh so that's separate but it's it's at least two systems that we do document those nursing visits and the immunization
information >> and they can't talk to each other. >> So >> the two systems. >> So So overall as a district, what one of the things with our modernization plan we're doing is is looking at all of our systems in in hopes that we can get as
many of them to talk to each other as we can. In some instances, we won't get there fully because some some systems will have to be standalone. Um but um as we go through our modernization, if we can support Miss Johnson in looking at integrating systems, absolutely that's
what we'll do. >> Um this next question is for you. Um roundabout, how many hours does your team do in inputting
uh manual um data? Oh well this is a um collective effort with uh staff school staff that is trained with uh school health. So those go uh anyone whoever the
principal appoints as a school health school care liaison they input it at the school level. However, our district nurses, us, myself, it takes I know I would say for a whole school as and on
top of other duties that's a good couple of weeks of work. If you have if you have 300 students and and all of their information is not into the system, it's a nice it's from August
when we're requiring that data to be in there by December 1st. So, we can really run the report uh to meet our goal and it may take up to that to get all of that data into that system manually entering it in.
>> Yeah. Um, I appreciate that question, board member love. The larger question, which is an HR question, is we continue to hire general office secretaries like
we're hiring secretaries of the early 50s, 60s, and 70s, and 80s, and 90s. uh our general office secretariers and clerical assistants now they must know how to navigate somewhere between five
to seven different technology platforms. And so this becomes a larger issue when we start to even talk about compensation. When we start to talk about uh job descriptions, when we start to talk about what we really need and
have to look for now for our schools to be that main point of contact contact when you're talking about attendance, they've got to be able to navigate Power School. uh you've heard school cares which we get audited all the time about
uh student imunizations when you start to talk about these things but again this is the larger conversation that we've we have to have about salaries but as we talk about salaries we have to be careful because eventually we're going
to hit what's called a salary bubble where everyone's going to be asking for more money and we're just we only have a finite amount of money. So, uh, I appreciate the conversation, but it's
why it's so important for us to start rightsizing the district, to start to look at how we're spending monies, to not waste monies and resources, uh, because we only have a finite amount and
we do need a different type of employee in some of these roles that we have and that's why we have high turnover in some of these go positions because people think we have job description saying that they're filing. You're not filing
information the way you used to. Much of this information is being stored electronically and it calls for you to be able to navigate uh technology platform. So, thank you for the conversation and that question.
>> With that being said, um I look forward to hearing your plan of how you're going to fix that. Thank you, >> Vice Chair Coleman. >> Uh, okay. Thank you, um, Director
Johnson, I have a a couple of, um, questions. Well, observations and questions. First of all, thank you for this and for aligning it very well to the priorities and also to the um, um, performance metrics. So, I appreciate that. Um, next I want to focus in on and
I think this sort of piggybacks on board member Williams um question. I know that that was an issue when we signed we um approved the contract for school nurse for the contracted nurses. What could we do to bring them more in-house? And I think Dr. Richmond you talked about uh
what you just said the cost of that. Um so um I just want I'd like to see that data that you're going to pull together. Um Mr. Langston so that we can make a data informed decision um and fiscally
informed decision on how we move forward in ensuring because what I'm looking at is this request for board support and in that you asked for us to achieve a school nursing nursing staff of 1 to 750 and so I don't know what that looks like
is whether we're bringing them on as full-time staff or we're going to do the the contracted staff or we're going to do some sort of balance but I'm I'm hoping that we see that um in this upcoming budget and also anything that we can see around the investment in
streamlined technology systems and um then ensuring that school health leadership is included in the decision-making. So two of these things look like budgetary investments. One looks possibly like a policy issue, but I'm not sure. So we
>> yeah I I will answer and say uh in this year's budget we didn't budget for it. Uh the one thing that I must point out is during the pandemic uh many nurses started to travel. Uh
nurses were in high demand. One of the reasons we decided to outsource and contract is because we couldn't fill the positions. nor could we as a district sustain the salaries or compete with the
salaries outside of uh the district. Uh and so if if if it's the wish of the board uh for us to look at that, we will. But uh I don't think we can reasonably uh compete
uh with some of the outside agencies. And we saw that this was the most fiscally responsible way for us to be able to provide nurses was to uh contract and to outsource to bring nurses uh to bring them internally. uh I
just don't know if we would be able to sustain it which is why years ago uh we decided to move toward a contractual model. >> All right. Um any I don't see any other questions. So thank you Director Johnson.
>> Thank you. Good afternoon, Superintendent Richmond. Oh, you can't hear me. Can you hear me now? >> We can hear you. Good afternoon. >> Okay. Good afternoon, um, board members and listening audience. My name is Donna Goings, and I am the director of the
only school-based mental health center in the nation. Um, I believe that we I've heard there's another one, but I've yet for someone to show it to me. So, if any of y'all know one, please let me know. But as it stands, we are the
number one. And I am excited to present on the mental health cent's work across the district tonight. The mental health centers and I have to remember to flip. So we support
our mission and and alignment. The mental health department supports students through a comprehensive traumainformed services to remove barriers to learning and to ensure that
they are able to attend and engaged. The director, this is our structure. the director of the mental health centers role provides leadership and um support across the district. Um the mental
health supports the regional managers in the department they provide that support for the clinicians that are in the school to ensure that the um delivery of services is consistent and it's evidence-based.
the system landscape. Uh the next two slides we I will highlight the work that we do on the clinical and the operational side as far as the systems that supports the work. We do have an electronic health record which is PIMY.
And one of the um recent things that we have instituted is one of the um things that we have instituted which I think is one of the highlights of our program is that we have parents are able to refer their
child through uh powers school. So they can do this from their homes. Another thing in our department um that we utilize a lot um is our crisis hotline. We have a dedicated support line used in the that um
school-based staff can use which would be our principles or school counselors if there's a student who is experiencing suicidal thoughts or behaviors. It is an immediate response to students who are in crisis.
The other systems that we utilize supports the work the operational work of the dis of our department. Here we ha here we have our scorecard
and our um key highlights of of our department health outcomes. Our first goal is to increase the supports that are offered through our family wellness centers. You see a baseline of from 2425 of 296
and um our goal was 356 as you can see we have exceeded that goal currently the supports there are 599 and our second goal 3.2 was to increase the number of participants that receive
services in the mental health center across all three tiers. We operate on tier ones, tier two and tier threes, which tier one is more of a universal and tier two is targeted and tier three would be our more indicated intensive
services. This data represents um and is related to 3.1. Here you can see at our family um wellness centers we serviced 349 students year to date and 250 families
in the supports that we offer in the family wellness centers and those family wellness centers our operating hours are from 3 to 6. Here we have a deeper dive into we have three family wellness centers. They are
located in Manasses BTW and Cordova Middle School. Here we have a deeper dive into some of the students that we supports there and we support the students who are referred through the DHA suspension modification process for
required alcohol and drug intervention services and these are only for firsttime drug offenders who um can participate in that program. This here we have a total number of students supported by the mental health
center across the district on tiers one, two, and three. The mental health center focuses on supporting academic growth by removing barriers that student that impact students learning and their engagement.
We do that through early identification, mental health supports, and evidence-based interventions. Priority two, we um highlight efforts to recruit, retain, and uh support highly qualified
mental health professionals in the in the department. Last year we trained all of our uh clinicians on TFCBT which is a trauma focused cognitive behavioral therapy and that is a nationally uh recognized program.
Our priority three um our work supports students engagement, resilience and readiness for future opportunities. We support priority three by promoting promoting students mental health and emotional well-being. Uh
responding to crisis and helping students build resilience and self-management skills needed for academic achievement and success. Priority four, we support this priority by focusing on accountability and um
compliance. We utilize uh PIMsy and SIP as our data tracking system and our family wellness centers. We provide access for um after school hours and then our mental health prevention programs
um which is districtwide. Here our evidence of outcomes achieved. I mentioned earlier we um currently year to date have seen 76,000 students across all three tiers and within that number
we have um 30 that 30,000 represents the number of intervention sessions on our tier 2 and tier three services across the district. Here
is a deeper dive and you where you can get a look at the um services and the treatment plans that we provide to our students. So of that um 76,000 and 30,000 on our tier 2 and tier three.
These are the top referral reasons that students are being seen. These are not uh to all of the numbers but these are the top referral reasons. And uh as you can see, behavioral disregulation bar succeeds the other u number of um
plans on here. Areas for continued growth. So our areas for continued growth are we would like staffing capacity, sustaining mental health staffing, uh sustainability of the family wellness
center and also process uh consistency ac across the schools with our crisis and emergency response and also confidential spaces in school. Now we do have spaces um sometimes we do
have some concerns with confidentiality. The mental health center was established in 1969 and annually we are um we have our license renewal process which includes an audit of that and this year it was
done in February. We had no audit exceptions and we were in full compliance. also said we have several grants that we were audited on and with those grants there were no um audit exceptions and no corrective actions noted.
This this represents our connection to school. uh we support students mental health by addressing social, emotional and behavioral concerns and we strive by doing that we know we that would improve attendance, engagement and academic
success. So some of the initiatives that we have within the department um our signs of suicide presentation that those are tier one supports and that's implemented in grades five, seventh and ninth and that
is a presentation um with students um teaching them how to rec recognize signs of suicide and what to do and how to get help for them or a peer. Also, our crisis response line
um our established response is a one-hour response and this ensures timely intervention and strengthens student safety. We established youth mental health councils in all high schools this year
and that has been an extraordinary program and um our students are very engaged and have done many things uh mental health awareness activities across the the district and in the communities. We have Camp Treetops. Camp Treetops has
been around for about 20 years and that is a trauma camp that's offered in the summer to middle school students and and we offer it in June and in July. It's a two-eek program.
This year we are focusing on um vaping and prevention and intervention and we have uh purchased two curriculums to help with that uh with those uh concerns. Um in the schools we also
have done threat assessment training and um I mentioned before our family wellness centers is also another one of our initiatives. So these are the tiers that um and some of the services under each tiers that we
provide within the district. Our tier one I mentioned the signs of suicide. We have youth mental health first aid training that we do across the district to staff. We have schoolwide awareness prevention campaigns. In fact, this is mental
health awareness month and we have several campaigns and things going on throughout the district this month. Our tier 2 are targeted interventions and supports. We offer group therapy for indicated students, alcohol and drug support groups, positive action
programs. And for our tier three, we offer the intensive clinical and crisis supports which includes individual and family therapy, functional behavior assessments, behavior intervention
plans, alcohol and drug intervention services, threat assessments, crisis and emergency response, and of course on-site immediate support. Our next slide here we have um the protocols
for our crisis and emergency and safety and threat assessments. And I want to um just give a brief description of the difference between a crisis and emergency. And and this is important because this is one of the areas that um
you know we often do a lot in the department respond to a lot. An emergency is an imminent student specific safety concern such as a suicidal thoughts or self harm or threats to others. Where a crisis is a
schoolwide event that usually disrupts the entire school community and is usually a death of a staff member or a student. Our next slide just kind of take a deeper
look into some of the crisis and emergencies that we have responded to and the threat the trend um as you can and in school year 24 which was um little bit after COVID um there was a
spike um and then so school year 25 it went down a little bit and see now we're not it's not the end of the school year but we're at 797 um crisis and emergencies that we have responded to across the district which
um shows a need for that immediate intervention and response to our students. And this slide um we take a look at the the supports and the um services that were offered. So of the 797,
162 of those students were referred for higher care because of their level of um suicidality. And we average anywhere from 10 to 20 per week
of these calls. And so here we have our family wellness centers. again at Cordova Middle School Book of T Washington and Manasses. This slide just talks about um the services that we offer there which is
pretty much mirrors what we offer in the um schoolbased mental health um alcohol and drug counseling um wellness activities, individual family and group therapy. Our next slide just kind of go a little bit deeper into the students and
families that we support and then it breaks down the different wellness centers um as far as the numbers of students that they see and um for our DHI. The number in the middle refers to our DHA referrals
on this slide. Um, it's our system integrities. It highlights our dis our department's continued compliance and confidentiality and secure documentation practices. So, we're guided by HIPPA and FURPA within
our department. Our strengths and challenges. Um so our strengths we have a comprehensive tiered system of care that includes prevention, early identification and um tier 2 and tier three services,
crisis response and threat assessments. We have a dedicated crisis response line providing immediate triage and support for our students in crisis. We have uh we're a licensed mental health center. So which means we can treat and diagnose
and um provide immediate support and also access for our students. We are year round act yearround access. So we also work in the summer in the summer months and there's no cost to our services and there are multiple pathways
to um getting services. So request for the board. We would like um sustained funding to maintain our me mental health services, ensuring continuity of care and preventing disruptions to critical supports for our
students. Um continued alignment toward the goal of one school social worker per school to strengthen timely and consistent access to mental health services across all schools. strengthening operational and clerical supports for the family
wellness centers. Um we would like enhancing to enhance the operational supports um to include our clerical supports during extended hours to ensure effective and well-coordinated service delivery
and our planned in improvements. Um part of our planned improvement is to expand our tier one supports. If we expand tier one supports, then that would kind of eliminate, you know, for some students our tier two moving to
tier 2 and tier three. So, we recognize that that is something that um that is needed and that is something that we're absolutely going to do. Increase staffing to ensure consistent access across schools. Um you saw the number of referrals that we get for the crisis
calls when they're responding to crisis calls. they're not in their in their assigned schools. Um and grow the family wellness center um access and utilization. And that is it for me. Thank you
>> board member love. Thank you. >> Thank you for the presentation. Is there any discussion in having the uh wellness centers open longer >> there? The wellness center really was designed
when it was first um it was under the esser funds and so under that we had um funding for enough staff in the wellness centers. Now we do not. So um if we we need a clerical, we need the
clinicians. But currently we're utilizing the social workers that are in the mental health centers to help support the work in the family wellness centers. So we don't have the staff really the
capacity to do that. Um next question. How many of the students got a um have a behavioral problem and
they are suffering grief and loss and depression and drugs or alcohol? >> What is it? Um, how many of the students are identified as suffering behavioral
problems and they've been identified as grief, depression, or substance abuse? >> So, that's the breakdown >> there. So, grief and loss is I'm think 6,000. How many of those students
suffer? All at least three of them and that is why they're having behavior issues, >> right? So, how many of them are in in that behavioral dysregulation? How many of them have other co-occurring things
going on with them? Um, that's something we'll have to um, you know, look into and get back with you. I don't have that number. can get that. >> Um, >> but that's something we can get for you. >> How many siblings are associated with each one of them?
>> That again, that is something that's a good question. That's something that I will have to look at, you know, get them the data >> because I have four kids and
when a death impacts me, it impacts my children too. >> Yes. Absolutely. >> Yeah. >> Absolutely. >> Um the last question is you talked about um uh you talked about confidentiality.
Explain that. So for all of our services require uh parent permission except for our tier ones. Tier ones is more prevention and education. Uh anything that requires um
for example working with someone who you know lost a family member or is grieving. We need parents to um sign give us permission our consent forms in order for us to see that child. How many par uh roundabout how many parents give
their consent for their child to be >> seen? Yeah. >> Yeah. I will say for the most part that most parents are um supportive and compliant with giving um permission. We may have a few that refuse, but really
it's not that many. And the reason >> but but as far as the percentage um I could get that for you if that if you wanted a specific percentage but on a whole most parents are supportive of the uh mental health supports for one it's
it's schoolbased >> so it's accessible. >> Yeah. Um, you can get me what I asked you for, I will greatly appreciate and you are doing a good job because every time
there is a death in my community, you're always there and your team is hands on. >> Yes, absolutely. That is one of our strengths and you know it's a double-edged sword um because yes we you
know there's the death we respond to but also with the suicidal um ideations that we respond to at least we're knowing about it so we can provide intervention and supports for those students. >> I I would like to add uh again board
member love I want to thank you for some of the questions that you're asking. They're really uh some insightful questions. We know many of our young people are asking for uh mental health supports. And one of the things that our young people may not really be aware of
is for them to talk to social workers and psychologists and and and the sort. Uh we do have to have have parental consent. And so some of these services are more than just saying we we want
them. uh their regulatory requirements that come with uh students being provided those services. So I appreciate you uh asking that question. I also appreciate uh Miss Goens lifting not just confidentiality but having uh safe
spaces in schools. Uh, as our counselors know, in 2017, I think we implemented a new counseling policy and we asked schools uh to find locations within their buildings where counselors could
also meet with students uh confidentially, whether it was one-on-one or through group counseling. And so now what I see and hear from Miss Goowens is we probably need uh additional spaces or just spaces that
are set aside in schools. That's why school environments are so important where we have schools that are overcrowded. You may not have these confidential spaces for uh counselors, social workers, and psychologists to meet with
students. And then in the case of some of our older buildings, they may not lend themselves to also having these environments that offer the confidentiality and safe spaces that students need. So, as we continue to
talk about mental health and mental health supports for students, it's really important that not just the board, but staff as well as the community understand the entire uh context of what it means to provide
quality mental health uh supports to our students. So, thank you for those questions. >> Thank you, Madam Chair. Um, my first one is a a clarity question. You said you had three locations, correct? >> For the family wellness centers. >> Yeah, for the family wellness center
because I noticed that there were no family wellness center in South Memphis or Southeast Memphis. I didn't see that on the screen. >> Yeah, thank you board member Murphy for that question. Uh, when we initially established the mental health centers,
we did it using uh grant dollars. Uh and the other thing they did is they looked for schools that had space that had space but what I have challenged the team to do is to uh reinvision whether
it's four centers or two comprehensive centers for our district to be able to provide uh wraparound services and supports which would include the clerical supports which would include more alcohol and drug counseling. We've
started uh discussing this and looking at the numbers and looking at the students that we would want to impact. So, I appreciate that question, but know that we are reviewing this area comprehensively. >> Okay. Well, next question. Um I I think you stated that you have social workers
in each schools. >> We would like social workers in each school, but they do support all the schools are supported. They have anywhere from um two to three schools that they support. >> Okay. >> But but we don't have dedicated social
workers. >> Are they reporting um any tragic situations that's happening in the schools >> to our students? >> To Yeah. With the students. >> Oh yeah. >> Because you did state that there was you have a uh uh EMR electronic medical
record. We have the electronic health record is where we keep our documentation. >> Yeah. Now, are the parents allowed to um ask questions or find out what's going on with their child? Because some of them do sign the permission slips or the
confidentiality slips. >> Yes, they do. If it if it's a parent, um they do have access to their students their child's record. There are some things though that are confidential by law that we could not um divulge
>> to the parents right >> yes explain that more in detail when you say by law that they can't find because that's the parent and I think the parent should have >> but so there's furer law which is school which is totally different from the
hippo law the health portable um laws uh information system. So um and we you know I know it's the parent and it's always one of those um situations where oh I'm the parent I need to know and
even now with the family's rights and responsibility act that um Tennessee now has. It is one of those gray gray gray area. Um but if you want a child to trust you
and to open up, they have to know that you know things that they share is going to be confidential. Now there are certain things by law we have to report that would be child abuse or any type of um you know if they're threatening to
harm anyone or themselves, we have to report those things. But of course in um in any therapeutic relationship especially with the children we are going to encourage that relationship with their parents and certain things that needs to be shared.
>> Thank you. I don't think I have any further questions. Good job. Thank you. >> Thank you. I have a couple of questions. Thank you for this presentation. Thank you for all the good work you're doing. I don't know that you raised up to the board members. I remember the fir you you had your first um conference
>> conference. Yes. and you had students there. Can you explain the role of those students? >> So those are the um youth mental health council students that I spoke about earlier in um the presentation. So we started that this year a school year and
that's really part of our um project aware initiative. we do have that grant. Um, and so those students, the goal of those is to empower them to bring mental health awareness to in their schools and
in the communities and to their peers. You know, we hear a lot and uh Dr. Richmond spoke to this earlier where students are saying, you know, we don't have mental health support, so we don't know how to access it. So, that's the goal of that is to increase awareness and it's been absolutely wonderful. Um
and so we do plan to continue this next year and um throughout the um you know as long as we can even though our project aware grant is ending. So the social workers are their sponsors and they're excited and um want to continue
the work. >> So that that brings me to my next question andor observation. It sounds like a lot of the work that you are doing with the mental health center is centered around grant funding. So it becomes um where we are grabbing grants
for particular things but maybe not able to get it for things that our students are asking for our students and families may be asking for and need. So I I want uh you asked for more funding to make it sustained sustainable the mental health
centers and I guess the work that we are doing. So the question becomes, are there ways for us to think about um public and private partnerships? I say that because this is an area that is a community
issue. A lot of the things that are happening to our students are happening in the homes and or in their community and then they're coming and translating into certain behaviors in our schools and we can only do so much and as you have said we have limited and Dr. Richmond has said we have limited
resources. So I would like to challenge us to be thinking about what are those existing resources both public, private and nonprofit that we can partner with to help carry some of this load because it's not just on this system. We don't
have the capacity as you are demonstrating here. We don't have the capacity to do it all. I want to say you have done excellent work you you and your team given the limited capacity that that we have. Um, so I would really
really like for um the the board and the administration to figure out how we explore bringing in public, private, nonprofit partners cuz we can't do this all by ourselves. Um, and I know you know that. My next question around the
mental health centers, again, I'm just I want to be clear, they're open 3 to 6. Um, only on weekdays. >> Yes, only weekdays. Monday through Friday. >> So when there and you have >> summer >> and we have a hotline as well.
>> Well, the crisis. So the crisis hotline is for the mental health center which is MSCS mental health center. >> Okay. And so when so is it still available when no one's there? Do we have somebody on call to answer the phone?
>> So it's it's for the school system. So it's usually when we are in school session. >> Okay. So I I I say again it is imperative that we think about external partnerships because if I'm having an issue on Saturday a crisis and I can't
get to the person or and and that I need then that creates a whole another problem. So if we can we can work on that. Um I'm also the clarity around the permission slips the parental consent. I notice here that it says students aged 16 and older may sign their own consent
as permitted by state law. Is that for targeted intensive interventions or for different types of intervention? >> Good, that's an excellent question. That is for serious mental health um diagnosis. So, it's not for our tier ones and it really is not for tier 2. It's more for our
students who present with serious mental health illness who a parent may not want them to receive services. So that gives them the autonomy to seek services on their own. So we we as I said earlier, we do try to um br
build bridge any um issues that there may be with parents. We don't try to alienate parents. However, we do realize that in certain situations that students will, especially if you're 16 years of old will um you know have to exercise
their autonomy to sign consent for to receive treatment, >> but only in those cases where parents will not um give consent and it's needed. >> Okay? >> And by law, it does specifically state it has to be a serious mental health illness. >> Okay?
Um, one of the things I know that several of us have have encountered is our youth are telling us they want access to mental health. And I appreciate you lifting up that you want to do more about how do we communicate to our students that these things are
available? Mhm. >> And so, um, have we surveyed our parents and our students on what's the best way to provide them with that information? Uh, have we done anything like that?
>> Not to my knowledge, but that is an excellent um idea. >> Okay. Because I would like for us to be >> Yeah. Uh we surveyed the student congress and the student congress shared with me that
they would prefer it through small uh video vignettes and shorts and the communication team uh produced those shorts and we have shared those out to students. But it always begins with tier one instruction. Every school counselor
should be providing tier one pushin uh social emotional learning support and counseling at each and every school daily and weekly and yearly that should be occurring.
>> I appreciate that Dr. Richmond. I think one of the things I'd like for us to to consider in surveying is to make sure that those things are actually working. Um so creating uh a mechanism to get the feedback loop as to whether that's actually something that's working. Um
but again I'm looking at um this is the last sort of observation question for sustained funding. Um again if we can find out how much of the mental health um center is grant funded versus how much we use in our from our
general fund that would be helpful. And also when you asked about sustained funding, what does that look like? Like if you had if you had your dream, you know, they said, "Okay, money's no object." What does that look like? Well, it would look like one social worker per
school, which would help with them being available in the schools when we had things like crisis and emergencies to respond to. Um a crisis takes at least it depends on the um level of um
relationship that that person who is deceased had with the school. It may take anywhere from maybe two to four clinicians maybe over several days to um respond to the needs of those students
and um the school community. And that's in the that's in the case of a death in the schools. Um a crisis response are just one person that's responding to that student. Now they may have to leave their school that they're assigned to to go to the other location to um respond
to that student. >> So Dr. Goins, what I when I ask these questions, I ask it so that you all have an opportunity to tell us what you need >> and how much it costs and then we have to decide how we prioritize those things. So that's that's that's where that question is. I just want to make
sure that I'm clear for you that it's it that we need to make decisions about how we're spending our dollars. And so in order for us to do that, we need to know all the needs we have in order to align it to what's going to have the most impact and then govern ourselves
accordingly. So that is why I'm asking for that. Okay. Thank you. All right. Board member Porter. >> Yes. Thank you, Madam Chair. Um, so I I actually think her knees were on the last the last slide when she was saying the ask from from the board the last time you provided was some of the things
if you said she had a blank check. Yeah. But my question is it's kind of trying to fit this in some kind of way. How does the seven mindset curriculum now grant I haven't attended any sessions but how does the seven mindset curriculum fits into maybe a tier one structure before we get to the extremes
with this? >> I I'll start off and then I'll allow Dr. Broadway to add context, but that's what I mean by uh the counselor, the professional school counselor should be going through the seven mindsets. That
school counselor in our elementary schools there's a 500 to1 ratio for our elementary uh and I want to say and then for secondary yeah K8 it's a 500 to1 and then in our high schools it's a 300 to1 ratio. They should be providing tier one
instruction all week long. So, they should be going over seven mindsets, talking about it from a tier one level, providing that push in uh curriculum. And then for students who may move up to a tier 2 or tier three level, at a tier
2 level, they should be pulling out and providing one-on-one group counseling, either one-on-one or group counseling for students who may be tier 2. And for those students who may be tier three, that's when you push in your social worker andor your school psychologist,
but also the school psychologist as well as a social worker should also be visiting schools. And if they do not have a case load, they shouldn't be sitting in an office. They should be providing tier one, tier two, and tier three uh support as well. Now what I
need to review and see about even our social workers and psychologists is have we assigned them by feeder pattern because if we've assigned them by feeder pattern I hear Miss Goins asking for a one to one. If we did a one to one we
have about 70 social workers still about 70 >> 83 >> 80 83. So that means we have to hire about two more. But if you're talking about ratios for you to put one social worker, let's
say at one of our schools with 250 kids, >> to me that social worker could support maybe two schools, depending on that feeder pattern and that ratio. Whereas if I have a school like Cordova, hi,
I may tell that social worker, you just work at that one particular school. So the other thing is we talk about how we deploy staff. Should we assign one to one? I think we always have to be careful with that because I keep saying
we do not have a blank check. >> And when you start adding these additional staff, they come with >> salaries and benefits. >> And so I just want to caution us about it because this year we didn't have to
make any cuts. But each year with cola and everybody want more money eventually we going to have to make some cuts. Okay. So I just want to add that
caveat. Hopefully I answered your question about seven mindsets. You want to hit it? >> Yes. Thank you for that um question and also thank you all for um adopting seven mindsets in September. We started with 15 schools as a pilot and then all 100%
of our schools it was rolled out in December. So Dr. Phillips and uh one of our counseling managers Dr. Hill they are really really on that you know each week they send out uh what the actual seven mindset of the week is. So we have
a monthly focus and we have a weekly focus. Um Dr. Dr. Hill did a great job making sure that all of our counselors know to go in and do that tier one instruction that is seven mindsets. Then there's a part of the program that's
called base and it has differentiated lessons that's tier 2 and tier three and then as Dr. Richmond said the other people that will go in if the students are exhibiting you know they need more intensive services than just that tier one instruction. So at the end of this
year, we're looking at our data, aligning it with discipline data to see how seven mindsets is correlating. Very excited to have a full year of the roll out for next year, but it is a great program. Um the way it's rolled out to
the students, it's it it I I would love for you to come to one of the sessions. It's one of the best PDs that I've been to as far as just you know owning your own mindset of how you deal with you know your mental health. Um so that and
as to Dr. Rich like he said we can't employ everybody for that. So it has to be we have to start you know with one central focus and our counselors have to build that out. So counseling we will present another business system review for them but they have a lot on their
plate. Counseling looks different and you know they have the mental health piece they have all the other pieces of being a a professional school counselor. So and seven mindsets is just one of them. So we're excited to have the program first of all that we have
something and then we'll build upon seeing the return on investment of it. >> Thank you Dr. Richmond. Thank you Dr. Broadway for the uh for the explanation. Um it it it does answer my question and to Chair McKenna's point, we have a lot of local organizations as well that come with the staff that um they'll be
willing to to do this work inside the school. >> Board member Love, I just want to let you know we've got one more committee that we need to >> This will be quick. Um do your staff have everything they
need to be successful? have a lot of resources and I think that we have the right people in place and we have the vision to make sure that we get there. Sometimes if you're just starting from scratch and you don't have anything, that's I think the bigger
issue. We have resources. We have to make sure that we align the resources, that we're utilizing the resources, and that everyone is accountable to make sure that what we're doing has an impact on students. If we get to the point that
things are not working, I will tell you this is not working, this position is not working, this department is not working, but I'm going to tell you in student support services, I was very excited to present the first part of it today. I think every time we present,
you're going to see we have passionate people that are behind this work. So, right now, I'm going to say we're well equipped to make sure that the resources that you give us, we will use them with fidelity. >> Thank you, Dr. Broadway. And with that,
um, thank you, Dr. Richmond. Thank you, um, Dr. Broadway and your team. We will continue um at another date the next two I think it's nutrition services and exceptional children. Okay. All right.
No further business of of the policy committee. I adjourn it and I'll um take give it to um co-chair academics. All right, we're going to start the meeting for the academic committee. Actually, I need to give you guys a
couple of documents here. All right. So, what you have before you is a couple of some information concerning communication services. I know several of us have been having questions in several meetings. I think the last meeting we had a discussion uh as it pertains to communications and
representation for the board specifically, not for the actual administration. And so um one of the proposals um here that we can have discussion on is from the schoolboard partners. I was a part of that organization. Um they talked about some
strategic planning and some crisis communications um around um supporting the school board members. And then also um you have another communication services packet here that's before you should have been emailed to you as well
um concerning crisis communications and just pretty much um providing addition additional support for the board. Does anybody have any questions? or did anyone have the opportunity to actually check their emails and take a look at this? And I just wanted to make sure we brought this forward so that we can have
an open discussion about this board member left. >> Um I have a question. What are you trying to get accomplished? So, for I think maybe almost a year now, I've been hearing from many of us up
here, um, as far as like messaging. I know there's a lot of, uh, incorrect messaging that comes across the media. Some stuff we can control, some stuff we cannot. U, we talk about crisis development or crisis um, communications. For a district as large as ours, 110,000 students and several
schools, over 120 plus schools, it's not uncommon to have additional communication support. uh uh for us. And so again, in many meetings, I think the last meeting we had, we had a retreat and one of the one of the issues, not necessarily around the administration
piece, but I want to say as far as the board um getting the the messaging across, several things I've heard from several board members has been communications. And so I kind of wanted to seek out like how can we get some additional support, what that looks like, and see if g general counsel can
give us some um suggestions on that. as far as what that actually looks like. >> I I have a question. >> Yeah. >> So, I I want to um I appreciate this. One of the things that I want to make sure is that I'm clear on um what is
exactly the purpose. And I think one of the things we can think about is I think I hear you saying this, the board work. And so what I do know we have done over the past year or so is there's two very specific pieces of board work that we
have done and that is um that we're engaged in. That is the um facilities plan where we have the community engagement piece that we would need support in facilitating. And we also have the governance piece that we're doing with council for great
city schools which we um have to engage in community listening sessions to co-create our goals and our vision. So in that respect I think that um looking to get support for the board to
do that particular board work is a a good path to go down. Um that is that is my um suggestion for the board's consideration. I'm I'm not I'm looking at the other things. I've just saw this one um from schoolboard partners.
>> Mhm. >> And so um I'll have to look a little bit but it was the the narrative and I'm trying to I'm trying to make sure I understand that. Um and again ensuring that whatever we're doing as a board
around communications is focusing on moving the things that we're responsible for. Um and those are the two things that I I I think that we have all engaged in and decided we're we're working we're working towards. So um I've got board member Hua Garcia in love
again. >> Thank you. Um, I know we've recently, uh, put out a new or posted a new role for maybe the title is correct. Um, director of public relations, I believe it is. How what functions will fall
under that role versus what the either proposal will be seeking to serve? Is this is it duplicating any of the work that we we plan to put in a full-time role? So for this prop one of the proposals someone was here they had the lead that could have answered the some
of those questions directly but I want to say to superintendent that when did that that posting come out director of what was it? >> Public relations. >> Public relations when did that come out? >> Uh I think I we may have posted the
position about three or four weeks ago. Uh and we pardon me manager. Yeah. Um we posted it about three or four weeks ago. Um and we had started to interview uh I think we had
narrowed it down to about uh three candidates. Um it was the week after you and I spoke. >> Okay. >> And the roles of that person would be >> I'll defer to uh Mr. Johnson and the team uh who posted an interview for the
role. >> Good afternoon board members, superintendent. Thank you for that question. Uh their primary role would be to uh respond to the media, media inquiries, helping out with anything um that would be forward facing to the
public as as it states in the title is public relations, but they would be housed under our office. Um, that would be their primary function, but I'm sure we'll uh have additional duties and I can get you a copy uh of the actual job
description if you like. >> Uh, I have one more. I think my my challenge in understanding you know, looking at every dollar that we have. These are these are really useful um you know, credentials and capabilities. Uh
when I'm looking at the the Morris Marketing Group in particular, they're obviously very seasoned. Um things like digital procurement, digital media. Um, it's hard for me to discern what would apply to what board members in
particular would use if this is a board member level contract. Um, and if there are responsibilities that we expect them to take on um that our communications team couldn't potentially dedicate equal
number of hours or a share of. I know we've had that in the past. is that uh a path that we have looked at using existing capacity to fulfill some of the objectives that are in in these proposals. So that was something that I wanted to
have a conversation with us as a board to work through because I do think um the capacity I do think our team is doing an amazing job with administration. Um, but again, seeing as though the climate that we're in with, you know, messaging, having boots on the ground, you know, we're having to
physically go and do interviews, you know, I think that just having someone that's in that area, that area expertise to actually take care of that. And I know in the past we have had that support. Uh I don't know what changed or why we don't have the support now, but
again from what I've been hearing for the past year from I think everybody on the board that there has been a little bit of um disconnect with the communications and the messaging is out there and I do want um chief to you know continue to focus on what they're doing
as far as the district is concerned and so we can make sure that those those um roles don't overlap. That's why I did give the information to to u chief over here so he can take general counsel so he can take a look at it and see what works and what you know making sure that
we're not wasting any taxpayer dollars and nothing's overlapping and we're getting that support that we need to address any issues that we've been having this past this past year or so with communications and messaging. >> I think I think my final comment would be I would love to
see their uh scope of work potentially in a training capacity for one of our full-time employees versus having a firm directly for the board. It is I think it's possible that we need some either direct training like oneoff or instances
or maybe series versus an ongoing you know uh dedicated communications firm. But if we do have and we should find out if we have any communications team members who have capacity that is there something that there's a area of
specialty which they could provide training to more effectively provide the support that we need. Uh so that stays and that I think one of the things that we've seen is like that institutional knowledge building and keeping that our
our communications team understands our story and data and positioning, but there may be current marketing or public relations tactics that I think could help build the capacity of our staff
that could be then dedicated to to what we're talking about here. Okay, board member live. Um, I appreciate you for bringing this. Um, um, because I'm one that complains about
communication and we had Stephanie Everson here and she was magnificent. um the board,
she did everything for the board and we miss her and I do think the proposal is good. Um, I didn't know about the public relations
job and I'm concerned about um the board versus the district and that is a great concern for me because we are
all elected officials. The district works for the superintendent. We don't work for the district. We work for our communities. We just happen to be on the board of education. Um, we're not interviewed by the
district. We're interviewed by our constituents. So, I want to know, this question is for the superintendent. What are you planning to do for us, your
bosses, being that we are elected officials and we have a different governing body than the people you hire? Because there is a disin. >> Uh the way I answer that question is uh
whatever it is that you all uh direct me to do, that's what I'll do. Well, we need to have a conversation in length because the superintendent can only operate by a resolution or a board
vote. board member Murphy, I agree with um Love when she when she stated there is a disconnect between communication and the board. Um I didn't know about the public
relation position until just now when we spoke on it and then we have this proposal um with uh Morris Marketing Group and so now we have to make a decision. you know what we're going to do as a board. Either we're going to work with the Moors Marketing Group or we're going to go with um the public
relation position that they have and and will that person serve the board? That's my question to Jermaine. >> Initi I I I'll answer. Um the person was never intended to serve the board. The person was intended to serve the
district. Um I think maybe what may need to happen would be for us to have a discussion around what the board's philosophy is in regards to communications. Uh if you look at various districts uh and it becomes
somewhat of a governance issue uh and I wanted to be uh at the board's discretion. Some districts may uh have, as you all said, Stephanie Everson when she was here, that employee worked for the
district. That employee worked at the discretion of the superintendent, not the board. That person provided support to the board. Our communications department will provide the same support
to the board if it aligns with how the board envisions itself and how it interfaces with the larger community. That's the question that the board has to answer. And I don't want to be disrespectful and
answer that question for the board. But every board, all boards being equal, do not operate the same way. Okay? And so I want to answer the question like that. Uh some boards may not interface with
the media andor with the community because that's what they choose to do. Other boards may choose to interface more with the community and the media because that's what they choose to do. Uh so I don't want to answer that for the board. that's at the discretion of
the board. Uh but I think that's the best way I can uh explain how I envision it uh and how I've seen it uh throughout uh the country. >> So, so at this point um um this is up to
us and how we want to move with it. I >> I want to say this. I do think we're saying the same thing as far as like how we want to interface with the community. I think there's a disconnect too sometimes with the messaging as it pertains to the community because sometimes we'll have a meeting and then some things may be misconstrued. So that
way we'll have somebody that's that's there that can you know relay the information. Of course we can probably do it ourselves but there's been a disconnect and we haven't been doing a good job at that. We've been doing a great job at many other things and it's just taking feedback from others. Um as we talk about summing up the board
meetings you know sometimes people may need a one two three. This is what happened here. this is what happened there because it gets mixed up in the media sometimes and it's not true. And so I will commend the media that's here though that's doing a great job of making sure they report factual and correct information. So thank you for
that. But sometimes just having someone break that down. We don't always have to interface on TV. We don't always have to be the ones doing interviews and talking about it. You can have somebody else to to to do that and we can focus on being in our schools and supporting you and staff and administration versus doing interviews. I don't think we sign up
just to do interviews, but I don't mind doing them because I want to make sure that the the correct information is relayed to the public and the community, but I do think it wouldn't hurt to have that additional support. Okay. Vice Chair Coleman, do you have a question? Okay. She Yes. Anyone else? Miss Huitt
Garcia. Um, so there are elements of the the proposals that I do like that I think are beneficial. Um uh but but it's pretty narrow. Um and in my point of view, the board should not be um and I
don't think we're intending to spend public dollars on branding or campaigning or our personal brand. I personally have that, but I use my own money, right? Somebody who runs my social media account, right? But I don't think that is a function of the district. I do think there is a
constituent communications need particularly when we talk about information gaps and equity of access right we have a board meeting at the same time same day every month and if you work you can't be here and it's not >> easy to watch a 4-hour board meeting I
think how how do we um inform our constituents that those stakeholder communications I really there's there's something there that I think that we need to uh flush out and and then strategic messaging and narrative development. I think we need to say what is it that we want to say, how often do
we want to say it and and what does the public need? So, I think there's a a factf finding there. But in terms of reputation management or crisis communications, that should be coming from our team in my opinion and reputation management is how you act. >> Yeah. Right.
>> I I think that that is on us. >> Absolutely agree with you on that. But then there could be some media if there is media training desired I don't think that is something media relations and public engagement I think that is going to be handled by the district. So I
think us providing pieces that we do like coming together and say what is the what's the core communication need of the board um and what is a good use of dollars um and finding that right scope because I I think we've got pieces here
that make sense um but we need to make it as narrow as possible because we shouldn't be saying something different than the district is saying >> absolutely and 100% agree with you and that's why we're having this discussion today. >> Absolutely. just a discussion. So if there's something in there that we need to flush out, take out or whatever,
something that we already have on the other side, then you know, it's just something that I wanted to bring forth so we all can come have a discussion and come to agreement on. >> No, I think we all experience it. We get a text, can you explain this and we hear it, right? So let's figure out what the things we get most commonly asked by our
constituents. Um because we are responsible for getting that information and figure out how we deliver that and what support we need. So I appreciate >> I'm going to take one more question. No problem. Thank you so much. Thank you guys guys for having a discussion. I'm going to ask one more question and we have one more item because it's almost time to go to the next meeting.
>> You have I'm going to there um Miss board member Williams Coleman Love. >> Okay. >> It is not the function of the board to direct the superintendent to do anything. The superintendent brings the program, we carry it out, and it makes
it's it's buffoonery to sit here and say we're going to do the superintendent's job. That is not going to happen. None of us can agree on the same thing to do as one. The superintendent is in position because of the position and that position is to carry out the day-to-day functions and operations of this organization. We make rules and set
rules. We don't tell the superintendent what to do and how to do it. If we we wouldn't need one. So, we need to be very careful because there are enough forces against this board now than for us to be against ourselves. It cannot happen that way.
>> Thank you, board member Williams. You had Coleman in love. >> Thank you. I just have a question. Is it possible we can see what the PR what they that the the job description of what the communications is talking about
to do a comparison to see what would benefit us best. >> I'm sure Dr. Richmond and General Kelsey could >> get that situated. Okay. where women live. >> I was just going to add on um
in my opinion, you need to have a conversation with the superintendent and um the chief of communications to see what they already had planned and we
can add on to that. That's just my opinion. Anyone else? >> All right, we will move on to the next item, which is Cece. >> May I suggest we've got 10 minutes?
>> 10 minutes and then we'll continue with the next item. Um, we want to go roll right into it or do you want to just take >> go ahead and adjourn and we come back to academic come back to this or what do you want to do? Come back another day. >> No, we need to just roll right into it and then just go ahead and get it over
with >> Okay, if you can get it done in 10 minutes because we got to start at 5:30 board work session. >> All right. CCTTE. >> Yes, ma'am. Thank you. Uh, board member OT. uh if you would would you pull up CTE and
Dr. Hogan would you come to uh the microphone Dr. Hogan and Dr. White law will present on uh CTE. I think that's the wrong presentation. and early college. Uh I think uh board
member Porter uh has asked for uh the number of certifications and we have a presentation that we're going to load regarding uh advanced academics and CTE. >> Yes. Good evening everybody.
As they pull that up, I would like to say um thank you to board members Love and Otay for joining us today during our adv our advisory committee meeting. Uh we really appreciate you all coming out to uh see our business partners, our uh
post-secondary partners and students talking about the things that they do with student organizations. So, thank you all for coming. Uh it was a grand time. If for some reason we can't pull that one up immediately, we can pivot. And I'd like to ask Dr. Taylor to come and
we'll do early college. Dr. Taylor, would you come on and do early college? We have 10 minutes. >> I think they're on the same slide. >> There it is. So in talking about our industry uh credentials at this point as of uh today
we are at 4,914 industry searchs uh and those are broken down by tiers. Uh of course tiers two and three are those that we want to have uh as it relates to uh TISA and
and our CCR which we've changed now from ready to CCR. So it's very important that we uh understand that uh with the change comes us not being able to account for uh grades under ninth grade. So we will no longer be able to account
for uh those tier one uh and tier 2 industry credentials that eighth graders were able to obtain. So keep that in mind as um as we look at those numbers. Uh we are in line with where we were last year uh this time. Uh so we're
excited about that. And so looking at the the list of industry credentials that we currently offer and we are always looking to add more. That's one of my compat goals is to add more uh tier 2 and tier three because in the new CCR uh requirements students do need to
obtain uh tier 2 or tier three credentials. So those are the the current industry credentials that we offer. advanced academics. All right, Dr. Taylor, >> and I I if I may add before Doc comes um
in looking at those, I know she's addressing early college, but uh I we also looked at dual enrollment, dual credit from the overall standpoint. I know the f the question talked about uh early college, but in looking at those numbers and she may address, but C CCTE
has currently um 1,665 um dual enrollment students out of the 3,186 and that's overall uh not looking at just the early college piece. So we are at 34% of the students in dual
enrollment courses are um CTE. two minutes. Let let Dr. Taylor because I think we're about to bump up against time. >> Okay. >> So So come on Dr. Taylor right quick. Thank you. Thank you Dr. Hogan. >> Good evening board members, Dr. Richmond
and MS family. So I'm going to quickly give an overview of early college. So, it's helpful to make sure that we make the distinction between dual credit and dual enrollment because they often get muddled or confused amongst each other.
Dual credit courses are high school courses where students receive high school and college credit. However, the college credit is not transcripted, meaning students earn it once they actually metriculate to the college. So
local dual credit, we have two college partners. And so students who participate in this program, which include 4,467 students, earn the college credit when and if they attend one of the two
college partners who offer the course. Statewide dual credit is the other dual credit program. Students earn the college credit when and if they attend a Tennessee public school. uh if they've earned the college credit. That's different from dual enrollment which
means that students are dually enrolled. They're enrolled in a high school and they are enrolled in a college. We are we have nine college partners and dual enrollment encompasses the early college program.
Next slide. There are currently 10 early college schools and it facilitates our goal to expand access to early post-secondary opportunities. So students in the 10 early college schools that you see listed on the slide, they
have the benefit of being able to attend college classes on the respective college campus. And that makes it different from our regular dual enrollment program where it may be taken at the high school campus uh or online.
The program services for early college include dual enrollment tuition and textbooks, transportation to the college campus. Typically that includes primarily Southwest, but we have a couple of schools that get transported
to Le Mo and Owen and or the University of Memphis. Uh this this slide also highlights the primary courses that students in the early college program are currently participating in. Overall,
we have 943 students participating in the early college program across our 10 early college schools. And that represents 27% of our overall students who participate in the dual enrollment program, which is 3,498
students. And our plans are to continue offering these programs. >> Board members, we are at time. We're at 5:30 and we need to stay on schedule because we are um doing this in public. So um real quick,
yeah, since we ran out of time, we can't move it move it to the next month. But um I am deeply concerned about the tier one, tier two, tier three supports or not supports before our our students earning those credentials. So because one slide you have we have 4,900 and
then on this paper we have 4,700. That may be a typo. I don't know. But uh >> on the one pager it was it says May May 1st. The one that I just called out is May 11th. >> Okay. All right. >> Yeah, I do. We can move this to the next.
>> Yes, we we can move to the next month's uh committee meeting. >> Was that your last question? >> No. Yeah. No, it's not my last question, but go ahead. We we press time. >> Can I make a suggestion, too? Can I make one suggestion? If you all want the information and I know the committee
meeting is important, but my team and I are always available. You can come to my conference room. We'll set up the projector board member reporter. We'll go through we'll answer any and all questions that you have. Again, we we don't shy away from the committee
meeting, but if you have an urgent question and you want us to satisfy the questions and answers to some of the questions you have around CTE, we're more than willing to meet with you all anytime, anytime. >> And I definitely appreciate that. I just I know we've been asking for a CCT plan
since the beginning of last year, probably two years from now. And it's glad to see you guys, you know, at the meeting. But, um, so that's that's part of the concerns. So not necessarily plans but but newer CCTO goals. >> Yeah. If we have a plan, a comprehensive plan, we were going to present it before
back during one of the committee meetings and we had so many items on that committee meeting that we didn't do it during that committee meeting. I think it happened two or three times. So that's why I'm saying I'm I'm more than
happy to send it. What I'll do is I'm going to send all the information to all the board members, but then if you want to schedule time, we'll meet with you, but we'll also bring it back in June. >> Thank you for that. So, we can definitely make sure we add it to the next uh meeting's agenda, but I did learn some great information today from
Miss Hogan. I had a candid conversation from Miss Sloan as well um that were 25% gain from last year. So, I want to do congratulate you from the great work that you are doing and I know that there is room for improvement. So, I definitely want to make sure we can put this back on the agenda for um next month so we can continue to have the
conversation. But thank you guys for everything that you're doing. >> Thank you. >> You're going to adjourn your meeting. Board member Otay, you going to adjourn your meeting? >> I'm going to adjourn the academic meeting.
>> Thank you, ma'am. All right. >> Board member McKis. >> All right. Um, good evening ladies and gentlemen and welcome to the Shelby County Board of Education May 12th, 2026 board work session. Mr. Jenkins, please
call and justice for all. >> Please remain standing for a moment of silence. Thank you. Please be seated. The next item on the agenda is the approval of the agenda. Are there any
amendments to the agenda? All right. All right. Board members, I have one addition and that is the 2026 2027 Memphis Shelby County Board of Education board meeting schedule.
It is recommended that the Shelby County Board of Education approve the agenda of May 12th 20 approve the agenda of May 12th, 2026 work session being there are no further amendments to the agenda. Is there a motion and a second to approve the
agenda? >> I move that we approve the agenda for May 12, 2026 work session. >> Second. It has been moved by board member Murphy and seconded by Vice Chair Coleman that we approve the agenda. Roll call vote, please.
>> Board member McKisik, >> I. >> Board member Murphy. >> Board member Love. Board member Otay >> here. >> Board member Williams.
Board Vice Chair Coleman. Board chair m board chair mck. >> Yes, the agenda has been approved. Next on the agenda is the chair's report. Um board members and
superintendent and administration and listening public. Good evening. As we close out this year in a full two weeks of the TCAP testing, I want to begin with what we should always begin with, which is with gratitude to our students, families, teachers, school leaders,
staff, and administration. Thank you. This moment reflects your discipline, your belief, and your unwavering commitment to our children. This year, we aligned around an academic plan grounded in the five A's: Academics, attendance, attitude, athletics, and the
arts. And we are seeing the results. Academic growth is accelerating. Attendance is improving through intentional supports. School climate is strengthening. Our student athletes are competing and winning at the highest levels. And in the arts, our students continue to earn recognition that
reflects both excellence and expression. That is what it looks like when a district stays focused and moves with purpose. We also took a historic step forward with a new teacher salary schedule because we know teachers are the single most important inschool
factor impacting student achievement. When we invest in educators, we invest directly in the outcomes of children. For four consecutive years, this district has earned a level five designation, the highest in the state, meaning our students are demonstrating
academic growth toward proficiency. And nationally, a forom institute study identified MSCS as the number one urban school district in a a in America for academic growth among black,
Hispanic, and economically disadvantaged students. That recognition matters because it was achieved while serving the largest, blackest, and brownest public school district in Tennessee. Even as Tennessee ranks 51st, dead last
in public education funding. And even as the district continues to be underfunded, overmandated, and consistently attacked. Yet despite those conditions, our students, educators, and families continue to rise. that matters
and it reflects the work happening every single day across this district. And yet as as we also have a responsibility to speak honestly about the conditions our children are navigating outside of school. In Shelby County, two in five
children live in poverty. In Memphis is one in three. And those numbers are not abstract. They reflect deep inequities where black and Hispanic children are three to four times likely are three to four times likely. My computer, bear with me.
Three to four times likely to experience poverty where their white peers do not. Our city continues to rank among the highest in the nation for child poverty among large metropolitan areas. So let's be clear, poverty is not
in our cl poverty is not created in our classrooms, but it shows up in them every single day. Our teachers see it, our counselors see it, our principles see it, but more importantly, our children live it. Poverty is an external barrier that requires coordinated
sustained investment across housing, health care, transportation, and economic opportunity. Schools simply cannot and should not carry that burden alone. Which is why I believe it is important in this moment to acknowledge what many families in this community are
feeling, not just about education policy, but about representation, voice, and local self-determination. Which is why Last week, we witnessed Nashville redraw Congressional District 9 in ways that
intentionally dilutes the political voices of this majority black city, currently the blackest city of our size in the United States. And now against the backdrop that backdrop, this district is simultaneously facing legislation that could allow the state
to assume control of the largest blackest and brown public school system in Tennessee. So for many of us, including our families, these issues do not feel separate. We see decisions being made about Memphis rather than with Memphis.
We see governance structures changing while communities already struggling with poverty continue asking for deeper investment, not deeper control. And whether people agree or disagree, we cannot dismiss the concern that many
citizens have that local voice and local governance are being steadily gutted. That concern is real. Which is why when f recent laws impacting this district are framed as intervention, I believe we must be honest about the full context.
You cannot refuse to support summer food programs for hundreds of thousands of lowincome children, many of them which reside here, and then call it intervention. You cannot phase out basic supports like diapers for families already struggling, many of them that
reside here, and call it intervention. You cannot deny millions of dollars intended for needy families, many of them that reside here, to sit unused and call it intervention. You cannot deny access to health care for the working
poor, many of them which reside here, turn away public health funding or threaten resources that directly support our vulnerable students and call it intervention. You cannot divert public dollars from public schools that serve
every child and then call it intervention. That is not intervention. That is abandonment. That is disinvestment. Plain and simple. Gone is the hood of reform. And our community knows the difference because real intervention
would look different. It would mean feeding our children. It would mean stabilizing families. It would mean investing in teachers in schools. It would mean partnering with communities, not overriding them. Instead, we are seeing Instead, what we are seeing is
accountability without investment and action without partnership. And yet, despite all of that, this district continues to rise. We rise because of our educators. We rise because of our families. We rise because of our students. We rise because the community
refuses to be defined by its challenges. As the great poet Lord Maya Angelo, the renowned black female presidential medal of freedom awardee reminds us in and still I rise. You may kill me with your
hatefulness, but still like air I'll rise and so will we. Thank you >> board member Misskit. Thank you, board chair McKenna. I'm wondering if that uh as in your official capacity as board chair, could that be placed on the um
MSCS website and any other social media so that the public can not only I know it's of the record now, but could have easier access to read that in its entirety. I would love to see that. >> Um I will request that of the administration. >> Thank you.
>> Thank you. >> All right, moving on. superintendent's report. >> I don't I don't have a report uh tonight, but I do want to just kind of extend a thanks to teachers for last week for teachers appreciation. Uh we I
want all of our teachers to know that we truly love and appreciate uh what they show up and do for our students each and every day. I also want to thank MSCA for inviting uh the board and I out on Friday night to their teacher appreciation.
uh the 46 uh teacher appreciation uh banquet. I want to thank them. I want to recognize Taurus Hines and Rozelle Elementary for being recognized for school of the year and Miss Margaret Mckis Larry who is uh an absolute jewel
uh to our district uh for winning the friend of educators award. Miss McKis Larry has served over 60 some odd uh years in our district. Uh and so I want people as we see her and think about her uh to continue to let her know how much
we appreciate her and her service to not only the district but to the community. Uh I also want to wish all of the mothers uh in the community but also board members as well as staff uh happy mother's day. Uh hopefully you all all
had a wonderful Mother's Day and had an opportunity uh to be celebrated for what you provide to each and every uh child as well. And last but not least, I want to thank our principles. Uh we had principles meeting today. I want to thank our principles for showing up each
and every day and providing leadership uh during an extremely uh turbulent year. Uh, I think we've had a great year when we think about all that we've had to deal with as a as a district, but that doesn't happen uh without
leadership, leadership at the school level. So, I want to encourage our principles to continue to lead, teachers to continue to show up each and every day, and for staff to continue to show up each and every day knowing uh that we're doing uh good work. We're doing
good work here uh and we appreciate it. Thank you, Dr. Richmond. I have um board member Love. >> Excellent speech. Um I agree with Michelle McKisik. You need
to post that on Facebook and say we instead of you. We all agree with what you said. >> Thank you for giving me that that permission. Thank you. All right, we're we're moving forward to
staff action items. >> Yes, ma'am. Thank you, Madam Chair. >> We have um 7.1 approval. Shelby County Health Department for Professional Services, no dollar amount. >> Yes, Madam Chair, recommended Memphis Shelby County School Board Education
approved the 2026 27 partnership between MSCS and Shelby County Health Department to host accessible immunization events for our families. Any questions? Seeing no questions, we'll move to the
next one. 7.2 approval. City of Memphis employee dollar amount zero. >> Yes, madam chairs. recommend that the Memphis Shelby County Board of Education approved the partnership work site agreement with City of Memphis employee youth summer experience for zero dollars
to host up to 500 student interns during the summer of 2026. board member love. >> Um I know employ um um got Memphis students, but what about
the kids that live in unincorporated Shelby County? You're doing something with the Shelby County government. >> I I think any student who attends Memphis Shelby County schools is eligible for this program. Uh, but if you want us to get an answer
from Mr. Harris uh or Mayor Young, we'll do that as well as uh I'll talk to um Mayor Harris uh with Shelby County government. I'm not sure that Shelby County government uh I would have to
talk to them and see if they have uh any type of intern youth. Do they have a summer youth program? Okay. Well, I'm sure students who attend Memphis Shelby County Schools can participate in both. Uh, but I'll speak with Mayor Harris. >> Thank you.
>> Thank you. Next item is 7.3 appro approval after school reporting center. The pursuit center renewal dollar amount $320,000. >> Yes. Yes. Madam Chair, it's recommended that Shel You getting me in trouble in
class. Board member Murphy. It's recommended Shelby County Board of Education approved the renewal contract with Shelby County government and Memphis Shelby County Schools in the amount of $320,000 for continued services provided by the afterchool
reporting center, the pursuit center. This is the last year renewal option under contract number 2024185 with Shelby County government. Seeing no questions, moving to 7.4 approval. CCT technology devices for CCT
programs. Dollar amount $385,143.7. Yes, madam chair is recommended Sher County Board of Education approve the purchase to Ary Jones Educational Solutions in the amount of $385,143 and7 cents for computer hardware and Unisar Sparkco Computers Inc. for
deployment and asset tagging in the amount of uh $4,225 for college career and technical schools, Cordova High, Hamilton High, White Haven High, and computer devices and deployment of the hardware.
>> I have board member Murphy, board member love. >> Question. Um, didn't we already pay for computers with this company? >> I'll defer to Dr. Whitaw. However, please know that this is a new school year and we're purchasing these
computers through our CTE uh center. Uh but again, Dr. Whitaw, do you want to add additional context? >> Please give me clarity. >> Board member Murphy, can you ask your question one more time? Are you asking is this the first time we voted from this company? >> From this from this company
>> or CCT >> from from this company? >> Not the first time. I think across and I probably need Tito to probably for procurement. >> We've ordered from Henry Jones because I I know we we ordered from him before. I think we um approved a contract for
that. >> Yes. >> But this is Is it different because it's under CCT CCT versus >> Yes. >> Uh the regular ones? >> Yes, ma'am. >> So, we got to give them some more money. >> Yes, ma'am. What what we do is we continue to replenish. So, let me give
you an example. I may order for one of the things with the audit that they've asked us to do is to be careful about co-mingling funds and equipment. >> Okay. >> So, let's say last year when we ordered from uh Avery Jones, we order computers
for Cordova High School. Those computers may have gone to the traditional classrooms. Okay. What we're saying through this contract is we're ordering it through our CTE program. So these computers would go into our CTE programs
and not the regular traditional classrooms. >> Okay. >> So you have different funding sources. >> Okay. >> Yes ma'am. >> Thank you for the clarity. >> Yes ma'am. board member love >> all CT
um centers got new computers Dr. Hogan, come to the mic. But these computers, now remember board members, and I'll send out an updated list. Each compre comprehensive high school has CTE courses
along with us having our CTE our four CTE talking about the centers, >> right? The centers. I'm I'm just trying to unpack the different these are for these schools and their CTE courses. Our centers do have computers, but we have
to continue to replenish them. >> Yes, ma'am. >> We have a rotation cycle that we do. Uh these are the rugged computers. Uh some of those higher uh tiered uh industry credentials require more RAM, more memory to operate those industry
searchs. And so that's what these are the rugged computers. >> Board member Porter. >> Yeah. No, that's good. That's what I about to say to to help with context. Um I think the life cycle of computers in the industry is every 3 to 5 years. And so I think um two years ago we have we
approved computers for I think all the elementary and middle school should be basically taken care of right now. Probably be saying that backwards but uh but I know we'll see some some RPs come down from through whoever wins the contract for um middle school devices and high school devices. So just some
prop some context with that and and I appreciate that too. Board member Porter. Board members, during May, June, and July, you'll see a more robust agenda because what we're trying to do is to order all of our materials,
supplies, and resources prior to school started. Okay. Thank you. Seeing no further questions, moving to 7.5. Approval. CGCS HQIM grant. Grant acceptance. dollar
amount $100,000. >> Yes, madam chair is recommended the Shelby County Board of Education accept the Council of Great City Schools highquality instructional materials grant in the amount of $100,000. The grant supports district academic
priorities focused on highquality instructional materials, instructional coherence, and improve student outcomes through effective instruction. Seeing no further questions, moving on to 7.6. Approval, imagine Learning
Professional Services, dollar amount, $1.5 million. >> Yes, madam chairs recommend that the Shelby County Board of Education approve $1.5 million contract with Imagine Learning to provide district-wide digital content for grades K12. The agreement delivers online curriculum to
support all schools including teacher vacancy migration, homebound services, academic intervention, advanced coursework, credit recovery, and summer school. The recommendation is based on RFP032326 SB online curriculum K12
member Porter. This is this a renewal or it's a new contract, >> Dr. White? >> This is a new contract. >> So, what was in place at first? >> Florida Memphis virtual.
>> Come >> Flex Point. Thank you for the question. It was formerly Flex Point, which used to be known as Florida Virtual School. Florida Virtual School rebranded and so it's been Flex Point for the last several years.
>> So, to answer your question, board member Porter, um it's a it's a renewal because it was Flex Point, but now the new name is Imagine Learning. Correct.
>> No, sir. It's a new contract because we had to go through the RFP process. Okay. >> And imagine learning is the new vendor which won that process >> and it took the place of flex point. >> Flex point. Yes sir. >> Yes ma'am. Thank you. So I appreciate that. Real quick. Uh was there a price
difference? Was this was this price higher than flex point or >> I see Miss Braxton. Miss let Miss Braxton. Miss Braxton, would you weigh weigh in regarding this RFP and if there was a price differential? >> Good evening. Actually, the price of
this it it replaces flex point and great results and great results and flex point was a little bit I think this may be a little bit higher maybe about 50,000 if that. So, this replaces two systems.
>> Thank you. >> You're welcome. Board member love >> quarter answering my question. >> Seeing no further questions moving to 7.7 in structure professional services in the amount of $771,741.50.
>> Yes, madam chair is recommended Sherby County Board of Education approved the contract for instructure in the amount of $771,741.50 50 cents to support K12 digital learning access for students and teachers as well as professional development utilization
for district employees. This is based on RFP 032426SB. >> Seeing no questions, moving to 7.8. Approval Southwest Tennessee Community College Dollar amount not to exceed $180,495. Yes, Madam Chair, it's recommended
Shelby County Board of Education approve an increase in the purchase order used to fund tuition costs for dual enrollment students at Southwest Tennessee Community College to facilitate increased participation. This is a good thing.
Seeing no questions, but I will make that statement. This is indeed a good thing. Thank you. So, that's showing that we've got more students coming into dual enrollment. Kudos to your team. Next item 9.8. Oh, just did that.9
approval textbook adoption physical education and health science CTE. No dollar amount. Yes, madam chair is recommend that the Shelby County Board educational career and technical education textbooks identified for adoption by the Memphis
Shelby County Schools education and CTE textbooks are aligned with the state approved textbook materials are implemented across MSCS10 approval proximity learning in the amount of $91,700.
>> Yes, madam chairs recommend the SH County Board $191,700 to to secure certified teachers for live virtual instruction in tested subjects. >> Board member love,
>> is this an increase or a decrease? same amount of sections and for the same amount of T. The next question have >> 604 vacancies. Are all of those tested subjects?
>> No, it's everything. >> The testic subjects. >> Okay. I will get that information to you tomorrow. >> Let me board member Coleman asks about want us to misrepresent. So through gotten down
to about 148 B >> that's the number I remember. So we are now we undergoing teacher train and to transfer you have what's called
surplus based on either schools gaining or now those positions are open to anybody to apply for. So there's a total of 600 just because of got down to 158 145
positions. Those positions that we feel we now must post those positions andor school A may because of enrollment. School B may have gained because of enrollment. So now we Thank you. Thank you, Mr. Williams.
Coupled with retiree. Okay. All right. So, and normally this what our goal is is to again below 100 teachers by the time school starts. Okay. Board member Otay Murphy and
we talked about uh doing something with the spit students. How's that pilot program doing that? >> Uh Dr. Wock, >> thank you. Actually, we have two pilots that we are doing. One is in
I think is in AB Hill. So, we are currently doing those two pilots. Also, what Miss Griffin is in the process director because this is uh a new process for us and we want
feedback, noting what's working, noting where we need to improve, and so we could have that information at the end of the year. Is >> that included in this >> to make sure that we found the right classes and we had the
but Miss Griffin is uh intentionally getting feedback from those teachers so that we could have some type of report uh to share with you all in department. >> Thank you. >> I think you already answered my
question, so I don't have to ask the question again, but we can take some of those >> reach out to some of them. >> I I appreciate you asking that question. We are already on it. today. Go forward. >> Today we have a job fair in Fair County
on >> Thank y'all so much. Y'all own it. That's what I'm talking about. >> Or remember McKenzie. This is a process that happens every single year. We are better than we have been in a
long time in terms of regarding the proximity and and the pilot at AB Hill which is one of the schools that I represent. I did get a chance to go by and tour the school and sit in on a based uh I think Texas it was very orderly and there was uh a
representative there in the classroom and it seemed to be a very engaging process a a lot better than I was anticipating. Thank you. >> Thank you. Memphis Grizzlies and FedEx donation
dream court no dollar amounted that the Shelby County Board of Education accept the donation of Grizzly's dream court to be built at Northeast Prep Memphis Grizzlies and FedEx to 7.12
approval SWT $772.78. >> Yes, madam chairs recommend education approve a 5-year lease with the Tennessee Department of Regions for a space at Southed operation of medical district high
school. The lease term is five years,772.78 annually. >> Amount it has been in the past. >> Miss Stewart. Yes. >> No further questions. Moving to 7.13
approval. The Works Inc. sale of vacant land former Orleans Elementary School. >> Land former site of Orleans Elementary to the Works Inc. for 61,000 to use for a moderate inment in South Memphis.
Seeing no questions, moving to.14 approval. Whitney Elementary H million estimated amount. Madam Chair, it's recommended Sherby County Board of Education approve the contract with V equipment purchased for Whitney
Elementary. Um Michelle, explain to me um this new HP spec. Um yes sir. Thank you superintendent. That's 20 the units that are under the windows.
That's the equipment. We had to do it separately because this is the actual installation of those units. you about three weeks and then this is the installation. We get the bid back next
week um filled in correctly and this is the install of those units you already bought. So then all classroom units at which >> education approved the memorandum of understanding between the Chevy County Board of Education and the city of Memphis police board of education and
the city of Memphis police services division for crossing guards during the summer school summer learningmies and the Memphis police officers for graduations and other related services in the amount not to exceed $85,000. >> Dr. Richmond, did I was that a typo? 25.
Okay, this is just just for the to Okay, the summer. Okay, seeing no questions, moving to 7.16. Approval professional technology dollar amount $428,892.58. >> Yes, Madam Chair, it's recommended
Shepard County Board of Education approve the quest for professional technology in the amount of $428,892.58 for the purchase of security equipment and licenses. Seeing no questions, moving to 7.17. Approval. Chef's depot DBA culinary
depot. Dollar amount $782,749. >> Yes, madam chairs. recommend Chev County Board of Education approved the award to Chef's Depot, DBA, Culiner Depot for 782,749 uh for quick ship drop off total of 60
reachin freezers and coolers at nutritional services. This was based on IFBO 3042026DM. Seeing no questions. Moving to 7.18. Approval computing equipment SCRP computing equipment. Dollar amount
936,55.90. >> Yes, madam chair is recommended Sher County Board of Education approved the purchase with Broadway typewriter company, Inc. Avery Jones Educational Solutions and Unistar Sparkco Computers, Inc. for the purchase of student laptops, teacher laptops, administrative
devices, laptop services, and deployment services for Kirby Middle School and Hillrest High School. The purchase will include 790 student uh HP Pro Books 4 G1i laptops at a cost of $96383
each totaling $761,425.70. 124 teacher laptops at a cost of $1,18.81. Uh each totaling 126,33244. 10 desktops at a cost of 1 million I'm sorry $1,61.68
each totaling 10,61680. Six administrator laptops at uh $1,19166 each totaling 7,14696. and deployment services for all computers totaling $12,115.
Additionally, 32 laptop carts at a unit cost of $555.50 each totaling $17,776 and deployment of 32 laptop carts at $20 each totaling $640. Total cost of all
equipment and services $936,55.90. Port member Murphy, >> are these refurbished um computers or are they brand new? >> These are brand new computers for the two schools that we're taking in uh from the ASD, Kirby Middle School and
Hillrest High School. Those two schools which will be returning to us from Green Dot Iota Charter School. >> Thank you. I have no further questions. >> Port member Coleman. >> Thank you. Uh, superintendent, is there a way we can get a dollar figure once
all these bring these schools back to us and for further a future reference hold these people accountable? >> Yes, ma'am. >> For doing this? >> Yes, ma'am. >> We We want our children, we want them to be with us at all times, but when we
have to spend money like this, I think it's a disadvantage to the district. >> Yes, ma'am. that we have to un I'm not going to say unnecessarily. I don't want nobody to think I don't want the kids back. But that we have to invest in funds like this that could be going when
they know they not going to educate our babies. >> Stop taking them and not doing what you supposed to do with them. And then once it's rock bottom, you want to give them back. >> Yes, ma'am. Yes, ma'am. Yes, ma'am. Uh what I would like to ask the team to do
would be for uh Fairley I'd like for us to get a cost uh for Cwell Guthrie uh and I know we took in the Florida Kansas students. So over the past Hanley so for those for for those schools that we know
we we took in and had to uh invest uh let's get a round figure and provide that to the board. Board member Porter. >> Thank you, Chair. And I I definitely agree for this particular dollar amount and also too, just talking about the
dollar amount. I was looking over some RFPs this past weekend and yesterday. Um I I noticed that the the vendors that bided on these contracts that wasn't on the website. So, can we get that added back to the website some kind of way? Don't not the pricing, but just the
vendors who was able to bid on these particular contracts. Are we uh able to do that team? Uh Miss Braxton, can you weigh in if we're able to do that?
Good afternoon again. So, whenever we we advertise a solicit, >> can you hear me now? Better. Whenever we advertise a bid, an ISB, we post the bid tabulation to our website. Whenever we
do an RSP, that information is not provided publicly. >> Yeah, I got that. I think that's where my confusion is because um cuz these are not sealed bids, right? >> RFPs are sealed bids. >> So all our RFPs are seal bids. >> Everything we solicit that come through
our office. >> It used to be a mechanism where we was able to see after the contract is awarded who was a who all what all companies were able to bid on their contract. So you were able to see that in the past through the board documents. If it's the board's will, we can add the the biders
who submitted proposals to the PowerPoint. But that's what we used to do in the past. >> Well, I think actually that's what we've been we was actually talking about with a dashboard to see what going actually the whole process with a with a data dashboard and um and it was actually on the the board's website as well where I where I saw used where I used to see the
information. >> Okay. >> Okay. Hold on. I've got more lights here. Murphy in love. >> I just have a quick question. Did this go go go back out for RFP or did I did we miss something?
>> Did it Didn't I go back or we just kept what we had? >> No, this went out for bid. That's what >> When did it go out for bid? >> Mr. Langston. >> Thank you, Dr. Re. Thank Thank you, board members. So board members, the way that computers work, remember that what
we have when we we bid computer devices at the beginning or or at a point of time when the contract expires, you remember we brought before the board in sometime in December when you're referring to the high school devices we
brought for Ari Jones. Remember as a district when we bid for our IFB for computer devices we are building a catalog. So within that catalog based on the bid that we have we send out what's called an IFB. It's an invitation for
bid which by law the lowest bidder can only win for this equipment. That catalog that is held in procurement gives every school, every central office department an opportunity now to use that catalog and buy the computers that were bid out based on the prices that
was came back from the bid. We're currently still under this builder. I think Ari Jones is keep keeps coming up. Currently Ari Jones is the the have the majority of the catalog computers for um our computer catalog. Uni Unisar Sparkco
you see they're our deployment agent. So that means that they are um imaging the computers and they're deploying them to the schools in over the central office. So currently right now this is still an active bid. So this is why you're seeing us you bringing this because the schools have bought this and we're buying this
off of a district's catalog that has already been bid >> because I'm I'm a little confused on this because it seemed like Avery Jones is bidding lower and and then they asking us for more money. This is how it looks to me. So, it's as the kids say, this a sus. It's a suspect. And when I
see a suspect, then I need to ask questions. And this is a suspect right here. But I'mma leave that alone. Let that be the reason. >> No. No. I don't uh board member Murphy, I don't want it to be uh suspect. Uh I want us to uh answer your question in
the way that uh it should be answered cuz remember, we're undergoing a forensic audit. M >> my administrative team and I want to operate with full transparency. We want people to know that we have the necessary internal controls in place. So
I'll sit here and answer any and all questions that you have until you understand. >> Right. Because we had this this same situation last year. >> Yeah. >> And and it's coming back up again with the same company. So I'm just confused on how this company keeps getting the getting the RFPs.
>> If if I may interject for a moment. Um it seems that we have some concerns about the procurement process and we have a policy. So may I recommend to board members that um we bring this to our policy committee and we begin to have some discussion around around that
first get some information from our from staff on how the pro process works and then we can review our policy and govern ourselves accordingly. So um with that can we move on to I think it's board member love and >> but I still have questions. You can't move on right then if I have questions.
>> Yeah, right. >> Board member Murphy, this is your second time. Let me get to board member love and let me get >> finish. I want him to finish asking my question. He was answering my questions before you interrupted. Answer my question. >> Can me and Mr. Lang, Mr. Langston, would you mind scheduling if it's all right
with you, Miss Murphy, >> would you schedule some time with Mr. Langston and he and Miss Braxton will go over the process and what it means to catalog a particular vendor. They'll explain that in detail which is why I asked Mr. Langston to do the video
because we want every stakeholder to understand how these processes work. >> Thank you. >> I appreciate that. Tito, >> board member board member love then board member McKith. >> I agree with Vice Chair Coleman. Um, my
district was gutted by the ASC and we can't keep spending money on a school with low enrollment and facility needs. we are
uh strapped for cash >> and we want the kids back and we're going to educate them. But in my opinion, you're going to have to
do something different because it doesn't make sense to me. We approve millions of dollars and if the enrollment isn't there and the school is underutilized, you're
going to end up closing the school in a couple of years. >> Board member McKis. >> Thank you, Chair. I just wanted to point out to my colleagues, we need to be very careful with the language that we use. The fingerpointing needs to go back
toward the state who historically has look the other way for this district. So very careful with the language that is used because I believe that this district now more than ever is operating at the highest level of integrity and I do not want to give
the state any sort of ammunition whatsoever to malign this district any further than it already has. So I really really ask that when you have questions because our agenda is given to us well before this
meeting those types of questions and I understand the need to be transparent with the public but also to ask questions before we get to this meeting and to read through the materials beforehand and be very careful with the language that is used regarding the
integrity of this district. Thank you. >> Thank you. Moving on to to 7.19. Approval Education Logistics Inc. dollar amount $210,5657. Yes, madam chairs. Recommend the Shelby County Board of Education approved the
contract for Education Logistics Inc. to provide bus routing software and services in the amount of $210,00050 $210,5657 for the 2026 27 school year. This is the second of two one-year options approving
the initial three-year contract that commence 2022 23 school years. Board member love >> have the parent complaints went down? >> Uh when you say parent complaints
regarding u buses and logistics. >> Yeah. >> Uh as far far as I know we've had very few if any uh parent complaints. And I think one of those reasons is using uh Edelog and parents being able to uh
track through GPS tracking uh where their children are on the bus. >> Thank you. >> Next item 7.20 approval education solutions development ESD apex dollar amount 1.65
million. Yes, madam chair is recommend that Sherby County Board of Education approve the contract to Educational Solution Development, Inc. in the amount of 1.65 million to provide continuous maintenance and support for Apex. The agreement shall continue for a term of
three years. Seeing no questions move Oh, see one board member Huitt Garcia. >> Thank you. I believe this system was mentioned in the preliminary audit. Um does the continuation of the strengthen
some of the concerns that were flagged in that initial um in the initial recommendations or illuminations? >> Yes. Report. >> Thank thank you uh uh board member
Garcia. uh the team and I we've spoken with CLA uh and at this point in time we believe it's in our best interest we know for at least one more year we'll continue with Apex. Uh we've talked to them about the adult learner and what it would mean for our district if we wanted
to transition to a new uh ERP system and even if we wanted to do that it would be a phase in approach. uh and so we think uh at this point in time it's best to continue with with Apex but we have had those conversations with CLA. Do we have
a contact with the company like an account manager or compliance manager that has been able to review some of the things that have been flagged that can help us navigate either to maximize the system or or or change it to our our our needs that have been recommended.
>> Uh I'll defer to Mr. Langston or Mr. Boa. I see uh both of them. So, Mr. Langston, you want to add additional context to that? >> Thank you, Dr. Richmond. Board members, uh great question, board member Garcia. Answer is yes. So, Ravi uh Nanda is the
our primary contact with ESD. Um I have a really good working relationship with him. I always have even since um um implementation of this even after the merger. Um, we haven't talked in depth about the the things that came out in the audit because we just received what
was redacted, but it is our uh intent to work with them. Um, to Dr. Richmond's point, um, one of the things that CLA noted was that maybe a if maybe Apex isn't an issue, maybe we need to look and see if we need to maximize more modules, do more S. W's one of the
things I asked CLA is that can you from your recommendations tell me a system based on our district size that we can go to tomorrow that'll fix everything that they said in the report. Their answer was absolutely not. So which tells me again that it's not necessarily
um we still have to re evaluate the system to Dr. Richmond's point. We'll spend the next year doing so working with Ravi to see if Apex is the system that we'll continue to use. And then Dr. Richmond has also had us reach out to council of great city schools working with them to see what are other large
urban districts using to see if those systems will be able to maximize um the strength that we need. So this uh this point of contact if they do identify something that would remediate some of the findings, is there a fee or is that included in the service and contracting that we get? You know, there's a
dashboard we could use that would address it. Do they do that for no cost included in this or is that additional? >> I'll be honest with you, it'll probably be more to be honest with you. $550,000 for ERP system for our size is a really small amount of small cost. Um, one of
the things that we I've personally worked with Robbie is building out other s so areas. For instance, one of the things that I did this year was make all of AP um check payment requests electronic. Um, we spent about $3,200 with ESD for them to build out that
module for for that. So, we're always we've always been looking at things like that, but when um it'll it'll be an increase in cost because to be honest, again, this is a lower cost for a district our size. I think it'd be my opinion that if they do have a menu of services that strengthen our internal
controls that you openly talk about that as we get more information. Thank you. Seeing no further questions, board members, we have a 6:30 special call meeting scheduled. So, I am going to recess this board work session meeting
at 6:29 and we'll go immediately into the special call meeting. All right. Good evening, ladies and gentlemen, and welcome to the Shelby County Board of Education May 12th, 2026 special call meeting. Mr. Jenkins,
please take role. >> Board member McKisik >> here. >> Board member Garcia >> here. >> Board member Porter >> here. >> Board member Murphy >> here. >> Board member Love >> here. >> Board member Ota >> here. >> Board member Williams >> here. >> Or Vice Chair Coleman
>> present. >> Board Chair McKenna >> here. >> You have nine in front. >> Thank you. We have a quorum. At this point, I will announce the purpose of the meeting and that is to take action that is to take action on the Shelby
County Board of Education to adopt the recommendation for revocation of the charter agreement for Memphis Delta Prep. The second item is to approve the resolution supporting the continuation of employment for general counsel. And the third item is approval of uh approve
the new contract for general counsel. Only items on this agenda will be discussed and no other business will be discussed or acted upon. At this point in time, please stand for the pledge of allegiance. Please remain standing for a moment of
silence. You may be seated. At this point in the meeting, we would generally have public comment. However, we have no one signed up, so we will not have that item on the agenda today. So, we will move immediately into the
request for action. Subject one to adopt the charter school revocation of Memphis Delta Prep. Recommended action is as required by law. It is recommended that the Shelby County Board of Education adopts the recommendation for revocation of the charter agreement for Memphis
Delta Preparatory. May I please have a motion and a second >> I move that excuse me I move >> move that we uh put this on the floor. Thank you.
>> Okay. >> It has been moved by board member McKisik to adopt the charter revocation for Memphis Delta Prep and second by board member Williams. Do we have any discussion? I see we have a light. Vice Chair Cole.
Okay, we do not have a light. All right. Are you ready for Seeing that we have no lights, let's um move on to taking a roll call vote. Mr. Jenkins, >> board member McKis. >> Hi. >> Board member Garcia.
>> Hi. >> Board member Porter. >> I. >> Board member Murphy. >> I. >> Board member Love. >> Hi. >> Board member Otay. >> Hi. Board member Williams, board vice chair Coleman. >> I >> board chair McKeen. >> I >> you have nine in the firm.
>> We the um revocation the is has been approved. Next item 6.2 approval a resolution supporting the continuation of employment of general counsel. It is recommended that the Shelby County Board of Education approves the resolution supporting the continuation of
employment for general counsel. May I please have a >> I move to approve the resolution for the Shelby County Board of Education. >> Second. >> Second. >> Resolution supporting the continuation continuation of appointment and general counsel.
>> It has been moved by board member OT and seconded by board member Murphy. Do I have any discussion? At this time, I would like to ask that um the resolution be read into the record if that's >> Thank you, chair. Shelby County Board of
Education resolution supporting the continuation of employment general counsel. Whereas, in accordance with TCA 492203, the Shelby County Board of Education Board has the power to employ legal counsel to advise or represent the board. And whereas on April 2nd, 2025,
the board enter into into a contract with Justin Bailey to serve as general counsel responsible for supervising and directing the legal affairs of Memphis Shelby County Schools District and the board. And whereas the board desires to continue the employment of Justin Bailey as general counsel, recognizing his
demonstrated commitment to providing strategic legal guidance in support of the board's governance responsibilities and the district's operational priorities. Be it therefore resolved that the Shelby County Board of Education hereby approves the continuation of the employment of Justin Bailey to serve as general counsel under
the terms and conditions presented to and reviewed by the board on this 12th day of May 2026. Uh sponsored by myself, Michelle McKera, District 1, Natalie J. McKenna, board chair, Shelby
County Board of Education, Rodriman, Dr. Rodrik Richmond, superintendent, Memphis Shelby County Schools. I see two lights. Board member Vice Chair Coleman and board member Love. >> I would like to sign on to the resolution. >> I would like to sign on to the
resolution. >> I would like to sign on as well. >> Try the personal light. >> All right. I have please let the record reflect that board members Otay, board member Love, and Vice Chair
Coleman have asked to be to sign on to the resolution. Do I have any other lights? >> Mr. Board member Porter, board member Murphy. >> Yeah, I would like to be added on as well. >> All right, board member Porter, board
member Murphy are also signing on. Board member Huitt Garcia, >> please add me. Board member Huitt Garcia. And I think I'm already on there. All right. Oh, Mr. and board member Williams.
All right. All board members have signed on to the resolution. May I please No further discussion. May I please have a roll call vote? >> Board member McKisick. >> I. >> Board member Garcia. >> I. >> Board member Porter. >> I. >> Board member Murphy.
>> Hi. >> Board member Love. >> Hi. Board member Otay >> I. >> Board member Williams. >> Hi. >> Board vice chair Coleman. >> Hi. >> Board Chair McKinn. >> Yes. >> You have nine in the front. >> We have a unanimous vote for the approval of the resolution. Moving on.
Yes. Moving to item 6.3, approval of the new contract for general counsel. It is recommended that the Shelby County Board of Education approve the approval of the new contract for general counsel. Is there a motion? >> I move that we approve the new contract for the general counsel. >> Do I have a second? >> Second.
>> Okay. Somebody got to decide who's going to second. Vice chair. All right. I It has been moved by board member Murphy and seconded by Vice Chair Coleman. Is there any discussion? Seeing no discussion, may I please have a roll call vote?
Board member McKis. >> Hi. >> Board member Garcia. >> Hi. >> Board member Porter. >> Hi. >> Board member Murphy. >> Hi. >> Board member Love. >> Hi. >> Board member Otay. >> Hi. >> Board member Williams. >> Hi. >> Board Vice Chair Cole. >> I. >> Board Chairman King. >> Yes. >> We have nine new.
>> It has been approved by um nine votes to approve the new contract for general counsel. If there's no further um business before the board at this time, it is it is 6:38 and this special call meeting
is adjourned. All right, we're moving back in to the board work session. For the record, Mr. Jenkins, please recognize that board member Huitt Garcia is present for board work session. Thank you. We're going to wait a moment for general
counsel so we can finish. All right, work session is now being called back to order. We are on item 7.21, 21 approval grant acceptance project lead the way westside elementary dollar amount $20,000.
>> Yes, madam chair recommended Sha County Board of Education approved the grant acceptance of $20,000 for project lead the way to help purchase equipment supplies and to cover expenses incurred for the STEM program at Westside Elementary. Year 1 2026 2710,000 and
year 2 20 27 28 10,000 for a total of 20,000. Seeing no lights, moving on to 7.22 approval. Hickory Ridge Middle Project Lead the Way. Grant acceptance dollar amount $15,000. >> Yes, Madam Chair. Recommended the Memphis Sha County School Board of
Education approved the grant acceptance of $15,000 for Project Lead the Way to support instructional resources, materials, and hands-on training opportunities will strengthen problem solving, critical thinking, and career readiness skills for students at Hickory Ridge Middle School.
Seeing no lights, moving to 7.23. approval interactive flat panels in the dollar amount of $337,220. >> Yes, madam chair is recommended Shepard County Board of Education approve a purchase with PCS, Inc. for the purchase of interactive flat panels, interactive
flat panels carts and deployment services for Kirby Middle School and Hillrest High School. The purchase will include 130 Prometheian uh active panel LEA boards at a unit cost of $1,895,
130 fixed mobile carts at a unit cost of $449, and deployment services at a cost of 250 per room. The total cost of the equipment and services is $337,220. Seeing no lights, moving to 7.24. for approval. Network cabling scorp
computing equipment dollar amount $1,148,3556. >> Yes, madam chair is recommended county board of education approve the contract to professional technologies group incro protek in the amount of 1,148,3556 for the purchase of network cabling for Kirby Middle School and Hillrest High
School. >> Seeing no lights, moving on to 7.25 25 approval Unistar Sparkco IFB in the amount of $324,950.50. >> Yes, madam chair is recommended Memphis Sh County School Board of Education approved the award to Unisar Sparkco in
the amount of $324,950.50 for the purchase of 350 point of sale computers for nutritional services. >> Seeing no lights, moving to 7.26. Approval Tennessee Department of Ed agreement to administer school nutrition program. Dollar amount none.
>> Yes, madam chair is recommended Chevy County Board of Education approve the 2026 27 agreement to administer the school lunch program to Memphis Chevy County Schools as required by the school nutrition office of the Tennessee Department of Education. The approval of this agreement is required to continue reimbursements of the breakfast and
lunch meal services including the school breakfast program and the nutritional school lunch program. The agreement includes school year 2026 27 agreement to administer the school nutrition program local AG compliance and debarment for school nutrition program
vice chair Coleman. >> Thank you chair uh Dr. Richmond are we looking at any type of summer program for our children any type of feeding for our children this summer? >> Yes. uh our students will who are
participating in SLA as well as our summer camps uh will continue to uh receive uh nutritional services and support uh and we'll also are we going to do our uh food drop offs. Mr. Langston, can you speak to that just
right quick for me? >> Thank you Dr. Richmond. Thank you Vice Chair Coleman for your question. The answer is yes. So, um over the summer, um we have uh a summer program that we're we're going to do to uh do drop
offs. Um and we'll start advertising closer to when school is letting out to let us let the community know what locations that they can pick up meals. And of course, to Dr. Richmond's point, our students are in the summer school, SLA, and any other camps that are run by the district. >> Shelby Metro, >> Shelby Metro, and any other camps that
are run by the district will be fed as well. I want to say thank you with the food insecurities that so many of our children suffer from to know that there will be programs and places and I hope that you all will get with some of us to
find out locations in our community where we know children will be so that we can take care of our children on what our dear sweet wonderful governor has done. Yeah, I say that sarcastically but thank you all.
>> Yes, ma'am. And like last summer, we'll work with our family and community engagement department uh to also have uh food pantries throughout the summer like we did last year as well. >> Board member Murphy, >> uh one question, will we have that
posted? Can we have that posted on the website and can we also have it posted on the Facebook page where they can go and get meals for the kids? >> Yes, ma'am. We'll post those those locations. >> All right. Thank you. Seeing no further questions, moving to 7.25 approval fiscal year.
>> I'm sorry, chair. >> Oh, I'm sorry. >> Uh I just just wanted to sort of what sort of coordination is actually happening perhaps with the city of Memphis or Shelby County government? Um they're also children of that community as well because we're a part of that community. So I want to see what what
are they doing? >> Yes, ma'am. Great question. I'll reach out to Mayor Harris and Mayor Young uh and we'll work on on something together. I'll talk to them about it. Yes, ma'am. >> Move moving to 7.25 approval fiscal year
27 adopted budget resolution. >> Do you have a presentation? >> No, I Well, I'll defer uh Mr. Langston. board members, I don't know if you want me to go into great length to today. Somebody said, "You want to hear from me?" Just saying. I don't know if you
want to go with me go. It sounds like I don't not going to go in great length today. We'll come back in two weeks. We'll go in great length because we'll ask you guys to do the adopted budget, but then tomorrow at 9:20 in the county commission's uh education committee, we
are number seven on the committee to present the estimated budget at the county commission. So, um, as many of you who can join us tomorrow, 9:20 probably it's going to be more like 11:30, but as many as you who can join us tomorrow, we'll present to the county
commission, we'll ask for some capital funds and then we'll ask you guys to adopt this budget in two weeks when we come back for the board meeting. And then, as always, between now and we, we ask for your adoption of the budget. Anytime you want to swim with me, Miss
Murphy, I'll take it. I'll take it. All right, no further questions on that. We are moving to board items. 8.1 approval. Superintendent performance objectives. It is recommended that Memphis Shelby County School Board of
Education approves the superintendent performance objectives. Board members, if you recall, we um suspended the policy for this to develop his the performance objectives for Dr. Richmond for 2526.
Um we suspended it through the end of May. So we will need to um have some discussion if necessary. The these were sent to all the board members. If there's anyone that has any questions, concerns, wanting to add any additional things, let's have that discussion now
and or we will have time to um provide some input over the next two weeks before the board meeting. So I have a question here. board member love, >> you've answered it. >> Okay. I'll just say on the record, I I
want to ensure that um the performance objectives are aligned to priorities, particularly align aligned to the resolution that we passed um in terms of our operational efficiencies. So, I wanted to just say to the board members that we should definitely take a look at
the performance objectives to make sure that that's incorporated and aligned. Seeing no other questions, we will um take that board member Amber Hugh Garcia, board member Porter, just for clarity, you said over the next two weeks, we'll have
time to give input. >> Yes, because we don't have our board meeting until the >> Yeah. So, we skip a week. Normally we would only have a week. >> Okay. Yeah. I got some couple questions dealing with that. >> Absolutely. Board member Hua Garcia.
>> For the performance indicators, are we are we able I don't see specifics in terms of percentages of you know retention of staff or uh you know um reduction of
transfers or high need st. Are we are we putting percentages or goals around them based on current year? >> So I believe that the way and this is something that we need to think about. Yes, we probably do need to put percentages to it. And then I believe
there is a scorec card, an instrument that we then have to develop with the superintendent. >> Okay. >> And so um what are the things that I guess we could ask you to do um Dr. Richmond is to provide those percentages for each of those objectives and then
give it to us. So we can and if you would provide us with um performance suggested performance objectives around the um alignment to the resolution too that would be helpful. >> Yes ma'am. Uh some of it may already be captured on the district scorecard that
we uh submitted. Uh and so I'll go and look at the district scorecard and pull some of that data from it. >> Board member McKente. >> Could I follow up? Oh, >> go ahead. I I think if in the performance evaluation in total if it is reflected on the district scorecard and
we have goals associated I would be fine with anything that is aligned saying refer to that so we're not duplicating things um and then some of the new initiatives particularly around retention and hiring like sharing some of the strategies where we say hey we're going to have a 5% difference tell us
what's going to be different um of of new initiatives or uh fidelity of implementation of certain things like what is going to be the reason. I know we have um evidence of effectiveness but what are the new things that what are
you doing to expect different results having that mentioned um knowing that's not what we hold you to but we can see it in one place. So even just bullet points of stay bonuses high hard to staff where where it applies of why you
think you're going to get the 5% etc. that would be helpful to see. Thanks, >> Bo McKithic. >> Thank you, Chair. I just wanted to more make a statement then have a question regarding our interaction with the Council of Great City Schools and um
working with them to make sure that um this process is fair for the board, for the superintendent as we go through this. >> Thank you. Board member Love, >> um I have a clarifying question.
Um, we can submit our questions via email. >> Yes. And I think the probably the best place to do that, um, general counsel, should we submit those to you?
So, board members, please submit your questions, comments, suggestions to general counsel. >> Did you have something to say, sir? >> Okay. Thank you. And congratulations. >> Thank you, chair. Thank you all. Looking
forward to the continued work. >> All right. Moving on to 8.2. Approval of the 2026 27 Memphis Shelby County Board of Education Board meeting schedule. It is recommended that Memphis Shelby County Board of Education approves the
2026 2027 Memphis Shelby County Board of Education board meeting schedule. Board members, I think we were sent that document um a couple of weeks ago. it was recent. Please take a look at it um because we will need to get our our schedule in line for this upcoming um
school year. The current schedule ends June 30th or No, go through the summer. Go through July. Yeah. So, we need to go ahead and get that get that um all squared away this month. All right. Take a look at it. If you have any comments or suggestions, please shoot it to
Yolanda and she'll coalate everything and send it back out. That good? All right. It is 6:52. There being no further business, this meeting is adjourned.