then we will switch back to reviewing um the policy manuals with them Thank you Board member love Um I would like to add the uniform policy for the principles and the
schools Are you referring to the um policies for review what we just went over and during the um the policy retreats you all did identify the uniform policy and you
stated that you wanted principles to be informed yeah of the processes that are included and that is on your document and I do know that Dr Richmond has provided updates for principles around um the uniform
policy and I will share as early as December 12th particularly the uh uniform policy we met with a group of principles and started to talk through that policy as a as a uh process for
reviewing it Just to give a little context I think the the issue is is that um I'll give a little historical context That policy was a bear to revised during the merger and because we were merging two systems
One that had what I call free dress They could they did not have your own uniforms and then um Legacy Memphis City Schools that did have uniforms uh we were able to survey parents and it came out 50/50 So the compromise was that
schools could choose whether they wanted to those that were in uniforms would remain in uniforms unless they chose there's a process for choosing to be out of uniforms and the schools who were not in uniforms could remain in not uniforms unless they chose to go into uniforms So
there is a clear process and I think um one of the concerns that some of the board members have had is that there are some schools that just did failed to go through that process And so um we appreciate your um
going back through that with them And if there is something that we can do to um if it's an ownorous process or if it's something is not working this is the time for us to to really look at it Okay Thanks And um Commissioner Love that
item is on page four of your document Page four Um third item from the bottom Okay Anything else Miss Stewart on staff review of policy manual okay All right We're moving on to 2.04 policy calendar
development discussion and scheduling We have um we're recommending for um to the board and and therefore Dr Richmond and staff that we develop a um annual board policy review and development calendar
This allows us to be very clear on what we need to um look at and work on and also um it allows the public to know what we're working on and when we're working on it I think um I wanted to open up the floor if anybody has any um
questions any um suggestions um push back anything like that then please please let let's have that discussion And I think it also helps Miss Stewart's office to know um what
they have to do and when they have to do and it sets expectations not only for her office but also for us All right I have a question Any policy that we suspended um any uh policies that we suspended and
haven't gotten back on the books no ma'am Um we only had one policy that was suspended for um a length of time We revised the policy maybe a year or two ago to include language that um
specifically states that you have to put a time frame around the length of time that a policy can be suspended before you would be required to take some type of action Meaning that if you suspend a policy today and the suspension on that
on that particular policy could last through the end of the month if you don't take action in terms of well we want to suspend this policy again it will revert back to its original form um prior to the sus prior to the suspension
of the policy So no we do not have any policies or any parts of a policy that are currently under suspension Thank you I do have one addition and I'm sorry I didn't I failed to this Um the real
estate policy is that in the 7,000 real estate Yes Is in the 7,000 Okay I would like to add that to our current policies and probably we can talk offline when you're um we're figuring out what the how to
prioritize given we're going to have to have some big discussions about our facilities as we move forward I think it's worth us our effort to um review that policy particularly since we want to make sure that we are including community as much as possible from the
very beginning in the very outset and I think the policy comp contemplates that and we did discuss about educating the public on our fac on um our facilities the status of our facilities our the process we currently have but I really would like us to take a look at that sooner rather than later as we move into
that time period Dr for Richmond Okay All right It looks like um so just as a move forward um board members Chair um Love and I will work with Miss Stewart's office to help
develop a proposed policy calendar and we'll work with Dr Richmond so that we can um prioritize and then we'll bring it back so that we can all review it and then make a decision as to um how we approve or what we approve for our policy calendar
the chair when you make these revisions are you including people for for example there are things that here about salaries there are things that here about uniforms are you including the people who will be impacted by it in any way to be uh have a voice in that conversation yes sir
particularly how do you do that because in other words what is the constitutional makeup of the committee to ensure because I'm sure there's a vote and all those things in the committee so is there equity there for those who are going to be the most impacted interim superintendent Richard
as um as Miss Stewart shared depending on the policy we try to include all other stakeholders who will be impacted by that particular policy when we're re either reviewing policy or when we're uh implementing and forming formulating the
policy and they have equal input Yes sir And I was specifically talking about like I see the teacher salary schedule if that's going to change certainly there would be a plethora of folks or the or the whatever they wanted to give a bonus or whatever they're calling it
here Uh but it's money and I know that probably falls under Pekka but if it's going to if a committee is formed to do that that voice would certainly be welcome to it I'm sure Yes it would You get your question answered You good
yes Okay Involve it Yes Okay Great All right Let's move on to 2.05 legislative update Okay All right So we have several items that were um approved by the board to be
included on our legislative agenda and of those items I will just give you a highle overview of where we are in terms of the legislative session So the first item is the family rights and responsibilities act Under the law
um last year a law was passed that required parental consent for an employee to provide like any type of care and you all don't have this document I'm just talking through this
Um we can pull up the legislative agenda if you all want to see the agenda itself If you go to the library and you scroll down to legislation and the legislative agenda is there And again this is just an update
as to where we are with these particular items So the Family Rights and Responsibilities Act um employees could not provide any type of care for a student who was who became sick or injured at school without
parental consent So we um advocated for a change in the law to allow individuals to be able to provide non-emergency medical treatment to those students This bill was sponsored by um
Senator I'm sorry this bill is um Senate Bill 895 House Bill 826 and it is going to the floor in both chambers So we are making headways with this particular item The next item the alternative
schools or programs for kindergarten students We did not receive a sponsor for this particular bill so it didn't go anywhere um this year The next item voluntary prek What we were asking for we asked for
multiple things in this to pri prioritize vacant seats to increase the income eligibility ceilings for family for families and to offer more flexibility and hiring options The one item out of this voluntary prek that we did get some traction on is around the
um prioritizing vacant seats So under um Senate Bill 753 House Bill 6 sponsored by Senator Joerger and Representative Michael Hail a four-year-old who lives in the school
district would be eligible to enroll in a preK course by August the 15th And it doesn't matter if that particular child has a disability or not Three-year-olds will also be able to enroll in preK courses by August the 15th And there are
certain conditions around eligibility for those three year olds Also children who live outside of the stu school district can enroll if their parent works for the school district and if they will be four year four years old by
August the 15th This particular item has passed in both chambers So this should be going to the governor to be signed So again the only thing that I really want to lift up from this particular item is that three-year-olds will be able to
have an earlier opportunity to enroll in our preK courses The next item multi-hazard fire drills Um the issue that we ran into last year that was identified by the safety department our safety department was
that if in law the law states that fire drills have to be conducted every 30 school days we actually had um the fire department to come in and they
did their evaluation and they said that we have to do the um fire drills every 30 days based on a local code So we ask for clarity between if a school district is required to follow the local code or
if the school district was required to follow the state law So this particular bill clarifies that under no conditions will the school district be required to follow any local code that the state law
or TCA will apply This bill has passed in the Senate and it will be calendared for the full house and we're expecting it to pass in the House as well The next item is your standardized testing requirements Um there were
several bills around reducing the number of standardized tests for LEAs Um that would be like your um EOCC's and and any other statemandated test So initially
Senate Bill 415 House Bill 675 started out as a reduction in those types of tests but it has been watered down to just the study at this time and we can go through the next items Um Tennessee
comprehensive TCAP data results for improved decision making We didn't receive a sponsor for that bill um alternative state test We did not receive um a sponsor for that but we did find out that a state rule was
implemented So if you have like an act of God like we had I believe it was last year where White Haven experienced a power outage and those students weren't able to complete their tests There is a provision now in the state rules that
will allow for um make allowances for those types of events The next item return of the ASD um schools hold harmless period We did not receive a sponsor Next item comprehensive state um support for
full service community schools We did not receive a sponsor state funding for capital improvement for school modernization and construction We did not receive a sponsor but there was conversation around this particular item when they
discussed um the new school voucher program Next item before you move on with that one there is a a stat there is a bill and can you tell me um and you might have to get back to us but it's
something about the real estate tax 50% Yeah So whenever you purchase property and um Michelle Stewart you may have to help me with this but whenever you purchase property
there's there's like a charge for the transfer that property I believe is to transfer that property over to the buyer And it it creates millions of dollars The bill will specifically allow the
county to retain 50% of the proceeds from the sale of that particular not the sale of the property but from the transfer of that property and it would be um specifically for like transportation needs infrastructure
needs There was some language in there about schools as well So I just wanted to do you know the status of that while you're looking at that um board members that's an opportunity for us to work with the county because they're leaving it to the county to make
the decision that it's relegated to those three areas One of being facilities It's imperative that we start working with our com um county commissioners um in partnership to think about how they can take some of that funding to help us with our capital
improvements given um what I think we're going to we may have some um we have the the what millions maybe a billion dollar worth of deferred maintenance and then thinking about us having to build um we know we have to build another school
that's statutoily required and I know that we probably need to be thinking about building other schools um replacing some of the dilapidated and and the um old buildings that some of our students are relegated to So I just wanted to make sure that we stay on top
of that one And there's also a bill um that will require the county to provide when you think about maintenance of effort the school district's maintenance of effort would have to be
considered first before they provide maintenance of effort for anything else So school districts would be placed in a position of priority And I believe that's it Um do you want me to go over the
immigration the status of the immigration yes please And actually the status of the um takeover as well bills Okay So with the immigration bill that is Senate Bill 836 House Bill
793 Um the Senate and the House versions currently are different So we're expecting them to go to conference on those particular on that particular item With one version of the bill it's permissive for eleas to allow immigrant
or undocumented students to enroll without proper documentation Um we can charge tuition Under the other version of the bill it's required that we receive some form of
documentation and tuition is not required but the documentation would be required But again that particular piece of legislation is in two different positions in um the respective chambers
and I'm pretty sure it will be going to conference And when you say documentation that means just birth certificates So um you have to the Senate bill requires proof that an enrolling student is a US citizen of the United States is
in the process of of of obtaining citizenship or holds a legal immigration or visa status So that seems like it would pretty much be your birth certificate But the operative word to me is when the
students are enrolling in And I think there's a difference and we had a conversation with some of the other class school districts We don't enroll um and correct me um if I'm wrong but we don't enroll students every year We
register students every year Um the enrollment seems to be like that first time they enroll the first time in the district and then the rest of the times they're just registering um for those subsequent years But again please
correct me if I'm wrong I know other school districts are doing the same thing I'll defer to Miss Davis Miss Davis um from my previous understanding we do require at many of our schools uh
proof of residency and some of the other documents that are required for registration But uh I'll defer to Miss Dave as as to how we approach enrollment versus registration Thank you Interim superintendent
Richmond Board members each year our returning students of course they're automatically reenrolled in power school However we do have a number of students all throughout the year that come in as new students that fall within this category that will require that information
So to be clear we we have um enrollment there's a distinction between enrollment and registration Enrollment is the first time you come into our district So whether you come in as a kindergartener or you're coming in as a transfer student that is from another district
that is enrollment Once you are enrolled for the first time all we do subsequently to that is register you each year Okay Yes Thank you I also want to mention um um one there's I'm sorry there's a clarifying question
if there if the student is dropped from I guess that is dropped from enrollment because they don't register for then then you have to register you have to reenroll which one is it because you didn't come to if they were projected to us to return
to us and at some point they do they will register at that point Okay Thank you I I do want to mention that under the House Bill um 793 that the district will be required to report how many
students enrolled without a birth certificate which just as a clarifying point no matter generally no matter where you're born you get a birth some sort of certificate of your birth So we would just be recording their certificate of birth And there may be some rules
promagated by the state Um I'm not sure if someone from my team needs to clarify this for me please do so But there may be rules promagated by the state that will define what the birth certificate actually has to be if if it's born in
the United States of America etc I I'm pretty sure it's not going to be just left open to any birth certificate from anywhere Dare to dream All right Um anybody else have any
questions about the any bills legislation do you still want to take over this is a quarifying question for the TCAP Years ago I was notified that
the second graders have to take a TCAP Just our district I will have to defer to Superintendent Richmond Yeah I know Um I'm going to defer to Dr White Law but I know we have had certain years where we have tested
second graders and there there have been years that we haven't uh I see uh Dr white line bill talking about and I think in testing second graders it was to receive baseline data uh to be able to look at how our third graders did
based on what they did in second grade but Bill you want to clarify yeah thank you Dr Richmond and board members Um the second grade test is optional for districts who want to give
it Um so we're not the only district in the state that gives it but there are some who don't Um and our district has chosen to do that for many years as Dr Richmond has said to give us some baseline data for our students
Is it helping us or is hurting us um it's an opportunity to help us in the sense that it gives us that baseline data so that we can uh better address our students in third grade And um in
terms of an accountability standpoint whether it's federal or state accountability like the letter grades it actually the state actually will look at the inclusion of second grade and also the scores without the inclusion of
second grade and use the higher of the two Thank you Sure Okay Um any more questions about the legislative agenda or one of the take the state takeover bills so House Bill
um 662 Senate Bill 714 it's referred to as an intervention bill but I refer to it as a takeover bill There are two um different versions of the bill There's a House version that's totally different
from the Senate version Um the triggers for the state intervention includes 30% or more of the LEA schools receive a D or F letter grade in a single school year Um there currently 47 school districts who meet that
criteria The LEA ranks in the bottom 5% of the school districts statewide There are 10 LEAs um statewide that fit that criteria But during the last um education committee meeting
the House bill sponsor removed or amended that language out of the bill to make it more specific to Memphis Shelby County Schools The next trigger under the House version is 25% or more of the
LEA students are chronically absent seven LEAs in the state fit that criteria And the last one is the local legislative body passes a resolution expressing no confidence in the local board of education We're the sole um LEA
who fits that criteria Under the Senate version there are two triggers 50% or more of the students are economically disadvantaged and 50% or more of the students did not meet grade level expectations and math and ELA on the
most recent TCAP um test There was some information shared when the House sponsor talked about economically disadvantaged students Not not when the Senate sponsor discussed it but the
House sponsor stated that when you look at economically disadvantaged students our school district is receiving more weighted funds because we have more economically disadvantaged students the interventions under the house bill Um
there will be a nine-member state appointed board of managers who will take over the school district's governance and you can also convert any existing um of our existing schools to a
charter school Under the Senate version of the bill you can replace the superintendent You can replace some or all of the school board members You can convert one or more of the schools to a public charter school You can remove it will also remove the income requirements
for the um the pilot voucher program that's specific to our district in Nashville and I think Hamilton County The mayor will also have an opportunity to recommend that the superintendent be
removed um if we've had three or more superintendent in the past three years and does not and the school district does not currently have a non-interum superintendent
the composition and authority of the state appointed um board of managers under the house version Again nine members nine county residents will be appointed by five by the governor two by the speaker of the house and two by the
house speaker Those individuals can only be removed by the appointing body those individuals that stateapp appointed board of managers will be in place for a total of four years but
based upon the recommendation of the commissioner of education that four years can be extended two additional years for a total of six years Again they will have this appointed board of managers will have authority
over pretty much all governance um they will have authority over the local board of education the superintendent and there's language in there that also says that this state appointed board of managers will also have um authority
over the LEA administrators LEA administrators is not defined but I'm assuming that could mean principles chiefs um directors etc The board of managers will approve a disapproved superintendent employment
and they can also conduct needs assessments and develop intervention plans and they can also enter into contracts On the Senate version side um the composition and authority you will either
retain your current board or some of the board members will be removed and they will be appointed Those who are removed will be appointed by the local legislative body and they will serve until the next general election If some of the board members are removed the
remaining well that's for the special school district I think there are like four special school districts So the requirements under for the special school district is different from our school district So if you're a special school district like Richard I think it's called Richard City Schools and
there are a few more um special school districts in the state then your remaining board members would actually have the opportunity to appoint new board members The board
members who um remain will have the same authority as the current board members have There are no additional consequences actually under the House version of the bill but under the Senate
version of the bill any um board member who is removed will not be eligible for election to the office for the remainder of their term and for one full term thereafter If the superintendent is removed the superintendent will not be eligible to be um appointed to the
office for the remainder of their contract term and for four years thereafter And the superintendent will also forfeit all pay The local board of education's role during the intervention period under the house version where you
have this stateappointed board of managers Um the board as you are now you will serve only in an advisory capacity advisory capacity only and you can only
convene as authorized by the board of managers Under the Senate version you will have the same duties and authority that you currently have is outlined in law Thank you for that um overview
So um I've said this before this is massive overreach This is an opportunistic grab This has been stated on both floors that this is specifically and only for
Memphis Chevy County Schools board Um I am um I'm not even sure how to how to explain how I feel right now um about this But um if you want to talk about authorit
authorit trying to take over authority disenfranchise that's that's all of those all of those adjectives all of the above What's particularly interesting is that on the House floor that the sponsor of the bill said that we are getting more
money because we have more economically disadvantaged children meaning we have more poor children I want to make sure that we all know the point in fact is that we had to file a lawsuit back in 2015 to even get this to
change this We only started getting more money for our economically disadvantaged or our poor children What we're in our second year of the Tissa funding So to
further victimize the victim which is what this is is outrageous and it's unnecessary It's overreach beyond all measure So I want
to I appreciate you giving us that rundown on that Um I think what we haven't stated is that because they are two competing amendments that they will go to conference and when they go to
conference we don't know what'll come out of it But we do know that we have a record that has been very clear that stated that this is them bending over backwards trying to get access to our bank accounts and our buildings So I
want to make sure that that is stated for the record Does anybody else and and I think we all stated for the record that this is overreach We do not agree with this and we are not going to stand by and let it happen to our children because nobody
absolutely no one through this whole process on that floor up there in that state in those committee meetings have said anything about our students There's nothing in any of those bills that talk about our students They talk about our
contracts They talk about our buildings They talk about our authority and they take the authority of the people away from making decisions about who will represent them and their children So I want to be clear about that So I
appreciate you letting us know what's going on and I hope they do the right thing It would appear to me and I thank you for your deliverance of the information However it is well understood that we do about it Certainly the same citizens in
the city of Memphis elected this board as did they did the state legislatores and so forth No one elected body has power over the other The same constituents elected all of us the city council the county
commission the school board and the state legislatores I am sure that this will find itself in someone's court because of the disparities and the disgrressions that they are trying to create and make specifically for Shelby count Memphis and Shelby County schools
The citizens of Memphis pay property taxes that support the schools here They have no right to govern how we spend our property taxes other than for public education But to come in and to declare themselves to be the end all beall cure all over the city of Memphis only is
certainly discriminatory And I am certain that it will wind up in federal court at some point because it does not pass the smell test and whatever they want If their desire is to try to return us back to the days of segregation then that would be accomplished because they
would have the authority to do so But no citizens in this city at this time are prepared to take this city down And none of them would I do not believe because it is our money These are our children This is our county our city and we've given all that we have But to say that
you're going to come in and do better is is reprehensible and it will not happen Miss Maria I'd be curious to know what other 47 school districts were will be affected by this Do we have a list of those schools i do have a list I don't
have it with me but I can say um in this meeting that there are some school districts that have as it relates to D and F letter grades there are some school districts that have 100% D and F schools There are some school districts
that have 80% There are some school districts that may have 75% So we're not when you look at the DNF percentage we are not at the top of that list And again I want to point out that
the language regarding the bottom 5% of schools We are not in the bottom 5% of the school districts in this state That language was stricken from the bill from the House version of the bill because it
did not fit our school district So we would not have been um eligible for takeover under that specific provision And when you look at I can't remember the numbers for the chronic
absenteeism but when you look at I I can vividly remember seeing 52% for the ASD They had 52% I believe chronic absenteeism We were nowhere close to 52%
Thank you for that Mr Maria I see that we're outpacing most of these other schools If you could send us a list of those 47 schools I will Thank you Okay I think Chair Coleman board member Otay the ASD the one that the state sent in to
take over They're one of those 45 They are performing worse than we are on that list They are one This is the one that the state originally sent in to take over They're performing worse than
we are I'd be curious to know where they rank as well They're they're below us All right Any other comments um Maria you said intram superintendent
Yes ma'am Um I want to get clarity The state doesn't recognize a interim superintendent So under the Senate Bill 714 the provision that is specific to
the mayor making a recommendation for the removal of the superintendent it states that the mayor can recommend that the local legisl legislative body um appoint a superintendent for up to four years The trigger for that is that we
had three or more superintendent in the past three years and the school district does not currently have a noninterum superintendent So if we have a permanent superintendent in place this would not
apply under this mayor's provision But two of them resigned Yeah I agree with Natalie 100% All right Are there any more comments okay let's move to 2 point
Thank you Miss Stewart Thank you Let's move to 2.06 teacher bonus resolution Board member Hu Garcia did you want to Yes thank you Uh last month in committee we discussed the idea of
adopting a resolution to affirm uh participation in the teacher bonus provisions of the Education Freedom Act of 2025 We've drafted a resolution Um we added this on the agenda It is on board docs now along with um a Tennessee
Department of Education one pager that has information and addresses a lot of the questions that we asked last month Um I think the the true cost um was something that we asked who is actually eligible Um so they are using TN compass
uh to determine eligible educ educators and they are pulling that roster with the district able to verify that Um the first time will be next week May 15th and June 15th We must adopt this resolution by June 1st in order for
educators to be eligible Um and then they're going to um calculate total bonuses on June 15th So this is for anyone who's working the 2425 school year and they will get them after July 1st But if you look under eligibility
determinations um I think one of the things that we asked was unlicensed teachers They they do not meet the eligible educator standard Um so they must be licensed staffed to a school site and for whom teacher selected in the broad
evaluation category So there are a number of um people that fall under teacher that includes um a variety of roles direct supports to students So we did ask about prek teachers uh or pre-k teachers are listed interventionist
school counselors library media specialists and other roles but the categories excluded from this list are instructional supervisors and administrators and they have to be in full-time working direct services to students um and be employed more than 120 days So
even if you say joined the district second semester um and didn't work the full year uh it doesn't matter if you were full-time I think that is the um make I made notes on some of our uh I
will call out to we said it was $2,000 but they're actually providing to the district $2,3660 to cover the employer share of benefits So social security Medicare and TCRS contributions So the district is not taking on those costs either
So just to be clear it is only the teachers that the state pays for No they are basing it off TNMass So if you're a licensed educator at MSCS it is not just the ratio teachers they pay for
So anybody who meets those provisions in TNMass and works for Memphis Shelby County Schools will be paid So even if we hire more teachers than what they're allocated for and what we're than what we're assigned I would
um interim superintendent I would uh send this out to every teacher that's affected this one Um because there is a lot of information
painting to the teacher bonus and we don't want anybody to get confused Y um they're not getting um we don't want anybody to get confused
thinking that they will get money and they're not getting it Uh I actually made that suggestion uh to Miss Stewart that uh and our HR team may already be thinking about this as an easy way to understand to check your own eligibility So something that can go out to all of our teachers say do you qualify and uh
and look for these things when you log into TNMass so employees can anticipate but the district is going to be doing a verification process as well So um I'm sure I the expectation I think of the board would be that we have a thorough
process that we are checking our ever check like I know we hire our hiring can be fluid and making sure we're not missing anyone Did you yeah we'll we'll put it in the Monday memo and in our teacher weekly Uh
we'll send our communication to teachers so that they know retire in May if they retire at the end of the year with if they worked 120 days based on this they're they're eligible Thank you
Um would you all like me to read the resolution now or we wait we can wait for work session she has a question Oh sorry I just want to say I would like to sign on to your resolution Okay Thank you I have a um quick question just to be
clear Mhm You have to be employed for 120 days or you are hired because there's some people some people who might have come in in the middle of the year Yep And you're on you are an employee for more than you're a full-time employee So is it a be
employed for 120 days are we clear about that be employed more than 120 days So that's why I think it's imperative that we are we break this down I wouldn't necessarily give this my suggestion for consideration is break it down very
clearly for folks Right Right Right Um any more questions go right ahead and read I I know we asked about making a I think given the budget retreat that we had um knowing that we we do have a a strong
competitive list of things that we want to get done I think this does actually include far more people than we were expecting And so I think this is an opportunity to uh affirm I will point out in the resolution that we do restate that we were consistently expressed
opposition uh to the school voucher program but that we we will affirm this portion of the bill um because uh they are handing out money for our educators and we're going to we're going to gladly accept it So if you'd like to sign on or have any more questions let me know I
would like to sign on You can read it It's on board docs but you can go on and read it if you want to It's already on board docs It is on board docs Yes So title a resolution of the Shelby County Board of Education affirming intent to participate in the teacher bonus
provisions of the education freedom act of 2025 Whereas the Shelby County Board of Education hereafter referred to as the board is responsible for governing the public school system and ensuring the well-being of all students under its educational directives And whereas the
board has consistently expressed opposition to school voucher programs and the redirection of taxpayer dollars intended for public education to private institutions And whereas despite widespread opposition from local education agencies LEAs the Tennessee
School Boards Association and many Tennessee residents the Tennessee General Assembly passed the Education Freedom Act of 2025 during the first extraordinary session of the 114th General Assembly And whereas this the act includes a provision granting a
one-time bonus and an amount that is no less than $2,000 to each teacher employed in kindergarten through grade 12 public schools in this state for the 2024 2025 school year And whereas section four of the Education Freedom
Act of 2025 stipulates that a local board of education must first adopt a resolution affirming that the LEA would like to participate in the provision of the act providing teacher bonuses Therefore be it resolved that the Shelby County Board of Education affirms its
intention to participate in section 4 of the Education Freedom Act of 2025 for the sole purpose of securing these one-time payments for public school teachers This resolution is strictly limited to section four of the act and should not be interpreted as an endorsement or approval of any other
provisions within the legislation sponsored by Amber Huitt Garcia District 8 Thank you board member Garcia I too will sign on this Thank you I do have a question for Dr Richmond Can we find out because I know
it's licensed teachers What does that look like for teachers who are in our classrooms and have been working all year and working diligently for for our students and with our students what kind of fiscal note would that be for us if
we included them in this bonus as well i I'll defer to Mr Langston but I think we've already uh estimated with our staffing formula being a little richer uh than the state's formula that we're going to have to supplement uh some of
the $2,000 to teachers But uh I think our finance department has looked at it So I'll defer to Mr Langston to see in what ballpark are we with the $2,000 bonus Thank you Dr Richard for the question Uh and I'm sorry actually board member
McKenna for the question So um board members so what we've noted is it'll be about $2.8 million if we look at all of our teachers across the board As U board member Garcia mentioned we'll be paid for all licensed teachers And as a as a
team we've already started vetting those teachers already to kind of when the first set of data comes out that is clean Um as um board member Garcia mentioned we'll have until June the 15th to have the final data But to your
question it'll be about $2.8 million if we want to say we want to enact this for all of our teachers Is that 2.8 that's coming from our funds or is that 2.8 total and it'll be supplemented by some of the money that's coming from the state So 2.8 will be for our funds You
specifically mentioned and I I don't want to speak for you I think you're saying our unlicensed teachers So right now our unlicensed teacher we wouldn't get any funds for them Correct So if we wanted to pay for all of our teacher types that's in our class that's in addition that would be $2.8 million
Additional $2.8 million Okay So that's after the state gives us that 2,000 whatever it is that little over 2,000 they pay for that Yep They'll give us $2,36 which will u pay for all of our license for our licensed teacher That's
a $2,000 bonus plus plus um the employee portion of the benefits And then after that we would enact our own funds to u make it up for the remainder of of our teachers who are unlicensed So that would be a total of $2.8 million $2.8
million Okay Gotcha And I think you're using an end of about 1,400 teachers who are normally on permit Yeah I would I think that's a decision that we need to make I think we can um support this resolution to make sure uh
since we do need to pass it by June 1st make sure that we all agree that we want to at least follow the guidelines that the state has has given and then as we finalize our budget see how that fits in I do know that we are investing in additional supports to make sure our
unlicensed teachers do become certified and we retain them within the district I think that from a legislative advocacy point we should continue to ask for financial support for our teachers so as they become licensed they earn these um
incentives from the state or um but I yeah I think it's something we have to balance with all the other budget considerations So I just wanted to be signed on Okay Added on to the resolution All right So I think we've
got everybody here who uh did board Williams Okay All right Thank Thank you You're You're welcome Thank you All right No further business in front of us for the policy and governance and
legislation committee I will adjourn Thank you If anybody in the policy department wants to scadaddle in super interim superintendent said it's okay Unless policy is going to be tied to another question later on down the
line We'll take we'll take notes Don't worry We'll email you Are we ready to roll if not we'll keep right on rolling We got a heavy agenda before us Audit budget finance committee meeting
Yes Board member Huitt Garcia Okay we're going to call uh call to order our audit budget finance committee meeting Um we the only item on the agenda right now is a budget audit finance update that I know I believe Chief Lang Are you
are you going to provide that for us i I do have personally two items I would like to add which I gave Dr Richmond and Chief Langston a heads up on this morning Um and so for item 2.02 I'd like to discuss the Goodwill Excel school
expansion And we have guests here today if we have questions Um we have we've had a preview of this in our our last meeting and I know we needed a little more time but we've also had an opportunity to view the budget So I think I'd like to bring it back to ensure that we uh discuss it for our
April business meeting And then 2.03 uh update on the health insurance RFP timeline Health insurance RFP timeline and I will um I will turn it over to
Chief Langston for the proposed budget Are you going to do a full presentation of the Okay so this is similar to board McKenna did you have a question no Um if we're I guess if we were doing the whole presentation can we take the other
two and flip it if we're because these are shorter is this going to be a longer presentation that's all I was wonder because I know we have somebody in here from good goodwill Yeah I'm happy to do that Um I would say are there any changes that or any fluctuations from
the budget that you're going to present to the board that we should have in consideration before we talk about these other two items or is this the same presentation we had at our retreat it's it's it's a few additions to it So um I think uh Commissioner Bo McKenna is
probably in line if we could handle the first two items first Just board members may have more questions related to the budget So okay And I think we have guests here They may not want to hear our budget presentation Okay Okay Well then we'll we'll make item 2
point well we'll move up 2.02 Goodwill excel school expansion So colleagues we discussed this last month Um there were a couple of things uh under consideration Uh the first being uh an amendment to their agreement
with the district on where they can expand schools Um they were limited by zip codes and so they were asking for a revision to that Um but the decision in front of us was their projected enrollment of an initial 300 students Um
we have um a a few people here today who can talk about their intended amendment that they could have already for April meeting um and just the context of what they've shared to expand and the uh the
penal location for our incarcerated Shelby County residents who are seeking to earn a high school diploma So um just the um opportunity uh in order to be open for the next school year would be
there's an urgency to for us to consider it now And I think given the budget retreat that we had and that yes these are pass through dollars Um we are reimbursed for those next year So we will get that money back into our budget and given our reserve it This is
something I wanted us to discuss Um but one I know amendment that um the Excel team has shared is that they are willing to start with 150 uh which would would cut the ask in half and have a slower um
enrollment timeline um while meeting the demands of I believe over 120,000 people in Shelby County do not have a high school diploma And so thinking about um economic mobility and thinking about
many of our residents were products of the Shelby County Schools that this is an investment I would like us to discuss Thank you for bringing this back I'm very well aware of um Goodwood in it's in my district and I'm I'm looking
forward them to them to be able to do this work there because I think when we originally talked about it I talked about the um possibility of creating a continuum for our um adult um adults who
will be educated there um because of what's happening at North Side which is in that same strip along that same way with more tech I think code crew will be there as well So um I'm very excited about the possibility of this I do want
and I don't know if the the staff has had the opportunity Dr Richmond um general counsel to um talk about the finances of it I just want to make sure that it's something that we actually can
afford to do Um I don't know if all of you are aware but um every school district received a letter on March 28th that the ESSER funds that we did had not liquidated yet basically the last bit of um eser funds that we just recently approved these contracts for our
facilities res um renovations um HVACs and roofs um it's no longer available and I'm not sure what that and we got that letter from the new u head of the now I think disappeared department of
education So that leaves us in a hole of about I think $55 million which would if we can't figure out how to retain that money and I think this is something that um Mr Langston is
going to talk to us about then we have to go into our fund balance Our fund balance right now is 200 million That would be 55 million That would leave us at a little less than 150 million And I don't know what else we might have to go into our fund balance for So I wanted us
um I want to be very clear I want this to happen We just have to figure out how it works for everyone's benefit um and not to the detriment of the school system So um I would definitely I just
want to say for the record I'm I am full support of it but we got to figure out how to finance it in a way that we we um that makes sense I hear what you're saying that we'll get it we'll get it back Maybe we will I don't right now I don't know And so my my inclination is
to um always have a A B and C your way out plan because I don't know what's happening with the federal dollars We don't know if those are coming in Uh people keep telling us that they're going to we're not going to um we're going to get it for next year but I don't know Just with we got that letter
just to FYI We got the letter on March 28th Yeah I'm familiar with telling us that we weren't going to effective March 28th we weren't going to get those dollars So um I just I guess what I want to know from administration is their
take on the 100 I appreciate um Excel going down from 300 to 150 Yep I want to get administration's recommendation and thoughts around what we can do about getting that 150 financed I I will say related to this I think it's an
opportunity for legislative um priority next year We understand that K- through2 K uh students are fluid may come between charter schools and MSCS but when you're talking about adult education there's no reason why we shouldn't receive those funds in real time because they're
there's no world where they're we actually have a um they can't recruit from MSCS so there's no competitiveness Uh uh we know they're going to an adult education um program So this is I think an opportunity for us to advocate at least
for adults that were using essentially the local LEA as a fiscal agent that we should be able to get those funds up front if they want to invest in statewide economic mobility So I think that should be added to our legislative agenda regardless of our decision around
this But um I think that's a I think the administration would like you to weigh in Are we Is the 55 million accurate dr Rich yes board member McKenna I appreciate you lifting the 55.6 million
uh where we may have to use fund balance Uh I will defer to Mr Langston to talk about what that would look like if we had to frontload the 150 students for Goodwill Excel I also see Miss Stewart uh has returned so staff can give you
all additional context if you need it Uh and we'll start with Mr Langston and him having or us having to frontload uh the 150 students and to finance the 150 uh what that would look like Mr Langston Thank you Dr Rich Uh members of the
board um first I would like to say uh again board member McKenna thanks for lifting that And I've been back in this district for almost six years now I' nothing has ever made me afraid scared about anything until I got that
letter So that letter again was kind of eye opening It's something that it just literally happened out the blue is one thing that you couldn't even forecast for specifically from the fact that we had already gotten an approval from the state that the extension would carry
forward to March of 2026 So um I'll be honest with you right now uh I've been uh bugging the state every hour on the hour right now They're just as perplexed as we are um with about the $55.6 million The only thing the letter um can
alludes to and and the only thing the state has alluded to is that we can um apply justification in hopes of getting the $55.6 million but um I'm it's not a sure it's not a shoe in if
you've been listening and um keeping a track of what has been going on with the federal government So as you mentioned you spit the numbers better than I did We got about $200 million We're at about 20 We are estimated to be about 20% of fund
balance If you decreased uh if we have to pay that $55 million you decrease to somewhere in the neighborhood of 8 to 9% But that doesn't even consider this conversation we're about to have about capital which is um the last few years
what we've been having to do is come out of our fund balance and our general fund to do uh maintenance projects Um we're prepared to go to the county on the the 30th Um and what we know is that the last few years they've only given us
about $5 million to do projects And um so from a financial standpoint I'm estimating uh if if it's 150 students it's about uh we're looking at it probably about $1.5 million And how I'm getting that estimation is um it's the
base rate for TISA as well as your local funding So that's the money that we get from the county as well Um the other issue we have is that well for lack of better words is we also have our own virtual adult program and that waiting
list is 500 students So if students if we choose to go forward and we bring in virtual adult students we're going to have to go into our budget and fund that as well I don't think I hope I think I talked a little bit about that at the budget retreat but I do want to lift
that as well Um again that that waiting list is always about 500 and have depending on how many adult students that we take in for our virtual we're going to automatically have to do that And the last thing I'll say is that um from my professional opinion the they
got a lot of things right about TISA The one thing that continue to get wrong about it is just like BEP they're funding us on prior years enrollment So with that being so it's just hard because and um um truthfully we never
really do get that money back Um you are funding it for the first year um the next year those you'll get the funding for those students but it's always a gap year that you're always catching up So technically you never within the first year you get never get that investment
back Um one of the things and I'm I'm um I see Mr Schuler here and just I know that um bless you I know that there has been a lot of intergovernmental work the city
and the county Um this is an opportunity for them to um again I have been saying forever let's be partners in this and these are the adults of our community and if there's a way for us to seek an
an initial investment in this because I think Mr Scheler and his team has done a phenomenal job of getting the money for you all to do the building and by and do all of that So putting a little skin in the in the game Um city county sheriff's
department all of um all of the above to see if we can um go together and ask for this to be one of the investments that the county and maybe even the city might throw in a few a few dollars here and there um to make this happen Um I do not
want anyone to leave here thinking that I'm saying no to ours I right now I don't know until we're clear about what our situation is for um the 100,000 students we've got to we know we've got
to to um educate So I just want to um be clear that I am here to support working this out I want our adults to get out of the the the um facility and come into a
place and space where they know they can move forward and and become thriving and productive citizens in our community So I want to make sure everybody understands that And I want um I know there's a timeline Um there's a um and so I want to make sure that we're moving
with fidelity and and and with um understanding that we need to move quickly but we need to move in a smart um fiscally responsible way So I think we can get to it We we're going to get to it We just got to figure out how to get there
former ber what um I am also supportive of the Excel center but I am a board member first What happens
um the school closes for some odd reason What happens to our money then well remember if I if I understand your question correctly you're saying for instance what if the Goodwill Excel
school closes um again the way it works is right now the we get TISA funding for adult students through um it's a pass through to Goodwill Excel Right now what what what
will happen next year is that if it's 150 students that show up we won't get a penny for those students but we'll be passing additional money to them So for some for some odd reason if the students didn't show up um we just wouldn't
continue to pass on it We pass it on on a monthly basis based on the enrollment Um but if the school closed we just would stop continuing to send funds on But that $1.5 million that I alluded to we would send it over on a we get TISA funding 10 months out of the year We
would break it down over a 10 payment increment but for some reason if the school closed we just wouldn't pass on the funding if that makes sense Next question C can I ask a clarifying question because I don't think that was in the event that the school closes
is actually the only time we would get our money back because it is based on prior enrollment So in the event 150 students were say there four or five years and then or whatever it is That's a fair question So yes So for easy math
let's say Goodwill only had 150 students this year We pay the $ 1.5 million if they close the following year We actually get the money that year and that would be a the pay payback period to to your point because it's based on the prior year's enrollment But we do know they're successful So a close
closing is probably not but just to clarify we would get that money That's the only time we would get the money back Board member love you had another question Thank you Um I like what Natalie stated The city and the county is going to have to invest in our
children and adults Um the Shelby County school system we invest in the children through education I like what Natalie said It's time to
uh let everybody come to the table Don't talk about it be about it I have a question for uh Chair Coleman These are for the Excel center incarcerated or is this this is strictly
for the incarcerated correct right so if their numbers fluctuate so what what happens then if they have a uh 150 enrollment this month and it decreases the next month because
we know it's a it's a reviving door I believe Mr Sure You're we we've talked about this and that you're willing to cap it at 150 so we have that stability Yes Do we clarity is it
Promise Academy building or is it in the We're talking about the two location I think the urgent one before us is uh the penal location because they're planning to open in August where there is more time on a and there is real estate involved in a second location Nobody
said that That's Oh that's what I wasn't clear on I'm sorry I wasn't clear So so it's they have two They're looking for two different Okay places One is their penal form and the other one is in the building So I'm questioning about the
penal form Yeah So is the 150 divided between the two or is it a 150 in the penal it is in the the penal location Oh And from what I understand there's over 500 Uh we actually have a member from the Shelby County uh Department of
Corrections who can probably tell us exactly who how many um incarcerated individuals have are would be eligible I know board members have heard this in other places but I also want to open up the opportunity for
you to introduce yourself and then let us know if we have misspoke about what the request is and and part of this discussion Good evening Uh my name is Rhese Walker I'm the administrator of program service for the Shelby County Division of
Corrections The name again is the Shelby County Division of Corrections Uh we did some data and research on individuals who are incarcerated at our facility They do not have a high school diploma or pursuing the high set So we are
looking at approximately five to 600 individuals who have not completed their high school diplomas Let me also clarify for the board So we're talking about two different schools One involves the reverter and
that's why I wanted uh Mr Langston to start off talking about if we frontload it for 150 students which was the first question The second thing is I asked Miss Stewart to clarify around the reverter which would allow Promise
Hollywood to sell the school to Excel Once they sell the school to Excel Excel would then be able to operate in a new zip code and that new zip code would allow adult learners to go to where now
is promised Hollywood which would be excel in that neighborhood That's one one piece The other piece is working closely uh with the penal farm and working with those adult learners uh to
receive that's where the 150 would be Yes thank you for that clarification So let me be clear I am all for the reverter doing that Um and again my thought around that is that um that is a
school It has always been a school Um and I know that that would I I don't know how you do this you know and I'm I'm we could be creative legally I don't know But that's something that I would like for that to
remain a public piece of that not public piece of property but a piece of property that public will benefit from um as a a school or something Um what I would hate to see is that for some reason Goodwill has to leave a building has to sell it and it goes to some
forprofit and they or they I don't know there's anything that we can do around that I don't know I'm just putting it out there Um so I'm all for that The piece that I'm still concerned about is the the 150 again Um this is an
opportunity I think for this board to take some leadership in the community around doing work um collectively and collaboratively for our um adults Um these adults are sons they're fathers of
our children Um so I want to be able to support that And yet I think as um board member love said our primary responsibility is K through 12 So we have to figure out and this is not to
this is not to shift responsibility but this is to own collectively own responsibility Absolutely It sounds like there's no opposition to the concept but we have questions about our own budget and I I think what I would recommend I
would like to um have Mr Schuler come up cuz I think he had a couple things he wanted to clarify for us But I think if we're amenable is we should ready it as if we could be ready to do this but still have a a budget discussion It doesn't
sound like we're close to a consent item but I don't want the process to stop in case you know the we get a second letter that says just kidding here's your 55 million right and then we're in a different conversation Um so I just want us to be ready to take
action um and meet the timeline um and we can make those revisions as we go and still have this conversation But board member love you had a question or super superintendent Yes What I wanted to stress is that um regarding u
Hollywood promise those are interdependent And so when we talk about the reverta clause when we talk about the contract we would need to do those two things together We had them on the
agenda for uh March uh and we've tried to move them to the April uh board meeting Uh and so if we're going to allow the sale of Promise Hollywood we would then have to allow or we would
need to allow uh Excel to be able to move into that building and to at least agree to that particular zip code so that that transaction could go through and then we need to talk about if we're willing to frontload the 150 students
for for the penal farm So these are two different yes items So I would like to recommend if I if I can that we go ahead and move on that that that former piece which is the reverter and the sale We go
ahead and and let that keep moving and then that we um still keep in the process the penal farm but we need to figure out our finances Um and so that that would be my recommendation for the board as well Yeah I think that I think we're in agreement
Uh uh Mr Schuler did you want to come up and share something with us i I want to make sure that we're all clear on um um one board Yes love Mr Schuler Yeah Skyler Skyler Skyler I'm sorry Skyler
Skyler That's okay Yeah I thought I was You're not the first Yeah Have you had a conversation with the county commissioners yes They fund the jails not us That is correct But they uh as far as
the education piece Well let me So I don't muddy all the water How about if I try to un You know even I was getting muddy back there So let me see So actually we are asking for two two separate things Two separate zip codes 38108 which is where the promise academy
is currently which is the reverter clause kind of puts us in a dilemma because the money we're using for that we did receive a grant I think Tito talked about it at the Mr Langston at the last one We did receive a federal grant that came through the state
However we can't purchase property that has a reverter clause on it So that's kind of where that is there So yeah So I think we're moving forward that we got the executive director He was sitting back here Patrick Washington of the Promise Academy right there So uh we we've been working with them as much as
we can We can only work so much because the reverter clause is still there And plus there's limits on how much we can negotiate because of it's federal grant It's federal money and the grant money So that that's the first one The second part is the 38134 the Shelby County
direction uh division of corrections First let me back up just I know you you met Mr Walker but also DeAndre DeAndre Brown right here who is the administrator of program services for the Shelby County Division of I mean uh the executive director of Shelby County Office of Re-entry Kind of how we got to
this there's 47 Excels across the nation We're we're the only one in Tennessee Five of them actually have Excel high schools that we're talking about in prisons all of them in Texas So this would be the first one in Tennessee
to to happen What they do in the the correctional institutions mainly here in Tennessee is they offer the high set but they don't offer a regular high school diploma So this would be the opportunity to offer a regular high school diploma Now when we first put the offer out in
January when we first uh contacted the superintendent uh that was for we said for 300 three because we know that we have 600 inmates that don't have a high school diploma but we said 300 However after talking to Tito I said Excel is
willing to if you even if we have 300 inmates in there I'm only asking funding for 150 of them so we can get started So we we'll I'll find the money I'll scrape around I'll find the money for any students over the 150 I also pro
promised Mr Langston that that we have a the Western uh legislative branch the group that you guys deal with It's also who we deal with and we understand that statute is not fair to you guys I understand completely But it's the only game I have in town to come ask There is
no other game for me to come for the funding So that's why I went to Mr Langston I agree I don't think it's funding the first year the way it's done but it is the way it's done I think Miss Love made a a comment is true If I would close my doors to the current Excel we
have right now with the 431 If I would close that on June 30th this year you guys would you guys next year would receive the 4.3 million So you do get paid in a year of new rears Not that we're ever planning on closing anything but if we would you would
always get that following year You'd get that money So here's the ask The ask really is one you know for the reverter clause and all that so we can move forward because we got a time limit on when we when we can spend that money We're running out of time to buy property And we looked at other places
where you guys have given us the zip codes but there's no property that fits our needs And we tried but there's none But this is a perfect fit but we need that reverter clause removed And so go back to the penal farm I mean not penal farm Sorry I know But
the the division uh correction division of corrections I said penal farm one too many times there but uh this is a great opportunity that superintendent I know you always talk about having a model urban school district this would be the key I think a
key component to the modern uh urban school district and I know it's a big ask from you guys and I know any other year Tito would probably be a little friendlier to me than he is not that he's unfriendly but I mean he'd be more friendly and uh he returned my calls quicker But
uh but with all that said I I'm a true believer that we can make an impact in this school district with this It is 1.5 million to start and and and that's for the first 100 but we'll cover anything over that 150 because we we believe in
that that much The goodwill this is goodwill's mission Every goodwill in the United States has a mission Some goodwills help the teen moms Some good goodwills help hand handicap Our mission in Memphis Shelby is adults that don't
have a high school diploma And that includes the one in corrections We know when they get out they're coming back to Shelby County They're not moving to Nashville They're coming to Memphis So we think that you us them could be a big
impact in Shelby County with this That's all I got Thank you Mr Skyler I think you have uh you have support up here I think we I think particularly the recommendation that board McKini made of let's
reverber also give priority to charter schools as well So wouldn't open if we had we remove a revert clause a charter school would have first right of refusal anyway and so this is a thank you I think in you have federal dollars that we want to stay in the community
yes yes ma'am pardon me no I think it's because the the sale is between them and not us no when we remove a reverter clause they would be able to purchase it but they can't purchase it with the federal dollars when there's yeah okay board
member love did you a question and then we'll wrap up this item because we do not want to be here till 9 You still didn't answer my question I'm not sure what it was about Now the county commissioners well the county commissioners I never had any discussion with them about um financing I only had
I only had discussion with them for their support for me to try for us to come try to open a school in in there The reason because because currently all adult education currently the way it's the way the TISA funded would come through would
come through there Um and I know it's a first year funding issue for you guys If if this if the state actually funded the first year to be honest I don't think Tito would have a problem with me We would already be having this discussion See there I even got a headshake So I know he'd be supportive of that So
really it's a hiccup of this legislation that I think is is handicapping us right now And when you say talk to the commission the issue we'd have is there you know how this is I've been working with the corrections for over a year on this and the mayor just to get this far and now we're kind
of and for me to open in August for us to open in August I'm kind of it's push it's only 90 days from the end of this month Got to hire teachers hire principal and all that So if you ask me to go back to commission and mayor and city that that could be a while The
reason I asked you that because they handle the penal form division of corrections Division of corrections Division of corrections Yes ma'am All of my life I've noted was the penal form I've been
corrected so many times So many like all of my life Um the reason I asked that question because one we don't have any money Well um two I want to help the adults I
really do But um the city left us in the hole when they surrendered the charter $50 million And if I'm not mistaken Paul
Young said he would help us This is a perfect opportunity for the board and the county
commissioners and the city of Memphis to come together to help the parents Um one final question I would be interested to know how many
parents in your program are um how many um parents in your program uh have students in our schools 80 our current school on Thousand Oaks has 80% of our of our um adults have students in your
school I am talking about the department of correction I'm not sure yet because I only I only have a how many don't have their high school diploma So for us to go I'm sure for me to give any number would probably just be a guesstimate at
best You can ask them on the application Well we haven't we haven't done any applications or anything yet because you haven't given us the okay to have a school So I haven't even gone that far yet to to there It's just we were just trying to get the census on how many students would be would be could be part
of this Board member love I asked the same question of him too So Um are there any other questions or Thank you Yeah I think I think for clarity I think she's I think tell me if I'm wrong here Um I let me I could I
could probably work to get that information but that wouldn't be me getting it I'd be asking these men back here to help me to gather that information Andre Brown Mr Walker I think I think it's Mr Walker right from the division of corrections Division I was going to say it Division of
corrections Um I Is that some information i think what board member Love would like to know is how many of the incarcerated adults have children in our school system yes ma'am Total Yes ma'am
I can get that information U we'll do a survey Our average data population hovers around 1,00 uh incarcerated individuals So uh I can get that information So what I would love to suggest as we move forward I think u Mr Skyler your first thing I
think you have support from the board for the and u Mr Washington for us to um relieve you all of the reverter to to wave the reverter and allow the sale to go through Um I do believe we're going to get to a solution And I'm going to be
optimistic around the 150 students because 150 you'd pay for and I'll pay for the rest I'm sorry The 150 I'm asking for you guys to pay for and I'll pay for the rest after Right The the 150 I'm I'm going to stay on the number you
asked me to stay on which is 150 150 um adults Um and I think what we're saying is we're not sending you by yourself Correct We're talking about let's work together to figure out how we can sit in front of the county commission together
collectively and the city council and the mayor collectively and together and say let's invest in our adults who have children in our schools The same adults that we want to make sure when they leave they're leaving to go to something
not to do something but to go do to move forward and and let's let's keep down the the recidivist rate is what I think we're all on the same page around So I and I can get on I think that we can get the mayor mayors on that because they're they're really big on public safety and
that's one of the things that we need to get to is the root cause of that and that's one of those things is that our adults coming out of the division of corrections don't have anything to go to So I appreciate the work you're doing We're gonna we're going to work with you and we know your timeline and we'll get
something I think I'm I'm hoping we'll get something right Tito And add the chamber on that list too And real quick can you give me the difference the distinction between the high set and the high school diploma well the high set is like um think of
the the GED High set and GED is is the same I thought they changed it They just change the name and not the not the impact Correct Okay All right Because I thought they changed the impact of it that it would be seen as an equivalent to a high
school diploma No it's always been called an equivalent to a high school diploma but the G Oh there's But we know it's not I'm just saying Oh it's called It's called branding Thank you Yes Okay Thank you And I'd also just like to add uh in
putting our students first at Promise Hollywood uh we really really need to let Mr Washington Dr Washington as well as the parents and students in that community know uh what the future of that school is going to be So again we can uh ensure those students uh have a
home next year So thank you Dr Richmond Is it a time frame on the rever for that i don't I think uh we're under negotiations currently Miss Stewart Miss Stewart
Um we finished negotiations and we're ready for a vote but we of course don't have another business meeting till later this month I have a question in timing Is is our our next board meeting is at the end of April Is that soon enough
good afternoon Thank you all and I'll be brief with this but um as you all know as as school folks we are actually having to notify parents and because it it is a um reduction in staff our staff is going to have to go through the process and so all of that So it's
actually our timeline is beyond tight and we're running summer school as you all Do you have a time frame and that you can get us cuz if we need to have a meeting before the end of the month we have to do it tomorrow No no two weeks I
I just met with staff yesterday Um our board is on standby Excel center is on standby We've negotiated We have a proposition that you all mentioned money that all of us win financially from it We're not coming asking we're coming bringing And
um at best it's a week cuz I'm like all these different pieces got to happen General council are we ready to move forward if yes ma'am and that's a vote for the reversion in 38108
right We'll have a conversation to get a date before to do what we can before the end of the month We want to give parents and your staff adequate time Thank you all so much Thanks Dr Richen and board Thank you all
All right We have any other I'm going to move on to 2.03 the health health insurance uh uh update on health insurance RFP timeline Um I just wanted to I know I've asked
about this and we've talked a lot about um overall budget costs We've talked about teacher retention and all of the things uh that our employees look at Is this going out this year bo member Garcia thank you for the question So the answer to your question
is is it going out this year absolutely the the if you're asking when it will be in place um the if the expected date for it to be in place to start in January 2026 I think we're going to be under a really
tight deadline for it to be out for it to start in 2026 So right now um we are set to do collaborative conferencing next week and then we will know then which teachers will be on the committee um and when we can enact the
RFP Right now meeting with our healthc care consultants um one of the one of the considerations is that um open enrollment starts uh late October if we tried to enact it for 2026 everything would have to go right
up until this point and we would be on we are on an extremely tight deadline Um what the and um what the concern would be is that for some reason if the committee comes out and we have a new healthcare provider different than the one we have now then we would have to
start implementation for and onboarding a new healthcare provider which will probably enact an additional probably three months So um I would say the goal is to send it out in uh May It would give us a
um 12 to 15 month window to uh incorporate it for January of 2027 And that way it ensures that we won't have any hiccups in the case that we will have a new healthcare provider Everything that you just shared makes sense You said I heard a launch in May
Could you I know you we have things to get through but maybe at our May or June board meetings present us with the timeline So we are we aren't getting in a place where it's January 2028 or 2029 I think these are the things that
there's not a lot of places where we can improve the the culture and what it feels making Memphis Shelby County Schools a great place to work but also you know my passion as a um health health uh advocate um and coverage
access matter um and there's beyond IEPs and my buildings health insurance is the number one thing that I hear from our employees of things not being covered So I think in this collaborative conferencing make sure
we're getting the input that is um not only going into what our teachers need and for their health but uh as we form a committee bringing that in too So I just want the best possible benefits for our staff And to
add on to U board member Garcia too we'll be looking at the full complement of our benefits So the healthcare rate rate plans as well as the supplemental um experience as well So what we what I've heard initially even before we got to collaborative conferencing is um from
not only just our teachers but all employees but our teachers specifically because they make up the largest um percentage of our employees What they've said is that they would like uh for us to look at the full complement of our benefits including supplemental insurance So we'll be doing the same And
um if you can give me till uh May I'll give you a timeline that would could possibly even outlive anybody who's who is in these seats So the work can carry forward Yeah I appreciate the review of supplemental benefits because I know when we talk about raises sometimes we
spread it out it's one and a half often less than 2% But if we can put money back in that isn't taken out of the check every month I think that's an opportunity right another $25 that you don't have to give up in a premium payment is is equivalent to a a small
percentage So we we want to increase the amount of money that our teachers take home every month So thank you board member Um I agree with Amber
Um but how much is the insurance monthly thank you for your question board member love But so that depends on the rate plan you choose So um of course you can as a you can choose to have a single
plan as up to as much as a family plan What I can also say that is as a department we can do a better job of educating our employees Yes And the reason why I'll say that is that as a um one of the things that's important is
that if you are a healthy individual and you are the majority of our population for teachers for instance are within 20 to 25 years you don't need to get the highest rate plan if you're just going to the doctor and getting checkups every year I think insurance scares a lot of
people and if they get the highest plan and they're paying the largest amount Um so one of the things that we'll do a better job this time around is doing the education of our employees and on top of that we're going to uh get our rate plans in a way that it benefits uh all
of our employees Thank you Any other questions all right I know we are already at 5:15 and we have a full budget presentation I will say we do have a community budget
meeting next Wednesday Correct Um so the if the listening public um you're picking up children and missed this or if we want to do a condensed highlight I think that's okay too because we will have an opportunity for the the public to come hear the the budget I think the
hear about the budget I think what I want to make sure we talk about tonight are overall revenues expenditures less on sort of the education of what makes up TISA and sort of all the other educational factors because that is available for individuals to review and
we will have another public session uh about a week from today So if we can focus on uh what do we need to fund and how much money we got coming in that would be that would be helpful I want to discuss the
bonuses that the former superintendent promised the employees Uh help me to better understand but I I know of only one well two bonuses The retention bonus for teachers Is that
what you're referring to or another bonus board member love Uh Tito and I talked about this last week and last month and last year Um the bonuses that the employees
were promised $2500 that they didn't receive Now the bonuses that were in the uh documentation when they were hired Yes ma'am So what board member Love is
alluding to is that um with the current salary schedule that we have um people who were put on their salary schedule they were given um stipens for advanced degrees um as a
part of their as a part of their uh on boarding So um there's a subset of about 17 employees that's left u that um what they were told is that in the month of May they would be paid for those um advanced degree stipens as a part of
their um employment Um the number is actually 1,500 for um having a uh bachelor mast's degree and 2500 for having a doctorate So Miss Love thank you for reminding me of our conversation
that we had Um it's about 17 employees They'll get it around May And um I don't want to speak for Dr Richmond but we that's probably not the way you do salary schedules Yeah As we uh he didn't do it Yeah As we as we go through the budget uh there
will be some other things that we will uh lift that are uh reoccurring costs that we will need to forecast along with Mr Langston We'll talk to you all about possibly some other uh salary uh well
compensation uh concerns as we move deeper and deeper into the budget Um the final thing when will the employees get the letter money because I am
tired let me rephrase that When would they get the letter or the money thank you for the question Boring Belove So in their initial um onboarding
it was u they were they were given a letter then to say when the bonus would be enacted and it was the end of the year but I'm I'm more than fine with going back to the team and reissuing it and telling them the exact pay date that they can expect Thank you
There any other questions before we start the review okay Chief Blinkson All right board member Garcia Board members Dr Richmond I'll be brief Next slide You can keep going past those
pretty faces You stop right here Uh uh I want to um just give us get us to a condensed timeline um of where it'll take us to get to an approved budget So today we're talking about again an initial budget not not even proposed yet
which means when I say initial proposed and then adopted we still have about six to seven weeks before where we can still enact changes for this budget Um board member Garcia you alluded to uh last week we had community meetings Obviously the sky fell out so we're going to uh
redo those on next Wednesday and hoping that the uh general public can come out and get an education and give us feedback on what the budget looks like Um we're scheduled to present the board a proposed budget at the end of this month And again it's just proposed at
that moment which means before it's adopted we still have time to uh enact any changes Um we'll go before the county commission on the 30th to present our budget Um hopefully it's an approved proposed budget at that at that time And we'll
also talk about at that time a if the board and the superintendent chooses a capital ask uh for the county commission at that time Okay And at that time is when we would collectively come with our partners um and ask for invest
additional investments outside of capital like the one we were talking about for Excel Okay I I was going to allude to that that's actually the perfect time to to discuss as well if if the if it pleases the board I think that's a perfect time to kind of give
the county commission of education of how their funding works and then at that time ask for the investment into um our adult learners or anything That's right Um and then finally um as I mentioned before in
the B board retreat the county our budget is a component unit of the counties The county is going to uh they're set to adopt their budget on June the 2nd which is a little earlier than previous proposed So we're uh scheduled to adopt our budget if the
board pleases on May 27th Next slide You can go to the next slide Go to the next slide Next slide Um let's stop right here Uh because I don't think the board heard this last time So boy we surveyed students parents uh we even surveyed you
employees just to talk about what they wanted to see out of the budget Um students mentioned safety me mental health Uh you'll see when we get to an investment slides some of the things we consider Uh they always talk about quality nutrition uh facility updates
parents mention uh facility improvements academic enrichment opportunities uh classroom support for staff for teachers our employees Again you see an overwhelming um um clear list of facility improvements classroom support
for teachers and digital learnings resources And then again board members mentioned classroom vacancy support grow your own teacher preparation program for our unlicensed teacher and a district for uh districtwide formative assessment Next slide Um this enrollment slide didn't
change I mentioned that we're now expected to do 106 um 106,082 That's where we'll be funded out I will uh note here that 436 is currently what uh our contract schools are The only contract school we
currently have is Goodwill Excel Next slide Um you can go to the next slide We'll talk more about this But we talked about this You can talk you can go through T So we we hit this heavy in budget retreat So we can keep going past this You can go past this You can go past
student You can go past this Y'all don't get too happy as people are cheesing because we're going past stuff Uh I do want to stop right here um and talk a little bit about budget pressures One of the things and we talked a little bit about it today that um board members
have seen this and if the public hadn't seen it we'll talk a little bit more about it next week But one of the things that we did add on here is the $55.6 6 million related to the federal funding So um I feel really good about this budget A little thorn in my side if we
don't get that $55.6 million Yes ma'am So what is that is this I'm sorry you were talking so fast I'm sorry My reading wasn't keeping up with your voice So um this does the bud budget pressures does not include the 55
million we were talking about Yes ma'am So the budget pressures is just a slide for us to consider what we're forecasting beyond this year So when I think about budget pressures I think about the investments we want to make this year and the sustainability of it of what we have coming um for the
following year So this slide is just a culmination of things that we should consider as we're making investment in this current year's budget And I didn't know about the $55 million in our budget retreat but you'll see it's listed now here Let me to add just kind of some
context in thinking about it What I've challenged the team to is when you think about new school bills when I've talked to uh Miss Stewart and talked to Mr Langston we know that our investment is going to be roughly about $40
million So if you think about the loss of the 55.6 6 and you put on there 2027 is when the new school uh the new Frasier school uh should be completed We need to have at least $40 million Okay
So if you're thinking in terms of that what I've challenged the team to is we need to have a cost savings of about $20 million per year in order to be able to uh complete that new school bill and that's not taken into consideration
uh the East Memphis school and then the next new school So we're needing to be able to generate cost savings particularly if take for example the 55.6 is going to affect our fund balance
We're talking about really depleting our fund balance and at the same time if we're forecasting we have to re if not revenue generate we have to be able to generate cost savings each year unless we're going to go to the county commission and ask for additional uh
funds So with that said I think um we need to keep our eye on that piece of legislation that talks about um us getting a the county getting 50% being able to retain the 50% of that real estate fee the real estate um transfer
fees uh keep our eyes on that and if that should pass that is another thing that we need to be advocating for um in terms of them identifying that for our facilities because what I also want to make sure of is that as we listen to our
constituents and stakeholders what I noticed when you put the the the um constituency up there and what they were saying overwhelmingly they said facilities um so our students know our parents know and our teachers know that they need new
facilities They need new state-of-the-art facilities And we have some schools that are overcrowded We have some schools that are overcrowded with um mold with dripping ceilings Um and we can't keep um putting a band-aid
over the bullet wound by putting roofs on almost 100-y old buildings Um so I need I wanted to say this out loud because I think community needs to know that we're we're going to have to do some real deep work on our facilities as
we move forward in terms of thinking about consolidating closing um selling uh building all of that and renovating So I just wanted to make sure that we were clear about that and thank you for bringing the cost savings piece
that we're going to have to figure out with that Um because of the nature of federal government and I don't we've had this conversation we we've got about $225 million that comes from federal um and thinking
about what's going to happen Are we is that money just going to be handed over to the states and then the states funnel that back in and we get the same amount or are there going to be new regulations that are going to I just we don't know So there's there's 20 225 million at
stake That's our title one two three and four our IDA And then that's not that's 225 million for that That's that's basically student facing
Then there's an additional 90 91 million for our school nutrition And you all have heard that um again the president has talked about doing away with school lunches Um so at at the very beginning
of his um term I don't um I don't see any reason why we're we don't take um the president's word at value we don't because it's happening and we don't need
to stick our head in the sand about what that looks like for us So gearing ourselves up and also gearing our community up and that includes again our partners in this which is our county commission our city council and
hopefully our state partners understanding that this we've got to make continue to um make our district and our students whole Thank you for that board McKenna I did want to highlight the $55.6 million that
was um an extension for SR3 that was all obviously obviously COVID relief dollars and it was all all tied to capital improvement um funds and it was all capital improvement funds that um were
allowable for uh COVID related expenses So it was roof roofs it was um HVAC systems and um um things like that U I think I was asked earlier from somebody like if if
we don't get the $55.6 million back do we just do away with those projects and the question is we cannot As we just saw this past week with the um with the flash flooding and things of that nature we had a lot of leaks in our schools So
it's not like we don't we still need to enact and do the project So we still need to have it on the books Um next slide So this is our um this is related to our our all funds
Um right now um as we mentioned before um everybody likes to talk about us having a $2 billion budget Right now with those um federal funds dwindling we're looking at about $1.8 8 billion of an estimate for um this initial budget
um for next year Next slide So let's talk about um a brid let me brie you guys through FY25 that gets us to FY26 with TISA We actually have an increase to our general fund um and it's based on and we talked a little bit
about it in our budget retreat It's around our outcome funding and um our direct funding for Tissa Um a lot of what we've done and we've been kind of conservative with this because again that data is de is delayed We don't know the outcomes until after this year but
we've kind of did done an estimate if you will of what our outcomes look like last year to kind of come up with what it could possibly look like this year Currently right now we don't have the summer learning um academy in this budget So you'll see we're zeroing out
at $11 million but um in a normal year I would say um I would expect us to get it Um but um we'll see what happens I think the state has tell us that it will open up in the next few weeks So we'll be looking out to see if the summer learning uh academy um grant opens up
for next year So we went from um 1.3und 1 bill311 million to $1,345 million So we're looking at right at a $34 million increase for our general fund Next slide So you can go to the next slide We talked about
that Um I did want to give an update on where we are kind of on a compensation study So this is a heavy one if you will because everybody um emails Miss Love about compensation Um so um we've completed phase one of
the um compensation study So we're working with salary.com Um they've done this discovery and the preliminary project work Um they have also have all of our job descriptions They've reviewed them as well Uh we're on track for the compensation guidelines and the pay
policy They've already complete the market pricing if you will And then uh we're on to phase five and phase six for the project finalization Right now we're saying that it should probably be done by the end of April of 2025 What I'll
tell you is that again that's kind of a tight deadline And the reason why it is is because we're analyzing that data when we get it back from them asking them questions to make sure that it makes sense So while they're doing the work it's still our job as subject matter experts to ask the questions because we have a district that's really
um diverse and different than any other industry that that we have So I look forward to this um being completed and us being able to update the board as well as our employees I real quick So once the compensation study is complete is the intent to use
that information to adjust the salaries in in this current budget or would we when would we implement the or adopt pay scales that are recommended it is my intent that we do it going forward starting in the next fiscal year
It'll be tough cuz one of the things I that I'll be honest with you with our salaries I don't know no other way to be but transparent They're kind of all over the place We have salaries that are too high and we have salaries that are too low There'll be some issues and if you
were around we called it harmonization if you will um out of the merger if salaries are with people that they are set set too high um sometimes you have to do what's called red circling people and leaving them exactly where they are
um until others catch up So um again with 14,000 employees it's going to be um we'll have to implement it So it'll be my um it'll be my recommendation to do it starting July 1 Okay No
Um I think I want pe like if we are going to adjust salaries I like that we're one we're preparing for it in our budget but two that if there is a disparity where maybe somebody is too high or there like if there are
changes I'm just thinking about the employee experience right like when we talk about money in people's pockets and we're going to change their compensation unless we're universally giving them more we need to give our employees plenty of time prep to prepare for that So if if
we do need to adjust salaries or find um even different roles or reconfigure based on skills and education and experience within the district I want us to do that thoughtfully so we aren't I spend every dollar I make so
and I I know we need to I I just want to be very thoughtful about that I want to piggyback on that because we're finding ourselves in the same place we were last year this time when a lot of the the changes were made to um
employment status and the structure So I want us to be painfully transparent with that process and I appreciate this Dr Richmond and your team for doing this because this would this is going to represent two years in a row that we
have to go back and and do this And so I think we need to be very transparent um willing to listen willing to take feedback and input on how we can we can move forward in a thoughtful way um and
and make sure that we make this as easy of a transition and staying fair and equitable So I just want to make sure that we do this in a much different way than we did last year
Yeah I I appreciate that Board Member McKenna Um just kind of one example of us approaching uh this work that we know uh is going to be difficult work to do Uh we met yesterday with a group of principles to get their feedback uh
around some of these inequities uh and to talk to them about it and to let them know that we want uh to include them in the conversations and including them in the conversations Uh we want everybody's buy in but at the end of the day everybody has to uh also assume
responsibility Uh and when we're looking at the budget it's everybody's responsibility to be fiscally uh responsible Uh one of my responsibilities going forward is to be fiscally responsible because I know uh going forward that we may have some
difficult days ahead particularly if we lose the 55.6 million Uh and I just want us to be prepared for it And one way of doing that is harmonizing salaries so that we can better forecast going forward what
our budget should look like So so thank you for that And I think the other benefit is people want to know what their trajectory is for salary We we we put in I think putting the this in place But I underscore what Bor McKenna said is like if we need more time to get this right
so that it feels good for our employees we should do that I think a reflection we all had as board members is that we knew we had to make a lot of changes and this is this is within our control and if we're not going to do it right we
need to uh we want to be uh we want um accuracy not speed here Um and then and that thinking about how it feels to have your salary adjusted Yeah and I will and I appreciate that
accuracy speed accuracy versus speed but fairness and equity during that process Um so um I do want to also ask the question about because of the um and we're going to be
transparent the disparities that were created last year Um we've all gotten the emails about the disparities So I would like um as soon as you all can let us know how those things are going to be rectified uh because I've gotten the
emails not just um board member love and I'm sure if I've gotten them everybody has gotten them about disparities between people sitting in the same building in the same position basically with the same maybe the same credentials
um or being told one thing and something else occurred So we've got to make this right um to the best of our ability and I appreciate that I totally agree with you Board Member McKenna Thank you Um next slide So
uh really quickly and we winding down here I just want to highlight some um some of the strategic investments These are not all new investments These are just highlights to what um is currently um continued investments and some of them are new Uh when we do look at
academics we talk about ACT supports Um obviously the key one of the keys to unlocking Tissa is that we increase our ACT supports Um we talk about classroom vacancy support which was one of the highlights for board members Um what we know is that board members you can expect to see proximity learning on the
agenda next month What we uh mentioned is that we would uh enact year two earlier um for um for that vacancy support Uh you see our Dina students here Uh we talked about device refresh Uh board members will send you out a few
options of what it looks like for device refresh Uh we mentioned leasings We'll talk about outright um uh buying devices um as well as we have another other innovative option as well that we would like for you guys to consider as well
um districtwide formative assessment We've already put that out on the street and it's come back We've scored it um um soon We'll bring before the board a new vendor who would do our district-wide form of assessment Um graduation coaches uh principal coaches as we move into a
regionalized model we talk about uh being able to provide principal coaches um specialized educational assistants We kind of chewed that number up a little bit but that'll enact um again additional supports for our uh early literacy initiative textbook adoption
This is our science textbook book adoption If we can get to it soon in our academic committee we'll talk about science tech textbook adoptions Um and what we know is our multilingual learners are um continuing to increase So when it increase it enacts a a different formula for those students
What we know is we need additional 10 new multilingual teachers That's going to cost us about $2 million Um attendance we talk about school promotion and advertising One of the things we've talked to principal about is um and board members you even mentioned this in our board retreat is
school advertising and getting back to recruiting students to their u student uh to their school So uh not to make it about dollars and cents but that's how we unlock revenue in the district Um attendance liaison is about four and a half million dollars when we get to talk
about the attitude uh resale assistance um behavior specialist is what is what they're known now but we're going with a new nomenclature for our behavior specialist which calling them RTI squared B uh specialist um and then what
we know is that um curriculum is really important so we want to bring back anal curriculum when we look at the arts we're not doing a new investment for $18 million for for the arts but we what we've asked our principles is that every um school has some sort of music and art
for enrichment for our students And then obviously um this will be the third year in a row where we give our students an opportunity to discover Memphis if you will uh with field trips And then lastly on this slide uh athletic upgrades and then outdoor play areas where some of
our elementary uh schools have black tops if you will And what our what we want to do is start investing um in some of those schools where our students can have a level playground uh for for better words Next slide Well actually can you stay there for me i have a
couple of questions Um on our academics when we think about the device refresh and the textbook adoption um I know you said you have an innovative idea and I'm going to keep pushing the onetoone devices because we are one of the largest school districts in the United
States I think we're 21 Um and there are uh digital books So we could actually I don't know what the cost would be to license books and then download them to devices and students have their devices and they have all their books on that one It also cut down on the back
problems they have later on in their in life that they will have They have all those books on there And two keeping up with books I get the device refresh thing but again I'm looking I'm looking forward to the innovative um uh what you guys have an innovation you
want to proposal around devices You know what mine is so and so that's a way that I'm hoping and thinking we can we can um unlock some dollars We could reduce that cost
in doing that Um then I have a question around the athletic um upgrades Can you tell me what that means because I do know that there's some issues with helmets and and and um and I also know that there um youth have talked about
how we fund our um athletics It's a gender issue and also the type of of um um ath athletics So for instance I'm cheerleading is a recognized sport It's a professional You can actually get a
scholarship to to be a a a cheerleader You can and and you can go into the profession of it but I'm getting requests for thousands of dollars for cheerleading I don't for some reason I don't get that for
football So so I I M so I'm just saying that I would like to know what that means and then how are we going to start looking at the equity around how we're funding
these um and yeah so as far as upgrades we're we're trying to upgrade all of our uh stadiums we're also um working closely to make sure that the grounds uh are complimentary
for our athletic programming Uh when we look at what's happening at each school under title nine uh we offer the same complement of sports for females as we do male athletes Uh as a matter of fact this year we added flag football uh for
young ladies uh at at some of our high schools uh under TWSAA Uh now when it comes to pricing what happens sometimes with pricing is depending on who the coach
may be or who the parents may be they may want to purchase additional items or items that perhaps their kids So I'll use basketball for an example If I'm a basketball coach and let's say the young men on my team all want the same types
of tennis shoes So they may the coach may say "Hey do we all want these tennis shoes?" And then students and or their parents make that additional investment from community to community That may be different Uh however we will talk more
to athletic directors and coaches about what that pricing is I don't see Miss Stewart but I know each year when athletics was underneath me we always had conversations about the pricing of athletics and what uh was occurring as
it relates to equity Uh when I think about athletic directors I've talked to Miss Weaver as well as principles Uh I think we do need to convene principles and athletic directors and spend more time talking about the role of athletic
director What I don't want uh sports in many instances is a revenue generating uh entity for schools When you're selecting an athletic director just like on the college level that person should be innovative enough to be able to
revenue generate but that person should also be fiscally responsible enough to ensure that each and every year students have what he or she needs in order to uh compete So an example would be uh when we were in school at the end of the year
you turn your uniform in What we've noticed is some schools purchase uniforms that for a lack of another word uh they're consumable They let students have them Well if you allow that to take place every year you're going to have to
replenish when really what you should be doing is purchasing a uniform that can be used year after year the athletic director should also put him or herself on a on a rotating uh basis where this year I buy you new uniforms for the
football team Next year I may buy new uniforms for the softball team But you're on a regular rotation where every student every athletic program is receiving the things that they need so
that there is equity Yes And so thank you Dr Richmond for that I really want us to dig deeply into how we get to equity Um because we do know that all schools are not create created equal when it comes to the ability to raise
funds for these things So is there a way for us to think innovatively and creatively about how we we do an assessment what are the athletics there and then we figure out um how to um allocate funds so that we have um funds
at least starting let the things you're talking about Everybody wants to have the same tennis shoes but at least I'm giving you you have we we're making sure you have tennis shoes If you want to go and get the the shiny bright ones then that's on you But we're going to give you at least the min minimum You're going to have access to the minimum When
I think about um I think about cheerleading uniforms those are not those are consumables basically Like I you know I remember being a a a cheerleader and yes I had to buy my uniform I don't know how much it was subsidized by the school but I got to
keep that because you know we're all different shapes and sizes and um you know frankly I don't know how clean how clean we can get those But I'm just I'm saying this to say can we begin to think um and and bring the youth into this because they
have some great ideas about how to how to do this Um but we've really and and also they're thinking about different types of athletics So I just want to make sure when we talk about athletic upgrades I recognize we talked about fields but everything is not done on a
field And so that's why I want to make sure that we're thinking across the board about that Yes there there are other investments as well that we've made uh in athletics Uh I see Mr Eden back there So for example what we did
this year schools had uh shared with us in regards to transportation transportation cost was eating into a lot of their revenue So what we did was we analyzed all of the middle and high schools We looked at their transportation cost and based on size we
gave them an allocation uh based on the size of the school and then based on what their spend was the previous year We looked at that data uh and Mr Eden excuse me shared it with me and I think we invested about $800,000 800 to
a million dollars in providing uh funds for schools to pay for transportation costs this year So that again the revenue they were generating through athletics instead of it going to transportation All of that revenue could go toward their athletic programming
Then you're on the right track I'm thinking about um thinking about how we we do this in an equitable way and just thinking across the board with the different types of um of um athletics and thinking about what they the other things they might be thinking about Like
I love the flag football piece Now I let my son play that all day long but he ain't going to bump heads Next slide So this last slide is uh around our attacking uh attracting uh and awarding uh talent So again what we have in the
budget now is an uh incremental increase for all of the um salary schedules that we implemented this current year for next year Couple things that I'll highlight is that um if you'll see we got $3 million set aside for 40 new mobile security officers So what we know
is that our elementary schools are we need 80 mobile security officers to assign one to every school Um 80 would obviously cost us an additional amount of close to about $6 million So what I wanted to do um is working with the team
is identify about 40 and as we regionalize the district we can get creative about how we enlist officers to individual campuses So uh we feel good about if the board agrees with these 40 new mobile security officers that we'll have uh more coverage for particularly
around our elementary schools Um and then uh if you don't if if there are questions on this slide I ask I answer now and then the last one is around uh we'll talk about capital and then I'll close this up Quick question about these salaries Are
they is this above is compensation analysis reflected in this is this going to be in addition to any adjustment there may be there or this is just projected based on the the pay raises and scales we put in
place for like you know our school leader salary schedule we had an increase and this is just the cost of that ramp up Yes ma'am So this is in a uh cost of that ramp up So um what I out of the um out of out of the compensation
study I don't anticipate we'll need new dollars to add to um to the budget for that A lot of that again will be harmonized and there will be a lot of uh what I anticipate to be again a lot of red circling and things of that nature These are again salary schedules that
we're anticipating that we implemented this year that'll carry forward for next year We knew they were coming Um the okay once we I have specific questions about the phase 2 projects and how some of those were selected So but I
want to not go there because I think that'll open up our next conversation So I have a um observation and suggestion as we move forward um particularly when you're going to um community budget meetings So the one
thing that I think you and I talked about is there's a slide that talks about all of our expenditures Breaking that out are like our four largest categories so people clearly understand what instruction means Um and breaking out what that encompasses on just a
slide I think it's just four major areas Um so that people are clear how we spend our money Um the next thing that I observed was that you all had the categories of stakeholders and what they considered what they considered important If you could align the
strategic investments with those requests that they had so that they can see the how if if we are being responsive to that and we could talk about where where we're not being responsive and why But um then um I
wanted to also if you all are not already thinking about this one of the things that I really want the board to start thinking about when we talk about unlocking TISA dollars we did not expect to get $33 million from that outcomes We did not anticipate that So that says
that we were doing something around unlocking additional dollars So I would like for us to be clear about how we do that And then um thinking about how we continue to unlock additional dollars because I think that can help us with
being creative around um increasing teacher salaries in a creative way And so um I won't say anything about that till we get to that But I will um let board members know where where I've been thinking and would love to open up the
discussion around how we can increase teacher salaries uh noted uh board member McKenna and you and I have had that discussion I've had the discussion with the team So you'll start seeing it next week when we talk to the community how I'll break down those large buckets and then we'll come back later this month and start talking
to the county commission and the general public around a lot of people like to think you oh me county schools has a $2 billion budget and a lot of people are u misstating the facts that the central office is bloated not knowing that the
the central office is a really small portion of the budget and we talked about it a lot in the fixed mandated cost of that um $1.3 billion a billion dollars of it is truly going to the schools And of the $300 million a lot of those are contracts that are supporting
students and student support areas So the central office is always a small the smallest part of that budget Um but I'll do a better job of educating people and I appreciate that advice as well And I'd like to tell you too let's reach out to
the council of great city schools because I want people to see that our central office uh the money that's allocated to administration I think there's a threshold of about uh below 10 to 15% of your operating budget but
reach out to them to see what it should be And I would be willing to bet we're extremely below uh what most other school districts are I'll remind everyone that we are a the 21st largest school district So it takes
us a little more to run the district and we're the largest school district in Tennessee Next slide Um I promise I'll be through Dr White has kick me in the shin Um th this slide just talks about a little bit about capital We didn't talk a lot bit
about it in the budget retreat but here are our investments that we're expected to roll over for capital In this number is the $55.6 million but it's it's bucketed here Um athletics refers to the uh stadiums We have building additions Um you're often we talk about fire alarm
upgrades that's around fire life safeties Hback we know is prevalent in all of our schools New construction that's the money we have set aside for New Frasier as well as Northeast Region High School And then I'll highlight the largest another large one being roofing as well It's around $35 million because
we're constantly replacing roofs to our school buildings Next slide And then the last slide is this is currently not in our budget yet Um this a conversation that we'll have um in our county commission and I believe board members you may have a pack Do they have Well
you may have a packet with uh that's kind of a phase two Uh what um Michelle and I have done for you is kind of bucket a priority list around these categories Um obviously fire life safety is important Um you'll see um we have
about $8.8 million a for fire um alarm replacements Um a lot of what we hear at the budget retreat is around intercoms It's about $3 million for phase I believe we on phase three now for intercoms elevators uh replacements um
um as well because that's around safety issues and then HVAC um obviously is on a rotating list A lot of these costes what we got out of our assessments Um we talked about a facility retreat because we could talk about this all day long but I did want to highlight these areas
for our capital improvements And the last thing that I'll say is that again a lot of these projects again depending on what we do what happens with fund balance and what happens with how the county commission funds us we'll have to fund a lot of these projects ourselves So that's why it's really important that
we have a healthy fund balance So I think that's it from me Um I'll take any questions around that What what is the timeline on a comprehensive facilities plan in ter and not just not just this
and when I see this is this isn't even getting to the majority of things that are really pain points This is we're like mopping with the faucet on We cannot keep up with the maintenance that we need for our schools and we're
going to be begging for this like just as and this is a generations of disinvestment in public education and and multiple levels but we should all be angry that our schools need this just
just to get up to code That's what we're talking about here Like kids who have access to elevators that they're not sitting in 120 degree heat uh they have a fire alarm should there be an emergency This is not these aren't innovations We're not talking about
expanding our schools with 129% utilization Like we cannot continue on this path with our footprint And so we've we've asked for it and we've asked for it and I know we've got the assessment but this board needs to be brought hard decisions because this is
not sustainable So what is that timeline so so um I'll take us back to our board retreat with the council of great city schools So the the first thing you're here for us over the um we committed to 90 days doing an education with our general public around what our
facilities look like with our assessments and then 180day plan of beginning to um talk about um what came out of those meetings around um our um our education around the communities I
believe weren't you in our group board member Garcia i believe you were in our group Yes I don't think I've seen this like timeline articulated to us what decisions we're making at this point Gotcha Uh I know we talked about setting a criteria because it's clear where
maybe the top 25 30 buildings that are in most need of repair or opportunity to condense or make decisions around But there are a lot in the middle that need $5 million in the next three years and they all can't get it at once
So what is the criteria for selecting those schools but then what is the opportunity what what does the district get back what are the benefits of making some of those tough decisions and are uh the conversation that happened at a
round table at a budget retreat is not transparent to the public about what they can expect So and it doesn't have to be a 40page plan is like an infographic explaining when the facilities plan is coming and what we're doing would be really helpful So in 180
days we will have a plan Board I I'll answer the question Okay Um board member Garcia what I've uh asked the team to do uh we're going to assemble uh we'd like to assemble a cross representation of uh
community stakeholders uh to start to look at both regionally and by district uh right sizing uh our district but also uh Mr Langston and Miss Stewart and I uh we've started to put together a
facilities plan around schools that we should be looking at uh merging uh repurposing uh andor closing uh that we uh will be bringing before the board uh per policy
as we start next school year We didn't want to start bringing those things now uh but it will also align with what we agreed upon at the retreat when we talked about a 90-day plan and 180day plan around both academics as well as
facilities So am I hearing you correctly that the board will be making decisions potentially in time for consolidations or closures starting in the 2026 25 26 school year I think we have to
have had two meetings by February Correct Uh and so that's what our timeline if you start in February we'll start talking about some of those things uh early on as we open the school year Yeah So next year's budget conversations
will be reflecting savings and investments from making these hard decisions Am I yes Cool Just wanted to put that out into the the public is we got to do it This is we we totally agree
Um again I met with principles on yesterday uh some of them who are in small schools to talk about uh some of the tough decisions that we're going to have to make uh going forward Y
were you I had a specific question about some of the things on the list but they are not in my district It's a respect for fellow commissioners I will ask those questions about how they made on the list because I will not I don't want to not um advocate for my colleagues So I'm going to ask some questions about
how we prioritize just a couple of things but it's not urgent right now So So that's that's my point with the process that we discussed during our board retreat um is before we can ask community to get involved and give us input around how to prioritize because
that's what we need to do is to jointly make decisions around um how to prioritize because I'll be very I was around when we had to close north side when we had to um close was it Caldwell Caldwell um our community is deeply
invested in the schools that they went to their parents went to their grandparents went to and we've got to respect that but it also So we have to understand that those that was for some of us decades ago and these these schools are um
dilapidated Um it is absolutely reprehensible that we have our students sitting in some of these buildings and that's a that is a responsibility that we have to take on as as a collective not just the board sitting here but all of Memphis and Shelby County as we move
forward So to your point um board member Huitt Garcia I believe they're going to give part of the process is educating on on um what our buildings look like Also getting their input after we do that getting their input on how to
prioritize Yep Um ultimately it's a decision we have to make as a board That's our our obligation but we're definitely going to take the input from community around that And then I think we talked about going over our real estate policy That's something we can
commit to Correct As the as the administration commits to doing their 90 and 100 day we need to commit to prioritizing our real estate policy and helping them build out administrative rules and regulations that they can follow and that people can find and
follow But this is going to be um I think it has been um something that we've been talking about for it's kind probably going on decades because I was in the district um 2000 the 2000 early 2000s we've been talking about right
sizing the district Um now the rubber has hit the road and we've got to get it done So with that said I am in complete agreement with you of being very clear of what the timeline is then being very clear about what the process is and then
implementing that process with fidelity And so um to to um Dr Richmond's point I think during our um retreat we we worked backwards because February is when we've got to make that we've got to make that decision We've got to we've got to um
according to our policy we have to make the decision about what we're going to close what we're going to consolidate um and what we're going to and how we're going to repurpose it or sell it Whatever we're going to do there are multiple options on the table And and part of the reason for including other
stakeholders is for as we approach these difficult decisions it's a comprehensive approach so that we don't ruin communities We already have a I mean we want community input broader than our current facilities I think we have a
facilities advisory committee I don't know if that'll be added expanded started over I think there were insights on there but I think people who live in neighborhoods where they're going to they have ideas about what
repurposing looks like They understand what the risk is to blight the community or um and sorry and close those yes we the
community is more than just a group of leaders we need people who are living in the in the neighborhoods where we're talking about but I we can't do it all at once so we should do it with our data um where the opportunities are to right and to your point the policy does
contemplate community that that is absolutely what it says is that the people that live in the community have to have to be a part of that Yeah I think part of the policy is to have at least two community meetings Uh again that's why we're wanting uh to engage in
some of these decisions um as we open the 2526 school year Can we recognize board member Otay thank you Chair Coleman as the chair of the um facilities committee I think it's a good idea maybe um and you give me your suggestions s uh interim um if we
kind of do like a little bit of a tour we can see which schools are in each district and we can kind of go around to each district with the perspective board member to see you know just to give uh the community more insight on the buildings that are in their area um capacity of the school district I mean
of those schools um the age of the schools how much defer maintenance um if it should be closed if it should not get input and we can kind of make a tour of for each district And so if he's willing to we can partner on that alongside with co-chair Mr U Williams I think that'll
be a good idea We'll put together a stepbystep action plan for what we're uh discussing and we'll share it with board members Yeah And ask for you all's input as well Yeah I think I want to clarify too is that
we this fall the upcoming school year nothing is closing We will start making those recommendations and following the process following the the things that we talked about but it we would not be voting on closures any this fall right this is
we're following a process and and the community input that our policy is driving So we're talking about not this upcoming school year but the following year if we are making those decisions So just making that clear to the listening public But yes no
uh by November Correct So the public will know by November what the decisions we are facing Yeah In our group the possibles not the actual ones yet but the possib the possibilities right
correct Um I I know we'll have more opportunities to ask questions about the budget I appreciate all this thoughtful work Uh I think in the interest of time unless we have any pressing questions I want to close close us out Okay All right
That concludes the budget audit and finance committee We go straight into the academic committee board member OT Good afternoon Discussion item 2.01 against summer learning academy before and after child care services
Uh I'll be deferring to uh our academic uh senior leaders Dr Woff I'll start Thank you board members For the first we're talking about before and after school after child care services for the summer
learning academy If you go on to the next slide Uh basically we're recommending that the board approve the contract for the YMCA uh for one $1,399,000 The purpose that we want to ensure that we have childc care services to students who attend the summer
learning academy uh and an RFP was issued and so therefore this is the result of that RFP Again if you go on to the next here we give you data on what happened in summer 22 summer 23 summer
24 And so basically this is the number of students that we are expecting or we have seen over the last couple years Our expected outcome students who attend before and after care will receive enrichment in reading
language arts math and steam Any questions oh I'm sorry Look Mr Dougl I was rushing No questions All right Next item 2 point 2 2.02
clinical affiliation agreement between University of Memphis Psychology Program and Memphis Shelby County Schools Yes I'll start and if we need any support uh Miss Lucky will come up So basically this is our first year with thisouou and it is part of working with the
University of Memphis making sure that is a nocostou to assist us in the training and the recruitment of licensed school psychologists to address the staffing needs of MSES Uh so again this purp is purpose is to have interns that come into our district and with that we
want to recruit them to be part of the district uh hopefully after they finish their program Uh again the gap analysis we want to talk about there are not enough licensed school psychologists in the area to address the shortage of school psychologists So currently there
are eight vacancies out of 60 available positions Uh so definitely we want to make sure that we're doing all that we can to recruit people and to stay uh in the city Again the expected outcome uh we want uh the graduate students who practice doing observations of referred
students will complete one or two testing cases under close supervision of our MSCS school psychologists who are already certified And the goal is for these graduate students to return to the
district uh as interns and later as employees When they um I think this is awesome Uh when they do their they call like a practicum or their internship do we pay them or is that No And let me make sure I'm looking to
Miss Lucket Cut on your thing The first year school psychologist Yes So these are not interns These are graduate students that are entering into the psychology program The third year we do have three positions for paid
internships Okay So I I just want to anybody who is committing to the district to come work um and they if they're earning hours or if it's part of their program if they are working for us I just feel very strongly if there are practicum hours that like that's when a
lot of people don't finish their degrees right because they don't they ask to go work for free It sounds like we are not doing that I just want to make sure if there is an opportunity for training um psychologists or other mental health professionals or other individuals who
are getting educated at U of M or other universities can come work for us in high need areas that we aren't deterring by having that window where they have to get those real world hours So I'd advocate for pay that for Okay Thank you
for practicum Any observations okay Rather than interns Okay Thank you for that Item number 2.03 Department of Exceptional Education Technology Refresh Laptops Yes This is basically we're bringing to the board
The total cost is 609 uh,000 $371 And these are devices for exceptional teachers service providers and staff And we want to make sure that we'll be ordering 745 laptops for our special ed teachers and service
providers which include OT PT behavior specialists SLT deaf interpreters um excluding our contract personnel This is the personnel that we have on staff 100 clue teacher laptops as well Uh again the purpose is that we want to make sure
that they'll be used for IEPs as well as differentiate instruction as well as manage any administrative tasks that are necessary Uh next slide The next slide Just laptops in the classroom has improved staff knowledge and enhanced lesson planning for
students with disabilities and this will help broaden our communication and collaboration efforts and it's a reduced cost of physical instructional materials So again we're bringing this to the board um for $69,371.75 Item number 2.04 Insignia Library
Inventory System Okay Thank you Thank you so much board member Otay We're bringing to the board a recommendation of the Mi the Shelby County Board of Education approves the contract with Insignia Software
Corporation an RFP 0112 I'm sorry 72LB for a library automation system to upgrade the district's resource management infrastructure This is a
threeyear cost um contract with Exsignia and it's going to include an initial implementation fee of 147,000 followed by the annual software assurance fee of 95,550 for the second and third year
bringing our total three-year cost to 338,100 The update systems will include efficiency tools to ensure our library collections are up to date and includes age appropriate materials The system will replace our book tracks that we've
had for about five years and it will also align with the age appropriate materials act of 2022 our some of if you go to the next slide um some of our expected outcomes um will be available um systems to track our
libraries and all of our libraries their materials so that 110,000 students are able to visit the library and check out accordingly It's going to improve our tracking and management systems within the libraries It's going to incr um increase the accountability and
management of library materials and it's going to in integrate seamless and provide consistent training Um also access to real time inventory data for schools and district leaders Are there any
questions remember love whose responsibility is it to buy library books for the school when you say our is our responsibility you talking CNI Yeah Curriculum instruction uh stipen
or set amount of money each year Well when we're purchasing books for schools like for instance we're going to be talking about the science textbook adoption in a few minutes Um we do send out RFP We have a team select the best book and then that adoption we library
books Okay Okay Even with the library books Yes We did an RFP for the inventory So we are purchasing this for all of the libraries across the district This inventory system because I noticed that when I go in
certain schools their library is kind of slim Yes ma'am That's the purpose of this inventory so we can see what those libraries have and then we can purchase books to enhance their libraries Thank you You're
welcome Any other questions is is this a new contract is this a Have we been tracking library books prior to this yes ma'am Through um book tracks Okay How is this different from book tracks well each like I says we really
try our best to enhance Um we've had this for about five years now So systems are always needing to be enhanced yearly and we've had this now for five years So it's just so we can um be again be more efficient with how we are servicing our
libraries So so is I guess what's the difference in the like the technology like what what is in insignia library inventory system do that book tracks doesn't do i don't care about what who's doing it I just care about the functionality I would I would assume if
we improve our No worries tracking We also probably save money Um absolutely I'm going to ask Dr Maples to speak a little bit more on the in intricacies Yes Good afternoon board members Board member Garcia Um my name is Amy Maples curriculum and instruction executive
director And so very similar to book tracks It's just that we were up for RFP this year And so this is what the committee identified um in lie of book tracks um that would be the tool going forward but no works very similarly Okay
Um I do I do like the idea of tracking inventory Um I think something that we've talked a lot about and Bora McKenna's talked a lot about is when we think about equity for schools if we know what's inside the schools we can use this data to direct resources for
refreshing our libraries So I I I want every uh bookshelf to be full when you walk into a library And some of our schools need more support So if we can use that to inform how we're investing that would be great Absolutely Absolutely
And to piggyback off of that board member Garcia uh as we uh look at our library inventory we know that to help students with literacy we need to have more uh highinterest books uh this will allow us to do that As we talk about
literacy and we talk about students uh having a love for reading uh these are the type of technologies that we want to uh invest in so that again we'll have uh a robust selection of books for our students to choose from
Thank you Item number 2.05 K12 science textbook adoption Thank you This is our um next recommendation that the Shelby County Board of Education approves the K12 science textbook identified by for adoption by the Memphis Shelby County
Schools science textbook committee This approval will ensure that the district science textbooks are aligned with the state approved textbook list to ens to ensure high quality science instructional materials are being implemented across Memphis Shelby County Schools Per the State Department
guideline TCA49-6.2207 all districts must adopt textbooks during the designated textbook adoption cycle which is science during the 2425 school year Um in moving down to the gap analysis the last adoption cycle for
science textbooks occurred in 2018 If the science textbooks are not adopted teachers and students will not have the updated textbook aligned with the new science standards Next slide please Um our expected outcome ensure high
quality standard aligned science instructional materials are implemented across grades K12 and attain the targeted of 37% of students in grades 3 through 12 will score proficiency on the science TCAP test And as you can see
over to your right um we have um stated or identified the books that the committee felt was the best books for us with this adoption Are there any questions this is just for the adoption of the textbooks Are we spending more money to
actually purchase textbooks for every student that's a great question Um board chair Coleman again this is purely for adoption We did put in the budget for $10 million so we do have some wiggle
room um to spend on purchasing the books Um so again um our goal is to make sure that every student has the books that they need in science So okay So um again I'm going to keep encouraging that Yes ma'am Um we look at
possibly maybe part of the adoption is downloading Yes ma'am um books for people who have the the devices if we're able to to uh pilot possibly the one-on-one devices so that we get licenses as opposed to the hard backs
Yes ma'am Okay I have one more question Can you or someone give us the difference between them actually having a textbook hard copy compared to just getting the sheets if it's a difference
that I mean you don't have to do it now but if I get a textbook will it help me more than if I just get the the the handouts or the practice so to help clear this up a little bit um the TCA
speaks to if we provide the electronic textbooks we also have to make sure the hard the tangible textbooks are available to students as well and specifically referencing um TCA 49622 and it's actually um section
because I know board member McKenna you had asked this question as well and it's actually F section F number one and two and it speaks to um purchasing the virtual textbooks and then having those hard copies as well right but I think it says making them available that doesn't mean we have to have one to one we just
need to have them available correct yes ma'am thank Thank you Item number 2.06 Sheffield High School desktop computers and laptops I'm going to uh kick it over to Dr Stanford because I know that they have been working with soup schools So she
can definitely uh talk about Sheffield and then she'll also talk about Treadwell later on Dr Stanford It is recommended that the Shelby County Board of Education approves the purchase of Ireie Jones Educational Solutions in the
amount of $96,3345 for computer hardware and Unar Sparkco Computers Incorporated for computer hardware deployment and access tagging in the amount of $13,853 for Sheffield High School for
the computer devices and deployment of the hardware The total cost is $1988 $19,888 $19,88645 The purchase will be for 110 laptops for students one teacher admin
laptop 10 teacher tablets 30 all-in-one uh desktops and equal quantities for deployment of each device Pricing for computer hardware based on IFPB090324 LP and IFB103024 LP and pricing for deployment
is based on RFP120224 LP The purpose of this is to benefit students by increasing engagement through interactive learning providing projectbased learning opportunities and equipping students with digital tools for immediate student
feedback Sheffield High School will be using the state school improvement grant known as SIG to fund the replacement of technology that is not working or that can no longer be updated They are seven years outdated with their technology due
to funding Sheffield Elementary School's current budget does not allow us to provide all the necessary upgrades to the technology that is needed for our students and teachers and this funding could potentially allow us to provide students with equitable services
promoting student growth and achievement Next the outcomes Laptops in classroom have enhanced lessons for students provided translation for EEL students increased student engagement allowed teachers to provide in the- moment
feedback and make instructional decisions in real time In addition it has given opportunities for students to develop technology skills that can be applicable in preparation of college and career The expected outcome is invested
in the new technology will equip teachers to create personalized learning experiences monitor student progress in real time and deliver targeted feedback resulting in measurable improvements in schoolwide student proficiencies across
all content areas Student achievement is the strategic priority and financially it will impact 109,88645 of SIG funds Any questions
bo member love um you said that the computers are seven years outdated That's correct The teachers computers or the students computers the students computers
Um and these are the desktops not the laptops Thank you Thank you So is there a select group of students that will receive these devices these devices will be used in a computer
lab So all students have the opportunity to benefit from these desktops So if these are seven years outdated what are their devices how far outdated are they the students onetoone devices Yes they should be pretty much
up to par We have our technology department because of the online testing we're getting prepared for They have done their due diligence and going around to make sure that they have all that they need and they are fully equipped and ready for the online testing So you knew that was going to be
next question So you just went on and said "I'm tired I'm going to tell you this now." Right Thank you You're welcome Thank you Item number two Question Oh will Will this be the Will this company be supplying all of our computers and
laptops i will have to direct that question over to Mr Tito Langston Thank you for the question board member Murphy So we have a what's called a catalog So within that catalog we have
maybe anywhere between seven to nine devices Based on the RFP each each device was won by an individual company So with these particular uh devices this company um was awarded for these devices
and as well as you can see that our deployment um company is Unisar So um if if I need to it's on our I think it's on our website but if I can share the catalog with the board to show um what devices are under what company at this
current moment Also you can go back to the last slide is cited on this slide the RFP So um this is part of that RFP That's why
we placed it on the slide so that uh both board members as well as the general public will know uh that the purchase of these computers are by are byproduct of that RFP Okay So there are several in this RFP because there's another one that's
coming up with the same company Yes Okay Yeah I remember I think the cap may have been what 20 million right member love Thank you for the presentation
You're welcome Can everybody use her to do their presentation because you're very upbeat Thank you Awesome Item number 2.07 Tennessee Department of Mental Health and Substance Abuse Services Non
Go ahead I'm sorry Non-recurring infrastructures grant contract amendment All right let me try that then Let me go on through to this right here Let me speed on I don't have a problem Let me speed right on through it Right The recommendation is to approve the
nocostou with the Sandy Hook Promise Foundation over a three-year period Uh so our purpose we want to agree to educate our selected teachers students and administrative staff about this program Start with help That is the program where we talk about what it looks like to be included and say
something definitely when you know that something is going wrong in that inside the buildings uh trainings will be offered to both student leaders teachers and selected administrators uh on their national age appropriate violence prevention program Description
description and background Again this is part of the stop the school violence grant and it will serve uh students in preK through 12 with a special focus on grades 6 through 12 So the gap analysis is within the office of student experience that represents an excellent
alignment with the project's initial vision and theou has a district-wide impact for grades 6 through 12 Second slide So again this is a district grant in the final award year Uh but this is part of this fulfilling that grant to
have thisou expected outcome Again we want students against violence everywhere promise club advisor training for over 140 teachers starting in the summer We want the trainings that are designed to make sure that we go back and save a promise club and these
virtual trainings are 60 to 90 minutes in length and they will be held during the summer Uh again the save promise club is a youth leadership and here it is just really trying to educate empower and encourage our uh youth as well as
make sure we have violence prevention strategies They are 5.5 hours inerson trainings for up to 100 attendees So again this is a no costu This is something that will be in all of our 6 through 12 schools we will make
sure that we can train over 140 teachers So we are our goal is to train teachers who are in our middle schools So it almost be train the trainer and I'll have Dr Luster to come up as just well as just to be prepared to dig deeper But
our goal is to do 140 teachers We're going to aim 6 through 12 making sure that every high school and middle school is represented as well as also train over a hundred uh students Did I get that right you did All right Can I ask one more question is there an
incentive or an extra incentive for the teachers that go through this training uh the way the we actually talked about that today Go ahead Dr Lester The way the uhou is written in theou no uh there's not an additional incentive So
we will start with uh schools opting in and teachers opting in particularly with the summer training We'll be targeting schools based on uh what their existing uh school data looks like around discipline uh around exclusionary consequences bullying etc That's where
we'll start Um our intent is for this to grow over that three-year period if approved at after the summer provided that we also have funding We will be able ideally we will be able to stipen out some opportunities for teachers to participate and opt into training uh
that will be something that we would be able to launch in the summer if this is something that we get approval on but theou itself does not have cost Ideally board members what we would want to do with this would be uh to expand teachers toolkits when it comes
to helping and empowering students to be able to uh deescalate situations that may result uh in violence So again this is a professional development When we think about tier two and tier three intervention for our students uh who may
not get along well with others how are we helping them deescalate and deal with problem situations as well as prevent uh it's a preventive measure uh around violence Board member Love
correct me if I'm wrong You said opt in the principles opt in for our initial launch which would include summer training when the teachers are not at work will start with uh schools being able to opt into the opportunity They'll be strongly encouraged based on their
existing school data Um this is just a comment The optional schools take kids from all over Memphis Yes and kids from Frasier North Memphis
South Memphis and Westwood and White Haven Um the school's data is low Their crime in their area is high though Um I'm concerned you say opt
in based on the school's performance not based on the community's performance they have to go back home to Yes So this particular this particular speaks specifically around the
implementation of the Sandy Hook promise work inside of the schools which does include a multi-tered approach So the launch does include training teachers and or teacher types school leaders and then as the school year begins if approved as the school lead school year begins we'll be able to expand that to
the sponsors of uh the safe clubs where they're implemented we'll be able to expand that to the students the student leaders in the buildings who are engaging in this particular work around antiviolence around inclusion um in their buildings and so ideally all students would have the opportunity to
benefit from the programs that are outlined in theou So all three components that are outlined inou but we do hear you board member love when you say even with the initial launch that um opting in again I think
the word Aaron used and usually our principles are very responsive when we said that this is strongly encouraged Um I've yet to through our tenure I've yet to uh receive from a principal that they won't do it if we say that is strongly
encouraged because crime is all across Memphis the North Memphis area and Kova area and Orangebound and um I just want the kids
to uh uh be suspect uccessful in this grant We do too and we take that we take your comment uh all of your comments and we will make sure again that we identify those schools and then we bring that
back as well Um I mean update you as well How are the students going to be monitored and the teachers going to be monitored great question Um again uh Dr Dr Luster I had opportunity to talk today and what we talked about is really
leaning in with those schools because if you sign up for the summer initial launch then in the fall we'll be going out asking what support you need to start the club Once you start the club as uh Dr Luster talked about especially
during the school year we can definitely be monitoring as we walk go into those schools also looking at uh not only their attendance but looking at suspensions disciplinary referrals and progressive discipline and that's some
of the data that we've been able to pull Thank you Thank you Thank you Thank you That was the mo theou for the Sandy Hook Promise Now we're going to circle back to 2.07 Let's follow along with me Tennessee Department of Mental Health
and Substance Abuse Services Yes On this particular um particular item we want to make sure this is an amendment And what we're asking is the board to approve the contract end date
from June 2025 to June 2026 This gives us more time to be part of this work But there was no change in the award amount which was $236,98 Uh the purpose of this uh particular uh item is that this is a one-time
non-recurring infrastructure grant and it's going to cover the cost of 12 months of clinical supervision as we train our 82 so school social workers in a two-day training So they'll be taking that training coming back working uh
using those strategies with our students and then we pay for the cost of the uh clinical supervision to supervise Again these are our students who are increasingly experiencing trauma from witnessing violent deaths to enduring abuse and loss Uh since the COVID
pandemic again the mental health team has responded uh to more student suicides and homicides than ever before So we're trying to make sure that our social workers have the right type of training Next
slide I'm sorry Can you go back i definitely want to pull this out that number um because it's data During the 22 23 school year there were a record of 15,514 crisis and emergency response calls And again uh they dealt with
deaths gun violence as well as students um either think uh thinking about uh suicidal thoughts and all of those things So just making sure that we're there for our students The next slide over a three-year period we have
been able to carve out and this comes from our SIP software uh over 77,000 therapeutic intervention sessions with our students That's over a three-year period And that's to our students and families Many have who have been impacted by trauma because this grant uh
for clarity uh for part of this grant is for the trauma uh trauma things that our students go through and the expected outcomes We want all of our school social workers equipped to provide evidence-based strategies And that's critical to address trauma anxiety depression and
PTSD This will help our students develop coping skills emotional regulation and decision-making abilities while reducing disruptive behaviors Again the grant was awarded for 236,000 They're just giving us an additional year to make sure that we
have access to this particular program Any questions for member love um where is the parent information the parent information Um let's just say my daughter witnessed a murder
I want to sign her up for um therapy How do I sign her up great question Donna can you kind of go into how especially talk about the parents i think that's a great question Quickly
in two or three sentences Donna Oh well good afternoon board members and assistant super super interim superintendent Um all uh parents have access to the mental health center through your uh child's um powers school
portal So if you log into power school look on the MSCS go under um the services it says mental health referrals and you can make a direct referral and it comes straight to our department Next question How often do y'all go in
the schools the social workers are assigned to the schools daily So some of them have um we try to this year because of the um grants that we have We've been able to um assign social workers to no more than
three schools Most of them have two schools and some have one depending on the number of um referrals that they have in those schools We do have some high need schools Um I want to give you and your team a
compliment I have been to plenty of schools when the student dies and a teacher dies I cry with the students I want to thank you for your staff and you
supporting the students and the teachers and sometimes the principal Yes absolutely Thank you for that What I'd like to add board members as we talk about the multi-ter system of support uh this would be considered a
tier three uh intervention And so I want to take time to always kind of reinforce uh some of the things that uh came back from the council of great city schools So when we think about trauma uh and our students this would be a tier three and
intensive supports for our students and our families And I also want to say I know you said quickly that it's free and it's accessible you know most of the um research shows that students or anyone um families people do not go to
appointments in when they have to go out So therefore it's in the school it's free We are part of the school system So we have that relationship So you have a whole um holistic approach to um
treating these students and our um our trauma services are instant So you know you don't have to especially our crisis we get so many and we may get six a day Today we had a few as well I'm just giving a little bit extra context but um
board member love I know you've been at some of the schools that um some of the staff members have come out come back and reported to some of those crisises that happens We appreciate the support Thank you Um just one question Do the all the
parents fill out permission slips just in case something happens You already have permission to treat So because we're um clinical we have to have informed consent So we cannot do our tier one supports We can those are
our suicidal trainings that we do and and presentations for students in grades fifth 7th and 9th Um and but that has also that has to be informed consent as well So they cannot in advance fill something out Now the portal the the
referral that's in the portal is extremely accessible for parents I get those notifications when they when they come in It's weekends it's night it's whenever So that's that's an awesome um tool that we have for parents to use to um make direct referrals The other
referrals comes through the school counselors could be teachers and if students are 16 and up they can sign for consent as well Thank you You're welcome I have one quick question Do you have like the feeder pattern because if you have a
child that's suffering at the high school they may have a sibling in elementary or middle school So do we have that pattern going with this so it may not necessarily be a theater pattern but because we have a social worker in every school we do collaborate and if
there are issues we do talk and and referrals are make We also have students who refer their siblings So my sibling is coming in and I've seen my social worker I then um refer my my siblings to them So that does happen as well And for uh more context the crisis calls that we
get for whether there's a death of a teacher or sta or um student or if it's a suicidal ideiations we also reach out to the schools where those students came from So if it's a an eighth grader and
last year they were um in maybe another school or maybe it's a fifth a sixth grader and they were in a fifth grade we also reach out to those schools to provide support because that would impact them as well Thank you You're welcome Next item Treadwell Middle
School laptops desktops teacher tablets computer carts Okay you can wake us up again Dr Se Okay It is recommended that Shelby County Board of Education approves the purchase approves the purchase to Ari
Jones Educational Solutions in the amount of $18,25520 for computer hardware and Unisar Sparkco Computers Incorporated for computer hardware deployment and access tagging in the amount of $20,313 and even cent for Treadwell
Middle School for the computer devices and deployment of the hardware The total cost is $128,568.20 and we will be purchasing 150 laptops for students six carts 15 teacher tablets 21 all-in-one desktop
and equal quantities for deployment of each device Pricing for computer hardware based on IFB090324 ALP and IFB103024 LP and pricing for the deployment is based on RFP20224 LP The computer the classroom
laptop costs and the student desktop would definitely provide students with access to enhanced blended learning and content area instruction Teachers will use the tablets to access student understanding in real time provide targeted feedback and facilitate
collaborative opportunities for students Description in the background Our current student devices at Treadwell Middle School are outdated lacking the battery life RAM and security needed for digital assessment New computers will
enable teachers to fully implement blended learning improve content instruction and increase student engagement The goal analysis states that limited access to technology does not provide equitable learning opportunities afforded to students in schools with
adequate technology Students using technologies have heightened levels of engagement benefit from immediate feedback and engage in personalized learning and collaboration It is to have an expected outcome of new computers that would enable students to benefit
from blended learning improve content instruction and increased cognitive engagement This will lead to improved schoolwide proficiency rates across all grades and content areas The strategic priority is student achievement and the
financial impact using TAG 4.0 Old funds is 128,56820 Good job Any questions next item I'm going to start here but then kick it over to Dr Stanford because I don't want
to uh interrupt the flow She's doing a great job But what I wanted to remind the board the board members uh we presented this um uh Dr in January Dr Richmond and the team when Dr Richmond was uh serving in the uh roles transformation transformational officer
before he moved over So what we want to make sure that you all asked us to bring back data so we're now bringing back the data uh for this particular program So we definitely want you all u but I didn't want you all to think that this was the first time you all were hearing
it or that you all thought you all had approved it but you did want us to bring back the data Dr Stanford it is recommended that the Chevy County Board of Education approves the contract and purchase to Vantage Learning LLC in the amount of $138,695
This is a web-based writing tool that uses prompt-driven exercises immediate scoring and feedback to enhance student writing through frequent practice and revision It will be used in 21 soup schools The purpose will be to provide
my access student license for sixth through 10th grade students in 21 schools The online platform allows for real time scoring and precise feedback that empowers students to immediately learn from errors and refine their writing This online writing platform
will also directly inform teachers personalized instruction and targeted interventions to improve writing outcomes A little background on this The 21 Sou schools that will receive the services are American Way Middle BTW
Carwell Guthrie Chickasaw Douglas K8 Fairley High Jeter K8 Hamilton High Hamilton K8 Kingsberry High Kingsberry Middle Mananis High Melrose High Mitchell High Oak Haven Middle Raleigh
Eel Middle Riverview K8 Sheffield High Sherwood Middle and of course Treadwell Middle in Wooddale High gap analysis Without the platforms immediate feedback and structured practice students may experience slower progress in developing
their writing skills So let's take a look at the data Next slide We have had two years with this program In 22 23 1,188 students across seven high schools grades 9 through 12 achieved an average
writing score of 5% Those seven high schools just in case you want to know they are BTW Mananzis Hamilton Sheffield Wooddale Westwood and of course Tresvent High In 2023 to 24 participation
expanded to 2,256 students across 10 high schools with an average growth of 3% Additionally average average scores in key writing domains improved from 2223
to 2324 And of course if you look across you can see the improvements from 22 23 to 23 24 And the key point that I want to really pull out is the fact that we're improving in key domains that our
students typically struggle in That is focus content development and organization So the expected outcome is to enhance student writing proficiency by demonstrating improvements in students writing skills across these key
domains focus content development organization language use and grammar Strategic strategic priority is student achievement with a financial impact using TAG 4.0 owe funds $138,945
even Any questions i have one Thank you Dr Stanford and the team that put this together Dr Whitaw Dr Richmond and it all Um I wanted to say first of all thank you for responding
and giving us this data but I want to more importantly say this is really impressive Um the average writing growth was 5% in 22 23 and then that was with 1100 students Then you added an
additional um looks like an additional thousand maybe thousand a little more and um and you added couple of more high schools three more high schools with an average growth of 3% which might mean that you know you had more students than
the previous year So I wanted to say that this is um this is very impressive I think this is is is working and and Dr Richmond how do you feel about continuing with this i feel good about uh continuing with it Um I do want to note that we know it's late in the year
Uh I think we tried to bring this several times over the course of this year So the approval now will help support writing for next year for next school year So uh and also this is what tag tag 4.0 This is tag 4.0 So this is
through our turnaround action grant And so we wanted to spend these funds uh before the school year uh is out And so again it would we'll use it next year in these 21 schools since we're late into the school year
Um I would be interested to know next year what is the difference of the data that we didn't use it this year but we are using it next year Absolutely
I I'd also like to since we're doing this 9th through um 12th I'd like for us to sort of monitor the students who get advantage of this to see if they continue the growth And I appreciate that because it may be
informative as we think about all of our schools Now remember we're using this in our high priority schools currently Dr Stanford and this contract has been extended These two years were only 9th through 12th but we extended it to 6th
through 10th for this upcoming year Wonderful Thank you So that'll give us more bandwidth to monitor how well this particular longitudinal data Wonderful Thank you Thank you You're welcome I think she said it um calculates them in
real time Correct Absolutely Okay Thanks You're welcome Next item Memorandum Oh wait a minute That's not on my list Economics local dual credit with Christian Brothers
University Yes ma'am I hope I'll be as energetic as Dr Fox was with here Um the item that we're bringing before you today is is going to be recommended that Shelby County Board of Education approves the memorandum of understanding
between the district and Christian Brothers University CBU for the economics local dual credit opportunity at a cost of $25 per student engaging in the challenge exam The purpose is to continue the partnership between the
Memphis Shelby County Schools and CBU Um Memphis Shelby County School students can earn both a high school diploma um and transferable college credits that can be applied to a bachelor's degree at CBU Students can also attain the three
um three early postsecary opportunities We call them EPSO points Students enrolled in this economics course have the opportunity to earn three EPSO points and college course credit in Econ 214 at CBU This purchase allows our
students to earn college credit as a fulfillment of their graduation requirements The gap analysis is um if they do not um if we're not able to secure this for our students they will not be able to receive that credit and
also our students will not get the EPSO Next slide please So looking at a little bit of the data as you're looking at the chart you're able to see from fall 2023 to fall 2024 spring 2024 to spring 2025 we're always increasing in our
enrollment So we're again having to bring this back to the board because we definitely have more students taking um more than ever um this Econ course um with 3,22 students this semester Students
scoring 70% or above on the ECON challenge exam will also again re receive that credit um as they metriculate to CBU Again the financial impact will be $25 per challenge exam and as a that is attempt per student and
that's roughly going to cost us about $80,50 Any questions board member McKenna Yes Thank you for this and you did a good job Thank you Dr Stanford is going to give lessons I
know right um I have a question about um what we think the the decline in the number of students who um attempted in the fall of 2024 Um why we might see that Just
thinking about why why that might be Um and what are we doing to ensure that we um have students we get as many students as we can to attempt to do this in spring 2025 absolutely So again as you can see looking at the chart we certainly have
more enrolled this year but we're certainly wanting to definitely work more with our universities on helping us with the comes to the curriculum of that So there have been conversations Dr Maples has been talking to Dr Brian in reference to making sure that we have
the curricula um so our students can attempt and pass it So again we are certainly working closely with Christian Brothers moving forward but we are noticing that more of our high school students are definitely taking this course because they're able to get those
um episode points And then I'd also like to um ask you all um again this is um for them to to earn credits towards a bachelor's at a particular school So what are we doing to make sure that they
if that is what they want to do we're helping them make it on into CBU Are we working with counselors just I want to know what the the plan is Do you want to speak to that Dr Maples sure So um good afternoon again board member McKenna So
one of the pieces we work with CBU closely um because of course we have to share some of that student information because we provide our schools teachers and principles with a weekly report on who has completed and who has not completed the challenge exam But in addition to that we've been um enhancing
our um our um relationship with CBU so that we're doing a better job after the fact so that they can target these students and have those uh follow-up conversations um for those students that are interested in that post-secary opportunity One followup So this is when
we think about unlocking dollars this is one way to do it Um making sure that our students are taking the courses at um ESPO So not only are they getting credits and a launching pad to get a bachelor's degree but we're also they're helping us unlock dollars for other
students as well So the more that we can do to facilitate that in making sure that they have these opportunities um from a board perspective in spending our funds this is a um I think a very strategic way for to spend our dollars
for our students that makes sure that they can go to a post-secary opportunity as well as unlocking dollars for students that are coming behind them Absolutely Chair Coleman any further
questions academic committee meeting adjourned Very efficient Thank you We move right on into our charter I'mma do it She's not here Yeah Okay It's in your hands All right Thank you Good evening everyone Uh I am Arlander
Parker director of charter school development in the office of charter schools Uh to the sup interim superintendent to our board and listening public Um this evening I will give you a higher level overview of our charter authorization initial round recommendations Uh as the information in
your yellow folder uh I know is very robust and so with that you will need an opportunity to review the information Uh so for that and for the sake of time uh we will provide a high level overview All right So it is recommended that the Shelby County Board of
Education adopt the denial of the following charter applications Dreamcatchers charter school Hillrest High School Kip Memphis Creative and Performing Arts Elementary Kirby Middle School and Still Our Rise Academy Now our purpose before you today is that the
Tennessee Public Charter uh schools act of 2002 requires that a local board of education approve or deny public charter school applications no later than 90 days after the receipt of the completed application And so May 2nd marks that
exact 90-day period And so that's why we're bringing recommendations before you this evening Next slide please So the application decisions we know are based on the Tennessee Charter School application evaluation scoring criteria which is provided by the TDOE and this
is the application the scoring criteria that all schools all applicants across the state of Tennessee use Additionally we layer in board policy 1011 in this review Now all supporting documents have been provided to you in the yellow
folder this evening And if an applicant is denied in this initial round then in the initial round they will have a 30-day period to address any deficiencies and to submit an amended application for second review Now in
looking at the gap analysis we know that charter agreements are for a 10year period and we as the LEA we don't have the option for a contingent approval And so with that we know the charter applications are binding documents on the sponsor on the school and on us as
the LEA So we have to ensure the applications have the correct information and that it's the complete information because without it it could lead to accountability and compliance issues for the district and potentially revocation for the school over time Next
slide please Here you see some data And so this data just uh simply uh states the applicants who uh were denied in the initial round this first round that we had uh the majority of our applicants to
resubmit in the amended round And so with that um it is overwhelmingly that applicants do find value and they do submit their amended application for that second round of review So by denying the applications in this first
initial round it will provide us an opportunity to maintain a high standard for our authorizing It will also provide quality school options for our students And additionally it will allow the applicants an opportunity to correct any
deficiencies that they have in hopes of a more complete and robust application and review Next slide So these are our five applicants and as you see here these are the uh financial impacts uh to the district up to year
five and so with that um I just want to note that each of these are up to year five and then you have a number at the end which is the capacity number So with charter schools of course we know they grow over time and they increase their enrollment and capacity over time So the
capacity number is what we will be approving in the application Next slide please So for uh a recommendation for approval an applicant must meet or
exceed the standard in all applicable categories as based on the Tennessee Department of Education scoring rubric Next slide And so after the applicant meets or exceeds that standard we also layer in our board policy And
these are the five considerations with board policy based on 101 And some of these are already embed embedded in the application from the TDOE Um but I just wanted to highlight that we layer in board policy in our decision making as
well Next slide please So here are our applicants We see our school We see the sponsor Um for each applicant we have our applicant type Uh we have three new start applicants this year Uh new ideas new
schools Then we have two schools that are ASD transition schools And so those two schools are in their ninth year of the ASD And what they are seeking is they are seeking authorization from the home
LEA Okay And so then we also see the grade structure and the model for each of those schools We see the neighborhood or region Typically applicants pick one identify one neighborhood in which they would like to locate Um but as you see
this year um we have um some additional areas in which applicants have stated um that they would like to locate such as the entire city of Memphis or they've selected maybe two uh regions And then we have whether the applicant in this
initial round has met the TDOE rubric or board policy Next slide please All right So as we look at this slide here are just some overarching concerns related to the applicants As you can see there are some common threads among many of the applicants as
it relates to their academic model the supports for our high or at risk uh students or high need subgroups uh we have concerns uh across various applicants around their community need or demand for the school in their particular area their recruitment and
enrollment Uh there are a couple of schools that we have governance concerns uh about with the information in which they've provided And then facilities is an area that uh is a through line across the applicants as well as each of the five applicants has missing or
incomplete documentation that needs to be shured up in order for us to have a complete application So we definitely want to provide them an opportunity to correct those deficiencies Now as I stated as a highle overview in
your folder there are some uh specific rationes You have the full rubric uh in the presentation on slide 32 in the appendix Uh you have some more detailed information on those slides as it relates to each of those particular applicants Next slide please So here you
see uh the four sections of the application You see how each applicant scored at this particular time in the initial round Remember in order for an applicant to be uh recommended for approval in this round they had to have met or exceeded
the standard in all of those categories And at this time there was not an applicant uh in the initial round that met that particular criteria Next slide please So because of the reasons discussed uh this evening our recommendation is to
deny the applicants in this initial round as they have not met the criteria for approval based on the TDOE rubric or the scoring criteria or based on board policy 1011 Now in looking ahead next slide
please Again this is the initial round So this is their first round of review Applicants denied in this round will have 30 days from notification of the LEA's decision to address deficiencies in their application and to submit an amended application for review Now once
amended applications have been reviewed recommendations will be brought back before you uh in July for the second and final round at the local level If during that July meeting if an applicant uh is denied at the local level they do have
an opportunity to appeal the denial to the Tennessee Public Charter School Commission And so these uh appeals typically happen around September October but the appeal to the Tennessee Public Charter School Commission and that decision that's the final decision
for the applicant So they have two rounds for the LEA and then if the LEA denies then they can appeal to the commission Last slide In conclusion applicants who are denied in
this initial round will be provided a copy of the rubric of the feedback Our office also sets up an applicant overview uh for us to walk the applicants through the expectations for submission of the amended application
um and we provide any type of guidance or clarity that they may need Uh again you have a 63 slide presentation but the appendix uh is uh included and it provides additional information related
to uh the recommendations So this concludes our presentation uh as always uh and definitely um you know at the will of the superintendent you know if there are any additional questions or any uh needed 101 ones our office will be happy um to answer and provide the
information for vice chair love dream catchers um um this is a clarifying question they're going to house homeless children or accept
So in their application their model stated that they uh are proposing a kindergarten through 12th grade school with a Montasauri model with a focus on the homeless uh students
No ma'am not residential No ma'am if the parent finds housing they're still going to allow the kids to go to the school So that's a great question uh Commissioner Love and
just so you know when you look at some of your feedback in the rubric we had some specific questions as well um for the applicant related to um some of those concerns Just out of for clarity sake we have to u make a decision at our next board
meeting the April board meeting 29th Yes ma'am But this is the initial round decision Right Right And then they have 90 days to come back No ma'am So they actually have 30 days to shure up their application Okay And so after that 30 days we as a district have 60 days in
which we review And so then we bring back recommendations to you in July Okay That's what I want to make sure And then ma'am other question about the um charter um applicant review team Is that made public do for transparency do we know who those people are yes ma'am So
if you look in your rubric in the very probably the third or fourth page there is a list of all of the members who uh reviewed uh each application And so just to share we have uh office of charter school staff We have our district
partners from various departments And there's a graphic in your presentation as well that shows all of the departments that supporting this review We have uh expert uh charter reviewers external reviewers We have charter leaders that are currently in our charter portfolio because of course if
these schools are approved they will join the portfolio uh and be colleagues of the current charter leaders We have community members uh parent reviewers We had two parent reviewers this year And then we also put uh a link on the district's website on our charter school
website and we solicit public comments and feedback Unfortunately there were no public comments on the applications for this year You gave me categories I was asking for the people So it's in here Yes ma'am Okay I'll find it Don't worry about it Okay Thank you
Board member here Garcia Uh thank you Miss Parker I have a question about the ASD transition applicant types And in the packets I see um guidance that says sponsor of an existing school in the ASD seeking
authorization from its home LEA application Is this both schools want to remain part of Iota community schools or are they requesting to come back to Memphis County Schools so both are correct but the latter is is
they're requesting to come back as a charter school to remain a charter school with under Memphis Shelby County Schools A charter school under Memphis Shelby County Schools but no operator No iota Iota Okay Okay So it is
a is IOTA managing the remaining I ASD schools so these are the last two ASD schools Hillrest and Kirby and they both are um managed by IOD I was going to make a comment but I'm going withhold it Um I just think
colleagues I think especially if this is our first time reviewing I think we need to these are big decisions and there's a lot of data in this This is a decision we make for 10 years Um and so you look at that over time The question I ask is what do the
neighborhoods are these schools are proposed in are we educating children uh in a traditional Memphis Shelby County school better than what we we see here um and knowing that we should be certain that if we're going
to give someone 10 years to educate our kids that they've got a really exceptional plan um because we we should be focused on a diverse portfolio but they should be quality seats So I think making sure that these applications um
get everything that we need to make an informed decision Thanks Um colleagues this is a lot of decision as board member Hugh Garcia has just stated We um are just getting this So the
charter office is open to having conversations If you have a question please reach out as we have to make a decision at the end of this month on this So please please reach out to the charter office so we can get clarity if you have any type of questions or
concerns Please reach out so they can uh update us on whatever is needed If you don't see what you need Miss Bo member McKenna just reach out and they'll send them what what we're missing if we're missing anything Yeah Miss Parker these are very thorough So thank you I was I
was looking for data and you had literal headings for things that I was looking for So this is the this is the type of front-end information we can come prepared with smart questions to make these big decisions So thank you for all the work I know it's time consuming
Thank you We appreciate it If you will if you have any questions please get them to them so they can have our answers by work session Yeah by board work session Thank you We'll move right on
Community outreach and engagement Did you Did you have anything else i'm sorry Thank you Thank you for a thorough report Community outage and outreach and engagement committee meeting Good afternoon everyone
Hello Hello Good afternoon board commissioners interim superintendent Oh good evening It is We started in the afternoon didn't we uh good evening everyone Um I'm here to talk about the family centered schools
framework My name is Rosalyn Stevenson and I'm the director of family engagement Next slide And so last month when I was here um I talked about the family engagement department's mission and how um we are to build stronger
relationships with families uh and communities through partnerships to ensure that families are well equipped Um communities are resourceful and students have what they need to receive the education and environment that they deserve And so on the next slide it
talks about our departmental goals And so last month I talked about how it's important that we are providing that welcoming environment for our families and inviting them to participate as equal partners in education uh with us Also engaging our
parents and caregivers in supporting schoolwide classroom and parental activities through volunteering Also assisting to removing any barriers that may hinder a family from becoming that partner of education with us And last but not least building that parent
capacity And so next slide next slide Okay miss my slide Okay All right Well so to understand and to know um to understand the goals of family engagement you have to know where the history behind it And that's where the family centered uh
schools framework come into play And so back in 2017 a Memphis team of educators um community and professional leaders uh got together and stated that if we really wanted that real family engagement within our
schools uh we had to put the family in the forefront We had to put the families in the center And so um if you look on the screen you'll see some notable names that were a part of that family engagement team and you see two of them they are laughing uh board member McKenna and board member love that were
a part of this team Next slide And so through through initial surveys uh and input from uh grassroot leaders as well as administrator and and elective
officials Um they found that some key initial findings were um many of our families felt that there was some parental eleation ele I'm sorry I can't read alienation as well as um there u was no
true distinction u between parent engagement and community engagement and there was no real evidence of who owned parent engagement within our schools Um then there was the instability of the merger and de merger back in 2017 as
well as there was a little uh optimism when it came to um parental engagement and its um ability to boost student performance Next slide So during those initial findings uh that
Memphis team found that Memphis required a collaborative innovative and restorative practice to build trusting relationships um to create family centered schools because the trust was broken and it was
impeding on our student academic success And so with the vision of academic success for all students next slide they created the family centered assessment framework which was built on um using um black epistemology and
swuahili definitions of community We go to the next slide And so through interviewing and gaining input again from our families and students teachers and principles um they asked them how do you experience
how will you experience um these principles or standards um in a school environment and so they talked about open communication meaning that our families wanted communication to be consistent uh mutually respected
respectful They wanted our schools to listen to them and they wanted to use diverse methods of communications Then when you talk about welcoming and compassionate spaces um they wanted the schools to feel um they
wanted to have that positive attitude schools to have positive attitudes with our families They wanted that active listening again and customer service And when you're talking about supporting families families wanted to experience life skill development they wanted uh to
be if parents needed to be put back in school they wanted those resources uh to um get back into school as well as uh resources to um working with parents uh with atrisisk students as well So when you're talking about building
real relationships um they wanted the schools to create opportunities to go to cultivate the relationships with their families as well as have flexible um flexibility in meeting schedules with working families And then when you're
talking about honor that family voice um allowing parents to tell them what they needed not us telling them what uh we wanted them to have Next slide So how does the family engagement department actually mirror this
framework and so some of the strategies that we employ are um ensuring that we are providing wellness checks for our families uh conducting or having that two-way communication promoting in-person and virtual meetings uh as well as
translating materials in inclusive language Next slide So for the strategy of welcoming environment that includes uh having that welcoming environment where we may have resource rooms or parent rooms available for our parents
Also making sure that we are greeting our parents We always tell the family engagement specialists to uh make sure you're greeting your parents uh during um dismissal as well as early arrival That's the best way to get to know our families as well Um also making sure we
are translating our materials and making sure that that language is inclusive for our families Uh also hosting familyfriendly events to celebrate diversity within our schools as well as providing our specialists with uh professional development uh focusing on
customer service Next slide So when you're talking about supporting our families we want to make sure that we are resourcing our families that's providing them with school supplies that may be backpacks uniforms uh and using uh internal as well as external uh
services such as driving the the driving the dream platform Also we want to make sure that we are building their capacity through those parentmies as well as workshops um and um making sure that our families know what's going on within our within
our school district through uh family newsletters social media and other avenues to reach them Next slide And when you're talking about building those strong real relationships that includes celebrating student success Um that could be our
honors programs We have those attendance celebrations also conducting wellness checks not just for the negative but for positive uh outcomes as well of our students Uh we also want to host special and meaningful family events Uh just
recently I attended an event where they had ties and tutus with dads for our students The next slide is um honoring family voice And so that includes uh using surveys to gather feedback uh on
program and needs of our families uh as well as using that two-way communication Again having suggestion boxes for our families to receive that ongoing feedback from them as well as utilizing uh parent and caregiver leaders and
ambassadors to capture that diverse uh voices of our families Next slide So help me and let me help you So while I feel that the family engagement team they're doing a great job uh and they wear many hats there's
always room for um continuous growth And so where I see growth is continuing to support and provide professional development for those engagement specialists also ensuring that districtbased and school-based staff understand the roles and
responsibilities for engagement specialists We also want to make sure that we're continuing to collaborate with external agencies to support and resource our families promote and push involvement within schools ensuring that our environments are continuing to be
welcoming to our families uh maintaining a clear and consistent communication with our families and last but not least making sure that we have that visibility within the communities And that's it for the family
centered schools framework Any questions yes Uh thank you for the presentation Uh I think my there's two dates in here The initial findings page and another were another
um data collection for community family and community voice slides We're looking at 2017 and 2018 data I'm curious how this is coming up now and how this
is why now what do we like where did this come from I guess like have you been implementing this or are you proposing that we implement this I'm conf I'm I don't have the context of what we're executing we asked um this has been implemented
this was implemented since 20 yeah this is implemented Yeah it was Do you know when it was before co So probably Yeah before CO Yeah So this was so we asked her um to bring it so that we could see what they
had been doing so that we can think about how we assess we look at this and reassess how we move forward So we've been doing it eight seven eight years What I guess what data are you collecting along the way
wait sorry What so how so basically this presentation um discusses or highlights how we mirror um the standards of the family centered framework And so um just recently we do
collect data There could be some there there could be some data I can get with board member McKenna um prior to um prior to um COVID There's some data that could be out there uh mainly
through our charter schools um regarding um this framework So let me help you here The data that was collected was to um build this framework The framework was then um presented to the board at that time and then I think that's when
the board decided to ask administration to adopt the framework What they did after that I I don't I don't know So to your question Yeah Um I I have here evaluation and impact Yeah Um I to board
member Hu Garcia that's part of the reason we wanted we wanted to see it We participated in this We knew it was happening but we didn't know how it was happening and how well So what are the evaluation metrics that we set up if we have at all to determine its impact um
at all so I I guess that's the question that I have and I think you have as well So that's the question Got it So what I can do is I can um get with um our former uh family engagement manager to
obtain that that data uh prior uh because we have had some staff um attrition Um but what I can do is I can also provide I can provide the data uh for this year when it comes to um
parents attending um our um family events as well as surveys um and other um findings from um the actual uh standards
I think that would be helpful I I appreciate turnover and I want to say that there's nothing in here that that this this feels like the way we should be doing business right like I agree with this approach and I also want
to be able to improve it so that we um like parents in attendance is not a great metric because it doesn't doesn't equate to change but if there is qualitative survey feedback I think what I'm interested in and uh as professionally you know I'm probably
involved in sort of the coordinated driving the dream work is how are we coordinating um a continuous support network for families and communities so they get resources they need And how by using this framework and
and plugging families and connecting each other how can we use that data to show actual services but then survey their their you know increased wellness how they're reporting um
self-sufficiency or or being able to support their child or attendance of their I think I just want to see something uh connected I know that's I know I've said a lot Uh Chief White is probably like "No we're not doing all that." But
board member Garcia can I interject for one second yes Um just to um talk a little bit more on what Dr Stevenson spoke to in reference to data We are constantly taking data based off of the programs that go on in the
schools Remember again we do have family engagement specialists So the programs that she talked about they're centralized programs but they're also in all of our schools So she has a team of people that she works with and they do collect data either through surveys um
through um various um through various uh telephone call conversations They are actually collecting data on every program that they have because we want to get the feedback That's how we know how well we're doing with that program also So even from the standpoint of
uniforms and collecting uniforms if we need more uniforms we go out and ask what do the people need and then we go out and get that So a lot of the information that we that we that that we do to drive this program is based off of the feedback from the community I hear
that on the need I think the the piece I would want to make sure we're doing is the continuous improvement of the way people feel about the program too So how we're building that community How do we know that um I believe we're collecting data but implementing those learnings so that we are that it also feels
supportive and and we can definitely do that with more of our smart goals So we're making sure with our phase program that we are implementing smart goals that we are always trying our best to attain So that's thank you That's something we'll certainly make sure that we are keeping in mind Thank you I think
to to piggyback on um what board member Amber um Amber board member Amber board member Huitt Garcia said can you go back to go to the slide where you had your the the strategies and outcomes and I think this will be helpful
Um and and thank you um for bringing this because we were we were informed I was informed that this is what was happening and I was happy to hear that Um just to give a little context this was a 2-year um uh endeavor that
included when you saw the names on the list that included um Dr Beverly Cross who's with um who's a regular partner of the district with University of Memphis It included um uh community members Um it included um a charter school leader
It included schoolboard member included um administrative um um employee in the faith office and then some um other um I guess higher education support um to build this out It was a two-year
endeavor just to give a little context Once that was done we brought it as I said to the the board and the board said "Yeah we want to try to do this." The thing that I want to make sure of if it is happening that it is I think I hear board member Garcia saying is that it's
implemented with fidelity and the only way we figure out whether it's implemented with fidelity is if we have set up the metrics align them So we have the standard we have the outcomes we want to see which are driven by those those those what is it five pillars or
whatever that is the five standards and and then what are the strategies to meeting those and how do we build out the metrics um for those and the activities and tactics that we're going to use and and and building our data from there but also in the in the and
and that helps us with continuous improvement because as we see it where we're doing well where we're not doing well how do we pivot right so what is our process to make sure that we are we are meeting this standard with fidelity if this is even the right standard now
so that's part of also going back and saying hey this was done precoid things might have changed and this is really not the standard anymore maybe it is the standard but we've got to think about different strategies of getting there So I think again I
appreciate you bringing this and and you were excited about say we're doing it and I I just want to see how the board one we needed to know what was going on and then how the board can help facilitate um ensuring that we are actually um meeting the goals of the
framework So with that said if if we could and um that you could think about how you build out the metrics for this and um so we can evaluate it for impact And I will say this um Dr Cross was so
um excited about this that she had her her graduate students do some more work on this So I would touch she couldn't make it She had another Okay Um but I would suggest this is a way for us to continue our our wonderful partnership with the University of Memphis Dr
Richmond and um others They they did some work on metrics and figuring out how to measure whether we're doing this So I would suggest that you all reach out to her if this is something that the district wants to continue Thank you
And I want to say something Um I surveyed 50 kids from Graham View Heights Elementary and 50 kids from Westside Middle School and 50 kids from MLK
Prep Uh Bob the charter operator Bobby White was doing it with Fidelity He has some data on it Um I surveyed parents from those three
schools and what I learned this was years ago what I learned we were doing a horrible job at communicating with our parents
the school office staff was not somewhat friendly other times not Um but we can do it Um you
remember when we had uh friendly I don't remember the name Family walkthroughs Friendly um an employee would pop up at the
school Secret shopper Yeah Yeah We can get back to that if it's okay with the interim superintendent Um huge shout out goes to Miss
Durham from the former principal of uh Craigmont High School because she stood outside every day and greeted the parents and the students Miss Puit does
that every day too Um Um that makes a big difference to me and the other parents Any more questions um we're going to go to item three World
Impact Groups No he has sitting Good evening My name is Kendall Anderson I'm the CEO and founder of World Impact Group and I'm here today to for one inform the district and two propose
opportunity for partnership to be able to bring our services to the the school district Um and and that simply is facilitating our holistic student athlete development program um titled the game changers Um next next slide
please Next slide Next slide Thank you Oh who we are So in a nutshell we are a holistic um leadership and mentoring development driven organization focused on the holistic development of student athletes
and helping them find their identity outside of just being athletes Um our purpose is to equip student athletes with the skills the mindset and confidence in order to succeed in life beyond sports Um this will bridge the gap between athletic performance prof uh
personal professional development and life out the sports and and uh in the result we will create lasting impact by molding and molding transformational leaders and helping them uh in every way that they need to succeed beyond sports
Why does it matter it matters because um it's a lot of focus put on athletics pertaining to their their athletic development what they can do to their respective sports but it's it's a major lack on development pertaining to who they are as people and what we can
provide to them to help them during their transition for life out there sports Next slide Uh I want to just tell a little bit about myself I'm a native Memphian graduate of Fairley High School 2013 where I was a student athlete there Um
pri after after graduating high school I had the opportunity to play at the NCAA Division One level as a student athlete baseball player at DJ Jackson State University However uh a part of my journey was I didn't I didn't
fundamentally hone in the concept of a student athlete going into my my freshman year um I I was more focused on the athletic part of it I didn't take academic serious and as a result I ended up losing that opportunity to play at the end NCAA division one level But uh a
year later I I was afforded another opportunity to come back home attend Southwest Community College as a student athlete baseball player and I was blessed where I found my mentor and life coach and it was a real life-changing uh
relationship Um he was a professional baseball player Um he played for the Detroit Tigers He played at the NCAA Division One level But he was a doctor black man It was the first doctor that I had ever had a strong encounter with and and was able to have a personal
relationship with And he started sewing those seeds into my life and and and and told me something that was a staple for me at the time and that that was simply your education will always outlive what you do as an athlete Once I started to
hone in on that concept I applied those things and he not only took me under his wing to provide mentorship but he also positioned me So during my time in college um I I I would come back home and I had the opportunities to um get
internships working at the Junior Court Memphis and Shelby County Junior Court as well as the Memphis Red Birds where I where I gained valuable skills that I still use today and ultimately positioned me so that doing the transition when I finished college and I
earned my my bachelor's from Blue Mountain University in business administration that transition was was seamless for me Um I had the professional experience I had the professional skills I had the character I had the mindset that prepared me for that opportunity
And and that's that's something that I strongly contribute to having a mentor and life coach Um throughout throughout the past 10 years I've had experiences um across various platforms working with student athletes from the high school
all the way up to professional level where I had opportunities to work at pristine uh teams and organizations where I help cultivate uh student athletes in various sports as a strength and conditioning coach a life coach and as a
mentor Um and a lot of these student athletes have went on and and they received NCAA division one scholarships on down to division three And some uh got the opportunity to play at the professional level Next slide
please Next slide please So as I mentioned um during during this tenure tenure span and even during my time as a as a collegiate and professional athlete um I had many teammates that wasn't blessed to have an
opportunity to have people in their corner that were were sewing those seeds in their life to help them understand that who you are as a person and and the value that you add to yourself as an individual will always outlive what you do as an athlete and it will also open
up opportunities that can leverage you into um a solid professional career Um through through my tenure these 10 years I see that I I I I recognize and I see that it's a lot of focus put on the strength and conditioning aspect of an
athlete the nutrition aspect of the athlete the skill development as an athlete But there's a strong lack and focus on the character development the professional development and their interpersonal skills which translate to the individual becoming a well-rounded
person So um with World Impact Group we we focus on bridging that gap by focusing on those three three CPIs We have um created a curriculum um myself with a
couple of the board advisors that um who are doctors and have done research in the sports psychology aspect of this We come up with a with a curriculum and we founded those curriculum on three pillars the we call it the CPIs the the character development the prof professional development and the
interpersonal development And our approach is to provide those CPIs with the the focus on providing them with those with those skills and intangibles necessary so that that so so that one
the student athletes can be prepared for life after sports but also gaining the skills that they need to to be productive and transformation transformational leaders in society Next slide
please Like I just like I just mentioned um I'm a I know everybody's been here for a while so I'm pretty much just trying to uh sum this up in a nutshell but uh you can go to the to the next slide Like I said our goal is to develop
athletes holistically build character build professionals build um those interpersonal skills that will translate and and uh position those student athletes in the areas where it's a major lack lack of intention and a lack of
focus on um in turn they will have more scholarship opportunities They'll have more um professional opportunities and they also have more opportunities to be connected with community resources and community uh professionals with uh
athletic backgrounds some and and and even those that with non athletic backgrounds but they'll have exposure to endless opportunities where they can find themselves uh in front of people who can show them different pathways and different outlets and different avenues
that can prepare their life and not just what what sports can do for them We believe that this creates lasting impact And I I personally believe that um majority majority of of what it takes to be an athlete down to the the the
strenuous uh and tedious um school and and athletic schedule and and things that you have to possess to be to perform at a high level you're you're most naturally a leader So we want to impact them and and provide them the tools and resources that they need to to
operate as transformational leaders Next slide um because of because of um everyone's time I had a video that that um I don't know if you all want to see it or not but it's a fivem minutee video and it's basically a a qualitative testimony
video with athletes that I work with um from various continents not just the United States but student athletes that I work with from across the world um varying in different sports all the way from golf to basketball to any sport that you can name and they're currently
playing at at various division one levels um and at at the college level Um next slide Our board office will give will give get this to us so we can get a chance to see it Perfect Next slide Um
so we've been doing this work since 2015 been doing this work since 2015 and and I've dedicated my my life and I believe it's my purpose to empower student athletes especially for the ones that come from situations similar to mine Growing up in a single single parent
home and impoverishing and being was considered at risk youth um sports saved my life Sports was an outlet for me sports created opportunities for me and quite frankly it it redirected a lot of the trouble that I was getting into and
it gave me a it gave me a area of focus and ultimately gave me a way out and I I've dedicated my life to um pouring into those same same student athletes that come from environments uh such as me and giving them the tools that they
need so that they can they they can go further quicker than I did Um and and up to this point in 2025 um I just relocated back in Memphis and I'm I'm back here to provide this impact
that that we have been providing um in several states Florida New York Georgia and even in and Puerto Rico So um what we do is is very impactful Um it's it's proven um is is something that's that's needed and I believe that is my life
mission to um to to operate in what I what I consider is a niche because like I like I will constantly re restate over and over again it's not enough emphasis put on the the individual We we are are major concerned about wins and losses
and and what we can do as far as uh their field of play but it's not enough emphasis on that individual and helping them maximize who they can be as a as a person Next slide Please Next slide please Um right now I have I have a
couple of questions Yes What's your capacity what's my capacity yeah So I work with student athletes of all all age ranges but I'm here today to propose that I work with juniors and seniors in high
school because we want to equip them Um that's that's a a target um audience where they're going through they're about to transition into the real world We want to provide them with the tools the knowledge and the skills needed so that when they transition into college and they do get that scholarship and
they do get the opportunity to play the next level they're not just going but they'll excel and they'll be able to sustain and maximize the opportunity that that is before them Well we have a process in Shelby County
Schools Uh um Tito Yeah Explain to him the process Garrett your question as he was coming in Explain the vendor process Tito May I suggest for consideration that you
do this offline offline Offline You said anybody has any questions a vendor process i I've already went in submitted my vendor process and I've been accepted I have the the vendor ID I received that a couple of months ago Um anybody have any question no I just
want to say thank you for sharing your story and using your experience to help youth typically um we we put out requests for services or programs of which um people who can fill that need would respond to it It sounds like you already take you've
already taken those steps I I think that there is potential there particularly with the different school profiles but I don't know what our current need is that we put out there So our board office will make sure we get this full presentation and all of our contact
information is on the website as well Um and uh Chief Langston can share more about navigating what our current requests are out there So but I also noticed your MSCS colors too So thank you Thank you for trying to represent
And then also just thank you for for sharing your story Sure Thank you all for the opportunity and you all have a good evening Yeah I want to say thank you as well I do uh some volunteer work with the track teams My son is currently on one of the track teams right now and so definitely the mentorship is most
definitely needed and those real life experiences and building our students up for life outside of school and sport So I I commend you for what you're doing So thank you so much Thank you as well Thank you This meeting is adjourned
Okay we're going to move right quite swiftly for procurement committee meeting Academic team if you all want to leave you can academic team Can I c Can I Can I suggest that we only address item i mean we don't have to discuss
every item Can we ask the administration for their discretion for where we would have the the high you know highest number of questions I was getting ready to say that Okay I do have some questions on a particular item
So we move right on into our procure excuse me procurement teammates I ask that we be cognizance of the time if you don't if it's something that can be asked and and sent that we all can be
involved so and they give us an answer back started laughing so it's getting close let's go I'll jump right in So board members this is uh purchased for to replace our um current workstations in our school nutrition
cafeterias Right now those point of uh sale um computers are outdated This is 87 computers to replace those um so that when our students are going through the cafeteria line we can get their information fairly quickly No questions
Next So board members the next item is uh um sticking with CNC This is a fire watch Um as you as I alluded to in the budget presentation uh we have some fire life safety issues So what we're asking the board is to approve and um um
continuation of this contract for this group to do a firewatch um through June of 2020 June 2024 to finish the school year out Um what I can tell you is that this sprinkler system that's uh causing the
firewatch watch it'll be repaired in the next 30 days So the firewatch will go away um after June Any questions okay Mr L The next item is around Wi-Fi um
infrastructure needs particularly around routers uh access points and switches A lot of these items you'll see us bringing the school nutrition uh department kind of into the 21st century if you will Um with our freezer um we
have over $3 million worth of inventory there These these uh wireless access uh points and routers would help us um to better um enact the inventory system to keep up with the all of the um items
that we have in the freezer So this this next item again is uh sticking with CNC Currently right now we have a system um that's called Novatime It's a system that tracks um all of the it's it's how our um nutrition workers
um sign in and out for payroll purposes We have roughly about uh 1683 employees who sign into this system This is a biometric system um that we're using so it can provide a more accurate uh accounting of how employees sign in
and out um for payroll purposes So so this next item is um under human resources This is our applicant tracking system um that we've been using for some time now What I can tell you about this system is that um what we've learned is that we have um been able to review and
unlock some additional um platforms if you will within the system to be able to um be a little bit more innovative This is probably the last year of an extension and then we'll um eventually do an RFP for a um applicant tracking
system after this year Any questions send the questions to them before next week please So we send the questions to them before so they can have the
answers Thank you Okay we ready Good evening Oh good evening Who is that i'm Jerry Rudolph in risk management Can you guys hear me okay Um so I've just we have the collision
repair services RFP This is just to get us under contract with a body shop if you will Um that will repair our district-owned vehicles um and a third party if we're responsible in that accident We serve as the as the
insurance company for the district Thank you Miss Ruda All right I'm back Um the the next item is around um devices or computers as well So this is to replace every computer that's in our um each one of
our schools Right now the Raptor system as you may be familiar with is how we um enter data in for our visitors to determine if they're on u things like a sex offender list Those computers are extremely outdated that's in a school So we're replacing all of those computers
to be able to use the Raptor system And a caveat to that is I think schools also asked us to update them where they wouldn't have to use their own resources to do it So in addition to that good point Dr
Richmond and we're using a public safety grant to be able to do so Next good evening board members interimm superintendent Uh the next item is uh approval of a contract amendment to our existing contract with Holland and Knight which is our lobbying uh
professionals our legislative uh consulting uh professionals Uh this is simply an amendment to the contract to extend the uh or correct the term date from June 30th 2025 to September 30th 2025 There's no additional cost The contract amount is still the same It's
simply again an amendment uh to an error in the uh original uh contract uh to correct the date from June 30 the end date from June 30 2025 to September 30 2025 Any questions richland Elementary School drainage system So this item is for the
design of a new drainage system for this site of Richmond Richland Elementary School I'm sure you're aware that the it's been flooding for a while now And so we have this in addition to a contract that we've already executed that deals with the building envelope So
we have the building design going right now Then we'll have the site design with this contract to prevent um flooding Once both of those designs are in we'll bid the construction project Board member McKenna Um thank you for this I know that board member Garcia has
has um been very um clear that this has been an ongoing problem for Richland So I'm glad we're doing something about that Do we have any more schools that have been that have the same problem we do not Um and just to add I want to brag
on our teams real quick because we have we have a temporary solution that we're also going to put at Richland We did not have time to do it yet because it's rained every weekend and it causes it's heavy equipment So we had sandbags and we had water dams and we had silt fences
and we had very little water intrusion into the school because of how hard my teams worked I just want to brag on them Oh well thank you Definitely And I by caveat I will brag on them as well Thank you Thank you But no ma'am we don't have any any other schools that have this
type situation It was designed with a drain um between the two buildings that's about as big as a can of vegetables So it's about 12 inches a tiny little thing and it comes water comes from three hills down into this one tiny drain which is what causes the
water to go into the building And I understand the parents frustration because it has been going for some years but it predates Dr Richmond and it predates Michelle Stewart but we're fixing it Thank you for that It actually predates me So when before I uh I got in the seat
uh former board member Oral was like "Well you know you're going to be the commissioner Why don't you go out and talk to the principal?" So I literally went out before I was seated They were they were having these issues My question is can you start the design
process do you have to wait for our April business meeting to start the design process for our vote or would an earlier vote on this um enable your team to get started faster on the permanent solution
so we can have them start designing but I'm not really supposed to start work until I have a PO in my hand Thank you So we two weeks we're not we're not getting in any trouble right now So I'm not going to do that So the only way I could move faster
is if we had an earlier vote But since it's design work we can you know we're going to hold this firm We're going to push and push and push to get this design done as quickly as we possibly can Same with the Pickering contract Okay If we if we do have an opportunity
to get this done faster I with um Richland's at capacity We have nowhere to uh there are seven uh first grade classrooms that are flooding regularly Um teachers have lost items twice now Um and then it started affecting kindergarten classrooms as well And we
just don't have anywhere to put children when these flood Um and it's um it's frustrating for our staff and parents Uh and that's this is and I think just the long-term damage that we're seeing from the you pull up
some tiles I I'm worried about the just the ongoing erosion of the So yeah board member Garcia thank you uh for your support Uh I think Miss Stewart and I we like to invite you along with Mr Langston I
think we're scheduled to go out and to speak before the PTO at some point And I also think as a shortterm fix for probably the next couple of months if it doesn't rain this weekend Miss Stewart do you want to
share what we wanted to do to just kind of possibly fix the issue temporarily yes sir So on the south side of the school so if you're facing the school the building that floods is the one to the left And there's a hill that goes directly down it hits the corner room
from this direction and this direction So in order to divert that water we're going to just take a excavator out there and basically dig a ditch to reroute the water around that side And it's not supposed to rain this weekend So that is scheduled superintendent board member
for this weekend So will that get us through the school year it will The plan is that yes it will get us through the school year Of course once we have it in place once we get another heavy rain if it if we need to adjust we'll adjust We'll just keep adjusting as we go But yes ma'am Okay I
know we are in April and so I'd like to be able to Will all of the work be done prior to the next school year starting no it won't But let me give you a solid timeline once I have a solid timeline
from both design teams Okay One good thing is that both design teams in their contract we've put that they will also provide contract management services So that ensures that the construction company that we choose Yep will follow those designs to the tea Okay So that we
don't have any any delays Okay Due to that that happens a lot Will the sandbags remain until the work is completed yes sir So so we know it wasn't perfect Yeah But
I think the sandbags even uh going through the rough weather we've had over the last four days Again I go on record of saying it wasn't perfect but I think it mitigated it It certainly did
up until early in the morning and then when it just kept going But I I did hear from the PTO that they acknowledged the all the team members who have been out including you Dr Richmond and looking at at what's going on Um I mean I want to I've shared this with Chief Langston I
am having an issue I I have allocated dollars and I know we're talking Monday I just want to say publicly I ha we have to get these replaced and there it is it's a simple it feels like a simple fix I know it's not a simple fix but these teachers should be able to order their
materials if they have money and I they have Amazon wish list So I'm at a point where I'm going to start a a little fundraiser because they these are classroom rugs books personal items that they purchased that they're rightfully
frustrated to be sitting without So on Monday I want our teachers to have a solution Yes ma'am Miss Stewart what about the flooding at Ridgeway High School
so that school didn't have sandbags and we had a river running through it right you saw those videos Um and our teams again snapped right to it We didn't have to close that school Friday or Monday They got it cleaned up with our custodial vendors So I'm proud of them there as well Um we have assessed the
the damage You know it went to the cafeteria the gyms and the auditorium and the first floor classrooms So we've assessed the damage We're getting quotes um for what it's going to cost to fix to repair any damage and I can share those with you once we have them Yeah And I
think board member McKenna your initial question was do we have any other schools in similar situations like Richland and I know Miss Stewart responded by saying no because that's a unique situation where we're having to
do a special design But we did have some other schools within the district that because of the heavy rains did have some uh water I don't want to call it flooding Uh because I don't know if if they reached the level of us saying they
were flooded uh but we did have some issues with some schools where water did get into uh the building uh building floors uh in ways that it traditionally wouldn't have Yeah I asked that question because I think that all of our students
deserve to not be in flooded conditions um including Richland and Ridgeway and any other ones And so if that did happen we need to take an assessment of where that happened and why that happened and then govern ourselves accordingly Um I I am um I
empathize with Richland because I would be very frustrated if this was happening over and over and over again Um so to to in that respect I want to make sure that doesn't happen to anybody else Um and so whatever we need to do
we've told um the parents at Richland uh that on Mrs Stewart's and my watch uh we will fix the problem Uh but supposedly this uh issue goes back at least uh three to four administrations So I want
to go on record of saying this goes back three or four administrations Thank you And thank you for uh going on record both over many emails that we've received um and tonight that we won't we
won't let this be delayed um any further So thank you So thank you And can we get the list of the other schools so that we can start prioritizing for those so we don't have a repeat yeah I know off the top of my
head um Ridgeway High uh Idle Wild had Yes some real It was minor I I think while an employee was there it was able to even be mopped up It wasn't to the extent that maybe people may have
thought it was Uh but it was able to be cleaned up Is there any other school that I'm missing no sir And we did have like at Ottawa Wild for instance the power went out and that caused the fire alarm system to malfunction in the sprinkler leak So that was from a sprinkler So every school is a little
bit different but the big water was was Ridgeway Um and then we had you know water that could be cleaned up in a classroom here or there from a window or from under a door or from a a bad roof honestly that we already knew was bad Um
that those were able to be cleaned up fairly quickly I just want to add Germantown uh had some issues as well Middle school They did They had a roof that was a roof issue So water came in from the roof at German at both Germantown High School
and middle school were roof issues Okay And then the high school had a little bit going under one of the doors and I think B or C building I'm not sure which one Are they good now yes ma'am Okay cool Thanks grant acceptance from Shriners
International to Shrine School Yes ma'am Uh first we want to thank the the Shriners They always uh donate to the Shrine School Um if you never been to the shrine school um awesome experience but this recommend this uh recommendation is a grant acceptance of
17,433 to Shrine School's benefactor the Shriners International and it'll go for the multi-purpose room and a conference room at the at Shrine School Shrine Schools graduations If you've never been to an awesome graduation shrine school is one that you
should go to Avon Linux and Shrine School Don donation acceptance from John Roberts Estate to Central High School Yes ma'am This is um um this is one kind of near and dear to
my heart John Roberts was a coach of mine at at Central at D Central High School Um this is for this is for this is it really is the high school though
but we I got you This is for $26,59582 This is the these funds will be for scholarships for particularly for track students at um D Central High School Um it'll provide opportunities to uh for students to attend college Thanks to the Mr John Roberts estate for
that wonderful donation to Central High School I just ain't going to say the donation acceptance from Craigmont High School High Marching Band booster club to Craigmont High School See Borman McKenna shaking ah nodding her head So
this is uh uh 27,783 donation This is shout out to the uh the Craig Mun High School marching band booster club If you hadn't heard Craig Munt's uh band they're phenomenal If you want to hear them they'll be out at the TCAP event on
this coming Saturday So um this um donation is particularly for the band at Craigman High School I'm just going to say you've had your chance You can't talk anymore I'm just messing with I just want to say I am so proud of the Craigmont High
School Thank you from the Craig M Next steps questions answers none This meeting is adjourned Have a good night Thank you