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Good afternoon. >> Calling all board members. Calling all board members. All right. All right. Good afternoon everyone. Um I wanted us get us started as soon as possible and close to the agenda time
[music] as possible. Um I want to say on the front end I appreciate all of you being here. It will be a long evening. Um 3 to 5 are the board committee meetings. Then 5:30 to uh 7:30 is the board work session and then we have the
7:30 special call. So, I appreciate on the front end and I will appreciate you on the back end, too. So, um, so let's start out with the board committee meetings. Mr. Jenkins, will you please take roll call with board committee meetings? Oh, just announced. I'm sorry. I'm
starting new rules. New rules. All right. [sighs] Natalie McKenna here. Roderick Richmond, interim superintendent, [music] present. >> George Doris Coleman, District 9, vice chair. >> Stephanie Love, District 3.
>> And I believe um that board member Otay is here. She's here. All right. Cabinet, could you please introduce yourselves? >> Jermaine Johnson, communications.
>> I move fast, bro. Michelle Stewart, facilities. >> Shante Broadway, Student Support Services. Kimberly Chandler, Northeast Regional Superintendent. >> Licia Brooks, Southwest Regional Superintendent.
>> Michael O. Southeast. >> Chino Lus operations. >> Angela Whitaw, academics. >> Crystal Oliver, human resources. Bill White research
>> and Jackson safety and security. >> Harland Parker charter schools. >> Stacy Davis, enrollment and attendance. >> Michael Bates, discipline and attendance. >> Dave Gordon, early childhood.
>> Thomas Perry, Office of General Counsel. >> Monica Jordan, Office of the Chief of Staff. Rachel Addison, Performance and Leadership Development. >> Cedric Smith, school operations. Kevin Malone, operations.
>> Amber Huitt Garcia, District 8 board member. >> All right, we're all present and accounted for. Can we begin with the um policy, governance, and legislation committee meeting? Are there any changes to the agenda?
Okay, >> we're adding >> Did we add teacher vacancies to the academic committee? >> No, >> I'm just want some policy. I just want to ask at [music] the beginning of the meeting. >> No, we don't have >> I sent an email.
>> Okay. Academics. [music] >> Yeah. You want me to add it now letter? Okay. Teacher vacancies. [music] Are we We're going to go agenda by agenda. So when we get to that, [music] we can just to make sure that everybody has what they need. >> Okay. Thanks. >> Okay. Thanks.
>> All right. We're going to start with a policy, governance, and legislation committee meeting. Any changes to that particular agenda? >> All right. Um call to order, opening discussion. Then number two is policy 2.0. 01 is revised policy. Thank you,
Miss Stewart. Good afternoon. We only have one policy before you uh today for your consideration and that's policy [music] number 10005, superintendent evaluation. We're asking for um a suspension of
section A1 of the policy until January 26, [music] 2026. And that will align with the suspension that you all approved on the data dashboard policy during our last meeting which is policy
number 0028. >> Are there any questions? >> Questions? All right. Do you want to um go briefly through what the you just told us it's just the date, right? >> Yes. So, if Yes. If you go to
go down a little bit under [music] section A, go to number one, you will see that the board and the superintendent [music] were required to um approve an annual the annual evaluation performance
objectives by October of this year. and those objectives are not in place. So that's the part that we want to temporarily suspend >> to ensure I think to ensure that everybody understands why we're suspending [music] that is because we
need to um and we'll be talking about this in the sup the superintendent [music] evaluation committee meeting. But we need to get some data before we can set those specific performance objectives. And some of that data is just coming in in November. Dr. enrichment. There's some data that just
coming in just came in. >> Just came in. >> Okay. Um so that's one of the reasons that we're you're we're suspending it. Is that right? >> That's correct. >> Okay. Thank you. Any questions, board members? >> All right, Miss Stewart. Thank you. Next thing is policy discussion.
During our last meeting, um one of the board members had a question regarding social media. um the social media policy for [music] employees. So, it's open for discussion. >> What was his how is this policy being monitored? Now
>> I will have to defer because our office does not actually monitor um the employees actions around this policy. So I will have to defer to our superintendent. >> Thank you, Miss Stewart. Um currently,
[clears throat] uh board member love to answer that question. uh it's probably not being monitored with the level of fidelity uh that it needs to be monitored uh in regards to uh administration monitoring
it. I'm sure there are situations that arise uh that if things are brought to our attention uh we then take a look at it if there's anything that we feel is [music] disrupting uh the workplace and so forth and so on. Uh I have had
conversations with staff as well as general counsel and HR uh to start looking at how we would go about if we wanted to go about uh implementing it with uh more fidelity because I looked [music] at the policies
of the municipal school districts and they have social media policies and theirs is very strict, very strict. Um, anything we can do to make our
policy stricter, I am all for that. Um, I don't want to infringe upon rights, uh, free speech. That is not what I'm talking about.
But disrespecting the district who pays your bills is a no-go for me. Uh thank you board member love uh for that. Uh what the team and I will do with our communications department uh is
we will start to look at uh sending out messages uh to staff along with [music] uh briefing them uh on this policy uh communicating the policy out so that when we come back in the new year uh people can know uh staff can know in
[music] particular that we're going to start to pay special attention to this policy uh to ensure that it's being adhered to. If I might, um, >> thank you. >> I think board member Love may be thinking about taking a review of the
policy itself to ensure that it's it's strong enough given this age of um, social media. And I would also um ask the administration to think about administrative rules and regulations
to ensure that employees are very clear about [music] processes and what is expected. So, I think maybe just taking a really good look at our policy and and as I think board member Love said, the contents and substance of um the policy as [music] it relates to looking at
other districts and seeing what they do. Is that is that what I'm hearing, Board Member Love? >> That should be for all employees and board members. >> Yes. as we take a look at it, Miss Stewart
and Miss Green, can we also uh ensure that we have um I don't want to call it a task force, but a cross functional team of staff across the district to be part of um putting in place the administrative uh
rules and rigs. >> Yes, sir. >> Thank you. I was just going to add uh there could be some clarification [music] on chain of command is probably not the right term but the protocol for expressing concerns and getting them remedied whether first going to a a principal or
supervisor and then how to escalate that or if it is something they don't feel safe or protected or are whistleblower policies or what is anonymous what is not like how you communicate [music] concerns. We don't want employees not to have concerns, but we want them to be
communicated in a way that we can actually remedy them as well. So, a reminder on where to go when um when you have concerns about working within the district. Any other comments? All righty. I think we're moving on to
the next one. Graduation requirements. >> Thank you. Additionally, I think one of our board members brought this to [music] our attention and this policy is also open for discussion. >> So, I want to um get clear this past weekend the board attended [music] the TSBA um fall convention and in the T
during that time it was introduced of um some [music] very creative ways of allowing our students [music] to meet their graduation requirements but also making sure that they have multiple pathways. And I think this resonated for
um particularly for me and I think for other board members that this Dr. Richmond has been talking about that quite a bit about how do you create these multiple pathways where [music] you have students who are um situated and have options meaning that they can
have c they'll have certifications and or have all the requirements that they [music] need to move on to to uh post-secary opportunities including career andor college. So, um, we wanted to make sure that we shared this information with the, um, with Dr.
Richmond and, um, I have I think I sent it, Miss Stewart, I think. Did you get the document, but I also have the hard copy if you need the hard copy? Do you need the hard copy? >> We have the copy. >> You have it? Okay. So, um I think one of
the things that that I know that I saw is that we have an opportunity [music] to align our 5As in our curriculum and our academic plan um and and ensure that that is [music] aligned with the graduation requirements that gives these
multiple pathways. So, I think that's what we would like for um [music] Dr. Mitchman, you and your team to take a look at. Um, it's very robust and I think we have um I think it's right in line with what you've been talking about. >> Thank you.
>> That was it. >> Thank you. >> You're welcome. Thank you. >> Um, I agree with Natalie. It resonated with me, too. I was super excited. [music] Um, I can't wait for the administration
to implement those things. >> Thank you. Um, as a point of clarification, our team will tell you we uh start to look at what would it look like first of all, we set the goal of at least 10% of our students [music] at some point graduating uh with an
associates degree. Uh and so uh that's one thing we'd like to start seeing [music] uh students graduate with their high school diploma and much like we did at medical district high students also being [music] able to graduate as concentrators with an associates degree
by the time they leave school here. >> We appreciate that. Thank you. And we look forward to seeing you. >> I think with policy discussion that was it. Is there any? Yeah, that was it on the policy. So, we're going to 3.01
legislative agenda draft review. Okay. So, as we gear up for the upcoming legislative session, we have several proposals for your consideration for the board's [music] 2026 legislative agenda. So the first item is preser preserving
parental rights through optional firearm safety instruction in public schools. This item is in response to a [music] law that was enacted in 2024 and it went into effect this school year and it requires all LEAs and public charter schools to provide firearms safety
instruction to students in grades [music] K through 12. With this prop proposal, we are asking that the law be amended to include a parental optout out provision for parents who do not want their child to participate in the
instruction. Any questions? Okay. The next item, clarifying due process rights for per for um our permitted teachers. This proposal is [music] simply seeking to explicitly
clarify that due process rights under the law do not apply to permitted teachers. The next item, extending 5 to 10year charter renewal authority to local authorizers. Under the current law, initial and renewal charter agreements
are for um 10 [music] years. However, under a recently enacted law, if the state charter commission upholds a charter school's appeal to renew its [music] contract after the local um school board has denied it, the charter agreement with the commission can in the charter agreement that the commission
can enter into can be between 5 to 10 years. This proposal is simply asking um to give local boards the same authority currently reserved for [music] the commission. Um, and this would just give us an opportunity to have some time for
corrective action instead of just going straight into a 10-year um, renewal contract. >> I have a question for you. Was there any rationale given at the time that this was enacted for the um, Shelby County Commission as to why they gave them more
leeway than they would give to the the LEAs >> with the state board? >> Yes. Um, I can't remember any specific rationale behind it. The only [music] thing that I can possibly come up with is for corrective action purposes. Maybe
you have a charter school who's not performing as well. And instead of just automatically denying them, you would have this five-year period where you could extend [music] a contract for them. But I would defer to um
maybe yeah Alandra for that. All right. [music] Um I would agree with uh what Miss Stewart has shared. There was not a definitive rationale as to this. Um but if the commission is allowed um to have this autonomy to
determine years uh we also would like um to have that option as the LEA. >> The other question I have have we is this has this been part of the discussion or brought with the charter um the charter advisory policy?
>> No, we haven't shared this with the um charter advisory. >> Okay. Um, I I would like for um I would like for you all to consider having a conversation with them about this as well to get their input and feedback about it because it would be a great
thing if that's something we could jointly possibly support >> support. Okay. Okay. The next item is school social workers exemption. [music] I'm sorry question. I I was also going to add in our um budget audit and
finance committee today, we'll see a charter map presentation as well and I think it was we're thinking about facilities and you know we create 5 10 [music] 15 year plan um where maybe a school is meeting the
same outcomes of a neighborhood but there is some sort of reorganization that needs to help that might help with the phasing of facilities. So I think that it's a helpful tool and not necessarily [music] I think that they're not performing but maybe the like I think it's a tool we could probably use
when we're thinking about reorganization or needs of communities looking at percent to enrollment academic achievement as well as we think about our whole footprint. So I think this is great >> and again I just want to clarify that it
is specific to the renewals and not the initial application. >> Correct. And today on the map we will see how much time is left in a 10-year renewal too. So that'll also help. I think that it will help us with the
planning. So that's clear. Thanks. The next item is school social workers exemption [music] from parental consent for counseling. Um the family rights and responsibilities act generally requires parental consent before a minor can receive [music] certain types of care
and services. The law was amended last year to include an exemption for school counselors [music] as well as psychologists um who are now able to provide preventative or developmental counseling without the requirement of prior parental consent. This proposal is
simply [music] asking to add school social workers to ensure that the exemption covers all three primary mental health and support staff who are licensed in Tennessee. Does anybody have any questions? >> Okay.
>> Okay. The next item is statewide school resource officer or your SRO program grant. Currently, the state covers the cost for one SRO to be in each of our schools up to, I believe, is $70,000 [music]
um per year. SRO's are those sworn law enforcement officers who meet all post training requirements and they are employed by a local law enforcement agency. In our [music] case, it's um they are actually employed by the sheriff's department. To access the
state funds, the district has to enter into anou with the local law enforcement agency and the funds for the SRO are provided to that law enforcement agency. Our district has a combination of SRO's
as [music] well as SSOs. SRO's again are employed by the local law enforcement agency and the SSOs [music] are employed by us. They are not considered as local law enforcement. So, what we're asking for is for that same $70,000 coverage to
be provi that's currently provided for SRO's to be provided by the state for our SSOs because we know that there's currently a shortage of SRO's or sheriffs um with the local sheriff department. So, we're [music] just
asking that those funds be made available to the school districts to hire SSOS. And I would like to point out again, I think we've talked about it before, our SSOs in our [music] school district are postcertifiable.
Um, I think they would only have to take maybe a couple of more classes in order to actually be postcertified, but again, they are not employed by the local law enforcement agency. >> Any questions?
I have um chair Um, we got to get permission from the general assembly to make this a reality.
>> Yes, we would. We would because the funds were established through the general through the general assembly for the SRO's to be able to receive the funding. So, that entire funding program was set up through the general assembly.
How much money would the district save if the general assembly uh passed this law? >> If they provided $70,000, I don't know how many SSOs we currently have, but it
would be $70,000 up to $70,000 times the number of SSOs that we [music] currently employ. With our count of officers, the district would save anywhere between8 and $10 million.
>> Sweet. >> Any other questions? >> How many That woke Tito all the way up, y'all. Y'all should have seen him. How many SSOs do we currently have that can become SRO's?
And what would it take? It will require us to be a law enforcement agency >> for our officers to become SRO's. >> And have we ever thought about the cost of doing that?
It would really be just the state having approved it and us going [music] through some mo some legal contractual agreement with the other agencies that are here in Shelby County, but the cost
would be the same because we're already functioning the same purposes in our schools. I would like to also add in order for us to become our own police um have our own police agency kind of like what you see
at the University of Memphis or um the University of Tennessee. It would require um a law to be passed in Nashville. And I do believe that we would also have to have permission [music] from the county commission in order to
move forward with that. I think the question you may be asking is if we have 10 SSOs, how could we assist them in becoming basically sheriff's deputies so they can become SRLs? Is that what you're asking? Okay, you want to try again? Okay,
that's another question too is just thinking about it a different way is I know that the sheriff's department is having a a hard o a hard time recruiting. Is that something that we could possibly enter into, just thinking about it, entering into an agreement
with the sheriff's department that we let them recruit, we help them recruit them for them to work for us, but they probably wouldn't do that. And we probably don't want that, do we? Okay. Gotcha. Thank you. Oh, and just to be clear, there would be
a fiscal note of 8 to$10 million for the state is what you're saying. >> Okay. >> That would just be for our school district. But again, remember that the state has already stated in law that they are willing [music] to pay for one
SRO in each school. So, I don't know if the fiscal impact hasn't already been considered, but the fiscal reality is not in place because all school [music] districts don't have SRO's because we
can't, you know, we just can't find them. We don't have enough available. >> Thank you. >> If I may, to kind of clear things up, the way the state reads is to receive this grant, [music] these grant funds,
you must be an SRO, which requires [music] you to file for that grant application as a law enforcement agency only. The next item is economically disadvantaged student certification [music] flexibility.
And this proposal is asking the general assembly to require [music] the office of research and education accountability or OEA [music] to conduct a study on how other states define and capture their count for economically disadvantaged
students and to provide the general assembly with recommendations on how Tennessee can better identify all students facing [music] educational barriers due to economic hardship. Um we think that this is crucial for accurately [music] account allocating
funding under the TISA formula. Just to give um context, Miss Stewart, our currently the we get federal um data and we get state data around our student performance and around our economically
disadvantaged and the federal government does not recognize our economically Tennessee's economically disadvantaged does it because we [music] don't it doesn't align with their their definition. Is that right? I think states are doing it differently. Um, and
I would I'm going to need some help from the superintendent or staff, but I know in Tennessee that the description or the definition for your economically disadvantaged student um is kind of is
drawn more tightly than it is in in other states. [music] And I see Bill with the mic. So, Bill, if you want to if it's okay with the superintendent for Bill to jump in. Uh good afternoon board members, superintendent. Um
basically the state has to uh define it and then the federal government has to approve that definition. And the way it currently works in the state of Tennessee is a student has to
be receiving SNAP or TANNIF or they have to be a foster student, a foster child. Um there are also homeless are considered um migrants, runaways
and basically um we get a file from DHS about the SNAP and TANIF recipients and then we get a file from DCS about the students who are in foster care. I I think the concern is
that sometimes it's difficult to do the matching on those files and then also does it really include all the students who are truly economically disadvantaged. I mean if you're receiving one of those services
then you probably are but we have some families who don't necessarily qualify for SNAP and Tana for example but are still struggling financially. So I I think this is a good way to go about it to have um the office of
research and education accountability which is part of the controllers's office for the state of Tennessee to actually look at this and how well are we able to implement it in Tennessee but also how does it compare to other states
chair I think Bill Wright answered my question. Um, for those of us who were here when Dorsy was here, he started his speech [music] off 40,000 students
um have income to less than $10,000. I know that like the back of my hand. How much would the district uh
if we uh got this bill set, how much would the district get in federal dollars and state dollars? Do you have a uh estimate [music] of how many kids
um their parents are working working poor in the district including the SNAP recipients? I don't um I think what we would have to do is we would have to look at some other data
sets because we actually as a district no longer collect income information about our families. We just collect or we just receive again like who's on SNAP and who's on Tannif um who's homeless so on and so forth. Um, but that's
something that I do think uh we need to emphasize as part of this study >> because it would it would depend on well how do we define economically disadvantaged and obviously um I think what you're getting at is that like I said we have a lot of families who
aren't necessarily recipients of some of these programs but yet they are struggling. Yes. >> So we would want the definition to include those families. Um, so there's not a real easy way to get at what you're talking about right now, but I do
think um, perhaps we need to push that as part of this study. >> Tito, would you like to comment? only if you don't hold me to this number. But I did just do some calculations and so you you don't think my number is arbitrary. What I did was
um for for the state portion of it is you get the um the base rate and economically disadvantage you get a bonus of 0.25. So what I did was normally we hover around about 55 58%.
If you add another 10% of our students who aren't in that 55% that will be close to another about 7500 students is what I'm I'm doing. Um so if I take the base rate of 79 72.95
excuse me for being a nerd um multiplies time 025 that gives me about 1823. I times it times about 7,500 students. That's about 15.6 million additional money from the state.
And then on top of that, we get about $95 million of title$1 for that 55% that's direct certified. So you'll be looking at another probably 7 to8 million. So we standing gain upwards of about 22 $23 million. Again, don't hold me to that. That's rough calculations on
this great iPhone 15. I would um I appreciate your calculation but I would say to you that it's probably higher than that Tito because in 2015 when they changed the that they were at 80% and the very next year we
were at 50%. So I would posit to you in today's math right now in economics we probably get more than that. Okay. Well, I'm going to ask for what we want and deserve. Okay. All right. Any other questions around this one?
>> Okay. The next item >> I'm sorry. I just want to recognize that board member Porter, board member Murphy, and board member Williams are now present. Welcome. >> Our next item, voluntary prek funding
for teachers um voluntary prek funding and teachers child eligibility. So, with this item, we're asking to amend the voluntary prek um priority placement placement criteria to include dependent children of classroom teachers who are employed
[music] in the same public school district regardless to that teacher's income. >> Any questions? All right, next one, please. >> Tissa funding inclusion for special education prek. We are proposing that the Tennessee General general assembly
amend the law to include preK students with special education [music] needs and their peer models as categories that generate education funding through the TISA model just like other um K through 12 students.
>> Any questions? Okay. Did you have one? >> Okay. The next item, facilities overhead reduction. This item is asking the state to create a matched grant program specifically for building infrastructure
within the TISA framework. Recognizing that deferred maintenance [music] and high utility costs directly impact the resources available for instructional purposes. Any
other questions? Okay. The next item, designated TISA allocations for adult education funding. This item is intended to [music] address the funding lag that we currently have for our our adult education programs. and we are proposing that the state
allocate funds based on the [music] current or actual enrollment count or through a growth funding mechanism. So I just want to say with this we have a partner in this one I believe Goodwill is it Goodwill Excel that indicated that
they would be a partner with us in advocating for this legislation. And so just want to make sure you contact them. >> I think this also helps us. We have over 500 people on the wait list for our adult virtual high school as well. Um
for for me this is I think what we were facing about the the capacity um for the the jailbased um location that we approved for Excel. Um, I think we have 120,000 adults
without a high school diploma. This seems like an easy request to make to the state. Um, and expand our adult education. >> Any more questions? >> Okay. >> Okay. Um the next item is um based on
[music] teacher recruitment and retention and we're asking the general assembly to commission a feasibility study by the office of research and education accountability again oa on the feasibility of implementing a state fun
on the feasibility of implementing state funded programs for our [music] K12 educators and these type of programs would be specific to like housing down payment or home loan assistance programs or subsidies as well as [music] stipens
for food or groceries. We have seen that in other states that um [music] in state law it's codified where states will actually pay into um housing for um educators. So something along those
lines. But again, this is just asking the state to do research around the feasibility for for those type of programs to be implemented in Tennessee. Any questions? I do have um an observation. I believe that the city of
Memphis has a program and if this is something we could potentially partner with the city and the county on um asking for this, that would be great. this. So, when I think this came up to go beyond that,
but I know when I was in the mayor's office of education, we contacted the city about this. The teacher home buyer assistance program exhaust their funds in the first 30 days it's open. It's not meeting the demand and there was a request, I know at the time, to expand
that fund just to add dollars to it and there was an administrative burden on it. So, I think the beyond home buying, what are the total benefits? And I think that goes back to also the, you know, the voluntary prek, too. We lose um teachers out of our workforce because
they stay home with children um or don't meet the income requirements and can't [music] afford to send them to prek. So, I think it's part of an overall we we want to increase our salaries, but are what are other things that are that we could do? So, I think there are things
the state may be able to offer us as well. So, Okay, the next item is TCCTE funding alignment to the 10 scores credential impact [music] framework. We want to hold on this particular item for now. We need to do some additional research
around it. Um, I think what we can do is just support if if schools like TCAT [music] or Southwest Community College have something on their legislative um agendas around this item, we can support them in that. [music] But for now, I think as a school district, we just want
to hold on this particular item. I would also like to um ask if it's okay with the superintendent and with the board if additional items come forward to our office if we can just submit those items
to you individually and then move forward um without you having to vote on. >> We can do a resolution on um Tuesday that will authorize that if you'll prepare that. Um because one of the
things I would like to um add that came about because of um Speaker [music] Ston talking about the two-year getting associates degree and then being able to credential um bringing back the permit >> um um legislative item that we had last
year and can you give a brief up update on what that was? >> Do you recall it? >> Yes. I'm trying to it was um that particular item I believe we were [music] asking for
I can't recall right now. >> I think it had to do with um allowing permitted teacher permit teachers who are level four and fives to give them to to give them additional sort of points towards the practices. So if it's like
one, I'm just throwing out a number. I have no idea. [music] 140. If they're four or five, they get 10 20 points towards the the practice. >> Right. Right. Thank you. >> Which would help us because that's one of the issues that our our teachers are
not passing the practices within that time period. Is that right? >> That's that's correct. >> Any other additions, comments? [music] >> If I may, I just wanted to say thank you, Miss Maria. she got on a Zoom call with myself and board member Garcia just to go through these legislative items. So, I appreciate your time and effort
and everything you're doing to help make sure we push this push these items forward. So, thank you. >> Thank you. All right. If there are no other Do you have any other items? >> That's it. >> All righty. Then, um this is this policy
meeting is adjourned. we can move on to um community outreach and engagement committee meeting. Is there anything Madam Chair,
I can't see >> the who? Oh, oh, oh, I had something else going on. Oh, so I wanted to um talk about the district choir. Uh, Mr. Armstrong [music] has come on board with me with the district choir. We will have
auditions December 1st from 5 to 8:00 p.m. which will be in a TLA building. Um, and we wanted to get more advertising on that to the community. Um, we have a over 43,000 views as of right now, but we wanted to push that a
little bit further to getting interviews and making sure that we get the children out here that want to audition for the choir. And so, we've been working on that for the last six months. And so, um, okay, that's mine.
So, uh, Germaine and the comm communications crew, if we can push that a little bit more this week, I would appreciate it. Thank you, Madam Chair. That concludes item one.
Now we're gonna go to 2 2.2. Good afternoon. I'm going to give an update on the most recent uh community listening session. [music] And so, uh, the board hosted their third listening session last Thursday, November 12th.
Uh, this meeting was a virtual, uh, listening session to [music] support those, uh, community members as well as families who would or may not have transportation [music] to attend our in-person meetings. Uh, we had over 60 attendees, uh, who were able to provide
feedback and [music] participate in breakout uh, sessions. Also, participants got a chance to learn more about the roles and responsibilities of our board as well as hear about the historical context of the state takeover. Our next listening session is scheduled
for Wednesday, December 3rd at 5:30 p.m. at the White Haven Community Center. Are there any questions or comments or concern? Oh, I do have a just pop in this inform.
Just just real quick. Just a just a question. Is out of all the the community feedback we re we received, have we implemented anything or [music] something say, oh, you know, hey, we haven't thought about that yet or that's a good great idea. Is there anything like that that we can try to implement right now?
Um so uh throughout our listening sessions we have been gathering that feedback and so we hope to uh take that feedback and be able to uh implement things that may be different. [music] Uh of course working with uh the board things that may be new or different maybe implement that uh in the upcoming
months. if I can help with that. I was at the last one and one of the things that they did is that they the administration did was responsive to some of the feedback and they were they gave update about what they were doing around that. So a lot of it is we're working on it and
some of the things [music] have been but to your point we need to highlight what those things are is what you're saying. Okay, I got you. I think um anybody else? I have a question of the you said we had about 60 [music] attendees. How many
were community members and how many of them were district employees? >> I can get that information uh to you uh in the next couple of days. I'll work with the community partners to um be able to uh disagregate who was employees
versus who were actual community members or families. >> Okay. and of the community members are they people that are coming to each one of our sessions? I mean I when you get your information if you don't mind >> I feel like Okay, sure.
>> Thank you. >> I have a question. Um when you get that um do you know if the community is a parent in our [music] system? Um, how do you sign them in?
>> So, we can pull that information from the signup sheets. We do ask whether or not you are a community member or community partner or if you are a parent. So, I can pull that information as well. >> Thank you. >> I have a question. Um, is it possible that we can have someone
sit at the front at our community me because of I think the last event when we were in Frraasier, we had that mishap and I don't think we need to have that mishap again. So, we can have somebody at the front to turn them around before it before they get inside so that we won't have that happen again.
>> Sure. We typically have uh safety and security there. They're usually at every last one of them, but Yeah. And they're usually there at the front. So, >> yeah. Yeah, cuz he slipped through. He slipped through the cracks. We don't need that to happen again. Thank you. >> No other questions. Thank you.
>> This meeting is adjourned. >> Thank you. We'll move on to um I just want to let board members know that the facilities meeting I was trying to I'm going to if I have to stop us in the middle of one so because we have um outside guest um partners coming in to do the presentation so I want to be
respectful of their their time. So I'm going to go ahead and start the budget finance and audit committee. Cool. Okay. We'll call order the budget finance and audit committee. Um I do want to add item 2.02
um FY26 budget amendment. Um you'll see it on the screen and you'll see it reflected on our work session as well. Just wanted the TM opportunity to present that. Um are there any other additions to the
agenda? Uh item 2.01 01 uh charter school map report. Uh this is something that we talked about I think now uh maybe 6 weeks ago, eight weeks ago. Uh as we're going into the uh budget
planning season, we see we often see that really big number of how much comes off the top for um charter school allocations out the door. We make decisions in sort of sometimes silos, one at a time, two at a time about
whether we continue um to renew um or approve new charter schools. And as we work on our comprehensive facilities plan, I wanted the board to be able to see outside of MSCS traditional schools, our public charter schools that are part
part of our portfolio, how are they performing academically? how are what percentage are they to the enrollment they said they were going to be at and how much time do they have left on that 10 years. Um and so we could see that in sort of a saturation
as we as we make decisions about what the future of Memphis Shelby County Schools footprint looks like. So um I'm going to hand it over to Michelle Stewart to present the data. >> Thank you board member Huitt Garcia. Um Yolanda we hit the next slide. So, as
board member Hua Garcia was just saying, these are the data variables that we were um tasked with uh laying out on the map and my team and Orlando Parker's charter school team worked together on this and you'll see so you'll see the
name of the charter school, the grade configuration, the enrollment and that's at the [music] 20th day and the utilization and normally when we talk about utilization we're talking about a building utilization. So that's enrollment to capacity. [music] This is a charter school utilization. So that's their total enrollment against
their board approved charter enrollment. So their maximum every charter agreement has a maximum enrollment that a charter school can have. So in this [music] instance that is their utilization. Then the years remaining and then finally the proficiency rates. So I put this slide
in here just to show you the difficulty we have putting this into a presentation. Um, the district is large and when you put this on a map, all those little white boxes, I'm going to zoom into them for you in a minute, but those are basically all the charters distributed around the district, the
maroon lines are the regional lines. So, [music] northwest, southwest, northeast, southeast, and the colors, the different colors are your different board districts. Um, I can print you each your own district map or a large map where you'll be able to see all of this really clearly, but I just wanted to explain
[music] it to you so that when you make that request, you'll know what you're looking at. So, this is board member McKistics district and I'm not going to go into it. We'll go to a clearer one where you can see the data on the screen, but just so you know how it's laid out, this is
board district 1. The white boxes are the data variables and the little purple diamonds are the school locations. So, board district one has [music] eight charter schools. You'll wonder if you'll hit the next one. Again, board district 2 is a large geographic area, so it's hard to zoom in and show the whole
district all at once, but board district 2 has the eight charter schools. Now, Yolanda, hit the next one. So, board district 3 is a little bit easier to see because they're it's just stretched out um along the the line. And so if you start over at the left, you see that Westside Middle School is a charter
school. The great configuration is 68. It's a middle school. Um its current enrollment is 232 students, which is 54% of its approved charter enrollment. So it's half full. Um it has eight years remaining on its charter and then its
proficiency rates are there. The ELA is 5.5% and the math is 3.5%. And this just carries across to each [music] charter school. When you see um if you look at those business academy uh blurbs, that's two schools in one building. So you see
the arrows pointing to that one [music] diamond, that just means that MBA's high school and middle school are in that same [music] building. And you just see the data um there for each one of them. Um then the following board districts, Yolanda, if you'll just roll through them real quick. You see board district
four. >> [music] >> We go back one has five charter schools laid out there for district five has one charter [music] school or district six has 10, seven has 10, eight has zero charter
schools and nine has four. So for each one of these board districts, [music] you get the same data for each charter school. Um, and again, if you would like to be able to see this for your district or the whole district, I'm more than willing to print it out with you and I can sit with you and go through it if
you'd like. Oh, I also forgot to mention, you can see the little gray, those are district directrun schools. So, like board member Garcia was talking about, you you can see the charter schools next to our schools. So we can talk about the whole
picture when we're talking about um any resonings or consolidations whatnot. Is there a way to see just all of this data in an Excel sheet too? Like do you was that generated from an Excel sheet? That would be helpful for me just to see absolutely like if we're thinking about
these entrances like approvals and >> overlaying that with phases of ambitious and feasible um decisions on our buildings. I think that would be helpful to know which buildings we would be considering in those phases like
realistically fully funded. Um, and I think seeing these together also helps us ask questions about, you know, what could be true about supporting charters if we are seeing opportunities or how we're thinking about our building
utilization as well. I think thinking innovative about our um charter engagement in our strategy. So we are and are they doing the thing they said they were going to do then? And this is a really great way, I think, to summarize it. Um, so I appreciate all
the work that you and Miss Parker put into this. Thank you. >> And I'll send you the the spreadsheet of all the day. >> Thank you very much. I have a question. Oh, I think a whole bunch of I'll go last. I think you have um Murphy and Love.
I'll go last. Um Michelle um the elementary schools are they in um are the prek numbers included in the numbers
>> if the charter school I'll let Orlando talk speak to the charter school data. >> Thank you. That's a great question love. So um charter schools uh prek is not approved under the charter school capacity. So it's only kindergarten through 12th grade uh for charter
schools. So prek numbers are not included in this capacity. >> Can I ask you why? Um the prek department is located inside [music] the schools.
Um let's just say MBA has 100 prek students. The capacity is a 100 students over what we're being assessed to.
>> Yes, ma'am. So, as it pertains to the charter school capacity, it is the approved number that the application was approved for. So by state law, charter schools do not include prek for their
approved capacity for their application or contract. I do understand that those students are actually taking up space in that particular uh school building, but the utilization for charter schools for this particular map is different than
when we look at a utilization uh for our other schools. >> Um next question. Do we include our prek numbers when we're closing a school down? >> Yes, ma'am. >> Thank you.
>> I have a Oh, I'm sorry. Go ahead. >> Board member Murphy. Go ahead. >> Um, mine's just a simple question. I just wanted to uh sit down with you and go through my list cuz I have 10 in my district and so if me you can go sit down and go through it and we can move from there. >> Yes ma'am.
>> Thank you chair McKenna. >> So I really appreciate this. Can we go back to that first page where it says data included and when we think about facilities and we think about the work that we're currently doing in the facilities ad hoc
committee and the charge that we want them to also include the academics thinking about the academic programming one of the things that I think we need to think about is how are we um possibly looking at our um partnerships around
education ational programming because when I look at the charter policy, we have the um we have some things in there around deciding on whether we're going to partner with charter schools or or or to um approve or authorize charter schools that are aligned with our
educational priorities. And so we really need to put that into the configuration when we're thinking about our facilities as well. And I think you sort of alluded to it, board member um Huitt Garcia, that um where they're doing well and doing something that um is a need, then
how do we how do we leverage that relationship or where we need something, how do we ask someone to shift so we get what we need? So, I just want us to also include that that in our assessment when we're thinking about our charter school
relationships and also thinking about our facilities. A great point, board chair McKenna, uh I will share as early as I want to say yesterday, uh I met with uh Terrence Patterson uh from Memphis Education Fund
and he and I had uh just that conversation. If you go to the next slide, um we had a conversation about as a district right sizes uh having a conversation around uh charter schools
right sizing as well. Uh and what I found to be interesting is that uh our conversation focused just like you can see on this [music] map when you look at Northwest and Southwest that's where the highest uh concentration initially uh of
charters were and that's where we know there has to be a lot of right sizing just like we're right sizing our district looking at the north and south uh because in many of those areas you don't have the same density [music] uh as once existed. Now, what I think we
have to be careful of, if you look eastward, particularly in uh I think it was district 9, when you look at district 9, we have very few charters, but we've noticed charter applications
wanting [music] to move into uh the Cordova area. Uh and mainly because the Cordova area as well as the Hickory Hill area is where there's a lot of density.
Uh but there's not a lot of uh properties. So you notice a lot of office spaces and things like that that will probably be need to be converted. But I think we have to be careful about again closing in those areas and then
doing what we can see here. then oversaturating in those areas where we know we have density, but are we putting uh high quality uh charter schools in those areas as well as is there a need as you
all have said? I think maybe and I'll revisit our our charter specific policies, but it's it's making me think this conversation there there needs to be maybe a maybe this is for our charter group uh or
committee as a portfolio management policy about the ways that we support um having more regular checks with the board or public about progress towards the things they were saying they're going to do. So we don't hear from them just once every 10 years. [music] So we
can keep a pulse on, you know, if you were a um career development focused school, what let's hear from you at year three. How is it going? How can we help you improve? What what do you how can we
support you as a district? Um because they're charters are meant to be doing something that are different from what Shelby County Schools are doing. So I think having regular presentations and how we support [music] and manage that
portfolio so it's maximized for our our kids educational outcomes but also our our budget that we're funding the things that are most impactful um for kids. Oh, was it love board member love?
>> Um, I would like to see the um the um elementary schools enrollment on prek. I can't
in order for me to create a clear picture, I have to have the number of students going inside the building. Thank you. Um Michelle, I would I I I know I want to
see how each of the charter schools are performing um right now in real time. Uh what it look like? Are are they soaring high or are they failing schools? I would like to have that data. >> Um, so the proficiency rates are on
there for ELA. >> I can't see that. >> Look on your Did you hand out? >> We'll put these all We'll put this in a spreadsheet, too, so you can filter by >> your district. Yeah, I as I asked the same thing. >> See, she can't see it either.
>> When I give you a bigger printed out map, you'll be able to see it. It's just when we squish it down this small, you can't see it very well. But I'll give you the spreadsheet and the the printed map so you can see it. And if you want to meet with us, then our lander and I can meet with you and go through the data. >> Okay. Thank you.
>> And I wanted to correct I said district 9, but I really meant district five where uh there's only one charter currently in that area, but we know we receive applications to move uh eastward. Any
more questions? Okay. Item 2.02, FY26, budget amendment. Uh, this is going to be Chief Langston. Okay. Cool. I'm going to hand it over to you, Chief Langston.
Go to the next slide. Um, Dr. Richmond, members of the board. Um, tonight I present to you a November 2025 budget amendment. So, what we like to do is do a budget amendment every quarter if it plans out that way. And then obviously
if something comes up, we can do it monthly if needed. But, um, by policy, if we do it every quarter, um, we're in alignment um, if something changes with the budget. So this budget, not to alarm anybody, is going to decrease the entire
budget by 177,615,7 is going to amend the budget from 2 bill18,542,823 to1 [music] bill840,927,816. Uh first with the general fund um the general fund is decreasing by 155,57,936. And the reason behind that is now if
you'll remember that the state portion of TISA is going directly to charter schools. When we initially did the budget that hadn't been finished yet, so that was included in our budget. So now we're um decreasing the revenues and expenditures for the direct um payment
that goes to charter schools, not as a pastor anymore. It's only the state portion that's going directly to charter schools. So we're decreasing the budget by that amount um in our general fund. Our capital improvement fund is decre is increasing slightly by $140,000
$140,279. And this is us um increasing our plan use of fund balance. um we use in fund seven for any emergency projects. So um when we sell property, get insurance
proceeds um what we usually do is um move the money to fund seven for unforeseen damages. A lot of times we get asked how do we fix buildings? A lot of the times in our general [music] fund, we set aside roughly about $1.2 million per zone to fix buildings. It's
not enough money. The other money that we use is in fund seven. outside of the money that we received from the county commission um for when we sell buildings and or we receive insurance proceeds. So, we're slightly increasing that about $140,000 to do a few projects. Next
slide. The next our next major fund is our non-federal special revenue fund. Um it's decreasing by 5,17,378. um some notable increases um um net to that decrease. Um board members, you'll remember that you approved Porter Leaf
[music] Head Start um last year for our 13 for those 13 classrooms. Now we're adding those funds to the budget so that we can um align the payment with the approved contract. Um we have a special uh state special education preschool grant um for $2.5 million. One of the
things that we just discussed in our legislative um agenda is that we don't get funding for um pre prek spread students in TISA, but we do get some grants um like this and IDEIDA. Um some
decreases we have is first aid Memphis grant, not to be confused with the first a grants that we're going to bring to the board later this month. This is one that was lingering from last year that we are decreasing now um because um of trueing up to what the spin was from
last year's first day grant and then um you'll see that we're chewing up prior year. So one of the things that happens um in our district um is that when we do our budget in June, we have
to align our grants to um the state. the state requires us to in um by October the 1st to finish final expenditure reports for last year. So when we do our budget, we're estimating what our grants are going to be at that time. Then after
October, we now know the true amount of what our grants are and now we're um chewing up those grants to ex to be exactly what we have um in accounting for the state. So we [music] spent a little bit more than we u estimated for this innovative school model grant as
well as the state school [music] improvement grant. So that's why you see us decreasing the um uh money for those grants. Next slide. Our federal revenue um fund grant or fund 12 is decreasing by 17,643,972.
The same exact thing as I explained with fund um 8 is the same thing with fund 12. Now that we know what these grants um h how how well we did with spending these grants last year as well as this year um the state we received more title
one grants and just for reference of this $16 million million extra that we received from title one we rolled about 13.5 million out directly to schools so they can use to improve things like technology um and do software and things
of that nature. Title two, we received an increase of about $3 million and title four, we received an increase of about $5.9 million. Um, some notable decreases is $2.7 million for IDA part B. Again, it doesn't mean that we
received less money. It just remains means that we estimated that um we was a little conservative with how much we would spend last year. We actually spent a little bit more. So now we're decreasing our budget to reflect such. Um um same with 3.0. 0. As you remember,
we had the $55 million. We spent um $19 million after we received it back. We did the reimbursement. So, we're reducing answer 3.0 by this $19 million because we spent it in the prior year. Then lastly, you remember um at the time
of doing the the budget, we didn't know if we received the Head Start grant. Now, we've had notification that we did we didn't we did receive about $5 [music] million for transition, but the rest that we didn't receive, we're reducing the uh budget for [music] about $24.8 million to reflect us not
receiving a Head Start grant. Next slide. Um we do have some um positions that were added to the uh budget via the general fund andor federal funds. In a general fund, we added a attendance and
discipline advisor. We added a data analyst. And we added safety uh 10 safety [music] and security monitors to support our um some of our schools who didn't have safety and security monitors. As you'll see, board members,
I believe you have um an invite for our real-time safety center to to view later uh this week. We're adding a supervisor for our real time safety center. We have another data analyst that we're doing for our exceptional children. We have uh three social emotional u learning
advisors now that we've truded up title 4 to add to that grant. Um and then we also have an uh 20 associates for the real time safety center. Then [music] lastly, as a part of our title one set aside, it allows us to do um some um
some homeless or house assistance work. We're adding three budgets um three liaons in our houseless department to support with their work. Um these are the um positions that you'll see behind your budget amendment. We want to be transparent that we're adding these
things outside of what the board approved for the budget. Next slide. Um and this I won't go through this, but this is just showing that we reduced the revenues as well as the [music] expenditures one point from$2 billion dollars to$ 1.8 $8 billion. Now, I'll
take any questions that you have around the budget meeting. >> Two questions. Um, we still get the charter authorization fee. >> Yes, ma'am. We [music] get 35,000 or 3% whichever is the lesser.
>> And the next question, how many grant writers do we have on staff? >> Really good question. Uh we actually have just one grant writer right now. Um and one of the things that you'll see I give you a preview of my business system
review. You'll see me discussing us doing an RFP around getting some help around grant writing for the entire district. >> Thank you. >> Were there lights? I was like I have questions. So board member Williams.
>> Yes. It appears to me Tito that when the state allocates funds for charters of whomever now that fund will go directly to the charters. Is that my understanding? Instead of coming through the district because it appears that they are competing now with district
employees and the district curriculum and so forth. [music] If they're going to be the keepers of their own house and their own money and their own curriculum, then they need because when we look at the data, they are not performing as well as they think that they are performing. And now that they're going to be a bypass, I don't
know why we still have to act as if we're so kind and dice to them and they're doing us damage and harm to this district. And there has to be a way to know that if we're going to lose the kind of money uh that you're saying in this budget, how do we make up how do we
cover those holes? >> Thank you, board member. Really good questions. I'll answer them in the order that you asked. First, I want to explain that um for years, we've been just a pass through agent for charter schools, [music] which means that based on their enrollment, we received the money here
and we just paid paid it to them via their enrollment. So we still true up their enrollment based on the state and local portion. This amendment is only saying by new state statutes that the based on their state portion only what
they get from TISA the state is sending that money directly to the charters instead of it being a pass through for us. You'll see we still have about $ 109 million under the general fund where we have the local portion which is the money that we get from the county that we are still passing on to charter
schools. Again, charters are roughly around 19,000 in enrollment. And anytime that number either increases or decreases, uh we true them up on uh usually about once a quarter, we'll true them up and then determine if we need to send more money to them based on their
enrollment or if we need to bag back any money. Your next dang at all for their the lack of performance on the state test. They're not doing any better than the public [music] schools in many cases. In most cases, their schools are lower. So, do they have any consequences for that?
>> So, the money that they receive here is purely based on their number of enrolled. those consequences, how um they are affected um um academically or instructionally, if you will, that will come via the board from anywhere from
their scorecard of a performance matter. But what you see before you is strictly based on the number of students that they have and that's how they generate the dollars that they receive. I I uh with the TISA portion of the charter
school dollars going directly to them and our dollars being based on prior enrollment in the event that a charter school closes do we get the TISA portion back in the in the following year funding is there a mechanism that we still get paid since we've
>> does that the question make sense >> it does and the answer is yes I think we kind of talked about it too even when we talked about goodwill excel earlier like the only how we recoup our money from paying up front is if a charter school andor a contract school closes. So yes,
to answer your question, if they're in our data this year >> for we receive it next year, even though this school wouldn't be open for us to pass anything along to them, if that makes sense. >> And then my second question was around staffing. Um how did we not anticipate staffing the real-time safety center,
the 20 employees? Were were we not planning to open it this fiscal year? >> That's that's a really good question to answer is we we did anticipate it. So, but uh me and my good buddy um Mor Jackson, I always like have to like to
have a tug of war if you will, but but but pardon my commentary. Seriously, I was wait just simply waiting on our title four dollars. If you remember, I just explained that we were waiting to [music] true up Title 4 because it's on an October basis. What we know is that we were going to staff the real time
safety center, but I wanted to be um smart, if you will, knowing that it was a student support effort and title 4 is used directly for student support. And now that it's chewed up, we can now um staff the real time safety center. If that answers your question, >> are there other positions that are
funded by special funds of which are not ted up that we still project in our budget? >> Not at this time. I think we're um >> is this the practice we follow all the time? >> No, not not particularly. Um when we do the budget at the time, I know what the
question you're asking. When we do the budget at the time, um we are I feel confident that we have the the staff in place. Now, do as we go along, the reason why we have a budget amendment is for us to identify any gaps that we may have and bring it to the board in a
transparent [music] way to say that we need these positions. And we are as my job as the uh CFO in my role is to be able to identify funds in a way that we can use that we can balance the budget in such a such a way. >> Certainly I think needing one more
attendance and discipline advisor, another data analyst like one or we're we're seeing increasing you know numbers of students experiencing homelessness that those are things that you learn in real time and you should adjust your budget. But that one stood out to me
because that seems like something we could have planned for. We need them. I'm in support of adding those positions to the budget. But just knowing that we are going to plan even in the budget narrative or conversations explaining
that um some of the things coming down the pipeline that that we are not including in the budget because we have the ability to designate special funds I think is helpful just for understanding by the public and and board. So thank you.
>> Thank you for that question. uh we we've been committed uh to doing what the board uh asks uh us as an administration to do. I want to say that there was a resolution passed that said that any additional fund one positions would be
brought before the board before we would add them to the budget and we've also included uh some of the title positions uh just so we will show good faith and a sense of transparency. I've told my team uh we don't want to be adding any
positions. This is a part of uh internal controls as we go through uh our forensic audit and other audits. We want to ensure that we have internal controls in place to ensure that every single position within this organization is
accounted for. >> Absolutely. That's not I think I may have been misheard. >> No, I'm thanking you for the question. We do we do need to approve every every new headcount. My it it felt like something we could have
anticipated and that was my question. Was there an anticipatory or were we trying to avoid adding 20 positions at the budget? the the explanation made sense but I yes the board does need to approve all new roles and this should be
the process and this is clear but that my question was more >> anticipation anticipating our needs. Yes, ma'am. It was it was anticipated, but we still wanted to also be good stewards uh and not over uh identify the
number of positions. We wanted to ensure the number of positions that we were adding were commensurate with the scope of work that we were expecting from uh the real time safety center. Uh and Mr. U Langston as well as Miss Jackson have worked closely together to ensure that
that occurred. >> [cough] >> I I appreciate that um board member Hua Garcia and Dr. Richmond and Tito clearing that up. I think probably another thing might have been the case that uh we're going through a very
interesting fiscal time with our federal dollars. Um so I appreciate you all taking that under consideration as well. And yet I also appreciate board member Huitt Garcia um saying that if we we are anticipating we going to do this and we're waiting for money let us know
during the the budget season is what you're I appreciate that. So my next my question is and I think you the true up if if we do it every quarter and we're not getting the the dollars directly in
how do we call back how do we we aren't going to get our money until the following year. Is that what even though we may have that student back in in to the district? Is that what I'm hearing? >> So I don't want to confuse the two. So, in the general fund, obviously, we receive money from the state um based on
prior years enrollment. >> Oh, no. I'm talking about charter schools. >> Oh, charter school. >> Charter schools. Yes. Now that they're getting their money directly to the charter schools, there's no way for us to claw back it. >> So, charter schools, much like um adult
education, they get paid on current year's numbers, which is always the the rub. So we tr them up on current year. But what I'll say what's different between charter schools and adult high schools is that the money follows the students. So what is perceived or it
makes sense is that if a student is leaving a charter schools more than likely they're going to come to us. So the money is going to follow us in their trueup. Likewise if a student is leaving us and going to a charter if their enrollment increases the money is going to follow them. So >> So the true up happens at the state
level not at the district level. >> Yes ma'am. So now with the TISA portion of it, the true up now we we watch them for accountability. Uh we get to file I get to file every month Dr. Richmond and myself from the state of Tennessee's uh CFO telling us the movement that's
between charter schools now that they're directly sending the money to charter schools. >> Okay. My um other my other um observation is that um you said that $13.5 million went directly to schools from title one dollars. >> Yes, ma'am. So what we do in the budget
is we we estimate where Title One is going to land at um by the time the budget is approved in June. Then we know exactly what the state is going to allocate it roughly around August, September. [music] They wrote we got an additional about $16 million of this $16 million. We
rolled out an additional about $13.5 million out directly to schools. So doing staffing adjustment they were able to utilize those dollars for things positions andor now they can also do other purchases as it aligns to their school improvement plan.
>> Great. So they saw so just in layman's terms they saw additional dollars in their title one accounts. >> Schools the schools are sitting pretty. >> All right. [laughter] That's all I had. Any other questions?
Tito, answer this for me. If a school gets 10 students uh next week, do is the school allocated all that that money?
>> It's a really good question, Miss Love. >> Yeah, >> the the answer is is is no. Unfortunately, we only do staff adjustment once based on the 20day uh period. So, um, if a student was to get an additional 10 students, um, they
wouldn't necessarily see it from their staffing adjustment. But what we try to do is forecast a bit, if you will, when we're doing staffing adjustment. Um, now if schools do also understand if they get an extra amount of principles, they
know me well enough to know if they get an extra amount of influx of students, we're going to give them an additional teacher, even if it's during the period, if that makes sense. So, while it's not something that is um that we do every month for staffing adjustment, if if an
additional amount of students show up that requires an additional teachers, principles know [music] to reach out and we're going to support them. >> You didn't answer my question. >> I did answer. You just I I answered it to say that no, we we're not going to give them anything. >> You didn't answer my question. Do the
schools get more money added to their budget? >> I I said no. The money follows a child. >> Well, so but it not in a in a sense of how we do staffing. And I welcome any board members to explain how we do staffing in the district and how the
money is generated. What I explain is that there is a per pupil basis based on how we send money to schools. However, in a in a perfect world, every we get 72.95 base amount for every student that walks through the door. In a perfect
world, we could pass that on to every school of 72.95. We can't because the reason is that in addition to that 72.95 has to pay [music] for electricity, bus, so on and so forth, and all of the things that we have to pay for as a
district. So, it is a unique formula that we use to determine how we get money to schools. And as I mentioned before, one of the things that we rolled out was an additional $13.5 million that had nothing to do with enrollment, but we wanted to um impress upon schools in
a additional amount of money in case something happens. If that makes sense. But to answer your question, no ma'am, if they get 10 students next week, we're not going to directly give them any additional amount of money. Any
other questions? >> One last one. Tito, could you provide the board with a list of all the things that Title One dollars can pay for? Thank you. Any other questions? Okay, with no further business, that
convenes the budget, finance, and audit committee. >> All right. Thank you. We're going to um go to the facilities ad hoc committee meeting. Chair Otech.
Thank you board chair McKinn. Can we have uh Mr. Cardell, you here? Facilities ad hoc uh recommendation. So Mr. Um Cardell is going he's a liaison
between ourselves and the committee so he's going to give us a recommendations. >> Okay great good evening >> uh inter superintendent Richmond board members uh happy to be here serving as liaison uh for facilities ad hoc
committee. Uh I want to recognize I do see some of the members of the committee in the audience uh Rashidita Liz anybody else? Oh, ran it back there. Uh, yeah. Stand up.
I don't know if you saw it by the way. All right. Great. The committee did some great work to come together. I want to uh I think one of the most notable quotes we got at the end was from Ernest Strickland uh CEO at the uh Black Business Chamber who said,
"I've been through this about I think he said three or four times. This the first time we've gotten to the end and gotten recommendations to the board." So he was happy to see that. So appreciate the board allowing these to come through as a start of the committee's work as we work through this process with you all.
Uh next slide. The committee separated out into uh actually four uh committees. We had the data and asset strategy committee or work group, the community engagement and equity work group, facilities funding partnership work group and the implementation and
partnerships work group to pull together uh these recommendations uh for this framework to you all. Next slide. from the data and asset strategy workg group. Uh we had the data and uh them bringing together a data and asset strategy and the recommendation is
adopting the framework that they brought together for the facility plan metrics. This included the enrollment, utilization, facility condition, facility investments, demographics, community development, uh educational configuration, access, transportation,
financial impact, uh to be considered uh as the district is looking at the facilities and as uh Miss Stewart and her team pulled together the comprehensive facilities plan. Next slide. I think we have community engagement and [music] equity came with a very detailed plan and I think they'd
want me to say and budget about being able to roll out to our community uh a real engagement plan around uh what the facilities plan [music] uh is uh as it's as the draft comes out. uh what it looks like, what input and feedback from the community looks like, and how we get a
real uh sense of equity uh in our community in terms of input, feedback, and engagement uh for this plan. Do [music] we have some of those recommendations? I'm not sure if we uh some of those included just to read off a few of those uh having a
foundation. So, uh, making sure to have a p a point of contact with a directory of all the stakeholders, uh, as part of the the, uh, community, having neighborhood anchor meetings, student and youth sessions, stakeholder roundts,
uh, going out and doing popups, uh, having a full communications plan, uh, to engage the media, uh, and then ensuring that as we go [music] through this, uh, we're we're doing, uh, meetings in a in a regular way so that we're getting good feedback from those
and that there's [music] transparency and accountability uh to make sure that we're getting full engagement that uh folks who speak [music] other languages are taken care of and able to give their input. Uh and then there's a full plan around uh thinking about messaging, marketing and how you roll all of this
out. Next slide, facilities, funding and partnership work group. Uh so this group really looked at uh how do we as we have a a plan how do we make sure that we can fund it and how do we all come together as stakeholders and make sure that
[music] uh this great plan gets the funding that we've needed so much for decades if not a century or more. Um so uh first collaborating with Shelby County government to explore full facilities funding over the seven to 10 years of the plan. uh making sure that
we got the total ask including uh what would be needed for the ADA amount out to the municipal the municipal school districts developing a capital campaign for philanthropic and corporate investments. So making sure that as we ask for public dollars we're also going out to our community and looking to
raise uh private funds to invest in our schools asset reuse strategies that leverage the highest and best re uses for surplus facilities. Uh that more on that with the partnerships group. uh the other partnerships group and exploring uh and developing a plan for a joint
construction authority. So, thinking about this, and this been a a conversation over the years, thinking about uh bringing together the county, the school board, uh other stakeholders, uh the city, potentially private funders to come together to build uh an
accountability body for the county uh government and their investment, for the school board, and for the community to make sure that we're really managing and and building towards the great facilities our our students need. uh thinking about accountability that was
another component and having a clear narrative for the assets and investment. So as we go out to the community uh again as you you heard in the engagement plan making a having a clear message about the absolute need uh for better facilities and quality future uh focused
facilities for our students. The next uh slide implementation and partnerships. So great uh components in this around input and improvements for district community partnerships and the partnership process and communications uh capitalize on the role for the
district as a community partner uh in developing the community support for development of housing stability framework. So uh components of this are that generally we're making decisions around our facilities based on the current population trends and we know
that uh Memphis Shelby County have been losing population but we also know we have an affordable housing crisis. So as we think about the process, there's also opportunity to think about housing and affordable housing so that the the population the current population trend
doesn't have to be the destiny that we could come together build housing around schools and increase the population thereby changing the trajectory for a school in a community. Uh developmental framework for facilities partnerships. So bringing together a framework that
says what as the finance uh the funding committee said what's the highest and best use [music] for these facilities. So bringing together partners to think about that and multiple uh aspects of or types of of of partnerships that could come together for the district um uh to
to build the best things for the community with these surplus properties reviewing and ident and identifying opportunities for pilots of framework applications. So even as we look towards [music] the current school closures on the uh on the recommendations from the administration, thinking about how can
we use this time uh frame to pilot the framework around partnerships and uh uh and an application around uh what do we do with these buildings uh as we move kids to to better facilities and then support for continued development of facilities trades workforce pipeline
strategy. As we think about this huge hopefully over a billion dollar investment in our community, this becomes a workforce development opportunity. So, how do we ensure that a pipeline that's already uh uh challenged uh in terms of our housing and commercial development uh pipeline for
trades that we also can leverage this opportunity and this investment to make sure that we're thinking about uh the the district's CCTE program and opportunities around internships, apprenticeships, and how all of that factors into this overall facilities plan and investment. And I think that
gets us to the end. I'd ask my friends on the committee if there's anything anybody would want to add. Okay. If there's any questions, we're happy to address as we can. So, I thought we was going to see actual
recommendations. >> What do you mean by that? as I see a lot of you know high level overview of what the facilities committ now granted I haven't attended all the meetings but uh I see a high level overview overview of everything that will discuss but uh I
just thought we was going to see some extra recommendations but I would just inform this in my folder >> yeah that there is uh in inside of your folder there are recommendations from each work group so you have the opportunity to take a look at that he did give a high level overview of each each work group >> right appreciate it cool
>> and And just to to note that this of course is an ongoing ad hoc committee. So this is the beginning of this and so we hope to continue this partnership with the community. >> Awesome. Does anyone have any questions? >> You do. >> So I'm going to spend more time looking
through all of the Well, thank you for this Cardell. Um I think this is extremely thoughtful. um we think about the uh all things being equal in terms of deferred maintenance and enrollment. How are we making decisions? And I think this gives us a lot more guidance and I
think the focus areas um of what needs to be true in our community to support families not just in MSCS but in Shelby County are coming out here. What is the plan for all of these work group [music] group plans in
terms of implementation and execution applying these frameworks to our schools? Who who will lead that work? Is that like how are we executing on this? >> So, thank you for that question. Um, one of the things you'll see a resolution
that we're going to have today during the special call meeting and this is about us accepting these as guideposts um, these recommendations because if you recall we are asking the administration to come up with a draft preliminary comprehensive plan. We wanted to give them enough and we want that's going to
be provided to us by December 6th and we want we're asking the administration to use these recommendations as guideposts to create the compre the draft preliminary comprehensive plan. So that is they'll
take the time to look at these things and figure out how do they incorporate these and use them as guideposts. Uh, and we need more than a billion dollars. That's just a comment. Thanks. >> I think I think on that thing it says ask for what you need. >> That's [laughter] right.
>> So, yeah, absolutely. So, thank you for that question and getting that cleared. Uh, love. >> Yeah. >> Um, are we voting on this tonight? >> No, we're not. Wait. Uh, special call meeting. Uh, we're we're voting on the
resolution. There's a resolution tonight. >> Yeah. >> On special calling to accept the recommendations as guidepost. >> It was posted >> only. >> I'm sorry. >> Only. >> Yes. >> Yes. >> Accept them as guideposts. >> Yeah.
>> Yes. Guidelines. Guide post. >> Yeah. Yeah. Yeah. >> I want to make sure. >> Thank you. Board member Murphy. Oh, okay. Awesome. Awesome. Awesome. Okay. Yeah, there's a little packet here
with all the different work groups and the topics. So, we here to merely of course use this information to show a collaboration, a true collaboration and teamwork between what you guys are doing, the ad hoc committee and what we're doing um with the Memphis Shelby County School. So, I'm very thankful for the information that you are providing
everybody that's spearheading this work. You guys are doing an amazing job and so I'm just very thankful for that and thank thank you for your uh liaison capacity what you're doing and um delivering this information. So, we're just wanting to make sure we're doing what's best for our facilities and what's best what's going to be best for
our students and our uh our teachers and staff moving forward. So, thank you for that. Mr. uh Mr. Cardell, does anybody have anything else? >> If I might just talk about next steps in Absolutely. >> So, just to be clear, next steps with our committee me members. We made clear that our committee is an ongoing um
committee. So, next steps is as I said before that the administration Dr. Richmond will take these once we accept them as guideposts if that's what we choose to do during the special call meeting and we'll use these to create the draft prelim preliminary
comprehensive plan. We will get that we will receive that by mid December. Then we will um we will provide a copy of that for discussion to our facilities ad hoc committee for them to give us input and feedback around it. And then we will
have a a a preliminary comprehensive facilities plan to come before the board at the end of January. Correct? >> That is that is the current >> plan. So does anybody have any questions about that timeline?
>> I want to say thank you board members for for the commitment that we have made to getting this done. I want to say thank you to the community members and and advisory council members who committed to getting it done and got it done. This is some good work. Y'all take
some time to really really delve into it and um I'm looking forward to continuing to work. Thank you, Chair. >> Awesome. Uh any additional questions, any feedback, comments? Awesome. The ad hoc facilities committee uh committee
meeting is adjourned. >> Thank you. Moving to the next one. Let's go to the evaluation committee. Going back here, call the evaluation committee uh to order. Um does anybody have anything to
add to this agenda? Okay. So, board colleagues, you have uh two pieces of paper. They are in board docs as well. Um they're actually stapled in reverse order of which I'm going to discuss them with uh co-chair Coleman here. Um but we have a the
superintendent's informal review proposed timeline for us to discuss and just and also share with the public about what we're planning to do over the next 7 weeks and hear any input if this feels like an ambitious and and feasible timeline and quality input for the
informal evaluation. So on this second page on the on the screen on the right hand side you'll see the the dates and weeks um we have drafted evaluation questions
um for anonymous surveys. So these are going to go out to our teacher teachers VR associations principles via our principal association and all central office staff you know acknowledging that we are uh a board of nine and and Dr. Richmond sits up here as our our
employee. Um, but we have 13,000 employees and making sure that our staff feel safe to share their experience uh on in Memphis Shelby County Schools and making that part of the evaluation. Uh the superintendent is going to do a
self-reflection um really focus on that 100 day plan and those uh surfacing those key strengths, wins, contributions um so that we could also review that. We do know we have a holiday week so we're
going to send out reminders uh to complete the surveys and we will close it on December 5th. um when we the week of the 8th we will get uh all the survey feedback synthesized for us and the
superintendent's self-reflection um and then board members we will all complete our own reflection the week of December 15th so making sure we get all nine of us including input on what what's going well and key challenges areas of focus um and then in a public
meeting the week of January 5th we will share these results results uh the survey results the self-reflection um and those individual assessments um in this evaluation committee um I think this board is focused on
stability getting key functions um really solid focused on our our staff I think the lowest teacher vacancy rate we've had in many years thinking about how our schools opened and what needs to be true um going into our second semester and how we support our
superintendent. Um, and then really continue to to work on those areas for growth by leveraging the strengths that we also surface as well. Um the second part of this I want
to make sure before we go to the survey questions that Warmer Coleman is going to share with us. Are there any questions on the timeline feedback here or does this feel this feel like enough time?
>> Um who was going to do the surveys? >> Who who is actually going to send them out? >> Yeah, >> I believe it's our communications team. But we are we are using our teacher associations and principal association to help get push that out as well.
>> Who um who is going to collect the surveys? >> What like what platform we are we using? >> Yeah. >> I don't know the platform. Can I what? Uh we worked with general counsel
and is Maria still here? >> Communications and we communications. communicate. What what platform do we input the questions into? >> Um we are going to do the surveys
ourselves or we're going to connect with a third party. >> Yeah, we usually uh collaborate with data to our data department to collect surveys. But if you're asking which software I don't need to know the software. We're
going to do it inhouse. >> Yes. >> Yes. >> But they will be anonymous. >> Any other questions about the timeline comments? >> Board member Otai. >> No, she I was just want to make sure on the record that they know that this is
these are anonymous. So that she already said it. >> Yep. >> Okay. Board Coleman is going to share. We'll flip back to that first page or if you're on board board docs, you'll see that um the categories and questions that we came up with. We wanted to have some
>> we won't questions, but we have four categories that we came up [music] with that we are will be um on the survey that will be >> part of the evaluation for interim superintendent. The first one is leadership and strategic vision, student
achievement, staff relations and capacity and operations and finance. Those are the four areas that the questionnaires will be surrounded about and the questions will come from those and these are some of the key questions. And if you
something else you would like for us to add or [snorts] is repetitive, please let us know as soon as possible so we can let it go as soon as we can. We wanted to go live so we can uh get this done. >> And I'll just add these are going to be
in a lighter scale of one to five. >> Yes. >> So one, five being the highest. >> And we cannot thank you board member Otay for emphasizing this will be completely anonymous. You don't have to
you won't have to have your name or role on the surveys. And board members, please, please let us do our reflection and do our part [music] also. >> And I'll take owner ownership with board member Coleman to make sure that we remind you all because we are
approaching our Christmas holiday, our winter break >> um for that. But I do want to keep us on track so we hit the ground running in 2026. So all right, >> remember >> only one survey per employee.
Oh, only one survey per employee. >> Yeah, >> I don't I can't think of any communication >> anytime they would get both of those. >> Yeah, he's they're going to make a way is only answered one time per employee.
>> Correct. >> Yeah. >> Thank you. >> Any other questions? Well, if anything comes up, let board member Coleman and myself know. And I appreciate the board's dedication to
this. And I appreciate interim superintendent for proactively seeking out feedback, not just from us, but from all employees. I think that's a um that's a culture we want to continue to nurture. So, thank you. That
concludes the evaluation committee. >> Thank you. The last one we have is Charter Schools Committee. Is that That's Michelle. So I'll I'll call that to order. Um so we have discussion items
2.01 fall charter amendments. >> Yes. Thank you. The second one, please, Miss Timberlake. >> All right. Uh good evening uh commissioners, Dr. Richmond. My name is Alandra Parker, director of charter school development in the office of charter schools, and I'll be bringing
forward the fall charter amendment recommendation for today. Next slide, please. So, for this fall cycle, we had one petition that was eligible for review, which was City University School Girls Preparatory. Now, this school is located in the White Haven neighborhood
in the southwest region. It currently serves a population of 75 girls in middle grades 6 through 8. Now the school opened in the 20134 academic year. That was its first charter term and it was renewed uh to begin a second
charter term in 2023 2024. Next slide please. It is recommended that the Shelby County Board of Education adopt the approval of the amendment petition from City University School Girls Preparatory for
a material modification of the school's charter term to enroll boys thereafter changing the name of the school to city university school girls and boys preparatory. Now, when we look at our purpose, uh Tennessee state law and
charter rule allow the governing body of a charter school to uh petition the authorizer for any uh particular amendments. All of this information uh commissioners I would like to note is in your folder as well on the left side of
your folder as we have a second item um for tonight as well. So, it's on the left side. Now commission uh rule allows us 60 days calendar days that is for us to approve or deny this particular petition. Now this applicant did submit
their letter of intent and the application by the uh state board of education's uh respective dates. Uh the recommendation tonight was based on the material submitted. It was based on the uh Tennessee State Board's characteristics of a strong response as
well as the authorizers's independent due diligence as outlined in the amendment application requirements. Looking at the background, this particular network operates three schools, two high schools and one middle school, single gender girls, which is the school that we are discussing
tonight. It previously operated a middle school for boys. Uh and that school was nonrenewed at the end of his charter term in 1819. Now, Tennessee uh code annotated and rule does allow if denied at the local level an applicant to be able to appeal
to the Tennessee public charter school commission and that commission decision whatever it may be is uh final and is not subject to further appeal. Next slide please. So our gap analysis is that we know across all of our processes that charter
uh agreements. They are binding documents on the sponsor uh and the school and the district used for continued monitoring and oversight of a school's performance. The performance is in those three main areas of academics, operations, and finance. Uh again, uh we
must make a decision before that 60th day as the 60th calendar day concludes on November the 30th. some previous outcomes. Uh again, we talked about when the school opened, when it was renewed, uh and the school currently uh has an
approved [clears throat] capacity of 125 students for this academic year, but [snorts] it has a maximum approved capacity at the end of the 10-year charter term uh for 300 students. Now, as a reminder, most
charter schools their uh enrollment when they are renewed or when they are approved, it increases incrementally. So, even though their uh capacity for this school year is 125, their capacity for next school year is going to be 150,
but their final total capacity is 300 students. Uh this particular uh petition as well, they are not asking for an enrollment increase. they are asking for the uh same enrollment that they are already approved for for just to uh
adjust their charter to enroll boys. Now our expected outcomes um the expected outcome for this particular petition is just to allow charter schools meeting the criteria to adjust in the areas in which the uh state board allows them to
adjust and this is a material modification. It also creates relevant and equitable academic choices and learning environments for our students across the district. Uh the financial impact there is not a fiscal impact connected to this particular petition
again is they are not seeking to enroll or increase their enrollment or their capacity but is to remain the same. Next slide please. City University uh school girls
preparatory has met the requirements for approval based on the Tennessee State Board of Education's approval criteria as well as board policy 1011. The school as well as their overall network of schools have met that 3.0 standard in
all areas of academics, operations, and finance, thus supporting a recommendation for approval for this petition. This concludes my presentation. If you have any questions, definitely I'm available to answer those. >> Yes. What is the performance level of
the school as we speak? >> Thank you for that question, uh, Commissioner Williams. So the letter grades that we have are for the 23 24 school year because those letter grades for this most recent year have not been
released uh by the state department. So um if you look on slide 16 of your presentation uh the girls preparatory did have a letter grade of C uh for the most uh recent term as well as the liberal arts
had a letter grade of F. uh it is not uh eligible for the independent school. They did not have a letter grade. Now what I will say is that the SPS level when we look at the most recent 2425 SPS, Miss Timberlake, if you would turn
to slide 17. Yes, thank you. Perfect. So that is our school performance scorecard for all three of the schools and as you can see they are above the 3.0 threshold.
So that is the most recent SPS school performance for academics for the school network. Any more questions? All right, seeing no questions. That's it.
You didn't have anything else. Okay. All right. Seeing no questions, this committee meeting is adjourned and board members, we will um reconvene at 5:30 for a board work session. >> Then the academic committee will be on
the next one, right? >> Oh, I'm sorry. Yeah, let me do it now. Don't go anywhere. Um we added academic committee and um so go right ahead. >> Okay. Do we have any additions? I know we needed to talk about the teacher vacancies. Um any other additions to the
academic committee and anything else that any of our board members want to discuss? Any other additions? Are we going to talk about it at the committee meeting? I'm sorry. >> Okay. So, we're going to talk about during this meeting and not the next
meeting. Correct. >> Oh, you want to do the work session or now? No, we can talk about it now. We added it when we started the board committee meetings. We added it. We added the academic committee. >> All right. >> To it. So, I think Dr. Richmond, are you all ready? Okay.
>> All right. So, one of the questions, and I know we've talked about this a few times, was uh concerning the teacher vacancies. Um doing an amazing job as far as making sure our teachers have what they need. I had a a robust conversation with our president here of the UEA, Miss Liz, and our president,
MSEA, and um we were wanting to ask you about bringing forth some sort of recommendation to help fill some of these vacancies that we actually have and also bring to bring forth uh and highlight the longerterm plan that we have uh to ensure that our teachers that
are in permit are um have a plan in place and have that support that they need to make sure that they're getting licensed. Um, do we have any current recommendations or anything you want to kind of bring forth or speak about uh as it concerns this matter?
>> Yes, board member Otay, thank you for those questions. Uh, what I'm going to do at this point, I want to start off with Miss uh Addison. Would you share I'd like for Miss Addison to just kind of share what we have in place uh for
our permit teachers. And then when I finish with Miss Addison, what I'd like would be for Miss Oliver to give the status on our vacancies, but also the number of certificated non-scertificated teachers.
When Miss Oliver finishes, uh we have two other sets of teachers, ESL as well as sped. I'd like for Dr. Whitaw to touch on ESL and sped and what we're doing about those vacancies. and then uh we'll take any other questions. But if
you would, Miss Addison, would you share what we're doing for our permit teachers [music] up until now and the communications plan uh that we have in place? >> Yes, sir. Good afternoon, everyone. Uh so there are a couple of things that we do to support our permit teachers. Uh it
starts with um mentoring. So one of the things uh we do is provide a mentor for our permit teachers. is a 1 one for firstear teachers and 1:3 um ratio for teachers uh in year 2 and
three. Additionally, we provide professional learning opportunities around content. We understand that a lot of the reason that our teachers are unable to pass the practice is really uh founded in understanding the content. So we have
content specific professional learning opportunities. Uh we also have practis tutors. So that's something that we had a year ago. We were able to bring it back this year. And so there are practice uh tutors who actually support teachers in [music]
passing the tests. In addition to that, we have a study.com and that is a practice practice test [music] platform that we um provide to our permit teachers and they're able to access it um and they're able to take as many
practice test uh um inside of that platform that's helping them to prep before they have to take the real [music] test. And then finally, we have what's known as milestone checks. And this is a monthly uh milestone checks that we have with our permit teachers
where we're checking in around uh their testing where they are in terms of uh meeting the requirements for practice. We also ensure that there's active um participation in the EP as we know that that is a requirement. And then we also
um ask if there are any other supports [music] that we can offer them um as they are journeying towards lensure full lensure. >> Thank you Miss Addison and and also board member Otay. Uh I will also add
that I spoke with Miss Addison as well as Mr. Johnson and I've spoken to them about uh a comprehensive communications plan around communicating these things out so that regardless if you're first, second or third year permit teachers, you understand what the expectations are
of you. Uh I've also asked Mrs. Addison as early as I want to say yesterday to schedule a meeting for me to address all permit teachers whether they're in their first, second, or third year as well. At this time, we'll pivot to Miss Oliver.
And Miss Oliver, if you would uh share the demographic data, unless I'll pause unless there's a question. Yeah. I'm I'm sorry, Miss Love. I'm sorry. Thank you, >> Miss Addison. What is different um last year versus this year in the uh
PRI test? And um >> so, one thing that's different is the practice tutors themselves. So we have teachers who are actually sitting down with the teachers and walking through the the tests and so the platform allows
them as the teacher to just go on and go into the platform and you're just testing. It gives you real time questions that will support [music] you when you take the actual practice. This year what's different is that we also have a tutor that's um supporting the
teachers. >> Uh any data on that? Is it working or do we need to pivot? >> So, um the data is coming in slowly around study.com because again teachers are engaging at at at their time. We
should have um I will say that it's working. >> We know that it's working because the teachers who are engaging in study.com regularly, they are actually passing [music] the test and we have multiple uh data points to support that. But we also the since the practice tutors is is new
well bringing it back uh we'll be able to tell what that looks like in the spring semester. [music] >> Thank you. >> Okay. Next I'd like to pivot to Miss Oliver. Miss Oliver, I'd like for you to give uh the demographic information uh
as well as we know we're still going school by school to verify specific uh staffing shortages at specific schools. [music] But if you would give the other data. >> Okay. Good afternoon. Currently, we have 169 teacher vacancies. Of those
vacancies, 96 are in the elementary K through 8, 26 in the middle school, and 47 are high school and CCT. Uh we have 4,375 certified teachers, 1,261
non-certified. Of those in the high schools, 1,249 are certified, 216 are non-certified. Middle school, 779 certified, 78 non-certified. Elementary, middle school certified is
98. Non-certified is 78. Then the elementary school certified is 2197, non-certified is 700. Any questions? >> Yes. I' I'd like to point out uh I know there's been a number of questions in
regards to remote learning. Uh if you listen to the data that was just shared uh by Miss Oliver, the majority of our vacancies are in elementary school. [music] And uh what we've looked at is it would be extremely challenging for us to
provide a remote option uh for elementary uh age students. >> May I have an email of those numbers, please? And how many of those uh the permitted teachers uh you can include that in the email are in their final
year and also the high school vacancies that we have. Understand um maybe a recommendation would not come from administration as far as elementary students but maybe we can look at potentially a recommendation for the high school students for the certified
virtual educators. Can you repeat the la your last question? The last piece of information that you need >> the as far as the teachers, the vac the teachers are on their last year. >> I got that. But the high school and the virtual >> interim superintendent just mentioned
about the elementary students maybe the virtual learning might not be a good option for them. So what high schools what high school vacancies do we have? Maybe we could utilize just to get those vacancies down. Uh a virtual option for those those students >> certified teachers actually. can send
you these numbers tonight. I need some time to get the number what we can do with the high schools and the virtual and who's in the final year. >> I can gather that tomorrow, but tonight I can send you what I just >> to add to that question, Dr. Oliver, if you have that many uh vacancies in the
high school and you have fewer in the middle school, a middle school teacher can't teach high school. And it would appear to me that you would track high schools first and the middle schools would have the greater openings. But you stated in your statement that there are more open or more vacancies in the high
school than in the middle school for teachers. So has that been have has there been any consideration? A middle school teacher is certified to teach high school as well. >> Um we have not to my knowledge looked at moving any teachers from middle school
to high school. Um because we don't have any schools without someone in front of the students teaching. That has not been a consideration. If we get to the point and that's necessary, I'm sure that we will put that on the table. But to answer your question, no, we have not
moved any middle school teachers to high school. >> Has it been a consideration? >> As far as I know, since I've been here, I have not known that to be a consideration. >> But I would just think that high school students are preparing to leave and they would probably certainly need the
greater stress on the test than middle school students who are coming out of elementary and you can do more with them. But high school students who in 10 9 through 12 certainly need to be in full throgg. And if we had teachers who can go there and who would go there and
that their certifications allow them to do so, it would be a wise thing to consider. >> Yes, sir. Thank you, board member Williams. Again, when we say uh vacancy, it doesn't necessarily mean that there's not a teacher in front of those
students. It could very much be a certificated sub. Again, what we're trying to do is to state uh factually uh if there's a vacancy or not. And so we're stating actual vacancies even though there could be a live body
teacher or substitute certificated teacher reporting each and every day to deliver instruction to those uh students. So again, as far as we know, unless they're uh oneoffs, as far as we
know, most of our classes have a teacher at this point in juncture of the school year. Uh next, I'd like for Dr. Whitaw if there >> Wait, we have a couple more questions on uh board member love and then board
member Okay. And then are you next board member reporter? >> Picking backing off of Uh, Superintendent Rod Richmond, how many subs do we have in the classrooms?
That's a um a high school sub in the classroom that teaches our core subjects. I don't have that information right now, but I will be glad to get you that information by tomorrow and how many subs we have in classrooms that are
teaching core subjects. >> Yeah, thank you. >> Board member Murphy. >> Thank you, Commissioner Ot. I would um I think I asked it before, but I'm going to ask again. Um, I would like a um a list of schools that's using the virtual
learning. >> I I res Yeah, I want to say but proximity. Yeah, >> I sent that uh to board members. All board members should have I sent that information. There's a list. I resend it. Okay. >> Uh so it'll be at the top of your emails, but I sent that about I want to
say two or three weeks ago. Okay. >> Any other reporter? >> Yeah. I just want to say, you know, I think overall the conversation the conversation overall is that, you know, we want to do see highly certified teachers within the classroom, whether
it's in person or virtual. I think right now probably the best option would be virtual. I know even last year um Germantown Middle School had one math teacher for the whole grade level. you know, and that was disheartening for me. And so, um, just coming with these
options and and hearing all the dialogue, whatever, I think I would like to see the district bring forth some sort of recommendation so we can just calm down on the the vacancy talk and say, "Hey, at least our students not in the gym when they should be they're in the gym where they should be in the classroom versus some of these high subject areas."
>> Yes, board me. I appreciate that. What what would really be incredibly helpful for the team and I would be for uh you all to share with us those exact schools where principles are saying they have vacancies and they need a teacher. Uh
today I pled principles at principal meeting and asked that any of them want or need uh any type of remote option. I may have had three to four hands uh to be raised. Uh I've also shared with the board what the team and I will do is
we'll resend the process for them to uh secure a virtual uh teacher if that's what they're choosing to do. Uh but again at this point share with me the school where there is no teacher and we
can address that specific school grade level uh and and course. Uh but at this time uh schools haven't shared that information uh with us. We still have
several sections of proximity remaining that if schools request them, we can give those to them. Uh, and as I shared earlier today, I'll send out communication telling schools that as we wrap up the semester, if you want uh a
virtual or a remote option, now is the time as we close out the semester to let us know so when we come back in January, we can provide that option. But again, I I pled the principles today. The team will tell you, principles will tell you, very few
raised their hand. I asked uh did they or did they want a remote option and maybe four or five people raised their hands. >> Okay. And I I don't know if the question already been asked, but I I do want to see a list of all certified subs that
currently that's teaching our class. I don't know if that question been asked already or the data has been out there. And um and I do have a survey as well about the effectiveness of our virtual um learning curriculum as well.
Yes sir. I I'll have to see how we can provide the list of all certificated subs. Um but but but we'll do what we can which is in line with with policy or the
law in regards to sharing that specific data. >> Do you have any board member? Can we do board member Williams and then you want to go next? love >> and they love as Dr. Is there is there an effort of front to use certified teachers
uh as proximal proximity teachers in the high school especially where you have teacher assistance or [music] someone is there to monitor the behavior but we do have a huge I'm told a huge collection of teachers who will virtually teach who
are certified at because they might be teaching in California somewhere living in Memphis. Do are we using any of those people here who could fill the vacancies in the high schools? >> Yes, sir. Mr. Williams, we're currently uh using I want to say approximately uh
373 sections of proximity or 374. I think we have 26 remaining sections uh where uh schools are using uh proximity and they're using the virtual format but
also the virtual format requires us to go and hire um >> a full-time equivalent monitor. uh as we hire more monitors, uh that also comes
with uh a price tag uh that we'll have to cover. Uh so we'll we'll be looking at that, but uh it will be extremely helpful for us. Uh I see Miss Marble in the audience. um for our associations as
well as board members, let us know where these specific classes are that people are uh raising attention to. Uh because at this time uh we're not aware of some of these things. So, if you all share the schools andor ask the principles to
reach out to their regional superintendent or myself uh sharing with us that they need uh instructional support, we'd be more than happy to accommodate it. board member love. >> Miss Addison, how many um teachers do
you have in the um portal now that's getting their uh practice test? >> How many Ask me the question one more time. >> How many teachers do you have registered
that's getting um assessed on their pass? How many teachers do you have? >> Let me let me try to help you. Let me try to help you, Miss Addison. So, board members, we normally have roughly about 1,200 teachers uh who are on permit. Of
those 1,200 teachers, you could basically break it down into thirds where you may have one-third uh that is in year one, one-third that is in year two, one-third that is in year three. So, let's roughly say 400 teachers are in each cohort. Each of those teachers
that are in those cohorts either have to pass their practice andor they have to be in an educational preparation program where they have to complete the coursework. Now, what's within and not
within our control, what's what's within our control is continuing to share with teachers what they need in order for them to become certificated and for us to provide tutoring and touch points for those uh permit teachers. What's not
within our control is helping them to pass a test. Now we can provide tutoring, we can provide resources, we can do all of that, but in the end they have to take and pass the test that's
commensurate with their particular content area. What also is not within our control is them enrolling in an educational preparation program, them showing up to class every day, them taking the courses that are required for
that EP program, for them to pass those classes, and for them to graduate from that educational preparation program. Those things are not within our control. And then once they complete for them to
submit that information to the state and for the state to approve that they met the cut score that's commensurate with that practice exam and for them to have gone to an approved accredited university where they've completed and
the state accepting that educational preparation program. So when we hear teachers or people saying what is the district doing? We can provide tutoring support engagement of continuing to let them know but when we hire every single
teacher within this district they know that they are not certificated. They know that we're hiring them conditionally and they know that that conditional hiring is based on them completing an educational preparation
program, passing their practice so that they can become fully certificated and we got to start in three minutes. So, um >> Okay. Any other board members have anything? And then I'll close it out.
All right. So, what I would like to see is um definitely I would like to see a recommendation showing that we are at least exhausting all the resources that we have whether that be virtual in person to at least fill some more of those our teacher vacancies. We have that at the at our fingertips too. I would also like to see a pathway forward
as to what we're doing to enhance our lensure department to ensure that our teachers that are coming on permitted teachers making sure that they're actually getting the support that they need to get their lensure and then also lastly I would like to uh um have information to see is this information
easily found I received a message from a teacher where is this information that can be found um is easily found on the website as far as u them getting you know the the resources to them getting their lenses. So that will be my my ask if I could have that uh we can have that for the next [music] board meeting
>> if before you adjourn. Thank you um chair Otay for that. Um I think our when we ask for that we have to be prepared for the policy that may need to be supporting that and the resources that we may need to support that. So I just
want to make sure that that we're working in synergy with that. >> Absolutely. >> Okay. Thank you. >> No further questions or comments. Uh academic committee meeting is reserved. >> Thank you. Part: 2
That's fine. No, that's fine. Yep. Do I have a quorum? One, two, three, four. No, I need one more. board members, can I please have you come on up so we can get started, please?
Good evening, ladies and gentlemen, and welcome to the Shelby County Board of Education November 18th, 2025 work session. Mr. Jenkins, please call the role. >> Board member Garcia >> here. >> Board member Porter.
>> Board member Murphy, >> present. Board member Coleman. Board vice chair Coleman >> here. >> Board member Love. Board member Otay >> here.
>> Board Chair McKini >> here. We have a quorum. Would everyone please before we stand for the pledge of allegiance, I'd like to ask that you remain standing after the pledge of allegiance for a moment of silence. This
evening's moment of silence is in remembrance of the following. The passing of Christine Neil, teacher at Kingsbury High School. Passing of Lisa Jefferson, a teacher at German Elementary School. The passing of James Bernard Robinson, a retired teacher at
Hickory um Hickory Ridge Middle School. Passing of Olga Besson Gilgo, ninth grade student at Central High School. Prayers for Reverend Jesse Jackson Jr., civil rights activist and founder of Rainbow Push Coalition.
I aliance to the flag of the United States. You may be seated. All right, welcome everyone. We are now on the approval of the agenda. Are there any amendments to the agenda?
Are there any amendments? Uh, Dr. Waw, I see you. >> Yes, Dr. Richmond. We wanted to pull 7.10 10 the approval kids education Treadwell Middle School and we also want to uh pull approval kids first education
LLC Sheffield High School both of those 710 and 711. >> Are we sure this >> Oh, am I on the right? >> It may be another sheet. Hold on. Let me find I don't have the most dated
Let me make sure. >> That's okay. She's going to give me the most current. >> Okay. >> Thank you. >> Okay. So, this one that was at the desk, it's already been pulled. So, thank you so much. >> Okay. So, there's no amendments from the administration. >> No amendments because this is the new we
have the old one. >> All right. Any amendments for the board members? >> All right. There being no amendments, is there a motion for approval of the agenda? I move to approve the agenda. >> Do I have a second?
>> I have um a motion by board member Murphy, a second by board member Coleman. Mr. Jenkins, please take a roll call vote. >> Board member Garcia. >> I. >> Board member Porter. >> Board member Murphy. >> I. >> Board member Coleman.
>> I. >> Board member Love. >> Board member Otay. I >> board chair McKinnon. >> Yes. All right. >> Have six in the firm. >> So that passes and we have approved the
agenda. Next on the agenda is the chair's report. There is no chair's report. I do I will reserve that for next week or week after next when we have our board meeting. Superintendent, do you have a report? >> Yes. I'd just like to uh take a few
moments to uh acknowledge uh the 80year celebration at uh Shrine School. At Shrine School today, uh board member Coleman, uh Chair McKenna, as well as board member Murphy and I had an opportunity
uh to be at Shrine School today celebrating 80 years with the Shriners. So, I want [music] to recognize that celebration. I also want to recognize the Memphis Grizzlies uh and several partners who showed up today for uh Read to Achieve the Read to Achieve event. We
had several of our schools and students there. I want to say over 3 to 5,000 students were there and they were excited and having a good time. Board member Otay, uh board member Love and board member Porter and I attended that event. Uh, and last but not least, I
want to thank uh the US band National Championship um group uh for sponsoring uh their event here at Halley Stadium this past weekend. We had a wonderful time seeing [music] uh our students and our bands out there
performing and competing. Congratulations to Central High School. But I also want to thank our communications team because even though it wasn't uh our event and we weren't sponsoring the event, uh Mr. Best and the entire communication stream uh team
live streamed uh that event so that we could spotlight uh our students participating [music] in the arts. And so I want to thank them as well as the security team. It was a wonderful event. Uh board members, we will uh be sure to put it on your
calendars uh for next year. Again, it was an event sponsored by an outside group. Uh but we really enjoyed participating in it. So, uh I want to thank the entire team for uh partnering with that group uh and for a wonderful event and for all of our students who
participated and all of our band directors and principles who did a great job of preparing them. Uh this concludes my report. >> Thank you, Dr. Richmond. Just for the record, Mr. Jenkins, I want to acknowledge that board member Williams is here. Who else were we missing?
Was that it for Roco? That was it. Okay. All right. We'll move on to staff action items. >> Yes. Let me hold and I think Vice Chair Coleman has something to say. >> I just want to take a moment to thank
thank my colleagues. For those that don't know, last month I lost my dear sister-in-law and the board members that showed love to me. I'm sorry I didn't do it last month, but it's been on my heart to say thank you to the staff and everyone that show love to my family
during these difficult times. I appreciate you and I love you and I thank you. Thank you, chair. >> You are welcome on both accounts. One quick thing, uh, I wanted to, um, just announce that this week is American
Education Week and then tomorrow is Happy Education Support Professionals Day for our support staff. So, if you see somebody, get our support staff to show them some love, bring them some flowers, some gifts, or things like that. So, and let's give them a round of applause for all the work they're doing.
>> All right. Thank you, board chair. You are welcome. So, moving on, we have staff action items. 7.1 approval dual enrollment memorandum of understanding between MSCS and the Tennessee College of Applied
Technology Northwest 2025 to 2026. >> Yes, madame chairs recommend the Shelby County Board of Education approve the DE memorandum of understanding between MSCS and [music] TCAT Northwest for dual enrollment courses. This is a one-year
agreement. >> Seeing no lights, we'll move on to the next one. 7.2 approval amended local dual credit memorandum of understanding between MSCS and Southwest Tennessee Community College 2025
to 2026. Yes, Madame Chair, it's recommended that the Shelby County Board of Education approve the amended memorandum of understanding between [music] MSCS and Southwest Tennessee Community College for local dual credit courses. This is also a one-year agreement at no
cost. Thank you. Seeing no lights, move on to the next one. 7.3 contract approval teaching strategies three oh 300,000364,28
>> Yes madam chairs recommended Chevy County Board of Education approve the ratification of the continuation of professional development services cloud platform membership [music] fch assessment screener and ADT training with teaching strategies in the total amount of 364,28
contract includes 17,854 inspiring interaction profession professional development for teachers only, $269,538 for cloud platform membership renewals, and $76,8200 for the Finch Assessment Screener.
Seeing no lights, we'll move to the next item 7.4 contract approval, waterford.org in the amount of 182,820. >> Yes, Madam Chair, it's recommended Chevy County Board of Education approved the contract with waterford.org or to
provide licenses for 3,330 preschool students to access Waterford's early learning platform, which includes reading, math, and science content designed to support kindergarten readiness. The total contract amount is $182,820. >> I have one light. Vice Chair Coleman
Superintendent, this is the first time we've used this company. >> Yes, ma'am. >> Okay. Thank you. >> Seeing no additional lights, move to the next item. 7.5 contract approval NCS
[music] Pearson in the amount of $220,496.50. Yes, Madam Chair recommended Shelby County Board of Education approve the NCS Pearson contract in the amount of $220,496.50 for industry credentials and college, career, and technical education
programs. Seeing no out lights, moving on to 7.6 contract approval, ICEV, multimedia, in the amount of $368,738. Yes, madam chair is recommended Sherby County Board of Education approved the internet internet creative educational
videos ICV multimedia contract in the amount of $368,738 for the curriculum and certification in college and career technical educational programs. Seeing no lights, moving on to 7.7. Contract approval compia in the amount
of $158,5. Yes, madam chair is recommended Sherby County Board of Education approve the CompTIA contract in the amount of $158,5 for industry certification preparation and assessment and college career technical education information
technology programs. Seeing no lights, moving on to 7.8 contract approval. Career Safe in the amount of $140,000. >> Yes, Madam Chair has recommend Shelby County Board of Education approved the Career Safe contract in the amount of
$140,000 for level one OSHA 10-hour certification in college career and technical educational programs. >> Seeing no lights, moving on to 7.9. Donation acceptance Proctor and Gamble in the amount of $25,000.
Yes, Madam Chair, it's recommended Sherby County Board of Education accept a donation valued at more than 25,000 from Proctor and Gamble of oral health necessities to promote oral health awareness and reduce untreated dental issues. >> Seeing no lights, moving on to item
7.10, the 2026 2027 charter renewal timeline. Yes, madam chair is recommend that the Chevy County Board of Education approve the recommendation for the charter renewal timeline for the 202627 school
year based on the annual process determined by board policy 1011. >> Can we actually see the timeline? Is there >> Mr. Parker? Is there is it >> a PowerPoint with the timeline on it or is it in that particular word document?
>> Yes, sir. It's both. There's a PowerPoint with the timeline in it. It's also in your folder on the right hand side and it's also posted to board docs >> for public consumption. I wanted to see the timeline.
There is a timeline embedded in the presentation as well as there is a separate document that is a charter school renewal uh process timeline that is on board docs that accompanies the presentation. >> All right. I wanted an opportunity for
board members to see this and also for the listening public. So this is by statute that we have to have these things done within this amount of time. Yes, ma'am. It is. >> All right. >> Thank you. >> Thank you. >> I have one question, board member love.
>> Um, I asked you this privately, but can a charter school have two years for their planning year? >> So, by statute, they are automatically granted one year uh without question. uh
for a second year or anything beyond that, it typically does go uh for approval through executive leadership andor the board as the authorizer and LEA see fit. >> Thank you. >> Yes, ma'am.
>> Seeing no other lights, 7.11 contract approval, Memphis Zoological Society for $125,000. Yes, madam chair. It's recommended that the Chevy County Board of Education approve theou valued at 125,000 with the
Memphis Zoological Society. Seeing no lights, moving to 7.12. Contract approval Methodist Community Care Associates Employee On-site Medical Services in the amount of 2,91,537.
Yes, Madam Chair, it's recommended Shelby County Board of Education approve a one-year extension term in the amount up to 2,91,537 to provide on-site medical service to its employees and dependent to include but not limited to primary care and
pharmaceutical services for generic non-class 4 drugs at two established sites. [music] The cost of the on-site medical services include Flicker Street Clinic in the amount of $1,649,253 and Hack Cross in the amount of
$442,284. >> I do have a question. I don't Oh, board member love. >> I just want to give kudos to the flicker clinic. I go there every two weeks and
get my B12 shot. And they uh B12 shot. Um it only costs $10 and they are so nice. >> Yes. Um they are flicker street very very nice. I do have a question because
I want to make sure that our um I have a couple questions. Is this clinic open to just employees? >> Yes, this particular clinic is just open to employees and their dependence. Correct. Uh we do have other clinics,
two other clinics that are open to students which are our student-based clinics. And so because of the kudos that you got from board member um love, I want to make sure that we're doing I think we all want to make sure that we're doing everything we can to make sure we're
marketing to our employees these wonderful services. >> Yes, ma'am. Thank you, Madam Chair. >> Board member Huitt Garcia. >> I was doing iPhone math. Um, I think I actually brought this up last
year. Um, so we're paying an average of for every visit about $232 if there's 9,000 visits between them. Is that am I is my math right?
So is there is that what kind of things are they coming for? Is there is that I asked for sort of like would we be better off to pass on premium reductions in our own health insurance. Have we done any sort of analysis or spoken to
partners like Shelby County who have their own health centers as well? Like I think there's a value to it, but can we get an economies of scale where we're getting a per visit cost down or is or is that actually a great cost? I don't know the answer to. Yeah, thank you
board member Garcia. Uh Miss Johnson, would you share uh all of the services that that we provide? Also share the why behind uh why our two employee clinics are so important. Uh and then ask uh for
board member for board member Garcia answer the question around the cost per employee. >> Okay. So, the clinic does not necessarily charge us per
visit. The estimated cost uh 150 to 200 is a um estimation of what a doctor's visit costs uh for if you just go to the regular doctor. We're seeing OJIS. Uh
we're seeing new highire physicals. We're seeing um Department of Transportation physicals. We're [music] seeing minor medical uh issues. They do sutures. Uh so cost is based on staffing
and supplies and software and and um you know your your EMR, your um medical record system uh as well. Um so that is our main charge a lot of time is the staffing um
that we have those nurse our nurse practitioners [music] uh as well as our u medical director who's uh works for uh Methodist uh pretty much um that's what and then
the supplies the cost for medication that we keep on site uh for our our uh point. >> Thank you. I'm not um I guess I don't have any I know the value of this, right, in terms of access to it's it's
it's hard to get medical care. I I have a PCP. It takes sometimes five or six weeks to get an appointment. Um I'm talking about have we looked at it from like an efficiency standpoint? Like I would just like to see are like are there other medical clinics of which we could
improve access or or are we at are we max at capacity? Are we are we do we feel like we're seeing the the greatest number of patients we can? >> Yes. Well, uh, looking at the numbers
from when the clinic began, uh, we we are now at 10,000 or more visits per year. So, uh, I would defer to >> Mr. Langston as far as the uh, information as far as the insurance
piece, but we are growing. Um, we're seeing an increase every year uh, in the utilization of >> That's great. Thank you, Miss Johnson. To answer your to piggy back on her. So, what you'll see us one, we talk about the RFP
process that would encompass this as well. But to piggy back on Miss Johnson, just so you know, from a and I welcome any board member to take you through what our insurance fund looks like, how we get the calculation of our numbers. But based on us having an on-site employee in clinic, what it does is it
allows us for to pay less premium in our own insurance funds because um [music] we have this on-site clinic, we offer also medications and from a pharmacy standpoint where even u having this on site as well as we've looked at other
models, Nashville uses this. It allows our employees to take advantage of this, but instead of going to their even their primary care um doctors, it lessens our insurance cost. So, answer your original question. Is this a good number? Yes, it
is because >> Excellent. >> I mean, I think hearing even think something like they do sutures that is much cheaper than the emergency room. So, um thank you. That's exactly what I wanted to know. Thanks. Seeing no further questions, moving on
to 7.13, contract approval, Dell endpoint protection in the amount of 822,378. Yes, madam chairs recommend that the Shelby County Board of Education approve the contract to Dell Marketing LP in the amount of $822,378
for the purchase of the endpoint protection platform for member Porter. Um just want to ask real quick uh would there be any any uh additional training around this particular uh software that we're using or if we could bring
anything in house dealing with this? That's a good question board member Porter. So currently our current internal um IT team manages this software using Dell. Remember we have over 100,000 uh plus computers on our network. this
software manages uh the cyber security threats if you will as it relates to coming um into our network for that. So um are we looking at doing things in house? We absolutely would love to in the future but I'll be honest and transparent with you where we are as as
a IT team. [music] We're developing an IT plan where eventually um we want to be inhouse but it's going to take us some time to develop that plan. Just being transparent. >> I got you. And also does the 822,000 does that cover maintenance or any any
upgrade fees or anything like that? >> Yes sir. It covers everything as relates to it. And again it's a cyber security uh prevention if you will. So if for some reason any of our devices get um flagged for cyber security we'll work
with D um to mitigate those risks. Seeing no further questions, we'll move on to 7.14 approval. Chef's Deal Restaurant Equipment in the amount of $16,950. >> Yes, [snorts] Madam Chair is recommended Shelby County Board of Education
approved the award to Chef's Deal Restaurant Equipment for $100,6950 for 20 insulated hot boxes. This was based on uh ion wave bid number 2358 dem.
>> Seeing no questions, moving on to 7.15, approval diligence corporation in the amount of $275,000. Yes, Madam Chair. It's recommended the Sherby County Board of Education approve the ratification of purchase order number 2612425
for Diligence Corporation in the amount of $275,000 to request. The request is for Firewatch Security Services for the remainder of the 2025 26 school year and is based on RFP number 032525DW
master contract 2025 uh 0627 >> board member Hua Garcia. >> What's the cost of just replacing the sprinkler system? Uh >> I'll defer to Mr. Langston or Miss Stewart.
Michelle, I don't know if you know right off the top of your head, but your your your detailed question you want to ask is why we paying diligence 275,000 when we could just replace the system. To answer your question, >> correct, >> we are replacing the system. The issue
we're having is parts and um to get in place to replace the system. So, in doing so, the fire marshall here has says that until you um fix the system, you have to have something in place. Now, I'm not going to give I have another
suggestion to this. I'm going to talk to my boss before I talk to the board about it first and I'm going to give you something that I think you'll like in addition to this going forward. But, um Michelle, I don't know if you know off the top of your head, we can get it back to you what it what it'll take to replace the system, but [music] we are replacing the system. But in the
meantime, while we wait on the parts to replace the system, >> it's taking a long time. We have to do this for our watch. >> So it says to provide service until June 30th, say the parts arrive and you can get this done by end of March. Are we do they prorrate only the time?
>> We we only use this service as needed. So >> Okay. So it's bill acred as you use it. >> Yes ma'am. The moment we get the par fix on on about that way. Should we say in the amount of up to 275,000 then if in terms of
>> we we could we could change the language to say not to exceed 2. >> Okay. Thank you,000. >> I appreciate it. >> Board member love. >> Correct me if I'm wrong. I thought we sold the bear building.
This is not included in the bear building. >> Uh this is for CNC. This is the CNC building that we have as a other part of Jackson. >> So this is not the bear building. Uh >> yeah, >> but Yes, ma'am. Oh, >> correct me. >> No m
[gasps] >> So if I understood you correctly, Mr. Langston, that you may be bringing something to us different on December 2nd. What I'm saying now is I need the board to approve this so we can have some in
place to get us uh um out of the hair of the fire marshall. I got an innovative idea that I want to bring to my boss before we bring to the board about how we can listen this. >> Yeah, that's that's what I that's what I'm saying. So your innovative idea will
decrease this by December 2nd. Okay. Maybe. All right. Just clarity. Thank you. So, um, seeing no other questions, moving on to 7.16. Approval, Singer Hotel and Restaurant Supply in the
amount of $116,456. >> Yes, madam chairs. Recommend the Shelby County Board of Education approved the award to Singer Hotel and Restaurant Supply for $116,456 for 20 slidein steam tables. This was
based on ionwave bid number 2355dem for member 11. >> Um how many more schools need uh slide in tables? >> Mr. Langston, >> I'll have to get that for you. So, right now, these are the schools that we know,
but as we continue to do inventory, um um as far as I know, it's these 20, but these are the the steam tables to steam the foods. I can get that to you as early as Can you get me to tomorrow? Tonight. I'll get it to I'll stay up and
get it to you tonight. Yes, ma'am. >> [clears throat] >> Seeing no more questions, moving on to 7.17. Contract approval, Watkins Uberall PLLC in the amount of $15,000. >> Yes, madam chairs. Recommend the Shelby
County Board of Education approve a one-year professional service contract uh with Watkins Uberall PLLC for the internal school funds annual audit in the amount of $15,000. The Tennessee code annotated section 49-2110
and 12 states the local board of ed education shall conduct an annual audit of the accounts and records of all schools under its jurisdiction that receive and disperse funds. Board member Huitt Garcia. >> Uh this is just a reminder that I've asked for a summary of our internal
school fund audits. Um both strengths and areas for growth. We we get each individual one, but if we could see that information all together so we can as a board decide if there is any re there are any resources or budget investments
we can make into improving our um audit or if they do a summary of this as well. I'd love to see that. Thank you. Seeing no further questions, moving on to 7.18. Approval, Crown Software
Experts LLC in the amount of 2,365,230.74. Yes, madam chairs. recommend the Sherby County Board of Education approve the contract with Crayon Software Experts LLC and the amount not to exceed 2,365,230.74 for the purchase of Microsoft Office 365
as educational software licenses for the district. Seeing no lights, moving on to 7.19. Contract renewal has facilities in the amount of 8,342,44.16. Yes, madam chair recommend the Chevy County Board of Education approved the
one-year contract renewal from January 1, 2026 through December 31, 2026 with Hest facilities in the amount of 8,342,4416 to provide custodial services for all district facilities in the southeast region.
Board member Murphy, then board member Huitt Garcia. >> Thank you, Madam Chair. Um, I would like to see the top three bids um for these if possible. >> This >> these are renewals. Okay. So, the other ones is coming up as the new ones. I would like to see the top three bids.
So, I'm I'm saying it earlies. We going to get there in a minute. >> Yes, ma'am. >> Board member Hugh Garcia and then love. What is the uh I I saw on the second slide that a general statement, but what
does their scorecard look like in terms of >> cleanness or penalties they may paid? Can you tell us a little more detail? >> Uh Mr. Langston, you are Miss Stewart. However, can can I just kind of give
this uh caveat? The first three are renewals with the fourth one being the selected custodial service uh company for that fourth uh region. So if you all would you all still like the scorecards
for the ones that we're renewing? >> I'm not talking about like a scorecard for a bid. I just want to see what their performance is currently. Like I I assume that it is good and that and I'm not holding up a renewal of it, but I would like to see how they all stack up against each other. and we did work to
put stronger penalties in place for there were no shows or um not meeting the standard with our building engineers. I think there's been really strong oversight. So I just like there's no rush to see that. I in >> I think >> we also want to think about growing
capacity. I know we went from one vendor to multiple vendors, but as they perform, have do we ask the question, can you take on additional buildings if they are performing? That's really what I'm trying to get at. >> Yes, ma'am. Thank you. Miss Stewart, can
you share with board members when we can have that information for them for uh these renewals, please? >> Yes, sir. I can give it I'll get it to you tomorrow and I'll just for the existing three vendors give you their average scores for their zones. Um but
they all did score right close to each other in the low 90s which is great and they um have no outstanding penalties. >> Board member O. >> Thank you board chair. I was just going to ask if we can get those scorecards by Friday. Would that be too much? Miss
Mio, >> I'll give it to you tomorrow. Thank you. >> Yep. >> Seeing no further questions, moving on to 7 point Oh, I'm sorry, Steph. Go ahead. >> Amber asked one of my questions. Um the
um do you have the principal surveys, >> Stewart? >> Yeah. Let me get with Director Rogers, but I don't believe we do have principal surveys. Our building engineers do work with the principles when they're doing the daily scoring of each area. Um, but
I'll make sure we have a line for principal comment. >> Do you have the building engineer surveys? >> Yes, ma'am. The building engineers are the ones who score it. Yeah. >> And so we have each day they look at a different part of the building. So
there's a whole list of I'm going to look at the gym floor in class 123 and the second floor on this day and they go by and check each thing for each section of the building weekly. >> Um so we did have that
>> the um services that we are doing with the new on did those square feet decrease or increase? Those square feet stayed the same in the three zones where we're having a renewal. >> They're all the same since we didn't
open or close any schools or receive anything [music] back from the ASD this operating school year. They're they're the same. All the only the only change is the uh 3% increase, which is the custodial [music] workers, you know, cost of living raise.
>> Did I get everybody? All right, moving on to 7.20 contract renewal parku. I think I'm saying that right. LLC 9, million249,811. Yes, madam chair is recommended Chevy County Board of Education approved the
one-year contract renewal from January 1, 2026 to December 31st, 2026 with Parku LLC in the amount of 9,249,811 to provide custodial services for all district facilities in the Southwest
region. Seeing no questions, moving to 7.21, contract approval. Oh, you have your light on for the last one or this one? Okay. Um, contract approval
for ABM Industries Group 7,215,13.13. Yes, Madam Chair, it's recommended Sheper County Board of Education approved the one-year contract from January 1st, 2026 to December 31st, 2026 [music] with ABM Industries Group in the amount
of 7,215,13.13 to provide custodial services for all district facilities in the Northwest region. I have board member Murphy, board member Love, then board member Huitt Garcia. >> Thank you, Madam Chair. This is the one I was waiting on. I wanted to see I
wanted to know who the top three bids um that bidded with them and I wanted to know what kind of work they've done in the district. >> Uh thank you board member Murphy for that question at this time. Do you want to display let's display the bid sheet
or do you want to just speak to it? >> Uh Dr. Richmond I have some new hot off the press information. Um, board member Murphy, to your question, I just received information from the procurement department that we have a possible protest with this and with so
>> I'm not going to I'm not able to share right now what the the bids are, [snorts] but once the protest periods have passed, I'll share your question with the executive if that makes sense to board members. So to keep it confidential for now while we're in a protest period um cuz we just got this
um contract as of yesterday with the intent to award once the protest period ends we answer the questions of if it was process it then I can share with the board um that information if >> so we'll put a pen in this for now. >> Yeah well it's not a we're not a this not a voting night. This is just a
recommendation based on the scoring um that came out of the >> But if we have issues, can we put a pin in it for now to figure out until you come back with with some solid? >> Uh yes, ma'am. We was going to put a we it's not going to be voted on until December the second anyway. But even
before then the protest period would have ended. I will send something to you before we get to the business meeting. This is just okay. >> Tonight if that makes sense. >> Okay. So, I would like to ask um general counsel because it's in protest, should we even be discussing it at this point
in time? Okay, board members, we're going to put a pin on that. We're going to hold it and we'll move on to the next thing. >> Thank you, Madam Chair. >> 7.22 contract renewal service master clean LLC in the amount of 10,576,65145.
Yes, madam chair recommend the Chev County Board of Education approve the one-year contract renewal [music] from January 1, 2026 through December 31st, 2026 to service Mastercle Clean LLC in the amount of $10,576 $65145
to provide custodial services for all district facilities in the Northeast region. >> Poor member Love, >> I was going to ask Tito, when does it end? Yeah. >> When does it end?
>> Yeah. >> Yeah. Thank you. >> All right. Thank you. Seeing no lights for 7.22. Moving on to 7.23. Contract approval districtwide chiller preventative maintenance
services in the amount of $1,543,9205. Excuse me, superintendent. That amount is must be from an old piece of documentation. The recommendation there is the [music] 474. >> Yeah, I Yeah, I was looking what I got you.
Madame Chair, it's recommended Shelby County Board of Education approve the contract with UN Kesler, Inc. Carrier Corporation and Integrity Mechanical Solutions for Districtwide Chiller Maintenance Services. These are one-year contracts totaling $474,742.
Each contract includes two one-year options to renew. So, to be clear, this is not this the amount that you are that's on here is should be $474,742. >> Yes, ma'am. >> Okay. I have um board member love
>> is uh the contract for the whole district. >> Miss Stewart. >> Yes, ma'am. It's for the whole district. And you see there where it says chiller brand, it's done by the brand of chiller in each school, but it is for every school with a chiller. >> Thank you.
>> Board member Hua Garcia. >> What would the staffing look like? Is it fiscally responsible to hire people to do this given the number of chillers that we have? It seems like I know we have a lot. So it it but could could
a team of five or one in each region who are managing chillers do this work? Like so the preventative maintenance tech positions that the board approved will take over some of this work. Now, some of it includes big machinery that takes
the chillers physically apart that we don't own. So, but I can look into the cost of those kinds [music] of machines, but some of the PMGs preventive maintenance techs will take over some of this work. >> So, is it your perspective? We're moving towards moving some of that in house or
like >> we are. It's going to take a while to get everybody trained and up to speed and we're going to focus at first on cleaning of coils and cleaning of units and all the rooftops. If you think of a big like a think of like a Dexter, sure they have 150 rooftop units up there. So
that is a massive project. So just getting all of that done is our first step because this is a much more uh labor intensive and detailed process. >> Okay, I appreciate it. Thank you. >> Yep. >> Board member Love than board member Coleman. >> How many chillers have we recently
replaced? >> I don't want to lie to you, so let me get that back to you. But somewhere around like just since I've been in this seat at least 15 I would say. So let me give you like over the past 5 years or so. >> Yeah.
>> That number. >> And they're new so they won't be included in this RP. >> They are included. every chiller is included because you want to clean it
and keep it as new as possible so that it doesn't age out before its lifetime expectancy. So if you see on that slide that there's cleaning of the coils and rotting and cleaning the pipes and that basically means like taking a big huge pipe cleaner and taking it through all
the pipes that connect to the chillers to get all of the gunk that gets in the pipes so that that gunk doesn't get into the chiller and clog the chiller up and break it down. So we deal with the new ones and the old ones. Thank you. >> Board member Love asked one of my
questions, but how long approximately how long does it take for this to be done for our entire district? Let me get back to you on that answer, too. But we're do it. We're going to do this part. It'll be done by the time we're ready for cold for turn the air conditioner on again. So we do this. We
want this contract now so that we can do it during the winter and it will be finished before we turn the AC back on. >> But I can't tell you exactly how long it'll take >> because the problem we're having is some some schools are saying that it's cold in their building and by the time the
chiller is actually cleaned, it's time for the air to be back on. So, do we these contractors or these vendors, do we hold them to a certain time frame? You have until January the
15th to get you the chillers and who how do we decide which where they, you know, which schools they go to. >> I can give you the schedule if you would like. We can give you a tentative schedule of where people will be and when they'll be there. >> And we've used these four vendors
before. These are the ones we use. >> Yes, ma'am. And we use these vendors for multitude of things, but these are the if you see on that chiller brand there, they specifically know about those brands of chillers and that's why they won these bids. >> And can you give provide us with their
information? Have they been on time with our chillers or >> I can give you all that. >> Thank you. Seeing no further questions, moving to 7.24 24 contract amendment B4 applied inc.
Yes, madam chair recommend the Shelby County Board of Education amend the contract with B4 applied inc by extending the completion date from 12:30 2025 to 6:30 2026. This extension is necessary to repair buildings damage
resulting from old roofs. Uh there's no cost increase. Seeing no questions, moving to 7.25, approval, Zo, Inc. in the amount of $2,12,650 and 37.
>> Yes, Madam Chair is recommended that the Sher County Board of Education approved the contract with Zo, Inc. for intercom replacements at seven schools for 2,12650.37. I have board member Porter then board member Coleman.
>> Yes, my question same one as um board member Coleman just stated. Um so I guess how when would we be projected that all the schools will be finished? I guess I missed the first two phases but um can I just get a list of all the intercom system that will be throughout the school that that'll be um done?
Well, the time frame will be done. um you can and the time frame is going to be obviously dependent on the funding because you can see they're quite expensive to replace individually. Um and this is gets us with this set of
seven uh gets us to 53 total replaced. So if you think of us 155 schools then we're about a third of the way there. Um but let me be clear that this that doesn't mean that the ones that are not inside the 53 don't have intercoms. It's
just that the world has changed to voice over IP. So, an internetbased intercom system versus a low voltage. So, if you're not in the 53 that has this internetbased, you still have a working intercom. It's just the old kind that um our [music] maintenance techs know how to fix and can fix. So, um but we'll
bring more, you know, as we get more funding. It's just a slow roll. And and if you recall, help me, Miss Stewart, if I'm wrong, this was one of those uh fire life safety investments that we took before the county that we were asking
approximately 34 35 million to try to do do it all. Yes, sir. Board member Coleman, did you Yeah, I did. And then love >> um board member Porter asked one of my questions, but of the ones that we've
already recently completed, have we got all of those before these seven completed the uh intercoms installed? Yes, ma'am. So, yes is the short answer, but there are some schools where this is
before me, so I can't take the blame. I'm having to clean up a little bit of stuff. Um, so there are some schools where perhaps they didn't get it. They didn't get as many intercoms as they might have needed. They didn't draw it out correctly. There was not a project manager necessarily managing this
project the way they should have. So, I'm doing a little clean up. But yes, the 53 well the the ones that are complete are all in, but I'm having to go back and add here and there um and tweak a few things. >> Okay. And um jumping ahead cuz I'm
seeing the money coming for us to add more. How do you determine what's the next 10 schools? >> Right. So we used the facility condition assessment for some of this, but for these schools, the phases were kind of
determined before me. So, when I got to phase three of this, I had we examined all of the work orders we get for intercoms and I talked to my team, my maintenance guys to understand which ones they just could not find parts for anymore. If we can't find parts, I mean,
we have people shopping on eBay for parts for some of our systems for different I mean, even for our HVAC because things are just so old. So those systems we prioritize first if we can't find the parts just to make sure that every school does have a working intercom. >> Hanley Elementary. That's all [music]
I'm going to say. Hanley Elementary. >> Yes ma'am. >> Board member love. >> Correct me if I'm wrong. Um we did call Guthrie last school year. I think that it might have been talked
about, but we did not do there's not an intercom there. A new voice over IP intercom. >> So that school has been operating for a whole year. >> So it has an intercom. It's just not this new internetbased intercom. It's
the old low voltage intercom. and it's not in good condition at all, which is why it moved up to this list. >> That's kind of similar probably to Hanley schools that we got back from the ASD. >> Things came back in bad condition.
>> That school was in terrible shape last year because I went over there and we all received a numerous of emails. I thought we took care of it, but we're going to take care of it now. Yeah,
>> board member Porter. >> Yeah, this this kind of answer, but uh that way we just send communications out to our schools because as we walk to schools and everything, uh we get questions about when the intercom system going to get fixed. We haven't heard anything, intercoms, playgrounds,
security cameras, just those nature. I know at one point Chief Langston mentioned that it was a backlog. Maybe I think it probably was the intercoms or something like that, but uh just we can just send communications out to the principal so they can so we can just inform them, hey, you know, your school is on the list for this particular item
and um and and things will be working out or something like that or we may be waiting on particular funding for that particular item. >> Sure. So in the facility master plan, we will have some of those larger systems laid out because every principal likes to talk about we were on the list for 10
years and we never saw. So, sure, every school's on the list because every school's intercom is going to need to be replaced, right? Even the ones we just replaced last year will need to be replaced again in 20 years. So, the list just keeps rolling. Um, the problem is that I can tell you these are the next
10 schools on the list to get a new boiler. And unless we have money to get a new boiler, we don't get new boilers. And so, that list doesn't move. So principles we do need to act to do some educating there to make up get people to
understand that if we don't fix a new boiler then that list of 10 remains the list of 10 until we get the money to fix you know so the list doesn't move as quickly as people might think. Board member Murphy. >> Thank you, Madam Chair. Michelle, um I'm
going to add to what Tammarcus just said because I think some of the football fields that their intercom system, you can't hear anything and so we can add that to the list if possible. Thanks. Seeing no further questions, moving to
7.26 contract approval, fiscal year 26, fire alarm replacements 1,800,69769. Yes, madam chair is recommended Chevy County Board of Education approves the contract with the list with the listed vendors for fire alarm replacements at
six schools for $1,800,69769. Seeing no questions, moving on to 7.27 memorandum of understanding between Shelby County Sheriff's Department and Memphis Shelby County Schools. Yes, madam chair is recommend the Memphis Shelby County Schools Board of Education approve the memorandum of understanding
between the Shelby County Sheriff School Resource Officer Program and Memphis Shelby County Schools >> board member live. >> What changed this year versus last year?
>> Major Jackson, can you provide what changed? In reviewing theou this year, it appears to be the same as it was because I missed last year, right? So
I did not have last year to compare. [laughter] But uh it it it appears to be the same. is no cost associated with this. >> What are the students saying about
ourou? >> The students about theou or the deputies in the schools >> about the deputies in the school. >> It varies board member love. You have
some schools where the deputies are truly truly interacting with the students, the staff to get that positive result that we want. And then you have some schools that are not as active. So
you get a little bit of both. I would like to shout out Woodstock uh middle school. That deputy is on point. He interacts with the kids and he has uh eat with the kids and play with the kids
and we need more deputies like that. >> Thank you. I agree. >> All right. Seeing no questions, moving to 7.27. Memorandum of understanding between Chevy. Oh, I did that one.
>> Oh, well good. We're going on to board items 8.1 proposed policies. First reading. >> Good afternoon. We only have one policy that will be going before the board today and that's the superintendent
evaluation policy and we are asking for a suspension of section A1 of [music] policy number 10005 until January the 26 of 2026.
And we will be asking for a suspension of the rules for you to um be able to vote on this with on um one reading. Thank you. Seeing no questions, moving to the next item. 8.2
fiscal year 26 November budget amendment. Please share Mr. Lson. >> Thank you, Dr. Richmond. Members of the board, trying to little deja vu. Um, [laughter] board members, this budget amendment for
the general public, it reflects a net decrease of 177,615,7. Essentially, um, the large decreases is attributed to us removing the charter school state portion of TISA and the general fund. We are also um increasing
or chewing up our um federal and nonsp special federal revenue funds up now that we know the actual grant numbers um related to um our October submission of our um final expenditure reports to the
state. And then uh Yolanda, if you can go to the um if you can go to the um slide this slide with the and I just wanted to go back over this slide one. We're um adding u roughly about 40
positions to the budget um largely um related to um 10 safety security monitors to um support in my in our schools where we have our safety and security um equipment. And then we're adding 20 realtime safety center associates to man our real time safety
center that we're set to open um um mid December. Um I'll take any questions around the buzz in a minute. Or member love is the [laughter] is the um new positions
positions that we had last year uh two years ago. >> No ma'am. Well, I take I stand corrected. Some of those student support positions that we have are some positions that we had two years ago.
There's a few of them where you'll see we did have um data analysts and um discipline and then we also had some discipline advisors. We did have those positions two years ago and we now that we are um Dr. Richard talked about building out student support. We are uh
adding those positions out. The majority of the rest of them is just due to um our new uh state of district business. But those that first attendance and discipline plan advisor is new and we had it two years ago as well as the data
analyst for attendance and discipline. >> So how many of them are new versus two years ago? >> Um all of them are new with the except Well, I take that back. those houselessness liaison we we also had two
years ago. They were on er funds when we had them. Um they were decreased out of the budget. So we're adding those three back. So three five pos five of the positions are um are from two years ago that we had. The rest of them are new
positions to new to the district. >> Thank you. >> No additional questions. Moving on to 8.3, 2026 legislative agenda draft review. >> Yes, ma'am. Superintendent, um board
members, we presented the items for the um proposed board legislative agenda during the committee meeting and they will be coming before you next week um for your approval. Are there any questions? Just for the
listening public, it is published. We did go through it during our board committee meetings and we will be I think um having some opportunities to add some additional legislative items. >> Yes, ma'am. We will be bringing a resolution as well to add some additional items.
>> All right. Any additional questions or comments? Seeing none, moving on to 8.4, 4, the Council of Great City Schools, $15,000. >> Uh, thank you, Madam Chair. Uh, this item is related to uh resolution that
this body passed. I believe it's the August uh business board uh board business meeting uh selecting the council of the great city schools uh as a consultant for board governance. uh services. [music] Uh so we now have a a contract to bring before the board to
begin providing those services starting uh January 1 of 2026. Uh it is recommended that the Shelby County Board of Education approved the two-year contract uh between MSCS and the Council of the Great City Schools for the Performance of Professional Services for Consulting Services and Board
Governance. Um, again, it's a 2-year contract uh with an $80,000 fee uh for the duration of the two years [music] uh plus travel expenses to be capped at $25,000. >> Are there any questions? >> Seeing no questions
and there being no further business, we will Oh, one other Okay. Yes, Dr. Richmond. >> Yes. I'd like to just kind of take this uh point to point out I see Miss uh Marble uh from uh UEA. I also see Miss
Fields uh from MSCA. I think I saw Miss Rivers uh earlier. Uh I wanted to thank them for partnering with the district. Uh we're hoping that we'll have theou uh signed and we'll be able to bring it uh to the business uh meeting uh next
month. But again, I want to thank them for being great partners uh in this work with us and being collaborative uh as we bring forth to the board a sign before the year is out. >> Thank you. Uh just to let everyone know, we're
going to adjourn the board work session and we will reconvene for a special call meeting at 7:30. This meeting is nowjourned. get you here so we can start on time. Good evening, ladies and gentlemen, and
welcome to the Shelby County Board of Education November 18th, 2025 special called meeting. Mr. Jenkins, please call the role. >> Board member Porter, >> Board Member Murphy, >> present.
Board member Love >> here. >> Board member Otay >> here. >> Board vice chair Coleman >> present. >> Board chair Kenny. You have six in the firm. >> So we have a quorum.
The purpose of the meeting is to discuss and take action on a resolution approval for litigation, approval of the facilities ad hoc committee recommendations and approval of the charter schools fall amendment recommendations. Only these items on the
agenda can be discussed and we will be we will not discuss any other items or act upon anything else. Could everyone stand for the pledge of allegiance? >> Please remain standing for a moment of
silence. Thank you. We are now at the time of our meeting where we have public comment. [music] So I will provide for you the parameters in which we conduct public comment. In accordance with state statute, the board
shall reserve a period for public comment during business and special called meetings. Only those members of the public who submit public comment cards to the board chairman prior to the commencement of this meeting shall be permitted to address the board. Public comments will proceed in the order in
which the public comment cards are received. A signup sheet for public comment is available 30 minutes prior to each applicable meeting and will be closed at the start of the meeting. The sign up is located at the entryway table just past the security checkpoint.
Speakers must state their name, organization he or she is representing, if any, and subject in, and the subject of their comment before they are permitted to proceed. Speakers may offer objective comments about school operations and programs that concern them. Again,
objective comments about school school operations and programs that concern them. Speakers are asked to refrain from using names of personnel or names of persons connected with the school system, particularly when lodging
a complaint. Speakers will absolutely not be permitted to engage in gossip, make defamatory comments, or use abusive or vulgar language. The chairman shall have the authority to terminate the remarks
of any individual who is disruptive or does not adhere to these particular rules. We have three speakers. We will give them a minute and a half to speak. Our
first and please come um project. Oh, I'm sorry. projected right over here. Please adhere to that time. Once your time is expired, I will ask you to please sit down or you may sit down on your own accord. I have
three speakers tonight. I'm calling them them up in order. Latasha Griggs, Liz Marble, Andrea Bell. My name is Tru. My address is 1531. Sir, I just really want to I want this board
to understand that if they wondering why the state come in is coming in, it's because it's a lot of violations going on up there and nobody is taking into consideration what people saying. That's all I want to say on that. And
another thing is I'm having a potluck since it's the holidays. I'm having a potluck and I want to invite you all to it. The address is 3618 Orange Blossom Court. You all want to come out with
sellership. Come on out and sellership and have a good time. Have a nice Good evening. My name is Liz Marble, 6263 Popular Avenue. This week, we celebrate American Education Week. We pause to honor
something powerful, the belief that every child in Memphis deserves a free, equitable, and life-changing [music] public education. In Memphis Shelby County Schools, a pathway to opportunity is created every single day by our teachers, our educational support professionals, our
mental health team, our [music] administrators, and our district personnel, and the unwavering voice of the United Education Association. To our teachers, you are the difference makers of this city. You ignite curiosity. You open doors students never knew existed. You stand beside them when the world
feels heavy. You do more than deliver lessons. You transform lives. to our education support professionals, our mental health professionals, and our security officers. You are the heartbeat and the healing of our schools. You greet students with warmth. You ensure they are fed. You keep our building
safe. You create the environment where learning becomes impossible. You are often unseen, but you are never unimportant. Our children rise because you lift them even in their darkest hours. To our administrators and leaders, your resilience, your vision, and your belief in this district guide
our schools forward. You hold together complex systems and support thousands of staffs and family. Your leadership fuels the progress. And to most important people, our students, you're the reason we are here. Let's continue to unite. Work together for the promise of a
better day in Memphis. Let's work together rather than pull each other apart. This is a city that needs to be united like the United Education Association and the Teachers United. Thank you. Good evening.
Andrea Bell, 5445 Bridge Metal Lane. I'm actually in District [music] 4. Uh I am here because I wanted to talk about um the lawsuit um or what you guys would like to vote
on. I ask you what is the point of the lawsuit? We have spoken. We have canvased. We have said what we think is right for our children.
This is not a personal vendetta. I have a child that goes to the Shelby County school system and sadly I can say her academic success is not based [music] on this school system. What her academic success is based on is
me. I must say this. I can attribute my academic success to the Memphis City school system, [music] the one that I was brought up in, where we made education for us
important, where I was able to go to 4 clubs to get out of my South Memphis neighborhood to learn something different. It's not about personal vendetta. It's
not about what we do behind closed scenes. It's about how we can be leaders, education for our children, how we can stand up and say that we need better. Now, I'm asking you this. Please
consider your leaders. Thank you. That is the end of our public comments. Thank you. Next item of business is 6.1 resolution approval litigation. It is recommended that the Memphis
Shelby County Schools Board of Education approves the resol approves a resolution authorizing the general counsel of Memphis Shelby County Schools to retain outside legal counsel to investigate and initiate litigation challenging the Shelby County
Commission's resolution aligning school board elections. Mr. Jenkins, could you read the resolution into the record, please? Thank you, chair. Whereas on August 1st,
2024, Shelby County, Tennessee voters dually elected five members representing districts 2, three, four, five, and seven to the Shelby County Board of Education, the board, each to serve a statutory 4-year term pursuant to TCA
section 49-2-201A1. And whereas these newly elected members were sworn into and assumed office on August 29th and se September 1st of 2024 respectively with terms extending through the 2028 election cycle. And
whereas on September 22nd, 2025, the Shelby County Board of Commissioners, the commission adopted a resolution, the commission resolution based on permissive legislation enacted by state legislators to realign board elections with local elections and impose term
limits. And whereas the effect of the commission resolution will place all nine board seats on the ballot in 2026 there thereby a bridging the terms of the five newly elected members of the board by two years contrary to established statutory terms of office
and voter expectations at the time of the election. hand. Whereas on October 6th, 2025, Shelby County Merily Harris vetoed the commission resolution, citing its potential illegality and impermissible abridgement of elected
terms absent emergency circumstances or criminal misconduct. And whereas on October 27th, 2025, the commission voted 8 to4 to override the mayor's veto, thereby enacting the commission resolution and accelerating the election
for all the board members for the 2026 elections. And whereas the board and Memphis Shelby County schools have compelling interest in protecting the integrity of its governance structure, upholding the democratic process by
preserving the full terms of office as established at the time of elections, and maintaining the decision makingaking authority vested in the body by law. And whereas concerns have arisen regarding the legality and constitutionality of
the commission resolution, including if it violates state and federal laws or the rights of the school district, duly elected officials and voters. Be it therefore resolved that the Shelby County Board of Education one finds that the the commission resolution
constitutes an imminent threat to the lawful function and democratic integrity of the Shelby County Board of Education in the district it governs. Two, directs it general counsel to immediately retain and engage outside legal counsel to promptly assess the legality and
constitutionality of the commission resolution. three directs his general counsel following consultation with outside counsel to initiate litigation challenging the enforcibility of the commission resolution if deemed appropriate. Be it finally resolved that
the c the general counsel shall report to the board on the progress of such legal assessment and any proposed or initiated legal action. Thank you. >> Do I have a um motion? motion.
>> I think I I need for you to say I move that we accept. >> I have a It's been moved by board member Love and seconded by board member Murphy. Do we have any discussion?
Board member Love or Yes. Okay. board me board member Porter and then board member Murphy. >> Thank you, Chair. I just want to, you know, say on the record that I think collectively all of us had probably over
20,000 people that that did their due diligence to come out and vote um and and and to make a to make their voice heard. And for me uh for a person that's taken six years just to get a board [music] seat you know to to continue to advocate for the church to get a seat at
the table uh for that for their potential seat to be cut possibly cut short is disheartening [music] and so um and so again I just want to you know thank my constituents for coming out and um do their doing their due diligence do doing their due
diligence to come out and vote. Um for me I'm continue to advocate for children. Uh yeah, I do agree to this resolution that we got to fight back only for one because it's um it's it's undemocratic, right? And it's unconstitutional. And so just a collective body, I think that uh you
know, we got to fight back. And again, and we're not necessarily fighting for us as individuals, but we're fighting for those voices for those people that came out and vote. So we understand all the arguments with everything know board did know we did what we had in our collective will of the body to do. And
so, um, I just want to say that on the record and and again, you know, a lot of people, you know, fought hard to come out to have their right to vote and again, for that to be taken away, um, I think it's is it's is unconstitutional and it's wrong. So, thank you.
>> Thank you, board member Murphy. >> Thank you, Madam Chair. Um, many of you know that I have been fighting against this for a long time [music] and and I think I don't think our people really understand what they're doing. In 1619,
the first slaves came over 20 to 30 on a slave ship, shackled hands and feet. And those shackles weighed 15 to 30 lb. They laid parallel next to each other in their own feces. Brought against their will over here to America to do what
they to enslave our people. They fought for us to have the right to go to desegregated schools. They fought for us to have the right to use desegregated bathrooms. They fought for us to have the right for free education.
And most of all, they fought for us to have the right to vote. And to disenfranchise the people's vote, you're telling them that they don't have a say on who they elect to sit in this seat. My ancestors fought
for over a hundred years just so we can have this right to be the next president of the United States, to be a commissioner, to be a judge. They fought for us to sit here and to have this right only for us to be it can be taken away from us
hundreds of years later. That's not constitutional at all. That's null. That's voters nullification. We all know that. So my thing is if my ancestors bled and
died for us to have this right to vote, who are you to tell me to take it away? Who are you? I am upset that we have to sit here at this time to fight for the rights for us
to vote just so y'all can take it away because you're angry. Being angry doesn't mean you take the votes away from the people that put us here. So, Madam Chair, if you don't mind, I would like to sign on. Thank you.
>> Thank you, board member love. Um, I am in >> I am in full agreement with this resolution because I am an elected official and I work hard for my district.
Lights on and lights off. Nobody can tell me what I don't do for my district. We all have a district that we represent. Blood, sweat, and tears. We go to
funerals. We buy the kids stuff. And we visit our schools daily. This is wrong. We vote um we are duly elected
officials. Our communities voted us in and whatever we have to do to stand on what Tana Murphy just stated, I am willing to do that and I want to sign on
to this resolution. >> Thank you, board member, Vice Chair Coleman. >> Thank you, Chair. I want to go on the record. I submitted the resolution. [music] It was not read that I did. And I want
to say a few weeks ago, the county commissioners voted to enact a resolution to realign our school board election cycle. The resolution fundamentally abridges the terms of five of my colleagues, members who were duly
elected by the voters. Not appointed, but they were elected by the voters. Throughout the commission's deliberations about the resolution concerning concerns were repeatedly raised about the unconstitutionality
of shortening elected [music] terms. Board members stood in solit solidarity, voicing our concerns. The county mayor vetoed their action. The Shelby County Attorney's [music] Office notified the commission that adopting the law would
not shield them against lawsuits challenging the constitutionality of shortening the terms of board members and in casting the deciding vote to override Mayor Harris's veto of the resolution. Commissioner Muel Lowry rationalized
that he did so because he thought the matter should go before the [music] court. I am gravely concerned that the district that the direct and immediate effect of the commissioner's resolution is un is continually
unconstitutional and I believe that the district has a compelling interest in protecting the integrity of the governance structure not just re regarding elections but regarding any actions that may be
unconstitutional in nature. I agree with what my colleagues have said. To take away something that people have fought for for years is just wrong. To say because we did what we had to do.
What we had to do, you're mad and take away our rights. It's just wrong. So, I was the first to sign off on this resolution [music] and I will continue to put my name on it to stand by my
colleagues and thank you for the service that you've rendered [music] so far. Thank you. >> Thank you, Vice Chair Coleman. Do I have any other lights? >> I'd like to sign up to the resolution as
well. Thank you. With that said, I will um sign on to the resolution as well. And I want to um echo the comments of all of my colleagues, but more importantly, I'd like to say thank you um to Vice Chair
Coleman for recognizing the gravity of the decision that was made by the county commission. This is a truly undemocratic process. It is blatantly, patently, and clearly unconstitutional.
It is something that we are nationally witnessing at this point in time. And to have to witness this here locally is even more important. I would like to say that um this is not
about individual positions. This is about the integrity of this body. cuz who's to say that someone who's sitting in these seats in the next four years doesn't have to deal
with this again. But again, I want to thank each and every one of you and I will sign on on to this and I am fully supportive of this. All right. Roll call vote, please. Board member Porter. Yes.
Board member Murphy. >> I. >> Board member Love. >> I. >> Board member Otay. >> I. >> Board Vice Chair Coleman. >> I. >> Board Chair McKenna. >> Yes. >> You have six in affirmed. >> That motion passes and the resolution um
for approval for litigation may proceed. Next up is the approval of the facilities ad hoc committee recommendations. It's It is recommended that the Memphis Shelby County Schools Board of Education accepts the facilities ad hoc committee
recommendations. Mr. Jenkins, could you please read that resolution in to the record? Do you have a copy of it? Okay. Whereas the Shelby County Board of Education Board established a facilities
ad hoc committee in May 2025. And whereas the primary purpose of the committee is to assist the board in the development of a comprehensive facilities plan that is aligned with district and community needs. And whereas the committee comprised of all members of the board, staff and external
stakeholders has presented recommendations for developing a clear data-driven strategy with a focus on the following. Data and asset strategy adopting a metricsbased framework for facility planning. Community and Equity implementing a public engagement plan
with broad inclusive inclusive outreach facility funding partnership workg group collaborating with the local funding body for full facilities funding over 7 to 10 years. Developing capital [music] campaign strategies identifying asset
reuse for surplus facilities. Exploring a joint construction authority and creating a clear narrative for investments implementation and partnerships. developing a framework for facilities partnerships, establishing processes for district community partnerships, and supporting [music] the
housing stability framework in the facilities trade workforce pipeline strategy. Whereas the board recognizes the need for a forward-looking framework for capital planning and resource allocation that reflects the diverse needs and priorities of the district and community. Be it therefore resolved that
[music] the board accepts the recommendations of the committee as a foundational guidepost for the development of the district's long range facilities master plan and asset management strategy sponsored by board chair McKinn
>> and also by board member Sable. >> Do I have a motion? I saw a motion that we accept the recommendation for the other facilities in ad [music] hoc committee. Please second.
>> It has been moved and seconded that we accept the Shelby County Board of Education um recommendations of the facilities ad hoc committee. Roll call vote, please. Oh, actually, do we have any discussion? Seeing no lights. Roll call vote,
please. >> Board member Porter. >> Board member Murphy, >> I. >> Board member Love, >> present. Not voting. >> Board member Otay, >> yes. >> Board vice chair Coleman,
>> yes. >> And board chair McKenna, >> yes. >> We have five in the affirmative, one president vote. >> That resolution passes. Moving on to the next approval of the charter schools
fall amendment recommendations. It is recommended that the Memphis Shelby County Schools Board of Education approves the charter schools fall amendment recommendations. Do I have a motion? >> I'm >> okay. I need a motion to approve the charter
schools fall amendment recommendations. >> I move to approve the charter schools fall amendment recommendations. Do I have a second? >> Second. >> It has been moved by board member Murphy and seconded by board member Coleman. Is there any discussion?
Seeing no discussion, please take roll call vote. >> Board member Porter. >> Board member Murphy. >> I. >> Board member Love. >> I. >> Board member Otay. >> I. >> Board Vice Chair Coleman. >> I. >> Board Chair McKenna. >> Yes.
>> You have six in affirmative. >> That has passed. the charter schools fall amendment recommendations. There being no further business, this meeting is now adjourned. Thank you.