In Mount Pisgah, Memphis, and the entire district on this national stage. Congratulations, miss Powell. Uh-oh. Oh, picture already taken? Mhmm. At this time, we have a special recognition, and we would like to turn it over to interim superintendent doctor Richmond to recognize the TVAS level five schools and principals. Thank you, chair Coleman. Good evening. We're proud to recognize our TVAS level five schools where growth becomes greatness.
At the center of this achievement stands our principals, whose leadership has inspired teachers, students, and families to aim higher and to achieve more. Tonight, we honor you for your excellence you've cultivated in your schools and in our district's principals. At this time, we ask our level five principals to please stand, be recognized for your outstanding leadership, and I'm gonna call each school. And as I call your school's principals, I'd love for you to come up. Also, in showing solidarity, I wanna thank, Miss Isabel and the UEA around Go Red
for Ed. Each Tuesday, we like for teachers and educators throughout our community to Go Red for Ed. So I wanna thank you all for your support. And at this time, we'll recognize our wonderful principals. A. Macio Walker Middle School, American Way Middle School, Valmore Ridgeway Elementary, Belle Forest Community School,
Bellevue Middle, Bolton High, Brownsville Road Elementary, Central High, Cherokee Elementary, Chimney Rock Elementary, City University School for Girls Preparatory, Colonial Middle, Compass Middle, Compass Community School, Burt Claire, Compass
Community School, Frasier, Compass Community School, Hickory Hill, Compass Community School Midtown, Cordova High School, Cordova Middle School, Craigmont Middle School, Douglas High, Dunbar Elementary, Freedom Prep Elementary, Mule Branch, Freedom Prep Elementary, Park Coos or Park Rose. I'm sorry. Freedom Prep Middle, Brown Lee, Freedom Preparatory Academy, Freedom Preparatory Academy flagship, Georgian Hills Middle,
Germantown High, Hawkins Mill Elementary, Ida b Wells Academy, Jackson Elementary, Journeys Coleman k eight, Kings Bear Elementary, KIPP Memphis Collegiate Elementary, Leadership Preparatory Charter School, Lowrance Elementary, Maxine Smith Steen, Medical District High, Memphis Business Academy Hickory Hill Elementary School, Memphis Delta Prep, Memphis
Grizzlies, Memphis Rise, Memphis Steam Academy, Middle College, Mitchell High, Newberry Elementary, Oak Haven Elementary, Oak Haven High School, Oak Haven Middle, Oakshire Elementary, Parkway Village Elementary, Perea Elementary, Power Center Academy Elementary and High School, Power Center Academy Middle Southeast, Raleigh, Egypt High, Ridgeway
High, Riverwood Elementary, Roselle Elementary, Sheffield Elementary, Shelby Oaks Elementary, Sherwood Middle, Soulsville Charter, South Wind Elementary, Springdale Elementary, Valentine Elementary, Well Station Elementary, West Haven Elementary, White Station High, White Station Middle, White Haven Elementary, White Haven High, Wind Ridge Elementary, and last but
not least, Woodstock Middle School. I also wanna recognize some of our schools that went from level one to level five, Bolton, Douglas, Memphis Delta Prep, Riverwood Elementary, Rossell, Sheffield, Springdale, and Win Ridge. All of those schools went from a level one to level five. Next slide.
We also had a number of schools that had a TVAS level four, and we also wanna recognize those schools as well. Egypt Elementary. Let's give Egypt Elementary a round of applause. Evans Elementary, Hanley k eight, Havenview Middle, Hollis F. Price Middle College, Memphis Academy of Science and Engineering, middle and high. Memphis Business Academy Elementary, Memphis Business Academy, Hickory Hill Middle, Power Center Academy, Elementary Southeast,
Scenic Hills Elementary, Sharp Elementary, Southern Avenue Charter School of Academic Excellence, Creative Arts, Star Academy, Treadwell Middle, White Station Elementary, and Whitney Elementary. Next slide. And again, together we made growth possible. We wanna thank our teachers for their dedication in the classroom, our students for their hard work and perseverance, Parents and families, for your support and partnership. School leaders and staff, for your guidance and vision.
Community leaders and partners, for your advocacy. And last but not least, investors and supporters for believing in the power of education. That completes my special recognitions. Thank you. Again, we say congratulations to one and all. Thank you, doctor Richmond. We are now on to the approval of the agenda. Are there any amendments? Doctor Richmond? Yes, madam chair. I'd like to add item 9.12, Cigna extension. Board members? You don't have Oh, for when we get to that? Oh, you're not gonna do anything till next week anyway.
Okay. Yeah. You've Alright. Motion second. Vote. Is there a motion and a second? I move to approve. Second. Agenda. Second. Motion by board member Murphy. Second by board member McKissick. Roll call vote, please. Board member McKissick. Aye. Board member Porter. Aye. Board member Murphy. Aye. Board member Love. Man, y'all so dust. Board member McKinney. Yes. Board member Otey. Aye. Board member Williams. Aye. Board, Chair Coleman? Aye. You have eight in the affirmative.
Thank you. That motion passes. Now onto the chair's report. From the Office of Academic Curriculum and Instruction, curriculum associates presented our beginning of the year data by Regents to our principals and MTSS leaders, as well as doing AOTI and the greatness briefing between nine four and 10:25. Nine four through 09:10 twenty five. Schools began sharing the I Ready Diagnostics Report with families following the conclusion of the
fall window, and many met with parents during parent teacher conferences. So, KA parents, if you have not received your I Ready diagnostic report yet, please contact your child's teacher. Did we know that families can access the I Ready Family Portal from home using the unique MSCS district code? This information has been provided to parents by schools and have been shared in the September family communication emailed by the district's communication team.
If you want to learn more about the I Ready Family Portal, please join the September 29 family support session as curriculum and instruction and curriculum associates will review key information about the I Ready platform and support with understanding the I Ready family portal. Thank you. We're now on to the superintendent's report. Interim superintendent Richmond. Yes, ma'am. Thank you, madam chair. Good evening. Board chair Coleman, board members, community partners, and stakeholders, tonight, we begin one of the
most important journeys our district can undertake, the process of closing and repurposing schools. This work is not easy, but it is necessary for us to ensure our facilities match the needs of our students, our families, and our future. Tonight's presentation will outline the road map that will carry us with transparency and accountability towards recommendations next February. This journey will ask for patience, trust, and collaboration because the path to doing what's right is rarely the easiest path.
At this moment, I'd like for miss Stewart, board members, we're gonna go through the school closures and repurposing, policy and process and timeline for this year. And at this time, I'll pass it on to miss Stewart. Miss Stewart. Thank you, doctor Richmond. Good evening, board. So school closures and repurposing twenty twenty five, twenty six. And this is, as doctor Richmond said, the, brief timeline and procedure and policy overview. The goal of this presentation the goal of this process is to complete the due
diligence, engagement, and legal review to bring formal recommendations to the MSCS board for a February 2026 vote in alignment with board policy 7,002 which includes school closures and disposition. Some policy highlights. With the purpose is to ensure district owned real estate is managed to align with educational, operational, community and neighborhood goals. The scope applies to acquisition, disposition, maintenance, use and operation of district owned real estate. It also applies to closure of district authorized charter schools identified as priority schools.
Some key definitions from this policy are real estate which is land, buildings, and permanently affixed items. Another set of key definitions is capacity utilization which is simply the enrollment versus the programmatic capacity of a school. More policy highlights here with the policy statement. Facilities should support education, community services, and neighborhood development. They should be well maintained, appropriately constructed facilities, improve academic achievement. For the closing of school facilities, some of the considerations are declining enrollment, population shifts,
facility condition, and physical impact. Those are all identified in the policy. The superintendent makes recommendations by the end of the second quarter of the prior school year. So that's the school year we're currently in for next school year's effective closures. School closing impact reports are required per policy. Those reports include a rationale and academic impact. They also include an analysis of effects on students, staff, parents, and community. The guiding principles per policy 7002 and the framework, are that the process be transparent,
equitable, and legally compliant. We prioritize continuity of education for students and receiving school placement plans. That means where they'll go once their current school is consolidated. That we develop school closing impact reports, which I just mentioned, and conduct two public hearings per closure. We will consider repurposing properties for community benefit in this process. We will also ensure that our our standard reversionary clauses and alignment with district strategic priorities are included. Again the purpose this is in alignment with board policy 7002 and the MSCS facilities
framework. This action plan outlines the process for the proposed closure, transfer, or repurposing of the following schools. Number one, Lucy Elementary. This is a proposed transfer to Millington Municipal School District. Number two is Ida B. Wells Academy. It's the closure repurposing for district use. Frasier Corning Elementary. This is a closure consolidation. Chickasaw Middle this is a closure consolidation and finally Georgian Hills Elementary is a closure consolidation. These are the action steps and timelines. This is phase one initiation and due diligence which we are currently in and began
in August runs through October 2025. We will form facilities closure subcommittee under the ad hoc facilities planning committee. The members of this are board representatives, legal, academics, operations, community stakeholders. That's been done at the facility ad hoc committee. We will commission school closing impact reports for each affected school. This is, again, one of the requirements of policy. In that school those school impact reports, you will see enrollment and utilization, academic performance, facility condition and maintenance needs, financial impacts, and student reassignment and transportation needs.
We will publish all of this data on the MSCS website including those factors you see there. Again we will develop receiving school plans for displaced students ensuring capacity, academic programming, and facilities upgrades at all schools to receive students from closed or consolidated schools. Phase two runs from October to December 2025. This is community engagement. We'll conduct the public hearings. Again, we have to have two per closure proposal. We'll partner with the ad hoc engagement committee.
We will hold these public hearings at the affected schools and community centers within those communities and provide translation services and written reports. We will host community forums and all impacted zip codes to address parent concerns that include safety, transportation, and academics. And we will share possible repurposing concepts. Some of those could be ideas like youth hubs or adult education or career centers, things that benefit the community. Document feedback and publish of and publish a public facing summary of input.
Again this will be on our district website. Phase three is the legal and intergovernmental review. This is December 2025 through January 2026. With the Lucy Elementary transfer, we'll be negotiating with the Millington Municipal School District and drafting an interlocal agreement for property transfer. This will also this will include the include the reversionary clause. We will confirm with the Tennessee Department of Education and Shelby County Commission if required. For closure and repurposing of the other schools we will ensure compliance with Title one,
IDEA, and federal and state regulations. We will conduct all legal and fiduciary reviews, charter protection, conflict of interest safeguards, and then we'll finalize the repurposing recommendations. For Ida b Wells, as mentioned, we will explore an alternative use. This could be student services or adult learning center or district operations. For Chickasaw Middle School, Frasier Corning Elementary School, and Georgian Hills Elementary School, we will evaluate the potential use or disposition of those buildings. Phase four is the board decision, which is during the month of February 2026.
We will prepare the board resolutions for all of the closures, consolidations, and the transfer of Lucy Elementary to Millington, the closure of Frasier Corning, Georgian Hills, Ida b Wells, and Chickasaw, and then a repurposing or disposition framework and ideas for vacated facilities. The board presentation will come with full documentation of the school impact reports, the community input summaries, the legal and financial analyses, and the receiving school assignments. Again, the board vote is in February 2026.
Phase five is implementation. This is post board board vote. So from March to July 2026, the rest of the school year. We'll notify the families and staff of final decisions. We'll reassign the students to the designated schools. This will include transportation plans. We'll, work on the we'll work on the HR trans transition plan for affected staff, and this can include their placement and reassignment and rift protocols. We will secure secure and repurpose the facilities and transfer Lucy Elementary to Millington per
the interlocal agreement. And finally, we will initiate the reuse and disposition process for closed schools. All deliverable deliverables by February 2026. Here's the list of deliverables. I believe I've said them, but I'll say them again. Completed school closing impact reports, two public hearings per school completed and documented, interlocal agreements for Lucy transfer, draft repurposing and disposition framework for remaining schools, and the board resolution package for closures and transfers. We'll move on to questions now.
Board member McKinney, then board member Porter. Thank you, doctor Richmond, for this presentation. I do have a couple of questions. One, due to re regionalization, could you also include what regions this is going to impact in terms of the schools that we're closing? And when in your impact closer, closure report, if you could include what regions will receive those school those students, if we are transferring when we're transferring students. Yes. Thank you for that question, board member McKinney.
These sets of schools will impact the Northwest and Southwest regions. And, again, we know as we look at our, facilities utilization, FCIs, deferred maintenance, particularly the schools that are located in those regions, are the regions with, the lowest utilization, the highest FCIs, as well as, capital and deferred maintenance needs. And the, second question I have, you talked about secure. If you could include in that impact report what the security plan is because of
the some of the historically, we've had problems once we close a building, and and what happens to it after that. Yes, ma'am. We will. Thank you. Thank you. Board member Porter. Thank you, chair. Do during the implementation process, I noticed that the schools here will be enforced the implementation. So I was trying to see what would be the how we really thought through what. And you guys are not new to this, but the, I would like to see the implementation plan on have academic the the least amount of academic disruption that we have for our students. Because I've noticed that from March to July, school the school will be out in
June. So I'm just trying to see the the the last the last minimum impact that we will have for on the academic process. Yes, sir. Thank you, board member Porter, for that question. So for board members and the listening audience, what we wanted to do tonight was to bring you all the timeline and framework for the actual policy. Next month, what we'll bring you will be some of the data. If you go back to slide three. Next slide. Next slide. I'm sorry. Go down. Next. Next. Next. Right there.
So you see where commissioned school closing impact reports for each affected school. What we'll bring the board and the listening public in October will be these data, enrollment utilization, academic performance, facilities condition index, for all of the schools, we'll bring you this information. As we move through, we'll also provide you with a comprehensive implementation plan. But, again, for tonight, we wanted to notify the board, ask the board if it was okay for us to move forward and to present the policy that aligns with
school closures for you all, to better understand and to be informed around, the timeline and the framework for how we would get there by February in order for you all to take action if we wanted to move forward on these five schools. Vice Chair Love. Okay. I have a couple of questions, related to academics. Are you going to identify what schools the list of schools, but that you presented
to us, what was the enrollment like and what was the academics that caused the school to close. I don't want this is just me. I don't want for a school to merge, disrupt the community, disrupt the teachers and the principals and the students? And we don't have a surefire way to increase the academics when the school merges. Thank you, vice chair Love, for that question. Yes, ma'am.
As we bring, that information, we'll bring, what the school, academic performance is, but we'll also bring to you all how, if we decide to move forward, how we will enhance that school and or the school that we will be, possibly merging those students into. We'll also be bringing you the academic performance of those schools so that we can ensure that the learning outcomes of those students would be, improved upon as we move them into other, places, other schools and other sites.
If I again, we move forward. Next question. I would like to see what services y'all took out over the years. Services, y'all took out over the years. What did y'all invest, and what did y'all take out over the years? Yes, ma'am. For each school that we bring, we'll bring you a comprehensive, a comprehensive assessment of that school over the past, three to five years. And my final question is, transportation.
Both principals in my district that I represent, both principals have talked to me year after year about transportation for the elementary schools. They say it rains, it's cold outside, the kids don't come to school. Will you include this in your, facilities report? Yes, ma'am. We will. As we again, as we start to look at right sizing our district, one thing that I will note for the listening public as well as for the board, we
know that that's going to possibly mean more students being placed on on buses. Now that can be value add in some instances, and in some instances, it may not be. What if but if I hear you correctly, when it rains, if that's impacting students coming to school, then what you're saying is possibly if we're putting them on a bus, that may improve attendance is what we would be looking for. Right? Yes. Board member McKissick. Thank you, chair. Doctor Richmond, I know that you're going to be very comprehensive when you come to
us next month, but there's the right now. And right now, there are families, students that are in shock hearing this news and information. Speaking to the school that's in the district that I represent, Ida B. Wells, first of all, I want to let the families and the students know that there's a whole lot of learning to be left in this school year for Ida B. Wells. I'm excited and thrilled to be supporting this school with, allocations that will be voted upon just this month for field trips, student and teacher incentives.
So we are still very much say to these families for right now who might want to hear from you right now, not in October when the details come out? Because I know there's a lot of just deep concern at this moment upon hearing, their schools on this list. Thank you, board member McKissick, for, that question.
Again, we don't take any any of this lightly. We realize that, whenever we're repurposing or closing emerging schools, it does, impact families. Ideally, I wouldn't want to bring this in September because as you all know, we still have approximately eight months of school, remaining. I was doing this, in reference to the ad hoc committee, recommending us bringing it now. We wanted to be able to, again, be in line with the policy. We wanna get out into the communities and talk about what impact this will have.
And in order for us to do that, we needed to start now so that we could adhere to the timeline of having the two, community meetings so that come February, we can vote on it. What I would say is, at this point in time, we've talked to the principals. I don't have a problem myself or my team coming out and speaking with, students as well as teachers and parents. The school year is not over. I would encourage them to continue to do their very, very best, for teachers to continue teaching, for students to continue learning, and for them to know that we're with
them for the long haul. I want these schools to operate each and every day just like they're gonna be open for another fifty years, because our students are are important to us. But I also realize we have to start making some of these extremely, tough decisions. I would hope particularly at a school like Ida B. Wells, where it's a choice school, it's not a zoned school, that we can find some other choice, high performing options, for those parents and those students if the decision
is made to perhaps close or repurpose that particular building. Thank you for that. And that's so good just to make it plain. And perhaps maybe the leaders of these schools, if they can somehow communicate directly with their families in light of this, even in the short term, the next few days, just reach out to those, students and families. Yes, ma'am. What the team and I have planned to do, we're gonna send this timeline, and we're also sending some, frequently asked questions. As we move into October and November, we'll start to reach out to those, schools,
teachers, families, and the community. Again, what we wanted to do today was to first of all bring this before the board, so that we could get you all's permission to move forward with having these conversations. Yes, ma'am. Romeo Williams? Nothing about the impact of teaching and instructional programs. These schools are coming with a score already. So who's going to take the blame for the score that they will earn this year coming at the schools that they may transfer to? Will those principals be held responsible? And what impact will this have on the teachers in the buildings?
Will they follow the children? And will they have the same teachers where they're going? And they set the structural program. I'm thinking about the long term thing of the TCAP of the testing. When the testing comes out, who's going to own the day that both schools or the school that they're in? And how would they square that? Thank you, mister Williams, for for your question. Again, as we start to have our community meetings, as we start to bring data forward, we will share these share this information along with those data with you.
However, in the past, when we have closed or merged a school, the students will merge into a school, and no one receives the school that is being closed data. So I guess the question would be if if school a is coming to school b and school a has a lower achievement rate, it's going to impact school b. So will the principals follow the children as well, the students as well? Or when you what have what happens to the instructional program? Do they all of the teachers go with the students, including the administrators or what?
Again, just like in in years past, in some instances, depending on, the administration, the administration's tenure, if there's an administrator in school a and that administrator is choosing to leave, and there's an opportunity for the administrator in school b to apply and to be placed in their position, I would say yes. But if not, if I'm an administrator and my school is being closed or repurposed, there's probably a likelihood that I'm not going to go to the school that I'm
being merged in. In relationship to teachers, we always give teachers the opportunity to follow the students if there are openings at that particular school. And there should be Right. Right. Because, again, we're increasing the enrollment. So they will not necessarily follow their own students then? There's a possibility that they may not. But, again, those data will be things that we will bring forth as we bring you all the impact reports around student reassignment. Will the teachers in these buildings have an opportunity to follow the students or to
transfer? Will they not be in fear of losing any teaching positions? Yes, sir. They will have an opportunity to apply and to follow. We would want them to, in fact, follow the students if they're highly effective teachers and if they love and care about the communities that they're working in, and we're going to merge or consolidate into a school that's still within that community, we would welcome those teachers to follow those students. That would make most sense to me. So how long will they expect to be in this loca in these locations?
How long will it take to re to repurpose or rebuild the schools? It's the entire year? Is it one year, two years? We're we're not rebuilding in the schools. What we are doing is we'll have a series of community meetings to see if we should close and merge Oh. Schools into existing schools, but none of these decisions have been made at this time. So there is a possibility they that they would not be going back to their schools? There is a possibility depending on the community meetings recommendations to the board in February
to vote. So those teachers who will be in that particular predicament, what data will they own since they will obviously be working in two buildings at the same year? No, sir. They won't be working in two buildings at the same year. They'll finish this school year. The consolidation and or merger merging of the schools will not will not happen until The following year. The following year. So they will start off in the school that they will be in? They're already in a school. They'll complete the year where they are now. Everyone will stay where they are now, And in February, there'll be a decision around
if we should close and merge certain schools. If we decide to do that, that transition will happen over the summer. Okay. Yes, sir. So they will own their own data this year? Yes, sir. Board member Murphy. Thank you, madam chair. I think you just answered my question, so I don't have to ask two of my questions because you've already answered those. The one question I wanna ask is when we decide or get to that that time that we are getting ready to merge some of these schools, will the parents have a choice of where they want to send their children or we're just going
to place them where we think they should go? All our parents through open enrollment, whether it's, open enrollment or whether it's optional school enrollment, we are choice district. However, once we decide, what those school assignments are, parents and that attendance zone will be assigned to that particular school. If that occurs, then that's where the student is assigned based on the attendance zone. However, a parent can always apply for an open enrollment or an optional school transfer.
Thank you. That's all the questions I have. Thank you. Board member O'Tay? Thank you, chair. Doctor Richmond, most of my questions have been asked as well as security plan utilization. So I'm gonna ask about, do we have a time on when we're gonna do those community meetings, and will we do the within, the one of the schools or the community centers? And, will that, will that be provided with alternative bus routes and things like that and rezoning information? Again, tonight was to bring the information before the board. If the board is okay with staff and I moving forward, we'll then start to
schedule the community meetings with two meetings per schools. So with it being five schools, we'll have a total of 10 community meetings. Once we have those community meetings, within those community meetings, miss Stewart, transportation team, all of my staff will be there to answer, any questions that parents may have. During that time we will look at those school assignment zones to see if and when students may need transportation. And all of that will be part of what we will bring to you all
in February in regards to if we're closing or merging a school. Thank you. Board member McKinney? She turned around. It's probably Former McKinsey. Yeah. The the other. No problem. The other m. The other Mac. We get it. I just wanted to know that we, move forward with approving so that the superintendent and team can can do what they need to do. Thank you. Okay. I have one quick question. Developing receiving school plans for displaced I don't like that word, displaced students, but nevertheless. When when you have these community meetings, can we include the possible schools that they're
going to be going to also? Because there's an influx of students coming into the building that those parents need to know that other students so can they be included in those meetings also? Yes, ma'am. One of the things we'll be talking about is, again, if the school is repurposed where those students would be reassigned so we can ensure that those parents in those communities are part of it. And normally what we do is we have a community meeting at the school that's
possibly being repurposed as well as the school that is possibly receiving the students because, generally, they're all within the same community. Thank you. Okay. We're now on to the agenda of staff action items. The first item on the agenda is 9.1, approval of quarterly first aid Memphis head start contract, $2,041,000. Chair. I had my light on. I'm sorry. Board member vice chair Love, I apologize. We have closed schools down in Murray Schools, two schools in District 7.
If you could show us the good, the bad, and the ugly of merging three schools or two, I would want to see that. Yes, ma'am. Yeah. Yes, ma'am. We will. And the final question, ad hoc planning committee, make sure the people that's on the ad hoc, are community members in our districts. Ad hoc? Yes, ma'am. Yeah. Yeah. Yeah. Okay. Now we'll move on.
Approval of Porta Leath First Aid Memphis Head Start contract, $2,041,000. Yes, madam. Chair, it's recommended that the Shelby County Board of Education approve agreements with Porterleaf Head Start in the amount of $2,041,000 to continue managing pre k services, wrap around support, and instructional coaching. This contract supports 13 classrooms serving three and four year old children and their families. The contract pays a $157,000 per classroom. 9.2 approval. First aid Memphis wraparound contract, $1,348,650.
Yes, madam. Chair, it's recommended that the Shelby County Board of Education approve the contract with First Aid Memphis in the amount of $1,348,650 to provide comprehensive wrap around services and educational support in 37 pre k classrooms for the twenty twenty five, twenty six school year. 9.3 approval. First aid Memphis Preschool Direct Services contract, $5,049,511. Yes, madam. Chairs recommend that the Shelby County Board of Education approve the contract with First State
Memphis in the amount of $5,049,511 for preschool direct services and 37 classrooms for the twenty twenty five twenty six school year. 9.4 approval. First Aid Memphis Community Partners contract, $200,000. Yes, madam chair. It's recommended the Shelby County Board of Education approve the contract with first aid in the amount of 200,000 and 100,000 per classroom to continue managing full implementation of educational services for four year old children and their families in a total of two community
partner programs. The community partner programs house one in kid dazzle kid dazzle serving 40 students. The recommendation is aligned with a mandate by the Tennessee Department of Ed to ensure high quality pre k programs across the state. 9.5 approval. First aid Memphis coaching contract, dollars 259,000. Yes, madam chair. It's recommended the Shelby County Board of Education approve the first aid contract in the amount of 259,000 to provide comprehensive services in 37 classrooms for the twenty twenty five, twenty six school year.
Vice chair law? In this contract, they are our teachers are FOCE eight teachers. Excuse me. Miss Gordon. Good evening, superintendent, Richmond and the board chairs. Yes, ma'am. Those are Memphis Sheppard County Schools teachers. We hired the teachers, and they're working in outside our school buildings. Thank you. 9.6 approval. University of Tennessee, Knoxville affiliation agreement, no dollar amount. Yes, madam. Chairs recommend the Shelby County Board of Education approve the University of Tennessee, Knoxville College, a social worker affiliation agreement, the twenty twenty five, twenty six school year.
9.7 approval sales of femur former Hems Middle School to New Ballet Ensemble to $257,000? Yes, madam. Chair, it's recommended to Shelby County Board of Education declare surplus and approve the sale of Humes Middle School at 659 North Manassas, Memphis, Tennessee 38107 to New Ballet Ensemble for $257,000 New Ballet Ensemble commits to operating the proposed performing arts school as a
district contract school. Board member McKinney. Thank you. I had the opportunity on Thursday, last Thursday, to attend the community, meeting that, New Ballet had at Dave Wilson in, in Smoky City. And I just wanted to report back to the board members what I heard from the community, so that you can get an idea of the they were very excited about the prospect of having, the MEM arts or having a performing arts school there.
One of the things that I think I heard from the community is also there was concern about, was this going to be a co design, a co creation of what it looks like, but also, what was provided for the programming. And there was also a question of commitment to local participation in, as as part of the agreement that we have in renovating and also in thinking about who's in the building and who gets to, have space.
As you know, there on the Second Floor, they're talking about letting that be non profits and and community organizations. So, I wanted to report back because I know we had all of us were dispersed doing other board things. And I wanted to make sure that I shared the information that I received and heard. They were emphatic about not wanting a, a, what is it? Station? The Yes. The substation. Yeah. They didn't want they didn't want a, substation, but they did want to make sure
that this was something that was not done to the community, but was done with the community. And so I wanted to make sure that I provided that feedback to you all as we make the decision. I also wanna put on the record as well as that, again, I have asked a lot of questions about this this deal. While we are we, we have a duty, a fiduciary duty to, I think, dispose of and use our property in a way that is beneficial, not only to our
students, but to the community. I applaud us in thinking about doing this. However, I want us to be clear about the amount. We are sitting on a piece of property that has been appraised at $1,400,000 The land itself is worth $500,000 I understand I understand that, we there are some extensive problems in that building, and yet I want us to also understand that part of
our duty per policy in state law is that we are looking if this is a way that we can be fiscally responsible to raise revenue in this way. We do that because that can help us with other things. So I want us to also be careful about thinking about the precedence that we set when we go low. We got a piece of property and we go low. Again, I absolutely agree with the what. I want us to think very clearly about the how. We can get this done. We can get this done innovatively.
And so that is that is what I wanted to make sure that I stated for my fellow colleagues. Board member Murphy. I'm sorry. Board member Murphy. Thank you, madam chair. I agree with you, Commissioner McKinney, but I think that this has been a long time coming, and they already have everything set in place, so that they can move expeditiously because they've been going through this for the last ten years to try to make this a reality. And so, I think that they already know what they wanna do. Wanna do it, how do we wanna move with it? I think sometime we go low, but for the benefit of our children, I think
that we need to just take that opportunity so that our children can experience other things. Thank you. Board member Williams? Since we do know that, let me be clear, the value of the property is what? The appraised value. 1,400,000.0. So why are we selling beneath the value of the property? No. We're gonna sell it for what it's worth. Because I hadn't ridden all these years. I'm just my my curiosity is why would you why are we selling property that is under, undervaluing the the appraisal? I'm not saying don't do it. I'm just saying what is the rationale behind doing it?
I wouldn't sell my house for less than an appraise, and no one else would with good sales. Damage repairs? I said, but the appraise values includes that. So that means when it's time to vote, we can vote. We're not gonna debate about it. That's not what we're supposed to do. So this would be on the if we approve it, this would be on the agenda for next week, and your vote will say how you feel about it. 9.8 approval. Sale of 3030 Jackson Administration Building to New Day, Tennessee.
Why does it say no dollar amount? Thank you for that question, madam chair. At this time, would you go through the presentation for me, miss Stewart, and explain why there's no dollar amount attached to item 9.8? Thank you. Yes, sir. So if you remember in committee, the I'll read this recommendation to you because it says it in there, but then I'll explain it. So it is recommended that the Shelby County Board of Education declare surplus and approve the sale of 3030 Jackson Campus. The parcel numbers are listed there to do New Day, Tennessee in exchange for the
full cost and project management of renovating per FDA guidelines, leasing for ten years, and relocating all district operations in Building 7 to a warehouse at 3456 Myers Road. So somewhere, Yolanda, I think it might be later on in the presentation. The current estimated value of that move, so taking everything we have operating in Building 7, picking it up and taking it to the Myers Road warehouse, plus renovating it to FDA guidelines because you have to have certain dock doors and certain temperatures in
there, for all the food that goes in there, all of that cost, and then the lease for ten years. The total dollar amount right now is estimated. Their off original offer was 4,000,000. The current estimate is 6,000,000, but they're trying to get work with the owner of the warehouse to get it down to about a $5,000,000 total, and I'll have a better number for you next week at the board vote meeting. But right now, the estimate's around $5,000,000 for all of that service of relocating us. If if more discussion needs to be, had board members, I encourage you, to have
more discussion around this particular item. And if you all have further questions, please feel free to ask those questions at this time. Board member McKinney. So let me let me make sure I'm understanding. They're going to pay for what is it that we're getting out of this? Let's be clear. We get a ten year lease of the warehouse on Myers Road. That will house our current what we call Building 7 on the Bayer Campus is a big warehouse. In that big warehouse, Building 7, are are is our CNC dry food, storage and
operation, dry goods as well, and chemicals. Also in Building 7 is our one of our IT functions where they receive the devices. So it's like a device storage, about 20 people work in there. And then our security equipment, IT equipment, is housed in Building 7. So the proposal is that this new day will take all of those operations and move them to this Meyer Myers Road warehouse. In addition, they have to renovate that Myers Road warehouse to meet FDA requirements.
Our food can't just be stored in any old warehouse. It has to meet all these guidelines. So that cost is what we don't know yet. They're working with different vendors to get that renovation cost of the new warehouse. They also proposed to lease that new warehouse for us for ten years, and included in that lease are all the maintenance costs and all the utility costs. So we won't pay maintenance, lease, or utilities for our CNC dry storage and dry food operations and the IT and security functions that are also in Building 7.
For ten years? For ten years. And that dollar amount equals this 119? No. The dollar amount right now is estimated around $5,000,000 For that ten years? For all of that. The lease, the move, and the renovation. So in essence, they would be paying us $5,000,000. $5,000,000. That's I think that's what we needed to do. Real Yes. We just that $5,000,000, the real number Mhmm. I'll have for you next week as they are still working through all of the costs of that. It's a big, huge endeavor to move all of that stuff.
Alright. So we'll have a place to put our our food store or food Right. So there are ten years. Yeah. We'll go for ten years. There you go. At no costs? Right. And it's been appraised at seven point nine? Right. Okay. Thank you. Vice chair, Loeh. How, many miles is the new facility from the old facility? 1.5 miles. And where are the employees going? They're going with so the the employees that are in Building 7 with this this CNC and security and IT that I'm talking about right now are in one warehouse,
and they'll go to the new warehouse. Yeah. The employees that are in the Tall Administration Building with the offices Yeah. Those employees, there are about eight different departments. And those different departments, I'm working with each of those directors to find their new home, and it'll be in one of our underutilized schools or admin buildings. Has the contract been completed yet? No, ma'am. We have to get all of the details of exactly what these renovations are gonna be at this new warehouse and all of the timelines on moving that big operation
out. We want all of that in the contract so that it's all signed, sealed, and delivered so there's no budge on what happens here. What will happen to the CNC department if this, contract is collapses? Or So they'll just stay where they are. We can't do this deal without relocating our CNC operation that's in that warehouse, and it's a huge operation. I mean, the warehouse stretches, you know, half the length of the property off from
Jackson back to Bell Road. It's a big warehouse. So without them helping us relocate, we can't do this deal because we can't. We don't have the time nor resources to move all of that ourselves. What's the timeline? Well, they wanna go as fast as possible. So, again, next week, I'll have more of their details as they work through this actual move cost. And the reason I brought it to you as we're doing it is because I don't want them to keep going forward with their process and their quotes and their
timelines and the seven manufacturing companies they have coming for their project. They need to they need to work us to work with them as they go so they're not just putting all this out there. Thank you. So the Myers Building is big enough to house. Everything that you just stated needs to be moved? Yes, ma'am. And we're actually getting about 33% more space in the the Myers Warehouse. Okay. Thank you. No further questions. We'll move. 9.9 approval district wide. HVAC filter services, $932,937.
Yes, madam. Chairs recommend the Chevy County Board of Education approve the contract with National Filter Solution Inc in the amount of $932,000.937 for district wide HVAC filter maintenance services. 9.1 approval of athletic field preparation services, $478,617.16. Yes, madam. Chair, it's recommended the Shelby County Board of Education approve the athletic field preparation service contract to LAD Golf and Turf LLC for 14 locations with a total amount not
to exceed $379,300 and to APS facility maintenance for three locations with a total amount not to exceed $99,317.16. The total amount for these contractor services is $478,617.16. Vice Chair Lowe, is this a local vendor? I know Lad Golf is. Is APS also local? That's what I was gonna say. I'll find out about APS. Okay.
I know Lad Golf is. Both are local. Okay. How many people, bidded on this contract locally? Mister Langston, can you or is miss Braxton someone from your your team? Only two vendors being Locally. Yes. Thank you. Nine point eleven, contract approval, Holland and Knight LLP, a 108,000. Yes, madam chair. It's recommended the Shelby County Board of Education approve the contract with Holland and Knight LLP for legislative consultant services in the amount of $108,000.
The contract period would be from 10/01/2025 to 09/30/2026. 9.12 was added. Contract approval, health care services, RFP Cigna, 41 thou $41,900,000. Yes, madam chair. At this time, I'll allow, mister Langston, if you would go through the Cigna contract extension, for the board members and I, please, and the listening audience. Thank you. Thank you, doctor Rich man. Board members, so this is, one year contract extension, as we alluded to in committee.
This will get us through the end of the calendar year of 2026. Remember that, our health care contract is on calendar year and not fiscal years. So, also, what I alluded to is that we will start, we've already started meeting with the, our health care consultant who is here now, Mercer, as well start undergoing an RP process to, selecting, a vendor that'll carry us, with a new contract starting
in 2027. That'll, get us started. And one of the things that we wanna do is, we've heard from our employee base that we wanna improve how we do health care insurance. So one of the things we're gonna do is, add some, high stake, investments in the insurance policy. And we're gonna bring also, teacher groups along to help us, pick who the, vendor would be that carries us out.
Another thing we wanna do is redesign health care plans and also look at out of pocket expenses for our employees to better our insurance, as we go into 2027. We're now on to board items. 10.1 proposed policies first reading. There's, miss Green. Good evening, everyone. We have eight policies for your review, six policies and two administrative rules and regulations. The first policy is policy one zero zero one, school superintendent on red page one.
The proposed revisions incorporate, the purpose, scope, responsibility section, authorizes the superintendent to delegate duties and responsibilities in accordance with the law, clarifies that the superintendent is authorized to establish administrative rules and regulations necessary to implement, policies that have been adopted by the board. The next policy on page read page three, policy two zero zero two fiscal year. The recommendation is to repeal. This information is included in the, policy on annual operating budget.
On read, page four, policy two zero zero four, internal accounting manual, is a statutory revision making the name of the, document, aligned to the name that is included in the statute. On red, page five, policy twenty twenty, travel expense policy. This policy allows the district to provide reasonable accommodation for employees of size when unauthorized travel. The next policy is policy twenty twenty one, employee additional pay.
The revisions remove language for volunteers, to be consistent with the scope of the policy. The next policy is policy sixty twenty seven, searches and interrogations. The policy revisions rename the policy to searches and questioning of students and revises the language from interrogations to questioning of students throughout the document as well as the administrative rules and regulations, outlines that searches may be conducted on staff, students, visitors, and their personal belongings for entry and for cause and outlines how such searches should be conducted.
It also clarifies that searches may be only conducted by school resource officers, who when acting for the purpose of the search as a school official, a school security officer, or a school administrator. On red page 24, The administrative rules and regulations are reorganized to clarify to for clarity as well as remove procedural language. It outlines parameters when conducting searches for entry, including condensing language around use of metal
detectors. On red page 25, outline per outlines parameters when conducting searches for cause, removes the language regarding interrogations. It clarifies that all standards of reasonableness outlined in the law and the policy, must be met when conducting searches of students for cause. It expands the language regarding search of cellular tele search of cellular phones to include any personal communication wireless communication device.
Finally, on red page 34, it clarifies that law enforcement initiated questioning of students will be in accordance with the law and not occur on school campus. The next two items are items for points of information on page read page thirty nine and forty. The policy forty fifty one professional learning. The revisions outlaw specific professional learning requirements for certified staff teachers including clarifying that teachers must complete the minimum number of district developed or approved professional learning hours each year,
according to their outlined professional learning track. It removes the 64. This is on red this is on red page thirty nine and forty or 40 right there. It removes the minimum requirement of sixty four hours and requires novice and focus track teachers to complete sixty hours of professional learning. That's 45 district school based hours, five choice, 10 summer optional. And it requires, teachers on a proficient track, to complete a total of 40 professional
learning hours. That's 25 district school based, five choice, and 10 summer optional. And then on red page 43, the final, regulation is the statutory change. The revisions align with the amended state law for state paid parenting leave. It expands the definition of adoption to include the period from filing of the petition and the child's initial placement until the final adoption order. It establishes criteria for, persons to be able to utilize this provision, and it includes
those who possess a valid license or hold an emergency credential from the Tennessee Department of Education. Those persons have to be employed full time with the same district for twelve consecutive months in the position that requires the teaching license or the emergency credential, maintain that, license or credential, for the full twelve months, that they are employed. The revisions also, allow state paid parenting leave to be taken either consecutively or nonconsecutively, a minimum with a minimum of one week in a minimum of one week increments,
and it revises the reinstatement letter to, renames the reinstatement letter to a letter of clearance. So these are the proposed revisions for September. Are there any questions? Board member McKinney. Thank you, thank you Miss Green. Superintendent, if I may. Yes. Yes you may. Miss Green, thank you for this. I have a question about the and I know this is for information purposes, Administrative Rules and Regs for 4051 Professional Learning. I know that that it is always a source of concern, and, for teachers and
what they are, required to do in terms of, of, professional learning. And I wanted to know if I know that this is aligned to the new academic plan, and I appreciate that. Was there any input that was that you all got from teachers around this? Especially with your novice and focus tracks and proficient track. Yes, teachers were heavily involved in everything that we've done this year around professional development and our new academic plan.
I see miss, Maribel shaking her head, and I want her, and doctor Stokes to know how much we've appreciated them along with miss Rivers, participating, and providing input. Thank you so much. Thank you. Board member Williams? Yeah. There's a concern that I have. When since the district does not issue state licensure for teachers, why are we requiring and adding to what is needed to renew us, a a teaching certificate or a teaching license? We are adding to in this item on here. It's eight hours or not something to what they need to renew their their teaching
certificates that are offered and honored by the state. And the district has absolutely nothing to do with the teacher securing a certificate. So can you add to how can you stop it from happening if it's a district policy? The district doesn't does doesn't offer certain, certificates. If I may clarify regarding the policy on professional learning, these are district these are district requirements that are not, associated with the state licensure requirements. So the district has control over breaking up a teacher's licensure?
No, sir. This is not in associate this provision is only for professional learning that occurs within the district. It says teachers are required to complete a minimum of six hundred of sixty four, hours of district development. So what happens if they don't? Right. Yes, sir. That's a that's the district requirement, but that's not associated with the actual professional professional licensure. That's a district requirement. It doesn't impact your license at all? No, sir. This is not associated. Board member Otay. Thank you, chair. Doctor. Benjamin, I have two questions for you.
Does the teachers have to have eighteen cadre hours before November 3? Where, doctor Whitelaw? Miss Addison, I see you nodding your head. Miss Addison. Good evening. Yes, ma'am. Okay. For flex hours. Next question. Are flex day hours different from regular PD hours? Yes, ma'am. The flex hours are, it's an opportunity for teachers to gain professional learning, so they can have those, days off before, Thanksgiving break. So it is it's not, it's it's hours that we're asking them to complete outside
of the work day. And in return, they're able to take those three days. I think it's November 24 through the twenty sixth. Thank you. Vice Chair Loeb? How many, district hours are mandatory and to keep the, teachers certified and how many, that we require them to do. Who's status? So according to the state, it's sixty hours for certification, but that happens over a
course of years. Five years, two years. It's usually ten years. So the prince, teachers do this every year? Yes, ma'am. Thank you. No further questions. 10.2, approving MSCS board, member strategic school fund allocations. We will read this into record on next week. We will ask that that you if you have more that you wanna add or you wanna do some some, contact Karen in the board office by Thursday by Thursday
afternoon so that you can add to it. So chair, but I wanted to say why I wanted to add to it tonight. And especially since our principal of Central High School is here, principal Amy Epps. Doctor Richmond, first of all, thank you for your social media post I saw regarding the incident with Central High School and their amazing band and how they were banned from a recent football game and, the collective effort from the principal, Ms. Epps and, parents and the family of Would you please stand up, Principal Epps?
Let's give her a round of applause. She is just a genius reaching into her own pocket to buy kazoos for the band and then for parent support, parent paying for all the tickets. I want to just honor that and, you know, acknowledge them with $2,500 for the band program at Central, because that was just brilliant. That protest was just brilliant and it's just, just wonderful to see how the community as a whole have come around them and supported them.
And if you have not been to a game to hear the Central High School band play, which I did a few weeks ago, it is seconds. I mean, it's just amazing. I mean, they blow it out the water. So if you this Friday night, go check them out wherever they are. Thank you. Where will you be this Friday night, Prosper? At Durhamtown High School. Oh, that's gonna be good. Miss Perez in Hamilton Gang. Oh, I'm gonna be there. Yeah. I gotta be Vice your love. I want to comment, for Central. I saw it on the news, and I just was devastated.
You have an amazing school and the students, and good luck. We are rooting for you, and the man is amazing. Thank you. Board member McKinney, board member Murphy. I just wanted to say, and I think I said this to you earlier, thank you for teaching making this a teachable moment for our students in civil disobedience. It was amazing. I found out about it from somebody in Oberlin, Ohio.
So this has become this one of my friends said, is this true? And I said, yes. This is absolutely true. But you led your students in such a way that it's just amazing. And I hope that they understand how important that lesson was and is and how that will make that will help them down the line. So thank you very much. I wanted to is it okay? Because I got a different mic than everybody else. I'm special today. I want to say thank you so much for showing leadership to those children and
the discipline that they showed that day. So I appreciate that. And I wanna I wanna piggyback off of what doctor Richmond stated in his statement that we need to just find out, how we need to deal with this and let let's not let this happen again. But thank you for the leadership, and thank you for what you did. We truly appreciate you. We truly appreciate you. There being no further business, this meeting is adjourned. Have a good evening.