uh some of it that will probably be in what we would call our social emotional learning uh department. We have aspects of it in our attendance and discipline department and we also have aspects of some of this [music] in uh our counseling department as well as our
safety and security department. Uh we do what you would call provide uh wraparound supports for our students. uh which means we uh provide pretty much uh a lot of what Mr. I'm sorry Dr. Kyle's presenting here.
>> Yes, ma'am. >> Board member Porter. >> So, um one one of the things that that stood out to me just watching this presentation is the interaction with they get with how to handle themselves when they talking to police officers. And so um I don't that's just just a key
component for me when you're dealing with this program. So I definitely want to be in know full support of it. So see what we can um I can at least implement portions of it if not all within the district. >> Thank you commissioner. I would like to address uh uh superintendent Dr.
Richmond. The the difference about our program is that the programs that are existing require that the existing staff teachers work with this. uh as we know as I've talked to many teachers uh their their load is heavy and the difference in our program commissioner love is that
we bring facilitators in who are not tied to the school don't have prior responsibilities and they [music] come in specifically to deal with counseling and cultivating and teaching positive social behavior >> chair McKini
>> thank you um first of all Mr. Mr. K, thank you for the presentation and thank you for the work that you have done at White Haven High School. Um, it looks like it's it's great work. I do want to um make sure and remind us all that um
this is something that um the superintendent would need to take under advisement um because as you he he indicated he has some things that he's already doing. So, I would really encourage you to um make an appointment
if you can and and speak to the people that he he um would be making these decisions. Um and so again, this is looks like excellent work. >> And so I I I personally really appreciate you bringing this mad >> forward and letting us know what you're
doing. >> I certainly appreciate it. And I would like to bring your attention to one very important issue. In the last three years, but we've been there for four. There's been a 30 point drop in overall suspensions [music] in just the last three years. If we were to were able to capture the the when we first got there,
that number would be higher. And [music] so we come to you not in infancy stages. We put the work in and Rainbow Push and myself and others have supported this [music] uh and we'd like to be able to sustain it. Uh and so that's why we're reaching out to you at this time. It's been over
a certain period of time. >> I do have one other question if I may. Are you Is this the only school you're in? >> Yes, ma'am. That was That's a pilot. >> Okay. >> My love. >> This question is for the superintendent.
Um, you said that we have programs in our schools. I would be interested in the data for the programs and is there a parent component to the program?
>> Uh board member love, thank you for uh that question. Yes, uh there is data uh and all of our uh programs have a parent component to them. Any other questions?
>> I do have a question. Uh Dr. Richmond, the programs that we do have are do we have staff coming in to to administer this or is our teachers that are administering the program? >> Thank you. Thank you, board member Otay. There's it's a combination of uh push in
and pull out. So when we think in terms of I'll start with tier one. Uh tier one the individuals who are in the schools to provide tier one social emotional learning and support would be the counselor. Uh when you get into our high
schools uh you'll have a counselor but you would also have what's called a graduation coach to do some of the things that you've heard Dr. Kyle's mention in regards to uh college and career readiness. [music] When we talk about what would be called pushin
support, we have what's called uh behavior specialists, we have attendance liaons, we have social workers, we have school psychologists who also provide what would be uh pushin support. School
psychologists as well as school counselors also work closely with parents to provide uh you may be having one-on-one counseling with students, but a psychologist andor a social worker could possibly be working with parents
and or referring those parents [music] to community partners that we have. When we talk about our SRO's, part of us having SRO's and working with uh the sheriff's department is to teach our students how to interface with law
enforcement. We also provide uh support through safety and security. uh we have a step-by-step process where we talk to students about how to interface with uh MPD as well as we have shape we have grassy uh we have a plethora of
additional resources in these various departments that again supports the whole child. >> Okay. Um thank you for that. I would like to um comment and say thank you for your presentation. And I do like that you actually have an actual curriculum
here. I like that. So, um, yeah, I appreciate it. Hopefully, we can take this into consideration. >> Thank you, Commissioner. >> Any other questions? >> Academic meeting is adjourned. >> Thank you. Right on time, board member
Murphy. [laughter] All right. Um, community outreach and engagement committee meeting. This meeting is called to order. The first item on the agenda is 2.1 home uh district 7 homeless and food
drive. Who's doing that? >> Who's presenting on the first item? District 7 homeless and family food drive. Hey, good afternoon everyone. So, I am
just going to give an update on um mobile food distribution. Um I think board member Murphy wanted to discuss about a mobile food distribution uh for district 7. And so typically during uh fall break as well as spring break, uh
the the family and community engagement department, [music] we partner with the board office as well as the mids south food bank to host mobile food food drives for our families as they um go into the spring break and the fall break. And so >> [music]
>> um this spring break we will host uh mobile food distribution at anywhere between two to three locations. probably the week of March 9th, [music] uh we will look into district 7. Uh we want to look into Cordova as well as North Memphis
and so more details are to come. >> Thank you for that. Um you um typically we typically do food drives across the district. Is that correct? >> That's that's correct. >> And and how do we make those decisions of doing it across the the district? So,
we try to spread it out throughout throughout the district. And so, we know that we've had a couple of them out in South Memphis as well as Frasier. And so, we have not uh had a mobile food distribution at all uh this school year in Cordova uh as well as North Memphis
or uh around the Oak Haven area. So, what we'll do is we'll get with the Midsouth Food Bank and try to look at the [music] logistics, make sure there's no other food distributions happening around uh that particular area during that time, as well as making sure uh
that the traffic will be conducive um to that area [music] as well. >> And how do we make those decisions? Do we use any kind of data or is it just that we we figure out a schedule or a calendar? >> We just figure out how to schedule through our our calendar. Yep.
Thank you. >> You're welcome. Anybody else? Moving on to 2 uh two community listening session report. Who's doing that?
Who's doing the second agenda item? Yeah. Aaron or Roslin, anybody presentation? Let's make sure we get it.
Pull it up on me. And so what we're doing is we're presenting the repurpose presentation is all at one time. So, uh, board members, thank you. [music] Is this about the school
closures or repurpose? >> Right. I got you. It's It's about the community meetings. Uh, Dr. Fox, not mergers and repurpose [music] that we'll bring uh in the work session. This is about the community meetings that we had.
>> If you don't have it, we it's okay. >> Okay. >> Yeah. Yeah. >> Is it for the you said the community meetings, right? For the closure. >> Yeah. >> So, we uh not for the closure. >> No.
>> Okay. The listing sessions, right? It seems to be a miscommunication. >> Uh so if you don't have it that is okay. >> Um this meeting uh committee meeting is adjourned. >> Okay.
>> Thank you. >> All right. The next committee meeting we're moving right along is policy governance and legislation com committee meeting. Calling that to order. First item, discussion items. It's 2.01
policy calendar update. Miss Green. Thank you. >> Good afternoon everyone. You should have before you the proposed policy calendar for January through June 2026. It reflects the policy development through the end of the school year and
the summer. And I'll just go through quickly each um each month. In January, we had the uh strategic allocations program. The next month, February, [music] we're requesting to extend the the suspension for policies 1000
5 superintendent evaluation and 20001 annual operating budget through March um 31st, 2026. If you move on to March, we hope to bring the following policies.
um schoolboard meetings to revise the language around public comments. Um 10009 non-discrimination statements uh to include statuto statutory language around anti uh anti-semitism. Uh 202010
supplier diversity to align with the law around dismantling DEI. 5007 digital learning uh to explore allowing up to four days of hybrid learning for extreme weather or emergency conditions.
5013 promotion and retention. This would be an administrative rule and regulation addition uh to include the references for over age for grade guidelines. policy 5023, family life education. Uh we'll include here the um TCA reference
for Erin's law, uh which is a law that educates children around child sexual abuse prevention. Um policy 6002, school admissions to include language addressing shared residency as well as language addressing
denial or revocation of student transfers. Uh in the month of April, we hope to bring four policies. Um the policy [music] on employee social media uh which was requested by board board
member uh to include language related to employee and board member professional and personal social media use. Also during that month we want to bring policies 10 excuse me 5010 title one parent involvement
um 6014 student attendance and truency around makeup work [music] and as it relates to students absences and policy 7009 family engagement policy 5010 and 7009 are uh coming in con uh conjunction
to align with the law to align the wording in the policy to match the wording in federal All if we move on to May, we hope to bring in May the student board member policy either as a separate policy or as a revision of the current
student congress policy. Finally, in June, uh we want to bring policy 4018, dismissal of employees other than tenure teachers. Uh and 4052, suspension demotion and dismissal of noncertified
employees. um this is just to ensure that um it is clear in uh that the law empowers the board to make such actions in those circumstances that would that's that's um in June. Okay. And finally in June um policy 7001
is on hold um pending the feedback from the ad hoc facilities committee. Thank you. Are there any questions on this portion? Surely you're going to include other folk who are perhaps simply say teachers
who will have to have bear the greatest brunt of revising the instructional date because you talked about some things that you wanted to include uh that would be a part of theirou that is under the pekka law. So I'm hoping that if when you do this you will include their input
into the process. >> Yes sir. Um for all of our policy um policy process uh stakeholder input is part of the review. >> I think we have co-chair love. Did anybody have any feedback,
questions, comments on the strategic allocation policy? >> Um, we're uh we brought that policy for um to the board committee meeting in um January. Yeah. and it will come back to
the meeting to um tomorrow for the first reading >> because um last month I suggested to the board that we suspend the policy and go ahead and approve the policy this month
because our schools are waiting for that money. >> Um my supervisor is behind me. She's giving me direction that that's correct. And um if when that policy comes before the actual board um on for the board meeting from January that has been rescheduled for tomorrow, it'll be
discussed at that time. [music] >> Thank you. >> Yes. >> Any additional Oh, I board member Williams, did you have another question? >> Yes. Who's on your committee? Who's on the committee that represents the board's interest in the allocations?
Um I I may have to divert defer on that question. Um it's my understanding that that policy will come before the board for its review tomorrow. >> I get that. But is there no no one from the board serving on the committee? No input into what you're going to make.
Who's making this decision these decisions? >> Yes, sir. I I believe that there were individual meetings with board members to provide input around that policy um last month and those meetings were uh scheduled individually with board
members. >> Well, you didn't include all board members and I know it just appears that if you having something that comes [music] through this board and for the board, they would be a part of the process and not to be told the whole thing. >> Board member Williams had input. If I
might, do you have some com do you have some input that you want to provide to them before tomorrow around the policy? >> Well, the input that I would be providing is that they get the consensus and some sense of what the board would like to do uh in the board and not just
to be told how it is going to be done by some folks who are not even a part of it. So I think that the board's voice should be somewhere in the process before it becomes >> so I just want to make sure you understand I'm we did those of us they they met with everyone they contacted
everyone and >> that's individual >> individually and got input from each board member around that policy. All I'm saying, Madam Chair, is that I don't understand [clears throat] how someone who's not a part of a board can set policy for the board about how they
carry out their business. And I know what I don't know what these folks jobs would could entail, but they are encroaching on what we have been doing and quite successfully sometimes. And I would think that if it's going to be changed in any kind of way drastically or not, that we would have voice other
than to accept or reject. >> Thank you. Thank you, board member Murphy. >> One quick question. who made the decision to put a pause on our allocation funds? >> Um, I'm not privy to that information.
Do anybody have the answer to that? The funds were put on hold. Who made that decision? Who made that call? I think people collectively decided that we would look at this um so that we were ensuring that it was done with equity
and done correctly. I think the board members all had opportunity to say how they wanted to do it. But I think one of the things that we did do is we determined that we needed to have a clear process that was transparent, which it was not at the time that we
were doing it. the last time I think I think that um Bor that uh Miss Stewart explained to us when she brought it to us last year late last year that the last time that this was visited upon was in November of 2017 when there was a
resolution. So this was our opportunity to look at the to develop a policy to ensure that we codify the process to ensure that we are doing what we need to do with public funds. So I think that is what happened. It was suggested that we
all pause and I think for most part people paused. I >> who suggested it because we didn't know anything about it. So what you're saying is none and void because we didn't have an idea of who paused the allocation. So what you just said that's none and void cuz that's not true.
>> Board member. >> That's not true madam chair. That's not true because none of us knew. Only thing I knew is when I was trying to allocate some funds, they said that we couldn't allocate some funds because there had been a hold on it. None of us had an idea. >> If you would like anybody else have an idea
>> redistribute the the emails, we can do that. >> That that's not what I'm saying. Emails on who stopped the funds without the board's permission. It should have been a resolution and we should have made that decision together. Who made the decision? Cuz we didn't.
>> Board member Murphy. >> Who made the decision? >> Board member Murphy. Who made the decision? That's all I'm asking. Who made that solid decision? >> If you would like an answer, I will provide it for you. Love, >> who made it? >> Do you have anything to say? I'll be back. >> Board member Love, do you have anything
to say? >> I was on the board when the strategic allocations came about and we did a resolution. That resolution stated that we were supposed to do
certain things each fiscal year. And I don't remember who called me because my days are winding down. Um,
but I think it's important to have a policy on the book. Um, these are not our funds and we need to make the best use of the people's money.
Um, I participated in uh the phone call with uh Miss Stewart and Tito Langston and I got all my questions answered.
Um we are doing we are um we are going through an audit. I want to make sure I make the most use of the people's time
and money. So I don't care how it started. Um, I'm glad a policy has been done and if it's approved tomorrow,
you can spend the money. >> I I agree with that, but I just wanted I wanted clarity. She was answering my question. >> Board member Murphy, I have Mr. Williams. If you want to speak again, then I think press your button. >> Board member Williams,
>> it just appears that you do not have people who work in the district setting policy for the board. The board sets its own policy and take it through the process that everyone else takes it to. [music] But why would someone who is not on the board who is an employee of the district set policy for the board? The
board and the board has to approve or accept it. If they were a part of it, you wouldn't have all of this buffoonery because I don't know how they can decide what what's in and what's out without the board. If they've been giving this allocations all these times, they know particular what they're doing and who
they're going to give it to and what amount. the amounts were already set. So, I'm it it is going to be interesting to see how it is going to be uh impeded because I'm sure there is a plan bigger than just the allocations and I I still feel as if if you were
going to take what the duty of the board was, the board should have been a big part of it, not the folks who were going to set the policy. >> Thank you, board member Williams. Are there any additional questions? Uh did we uh mention anything about the
feedback from the principles about when the way this policy going to be implemented? >> Can you repeat that for me? I'm sorry. >> Uh so when it when you guys presented this particular allocation policy, was there any feedback from the principles? not from um the policy perspective, but
we do know that um the board office and I do believe um Tito's area did work with principles on making some internal um guidelines for the principles and the schools to use. I think that's correct. I I think that's is that correct, Tito?
Yeah, because just want to make sure they fully understand because I mean I think to Bman Murphy's point and I think what people are trying to say is the type this the same of same disruption in the middle of the year. It's like how we did with the custodial contracts and everything. It's a disruption in the middle of the year that we have to tell our principles to we had to explain them
like we don't we didn't know what was going on cuz I didn't know that the policy I mean I didn't know that we had to stop getting allocation money too. I would just say, hey, somebody said, hey, we're just going to just stop allocating money. And so, it's kind of hard to explain to the principles about why that's happening when they have needs as well. So, now that you know, I guess
everything's back in place then cuz I know I think some has be everything has to be tied to like a student achievement. So, just making sure they understand that. So, if we if we can say no or yes to something, they don't get mad. Well, you know, we [music] been doing it this way type of deal. >> Yes. And then the draft policy, we do have um a section in that policy
specific to training for board members, um principles as well as other staff that will be um impacted by this particular policy. >> Thank you. >> All right. Any other questions? So to be
clear, we we ask that tomorrow we suspend the rules to adopt the policy in one reading. So that's correct. If it is approved, it will be effective tomorrow. >> Correct. >> Thank you. >> Next is 2.02 policy status updates.
Thank you board members. Um the first item under policy status update is the proposed revised policies for February 2026. Um, as I mentioned, we are proposing for February to uh suspend to
extend the suspension um of section A1 of policy 10005 as well as to suspend the to extend the suspension of policy 20001 annual operating budget. Um, I also would like to mention that um during the February
business meeting, uh, at your pleasure, you may consider suspending the rules to approve the revisions um, at that meeting. >> Board member Low, >> why are we suspending the annual operating budget? I didn't hear your
explanation. >> Yes, ma'am. um that pol we're requesting the extension of the suspension of that policy because there are some um areas where the board has to take action uh by a certain date um that has already passed and [music] there are some
priorities that the board has to outline um in order to go through the budget process. >> Thank you. >> Any additional questions? And are you asking just for clarity are you asking when we bring this in February that we suspend the the rules again and and
adopt it in one reading? >> Um there would at your pleasure there would be a consideration. Yes ma'am. >> Otherwise but the suspension was January right? >> Correct. >> Ended in January. So we would have to do that. >> That's correct. >> Okay. Thank you.
Also under the um policy update um there was a request to make an update of two policies of interest. Uh the policy on social media as well as the policy on student board member. Um if as you may recall during the November
committee meeting, uh board member Love requested that we review the social media policy for to look at monitoring [music] as well as implementation for employees and board members. Um in response, the superintendent asked our office to pull together a cross functional team of um experts in
different areas as well as um uh teacher voice and we've pulled that committee together um in December, identified those members as well as had our first meeting in January. Um at that meeting um cross functional team members were
able to provide addition uh initial uh input into the uh development of a policy around social media. Um we had another meeting uh in February. Uh during that meeting uh the cross functional team members were able to um
look at an initial draft um provide additional final recommendations uh as next for next steps for that policy. We hope to bring it through um a internal review process will legal. We'll have an o opportunity to look at the information
as well as the administration, the superintendent, senior leaders. [music] Um and that will uh happen in March and hopefully in April we'll be able to bring that policy to the board. Um the other policy that um was of interest to board members was the student board
member policy um which we have met with the the district student congress uh both in November of last year as well as January this year. Um at the first meeting we were able to walk them through the law and the in the current student congress policy. uh and they were able to provide us with input
around whether or not uh they felt a separate policy or uh a revision of the current policy would be uh preferred. At the second meeting, the meeting we held in January, [music] um students were actually able to provide input into um the actual creation and development of
an input form that would be used to gather input from students uh as well as other stakeholders. Um in February we're also able to meet with the leadership of the student congress as well as the leadership of bridges uh to talk through ways of getting broader level input from
MCSU MSCS students who are u members of both groups. Uh as next steps for that we hope to um have a brainstorming session with bridges students who are MSES students in February. Um we hope to bring um uh the the information through
the administrative and legal review um in March, April and then in May we hope to have that polic a draft of that policy available uh to the board for review. And that concludes the update. Any questions?
All right, seeing no questions, let's move on to 2.03 Council for Great City Schools Governance Training Calendar. If you all recall that part of the work that we began in January a few weeks ago requires us to now adopt a governor
training pol um schedule. So in your packet and I think it was sent to you ahead of time there is a proposed draft of the governance implementation timeline. This is aligned to the um RFQ
that we sent out in terms of the work that we are seeking to do around governance training. If you'll look at this, it's um an overview vision and goals, [music] values and guard rails, monitoring and accountability, communication and collaboration, unity
and trust, and continuous improvement. So throughout this and we if you'll turn to page four of 13, you will see a proposed timeline
that is aligned to all of that work. So um I believe that Cindy will be here during our board work session meeting. She will be here via video to briefly go through that timeline. If you have any questions or revisions, anything that
you may um have at that time, please let her know. Um and this will go on to the um board meeting for FE February. Does anyone have any questions or comments about this? Seeing no questions or comments about
it, then let's move on to 2.04. youth and adult equity training. [music] Um this is something that um I think board members, three of us, it was board member um Hua Garcia, board member McKisik and um myself, we went to this
youth and adult equity training and part of um the the training and if if you will look at the governance training schedule as well, they talk about incorporating students or youth into that training. And so this is an
opportunity for us to think about how we may um [music] consider incorporating youth and adult equity training into our governance training given that our primary client and constituent are students and we um we talk about just
like we're talking about the student congress policy and how important it is to get their input around the things that impact them. And so this and and understanding how to navigate that with our youth. I think uh board member Porter, you've gone to the youth summit
last year. Um I don't know if anybody else made it to the youth summit. I would re highly recommend you go. It's um this month again. Um you'll learn I think they do a little bit. Do they hit a little bit on youth and adult equity stuff at that? So um that is something
that we would like you all to consider incorporating into our governance training as well as we do this work. So, just wanted to put put that out there. Does anyone have any questions around that?
Okay, no questions. Then this meeting is adjourned and we'll move on to the next meeting, budget, finance, and audit committee. All right. So, um I open the meeting for the budget finance audit. So, with this
with Let me read it. I can't see no discussion. So 2.01 the board conference professional development and re reallocation process. So with this uh we had some email discussion going on about how our funds are used. Currently policy
0016 talks. Yeah. I don't know where the feedback come. Uh But I'll keep going here. But this agenda item is talking about strengthening our governance and process around how we use um board allocation
money that's at the end of year that's not being used. So how do we allocate the money so we can um disperse it among board members whether they want to do extra profession professional development. So currently it's not a process for that. And so we just want to open up for a discussion and um Maria and I have actually um got an email
thread going about a framework that she has come up with. So once that's done, I'll um email the rest of the board and we get some more feedback around that. So hopefully we can get this implemented probably on next month sometime. But just get some discussion around how what you guys would like to see within that process.
>> You got love. Okay. >> What is the process now? >> We don't have a process. It's a process. The the the the policy speaks to how you allocate money for professional training, but we don't have a process to how you allocate unused
money at the end of the year. It goes um I don't want to speak for Tito Langston, but any money um isn't used goes back to the fund
general fund. But if board members but the the way the conversation got started, we had board members that wanted to do additional training, but they ran out of PD money. >> Yeah. Yeah. >> So, how can we use that those particular dollars to uh to distribute out to the other board members? There's no process for that. >> Yeah.
>> Thank you. >> Okay. This is not the time where I know Chair McKinn and I have had this conversation. This is not the time we're going to talk about the different buckets, right? like where with the individual board training, let's just say board member
love want to do something for something that'll contribute to something in her area and it may be something that we may not like schoolboard partners maybe and it may have a cost attached to it. Maybe that's something that she wants to do individually that'll help her in her schoolboard capacity. So she'll have a a
fund for that and then the funds for the conferences I think should be different um than her individual um schoolboard partners you know training and then of course we got the travel. So my question is will there be different buckets for
that because I think that it should be what um we've talked about what I've talked about with Commissioner Porter is a two-tiered um model for um PD. One tier would be um for your state required
professional development and then a second bucket would [music] be for your individual PD. >> Okay. Thank you. >> Clarity. So I think the issue is I want to make sure that everybody is clear.
The issue is is when we have some board members who don't use all of their their allocations and we want to figure out a fair, transparent, and equitable process of putting it back into a pool and then being able to equitably pull down on that. Is that what you're what you're
saying? >> Yes, we can have Yeah. put in the pool or Yeah. or whoever was Yeah, basically. Yeah. >> Okay. Is have you all discussed anything that you want to share? >> So, yeah, we we've been talking about it. Like I said, we're just getting some more impact on input from the board. That's why we know we talking about the agenda item now.
>> Okay. Can we hear what you got so we can give around that? >> Okay. So, again, we have a two-tier um funding model. one is for the individual member allocations and that would be for your individual PD and the um second pool is for it's called a pool PD
account and that would be for your statemandated um training. If you are a new board member that means less than one year you're required by the state to have 21 hours of professional development. So it would cover those 21 hours of PD. If you
are what the state calls an experienced board member and that's one year and above, you're required to have seven hours. [music] So the poolled PD fund would cover again those state required um training opportunities. Your
individual would be for things outside of what's required by the state. We also have um maybe some lang maybe we could include some language around if a board member does not want to use all of their individual
um funds then they could surrender those funds back um into the pool and those funds could be redistributed redistribute distributed equally amongst all of the board members.
there. That's it. Yep, that's it. >> And again, any unencumbered funds as currently um as is the current process will revert to the um general fund. >> Yeah. So within that process too, we'll establish a timeline of when you're
going to say, you know, uh I'm not going to this particular PD or so we have it as well. Stephan, >> is there um a amount cap? >> The amount cap um we have a cap in there
for the pool PD, but I don't anticipate the funding and I can't speak on this. Um that would go to finance, but I don't we're not saying that what you actually receive will be increased. It's just the
way that it could be divided up. And I would defer to Chief Langston for additional context around that if additional context is required. >> Chief Langston. So, the first thing I want to say is that this
I want to be careful with my words because I don't want anybody to think that I'm trying to tell the board what to do. But all of the remember there's no separate pot of funds. All of these to board member love, you said some excellent things earlier when we was talking about strategic allocations. All
of these funds are the same funds. There are no board funds and no district funds. These are all the same budget budgeted for funds and we all should be bound by the same rules and what you'll hear us commonly referring to now is
internal controls. So when we talk about internal controls the board as well as the entire district has to be bound by these internal controls. So, um, when we set an an allowance, if you will, [music] for
board members to do, um, things with these funds, it has to be outlined and it all has to tie back to, again, some form of outcomes for student achievement and everything that we do, whether it be the board and or administration.
I'll be honest with you and I told Maria this it if board members are given a certain amount whether it's capped or not I think it should be kept at that amount and it shouldn't be redist red dist red dist red dist red dist red dist red dist red dist red dist red dist red dist distributed that amount anything that's unused should fall back to the general
fund to go to fund balance it's the same thing that the administration does each of us in our departments have a professional devel de development pot for our team to do PD if we don't use it it falls back to the general fund or fund balance. We don't I for instance I have
finance I have six departments that's under finance. If my accounts payable team doesn't don't use their professional development funds I don't transfer it over to budget. Those funds just fall to fund balance. So in my professional opinion I think we
shouldn't redistribute funds once that cap is met. If we decide to do individual PD, I love the idea that it's outlined for interior for new board members because there is an outline for the number of hours that you need training for. And of course, the
collective book board has to do certain PDS for TSBA, cube conferences, so on and so forth. I think again once that amount is set in my opinion based on where we are we should leave it alone and then if it's unused just let it fall
to fund balance we'll try again the next year. I don't know if that answer my question, but I felt if I if y'all was gonna give me the mic tonight, I was gonna say that. Did I answer the question? Marita, >> thank you. >> Board me reporter.
>> I do. Um, I think this goes to both your your observation and your observation. Um, board member OT, I think we're going through board bud, we're going through the budget process now. So, is this the time that we perhaps revisit how we do
our board development allocations? And we think about as board member Ota said, we have a we have a set amount for our conferences and then we have a set amount for board professional development because those two things can
be very different. So, is that that is something that we should we should visit during this time while we're doing the budget. Okay. I just want to make sure that we're all clear and I wanted to make sure that um I was clear on board member Otay's request and everyone was clear on
that. Yeah. Has anything else changed in the uh uh the travel? Has anything else changed in the travel
um when we do our conferences? Is anything else changed in the way we travel or get our reimbursements hotels? >> No ma'am. only the only thing that has
changed if you remember we bought a policy that said that the parade would be different depending on what state that you attend the conference in that's the only thing that has changed and what I can share also with the board is the internal control that we've done for the
entire district which may be a little stringent for well it's not it's not stringent it's actually what is normal and recommended per uh accounting standards I can share that with the board that we've done an internal control. Well, I've done an internal control. Um, but I didn't I I relied on
some expert opinion, so nobody says it's just my internal controls. >> When will that go in effect? >> It already went into effect for the district months ago. We we sent it out um I want to say in [music] in November.
Nothing has really changed. Again, it just outlines the way we travel. So, board member love to answer your question. The only thing that has really changed for the purposes of this we'll set an amount um which will be what individual is and what the board's
conferences are and then what you'll see different than anything from travel reimbursement process process hadn't changed again the only thing that has changed is your per DM amount amount that you get for food depending on again what [music] state you travel if you
remember we had a set amount which was like $51 cap that no matter what where you went. What we know is that if I go to California or Las Vegas or somewhere across the country, every state has a um
an um perdem or a or there are more the cost of living is more in some states. So what we've done is trying to to uh account for that in the policy. So that's the only thing that's changed. >> Thank you. >> Well, member Murphy
>> thank you for that clarity. Uh, Tito, cuz I had a question and this was something that asked recently. I know I know um, Commissioner Love just stated, "Is there anything else?" And recently we had a situation and I'm going to bring the situation up because we need to um, Commissioner Otay had to pay a
registration fee and they give us a they sent me um, uh, the amount that we supposed to use. This is clarity now because I need to know I need to know if if there is no changes why is it that commissioner OT has to pay a registration fee um when we're going to
conferences what changed there you please somebody I'll answer that so for our board training and our conferences there's no separate pot so let's say if you wanted to or do train I'm just using
schoolboard partners and school board partner partners is going to contribute to you serving in your capacity as a school board member and to our successes of our students. And let's say that costs $3,000. Well, that money will actually come from your conference
funds, the same bucket. So basically, if you only had $3,000 left, it cost $3,000 to do schoolboard partners, which will contribute to you serving your capacity, then you're pretty much wiped out for the conferences.
So that's essentially what's what happening. I I'm doing additional individual personal development, board development. I'm actually doing uh leadership Memphis. And so I didn't know that it was a it was came from the same bucket. I thought we had something for
like if we wanted to do additional PD then it would come from a different bucket. But I I misunderstood that it only came I didn't know all the conferences were not taken care of ahead of time. I didn't know that we were well I learned along the way that we don't do things in advance which we should because we could save money if we start
taking advantage of the early bird fees. Now we're paying all these late fees and all this stuff. And so I didn't know that we didn't pay for those. I didn't know they weren't paid for. I thought that oh okay this was additional money I got asked to do leadership Memphis is an
awesome opportunity and so most time the employers pay for that and so I didn't know it came from a different book. I'm in the same pot. So that's what happened. >> So is that something new? Because I'm I'm just not hearing about it when it happened. So >> um it's not new. I've spoken to some of the old board members. I think the
process the way it did it was a little bit different. >> Okay. >> Yeah. >> Thank you for the clarity. So if if I could give a little more clarity, I think what we're defining right now is a a process because there
there there is a policy 0016 and it is a policy that's been around for a while that's broad. I think what we're doing is having some really good conversations in defining a process and how we move forward. Um I'm happy to work with the
board and Maria to discuss how we define the process which is why Mr. supporter is while we're in audit budget finance talking about cuz to be honest with you and transparent there had this has since I've been back here six years we've never really had these discussions and they're really good discussions but we
have to agree and to your question board member Williams all board members we want to be a part of it we don't want anybody to feel left out when we're defining these processes this is just putting us on the right track so everybody can be on the same page and have input so that well while we have
policies in place some has been in place for so long and now we're just doing them again. Same with strategic allocations to your point. Like we've had those policies in place, but when we see ourselves being out of compliance for his policy, it we have to
just get ourselves in line um as quick as we can with those processes and policies just to make sure we're on the same page. And that's all this is. >> Okay. Thank you. I appreciate it. >> You've got Mr. clarity as well. But I do think that the
board members are not the only employees of this district who travel and who do things. A plethora of people do. Are they undergoing uh the same scrutiny because if we're going to revise policy on where people can go and how long you can stay and who can go and who can't, then it needs to
be for everybody who moves and travels, not just the board. Because there are people who go a lot of places and I don't know what budget they're coming from and how they're getting it. And I do think I do feel as long been many years I've been around here, I've never known the policy department to to to
change policy for somebody else. They were always the ones who perfected the policy, but they never created what you wanted. They they would help you to do to do it, but it looks as if now the policy department is setting policy >> and bringing it to the borders. I think
that's out of the purview of that of that committee. Well, I think where you seeing I don't want to speak for her. Well, I do she kind of I kind of look at her as a partner. Um I don't think she's setting policy per se, >> but she's changing policy. >> Well, not she's not changing. She can't change anything without the board's
vote. She's >> but I'm saying even that if you're going to go into the process and start changing the board ought to be president that then you wouldn't have all of these >> and that's what the individual meetings for. No, you you can't have a discussion about it until we all here at one [music] point. She's having individual
meetings with board members to see what their input would be on changing the policy. Then she's bringing it back before the entire board for discussion. And then if at that time the board wants to tweak it at that time that we're talking about, it could be also tweaked further then before the board ultimately
decides whether or not to vote on the policy and put it in place. So I'm going to speak for Miss Maria, Miss W. You know I love you to death. She's not going rogue and creating a policy without the input of the board. That's what each of and I worked with her to work with each individual board members
to set up meetings to discuss how we would do strategic allocations. So, we didn't decide to do it on our own. We solicited the input of each board members and then you'll see us tomorrow bring it back collectively together with what we all for the most part as a
majority everybody who wanted to participate participated to bring a final resolution or policy to the board for its approval. So nobody went rogue Mr. Williams I promise you. >> So we're not we're not going to any other policies. I mean the policy committee is not going through the book
just changing policies for whatever they I was because it was my knowledge that policy had to be presented to them. They didn't create policy at all. It had to be something that they were asked to do. Their department was not to create policy. It was to
>> policy around what is probably prevented to them not to change. >> Woman Williams and that and you're [music] right. That's that's what happened with this process. um started with our email some confusion happened and so that's why we're presenting to Maria uh Maria and Chief Langston as well. So thanks Chief Langston for that
for the clarification. Uh board member love you you next you had a question >> I forgot [laughter] >> but but it's a good point. So, we just just keep emailing um your concerns and thoughts as Maria and I and everybody we put the policy together and uh once we
get the final draft, we'll email it out and we can we can continue. >> I want clarity. Is this this is not a policy. This is a process that we're talking about >> or is this a >> I would recommend that we make the revision in policy number 0016, but at this point it's just a discussion. Okay.
>> Um for your consideration [snorts] before we even start touching the policy. These were just recommendations that we wanted to bring before you. >> Thank you. Seeing no further questions, this meeting is ajourned. >> All right.
All right. We are done with our board committees at 4:20. We have about an hour and 10 minutes before our board work session. Thank you. This Is that January?
This is where