e e e e e e e e e e
e e e committee meetings are hereby called to order we will start off with our introductions and we'll go right into our meeting I am Joyce Doyce Coleman District
nine I'm rodick Richmond interim superintendent Stephanie love District three Natalie mckenny District Two Amber Amber Huck Garcia District 8 Tito Langston business
operations Angela whitew Education Services Bill white strategy and Innovation Janice tankson assistant superintendent of schools AR landra Parker director of Charter School development Justin Bailey general
counsel Alicia ker Network leader Deborah Stanford Network leader Terence britam Network leader Maria Stewart policy Jamie Morton office of general
counsel Monica Jordan office of schools Amy Maples curriculum and instruction ding Gordon Early Childhood thank you we'll go right into policy governance and legislation committee meeting
co-chair um mckenny and love thank you chair Coleman um good afternoon everyone let's just jump right into it um does anyone before we start have anything to add to the agenda for
discussion today all right um before I say that I do want to um make sure I have this make sure we do okay all right there is no opening
discussion let's jump into the discussion items board governance update um just to give a brief overview and anyone can um thank you anyone can chime in if I if I've gotten this wrong but we had a
meeting um on Thursday and what date was that February 27th and we disc discussed our board governance training and thinking about how we're going to move forward we came up with a lot of um good ideas that I
think we committed to putting in writing in terms of the things that we wanted to see in board governance training and then to um create an RFP give and um not RFP an RFQ and issue
that so that we could get back um qualification and proposals from different board governance training trainers and or Consultants so do I have that correct does anyone want to tell me if I'm wrong or right is is
um board member OT online oh I can't hear you hold on we have member OT who is on the phone and you're on your way in right or no can't get her okay did you did you hear what I was
saying I he what was the last part you said just if there was anything that I may have left out from our meeting in terms of the board training no I think you covered everything in terms of board okay and I do want to REM
remind everyone as well that there's a commitment from the community engagement um committee chair co-chair and I think board member Otay who are going to work on um the team building okay uh I was corrected that
board member OT will be working with the chair and co-chair and will be leading um working on some team building exercises that is that right board member that's correct okay all right so we will um I'll shift that over to you
all for that committee meeting all right so um we will I guess I need instructions on how to get an RFQ done for this should I be working through legal for the board okay we will work
with legal to get an RFQ drafted and is that process we let board members take a look at it make sure everything is in it and then it will go through our regular process which is what we send it out seven days
for a response anywhere from Seven at minimum seven days so that we can get on track for getting some B um our board governance training by hopefully April that go ahead okay the RFQ has to be
done by legal right right okay I we misunderstood okay right right um I think I see board member huitt Garcia I just wanted to add an I did want to add an item to this uh committee so I want to well let's finish up this conversation but I have a item I would
like to add okay um so I think we're done with this conversation oh one more thing um Maria Stewart or just Bailey or Tito do we have a contract with tsba
and what all do they include in their contract because I was trying to save money to be clear they were one of the folks that sent us information and it is a added um it's an added fee for anything they do around board government
or um conflict resolution okay no this is not policy this is our board governance training we're going to bring we're bringing an RFQ um that will will send out to potent potential organizations and Consultants
to work with us on a board governance training you yes well we have to send out to RFQ we will then look at the proposals um we looked at it board governance training to help us with our governance train um framework to help us
with our governance policies to help us with um how our roles and responsibilities are as a board so we we um had that conversation last Thursday I'm pretty sure they would be we'll have an opportunity board um
board member Williams to take a look at the proposals and that you'll be able and get your questions answered around that all right all right board member hu Garcia you wanted to add something I I'd like to add a discussion
around uh teacher bonuses allowed through House Bill 4 all right anything else all right so um 2.02 we have the res a resolution that
was disc brought by board members Otay and Porter and we had an a robust us discussion on Thursday about that the um draft resolution and we talked about some things that we all wanted to see um revised and I think I have here board member
Porter do you want to go ahead and take the lead on this is this something that you provided okay go ahead Miss Clark let's make sure we Mark uh board commissioner Porter present for today he wasn't in when we called the
rooll we could go to 2.03 I was I was going to offer if board member OT wants to get here we can we could go to 2.03 and then come back if she wants to be in the room for the discussion yeah yeah we can do that
yeah all right well we're going to skip that and we can go move on to um 2.03 teacher bonuses board member hu Garcia so uh there's a the Ed and public may be familiar with house bill for the education Freedom Act I wanted to
discuss section four of that which enables uh leas to give a it funds one-time teacher bonus payments for K through2 education teachers in the amount of $22,000 um one of the uh stipulations of
that is that we pass a resolution supporting that section of the bill uh we have our um director Stuart has reached out to our teacher associations to get their input um but it in and in some ways it
is and we discussed this our tsba legal and legislative Institute is that the money is there um our teachers uh you know we do want to hear from the public if this is something you want the board to pass a resolution saying that there is some some level of support for House
Bill four uh and then uh just figuring out the process of who who those would be allocated to and if there are any other parameters we want to get that Clarity but I just wanted to preview that for the board and then if there's any concerns or questions that we could get answered
ahead of our work session to get a resolution drafted and and get additional input between this committee meeting and work and the next next time we come together um I'm of the mind if I'll start this board has already said that
we unanimously um do not support vouchers but if they're going to put the money out there for teachers if I am a teacher sitting in mevi County Schools I'm going to say get my money uh and that this this legislation is moving forward whether or not we we take
advantage of that on behalf of our Educators but I respect the opinions of those who are working in our classrooms so um I'd love to hear what my colleagues think um I have a question a clarifying
question is this teacher types or all teachers substitutes or permanent teachers the language says onetime bonus pursuant to the section to each teacher employed in a kindergarten through grade 12 State special school managed and
controlled by the department and then Any teacher who was employed kindergarten grade 12 um K through 12 and is a member of the in this state for the 2024 2025
school year as prek teachers included prek prek is not named no um I didn't hear um substitute teachers are
excluded I believe substitute teachers are not included what I am not clear on and I think we did ask us at the tsba conference is what about our teachers who are on um in the process of getting their license I think we have over a thousand in that category so whether
that would apply to them or or not um I I want us to get clear on who would be um eligible for that and then what would be the fiscal impact to make those who are on a transitional license uh whole so that we acknowledge
they they're working towards that um one final comment because if I am a substitute teacher and I have been teaching in the school building all
year it doesn't make sense for why to get a bonus and I don't get one so we need to do um we need to discuss this with Tito and
Rod and Justin Bailey and the board because I don't want to be um Everybody teaches yeah I think I would be curious for me if you've been a permanent
substitute all year or you know you have picked at one day um what's the cut off right what is the makeup of who are who are the teachers in our buildings um and then if we wanted to what is the profile of who's who is
in our classrooms and and what are some recommendations for criteria or or or certainly maybe we could set that but in terms of what the state will fund that should be a known quantity so we need to know what that that dollar figure is and what the Gap is so that would be helpful
information ahead of our work session yes I would think that in as much as teachers are about to ENT bargaining this bonus could be not good for them because it is not a sustainable part of your salary once you get it a bonus is a
onetime hit like a jackpot you get it and it go away so I think they're interested in building their salary not getting uh a jackpot so and two this money would be coming from Tissa therefore it would be in the teacher salary schedule and the district would have it so how would
what would be the criteria for receiving the bonus and how much would you receive based on the criteria how much would it cost and would it be more Pro active and Longevity if it became a permanent part because bonuses typically do not stay in your
salary I think Chief linkston is going to respond to you so as as currently drafted it's actually not the way I understand it it's not a part of of Tissa per se the other part I do want to uh give to it and we'll talk
about it um even more as we have our budget Retreat this month is that when we consider Tissa the governor is raising the um if pass the base for Tissa this year is going to be 7295 up from
70 um 25 this year and the reason why the base is going up every year is to increase the salaries for teachers however what I would tell the board is that this year we passed a salary schedule and we've already surpassed the
state and we're above $50,000 the state is now starting next year they'll be at 477,000 for the starting pay even with that base level of salary so we're already ahead of the care when it comes to that now the other part that I will tell you is that we have about 6,500
teacher types this doesn't include any substitute teachers long-term subs and things like that right off the bat you're talking about about a $13 million price tag if you will with a $2,000 bonus so if we're talking about teacher types or even teachers we're just
talking about just the K through 12 sector not even talking about prek um and things of of of that nature so I just wanted to give this just estimate right now kind of what their price tag would look like and obviously I'll go do some research to see what the state is
proposing to pay um then the last caveats I'll tell you as the as we do our formula for Staffing our formula is richer than that of the state which means that even the state even though the state hadn't caught us to $50,000 we have more teachers on staff um than the
state has always paid us either under TSA or be because again instead of saying we w one a ratio of 1 to 35 in the class we've already always had a smaller ratio that's why we've had more te we have more teachers um on our payroll than
even that up what the state pays for would this bonus be permanent or would it be based on merits each year what would it be based on it's one time there are no criteria right now there's no it's a one time bonus it's a
onetime bonus so does that mean they go away the next year correct yes but that's not something that people are interested in I I think to clarify this is this is special Appropriations they have within the bill but to I think what we were getting at
the state pays us for every an educator for every 20 students we employ more than what they reimburse us for so if they're paying us the $2,000 per teacher based on their allocation there may be a makeup or we may have to
decide um is it or is it even allowed that we divide the allocation to Memphis Shelby County Schools evenly across our teachers so I think getting Clarity on that or are we going to have to put so much money with it that this is a price tag we can't afford so I think those
numbers would be really helpful thank you so let me get clarity this would be a one-time hit yes how much would it be $22,000 and that and their salaries
would be reduced by $22,000 the next year so the following year they would earn 2,000 less no it is a a bonus doesn't stay which is addition it so if I could give a little context and then move this was something that was in the
voucher bill that the governor um and so it's a onetime hit for goes away it goes away so then you will subtract that $2,000 the next year no it's not it's never associated with their salary that's what I'm saying so they will earn
$2,000 less the the coming year I'd rather have something to stay so so yeah so Mr William if I can clear it up and I think you and I often talk about this in collatoral conferences this is separate from the salary schedule technically yes in terms of
even a tcrs there will be $2,000 shorter because the bonuses the way as as it's written now it's only a one year one time bonus so technically yes your your pay will may be 2,000 less plus the step that you earn the
additional year however what I will say for TCR purposes the tcrs takes your entire earnings for the years not just your salary so it'll be your salary plus the bonus is what will be uh go towards one of your highest years if that makes
sense I would think though I I I would think though Tito since this is a year that you're going into collaborative conferencing I would prefer it would make more sense to me for the people who whose money it is to make that decision then for us to say this is
what you're going to have and they don't want it because that's why they're at the table and that's the purpose of collaborative conferencing so if that if that is a possibility that the district would put on the table then they would have a thorough thorough uh vetting of that perspective but we do know from
past history that bices do not workus so I I get you Mr Williams so technically this is separate from what we were bargain on what we'll bargain on is what the district's funding would be based on Tissa so on and so forth the way I understand this this is a separate
part of money that the state is given the district so it's separate from that of what we'll bargain on what we bargain on every year is around what the district's budget is so to be honest with you aside of doing some crunching and calculations of how many teachers they're going to fund us for and whether
or not the board wants to um add additional money to fund the rest of the teachers to make up any Gap we may have it's a good thing for teachers because again the state is set setting aside this funding um in their budget absent of what they give us on a normal basis
anyway so if we didn't give it as a bonus How would how would they get it if we didn't use the buet for that purpose how would the teachers receive we so it's either a bonus or nothing or they would it's nothing at all so again this is separate funding yes uh so the state is going to appropriate some money that
is only for a bonus that's correct and it will not be a part of Tisa it will not be permanently in their salary that's correct why is the state doing that is what is their motive for doing so um and what would be the criteria for the teachers getting it who would get it because everybody would not get it if
it's a bonus but again so the way it's written now is for K through 12 teachers um so that's who will get it if you're teacher and you're the way I understand it is and I may have to look at it a little bit more Miss Stewart but if you're a certificated teacher and you
teach the grade levels of K through 12 then you're eligible for this $2,000 one-time bonus from state funded um uh funds not anything related to uh Tissa I won't get into why I think they did it
because there a separate conversation but for for the the purposes of teachers I believe this is a good thing again because it's something separate from what we're funded on and it is not tied to growth and achievement no sir
there any other questions additions board member h Garcia no I think this is a great conversation so we kind of know uh what our what numbers we need I'm sorry board member Williams did you have a
comment okay cool uh I'll work with Maria to to get this to get the information so we're better informed at work session and decide if we want to move forward thanks okay will we just to get some clarification we won't know we
don't know yet how the state is defining teacher other than K through 12 like with those different levels and and so um if I understand you correctly board member huitt Garcia there's also once we figured that out we want to if anyone's left out and we still consider them a
teacher we want to talk about how we make sure that we are um Fair across the board is that what I understand that's correct and also uh even K through2 teachers who are certified
teachers we we employ more than what the state reimburses us for so are they giving us the 2,000 based on the um allocated or covered amount by the state or by the number we actually employ so we need to get that clarity as well right right um yes do you think we'll
have that Clarity by the end of the month we have until June 1st so I'll give an update at work session either way right um and then I think the other question too if we could add in there um I think board member love brought up
prek teachers like what would that cost if that if we're defining our teachers as prek as well pre prek is not in the law but I know yeah but the for fairness what would it cost yeah what it cost y any other questions comments Dr
Richmond do you have anything okay all right thank you we're GNA go back to um 2.02 strengthening governance through collaboration resolution board member OT great afternoon thank you all right so I'll read through the resolution and
then we could uh potentially just get some feedback on this and then um if anybody has any input so these is this resolution has been edited we did it with uh the recommendations from our last meeting so I'll go through and read
it so a resolution of the M Memphis Shelby County Schools Board of Education advancing cross sector and Community Partnerships through collaboration and accountabil accountability whereas this the Shelby County Commission serves as a local funding body for Memphis Shelby
County Schools whereas the Memphis Shelby County Schools board recognizes the importance of effective governance and ensuring transparency accountability and informed decision- making for the benefit of students families and the broader Community
whereas good governance is essential for fostering economic growth political stability and Social Development while also enhancing public trust in educational institutions whereas MCS board is committed to working with our local stakeholders including the County
Commission Memphis city council the county and City Mayors parents students Community Based organizations and leaders faith-based entities in education and Business Leaders to promote best practices to support students families and the broader
Community now for now therefore be it resolved the Shelby County Board of Education is committed to working with our local stakeholders including the County Commission Memphis city council the county and City Mayors parents students Community Based organization
and leaders faith-based entities and education and Business Leaders to promote best practices to support students families and the broader community be it further resolve that the Shelby County Board of Education holds two joint meetings to discuss the Memphis Shelby County school budget be
it further resolved that the chair of the Shelby County Board of Education and or designes will engage with the chair and or designes of the County Commission to establish a collaborative working group including representatives from the Memphis Shelby County School Board
County Commission tsba and other key stakeholders to discuss best practices strengthen accountability measures and enhance transparency in a manner that Fosters public trust be it further resolve that the board commits to ongoing collaboration with elected
officials Community Partners and District leadership to develop sustainable strategies that support student achievement fiscal responsibility and operational excellence promoting clear proactive communication improving collaboration across all levels of government and
reinforcing confidence in the district's leadership and decision- making be it finally resolved that while the mscs board welcomes constructive dialogue and recommendations all governance decision shall remain within the legal Authority and discretion of the board ensuring that
the continued Independence and integrity of MCS Authority this was sponsored by board member SE B and board member Demarcus Porter so I want to open up the floor for any uh feedback these are this is actually the edited version um from
our meeting from last week does anybody have any feedback input I think conf fitting thing to do however I do want the C commission to understand that they are just the overseers they are not the dispersing money they are collecting money from TA
taxpayers in this city in this County who pay property taxes for the purposes of funding schools we could just as well do that so it's not as if it is their money it is better that the citizens of this count paid and it says on your taxes shall be count of schools they're just the receivers of it it's not their
money so I don't know how they're having all of this oversight that we're having to come to them begging for our own money now I think that it's good to have a collaboration but they do not have the authority to say they're going to withhold the citizens tax dollars from
schools because that is a matter of law thank you board member Williams anyone else yes I board member left um I support the resolution as it is written the first
one I flat out did not support but I support this resolution we have always had a working relationship with the county commissioner it does need to be improved but like
Keith Williams stated we are all elected officials they um we are all elected officials we all stood out in the hot sun and took the same oath as they
did um bringing forth this resolution I would hope for um a collaboration of County Commissioners and Schoolboard members to focus on the best interest of our
students not individual board members not County commissions dislikes or likes focus on the intended mission of our students do we have any other board member colan um I have a question
question the be it further resolved where we're including the representative from the mscs board County Commission tsba why are we including tsba may I ask I guess the whole thought about it behind it was um because we do go to the
trainings we uh we get recommendations for them so as we continue to strengthen do uh do cross collaboration we just added them in there just to say hey um you know we we open for recommendation and and just everything that they have to offer as well we are aware that everything tsba
does for us they charge us understood get me okay yeah it's a working it's still a working document appreciate it I'm like board member uh love I I fully support it I just wanted to know was it a reason why we included
the tsba as a part of it yeah that's good feedback you know it's a working document um just was noted that it's some redund understand here that that we need to correct so it's still on the language that we need to correct and um I say it's a working document but definitely appreciate the the
feedback any other feedback board member hu Garcia I'm inclined to support something like this I think it you know it is non-biting and just my gut reaction a little bit is it's easy to say these things but really hard to do them so if
taking the first step is saying it out loud I think there all though there were there is continued movement and evidence that um is not a collaborative relationship at points uh even just this
week so I I want us to figure out how to get that into practice so you know whether they getting the perfect language you know Precision of language is important but how do we operate right like what what is the what's it look
like I would be more interested in seeing that um and I think just something on my mind is that there is there is a lot of conversation at the state level um that our autonomy and Authority is on a
clock um and so any anything we can do make a public statement that we want that to remain ours and that we're willing to work towards that is good by me any other comments it is not true that the state or the
County Commission has to be begged for what is ours I do not understand the leveraging of whether we're leveling if we're trying to say you're going to collect property taxes and you're going to determine whether or not you're going
to release them for public education in this city this County we have no oversight over anyone else's budget but that budget so I don't understand the begging of the state or the County commission for what is right for the hours I understand the collaboration and working with them but they cannot they
do not maybe there's a legality here they do not have the right to collect property taxes and keep them and not give them to the schools that's that's on your statements that's what you pay it for so I don't know how we go wrong uh can they say no we're not going to
give you your money no tell bardman that's I do hear what you're saying but it's just not the context of what we're talking about right now well you're talking about asking for what is yours you're talking about having a way to establish a procedure whereby the money is
transferred properly there's an an amable agreement that it's done but it is the law to Amber's Point only thing we can control is the actions of the school board each individual
person um has got to put in the work of fostering uh communication and uh accountability we can only control what we say
I am willing to do that but I don't want to feel like I am in a abusive relationship that's all so I wanted to say um I will support this resolution I want to say thank you to um our two board members who who
brought this resolution to us and um brought it in a way that left it open for us to have discussion and collaborate about what we could um all agree upon in terms of our roles responsibility and our Authority as the
elected School Board um to my fellow board member Amber huitt Garcia I hear you um uh in terms of governance and I think we took a major step last week in terms of of talking about what we wanted
to move forward with talk um and here today with doing the RFQ talk about RFQ so we can begin that Journey it will be a journey and it um it I believe it started last week and I'm looking forward to working with all of my fellow board members so that we can um
effectively govern and do that in a collaborative way um that is De Dem um that demonstrates our commitment not only to operate as a unit but to operate always in the
full and total best interest of our students so um I think we are all on board for that and I'm looking forward to working with everyone the team building exercises that um I believe board member OT took the took the time
to to come up with and introduce and um volunteer or be volunt told she would she would be heading that um I think the work we did during the board retreat last week um with Stellar work we were able to work together and we were able
to work with um Dr Richmond and administration and come up with some really good um priorities as we move forward so I I hear you I think we all hear you and I think we're all looking forward to actually doing that great work together thank you all for your feedback
um just trying to take a few notes as you were speaking and I really appreciate the unity and support that we have here this is a working process and showing that we are actually proactive taking those steps that we need to improve and move the district forward we are not perfect I don't know a single
perfect person if I if you know that person I don't want to know right I don't know a single person perfect person um our goal is to make sure that we are seeking ways to improve our policies uh training uh decision making structures we want to make sure we're collaboratively doing that with other
government bodies and are funding bodies too so I think that this is definitely something um new I'm I'm thankful for us all uh coming together so we can make this happen our focus is uh academic achievement it always has been that uh we're student focused we want to make
sure uh that you all know that and we want to make sure that we re we're rebuilding the community's trust right and so uh we're here for a reason all of us we have the goals of making sure that we're moving the district forward and I just uh I just want to make sure we're
taking those init we're being uh initiators and we're taking those steps forward so that we can move our district forward and so um I think this is a great first step again we're working progress we still have a few more things that we're working forward or working on and um just collaboration is where it
starts and working in partnership with other governing bodies here so um I wanted briefly we did talk about um last week we did talk about bringing this I think to special call meeting yes okay and I think we talked about bringing it
Forward um in a special call meeting on the 18th which is actually a board work session day and I just want to put that on the floor are we still talking about that are we still interested in bringing can this resolution or would we rather
bring it to our regular meeting we will we'll have further discussion we'll get with the board to poll with the board office to poll to see if that's available we'll we'll go further with it okay all right I just wanted to make sure I brought that back on the table do you have something else you want to say
okay thank you all right um thank you and again I appreciate the fact that we are recognizing we have internal work to do around our governance and then that the the work that we do will resonate and reflect in our ability to
collaborate effectively with other elected bodies and officials so I'm looking forward to the internal governance work that we do together and then how that will resonate externally as we work with other elected bodies and um Community
stakeholders okay um anything else all right so I think we have here next steps so what I think I um understand and help me correct if I'm wrong next steps RFQ we will get a um we will work with
um Step Stephanie and I will work with general counsel to get a draft get it to board members for review and then go on to next steps to get that issued we will um Poll for a special called meeting around the resolution
what's the name of the resolution just for the resolution of the Memphis Shelby County School boards of Education advancing cross sector and Community Partnerships through collaboration and accountability right I I'd also like to um ask and I wanted
to get the board members um input around this um in terms of next steps for policies I think we briefly talked about this and I'm sorry I didn't add it on here but just this is more next steps um for governance policies those are reflected in
00000000 section just um getting beginning to have get a comprehensive review and discussion of those policies um I believe that we have been going through um we've had a couple of policy Retreats and we have identified
policies that we wanted to review um and discuss and possibly um revise and or repal so I'm asking um Dr Richmond if policy office Can U that would be yes Dr
Richmond and um General counsil Bailey if policy office could give us a list of those items that we've identified and then I would like to um chair and I would like to ask board members to begin to send a list of policies that you may
want to um bring forward in terms of new policies and begin sending that to Maria stort the policy in the policy office as we begin to um build out our policy manual and the things that we may need or not need okay anybody want to add to
that board member H got board member k I just say on the the bonus resolution I'll take the lead with Maria on on figuring out our numbers and and getting towards a draft whether it's this month or next great thank you thank you
anything else all right no further business with the policy committee um we are adjourned thank you we'll go right into academic committee meeting co-chairs Otay and Williams
okay so uh we have the discussion for Knowledge Tree summer Learning Academy supplies the first item we have here yes thank you board member OD what I'd like to let the board members know is as we move forward with uh
streamlining governance what I'm asking the team to do is when we come to the committee meetings I'm asking them to be prepared to uh report out to go through the slides uh what we'd like this these committee meetings to be is an opport
Unity for you to ask as many questions as you need as well as for you to uh ask us for any data that you need so as we have our one-on ones or as we prepare for the work session we're streamlining our processes so that uh we can be more
efficient and we can maximize on our time which would mean not having to spend as much time in work sessions and not having to spend as much time in our board meetings because we've covered most of the information during our committee meeting so uh we want this
time to be informative uh I've asked staff to be extremely prepared and to be succinct in reporting out on the item uh I've also asked them that after the meeting uh for the board office to send any questions for review as well as for
District staff to send any information with the answers that you all will need in your weekly uh briefings okay so the first item is knowled Tre summer learning I think the first few items are Dr White Law so at this point I'll turn it over to Dr White Law and at the
conclusion of our presentation uh we'll answer any questions that you all may have thank you thank you Dr Richmond I'll jump in good afternoon board members it is recommended that the Shelby County Board of Education approve the purchase of supplies from Knowledge Tree in the
amount of $425,000 60 $60 for the 2025 learning academy uh the academy um will we are planning for 9,000 students and 600 teachers the dates of the Learning
Academy are June 2nd through June 30th and just a couple of sentences around the background information that again the summer Learning Academy has provided with students with remediation and enrichment in reading and math while also providing support activities such
as art music and PE so what will be in these Supply packets that we are custom imizing by each grade level it'll include pencils paper notebooks crayons all of those things that you see on the slide I won't read them all to you uh
but this is a teacher supply packs uh will also include assorted markers chart paper highlighters push pin and paper clips so just making sure that we are prepared uh for SLA if you go on previous outcomes uh again number of
students that are impacted you'll see uh 22 9,000 23 8800 and for 24 was 9,239 the supply cost you see what they've been ranging in the trend has
been over the last couple of years and again the academy report what we found out from data that SLA students had an average difference of around 6.9 points from the spring to the fall uh with their I ready test indicating that they
they did not experience the summer slide and that's what's crucial for us that students come back and they're already ready to learn SLA students had a higher average difference in math rather than the non SLA students and experien less of a summer slide there so what you see
is the trend of our students who attended did not have uh such a big dip or such a big slide so our expected outcomes we're expecting that we're expecting 9,000 students hopefully more will receive instruction and reading language arts math and as well as
intervention and then selected third grade students will attend under the Tennessee learning laws and Remediation act so that's critical just wanted to make sure that we reminded you of that fact as well and and also one additional caveat
that I'll add before you all ask questions we will ensure that each board member uh district has uh a representative uh a representation of SLA schools as well as uh Summer Schools
will'll get that list to you all as well at this time we'll take any questions but we always know the first part and then I'll have Stephanie to come uh to the mic as well because we do want to make sure that you all know who's actually in this work and that's over the work so miss Dr mlan will you
come up as well we do know that our third grade students will be uh doing that will be using the criteria that we need for those students who need to be served especially those students who take the test for the second time and who that who do not pass according
to TCAP or take a retake so those students will be targeting uh based on the law and then the other students we always send out a sign up list but we really actually want especially our tier 2 and tier three students to sign up first so those are the students who are in intervention so Dr mlan do you want
to add anything there superintendent uh board Commissioners so exactly what Dr White Law said is correct per the Tennessee learning loss and Remediation at any third grade student that scores Below on the teap and does not have an exemption they must
attend last year there was about 2400 students for us that were required to attend and then we prioritized for all other grades tier two and tier three students fortunately we've had uh enough spaces and enough teachers willing to work in the past that any student that
wants to attend the summer Learning Academy they have been able to so what curriculum will be you be using in the Sumer Learning Academy that they are not using in the school year and how it will it enhance what they have already had and then Master will the students be identified I guess as
needing to improve I would assume and you're going on data data that you have of these students and it will be measured at the end to determine but how are you determining what you're going to teach in this suon Learning Academy I heard you say something about the uh Knowledge Tree having a big role in this
with for fors materials and then let me first answer that first part then go into the second part so um board member Williams Knowledge Tree is the is the company that we're using to supply the packet to us um we also asked Tito just to chime in because I do know that from
time to time there are questions about how do we select Knowledge Tree because they really they get selected very often and they the most expensive around here yes sir I understand so if we need to go uh Tito can just give a quick synopsis of how they were selected then we'll go back to the question I think it's a
valid question of the type of curriculum we use and the uh how we do the preest and the post test I definitely want you to talk about that Stephanie so um Dr Richmond board member so for Knowledge Tree this is this was done on the piggyback agreement as we've done the past few years and one of the
reasons why we and I'll talk a little bit more about it in the procurement committee one of the reasons why we use a piggyback agreement is one for particularly for summer Learning Academy um when we were in uh Co um Knowledge Tree had all of the necessary items that
we needed to do summer learning academy one of the things that we do and one of the reasons why you want to do a piggyback agreement is if you are um short on time if you will so instead of doing a solicitation we have to prepare for a summer Le in Academy right now um
so for reasons of from a time commitment it's not that much difference of a money we're actually spending less than we did even in fy22 and again um Knowledge Tree also has the bundle agreements that we have that's needed for our students our district is a little different um if you
will we don't have docking stations dock we don't have docks at our schools like a lot of um schools do in other districts so do Tre is able to also uh deliver the items directly to for our schools as well so for these reasons we saw it necessary to do a pick andback
agreement to take advantage of doing these supplies for frommer Lear Academy so you say you're representing the knowledge tree has a curriculum that will measure up to the state test that students are going to have to pass supplies Mr William not curriculum the supplies have to compl the curriculum
certainly they don't have something that we're not teaching and I think that could be because the students are going to be measured based on the the state test whatever they're going to learn they are to be related to that knowledge Tre may have the materials but are those materials substantial and academic
enough to get the students over the test do they do they right promote do they support the learning that's going it's going to take to be successful on the test thank you Mr Williams so let's now shift to I think we talk about these are the supplies that we need just to make things happen what you're also talking
about is the resource uh what the curriculum will be using which is fair so we'll go and then talk about again the pre and post test so the curriculum okay so our curriculum that we use mirrorwood is currently used in during the regular school year what is the name
of it so for wonders for our Ela and then imagine for middle school and then we use the math curriculum as well and these are the additional things that are provided with the curriculum that they may not be able to get to in the classroom so one reason we saw a large
growth last summer with our Ela is because we did no studies but the novel studies were based on the curriculum they were currently using and this made it better for the teachers as well because there's a swift transition between when school starts and SLA ends so we don't have time to work with the
teachers on a new curriculum so this is in addition to what they've already been doing the professional development they've already been providing so you're saying Knowledge Tree supports the curriculum that you're going to be teaching and they have the ancillary materials that's going to help teachers and students no so knowledge Street
these are the supplies the pencils the paper the yeah this is not the material where's where where's the substance coming from right here u i I'm sorry on on this slide Dr I'm board member Williams so you're just talking about paper support yes the supply K tree yes
sir not the curriculum but great question though any other questions board members St that the students who in subber school will get the same curriculum they had in school this is in
addition to so it's not the exact same thing they were working on WE wor with Dr map Maples and her team and so they pull out the major work of the grade and this is just making sure the students have grasped the concepts and they're ready for the next school year and so what happens the students don't have a
preest the state has removed that component they use the teap scores from the spring is the T is the preest and then at the end of SLA the state gives the students a post test so what is going to be the difference in the medicine that they will receive in the summer that they didn't receive this
fall well uh one of the if it's the same curriculum well it's different components within the curriculum so these are the small group materials they're able to use also historically summer Learning Academy classes are smaller so students are able to get more individualized instruction and we have
the sea support as well and because the sea are 12 month employees and we don't have an um a summer Learning Academy at every every location they come over to support summer Learning Academy so we have uh two adults in every classroom for all K through five grade levels
instead of so my final question is what are you projecting your your base on as because the test has not been given yet to determine who's going to the progress that will be made this year so you're expecting that you're going to have enough students to to do this but the
test the fatel exam to determine the way these students will end the year has not been given yet has it so the growth the fatle exam has would be given when will that information be in for you to know exactly how many the growth measures I know we had
some right you take the t cap then we get the the results of the TCAP and we prepare and we compare them to the end of the summer results that the state gives us the test so to your point Mr Williams we take the test in April
mhm the only group of kids then who can retake the test especially for the r are the third grade so that's the only test number that we have back so at the end of so then we get our results probably around usually get them around September October when we can really U boast about
them am I right so then we take that test score compare it to the post test that the state is going to give at the end of the summer and then we compare to see how much each student the growth that they had or the growth that they
obtained to see make sure that they're not experiencing the summer slide so what will we what do we give them in the summer that is different from what they're getting in the fall in the spring what are we going to do if it's the same test the same information the
same and they didn't do well and you learn that what's the difference no I think that fair question I think again we're not going to change the curriculum so that the strategies will be changing what we'll be using I think what you heard Dr mlan say as well that we're going to be using novels so throughout
the year our students are engaged in novels but we're going to take them in the summer and then teach our Ela standards through the novel so what's different one it's going to be a lower teacher student ratio uh so basically if
you have 13 kids in one class then we should have the E the sea K through five cuz remember seas are only really in K through 2 or k through3 classrooms so that means the fourth and fifth grade students will have exposure to an second
adult inside that classroom so that's different also they're going to be spending more time that they can be doing a lot of small group instruction that's different and the third that they're going to be using novels um I have two questions is prek included in
the um summer Learning Academy yes um and um I have a final question um what are we going to do to communicate this to the par great question Dr so we are
working with the communications team for our plan um registration will open on May I'm sorry March the 29th at Monday after regular registration we want to give it a week regular enrollment to open and then we are going to open our enrollment but the week we get back from
spring break we're first going to start communicating with those third grade parents that are going to be affected and then the next week communication will go on all our social media platforms Robo calls messaging uh out to schools to share on their websites one more question how are the
schools selected yes ma'am I was waiting on that question um so in December we sent out a survey to principles and principls had the option to say if they wanted to host uh a summer learning academy or a summer school program and so from that information we selected our
sites every site that said yes they wanted a summer school or summer uh uh SLA program was selected unless we received a word from the facilities team that they were having work this summer so everyone that wanted it will have it
unless they're getting like HB or something like that I'd actually like to thank you for that I actually like to follow up on that question um so this is self- selective in terms of sites as opposed to um is there any
way for us to consider being strategic so that we can make sure that we have something that spread sort of across the district so it's a mix so it's self- selected and then after we go back and we look at the board memb zes and we look at the areas like we had to uh make
some calls to our friends in Cordova and they were nice enough to uh come on boarded sites okay so that's the choice one and then if we don't have enough sites in areas we need we make phone calls okay so you are being strategic about location so that we don't have the transportation barriers or any other
barriers around that and we also offer Transportation as well during the so I wanted to get um oh say that again we offer Transportation okay thank you um I wanted to make sure this is prek through what grade for Summerland so we have two so I have Dr mlan talk about summer
school SLA just so they we can all get clarity and so we can talk about all of the grade levels we have an impact as well as the subjects that we offer okay so um our summer school and this is not what this is for but our summer school is 4 K through 12 students and then this
is for current prek through e students what you're going to see the state refer them as as rising first through nth graders and so that's part of the Tennessee learning laws and Remediation act we have to offer a program but we had actually started this program in
2017 before it became a state law and so is this number 9,000 reflecting our whole spectrum of prek through 8 or is it just based on our data that says these are the folks that need a little more remediation that was just looking at historical data it's
been prek through eight and so that was just an average of what we've had if you see the 22 23 and 24 so I just wanted to be clear that we're offering SLA and or summer school to all of our
students SLA is primarily for our students who are um who are need more help with math and Ela right so it's required for identified third grade students based on their Ela it's
recommended for those who need an additional assistance in ela and math but it's also open to all students so if your student is a principal list unrolled student and you would like for them a they can as well so if I understand you all target the well there's the required and then you target the recommended yes
and then you open it up for everyone else yes okay that's correct all right and I just wanted to make sure that 9,000 is enough and that's just what we've averaged just based on US during the academy since 2017 so if we were to do the analysis and actually look at all of
our numbers that would be more than would that be more than 9,000 it would be less this is the number that enrolls uh officer white team does a wonderful job every year of analyzing all of the data but it would be a little less than the 9,000 so we always provide a cushion just to make sure we have enough
supplies okay because even with the students that register there will be students that show up on the first day and we take all of those students okay thank you you're welcome all right if there not any other questions we'll transition to the next item item number 2.02 Tennessee
prevention Network Amendment thank you can we go thank you the slide was already up there thank you it is recommended that the Shelby County Board of Education that we approve the amendment to the contract with the Tennessee Department of mental health and substance abuse services so we're
increasing the total from 9,800 uh this includes the 75,000 that we have already uh talk to the board about plus an additional 15,000 with no change to the contract's end of June 30th so this particular uh contract is
really for us to work with the Tennessee prevention Network and it's our Statewide prevention program directed at providing primary Prevention Services to individuals who have not been determined to require Retreat Retreat um to require
treatment for substance use disorders so again they're adding the extra funding and what we're going to be doing with this funding is going to be on the next slide but we are going to be training our our social workers to go deeper into the work and so that they'll be utilizing the program if you go
back that gives you just a description and background that again it's a Statewide program this primary uh function the selected Target grades and we also have the list of schools that we have worked with in the past over the last 3 years so we do have that
information also in this information it gives us we talk about the program that we use as well as the universal screening so if the Gap analysis if this particular Grant is not approved the district will lose funding for substant
ab Abuse Prevention Services for our at risk individuals if you go on to the next slide so some of our previous outcomes are just talking about this is an evidencebased curriculum and we will be the curriculum is called positive action
and so again we use this curriculum with a set number of students so each year we serve between 175 to 200 students who are enrolled in the program so over 75% of our students who are enrolled complete the program of completion and
so again what is the expected outcome we want to reduce the illegal use of substances of for with our students uh by 50% And Delay the onset of it being some type of habit as well as we're working with the Tennessee office of Prevention Services uh with the survey
and most of our students complete the survey and they note uh that the program has been helpful to them uh so again this grant is awarded by the Tennesse Department of Mental Health and they're adding additional funding so the the the team member that
is responsible just in case you have question I have director goens to come on up to the mic just in case commission love this this include vaping good afternoon board members and superintendent yes it does it's any type
of substance use or abuse and so um as uh Dr White Law stated earlier it's not for students who are already diagnosed so this is more of a prevention and education um tell me again what grades 6 through
12 it's a specific program for those grades levels um I would recommend going into the elementary schools so we're in the man Center we do have programs that focuses
um that targets the Elementary grades we have two good for drugs and two good for violence you said you had a list of the schools we do we do we have it here um Miss com and then we can provide it to all board members but I do have a list
for the last three years that we can provide to the board members are some of the schools repeat schools for the every year some schools definitely have been repeated for the last some schools have been for at least
two years quick check I don't see so let me say two years I know people have been repeated I need to look at this third year more closely is there one more question is there like a pattern of children that they are from the same cluster of
schools there are definitely feeder patterns but then I'll have definitely uh director goes to answer because I think your question here do we have some of them are the same students or in the same cohort but we do have feeder family patterns on here yes we do some that
were in the eighth grade and they were in trouble and then they got in ninth grade so possibly could happen and again we do have some feeder patterns schools it's just it's third year it seems like that we went off track to make sure that we included some different schools in
the program okay and how do how are the schools chosen for the program director goens we have the the program has grown and I can explain how the program works a little bit so you understand so we
awarded the 75,000 but we don't get that 75,000 until we provide the services so the number of students really is limited by the dollar amount so when we provide the services we build the state so they give us that money so that's why that
number is the way it is and it's open to any students in grades 6 through 12 the one stipulation per the program is that we cannot see the student a second time so once they successfully complete the
program that is their one go through commissioner commissioner mckin and then commissioner Williams so um and I think it's along the line of chair Coleman is there a way we can think strategically
about seeing where are at risk students might cluster if there's such a thing I don't know um in choosing schools that we provide this preventative um program in so that's my first question we have
we currently have 30 School social workers who are trained in the program and they are assigned to different schools so the schools that they're assigned to those are the where the schools we service initially when this program when we were awarded it we focused on alternative schools and
schools that had a lot of chronic absenteeism but it has since grown over the years okay I'm listening to your question uh board member Kenny and I can get with director go and we can provide uh a solid a solid
contextual answer I think what I heard you say that can we make sure that we're in schools where we already maybe see some Trends rather than where the social workers are that have been trained right right so let let me get with director going so first we want to give you the
list of schools then we need to go back and look at some data points so let's do that um because I do hear uh because if if we're in those 30 schools and some other students may have problems how will we serve them and then we can just map that out okay but I do hear your
concerns we have other programs that we offer all throughout the district that focuses on substance use and abuse and that's on a prevention and education basis okay on a prevent it's not just that one program that's your concern and so then um I appreciate the expected
outcomes and having very clear um metrics around the 50% I appreciate that um and I would just ask that you all think uh um um a little more expansively on how to sort of follow whether this is
actually a program that's working for our students and their families if there's a way to I if there's a way to do that other than the completion certificate um do that there's a pre- and post survey that's done initially
and that's also a part of the program we do a pre um assessment at the beginning and when they complete the program we do a post as well and that's also submitted to the to the state to make sure that it is um effective so so effective as you
complete the program I'm thinking about as they move forward also knowledge move forward right and also recidivism yes that's what I'm thinking about and then any supports that may be needed as we think about where there might be funding for supports to keep them um out of
substance away from substance abuse that's yes thank you you're welcome so does this program have any basis of a knowledge of a curriculum to it or or is it all Behavior it the it's a curriculum it's a
10-week curriculum that we use it's provided by the state and we we have to follow those uh that curriculum is it measured based on any outcomes of a standardized testing because I'm what my question is is this a substance abuse program or is it one to to bring your
skills up academically no it has nothing to do with their academic it okay good that's fine so this is strictly just so this is strictly for social this right okay yes I've been interested to know how
many students you said it's based off of I guess the funding you said it's pretty much reimbursed how many students would you say you would about 200 about 200 students um then I would I I heard you
speak about uh repeat if they're having issues later again they're you can't see them are we looking into any other habitual services or longer term services that we could try to connect them to a wraparound services for those
students when the when the social workers work with students whether it be in the positive action program or any of our other evidence-based programs if there's Continued Care that's needed and followup we also either provide it or we connect them to outside Services if it's
you know needed or indicated did that answer your question vaguely did you want to so say your question again uh uh board member we'll get that answer to you just to make sure that we're clear what was the question
because I think I think that to as far as the resources that we currently have she was clear with that but I I'm think I'm just maybe asking are we seeking additional resources for those students that cuz you said uh initially that if they have been in the program once they
couldn't do it again that's just the rule right and so what do we have for those habitual or chronic you know substance users or uh what do we have in place for longer term or are we looking for any other programs or grants for
that we do we have we use seven challenges it's another program we use for substance use um two good for drugs I mentioned that earlier we have wry that we use and a plethora of other programs evidence-based programs so if you allow me an
opportunity board mte and director go let's make sure that we just in that I'll make sure we have the assignment uh so that we can give to the superintendent to make sure he shares with the board members we'll write out the programs that we have for each grade level and then again I think how
director go was explaining if someone is has a habitual habit what happens after the program if they return so we can do that we can provide that superintendent yes um this is what let's approach it from a multi-tier system of support I think the question that they're asking
that IID also like to know is uh if we started off with 30 schools we assigned social workers to those schools that the schools change because of the social worker and the social worker being trained in this particular program or
did it change because of data okay that'll be that's the first question the second question I think that they're asking for is uh based on our multi-tier system of support at tier one what supports do we have around substance
abuse at tier two what do we have and at tier three this sounds like a tier three support for students who are substance abusers or tier two um recommended uh tailored support for students if we can
get that information I think it would be beneficial for uh board members uh as well as have all of our social workers been trained in all of the various multier system of supports that we're articulating we're headed that way we
have 20 more that will be trained in March and then another 20 that's why we're getting the 15,000 so that's what we plan on doing with that so so in fact the 15,000 is it to support students or to train the social workers to train and
to get materials for us so to train what this particular Grant is for is to train 20 additional social workers what would that bring our end to for number of social workers that have been trained 50 50 50 so we currently have how many
trained 30 30 we're going to train 20 more which mean we'll have 50 social workers trained in being able to provide the Tennessee preven Network curriculum right correct right correct okay
absolutely the contract ends in June so what happens is we we provide the services and we pull that money down so we have to bill so for each student we see each session we Pro we um submit an invoice and then they pay us so it's
really not money they give us we actually provide the services and they reimburse us for that um it will end in um I think June but we'll get we have another contract that we'll renew for next year next year they're giving us 100,000 okay we'll renew that contract
but we're building capacity by having 50 social workers who are trained in this curriculum okay we can what's our number of social workers currently how many do we have 82 82 so that means means we will need to
possibly train anywhere from 30 to maybe 40 or 50 depending on what our retention rate and then remember this is the curriculum is 6 through 12 so you know it's not Elementary so we'll have to take out those social
workers who serve so we will probably have the number that we need for the six2 top right commissioner so even though let me ask this question even though we aren't supporting Elementary uh students not with PA but
we are with two good for drugs and violence and our white try and our other programs that we have would it be okay if we even though those social workers cover elementary students would it be a problem if we train those social workers as well so
that we could expand their toolkit support around substance abuse yes and and some are because some may have an elementary and a middle and a high school okay all right and that can we can provide that information too Dr Richmond for those who are maybe serving
elementary middle and see who's trained because we may be closer to that number than we think we are I think we are yeah yes because we're actually having two trainings 20 and then we'll do an additional one in April we haven't set that date
yet commissioner love I would be interested to know um you said feeder patterns what are the siblings relationships like in the program let's just say rod and Joyce
were siblings in a different grade and there that's a good question I have to find out um because I I don't have firsthand knowledge of if they were siblings in a group so we can go back and look at the
the students that we served on last year and the schools to see if there was a um a cross reference and so we'll add that I'm capturing the question but I hope my teammates are helping me as well but so we'll make sure we have that as well that's a wondering okay that's a
good wondering though yeah h Garcia commissioner h Garcia I was I was just going to make a comment um one of my former roles was in the Tennessee Department of education's whole child office and so I had the opportunity to work with a lot of different agencies and including um some within prevention
um trauma inform formed training Family Resource Centers um but also looking at how the a variety of agencies including the Tennessee Commission on on on Children and Youth um the any Cas anyc Foundation does the kids count book
every year that's pretty extensive you can sort it through Tennessee so I think as Commissioners these are all really good questions is we could also get a profile of what um whole child supports or what are the economic factors or substance abuse a variety of things um
that our our kids are facing and I'm sure officer white may have some data as well is uh this training is one of many things that we do um and those preventative Services are necessary too but I think understanding the profile of
our students to say um what problems do we do we want to solve and then our experts here uh putting together some options um once we know what it looks like in bashel County school so there is a lot of data out there so this is just
something new um it is there are there are a lot of profiles around by by School District by state that you can sort of get an understanding of what are some of the challenges outside of academics that our kids are facing thank you thank you thank you
2.03 funding agreement between City of Memphis Housing and Community Development and mscs thank you board M rot uh really proud of this particular uh funding agreement between the city of Memphis as well as the Housing and Community Development and uh Dr luster and Dr ball
doing an awesome job but they're recommending the shev County Board approves the acceptance of award funding the amount of $100,000 from the city of Memphis to work in conjunction with a grant provided by a agap child and family services so the funding will provide
compensation for a part-time data analysis to scream homeless referrals for housing needs and input them into the homeless management system for housing support and uh for the review uh from agape and family services and
funding will also pay an existing staff for additional duties required for project management uh so again two people part-time data analysis to help us to get the information in as well as additional duties uh the city of Memphis has entered into a partnership uh with
Agape as well as the funding will allow for support of 80 families at no cost to the district um so our position would be finding the families making sure that they have the things that they need uh and making sure they're in the system and this can happen after hours uh so so
many times we don't have a person that's on Deck after hours however all referrals must come from the district um so that's good as well the funding will be available for March 1st 2025 through December 2027 so that's not
$100,000 uh per year that's $100,000 for the entire Grant period uh so that's about $33,000 per year that we're talking about adding for some additional support uh currently the district does not have a partnership uh which provides shelter or housing so that's a gap
analysis and this partnership will provide adequate housing for up to 80 families next slide um again uh previous outcomes uh this will be new uh for us so we'll be looking at the impact of how do we
support families how are we working through this program and what other resources that we may need so again the expected outcome is to place 80 families that's the expectation for the agreement that's our goal that we have to meet in permanent housing by December 31st
2027 again there's no direct cost to the district this is the funding that's coming from the city of Memphis to uh support in this work and just in case uh you want to dig deeper and have some additional questions Dr luster is here as
well commissioner love um how many homeless families do we have app the last number was 1307 it's a number that U increases
unfortunately throughout the year um just to be clear um are you doing homeless families that sleep on other people's couches or homeless families that don't
have a place to stay the answer would be the answer would would be both so um I think earlier this school year I had the opportunity to share with uh the board information about the mckin vento homeless act and how it defines homeless and So a family that is without a home
such as I am sleeping in a car in a hotel um I think that is one group of families that we traditionally think of as homeless but then also families that are living doubled up if I have been evicted and I am staying with maybe a family member or a friend for a period
of time I am also still considered mcken vento homeless even though I do have a a temporary Residence at that time uh final question do you check light bills to see if they are homeless we do have the ability um the M
municipalities do they do all students that are enrolled in their schools that they don't have a light bill on they check before they enroll them we have
the ability to uh to check um if a family has utilities turned on unfortunately there's not necessarily the exact correlation there uh because you could have utilities on at someone else's house in your name um you could also have utilities on in a place that
you've recently been evicted from therefore you're not able to return to that place and you're still inside of a billing cycle um and so there are a number of things that that don't allow that data to be as true um as it could be but to answer the original question yes we do have the ability to
check thank you yes ma'am are there any other questions yes the referral process can you explain that so we know who who's given the referral how long does that process take so the initial at the onset
we are typically receiving a referral from our school teams so whether that is a clerical assistant and normally that's the person that's doing enrollment at the school typically that is one of our first points of contact family engagement Specialists being the next tier school counselor social workers uh
teachers even uh those are our first point uh reference a lot of times families do also come directly to the board of education and so many family engagement events uh such as the one we held earlier today we learn this uh information from our families but that is how our special populations team
under the leadership of Dr Karen ball Johnson initially come to that information from that time the special populations team our homeless liaison um and other team members are able to conduct a needs analysis with the family to determine what supports are actually needed at that time I could have a home
but I could not have utilities and different type of referrals could could occur from there uh for this particular grant that we are looking at this particular uh MOA it is from there we would be able to be in partnership with Agape the information for each family
need to be entered in their hmis system which is a separate system um Agape would have the opportunity to review that information case a work it uh through their child and family services and then that family uh could be put on the path for temporary to permanent
housing with the supports that are identified in this particular Mo MOA one more quick question yes ma'am I have you've worked with me and I've now gotten permanent housing circumstan is beyond my control
I lose that permanent housing are is are we being helped again are we helping them again or we saying we've helped you once or twice because you know I I think about when I said that I think about we all
saw in the news about what happened to the family in Detroit um that concerns me completely understandable um concern I think we all you know collectively sharing that concern and what could looking like in our own local community
um so thank you for uplifting that particular family's experience uh to answer your original question however uh what happens if I am on this path and I go from my temporary to permanent housing and I yet lose that housing um unfortunately homelessness as along with
a number of of eills um are cyclical in nature um and so that would put that family kind of back at the beginning if you will in terms of needing to start a homeless referral process uh because they would roll roll off of our of our books if you will uh so that would put
them back at the beginning of that cycle needing to reenter supports need assessment and a number of programs whether it be for housing or utility assistance prescription drug assistance even a lot of times those programs do have periods of time in which I can reenter uh the program so each one is
unique for this one the par the family um is experiencing Support over a year process um and this particular Grant is available to us for three years through December of 2027 more like two and a half years at this point and so that means that that family could reenter
this particular cycle or it may be that they need to be in a different program and we may need to utilize supports from other partners in our local community uh that may be uh more aligned to what this particular family is experiencing um thank you for this the
way that I'm reading this is this this actually builds our internal capacity to actually house more um unhoused students and their families quicker yes and also
give us more um opportunities to do that is that what this does absolutely at this time the team has processed about 200 emergency housing referrals this school year alone and growing so this gives us more capacity to help more
families yes okay and I think um to piggy back on Bo ch Coleman's question I think what I heard you say is it does not prohibit them from getting help again it just puts them back in the beginning of the process again they have
to go through the process again yes this program is limited to only 80 families um and and so we anticipate waiting list well I'm saying we're getting help across the board from different places so if we have the room we we're not going to say no because you've already
been through this Pro uh program we're going to say we're going to help you any way we can yes ma'am okay give me the number again how many students were homeless this year in this current school year the last number was 1,37
um did anything change from last school year to this school year we had 3,000 students last school year yes we ended uh last school year we are very close to 3,000 families um we do believe the 1300
uh number to be an under representation we do rely very heavily on our staff uh throughout the district to help bring uh these family situations to light um in order for families to share this very personal information with us um that certainly the trust component has to be
there um and then also we've had some um restructuring that has gone on in the district that has um impacted the number of Staff who are dedicated to doing this work so how many staff did you have last year versus this
year with s funding this team was at 12 team members during the last school year currently the team is at five uh team members the last time I met with you all at the beginning of the school year to meet on this we were at four we did receive uh staff investment of an
additional team member so we are at five today that does include a clerical assistant who supports this work uh employees do the work they visit the schools talk to the principes and the fam four so I don't want to assume
nothing but there could be a correlation to the number of Staff we have identifying homeless students and families that could be yes ma'
yeah because um I watch the news every day and more people are getting let go uh are getting let go of the
jobs housing uh stabilities and um I read an article on uh Facebook uh today that section A is halting their
applications yeah yeah I just wanted to be sure we have the comfortable staff to accommodate those homeless yes ma'am we are doing our best with the staff that we have um at this
time and we're also working um with team members to really analyze the data that is in front of us and make the best decisions for the district going forward thank you thank you 2.04 CCT technology equipment thank you definitely I have
the uh great miss slate here to to help uh if you all have some additional qu questions but here we wanted to come to the board and have we're recommending that the Shelby County Board of Education approves the purchase of $239,100 I'm sorry 4,000 thank you
93350 for the CCT Center so I corrected that uh but really it is to purchase for new and updated technology equipment for all of our programs in the CCT centers why is this needed it's needed to support our students in the state and District grade level course requirements
and they'll be used to Aid in the implementation of our district interventions this again is coming uh out of our CCT budget as well as to enhance our CCT centers if you go on to the next slide again expected outcomes we with
approval of upgrading this equipment in all of our CCT programs this will encourage our current and potential students to obtain their certifications and pursue a career in the field of their study uh again this is for $244,100
question he said have we identified we can bring it to you Miss slay miss all right then get on have we identified that's all right all right now I didn't hear your question I'm sorry I'm sorry I didn't know you was here I want you get on me
okay so I just saying my question was have you have you all actually identified the actual equipment but if we just talking about computers or I think it said um Hardware so I'm just assuming it's the computers have you actually ident Iden IFI the exact number of computers that need to be upgraded
throughout the um the centers yes we do what we do is on a threeyear cycle we do an analysis and we determine where we need equipment uh this threeyear cycle places
the purchasing back to the centers the next year will be Comprehensive High Schools it's um it's a rotation process but it does not mean that if we should come into a situation where we recognize that a school might be in need of this
Hardware that we would uh we would not purchase it for them at this time we feel that we're in relatively good shape and so everything or every Focus that we're giving now is back to our centers so yeah so I would like to see
like just the actual since we're putting a dollar amount to it I would like to see the actual uh equipment that we're we're upgrading we can we can provide that for you no problem at all thank you commissioner love does this include
the radio station not this time no when will it it would be in the next cycle 88.5 is still considered for us a comprehensive High School only the Standalone buildings to
five Standalone centers to include east east T stem is considered as a center so when we do the upgrade commissioner love we would do that with the comprehensive centers I mean the Comprehensive High School
programming um the only reason I asked because our kids go to the radio station they do but not nearly as many as we used to have most of them now are going to either are already in schools that
have the audiovisual programs or they're going to centers that's one of the focuses in our new CTE rollout program that we will be presenting to the board uh the volume is not there and so we did
when we did the assessment we had to do it on needs a needs based assessment and that is one of the lowest well let me see that's a s that's a site let me just say like that that has the lowest number
of students enrolled for per School even though the majority of those students are coming from middle college um final question is the
c19 um computer system compatible to what y'all are trying to do at the CCC centers it is it is that was one of the things that we made sure of and that too is something that has to delayed this purchase Our concern when we got the
original information from procurement was that the systems that they originally wanted to purchase they were of good quality but they didn't have the durability that we needed to ensure multiple usage our
students you know can be detrimental to any kind of equipment especially this so we were trying to make sure of not only the compatibility but the utilization of same thank you thank
you I think that's all the questions for that thank you so much I think I got the next one too so I'm standing the next two got the next two yes ma'am okay next two 2.05 cosmetology and barbering equipment purchases um I do apologize I was
answering another question question uh Miss slate to purchase new and updated technology equipment for all programs at the CCT Center um my question is how old is the equipment that we currently have and the
update has that hampered our children from getting what they needed the equipment is about three years old in most of the centers some it may be older than that uh I would not say say that it has
hampered but it certainly has not given us the opportunity to expand programming as we would like to we're kind of at a status quo now and most most of the systems most of the rotation would occur in a three-year cycle so we're right on
target for the cycling but what we're actually behind on is you know as soon as we get the equipment it's outdated I think that's just powerful the course so some of the things that we might need in order to ensure a student can utilize
that equipment for certification is not necessarily there but when that happens we do utilize additional funds to make sure that we can make the provisions for those sites who have that problem so we've not experienced the great loss our
problem has probably been the push back uh in terms of procurement because of the durability and we want durable sustainable equipment doesn't mean that the others aren't quality products it's just that we know what happens when they
get into the classrooms 2.06 Shelby County government pre-trial Services mou I think it's the COS is that the one cosmetology cosmetologist next I just oh okay I'm sorry going back to that one okay so so basically here same thing
that we uh the CCT Miss slate who's leading the department um we're bringing a a ask to the board to approve the purchase of KM Mark in the amount of $134,400 for our programs and so I'll go on to the next slide and Miss slay can answer
any questions and this is needed for the program commissioner love um is this a local vendor no it's not it's not a local vendor but we are utilizing let me say
this I don't know why I thought you would ask questions about this uh we do use uh the tip purchasing system which is an interlocal purchasing thing and it is nationally
recognized so all of the vendors that we would normally purchase from you know the process yes so all of the vendors that we would normally purchase from are in this pool of vendors but no it's not a local vendor
yeah um this is a program that I fully support I know um question um a couple of years ago the
Tennessee law changed it to um they can get a um certification inside while they are in uh um High School correct um is the
district participating in that of course our students in order to get become fully licensed they have to have, 1500 hours we now have it segmented by program programs of study yeah so
depending on what level the student is in the student can receive manicure braiding whatever that number of hours will give that student because of the utilization of online programming now
yeah once the student has completed so many hours in certain units of study that teacher is able to then move toward helping that student to be certified in whatever that program of study may be
final question do you have a program inside Shelby County Schools where the students can can go participate in a barber shop or beauty shop outside of school hours we most certainly do white
White Haven has two very robust programs and we're fortunate that some of our teachers have their own businesses so we have developed Partnerships with them the only thing is even though the students
can work they can the owner or the teacher can not participate in the lure of that student yeah so once the hours are verified they have to go back through the regular testing process but yes we do and by the way White Haven is
the only school that has one two barbering and one cosmetology program because as for Comprehensive High School my district I know of a school that has been trying to get in transman CTC for
years right here in Frasier we want one too thank you I have I have a follow-up question to that okay um to that to that point with all of our
CTE programs are we starting to think um around externships because that's essentially what you're talking about for all of our certification program so that um you know we envision a future where students are actually actually engaged with these particular
um Employers in externships and maybe even are then hired on once they they graduate I don't want to tip the scale on this so if you will allow me commissioner mckenny to withhold a major response yes to the
question but until we roll out the CCT plan which I think the board is going to be very pleased with I would not like to go into depths and answering your question just to say yes okay
okay please I is is Southwest CTC is a there a community college no that's a we got a Southwest uh that's one of the centers but we also have Southwest College and
sometimes people get them confused oh so it just names Southwest yeah it's Southwest that's correct okay yeah because I didn't want to be buying equipment for a college no you're not believe me you other
questions moving on to 2.06 uhuh I just like to share before Miss uh slate sits down I want to thank Miss slate for her leadership uh I also want to let the board know that we do have a comprehensive CTE plan that we've developed uh the last iteration of it is
we' like for our Elementary Middle High School uh principles and staff along with uh some additional Community Partners to weigh in on it so that we know that when we bring the plan to you we've had all
stakeholder uh uh input and we've had them to weigh in on it and I think you all are going to really really be impressed with it uh I also want to thank Miss slay because what else we're trying to do is to make sure that our all of our centers are upgraded they're
upgraded and uh they state-ofthe-art and we may even ask for your support in opening a new center so that so that we'll have access equity and access for all of our
students throughout uh this community so there's more context to it to add to what the super attendent has said all of you should know that Dr Willis slate came back out of retirement to save this District at the CTE and for that we are grateful we are truly grateful
yes thank you thank you thank you thank you it's not necessarily thank you she didn't have to do it but she did I'm sorry I wanted to ask a question I just wanted to know what was the graduation
rate graduation the rate the rate of graduation is at 50% 98% what is the how many students actually graduate are youing from the program yes ma'am are talking that gradu that actually graduated yes ma'am are you
talking the number ofers who actually become CI that was my next question okay uh B I couldn't tell you right we can bring that information back to you but I can tell you this based on the data my last data search we have about
32% of the students who go through these programs who actually become licensed and of that 32% 27% of them are actually going to postgraduate schools and complete about
5% of them are doing their own thing wherever entrepreneurship Etc some of the things that was refering to but we can bring back act num ofad yes
ma'am thank you perance yes ma'am thank you any further questions no all right 2.06 Shelby County government pre-trial Services mou thank you I'm going to ask our executive itive director Miss Gordon
to elaborate more on this particular board item sure miss Gordon good afternoon board Commissioners and interim superintendent Richmond the shevy county um government pre-child mou agreement it is recommended that the Memphis Chev County Schools Board of Education approves the memorandum of
understanding between Shelby County government pre-trial services that will allow referrals for eligible prechool AG children of incarcerated parents into the Early Childhood Program for consideration of enrollment so this is an agreement between the Chevy County
pre-trial Services uh department and the Early Childhood Department doing the intake process when those parents are going through the process to be incarcerated one of the questions on the application that they uh form that they fill out is that do you have a preschool
age child and when they identify that that particular parent has a preschool age child we work with the Shelby County pre-trial government program they send those referrals to our office those families are then worked with and we provide a case manager and those children are enrolled in the program a
part of the program we do provide the visitation room supplies materials books so when those kids go and visit their parents uh if they are actually incarcerated we provide those materials for the child still to be engaged with the family we do books we do the
furniture and we do a lot of the supplies and things that they have like the pencils colors and crayons so a part of this proposed agreement is for us to continue this process this is our fourth year working with them last year we had 127 parents this school year now we've
identified 62 parents uh who are actually incarcerated and we're working with those families and those children in the program we do work with that extended family as well so whoever that particular person is providing the guardianship as those parents are being
incarcerated we do work with those family members as well we work with uh different social service agencies getting them the resources that they need along with the support and making sure that their child is successful in the program so if you go to the next slide
this kind of outlin some of the data it tells you a little bit about we had 127 parents like I've said our expected outcomes this year although we don't want that number to increase but we really are working with those 62 families making sure that they have the resources and materials that they need
aim to provide as much stability as we possibly can when it comes to the educational opportunities helping those families and then of course there is a no cost to the district nor to the Shelby County preow because we're already established to provide these types of services for our students who
enroll in prek anyway any questions I have one question um if you could sort of outline what those Support Services look like yes ma'am so we do referrals to Agape the Exchange Club the Department of Human
Services believe Outreach the rise Foundation uh Catholic Charities we also provide those particular children behavioral help or any kind of support services that they may need we also help with if that parent is uh re is released
from uh being incarcerated we begin to try to work with those families as well by providing job opportunities if they need housing in housing uh stability we provide all of those services through our driving the dream platform through all of the other resource agencies that I just outlined to support that
particular child and family commissioner love I'm a component of this for years do you see some positive and negative results from this program one of the positives that we have a
Fatherhood Initiative Program that was designed with this program in mind many of the fathers from the last three years who've gotten out have actually been more involved in a lot of our programs that we have as far as the support so we've got a lot of positive reviews our
survey information says that they appreciate the support that our department has been able to provide their child while incarcerated and they've been very s satisfied with the support that we have given the Criminal Justice Facility visitation room because now when the children's come there are
sitting they have some things that could be entertained while they're working and baby visiting with the other family members so the children are not just sitting there thank you any other questions 3.01 closing
discussion no further questions yes I'd just like to first of all I want to thank my team uh for being extremely prepared again board members what I'd like for you all to know is as we streamline uh being more efficient we really want to leverage our committee
meetings uh to be able to answer any and all questions that you all may have so as we come before you for work session and board meeting those things are streamlined because we've answered all questions that you may have and in the
public as we're presented in the public those things have been taken care of on the front end in these committee meetings so again I want to thank our staff for doing uh an Exquisite job uh our academic team if you present it uh you're free to go uh at the conclusion
of this meeting but again thank you all for being well prepared and being here thank you and I also want you to know how talented we have some extremely talented people in this District thank you superintendent uh
academic committee meeting is adjourned we're going to take a three minute recess we'll be back we good come well no I didn't and I'm glad I'm back but I am but I my teachers have
suffered look my teachers have really suffered that's what I've been e e e e e e
e e feel about feel about moving forward with his contract as the interim and then we need to start thinking about the future what it looks like um I am very transparent to say that Dr Richmond is
bringing and has brought and I feel like he will continue to bring St stability stability to the district something that has not been seen for a
while um so I'll say that my that's my part right now so it's I'm opening it up to my colleagues if anybody has any comments or anything that they would like to say at this time thank you madam chair
um right now we have transitioned over with Dr Richmond been the interim superintendent and I think that for now we just need to stay stable right there and then later on if we could decide if we want to do a search or not we can do it at that time but I think that just
for stability let's stick and stay with what we have right now if if if that's a suggestion to commissioner McKenna or any of the Commissioners that's not here right now but that is my suggestion we stick and stay with the interim that we have at this time thank you um so looking at our
policy there's a couple uh so policy 10002 um outlines our appointment ointment methods appointment or if we're going to declare a vacancy and then vote on a selection process so having just done this less than a year ago for
nearly two years the work of of going through a selection process and a search process requires that we Define what it is we are looking for in a candidate it particularly phase two the establishment of additional qualifications criteria
took significant amount of time in order for this board to be to develop a profile of a candidate that would lead our children to success we have to we all first have to agree on a Mission
Vision and the goals of which we are working towards and then what qualities uh characteristics education experience do we need an a leader to inform that so I think that work has to happen before uh we can start any sort of even
if all nine of us up here said we want want a search process there are things that we need to know and work we need to do to inform that um so it would be my recommendation that we do um adopt a resolution on an interim
contract for Dr Richmond and getting to those terms um I would like to see our prior interim superintendent contract um just as a a baseline uh I would imagine just from
having working with our search firm in the past that candidates who are looking for open superintendent positions are probably looking at those and interviewing for those right now um so getting some advice on what
the realistic time frame would be um bringing that stability but also not extending it beyond what we would need to do I do know um from our last search that board member mckisic shared that the average superintendent search takes
14 months in large urban districts so we know that that takes a lot of time and then I think just one thing I want to call out and I know this was not part of the interm contract prior is
that we all we all had different how we got here is how we got here um but I it is our job as board members to support our employee uh to support a superintendent towards success for students and I do
not want any payout Provisions in any contract um in an interim capacity so I just want to make that clear um as we as we draft this and move forward and I have a separate unrelated
thought is that we now have two employees so maybe as a second item on this agenda that the board should discuss the general councel contract that I believe should have been in place since October 1st so I did let General
Council Bailey know that request earlier today so if we could get that in motion so we can consider both of these items at the same time I think that that would also bring some certainty and stability and making sure that his expanded scope
um is laid down in contract form as it should be to that point um attorney Spence I think Karen is reaching out to board members to get a time that everyone can speak with attorney Spence concerning
general council's contract okay wonderful thank you so if if you don't hear from Kar reach out to her tomorrow because he's asking for a 30 minute window I shared my availability I haven't heard from him okay so commissioner
mckenny you you don't have anything are you insisting no no um no I think I agree um with my um I think we're all saying I think we're all saying the same thing that we need to come with a resolution around Dr
Richmond's contract I think the board has to um like we did with the other resolution we we have to decide what that resolution is going to say and govern ourselves accordingly in accordance with policy so that is where I am so I I'm in
agreement commissioner otai Vice chair love re with Natalie commissioner Porter commissioner Murphy I think I think we all agree with with that so I don't there's nothing else really to
discuss that we just need to move from here on and continue okay we will continue the work on getting a resolution for an interim contact contract for Dr Richmond so just so the
board members are clear if there are uh if if there is input that they haven't shared in this meeting uh who should we should we direct that to general counsel it's general counsel okay yes please send it only to general counsel uh thank you board member Hugh
Garcia just for clarity if there are any questions or input on the superintend interm superintendent contract send those to me if they are in regard to the contract for the general counsel send those to Mr Spence correct thank
you and then I think chair Coleman uh as uh over as chair and co-chair of evaluation I do I I'd like to I'd like for us to spend some time thinking through how to guide the board through making the decisions of phase one um I
do think we need it's important that we get through our board retreat and do some additional work on governance before we decide what we uh want to do but I think that should stay top of mind and um communicate back to the public when we'll when we'll make that decision
after we get a we've after we get a little more planning and our draft budget and and the 100 day plan that I know Dr Richmond is working on uh I don't want to rush into a process before we're we're clear on it but I'm committing with you that I will support
guiding the board and getting that input on getting through phase one yes ma'am we will do this together I don't think we need to drag this out too long we just need to do what we have to do and then move forward yeah we will not drag this out
there being no further business this meeting is adjourned that particular not not no you're not going anywhere let me rephrase that that particular committee meeting I'm tiing you down Commission we can't start budget for five more
minutes so we can go ahead and start procurement if you'd like you can't I got to go pick up my from an illustrious District to school that's where I'll be going these people act like they got things to do yeah that's
so we're going to move on to procurement cuz we can't do audit budget and finance till 5:30 so we will move now let's do community outreach and engagement let's do that one first because that that one is brief and
then we'll go into the next one community outreach and engagement committee Vice chair love is in your hands uh community outrage uh Outreach and engagement committee
um Rosman Davis you have the floor that's okay it's been a long day for commissioner it's been a long day commissioner Stevenson Davis Davis Stevenson it's been a long day it's been a long day who I'm talking about I know
you know who you are uh good afternoon board Commissioners my name is Rosalyn Stevenson and I'm going to give an update on the family engagement department so a little bit about us our team we are dedicated to Bridging the
Gap between home and school and we are committed into fostering meaningful Partnerships with families to enhance the educational journey of every student we provide resources support and a collaborative space for our families and schools ensuring a holistic approach to
education that empowers both students and their families so our focus is to ensure that we are providing a welcoming environment for our families to invite them to be uh participants as equal Partners in the education journey of their their child
we also want to make sure that we are engaging our caregivers and supporting uh schoolwide and classroom parent involvement activities through volunteering we also assist with removing any barriers that may hinder that family for being uh an equal partner of Education with us as well as
bu building parent capacity so a little bit about this is us and so at a high level there are 72 family engagement Specialists or Community School specialist in our schools and so their roles and responsibilities are to ensure that we
are building relation ships with our families uh sharing important academic information with our families resourcing and supporting our families being aaon between school and Community uh coordinating community events and advocating for our families now we also
have six family engagement District advisors who uh not only provide the same roles and responsibilities also have the same roles and responsibilities of those family engagement Specialists um they also provide mentorship for those family engagement Specialists and
they stand in the Gap as family engagement Specialists for those schools who may not have u a specialist that is housed in the schools so when we look at the trend and the data um this is some baseline data that we started tracking back in
September and so when you're looking at parent trainings Wellness checks Family Outreach activities as well as wraparound Services uh we have had a total of 7,000 436 touch points then when you look at actual uh parent events
in which parents have attended and I'm talking about literacy nights um Muffins with moms a Christmas program we've had a total of 43,124 parents or caregivers to attend these events now we looked at the top three
wraparound Services um that in which we provided services for our families and so the top three were uh families of students who were chronically out of school um families of students who needed clothing as well as families of students who needed food and often times
how we remedy this is through the use of the United Way driving the dream platform in which they refer our families based on their needs we also provide Wellness checks um for our families um in which they we do A needs assessment and resource that family
through those Wellness checks uh many of our family engagement Specialists uh have been um given matter bus passes to eliminate that barrier of transportation we also have a feed the need partnership Feed the Children
partnership I apologize uh which is based out of the BTW um resource Hub in which just last month alone they gave us over 400 uh food or necessity boxes for our students and families and they also we're still getting coat donations in so
they also provided a th000 coats where we were able to get out to our elementary schools we also have what you call the DJ's care closet uh which is run by the price or donate many of our items are donated by the price family where they provide support to our students at
Ridgeway middle as well as Westwood High School where students and their families can come in and get backpacked school supplies and uniforms and last but not least we do have two schools that offer laundry service another barrier um that we can remove for our families to make
sure our students have clean clothing and so right now those services are in lose community school as well as um Treadwell middle school so uh last month during dld day we were excited to be able to have all
of our family engagement specialist together Up Under One Roof um so uh shout out to principal Henderson at Bell Forest community school for allowing us to use his school um for our learning day um and also to the family engagement
specialist uh Britt and Perkins for uh giving the other family engagement Specialists a tour of their school to get to take back any ideas that they could take back to their school to build up their resource rooms as well and so during our session Focus we focused on effective Partnerships building that
school culture as well as parent capacity building and so also we had a working session with our family engagement Specialists um to plan initiatives and programming um around TCAP preparedness in their schools and we also had a resource fair in which we
had uh vendors from Habitat for Humanity the Excel Center as well as family matters and Memphis lift to provide our family engagement Specialists with uh resources and supports um in which they can share with their families
so February was a busy month for our parent leaders and when I'm talking about our parent leaders I'm talking about our school support organization leaders uh as well as our parent ambassadors so they got a chance to participate in on the principal and assistant principal interviews as well
as the um instructional calendar committee and the district educational goals 2025 26 Lea stakeholder in put session so what's happening this week Howard University they are here again
this is probably the 14th year um that we have been working with Howard University so we have 40 college students here providing mentorship tutoring as well as Community Services in two of our schools they are at manancis high school and Treadwell middle school so if you get a chance go
by and see them you will be happy that you did um they are some bright Scholars and um they are definitely looking forward to meeting uh many of the senior leadership here oh okay look they'll be here until tomorrow
so we can add on to that 41 mobile food pantry you heard board member Coleman and board member love say it's been a long day and it has uh it's actually been a long week so um this is year five with the family engagement Department partnering with the mscs
board to be able to feed our families to be where families are receiving food headed into um spring break and so uh families are able to get a two we supply of nutritious food we started out at Ed rice on Monday we had a great time we
had over 200 families to come through then again we we were there today this morning we started out at 8:00 a.m. I think we ended up around we ended at maybe noon today um and I know we served over 300 families and so tomorrow is the
big shebang we will be here at the Board of Education if you want to come out come out slang one or two boxes we will accept all volunteers so tomorrow 10:00 here at the board of education and we just going to make it a big party to be
able to serve our families so upcoming initiatives the SAR and sight word we are back with the sore and sight word again this year this is in partnership with our curriculum and instruction team and so we are uh challenging our parents of our Scholars
of prek through three to upload a video a create a video of your student reciting their site words and we also want you to tell us why literacy is important to you this challenge starts tomorrow and it ends on March 24th at
11:59 p.m. M and so um the parents and the students get a chance to win some great priz prizes from laptops to headphones um as well as a bicycle so um we're challenging all our prek through third students uh in on this
challenge next we have our let's read together family reading event and so this is just to Foster the love of reading as well as strengthen that family bond as well as promoting by literacy so this event will take place at Tre ele Elementary on March 20th at
3:30 um we would love to see you all there uh just to join in and and um in and Friday nights with our families okay last but not least we have the official groundbreaking ceremony for the Frasier High School I know board
member love is so excited about that we finally got a a a new date you can see the smile on her face so um um the family engagement department has been partnering with or working with facilities as well as the office of the
superintendent uh and the board office to uh plan uh this groundbreaking ceremony so it will take place on March 28th at 11:00 at the former Frasier High School MLK site which is located at 1530
Delwood oh I God so we were recently gifted with 800 copies of the Spanish resource guide for our families and so they recently updated this guide in um in recent light of the immigration concerns and so what we've been doing is
trying to get this uh guide out to our families uh and and we've also gotten a couple of them out um to our multi- um lingual our Multicultural Department as well and so um families can pick up hard copies um through our department and if
they aren't able to get that hard copy they can um access the information electronically and so last but not least just want to thank the uh board uh for always advocating for the family uh engagement Department uh always showing
up and being supportive whether it's the cope Drive the necessity Drive Legacy University they are always there and so on behalf of the family engagement team we just want you to know that we truly appreciate you all thank you for your presentation
rosn Stevenson any questions Dr thank you doc thank you Vice chair love now you made me forget her name just that quick but thank you so much for that
presentation the one thing I wanted to ask about is about the wraparound services and I noticed that only in certain areas and my area does not have that wraparound service and they need that and we need that wraparound service for the whole District not just certain districts so I want to be clear that we
need to just make it happen for the whole District not just certain parts of the district yes and how and so my next question is how are we going to move that forward and add more people to help out so um all all schools in in the
district should be receiving some type of wraparound service you know as I stated there are 72 family engagement specialist however those District Specialists they they are going into the schools as well speaking with the principales speaking with uh the guidance counselors um just to see what
are the Necessities what what resources are needed for their students and their families okay because that was some of the questions that I asked with touring some of my schools this morning and they were um asking me questions about some of their children that needed their
clothes washed you know so with the the program the laundry services you they would their and tell them come back to day and they can get the cleanthes and take dirty clthes home so that's what they've been doing they've been they've been watching the kids clothes themselves so and we are looking to
expand that service we are looking to expand that service I I appreciate that and there was one more thing that I seen uh with the bilingual um I think that all schools in the district need to be bilingual every child need to learn
Spanish or some other uh form of language so I think that we should Implement that too thank you I agree um thank you for this week and last
month and um um all that you do I I want to say thank you to the board office for coming out of um Monday and helping to the city with that uh our
general counsel he even lifted up a few boxes and he was sore he was sore afterwards look at him look look look um I just want to say thank you a
couple of questions I noticed on here you have a community um Family engagement liazon for all schools but you don't have them separated in
feeter patterns because Raleigh Egypt High School is right a a couple of feet over from Raleigh Egypt Middle School and craigm High is right down the street from qum middle
school explain that so um that's just how um the the networks or the district is set up for the school year but we can definitely look into that for um next school year maybe making sure that it is uh set up
in theater patterns um this is just me thinking um I don't want to steal your thunder um
but kids go to schools in the feeder patterns one parent has an issue isue the issue trickles down to the elementary and the Middle School um I was
thinking we don't um there are limited resources and a limited number of employees couldn't we devise a plan to alter
this list and go back to feeder pack veterans and we can get the most bang for our bucks communicating with each individual family middle school high school and
Elementary School yes Vice chair love I appreciate the question uh and as the team knows um we don't want to get ahead of you all but one of the proposals we will be bringing would be to move back to organiz organizing in the district
around regions uh and when we organize around regions uh if it's the board's will we will be setting the District of where we're capitalizing off of uh feeder patterns so we can provide equity and access somewhat align with the question that board member Murphy had
when we move into regionalization we'll be able to tailor those supports to each region to be able to better support and serve uh our parents families and students the only thing that I would like to add
is when you do that each person know the district in which they're representing because I don't want to um I don't want to
shade the other board members but we have a a weekly Frasier Exchange Club in Frasier and a weekly uh Raleigh Exchange Club and a
bonly uh um the Northern parland District um um every month there is a North Haven community meeting and a Woodstock community meeting
yeah we have it all situated in District three I think we got shade um quick question you had a slide on there talking about the top three things that you're finding that um families are asking for when you talk
about clothing is that clothing just in general or or is that specifically to uniforms specifically uniforms okay that's what I wanted to know thank you your spring break soar is this being advertised in our schools and how we
will start advertising it on tomorrow it'll go to Communications on tomorrow that's a little late isn't this a is that a little late to I mean because the these this is something that our children could be doing while they're out on spring break
and that yes ma'am yes and that's and that's the purpose of it for them to you know to enter into the contest during spring break and work on those site words then and they have until the 24th so each child has a set of site words
yes from prek through third and so um there is a link that'll go along with it where the parents can click on the link and they can get the site words per each grade band we we'll certainly work on the time
span um Comm um board member c-man um moving forward um but there are I I do know that Communications has definitely put out several um information in reference to the different camps that are going to occur next week um
throughout the city this is just one component of it and I Dr Richmond and us as a district period I'm going to challenge us to do more advertising the greatness that's Memphis Shelby County
Schools um when I'm out driving I no no disrespect I won't do like board member love and call out any any particular school or anything but I see their posters I see their
advertisement there's not a greater District in Tennessee than Memphis Shelby County Schools there's not a greater District in the world than Memphis sheev County Schools I'm going say that for me
we have to do better about advertising what we have it it should be where we know that you're close to to the meos high school cuz it should be a poster board somewhere in Orange Mountain about meos
yeah I am there should be a poster board speaking about the the new school that's going up in Frasier it should be a poster board this would be the time now for you to start looking into moving into Frasier because of what's going
on so we we need to do a better job uh the news report about our community uh food dry but we haven't seen that a whole lot from us
social media did but I'm just saying we have to do better if you we want people to know what the greatness we have to be the ones we have to be the voice to speak and say this is what's going on so that's just my two cents thank you
absolutely thank you we take on that charge I would like yes I do I be before we move on I just want to thank uh our interim superintendent Dr Riot Richman for the meet and greet yesterday it was amazing
a lot of people showed up and they really had a better understanding of who he is and what he does and so I wanted to thank him for being there and thank you so much um next steps thank you I would like to um
request that we ask um for a presentation of the family engagement framework I think that was done a couple of years ago you were a part of that we were part of that we did yes so can we put that on board committee for next
month I just want to say it out loud to get it on the agenda okay thank you any more questions comments this meeting is adjourned thank you we will go right into our next
committee our thank you for our commit uh community outreach and engagement now we will go into our procurement committee meeting um open discussion I've asked Mr Langston is coming to start us
off and we'll go from there thank you thank you chair Coleman U inter superintendent richond members of the board Miss Coleman if just for transparency sake we've added a discussion item Tre Coleman asked me to talk about how we do the procurement process it's at the end I'll put it
wherever you want to do we can go through the items if you would like and then we can talk about it at the end or or I can go through it first yes ma'am I think Cher Coleman said we'll go through the items first and then we'll come through the to the discussion it uh so the 2.01 is actually Miss
Stewart good afternoon board members superintendent um the first item is the White Station High School auditorium sound and stage lighting upgrades it is recommended that the Shelby County Board of Education approves the contract to a
andb Construction Incorporated for 27,372 for the auditorium sound and stage lighting upgrades at White Station High School um this is um exactly what that says it is and I will add add something that's not on this slide is that this is School uh
funding um not Capital funding our department works to ensure that when schools have large capital projects that we help them write the specs and procure and then we project manage for them so um the the system that's currently at
White Station High School is 15 years old and no longer functions so this project will replace um the system they currently have the part about the money yes ma'am they this is all money coming from White Station High School
budgets their own school-based budgeting Miss Miss Coleman if I could chip in so part of what we do um with SBB now is that for the past couple years what I've allowed schools to do is that if they have positions that they have St St the
above formula for instance if teachers if they don't take advantage of that we get those uh schools those funds back so if they don't need the positions above for formula they can use their SBB dollars and convert it into things like supplies and equipment in this case White Station has chosen to do Capital
Investments with what they got back for the SBB budget oh all of our schools get money back from the SBB so all of our schools so it the way SBB works is obviously White Station is a large white high school to
have close to 2,000 students from an equity standpoint a lot of schools don't have $257,000 no some of our smaller schools they don't have as much money as a White Station would um in a case like this if the things would be needed then
we'll chip into our capital budget and do capital projects at those schools so you rarely see instance like this where schools are actually paying for to own Capital Investments um more than likely Michelle's team um and from our budget standpoint we'll do the capital
investments from The District's larger budget oh are you done chair com you can go ahead I'm still thinking so um we're going into our budget process and I would really like for us here to be creative about how we create more
Equity across our our school schools recognizing that our budgets are based on enrollment but also being to your point being creative if during budget checkout that they have some funds that they could possibly um utilize for some
other things um because we are zero based budgeting because my understanding is if they don't use it it's lose it it goes back into our general fund is that right is it so that's for all of our general fund so when we get to the end of the year if we bring in I'll use
whole numbers if we bring in a billion dollars in revenues and we only spend $900 million the $100 million that was unused in revenues goes to fund balance which is creates us a savings if you will right and we're pretty high on fund
balance right happy to say that we're doing pretty good as a district but care but I'll always caution us that we're headed towards some yes I know so so there's a balance and I just really want us to have a robust conversation about being Innovative but also being
phisically prudent responsible but also recognizing that there are some things that we can be creative and Innovative about to make sure that we have some Equity across our schools in terms of um buildings in terms of anything else that they may deem um May
prioritize thanks next one 2.02 bottle water purchase Master's distribution yes ma'am so this is a a bottle water conversation so for the past since the onset of Co we've been purchasing bottle water if you will for
our students one of the reasons why we have is because um a lot of our water stations have been offline um and just full transparency we've been trying to get our bottle filling stations together for the past three years we feel really good working with Michelle and her team
Miss Stewart and her team that we're going to get there at the end of by the end of this year where every school has bottle filler stations that they can use and utilize but before we get there what we want to do is offer our students particularly doing throughout the year and particularly during testing time the
opportunity to have filtered or bottle water if you will while we're working on getting all the bottle filling stations um up at each of each of our schools so this purchase order is to um we've already bought about $772,000 $420 worth of bottle water we need another 59,000
to get us through the remaining of the year the reason why we're bringing it to the board is because now it uh surpasses the threshold of $100,000 that we would have expended on BT water so that's what this purchase is for and this is for the the the pur of the
bottle water not the stations right no sir this is actually cases of bottle water that will restore at the warehouse and we deliver it to schools um that um we prioritize the schools that don't have um or either one or no bottle filing stations at the moment so the
students can have access to kind of still filter water I have a question um um how many schools are interested in the bottle water if I can be honest with you
schools even who have bottle filling stations they still want bottle water if you will but again what we do is prioritize those who don't have filling stations um but every if I mean if you like my kids go to White Station they have bottle Filling Station my kids want to take bottle water because they so
used to it but all of the schools are still interested in it but we just prioritize the schools that who don't have B filling stations how many non working filling stations do we have I'mma tag a
friend because so we have water bottle fillers at least one in every school um and the majority of schools have all of water bottle filler stations we have 60 schools that are in some stage of Permitting so you get pull the electric
permit the plumbing permits all those types of things um and that's what our team is working through all those permitting processes and then installing in those last 60 schools but like Mr Langston was saying we will our goal is by the end of this fiscal year for the
this project to be complete um send me a price tag on that on like a price tag for the installation of one full water bottle filler for instance yeah
because um um tresman and North Haven are two totally different schools um North Haven has a single floor and tresman has three
floors one in each school no ma'am so they have at least one installed we got one in every school but most schools it's based on enrollment and capacity so tesm was really built for you know 1800 kids so
the number of water bottle fillers that school will have working right will be for 1,800 kids even though we only have 800 kids we're required by code to put enough water bottle fillers for 1,800 kids so instead of doing that we went to
schools to make sure everybody started getting some water bottle fillers before we started just putting extra ones that won't probably even be used but I will send you the the cost is the is the goal for the district is to just to say that we have functioning on
water bot stations throughout the district because um right now like um Chief L just said some children even though they have a a fully functioning station they still prefer the the bottle water so like kind of what is you know once we implemented in 60 schools what would be the thinking around and maybe
that's the question for the superintendent inter superintendent what would be the thinking around are we going to tell students to stop bringing bottled waters or their containers or know just what are be thinking around then in the future so the to your even if you step outside of these Halls we got bottle filling stations that's just
way the way we're Hing now again it's filter water um once we are done with completion of all the filler stations the only mandates required is that we change the files in each of those so the goal is that you'll have now fils of water that we won as a district need to
spend $100,000 on buying bottles so we what we'll ask students is to bring um bottles so they can fill them up at the station and it's filter water um that is filtering out uh things like lead and you don't have to worry about things like that so the goal is again as Miss
Stewart mentioned like at a treas even with three levels of flooring you you uh we surpass and get all of the baller fiing stations so students at every station that they can only thing they can they need to do do is take their bottle they f it this did so again um
and just in just full transparency one of the things I mention is that we started this project uh at the onset of Co um what Miss Stewart mentioned before she took over um and I always like to mention to her um because Michelle is doing a great job but before she took
over we tried to fix me ball of fiing station what her and her team is now having to do is go into in some cases they had to take these filler stations down because one of the parts is that the filler station might be done but we still have to get code to perit these so
they can say that these um water bottle stations are um in good use and students can use it for their safety so some of the things we're having to do is go back into these schools take them down knock the blocks back down get code enforcement to do a permit and then put them back on the wall and that's costing
us as well so that's why it's taking a little longer and I'm hopeful that this is the last purchas of bottle water that we have to do um concerning my next question is um once the project is complete what's what would be the ongoing maintenance cost you know for this for the whole
District I'll get you the cost of filters and then of course you have to buy filters for every bottle filler in the school and then that's becomes the job of the building engineer to change those filters there's little light you can see it if you go up there you can see there little lights that tell you
when they need to be changed um but I'll get you the cost of filters if we just change the filters it should be cheaper just like how you do at home or something right it should okay I got you how often are the filters changed or need to be changed so it depends on how
often they're used so like this one up here in the hall I use it I use it about five times a day so it needs to be changed a lot um but I there's a number of uses on there but it's on a 12 ounce bottle so you know depending on how many
uses you're using is how often the filter has to be changed um and they are changed by whom the building engineer and what happens if the building engineer and the reason why I'm asking because I received some phone calls and
I talked to Miss Stewart that some of our filters have not been changed they should have been changed and then there's residue in the bottom of the filling station that looks horrible so what what the consequences for not
changing it in a timely matter and are they held at the schools the the change I mean the filters I'm sorry the filters are held at the schools um and when the building engineer gets low in stock he or she is supposed to reorder um and
what I found when I after you and I spoke is that that's what had happened at a couple of locations they had not reordered um so uh are you asking the consequence for the person person so I'm retraining I train and retrain and train and retrain to make sure everybody
understands what the expectation is and that there are a lot of jobs a building engineer has a lot of Duties in a school and so sometimes things you know get overlooked but we're really working hard to train and retrain so my last question is that part
of their evaluation is part of the building Engineers evaluation that those water filters are changed yes ma'am thank you 2.03 any more questions I'm sorry Grant acceptance the Community Foundation of Greater Memphis barage
Chapel School uh thank you chair colan so board members you're a remember um we brought last month for Bon High School um Barett Chapel is uh just uh a couple miles down for Bolton and this same uh Community
Foundation of Greater Memphis is doing a similar donation now to Bears Chapel so we bring before the board so it's recommended that the mempis Shel County Board of Education approves a grant for $224,999 40 um this is for again Bar's chapel and they'll be using it for um
enhancement for their playground as well as their athletic program of at Bears Chapel any questions comments we thank the Community Foundation of Greater Memphis for that donation to barish Chapel 2.04 food
management system yes ma'am so this is our food management uh system in CNC uh this is the final year the renewal for our Heartland School Solutions so it's recommended that the shev County Board of Education approves um the renewal of Harland School Solutions
in the amount of $227,200 and the M viewer digital Suite is 4275 so in lame terms what this is is that um if you're a parent like myself if I go to my uh um uh students um
School website I can see the menus that is offered for um um the entire school year um that we're serving with with food as well as this is for our Point of Sales system as well so obviously all of our students receive free lunch here but this is the software that we house um to
be able to do reimbursements and things like that to USDA to count the number of participants that we have um in our school lunch program I have a question are more kids eating their school lunches now
Miss love that's that's a really good question and the answer is actually yes and I want uh and is yes and it's yes and we need to also get board students so one of the things we did do this year um in conjunct working with the student experience um team is got a we did a
taste testing if you will and got and we did some additional menu items that's of things that the students wanted to eat so we'll do that again before we start preparing for next year I can even say my kids who are not a lot like me I I I
got free lunch while they don't qualify for free lunch they actually eat the lunch at the school now and they're excited about it so um a lot of students are are saying that they're excited about eating I even remember you on a picture Miss love eating lunch somewhere she look excit where you at
eeger where you at eeger eating lunch the lunch was good for just for clarity is this um calendar year expense or is a school year expense this is a school year expense so um um so this is for 25 yes ma'am so
this it'll be the last year and then we'll do an RFP for uh possible new system a software system if you will so yes ma'am it'll be for 25 okay great so it ends June 30th okay Ma
gotcha I have a I'm not going to say it's a question but I have a comment well it's kind of a question for you if our children most of our children are on free free lunch all of our kids are on
free lunch because you know several of us I I know I did I got several comments that I was not who I say I am because in another
place someone was raising money to pay for a child's lunch in the cafeteria we don't do that here in Memphis Shel in Memphis Shelby County Schools when a if that so happens where
a child because the cafeteria worker was terminated is what was said what do we have something that if a child cannot but you've made it plain that all of our children are on free
meals but just in case something happens in a are we are we stopping a child from eating if they don't have funds if that was the case so again I know so now miss because I won't I
understand understand where you going thank you um so again going out of days when I was in elementary school while well so in this District we have about 63% of our kids who are direct certified that means if you were back when I was
in school only those kids got free or reduced lunch this day and age direct certified means that uh that par families um they qualify for a t of snap things of that nature and it puts them at a certain property level ever to say
so they can get access to things like title $1 as well as free and reduced lunch what we've chosen as a district over the past and I I'll say five six years Dr Richmond you probably know even better than me um we in our Grant
application we fre we feed every student no matter if they're direct CT or not so every student has an opportunity to get free uh L free breakfast and lunch and we take it even a step further what we've done this year is also rolled out
um um tutoring supper meals as well as we've started feeding our athletes now so what we wanted to do is um to miss Love's question not waste any food so any food that we have we're U packaging packaging it um we're preparing it and
we're feeding it to our athletes as well as our students who are tutoring so any student who is um in this district and we also be Charter School schools as well um and even un University midle when they were contract school with us
we feed our students free of charge if there is any student or families who are saying that their students aren't being fed I would like for them to let us know and we'll handle it accordingly thank you so much commissioner Murphy um recently um president Trump
signed an executive order to eliminate free lunches how will we deal with that if and when is passed so that's a great question that goes into um board member McKenna was tting our fund balance which hopefully
we don't have to go there but what we know again is that at the very least those students who are in the 63% range who are direct certified we need to support those students no matter what so if the president the government decides that we won't get the $88 million that
we normally get for USDA then as a district um we we're going to have to make the decision to uh use our general funds to support at at the very least in my opinion the students who are in the 63% range of direct certified and continue to feed them because for what
we what we know is that um Dr Rich likes to tell us is wanted to be the number one Urban District some so many of our students this is the only meal that they get so for us to not give it to them will be a disservice um for that so um as a financial officer as long as I can
remind in that role it'll be my recommendation that we continue to feed students I appreciate that cuz no child deserves to be hungry thank you um chair for our next board um um committee
meetings um how about we all go visit a school in my district and eat lunch commissioner
um all of us the staff included and try the food out and if it isn't pleasing to us it shouldn't be pleasing to the students commissioner love you don't have to go
though you've already already give me your thumbs up right do we get free of reduced lunch do we do we qualify for pre reduced l l but we can do that next month we we'll get with the board office
and we'll schedule a time to go that's a good idea and miss love I'll take it a step further I don't want to know the date that you go so not to not to I want it to be a surprise so the the school doesn't know so you can get the real authentic version of what the
students are getting I want to know cuz my favorite part in school was the tacos and the pizza I want to go on those days okay we're moving on 2.05 refrigeration monitoring equipment so chair colan uh board
members inter superintendent Richmond so this one is a CNC item as well um what this item um does is it kind of brings us up to the 21st century if you will um what I'll tell you also board members if you want to in addition to eating lunch
if you want to come over and visit a freezer uh where where where our food is housed we got nice Subzero jackets for you if you will but on a serious note we have a large freezer that's probably twice the
size of this room where we house all of our food before we package it and send it to our schools one of the issues that we have currently is that we can identify when that freezer um drops below a certain temperature um because we're doing it on a manual basis we've
had a couple of close calls um where um overnight luckily we've had people to kind of wash the freezer when it gets below a certain uh temperature um and the food starts to Tha we have the an issue where if it THS then the
food quality may not be of great substance and we have the um prop the probability that we could lose millions of dollars just in that freezer so what this item does is it allows us to put sensors on the freezer so what it's going to do is provide a um censored
reading so that even when our team is at home if the temperature drops below a certain level then we know that somebody needs to go out and check the freezer and get it repaired before the school drop the food drops to a certain level and we start to lose food so um in my
opinion um before my time we probably should have gotten here but this gets us to the 21st century and again I I make light of it but if any board members want to come out and see the freezer how we do the cool set up into the sub deegree temperatures in the freezer I
think it's a neat experience uh Dr Richman came out with us got him a nice coat uh and we did inventory but again um this item while it seems like a large amount for it's 95 sensors but not only does this um does the sensors for the
large Warehouse we have this is for every one of our schools as well so even our schools who have freezers this is going to allow our cafeteria workers to be able to monitor those freezers to see the temperature when it uh drops below a certain level so we don't lose
food Mr langson have we do we have a cost or do we know if we've lost food because we didn't have the sensors in place um so since I started with nutrition in July 1 since then the only
loss that we have was some lemon bread um and and lemon bread yes ma'am and the only reason why we lost the lemon bread is I even had it sent out to because we had the incidents just like this where the temperature dropped with the lemon bread
with it being breed it dropped below a certain temperature started to Tha and with bread if you will it has the opportunity unlike meat to U have mold we had it tested um in in the and it became it was within a certain amount of
range of it being safe for students but it was too close for my comfort to send it out to students I got two kids I wouldn't want my kids to eat it so I didn't ask anybody else kids to eat it so and that's the only loss that we've had so far this year because the team has been heavily watching it and there
was that equated to about um $113,000 and my final question this team is who who who is the team so this this team is led by and they're not here tonight um this team is led by Miss shalicia Smith she's an executive
director of CNC we also have a warehouse warehouse team who is um led by Mr uh Quinn Mitchell who is a a ray a ray of sunshine these these um these individuals they uh Take This Job very
seriously uh they want to be here every day um you can't come and go out of their warehouse no no matter who you are am I right Dr R um but I do want to tout that team because they take this job very serious um and they have for a
while um we just had to put some measures in place so that we're at to 21st century I feel really good about where we're going we' like to thank the team moving on Miss ot looking at me 2.06 property sale reversion Clause
former Hollywood Elementary thank you thank you board chair the next two items are reversion Clause related and they are both discussion items so you won't see the regular format here because all real
estate uh issues are board ISS items and so this is a pure discussion item at this point um the district has a reversion clause in all purchase sale agreements that Clause becomes part of the deed after the sale is finalized and closed so the intent of that Clause is
to ensure that properties the bo sales are used for the purpose that is communicated to you when you agree to sell that property so if you agree to sell a property for a certain purpose and later the P the purchasing party decides to do something different with
it this reversion Clause allows you to claw the property back basically if you so choose um so in 2021 we sold the former Hollywood Elementary School uh just up the road in North Memphis um we sold it to Promise Academy for
$653,000 they had previously they prior to that been renting it for 13 years um and had paid $3.3 million of rent so we sold it to them and in the the Clause it said it was only to be used as a charter school
um now Promise Academy is going to close that location because of a decline in enrollment and they have been talking with Goodwill Excel which is an adult high school um and and want to sell the
building that we sold them to Goodwill Excel so that triggers the reversion clause and the discussion is um we can either choose to uh wave the reversion clause and allow them to sell Goodwill the building or we can choose to
activate the reversion clause and say we want the building back which would then allow us to sell the building let me add this is a bit further Complicated by something that I'll ask attorney Bailey to help me out with um Goodwill Excel is not currently
authorized to operate their chart their school so they were operating as a contract school um not a charter school so they're not currently authorized um so they would need to be authorized through another contract by our board before they could actually buy the
building from promise or us it's a lot of stuff right right um so this is in District 2 and so my understanding is when I'm trying to do all the calculations we we've been paid $4.4
million for this building basically I mean four $4 million about four about $4 million for the building right um po member mck let me just interrupt real quick that 653 is included in the 3.3 so right right I believe if my memory
serves I couldn't find documentation but I've got a pretty good memory and I believe that the board at that time agreed to sell the building for the rent paid the year prior to selling so they that 653,000 was the rent that promise paid us okay for the year prior to
selling so we've we've we've we have done this kind of business with promise before where we've given them sort of credit okay otherwise that building would have been sitting there empty and I did happen to take it it's they've done a beautiful
job of of renovating it um so if I understand correctly they want to sell it they own it they want to sell it to Goodwill Excel Goodwill Excel currently does adult education learning and they have
several campuses um and they want to buy they want to sell it directly promise wants to sell it directly the other option is we execute the reversion
Clause we get it back and then we sell it directly to Goodwill are those that's basically what it is okay I would add I mean you don't have to sell it the district could take the building back and do whatever it wants to do with
it yeah but that puts another building on our rolls and it's and so and I want to say this they're getting ready to do board members are getting ready to put an adult um um education and it's actually
adults who are coming out of the um the penal system and coming in to um get their certifications their um or their Andor their High School diplomas and what's interesting is in a corridor right now we sold Norths side and
Northside currently is being renovated and if you go by there it's going to be beautiful but it's going to have mortech it's going to have Cod crew in there so it's going to have some it creates a a potential um training Corridor for that
community so that would impact I think it would impact um not only um board member mckisic um um District because that would be North Side peria um Valentine you're coming up um we got
Snowden we've got um Springdale we've got Cyprus well Kip so this is a potential and then Douglas right so yes Douglas I think I'm missing am I missing anything else I might be I'm trying to remember all schools so we um have an
opportunity to engage in um helping a particular uh North Memphis do some really good work along that Corridor to create a Continuum an adult K or pre prek through adult Continuum so um I
would like to suggest that we we we wave the re right of reversion is there a way for them to pay us something yes I mean that that's something that could be negotiated certainly is part of the the
waiver yeah there there's also one other um I I guess kind of wrinkle Michelle correct me if I'm wrong um currently Goodwill Excel I think is is only authorized to operate in four zip codes 38128 38122 38107 and
38109 this property is in zip code 38108 so the board would also have to authorize um adding uh 38108 to the list of approved zones for which Goodwill Excel is to make the to make the sale Worthy
uh I think it's 38128 uh 38122 38107 and 38109 Raleigh Gateway Shopping Center North Side Square and Southgate Shopping Center well let me ask you this is there any reason why we kept it why we even
did the ZIP code thing historically do we know why m yeah they started board board member McKenna they started off in the Hamilton
area narus old uh the Old South um I guess South West when Southwest Center and they rented Norris and then they rented nor so they started in that zip code originally as a Goodwill
Goodwill Excel so this might be a little complicated and and they started as a initially they were a charter okay and then they became contract a contract okay so is there a
way to if we should decide to wave the revert the right to revert that we can put with that that there's sort of a cost associated with that because they're getting ready to sell the building right can we can they pay us to
wave the riv or how would that how would we do that get your brilliant legal mind going well I mean like I said I mean that's that's subject to negotiation it's part I mean that's want something so okay that's and then I think the other piece that I'm I want to uh to bring to our
attention that it while it is they are selling to another school how do we sort of I guess it's for lack of a better term a restrictive a is it a restrictive covenant or is it a right to rever
something where I know it's third party but we want to keep that in use for public youth cuz I see cuz the other one we're getting ready to do is for for private so how do we how do we put something in that sale or ask for Promise Academy to put something in that
sell to them to keep it for public use so if we if we wave the reversionary Clause we no longer have that they would they would then have that property they would own that property free and clear that'd be up to them to decide whether they wanted to add further restrictions so technically we we we couldn't make
them do anything now we could request that they do so but we negotiate it in our no that's why I mean we could we could request they negotiate as part of their transfer to Goodwill Excel yes um you know that that that'd be something that that would be up to Promise Academy
okay all right that's that's my suggestion for consideration um again just to recap that the right of reverter way D for some um compensation to do that given that the building
um given that we're giving them consideration of reverting of waving the reverter and then asking if there's a way if there's a way we can then make part of that negotiation that they put something in their negotiation
their sale with Goodwill around public use of that building that remains public use something like that the thought is to keep it a part of the community because it's sitting in a very um it's it's sitting in a corridor
that I think is is is is getting um is being revitalized and it's also sitting in an area that we could there's there will be a lot of of young adults that can come in and and use that that that um service
at Excel and then also get some some Services um down the street and North side or yeah sure understood then I I guess the the fallback option again we could always exercise the reversionary your clause and then sell it ourselves
and include that provision and so but yeah I will look at that talk to promise see we can work out excuse me board member McKenna I appreciate you raising that because as we start to work through our facilities
plan I think it's important that we use this as an example to inform us going forward if we have other SIM other situations that are similar so thank you 2.07 former um property sale reversion
former Graceland you've already done that one similar situation we sold the graceand former Grayson Elementary land only in 2022 to the South Memphis renewal Community Development Corporation they were going to develop
single prop single family housing mixed income um so the requirement of this deed said they would it would be mixed income housing um and then the deed says that of a right but not an obligation for mscs to reclaim the property if the
South Memphis Redevelopment CDC attempts to sell it without first developing it is mixed income housing within three and a half years so November 2025 would be the date upon which that that restriction expires so if they just waited until then they wouldn't have this issue but they want to sell the
property or deed the property to a company called baroo who also wants to develop single family housing um in this case we sold the property for $350,000 and it uh currently the property assessor lists it or has it
appraised for $117,000 um we sold it to a nonprofit they want want to De it to a for-profit so that's the the rub here this is a little different than the former issue
it's the for-profit and it's mixed use housing and so I'm not sure mixed income I'm sorry mixed income housing so to be clear we sold it to a nonprofit who was going to do the mixed income housing they did
not do it so now they want to sell it to a for-profit that claims that it's going to do the the same thing they claim single family any thoughts board 2.08 Chiller preventive maintenance
contract so this one's much easier this is oh to your question I I think you asked board member mckenny um we did inquire of baroo um and they would not not definitively commit to
mixed income usage they said that maybe they could set aside some uh mixed income housing but they would not commit to it then say I mean the same we exercise the reverter and it would go back to us for disposition however week just f it
land Michelle yes ma'am do the next item are you ready for the next item okay so this is the chiller prevent preventative maintenance um it's a contract with kimt treat in the amount of $174,450 um this is for all district
chillers so this is just treating the water of all district chillers think of it as like changing the oil in your car or adding antifreeze to your car it's just a preventative maintenance uh step that need must be taken on an annual basis and if we do not do it eventually
the chillers will Gunk up and break down the final item I have I think no I don't I've got two more so the purchase of maintenance department Department Vehicles this is $847,000 49 $847,500 motor company and we would be able to
buy 14 work vans and one truck um if you look on the second slide on the previous outcomes you'll see that we had 11 vehicles that are 20 or older we have 70 vehicles that are 10 or older uh we
don't have enough vehicles for every maintenance tech to drive his or her own vehicle so they're having to double up in some cases especially when they break down they double up which means we can't get to as many school easily so it's slow in our work order completion rate
um so these are all um work trucks for maintenance um I have a question for Tito Elle how much money did the district save from sending back the chief's cars
when you say send them we didn't we never sent them back we still have them um but where are they they're we we have some of the main this team uses them because they don't have work trucks um but we never sent them back or auction
them off or anything like that we still have them for district use and on the books so yeah we never sent them back or or or anything like that um hypothetically we get the 14 vans in one
truck could we use them the uh cars so we do currently the only difference is that a lot of the maintenance ticks they have all of these heavy utility tools that is the the truck is needed for them to carry around
tools to do the maintenance that's required it's hard to drive around the Malibu and lo lo and lug your toolkit around if we do the vans yes ma'am they won't need the cars oh yes ma'am you talking about the
cars that we currently have well even with this purchase as Miss St alluded to I mean we still have we still don't have enough Vehicles if you will for all of our maintenance um our our ticks final question ma'am we
are paying for several cars that we are not using all of the cars that we have have been paid for yeah uh we don't we we haven't we we bought all of our cars outright and it's not many a lot of the cars that we have
was former uh um if you will driver's ed cars because you know we don't have driers in anymore some of them are not so we don't have as large of a fleet as we once did and what we what I have in is since I've been in this position has allowed us to buy any new fleets if you
will if the if the District board superintendent was to choose to go to a fleet it was going to be my recommendation that we do a Le and program so I have a couple of questions if we um take some of these things offline can we auction
them okay so we can we can make we can make some raid some Revenue with those yes ma'am there always an option that we we usually normally have a annual auction if you will where we do put our um usually we put our outdated um right
um vehicles in there some of our new vehicles I wouldn't recommend putting in auction because we wouldn't get oh no no I'm just saying the but absolutely just man we always uh auction off some of our um older vehicles even the ones that are 200,000 miles people are paying for them
because they're using them as work trcks yeah there's some teenager um and then uh in terms of buying these new Vans and what how long what's their lifespan generally so I'm I'm just
asking we make this purchase when's the next time we have to you think we have to make another purchase and just so what should have been happening all along is that your Fleet is constantly renewing itself but it hasn't happened and so I'm trying to get us to a place
where at least we all have a car we can drive even if it's got 200,000 miles you've got a truck and then every fiscal year we'll have a rolling influx like you know say I'm just making up a number of we want seven trucks every year so that we retire seven and replace them
with the new seven um but we got to get up to that place first and and I just want to say that there is a possibility to recover recoup some of the dollars that we spend by auctioning the things that we so I was actually about to allude to this so we we have had an auction this year so some of the funds
that the proceeds from the auction you'll see we're just replenishing with these this as well 2.10 Germantown High School fire systems upgrade so this is the replacement of the fire system at Germantown High School for 98675
um the parts of the fire system are so outdated they don't even make many of them anymore so I did get quotes to try to fix the fire system but of course with obsolete Parts um that's impossible we are on firew watch at Germantown High School right now that is the cost of
that is $24,199 a month so in three and a half years at that rate we will have bought this fire system and we still have seven years in our agreement with on the German Town
schools yeah we will be reappraising it as we go just had a I wasn't on um Mike I was just wondering what I am sure this is is increasing the value of this building so
we will be reappraising it on an annual basis as we move up to that time absolutely okay thank you thank you next steps any questions now we'll turn it over to Mr Langston all right if go to
2.11 so chair Coleman asked me to kind of uh brief the board about how our procurement process works so I'll be thoroughly brief um because I know it's kind of late in the evening um and if we need to do a part two of this we can um
so what I wanted to do first I wanted to thank the procurement team they've allowed me to come in their space over the last year and a half or so get all into their business and try to help uh effectively uh make our district better so M Braxton is here tonight she
oversees that department and the team is really uh really great it's a team of about eight individuals who handle all of the the bids that we have along with all of the requisitions from all of the schools and the central office department so um they do a really good
job job are we perfect not by any means but they do a good job so the first thing I wanted to to take us to is that um when you think about procurement two things governing procurement is the law and it's policy um the first thing um I
wanted to allude to is what triggers a bid process in the purchasing department so essentially we look at the Tennessee state law and our M mscs uh policy which is policy 2006 and we adhere to these laws and these policies from with every
school and department so the section of the Tennessee state law describes our purchasing duties for the local Board of Education and it directs purchases of supplies Furniture fixtures materials of every kind um and that procedure uh
allows us to advertise for competitive bids so um any purchase that exceeds meet or exceeds a threshold of $25,000 per our board policy must be made through a bidding procedure those purches that fall under that threshold
may be open to the market and they need three quotes So if you're under the sound of my voice if you hear me anything that's less than $25,000 you have to get three quotes on it anything that's $25,000 and above we have to have a mode of solicitation if you will to uh
carry out a purchase of that thing next slide so again our personal author policy is 2006 um it provides guidelines for again purchases of supplies Furniture fixtures um of $225,000 again anything that we bid it has to be
advertised to the public and has to be competitively bid for $25,000 so the bid process uh follows the state law and our board policy the TCA code is 51418 the only exception to that rule is in the case of purchasing what's
governed by the local uh preference policy which is 2011 we'll talk about that in a second next slide so our Lo local preference policy uh for preference uh and board uh board members we had kind of this conversations with our computer process um the purchas
policy uh for local prefences it gives our business businesses that are owned in Shelby County a preference of supplies materials and services um their local preference cannot be apply to any purchases utilized in federal dollars so
this is only for purpose purposes of utilizing our general fund dollars so the federal government with our grants don't allow for local preference um so following the criteria uh a local business um that holds a valid business license and has a local
address for Shelby County um and has to be a minimum of 6 months prior to um the bid for them to qualify for a local preference um the business also has to have proof that they um have shev County personal taxes and it's um and they pay
them and it's current and that business has to been in operation of Shelby County for the past six months so again if you're a new business less than six months you won't get a local preference um then we we look at the selection process in the bid process if the L's
bidder is a non-local business um all the bids received for local businesses are decreased by 5% so what does that mean again if I'm a local business and I've been in here for over six months and I um submit an RFP I get a 5%
discount if you will for per uh for scoring purposes not to exceed $100,000 for that bid process so that's how we give a local preference when we score an RP for local businesses next slide um so here are the type of bids that we do um we talked earlier about
the RFQ process that the board wants our legal department to do first we do um an invitation for bid so this is a method that when we solicit for seal bid so this B uh bid method is for specifications specifically when we're
looking for things like computers or anything that we know what the specification is going to be um the the biders must meet all the specification and they have to by law be the lowest uh Builder to win ifb next one is the RFP or request for
proposal we do this method um when it's um necessary to purchase or we want a proposal so we may not know exactly what uh service we want to do we put out a scope if you will um and cost may not be the only determining Factor we want
somebody who can come in and award it based on the score methodology um that can help us do it scope of services um we even have an option to do the best and final offer so let's say we do an RFP they it comes back in we score it and what we we can tell the builders is
that we want your best and final offer and the build can do so um the next one is RFQ when we do a request for qualification different from RFP what we do with a uh request for qualification is we're just looking for potential builders for future projects to
determine um their experience and their qualification so are you are you who you say you do in this industry that we are uh that we need so we gauge that competition through the marketplace um and issuing a solicit for request for
qualifications um we often do this for Professional Services next slide so then there's always exceptions to the rule if you will so you're here us talking about um we allude I alluded to earlier about Knowledge Tree we did a piggyback agreement so um some of the
some of the exceptions that we have to the rules are we can do a use a soul Source provider and what that means is that the supplier of the goods or the service are exempt from the bill process because because no other supplier can do what this supplier can do so we can use
a s Soul Source uh form and give a soul Source provider for for this instance so one of the examples we give here is NCS Pearson they're the only ones that do industry certifications for ccct next is a single Source provider which is different than a soul Source a
single Source provider is a supplier um that's in the marketplace and it's acceptable reason it's only they're the only provider that as this item or this service if you will so this is like Power School obviously when we do power school every year we use a single Source
them as a single Source provider um Master Co-op agreement um allows us to bring one or more agencies from a joint Cooperative agreement so we utilize Master uh Cooperative agreements like tips Source well Omni and bbard again we
want to solicit things of this nature often um times too um in a district or our size every now and then we have to enact our emergency purchase it rarely happens um when I took of a procurement one of the issues that we had was we were approving too many emergency
purchases and we got in trouble if you will so I had to redefine the process to determine how we select when an emergency purchas is done um emergency purchas should only be done for unforeseen conditions uh they that may prevent a major disruption to the
district so it's something that's uh life um health or safety or to to the property of the district outside of that we don't do emergency purchases then lastly a pick herback agreement essentially a pick itback agreement allows us to use um the procurement
process of another uh entity if you will as long as it meet it meets the same specifications that we put out as a district then we can use um a piggyback agreement that um essentially allows us to save time if if you will um and not
not always allows us to save money but it allows us to sometimes save time next slide so again the board approval thresholds um I mentioned again $225,000 is where right now we bid out any thing that's the threshold for bidding
obviously we know our board approval for any purchase that's a nonprofessional service $100,000 we bring it for approval for the board professional service contracts um again it's one that we it used to be $100,000 as well a
couple years ago um when we um um the Auditors came down and asked me to oversee procurement one of the things I wanted to change is the board oversee to see professional contracts and I reduce the threshold from 100,000 to $775,000
which means that any nonprofessional contract which which doesn't have to be bid still has the eyes of the board at $775,000 next slide so that's uh in a nutshell um kind of how the procurement
process works um I open up for any questions um I have one question can you send me the um the be um the contracts
over 75,000 yes ma'am we can we can send you that as well as per policy every quarter we are to send you every contract that's under $100,000 as well so at the end of March the board will receive all I wait
for March yes ma'am so the end of March you'll get all the contracts that's under $100,000 that the board doesn't approve we still will provide them as well per policy thank you for this this has been um thank you chair for requesting it thank you um Mr linkston for providing
it and procurement office thank you Dr Richmond um I would love if we could and it's just a request Dr Richmond if there's some kind of way we can put this on our website to educate our public on our processes because this is while it's embedded in our policies this is just a
really quick way to reference what it is thank you the the young lady's name that's over procurement Miss Miss lqu Braxton she trying to we thank you we we've been needing this and wanting this so thank
you we will we will do more because we we have to understand the procurement process as how our dollars are being spent and making sure we're making good use of our dollars so we thank you for taking the time to take care of this for us thank
you Mr lson when I asked you and you said yes so this is exactly what we needed um that concludes the procurement we got one more and we're going to we're going to do a quick quick one for this cuz the
the chair people are gone for that so I I'm the one stuck doing it um the audit budget I'm I'm we sticking together so we got this the audit Budget Finance committee meeting
uh I don't know if they had any open discussion but I'm I'm running the show so 2.01 the budget timeline presentation CH Coleman unfortunately I think you got to hear me again um so I
I'll I'll I'll get out your way briefly you are our Jamaican um board so board members um uh interal superintendent Richmond I want to provide a road map to where we are um we are in March it's been budget season for a while um obviously we've had some
transition but what I can tell you is that the team has still been working behind the scenes to uh develop a budget um and what I can say and I promise you I'm not a brown noser is Dr Richmond is he gets up pretty pretty quick to speed
on what budet is like so uh we have that as well at our vest so we've been talking about um the budget um and then obviously on the 26th we'll bring board members in to have a budget retreat but quickly I wanted to outline kind of how the process works and this is the Cy can
effect that I often like to give and this has been kind of modified to where we kind of are as u u in the budget so on the 21st of November 2024 we kicked off the budget process and then essentially what we do is we start to initially uh estimate what the revenues
are going to be even ahead of what the state is saying that they're going to give us fatisa and things of that nature and then we look at where expenditures were from a forecast for this year to kind of develop what we call a budget Gap um next um we send out uh budget
surveys we're contining to send them out if if board members haven't received them we'll send them back to the top of your uh inbox um just um around the community and the schools teachers parents School staff just asking them what they want to see out of the budget so um we'll put that at the top of the
board members uh inbox so that uh we can share what people have said the team met with um the student council which uh went really well the other day just to get student feedback on kind of what they want to see out of the budget um um
you got everything from um wanting um they always want uh more teachers um they want more resources and things of that nature so boy mcken I he shaking your head it's it's the same
conversations that we've had um that that they want School Board to work they always want Schoolboard to work that's right um and on tomorrow um we're going to bring in the senior leaders to kind of look at their budgets and outline uh
kind of what we're seeing this week um is week three of um student based budgetting and checkout we brought in all the principles to kind of look at their um budgets it ends tomorrow essentially um in a nutshell what budget checkout is um we project what the
enrollment is going to be for every um school um Miss stent and her the team does a really good job of uh outlining what you may see in the neighborhoods of these schools based on where um schools were at 20th day where they are now and
where what's happening um in those neighborhoods we kind of project what their enrollment is going to be and that's kind of drivve their budget um right now we have put additional funds in the student based budget in this year we've gone from um when I first started
here um our Baseline budget for SBB was uh right at $400 million we're right at $450 million um and that that driver has been a couple things obviously we gave principals a raise this year teachers got a raise this year and we've um increased some of the staff levels in
schools so the sustainability of those things and moving to next year is kind of what has has created an uh increas in what we've done so over the past three years board M mckenny we've essentially added 50 $50 million to school-based busing um and Dr Richman if I can let
the cat out the bag one of the things we've been talking about already is that how we be Equitable from a standpoint of of of schools so what we know is that you got Cordova who has 200 schools you got our large high schools with 2200 students but then we also have some
schools who have quite frankly 200 students um what the team is having to do is make small exceptions to those student uh those schools and pushing in some additional dollars um we call it um um a small school adjustment if you will
where we won't let any school suffer even though they may not have the enrollment that can drive what it takes to move their school so we're always being Equitable in that sense um there's there's always ways to do it better so I'm actually happy about where we are so
again that ends budget budget checkout ends Friday and I haven't heard from but two principles the same two principles I heard from all the time Dr Hunter and and Bush they the same the same principles I hear from all the time um um I mentioned a budget Retreat
uh we ped the board we're going to meet on the 26 I'm happy to be with you guys all day um I'm going to try not to be want to talk all the time we going to let some other people talk um and uh hopefully you miss love you like what they what they have to say um we're
going to do community events on April 3rd we're going to bring the community together in the town hall uh setting if you will again to kind of tell them where uh the board has said their priorities is going to be kind of where we are in the budget if you will and then our plan is to do an initial budget
to the board by April 8th um the County Commissioners they do a um resolution that says that they want us to bring an estimated budget if you will by April 16th so we'll go down on April 16th to give them our first thoughts of what a budget can be and then on the 29th uh
we'll we'll present a proposed budget to the board if you will of April um that is the first round before it begins adopted we still at that time have opportunities to change the budget before it's adopted then on the 30th of um April we'll present a proposal budget
to the county commissioner at that time um really on the 16th um it'll be time to ask for some investments from the County Commissioners if you will so if you remember board members last year we didn't get any um defer maintenance from the County Commission this year we got
$5 million obviously we moved some funding from the new east region High School to new Frasier High School so um at the end of the day um we still need Capital Investments we've been doing a great job of our on to your point board M mckenny
with our fund balance over the past three years we've been funding our own capital projects to the tune of 60 70 80 million if you will but what I'll say is that with a soone we have to kind of look at what that looks like s for afforded us some opportunities to move
some revenues over to where we didn't have to spend on the general fund so we kind of just got to keep that in the back burner and then lastly um normally we adopt our budget in June but if the board see pleas it pleases to see fit I'm asking us to adopt our budget
earlier and the reason why is because they have a new legislation where the county I our budget is a component unit of the County's budget they have new legislation if you will where they need to adopt their budget early as well so we don't want them to wait on us for them to adopt their budget so if we can
be finish by the 28 um that'll be great and then lastly we have to submit our budget to the state by August 1st of 2025 question um in the budget community events um you're going to have one in
the morning and afternoon and night yes ma'am right now um right now on that date I think we was going to do three on that date we have a morning in a in a in the afternoon right now because those facilities we're
supposed to have it remember the snow day we was going to have three events we had the councel um I uh so if we want to do another one a third one if you will right now I think we're expected to go to Ed rice and then come to a central location here when everybody so we'll do
a morning version when if anybody's available and then we'll do evening version about 5:30 for when people get off work and want to come and see it as well um I have another question um
what percentage of parents are filling out the um application doing the survey doing the survey the the number is still lower than I would love um um so U the team is
going to work with our uh family uh family Comm engagement Department as well as our communication Department Mr love I like to think I'm good in everything except for that that type of thing so I'm listen some help when it comes to this so uh the numbers
are are lower than I would love but we if you'll see we're going to run the surveys all the way through the end of the month Yeah final question um I would like to see a line item for
our schools um what Joy said um I drive around my district every day let me finish um write this down because
Natalie said it's for the budget retreat but I drive around my district every day every other day and I never see any signs Billboards or any signs um that have our
name on it I have got um four postcards for Charter Schools this year alone and
I so miss love I I agree with you so um Miss Miss Stacy David who who oversees our enrollment Department she has asked for an investment in the current year that the team will oblige her as well I know she's listening online line probably jumping up and down cuz now I'm
about to tell her she's going to get this investment to do exactly what you guys have been talking about today to get Bill boards around town to uh engage our students because to your point I don't know why M School are excellent keep trying to uh uh recruit my kids
they gonna go to White Station they do a good job heard loud and clear uh Miss love and then what I asked Miss Davis I know she listening Miss Davis I know you're listening um we'll share the campaign with the board so you can see what our plan is for every District as we roll
out enrollment yes ma'am you want to be you want put you g yes ma'am I understood yes ma'am yes ma'am yes ma'am yes ma'am we're going to send out something
um we going to send out something tomorrow that may so what I hear you saying is that it might be a different look every District depends on so we'll ask each of you what you would like to see in your District no problem so Dr Richmond I've been listening to you too hard but one of the things we
talked about at principal meetings and even with the principal Association yesterday is like the principal's job is to recruit like your your job is to recruit actively as a principal for to get your kids so one of the things we talk about a budget checkout the way you
get more funds is enrollment drives funding you got to get kids to want to come to your uh school and you just got to be excited as a leader so I I have a couple of um questions observations and things that I
just want to put on your list for the budget Retreat um the um education that's something that um about our budget process is something that I think we need to put a little more time into as opposed to just during
the the um the budget season the reason I say that is that I think it was um board member um Porter and I were at the youth Summit I think on the 15th and they talked about some of the youth talked about some of the Investments
around extracurricular activities and didn't quite understand how those decisions were made so we first talked about they said but they want to understand the budget so they can understand so um just putting that out there students um we need to we need to
talk to listen to to the folks that we're trying to engage and want to make sure that they understand and so one of the things they talked about and I think maybe we just need to bring some of the youth maybe through youth congress surveying I don't know I'll leave that to you all how do they want to be engaged and learn around this because
one of the things they said social media is what they do and they don't want adults talking to them they want to talk to each other so how do we how do we bring in some of the youth who are um doing the um production TV production course courses into you know doing a
budget oneon-one process so that's the first thing um and then um student based budgeting just want to uh thank you for putting more funds in that one of the things is understanding that as well I think teachers want to understand that
as well and when was the last time we looked at the weights that we used in student-based budgeting um because I know it started what 2017 18 something like that oh we we actually look at them every year okay um and then we tweak them we've actually increased them
obviously because we got additional funding um um with Tissa but at the board retreat I'll open up the board retreat it kind of explaining to you how Tissa affects student based budgeting and I'll talk to talk to you about fixed
and mandated cost and things of that nature to give an overview to the board of how we look at making decisions for the budget and then we'll go into some of the Investments but to your point we look at the we look at um the weights every year and we tweak them to try to
make it more Equitable for our schools but because one of the things one of the highest weights that we have other than poverty is mobility because what we know is our students are transient they move throughout the city quite often okay and then um teacher
compensation we happen to I don't know what we were at I think it was in DC where there are some districts who have gotten their teacher compensation about $10,000 more than what we're doing although we're doing a
phenomenal job because we started we we're we decided to do the 50 before the state did I want us to think you know innovatively about how and I'll even give you this the I can't remember the district I find it um it's a couple of
districts that have done that so I don't I don't know how we do that um but I'd like to definitely explore and of course one-on-one devices in a a lease leasing options okay that's it that's my list
for right now I would like to uh piggyback off of what commissioner love had just spoken of with um our dist different districts and um basically advertising the Commissioners um one of my schools and they did a phen a phenomenal job and I
was surprised when they did it they had me on the uh um Board of Fame and they let the the students know who their Commissioners was because believe it or not these students do not know who we are we can visit a lot of times but you can ask them who's your commissioner and
they don't know um love has a good report with hers because she's she she's a a vet but she knows they know her but in our districts they really didn't know who the Commissioners were in my district so when I come and say who was your former commissioner they don't know
their former commissioner because they wasn't introduced to it so that was one of my schools that put me in the front of there say hey this is your commissioner if you have any questions and then I go and I talk to them one onone so just getting being better advertising who we are and what we expect from them and what they expect
from us commissioner commissioner Murphy we've asked and we gonna ask again three pictures to go up in all of our schools the principal our super attendant and the board member so I I I did ask and
we're going to ask again okay yeah the budget priorities have already been discussed with that so next steps next steps we wait anxiously on our budget
retreat with Mr Langer this going to turn to a two-day retrieve we thank you all for staying with us tonight thanks to our leaders thank you Dr Richmond and thank you
board members have a good night for e e like that e