##VIDEO ID:zimG2sawwbE## e e e e e e e e e e e e good evening ladies and gentlemen today is Tuesday November 12th 2024 committee meetings are hereby call to order board members will you introduce yourself and members of the cabinet please Michelle mckisic district one Amber Amber hu Garcia District 8 Joyce doy Coleman District n Stephanie love District Natalie mcken District Two yes Rod rodick Richmond transformation officer Angela White Law Deputy superintendent of Education Services Justin Bailey general counsel Tito langson operations Jared marle executive director of literacy good afternoon Janis tankson assistant superintendent of schools Jermaine Johnson Communications toana Murphy District s thank you policy government and legislative committee I'll turn it over to the chairpersons of each uh each one of these committees but we want to do more for Memphis to get them so they won't have to be here all day so policy governance and legisl Miss ber will come forward and then the chairperson for that committee can take over M Burks the floor is yours uh thank you to my colleague uh Vice chair love I just wanted to um say thank you to my colleagues for allowing uh more from Memphis to come and present to us today to provide more illumination about what it's all about first of all and um what role that mscs is being asked to contribute uh along with other um bodies within our community toward this uh this effort and Endeavor so we have coming before us today um representative for more from Memphis I'll let you introduce yourself to [Music] everyone good afternoon everyone can everyone hear me all right good afternoon everyone can everybody hear me all right yes well thank you so much my name is Jam Burk and I am with seeding success and I'm really excited to be here today this afternoon with you um myself I'm a native memphian previous educator project manager and now working to really skill solutions for kids and families here in our community today I wanted to provide an update to the district around Mora Memphis which has been a planning effort that has been underway for the last three years in partnership with the district with C County government and multiple stakeholders across our community representing nonprofit organizations residents youth Faith B fa faith-based institutions and so today um I just want to spend a few minutes to give some general updates around the work and then also have a discussion with you all in terms of how we continue to collaborate and partner together in this endeavor and in this work for the mor for Memphis plan this is a plan and passion of love for myself for my community but also for the Deep entrenched need of our community a lot of our work is based on outcomes how can we really move the needle and have greater results for our kids and Families here in our community as highlighted here we are one of the lowest ranked cities in our community for moving the need of Mobility that means how can we work with an a young person who is born in our community that may be born into poverty what is the opportunity of them advancing and being in the top quartile in terms of earnings outcomes in life for us that's only about 1.9% for a black male on average around 3.8% with this plan we've worked with multiple agencies across our district and with the different systems of government and nonprofits to think strategically about if we want to improve these outcomes where do we need to focus our time and attention what do we need to prioritize in order to have better outcomes for our kids and families the goal of this plan which has been a comprehensive body of work that's taken place for the last three years is to move 10,000 additional young people on the pathway of Mobility how are we moving more more kids than we have currently today what that looks like is one monitoring evaluating identifying who are the 10,000 individuals within our community that we're looking to make advancements with how can we ensure that we're touching additional 24,000 young people in our core neighborhoods from a place-based approach which means working with place-based organizations Grassroots other residents with trusted relationships to really support families to have and be provided with the needs that they have for us we are around outcomes and results and so we are working with these families and individuals to really track the eight outcomes that really lead on a cradle to Career approach around improving Mobility everything from making sure a child is entering School ready to learn all the way to postsecondary and Workforce improvements and opportunities the way that we have done this is by doing a deep dive and looking at data and Analysis to understand currently on average aage in our community in areas of focus how many individuals are we currently moving that's that First Column about 38,000 individuals if you look at kindergarten Readiness all the way down to postsecondary completion what we are aiming to do in each of these core areas and have significant improvements by working in partnership with the district with our nonprofits with our governmental agencies and supports of how we can improve and add 10,000 to that the way that we've been able to do this is is through a generous donation or generous opportunity through a national fun called Blue Meridian Partners they have said to our community look we are willing to invest $50 million in Memphis if as a community you all can match it with 50 additional private this hundred million would be catalytic to us making deep investments in structures opportunities programs and policies that we all align around in order to move that needle how do we know that we're successful in this work these are just some general outcomes that we anticipate that over the next 5 years of the implementation of this plan these are some of the outcomes that we can look to have looking at Improvement in children that are ready for school and proficient at third grade increasing the number of black and brown um business ownerships in our community visitations little things like visitation of libraries neighborhood centers having increased access to health and mental health services decreasing gun homicide and violent crime that's happened in our communities all of these are outcomes that we're looking to accomplish over the next 5 years with this diverse partnership that we've been putting in place just to give you a little sense of the work that has taking place to date this work started in January of 2021 and during that time we brought together at seeding success a group of Comm community members that represented different governmental agencies Community res and youth to help us decide we know Memphis has written a lot of plans but how do we make this different and so through that work they help us to identify where do we need to focus and how do we plan together to make sure this is actionable from 22 to 23 we work with teams of organizations that helped us to convene community members youth in our communities to have CED conversations about what do they see as the challenges and the needs that we need to address what do they see as potential Solutions and how are we marrying that with evidence and research that's taken place where we are right now and during that time we also under the leadership of the School District administration we were able to have 11 planning sessions with different department heads during that time so all of the education strategies within the morpa Memphis plan were written in partnership with District leadership so we wanted to make sure we were understanding the challenges and the needs of the district where do they see momentum where is there's opportunity for us to really work collaboratively together together in order to move that needle where we are right now we have accomplished with achieving about 53 million in Al line private investment and so at this time blue Meridian is moving forward with their recommendation in order to provide the match funding over the next five years towards that $100 million so really excited about that and then for the implementation of this work we anticipate implementation of this work in partnership with the district other governmental agencies and Community Partners would take place from 2025 to 2030 now this is we look at this as The First Five-Year investment this gives us an opportunity to continuously raise funding from public and private sources in order to ensure that we're able to continue and sustain this work long term also it helps us to put the infrastructure in place for us to be successful very quickly I gave some handouts to the board members but also we have updated our website moram memphis.org so it has has the full plan testimonials videos a lot of information and data about the work that has taken place over the last 3 years so for anyone who's interested and seeing more of that information it is publicly available because we wanted to make sure we're transparent with that also in August of 2024 and in September of 2024 we worked with the school board city council and County Commission to pass a joint ordinance and what that joint ordinance says is that hey we want we approve looking towards a establishing a shared governance structure across the three governing entities so that we can now have better collaboration and alignment and account and shared accountability in terms of how we addressing the needs of our communities and as I stated we've been looking at the alignment of public dollars we found about $11 million in aligned public investment in the current fy2 city and county budgets as part of this process we would continuously work with City County with City County and School Board to understand the annual needs of the community the annual needs of our schools so that we can make better informed decisions together about how we're executing dollars to address the needs of our kids and families and this is where I shared we've met the goal of about 53 million of aligned private investment with the goal of raising 400 private investment over that same 5year period cck so I know some questions have been raised around the governance of this work and so what we have structured within this plan is a shared governance approach and this was built in collaboration with members of the board members of the administration members of our community and also City County government and for that structure what this really lays out is how are we truly building a public private partnership where all stakeholders are at the same table to help make informed decisions and review the data and information support determining annual priorities we know as a community the needs change and shift year toe we want to make sure that this is an iterative and flexible process so that as we're annually looking at the at what we want to address there is a system and process in place for us to do that collectively together and again holding accountability and report outs as part of this work we agree to make sure that on a quarterly basis we are reporting out to governing bodies like the school board city council County commission and there will be publicly available data dashboards that will illustrate all of the progress good or bad for the work that's taking place so that there is transparency with the community so they see what's taking place and it also supports us to inform decision making along the way what this looks like in action is with that governance committee we also have a capital what we call a capital aggregation committee that is made up of the different private funders that are also supporting this strategy so they have a place to also come together have those discussions about how they're strategically making decisions from a foundation lens and or Grant making with this we're supporting this whole structure with some key core functions with additional capacity building to organizations and entities for project management capacity building the data infrastructure that we can all have alignment in how we View and see data Communications engagement and training grants office one of the biggest challenges that we've heard over and over again is that there is just not enough capacity to go over to go after state and federal grants through this process we have been successful in achieving and being awarded several federal grants like full service Community Schools Grant which brought $30 million into the community of North Memphis currently working with the Early Head Start which has brought an additional 15 million and also most recently we received a Department of Justice Grant with office of re-entry with Shelby County government that is supporting the re-entry of individuals coming back into the community so those are examples of how we can want to look at a braided model of bringing not just private Capital but public resources through Grant making and also thinking rethinking how we appropriating dollars as part of our budget when you all are making those decisions on annual basis just to illustrate this is what the seats look like representation but as you can see a majority of the seats would be held by residents and youth in the communities of focus and we would be working with Community Partners that work in those communities to identify and the schools in those communities to identify residents and youth to participate as part of governance and they would also receive pay for being a part of that because we want to make sure that we're investing in their time and talent as well as being a part of this process and as I quickly talked about there is shared implementation shared agenda setting sharing of how we're going after development and grants and the annual policy and agenda and that's a quick flowchart to say look this money can go into different buckets you can have monies that may be going directly into public agencies and nonprofits dollars that can go directly to schools and families and also again we want to make individual investments into our young people as part of this process as well at a high level I just wanted to highlight for you as I spoke earlier we had total about 15 planning sessions between planning and implementation with different Departments of the school district different members of the board um we had um board member mckisic who was and also Dr White Law who are a part of our governance committee that supported that work but also supported the convenient of the different agencies within the district for the last two years so at a high level we've been working very strategically to make sure we're aligning to the district strategy and priorities that you all have identified as most important so that we can really support the coordination and Partnerships that will be needed to bring in a different Community Partners and other Investments and technical assistance that can support us to meet our ultimate goals to think about some of the opportunities that would be presented be um in partnership with the current Administration some of the things that Dr fagin has highlighted as being very important have been around increasing School Readiness decreasing CRI IC absenteeism improving School culture and ways and examples that we can even start that tomorrow in this work is thinking about Early Childhood learning development there's opportunities to do greater alignment and coordination we think about early home visitation Child Care pre Head Start there are multiple ways to make sure that we are maximizing number of seats and opportunities that'll be available to our young people to ensure that they're ready early literacy interventions having a lot of dialogue around increasing small group tutoring because we have shown that it has been that because it has been shown it is very effective increasing the preparedness of our young people and our teachers with additional literacy coaches and supports and trainings for them here at the district one of the big interventions around this plan is also not just being to identify what the needs of families and children are but how are we really coordinating those that information those resources in the way to where it's truly meeting the young people and the families that needed and so really leaning into a coordinated system to where we're increasing outcomes through a more evidence-based Community Schools model and that means more wraparound Services more Health Access and other ways that we can ensure that families have access to the resources that they need and lastly on this is what we've been working on as well in partnership with organizations like the chamber star code Collective blueprint Edge is how we also Al formalizing and developing potentially one to three formalized career Pathways with leading industry as you all know there have been a lot of companies that have been coming to our community lately we want to ensure that our residents are number one on the list for having for first opportunities for those and so that would mean increase in credentialing shortterm certifications because not everything takes a two or four year degree we want to make sure that we are hitting on all cylinders in all areas to ensure that our resident and our kids already and very quickly how this works together for us as seing success we really play a role as a backbone we support the coordination of this work across our governmental entities and our Community Partners and our residents but we are not the experts in all these areas we want to invest deeply in organizations and entities that are doing this work well that can support us and bringing the right resources the right people to the table so that we're moving the needle and this will be cable measurable and accountable for for all the parties involved in this plan and for each of the Direct Services that are identified we would work with the board and work with the district understand who are the right operators to execute that work some of the operators have been selected through funders because they are investing in programs that are important to them but we're also braiding that with research and evidence to show this is what's truly needed in order to improve outcomes and all of this is built upon making sure we have Capital capacity building built in and training and supports for all levels of this work and so what that can really look like in our community when we think about our community schools as a hub what would it look like to have a school regardless of District or area traditional or Charter or private but having access to all of these array of resources supports to meet all of the different needs of our kids and families but also to expose them to what are the other things that would be great for them to think about and try to achieve as part of this work the last thing that I wanted to highlight for you is for this as I spoke about we wanted to have a common data infrastructure to where we're housing all the data and progress of this work in one place so that the board our community and other partners have access to it and so in partnership with innovate Memphis they will be supporting us and helping to centralize that data management so when we're asking operators and asking Partners to be at the table we have agreements in place data sharing in place so that it's not just asking in kind but we're putting accountability behind it to ensure that we're able to address needs so that we can monitor progress outcomes and use it for continuous improvements so we know what do we need to support even our organizations and other agencies that are part of this work to help them improve practice practice because this is more about how are we building the muscle of our community to do this long term because for us to truly move the needle around Mobility it is going to be generational so not just five years but what does it true look like over the next 20 30 years and so I will pause right there but just to give you an example of what it could look like we're finalizing what some of the dashboards could look like but this is just an example of some of the data that individuals that can log going directly onto the website can see and then again as part of our reporting we'll have quarterly reporting and an annual report that comes out to support this work so again truly excited to continue with the partnership that we've been having with the district and many and the board and really having a discussion about how we want to continue in that practice and moving towards operationalizing this work next year thank you do I have time for questions oh yeah that's exactly why you're here Michelle I thank you time for questions yeah I got [Music] it thank you do board members have any questions go right ahead Kev Keith say that again I'm sorry for the pr for the private cap well the question was where's our major funding sources coming from on the private Capital side our largest contri contributor to date would be with blue Meridian partners and they are a national funding aggregate that supports communities across the country so Memphis was one of five communities that was selected for this deep investment to where they put out a community challenge hey we're willing to invest 50 million if you're able to raise 50 million locally so as I can see the investment then goes squarely to children to people who are in need seemingly but if you're touching the families as well absolutely what do you have in place that can restore stability in the home restoring stability in the home the homes of our citizens well that can be done in a few ways based on the strategies there's the academic component ensuring that families have access to credentialing certification so that they can improve practice and really be able to get that higher wage position because we know more money in your pocket that does help to stabilize a home two there's a lot of work in there that's around mental and physical health we know that there's been a lot of challenges and the pandemic showed us that that many of our families are in deep need and So within the strategies we built in components to where we're building out Health hubs and opportunities to bring in additional mental and physical health services not just in the schools but also in the communities that we'd be serving so those are just examples yes do any other board members have questions okay Michelle do you have a question thank you um thank you for that presentation um I just wanted to kind of clarify what it would look like in terms of operating and who the governance aspect of it and I know that was an area of concern and what do that look like when you're talking about the city the county and then uh of course the school board as we move into this next actionable phase yes so in the resolution that was passed by the board in August it established that yes it will be important to develop a shared governance structure to execute this work and the way that that has been structured out and I'm happy to share the bylaws to the board after this but we would be standing up a governance committee and that governance committee would be made up of one representative from the school board which we have asked to be the board chair which has been designed to be the board chair or budget chair a representative of Ms Administration it can be the superintendent or someone designated as part of leadership both mayor's offices for City and County government the same representation of city council and County Commission of a chair or budget chair and part of that because we wanted to make the community wanted to make sure that it was someone that was well Adept and understanding the budget and some of the moving parts of that committee and then also as a part of that it will be two members of business it will be two members of um it will be 8 to 10 depending on size residents and youth that are being represented of the communities that we'll be serving all of those would be voting members and then non voting would be some of the technical supports from backbone Capital aggregation and an operator and as a followup but not direct just to kind of give context because you did a really good job of condensing several years of work into a very tidy uh 30 minute presentation um just add a little color to how this is so much bigger than just you know us and even blue Meridian and what kind of perked my interest in it um when Jeffrey Canada who I've admired for a good solid you know 20 years plus um you know spoke to what this can mean for our community can you speak really quickly to that absolutely so in partnership with this we have worked with Harlem children's Z in William Julius Institute which is their policy arm over the last 40 Years in New York they have built out a place-based model that brings together schools community and government around improving outcomes over the last 40 years they've been able to sustain that model to where now you have greater access to education and they're hitting about 100% graduate close to 100% graduation rate for students that are matriculating and what was powerful about their model is that it started from birth all the way until they graduated college and so they were able to provide the supports the Reps it had a very structured process and how that was done to ensure that we were able to meet the needs what that looks like here in practice here in Memphis is that we have always talked about that the work here is so siloed but here's an opportunity to think about how do we have representation from all the governing bodies Our institutions our nonprofits our residents so that there is now a place for a collective conversation to take place because the full plan itself is a $1.4 billion plan the $100 million is catalytic because we will be bringing in about 200 million in public Investments which would be aligned and coordinated in partnership with the governing bodies like yourselves to where on an annual basis as you all are thinking through what are our priorities as a district where do we want to focus our time of attention use the mor for Memphis plan as a tool as additional resources and information to help make more informed decisions as a governing body you all still make the final decision in terms of where monies will go who the partners will be because all of this will be laid out as part of an operating agreement that we will put in place to ensure and show how this will work together and that is something that we would want to build collectively with Administration yes I have a question Clarity um so basically this is a non-elected board almost like overseeing an elected board so when we make decisions as far as allocating money you guys will have a part in that no we would not okay it's the other way around can you clarify please yes I can clarify that so yes we are have a governing body for the dollars that are coming into the plan so as we're raising philanthropic dollars we don't wanted to have just one organization like sen success making the decisions and isolations we built out a governing committee that would have representation from all the entities that I named to help us make those decisions as a school board you all still have full latitude decision making authority over your budget over your priorities and how you want to focus that what we would do on an annual basis have conversations with you as the as the district leadership and as the community speaks to what's working what's not not working we would make sure that we're presenting that to the board so as you all are making decisions on what you want to prioritize what you want to fund how much money you want to put towards it we just want to make sure we're providing you with more data and evidence and information to make an informed decision as a board does that answer your question it it answers it so this is the projected numbers right this is not what it is this is just an example of what the dashboards would look like okay so what does the dashboards look like now they have to be built and created so we were building examples and so we've actually been working with the performance team here at MCS to understand what would be those main indicators that we will be highlighting as part of these dashboards so for example if there's a strategy that is being executed and we say hey we're measuring daily attendance as part of that that's would be the indicator that you we would be monitoring as part of that work so it would be tied to whatever the deliverable is for that strategy so you guys will be monitoring uh monitoring absent isms and things of that nature so almost like seed what we had with Seed where they were tracking it yes we do have some of that capability so for us as seeding success we have a master data sharing agreement to where we can access information like attendance course completion um dis um Behavior so that when consent exists we're able to visualize that and show that back to partners that are supporting those kids and families and also show it back to the board and the district as part of our reporting okay cuz cuz from my understanding we have somebody to do that already that's why I was asking because I was speaking with somebody I'm just talking now uh but we we had somebody that actually said that that that's was some of the things that they did so that's why I was asking questions just to have Clarity on that because we don't want to bump heads with other people that's actually doing the same thing that you're you're uh presenting to us today absolutely and for context we have worked directly with the performance and data team here at MCS um and the design and understanding of tracking and what information could be publicly available so we've done that in partnership with those teams you opportunity oh you had your hand up oh my bad go ahead Stephanie I a know go ahead Stephanie but next time tell me thank you for the presentation you're welcome I have three schools in my district you are part of um what I want to know is your fiscal year begins and ends in what year our fiscal year yeah our fiscal year is um July 1 to June 30th and two two years you have been doing this work for two years we did the planning process to create the plan for about 2 and 1/2 years implementation when actual execu of funding to organizations and strategies that would start at the top of next year what makes your program so differently the reason why I asked because I've been living in Frasier in Millington and Raleigh all my life we have had programs and institutions get our data and they don't help us out mhm what is different about your plan well some of the things that's different with our plan is one we're coming with resources to the table so we're not asking for deep Investments like even with the presentation that we're having now it is not an ask to the board to say hey we want you to invest in this we're coming with dollars we're coming with resources and also what makes it like what makes it different is that we're doing that in partnership with the district and with the board and so in the schools so for example with the full service Community Schools with the school schools that we are working in in North Memphis and Millington we've worked directly with those schools the school Personnel the teachers the young people and the families to one have a conversation about what are the needs of that specific school so that what we are investing in is tailored to the needs of those specific families in that particular School Andor neighborhood I have another question last one what is an example give me three to five examples that you're saying Why students and parents aren't being successful are you asking me where have I seen parents and students being successful yeah um art being successful is it the jobs Transportation housing why they're not being successful well the research has shown some of the largest reasons especially here in Memphis one has been around transportation and access two it has been some of the academic outcomes in terms of me some of the skills and specifications that are needed some of the historical reasons if you're thinking about it is the red lining and some of the racist undertone of some of the systems and laws and policies that have been put in place have addressed that needed to be addressed for a long time in our communities but what I would also say that has been one of the hindrance of that is a lot of honestly a lot of red tape to the access to resources and supports that will be needed for our kids and families to be successful and then the last thing that I would say in terms of why young people have not been successful a big part of that is they have not been given the opportunity access to the resources access to the environments that can create that Innovation and creativity that inspires them to do different things because if I'm only going home to a broken home or no programs in the neighborhood no programs in the community center I'm at home by myself all the time it it's very challenging to have that Innovation and creativity that inspires all of us to say hey I want to do all these different things so that lack of exposure really does impact and the mental health around that does too last question yeah for real what is your Guaranteed Rate you have all these families reliy what is your Guaranteed Rate from beginning to end guarantee rate guaranteed they are going to be better off than when you met them okay well like a t you mean for the 10,000 yeah so for the 10,000 what I would say is that is steeped in data evidence and research about what practices and intervention should be put in place I can never say 100% but what I can say is that we will come s with all cylinders with the school district with our community partners with um our nonprofit organizations to do everything possible in a more coordinated way to where there's accountability there are structured outcomes that we're working towards we're continuously investing in capacity building training and supports to ens sure they have everything they need to be successful thank you um I have a qu a couple of questions for you thank you Miss Burke for the um presentation lot of information uh Madam chair had a hand up thank thank you um then um so what do you anticipate you will need from Memphis Shelby County Schools what I anticipate that we will need from Memphis Shelby County Schools going back to the governance structure we would have a representation from the board most likely chairwoman Coleman and a representation from um Dr Fagan's leadership team to be a part of these ongoing conversations about the needs the challenges the progress that's being made ideally they will be reporting back as part of this process to better inform the other board members and the district around some of that core work what that looks like in action on an annual basis once as a governance body they have identified in our community conversations they' have identified look these are some real needs those will be things that we would bring back to the board for you all to consider as you all are thinking about what are we going how what where are we appropriating dollars where are we making investments in terms of organizations or other supports that can be brought into the district we want to be a resource of providing information and data so uh I'm still a little confused about the governance model and what and what this actually does so one the autonomy of the elected body to decide who goes sits on the the governance structure and that's still left to the governing body correct for the bylaws it would be the board chair or the budget chair so you all have set that chair's discretion the next thing that I have that um you have some of the budget priorities here that in here um and I don't know if you're aware but we're still we're coming up on the end of our destination 2025 Y which the go our goals um the 80 9100 we will be using data that we have collected here um with the system to make decisions about how we move forward um so what is the process for becoming um adaptable and pivot if we find that those things are different so that will be we'll be able to as part of the governance structure let you all know here's the things we want to prioritize at this point in time and you're able to Pivot and so if I'm understanding that what you're asking me is if we're seeing one thing and you're seeing another how do we make those things come together correct that the question what I would say to that is for the outcomes that have been identified by Dr fagins and looking at School Readiness chronic absenteeism School culture there are multiple ways to achieve that and again for us it's really about from the research and evidence that we have been compiling and we have done that in partnership with the district and the board and also Community Partners and governmental agencies also with community conversations of understanding if we're working in a school or if we're working in a neighborhood what impact are they saying they're seeing cuz if we say we're doing small group tutoring we want to know from the parents is it actually happening is it actually having any benefit to the to their children that type of information we just want to make sure we want to make sure that we're collecting and that we're sharing so then that gets me to the the shared data innovate Memphis is doing data Midsouth so n data Midsouth is going to be the hub for data so are those data those data sharing agreements with data Midsouth or with seeding success we have so we have an agreement in place with innovate Memphis that we're sharing data between our entities so each of us have different data sharing agreements there's a more geared towards public sector public accessible information we have a data sharing agreement with the school district and some of our core partners and so what we've done on the back end is bring all that data together so when you're looking at data Mid South you're seeing a visualization as representing all of that information in one place yeah the question was who is the data sharing agreement with innovate Memphis or with seeding success from the school district who is the data sharing agreement with st in success okay if we have a data hub for data and everything's going to this one place data Mid South what is the that's sort of like two and this is technical again that's it's it's two layers and unnecessary layers and I'm sure we have our legal council sitting over here saying we got all these we got furpa Copa all these things of having to go through all of these places in St in place in spaces if the idea is to have a hub where all information goes what's the point of having to have it go through a secondary party as opposed to going directly into Data mids South what I will say with seeing success we've had about eight years of a master data sharing agreement with the district to where each year we have culminated and worked towards refining that processing system it is e getting into some of the technical terms of it there is a data warehouse that is the back door to a lot of this information to where innovate and SE can have access to not getting into the particulars but there's ways that that information can be transferred and shared okay I don't think I think maybe we're speaking over each other's head cuz I don't think the question was answered but that's that's okay we have time and so um then my my question around um what dollars you keep saying you all are going to help us raise funds and and and resources I had a question and this is where this all steered from the last meeting for um in August the meeting that where this resolution was it said something in one of the be therefore resolve um paragraphs that it says that the board commits to considering stop Gap measures with existing funding to lay the foundation for full implementation of the plan and f f fiscal year 25 we're in fiscal year 25 now I'm not sure that I understood understand as a sitting board member now what stop Gap measures with extending existing funding means to lay the foundation can you help me understand that well the short version of how we have how we have discussed structuring the public private partnership is that as a school board you all will make decisions around the budget based on the information evidence and experience that you all have as part of the board what we are saying as part of the mor for Memphis work where there are opportunities that we have agreed that there is alignment and coordination that can be spelled out in operating agreement or some type of document to show how we're working together those would be the areas that for instance if you all are funding in this particular aspect CU I know there's been deep Investments right now in school Personnel when we think about Seas um attendance clerks all of those things that are very important to also helping with navigating a community schools model what we're saying is if there are gaps in that there's opportunities for us to think about how can we bring in additional private investment and or public Investments that could come through grants and other supports in order to help fill those gaps as well oh that will be done on an annual ual basis that's not a oneand done so this is not our money this is somebody else's that's that's what I'm asking what does that mean stop Gap measures with existing funding who commissioner if my if I may jump in as well to to help try to illuminate so the beauty of this is that a lot of what MCS is already doing that is going to work in tandem with what more from Memphis along with dollars that are coming from the city and the county is as well so that we can be um all moving at the same time to have the greatest impact so when you're what that phrase means for me how I interpreted it in the last few years it it got to this point of the board approving it back in August is that that money so it's not like additional funds these are funds that are already within our budget that we're working with as a school district and how they are already aligned but making sure they we're all on the same page as far as the city and the county and what we're already doing within the school district and in addition to that um as they're working with all the administrative all the you know acade academic people within the district how are what we're already doing work with the data that they're getting so that we're all working together so it's a little bit of both ends so yes they're bringing in fresh dollars but also it's not like saying take money away from what we've got here within MCS and give it more from Memphis in what they want to try to accomplish that's not it at all it's always working in tandem so I appreciate that one of the things I want to make sure of when we're talking about data data is King and one of the thing that I want to make sure of and maybe this is because as board members we don't know what the relationship of the data has been with seaing success and I would like to ask the superintendent and or staff to let us know what that relationship what what has been the benefit of having the relationship of our data of the master data sharing agreement between the district and CD success that's very important because it we need to make sure that it's actually doing what we intended it to do to do and that it is impactful so I'm I'm curious to know what that is as well you may not be able to answer that now but asking me or you asking I'm asking you're part of that relationship so if you don't Dr White Law can you answer that thank you chair Coleman board member mckisic I'm going to have Bill to come to to the uh Podium as well because I know that we've been sharing data for many many years uh across and I know that yeah so and your question is hey what are they doing with the data how is it helping and supporting us and then how can we make sure that we're using any information they give us to move the needle so I heard that loud and clear I do think through this process for morph Memphis being involved early on we said some par of how we would use the data and I don't know if you all uh caught it but when she talked about we met with them 11 uh 11 sessions it was really around our data and what we wanted to make sure and then I'll let uh Bill speak to it as well that our data um whatever they represented was true it was actually happening in the district and so they had true data points because that was a rub for us it seemed either the data was lagging or we had some uh different uh interpretations of the data so meeting with them uh I think gave us a good um and they can agree or disagree some groundwork for us to do so that all of us can move in the same direction uh so I will agree that we still have some work to do but I will state that we've started that work early on by really setting the parameters and they came to us so we didn't go out and meet more we actually met with uh bill and his team in every Department during that time thank you I'd like a honest and thank you for that honest assessment and I'd like that honest assessment as well about what is the impact of the agreement between the data sharing agreement between us because like commissioner Murphy said there are people like you in the building that do that work and so I'm just I want to understand what the point is to have that intermediary data intermediary when we're we're talking about a data mids South Hub and I understand it I was involved in it too so I come clearly understand it I want everybody else to understand it now this part I don't that's why I'm asking the question I don't understand this part of it sure good evening board members I'm Bill white with strategy and Innovation um the data sharing agreement with seeding success is a longstanding agreement agreement I I'm not even sure how many years it goes back um what it has really done is it has increased our capacity not only for my office but for our community because what would happen prior to that is you would have multiple individual organizations coming to us asking for certain data and really a lot of times these um organizations are trying to to um support their work they're trying to seek additional funding for their work um and it really became quite overwhelming to tell you the truth to try to have an individual agreement with each organization and to provide exactly what they needed so what it really did in partnering partnering with seeding success and their staff was it increased the capacity to help these organizations um seeding success also started bearing more of the load in terms of providing training about um confidentiality and furpa and all of those other things and responsible use of data um it really just uh helped us better serve not only those organizations but our community in terms of um having this data sharing I think one of the things that Dr White Law referred to was Data quality we have more control over that um so it really you know even though we have capacity internally we're often you know trying to work on the quote unquote work of the district whereas there are these outside entities that are partnering with us or in tandem with us and you know that's really how it came about and it has been vetted periodically about general counsel this is by general counsel this is not something that we went out and just did on our own um and anytime there is an amendment we try to go through that process also commissioner mckenny can I jump in here Mr W you're saying you're not quite sure where it started back in 2018 I was part of uh Mayor Lee Harris's transition team and so it's somewhat rooted in that when he first I believe that was one near the beginning of the partnership with seeding success for the first eight years and he was really focused on uh trying to make sure that we're capturing um those first critical eight years of of life and education for children and so why he created that position with uh Dr Cedric gray being that Lia zone between uh very important body of the school board and then the county was trying to really make a difference that we're working together and so that's my recollection when I first was involved in fact he had me come and sit in on that meeting when he was vetting uh seating success for that time and um where I recall where it started to begin back in 2018 yeah yeah it I believe it goes back to Memphis city well at least with the back to Memphis city and it has throughout the years had various iterations has has had various iterations and various purposes as more and more people you know want to partner with us yeah um chair did you have a question okay so are there any other questions yeah no I just wanted to just add commentary I think the very fact is a great question that you're asking about you know why our data why now and I think that the answer is right there in the question because we have been operating in a silo and that's the whole point of trying to bring all these entities together so that we're not just doing double work all the time running on a hamster wheel and not moving forward and so that is what the exact purpose of more for Memphis is all about to finally to bring us all together because each time like I another big deal that came through was you know the gate foundation and they just operated in my opinion just as a member of the community I never heard about you know others coming into the process to help with that and it kind of just fizzled away so to speak and that's what I certainly didn't want to see happen here with this project are there any other questions for Miss Burke um um Bill white maybe you can answer this question how many of our students go through the process of the Daya sharing agreement each year um I'm sorry but I I mean I don't know that number right now um when you think of a data sharing agreement um there's going to be some organizations that only need a small subset of data they might be looking at third graders in mathematics or something like that I'm just making these things up off the top of my head I do know that there's about there's over 40 data sharing agreements right now through this process and you can imagine what that would diff how that would differ and what that would be like if you had to deal with each individual entity separately um the students themselves depending on what is being done with the data there may not be an actual um need since we have this agreement to actually have what you might be thinking about in terms of some form of parental consent now there are cases where that happens and that's another thing that the organizations get trained on if there is that level and they will only get the data for the parents who have consented but there are some organizations that look at deidentified data or data in the aggregate where that's not necessary so I mean we I mean ultimately we're talking thousands of of student data items um we have how many students in shevy County excluding the charter excluding the charter it's roughly 990,000 how many of those um oped in for the dating sharing agreement get back with me if you don't have the answer yeah I think I'll have to maybe get some clarification on your question because it's going to depend on what data are being requested let's just say I have a child yes ma'am in the high school the data sharing agreement was presented when my uh 11 11th grader now is in she was going [Music] to uh Elementary School okay I don't opt in for the dating sharing agreement because I don't want all my information to go to the 40 plus providers I only share that with y'all and this board has a budget and it is based on our children's needs how do you have a a um number to show how many of our parents feel the way I do okay get back with me if you have a you're not sure about the answer yeah I would need to get back with you I'm wondering if what you're thinking about is the sharing of contact information and parents opting out of directory information no I'm sorry no no okay okay we'll have to probably dialogue further so I could better understand because there's going to be some organizations that if they're working individually with families or children and they want and they need to in order to do work that work know that child's name then there would be an opt out provision for that yeah but there's going to be some cases where an organization like I said is just looking at um deidentified or aggregate data where there's nothing they can tell that oh this is board member loves child they just know it's one of you know how many ever and there's not necessarily um a need to actually opt out of that because it's not personally identifiable but we can talk further you just hit the nail on the head a lot of parents don't uh don't feel like it is identifiable so they opt out okay okay thank you let's look into that further any other questions yeah say something question what you I'm waiting to get to the podium hey now I just want to um ask about so two things like what is at risk if we um stop sharing our data with seeding for success in other words what do we what would we be losing if we do not continue this model since since it seem like we're just we kind of we already have an in-house to a certain degree what will we be losing if we do not continue to um this particular partnership that's the first question well one you would be losing access for organizations and entities that partner with the organization because as Bill brought up is that there is a significant um capacity need in order to provide not just data and information but to visualize it support them with the analysis provide the training and support we do a lot of that inhouse with the partners that we work with and so a lot of that would be lost also when you think about how you're scaling and looking at all the nuance of what a family needs it goes beyond a lot of the data that's provided by MCS but it also goes to what they're being referred for for different service and supports how are they being supported from a um economic standpoint and so the connectivity of having that type of shared data platform as well because then we would not be able to ingest a lot of information to understand what are the true needs and what the district is finding as a support's need for their kids and families so a large chunk of that will be lost I got you I do understand that think the city passed an ordinance earlier about the partnership and so I do appreciate the all the work my um my colleagues have done with passing the resolution and getting things done but so once seaing for Success has the data and they present it back to the district then what as far as like what is the partner what does the partnership look like after the fact once we once you guys U find your findings again presented data points um to the district now what does that partnership look like going forward you mean once we like if we I'm have we're having a meeting I'm just reporting on the outcomes of the strategies when we report out the outcomes of the strategies again this is an opportunity for the board to take that into considerations as you all are making decisions about what direction you're taking the district how you're allocating dollars because those are things that senior success and morph for Memphis would not have control over but again it's going back to it's not just us presenting back MCS data but we're actually presenting back all the data that's coming from multiple um platforms and supports so that you can have more information to make better informed decisions gu that'll be any other questions from board members Clarity yes you you said something about the board chair right using one of us for well board chair do you choose the board chair or do we just have our own board chair be the board chair no it's whoever the board the current board chair be it school board city council County Commission so it's board chair or budget chair that's all um you so I have um just one followup as a new board member having come in with this particular resolution it is um it's a little difficult to follow particularly since um it's it's using a lot of things like joint Cooperative framework um then I see um joint Cooperative framework and provide details for the roles responsibility and recommended funding commitment of the of the of the school system so when I hear budget and commitment and we are responsible for those things there needs to be Clarity I think for all of us because we are beholden not only to making sure that we have the we do we're doing what we need to do in terms of the budget but also to our constituency and making sure that they understand what's going on so maybe the help would be if you could clarify this for us cuz I don't I don't know unless other people know and can school me on it um I don't know what these things mean um and that is because I did not have the benefit of being in the I guess the governance structure that created these things um like my colleague um mckisic had so um may I suggest for your consideration in followup so we don't keep you here all afternoon that um you give us a summary of what you mean by joint Cooperative framework what you mean by recommended funding commitments of the school board um and what you mean by um the because you know my background doesn't I don't like interpretation leaving things up to interpretation I like to be clear yes so that we can be clear with our our people that we're responsible too absolutely so when we talk about stop Gap measures with existing funding to lay the foundation for full implementation of the planning fiscal year 25 I heard commissioner mckisic I heard you but I heard two different things necessary I I'm not sure what I heard so just to be clear on those things that would be helpful because one of the things that I think I had a question about and I I drove the having the ad hoc committee we have a lot of work to do internally with our own goals and strategic plan to commit to someone else's strategic plan that was made outside of our work is a is something that I think we need to be careful about now I heard you in your your um presentation that we would do our work and see where it aligns um is what I think I heard is and so um did I hear that incorrectly what incorrectly that we'll do our work and we'll see where it aligns with the the um more from if it's planing is that correct well the short version of it is yes as I stated during my presentation we've worked closely with the school and the school the school board and the school administration in the creation of the strategies that are now the education strategies within the plan now that there is a new superintendent and new board members we acknowledge and it has been shared with us yes you all want time to get up to speed on the information make decisions about what's needed as a district what we're saying is yes continue to do that if there are ways that we can support that please let us know as part of this the reason we made it a flexible it a plan this is a conversation that we want to revisit every year this is not a oneand done just because it passed with the resolution in August that we can't make changes refine it or readjust we do want to be able to do that in Partnership and so as you all go through the decisions of over the next from my understanding over the next few months of finalizing the district strategic plans and things of that nature we want to make sure that there's an opportunity to work alongside you to do that that's something different than what the email I received so I appreciate that appreciate that CL that clarification so if I understand you're asking the board to take a look at this and any questions we may have you'll answer those things so that we can as we go and do our work of creating our goals and strategic plan then we can work alongside you can we can see where those things might connect yes okay thank you no problem and thank you so much everyone we would like to thank you Miss Burke for your time and your partnership with us at this time we will be talking soon thank you thank you policy update the policy office come thank you thank you good afternoon Commissioners Anette Wade governmental Affairs and compliance is can you hear me now okay can you hear me okay all right uh Anette Wade governmental Affairs and compliance uh this afternoon I'll be sharing proposed policy revisions with you um that we'll be bringing forward this month to a board work session and to a board meeting um and so just a few things before I I go through the revision proposed revisions what you'll see today are um six policies the state law and or the state board rules and policy have been revised and so we are making revisions to align with the state uh there is some formatting actually on all the policies there is formatting and uh you know technical revisions we'll not go through those we'll go through the substantive revisions um and share if you will the highlights um so we'll be looking at the red page numbers on your your packet and on screen and we'll just begin on page one uh looking at policy 5013 promotion and retention again this is a statutory revision on page one the proposed revisions remove the reference to grades 9 through 12 throughout the policy so that we fully align with the State Board of Education K8 policy on page two the revisions um permit the superintendent with Board of approval to establish additional requirements for promotion and retention as needed now specific to grades K through five beginning on page two the law now requires that students retained in grades K through three be assigned a tutor for the entirety of the upcoming school year also uh moving into page four parents according to law now may elect to have their student in grades K through two retained under certain conditions um if the student has a documented academic or behavioral delay and the parent believes that retention would benefit the student then the parent may make um that request to the school and in accordance with the law and with state board rule we would be required to retain that student the State Board rule defines academic delay and behavioral delay and also uh provides guidance for what that request should look like um both on the parents side as well as the school side and then um just uh an additional revision we made also I believe on page four um just aligning to uh what we know is the third grade promotion law the process for um an appeal this the parent may now with written approval from the parent the school excuse me may now uh make that appeal to the state on behalf of the parent as a point of um information um this would not require any board action but on page five we have made some revisions to the administrative rules and regulations the um we add the new provision related to fourth grade promotion that uh now provides for um a conference pathway for students who were promoted under the third grade law within a certain pathway with certain requirements in that pathway which I will not get into the Weeds on that but um for a conference to be held if that's student does not make adequate grow adequate growth um that the parent the principal parent Guardian the principal and the ELA teacher would come together and by majority agreement determine whether or not that student should be retained or promoted to fifth grade with a full year of tutoring beginning on P yes I have a question about the good cause exemption is there a definition of good cause what does good cause mean we do not have good cause defined in policy um and that is um I see the examples exua circumstances individuals sped e considerations it is yeah so if if there were good cause it it gives the district flexibility to look at the student indiv ually and deter make that determination okay yeah and that's outlined in the rules and rs as well what should be considered oh it is it's already outlined should be considered yes and that is that is in accordance with state board rule as well so as as you look through the policy and the rules and regs there are factors that should be considered in in circumstances when we're making promotion and retention decisions so I'm sorry so I I understand that piece but it seems to be another piece sort of call it a um catchall so that when you can't think of everything you call it something and that's the good cause exemptions is there is that what that is um only reason I asked that because what happens is it can be constru it can be construed narrowly or it can be construed really broadly right and so I apologize I apologize it didn't mean didn't no no and so that's all I'm asking we might want to consider a definition of good cause and it doesn't have to be give it a broad enough perhaps definition and then examples okay okay we will definitely look at that um beginning on uh actually going to page 10 policy 516 limited English proficient policy these are statutory and Regulatory revisions the recommended revisions to the policy are a result of changes again in the federal and the state laws or regulations we recommending revisions to the definitions to mirror the state law definitions for non-english language background and El students also proposed revisions to the policy statement reflect the joint guidance issued by OCR and doj to ensure that eel students can meaningfully participate in the district's education ational programs and services that would be required under um title six specifically um it would require that the district ensure that identified El students are assessed for services that an oversight plan is developed so that um those students have access to specialized language instructional program and that parents are informed of their child's eligibility for the district's eel program and on on page 14 under the administrative rules and regulations we included language making it clear that discriminatory practices against eel students are prohibited and that would include not allowing an eel student to enroll or continue enrollment in their Zone school on page 16 policy 5021 Library services and collections again statutory revisions um require requiring uh the school library collections be free of prohibited materials in accordance with the state law on page 17 also a provision for appealing a school level decision to the board and then um in accordance with law a board level decision onto the state and then on page 19 we've made some revisions to the administrative rules and regulations which is also a statutory revision that adds the requirement that the board must review and make a determination within 60 days of receiving an appeal regarding a school library material complaint on page 21 policy 5023 Family Life Education this is a statutory revision as well um on 21 going into 22 we add clarifying language to align the requirements of family life curriculum and instruction to state law so we just clean that policy up on page 24 we've uh developed some new administrative rules and regulations we moved from policy on page 22 some language that was more process in nature having to do with uh parental notifications and opt out provisions and so none of the information changed we just relocated it to rules and ranks on page 25 policy 6047 school fees and debts the statutory revisions we recommend uh revisions to the policy uh specifically based on changes to State rules excuse me previously leas could require students to pay summer school and graduation fees under the new law the district or the new rule rather the district can only request graduation fees fees and fees for summer school if the course is being taken for a grade or a credit so that's a new re Vision that we'll be making um we can charge non-resident students for summer school that has not changed on page 29 oh before you move further quick question um the B section B on page 26 I don't know if you noticed but the the mayor has instituted a new no fees or fines for library books is that something we could consider and I know that's a budgetary item but there's a a basis for that why he's done that in the city because it's access no fees or fines for library books if you're late with library books and we have that here as a school debt and other permissible charts that may be required address that okay you said that is insed for the public library system there no more fees or fines for overdue books or late late books and so my question is is there a way for us we don't have to change it here to look at that and see what kind of fiscal burden that may or may not be if we take that off the books absolutely if that's the will of of the board then the district can look into that and we can revise the policy as needed sorry clarifying question under the new law uh what did you say about graduation so we fees for fees yes so we we can no longer require fee graduation fees or um for students to pay summer school fees um we can request and if if the parent wants to pay a portion or all of that they may but say again or graduation ceremonies I don't know your name but the new CFO oh CFO um what is the budgetary restraint on us um I know that all high schools require a deposit for graduation and that is to pay for the uh field trips and other uh capping gown I think we need to make a distinction between graduation fees and graduation ceremony so and the new um rule is specific to graduation ceremony so if it's like your field trips like your your senior days and all of that we can still require that Fe but for the ceremony itself we cannot um did we charge for the ceremony we we can only request a fee for the graduation ceremony La set in did we charge for we could charge and under the previous rule we had a waiver um provision that we could wave certain fees for your economically disadvantaged students but did we with uh your economically disadvantaged students some of that may be covered under fee waiver if so but I I haven't recalled us actually paying for Ceremony fees we pay for the facility the rental facility for the ceremony to be held now the school charges are different uh cost youal for the capping gown and all of that those items for the the district pays that for the ceremony the facility yeah yes um I don't want to have a school the seniors are graduating I don't want to have a school not do what they need to do because there is a lack of participation in the parents uh well the cap and gown fee uh for instance if that's a schoolwide fee then it can cover be covered under fee waiver for the child who's less fortunate for that you know to pay for that cost so either way the student can still have a capping gown yeah is it can you clarify what graduation fees required for graduation ceremonies what are graduation ceremonies the graduation ceremony fee I'm not this the statement says fees required for graduation ceremonies cap and gown has to be the cost for the uh whatever you need to participate in this ceremony but like I said waver is there to help the economically disadvantaged student um I don't want to call on you miss miek but you are a past principal in a high school you care to answer the question yeah speaking to the microphone high schools typically charge students um a graduation fee and that fee will also include a cap and gown and a diploma cover because the cover cost so definitely as it directly relates to the ceremony there's a cap gown and diploma cover there are also fees that the school May add for the program cost so the program may be uh in color and it may be up to six pages or more maybe we need to back up a little bit under the state law and rules there's a bucket of fees that a school district can require parents to pay there's a separate bucket of fees that we can only request and that's regardless of your economic standing require request what has changed is the graduation ceremony which would be your capping gown and your summer school that in the past was was listed those two things were previously listed as um something that you could receive a waiver for now we can only request that any student can pay those fees so there's really no need for a waiver to be in in place anymore even though that that rule is still in the state um minimum rules and regulations so again there are certain fees that we can request there are certain fees that we can require the two that have changed will be your summer school because if it's connected to a grade or credit as well as your graduation ceremony fees I do know that in um in the past certain high schools would have additional senior dues and fees and those senior dues would cover anything from like your pictures your picnics your um trips I've also seen where um programs were included flowers were included just a whole list of different things but this is specific to your cap and your gown for the graduation ceremony does that make sense yeah okay thank you we are almost finished with proposed revisions on page 29 policy 6060 school day again statute atory revisions based on new state law Tennessee code annotated um prohibits leas from requiring a student to participate in or attend a school athletic event or a school athletic team event on a school holiday an observed day of worship or religious holiday Additionally the law requires students to be excuse from regular School attendance if the parent or Guardian requests it to participate in a released time course we would like to make the board aware that we've made a few revisions to um the administrative rules and regulations to two other policies again no board action is required we're just bringing this to you as a point of information um these are in alignment with statutory and Regulatory re uh revisions page 36 504 this is um all of the revisions there's a lot of Cleanup in the rules and regs to this policy but the revisions align with the requirements specific um for Computer Science and Mathematics and then other small the state cleaned up other small items having to do with um you know U substitution uh credits for graduation requirements and things like that that you'll see throughout the rules and rs and on page 50 5006 awarding credits Again State cleaning up specific to category uh 4 five and homeschool placement and award of credits um work-based learning substitutions and summer course credit Provisions so we will be bringing these proposed revisions to you this month um requesting for approval thank you are we ready for the next item on the agenda okay so it's the 2025 Pro proposed legislative agenda you should have um a document with all of the proposed items on it the first one is the parent Bill of Rights if you can recall last year um the general assembly passed a law that pretty much um ties the hands of leas to provide medical attention except like first aid medical attention so so we're asking for um this particular law to be revised the next one is an alternative school appr program assignment for kindergarten students who commit a zero tolerance offense this would be again I think that's self ex explanatory but for your kindergarten students who commit a zero tolerance offense the current law does not allow those students to attend an alternative school placement um or an alternative school to have an alternative school placement um those kids would just be out of school there is a provision in the law that will allow the superintendent and we advocated successfully last year to add the superintendent or design they can overturn um a zero tolerance offense so this is just asking for just in case we have those kindergarten students who commit a zero tolerance offense and the offense is not overturned to allow them to have some type of alternative school placement I would be interested to know how many kindergartens do we have that's expelled from school yearly was it because it was over time yeah currently we don't have any who've been expelled year over year year over year 11 over the Last 5 Years 11 I would be interested to know where are they now we we'll look into to that data we'll check on it and get back with you check into it but again out of those 11 students who received a zero tolerance offense under the current law and it that may date back five years that meant that those students could not attend school period yeah yeah they were expelled and they could not attend an alternative school placement um question for uh Rod wishman did the parents appeal that is a question I don't know if the parents appealed or not but under School compulsory kindergarten is not required so one of the reasons the legislation may be written like that is because really compulsory School attendance is for grades 1- 12 6 through 17 versus kindergarten age students continue okay so the next item is addition of quality points towards teacher licensure assessment so as you know um in order to receive your teaching your license to teach you have to pass the practice so we we have two items listed here one would um allow a teacher candidate who demonstrates their ability in the classroom to Res by receiving above expectations or significantly above expectation ratings on their annual evaluations for two out of three years to receive additional points towards their qualifying scores on the practice exam the next item is um that the Shelby County Board of Education urges the Tennessee General Assembly to enact legislation allowing the performance of a teacher candidate at or above and we just put 60% the 60th percentile on the nation on a nationally recognized test in the areas of Reading Writing and or mathematics such as but not limited to I'm sorry it shouldn't be such as but not limited to if they receive scores within that 60th percentile on a college level standardized exam such as the gr or the GMAT to substitute for all a part of the practice exam I'd offer one consideration there um not to say college is gr those are graduate level standardized exams graduate level okay okay the next one is multi-hazard school fire drills um currently state law requires schools to conduct fire drills every 30 school days but there's a provision in another law that allows the um the Fire Marshall to come in and and set more stringent rules so we were actually in a position where we could have been because the more stringent rule required us to conduct fire drills every 30 days and not every 30 school days so we're just asking for clarity in terms of which um particular law we are required to follow as an Lea the next item is return of ASD um schools just having a hold harmless period for that we're still trying to come up with some key considerations for the whole harmless period and we'll provide that information for you at another date the next item um is the teap data results for improved decision making we're just asking to have the TCAP results provided to leas at an earlier date and I believe in our proposal we are saying no later than August of each year so that we can make um well-informed decisions the next item is State mandated standardized testing requirements we are asking for reduction in the number of state required test um that are administered each school year within the Lea also under the TCAP we're asking if in the event of um an act of God or in an event that's beyond the control of the school district that an Al alternate test be provided for um our students as you know we've had several tornadoes to hit in Tennessee and those students were not and Bill correct me if I'm wrong those students are not allowed to take the same teap test also here locally we had a power outage at White Haven High School and that imp impacted our students as well so if they can provide an alternate test for those students to take um that's what we're asking for voluntary prek um we're just asking that the Tennessee general assembly and and enhance School Readiness opportunities by increasing access to high quality early childhood education for three and four-year-old children in Tennessee the key recommendations in include prioritizing vacant seats particularly in high needs areas High need areas for three-year-old children increasing the income eligibility cealing for families and offering more flexibility and hiring options for educators we've also just provided some data around what it looks like um in terms of the eligibility um criteria for being accepted in those program programs State funding for Capital Improvements for school modernization and construction we're asking that the state invest in school construction and the last one is a comprehensive State support for full service Community Schools and we're just asking for additional support and funding of those schools any questions or concerns about these items I do have a question about the full service Community Schools do you oh so real quick with full service Community um schools I'm not familiar with the definition of full service Community Schools is it written broad enough for our district I think it is okay I just want to make sure it's it's a national model and one of the things I shared uh with Maria is there is a 50 million um the benefit of something Statewide is there's currently $50 million applications from the federal government when there's a coordinated State application and so I think making this a legislative priority and getting other districts interested would make partnership easier right now our ceiling is like a 15 million just partnering Lea to Lea so we get more opportunities for cash but then also hopefully the state will then invest in those Community Resources it is a national model this is I had a a question about attendance and I was thinking about this after Dr figgins had shared you know after all of the um threats the day that we had a lot of threats and there were a lot of confusion we lobbied for the day after that to be not counted in our attendance do districts have a certain number of days set to count towards their full attendance I see Chief Langston shaking his head like are you referring to the stockpile days that we have I I'm not say that term again stockpile where we go I think it's an additional 30 minutes each school day and that counts towards the total number of days so in the event of inclement weather we can pull from those stock p days and I think we can have is it 11 or 13 13 stockpile days no I'm thinking about like when they look at Chronic absenteeism for the district every school district May face something or community may face something where something happened where people are going to keep their kids at home does the state have a policy where leas could say you choose the 177 days of the 180 with the highest attend attendance knowing there were going to be outliers in communities is that something that we can advocate for so you still have to report it but knowing there are emergencies could that be a legislative platform to just account for emergencies that are going to happen in communities right I think we need to do some additional research around what you're asking for specifically because I know that our attendance rates can be thrown by a few bad days is what I was thinking our attendance feeds into um our Essa plan so there's some State mandates but there are also some federal mandates around attendance so we would need to look at that a little bit more or even the ability to use a stockpile day when we've had low attendance to make up for academic performance like that could maybe you still need 180 but you treat it like a snow day if you stay at home so using your stock pal day for emergencies outside of inclement weather and that I think there's Aion around okay one thing that's not listed on here that we need to do some additional research around is the use of tan of dollars as you know I think the state has approximately the last I heard it was around $700 million and tan of funds available um schools are at the back end of being able to receive that particular funding but we did reach out to representative coin's office and we provide we received some additional guidance around what school districts can actually tap into so we may have another item forthcoming around going out the um tan of dollars any other questions or concerns great job thank you thank you and I believe this concludes the policy [Music] committee um point of clarity I ask for bullying and harassment and treny and mental health to be on the uh Community engagement committee we can move the academic committee we can move so you want to do community outreach first you have a presentation for for bullying harassment treny and mental health yeah and mental health you have the presentation we don't have a presentation I apologize uh Miss love uh we will make sure we have a copy but we do have the presentation and wow let me see uh Miss Chapman will you go up if we send it to you can you go make me copies for me real quick all right Yolanda will you send it so I apologize Miss love because we sent it to the board we should have made copies for you all as well but when did you send it we sent it today we sent it earlier then we made some changes because I put with your permission I did bullying and then I did mental health behind it so that we wouldn't break the flow of what we do for bullying and mental health and then treny will come after I asked for it to be presented last week or two weeks ago you did you we got the email about two weeks ago and we did it all separate and then today I said to me in my mind that it made more sense if we could do bullying and mental health and then come back with truy or we can flip it we can do truy first but I wanted bullying and mental health to go together we just connected it on the PowerPoint I appreciate that I think we all do I think the concern is is that we made the request two weeks ago and we're just getting the presentation today um and we generally post our agendas on Thursdays and we like to post it with all of the information for transparency sake for the public so as we um help us to help you um yeah so that's that's what I think she was concerned about and we take that feedback thank you I take that feedback thank you we have it now so that's all that matters thank you so I can move on um miss miss love however you um board member love F all right thank you all board members do we have a click or you just going to move for me Miss chimber thank you and Justin can you get my glasses I I thought I could see so I just want to make [Laughter] sure oh no no no I got them see I can't see they right here right bullying harassment first of all thank you all board members we're just coming to talk about the data today and just talk about some strategies I do want to uh highlight that this this work lives under Dr luster as well as Dr uh Billy Walker leads this work if we move on today just talking about where does this live this lives under policy 6046 and it talks about in the policy to Pro to prohibit harassment discrimination intimidation bullying and cyber bullying in Shelby County Schools it applies to all of our students and staff and third parties within the district here we maintain a safe respectful environment for student learning what we have on the data today we're talking about uh what we're seeing with students and the data with students if you go on to the next Slide the next slide just gives the definitions of bully and cyber bullying because that is what we see in the district at a at a high rate any act causing harm emotional distress or a hostile environment uh impacting a student's education then cyber bullying uh bully in Via electronic devices phones emails social media impacting school safety and learning here talking about reporting uh staff must report bullying incidents within 24 hours uh even if and what we're asking our students and our parents to report to the school but however if they feel that they cannot report it to the school we have MCS discipline at scsk12.org where they can report and the response time investigation begins within 40 hour 48 hours after the incident is reported it must be completed within 20 days and then parents must be informed of incidents and available Support Services next so looking at our discipline rate we're just talking about what we've talked about for quarter 1 uh at the end of quarter 1 this is what we saw and we're still cleaning up the data uh because some of the investigations will come back as a result of not being bulling but we report all data as it is so if you look at discipline rate I look at students with one or more incidents look at harassment bulleting percentage and that's the data you wanted us to pull out uh Miss love uh and board members 2023 24 was at 4.5 we do see a uptick by 8% is at 5.3 number of the bullying incidents 2023 24 was uh 508 again we see that uptick to 681 if you move forward here this is just we we watch it week by week by week so we can tell you exactly what's happening uh in previous week this was week 13 the reason that you don't see week 14 we're still in the midst of cleaning up and we also like to make sure that we submit uh the First Data Set uh to the senior leaders and within the the organization and then uh pull it up uh to the superintendent harassment just looking at last week at 4.5 at 2324 now we're at 5.5 again we see that uptick a number again of bullying incidents during this time same time of the year was 508 on last year 625 this year next some of the things that we want to call out so even with this uptick what has been happening inside of schools how have we been supporting schools with this work uh first of all we have a safe schools training that we ask all of our employees to complete principals VPS assistant principles counselor and Dean of student those are the people that we' make sure that they complete this training around how do you really identify and look for bullying and Title 9 and Progressive uh discipline and then we have live training sessions so we have worked with all of our principles uh during the summer in August also we made sure that we work with our APS of Dina students a28 talking about strategies as well as our Charter Schools via teams and then we followed up with the pro Progressive discipline guide support uh rtib at the University of Memphis where we met with our counselors as well as our Behavior Specialists and interventionist restorative practices bullying uh student Congress as well as that was held at Cross toown Concourse in 926 we also worked with our counselors again all of them around bullying and tile n because they lean into the work inside of our schools and then 101 we have safety protocols that we uh had an opportunity to work with student Congress and then 1023 we did not list the school uh we do have the information by school but we didn't want to list the school here today um but schools are reaching out and we are going and I and I see one that we left on by mistake but again you see quickly that we go out to schools immediately as we see as well as the support and they make just call us as a preventive measure to support uh inside of the building and then we had our face parents Summit and then restorative justice Summit uh today with student Congress and they were in this board Auditorium move on I wanted to bag it up uh talking about Boolean now let's go into student wellness and mental health and that is another area that you all wanted us to to call out here just talking about how do we support students inside of our district this area uh lives with uh director Donna gos as well as we have our three counseling managers that live in this work as well as nurse bford and uh nurse Johnson but again our Universal supports uh we center around prevention and education because we want to make sure that students are aware as well as the programs that we offer anti-bullying initiatives we offer parent training to support our mental health at home then we have our annual Suicide Prevention Expo so I won't read all of those to you but just wanted to make sure you see that through the universal supports this is how we do tier one tier two and parents can submit a mental health referral through power school so we want to make sure that you all have that information next tier mental health move on our tier two this is where we have our targeted supports around our early intervention and this is where we go inside the schools our social workers our cers where we have our small group counseling sessions shortterm interventions for concerns as well as support for special population uh population including our houseless students and then again collaboration with our treny department including attendance and being involved in the SAR meetings uh so we're closely aligned with Miss stuckin and Miss Davis Around the work uh with attendance and then tier three the most intensive supports so these are the individualized services here uh again this is where we work with uh individual family and group therapy uh but it's through the student if the student is referred uh through our mental health uh services that we offer in the afternoon we also then will work with the family our our crisis response team as of today uh on last week we started the training on Thursday and Friday and we're continuing each School this year is required to have a crisis response team which we train around threat assessment and to make sure that students as well as teachers and counselors and uh principles understand uh the importance around threat assessment and then we have the functional Behavior assessments and the BPS so when a student is struggling with behavior how do we intervene and support behavior and then finally we look at our mental health providers for a higher level of care so we do reach out to other Mental Health Providers next the superintendent did a hello neighbor and she told us there were um um I can't for can't remember the number it was a th000 for hello neighbor for who I'm Sorry Miss love hello neighbor when he neighbor yeah yeah hey neighbor it was a little bit over 900 yes close to a th000 yeah you get to my 100 day plan that's good um I would like to know if those kids are registered in the school and do they attend school every day we can get that information because they should be enrolled in the school but to your point we can get the attendance but we can get that information what services is are you providing for those students and I hope my team members are copying this these questions down in the back that work with me so the number of students Dr luster if you can help me with this question to copy it down so we can get it back the number of students that we were able to enroll off of hey neighbor the attendance and what supports that we're providing yeah okay now I'll turn it over to uh Mr Langston on [Music] treny I'll I'll be yes ma'am excuse me but I want someone who does treny to present next time and BJ is capable of doing his own presentation um the superintendent hired you yes ma'am but I would like someone to do the work and present we'll take that back that's fair so I'll turn it over to Tia no no disrespect Tito man no disrespect we just want to make sure it's hard it's hard to disrespect me I do anything that I'm asked to do um so truy truy actually lives with Safety and Security so there the reason why I am uh presenting it but I'll be brief um so obviously treny is um when a student is considered to have five unexcused absences different from chronic absen ISM when it's all absence so under the compulsory education laws um children regularly attend school from 6 to 18 So currently our transfer rate is about 16.6% that's 5 to9 unexcused absence that makes up 12.3% and then ten more um unexcused absences is the 4.3% and then obviously when we poll um parents um that our schools are doing here are the primary reasons for the unexcused absences um student illness obviously uh not chronic transportation is one of the uh main barriers that we've heard from principles and families chronic illnesses asthma things of that nature have come up um family issues come up death in families ill parents so on and so forth um student refuses to uh go to school that's when we see it in our high school age students and obviously um one of our number one components is our um houselessness or our housing instability um um as of so this is the data kind of at the end of the first quarter obviously as of end of last year we were at about 38.2% for current for treny so right now as we're tracking this data we're at 16.6% I will say that some of the um things that we've implemented such as um we talked about hay neighbors one um come to win has been really instrumental um we've heard from principles when we did a days with them as well as uh reach 180 that we were able to do next session for reach 180 is November 21st at the um the um the wellness center behind us as the treny rate going up or down the year so as we sit currently where we are today again end in the first quarter we're at 16.6% when we ended last year um I would have to get it for this time last year this time but as we ended last year we're at 38.2% to end the year so we can get it for you the first nine weeks of last year to compare year-over year you need to take your presentations give them to Angela White Law she compared last year to this year yes ma'am yes ma'am I I'll take that elf yes ma'am any more question this is I see this this is going to be a bad bad Tito session is there this going to be okay I have a question I if if anybody can take it it's me yeah that's fine it's fine that's cool M I'm good I have a question on the transport are these students that's outside of their District that's attending schools out well that's living in one District they attending schools in another District so you so what we've heard from principles and their and their families and one of the things we're looking at in transportation um is that usually it's on our uh days where we have rainy rainy days where um we have obviously with our elementary students we do 1.5 miles um for transportation and then our middle school and high schools we do two miles and before so any students that doesn't that's outside of that neighborhood and there usually our Walkers if you will so we're thinking about we're looking at uh narrowing down from less than one and a half so we can catch all students but what we're hearing is that on our cold days our rainy days when students are walking to school they're not wanting to um do so yeah look into that because that $4.1 million that we spend on transportation for after school programs maybe that money that cuz the children are not staying H maybe we can look into that transportation for our children and also students refuses to go to school got can you expound on that just a little bit what am I so again one that bullet point kind of attains to again our high school students obviously we know we have a lot of students students that are overage for grades a lot of those students that are overage for grade they're for a lack of better words they're they're giving up on school so um if they know they're overage for grade they're choosing not to show up at all so um obviously one of the things that uh we have to do a better job of is lessening the the number of students that we have over eth grade that and also I passed by Louis Davis Park every day and I see students from Melrose High School in Louis Davis Park every day where are our treny officers do do we even have treny officers that's why I should start so yes ma'am so we have truy liaison so um to your point um recently visit M Rose and and actually found the same thing you that you found probably got there around 7:45 8 a.m. which is well past the 7 to15 Bell time and then notice a lot of students at that Park and at that corner corner store as well that's right there at mro so um to your to your point doing the better job of uh looking at the hot spots if you will for our try l a on to hone in on those students to ensure that they get to school not only get to school but get their on time and when they see these students what are they doing or they saying it something cuz I commend principal Davis he went out looking for his children I mean that's just at meos Wooddale she does the same thing but I'm just saying how many times cuz I've been sitting at the red light at at David I mean excuse me at penon and park and I see our security officers pass right on by these kids I've spoken to the kids and said go to school but that's that's just me I mean we we got to do a better job because it's just I've seen a lot today in the sit up and seat where it say student refuses to go to school that that breaks my heart so instead of letting people go instead of doing some of the things that we're doing Maybe maybe we can uhhuh you can put the mic up now care redirecting some of these people into our buildings redirecting some of these people to come in and help us get these children because when I go home tonight and turn the news on and I see and I'm on my sobx yes see a 13y old that's hanging out with a 19y old that has robbed somebody I have mother I got daughters I don't want to wake up in the morning and hear that on the news do you know how depressing that is to hear our 13 year olds and then and the reason is cuz they refuse to go to school come on we as a district are failing our children right now MH and I'm off my sobx because it's next his tears cuz it hurts we you know let let's do better with what we have for our children send me an email tomorrow it's okay too I'm going to agree with uh madam chair because I see my sro's over there off um South Parkway by Hamilton High School at Chester chicken sitting in the car so eating Chester chicken from the gas station so I'm just saying I'm just going to be honest with you and u m CH say something about that $4.1 million that we doing for the after school program we only got two kids on that bus we playing 4 million for two kids to be on the after school program bus you using it for two for two St two students you're using it I'm just saying okay I understand that we only pay for what we use but if the dollars are there let's redirect the dollars to better resources I I understand that at the end of the day we only pay the bus services or whoever for what they're doing I I'm not saying that the money has been wasted but when there are other ways that other things that we we need to look at that we know are going on that we the board could be your greatest asset to saying this is taking place in our districts we know where the hot spots are for our children to hang out we can ride around with you and anybody and show you where they are or you go observe for yourself Amber it it sounds like that the board has a will or a desire to see in our next budget amendment or adjustment some some of the cost savings that we've used for these after school transportation to reducing treny so if that could be presented to us in some way as a if that if that fits into the overall fiscal portrait I would love to see it so so that the seems of what we're here is we want to get our children to school and adjust when some of the new things we've invested in may have some flexibility I have a question what are you doing about the overage for grade the kids that don't want to come to school uh the superintendent is being Innovative with those parents I yes I'll speak I'll speak to a board member love um in my presentation I will talk about a little bit today what our accelerated schools formerly our alternative schools are doing for our overage grade what we're trying to do is Dem Market by recruiting and attracting those students to come to GW Carver as well as invict us so that we can get those students back on track for graduation uh things are looking good so far Miss Molita Thomas is responsible for that work and to answer your question uh chairwoman Coleman we are redirecting some of those after school funds uh to give schools a Transportation stien uh I will be sending out an advisory this week letting them know based on the size of their school uh middle schools and high schools we'll give them a transportation stien for their athletic programs which will cover Athletics for this year um Rod thank you for the comments but in my district kids can't catch the bus the Mana bus to go to Invictus and uh GW Carver excellent question again and Miss Thomas and I had a conversation just as early as next week wait for the presentation well we're going to do something at tresmond but also uh Project Graduation what we're doing with Project Graduation we've had the satellites in the past we're looking forward to second semester allowing schools to do their own Project Graduation after school at the school site so students can course and grade recover any more questions uh Dr White Law it says officer White Law you changed your [Music] name board members again I think that we will be going through our 100 day plan so just want to make sure that um we all have um each other on a time limit that we want to go over just give you some highlights as well as talk about what's working and what's not working uh inside of our area so for the Office of Education Services Yolanda thank you Mr cholate yes ma'am you do y'all not have it for any of our 100 days all right again we apologize and we take full uh responsibility of not getting those uh or checking to make sure you all had those uh because I do think that we have to make the copies and we probably thought that the board office so that's us and we'll make sure so we'll make [Music] sure I was just trying to get everybody's attention I want to make a point of clarity let me move but but again we apologize and we'll make sure that we circle with the board that isn't on the board office no no no it's on us that's why I was saying that we forgot to check Miss love with the board office because everything is blamed on the board office no ma'am to tonight I'm taking full responsibility that we should have checked with the board office because I think that we make the copies and give it to the board office I think we failed to do that Miss love that's what I was apologizing for okay okay and we'll make sure next time we um that's what I was saying we'll check through Office of Education Service overview real quick just talking about what follows up under student experience there are three big departments that fall under Education Services student experience student wellness student services I had an opportunity to go over this in the retreat under student experiences we have bullying I talked about that bulling intervention title n compliance as well as tutoring Sumer learning houseless students as well as field trips and student organizations and student leadership when you look at student wellness again this is where our our counseling Crisis Intervention our education programs are aimed at fostering emotional uh resilience and then really offering the health care directly to our students and leaning in in those places for student services uh here I didn't talk much about it uh a minute ago but just want to lean in and talk about um Dr Luckett exceptional children uh with over 15 plus thousand students as well as our multilingual Learners uh they are growing gr that's another population that's growing fast we're over uh close to 15,000 so again just wanted to share here just talking about some of the progress on the 100 day plan if we look at our goal and our update real quick here made sure wanted to make sure that you all had the information around Legacy Builders the power one so we have really been trying to use the board insight to talk about that information we gave the tutor an overview that's shared in the August 28th board Insight just talking about how again we're looking at Governors and board relations in Education Services it was part of our 100 day plan the following events that we've been able to hold and host our um division of exception children transition programs as well as our family nights community service providers meeting we participated with Arc as well as we went into the education F here just some of our community relations some of the updates here again our collaborations across the district again you talked about a Mis love with hey neighbor that was an initiative that uh started with student experience also looking at and working with the city of men Memphis and the Community Alliance working with our houseless population as well as also partnering with with leoner peab body Hotel all of these things that work with our special Edge students our exceptional students as well as Nike student experience team mentors uh and all of those thing around bullying being preventive as well as our 504 team has hosted uh some annual training for MCS professionals because again we want to make sure that we are compliant as well as we're moving in the right direction and supporting students here on the staff relations and capacity uh again how are we utilizing leadership development week how we're making sure that we're leaning into our Network meetings even helping and supporting around PD so that we are making accommodations for students and we are really focusing on differentiating instruction as well as providing information around uh ourmes operations and finance I think uh again how do we continue to research grants and call out grants and so that is an area uh that we will need to continue to grow uh because we want to make sure that we are applying for Grants at the state level at the federal level that would benefit our students student achievement here just want to continue to talk about the support that has been provided through our IEPs and our 504 plans and then the training that we have been able to do with our teachers this year again want to send a shout out on Saturday over 15 teachers came on Saturday to learn about special ed exceptional children strategies and just that they were there from 9: until 2: so again uh teachers like the training we're going to continue to offer more training and make sure that that we are meeting their needs so again this is Education Services um 100 day update and I will turn it over to my colleague or I you can ask a question at this point any questions no thank you good job Angela officer Angela W good afternoon good afternoon I'm a little taller here we go all right maybe not I'll just hold it all right then for those who don't know me my name is um Janice tankson again I am the assistant superintendent of schools and before I start my presentation I just want to start off by saying that it's such a privilege and an honor to work for all of you as we support our students um I have the privilege of working with seven departments but before I talk about those seven departments that I work for and support there are 44 schools that I love to work with they're considered the ignite schools they are um with the state called designation of a sea they're 44 they're six high schools six middle schools and 32 elementaries there's over 26,000 students in this this particular Network there are about as a district 24% of the district is considered um in this category of the network of the ignite schools and on top of that we do have one network leader uh Miss Sheree Jones if you wave your hand Miss Sheree Jones she supports me in the work um with the 44 schools and I'm so again elated to work with some phenomenal principes and teachers I'm going to move a little bit now into the Departments as I stated before there's seven departments I get to support in this wonderful work the first department is the family engagement office actually Mrs Stevenson is probably not in the room right now because they've got the parent University going on um this will be our 16th SE session this year we do four sessions a month working with our parents um tonight is going to be in person I think we have the Sheriff County Sheriff's there the Shelby County Sheriff there presenting onone safety to our parents so we work really hard with our Community Partners also um in our family engagement Department we have 76 family engagement Liaisons that those particular particular people work very closely with parents also but they're also we're always talking about chency and chronic absentismo schools working hard to call parents and try to get our students back in school so we do have that handson um Network going on in our schools moving forward we have our Advanced programs and optional schools we have about 45 optional schools across the district as you know this is um a special special group of schools within our district where students can go and be challenged and have more opportunities more exposure um to various things across the city but we are very proud of our optional program and we're actually looking to expand the optional program also um last year right now we're doing a big push for dual enrollment we've been talking a lot about the dual enrollment last year we had 286 students enrolled in dual enroll courses this year 2425 we have 2,966 so we're really proud of that number and for many of you all that had college kids that had dual enrollment you already know the kids went to school with already college credits so that's something that's a real big push that we are implementing across our district with Early Childhood that is um led by director Davin Gordon she does a phenomenal job with our early childhood we service high quality education to our three and four year olds we currently have 4,732 students as of today in the program we have over 70 sites across our district and then on top of that we are in the process currently writing right now the grant to try to receive the 29 million federal dollars curriculum and instruction there's a lot of great things going on with our curriculum instruction that is led by Dr Maples Amy Maples again our goal is to make sure that we are getting materials and supplies to our teachers we're making sure that our teachers have lesson plans they have the materials they need resources PD to teach our students and push them to that next level with our performance and leadership development of course everyone needs some type of growth some type of PD so Mrs Addison she leads this work we have we call it LD W week every month um but we're really pushing to not only work with principls and teachers we're working with central office we're working with coaches we're working with advisors and managers but everyone is getting professional growth and that's what's most important we're always growing of course I also lead the evaluation and satisfaction where everyone across the district has to go through some measure of evaluation through either ni or tem M or te so there's so many different facets of our evaluation systems and then the last Department that I get the opportunity and love working with with the love working with all of them but again it's the Fine Arts as you know with your help we were able to get $7 million um to purchase new in instruments and supplies and or music for our students this hasn't occurred since the early 1970s where it's been a districtwide purchase of materials and well I'm sorry of instruments and materials next am I doing it okay thank you so let's go I've talked a little bit on accomplishments but I'm just going to kind of peruse this for time purposes because I know we have other colleagues coming to present this evening but my 100 days I have certainly enjoyed it this is actually the 12 day if we're thinking about today but in the hund and um days I've got to help ensure St schools opened successfully I've got to make sure that teachers are getting hired yes we're constantly trying to hire teachers I've got to go and speak at various events I've got to go to evening events and met several of you at some of our evening events and functions like the VIP tours um I've got to work on the who to contact guide again we've got people all over the place sometimes so you can look at that guide and find out where they call them and get the help that you need I've also got to work with several people across our district and meeting various people in departments where we're working together as one I've got to work with principles when it comes to their budget making sure that we're spending our money um accurately and on the right things that's going to really bring success to our students I've also got to ensure that we're getting supplies and materials into those classrooms even if it's virtual viral materials or virtual um types of books for our students they can get it that way so we work through it I've got to meet with all of the department here's oneon-one meetings and actually I I do it every month so today I was leading Department um director meetings that's just something we have to do and stay a breast so we're constantly meeting I also do huddles once a week sometimes once every other week it just depends on principal schedules but that's how we stay close because as I stated before there are 44 schools there's the assistant soup and then there's the network leader so we we are really working hard to make sure we have good connections with our principles um and then moving forward um um again this just talks about all the directors that we have and then the last slide just talks about operations we know that maybe seed is gone however there's that connect where parent Can U send letters and we can respond to their needs so that's something that we work really hard to ensure that there are any concerns they can go straight to the assistant superintendent or the superintendent then the assistant superintendent to get their needs met so that's just a snit bit of what I've been up to those last 100 days at M Shelby County Schools any questions I have a question uh Clarity sake you did say that you were on the 16th meeting for of parents 16th we this is our 16th SE session of parent University and they got one going on at 5:30 today this year yes ma'am this school year um the board doesn't know about that H okay well we're going to definitely have to make sure I work on we would love to hear the feedback from our parents yes ma'am absolutely yeah I can take care of that absolutely so we'll make sure it's in the board briefing moving forward yeah okay invite yes yes ma'am on our calendar on our calendar yes yes ma'am we can take care of we can't be in two places at one time yes ma'am send us in invite um um the board meetings and the committee meetings send us invite after those dates yes ma'am yeah I'll take care of it thank you any more questions yes ma'am I just was going to Echo what uh board member love said it'll be good to have those events on our calendars because we don't know when they're happening but we do know that you guys are working really hard and we appreciate all your hard work thank you thank you thank you so much we'll take care of it thank you and Miss Miss love I just want to recognize I forgot to recognize uh someone on my team that's super special uh because I need for her to work every day and that's Dr Chandler so over sore school she's awesome so I just want to make sure that she I give her a shout out um you guys have one assistant how many schools do you have Tito so H excuse for just one second Dr Mir all how are y'all doing the work right all everything you listed and you listed up here you're doing this on a day in and day out basis with one person supporting you all of you one person so I'm asking a question I'm sorry it may not have came out as a question you no I'm not talking to you I'm asking a question cuz they looking at me like is it English you're one person all these things you're over how many schools 44 96 96 20 26 26 he don't ain't got he n jobs and you have one assistant you have two people besides yourself I'm I'm sorry you all but our children's education is too important and we not getting this right I mean it's a letter going to be written about me and I'm at the point I don't care but you're you cannot effectively do your job because you're being stretched too thin M you cannot effectively do what you have been mandated by this job to do because you're stretched too thin something is going to go lacking and guess what it is my babies mhm you can't fire me you ain't hire me you have 96 schools how many people do you have directly with you 94 I'm sorry how you making it this this is everybody want to say what's not right it's not right that you cannot effectively go into a school and stay there see about it and and and this is what and then we got to sit here 3 4 hours after you have done that to ask questions come on something has got to be done our children are suffering you're suffering you are suffering there's no defense Dr tankson I'm sorry it's not it's just the plain facts we have got to do something different for our children hire more people bring on Le do we going to have to look at something because I'm looking at April is is a few months away TCAP test are a few months away EOC is a few months away I have a senior in high school a grandson not a son a grandson that's a senior in high school I was already worried now I'm worried even more this is a travesty in the making I'm done I have a four-year-old I mean not a four-year-old a fourth grader that's also in the system and that's why we're getting our agendas late because you guys are overworking and and and uh White Law did take responsibility for it but now we understand why we are getting everything so late why we're getting our agendas late and we supposed to have our agendas 5 days prior to today so we're just now looking at these agendas today we just got them a few hours ago you guys are stretched thin your assistants are stretched thin and everybody else from from my understanding uh uh Mr Richmond that they all have different things to do you got 94 schools she has 26 she has 24 and one one assistant I'm I'm with I'm with Madam chair we can't possibly serve our children we're missing something our kids can't read by the third grade and we have all of you only having one assistance and one person in each department you can't effectively do your jobs you're tired you got I'm going to be honest with you you have bags under your eyes you're sleepy you're drinking coffee after Coffee R is sitting here with his eyes bucked open because he trying to hold his eyes open cuz he's sleepy I'm just going to be honest he's sleepy they sleepy over here too they noding off too they tired I we have to be honest here you can't do your jobs like that you you have to have 8 hours of sleep and you have families that you have to attend to there is no way y'all should be working as hard no way I'm not angry at you um Dr White L because like you said you didn't make any excuses for it but now I see why now we all see why you guys are overworked and this doesn't make sense and I'm not happy with that I'm done it's my turn oh I don't want y'all to think we're like uh picking at you guys but I got really emotional this past week because I know that it's going to take a team for us to get to where we need to go and you guys don't have that and I know we can't cross over into operations but we see y'all and that's why I'll send random messages and and I'll say thank you for your hard work because I know y'all working our butts of and but it's it's it's inhumanly impossible for to get it done because we don't have the support I'm a business owner I need my people I cannot run my business without my team you guys don't have a team our kids are going to continue to fail I have a 5-year-old goes to making h a seventh grader that goes to mount pisca you're not going to tell me to move my kid to another school because we got six schools that's doing well and we're going to put all our resources into those schools no you going we going to fix every school in Memphis Shelby County schools we not going to fix just six we going to stop that but y'all need help y'all need support and we're willing to fight for you guys and help you guys and support you guys cuz this is bigger than us this is about our kids and we got to stop playing with our kids you guys need help and it saddens me because I work really hard I'll do anything I do a lot of community stuff I do as much as I can but I'm only one person too but guess what I ask for help I humble myself I serve and I show people I care about them so I have people to help me but y'all don't have nobody and we have to change that we want y'all to have the same thing that we have up here uh we agree to disagree but we are a team you know even if I get discouraged about something like I did earlier is the mere fact that um I can talk to my teammates and they'll come out like Stephanie just did brought me a Red Bull and say calm your nerve cuz I go from Z to 10 in seconds but we but we look out for each other like that when I know that Stephanie is stressed I'll go give her a hug because that's teamwork we disagree but we agree sometimes too but we're a team we don't get mad at each other we help each other out with our loads and y'all just don't have that and we didn't mean to take this time out to just we're not fussing we just see what you're doing now it's just the eye opener when she said she has one assistant that was a eye opener for us like y y'all really overworked do y'all eat do you sleep I know Rod don't sleep cuz he looking at me like this I know he not sleeping I know he not white LW do off every now and then that's how I know she didn't overwork cuz she'll sit there and she'll go like d and she look up me like she did something tank still look down like she on her phone cuz she sleep so I pay attention when y'all don't think I'm paying attention when I'm up here laughing I'm laughing because I said they tired they sleep be quiet okay I'm going be quiet now but I just want y'all to know that we're here you know if y'all want to talk to us we here we're not mean like people think we are we talk to you we will talk to you cuz we know that now we know now that y'all are overworked I mean Jared over there he's just like I don't even know what to say cuz I'm sleepy too but I just want y'all to know that that we're watching we're paying attention we we do come on come on cuz I keep talking so come on come on thank you for the work you've did in the amount of years you have been doing this work thank [Music] [Applause] you I just like to take an opportunity to blame the bags under my eyes on my three-year-old and my seven-month-old so they're watching at home and I hope they heard me um I'm going to be very brief because I just uh had the opportunity to share with you guys an overview of the the draft literacy plan at one of our most recent meetings so this will be very very quick uh but a few a few things I'd like to highlight in terms of the work that's happening in the office of literacy during my first 100 days you can move on to the next slide uh is oh I've got the clicker here oh awesome uh is the real work that's happening across all of our senior leaders to implement the district's high impact um strategies in order to create instructional consistency in our classroom and what we do is we monitor a dashboard for the percentage of time that we see these strategies in place and that's actually how we'll be spending time with our principals and other school leaders next week I spent some time talking with you guys about the importance of implementing our district adopted curriculum to ensure that all of our students not just some of our students have a degree of instructional consistency uh in their classrooms from one class to the next and from one school to the next and that is really what helps us to ensure that literacy integration is happening in every class on every campus and every day uh we're really uh upbeat about the shift that we've seen in terms of how our seas are spending their time in classrooms uh we're currently seeing something like 85 to 88% of their time being spent in instructional settings which is a big improvement from the last school year so so very positive there uh and then really digging deep into our academic uh achievement and growth data to identify what schools need support in which areas um a few other things I want to highlight um again I just spoke about the high impact strategies and the the increasing of the effec effectiveness of our sea usage uh but also some of the professional learning opportunities that are in place uh on a on a month-to-month basis uh those happen both at at the school level at the district level and from our vendors so for example we have leadership development Le uh next week where we'll have our school leaders that will receive support from our office uh we also have those curriculum based support opportunities from our vendors so for example Thursday afternoon uh wonders which is our K5 curriculum is offering a support on uh leveraging small group instruction with our English language arts curriculum so those are some examples of things that have been happening throughout my first 100 days and and Beyond and then bi-weekly we meet with our instructional coaches to uh focus on various topics we sort of Base the topics with them on what we're seeing in schools and what trends are happening and then and how we might push in a little bit to provide some some deeper support then lastly I want to highlight just some Partnerships and resources so um we'll actually be talking about this a little bit at the work session next week but uh some of the work happening around our strategic partners for literacy and supports that they're bringing forward to support literacy instruction so there's some good movement there uh spoke with you during the literacy plan about the reading topic calendars and how we're able to identify some reading topics and questions for parents to use at home uh and then in terms of other resources you saw I think the parent literacy toolkit that went out in October it'll be republished in the November uh mscs monthly uh just to get those literacy resources in front of his as many people as possible uh sort of a new process for preparing for a unit and lesson uh we don't call it lesson planning anymore it's more lesson preparation because they're digging into our curriculum to actually uh study what's there and think about how to best engage students in their classrooms on a day in day out basis again our Mantra is the brain doing the work is the brain doing the learning so we really want to shift as much of that work to the students as possible and then thinking about what supports are needed be it uh teachers who haven't been through the state Department's early reading training or secondary literacy training same thing could be said for leaders and making sure that all all who need access to those resources get it and then working across we just had a collaborative session with our Network leaders a couple weeks ago thinking about the instructional trends that they're seeing in networks and how they might be resources to each other alongside the network advisors and instructional coaches so uh that brings me to the to the end of mind happy to answer any questions but again this kind of a a highlight of some of the things we spoke about a bit more detail a couple weeks back thank you any questions thank you no man good evening to everyone uh first I want to start off I I tell people a lot of times uh one is too small a number to achieve greatness uh I always let senior leaders know as well as the team who's out here we couldn't be where we are without a complete uh team effort over the past 100 days uh I also want to thank all of the principles teachers students and all of the schools that make up the office of transformation as well as my assistant who's been with me 20 years Miss Tammy Edwards the office transformation is a newly established office is dedicated to enhancing the performance of schools with a letter grade uh D of f uh what is designated as their soup schools our primary goal is to move at least 50% of these schools into either ignite which is a greater C or sore status that's what we're wanting to do with these schools and when I say 50% my portfolio is made up of 139 schools 94 of those schools are what you would call traditional and Charter 55 another 55 are Charter that do not make up dnf schools the office of transformation also oversees four networks each is managed by a network leader they supervise between 19 and 21 schools and that's between 11,000 and 13,000 students making up 47.7 students are 52% of the population I want to thank my network leaders I have three I have Dr Stanford Fox Dr Fox Stanford Dr britam and Miss ker who's not here our fourth one has not been hired but what we've done is just split up the schools rolled up our sleeves and went to work uh Additionally the office includes Athletics accelerated schools Charter Schools CTE uh graduation and retention acceleration Memphis virtual jrtc and here and and appeals our five goals we establish five goals for the soup schools one is to make sure goal one is to make sure in ela and math we improve by at least 5% and met and exceed rate for student proficiency our second goal is to reduce chronic absenteeism by at least 5 to 10% with 10% being aggressive our third goal is to increase the number of effective leaders and teachers we've noticed that in these schools many of our leaders are new and novice as well as many of our teachers are permit so we're wanting to make sure that we increase the number of effective teachers and leaders in these schools also to strengthen the feeder pattern I was very uh excited to see that we were right on the right course when I saw the other day around the ASD article in the commercial appeal that they mentioned in that research that the Difference Maker was feeder patterns we also noticed during our Ace days when we set in on Ace days and I saw all of the white stations were in and part of the sour schools what that told me is how can we and why can't we create feeder patterns that represent the same type feeder patterns that the white stations do throughout our whole school district so we've made that a goal and an aim for soup schools and lastly but not least we want to improve the grade designation of 50% or more of our schools again when we look at the soup schools we have 90 4 schools those 94 schools 10 of them are Charter and 84 of them are made up of what you call CSI 38 of CSI and that stands for corrective uh comprehensive support and Improvement they're the bottom 5% of our schools and that's a federal designation we have another 33 schools those 33 schools are dnf but they could get a letter grade this year and they could move to ignite the 38 CSI schools are 44 four CSI schools that list remains intact for two to three years so that list is stagnant that list is stagnant we also have another 10 schools that are soup schools that are Charter priority schools and then we have eight of our accelerated schools which are our former alternative schools that are part of again the 94 soup School portfolio then when we move over to again our CSI schools it's made up of 38 traditional schools and six Charter Schools an overview of my department we have Athletics which is headed up by Miss India Weaver one of the best athletic directors in the country 900 programs we serve at least 15,000 to 20,000 students we have over 5,000 athletic programs plus a year jrtc is headed up by Colonel Bobo and uh jrtc Beyond physical training it Fosters leadership responsibility citizenship and even substitutes for various academic credits which include lifetime wellness and financial planning we serve about 3,800 students in jrtc and we accounted for about 4 million in scholarship monies last year we also have our CTE Department 47 programs of studies 16 career clusters we serve about 27 of our high schools 35 of our middle schools and our uh enrollment currently is about 27,000 students for a plus of about 2,000 over last year we also have our charter schools and they act as both an authorizer and a liazon that's headed up by Miss Parker I'm going go back to CTE I want to send a shout out to miss Willie slate who again came back out uh from retirement to help me stabilize that department and she's done an outstanding job of helping us stabilize it and I'm excited about where their department is going next Charter Schools again Miss Parker along with Miss Spencer they help we have about 55 Charter Schools we also have our accelerated education which is headed up by Mita Thomas and our virtual learning program which is headed up by Miss Rochelle Griffin under our virtual umbrella we have a 4 through 12 school as well as an adult school we're also looking at what I shared I've shared with the group bringing our face to-face Adult School back we have about 800 student students who are on the waiting list for our adult learning school also underneath that as I said earlier we have our uh Project Graduation and Project Graduation we have satellite programs that students can go to for course and grade recovery as well as we're looking at allowing schools to do course and grade recovery and last but not least we have Network hearing officials there's four in soup schools Cedric Smith uh Jameson Morrison Michael Bates and last but not least uh Alvin Harris they're with me and then we have three other hearing officials who support our ignite schools and our source Schools student achievement I'm moving now into my 100 day plan and the goal was to review and assess effectiveness of current instructional programming close achievement gaps and prepare students for Life Readiness when I think of this goal I go all the way back to the beginning to when the superintendent came in and we started to restructure the first thing we did was we sat down with principles and had Ace days during those days principles had to talk about their data but they also were given the opportunity to share with staff what did they need to succeed that was the first phase of us doing what was called decentralizing decentralizing by giving them an ecosystem of support within their schools to help improve instruction so all of those jobs and roles that may have been at central office those things have now been pushed in schools I also remember going into uh June we didn't have a budget but going into July we had to hit the ground running during July my team and I we interviewed and on boarded 13 principles 15 assistant principles so we would be up and ready day one to start school we also started meeting weekly to make sure the schools had everything they needed dealing with both plant fiscal and human resources to be able to open and to be ready to receive students day one we also moved into having what's called our district days our district days consisted of gold alignment making sure throughout the organization everyone's goals were aligned starting with everyone that reported to me their goals being aligned to me my goals being aligned to them so that they would Cascade down to the organization we also develop game changing strategies by analyzing K12 achievement data uh three things that I I produced my team and I have outside of Ace talks and Ace days we have a comprehensive soup School plan that we've that we developed and we're still tweaking we also have a CCT plan that we've developed and we're still tweaking and we have a plan to expand Athletics by uh partnering with outside agencies to have Elementary age Sports and then last but not least you see on there we're developing an app called After School Memphis that will align with each board member District so a parent can go in and look at all of the after school and extended day programs within the area that they reside in so that they can enroll students in those programs so that app is now in development the outcome of that was to produce confident multilingual trailblazing prepared to positively impact their Community next staff relations and capacity that goal and again all of my goals are aligned to the superintendent except for board governance and relationships staff relations and capacity we want to foster a culture of collaboration recognition and support among staff by identifying and elevating opportunities we've done that by initiating consistent check-ins my team will tell you we meet with our fail every week my team will tell you that we frequently have our one-on ones every week with our fail because it's important if you're wanting to align the work in an organization you can't do it without meeting regularly and making sure that everyone is on the same page rowing in the same direction we've also done that with our Ace talks in our Ace days my network leaders and I we met with our principles doing Ace talks so that we could prepare them to meet with the superintendent so they be able to sit before the superintendent and defend the data and each and everything going on in their school so again I want to thank them for that we also enhance districtwide recruit uh recruitment plans we did several hiring Blitz because the other thing we wanted to do was to make sure day one all of our soup schools were staff but we've also met with them to make sure that they're doing staff adjustment that there are no classes that are uncovered and we've continued to ask them to recruit teachers and people to come into those spaces so that we can be able to support our students and then lastly realign academic organizations and chart academic organization chart I don't know if people people understand I was the chair of the merger it took us a year to plan to be able to start a new school district what my team and this team has done is we've stood up a district in two months we've stood up a district in two months and open day one without a hitch the only issues we had the first week of school was HVAC issues outside of that our soup schools and the and the leaders within those schools being that we had all of them selected and in the right places we were ready to rock and roll day one we were hoping by doing these things again we staffed our department I had to staff of Department had to put uh policies procedures uh regular routines and all of those things in place with a totally new redesigned and created Department which is the office of transformation the outcome we cultivated a team of committed and aspirational leaders who feel valued and supported next operations and finance we reviewed protocols where the goal was to assess and improve organizational Effectiveness and resource allocation we did that by reviewing protocols for Success around school closures and Facilities Capital plans remember we open schools without a hitch next we transition achievement school district schools back five we had five to transition back we open two new schools basically fairly and cwell Guth we open those two schools in a month month when you look at we closed Humes and merg those students into Carwell Guth when you look at tresmond and MLK we closed MLK supported those students and transitioned those students to both rileigh Egypt Craigmont and tresmond we did all of that in a month next reviewing survey feedback regarding District customer service and safety measures we do that that's ongoing assess current Grant applications for priority schools they have to submit School Improvement plans School Improvement Grants and we also have turnaround action grants that we're responsible for we have two Milestone visits this week from this uh from the division of turnaround from the T tdoe and we're prepared to do that this week on Wednesday and Thursday with those schools and then lastly evaluate Walker RS routes crisis management protocols for immediate action we've done that by meeting with our Emergency Management uh planning team to make sure that schools again are having their fire drills they're having their earthquake drills their Intruder drills all of those things are important in the world that we live in today outcome Implement High leverage processes to optimize performance and allocate resources efficiently to optimize performance and then lastly community relations to develop and execute strategies for engaging new Partnerships we've done that by engaging the Community Connection events across regions my along with my team we've attended all of the VIP events as I said earlier I've been in lock step with the superintendent with all of our virtual uh platforms to receive students back to school I participated in all of uh our VIP huddles where we invited faith-based business people we met uh recently with highered people from highered institutions I've been a part of that and the team and I have been open to doing that along with other elected officials and anybody who knows me know that I'm totally immersed in our community most recently uh we had a uh we team with Nike and Snowden uh Middle School to release the JW tools we did that along with the CTE visit at kingsberry by the governor by Governor Lee uh a month ago outcome gavanized and engaged community that supports holistic School Improvement and efforts I'm going just touch on a few highlights now this data this is from powerbi whenever I'm sharing data I'm going to always uh cite the source this was about two weeks ago we were at 92.6% attendance when you looked at soup schools we were up by 1.9% all right chronic absenteeism we didn't have that data fleshed out high risk of chronic absenteeism it was down by 99.4% perfect attendance was up by 14.6% treny was at 13.2 it was down by 7.3% and sarbs were down by 29.4% this was two weeks ago so I want to give that disclaimer in regards to the data but we have these dashboards that we're able to go in and look at regularly to see where our schools are other highlights of achievement again Athletics last year for fall Sports this is just for fall Sports what I have uh athletic directors and principles to do is to go in and flag athletes we've been doing for the last decade so that we can show the public how Athletics impacts attendance uh discipline uh grade point average ACT score and the like if you look uh we're down but there's some uh there's a backstory to the data in regards to I'll use fairly fairly is one of our schools that we're having to come online with power school so they're still having some uh difficulties and so we feel that that may as well as cwell Guth have an impact on our final number around Athletics if you look at jrtc we're up by about 100 students if you look at clubs and organizations we're up by almost 500 students and this is just data for soup schools not all schools and then before and after care we didn't have any Baseline for 23 24 for soup schools but we have about 2638 of our students in soup schools that are in before and Aftercare then we move on to next level Readiness highlights dual enrollment as uh Dr tankster shared if you look at our dual enrollment from 2886 we're at 2966 six which means dual enrollment up is up if you look at CCT enrollment we're up by almost 2,000 students I know there were several questions about CTE CTE is fine and well CTE is fine and well and I feel really confident in where we're going with it Memphis virtual school if you look we're up by about 30 students with Memphis virtual and then if you look at Memphis virtual adult we had 282 students last year and we're at 456 with again a waiting list of about 800 students and that concludes my presentation thank [Applause] you come back come back come back come back to the mic Lazarus thank you so much for this presentation uh I'm glad you're in front of us today so the board was at the Tennessee School Board Association fall leadership conference and we all get to choose sessions and one of the CL that I went to was CCT Innovations um looking at a couple of districts and Partnerships they had and one of the things they mentioned and I go I don't know if we do that is they talked about the exceptions that we had for credentials where if you worked in the industry X number of years like if you were a welder for 25 years but you don't have the teaching credentials there was a way for you to become an Adjunct professor through somewhere like tat M are we um are our instructors becoming adjunct professors so our students are not only getting that highquality experience teacher but also earning a transcript from either tcat or another institution that can give them that on the job training for the the teaching portion with um excuse me with some of our dual enrollment courses our teachers serve as adjunct uh professors but we also know with our CTE Department we're going to start doing uh job fairs we've also ridden in doing what would be called externships we know many of our instructors they need to go and visit and have opportunities uh to participate in some of these real world uh job training programs themselves so they'll be able to come back and better serve and support our students so do you know how many of our CCT instructors are considered adjunct professors of teap but or of ation see the process because another board member in another District asked like well how does that happen and they said you submit a resume to like teat Memphis I'm just using them as an example there are probably other institutions then they can review their credentials and actually make them an Adjunct professor it seemed to be maybe a step we want to make sure any of our instructors who can take that step seems like it would be a benefit to our kids because they get that transcript too so most certainly look into it thank you m thank you I think you said something and we was I think we was discussing at the last meeting I'm not I don't remember um I'm you know but you you said something just a few minutes ago when you said that you have your instructors going into the exterm sites that's what they need to to do to be VI Vigilant because I was an a CCT instructor and with doing that I did visit my sites where I sent my students to so whatever Clinic they were at I went to visit them to see what they were doing and I popped up just to see what the routine was and what they were doing and what they were learning and was they effectively doing their jobs because I taught them so that's some of the things that you do but you have to also um get Partnerships with a different businesses so that you'll be and be okay with the teacher just going to see what they're doing giving them permission to see what the students are doing so uh I think I give you that was a good that you trying to do that because that puts us in a different on a different level of of Excellence so I appreciate that uh your presentation was very well presented so thank you so much thank you I have a couple of questions um do the scoop Schools transfer when they are level five excellent question so one thing about the way we've arranged the schools is that this erases a deficit mindset when it comes to being a faing school so let's say I am a CSI a comprehensive support uh and Improvement school well if that school doesn't score high enough to come off the list but let's say they are C school they can move into ignite and Source status we currently have Hawkins Mill I'll use Hawkins Mill for example Hawkins Mill would have been considered a soup school but because of its grade designation because of its grade designation it's a source school another question what is your job title transformation officer and do you have everything you need to be successful because you have the bul of the schools and they um and they have challenges you're smart but you do you have everything you need as a team we're constantly uh evaluating what our needs are uh we're constantly as a team uh prioritizing those things we know that there are like for my network leaders we're in the process of getting them uh some administrative assistance to support them in the work because again I shouted out Miss Edwards uh Miss Edwards has kind of been supporting our whole team uh so forth uh through through these first initial months so so we're looking at doing that uh we also need another Network leader what's different about the networks is that again we put them in feeder pattern but whomever is a network leader now has to be well vered in K12 the The Way We Were uh set up before in grade bands if you were a strong Elementary Middle High School person it was easier for you to lead those grade bands and groups of principles my network leaders most of them have K12 or K8 experience which helps them to better support the networks of schools that we have because again we wanted to arrange them by feeder pattern so that they would be more closely aligned and we could start to tailor uh how we support communities each one of these communities are different and we want to be able to tailor the supports and things that we're doing for schools and communities to that particular School uh Community last question you mentioned that you were uh going through your plan um you got a plan from the superintendent right I've submitted a plan to superintendent fagans one of the challenges was one of our legislative agenda items and that was getting the data back in time so that we can make real time decision decisions even though we have a plan what I was hesitant about was getting results back in November or December and then having to Pivot because some schools may have moved out of soup School status let me rephrase that question you got a plan from superintendent fagans was oh go ahead um she scoop schools in in n schools and score schools she did that yes the the grade configurations were her plan for the district how did that differ from the plan your remodeling my plan was organized around what the superintendence grade designation uh structure was so the soup School plan has been set up based on soup schools being dnf schools if that makes sense I would like to see your plan and the superintendent's plan um tanken and white law I would like to see those to identify some areas we need to Advocate on through uh uh the budget meeting you all right we want to she she she's saying we want to see your plan oh your plan sure along with uh Fagan's plan but we want to see what you Dr T because you were doing the work not the superintendent respectfully and the principals and the teachers and your staff is doing the work we want to see what you're lacking in um immediately before the last minute we want to know what you're lacking in before the budget session runs out yes ma'am we can't do another school year like we've we did it this year understood any more question I'm going rephrase that question that Stephanie said at the beginning what are you lacking are you lacking anything you went around the question you answered your question but you didn't say yes or no what do you need help with do you need any more cuz he say he he said he didn't say what he was going to say he he did specify some things but he didn't say yes or no do you need more help yes or no we could use yes or no yes thank you White Law do you need any help extra help yes or no yeah yes or no tanken you need any help yes or no yes or no that's what I'm saying yes or no y'all need help just say you need help and give us your plan not hers yours let me add a caveat for myself I've it's all of you I've always had more people than always equate into being more effective or efficient if you go back and look at my budget my budget for Memphis Shel County Schools was stagnant for a decade yeah I'll use Athletics yeah I share with you 900 programs over 5,000 events 15 20,000 students we had four people for a decade and those people did incredible work but it was because we were extremely organized and efficient sometimes more people can just be stepping on top of each other so I don't ask for more people for the sake of more people my team and I like to be strategic in who it is and what it is that we need cuz I want want to be fiscally responsible I don't ever want you all to think I'm just throwing money away plus even with my people I want my people to be on task sometimes you can have people and people are not on task throughout the day so my goal is again if I'm going to ask you for additional people I want to ask you for people because I really need them but the expectation is going to be that they're on task and it's a return on investment I think that's I think we all agree with that we just want you to be comfortable with with with your jobs and your positions that you're not overworked and your employees are not overworked so even if that means you have to uh go through several interviews to get the person that you need for your different uh areas then you do that but make sure you get somebody that's going to execute that's going to help you with the load not hinder you with the load yes ma'am Jermaine Johnson you have anybody you need haven't said nothing to him yet but yeah you was coming now I I have a question for Dr Richmond once you finish um Dr Richmond you talked about excuse me Justin Bailey go home go home go home huh no you're not gonna be sick tomorrow no you're not you're not gonna be sick we're not claiming it you n Go Home eight of you can be SI one of you got to be here Dr Richmond I apologize yes ma'am you talked about the fetal pattern if your Elementary School is a sore School your middle school is a ignite school and your high school and that feeter pattern is a soup School how does that work we we've talked about some of that uh vertical alignment uh but one thing about particularly the soup schools when you're talking about 90 some our schools the majority of our middle and high schools are soup schools so even though you may not have that continuity of in ignite and soore there's that continuity in suit because you have so many elementary schools that normally feed into middle and high schools uh but again we also as a team are working together uh to vertically playing as well uh as a team we are trying not to always work in isolation just because of the designation of the schools we pull each other in and operate as a cross functional team around whatever uh Dr tst's work is whatever Dr White Law's work is and whatever my work is and I have one more quick question on the athletic side the budget for athletics the ad the principal the coach who who gets to pick what is needed in that particular school as far as uniforms helmets uh what you call those things lifting weight equipment yeah excellent question uh Athletics msca we're really kind of a governing and oversight body that helps with scheduling what happens uh athletically is really a site based decision uh I tell principles when I was coming up in the ranks the athletic director role was seen as a pipeline role to Administration so what I try to explain to a principal is if I were a principal I would select an athletic director who was either a former principal assistant principal or someone who um was looking forward to becoming an administrator because of understanding tsaa bylaws but also being able to interpret policy I wouldn't give it to an hourly employee nor would I give it to a novice or inexperienced teacher because of the responsibility that comes with it it needs to be someone season when you think about being an athletic director it's just like being a college athletic director your responsibility is first regulatory when it comes to student athletes uh where they reside if they're able to play have they gone through the appropriate uh uh screenings and submitted the appropriate forms to be able to participate that's one aspect the other aspect is fiscal are you uh getting the best uh quote on uniforms are you taking up uniforms and securing them are you buying uniforms that you can use year in and year out versus uniforms that are consumable uh are you fundraising are you having Partnerships are you rotating the uniform so that every sport at some point has a new uniform versus football being the revenue generator so they get all of the monies and funds the funds should be spread out across uh athletic programs as to make sure that we're doing the same thing for Revenue generating versus non-revenue generating but also the same thing that we're doing for male Sports we're doing it for female sports so that we're not violating Title 9 okay thank you thank you of course I couldn't leave Tito out do you have everything you need a yes and no answer yes or no you see me waiting I got this liquid so this committee meeting is adjourned Bud audit budget and finance um Miss hu Garcia thank you I'm sorry I am so sorry not miss hu Garcia commissioner I do apologize it's all good I I answer to both um we had a few items on the agenda that didn't make it on to this final printed agenda but I know board Commissioners did not get a printed updated calendar and just in the spirit of time I'm going to make a request in your board insights in November 1st the updated calendar from co-chair Porter mi's initial feedback is there for you to review and it's also on and the version that the public can see on board docs if you could take some time to look at that submit some written feedback which doesn't replace the public discussion I want to get an overview from our team but in terms of detailed feedback let's save that for a work session along with the surveys which I also don't see on the so I gave feedback on um you're referring to for the budget yes so we have two budget surveys one goes to staff and one goes to the community so I gave detailed feedback on how to make those um flow better and actually result in some useful information that can inform our conversations but I know I didn't catch everything so I want you all to take a look at those twoo so in work session can we have a more robust conversation and then do you want to do a just a general overview of this budget timeline and I'm sorry chief chief linkston are you doing this or do we have Miss Liz Miss Knight correct um it is up on the projector uh I have some questions but if you could just walk us through this budget timeline and does this need to be voted on by the board I'm sorry I didn't hear will this ultimately be voted on on in our December 3rd meeting okay cool that informs some of my questions but I will let you go ahead and share an overview of that and know we're going to have an additional conversation in our work session good evening Board of Commissioners I'm Leslie n the inter and business finance officer and I'm going to give you a brief high level overview of the calendar I won't include everything just uh a brief overview um today on uh November the 12th it has the board budget discussion and update uh November the 14th through the 15th is the board retreat no to be determined TB November the 26 uh the FY 26 strategic priorities board approval are we still for uh December we have three scheduled uh public budget Community engagement meetings they're December the 9th December the 11th and December the 12th can we pause there for just a second yes ma'am if we vote on this calendar on December 3rd that would give us against the first public discussion only six days to push it out to community members and in the past uh one of the discussion items that was not on the agenda that I had communicated was I want to hear from my colleagues what do we want to get out of those because I do I want I want there to be an informational portion but it sometimes feels like we collect cards uh or we hold public com and then maybe the community can't feel how their input was helpful so I think I just want to be more intentional at that space But I also just I want the timeline to reflect if you're not on my calendar within 3 or 4 weeks like I'm booked out I know families are booked out so I just want I want to be thoughtful about that in the past we've done three districts together um and we've done them at a school site I would encourage us to think about doing them in the board Auditorium and actually broadcasting them having the opportunity to come in a central place maybe there is one and another geographic location but making one that we broadcast from this room I think makes it a little more accessible and follows the routine of the board so if we have to wait to publish this calendar after our vote on December 3rd that is going to give 6 days notice to families that the first public budget Community engagement meeting is happening I mean really all of them you're talking about six to eight days I just I worry about that turn your mic on turn your mic on you you know how we once did it districts one two and three or is that how this is projected to be with with the December 11th 12th the 9th 11th and the 12th are those broken down where like districts I think it was one two and three four five and six seven eight and nine is that how this is so I was I was let let me help just as a former person so what I'll say is that in the past what we've done is we've done a community meetings probably around February March when the budget is pretty much baked this gives us the opportunity to actually take input from from the community technically the board the budget process won't start until around mid November when you're baking revenues and things like that this again is is different than that you'll still have an opportunity to do that later uh with Commissioners in their District but this is given us an opportunity to have input on the front end for the community and I like the idea of doing it in a central location here so it doesn't have to be in the school setting just my opinion that it would be probably something as a central location to do it here and just and I would say leave it for 9th 11th and 12th again just giving uh families an opportunity to have multiple days to come and give their input on what they would like to see in the budget process again just done paying the mind I have a question yes superintendent um she does a budget meeting every week every other week in the yeah yeah yeah I would like to see that data I am a parent first and I don't want to be coming to different board meetings different meetings to give my input more than once the Board needs to see that data we can piggy back off that data we need to see it she has been doing a budget session so the the the team has actually so the budget team has been doing the budget 101 session they've been the primary team that's LED this session what I'll say that's different than this public budget Community engagement meeting budget one-on-one sessions is just to talk about how we develop a budget these are actually talking about the nuts and bolts of what you would like to see in the budget so to me it's kind of a difference of meetings if you will again budget 101 is just this is how we develop revenues this is uh when we go how we get to get money and so on par input are included in the budget meeting say one more time S no parents input are included in the budget meeting the CFO does you're asking yes so that's what I'm saying yes but I'm saying that these meetings that's currently with these dates set and they don't have to be these set dates I I'm not talking about this date okay the superintendent whoever does a um a budget meeting in the c c Cafe mhm Cafe no parents input they just uh collecting information that's correct yes ma'am so for they may have questions but it's not really input it's really just a informational session from the team if you will yes ma thank you we will have a a community survey though that parents will be able to take about the budget I think my ask for these I I like that happening this earlier so it's relevant I would I would say let's start if if the board feels like this is the best time the administration feels like this is best time we can say pending formal board approval on December 3rd like let's start announcing these so people can put them on their calendars or like yeah yeah I think yeah yes I think January seems earlier you also did take out from the original timeline the second round of community meetings so this does seem to be the only time people will have or the general public will have for like comment card standing up is that accurate it's in in the revised one on board Ducks the ones that were previously set for um the first draft had them as March 19th 20th and 27th those were removed and not put put anywhere else I mean I think the March ones are the the district specific ones that we were talking about I don't I will defer to my colleague we don't want to fatigue ourselves with meetings so maybe there is one more public budget meeting here I don't know that we need to do it in three districts but I would love to hear from my colleagues if you want something that is District specific but I know we organize our schools differently than you know districts and we're thinking about designation so and I also know when the public comes they're not necessarily asking for a certain they want they talk about the thing right not how much something costs and we can hear that in one venue and I would want to hear from every District so do you do board colleagues feel like we need three separate no spring meetings and the reason I um agree with you because me and Amber share um me and Amber share students my students go to her schools they vote for me and they attend schools in Amber's District um previously we had one two and three my community was left out of the conversation in Amber's District um the only thing I would recommend you have three different meetings at three different times the morning afternoon and night for those parents to participate no no no no no I'm asking for three different times to accommodate the parents yeah yeah yeah because um I have some Bolton students that attend Bolton but I have some Woodstock students that attend Woodstock and I can't be in two places at one time yeah I have I have actually a lot of my students are are among three districts so I have an elementary middle and high feeder pattern that span three districts so I I'm in the same um yes I think we don't make budget decisions District specific we may do it based on school designation so I think it makes sense and I think this public forum having those differentiated times is what we hear uh so we'll I think working that back in and then did you want to talk through the rest of what you have presented and we'll get additional feedback next week it may change but I can finish the last few sure okay on um March the 27 we have a scheduled budget retreat with the board um April 29th uh we plan to present it uh present the proposed budget to the board and then on ail 30th present the budget to the Chevy County Board of Commissioners March the 27th present the final budget to the Chevy County Board of commissioner for approval as the adopted budget for fisc year 2526 and then the uh presented again May 28 to shev County Board of commissioner for approval in that last public budget Community information session it's just meant to here's what's in the budget not time for input cool all right I think I would ask my board colleagues if you think of anything make sure you're looking at the board Ducks version of the both calendar and surveys and we'll have a more robust discussion next week okay um and then on just as a preparation I have asked superintendent fagans to go through her quarter 1 report Pages 17 through 19 which are focused on finance yes so I'm just trying to connect back to the things that we're measuring um to say what does this mean so since that's something we'll get quarterly so if you have committees that have information related to your areas I think it may be a good place for us to you know Focus where we're making Improvement and ask some targeted questions and then just the general question that I want to ask next week is what what programs initiatives Investments do you want to see what are your community members telling you this is this is wonderful keep doing it we need more of this what are the what are the things as our primary role outside of our managing our our leader where can we put resources and that's not saying taking taking away from anywhere else we'll hear that in the data uh what do you want to see funded I'm going to guide that conversation next week during the if you if you want to put anything in writing I would love something in writing but we'll make sure we capture it during the work session as well okay you you may send me written comments yeah uh board colleagues on anything that you want to see in the budget that is to be prioritized or what you're hearing from constituents uh I just want to make sure that I get those thoughts either in writing or be prepared to share that in the work session too so however you want to get that feedback co-chair Porter and I want to make sure that your voices are included in this budget and we get as much input up front as possible okay y'all heard what she say it thank you so much I the next item on audit budget and finance is our 100 day plan presentation from officer Langston you got officer too all the officer officer White Law officer Langston everybody officer thank you two two minutes one one minute I'll be quick um actually Michelle and I were supposed to go today but Michelle is actually finishing up at the city council she we had a a hearing today about the Northeast region high school she finished well Michelle just okay they finished got you okay uh so I'll be brief uh my name is Tito LS and I have the pleasure of serving as the assistant superintendent of business operations the overview of business operations again I have the pleasure of overseeing Transportation um that's led by director RJ Williams um have Asset Management that's led by director Tammy uh Bradford have the warehouse and fulfillment Services that's um headed by director Kenneth Williams nutrition services is headed by EX exive director chelia Smith Safety and Security is now headed by executive director Terence Riley um information technology is um headed by Richard Baro who is the information technology officer uh talent management um we currently don't have an officer and school compliance is led by uh director Mark edinb so starting with nutrition services our goal in this first 100 days was to be Innovative in the way that we looked at how how we serve the district obviously in in operations our role is to support our instructional leaders who went um before me so we are a support um arm if you will um from our land so starting with nutrition services a couple of things we wanted to do was be Innovative in our ideas so we imp implemented the district tutoring supper program where we provided full meal setups for five components over 122 locations we did the after school fuel meal program where we provided three cold and hot meals for uh our sites for 31 uh School based sites and 22 Community Partners sites uh we wanted to do nutrition education as I often say uh a lot of people remember in the hey day that we could do nutrition where we can eat any and everything things are different now um from that lens because we have to look at um our students uh being healthier so doesn't mean the food doesn't need to taste well it just means that we can't do some of the things that we need to do moving on to asset one of the components that Dr Richmond mentioned is we B five schools back online this year uh so we wanted to provide additional technology for Fairly uh Haven View and Oakshire for student achievement um we added close to 4,000 new assets to our inventory database we're bringing some of those schools back online um transportation we implemented the new Ed edog parent U mobile app which was uh Innovative in the sense because now parents can track their students from door too so um if you download the app you see your student um you they're tracked from the moment that they're picked up at the bus stop and all the way to the school so um we've had over 5,000 uh families uh to do so and we're continuing to Market uh wehouse in fulfillment um we are stocking up own CDL Drivers uh one of the things a lot of people don't know is that most of our schools don't have their own docking stations which means that they can't be delivered right to the doorsteps for things like textbooks so what it means is that our uh Department um with the warehouse they deliver to the schools and they're able to get the uh resources directly to the schools so some of the things that we deliver obviously is textbooks PPE equipment for mask hand sanitizer gloves and things of that nature talent management or otherwise known as HR um has been really uh key this year um we are 1.7% down year-over-year in for instructional vacancies um we strengthen our Partnerships with Teach for America uh teacher residents and Christian Brothers we've hosted uh 10 instate and out of state hiring blisses as Dr Richmond uh alluded to some of the focused uh hiring blisses has been even on our soup schools obviously trying to move fully staffed those schools to get them out of their designation of dnf schools so we had over uh a th000 attendees and we were able to uh make over 400 on the spot recommendation our school compliance uh office uh facilitated EX ution of contracts for Brinks Walkin juall does our external audit um and then we still have the uh wir the cashless uh system so uh one of the things that again our uh get goal or aim is to support the schools next Safety and Security um um we continued our investments for uh technology upgrades with cameras intrusion alarms weapon detection and x-ray uh machines um Miss love you asked a question about incidents this time last year versus uh this time this year versus last year year-over year we're down 11 11% for uh incidents um that we've seen in schools um and then one of the exciting things that we're uh happy about and that we will unveil around a December time frame is we are one of the only districts well we're the only district with a real-time Safety Center um that's at the Alton uh Elementary the formal alt Elementary School what that real time Safety Center will allow us to do is that we'll able be able to pin in on with cameras on every location uh that we have and get help to those areas quickly um next is information technology obviously uh currently we're at a one to1 District question about Safety and Security um six weeks ago I received an email the safety and security officers are unionizing um do you have information on that you you you received an email that one of that a union wants to have our officers to be unionized hasn't happened yet um it's one of the things we meet uh frequently with our officers we have a Safety Committee team we met as early as last actually on Friday so it hasn't happened yet yeah is some this an idea that's being brought up um can we get information on the Safety and Security meetings ma'am I give you anything you ask for yes ma'am continue unionize yes ma'am so there're they're being asked and then there is also a mutual um concept that our officers want to as well I will say um we'll bring you more information as we know it but obviously with us not being our own Lea it's a little different in in that aspect so um right now it's uh it hasn't happen it's it's in ongoing talks but as we I hear you're saying as we know more make sure bring we bring you guys along okay uh lastly is information technology uh obviously one of the things we want to continue to do is uh enhance digital technology and get technology in the hands of all of our students uh as we have budget discussions we'll have um key discussions around if that means that we're continuing to be a one toone District what I can tell you is that on the onset of covid we spent $44 million on devices um and it's time to refresh those devices particularly around High School um so we may have to look at more creative ways we're working on a plan to see what that looks like uh one of our our goals again was to be ready day one uh with information technology and have uh devices deployed in every school right now um you'll see on the board agenda soon where we'll be buying more devices for our high school students because obviously it's about to be testing time and those devices that we bought three years ago are now out of date and now we need to refresh them um um to to go forward will you pres you will present what it would look like to do strategic onetoone device yes allocations so so currently we're working um Mr Baro and I are working on a plan to bring to the superintendent that eventually bring to the board to the that'll have uh key budget implications around what it looks like if we're going to continue on the path to be a one toone District or how do we serve students so from our lens we still we have to still serve students and give them access to technology we just may have to look at a more cost effective way so we're looking at a gamut of ways to continue to do so uh has the asset management uh modifications and and tracking that you all done improved the digital device inventory this this school year so far we were we missing fewer we are are there fewer BR like broken do we do we know where our stuff is at more now than we did last year so that's a really good question so we're in year two of our what's our Haze software and that's our inventory management so what I can tell you is that I only know how to be honest that's not going to keep us from breaking devices what has what has kept us from breaking less devices is that less of them are going home with students as opposed to before um as I mentioned with the high school students uh they're in year four of the devices that they had those devices are now out of date out of warranty so it's time to replace them and and and some sub subset just in my opinion um um if it's any and just giving you Prelude to the plan if it's any students who need devices to go home it's probably our high school students to give them Early Access of what it looks like before they get to college and a lot of them are taking dual enrollment classes and things of that nature so they need devices so um to answer your original question has it do we know where our stuff is better yes is it keeping us from breaking U devices and things of that nature no uh we're we're able to track them more but than than we have been with our inventory system yes but the breaking fix um is down but it's because less students are taking them home got it thank you that concludes my presentation I I I promise to be brief that was brief any any questions from other Commissioners I I have a question yes Comm um I would like to see an update on our school buses in the near future how many incidents fighting arrival departure accidents in the near future preferably next year yeah um how many school vacancies do we currently have yes how many teachers or teacher type and these are true vacancies true vacancies these are hard to staff classes now I got a question he say B oh okay so how much did we invest in the 10 different hiring blits that we went out and yeah we invested cuz we we traveled out of the state that was an investment yeah we have people with with green cards no that's not that's not what it says it said over 400 on the spot recommendations there's a difference in hiring and recommendations 27 27 27 yeah and how long were they committed to working for the district did they commit to working for a period of time and we can't hear you they committed to working to the district for 3 years but um we if if for some reason they don't do so we'll work with our general counsel to make sure that they'll um pay those relocation bonuses back so uh that's kind of been a commitment so again 27 uh individuals that we had as of this past uh pay period so I have a question some of our sped advisors are in classrooms are those sped advisors in sped classrooms or are they in normal um classrooms they're in sped classrooms so those sped advisers have been uh are going or they going to get two iterations of stiens to do so they'll get $5,000 in December and another 5,000 in the spring I understand that and I know I know the criteria I know I know what they were so their background and certifications are in sped so obviously sped is one of our hardest to staff um positions so those advisers who are certified and sped they're performing uh duties and specifically classes right I understand that so so my my my question my follow-up question to that is we have the SP advisors in classrooms um when do they and and and Dr fagin did state that they have one hour prior to them going into the class and one hour after uh School uh they have uh to um see the students we have 177,000 disabled children and I know for a fact that one IEP is 3 hours so how do they get that in end with 1 hour before and 1 hour after a regular manifestation meeting takes up to 4 hours depending on the child and the child's uh preference or what the child needs so how do they stab how do they how are they able to see 177,000 disabled children so um Dr White Law is actually it's not I'm but okay go no go ahead go ahead you want to answer go ahead no no no you got you you said something so go on ask a question go go on on now ask a question you was going to ask it goad ask a question Dr White Law don't answer Tito's going to answer it Tito was going to ask the question let's let's address our as as Chiefs please Chief or officers I I want I want to make sure that we're we're getting our questions answered right but we we have discussed this prior and I think we did answer that question publicly these were all volunteers who who said I want to I want to do this extra work and I taking this on I do know the Monumental task that we have and that we still have a huge Talent Gap in supporting our students who have exceptional needs well I'm going back to different with that because I've had some of the uh expire the SP advisor said they didn't do it they didn't I know for a fact that they didn't and it was over half of them boyman Murphy uh you're exactly right because at our last meeting That Tito myself a couple of more senior leaders were present we asked them that if it was overwhelming they can't do it right you can't have a meeting to your point that's that will go for 2 hours in the morning and then in the afternoon now what I've seen from some advisers you right it basically what I was just saying that you're right so anytime that a IEP meeting is going to go long we're not asking advisors to do our managers and Dr Luckett have been covering a lot of those meetings but if a meeting is a short meeting some of advisor have reached out and say hey I'll take care of this for example on Saturday um you all heard me that we have 150 teachers to come out to participate in a special Aid professional learning we didn't ask the advisers to come they just came to help because they just want to be a part of so we shouldn't have advisers that's doing work 2 or 3 hours before or 2 or 3 hours after my ask would be if it is or if that's happening that they will reach out to to myself to Tito or to Dr Luckett because at our last meeting we heard them say that that was too much it was overwhelming and we said that we would take take that load Dr Luckett and the managers but there are some places where they're still able to have short meetings I I just want to follow up that question because here's what we having problems that our children have to have a licensed advisor when they have those IEP meetings and those manifestation meetings if they don't have those license advisors that hold us accountable that's a federal uh problem then now now we can get sued for that because it states in their IEP that they have to have a LIC advisor in those meetings but if you have a man you're liable after that right so uh board member Murphy basically what we want to make sure that we have a licensed person at the table so if the manager is at the table they're licensed if Dr lucked is at the table she's licensed uh so we go into meetings but because to your point that's an area of growth for us we don't want to be out of compliance uh and that's an area of growth that we want to continue to try but I do want to say that if there's anyone and not to be taing on people but we want to support them because we agreed on that in our last meeting at the TLA I just that that that right there is when it comes to sped department is special to my heart because I have a daughter that's autistic and so when it comes to them and their needs I am very adamant about that to make sure that they are taken care of because they can't take care of themselves and sometime we have parents that is not knowledgeable of what's going on with their children children on what their next step is so we have to make sure that we are on Point again our children are falling through the cracks and we don't need that thank you for your question advocacy Murphy I had a quick question for officer Langston I think it's an easy one uh the new Safety and Security Center will that be ran by our uh I don't know the correct title title is of Mr Riley what is his new title and we he be the the person leading Mr Riley is the executive director so he is the direct person who oversees security so he reports up to me so to miss Love's Point Mr Riley knows way more about security than I do I support Mr Riley from security lands and and so he will we said it was slated to open um December January okay and so he will be in charge of that so he directly oversees all of safety Mr Jason boy who is a director ctor particularly of technology and security he is the notes and Bo the day-to-day groundwork of uh if you will of anything technology for security so from that lens it's Mr Jason boy who is the who operates the day-to-day of it and he rolls up to Mr Ry who then rolls up to me so there's multiple layers so if they make sense yep um one other question or I what is the average turnaround time when somebody applies to the district for a role for them to let's let's say they're a qualified candidate that they were interested in right like I know people apply to jobs and they don't hear it all sometimes they may not be somebody we want to interview how long does it take to qualify cand so that's a really good question one of the things I want to provide to the board is that it's two different Avenues whether you're an instructional uh hire or non-instruction hire I think often time what is misinterpreted is that uh in a perfect world would like to turn around time to be 10 days but it's also it's it's not always contingent on M Sherby County Schools the candidate also have to provide documents you got to provide your transcript um and and things you have to get a security uh background uh a test you have to pass it um then you also have to get your TB scin test and a physical all of those things are important to for me to tell you what the act so in a perfect world if all of those things were done we're looking at about a 10day turnaround if you will are those I'm those sound like steps after they've been made an offer MH I'm talking about if I say I moved here from Orlando Florida and I've been a teacher for 10 years and I want to come teach in Memphis we go oh great a veteran teacher how long does it take for us to contact them to say we're interested in not before we make an offer when do they hear from us when they submit applications let's just let's use a teaching example as a ro or a a classroom instructional position so again that that's that's dependent on each individual principal so from a talent lens when we have when we see the applications then we provide it to the principal so then each principal depending on what their specific vacancy is they have to interview the candidate to so again it just depends on each leader that's in the building so again in the perfect world if you was moving from atando Florida you had a math certification uh then as a the talent team should then say Mr point who needs a math certified math teacher let's say in the high school Arena then if I was Mr pointer I would interview you the same day to fill my vacancy so um again we're looking at a two to three day turnaround from the moment that you are being uh placed or matched to the vacancy if you will but um as I guess in the case of let's say a candidate is a certified special education teacher we got 60 openings do do all the teacher all of the buildings who have an opening say here's a candidate you can interview what if that do they is there a protocol if I'm uh an elementary school principal who does not reach out to a candidate is does the process just stop then so or they other opportunities for people who have that same open role to interview those candidates it is so from from the talent what we want to do is screen so if from a scenario what you just mentioned if it was 60 schools who needed a what we would do first is that when we see the candidate we would offer it to the school who has the highest or the the uh highest populated students if you will so out of those 60 schools let's say and I'm using White Station because this my kid School let's say Breeden had 20 students in a class that was vacant for we're going to offer to him first because he's serving the highest number of students so then it goes down the line so on and so forth if he didn't he didn't hire it goes on to the next person if that makes sense but is there anyone monitoring whether anybody contacts that candidate to trigger that oh okay so now we need to go to uh Richland I'm going say this is my you know my so we we have a reporting structure that's coming out of powerbi so um Miss Coleman mentioned about true vacancies uh one of the areas when we talk about true vacancies is you line up the columns first it start starts with an application then it starts with a a review it's a talent management review so the team is reviewing and screening to see what this this endorsed candidate or permitted candidate is is in either certified or permitted for then is the next hiring process for principles they those candidates are then move forward to those principles to be able to determine if that candidate is can be interviewed for their vacancies if you will then in that last uh step is then when that candidate is is offered so we have have a reporting that I'm happy to share with you that's in those four phases that you can see at any given time where a candidate is yeah I think the there have been multiple people who have said I'm a teacher who or I know a teacher who applied District they never heard anything that is I've heard that many times um and so that's not not a got you I had no idea it was breaking down it was somebody who's uh who said you know they went to teach in Bartlett they went they end up going to a private school and with vacancies you know it's all anecdotal it there seems to be a breakdown in process where people submit an application to the district and it feels like it goes into a black hole and whether that's reality or not that's perception that I hear and I think a lot of Commissioners here so whatever do you need any resources Technology support from us to improve coming to work for the district gotta so and I don't want to sound defensive uh when I say that obviously being in the work it sounds defensive I so I don't want to act like I'm sounding defensive I'm just trying to uh answer the question so to ask do we need resources yeah we did a new wave of technology which we're about to implement a new applicant tracking system what I can tell you is that our current applicant tracking system from our lens of a data geek I'm calling myself a nerd I'm not the the happiest with it because it it can be more Innovative where we're going next though I can see some improvements if you will um kind of how we look at data so from that lens the next lens is what we've been talking about now with Personnel so um a lot of people uh often talk about where we're going where the talent and we're we're um hiring people every day getting them trained we see all the reports yeah getting them trained to be able to uh support candidates so are there some gaps absolutely probably still some gaps so uh what we're doing is um on Monday Wednesday Fridays we're having onboarding session to kind of train the team and how we can lessen the gaps of you hearing things that you're hearing such as that so um yes we we continue to need resources um and we need continue to need to be more Innovative and how we look at Talent well I think the other thing I'll offer to is if this is a specific area we need to audit of our processes I think if we need someone externally to come in to say hey objectively this is what uh an employer not just a school District of this size should we would recommend I think just someone someone who could objectively look at our infrastructure and talent needs over talent is helpful so if that's helpful I would love to see uh and support you and the district in being a great place to work um and that's the front door uh as people apply folks calling me like you still in committees so all right we'll wrap here thank you community outreach and engagement committee will take care of that next week are there any other business before this body if not we want to take this time to say thank you we know it's been a long evening but it's been very much helpful and very much needed we appreciate you we appreciate you thank you have a good night we got you next time J scary