Okay. on the podium. >> Yeah, I hope you person who sits there is not here tonight. >> Mr. Got it. >> I will be there next week. Oh no.
I mean, they're lovely company, but I love this. I'm excited. Okay, everyone. >> All right. Good evening. I call to order the July 22nd, 2025 meeting of the Matuchin Board of Education.
Sorry, had a moment. Please stand for the flag salutes. >> I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and
justice for all. >> All right, Mrs. Ali Ev notice of the meeting, please. I hereby make the statement to indicate compliance with the open public meetings act known as chapter 231 of the public laws of New Jersey 1975 which became effective 90 days after enactment
January 19th 1976. Notice of this meeting was given by providing the location, time and date of this meeting and posting of the same on the front door of the board of education offices by delivering copies to the burough hall and the Matuchan public library, the home news and tribune and by filing a copy with the burough clerks
as prescribed by this law. Thank you so much. Roll call, please. >> Mr. Bach, he has advised us he won't be here today. >> Thank you so much. >> Miss Cheetum, >> here. >> Mr. Derlinger, >> here. >> Mr. Glber, >> here.
>> Dr. Johnson Marcus, >> I am here. >> Hello. Miss Colleen, >> here. >> Mr. Lifton. >> He has also advised us he won't be here today. >> Thank you. Miss Michael Lamort, >> here. >> Thank you. Dr. Sper, >> here. >> And Mr. us
>> here. >> Wonderful. Thank you, Dr. Caputo. I believe we have an exciting uh welcome to Bestow. >> We do. We do. As um the public knows, um New Jersey state law requires that every district with a high school have a member on the board of education from
the high school. And so we're happy um to welcome our newest board member from the high school, uh Miss Rose Michael Lamort, and we welcome you to the board of education. >> Thank you. We're very happy to have you. you join us.
>> Thank you. >> Wonderful. All right. And at this time, the meeting is open to the public for any topic. Seeing no public comment, uh we turn it back over to you, Dr. Caputo, to introduce our presentations.
>> We do. We have representatives from uh DCO and from uh Speasel Architects to talk about EIP uh energy savings improvement plan. Uh so we welcome them to the podium. It's on. Hear me? >> Yes. >> Great. Well, thank you for having us
tonight. Um, I'm Steve Seagull, principal in charge of Speasel Architectural Group. I also have Christine, our project manager. Um, and Greg from DCO who'll talk a little bit about the energy improvement plan. But just high level wanted to just kind of talk to you. I know the district, we've been talking to them for a few years now
about energy saving projects and trying to capture some rebates and energy savings and looking at solar plans. So, we talked to them about this energy savings improvement plan that allows us to work closely with DCO energy to do an investment grade audit that will identify projects that you can
potentially do under this program that allows you to pay for it with the savings they produce. So, there's no tax impact. You do bond for it, but the bond payments are paid out of those um those savings. So, it's a good way to look at potentially getting solar, potentially getting your roofs done. And um DCO
Energy put together a nice presentation tonight to kind of explain in more detail this and also based on prior conversations put together a sample project what that might look like. We do have to dive into this pretty detailed investment grade audit which is probably a fourmonth process of diving into all
the schools and analyzing all the um potential savings and all the usage that you currently have. Um, but at least for now, we wanted to just get in front of you, talk about the project, and then answer any questions you may have as you consider it moving forward. >> Greg,
>> uh, good evening everybody. As Steve mentioned, my name is Greg Burns. I'm the senior business development manager with DCO Energy. So, we'll talk in a lot of acronyms. If there's any questions, please feel free to stop me. Um, if I say an acronym, please please stop me. You don't understand because that usually happens. So, uh, DCO is an
energy services company. An ESCO means that we are New Jersey DPMC qualified uh division of property management and construction to implement EIP projects, energy savings improvement program projects for public entities here in the
state of New Jersey. Um so now I try to give you the plethora of of um of acronyms to start. So now I'll jump into it. Um and I'm not sure if you can see it uh behind you so you can kind of go back and forth, but I'll just try to briefly explain it. EIP and its intent is to provide school districts and
public entities as a whole a financing mechanism that does not impact the taxpayers. So Steve mentions these upgrades would be funded strictly through the energy savings of those upgrades. Um it does not require a referendum vote. It would be just really the board's approval moving forward
through the process. But if you take one thing away, EIP is a budget neutral financing mechanism to achieve capital improvements and reduce your energy consumption. So just touching on it, I don't really have to explain a bond uh referendum to yourselves. You've you've been through
it, got a chance to walk it um recently. Take a look at the also the lease purchase has a taxpayer impact. Again, EIP has no taxpayer impact. Um, and actually we just finished up an almost $30 million uh ESIP project with the Edison Board of Education just about a
couple months ago. Um, to just give you idea about local folks doing the same pro types of projects. So what is EIP? Uh, the legislation, it was started in 2009. It was amended in 2012 to allow BPU oversight, the New Jersey Board of Public Utilities. So
it's really they provide the check checks and balances in the system. Um, you can see you can finance it over 15 to 20 years. Again, the biggest thing energy savings have to cover the cost on an annual basis. So, how does it work? Right? You're
talking budget neutral. You're giving me a bunch of acronyms. So, before the program, you can see that bar that's completely red. That's your current utility spend almost $900,000 annually. So, whether you do an EIP project or not, you're going to continue to pay that and it'll continue to go up, etc.
Um the middle column is what happens and how you use your current utility budget to fund those capital improvements. Um so you can see the principal and interest payments as Steve mentions some of the energy savings you use to fund that required by law. It has to be cash positive every year. Um so that's the
excess cash flow. That's the light green. Once the project is funded over the 15 to 20 year period the district would be able to realize those additional savings. So at a high level that's that's how it works. So what do we look at? what is an energy conservation measure. So you can see we
break it up into categories of um typical measures. We'll evaluate. So as Steve mentioned, we'll take a deep dive. We'll look at everything uh Dr. Caputo, Michael, and the district would like us to take a look at. Develop uh if it can save energy, how much, and if is it a priority, and it's really it's a it's a
game of picking and choosing what is most important to the district in achieving those goals with the energy savings we're allotted in this program. But again, you could see it's it's pretty flexible program. We may evaluate 10 $15 million worth of upgrades, but only 678 may self-fund.
So, how does this uh EIP, how does it relate to Matuchen School District? So, we've taken a couple um audits from Michael that we've that previously been done um utilize those. We put together a highle analysis. Again, as Steve mentioned, these are not firm numbers. These are just ballpark based on our
understanding today of some potential the real work would be done during that investment grade audit period. So this is what we call our energy conservation measure matrix or ECM matrix. Essentially it's the facility improvements we would evaluate and
implement. So everything is with a purple check mark up on that board would be evaluated meaning it would be an option to implement if that was a priority of the district. So what could we get done? So, we ran three three different project scenarios um all for
different reasons. So, you can just see here the ECM matrix with the purple check mark and a green background. That means it's currently in this self-funding project without any out-ofpocket cost. Again, pretty conservative estimates. We're able to fit in some of the rooftop units. We coordinate coordinated closely with
Speasel Architects on evaluating um some of the other audits as well as some of the referendum scope that had to be pulled out. Um, so we we were able to fit in some additional ECMS, the rooftop units you can see, and we understand the roofing upgrades are a big priority. Again, just example purposes. You're not
stuck to anything on this. These are just scenarios. So now, this is what we call our form six. Um, I could take you through it, but I want to simply put it is if you see the last two columns to the right, the net cash flow to client and the cumulative cash flow, that is taking the
delta between the total annual savings and the annual project cost. So, after all these upgrades on this slide would be implemented annually, the district would then be $4,300 a year cash positive. Um, we're able to uh go after the rebates and incentives as Steve
mentioned provided by PSENG. Um, the solar savings, I'll touch on that in a later slide. That's assuming a couple things and I I will touch on that um in a little bit. You can see we're carry operational savings. Again, just a way to show you the energy savings from the upgrades covering those costs.
So project scenario two, uh you could see in comparison to project scenario one, we removed a lot of the rooftop units to fit in more of the roof restorations at all all four schools. So you you'd be down about the three rooftop units at Edgar, but you'd get four roofs with 15 plus year warranties
on those roofs. So accomplishing that goal, you do again give and take in EIP. You're going to accomplish some things, you're going to have to remove some others. So what does that look like now? Very similar. um energy savings. Again, obviously addition of cooling doesn't save a ton of energy and doesn't impact
it uh at this point. So, we have to run it based on some current uh observations and just our analyses. But again, with that same scope of work, you'd be about $4,000 a year cash positive with those upgrades being completed. And then project scenario three. So,
what we did is we tried to show one that was a little more cash positive. Um, based on our discussion with the committee last week, um, we did remove one rooftop unit at the middle school and that was to make it more cash flow positive. So, it's the exact same project as project scenario two, except
we just removed one rooftop unit. So, you can see now there's only two rooftop units in. However, the project is now $15,000 a year cash positive. So we could make that go up even more if we removed all the rooftop units. It could be more cash positive. That's the give
and take and the evaluation we would go through uh with Speasel, Dr. Caputo, Michael throughout the investment grade audit. Again, very dynamic process. We'd have to really be boots on the grounds doing that investment grade audit to present uh hard subcontractors numbers ready to move forward with
implementation. But just to give you an understanding of the types of improvements while meeting those goals of roof restoration, eliminating those concerns. And then I just did just want to touch on it um a little bit. So as part of our
solar evaluation right now based on PSEG's map, the high school is green. So there's a sustainability map. You could Google it right now and you could look up your school buildings. It was green as of last week. It changes all the time. So, we're assuming that means there's a capacity limitation the
utility has to interconnect to. Um, so in our models, we were only really calculating that the high school could get it. We've done it in districts where we've submitted three, four, five, six sites that were red and got approvals back. That means that we could interconnect as much as we wanted. So, we're kind of showing you one would I'm
I'm anticipating this to be the one on the left to be a worst case scenario. The one on the right would be a best case scenario. Again, if we can get more sites uh to accomplish solar at a reduced electric rate, you'd be able to significantly increase your savings. In comparison of only doing the high
school, you're about $110,000 a year cash positive. If we were able to fit in all four sites based on the utilities direction, you'd be over 250,000. We won't know that answer officially until the investment grade audit when we submitted interconnection applications
and got that back from PSNG. So, we just wanted to kind of show you the the range of where we think you'll be. And just to give you a caveat, um we just bid Camden City Public Schools, Washington Township Public Schools, Cranford Public Schools, and they all received below a 3cent
power purchase agreement rate. And we modeled yours at 4 cents. So, trying to be slightly conservative in that instance. And then we could talk process here. And then I'll I guess I'll open it up for any questions before I talk any more process.
Good. Keep going. All right. Pretty good. >> Um, so the process, so the so the district already has their energy audits completed. They also have an engineered solutions audit completed. So that's really the first step. So we can check the box there. The next step would be for us to work with on the investment
grade audit, which would really be this is that's exactly where we're at. We're in between the LGA to the investment grade audit. If the district and the board decides to move forward, we would then be boots on the ground doing the site audits, walking all the buildings, counting all the lights, looking at the HVAC, looking at the roofings,
coordinating with the district and Speasel to develop subcontractor pricing. So those project scenarios I just presented to you would be more uh firm fixed numbers. Then at the end of the investment grade audit, we're going to evaluate again like I said 10 $15
million worth of upgrades, but the district will pick what self funds and you can make it as cash flow positive or get, you know, reduce that amount or increase it, but it's just a give and take with the scope. Um, and then we would enter into financing, design, and bidding once the project was um
selected. And then so you're and you're in a really good spot right now because you probably would be close to summer construction to next year would be the anticipated goal to finish as much as we could next summer. With that, that's my uh brief but try to be quick to the point ESIP presentation
and I just want to open it up for any questions. >> Thanks so much for the presentation folks. Do you have questions? Mr. Glassber, uh thank you for turning this around really pretty quickly. um you presented to our construction committee which I'll report out on later although it's going
to be pretty much what you just said. Um so out of that committee um we had some questions and felt like obviously this is big enough that the whole board needs to needs to hear it. Um so we appreciate you coming back here uh at night to give
us that presentation. when we first interviewed for architects uh for the referendum that we were just thinking about at that time, uh solar came up. And then when we did our uh meetings, the committee had open public meetings
in all the different schools and a lot of people brought up um the energy costs and brought up uh solar there as well. >> For sure. >> Basically, what came out of the referendum was not quite right then. um let's get through the project and then
have this deeper conversation about solar. So, I'm glad that we're at there now at this point. Um right now our energy costs um Mr. Harvey is somewhere around 900,000. That's that's about right. Do we have any prediction of what it might be after
we turn on all this air conditioning? >> Uh no, I I would have to run the the analysis based on the cut sheets. We we didn't unfortunately we just didn't have the time to run that. Um, right. >> But now it I I would say it's going to minimum probably $40,000 a year
annually. I'd be very comfortable saying you're going to be in the 9 to950 if not plus a million once it all gets turned on. I mean, >> and the additional space foot. So, >> and the additions are coming on >> besides just upgrading all the air conditioning and all the classroom.
>> Yeah. It's it's not just the uh the the um addition of add now see now I forgot what I was >> it's the added space. Is that what you're going to say? >> The added space is I was trying to say um yes the added space for the square footage of all the additions in addition
to the air conditioning that was added in all the classrooms. >> Right. >> So it's probably going to be in excess of of that. You're probably over 100. And in our referendum, um, just as a reminder to the public, we did have some operating costs added in there, um,
although perhaps not quite enough, um, to be mindful of the taxpayers, not quite enough to cover all of the things that we might need to do. Um, additionally, I want to just mention about the roofs because this could
potentially allow us if if we went forward with it, if the savings seemed to be there, if the board and administration decided that roofs were of a high priority, we would be able to replace some roofs or um fix some roofs
that were not part of the referendum. Obviously, all the new spaces uh had new roofs, but there were things that we wanted to do there with replacing some other old roofs that were not uh part of the referendum process. And this would potentially allow us to be able to do
that. >> Correct. And we know that's a priority. So, that's one of the things we would look at first to see where they would fit in, right? And how they work. >> Okay. Well, I appreciate it. And uh hopefully, let's see where things go next, but hopefully we'll be able to accomplish some of those things that we
want to do. All right. Thank you, Mr. Glasber. Any other question? Oh, do you have additions? >> Thank you. >> I just I have a question. >> Sure, Miss GM. >> So, I noticed that it checked off solar power purchase agreements under each of your scenarios. How will that be
impacted if we can't do all the roofs? >> So, the I believe Let me double back. >> Well, just to um before you do that, so there is additions, right, that could be done. And I believe didn't you just use high school, correct? So we just so just for to be conservative we so if it has
the green so the the the purple check mark with the white background means it would just be evaluated. If it has the green background that means we modeled that in the project. So only the high school is evaluated and included in these three models. If we got any other sites to be approved via the
interconnection application process that would really just be extra savings for the district. >> But would the costs go up because then you're fitting more buildings. >> So so no. So the with solar the way the power purchase agreement works is you lease your roof space in return the
district will get a reduced electric rate. So instead of paying P and CNG 14 15 cents a kilowatt hour if we go out to RFP get a bid around you know 3 4 cents we're able to carry the delta the difference from how much that solar system produces at that reduced electric
rate. Um, so conservatively we only have the high school. Again, if we can fit Edgar Campbell Moss, it would just increase the system size and probably you might even get a better rate if we can get those other schools in. >> And what are some of the variables that determine if you can get to those other schools? >> It's the utility company. So, it comes
down to the queue like you want to get in there as soon as you can. Um because you know if there's an Amazon warehouse or there's another school district that's submitting in the same interconnection application the longer you wait the more that gets in the queue and they take up that grid space. Um a lot of the times if the utility comes
back the upgrades are so substantial it won't make sense to move forward other than just the high school. So it's a really a time of of the essence uh type of scenario here to get in the queue with PSEG >> and that's all flushed out during the um the energy investment gate audit phase. So we we would have those kind of
discussions with the utilities and and try to figure that out sooner rather than later. But that's why when you looked at the scenarios, he was only showing that 110,000 savings. The 256 would be extra. Like that's another $156,000 worth of savings if we got all the schools. So that was, you know,
worst case scenario. Uh conservative. >> That's page 15, I think he's referring to. >> Is that it, Mrs. Jetum? Or you have more questions >> for now? I may have more questions later. >> All right. For now. Yeah. All right. Wonderful. Thank you. Uh Whoa,
Miss Khalen. >> Thank you for the presentation. >> Very very informative. Um so this is a 15 to 20 year um process for us, right? Investment technology can change awfully quickly. Improvements,
optimizations, especially to solar technologies. um what's the um improvement, maintenance, repair, all of that kind of stuff? Are we on some kind of agreement where I if if technologies are optimized, are they swapping out
with more advanced efficient panels or if something were to go wrong, is there repair maintenance included with that? Like what's the >> You're talking specifically about the solar, correct? >> So, >> or any or any of the other components, but >> Right. Well, solar in particular, because it's it's a lease, you don't
actually own it. So the the power purchase agreement, the company that comes in and does the solar for you are required to maintain it. Um, and if they do the the solar agreement for 15 years, we're just now coming up to when the when PPAs became popular in New Jersey
to Hasllett being one of the first districts that we did solar with way back when. That's now coming up on that 15-year mark. So they didn't have a dime. There was no spend over that 15-ear period. the company that did it owned, operated, and maintained it. They made money off what you were paying them
from the utility rate, right? So, they made money off of that. They also had federal tax credits, and they have what's called ESREx, which is the solar renewable energy credits that they were getting through the state. You're not eligible as a a public entity for those tax credits. So, that's how these
companies come in, and they do are significant savings. The other part to why there's sort of a timing issue is those right now are due to expire. Would you say it was December of 27? >> Solar has to be energized by December 31st, 2027. So the solar company can get
the investment tax credit. >> Right. So we don't know if that's going to be renewed. Uh there's discussions about it not being renewed currently with the uh current administration. So um and we just did um an EIP in solar in Piscataway in Seerville in Wong. So
similar to to Greg, our firm's done a lot of these and so teaming together, we have a lot of experience just in this area with the solar and EIP projects. >> So then if we're leasing if we're leasing the units, then we're kind of at the mercy of those companies and you they're going to fix, repair, replace,
>> they would have to fix it because under they only make money if you're they're generating power. So they have to generate power for you to pay them. >> And in in the uh so by law, public entities can only contract for a power purchase agreement for 15 years. in that agreement will be a 90% minimum kilowatt
hour output that if it's it's almost like that that guarantee uh of the energy savings. It's guaranteeing the solar savings where if they only produce 85% of what they said they're going to say of of what they was in the contract, they're required to cut you a check for the delta. >> And if they were to like if they were
coming in and fixing things, um if they were to damage anything to our roofs or anything, they'd be on the hook for that kind of stuff, too. That would not fall back on the >> Yeah, they can they can't just show up on your roof. There's all that agreement is worked out between the the board attorney and their attorney legal to work those days out. But we do have a
generic uh RFQ that we put put out on the street for them to bid from and it outlines all that. So they have to go through the school district to get access to your roofs and those kind of things. >> Yeah, there's typically like a timeline requirement. You got to give like 3 to seven days notice of coming on site. You have to have an annual maintenance required reporting out after. What are
the deficiencies of the system? So there's a whole structure to it that the PPA provider will be providing will be required to provide the district for whoever's contract and then that would be in your in your PPA agreement. >> Right. >> Thank you. >> Those great questions. >> Y
>> thanks Miss Kh Dr. Sper. >> Thank you. Thank you for the presentation and this is wonderful news that this is an option for us. Um I I know the finance committee will go into more details about any possible financial risks for the district etc.
Uh, but I like the term budget neutral. It was very appealing. U, but I did see a 4% rate in there somewhere. What was that for? >> So, yeah. So, actually we just um we just actually financed Cranford's public schools and uh because they depleted some reserves or whatnot, you have to go
through your standard rating just like you did for the referendum. Um, so it's based on the interest rate of the marketplace. So, I'd say it's probably might be slightly higher 4.1, but that's the interest rate you'd get from the refunding bonds is the way it's been um financed most re recently. So, we would work closely with your financial adviser
and your bond council just like the referendum for them to model this project and then to check the market rate. If the 4% interest rate goes down, we would just the savings would go up. Conversely, if the interest rate goes up, the savings would go down. So we have to EIP is intended to provide
school districts with a way to finance the improvements without having to pay out of pocket soft cost financing cost interest rates. >> Right? But just to clarify that 4% interest rate is within the energy savings number. So the net is already including that taken into account. All
of your costs for our fees, cost for the investment grade audit, cost for attorney fees, all of that is figured into this. At the end of the day, the entire project has to be cash neutral or depending on how conservative the board wants to be, you know, create some savings like the different scenarios
that Greg showed. This one's as as tight as 4,000 a year. The other one was 15,000 a year. So, it just depends on how close you want to take it. I have some districts that go right to the dollar or whatever it is. 2500 I think is the minimum, right? So, whatever the minimum is, they do that because they want as much as possible. other
districts want to hold 10 15 20,000 a year just to give them some buffer and to actually have some savings versus projects. So it depends on priorities and that's the other good thing about this program like when we go through the ESIP project we can actually sit with the administration with a with an Excel file up there and say and and you guys
say oh let's put this roof in but this rooftop unit and we click two buttons and model once we have it modeled says yes that's cash positive here's what that looks like >> oh you want this rooftop in and that roof in okay let's see what that looks like and you model it that's why at the end of the day you guys pick the project that you're comfortable with but we give
you all these options of things that you could pick from Okay, thank you. Does >> that answer your question? >> Thank you, Mr. Sus. >> I'm gonna ask a lot of simple questions just hopefully uh for the public and for everyone else. So, >> yes, maybe you
>> and uh the first gentleman emphasized that savings must exceed costs and that's really the risks with with this whole thing. So, as and Miss Clean asked, a number of people have asked questions, but I just want to make it clear on on exactly what's going on
here. So, we have roof space We are going to lease the roof space to an energy provider who's going to put solar panels on our roof. Is they're going to generate some amount of electricity which
um they're going to pay us for. >> No, it's all it's all it's all the leasing. So, it's whatever money they make. >> Yeah. So, so again, if if they'll do it for free, basically, right? Yeah. And then what happens is they figure out what the cost is when they bid it and they say to Greg's point three cents a kilowatt hour,
>> right? >> So you pay them for every kilowatt hour they generate with solar 3 cents a kilowatt hour. That's it. That's all you're paying. But what it means is instead of paying 14 cents, you're only paying 3 cents. So the the PPA company
makes 3 cents and that adds up to their numbers plus their SRE plus their their their tax incentive. But again, all of this all of this is assumptions on how much our energy costs are, what the cost of energy will be in the future. Correct. I mean, granted, PSEG, the chances of it going down, you know, are
kind of slim and none. >> There is escalation, >> but but the the risk that we run is so we're issuing bonds and the collateral is going to be the savings that we get. Now, if we don't see this savings, that means the money
needs to be paid out of our operating expenses. Correct. Correct. In >> theory. Yeah. >> That that and that is the risk. >> No. >> And that and Yep. Exactly. But that to that point is so we're required by law to escalate the savings amount. So if you see behind you, it's called a form six up top there. So by law, we can't
deviate from this. The Board of Public Utilities oversees our program. It's in the legislation. We have to escalate energy savings annually by 2.4% for gas, 2.2% for electricity. Right. Everybody saw I think you know everybody's seen
it's gone up 17% plus in PSG territory 20% in others. So what we've had to do like I we've done over 85 uh of these projects throughout the state never missed a guarantee. So what I've had to do is go back with any of my existing clients and say hey the EIP only carried a 2.3% escalation. You need to be
prepared for this increase in the rate because we're stipulated by law how much we can escalate. >> Right. So this is just your estimate on on how far. So I guess so we're issuing these bonds, right? The money um this savings is what we're going to use to
pay off the interest. Obviously if we don't see that savings um we have to pay out of our operating expenses and they're taking care of the entire cost of in installation, the cost of the equipment, etc. That's all factor into the amount of money that they're going
to give us per kilowatt hour. What um can they change the amount of I assume there must be some kind of like CPI where they can change where we're going to agree 20 years from now that we're paying 4 cents a kilowatt hour in 2026 and 4 cents a kilowatt hour in 2046.
>> Yeah. Well, as part of I'm sorry, as part of their bid, they'll tell you what that escalation is that they figure in too. So, I have seen, it's not common, but I have seen somebody say, "Well, you pay us 4% 4 cents and that's the same." Normally, they have a similar escalation. you pay four four cents and
it goes to 4.1 and 4.2 and whatever that works out to be and it's only for 15 years for that span. So yes, >> but to your point PSG isn't going to come down. If you can buy electricity for under three, four, five cents, it's it's going to be a steal at this point, >> right?
So, um, you also mentioned that the December 2027, um, there was a deadline, um, that only really impacts the or the DCO that's going to be putting the hardware on the roof that they have to claim the credits for building out the infrastructure. It's not something that
we have to worry about going for forward. For example, to M Colleen's point, if there's damage to, let's say, the solar equipment, and let's face it, this is not a solar friendly world we live in right now, unfortunately. Um there's going to be tariffs. Most of the equipment does come from China. There will be tariffs on China. The industry
that we have here is under pressure. That replacement equipment should there be damage is is on them, not on us. >> Correct. Even if even if we go out to RFP, the RFP stipulates that whatever they submit for that rate, that's what they have to provide. And if they lose
the and we put in the contract, we're just negotiating it with two other districts right now. They're going to be responsible where if they miss that December 31st date or steel or anything, racking systems, solar panels got more expensive, that's on them. The district is protected.
>> Okay. Uh just a kind of variant of Miss Colleen's question. So, um we are, you know, touching high school is a flat roof. I'm assuming that the panels that are going to be on our roof will be angled unlike a a residence, which makes them a very nice sail. Um, so if there
is damage to the roofs from the solar panels, they have to uh fix it. >> Correct. So the way it would work is the the panels will have a warranty. Then we'll also do the other big part of this whole project would be the roofing restoration. So you'd have a a 15 20
year roof uh warranty there and then you'd have it on the panels. Um I've never seen that exact scenario happen, but one somebody either the solar provider or the roofing warranty holder would be responsible for fixing those roofs. it seem if I'm the roofing provider. This seems to be uh one of
those kind of act of god things. Um like I said, if there's a I mean we just had a windstorm here just a couple weeks ago. Again, those things are just giant sales. If it's ripping if it's ripping up off of off of the roof that our I mean that's a question for Mr. Harveier.
Our roof person would provide it seems to me that they wouldn't want to do >> it's a ballasted system. So what we do is we put slip sheets underneath. So it's just like cinder blocks essentially to weigh it down. studies for it. There's structural analysis that goes into the solar. There's also fastened how they have to focus it through the fasten which will be run by obviously
Speasel. So we would the goal is not to we don't want we're putting roofs on before the solar to make sure we have a roof warranty. So we would want to make sure we don't void that warranty. So we would have the we would coordinate with Spiesel the solar provider and the roofing warranty holder to make sure we don't void it pre-construction. But the
panels won't be drilled into the roofs. they'll be ballasted with a weighted like cinnon >> and so even if they damage it in a windstorm so like even >> well you're you're using an example of act of god >> not even well like I said we some people may call the windstorm that we had here a few weeks ago an act of god >> right I understand what you're saying
but anything like that there's there's generally in any contract this would be something you'd have to talk to your attorney about generally there is an act of god acceptance so if you have a a hurricane or a storm and it does damage your insurance kicks in it's not on them it wasn't their system that failed it wasn't the roof that failed It was
literally the act of God. So that's a different scenario. >> But we're making a decision to put this stuff on our roof whereas under normal circumstances we wouldn't. So I guess that the question for Mr. Harvey is would our insurance does do we have to notify our insurance carrier? Do they care? It's kind of like you get a
trampoline at your house. >> That's a good question that we would have to vet out. Who who who would cover the the insurance? Do we have insurance on it or the solar provider have insurance on it? >> Both. It depends on the on the situation. But again, I've never seen an attorney wave that clause. If there's a
tornado, a hurricane, there's nothing anybody can do that falls typically on the school district's insurance. But if they install something and there's damage to it or they didn't design it properly because the actual system isn't designed by either one of us, it's their design. If they design it improperly and
it damages the roof or something happened, that's on them. That's the difference. If they're up on the roof maintaining it and they damage your roof, that's on them. You get a tornado. That's I mean >> I'm not even I'm not even sure you even need a tornado. I mean we get some pretty strong winds around. >> You just get a strong wind. The same thing. I mean it's it's
>> it's a good question that we have to talk to our insurance consultant about. >> 100%. >> And I'm sure it's been discussed with other school districts. >> And there there's there's also like they had to also do like a wind study like we did solar. I did it like seven or eight years ago up in West Milford. There's
much higher winds up in in Pay County than you you get maybe in Matuchen. and there was a wind study and they had it changes how they fasten. So they look at weather data as well in the area over 30 years to make sure they're covered for for certain things like that. But to Steve's point, you know, that'd be definitely more of an insurance question
for anybody scenarios. >> Exactly. And to example like Hlet we did like I told you was 15 years ago and knock on wood, it's never caused any damage to the roof, right? There's been no issue and that's closer to the to the beach, closer to the water, higher winds there than you have here.
>> So So just one I I saw you waving >> a question. >> Go ahead. >> You're you're you're in charge. >> I I've been trying trying to let you have your >> I do have more. >> So I really have a very simple question and I love that you just referenced Hasllet because you said it's a 15
yearish uh long project so far. What happens if the provider goes out of business altogether given the uh points that Mr. Sus was making around the environment not being necessarily as friendly towards solar companies. So,
who picks up the slack if they go out of business? >> So, so that's a great question. I personally haven't run into that, but what I have run into is where the company has sold >> and a new company has taken over. I've never seen somebody just go out of business in the middle of our project. So, that would be something I guess we'd
have to look at with the attorney in the contract and see how that's written. >> Okay. >> Um, I guess at that point, you own the solar and you just get 100% of the savings because you don't have to pay anybody. >> And the way the solar companies look at it, yeah, it would be it's an asset, right? So, Worst case scenario I guess of that scenario it's either somebody
else takes to maintain it to pay as part of the contract there has to be an approved vendor I forget the exact language but there's if they get sold there has to be an approval process the board would have to get it approved um to sign off on who's doing it if they go out of business I haven't ran into that either but again I mean worst case
scenario I guess you don't have anybody to pay I don't have a strong answer for that you'd have to look into that >> yeah and and the reality is the the so now you're not paying 3 cents a kilowatt hour if that happens you're saving the whole thing. >> Um, and then the SREx that they've been taking, you can now take.
>> So, you get more savings. You can't get the tax credit still, but you don't need it at that point. You're getting a free >> SRE, but we also have to maintain it. >> But to your point, that means now you take over maintenance of it, which there's not a lot of maintenance on these things. There really isn't. There's there's a 25- year warranty on those. There's 15 year on the inverters.
There's not a lot of maintenance on these. >> Got it. Thank you. >> We always do review financial backgrounds as well as part of the solar RFP process. So we're not just hiring the the shop down the street for the district. >> No fly by nights. >> Honestly, that's a good point because the way the solar is done, it's it's bid
through a competitive bid process. So it's not just low bidder, right? >> So you look at it and and there'll be a committee set up from the board that actually will review each of these and look at financial stability, look at what projects you've done, and you give them scores so they they win on who's got the highest score, not who's got the
lowest number. >> Right. Wonderful. Thank you. That's reassuring to hear. That's a great question. >> Mr. Sus, did you have more? Cuz I know Mr. Derfinger hasn't had Mr. Derfinger. Go. >> Just a very quick question. Could you talk me through that cost of issuance number? What is that? >> That's not a quick No, I'm kidding.
>> That's so cost of issuance. So, at part of ESP, right, no out of pocket cost is the goal. There's a third party caveat to that, but so the cost of issuance is for your financial adviser, your bond council. As an ESCO, we can't do that. Your auditor, you're going to have to go back and get another Moody's or standard and poor rating uh underwriter. So just
I call it your financial professional soft costs. Got >> and that's pretty conservative. It's been closer to 100 recently on a similar size job. Cranford was about 9 million we just financed and theirs was in about 100,000. >> Thank you. >> Wonderful. Mr. Sus, any closing questions? I
>> I I just want to let the board ask more questions before I harass these folks more. >> Keep harassing. >> Keep harassing. >> What? Just a question on on on again the savings that's you know the key there.
So I get like for example it's it's um we just closed the fiscal year of 2425. I could go look at Mr. RVA and he can tell me exactly how much we paid PSEG and we also would know like well if we had solar with this contract we'd be
getting let's say three cent you know you know instead of paying we were paying PSG 14 I'm making numbers up 14 cents per kilowatt hour we'd be getting three you do the m um the delta there is 11 and then we could figure out the number of kilowatt hours and that would
be the savings right but going off far in the future I'm just trying to understand and maybe it's Mr. Harvey a question. How would we kind of budget this? You know, for example, do we Right now it's 25 26 is coming up. We put in a
certain amount of money for PSNG. We would put less money in for PSENG and then use but we'd keep that money budgeted in another line that we would use for something else. >> That would be used for the debt service. That would be used to pay off the loan. The savings would be used to pay off the
loan. Some of it's debt service, but then some, if you remember, if do you mind going back to slide number five? >> Yeah. So, >> some of it's cash positive, >> right? So, assuming assuming we're C, right? So, if we go back to slide number five. So, we're going to So, we're going
to basically put in a certain amount for PSEG and then we're going to have a certain another budget line with the money if we didn't have the solar and that's the and some of that money would go to um >> pay off the loan >> to pay off the pay off the the bonds and the rest of it we would just be able to
use for operating expenses. >> Right. >> So, every year we're going to have to come up with some budget line where this money is going to be held. I would >> I'm just I'm just trying to understand. >> Well, we'll know exactly what our bond payment is. >> Yeah, >> we'll know what the bond payment is, but
I'm trying to think of just the the extra I guess the 2500 15,000 >> the the light the light green. >> Just speaking of of where we've done this with other districts, um most of them keep it the same where they
escalate based on the the the rate increase they're seeing, you know, prior to because Right. So we you're going to be in the next budget cycle. So we would probably one of the first things we would do is we're going to have to assess how much air conditioning is going to add to recalculate the baseline. We're going to have to reset
what your utility spend has been first and foremost because you're having a ton of air which is awesome for the kids in the classroom. That's the most important thing. I think that's why we're all here. But you're going to have to reset your energy spend. So that's going to set a new baseline for the red. That should stay the same and you'd have to
escalate it per year. I know typically I believe you have Phoenix, they've I I know they've worked very closely with districts on budgeting for these payments and have had success doing so >> and you know that's part of what I'm a little afraid of like we do have a bunch of really good space and thank you
um you know coming on board and the air conditioning we don't you know you're just kind of guessing or best estimate you're not guessing but you're doing the best you can without us turning any of this on. Yeah, I mean so the right should be based a lot of it's going to have to be assuming run hours. Schools
have fortunately it's schools have pretty standard run hours. Um we can look at the efficiencies of the units. We can use it calculated based on existing rates. Um you know I'm not the one doing the energy calculation but I know my team uh back in the office does a bangup job. We've had to do this on
numerous jobs. We had to do it for Edison. They had two additions come online during our investment freight audit. So we had to budget for those 10 15 20,000 square feet additions. It's not uncommon for us to have to do it. The other thing we do is we try to be extremely conservative in our evaluations. So, we're underpromising
and overd delivering. So, I'd rather show we'll show it to you in a conservative manner where Michael and the district won't have to do a ton of work for the years after the project is implemented. >> Wonderful. Thank you, Mr. Sus. You're good. >> Yeah. >> Oh, Mr. Glassber.
>> Um, did any of your solar panels fly off of uh roofs last week? >> I don't know if any >> Thank you. Um, when you say like Mr. Sus used the term best guess, I'm assuming
that this is a very highly technical process for doing these calculations from highly trained professionals. >> Yes, very much so. Then the other part of this is so the the IG I know we went through the process. So the investment grade audit we do we put in calculations
there's board of public utility BPU protocols we have to follow they have to get reviewed and approved by an independent third party engineering firm that is not owned or any way associated with DCO or SPEL. So they have to re review approve our energy saving
calculations and then the New Jersey Board of Public Utilities also has to review and approve it. So that's the checks and balance in the system. It's not like DCO and Speasel's engineers came in and we threw these numbers together and they went. So these are reviewed and approved by independent third party firms and agencies.
>> Do you have projects that um have essentially lost money where they're where the district is putting in the money because their projects were not currently are not being covered by the savings?
>> I would say not that I'm aware of. Um, we've again we've done over 80 DCO as a company has done over 85 throughout the state of New Jersey for public entities. We've we have to offer an energy savings guarantee which we would talk about during the investment grade audit where we guarantee the savings we say you're going to achieve. Um, and we have not
missed a an energy savings guarantee to this date. >> Thank you. >> Yeah. I will tell you that I I have clients that were just a little bit more conservative. So when they did to to the points that we discussed, if they're paying $900,000 a year for energy, they they budgeted for the following year,
call it 700,000. So they increased their budget to accommodate the bond just in case something happened. Now you you may not have be in a position to do that, right? So other districts had. So it depends on that level of what you're doing. So I have not been told by any of the clients we've done either that they
haven't been meeting them, but I know most of them are overly conservative. So, I'm not sure how closely >> All right. Thank you. >> Start. >> Yeah. Go ahead. Go ahead. >> Just one final question. Well, I say final. Um, but I mean, I've heard you say that you've done this for many, many other districts. Maten is relatively
small, but based off what you know of our footprint once the construction is done. Would you be able to provide any kind of case studies or or white papers for similar size districts to help us in that analysis? >> 100%. Yeah, we just uh we just did a $10 million project with Pulseneck Public
Schools. uh wrapping that up this summer. So yeah, we have we have quite a few that are very similar to the touch that we could share, >> right? For our final uh construction size. Okay, that would be helpful too in terms of benchmarking what future costs would look like. >> Absolutely. >> Thank you. And I believe Miss Kian also
had a question. >> I did. >> I did. Thank you. Um so you can tell that my my questions are hovering more around um risk associated with with facilities damage, right? because we we just ask our taxpayers to to trust us with investing an awful lot of money to improve our facilities and we'll make
sure that that that investment is is taken care of for a long time to come. So um just one last piece of that is um you know the exit protocol right at the end of this lease agreement if we decide not to renew it right if if if at the end of this 15 20 year agreement we're
done with that and something else has come out and we want to look at look at a new um investment or a new cost savings or a new plan somehow. Um can you talk to me a little bit about what that looks like? Um what the extraction of of any of the >> from the solar standpoint or from the
measures in general? >> Probably for both. Okay. But um um but with >> Hasllett as that example, right? Because so so Hasllett was is a great example because like I said, it's the only one in the state that I know of that's at that 15 year mark now. >> And the options are that that the solar
company can negotiate some other sale, right? They can say to them, "Okay, for $100,000, you can keep the system now because it's still got 10 years left on a warranty, 25-y year warranty on the panels." Uh, or they have to take it off and restore the roof back to its condition, maintaining the roof
warranty. Um, and why don't you talk about what Hassla did? >> We we worked with this on that to rebid a new solar PPA. They were going to negotiate about like an 8 cent rate with the existing provider or look at buying it out, but they didn't have capital to buy it out. So what they we just went
out to rebid and we got them a three and a half cent rate reusing a lot of the infrastructure. So it depends, right? Like if I could I wish I could predict where techn is going to be in in 15 20 years, unfortunately I can't. But what we're going to do is put as many uh lessons learned uh clauses in the contract with their attorneys to make
sure the district has protect at the end of 15 years. But to Steve's point for the solar in the contract will be they have to come in with like 90 days written notice. They have to come in, remove the panels, dispose of them in an envir environmentally friendly manner as it goes with the D protocols and then
return your roofs to that uh whatever the status may have been prior to installation. >> And I would be shocked if they after 15 years said, "Okay, we'll take it all off and fix your roofs. That's money out of their pocket to do that." So, I would assume they would want to work some sort of deal out there. >> Yeah. Because like for for Hazard, the
biggest benefit was they were able to reuse they're going to reuse some of the existing infrastructure because the panel footprint stays the same. stayed the same, but the but the panels just got more efficient. Like they were 250 watt panels, now they're 550 watt panels with the same footprint. So, if anything, you're getting more solar with
less of a solar footprint, which reduces the risk of it being less, just less panels on the roof. >> Yeah, that speaks to my initial concern of the length of the contract and the rate at which technology advances, right? So, >> well, but you're locked in at the savings for 15 years.
>> Yeah, I did have a board member ask me that another place. I said, "Well, but the problem is if you're if you're trying to do something now, which do some roofing and do some other things and pay for the savings, yes, you could wait and that 500 um kilowatt panel could be a thousand in four years, but then you can wait more and then it could
be 2,000 like you're never going to catch up with the technology of >> right. Well, it was less in terms of like looking to wait as like um the company itself that's that's that owns the panels wanting to swap out more frequently. Um and then what does that
traffic look like for us on the >> Italian has it? They didn't swap out at all for 15 years. They maintained and operated the system and now when we're looking at something new that the 15 years is coming up which I think it's up is it this summer? June. Yeah, next June. >> Next June.
>> Yeah. that the yeah the the footprint that it's not typical for them to replace existing panels unless they're broke because they're responsible for the 90% minimum output plus they're only able to charge the district for what the solar system produces. So if it produces less, not only do they have to pay you
the delta from that 90% minimum output, but then they also still got to go back and fix the problem of why it wasn't producing that much. >> Thank you. All right, I think everybody's had their questions. >> Actually, I got a couple more. >> Do you have a couple more?
>> Quick. I promise. I promise. >> Just just uh just a just a timing thing. Um we mentioned the December 2027 deadline. I'm just trying to understand like what is the the latest we would have to commit to doing this and also at what point. So, for example, I'm I'm
excited just listening to you talk about the audit. You're you're you're clearly excited about it. um uh on what we're going to get from that audit and just in terms of just seeing opportunities like like could we for example do the audit and say I don't you know we're going to do this or or you know I'm just trying
to understand like when do you need to hear like are there particular decision points that the board can make or etc. >> I would just I wouldn't say there's a definitive date. I would just say every day you wait is a day risk increases, right? Every day you get closer to that December 31st date. Solar, right? Right
now, we're still getting under sub 3cent PPA rates. The longer you wait to get that RFP on the street, the solar provider is going to see we're getting closer to December 31st, 2027, their rates going to go up. So, I think if anything, I wouldn't put a definitive date. um you know I just wouldn't say
like you know the sooner the better is what I'll say just to because every day is just going to increase the risk of that ITC or somebody bidding that it's not going to be there and then solar is really not even an option at that point >> right and we would have to and like I said when we decide like hey this sounds
great um and then you do the then you do the audit we we we can't back out at that point or we just have to obviously we'd have to pay you for work services >> so what happens is there's a there's an amount that that they work due write for the energy audit. If you continue with the project, they just get paid with the
project. >> But if you stop after the energy audit, then yes, they get paid for the energy audit, which it's in the proposal. I forget the number. >> So, so there are there are a number of points where we can sit there and say, "Okay, thank you. Great job." >> During the investment grade audit, we would evaluate, we would have different
workshops with with Michael, Dr. Pakuto, uh Brian, just going through goals, where we're at, the progress, making sure we're addressing what the the district administration wants to see. and in in turn what the board wants to see. So we would be pro meeting have progress meetings throughout the
investment grade audit reviewing our scope reviewing our numbers um what we're seeing and it's a very thorough time consuming process that I think the results would yield extreme benefits for the district. >> You good now? >> I'm good. >> All right. Wonderful. Thank you all so
much for your presentation. I believe that you were able to address all of the concerns questions of our colleagues here. Um, this is very exciting stuff. So, I I can see y'all's enthusiasm as well. So, thank you so much for bringing that good energy even though it's late on a Tuesday. >> Thank you for your time.
>> Have a great night. >> You, too. >> Dr. Caputo, you got something else for us. >> I do. I have a second presentation. We have a second presentation tonight. >> Your mic is off. >> Thank you. Um, second presentation tonight. It's a required uh SSDS student
saf safety data system report for period 2 which runs from January until June. So just closed. Thank you very much to Miss Alvich uh for for putting the data together for us and submitting it. Thank you very much. The data is posted by the way under presentations under
superintendent presentations. Yes. So um the first part is incences incidents by school and we had 18 in the district 13 at Edgar and five at Matuchen High School. This is the HIV report. Uh the second part is the category and we're
required to report out by school um categories violence, vandalism, substances, weapons, HIV confirmed, alleged and others leading to removals. Um and that big chart is mostly zeros but that's on the website. Um then we have to report out HIV incidents by
school and those are 18 again coincidentally 18 four at Campbell 14 at Edgar. We also promise to report to the board every year the uh option G part of our policy allows administration even if all
the facts were to be true that that case wouldn't fall under HIV uh and then they treat it as a a code of conduct right from the start. We don't invoke that many times but per our policy um over the last year we invoked that nine times seven at Edgar and twice at the high
school and we included in the slides that are posted the number of times we've implemented those in 23 24 as well the prior year just for comparison so that's what I'm required to report out publicly like I said all this data is on the website from years back as well and
this is that statutory report that I have to do twice a year uh and this is the period period one for the 25 calendar year 25 January to June. >> All right. Thank you, Dr. Kudo. Any questions or comments for Dr. Kudo on that presentation?
All right. I think we're all questioned out at this point. All right. We move to reports at this time. I do not have a president's report. Dr. Kabuto, you have any additional goodness for us? >> Nothing for me tonight. I'll provide the public some updates in my Wednesday
morning after board meeting summary that I always send out. >> Excellent. I'm really appreciative that you do that cuz you know I can't imagine everyone is watching us right now. So that's nice to send that out in a succinct manner. All right, we move to committee reports at this time. I'm looking at you, Mr. Glasburg. We going to just recap that whole thing.
>> Yeah, it'll just take another hour or so. Can I ask questions? >> You could ask questions, Mr. S. Can you can we bring that presentation back up again? >> Uh so like no, thank you. Mr. is like no. So, we spent the entire construction uh committee meeting on July 14th
talking about that or virtually the entire meeting talking about the ESIP uh program. So, we do not need to rehash that. Uh then we had a little construction update as well just about the um soil testing over at the high school, our contingency and change
orders um that remain in the project. uh the air conditioning in Edgar and at at the high school. We discussed that as well. Um we discussed the Matuchen High School field and the installation of the
lights that were taking place there. And then not at our meeting um but after the fact, I'll just give a little update on what we've been told in terms of our most accurate dates as of today. Uh so at Mo school, the air conditioning
is expected to be functioning by August 29th. Um the new electrical service has been installed. Uh full day kindergarten is most likely ready for August 29th as well. The playgrounds at Moss, uh the exterior playground is expected to be
completed August 29th. The interior courtyard playground at Moss would be later in October. Uh at Edgar, the air conditioning should be functioning also uh end of August, August 29th as of now. Um the let's see
the addition and renovation at Edgar expected to be completed August 29th as our cafeteria windows that were being replaced there and some site work. uh at Campbell and at the high school the air conditioning
should be functioning but it's predicated on some uh PSEG issues that we've been having. Um so PSEG needs to set a transformer and they have I believe missed some appointments for that would be a fair way of putting it I
think. Um, so we are waiting on PSCG to put uh set some transformers that would allow the air conditioning to work. >> Um, that is causing us some concern about whether or not we're able to hit the beginning of school deadline there.
>> Uh, the addition at Campbell, um, expected completion August 22nd. Um, but PSEG, we still need them for the power to be able to work there. The playground should be completed August 27th at Campbell. Uh and the interior
courtyard at Campbell. Also later in October for the interior courtyard like Moss High School, same issue that I just mentioned regarding the air conditioning uh waiting on PS&G.
Um there are uh oh the lights on the field should be around the end of September but not functional until the addition is complete um because that's all tied into the new addition for the gym area and the board of ed offices and
that's expected for uh January of 2026 that gym area the cafeteria edition is is complete um but is currently the temporary board of ed space while we're waiting for the new board of ed space to be completed. So, there's some shuffling
going on there and we'll update you as soon as we have more information, but that's the latest that we have right now. And again, thank you to everybody at home, parents, kids, um for your patience as we come into this school year. Um we know that there will be some
kinks to work out, so we ask for your continued patience as you've been so patient over the last year and a half. Thank you. >> Thank you, Mr. Glasburg. When's your next uh open? >> That's a Oh, yeah. Thank you. We have two things that are coming up.
>> So, we have August 18th is an open public uh committee meeting, construction committee. That's at 700 p.m. in the Meduchan High School library media center. And then we are also at the farmers market >> on the Saturday right around there. Uh,
Saturday, August, >> Mr. Sus, do you know? >> I think it's the 16th. 16th. Perfect. August 16th, we will be at the farmers market. Um, not selling vegetables. Um, >> but maybe with a cookbook.
>> Maybe with some cookbooks. Yes. Uh, we'll be showing the most updated photos that we have and, uh, a video hopefully from Mr. Ulig. Perfect. uh that kind of shows some fly over and of of the new construction area. Um for people who
don't love coming to these meetings, you'll have another way of interacting with some of the members of the construction committee. Thank you. >> Wonderful. Thank you, Mr. Glassber. Uh next up, I believe we have you. >> I'm >> Oh, you're going to do a thing. All
right, Mr. Dick. >> Thank you. That was weird. And I'll explain why. it was a little tricky to get together for a meeting on July 15th. So, in lie of a meeting um Dr. Herzog shared the uh meeting agenda and we had
those conversations via um email communication. So, I just want to let you know what was on that agenda. Um currently, district admin are reviewing the NJGPA and access testing results. Um those results will be summarized at our August 12th meeting. So, we look forward
to seeing that. Um there was uh based on vertical and horizontal articulation throughout the year there were some revisions that were made to the proposed ELA curriculum guide. Um so that was shared with us. There are two text adoptions that are going to be requested
of the board. One is for the English 10 CPN honors class switching to a textbook called accountable. And then for uh sixth grade ELA, there's a proposed um addition to the curriculum for the advanced class called connecting flights. So those were two um items we
reviewed. There were slight revisions made to the sixth grade ELA, 7th grade, and 9th grade ELA and sixth grade social studies curriculum that was shared with us. And uh there were about seven AP curriculum documents that we reviewed
and um gave feedback on. So, our next meeting will be August 19th. >> All right. Thank you, Mr. Derfliner. Uh, Miss Gillian, extracurricular. >> Yeah. Uh, extracurricular met on the 14th and, uh, short agenda, but we had a
lot we we long discussions. Uh, so tonight on the agenda, you will see that we are, um, approving we have a recommendation for um, Mr. Yuenko to um for a track position. Um
so that'll come up on personnel >> assistant cross country >> assistant assistant cross country sorry assistant cross country uh position. So I we discussed that. Um then we discussed a very very exciting um Highland Park reached out to Matutton and asked about the possibility of
reinstating the Thanksgiving football game with us. Um so we had a nice discussion about that and we look forward to um continuing the conversation to explore the possibility. The committee was really excited about that. Um and then we had a a pretty substantial discussion reviewing um our
practices um and procedures process for um facility use by outside organizations and um by uh the town wreck organizations and whatnot. um especially in light of the construction and new
spaces. Um just making sure that um all of our youth organizations, rec organizations, school sports teams, and whoever wants to use our our spaces are, you know, being fully optimized and we can get our fields and um gym spaces
used so that uh kids have the option to be playing sports whenever they can >> or other activities. >> Great. >> And that was it. Our next meeting is August 19th, 18th, I think. >> Probably the day before. >> Yes, >> that sounds right.
>> 18th. >> All right. Thank you, Miss Collehen. Turning to Dr. Spaggner for policy. >> Yes. Uh policy met on July 15th, last uh Tuesday, and had uh our committee had a discussion around two policy
regulations, if you will. um one was the 5830 policy regulation on pupil fundraising and really no changes to it but the proposal was for um looking at an online fundraising application called school funders. So we
had a brief sort of uh intro to that and um talked about um you know how practices would have to follow um policy and regulations and what are some of the um questions we had around how this would
operate uh for any of the um uh you know clubs and other entities wanting to fundra using this online uh platform. So, we are going to get some more information once the administration looks further into SC school funer and it sounds like a promising tool, but
we'll do our due diligence in the meantime and uh come back to you with uh what we uh what what is determined in terms of uh using this platform or or something similar. And in policy promote uh 5410 and policy on promotion and
retention of students, we uh looked at that policy where there was some incomplete information and um talked about what the administration was recommending in terms of uh the benchmark for days to for students to meet to be able to uh be promoted. Um
and there would sometimes be extenduating circumstances. So we talked a little bit about that and accommodating students and families around that. Um so that's on the agenda today tonight for um first reading. Um, and we also discussed uh something that
a set of old business matter that came up about attendance letters being sent out to parents and the tone of the letters and the circumstance of why some students may be out for long periods and how that letter may come across you know
um as not is as uh taking the circumstances into consideration if you will. So, we wanted to make sure that the tone is right and we're happy that the administration said that uh they're working on that and we re review that and uh and that was good news. Um
we also talked a little bit about calendar although it's kind of early. I realize I uh I kind of jumped the one the gun at that one. uh but we will we uh looking at that uh along with the equity committee that's looking at um
school calendar and um sensitivity and responsive practices around observances of holidays. So that's not really in our committee but we kind of have some communication between both committees about how the school can continue to accommodate students and families around
observances >> uh during the school year. >> And that's it. uh next meeting may most likely be online uh or by communications uh email communications and not not a a physical meeting but in August we will have some items to be shared by email
and discussed and updates would be shared in the following meeting. >> Wonderful. Thank you. >> Thank you Dr. Swingner and Mr. Sus Finance. >> Yes. Uh we met on July 14th. We um had had a review of our insurance policies.
I know we talk a lot about health insurance, but the district has um at least two other policies and you know in terms of damage to the fields etc with our representative. Um we talked about pilots. We also had the same discussion on fundraising that was held in policy.
Uh we talked about the health region health insurance increases uh in the state health plan and we talked about the um uh energy management plan that we uh are working on. That seems like you a dot dot dot.
>> We also spend a quarter of the meeting talking about the solar thing, but I left that part out. >> All right. All right. Nef said thank you, Mr. Sus. Were there any questions for any of the board members in their reports? Everybody good? >> Since I'm in an annoying mood tonight,
just adding to Miss Colleen's uh report. Um, we also talked about equitable distribution of the of the fields, making sure that one particular organization does not basically dominate all all the use of the fields, which is I thought was a >> fascinating and a great conversation.
>> Fantastic. Love that. All right. Any old business? Good people. >> Any new business? All right. Um, at this time I'd like to move to approve the June 24th, 2025 minutes at the board of education. Is
there a second? Mr. Derflinger. Do I have to read all of them? I forget. I do. Right. Yes. So, special business meeting one, special business meeting two. >> What? >> I was like, that is quite the whistle.
Special business meeting one, special business meeting two, and the board meeting of June 24th, 2025. >> Whose shoe is that? >> Dear Lord, >> what happened? >> Mrs. Alvich, roll call, please.
>> Miss I did. >> Do I need to motion again because I was interrupted by the shoe? >> I don't think so. You think we're good? All right. Can you roll call? We're descending, y'all. It's 9:14. This is the parliament. All right, let's go. >> Miss Cheetah, >> yes.
>> Mr. Derlinger, >> yes. >> Mr. Glber, >> yes. >> Dr. Johnson Marcus, >> yes. >> Miss Colleen, >> yes. >> Dr. Sper, >> yes. >> Mr. Sus, >> abstain. >> Thank you. Motion carries. >> At this time, the meeting is open to the
public. >> I don't know. That's a good question. >> Hold on. That's a good point. All right, Ms. Michaels Lamort, we are turning to you because I may have got a little too carried away here. As
our new member, do you have a report? typically will ask for that, but I know that it's July, so I wasn't anticipating one, but I want to give you the opportunity if indeed you had prepared one. >> I don't. All right. Wonderful. We just wanted to make sure. Thank you for that.
All right. Uh so now we're turning to the recommendation of the superintendent of schools. Oftent times it may appear to members of our audience that the board of education takes action with very little comment and in many cases a unanimous vote. Before a matter is placed on the agenda at a public
meeting, the administration has thoroughly reviewed the matter with the superintendent of schools. If the superintendent is satisfied that the matter is ready to be presented to the board of education, this is then referred to the appropriate board committee. The members of the board committee work with administration and the superintendent to asssure that the
members fully understand the matter. When the committee is satisfied with the matter, it is presented to the board of education for discussion before any final action is taken. Only then is it placed on the agenda for action at a public meeting. I would like to move personnel items A1
through A23. Is there a second? Mr. Glassber. Are there any questions or comments on the personnel items? All right. Seeing none, roll call,
please. Miss Zavich. >> Miss Cheetum. Yes, >> Mr. Derlinger. >> Yes, >> Mr. Glassber. >> Yes, >> Dr. Johnson Marcus. >> Yes, >> Miss Colleen. >> Yes, >> Dr. Sper. >> Yes, >> Mr. Sus. >> Yes. >> Motion carries. >> Wonderful. Mr. Sus, finance.
>> I'd like to move items B1 through B13 as listed on the agenda. >> Fantastic. Is there a second, Miss Chum? Are there any questions or comments on the finance items? Mr. Glassber. >> Um I'll just I'll just point out that uh
one of the items does include uh change orders which we continue to monitor. Um we are using we're still working within the allowance that we have at this point and then there are things to resolve at the end of the project regarding the overall cost there. >> All right. Thank you for pointing that
out. That's always important to attend to. Any other questions or comments on the finance items? Fantastic. Roll call, please. Mrs. Diovich. >> Miss Cheetum. Yes, >> Mr. Derlinger. >> Yes, >> Mr. Glasper. >> Yes, >> Dr. Johnson Marcus. >> Yes,
>> Miss Colleen. >> Yes, >> Dr. Sper. >> Yes, >> Mr. Sus. >> Yes, >> Motion carries. >> Fantastic. Dr. Spner, policy. I Oh, just kidding. >> I do have one comment. Sorry to go along with the just to point out with the facil we did just
>> approve the facilities use agreement the YMCA. I think it's important to point that out that we do have facilities use agreements with certain other organizations. And so for example, is this Dr. Caputo, help me out with this one. This is like part of this is like with our swim team that uses the YMCA and then they use our facilities as
well. So just that partnership, it's important to acknowledge that. >> Yeah. Yeah. We partner with, you know, the the community organizations that we can at all times. We want our schools to be a hub of the community and yeah, we have great partnerships with lots of people. >> So that's another one that just came up tonight. I think it's it's relevant to what we had discussed in
extracurricular. So I wanted to point that out. Thank you. >> Fantastic. Thank you, Miss Khen. Uh, where were we? Did we move it? >> Not yet. No. >> Okay. All right. To you, Dr. Spner. >> No worries. I'd like to move items C1 through two as listed on the agenda, please.
>> Fantastic. Is there a second? Mr. Sus, any questions or comments on the policy item? All right. Roll call, please. Mrs. Ellavich. >> Miss Cheetum. >> Yes. >> Mr. Derlinger. >> Yes. >> Mr. Glber, >> yes. >> Dr. Johnson Marcus, >> yes. >> Miss Colleen,
>> yes. Dr. Spigner, >> yes. Mr. Sus, >> yes. >> Motion carries. >> Fantastic. Mr. Derlinger, curriculum items. >> Thank you. I'd like to make a motion to move items D1 through three as listed on the agenda, please. >> Excellent. Is there a second? Mr.
Glassberg, any questions or comments on the curriculum items? Miss Colleen? I do just want to point out to parents who are in for advanced planning that we are about to vote on the Campm Mason trip dates for the upcoming year for rising fifth graders May 27th through May 29th
2026. >> All right, that's good because it's back in May. It's good to know. All right, any other questions or comments on the curriculum items? >> All right, seeing none, roll call, please. Miss Zelovich. >> Miss Cheetum,
>> yes. >> Mr. Mr. Derflinger. >> Yes. >> Mr. Glaspber, >> yes. >> Dr. Johnson Marcus, >> yes. >> Miss Colleen, >> yes. >> Dr. Spigner, >> yes. >> Mr. Sus, >> yes. >> Motion carries. >> Fantastic. At this time, the be the meeting is open to the public on any
topic. >> Seeing no comments, we turn to Miss Cheetah, who is going to tell us something fun. Am I now? Okay. Um, I just want to go through um some quick updates. Uh to all families of rising fifth and ninth
graders, this is still the time for registration. Um so the following meetings, if you have made appointments, are tomorrow and Thursday, July 23rd and 24th. There's also a final day on August 20th to register your upcoming fifth graders and 9th graders. Um if neither
of those dates work for you, you can email the district register, uh Miss Hollis, upon your return and she would a be able to accommodate you. So just want to give an update there. And the registration meetings only take about 5 minutes, so not too long. Additionally, on August 28th, there is the Edgar open
house for rising fifth graders from 9:30 to 10:30 a.m. Um, they may be accompanied by one adult. That's a really busy morning, but it's the time to go and decorate their locker and get them ready for school in September. So, um, if you can make it, please, it's again August 28th. And additionally,
also on that day for grades 6 through 8th, they're able to come from 12:30 to 2:30. Uh but for that class it's just students only. So those are two key updates and then our next meeting is August 12th. Um so hope to see you there. >> Wonderful. Thank you Miss GM. At this
time I'd like to moveer. All in favor. >> All right. Good night everyone.