Yes, >> there we go. We're off. >> Okay. Thank you everybody. Um, bring this meeting sub commmittee to order to discuss cars for heroes. It is 702. Um, calling this meeting to order again. All right. Calling role. Barnos is here. Nancy Rogers
>> here. >> Donnie Torres. >> Anniversary. >> Anniversary. That's a good one. That's excused. Uh, Darwin >> here. John Cardo >> here. >> Lewis Lopez >> here. >> Mr. Jorge now >> here. >> Wonderful. Okay. Um order B business uh
deferrals, additions, delicios. Okay. Hearing none, I will I will move that on. Okay. Adoption of minutes. >> I make a move to adopt the minutes. >> Okay. I have uh actually I actually have changes for the minutes. So what I've
done, I've went through and this was Darwin. Thank you for doing this. cuz I know it was kind of last minute last meeting but um there was uh quite a few things that I have to add so I figured just to redline it. So what I did is I I just redlined it. Um if you all I guess
the proper way to kind of show you what I did um is essentially um we there was vendors that were confused with sponsors. So, I I removed the um those you know those those sponsors.
>> Can I make a suggestion? >> Yes. >> We each take a picture. It might take a minute or two. >> Well, what I plan to do is I'm going to email it to Isabella. I mean, is it okay? I guess I'm going to discuss the changes >> and then I'll send them to you and you can just accept the changes and then at
that point we we a Darwin has doesn't have to go back and and you know change stuff at the same time. So, essentially I just went through made sure that we added the um uh the vendors that we approved last meeting. The event t-shirt, I went ahead and spelled out exactly the storyline with
it, which is a pretty long one. And and what I'm writing here is t-shirt dry fit material invoice approved by JD uh approved for JDM Empire LLC apparel company owned by Johnny Tori's PSC member which provided invoice for manufacturer at same cost of $850 agreed
on 9:15 meeting. This was done for teachers to arrive on time for car show. Manufacturer charged $8.50 to JDM Pire LLC when competing bid was $10.95. Motion passed. And then at that point we have um Arlo and Nancy. So it's just
like when the minutes just making sure that we're talking about who put the motion in and who and who seconded it. And then we also discuss about uh vision zero which was documented. I just put there that Carlos made the motion and John Carlos seconded. And then we discussed the timeline of the event as
presented. Um, which more than anything what was key on there was the golf cart registration at $523 and the uh t-shirt and car registration at 2575. Um, and then when you're talking about the invoice for the step and repeat $200
for major league signs who is providing free banner and 10 yard signs uh 10 yard signs where layout around town was also reviewed. that was also Carlos and seconded by Nancy. And then bleeding blue that we added to the banner without charging the sponsorship fee that was
Carlos seconded by Johnny Torres. The portaotties u just making sure that um you know I mentioned that we took that vote to comply with the permit requirement. Um and then and and again you guys are probably thinking why am I saying this out loud? I'm saying it for the record so those online can can hear
what I'm saying. And we also took a vote on the uh registration form for car show participants to review it by town management. Motion passed. Uh it was uh Carlos presented it, Nancy it. And then we had at the very end was Johnny Torres motion with John Carlo second. So these
are the changes that I made. Um I'm going to pass it here. So if anybody wants to see them, but essentially I make a motion to approve the minutes with those changes. >> I second. >> Okay. So we have CA and then we have second. names Rogers here say I
>> I wonderful I myself any public comments anyone online that speak wishes to speak >> no >> no no car people want to talk that's fine all right so uh we're on to the old business I think uh you know something that I did not include here um that
probably should go first is we'll let um Deputy Amador speak before we dive into this agenda item because I know you have a lot a lot of fun things going on thank you sir for your support >> I do have a lot of fun things going Um, so
where do we start? In one of our meetings at the location, by the way, uh, we've been meeting, we've met about 250,000 times so far at the location, >> give or take, give or take. Um, I made a
phone call to one of our contacts at headquarters and the helicopter was actually crashed two weeks ago. So we we don't have the helicopter. >> Why don't you take him? We're so close to the event. >> Um back
the older one. >> It's the only one. It's the only one we have. >> Only one. There's only one. >> So it might not even come back. I don't know what we're going to end up doing with that. So we're not going to get the helicopter. Um but in le of that I asked
for then for them to to that person to drive another car. I haven't gotten confirmation, but I know that we have at least the other two cars and the one that I'm going to pick up. So, that part regardless is is we have enough on on that side. Um I I reached out to
the sheriff's assistant and she would have loved to have attended, but she's going to be out of town. So, she's not attending. And uh within all that we were talking about the autonomous car and kind of in between the major also uh
commented that he actually spoke to her and she said yes that would be great for the autonomous car to be at the show. So I reached out to them and they're working on it because it's a it's through a company that does that. >> Cool. So there's no confirmation yet on
on it, but again if if it happens then that would be great stuff there on Saturday night. >> Yeah, I think that's Oh, um I met with uh J Carlo at at location uh
point out a car that has been there for a while and so I was able to get the information for the car. I left the the card there and also was able to uh go to the location where the the owners live
and I didn't make contact with the people but I left them apart also at the door so hopefully they're moved apart. >> I don't know. I know it was something else but I guess I remember while we're >> well there's been I mean to kind of bring everybody together because you
know leading to this event you know these meetings got to take place you know so Deputy Amador John Cardo and I met and and one of the things that we were discussing as well was you know there's UTVs there's ATVs coming um from Miami date sheriff's office so making
sure the placement for those um the event map right now that has been circulated in social media is taking into account that the helicopter won't be here. Uh which actually ended up being a plus for us because as it is we're tight um in in and you know the
way it's set up that area. Um but the the wonderful news is that we have um Helia is going to be showing up. I was able to make contact with uh uh Chief Fuente and I had another chief from Sweetwater that reached out to him and you know kind of everybody put our heads
together and got Halia to show up. So, it's definitely something that was brought up from the PDA from the very beginning. Hey, maybe bring up other departments and I was like, "No, let's just do MDSO." But the more and more we look about it, it's like this is this is for first responders, so why not invite other municipalities?
>> And thanks to to Darwin's connections, we have some others if you want to jump in some other contacts you made. >> So, we were able to get and as a matter of fact, as of today, they finally confirmed. So, the town of Medley, they have a um like a street rod, right? Is that what you call it? So there I I I
spoke with the officer actually at Coastal Bring It and um you know that's what's good about small departments. You able to make a phone call a couple of days prior and they >> so their their police chief was a good friend of mine. So and then through my respective department Virginia artist we
have the we just got literally this week delivered a 2000 I think it's a 2026 F-150 the lightnings. So um that and then obviously the fire department we have um those assets we have the u the armored vehicle the the the glen cole
that's what we call it and then we have in addition to that the high water you know truck you'll see that it's kind of cool >> well the you know Darwin has been critical you know both of these guys have been critical for the successes of that you know having the connections
inside is is absolutely I mean amazing so appreciate you all very much I the high water vehicle I think was one of the I mean it was a sensation on the internet when it came out and only in day took a picture of it that's going to be super exciting to have it here uh
just to kind of there's been a lot of pressure with our politicians were trying to get Miami Beach to get their Rolls-Royce to show up um I made contact with their uh public information officer but he never got back to me then you have some other people and then uh Mayor
Lavine Kava's office also is trying to get involved called I guess through one of our council on AC Fernandez. So hey, we'll see what happens you know next year we'll plan uh you know more ahead of time with this but uh nonetheless it just shows you the excitement that people have through this event.
um you know so the so the the it's it's it was not on the agenda but the the event map um is to to kind of show you all um you know is is is really I don't know if you guys can see my my uh my
phone but it's it's I wish I could just connect with the internet here but it's the same thing you all have seen before >> the only difference is that on this on this far right hand side. You don't have
golf carts there anymore. The golf carts are going to be under the fire engine. Okay? So, the fire engine is going to go and you know what? I'm being so silly. I'm just going to literally text everybody on this on this committee. I mean, you can see it so everyone can see it together at the same time. Um,
actually, it's on the chat. I just sent it this morning. Yeah. So, if you guys want to open up the chat, essentially you have, you know, the um the helicopter's no longer there. the fire engine is going to go in in, you know, in the location where Miami date uh uh fire is going to be. Then there's a
cylinder there that's eight spots. That's where the golf carts are going to go. And then what's going to happen is those are eight spots that fit about 16 golf carts. This is in the in the group chat, Nancy. I'm just kind of presenting it to everybody. And so when that area
gets crowded up where the golf carts have already fulfilled it, we're going to park them. And Damador and I actually went through this, which was a great suggestion he made, was just have them back right into the curb. They don't take up much space. So on that far right hand side, they'll park they'll park on the curb there. Um, you know, as an
overflow when the fire engine leaves, then they'll just, you know, park right back where the fire engine is. >> Okay. >> Did you get a big response for a big response for golf carts? Uh we're going to find out now look at Eventbrite. I mean they're actually as we speak they're texting and in the golf cart
cab. So um so yeah they uh um we'll find out now who event brightite but actually you know what this is a perfect segue. So let's talk about the numbers. Uh >> how earlier it was uh well we did have it limited at 13. So if you would like to expand that number
uh we had it at 13 because the original layout. >> Right. So, so we can do is let's go ahead and open it up and then you know we can go ahead and uh um show sold out. Yeah. So, that's what they're saying. So, let's open let's go ahead and
increase it. Um >> okay. >> If you all are okay with it, let's increase it to 30. >> Okay. Because what that does is that gives us uh the availability to um you know that is pre-registration is 30, right?
because then it closes tomorrow like we were talking about earlier. So >> I don't know. I I almost I almost I mean that that way to measure there amidor but I mean on those curbs are pretty big. You can fit probably a lot >> in between now and then you're not going
to get everybody like but believe it or not they're talking about it. >> Oh okay. So this just to give you guys an idea, this this golf cart chat that I'm I'm I'm in right now, it has 255 members and they're complaining that it sold out. >> So open it to 30 and then like like the
other one the first come first. >> So I don't I don't know. You know what? Let let let let it I would say let's do 50. Do 50 and then we get we get a motion. >> Yeah. And then we can go ahead and and have them on the curb. Worst case scenario, we do have an overflow. Okay.
Okay. So, there's an overflow that's all the way by the bathrooms, portable restrooms. You can park them over there as an overflow. Okay. So, I say let's make a motion to increase it to 50. >> Second it. >> Oh, well. >> Well, you had already seconded it, so
before. So, >> all right. So, then let's go ahead. I'm going to write it down here. So, we have 50 a golf cart uh spots. That is CADed by Mr. >> Darwin. All right. All there say I I
perfect. Okay. I'm letting them already increased to >> 215. >> So that is that is that something you do right now or >> No, that'll be tomorrow. >> Tomorrow. Okay.
>> Okay. >> Right. Check back tomorrow. >> Yeah. So I mean you never I mean talk about real action you're going on. All right. So now, uh, that's So now we're we're capped at the golf cars. How are we doing with cars? Because I keep getting textes that they're >> 47.
>> Okay. So we have 47 cars. Now I want you guys to realize this. Car shows are not pre-registration events. So that gives you a flavor of what's going on. It's actually a really good sign. That means that, you know, we got there's a potential that we're going to have a lot of people today, too. So
that's very that's very good uh news that we're at 47. I also have 113 for general admission. >> Really? >> In addition to the 47? >> No. >> Oh, >> general admission is just people that are going to show up. >> Yeah. >> You know, which is wonderful because we
want a lot of people to show up. >> So, that's wonderful news. >> Okay. So, now um the uh let's now go on to uh vendor payments. Okay.
Uh, we had a little bit of a heart attack yesterday. Just a little one. All right. Johnny Torres received the shirts and they were in youth sizes. >> Blue sizes. Youth >> youth. Youth. Okay. So, that means they
only fit John Carney. Oh, >> so, uh, Johnny, which if he's listening now, happy anniversary, Johnny. 15 years getting his wife married. Um, >> and he's got this headache. >> So, >> how nice. What a gift.
>> Hey, listen. We all we all have to carry our weight for this car show. So, uh, he he was able to make contact with a local vendor. All right. The local vendor, obviously, it's a last minute thing. So, the price on the shirt went from $850 to
$11. Okay. It went from dry fit to cotton. Unfortunately, these are the cards we dealt with. Yeah. It went from what? >> From triit tri to >> So what happens to the ones the youth ones?
>> He says I I made sure I said I need to make sure that you're going to be okay and you're going to get your money back. And he says I'm going to be okay. There's no need to worry. So what I did at that point is cuz what happens you have these checks are about to get cut out. So I contacted Clara right away and
I said hey please make sure this doesn't get cut. And she was able to stop it all night. Okay. So essentially the motion now is now before I make the motion we have a new vendor invoice which Isabella
hopefully caught my invoice on >> the first page. >> I sent her a million emails. >> Isabella can't wait for me this show to be delivered. >> Um she says we're not doing it this next year. I think she's taking off. >> Oh actually no it's too many events this month. >> I heard we both are going together.
>> No honey. So, um, over here we have the, uh, this this, uh, page. >> So, right there, >> right there. >> All right. So, this is the invoice, $1,100. Okay. So, $1,100
um for the t-shirts. Now, the original invoice we voted on was $850. So, this is up. This is $1,100. It's a difference. So, my motion is we approve this. All right. Move forward. You know, I saw the and I'm sorry
because I'm I'm I'm honestly I'm getting thrown into a million directions, but I can show you how cool the new shirt the shirt looks like because they sent me a proof in the middle of all this madness. Um, and it looks really neat. If I can >> Are we Why don't we keep the just have
them sell to kids, the youth ones? I don't That's a great question. and says they messed up. They don't uh >> I actually asked I actually asked Johnny that question. What are you going to do with it? And and he didn't get back to them. You know, maybe spec, you know, I
don't know. Hey, this is only for kids. And >> well, they're shirts that they're shirts that the company that made the mistake isn't going to take them back and give us a refund, are they? So, we don't have any answers on any of the questions. >> Well, no. Technically speaking, we don't owe Johnny money because remember that this invoice was payable to him because
he was a payroll company. So he's saying that the invoice is no longer due. So that's why we stop the payment. But I don't know. And my question to him, again, he's busy because of the anniversary, the shirt's back. What do you do with the shirts? Because >> too much. >> I don't know. >> I make a motion that we contact Johnny
and throw that wonderful idea out to him if he says no because I can do something else with it. But but they're they're shirts that I can't see him doing anything else with. and he might go for it. Whatever we sell it for, um maybe we
can make some kind of a deal with him. >> Yeah. Don't we have um >> some kind of I don't know what >> volunteers, man. They're kids, right? Come on. Hopefully they're too >> Come with their kids. They're going to be What size? >> No, but just with them as Hey, we appreciate it. Give them a shirt.
>> No, listen. I'm okay. >> I wouldn't do a giveaway. My problem is I don't volunteers the kids that are >> Oh, those Yeah, but the volunteer kids are probably adults. >> What size are those kids sizes? Are we talking about little? >> No, high school kids are big enough.
>> Yeah, high school kids are big. Sorry. >> High school kids are high school kids are big. >> I don't have that certification. You guys don't have kids. >> Yeah, I don't have kids either, but I've seen them at my school >> for 12 years. But see, if look, if we don't have adult shirts, we don't have
shirts for tied for high school kids. That that's I think the bottom line. >> Yeah. I just want to I would like to take a motion in knowing the information. That's why I'm calling him. >> That's fine. >> Yeah. >> No, I think we should because it's a good idea, but we have to act on it.
>> So, uh, >> don't disturb. >> Do do your motion for the new invoice. So, we could do that. >> All right. So let's take >> give them two minutes and then you can call >> um All right.
>> All right. So >> the uh >> you guys are short changing. >> Yeah. Hold on a second. Let's take let's do this. Okay. Okay. So, I have a motion on the table for $1,100 uh for the t-shirts. >> I second. >> Okay. So, we have um let's let me write
it over here. >> Okay. So, the way I'm boarding it is um new t-shirt invoice, 1,100 bucks. >> If you want to just put the name of the company, please to make it more simple. It's called Out the Mud Printing. >> It's Out the Mud Printing. >> Yes, sir. >> Out the Mud. >> Yes.
>> Out the Mud. >> And what exactly are the figures again and the amounts? $11. $11 a t-shirt for 100 t-shirts, >> which gives you $1,100. All right. So, that's 100 time 11 equals
$1,100. >> I'm just doing the big the big sum, right? You don't want me to break it down, right? >> You don't have to. >> Okay. All right. So, it's CA. And who second it? >> C. All in favor say I. >> I. I. >> Okay. Now, the trickier motion, the
t-shirts, >> I'll need an invoice because this is a quote. >> I saw that. Yeah. I didn't realize I just looked. Okay. So, I'll make sure to get that tomorrow or tonight. I'll send an email. Now, if the t-shirts are available for for sale, I don't even
know if we need to. I mean, I don't know. I don't know if How about this? Can we just make a motion that we that we can sell them? I think that we that's what we do. Make a motion that we can sell those used if they're available for sale. >> Yeah. >> Simple as that. I So, that was Darwin and Nancy.
>> Okay. So, >> you made the motion. I second. >> Yeah. Okay. >> Okay. So, youth t-shirts >> to sell the new t-shirts. >> New t-shirts. At what price? >> 10. >> What? How much were we selling the other ones?
>> The other ones are being uh >> 25. >> 15. >> That's a $5 profit. >> 20 >> 20 >> 15 is fine. >> The little kids will want them. So, >> yeah. 15. >> You have t-shirts. Okay. At $15
sale. Okay. Um and that was Darwin. >> Darwin and Nancy. >> And Nancy. All in favor say I. >> I. >> Okay. Now, obviously, this is a motion subject to approval from John. So, we'll have to let's see what he says. >> So, I'm going to put to sell you
t-shirts at $15. >> Subject to Johnny approval. >> Yeah. getting back. Subject to approval. Subject to approval. We'll be back. Thank you. Appreciate you, Mr. Pña. I know these meetings. >> And the one and the one for uh the $11
per 100 was passed as well. >> Yes, that was passed. Okay. Now, we're on the agenda item of uh vendor payments. Okay. Um the DJ, we have the check cut.
Um, so now at that you're just going to bring the check that day, right? >> Uh, yes. I'll bring the check that day. Uh, friendly John's ready to go. Ghani is ready to go. Um, Major League Signs is ready to go. >> All right.
>> Yeah. So, potentially I had uh Ghani is all right. >> I'll give them payment after you had one of these. >> Yeah, you can do that. >> Same for the DJ. Well, yeah. The DJing is 1080 the day off. >> Well, yes. I mean, when he's got this
routine, whatever they're called. >> Yeah. I mean, I was >> Yeah, DJing, I guess. >> Yeah. I I personally would rather it be done like when he's when he's there, you know, but I mean >> Okay. Usually, we pay when the service is complete. I mean, if he's there, he would. >> If you want to do that, that's fine.
Just keep in mind he'll be done at 10. So, that means he'll be >> Yeah. >> Okay. Perfect. I mean, you have to be there anyway. >> Okay. Perfect. >> Okay. Okay. So then in that case, the DJ's good to go. The restrooms are good to go. >> But you're there to be working. >> Yeah. >> Exactly that.
>> Yes. You can take Monday off. >> We don't work on Mondays. Columbus Day. >> Yeah. Columbus Day. There you go. >> Next month. I don't worry. We'll give you the day off next month on Thursday. >> All right. The PO guys have been has been issued for the signage related to the signs uh the variable message boards
uh which will be delivered tomorrow night. All right. Um, so for the record, we I have received I have it in my possession the dash plaques and a tablecloth. So I have that. We finally have a pin cloth, Nancy. I'm very happy.
>> Okay. So that's already been received. So that can be paid as well, you know, and >> Oh, I also have Vita. Yes. >> Yeah. >> Yeah. I'll give them when they're there at the event. Okay. Um, all right. So, Vita is done
too. And hold on a second. Okay. Perfect. All right. Now, let's talk about the stage setup. So, that is $388. Is that what it is? >> Brian gave me an estimate of 400. It should not be over $400. It's around the
300 like I think. >> Fine. >> He said 385 or something like that. >> Fine. So, that's an estimate. I'm I'm I'm cool with that. So, we have now we have >> 493 >> 400. So, guys, just so you know, this is the stage. How big is the stage again?
>> It's more of a platform. So, it's really not much of a stage. >> So, I guess this is running for the community. If you want a stage, you'll have to go with it, you know. >> Right. So, is it is it a 4x4? Is it a 6x6? >> I I don't know the size dimensions. >> I I think knows because I want to dial
her about this. >> I can ask. I don't know if she has a dimensions off the top of her head though. Yeah, because I've spoken to her about >> Yeah. >> Okay. So, the whole idea of this stage, guys, is for exactly what it is for, right? You're gonna have people on it, you know, I'll be speaking, other people speaking, they go on the stage. So, it
might be a small stage, but not everybody can be on it. Um, Star Spangle Banner, all that fun stuff. The kids will be on it. >> Speaker hopefully. >> Yeah, we have a DJ. >> Oh. >> Oh, yeah. >> Yeah. Yeah, we have a DJ. And that DJ has two microphones. Okay. So um
essentially they will uh this is for the state setup and there also will be bringing tables. Now there is a new policy that I think that when the committee wants to be involved in event if it's off the town premises they have to bring their own table and chairs. But in this case since we're already hiring
this company or the the hand meet folks to do the stage and bring our table we've asked them as a favor to the other committees to bring tables and chairs for them as well. Okay. So just keep that in mind. Just wanted to let you know. You see, so Johnny just told me I have
to wait to see what they tell me if I have to send them back. I'll know tomorrow. >> Okay. So motion's good. >> Yeah. And he says if you you don't have to send them back, then for sure. Okay. All right. So in that case, wonderful. That was very good thinking by Nancy and
Darwin. Thank you for that. So uh to keep moving, I make a motion to approve the stage labor Okay. Is it essentially working charge for the stage and tables or does it or it's just a stage? >> Uh, well, handymen don't typically work
on weekends. So, yes, you are for cost of handman services. >> Stage labor. >> This is town employees stage labor. Is that what you're saying? >> It's being put together by handed by the town. >> Town people are going to do that. >> Yeah.
>> Yeah. Technically, it's a third party >> technically. >> Yeah. It's a third party town. >> We work with the handing very often. Yeah, >> you said you needed a a motion. >> Yeah. >> So, the motion is to approve the stage labor. >> Stage and tables. >> All right.
>> Stage and table labor. >> Labor. Yeah. >> I make a motion. >> All right. So, that's Nancy and I'll second it. All in favor say I. >> I. Wonderful. Okay. The next one is uh I gave SO a hard time and I said that to
give us a good price and he and uh I told him that I would treat him for lunch and he says this is a good price. >> Have you seen how much he eats? >> Oh boy. >> He's a big guy. >> All right. >> He doesn't have to know unless you guys
spill the beans. more slow and then payments table. >> Yes. Okay. So, here's where we're at for three. So, this is actually an attachment. Okay, guys. So, we look at three. So, there's three deputies we have to hire for the event.
>> This is the second, >> right? >> Third one. >> Yeah. So, essentially what ends up happening here is that the cost for that is $1,40040. Now, what ends up happening here is, and I totally understand it, you know, these guys have a full-time job like Amador
does, you know, and now he's working a Saturday PR event. Makes 100% sense. And then I believe when you when you go through the permit process, obviously Darwin knows because he's a law enforcement and you do too. But, you know, when they approve the permit, it actually has on there security, right?
So, that's part of the permit process. >> So, you're one of the 59ers. >> Yeah. Yeah. >> Yeah. Yeah. So, um, and it it might be a little bit less because 80 an hour is not I don't get 80 an hour,
>> but that's but we have to go up to an average of the highest, >> right? No, that's fine. That's fine. >> So, the amount is >> 144040. Okay. So, now we're at 1440. Okay. So
now um so this is MBSO three deputies. >> So you're making a motion to approve that. >> Yeah. Before I say that, I want to say something that's very important that Sto said and it's somewhat it's something that I got to tell you and I keep saying and I keep saying it until I'm blue in
the face. My appreciation for uh Deputy Amador because you know like what he's saying here which makes 100% sense like you know this includes Amador is going to be running tomorrow. We're getting ready for our show. you know, so there's a lot of things he's doing that's not even part of that 1440 that they're taking away from his
daily duties to help us out. So, thank you. You know, so I make the motion to approve it for 1440. Second it. We have CA and DB. All in favor say I. >> I. >> Wonderful. All right. So, in that case,
we have uh we've essentially uh taken care of. Now, yeah, that obviously I don't have to worry about the payment before and after, all that fun stuff, but these are folks that work with the federal on a continuous basis. Uh, you know, so we're fine with that. The um,
all right, this is page after. Okay. And and again, for the record, I want to make sure that I tell everybody here is that there's a rule. The rule is that the manager has, I believe, a $700 threshold. So whenever that $700 threshold is exceeded, we got to go to
town council to approve a dispersement. So when it comes to this 1440 and the 1100, it will have to go to council for them to approve that dispersement just to give get everybody on the same page. Now um I just wanted to give you guys like
an update because I I am also an Excel geek because it's what I live on, you know, is Excel. Um, right now we h we are uh as we're currently at a profit of $1,800 for the event. This does not
include any donations that we do for uh the love fund or or the resilience, right? So, we're at $1,800, you know, um which is which is which is still, you know, very good. Um you know, I just wanted to tell you that, you know, it's it's good news and and again, we're only going to do better because this is our
first year, right? you know, so um >> that's not that's not excuse me that's not counting obviously the day of. Right. >> Correct. This does not include the t-shirt sales, the golf cart sales, the car sales on the date of doesn't include that. >> Maybe the registrations I'm sorry, registrations, right? So, you know, you
could, you know, I again, my best number that I'm coming up with because I worked on the layouts. I want 108 cars. That's my goal, you know, and we have almost 50. We're not even there yet. You know, so I think it's very much possible. I really do think so because
there's I mean there's a there's a friend of mine I mean to kill him. He's texting me now. He's like, "Oh, I didn't know there was register pre-registration. You know, I love him playing." I mean this there's a bunch of people that just don't know because why? Because it's not the norm. You don't pre-register for a car show. So yeah, I think the 108 is
very close. Okay. >> Are they going to be able to register the day of? >> Yes. >> Yes. Yes. >> Yes. Yes. Yes. Is that on the flyer somewhere or >> that it's not on the flyer, but it's all it's one of those things that is is >> what?
>> No, it's second nature. >> Okay, >> it's second nature. I had another friend of mine that was saying, "Oh, I'll be there with cash." And I said, "No, don't come with cash because we don't accept cash. Don't credit card, you know, and pay the day off." And it's a friend that I've been working with that actually >> we have the process in
>> we that's actually >> doing credit card that I know of. Well, what happened today was that Isabella and I met with the public works department and the machine didn't work >> because it didn't update and it threw out the entire machine. So, I have to
come back tomorrow and make sure I sit down with them to have the process in place. But yes, this is a square device which is very common in the merchant space. And he said, "What's going to happen is I'm going to have my daughter's phone that day providing Wi-Fi for that merchant machine to
work." Now, in your capacity, which we'll talk about, but you're going to be at the registration, there's going to be a paper on there, and people are going to go here, snap the QR code to pay for the t-shirts on that paper. I don't want that machine going to you because it's
going to be occupied with the cars. So, it's much better over there to have that. And then we're going to have to have someone savvy to help the people to make sure they pay t-shirt. >> For all that's going to have to be done, you're going to need more than two
people over your desk. Yes. Seems >> I don't care what you say. These events, people are still like kids. Adults are like kids. >> Yeah. >> They're all in a hurry and they got their own kids with them. It's a mad house. So, um, we're going to need someone to just be able to stand there
and direct traffic. >> Yeah. >> And I know I'm being petty with the little things, but >> No, but that's why we're having this meeting. >> The little things are what >> No, we're not. >> We sometimes forget. >> But you got to understand that's why we're having this meeting. >> So, what you're doing is Exactly. We're having this meeting. And actually, Isabella and I sat together today for
about an hour and said, "Okay, we got to do this, we got to do that." So, that's what we're doing now. We're adding to it, you know? So, I mean, right now I just want I need to make sure like just so I can close the vendor payments category. We got to make sure so this committee knows we got to pay the DJ the
day of and we got to pay the restrooms the day of. I think everybody else will get paid after or get paid that day. It depends on Actually, hold on a second. Let me make sure I know what I'm talking about. Yeah, you're fine. Those are the two get paid that day. >> Okay.
>> Everybody else get four bodies. >> Yeah. Either way, I'll have to check sometime. >> Correct. >> Yeah. >> All right. So, now the next thing is um layout. Junk Carlo has been clutched. He's reached out to all vendors, which has been a full-time job by itself. I
know Lewis is going to help out that day with setup. That has been tough. Why has it been tough? Because there's so many requirements. Insurance. I can't tell you if I had a hundred. I had if I had $10 every time they got the insurance wrong, I think I would have been, you
know, driving the Rolls-Royce from Miami Beach for Okay, so everybody has gotten their layout thanks to this guy right here. Okay, that is not a problem. You reach out to AT&T. >> Actually, I was going to tell you that. I'm going to have to reach out to them tomorrow morning.
>> Okay. All right. AT&T is going to be raised out to I just got a vendor today that really wants to come. So I I do have to um it's it's just a company, no insurance. >> Okay. >> And it's game day, >> our same guy from >> Right. >> Um but I did tell him I said I said to
him, Alex, the only place you can kind of set up is in front of um Ashes to Ashes. Now I want to tell you guys something that I learned this when I was meeting with Ashes to Ashes. These food trucks and these trailers, they have generators
that produce fumes. Mhm. >> So, when I'm when I'm looking at this stuff, I'm like, "Oh my god, hold on a second. I got to consider where they're coming from because you can't put someone right next to them." >> And that's what I was telling Alex. I'm like, "Hey, I have a spot. It's next to a generator. We can probably move you
closer to the middle of the aisle where, you know, you won't smell it, but that's pretty much where I have you located." And then something else to provide this committee an update of what we've been talking about with this is where all the vendors we're going to be. If you want to take a you
can but you see all the these are all the vendors being kind of passed up around but essentially >> Nancy on the camera. >> Yeah. What's happening is as well that with these vendors they all want to set up tents and and and you know thank you to Lyn Moss you know prior chair of this
committee as well said hey tell them they can't do tents because you don't know if they're going to be secured and I said you know what you're right if that tent falls on a car it's going to be a major problem and the other thing is what I try to put to
people when I'm explaining to them I said guys you really want to have a tent at You're not going to be able to see in your area. So, >> wow. >> We can do Carlos Page on us. He's like, >> it's better for him not to quit.
>> Better than what you got. >> For him who is even better, >> right? Yeah. Yeah. >> It's going to be a knife, >> right? >> And it's less things to carry. >> Absolutely. So then what I've told people, people that are really hellbent on it, I'm like, look, if you want to bring it, bring it. But at the time of
the show, we're probably going to tell you to take it down. And it all depends on because the weather has been kind of funny because I don't know if you guys know, there's some funny thing brewing out there that's bringing some wind and cold weather. Okay. So, when you got a wind like that, a gust of it and goes under that 10 foot tent, buddy, you're
in trouble. All right. So, something else to give this committee an update. There was somebody that the Gramps had a decline. That was um that is that was a a conflict, you know. So, they did decline it. But the good thing is that I had a backup. So that backup came through
which we made contact with her uh this week. So just I I'm giving you guys kind of an update of what has happened. Um and then you know you all know that there's a uh you know Isabella was mentioning last meeting that there was somebody in a fire truck. I was able to make contact with him.
That old fire truck is 28 ft. So he's going to be set up in the area with Miami Day Fire. So Miami Fire is going to have where you're going to have your high water vehicle and all that really cool assets. He's going to be in front of them. So he's going to come in and literally just park straight in. So what's pretty cool is that when you're
walking to the back, you're going to have on the left hand side you'll have PBA with their classic. Okay? And then on the other side, you have the old firetruck that's going to be there. Nancy is going to be over here. That's our table back here. Why did I put our
table all the way back here? Because it's a DJ. You need to be able to hear people asking you questions, you know, hey, where's this paper? You can have volunteers helping you. I didn't want people to be like, I can't hear you. I don't want that. So PSC is back here. And I think it's great that it's back
here as well because, you know, we're next to fire and the cops. It kind of goes hand in hand. So >> we're going to have all these fire trucks and whatever and vehicles and exhaust fuel vehicles.
um they're going to need special attention. You know, it's one thing to have a table in a tent and then you got a vehicle that's got to be in a specific place. So, um is there any way of getting at least a
sheet of paper for us just with our shirts on them, somebody comes up and asks, we're not saying, "Where's Carlos? Where's Carlos?" Well, the guy who knows when we've at least got this paper in our pocket we could possibly help. and all these vehicles that need special
places, fire trucks and whatever's um hopefully in advance you're able to when you sign them up and speak to them can possibly give them an answer or you're not prepared enough that for that information. It's too critical and
specific. >> John Carlo has already sent that to all the vendors. All the vendors know where they go >> already. Wonderful. All the sponsors know where they go. That's already been communicated to them. >> Awesome. >> So they Okay. Everybody has been instructed to show up at 3 p.m.
>> I was going to tell you that's that's key right there. >> Yeah. >> That's that's what I did. Well, when you told me that. So you literally, if you think about it, we have give or take two hours >> to set up. >> Yeah. I mean, again, I talked to Lin Monsters, which is she does this food of
wine, which is a big deal. She's like, "Look, two hours is more than enough." you know, I think I have confidence in them setting it up in two hours. Um, now I didn't say at 3:00. I said no later than 3:00. So, if you have people
showing up earlier, hey, you're more than welcome. I expect NDSO's going to show up or the other cops are going to show up probably fire department going to show up. Now, when it comes to the locations of this, that's Darwin because Darwin when it
comes to NDSO, he knows most of the people that are going and obviously you have over there in the corner. So, he knows exactly where to put them. Okay. >> Yeah. So, he knows exactly where everybody go. And then the fire the fire as well. That's all, you know. So he's
that whole area is controlled by him >> and you know so that's where everybody is going now. Um so okay I think we can we can get off of uh of of layout for now. Okay we can go on to the next uh
item. All right. What I have open or you know what? Let me It might be better actually, guys, if we talk about Let me talk about a few things before we get into the checklist because the checklist is very long. We need to make
a motion to allow the following police departments to be in free of charge. We have Medley Police Department, Virginia Gardens, Hay Alia, and we also have um to make a motion that Okay, let's make a motion on those
three together. >> U repeat them, please. >> Medley. >> Okay. So, now let me do this. >> And you want to make a motion to do what with them? >> To let them in for your charge. >> Not not charge a registration fee. >> Yep. >> Okay. Bring in >> I'm sorry, what did you say?
>> Not charge. Not charge registration fee. >> Yeah. >> Okay. So we have we have Medley Virginia Gardens and Hayalia. >> I'll take that. >> Okay. So we have CA and Chief Harve. All in favor say I. I. I. >> I.
>> Wonderful. So these are vehicles. >> Um did you not say Homestead where >> Homestead was already approved? >> Try again. >> Yeah. Yeah. They've been approved already because those guys have been we talked about them a lot already. So, how about I mean I know we made motion
already. >> What about what about the day of? Like I don't know. I don't >> Day of I You know what? If I need to make an open motion, let's do it. You know, for any law enforcement shoulder the day of, >> we got I was 100% let them in. >> How about we do up to
>> Where you going to put them? Well, let's say there's four or five going to put them. >> Any law enforcement vehicle? >> Yeah, I'll figure we'll figure it out. I mean, we'll find a place for them, but um at some point, >> you don't think there's going to be that many, though.
>> I don't think so because anybody that really wants to do it, it goes through a whole process. I mean, >> I'm going to tell and and Darwin, it goes through a >> lot possibilities would have by now known about it and had the opportunity or No, we haven't
sometimes. Yeah. I mean, I I know there's I don't know. I think there's something going on in general that weekend. So, cuz Medley, they literally took about two days to confirm, but I got the call today. They're like, "Darwin, we have something going on." And luckily, I believe it was Saturday, but in the morning,
>> it's the blue stuff. >> Okay, there you go. >> That's right. Fing. >> So, just to play for all we know, I don't know, maybe that day of the Hey, by the way, there's another event. >> Let's Let's go by. >> Well, look what look what happened right now. I got a call from the state troopers,
>> right? And the state troopers are having an issue because all the units that are in aatrol, >> right? >> They don't have No, I >> I would say can we leave it open? >> Yeah, let's do this. Let's leave it open. >> Medley, Virginia Gardens, Halia, and any other PD that shows up, >> right? >> Other law enforcement agencies >> and
>> any other law enforcement agencies, >> just law enforcement, no fire, right? >> Fire. I think we we should be county. >> Okay. Okay. So then >> we're going to amend the motion vehicles Medley, Virginia Gardens, Halia, and any
law enforcement. All in favor say I. I. >> Wonderful. >> Okay. Now, something else. Um, >> did you get your second? >> Yeah. >> Okay. The next one that we have is I want to uh the Florida Marketplace Group, which is the people that hold the
farmers market. They This show wouldn't be possible without. They literally have helped with every vendor and gave us that at free of charge. So, we use their database to attract everybody and even forwarded us information when we didn't
get it through that email. >> So, I think we should include them in the banner free of charge as a sponsor. >> Give me the name of the place again. >> Florida Market Group. Okay. So, um >> as a sponsor
>> as a sponsor to the banner. No charge for for banner or act right. >> Okay. And banners. >> Okay. So, do I have a second? >> Um I second. >> Nancy Rogers. All in favor say I.
>> I. Wonderful. Thank you so much. Okay. To give everybody a heads up. We have officially signed up more vendors from last week. All right. So, we have signed up in the week of uh well leading to today's meeting. Motor Freeds, Empty
Body Shop, BSRE. Um, these are all uh friends um and people that are in the business of automobiles and one of them is a commercial realtor. So, just wanted to let you all know they signed up as silver sponsors. Okay, so um you know,
thank you again if they're listening, which I know they're not, but thank you. Um and now let's move on to um ventures. when it comes to vendors. Um just want to tell you um what has happened from, you know, what has happened from last
week. We have a few other committees that are joining us. Again, um we've been talking in the council or when I was at the council speaking on behalf of the committee about more uniformity with other committees. So, uh we're keeping that promise. We have a few of them that are showing up. The blasting advisory
board, uh elderly affairs committee, uh cultural affairs and neighborhood improvements. uh they they will be getting tables to set up and and spread the good word that they do. Um and then I've been able to uh >> Could you repeat those? >> BAB
>> BAB lasting Yeah. B AD lasting advisory. >> Um >> elderly, >> elders. [Music] >> Yeah. CAC and NIC. I'll give them all. >> Yeah. Improvements. >> Just those four. >> Yeah. There. Yep. And then we also I
also got uh some new vendors that are showing up. One of them is Formula X pest control. Um and then we also have I think that's all that is new. So I think that we should you know as a proper
posture just make sure that we uh make sure that we include and in the motion to me it's oh I'm sorry we have another one which is JGI evaluations that is also uh decided to to sign up and then
we have bone vivant now you don't have to take um you don't have to take a vote on this because it's attachment so you can say as presented okay so >> like you go to the I just remember where I was. Sorry. So, if you guys want to go to uh this
page right here, that's where everybody is. All right. So, what I what I uh what I the way this motion is going to be, Mr. P is, it's going to be anybody that says 109. Okay. So, if you go to that page, you see that last column where it says 109.
Those are the new ones we're adding. >> So, this motion is to add new >> this paper. Yeah. 1090. Now, what I would add to this list, I was just talking to uh um there's one vendor which is by the name of game day that is not on here. So, I
suggest we just write them in at $100. Okay. >> So, somebody else that's going to be coming. So essentially the way this motion is going to read is to approve the vendors as presented
and game day. Do I have a second? >> Yes. >> Okay. So let me write this down. So this is vendors. You know what? Let's make it your job even easier, Mr. Pena. Let's say sponsors and vendors because we didn't
vote on the sponsors. >> So let's go sponsors. Approve vendors and sponsors as presented. >> As as presented and game day health game day. All right. You can just say game day.
>> What was the last word? Game day. What? >> Game day. Game day health. You really want to say their name? >> Oh, game day health. >> Yeah. You and Nancy, right? >> Yes. >> Yes. So that's okay. Any questions? I hearing none. All in favor say I.
>> I. Wonderful. Thank you. All right. All right. Let's keep moving here. All right. Now, let me make sure I'm not wring this very clear. Just want to make sure that there's a lot on this paper. C A and R. Wonderful. Okay. Um you will
contact those two tomorrow. We got to contact Chado >> and um >> AT&T >> and AT&T. >> AT&T. Who was the other one? >> CH. >> Okay. >> Yeah. is the chair of the uh affairs. >> And what is she doing? Yeah, I was just with her today.
>> It's just he has the picture that you took a picture of the vendor and then and then he's just saying, "Hey, look, show up at this time to set up da da da." >> Oh, they're they're going to Okay. >> Yeah. Yeah, they will be there. >> Star is going to be there not as an EAC. She's going to be there for her business. >> No, no, she's there as EAC.
>> But what I'm doing is that all the committee chairs are being contacted by um by Mr. or John Carlo and letting them know, hey, you got to show up by 3:00 and this is where you're at because perfect example, we had Vision Zero show up at this fire station. I was like, you know, didn't even know, you know, so you
got to, you know, got to make sure that people know where where they got to go. Okay. So, I can trust you on this. I can take this off my to-do list. >> Yeah. You sure? >> So, I guess that means that information. >> I did. So, I should be make sure check on your while we're here meeting. Make sure you have both of them. You have CH
and >> AT&T. I do have >> and AT&T and CH I sent it to you earlier this morning. All right. So, I'm officially taking it off my radar. So, it's all on you now. All right. Boom. Officially done. All right. Now,
Johnny's not here, but he will obviously be, you know, the one with the signage. So, I'm going to remove that. We don't talk about it on the day of. >> Okay. Now, let's talk about timeline. >> So, you're done with the vendors, right? >> Yeah. We we talked about, you know,
that. So, we're done. The um well, debating what's the best way to do this. Let's let's talk about the timeline and then maybe we can go backwards into the checklist because based on what you guys
give me commentary on, I can either add or delete on the checklist. Okay. So, this is the timeline. Oh my god. Hold on a second. The weather policy. Do I still need to approve it? >> What? >> Well, it was included with last week's I
mean, it's basically all I need to know for advertising is rain and shine, but it's this Saturday already, so it's kind of >> point. Exactly. >> I mean, I said a prayer last Sunday, guys. >> And I think the weather's going to be pretty good. I think there's less rain for the weekend. Yeah, the only thing that's shifting right now is the morning
>> because at first it was like it was going to rain at 6:00 a.m. Now it's saying it's going to rain until 10 and then it went to nothing rain. So it keeps going back and forth in the morning, but at night we should be good. >> Yeah. >> All right. And the temperature will be cool. >> The temperature is going to be really nice. So far the latest one I read is 70°. >> Nice.
>> Feels like 79 is the humidity. >> You know, we got to make sure that Amador's hair stays nice and so uh we got to make sure. Okay. >> I got a joke for that. jealous. Jealous. >> Okay. All right. So, again, the way
we're going to do this is we're going to go over the timeline. Nancy is going to come in and start saying like, "Hey, we got to consider this, this, and that." And then we go and update the checklist. Okay? So, you have combination. We're working on two things right now. Timeline and checklist. All right. So, I
have 10 9 which is today. I was supposed to meet with Isabelle and I did, but nothing happened. So, we're going to go ahead and move that to Sorry, guys. You see they update my checklist now. >> 1010 smooth.
>> Yeah, but hold on a second. Nancy, you have that already. It's on your It's on your packet. In fact, you know what, guys? Turn to that page. You guys can >> Yeah, >> damn thing is so long. >> It's the last page, right? Last page and the two. Okay. So, I already made the
change about meeting tomorrow with Isabella. So, tomorrow we're meeting at four o'clock. All right. Now, the only thing is I will tell you, Isabella, that if I get a call from Bob Barricades at 4:00. >> Yeah. >> I got to go over there. >> Sure. Yeah. >> Yeah. Yeah. So, I just got to make sure.
So, >> I think the main thing is just to uh work on that hotspot to check, >> right? >> That's the main thing we need for Yeah. >> Yeah. Yeah. Okay. So guys, here's the way what's going on. When it comes to that device,
that device that we're using for Square, we're borrowing it from the building department. That device does not give you ability to charge a merchant fee to the end user, which we discussed last week. We were talking about it today. I think what we
need to do is we need to change the pricing and let's make our lives easier so that I want at the end of the day we all want to have $25 for a t-shirt or $25 for a car and $5 for a golf cart. That's what we want at the end of the
day. The fee was a little different than what we voted on last time because they confirmed it. Went through the agreement. Let's make our lives easier. Let's vote on $26 per car and $6 per golf. I don't think that's going to break the bank for anybody. >> $26 per car
>> and t-shirt. >> Now, we're not going to take this right now. Uh, Mr. Pñena, let's not vote on that specifically. We're going to go through the whole timeline and then we vote as presented. >> Okay. >> That way you don't drive yourself nuts. Okay. So, that's tomorrow at 4 p.m. The
next one is 5:00 by Barricades. Cross your fingers. It's at 5:00. If it's not, if it's later, we'll figure it out. They've been communicated uh with uh Miss Clarasel was able to get the uh the PL to them. So that means
we're confirmed. They will have the barricades or I'm sorry, they'll have the v the the the variable message boards. I told them to put it in front of the a house
is one going from south to north. >> All right. Hold on a second. Well, that's right here. Okay. Hopefully we pull it. It's not here. So, one of them is going to be going from south to north on the L
house. It's going to say car show left, parking right. What happened when I said that? I said, "Oh my god, people are going to make a right on on uh >> the main street." >> Um on on on No. Well,
>> yeah. the street right here. They're gonna come into this >> into this. >> Yeah. Actually, you know what? I need to tell them to move it. >> No. >> Oh, this one. >> Oh, you know what? It does have it on there. The squares are on there. >> Your little arrows. Yeah. >> But no, >> no, those are the updated ones.
>> Yeah, cuz I realiz I just realized I screwed up. No, it's not on there. Oh, >> okay. >> So, we need to have because they're going to make a right at the light if the signs in front of the air house at that stoplight. The that divides Main Street. This is old. I think this is
wrong. >> Yeah, it's got to be the next one. It >> has to be something. Yeah, I need to send them by email. Hold on a second. >> And that'll put them right there. Let me see. Let me see. Hold on, guys. We need to figure out is
there any way in the future that we can get like a projection with, you know? >> Uh yeah. What are you trying to share? >> I'm trying to share You look at me like this. Like, how dare he ask for a protection? [Laughter]
>> Of course we have. What do you want? >> That's what I said. >> That's what was written on her face. >> Hey, dude. Please, bro. I got to get out of here. Um, so the good thing is I >> We're breaking the tension. >> Yeah. Yeah, buddy. I need it. Okay. I
want to sleep every night hot. Okay. That's like what's going on here? That sounds like a personal problem, but he's in the garage. >> Yeah, literally all of this all the people talking about. >> All right, so guys, I I told them to put
the first one in front of a um >> Yeah. >> So, the first sign is in front of Chalus because the parking is going to be in the garage. >> Correct. But when I told And he did a favor, which by the way, major league signs, he's on our banner as well.
I asked him for a parking right with an arrow. So, he's going to give us parking with a right and giving us a parking at the parking garage. So, when you make a right on Newborn Road, there'll be a sign there on the corner that says make a right. And then some people are going
to go right and they're going to see a parking garage. Parking here and then go to that parking garage. The Miami Lakers are going to park there. These are visitors. my [ __ ] are going to park. Of course, so I had them put it there because they
said, "Oh, do you want to just have it? We can drop it off and you can take it." And I said, "I don't want to do that because I don't even know at that point AR is probably going to be out. I don't know if my hot rod truck can tow that." So I told him, "Drop it off in front of us." Obviously, Carlos Padilla has probably, by the way, Carlos Pad has been wonderful. For the record, he's
dealt with a lot to get the insurance requirement for this event. So, shout out to Chelas for, you know, their commitment. You know, a lot of people would have just walked away and he dealt with. Okay. So, the first one there, Amador is going to say, uh, it's going to be given the address of Chelas and
like I said, it's going to say car show left, parking right. At that point, if you see that sign when you're when you have Chel to your right hand side and you have the movie theater to your left, you're not going to make a left to the curb and hit the movie theater. I think you were going to go to the next
intersection, make a left. you >> next available left >> either way either way like if they're coming from south to north you know main street blocked off on the weekend right but in this case that's why I changed it because you remember how I was saying
before a house and I remember saying oh no no no they're going to turn off to main street I don't so I I moved it in front of chalice so that way they pass it hopefully they don't get confused and by the way it's not technically right in front of chalice I told them to to put it in the corner of that empty
people will figure it out. >> Yeah. >> All right. The next one is I put to make going north to south. I put I told him to put the other one on uh on uh newborn um I always get a confused man
on bull run. So when they're going from north to south on bull run it's going to say parking right. Sorry. Partial right parking laps. All right. So that's hopefully it works. All right.
>> Still figured out. It's not that big of an area where they got to drive around for hours. Just make you make a wrong turn. You correct? >> No. Anybody know one of the volunteers with the the little sign outside? >> I don't have that sign. All right. Then we have So that's Bob Barricades. Okay. Now let's talk about this because Isabella and I were kind of going back
and forth on this online registrations. We agreed to end it at 5:00 tomorrow so that she has the listing. We can extend it to Saturday, but she want to go to town hall and print it or you cannot you can leave it
open the whole time and have people if they want to register through that they can. My concern is you will have to have a laptop to figure out who registered which is going to be an additional asset that I don't want to have. >> What's the latest that you could have it
open to your list? >> No. So we don't have to have the laptop. Like can you do it noon on Saturday, 10:00 a.m. Saturday? >> I mean people are going to be registering all the way up to So >> I mean it's up to you Isabella. I mean if you're saying you want to leave it
open till at what time do you plan to report that day? on Saturday. Well, I guess it's up to you guys. I know that you are all starting at what 12 on Saturday. >> Yeah. >> Well, how you like to sleep in, so what? >> No, she's a busy girl.
>> Um events. >> Um I was planning on being there at 12:00, but if you guys need me later, I'll come in later. Um but if Yeah, I don't know. >> No, that Well, you know what? If that's the case, if you already have a program >> Mhm. >> that you're going to be working at
12:00, let's close the registration at 12:00 at noon and have her come here to town hall and bring it. >> That way you don't have to have a laptop out there. >> Well, we're giving people >> Yeah, I was about to say you requested to have a laptop there anyways, right?
For the checking of the registration and t-shirts and all that. >> I don't think I the more I think about it, I don't think that it's it's needed. Okay. >> What proof are they going to have with them when they come? Are they printing out? >> No, because in that case, let's just say
the the registration closes at 12 and then Isabella walks through these doors at 12:00 and she's a goes and prints it. That's our proof >> and that's that's the >> that's that's what she brings. And it's going to be you and Darwin, you know. Yeah. Can you make a couple copies?
>> Yeah. >> Yeah. I would say five copies at the minimum. >> Yeah. That would be the best thing that >> All right. All right. So then in that case, we got to move this we got to move this flow to no. >> So you're going to make a motion. Oh, well you're going to do it at 12% because there's going to be so much in here. >> So 12:00.
>> Yeah, I agree. Because that way it it burns less for Yeah. You know, so 12:00. >> All right. So that's going to be uh registration 12 or stops 12.
Okay. All right. So we move that to the following view. All right. Now, let's keep going. Uh, we're going to be walking through with Mr. Gani, the videographer, tomorrow at our block party. Everybody's welcome.
Uh, the Grams have given us the um the the ability to start blocking off lanes as soon as 5:00 when people start leaving the property. I mean, it really said seven, but then they were kind of flexible 57, you know, so we can kind of start blocking off. I know that uh
Amador has mentioned caution tape. I purchased caution tape. You mentioned something about sticks. I don't know. A bunch of those little sticks. I don't know. >> No sticks for I mean like uh to put them in the ground so that you know, let's
just say they don't come with barricades like till like very late. We can start blocking off with those stick. We'll put a stick on the grass. Stick on the grass and then caution tape. Yeah, because some places don't have the trees and stuff. It's just grass. But if you have that,
>> yeah, it's up it's up to you all if you if you want to. I mean, we have we have the costume. Again, I bought like three rolls of it, right? >> We can do it at certain locations. But >> are there any cones available to us? >> He has cones, but the thing with the cones is that, you know, they can move.
Yeah. >> Yeah. But they can move a stick, too. They can >> True. They can a little bit more respect with with the kids. >> I say if we have if we if we can't get sticks and you have the combs, we improvise. >> Well, anybody I guess can someone in the committee, you know,
you know, get the sticks tomorrow? I could I could get them. You know, how much are they? I mean, I don't know. I know they're cheap because it's for for that. It's to to mark off areas. >> It's the like the construction ones, right? They have a bulk at Yeah. Okay.
All right. So, yeah, we need to get that and then >> Yeah. Okay. >> That way we can have them. I mean, hopefully we don't have to use them when they return because the whole idea is that if the barricades come on time, we don't need them because we have a lot of barricades coming in that we can use and drums. So, hopefully I'm going to call
her tomorrow. How about this? We'll keep them contact because I got to call Maggie tomorrow from Bob's Barricades and she'll tell >> when you going to start the blockage >> the technically, you know, probably I would say five o'clock. We're gonna start looking at ad, you know, >> right?
>> They they said five. They were first they said seven, then they said ah five, you know, they pretty much want us to use our judgment. See, I I say 5:00. Why? Cuz people in the building stop working at 5. So if you're in a in an office building and you leave at 5:00 and trust me, 5:00, you want to go to
>> Friday. Yeah. >> You know, maybe Chis the leash, you know, and then we'll go ahead and, you know, block it off. >> Yeah. It's important as early as possible. He knows. >> Yeah. It was possible. Who knows? So then what they told us is that we can essentially like
again it's pretty late but they said that at 10 p.m. we can block out the entrances. So at 10 p.m. the barricades come up and that's it. No one should be in there. Now for the record I did speak to the Grams because thanks to John Carlo and and to Amador there's been a car that
has not moved and um you know you said for sure it was not a walk, right? Mhm. >> So they they told me like, "Oh, have them check and you ran." So, but they said that they were going to follow up with because he we spoke to somebody at Metal Walk and they said that they don't they haven't gotification yet. So, the
Grams were going to push the notification today, hopefully by tomorrow to make sure no one parks on Saturday. Okay. All right. So, that takes care of and then I guess at night that's it. We're good with Ganszo, right? Whoever I think is going to put somebody there to
be there. >> Sweet. Okay, now 10:11 the next morning I got to figure out when the restrooms are being dropped off. Hopefully it's in the morning. Online registration we already talked about. Um
so now we need to what I suggest we do is that we get um volunteers to meet at 2 o'clock. I think we should have a meeting with them at 2 o'clock. Show me. So cuz uh Goen texted me, I
mean emailed me, right? Second, place your request. So they put it already on their social media so that the students could be here by 2 o'clock. Okay. All right. That's great. Thank you for that. So now
>> so taking four volunteers because we do have the ones that signed up on our end and they haven't been communicated with yet depending on who from the committee is taking lead on that. >> That's I mean if somebody wants to help Junk Carlo I mean junk car you want to take it >> what
>> do you contact the volunteers >> like I said I contacted the school like I presented to you >> right >> I don't think contacting students directly is this recommended. >> Yeah, I know. >> You would know you
>> go to your rep. Whoever the rep is at the school >> because they're all minor, you know. >> Yes, they're all minors, Carlos. >> Okay. >> So, that's why I went through directly through the assistant principal and the student and the activities director. >> Okay. All right. >> Well, as far as like found I communed
directly with students. I CC their parents though, so I don't know if you have that information, but >> yeah, >> you could do that. I could do that then. >> As long as >> Yeah. Yeah. >> Okay. Not with not just you and a minor. >> Yeah. >> The thing is I don't know what numbers you have there. So I don't want to do
>> we have any way of identifying these volunteers like are they wearing a t-shirt? >> I thought we said vest. Did you not? >> We have the vests. Does the town have them and provide them for different events? I mean the thing
the thing is my my concern is that if you have the tal is communicating with them through email then I mean have you did you already email them? >> No I haven't. I'm waiting for the decision of the committee. >> You know what as well if you can't please just email them. >> Okay. So tell them 2:00 >> 2 o'clock. Okay.
>> Yeah because I can't afford people to you know I understand you know there's certain um you know requirements in place. However they are volunteers. We're just communicating what their responsibilities are. I mean, you obviously want to be part of this event. I was approached by Miss Sto that heads the law society of Barbara Goldman, and
she was very interested in getting them to help us. So, um I don't I don't see anything wrong with uh sending some sort of communication, right? >> So, how would identify for the general public and whatever? >> Well, I already thought best about best for them.
>> That's what I was asking. Yeah. >> Yeah. Yeah. I already brought that. >> I can take lead at least with the ones from the town. I'll have their names and all their contact information. I'll have them sitting in now. So, I'll take responsibility for those if you want to do Coleman. >> Okay. There is there's a volunteers from town. >> Yes. I emailed you the hat. Yeah.
>> Wow. >> Remember we had a conversation and you all said to do the volunteer form. >> Right. Right. Right. And you sent me a one. Wait. Yeah. Because you know why? Because >> that's who I'm talking about when I say volunteers. Sorry. >> Oh, okay. So, those are those are town employees or >> No, no, they're student volunteers.
>> Oh, okay. Cool. >> Actually, now that I remember. Yeah, because uh when where Sid was they had a home. >> Okay. >> But they the town runs that. >> Okay. But in this case, she's like, you
know, >> so like yeah, she could do that. >> Okay. >> But in our part like communicating like with students like I that's why I run through my channel directly through school. >> Okay. >> But I think but I think guys I think there's certain protocols in place.
Nancy, can you communicate with the volunteers? >> We live. >> Yeah. Can you please just contact the parents? Maybe. >> You're talking about phoning? >> Yeah. Because I Yeah. Where is >> Do we have Are the numbers that you gave me are all the parents or they're >> Yeah, there's parents on there. You're
talking about the word document you sent me, right? >> Yeah. >> So, those are the ones from the town. They apply through our website. >> So, they went directly through our website. >> Yes. Exactly. >> Okay. I just want to make sure that I'm talking to your parents, not the kid. >> Uh, yeah. Well, the parent information is on there. Um, but sometimes the kids
use their email address >> because if anything, we can give it to Nancy and Nancy can call the parent. >> No, if I I could do it, but I just want to make sure I speak to the parent, not to the kid. >> No, and that's fine. Listen, you've helped a lot with the vendors. >> Okay. >> But and NY's more than willing to help. So, anything just give Nancy talk to
parents >> the parent information for each student. Parent information for each student. >> Okay. I just want to make sure I speak to a parent. I did want I just >> so the parent contact email and phone number this contact with I'm going to be contacting the parents >> correct >> and I'm going to be saying
>> what >> that that they are you know thank you for your child volunteering for our event you know please at a 2:00 report you know to the the event where >> right >> like I said how are they going to be
physically identified >> they're showing up at 2 o'clock >> at the at the day of. >> Yeah. >> They're going to have a t-shirt and what is going to indicate them as a volunteer? >> Well, at 2 o'clock, nobody's going to be in the parking lot but us >> ESC. So, if a kid shows up and they say,
"I'm a volunteer." And that's that that's the best way to do it because at this point you have Yeah. They're going to be now when they get there to your question, they will have a vest >> and that they will wear that for the events which you recommended that and I already bought it. Well, the main reason
is if they come to me and say, "I'm a volunteer and she's a volunteer." Well, she wasn't registered or this or that. We've got to be able to confirm that they are officially volunteers and gone
through the process. >> Well, there's a list somewhere >> and whatever. Well, >> but the list was you said four people. There were seven >> or eight. >> I when when did I say four? >> No. I have eight students. Yeah, >> you have what? >> I have eight students. I don't know how
much from Marvel Goldman. This is a separate thing. But there's eight students. >> I thought, you see, this is what I'm so >> I thought those I literally contacted Goldman and I said, "Here's the link. Register." >> So, you got registrations. They're from Goldman. >> Okay.
>> Yeah, it's on our page. So, sometimes we get volunteers that >> I'm saying that was ending for Junk Card too. So he because I actually I reached out directly to Goldman and I said here you go guys here's the link have your kids sign up. >> Okay. >> So just for the record, >> right? So
>> So in that case, do we need to contact the parent? >> If if a kid is volunteering and the parent doesn't know about it, is that what you're >> No, I'm just saying because we can't contact the child now. you know, according to what what he's saying. But
we have a but we have a right to contact a parent. >> Yes. >> Oh, right. We could contact a parent. We disconnect on it. >> Oh, we just called the parents. >> Yeah, we call the parent. >> Like I've said before, I have contacted in volunteers before and I have CCD the
parent. So >> I think there's a lot of confusion. you went. >> So, am I back to taking volunteerity? >> You got more authority as someone from the town as well. >> Okay. So, I'll be responsible for volunteers. So, that clears it up. >> Yeah. Look at you. >> Yeah.
>> Okay. >> Yeah. If you don't I'm And look, if it helps, I'll help us. I'm going to I'm going to text right. Okay. >> So, I'm going to text her right now and say, "Hey, please have volunteers show." Because I mean, there's a lot of confusion here. >> Yeah. >> And I I don't >> I personally don't see it, but I mean I
don't know. Maybe maybe I'm I'm >> the problem with the whole issue about the students and the contacting and the parents and whatever. God forbid something happens, it just legal issue just >> Okay, but but guys, I I understand what both of you are saying, Joan Carlo and
Nancy, but you have literally a form that was filled out and has the parent and the child. >> There's an agreement that was signed. There's the parent was involved with the like signature of that form. All the information that I would share with the student is the events at this location.
We'll have a sorted task. Please confirm it. We think we've got just as example we think we got 10 volunteer kids coming all been cleared parents this and that paper signed and we end up with 20 volunteers. Well, obviously somebody
didn't go through the process. So, how do we prevent having to figure out, okay, you're in, you're out type problem. And who's going to be in charge of that? Because who's ever doing
registration with cars and people can't do the registration and all that aspect? >> Is there students? >> Is there a way of you having the form >> and if the the parent is there dropping off say, "Oops, hold on. You're not on >> they're not on the list. And you fill us out real fast.
>> Yeah. >> Because that would result that. >> But when the parents dropping them off, she could be dropping them off a block away because the traffic come back or you got to go. >> You need your parents. >> Yeah. >> You got to come back or you got to go. We We can't You can't >> You're not on the list.
>> A set process we all know about and all have the same rules. >> Enforcing the day up. >> You're going to have chaos if if we're all not on the same page. >> Everything is not a law. Y ATF is dealing with 175 kids.
That's a lot. Okay. How do they deal with it? Basically the same way. They show up and they're on the list and then they get marked off. >> And no, my cousin came to Okay, hold off. Come here. And then they have paperwork that they have to do. Okay. Out of the communications deal before
the event because they're all for >> Can I go in and make a suggestion? Is there a possibility of we have evidently we have a form that the volunteer >> has to fill out signed by the parent.
Now if we have something where we tell those parents and kids the volunteers to check in at a specific location. So they're in another corner with let's say him at that volunteer
check-in desk and he's just dealing with volunteers rather than anywhere else where those kids are all who's coming in from the east, who's coming in from the west. You can't have them all scattered being dropped off and that type of thing.
You're going to have to have be a little more organized. You know, there's a lot of new rules with this process, obviously here, and we're we're all thinking of things. I'm trying to think of you, you can't have these kids being just dropped off and showing up at a
desk or whatever. Oh, no. You got to go back and get your parent. Well, I can't get my mother. She's on her way to get volunteers. >> And then we have no volunteers. >> Are they all from Park? >> Um, >> that's an idea. >> It's hard to tell. Well, I mean, for the form, we just required really their
grade level, their email address. Like, we don't require specifically what school they're from. They're all high schoolers, 10th graders, 11th graders. Um, >> kids that I'll be sending. >> So, if you're not on that,
too, >> you're out of gas. So in this case it's not many users but through WhatsApp they do sends um through whatever phone number they use and they blast out information but through the app they just send out. It's not for it doesn't
allow you to communicate within Yeah. The numbers it's just you know information system they use stats schoolology or whatever. So maybe is going to do it that way. I just text her and that's it. So when you have >> do it off off off the busy end of town.
>> You want me to repeat that? >> At what time? Okay. She's asking where do they meet? Okay. So let me give him the address. He's handling right now. So that's let's give her Does anybody have the address? It's 15500 Newborn Road.
Newborn Road. Okay. Thanks. >> And that's the address for what? >> Yeah. Where you going to meet? >> Is that for the >> They're on Newborn Road.
>> That's for the volunteers. >> To meet up. >> Yeah. >> Yes. >> What time do we need them there? We need What time do we need them till 2:00 p.m. till I mean there's kids, so I don't want them there too late. So what? 8:00 p.m. >> That's reasonable. for
and by 8 p.m. we should be up and running with no issue. >> Yeah. Well, the the uh Yeah. 2 to 8:00 p.m. Uh they will be helping cars with parking
uh registration and selling of t-shirts. >> Would you repeat that loudly? and then registr been helping with registration selling them t-shirts assistance
with cars pedestrians. >> All right. So I have here to her I gave her the address 2 to 8:00 p.m. Okay. They'll be helping cars with parking, registration, and selling of t-shirts, assistance with pedestrians on
with uh with uh directions uh to event layout event. Yeah. >> Are you taking cash for purchases, t-shirts? >> No, good.
>> All right. So now um volunteers we have a meeting 12 or at this point it's eight because we don't have more. Okay. Now we need to have someone that's designated to the volunteers. Let's let's give that to um
to Mr. I guess yeah we can do uh Mr. Pñena. >> Okay. So where when am I I'm meeting them at 12? >> Well, we need somebody. It doesn't have to be you. It has to be really anybody. Anybody? How about this? Is it can anybody volunteer just to make sure that
we have a a a form for them like fill out already? Can you do that? Anybody? You know, just okay your your job. Perfect. Oh, your your card's check, you know, and then making sure that if they don't have one that they fill out a new one. >> Are they bringing in that form the day
of or it's pre-done already, right? >> It's already done. She has it. Yes. >> So again, it's contacting contacting them, >> which I'm doing. >> No, she's already doing it. I'm already here. Let's check it out. Say, >> oh, it's like come in. Yeah. >> Sign in. >> Give me a Yeah. Give me a list and I can
look them up or >> Yeah. >> You know, and that's going to be at noon. >> Yeah. Well, not at 2. >> Okay. So, yeah. >> Okay. So, your tomorrow. >> Yeah. Yeah, you can literally just do a blast email swall. She's already doing
she's already I think she's going to do it in the app, but she's asking me all these questions. We're talking. This is Minnesota at Barbara. >> So then as they come in, I'll find their name on the list, check them out, and then I'll tell them stand over there >> until your meeting starts. >> Yeah. Well, we're all going to be together. check the volunteers that
>> their volunteer form and if none they need to fill out with guardian. Okay. >> All right. Excellent. >> And where are we going to get that the
the extra forms for them to fill out? There's going to be copies on site or >> and this is why we have a checklist. So the checklist now has to include volunteer forms being printed something. So now let's go back. >> Okay. So now they're filling out a blank form. >> The one that's not signed by a parent,
>> right? >> No parent has to be there. >> Okay. >> Yeah. Basically, if they're if they're not parent child, they cannot >> they're not registered already and whatever, they can't volunteer.
>> Get your mom back. A parent has to physically be there. >> A parent back and how they'll do. >> Yeah. If you want to participate, they can communicating with the school and the kids or whatever. >> If they want to volunteer bad enough, they're going to call their parents.
Don't worry. >> Yeah. You know, they just don't want to sign paper. >> Well, the students I'm communicating with have already. >> Yeah. So, it shouldn't be a problem. There's going to be a lot a lot of walk up. >> Exactly. Yeah.
>> It's interesting. We have already ate Yeah, she's saying I'll get I'll work on getting them. But I were from her. This is why next year, guys, I need I need help. I've been screaming for help that people have been like missing when I ask for help. No one wants to help. Junk Carlo came through. Darwin is
coming through, but I need more help. Okay? But someone should have been handling. Volunteers should have been getting. All right? So, let's go ahead. Let's keep going. Now, um the the voting the voting QR code is placed
on the snakes. So, the sticks that we're buying, we're going to place on there the QR code for voting because what we're doing is we have the five categories. One of the categories is people's choice. That people's choice will be placed for people to hit it with their camera and they can vote. That has
already been done. Thank you to Dallas if you're hearing. Thank you. and she's helped out like crazy. I've been calling her probably as much as Isabella. So she, you know, those will be placed around the areas who can vote for the people. Now that we're talking about voting,
Mr. Amodor, do you have a set of guys from NBS that want to do voting for the cop award? We haven't talked about what I was thinking about was whoever shows up while we're there. Come
here. We have a uh a thing we're going to do together and let's start walking around and we're going to give we're going to give you a paper and the paper essentially will have one through five on a point system. Number one is five points, number two is
four points, da da da da. So that when you guys are done walking, you give it to the desk, my wife will be there with Nancy and we tally them up and figure out who the winner is. And the assault, do you have a same thing you're going to handle with him? Like you're going to get some guys there to pick it. >> Yeah.
Okay, >> work on that. >> Yeah, just tell them, "Hey, look guys, I need your help. We're going to do this. Try to get car people, you know, hopefully some car guys show up that know about details or stuff like that, you know. So, uh just making sure." So, I'm going to put over here
um Amadore to select uh MDSO and Darwin MDFR. By the way, guys, the awards are going to be killer cool, man. He's doing uh a red light for fire and a blue light for cops. Actually, I should be saying that's a surprise. So, yeah. Pretty cool
stuff. All right. So, that's cool. Now, the registration table, Nancy, will have a paper. So, the idea is that you need help with that tape. A lot of help because they're going to have people that are going to be hitting that. You know, the the whole idea is let's talk
about about your the table. >> I'm not familiar with all that part, but whatever it's called. That's why you need That's why you need help. There's a lot going on that table. What is going on that table? Let's talk about the process. Ladies and gentlemen, when someone comes into the show, they have
to go to Nancy to fill out a release form that we voted on last week that our deputy town attorney, Lorenzo, is looking at must sign release form. >> Okay. So then now over here
you have um the release form. [Music] Trying to go as fast as I can. All right. You have release form voting
sheets. Okay? Because guess what guys, we are voting too as a PSC. >> So we have our award as well. So I'll be printing those out for everybody. I can bring that out of my house. Hope we are on. In fact, as we slow down on this, >> the voting we're going to have the
registration desk will be not just for this committee, but >> I'm sorry. >> You're saying voting sheets for the committee. >> Yeah, because we're going to have voting sheets for technically four. You're going to have one for PSSE, another one
for fire, another one for police, another one for best of show. I already got three anonymous judges that are going to do best of show. No one know who who they will be. And the fifth one will be people's choice. Okay. So you have to have technically I want to say
that how many people do you think three of DSL and three from fire? >> That's fine. Yeah. >> Three and three. All right. So we'll do um release forms and do three of each category. Okay.
All right. Now, at your table, you will have the the the QR code. Now, the idea of that, Nancy, is you're going to get help. Someone says, "Oh, man. I really want that shirt." They're going to go here. That QR code is going to hit. It's going to take them straight to
Eventbrite. Eventbrite, they pay and then they're supposed to get a confirmation. That confirmation is gives them the t-shirt. That's where somebody will have to shift to help Nancy with that.
>> So, can you have a couple of volunteers in that tent or >> Yeah, that's part of a >> couple of the young kids. >> I say about two two of them out. >> Yeah. You know, so >> they know. >> Yeah. So, you know, we got to have that. But also too, like at some point
>> we're all going to be released from what we're doing. Correct. And then we have to kind of figure out where the hours, you know, >> yeah. >> Okay. So then we got sponsor and v vendor setup starts at 3 pm or better said to the latest. Then for right now I still have Luis Lopez is in charge of
vendor setup. Lewis, we got to study that sheet. The one that that uh let me send it to you right now. She says I'm not sure if they are. I have so many kids. So she doesn't even know those are Barbara Bowman kids.
Okay, let's go over here. Um, hold on. Let's go to make sure. You know what? Send it to Lewis the way you have. So, Lewis, put it on the PSC chat. All right. So, then you have Lewis Lopez on the PS. >> Yeah. That way, everybody has it. So, he's going to be you're going to be with
him because he's been talking to everybody. >> Yeah. >> So, do those between you and him. You guys can maneuver those people. >> Just want to make sure this is the updated one that you gave. >> There's somebody missing there, but send it. >> Game day. Do one not there. I haven't done it yet. We'll have to figure it out.
>> All right. Then we have sponsor setup. Now, hold on. Let me to NY's point and N is absolutely correct. I need to print those layouts for everybody. >> All right. So, hold on a second.
I got to do layout. Layout print. Nice. or things to do. So then over here you have Darwin. I have a feeling all
the guys from NDSO and NDFR they're going to show up before 3:00. That is how Johnny to reflect signs are on the map. Mr. Pñena online registrations to check each individual. Johnny Torres is charging same day registrations. Variable message boards turned on. At
what time is the garbage going to be dropped off? They told me 2:30, >> but it might end up at 8:35. >> The online registration, >> the online registration, you'll provide the list. >> Yes. >> Not being pushed back.
>> Somebody comes, they're going to register their car and they're going to say, "Where do I go?" or you don't want that, you know, >> and would it be more >> convenience, more efficient
>> to have an easel, >> which would cost money now, a large blow up of the art and whatever >> or I would recommend doing a bunch of sheets and we can hand them out if it's
necessary. you know, where's this, where's that, where's my group going when I when I get available and I can get on the phone and tell my 900 relatives, whatever. You know what I'm saying? A small map like we've been
using, but a little bit bigger where we can have an idea of of who goes where. Well, you see, the good thing is when it comes to layout, you have that guy right there and this guy right here are probably the most critical ones because they're dealing with the vendors and
that's the biggest cumbersome thing because those are people that are coming in. >> I don't care about visitors. >> Yeah, >> we don't need visitors to go away. >> Those are pretty hard. I'm dealing with the sponsors, >> okay, >> which I they've been I'll communicate. I have no problem doing it. I'm probably going to get help from somebody. I might have, you know, depending on when it
happens, I might pull uh Pñena. I might pull you to help me. Whoever it is at that point that's there, I might need help with that. Now, when it comes to the back section, MDFR and MDSO, they know where everybody goes. But I also, you know, the most critical one there is Willie that comes in that that old fire
engine. That guy has to come into that corner. And you and I that morning, we'll we'll talk you and I to make sure I show you, hey, look, there's really close. And hopefully we don't have no uh Toyota Corolla that's still there. We screw up the whole walks. >> Yes. >> Us. Yes.
>> To communicate what >> we do. We do. All right. So then that's essentially what's going on. But yes, to answer your question, answer we will have um you know that squared away like you'll have a paper. Everybody have a paper here. I will print it. 4 p.m. registration starts. People have been
asking me, hey, the show starts at 5. What time can I come? I tell them come at 4:00. If you want to come early, come at 4:00 because that way I can get them in. I don't want people staging. I want them in the show. Now, one of the volunteers,
we got to have them blocking the entrance because the last thing I want is for a car to come in when I'm dealing with Amador. We're trying to figure out where to get the ATVs and that guy comes in and I doesn't have a sticker. It doesn't have any No, we can't do that. So, we got to have a volunteer at the
gate to say, "Hold on." That way, we get Johnny or Mr. Pñena goes and checks them off, whatever. So, we got to have someone blocking the ZX. >> So, you need to volunteer at the gate to do what? >> To to stop the cars from coming in because I say in the in the midst of us all setting up the vendors and someone
decides to show up at 3:30 when I'm helping Lewis because there's a confusion over there. I don't want that guy to come in right now. >> Okay. So, we'll say visitors. >> Yep. >> Volunteers at gate to stop visitors.
Um vendors only >> the stock cars. Yep. >> All right. All right. So then that goes there. Now all participants will be going to Nancy for the uh the the most important thing
is that when they go to you Nancy and you will get help that day. That's why it's very important the volunteers show up at 2 p.m. is that they need to have because I know that they need to provide the the release form, have them fill it out, put it to the side, give a dash plaque, you know, so we got to make sure
that happens. Very important. 4:30 music starts car parking directed by me. There's certain people that I have an idea where they want to go. So, I'm going to be doing that, but that's going to be all walk. >> So, is there any way we can send that waiver beforehand? No. It's too late
now. I wanted to really do it. I mean, really, that should have been part of the registration when they signed up for the for the show. But the issue is that people started showing up before last meeting. Last meeting, we we voted on the release form, which by the way has
not been finalized. We still need the town attorney to give us a final okay on it. In the future, yes, they will have it, but Nancy deals with it. You deal with it on the crush. That's part of your responsibilities that you sit there and make sure there are any signs await
you know so it is what it is at this point we're going to deal with paper one and take it with us that night and keep moving all right now two volunteers per row one car stops at turn other directive so the whole idea is that if you have at that point Lewis
is done with vendors then Lewis is going ahead and he's helping along with I'm sure my you know, you know, I'll have other people that day that are family that will help too, you know, or the volunteers. But the whole idea is I'm going to say, "Okay,
that guy, I want him in row one, I want him in row two, I want him in row three." And then we kind of direct him and then he's working with parking them and then the volunteers tell them to stop. >> I'm guessing that should be I think >> Yeah.
>> No, you're at the No, you're at the you're at the table. You're not going to move, Nancy. Yeah. >> No. is going to set the >> All right. So then now >> the whole thing is the one thing that I'm a little confused with is is is uh the layout of
the presentation. I'm thinking so far what I have is that at 6 p.m. we officially start the show. At that point hopefully everybody should be in. We have the Star Spangle Banner that's being sung by Bob Graham Educational Center. They have four kids,
four girls. I'll be doing from course the stars spangle banner. Um, does the fire trucks have a have a flag or no? >> A flag. >> Yeah, we do. >> Yeah, typically they put it in the back. >> Okay, perfect. So, we can kind of use that, you know, that'll be kind of cool
to have that, you know, set up. I was going to ask, you can get the MDFR helicopter to fly over start spread. That's too much. >> You can give me a little more time. Okay, I get the whole thing. >> I hope might take a little bit more.
>> Just take it. Nobody. >> So, we'll do that and then what I have is start tangle banner introduction um inform audience to vote and then enjoy the show. Again, this is just preliminary because we can change this and we can always talk about this
tomorrow and leading up to the show. Then we gather the attention again. This is a little confusing. You gather them again at 8:00 PM to have the winners announce the sponsors speak. They get two minutes each. The gold sponsors,
the mayor speaks at that point. I don't know if you see when you look at cars for cure, they do everything at the end. That's when they speak. But I feel to me I I will not start a car show officially until I start strike better. You know, I think that's the right thing to do. So I think at 5:00 obviously you're going to
have the craziness. it doesn't make sense to do it then. But I think one hour in, I think we should definitely do the Star Spangle Banner. So, I'm a little back and forth about how to cut the program. That's where I'm at. If you guys have any suggestions, I could get also a um I could actually get a flag for you with
the uh with the base. I would bring that also with the with the truck and just have one just in case. >> I mean, worst case scenario, you if you say the fire engine has it, >> I'll have everybody face over there. Everybody face the fire engine that has presenting the colors. Worst case
scenario, got a guy from fire. Hold it up. Make it make it more dramatic. People love that. Hold it up. And we that's that's where we're going to be doing as far as plan. You know, I love it. Voting ends at 7:30 p.m. Uh show ends at 10:00. SFM. Do you know what
time they're leaving? >> What time? Well, they said that. Well, they're picking up throughout the event, but they said that they would pick up bins at the end of the event. So I don't have to worry about >> we can probably double check with them on Saturday. >> Perfect. And then at that point the next day we I do a walkthrough. Whoever wants to come on Sunday to just make sure
everything's okay. You can with me. I'll be there. And then what I have is that essentially concludes the the timeline. I don't I mean I don't know. Do you guys have any suggestions when it comes to the timeline? How about this? Before you give me the suggestions, let me go through the checklist and then you can tell me we missed something. I have
award categories. Okay. Drew is working on that. We got to get the trophies. The block party is tomorrow night. Okay. The weights for the banner. They did tell me we're getting a step and release. They said that thing could fall over pretty easily. So, I'm going to bring weights from my house. Does anybody have like
like floppy weights? Like those ones that are kind of like flexible. I have weights like dumbbells, >> right? >> But I don't know if the dumbbell I think would work. >> Uh permanent matter with the grams. I think that's I'm going to put that complete because it seems that's done.
Uh, Isabelle, according to >> Yeah, we're just waiting waiting on the special events permit. But that's the grand did the whole harmless list. So, they're done. >> They're done. >> Yeah. >> Wonderful. >> Okay. We have the portable merchant machine, the infamous portable merchant machine. We're working on that. Stickers. I already have those. Check DJ
and Friendly John. QR codes. Print six. QR codes. Print all. But okay. Can we Excuse me. Can the QR codes can we if you're able to print them hopefully by even if you want to send them to me tonight or whoever has it I can laminate them just make it a lot
easier also >> there we don't have the as yet but we do have the voting for people's choice >> yeah it's a lot of you want to do this the >> if you're planning on putting them on the six I recommend laminating them so
they're not >> I you don't want don't give I she's right. It doesn't approve you, but to put you unless somebody else wants to volunteer, but you're already doing a lot because you have to make sure all the cops and the firefighters are ready to go. I will give it to somebody else. Then how many are we
talking about? You got to have at least six people. I know any office's gone, bro. Coke. No, there's there's still there's one in Helia. They're still around. I just laminated
some. No. Kinkles is your best bet, bro. Just right here, you know. You know, but if you want to do that, it's fine. The whole thing is this. Isabella and I were talking earlier. She and she says, "Hey, maybe we should print another QR code as a backup,
but I don't want to do that QR code from Eventbrite." So, I think if we're going to do a backup for the QR code, it should be out of the squid, the one that our friend had. >> Well, the shirts are coming out of the event.
>> So, either way, there has to be a printed Eventbrite QR code. >> Correct. Eventbrite QR code for sure. Yeah, >> but for a backup if for whatever reason, that's >> third backup. Oh, I wasn't even considering the >> Well, think about it. If something happens to that Square app and that Square device and something happens, we
need those. I I would say it's because remember we didn't want to do the whole thing with Empite. >> Yeah. >> Because then it opens it up and people already and that's going to cause confusion. >> Yeah. >> So I'm saying to avoid that mess >> you have a QR code from Square
>> three from Square. Okay. Um let me see if I can format it so it's not >> I don't personally want that. Yeah. >> It's very cumbersome where Square one is is ridiculous. It has a bunch of fields. I think somebody will lose their patience by the a third of the forum.
Yes, exactly. They will. >> I'm saying that's like a backup plan. I don't want to even see that that's going to be in Isabella's car and and in the trunk because I really hope we don't have to use that. >> Great. >> Just as a backup,
>> right? So, I'm saying QR codes. I'm saying for Nancy is for the t-shirts and I'm going to put in parenthesis here backup square backup square
um backup for car and golf carts. Well, if anybody's watching this video like wow these guys talk about um survey monkey that was already done. All right, so we don't have to worry about that. The survey monkey is pretty cool guys. Essentially you go on there says cards for heroes. You do a little pull down.
Boom. Gives you the number and people can vote. I drove daddy's about that about crazy about that too. Again, thank you again. Print day of layout. You guys told me to uh do the layout. T-shirts pick up. I'm hoping Johnny Torres takes care of that. Johnny, if you're
listening, okay, your two minutes are up. You're picking up the t-shirts. Uh the weather policy. Uh I guess that's uh complete. Uh let's see over here. We're almost done, guys. Thanks for your patience. Um, we have release form. We need that.
We need an answer on that tomorrow. The walkie-talkies. That's uh Miss Isabella. Volunteer communication. I already spoke. We need print with pre-registration and blanks so people can fill out the day of sticks on ground. Um, you know, that will be uh Darwin. >> Yeah.
>> On ground. >> Yeah. Vendors, contact them for tables and chairs. I'm going to say complete. They're going to take care of CHO and AT&T. Perfect. What is Charles doing? >> She's bringing her She's going to do a a line dance.
No, she's doing her table just >> at the table. >> Yeah. Yeah. Okay. So, ice and water. Okay. What do we want, Isabella? What do you want me to do with that? Do you finally want to have them delivered? Do we able to see you? You want me to pick up? >> Well, you didn't give me a quantity already. So, >> what do you want?
>> I didn't get to page. >> How many water bottles do we want, guys? 48 water bottles, 60 water bottles, 80 water bottles. How much do we want? I feel like I'm in the bear jack. >> Are these just going to be set someplace when people walk up and grab them or how's that going? >> No, it's going to be by her where?
>> Okay. Yeah, cuz it's going to be a free-for-all. >> Very good point. Didn't think about that. They'll be gone in two seconds. You know what? >> No, we can. Oh, we have to put something else in the QR code. QR code to a QR code.
A dollar a bottle. >> No, I know. Yeah, but we can't we can't take cash. >> No, but >> I already told listen I if I have to go to the council, I'm going to tell them they got to get a portable device >> and say guys, we got to figure this out.
>> That nobody gets out of the way anywhere. >> Yeah, but for the volunteers and for other people >> Oh, no. Yeah, yeah, yeah. That Yeah. >> So, that could be probably >> behind a desk. Yeah. >> Yeah. Behind the educator at all. >> Only the volunteers get the water. >> No water to anyone answer. Nothing.
>> Only the volunteers. >> That's why I want them to wear that little shirt. So >> before you >> All right, guys. Let's get What we need? What is the most you can get on a water package? 24. >> I think if you go to Costco, they >> No, forget about Costco.
>> Well, Costco, if you get 48, >> you want to go to Costco tomorrow? I can I can pick up a two of them. That'll be That'll be like 96. You do it on Saturday. early >> and the only reason why I'm saying that
because ice to >> the cooler we will get it delivered. >> Where do you want me to get the ice? I don't know Costco. No, that's >> I mean I could go I could go to Publix. That's not a big deal. >> When you get the these bottles of water, >> I could go I could go and pick up two two uh things of water and I'll stop by
Publix and get the uh get a couple bags of ice. I think I think the water at Costco brings 48 if I'm not mistaken. >> Okay. So, I'll get two of those if you want or one, whatever you want. >> Okay. I I would say, like you said, the 24. If you go to Publix, you get 24. 24.
24. You got to get four. >> Okay. >> You know, and then get you got to get a lot of ice. >> And if I go to Costco, if it's 48 and you just want one or you want two, >> I would say, I mean, imagine that just us in this room. Imagine we're going to be there the whole day. >> Okay.
>> So, I'll get two. That'll be that's if if they're 48, that's 96 bottles. >> That 96 bottles where it's at. And you have the other >> body nearby. >> We do have them nearby. >> Okay. All right. So, I'll take care of that on Saturday. The the water and the ice. >> Yeah. Got it. And and that way >> What about coolers?
>> That's already done. They're dropping off. >> They part of the $400 is the cooler. They're dropping >> off. Okay. >> All right. So, I'm just saying that now. The only thing is I mean, so we have a few people that are I guess you guys want to donate or you guys want want to put a budget to pay you guys back? I can
always pay you back into bought the best. Sorry about the caution tape, >> you know. So, >> we'll worry about that later. >> Okay, perfect. All right. So, then we got ice and water. I'm going to say I'm going to say that's Johnny. Um, Johnny. No, Johnny. >> No, George. >> George. >> George. >> I'm thinking about Johnny because he's
on the screen that I'm looking at. All right. He's doing the t-shirts. You're doing that. Contact Bobs. I'll do that tomorrow. Contact friendly John. I'll do that tomorrow. Banner with sponsors. That's me, Carlos. All right. All right. Anything that I missed
so we can get we can get out of here. C5 nothing else >> for the registration de >> if there's a certain >> let's say there's three forms >> okay >> as an example three forms
>> so they should be >> a checklist a checklist so that we know I did this. >> Well, if you have two people helping you, you >> do it a few times. We'll figure it out. But by >> sit down, I'm going to look at if you have two people helping you, each one of you could take a form. You could take
the waiver, the next person take whatever, and the next person take whatever. That way things don't get all like >> separate lines. You know, >> I'll give you pens. I'll bring some >> pens. Pens. Okay. So, then you fill out the waiver minutes.
We got a zipline. I think that's it. >> All right, guys. So, we got to take a motion uh timeline as presented. >> So, you're going to make the motion. Who's going to second it? >> I'll second it. >> Darwin.
Timeline as presented. We got CA and we got Mr. D. All in favor say I. I. I. >> Wonderful. I think just in case we have to do now, do we have a checklist here too? The check. That's good. Oh, it is
>> right here. >> Before the timeline. >> Okay. >> So, then we got um by the way, I have some changes. So, we're just going to say so now we're taking a checklist as presented.
Okay. >> Okay. J E I All say I I wonderful. Okay. And then we have uh the next I'm happy to report that our next PSC meeting is not
until October 28th. Take a break >> at our next council meeting October 21st. >> I just wanted to bring it on the record. Um I was contacted by Karate America. They did ask if the event would like a performance. >> So in case they reach out to me again if
I said yes, no. Who's this? I'm sorry. >> Karate America. It's like a martial arts where I can >> Is that the one? Where's that one located? >> Would that entail like waivers and stuff if they get hurt and all that? No, I'm saying like because >> I think the company takes care of that.
I'm not sure. They just asked if we we would be interested in having that performance. >> I wonder if the town has to get involved. Let me say so. Did I just have them perform? Sure. I mean, is it >> because here's the problem. I don't want >> favoritism. >> That's a concern I have, you know,
because we have a karate school. In fact, you know what? They can't perform. >> This is one in town >> because we mean that's a competition. >> Yeah. >> Okay. >> So, they cannot >> That's simple. Tell them. Thank you very Yeah, we have some already. >> Tell them that we go Tell them that we
go shooting with Dors on Sundays. All right. So, I make a motion. >> I make a motion to adjurnn at 858. >> Who's second? >> Do you want a second? I'll second that. >> Okay. We got GR. All in favor say I. I. We are doing