Saturday hard rock a thorough whooping live. Okay. Wait, who's playing? The gay tours and the hurricanes. Oh, and then in three weeks when we go to Tallahassee, it'll be another will be
I know some get beat, but no, that that's gonna be a barber. But it should be a good game. That's gonna be two top seven teams. Yeah. Well, it can be tough this weekend when it's a rivalry game when you throw out everything else. Yeah. Yeah. That's what they thought
when they went to death to sweep that, you know. PJ is not. Yeah. That guy. So, I think extremely overrated. Yep. All right. Call to order 532. Mr. Secretary. Roll call.
All right. Miriam present. Dave here. Norman here. And Jim present. Marcos is not present. Okay. And uh
and yeah, he's still definitely across. For the record, Marcos is having to take a caregiver home who's actually the mother of the active caregiver. He's actually taking the mother of the care. Yeah. Taking the mother who's actually
stepping in for the caregiver. Okay. Um so yeah, on there just put that his absence is excused. Okay. And then Ryan's is excused. Yeah, Ryan's still officially on. Yeah, he will. Yeah. until we send an email to the
clerk's office. All right. Old business approval of minutes from our previous meeting which was July 29th. That was June. July 29th. I'm in number five. And were we missed the four
nominees? Yes. A Korean little Y instead of an I. A A R R Y. GM does that stuff on purpose to see if you catch it. It's good. A A R Y N A.
Correct. Okay. Thank you. Banero spelled right. I know that's you spell your name. Yeah, he does. No. Well, I mean technically, but in the English dictionary there isn't. So yeah,
it just stays off. I motion to accept. Second. We got a motion to accept with changes by Miriam. Seconded. All in favor? I. All oppose. Seeing none are accepted as
amended. All right, new business discussion on finalizing details of event. All right, we know it's 12:13 25, 5:30 VIP, 6:30 or 6 regular. 6:30, right?
It's 6:30, right? It's 5:30 for the start of the social hour and 6:30. This is given an hour, right? Yep. Okay. Okay. So, 6:30 regular. Um I did confirm with Andress he's already got the food on Q.
Who did we have? We had a posit. Yeah. So just for the record. Okay. Um it's confirmed for the 13th of December. Um they will be bringing the food from 6:00 to 6:30. Okay.
Um now the total is um 8348 per person. Um, we did 60 people and then there's a $90 delivery fee. So the total is,18
with 80 plus the $90. So plus $90. Not that's not included. Correct. So one one penny. Yeah. So the total would be 1198 80 80. Yeah. Thank you.
Do we know why it went from the 1650 that they quartered us to the 1840? Yeah, they they No, they they said something about um to add chicken to one of the the bow pasta
or something like that. Um, and it just went up to a dollar. The $1.99 $2. Yeah, it was $1.99. It was 1649 to 1850. Yep. Yeah. Two bucks.
Um, I just I still see it pretty reasonable. No, no, 100%. Again, we can always increase if we need to if we see the numbers go right. Correct. Again, with this, even at 60 people, you're talking you can feed probably about 100 and change because you're getting four different options of pasta, right? It's not like
everybody's going to eat all four versions of pasta, right? So, the what's included is a lasagna, a a vegetarian pasta, uh the bow tie, alfredo and chicken, meatballs,
a house salad, and garlic bread. Wow. We're bringing our families, you know. Who needs you all to go? Yeah. We'll get dinner. Well, you're the only one to be taking advantage of that because you stay late and clean up.
All right. So, food's done. Um, have you reached out to Fiesta? Um, not directly, unfortunately. I've been able to get a hold of him. Um, but Marcos said that he was good to go. Um, I'm going to confirm obviously um with
the whole it's basically the same thing, but we're going to remove 10 of the high boys, right? Because I think we had 15 high boys and obviously it was too many. So, we'll do five. Um, you want to do five or you want to do like split in half and do seven? I think five.
And then the tables also we spoke of making them less because it was a sea of open tables and we didn't like that look. So you mean like with the the round tables where people would sit um and eat and stuff like that?
Well, shouldn't we wait and see how many people you know? Well, the thing is we can't we can't wait long. Well, I I know for a fact I had a conver long conversation with Don Bailey last week at the M game and with M being on a by-week the week
of the Hall of Fame, they're looking at getting a lot of the coaching staff here also. So, not only players tables. So they might they they they're going to come in force you miss. Okay. So you want to keep the same I don't know what we had last year. Do you remember?
That's that's really cool. Football. Yeah. I'm gonna get a lot of the football kids out here. You have it there. I want to say it was 20 because we said 20 times 10 is 10 for 200. Yeah. But I know we were like 110 last year people wise.
Right. Right. Extra seats. Nine tables blank. Yeah, maybe we drop if it's 20, maybe we go to 15 just to, you know, we get that many people from doing it. It could be a lot of people and but if we let's say we have let's say we average 110 and I know that's something that we talk about every year like
trying to get a number account because we're saying let's say we have 110 even if we drop the five tables we still have space for 150, right? We still have 50 150 seats for 15 tables, you know? Yeah, that should be enough. Yeah, I think so. That's the thing. If
it was 20, I would drop it to 15. Yeah. To be safe. I mean, you know, cuz I can guarantee you Jose will be here. I can guarantee you. I know for a fact that Alex Mirabball already told me he's coming. He's the offensive line coach. Um, he's really, really tight with Don. And I know Alex was trying to talk Mario in the coming
obviously he's not out recruiting, but I don't think they're recruiting that week because that's in between. Yeah. Um, the conference title game and yeah, whether it be playoffs or bowl games or whatever, wherever they end up. And I'm I'm already trying to game plan because my our van guy, he left.
Oh, did he? He did. He went he got a better job. Um he works with a music company now. So yeah. So we have a new guy. He came from Broward. He's still trying to get the feel of him, but I didn't get a good vibe from him cuz I asked, but he's like
already it's like we're three weeks into school. He's been asking like four times. So I'm like looking for a job. He probably I know. Don't say that. I miss I miss I mean maybe we can reach out to Bowman this year. Yeah. I mean I know Goldman does a lot of stuff like with PSN
where my son is. Like they bring their band out and do like their turkey bowl and stuff like that. They did the 911 here. Yeah. The 911 event in Veterans Park. You know who you can talk to for that one? I can reach out. We can reach out to Mario Panero. Oh, okay.
He's part of a couple town committees, I think, if I'm not mistaken. He works for uh he's like the head of the booster club. Okay. Yeah. He's a chairperson of the town's educational committee. Is that is that the one he's on? Mor if if I tell you I'll be lying because I
don't know. Yeah. He's always But I I saw him today. He he passed by. Yeah. He's have to Yeah, he's passed by hydration system. Yeah. Football. He's going to bring it out. Oh, he free water hydrated. He's going to demo it at the baseball
thing on Friday. Friday night. So, you're going to bring it out to us? Uh, the next Yeah, on Saturday. Oh, because we'll be out Saturday for the first one. Um, okay. Yeah, we got to talk to him. Maybe he can get us to contact Goldman. Maybe they can bring a small like like a jazz ensemble, not like their band. Oh, no. Yeah.
You know, not not the full reinforce. Yeah. Just something to play light music and stuff like that. Um, all right. So, we'll we'll look at that tomorrow. Okay. Um, bartender. What are we doing this year?
Do we have the contact of the I know. I was going to say I mean I could get I could get somebody right or No, we we'll let let the town take care of it, right? You know, yeah, I can get it I could get it done.
Um, just don't want to abuse anything and then I'll work I'll start working Let me get through opening weekend this week, right? And then I'll start working on the wording for the plaques so I can get it out to you guys so we can get the plaques ordered in time um and get them
delivered and stuff like that. Um any pictures did any pictures get sent to anybody? He just got one set of pictures. And let me tell you cuz I looked up Don Bailey. Remember I told you I'm going to try to do the social media. Um I the ones I found for him. I'm like, "Oh my god, that's
the carpet ones." No, besides the carpet on the carpet. No, but I was like one of him like broadcasting or him as a player, you know, because he's has so many roles, right? But like the ones It's kind of funny because the ones of him playing back in the day there's no like remember that's long time ago that there's not
many action shots, there's not good like capture. So I'm interested in what people will send in of themselves because I did confirm with Andress they finally got the letter signed by the mayor last week. Oh. Because there was a confusion on the dis back at the last meeting. The clerk
gave copies of the letters to all the council members. So all the council members thought they had to send the letters. No. Yeah. But we were very clear. So you know, so he finally got Yeah. Yes. finally got them. So I had to we even picked some things while we
Yeah. I had to physically give them to the mayor um last week because there was a confusion. So I have the I have the letter signed now. Uh, I just got to put them in, you know, an envelope, get a stamp on them, send it out. So, it will they will be out for sure before
the end of the year. Okay. Um, Cavayo, who who had Cavayo last year, was it? You want to reach out to see if he wants to come back this year as a, you know, as a guest? Oh, right. I'm going to reach out to Danny Delgado and you want to reach out to Reed, let him know that he's more than welcome to
come back. Um, you know, I we can reach out to maybe even Jose Enrique. Yeah, I will. I'll tell them. I'll give them the I'll give them the the people because I'm sure they know Don B. Right. Right. Yeah. That's that's a great tie in.
That's an H. Yeah. So, invite, you know, we whoever whoever we have contact with that's already in, let's go ahead and invite them out. Um, you know, obviously because our people know the people that we chose, they know. Yes. I I already I personally spoke to
Don multiple occasions already and I spoke to Karina and you spoke to Rivers and Joe and Joe Weber. Joe and Weber may be another one. We probably need to uh make sure on the numbers because he he could probably he could probably Columbus. Yeah.
Because they they travel well. Columbus travels well. So if we So are we going to normally what is this 1120? I thought we were 20. I feel like we've always done 20 table.
No 20 VIPs. Yes. I think we've always done 20 20 for the inductees. We've always done two tables. Yeah. For the inductees. Yeah. I have Joe Weber's photos. Okay. So Weber already submitted his photo. Did you Did you send them to us the group? No, not yet. I saw you send some news.
Yeah. So should we think we need more. Yeah, I was 15 and we can always forward it to always grab tables from inside the clubhouse. No, no, I don't mean tables. I mean, tell them 20 I think 20 by 4 is 80 right there. So,
right. But well, the other two again these are just entrances to the VIP time. Everybody else would, you know, we we tell them, okay, go through event break, get a free ticket, and come in at 6:30. Right. Thanks. So the 20 is that they get in at VIP hour and you know enjoy
the drinks and hang out and you know Yeah. Because any more than that it would be hard to control. Yeah. I mean it'd be I think um I think it'd be nice to contact Don Bailey, ask him his estimate how many people he thinks, you know. Yeah. I'll see him this week.
You know, same thing for Joe Weber. You know, contact him, say, "Hey, how many people do you expect to come?" Yeah. um because it'd be a good uh one number for us to know if we need to increase food or not. Two, if uh how
many tables we should realistically, you know, be uh demonstrated because even if you you you have high hopes that you're going to have all your people come in, but that's also a weekend that you never know, people could have already things already done. So even though they would want to come and oh my god, yeah, people want to go,
all of a sudden it's like, oh man, I got this going on. I have this going on. Well, they may put this on the agenda and bypass something else and and go because they're good friends of Yeah. the the inductees. Okay.
Says either either the principal included Joe Weber included the principal and athletic director of Columbus as they might be the one to introduce him. So Chris McKon
um yeah Chris McKon is a ad and a 25 years. He was coach P u G h yeah Chris was coaching basketball for years also. I think he still is. Is he? Because I know his daughter is at
Barry. No. Allison. Yeah. This is the head coach at Barry now. Huh? Yeah. Yeah. She left uh she was at was she at Louiswis? No. No. Dural. She was at Dorado. And she was at Miami High for a little bit also. No. No. It's a big rival. No.
Okay. Um All right. So, we got tables, chairs, food, bartender, plaques. What else do we tend to put out of the budget? Do we the posters or do we getting that? That
usually donated by T once I get all the pictures. That'd be good to have Don Bailey in action photo. I'll talk to him to see if he has anything in action. You know, a lot of them that were online were like that he like they're sitting
on the sidelines. They're sitting there by the water cooler. Um, but I'm trying to think what else we financially we were on the hook for. The stage comes from the town. Sounds come from the town. The lights are part of the tables and chairs.
As far as money is concerned, yeah, I'm thinking financial bartender. We paid for that or drinks. The food and I got food and drinks, bartender, tables and chairs, clocks. That's it, right? You had some donated
food. The appetizer. Yeah, which I'll have the other one. Yeah, I'll have them do that again. does and then and exquisite gives us the new plates plates and they give us plates and cutlery cutlery and it's not the
greatest in the world but we'll do it works and then I know we got to buy the wine and the soda correct but we had some leftover from last year or not um that disappears in the outings concession yeah I don't know how we have for the concession there
don't talk about Alex like that we have Water with water. Bottled water, right? Yeah. Um, we don't need wine. We don't. No. We have like two cases of wine. No, that's why we have Yeah, we have leftover wines.
Have they been stored somewhere like Yeah. Yeah. They're in a hot warehouse. I'm like, "No, no, no. They're in's office." Well, not my office, but they're in an office. Okay. Yeah. Yeah. They're They're not just in some hot storage.
Yeah. be the not. All right. Uh, and then the shirts, I'll get Don size this week and get it to you and I gota get Karina's size for you. So, we can do those. I know. I think Weber already sent it into Andress if I'm not mistaken. Yeah.
I sent you guys I sent you guys the email. I didn't You just No, I just sent No, he just All right, Dave, what do you got? What are you doing? What's going on? Are you good? Yeah, I'm good. Moral support. Yeah.
Our emotional support. I'm impressed with your brain. I know you say that. Like the kids and the stands we got from the Optimus, too, right? the the the easels for the posters. That was from the observation.
No, that get that was I think Did I bring it? I don't know cuz we put the poster on it. I know. Um so I don't know if you brought it or Kiko brought it when he brought the poster.
No, I don't think so. No, cuz I brought the poster. But I did find I did find some eels over at the football storage. Really? Yeah, there was a couple eels back there that I think Cozy used to use for the playoff brackets. Oh,
so I can grab one of those that day and Oh, four. No, we usually do one post. Oh, with all of them on it? Yeah. No, that was one big post. That was one with Well, we have three. Three.
Yeah, that's all. We have one posted. Yeah. No, we didn't have individuals because didn't we say to take them? No. Oh, so you have it in your office then somewhere. Yes. Oh, okay. I thought we
Okay. All right. Finally. Same story. All right. Uh just so that we can, you know, food. Um they're going to bring uh all the cutlery. So, but we paid for cutlery. um wine, solar, water. Um the
fast line uh plaques, which I'm going to have to get a price on because we are no longer using fast acts. We have a new contract with another um organization. Will they look the same? It would be different now. Well, I'm going to take a picture of it and say we need this,
right? So, they'll they should look the same. I just don't know their price. Okay. So, just keep that in mind. uh tables, lights, high boys, um the polos, the step and repeat we have. Okay, so that's
not something the bartender and the photographer. Those are what those are things we paid for. So food plates, colory, wine, beer, soda, water, which food plates, cutlery, I mean color now comes with the food, right? Cutlery plates, cups, um alcohol
to confirm that they're going to bring all that. Yeah. Uh, I don't know if they'll bring cups because there's no beverages associated with the plant. Yeah, we need to buy cups. That's the least of our worries. Exactly. Um, so the wine we have, beer,
we'd have to get soda and water. Um, the plaques, the table lights, high boys comes with um carousel once we reach out to them. The polos obviously Jim takes care of that. Uh the
bartender will take care of um the in terms of outsource somebody. Um and then the photographer. Um now the photographer, do we want Ghani to come out again or do you guys
have someone else in mind? How much does Gi charge for that? Well, we we paid $400 last year because last year it was Donnie doing everything and then just Jessica didn't do anything last year. No. Well, Jessica took all the pictures. We have a whole library of pictures, but
she's a staff. She's an employee of this town. So, we didn't have to pay out of our budget. She just adjusted her hours. I'm confused. Why are we paying 400 bucks and she I think she takes photos. Donnie takes the video, edits the video, and gives the recap,
right? Yeah. But do we ever use it? It's It's on the website. Well, the Instagram recap video is his video. Yeah. Now, are we getting any impact from that? I mean, I mean, we're paying 400 bucks and but I
didn't even know the video on Instagram and the video on our website is that video. Now I will say um again we can and we can't right um there is a new coordinator for social media. I can speak to her and see if she
has availability to go out and do the video. She'll do the the rest of the stuff. If that's the case, obviously there wouldn't be a financial obligation from the committee, right? It'll just be very out as part of recapping events and
stuff like that. Did you check that, you know, pretty currently so that time to make a decision because otherwise I'll send up. Yeah, I'll send her an email. Um it's on her calendar. I just have to I guess one remind her
and two see if she'll be attending because if she's attending obviously she's going to cover the videos, right? If she can't attend then we do have to look to right, you know, get that. I just didn't know if we're really getting um the value. You were saying it's on the video, but I
don't know if I've ever seen it. It's on Instagram. It's on the town's website. It's um Well, that's not me, but not I just I mean, it's it's on there, right? But it obviously it is $400. Um now,
I will say um the Let's see. Are we going to talk about sponsorships? Yes. Yeah, it's on there. Okay. Well, it's after two weeks. Gotcha. So, we'll talk about the sponsorships when that time comes, but uh it's it's looking.
Yeah. All right. Um so, obviously the next item was a discussion on setting social media in play to promote um once we get these photos in from these right nominees that we could start promoting the event and the event link, put it on out there and right try to draw numbers,
right? Um, and now there's always a question. Do we want to advise? Do we want to put their faces on our Instagram and say, "Hey, look, these people got nominated. Come out and support." Or do we want it this way? By the time I reached Don Bailey Jr. Yeah.
He already knew, right? Cuz Tim Reynolds had put it out on the Associated Press cuz he was watching the meeting. M so you know I mean at this point it's no longer a secret because anybody that wants to see it can go back
trying to promote it. Why would we want No, I know. It's just I mean before we wanted it to be a secret and it's at this point there's no point in it being a secret anymore, right? Um you know we first started doing this and and if you look at any Hall of Fame you you always know who's getting inducted. That way you know if you want to go or not. So at this point, yeah, I think at this
point it's just, you know, it's past it and it's just let's move forward and we'll promote the class and and you know, and we'll go from there. So, so we'll do it like that. Um, you know, maybe every two two to three weeks we promote a different member of the class. You know what I mean? Right. So, what we could do is we'll do
like uh in my head we'll do five posts from now until the end of the till the event. We'll do a post with all them. We'll do an individual post of each and then, you know, the event, right? So, like that, we can try to get
some buzz and, you know, see if we can get people out there. Um, now knowing that, I will speak to our communications coordinator, have her already start prepping the the post. Um, we can start with uh Weber
because I already have his and then you have to be the first individual one, right? So then we'll start, you know, pumping them out. Um, and you need me to write something on you. You need my my writeups. Yeah, I would. I mean, technically it's in the whatever I gave because they're going to they're going to present themselves at the event.
Like when I sent you mine, um, which I thought was nice was that it was all the inductees or I got induct. I'm getting inducted into UCF. All right. Yeah. Congrats. So um like they gave here are the inductees the
class and it was just a picture of each of us like for the like the main one and then like a picture like me okay girls volleyball what years I played basketball what years this girl played football so it's just like the person's name an image of them with the
background maybe of the town like our town like um logo logo the sports hall of fame logo and that's it. So then it was like that post was like six pages long you know you scroll so here's the five people this year then you scroll the next page this person won they played whatever he's
getting inducted as the athlete and these are the years or the school he went to this one community builder that so then it's just we know everybody and then like you said if you want to highlight them because I would just hate to be the last person to be highlighted and then
there's only two weeks or three weeks before the inductee right So I say you do all of them. All of all of them. Push them out and then three weeks later do it again. The same post if and I don't know the social media person how much they have to do because that's a creation thing.
Yeah. Well the once it's created push it out. The thing about the social media and I and I'll be upfront with you guys. Most likely they won't do a post. They'll do stories. Okay. like the pre the pre, you know, uh the posts are pretty much like tied
to recaps. So when the event's done, they'll do a recap post. Um but to promote the event, there'll be stories. So they'll be pumping out a lot of stories and stuff like that. Um but for sure, we'll the parks department also has like a
dedicated little drop down or whatever on Instagram. So, it'll go from the main story to our middle story section and then we'll put it, you know. Can we can we get what you're doing sent to Danny through the Optimus and we can
Yeah. We can link it to Yeah. So, uh when I receive all the photos, right? Um we're going to do a post with all of them. It's best to reach out to the people you guys know, get those pictures in. Um,
and we will I'll send it to Danny. I'll send it to the linker. I'll send it to obviously our communications communications. We'll put it on Facebook, Instagram, and the town website. So, those will be our avenues. The link will also have it. Um, and
Danny can put it on the our board. And I think Yeah, that's the marquee, the Optimus part. I remember we did that. We're speaking about it. I think I don't know if you guys are going to send somebody out cuz I think half of it was No, I mean it's the guy's been on vacation. It went on vacation the day I
mean it went out and he saw it that went out but they had to bring in power sources and so they sent it they sent him to Miami from Tampa. Gotcha. Okay, no problem. It wasn't working out for two weeks. It's been out two weeks in the marquee. Yeah. Yeah. So we, you know, because we can
even do pictures now of So maybe we can shoot the picture of the the person and and and freeze it longer or right, whatever they call that. So by the way, not that I just saw Andre's email, the person you made contact with that is referenced here,
person who sent in the email. I'm not sure who you're talking about. The email for Joe Weber with the pictures and stuff. Oh, okay. The coordinator for Columbus, Andy Bed's daughter-in-law. Oh. Oh, did you guys try to get her? I tried to and she shut me up, right? I used to work with her at the
But that's Annie's daughter-in-law. That makes sense. Well, no, it does make sense because we've got other people that do it. Yeah. Met three people that, you know, just like turned it down. So, well, again, with with them, they never even nominated her. The family
denominated. I spoke to a son. Maybe somebody at HMO could nominate her from Listen, we she was one of the ones Annie Castro, Sher Cen. I have a bunch. But then I know that you guys I think I'd asked you and you said a lot of people
Well, I mean try it again. Yeah. Oh, the first time. All right. Sponsors. What do we got? Sorry. Uh Ocean Bank. Ocean Bank. uh the
um the invoice was sent to them. Okay. So, we should be receiving that soon. Um in terms of their they are all going to be have a sponsor. Yeah. I send a reminder since today. Oh, today. Okay.
Yeah. Everything's so slow. not tell me about. So um we have already received um the donation from the brand company. Um there was a verbal um a verbal commit
from Miami came in at gold or no grams came in at the 750. So yeah. Um, so yeah, we got the commit from uh the
Miami Auto Mall. Still haven't received the the actual um but they said they were going to go gold this year, right? So they'll do the 1,500 plus the 2,500 from um Ocean Bank plus the 750 and then the,000 from the town. Uh we're
sitting at about 5,750. I'm still working on game day. A lot of those are going to be in kind. Well, no, game day won't be game day game day is going to do monitor. Okay. So, yeah, once once that's all clear, but we're already looking pretty
good on budget wise um in terms of, you know, donations and stuff like that. Uh I don't know if you guys saw, but I sent a reminder today to everybody who hasn't either virtually permitted or Yeah, unfortunately Payway hasn't struck out. Okay. Um, but yeah, that's why I
sent the reminder to see if, you know, if anybody either forgot, they said they were, you know, they talked internally but then never reached back out or whatever. So, um, I sent that email again. Yeah. I mean, let's say we get no one else. I mean, I think we're sitting
pretty good. Yeah. Well, based just based off of last year's uh budget now, the food went up a little bit. Yeah. Expected, right? The food did go up a little bit, but last year we had 5,000 models and we got everything done. This
year we'll have an extra 750, which um from looking at it right now would be about the cost to cover the food difference wise. Um and we had some left over last year a little bit. Uh yeah, we had we had 200 bucks.
Yeah. And then again, I'm still working like I said on still trying to get an invoice from that bartender for like 50. Yeah, just send it over whenever you uh you get it. Just know that we're turning over budget.
So, our fiscal year end before September 30th. Yeah. Like now. Yeah. Because And now that's fine. Or or you won't get it. Yeah. because our budget is going to turn over and then we're going to start from the thousand and we're not going to have so then it would it would take from
the new budget which we don't want there. Can't we use the 200 for down payment on the flaps? Yeah, we can we don't want to lose the money. We can use that 200 bucks for any, you know, we can we can use it for um
preparing for next, you know, um Hall of Fame or So the the new company that you're using will be doing the plaques and the ones that go on the wall, right? Same. Yeah. The same company you use for Right. Yeah. the ones that we give to the
and the ones that we put up, right? So they'll have to look the same, right? Be the same. No, no. Well, look, I'm going to Yeah, we're going to we're going to take a picture and say, "Hey, it has to be at this just, you know." Well, that's the other thing. It costs
if it's for our budget off because we pay for that. Right. Right. So, Right. Correct. So, that's the thing. But part of the title sponsor, but Fast Science, um, they were just a vendor of ours. We were never under contract. So, technically now we're under contract with as a company. So, in
theory, the price should be less, but again, I haven't looked I haven't done an order with them, so I don't know. So, at least it's what we're used to, right? Okay. I don't think it'll be out of the realm that we already paid. It's not going to be like, you know, what's the company? Do you know?
Yeah, I have an email. So, I have an email. So, I'll tell you guys right now. In the past, didn't we get something from Costco? Um, I think we just bought the stuff. We buy it there. Yeah, we we buy at Costco.
We've asked and they never they never All right. Um, yeah. So, the difference in food, just so you guys know, from last year to this year, is going to be 5850 bucks more than what we paid last year. Um, but again, now we have 750 more in budget. So,
and then we're also saving on the the plastic or whatever. Yeah, let's say let's say it's 450 or something like that at the end of the day, right? And like 750 more and if I get another sponsor like game day or whatever, that should, you know, yeah, we'll we'll fall
within budget. Um the question is now um again, if we do get another sponsorship, how do we want to elevate, right? Because one thing is obviously the events already nice, right? But if we're we're getting more sponsorship
dollars, we want to up the, you know, the experience. So, if you guys, I guess, think of ways where, you know, bring ideas of how you guys want to elevate the the experience, you know, we'll have some extra funds and like
that. We don't just have it sitting there in the account and then now trying to figure out what we're going to do with it, right? Because our whole thing is sports hall of fame event, right? It's the day that's that's basically our committee, right? So, we want to make sure to use
all of our funds for that, right? To make sure that the event is the best as possible, right? And keep upgrading and elevating and making it the highlight, right, of I mean, I'm going to reach out to you behind the scenes on getting Sebastian the Ibis.
Oh, cool. That'd be a nice little touch. Pay for pictures, but they usually charge. They do. Yeah. Yeah. I think it's 250 300 bucks. I I got to talk to him about football anyway. So, I'll see if I can get a two for one or a one and a half or two. I just wonder if we have money on the
budget because for sure if we did the Ibis, we wouldn't have money for $400 for the video or right now we're fine. And I'm trying to get one more sponsor with the video included because that we paid it last year. We paid for the video last year. The $500 more in food though.
Yeah. But we have $750 above what we already had budgeted. Yeah. Last year. And then if we get another 750 sponsor, you know, or even 500. Well, I think $750. It's either 250 or 750. So, I'm going to shoot for the 750. Okay.
He's my $500 sponsor football. So, I think I get him for 750. Oh, okay. Oh, cool. So, that's who my sponsor is for my team. Oh, okay. Game day. Yeah. So, you know, again, I I sent the email again if you guys know people want to, you know, kind of And I'm still I'm still going to push Jeff Rios to get
mayors to to donate this year. So, you know, they were supposed to donate last year with Danny going in and then he never got me the check. So, they might this year with going in. Even think too like um like you said to make things nicer is to have um like
more if we were to have hired help. Let's just say let's say K is going in. I mean, he has workers at Mayor's Cafe to offer somebody there that already works for Mayor's Cafe that knows like just like the whole cleanup. And like I told you, sometimes those people the
water the the the bar is all the way over there. Not to bring them alcoholic beverages, but like people with soda and water. I just remember going the people leaving the plates on the thing. We have to clean them up. The garbage cans are 10 feet 100 feet away. Just having like um helpers like people walking around
cleaning up. Are you done? would you like another water here? You know, that's also nice, too, because you're being honored. And if your family's not going up to get you something to drink, you're having to do it, but we're trying to honor them. We're trying to like red carpet them, right? Kind of deal. Um, so if we were to have
extra money, it would be to reach out to say, "Who can we hire and we're going to pay them?" I mean, like, listen, for the night, what 150 bucks cash you're going to give somebody to me is like that's a pretty good deal for me to just be like a circle. how the town would handle that payment because obviously it's not going to be a cash payment. Okay.
Well, it's a check that they it's a check. They they would just have to, you know, register and Well, how do you pay the bartender? How does that happen? Uh, no. Well, that was through a company. Okay. And um we paid the company and then they sent one of their employees. So, it
wasn't like an actual Christmas. Oh, no. So, maybe that I'm sure that company has runners and stuff. Correct. Like something like that if we were to have extra money. I'm just saying if we want to know how to spend it, that's just a nice thing that we're having an event and and you're catering to your Is our girl back from school yet?
No, she's she moved. She got to come back. She said she was coming back. She told me she was coming back. They're happy as possible. That's a good idea, though. No, to make it elevated, you know, see when I see game day this
week, I I'll hit them up again because he told me he was going to do it. It's just a matter of me reminding him now that Andre sent it out. I now I have it sitting in my inbox. So when I go for my appointment, I'm going to forward to his wife. Sarah, here you go. This is what what Alex promised me. Are we talking about the same thing or something different?
Yeah. Yeah. Yeah. Okay. No, that would be if he were to if he were to give us 750 or 500 and you hire a company, hey, we need a bartender and we need two runners. Two runners, you know, and that's someone that can just go around and, you know, everything's good. Pick up. Are you
done? You know, do you need some water? Something like that. That would just be it would help us at the end of the day and help us at the end because at the end what are we doing right around cleaning we just got to figure out Andress to set up the food. Obviously in the past it's always been on the field because they
were cooking right but now it's a buffet style cuz they're going to bring Right. So I don't have to set that up under the canopy. I mean, yes, but Yeah. But the tables are next to the stage, right?
So, like people are still gonna get up and unless we unless we bring tents out and put them under tents. Well, yeah, cuz like I can bring I have a tent. I have a 10 x 10. Yeah. The the town now has a 15 by 15 nice tent that we use for the pickle
ball. I don't know if you guys went or you guys didn't go, but there's pictures online um and on Instagram, but it's a very nice tent. 15 by 15. Um branded by the town. Brand new town. Yeah, by so we'll have it out there. Okay. Um we can use that to put the buffet underneath it.
Yeah. Yeah. Correct. Um no rain. Yeah. Usually by December we're good. No rain, but remember last year we have a a rain plan though. Yeah, we could go under the the same thing we did last year. It's
raining. Wipe the tables down. Look at Hurry up. Hurry up. Hurry up. Let's go. Let's go. Okay. I mean I mean I will say there is nothing we could get to cover the tables. Okay. There's nothing that that would be very very very expensive. Yeah. There's nothing we could get for that. So
that's different. We can you know this year they're not cooking the food. So maybe we can transfer all the stuff to under the the little area, right? Yeah, we can open the center, have kind of like a flow area if needed, right? Um, and
worst case scenario with some tables like the long tables that you have in that are set up for meetings, right? We set those up just to have them as emergency, right? So, the way the way that I was thinking uh in terms of a fallback if it does rain, we set up the clubhouse uh
meeting room with a bunch of chairs, right? As many as we can fit in there. We'll keep a podium in the this, you know, the room, right? And if needed, we'll run the show in there inside, right? And then food.
It'll be kind of like uh you know, it's raining. We could use the picnic tables under the the overhang or you know, unfortunately, you know, you got I mean, we could also I mean, we can we can at least we have a plan though. We just have one, right? Right. Cancelled. So, you know, we we'll do
that um as our fallback for the rain. Nobody that that room won't be booked and it'll be ours for the night. So, um this year we can't forget the nominees um interviews. We didn't do them last
year. Who does those? Whoever does the video, right? But obviously with the rain and being a little hectic, it didn't get done last year. Um, but we want to do the the interviews, but that's in the beginning though. Yeah. When they get there. Yeah.
Also, Gonnie got there not necessarily at the 5:30. He got there a little after. So then, you know, it kind of everything just got rushed and pushed into each other. Um, so yeah. Well, but we got to do the video, the the interviews. Um, and we
have the the fallback event with if it rains, which again no rain, but if it rains, you know, it'll be fun. Everybody crammed in together. It's all feeling love. Yeah. And then we can play a little line game. Can you feel love tonight with love and
John? Oh, that's the worst word in the watch. Um, okay. Uh, any new business from the committee beside what we've already discussed? Do we want to meet again in October to finalize? Do we want to meet early November to finalize?
Anything that we have outstanding? Oh, I wanted to assign. Okay. So, you can handle Weber and Dembi and then I'll take care of Sid and Bailey as far as following up with the pictures and which in reality it's only him.
It's Dembi of them, right? I'll reach out to them and their sizes. And their shirt sizes. So, I'll reach out to both of them today. Oh, I know Don's on the radio till 8 tonight. So, you got hurricane. We do it early November. Yeah. Yeah, I would do early November. Yeah, I would do also early November.
Um, we have When do you Well, you when's your districts? Uh, October. Okay. Yeah, October. Okay. But no, perfect. Election day is the 4th. That's the first week.
And then Veterans Day is the 11th, which is the following week. Are we going to want to participate? Are we gonna Are we going to participate in the Veterans Day parade? I'll be with the Optimus. I know you walk. You walk, right? You guys want to I mean, whatever you
guys want. When is it this year? November. This November 2nd. Yeah, the second. Yep. November 2nd. Second. Sunday. still um yeah, we got to start pushing that on
the Optimus side to get kids out there. But yeah, again, I mean, I know in the past they've done cars. They're not doing they're not doing cars anymore, right? Honestly, I don't know. I know the one year I went to I had to go pick up a truck at uh at Auto Mall. I'm not into the
I mean, from what I know, they It's a parade, right? Um I know that a lot of um like for the public safety and stuff like that, they don't like closing off that many streets. Um but to my knowledge, it should be like years past.
Yeah, I know. The one time I did it, I had to go to Auto Mall to pick up a truck and they gave me a truck with a magnet that said Sports Hall of Fame on it and drove the parade route. Jim, of course, was all the way at the front with all the kids and I was all the way at the back. I was the last one. A I got home earlier than you did. You did.
I had I had to go back to auto mall to drop off the car and all that deal. Yeah. Uh again, so we can discuss that amongst us if we want to do it or what not. I know Jim will be there regardless. So yeah. Um all right. So I'll follow up with Karina and Bailey to get pictures and
sizes. I'll work on the bios to get those in in the next week or so, two weeks. Let me get through opening opening day of football. So Monday, so are Mondays good for our I'm fine with Mondays. Monday for me is the thing is the 10th would be I mean since you played this morning
you're not too tired right but the thing is okay so the third so the second the third the third is a Monday and like I said this day before election day and the 10th would be tough because that's Veterans Day the 11th so
um whatever I'm I'm good it's fine how's the 113 look on the calendar obviously be a month a couple days before the event So yeah, it'll it'll be good to, you know, finalize those uh little details, the last details,
right? And it still gives us a month to if we need to adjust something, there's a month, right? So 11:3 look good on the calendar. Yeah, I'm checking it right now. Oh, it goes about 40 days before. November
3rd as of right now has nobody. You guys want to do 6 5:30 5:30 work for you guys? 5:30 5:30 this 5:30
and if possible I know it starts to get um obviously we have opening day and you have open day I was busy but try to get me the minutes and the next agenda already so like that I can just send it to the clerk's office we don't have to worry about it down the line and you guys know we got to scramble ble to get
this in. Um, and then, you know, the the sooner the better just so that they don't have to get on our backs about We only voted on one thing tonight. The minutes the minutes. It's a beautiful thing. And that was Marian's vote to approve the last minutes.
Yeah. I got I got a second vote for you. I need a motion to adjurnn. All right. Second. I Someone's got to give a motion because I can't. I will. Okay. Motion to adjurnn by Dave Oliver. Second. Second by Mary Machoa. All in favor? I adjourn at 6:23 p.m.
Perfect.