e e e e e e e e we have Michael his group is Dr you guys should be good
see hey Stu all right all right we good to go yeah this is the agenda oh yeah um I was talking to Nicholas from Amazonia yes he gave me some ideas for for his
business not to be interrupted yeah he I talk I was talking to him to yesterday but um we'll talk about it now so I'll call the meeting to order yeah 6:13 we going to do a roll call for subcommittee right uh yeah you do oh you
do really call people are here okay okay okay all right yeah so we'll call to order 613 meeting begin um we'll do a quick roll call of the people that are here so Felicia Salazar Fela Salazar shook Shook and then Matthew kasay those
are the three that are here and we have from the public our public comments um so we'll move on to public comments I guess and do you have anything you want to say I guess before we actually K it off and get going or no we B it all right cool he's part of the conversation was a beautiful event I was
there I mean it was very nice I'm excited to have back on Main Street cool I mean the gr companies are I think everybody was Community sweet man thanks again for the support for making this even you know possible you guys all the GRS everybody um all right cool so move on
to deferrals additions [Music] the shook s c hu C all right so I don't think there's any deferral editions deletions really because we're just here to talk about the Main Street Live so I'll just kind
of jump into it straight into the new business so first before we go into the next one I wanted to talk about we had some notes from the EDC meeting about the previous one the one that just happened so the main thing was that it went pretty well right the main thing
that we wanted to see that we spoke about at see was more people we wanted to see more foot traffic that was like the main thing the big thing for that is pre-planning though and just kind of pushing it more ahead of time last time we only really pushed it about a week and a half before that's really all we
had yeah it's really nothing at all now this time parachuted on us no exactly yeah now this time we've got four weeks right so we've been pushing it for starting last week and then now again this week and it's I I created the event right for it through the chamber um we're also doing social media posts
passed out these flyers um I'm going to do an email blast as well from the chamber so we'll start doing that already starting this week and last week so it'll give us a little bit extra um you know um marketing so I'm hoping that helps with the fot traffic other than that we also spoke about some minor
changes and this is more um for you guys for sh for the cultural Affairs and you guys are actually managing like the agenda of it the hour to hour I had just a comment I mentioned to what's her name Andrea to let
um see I go blank on the notes s to you just like uh when you know when we have a an alarm inspection or their clean something that she sends an email to all the tenants maybe she
should advise ahead of time for the tenants to be prepared just to avoid uh I think she did that this time we let the tenants know but I'll double check right but not not just that they you know again I okay I didn't I didn't get
it but I'm I'm in the second floor so I may not you should have gotten it too though I'll check on that because you know that that would be a good you know Hey listen you know this is coming and you know and maybe couple times hey it's coming on this date prepare yourself uh
you know restaurants uh make make the necessary arrangements and yeah that's why we to plan with a plenty of time ahead of time and that's why I wanted to go to all the Main Street tenants yesterday and tell them this is happening so that way they can plan for it because I think the biggest thing and again still on this topic about the last
one the biggest thing the biggest negative I guess we could say the biggest complaint was from Amazonia and that it was the music the Acoustics and it is kind of true when you stand there I don't know what it is with that Circle but it does kind of funnel towards their restaurant yeah when sat in the back
yeah it was fine yeah but literally right there in their little house area it funnels there so they were just the architecture of this yeah yeah that's why so we were thinking of a couple different solutions one would be and he was asking we could do this is just lower the music a little bit just a tiny bit nothing crazy but just so the
speakers on he was telling me that that the waiters couldn't hear the customers to take the orders yeah and then he lost three reservations for people that that had reservations but you know everybody was inside because nobody wanted to be outside and then he lost three
reservations and say hey yeah it's my best day if I'm going to lose uh business you know I'm all for for for the event but you know shouldn't hurt my business yeah no I get it I get it and uh so that's why that's one thing but I
at the end of the day though he did end up getting some tables too from the from the event as well that's why I kind of balanced out we asked we asked George the waiter we asked like what about this and he said yeah there was a couple people that left but there's also two or three that came in including Brian Mon he was one of the ones that a there too
because of that told me so that's why at the end of the day I think it ended up pretty even for him but I don't want him to walk out of it with a sage in his mouth you know what I mean that's that's the goal and and today he told me because as I was coming down he was downstairs so I say Hey listen I'm going to the meeting is there anything in
particular if we can move the stage over here or if you can or or if you can put the the speakers uh facing Direction in another Direction yeah yeah he was wondering he was asking me if we could put it closer towards where the jewelry store used to be right if that's a
possibility but I don't know who who that's for if that's cultural Affairs or that's Grand B yeah the right now T is just providing the directory of Music gotcha gotcha I mean I think it would always be a grand question at the end of the day right it's their location
probably right so yeah I guess that's something you want to take back over there maybe sweet cool we did this event was where monitos is that was aage yeah that little stage I remember remember that was the thing is that if
you go too deep inside people from the street don't don't know what's going on yeah the idea is to have it as close to to 67s to draw people in maybe you get the lighting guide to start but but you know the thing is like
as you drive through 57 you you don't necessarily you you see the you may see the people but as you're you're D people drive fast right the idea may be to uh because I know when they do the farmers market yeah they put banners oh yeah
yeah they put banners and yeah that's we can play with in the next one you say concert or Main Street Live or something or maybe do it in the in the empty yard in the across the street in front of Shadows with the stage there I don't
know the thing is that if we if you cross the street yeah I know sh is always busy yeah I mean when we left that night I know their events started at 10: but at 9:30 they already had oh no no no those
people I know I I know they're schedule because I'm my office is right there on 67 and I you know I'm an accountant so I I work really late and uh like uh the Miller house at 8:00 on Wednesday boom you I can hear and now
it's more Comm you know before Co I I would know the the songs that they would play they would start with bang bang with the with the drums and then Shas th I think Thursday Friday and Saturday they have something going on yeah I
think they have S night sat right anyways right address that was that was good to hear all right cool so the so like I said the changes that we had list that I had listed out was was that more time
for marketing to get try to get more foot traffic um we can move the stage a little bit over that direction if that's possible um make it a little slightly less loud and just so people can actually still talk I guess he was saying he said it just a little too loud um and then the other thing was
this was a suggestion from caros Cel he was wondering if we could started a little bit earlier like at 6 he was wondering maybe not now for the next one or the one after but it would be to think about moving forward I can't remember was reasoning right now I thought in my head for doing it at 6 do you remember Ralph he he was bro he was
saying that maybe we can have a DJ and you know somebody oh somebody to warm it up at six right right to warm it up and and because some you know you you you get a lot of trafficking to Main Street early on yeah right uh like the younger families with
the kids and whatever you know the 9:30 is a different Crown you know those people already have left and so he he's saying that you know people come oh the event is at 9:30 oh we gota wait two hours they walk around they get bored and they leave yeah so maybe if you
start something then you know idea the idea is to do like an intro like just say music or um you know I know six o' is too early for you have fam if they're serving dram but um um I don't know how
they do it in other communities because I know they um to me six o' no no six even though I I work nearby when I used to in but time I got home 8 o'
so maybe seven yeah okay the idea out there that's why me personally I thought the 7:30 was okay but I agree that maybe before like around 7 or 6:45 they don't have to play music but we can start just or we don't have to like the band
doesn't have to play or say anything but we can just start playing some music in the background you know what I mean coming out of the speakers just to get people ready that hey like there's something going on here there's some movement you know there's some music happening so maybe we can do that and that doesn't have to require us because what I'm worried about is having to hire a DJ and all this stuff and have to
worry about that but that's as easy as just putting on a playlist yeah that's easy for 30 minutes exactly no that's what I'm saying we just put a Pandora playlist on or something yeah or maybe you tell amonia
you increase your speaker so so you you are the the the first now what we would do is we would probably just do like a Pandora or like a what's it called like a Spotify playlist or something that's of the songs related like for example this next one that's at 7:30 80s music we would
start around 6:45 or 7 put on the speakers a little playlist with some 80s songs just to kind of get the vibe going of like oh there's something happening there's music and you know there's a stage you know what I mean like people setting up whatever it gives them more of that I think that's easy enough to
do that night yeah they're 80 the night after yeah I talked to him the day after he said well let's coordinate so because this band is the 31st is 80s yeah and then when I was talking to Michael I have an 80s B no no no I don't want too much of the 80s I want variety different
kind of genre all that so so he has I this band is different I don't know how many bands he has yeah there have so many just taking notes of what we're talking about this all right cool all right so that's
what I have notes on the previous one I don't know if anybody else had any other things they were thinking of in terms of improvement um like I said our biggest thing was foot traffic and then those little changes to try to help out somebody say that you know we want to get people from outside of the town
yes this B is from Miami and they follow so they something different so we have to and think about IDE starting earlier with music that's that you know it's not like what we
start 7 and 7:30 or trying to yeah just warm people up into it all right cool so are we good on have too many things that happening that night either because we had so many
things happening that night it was like oh yeah there was the bnii it was also having a Gala in the in the shopping center the same day that's why at the at the uh Hotel there was a lot going on that night it is true um all right cool so that was the previous one so now we'll move on to the next one right talking about planning and prepping for
the next one but before we do I want complete clarification on what it is that we have because I'm so confused when it comes to what the town can do and what they so the committee um this obviously Falls very in line with cultural Affairs so if it's an event that cultural Affairs wants to take on as Felicia and all of you historically
know that they used to do that's totally fine and I mean I don't want to speak on behalf of council but I'm sure it's okay it falls in line with Mission and the um the issue that we're or I want to say the roadblock we're having right now is that cultural Affairs has not committed
to taking on the event Felicia did present it to them she mentioned that you guys EDC specifically was backing it up with promotional dollars um but right now they're not comfortable taking it on I can not to speak on behalf of the committee but a little bit of the comments that I heard and Felicia was at
that meeting was part of the concern right now is they feel like if they're taking it on when you're taking on an event you're taking on the dollars the expense that comes with it and that's right now it's not so much the event at least that's not what it seemed like and you guys can see the recording it's not so much the event that they had an issue
with they think it's a great event and they want to support it they're concerned about the cost because who the committee cult okay right so they're saying but you're with she's the chair of yeah and I think they're confused because all these people are new they
don't know the history of all these events that have been going on for years and and the idea is to convince them it is our event you know I don't mind collaborating with different entities the chamber or whatever but I said don't
worry about the money I mean if we can apply for sponsorship then yeah that will be our money we'll be putting it in and helping the other committees but they're afraid oh my God we're going to have to create a you know a new account and this and that and that I think that's what terrified them I said
there's no need I mean it's like like I mean we survived the first one yeah and that's a big part of the GRS though that's why I don't know if we can rely on them forever that's exactly that's the key question that's kind of what it kind of came back to because at the end of the day yes it's a great event and we're all very positive with everybody's
connections that we can get sponsored dollars but putting sponsored dollars aside and this has come from Council before the idea of sponsor dollars are not to fund an event the idea of sponsor dollars is to elevate an event that's already being funded by the committee so the concern is is the committee willing
to front that money and that's and again I don't want to speak on their behalf there is a recording of the discussion ficia was there they like the event the concern is the dollars and I think that part of it is because cultural Affairs historically has certain events that they do every year that takeaway that
obviously their funds are used for so it's like they're kind of trying to figure out can we balance everything gotcha financially yet and added to that is uh the conversation that we had the other day is like we have some some events that are not bringing in that
many people is costing us so can we make an assessment of do we need this events and we you know because one of the comments that that I heard from from the staff was like why don't you bring the event that you're doing in the park to
main so you know it's like we could have and correct me if I wrong I think that was one of the comments I was like you can bring you know people the last three years we've been losing money with the concepts so why why not invest of course this I have to get them
to approve it and all that and and I'm going to bring it up in the next minut is is we to make an assessment what working was not working because you know it's you know it's you know I want our events to be successful but if one event is not been successful and it's taking
money away because we cannot be moving more money around to to support something else let's make it assessment the same way that I want to make an assessment of if this is something to look forward to but you know I I'll I'll doal with that when I need to them so okay I understand I'm positive that
things will work out on my I just need direction from the command yes you know so that when I receive an invoice from xand stage whatever it may be I have the direction to pay it out really that's all it and just to like for clarity did this conversation happened before the first one or after the first one the
first uh it was last meeting you guys met that's after the year you guys met February 12 yeah February 12 is when they had that discussion because you know in the in the economic de you know I before
February 12 right 21st right but I asked Andre I said oh no in yes made it very clear we're helping out this event but this is not a Graham event you know we can you know we can help a little bit here or there but but they cannot you
know take it on either yeah that's why so right now so what so what the culture affs committed to before basically was three events that the grams are basically um helming I guess right like with us managing basically because for I
thought it was only one with the grams and then we start taking over no but it's what they agreed on right now like as the event is going on the serious right now is assisting with the directory list like helping with the musicians part of it that's the that's they to
okay no I know I know for sure but I know are are are the grants do they know that do you guys are you guys familiar with that deal I guess that was set up for that you Andrea is and I think yeah the first couple are probably funded by spor the first no not not
forever that's just to get it going and it was my understanding that the town approved it and it was a town event now because I was also going to talk about I thought a whole we need to prepare a whole Harless moving forward with the dates and and and so forth so if that's not
100% that decision hasn't been made yeah that's that's where I'm confused that's unfortunately but what does it need more that's what I'm wondering just the committee needs to say yes but we need to go back to the council no right no the council um I have to double check that I I don't want to tell yes or no
because I don't want you to me but I know that the committee is the one that right now for sure is not they're they made a a motion which I don't know and luckily we changed the wording otherwise it was going to but still the motion doesn't really give me direction
to forward so the whole thing the motion was they reassess once the GRS were doing three concerts I believe correct me if I'm wrong yeah I heard was three they wanted to reassess February March April on if the events were successful to see if then they wanted to that's where they are right now as of last okay
okay let me ask about it having to go back to I don't want the EDC get over is that possible yeah because if the issue is funding right if the issue is budget we're about to cancel local Intel and we're about to have a huge opening in terms of budget
in terms of if that's what it takes to because like what we were saying I if what we need to do is at least provide and show that we have the budget to do without sponsors and then the sponsors just there to elevate it we can kind of get the sponsors after and they just you know like we can cover it if needed but then we'll get sponsors right but that
but that budget is not necessarily un limited me no I know we're going to get sponsored and not have to tap into it that's what I'm saying like the budget's there just in case so just two comments I I don't want you to think that it's like oh we have to go to conso for every single thing the reason that you guys would have to take it counil if that's
what you decide to do is that we talked about from a cultural Affairs perspective well no more the budget right like although you guys have a budget let's say you have $15,000 free right now I'm just making this up that doesn't give EDC the authority to use that money and whatever they want because remember at
the do you guys of you guys gave that to council like this is what we're using our money for so now middle of the Year you guys can say oh we're just going to use it to pay like random vendors it's something really we've got two months out of prep so that's why
okay if we can make assessment of What's um successful and what has not been successful and how we can improve it if we can use the money again it's convincing
the that if we move on event from a location I mean it's still music you know that's something that I have to work with the committee and and see if we can because I mean we're losing money the concerts you guys concer huh they
currently have two you do annually two concerts for sure you guys do ja in the park which I don't know if you guys are familiar they do it at Veterans Park lately but it cost money like you guys can because they have to put on a stage and everything no I get it's very no I'm saying that's how you quantify if
it's they have money allocated for that they have money allocated for a Black History Month concert and they have money allocated for a Sy uh a symphony of the Americas that they've done every year so those are three concerts that the committee regularly has every year okay and again the committee doesn't
have and I think that's what Felicia mentioned the committee has the option they're the ones organizing the event if they want to do it in another town area they can but as of right now in the last few years they haven't it's kind of been the same location what's a measure of of a successful event for the cultur Affairs committee that's what I'm
wondering is it a ticket event Unfortunately they didn't specifically going to because we were running out of time the last no but I'm saying if it's a ticketed event so you're like we spent $3,000 on the stage and we only made $1,500 in tickets this was horrible the way but the way they rate the success of
of an event is the amount of money that we spent on it and how many people attend okay like the Fourth of July is a total success because we get almost like 9,000 people or 10,000 but you're not making money from these events right I don't think you sell tickets per yeah that's why that's what I'm saying I
don't get but these events are not money makers these I was just confused bringing the community together no of course that's sound like a business that's like it sound very confusing that's all I was like what is it was very vague yeah it
sounded like it sounded like you you guys were a business it's I was like what do you mean it's not successful I I thought it was just we just do these it was um that Mee that meeting was kind of there was a lot going on so I think that item kind of fell to the end and I don't think they went through it thoroughly which is probably part of the reason why they also didn't feel comfortable taking
it on at that point I get it I get it yeah I getas educating them and say look this is something that you know will it's some I think I always say it is a win-win situation for us as a town to to
be exposed as a alter place where people can come and and I was actually I took out some uh some articles about how to improve your community culturally and so forth and and um but again is is the
money's there it's just where do we want have the venue at the park because like I said in um what was that what we had um what's that name rain sheco brown or Nicole somebody I
was there and she's fabulous but it got rained out but we had to P her of course yeah she came and then the second one was U Henry Nicole Henry yeah the second was
um was the last one oh the I there were three there were three I don't but I think that's the thing I feel like again this is just a suggestion I think the metric should be very like things you can actually measure because what s I think you can
say something is successful and the other person says it's not like what are we actually looking at that is very data yeah all I can tell you is when when I heard from the council is they they measure the success of the
attendance yeah I Mak attendance and the money spent on yeah would yeah so that's something that we make need to make that assessment as a committee is either I don't want to get rid of the concert I think that's what you know
concerts are good is maybe you know I get it so right now the main issue reent ourselves so right now the main issue is that the culture Affairs committee adds their set of concerts they're doing right now and to take this on this Main Street Live is basically like adding another concert but they don't have the
budget for that right now not their set of concert specifically just events they do different yeah whatever you're saying so like adding another event on it they don't have necessarily the budget to take this on right now yeah no yeah that's fine that's fine I just want to know and cultur Affairs you know it's
to bring culture but to bring the community together together to bring whereas you know neighborhood Improvement is to beautification you know ITC is to bring they do the B right Char so uh has anybody on the cultural Affairs
committee ever solicited sponsors like some of the bigger business businesses in the area we have I mean for the Fourth of July we get a good chunk of people okay but it's competing with all the other committees and the other committees are successful that's where
we come in that's that's where we wanted to jump into EDC because we've got the connection with the business community and we wanted to tap into that and use that but that's why I don't know what we can do because every time I try it's like hands are tied so I can tell you what sponsors um so we have a good amount of sponsors that reach out that
do want to collaborate on events and and we do you know we do have them partner on other committee events the concern with this specific event is as a town we cannot accept sponsor dollars for an event that we're not currently no no I get it for right now you guys know once
the committee takes it on committee says hey we move forward then it's very easy for me to put together a sponsorship packet and go out to our contacts give it to you guys whoever and then we sign them on even better we have more money now the initial funding is kind of where we're we just need need to prove that we
can cover it ourselves first it's basically what it is as a test like the first was done as a test and I think if if we like we finish in June if we start like saying our June me say guys this is
our chance to to get sponsors for next year concerts yeah let's start her and then she can you know jump in that's why the I mean I keep telling them oh we have I know we need eight months to a
year or six months and that would be great because if you have a serious lined up it's easier to sell a package Al together yeah and that's what I want rather than going individually I mean I I I um actually for our next meeting I have a our calendar in the full year and
of course part of the fiscal year the next year this is September 30th to October no 1 201 start3 October 1st September 30 so
so we need we need to you know make them understand we need time to do all this I remember years ago when we needed to do uh sponsorship corporate sponsorship um it was I think it was in U April and October when all these big
corporations um and start doing their budgeting but if you start doing budgeting in November it's already gone yeah because most most companies start their budget in in in October you know and they they're then once they that everything around is just finalizing the
f j and that's that's the thing that we need to teach our members our committee the importance of doing things on time again this this was kind of like a little bit crazy but it set up something that need you know wanted to be done and I'm grateful that
Andrea helped us out and but I think it's is up to us now between the two of us is to to create that that package you know to have money for the culture Affairs have the EVC if they want to
promote their events too or or or because like I said what we do in Miami Lakes I mean of course it's Main Street but is is helping the the the businesses which is the main you know the main thing that we need to do and um
but I mean I don't mind helping out but I think the committee should get involved too no I mean 100% that's thec was uh you know we were you know we spent a lot of time discussing our whole last meeting was about that we even wrote up a prospective sponsorship
package and everything that we could maybe do do different levels for the different things with a title sponsor that basically covers the whole thing because Andrew said was around 3,000 to cover the whole because what what scar I think some people in the community was why are we going to find $5,000 guys we established a budget we
were kind of like crazy about the budget between four and five you ended up being 3,000 or less in some cases but is are you have to pay the band correct yeah the band is more expensive right you have to pay the band then you have to pay for the stage the staging stage
because you know that that comes that comes in from the outside right so you have to pay that vendor the same person that does the best the lights he been very reasonable um very helpful then for the music the music who who
puts in the sound the the the band brings bring sound like this one that that we have hopefully for June U is the bring their sound of course if you if you don't would have to add the sound it's more expensive but this person that
I spoke today um Michael M an old resident and and musician he he said no don't wor about and I mean I thought he was going to be happy he's coming lower than some of the other bands so the B I think is the most expensive one be
between the let's say the printing of the banners I would say I me like a little because the the [Music] printing the the performers the stage
the Sun and lighting and this this guy that we used was very good I didn't even ask him he brought smoke color everything you know so he put in the stage and the lights and the see you know he can put that no I
asked him I said Martin do you have any music no I didn't bring it in I can bring it next time he's he's willing to do at this you and it's just working with people and making make them feel like you know
that they they only part of something important and and they want to because he was taking pictures and I'm sure he put it on his website so that helps him his business too so it's it's it's a it's a winwin situation I
think optimistic about all this agree with mebody putting putting an event together is not POS it's not like like that mov says uh uh what it bu of
dreams they say you you build it but yeah but putting an event together it takes time it it takes commitment yes but you know and you know again I ran the festival in our lady of
lake for 13 years that's very success and you know 12 years ago I I walk away and you know somebody else picked it up because it builds on the success and it has you know one successful event people like it they keep coming it takes a
while for for people to get to know about these events and uh but you know sometimes you gotta suck it up and and you know let's do it like just say commitment need committed people are
willing to work and to help and that's how things are successful you have people I don't want yeah so it goes back to what do we need to do because that's that's what I need to figure it out so right now you we just need culture
Affairs committee to say they're gonna start April or start whenever they want okay and the EDC we kind of have our hands tied then we can't really do anything right you guys can always go again just would have to be to make it a new line item and add a thing if we want to take it over corre it would have to
be its own thing correct okay um I I do want to mention I know you guys did put promotional dollars towards this so um I I was asking the team right now and they're ready to go forward tomorrow with oh we can do that yes because Felicia took it to council um you know to let them know that EDC and CAC was
supporting the mry live event blah blah blah and they said yes it's fine so we can use those dollars okay so they'll go live with that tomorrow awesome um on Facebook Instagram and I think you guys correct me if I'm wrong we talked about a t already so you did want to get people a little bit outside of the Town
perfect that's perfect awesome I didn't know we can do that all right cool so now we're want to that's kind of I get I so C CAC is GNA help logistic so you're promoting in a social
media to a range of 10,000 10 miles miles people will see this and you'll advertise it yeah that's where the town will come in now through the EDC yeah and the Chamber is doing the event bright and then I guess the chamber Graphics printed out those flyers and Stu too that we gave out and all that
okay right so the the the the chamber is contributing something and well the chamber is me that's why it's me doing all the email blast and social media but you also but you also need the
fun yes no yeah the the chamber no yeah yeah thank you for that yeah like I said I just need the candling because I want uh I need to make a half siiz version of it because Hector who's now part of the EDC by the way the owner of pizza scene he joined
the EDC yeah so he says if we can give him a half siize version like a designed half version can he put it in the pizza the p boes and he say he delivers like thousands of them a week so or a month so I've done that he bring two posters
per sheet yeah no I don't know if he need I think he need actually designed half like I don't think he just needs that in half size maybe that maybe that maybe that size half and a and it doesn't be colored people thr out anyway yeah that's I don't know what he depends
on doing I don't know if he's going to put it on the box or if it's like a thing that goes inside little flyer and it doesn't have to be the whole the whole thing no I was just going to put it's time to celebrate Main Street Live and then featuring glass box Friday D and that's it right just the
title and then the text on the bottom that's it get rid of the pictures get rid of all that that oh like the next one's upcoming yeah we could mess around with that and the tenants are putting them in the storefronts yeah a lot of them already did like I said we passed them out they would put them right there right after
which was which was nice because the idea if we do the the kiosk one is to put what's coming which is something that we can do for next year yeah that's that's stff to talk about once we we don't have to officially yeah once we officially take over okay so the
next thing that needs to be discussed I guess at the cultural Affairs committee meeting would be taking it over for June and that's something that already kind of needs to be decided now I'm being real I have a question for you um I just want to be clear and I think this will help the committee make their decision
yeah so come me you guys will not be funding that's my understanding today yes yeah so if they if if we want the event to continue it really does have to confirm the town's committees at this point yes I mean they I think the fan the company was under the impression
that that already Happ okay yeah me too yeah that's why I orig because I think they wanted to know oh well the gram still continue to you know to give I fig it was only the first three months was over so the idea here is who's funding okay she's they're funding the
first three months so may well so you guys are actually actually the first month confir actually the first month we didn't spend anything on the band so it's February March April is what it is that's that's what we're thinking of is the 30 is February March April April
right may may that or they want to do May which is the what what was that look this is a schedule Jackson 17 J January 17th was Jackson bun was canceled because of bad weather so yeah
the the gram didn't spend any money on it they only spending money on on two bands yeah that's what we're saying February March April that's why April still still be January skipped over have that's fine I know we have May so
you know can we jump to May what do you mean they not Happ skip April you're saying if we don't get baned we don't do it in April I mean yeah that's up to you guyss that's the I mean it'll give us an extra it it'll give us a little extra time to figure this out but I mean we can kind of worry about that because
then depending on you guys in the band Guess wait that's where that's just where I think was very confusing that's that's you know I think what needs to be said is like who's responsible for what yeah exactly the funding that's I don't care about the bands and all that right now if I'm
being real just want funding right the the fund thing but there's the logistics too of getting the bands and have it without the fun that's why we need to figure that out yes but but what I'm saying is we just got to figure
out what I was saying supp that we need to prove that we or you whoever whichever committee can do it without sponsors firsthand and can sustain it without sponsors yeah and I don't want to say prove it's just I need direction look I I don't I I want to make it as easy as possible if cultural Affairs
tells me tomorrow hey yes we're willing to put up $4,000 for this serious we can I can create a sponsorship package and we can send it to all the contacts we have and at that point you'll receive the sponsors I think that that's a natural progression of the event being successful but you guys need to front the money so we can
move forward with booking yeah I don't I think we have the time because if I go to the to the comedian say look uh some event had not been successful in the park why don't we you know I mean the Comm that's up to the committee right
like I know they had this discussion and yes or no when's the next culture Affairs conven meeting next week Wednesday next week on Wednesday okay I'll go and then we'll talk about it then if the cultural Affairs committee decides not to do it and not to you know you guys we can't do it we can't afford it we can't make it happen we don't want
it to happen we're like they can't do that next meeting yeah whatever I want them to cancel it totally because to me I think well right now we're it's going to happen at least um March and April right so this March one's going to happen I'm going to be there for this meeting the next cultural fairs meeting
which is going to talk about the April one right and now going into the May one which would be where we officially take over or the town officially takes over and the gram step aside if the cultural Affairs committee does not feel comfortable doing that may meeting or that may event then I guess we can try it from the edc's perspective
because I know that we definitely will have the budget available to at least fund it to get going because of the local Intel thing that's going to be canceling pretty soon um I think I think that's what's going to help us because we unless no mean that's fine that's what I'm saying I just want to know what
it is that it's stopping us and it looks like right now it's money that's what's stopping us I have a question for you I gu collectively doesn't makes sense to do dur the summer and I asked because I feel like there was a conversation at the beginning of this where now's really the good time and then it's too hot it's too hot and it
rains a lot and it gives the committee a chance to kind of organize and upcoming and their funding as the new P school year comes to a start okay I think is the idea and and this is the way I think about it they're gonna say no they're gonna say no we don't have money unless
we move money from like I said from do we have anything in thing committee has events they don't again if the committee maybe wants to not do those events and do this instead that's decision the event that we used to do in November we moved it to January because
of the weather so the January was too cold we hardly had any anybody there so how much can we adjust it to you know yeah but that's up that's up to your committee yeah bring up I said guys we know we're
losing money because if if we don't pay oh we have to cancel I'm sorry we have to cancel in October for some reason something happened so yeah we had to cancel already two concerts and we had to pay the musicians money that we could abused to
do this but when you contract a musician you it's is it like is it guaranteed whether it goes depends on their agreement they all have different agreements no no I understand but you can you negotiate say hey we got number of days to cancel because because
all I know is we're losing money on those con and it's not fair you know to always always calling the taxpayers because that's taxpayers money and uh I mean losing money because they're not happening right that's what you're
saying you guys spend money not showing up okay two two because of weather and then the last one is yeah the October we moved it to to January and yeah because October was also Chang canc because of the weather
all right okay so I think I get it now and I like what I was saying what you were saying makes the most sense that yes that what we should do now I think then and kind of mixing what Felicia said earlier is that since right now there's no band lined up for April right and you're thinking that there's nothing that you guys can really figure out
right now I'm thinking we do this one in March we skip April like you're saying we do May and then we pause for a little bit over the summer and then see if we want to come back for the fall winter time yeah it could be it could be a seasonal thing fall we have the festival lights that's very timec consuming event
okay of course it's just the G doing that so then maybe but I think and again this is a committee thing but I think at the end of the day if you if that's how you're going to approach it there's always going to be something so you guys just have to I guess make the commitment that that is an event you want to drive
forward well I think the concerts are a good idea and if they can't be on Main Street for whatever reason or you need a change of of venue like you're saying main streets busy during the Festival of Lights with all that going on well there
are other venues not necessarily just the park but I mean AGM has a fabulous parking lot back there very um it the old boy scouts building probably isn't big enough but in the shopping centers are open at night you know so you can't
really do that because in the leases we're obligated to provide parking so we can't do that um but there Surplus parking like that remote parking lot behind it's behind between the hotel and the prominade MH so there's an area back there
um if it could logistically work you know but when you start doing that in involves closing Main Street so that has another dimension and then depending on do you have security at the the one in the park because that's a bigger draw like you know right now you're doing the
Main Street on front Friday night so there's already security position that we have but if it gets bigger then that's something that security has to be found years ago Again by
monit we we brought like a brass band and they were playing Christmas caros yeah and I'm trying to reach out to them because I know they still exist and that will be something nice of course it can we ever use the Optimus park for anything other than food and wine
um it just again it's one of those things that has to be requested in advance to see if we can fit it in within scheduling of the sports and those get booked out pretty in advance too so I don't doubt it that's just another open area I think the problem there tends to be the parking no I don't doubt it
there's not enough parking no there's no parking there it's like if you go to a baseball game for the kids you you got to park in the church we'll talk about the festival that the church that's getting ready to have people park to play in April okay have fun so well um
in I I spoke with felici and I this is my last Point um the annual Partnerships like are a real thing with with these bigger companies so I was mentioning to her one of the biggest sponsors we have right now are Memorial um they reached out to us mid year last year to finalize
uh an agreement till that's going to run to Fourth of July this year so I I I mention this to you guys because it would I would love to include it if the concert is taken on by the committee it would be a great great selling point to have them and I know that they do it for the other municipalities near us so I'm
sure they would jump on this too um but now given the timeline that I know in July they'll start asking for it so we can have something in April May lined up I can but if you have Memorial then you can go and now you can even get more go go to baptist that they just open a big
a bigger facility and you know they're right right they're the local they're the local thing that's right that's that's where we community that's why that's why I wanted to do this in the first place this kind of relationship between the culture and EDC helps each other outties I think the
economic and the cultural because um I always and I I remember keep saying repeating myself when I worked in Broward um the cultural Affairs the f I used to be in the library building Crossing Broward and I can't find that button but
used to say culture is good business yeah and and then I'm reading all this articles about it and it's how it brings business to our community and it's you know I don't give up I said you know I know I'm GNA be 90 years old and I'm G
to be there just no because you you you you you bring food traffic and then the people get to know the towns they get to know the businesses and oh ah there's a restaurant here we we'll come next week that's the whole idea I mean okay that we you know we do for the
committee so again so the conclusion is culture Affairs committee needs to agree to take it on if not then the EDC needs to agree to take it on somebody from one of the Committees needs to agree to take it on for forever or just for this this part of the or whatever whatever we are comfortable with what I'm thinking right
now just to make it easier for all the Committees to swallow is that we say we're going to do it basically we're going to commit to two for the town April and May and then April February no the the grm is doing April so it would be may it would just be one because it would just be May and then we would skip
June and July because of this whole thing with the summer so that's why we can do that right now to make it an easier pill to swallow okay then whatever then we'll just keep going I me I'm fine with doing it over the summer too and say whatever happens so okay um make the pill
EAS Fourth of July it always RS so so May's going to be the Gams April's going be and I feel certain that's the case but Andrew is a spokes I'm going on record Andre is a spokes person the then February
March what do mean March was already that was the like this March the one this week or yeah that's the grams the gr so the GRS are doing four no three when when February March April January got skipped no but they're
only matter so so um EDC is going to do May and June or cult right now be Cults and then if not you guys then I'm gonna that's why I want to go to your meeting next week because I'm gonna go to that meeting bring gonna pitch the case if the if the cultural Affairs committee if
all your committee members say screw that we don't even want to touch that we go okay then I'm going to go to the council the next time and say EDC wants to take this over because we think it's going to be great for business and then we'll work with you guys reverse or instead of guys helming it and then we help out it's going to be us helping helming it and then you help out with
the bands you know instead of there's there's you know there's the funding but then there's the logistics yeah that's why you guys the logistics we would be the funding but that's the thing what what isle's telling us and I get I get it now it makes sense is that one of us in one of the Committees whoever's going to helmet needs to prove that they don't
need the sponsors that the sponsors are just there to help alleviate or to help make it better like iow was saying and it makes sense cuz like let's say you can't get sponsors then what it's just over that's why what was that for 2025 this is the grham did February March
April um and that's it for now for now and then May and June is either us or EDC yep and then for 2026 if we can well we'll see what happens then that's why at that point we'll see what happens maybe at that point want to be a sponsor for one of them like using a sponsorship
package whatever whatever they want to do which I don't know why but whatever what's the earliest so we can start for respons package you after as long as the event is on yeah once once one of us and the band is confirmed right like I think
that's the main so if we have if we have a a band confirmed for March 21st and you yes the GRS are already footing U the bill here but could we use a sponsorship package for this event you know to the town will not one of the
Committees needs to funding for an event that we're not organ we need it all goes back to that but but who okay so who's so what right now organizing Grahams are putting these events yes that's from the town's perspective it's a Graham event right now and then we're helping felish
is doing the Le yeah but but she's helping the ground's working with the grounds yes yes but according to the that's according to the town I'm I'm trying to find out what's the official that's the official yeah that's the official position well
somebody no it is it is but that's that's where the confusion was because I was also just as confused because I thought it was the G going to Comm committed to the first one right they were spor like no I know that's why I think they're going to do three I was like gez
that's that's asking a lot whatever I appreciate it but still that's why I think that's why we just got to figure it out so that's why next week it comes down to that if the the the cultural cultural Affairs committee I just mix those two words of if the cultural Affairs committee can't do it then we'll
jump in and we'll try to do it you know and I and I know that we have the budget for it on the EDC because we always end up having a scram at the end to figure out some things so I think we can do that and then also we have that big software that we pay for it from the EDC some giant software that that um shows
demographic information and stuff and it it's up like $10,000 from our budget every year it's like something psychotic so we're we're getting rid of that it's some software that we have on our website for on the edc's website that helps um businesses look up demographics and things like that nobody uses it and it's
and most businesses that are coming here aren't looking up demographics like that like it's either the businesses that care about that are so massive that they have data and other people that do that for them and the businesses that are are small don't take that into account so so yeah exactly so it's kind of a useless
thing so so yeah so that's the conclusion that's where we're at is the cult Affairs committee and your next meeting basically Felicia put on your agenda to see if you guys want to take it over if they don't want to do it and I'll be there to pitch it I'll be a public comment me in the corner if they don't want to do it yeah they're
probably not that's why I'm assuming no and then the EDC can jump in we'll take over the funding part of it officially helmet and then we'll just need your guys support for picking the bands because you guys you know are the culture we we we don't have that uh you
plus we have our own event so you know exactly yeah and and that's just not our specialty you know what I mean it's the culture part of it so that's where you guys would come in so I think that's where we're at I think I think that clarifies what yeah that's the main thing I wanted to with I was
lost when I came to that start yeah I mean a big part of that is the band that's why if you like the most expensive part is the bands yeah no but that's what we would come in too like I said with the sponsorship we just need to know what the schedule is who the bands are over the course of the
next one thing with the band is you have to get the commitment before you know it's like okay are you can you do it this day okay yes but you know not not necessarily pay him is okay no no no that this group this grp contacted me
Felicia because I contacted them because they're friends friends of mine and I and I said I still waiting for for them to confirm that they going to sponsor it so luckily they they they uh when I gave them the date I went like this boom boom boom said they available which one can
you use yeah we have the a similar issue with you know not that we pay them but you know the chamber you know we have to look for speakers you know right now we have the speakers booked through November and you know and and we have to look for them so you know the bands need
to be lined up and then as as they get closer then we make the the financial commitment you know I don't want to make a financial commitment for a b and then for some reason no the B is not going we didn't get the funding you know but you have them lined up and you say Well when
is the last time that you know how's what's the latest that we can pay you to come and then you know little by little that takes time uh like I said uh this idea uh has been in the works since May of last year and finally we had our first
concert ever almost a year later so we were lucky that we had it we had a lot of good people uh talented people in this town and uh people that want to help us and they're giv us at least good
price because like I said the bands I mean I wish I could bring a really really good band there's band but they're in Germany they're amazing but there's some bands that play for free I was only start one time in college they went and play and but you
know that's that's which we thinking but yeah we as as the war gets around and and we we when we had our um our artists and music registry we hardly had anybody and then when I send that mail blast all
these people that I know I started looking looking looking for different bands and how many how many do we have now um I'm un sure but can can you email me not the whole thing the last I know you bring that sorry because I know you were asking it's very hard it's very
hard to find word because you said it's public record but it's hard for me to no like it's public records any who requests it oh yeah because we we have to pull it from the back it's not like it's all loaded on the website not even as part of the culture Affairs you have
no access to it yeah that's what I'm saying if you guys request it I'm happy to share it fine that's going to help me what is this the directory that you were asking about so we have a form on our website that register and then we have like the
database everybody sponsor let me show you we sponsor them from musicians oh okay I haven't even updated it because well I mean yeah you just leave as well there's no like this
just de and I request you know how much they charge and everything and this is the only ones that I've been using and from there I picked the best ones yeah whatever that's do have and then um I contacted um this guy Joe calledo he has
like two bands plus he plays you know Guitar by himself all this is great that's why I want you guys to do the band stuff that's why I want the committee to do it you know what's up with that kind me for next time let me tell you gotta do it you
know again I can use the example of getting a speaker you know I reach out to somebody oh no I want to speak in in in March yeah well no March is taken you know the the person is now speaking in September and I contacted them in January so so you contact all these band
this we're going to do plenty of time ahead and then they say no I want to do it I want to do it and then you start okay yeah you get into the into the read and then and then you start scarly and say well no we don't have April available you know we have July you want to do July oh yeah maybe and then you
know so as of now we have very March April yep and then tentative you know sensitive is uh May and June which like we said it goes back to next week's culture Affairs committee meeting I'll be there I'll plead the case pitch the case if they don't want to do it that's
fine then I'll go to the next council meeting which we still have time pitch it from the edc's perspective that we'll take over if you know that's good to go the council approves it then we'll take it over do you like in terms of putting it on our budget then I can be free to
make the sponsorship package um with all that stuff that we made before you guys can book the F and then we can go forth and multiply after that the question is we get sponsorship you know is that a matter of getting ownership or whatever because
originally we we uh created the event I don't I don't care who wants it yeah I don't really care yeah at the end of the day right now they aren't but I want them to the town will own they they deter that's all we are we're
just a town we're not we're just meetings for the chair people they wanted to start cutting things out oh we don't need this hardly anybody goes to that event I mean that's fine too you know pet have been brought up in one of the last meetings if you see that you know you've been doing the event same event for the past five years and the
last two years it gets five or six people maybe it's time to cut that event you bring it back that's what I want to bring up about those Concepts yeah yeah cancel it twice we have still pay the musician yeah they didn't perform that's costing us money yeah hey what
like I said I'll be there I'll be in your corner on the next meeting for supporting it but I think with that I think we're good right I think we know what we need to do no now we know yeah we know exactly what it takes and then once yeah once we once we get that thumbs up either from the from the culture Affairs committee or from the
council for the EDC then I really want us to I guess it would be the culture Affairs committee to sit down and really make that list of bands and who's going to be doing each month because then you can give that to us at the EDC and then Isle and we can make that sponsorship package with the ideas that we already kind of had in the last meeting and then
talk to all of our business connections talk to the chamber and actually get them to use that sponsorship and then maybe we don't even have to tap into the budget in the first place right which is what's happened to the past two EDC events like our we ended up getting sponsors that's what I'm hoping what was
that also oh yeah yeah yeah that's yeah for sure but a big part of it is planning so once that's once that's good like I said once the Committees either one gets the approval to do it we just need to have that um I would say at least up until the end of the year so
it'll probably be up until December the evance and you already have them up through June so we we're not even close I think we're good so that that's awesome all right cool so I'll join the meeting then 716 I think
we need to do a vote right there's no vot there's no vote here