Okay, I'll let you take the minutes in the meantime. So, uh, roll call, please. Just just check from the space. [Music] Hello from the peach state.
Greetings from the orange state. Peach and princesses. I love it. Okay. Okay, Barbara I Torres, she's absent and she's still in Spain. Okay,
the next speaker Salazar present Elsa Ruse pres. You have to put remote on remote. Yeah, put remote. Trarin, she's not here yet. Hopefully she'll come.
Geraldine Amandola present. Justin Trillio Charles James present. Suzanne Crossland present. Maline Santana present. Jacqueline Levita present. Omar
present. Okay. Okay. Thank you. [Music] Okay. Um [Music] here uh the pharaoh's addition and
deletions. Um I don't think actually that's the part where I bring in my corrective. Okay. You know we are um I'm submitting a revised agenda because there were some titles and things. So we, you know,
adding this document to the agenda as the official document, not the other one. So um yeah, there's a copy there if you No, no, you so um anything else that people want to delete or
what happened to public comments? Oh, thank you everybody. Today we have a guest. His name is RB. [Music] I just met him today for our secretary
period that's his name Ari Nickerson and he came by our office today u and um I'll let him explain basically what uh I think he's a it's an interesting uh opportunity for us to help him and for
him to get involved in activities culture activities go ahead perfect well thank you madam chair and thank you members of the committee my name is Arby for the record that is spelled A R B I E last name Nickerson N I C K E R S O N. I am the Oh, do I have
to state my address? No. Okay, good. No. Okay, perfect. Um well, I am the president of a newly formed organization called the American Music Initiative. And our goal is simple. to bring music education and the benefits um that they
bring to communities across Florida and across the United States in communities that need them. Uh so when you think of Miami, you think of something that's vibrant, that's full of culture, that's full of art and music. However, when you travel to cities that are even within
the county or even within our state or not that far, um these are very well-developed cities that has $200 million budgets that reside in neighborhoods that have a billion dollar budgets in school districts that are well funded. But however, in schools, they do not have that. So, um we're
launching our pilot chapter to be a model for what we're going to do across the state and what we're going to do across the country. Our goal in the next 10 years is to establish four to six chapters in every state and US territory serving over 33,000 students with over
300 chapters across the nation and across the world when we count our US territories. And we're going to launch that right here at Liberty City at Charles K through8 center with our after school music academy. and we're going to um start our music production lab um at
Car City Middle and Carroll City Senior High as pilots to what we're going to do across the nation and across the state. Um the reason why I'm here today is because I wanted to see if there was an opportunity for collaboration in two areas. Um one for your Black History um
concert and program that you guys have history month we celebrate every year in Black History Month. I would love our kids from Charles Truce to be able to come and perform um at any uh opportunities that might arouse. And then two, um we also have an initiative called pop up and play, which is
literally what it sounds. We partner with municipalities just like this. And we do a workshop every other Saturday or the frequency that um makes sense for us. And we just give access to the community for kids to come and learn how to play. And I guarantee you it's a
super fun and interesting workshop. We actually have kids who've never played music before and within that hour they're learning how to read and play music. So, this is something that I I look forward to having more discussion. Um, I know this is not a time for questions, but no, I believe Felicia has
my It's funny because he knocks on my door and he comes in and I go, "You haven't sent something done for his Black History Month." and and but now I'm very excited uh if we can get the committee um if we cannot make a decision right now but hopefully we'll uh we'll get
back to you and you can stay for the meeting. Thank you. Uh and then we'll you know figure out you know where to put you if not we can work on the the questions. Yeah. Any questions from the Yeah, I do. Yes. Can I ask you a quick question? Are your
children are the children involved singing or playing instruments or theater? What exactly portion of music are they involved with? Yes. So right now we are in the um the gearing up process of launching our
chapter um at Charles Kate. Um right now we're starting off with percussion. So that's xylophone, glock and spell, drums. And then um later in the year, maybe around December, January, we're going to introduce strings. And then next school year, um they're actually
going to have chorus, brass, and um there was one more, I think, and guitar. So, chorus, brass, and guitar. So, right now, to answer your question, this school year they're going to start off with um orchestral percussion and um strings coming out later towards the end
of the school year, but primarily instruments. Yes. Primarily instruments. Yeah. You said something very interesting that about the kids start learning. Yes. And and develops. You said that to me. Uh oh yes. So we we have stats um what I
was telling Felicia this morning um from the Department of Education and the National Endowment for the Arts that right now there's a literacy problem with our children. 70% of kids are not reading or doing math on their academic level. But students that have access to
music, like a program like us, um do 30 through 20% better um in all areas of their academic success. And students who actually carry on with that through middle school and high school are 95% likely to graduate, 100% likely to go to
schol um to excuse me, to go to college and 80% likely to go to college with a music scholarship. So you think with numbers like that the government will really be funding committees like yourselves and organizations like us but unfortunately that's not the climate that we live in but and that's why we
started this organization to kind of counter that narrative. So I look forward to doing some amazing work with each and every one of you on this committee. Sounds wonderful. Thank you so much. Thank you Arby. Again your any other question for Arby. Basically how can we help? What are the
expectations from the committee or from the town? You know, me and my crazy ideas. We'll we'll figure out how to help the But is the the assistant you're looking for financially or space or basically came to our office because they want some appropriations.
You know, it's it's hard right now because they're in committee and and maybe somehow I don't know. I I'll said I'll bring it up to to our um to our group. But here I think it was a great opportunity for for him to to come and speak. I think it's a
very um what's the word? Uh you know I think it's it may work. I mean they're just starting. Ambitious. That's the word ambitious. Very ambitious uh goal that they have and and it's just a matter of you know being patient. We've
been very patient ourselves trying to get funding for a lot of our events. So, uh, you know, like I said, you're welcome to stay and listen to to the the meeting and, uh, we'll make a decision, you know, on how work will be able to
and you can also work with the theater, which is a private, uh, uh, entity and and Charles is the guy to talk and I should do it today. Yes, she was. Thank you. Thank you for coming. I have
a question. Yes. Uh, is there a cost? uh to the community there is no cost. Um so to answer Mr. Omar's question at this point because we're brand spanking new um but this is the work I've been doing for the past 10 years. I've been teaching um since I was 17. I'm 27 now.
Um both privately and through nonprofit leadership. Uh so there is no cost to the community. Um we are looking for seed funding. Um but I imagine that um the way that I'm imagining to work with the committee is to host um our pop-up and play workshops um where the
committee can provide the space can help us with advertising and we'll provide um the music instruction and the instruments that we already have in place and that I think that's one way that we can work together. Another way we can work together is through the black history um you know events that
you guys will have. I think that'll be a great opportunity for our kids to get outside of the confines of their community and come perform um for a different crowd of people and at different events as well too. So that that's some of the ways that we're looking for. We we'll never say no to
money. But u that is the the premise of what why I'm here today. Thank you. Thank you. Any other questions? Thank you, Arby. Thank you. And I look forward to working with you. Pleasure.
Okay. Um Okay. Review of the minutes. Um you have Who's going to chair? We just skipped over number four. No, we No, you just finished public. No, I I jumped to number four and then I
said that we had need a motion put forward for the revised agenda, right? The what? You wanted to revise the agenda. Yeah, I already spoke about it. No, you started and then I said, "Excuse me, what happened to public comments?" Oh, I forgot. Okay. Okay, let's go back.
I have stuff on my mind. Forgive me. Okay. The first addition and deletions. I like to add this revised document as our main agenda. The other one has discrepancy. So, this one is the previous one had the update and and
coordination for the Hispanic Heritage Month. So basically it's not the the update, it's the debriefing and the post form and that's unless there's anything else. Um need a motion. You would make a motion to
to add to to add this as as an revised agenda to the meeting. I'll second that. Okay. Discussion. Okay. U hearing none. All in favor? I motion carries.
Okay. Uh share person's report. Okay. In your package, you are going to find a draft copy of the report to council which is due in October.
Excuse me. I'm sorry. Again, you're you skipped number five. Oh. Oh. So I can't jump. Okay. Um, you're just excited. Okay. The Yeah, I'm excited. I have two
things. Um, okay. The the package has the original minutes that were submitted. And then there's a a markup with corrections and you can see the, you know, the stuff
that is not complete, missing or not clear. And um just look at it real quick. And uh I like to make a motion until you get You got anything else? Just
Any comments? Okay. I I'd like to make a motion to table the minutes of September 10th and resubmit them for the record with the correct information in the public format. I hear a second
discussion. Yeah. Please provide the information for my what you want for what you need. I I marked up on that pages, right? And the idea is to whoever role please
rewrite watching the videos or because it's very you know and I didn't want to dwell too much on this because we have other stuff to to discuss is you know it's clarify a lot of the stuff that is in red. So, you know, because you know,
I I also sent all of you a a link to how to correct errors in in the minutes following the Robert rules of order. And basically is, you know, very simple. This is an official record that has to
be understandable because we we are in the meeting and we know what went on and so forth. that some people like the council like for our next meeting we have to submit correct readable and so the council can understand you know because we need to
attach the latest minutes so this is taken today and hopefully you know we can submit it as a package and basically you know the motion is the motion which is table the table the menace so and so and so with no clue that's what I wanted
to be careful So, so we're not approving. We're tableabling these minutes because they're not clear. And so, hold on, let me finish. Um, the motion, which is my B, it was seconded by I think Omar did
Omar seconded and then discussion and per the information that I sent you, the discussion has to be on the motion itself. We cannot just start I know we have a small group today we don't we we don't have to start you know discussing things that are totally relevant to to
the topic which has happened before and we're all guilty of it. So uh it's just a matter of you know motion second it discussion on the motion if you agree with the motion or not or re you know reward it and then take the vote on the
motion because what happens and if you notice in there there's comments and then it says approve an anonymous uh unanimously. So, it's confusing because there comments that had nothing to do with the motion inserted and it's confusing. And again, it's this is
public uh information. It's a public um official document and we we want to make sure this is a reflection of who we are as a committee. And the more accurate and the more clear we have it that it helps help us look good and and whoever is reading who's outside this room or
the public they they understand what went on. Hope you agree with that. And uh that's basically it. So I I just want to make sure that everybody understands. Okay. So just so we're all clear, the motion is to table it. So you're not
approving minutes. I want to make sure everybody's clear on what you're for the sake of your minutes. No, I thought Tanette's here. Is she taking the minutes or No, you guys have a ver because you know what? Okay. Keep taking minutes. You know, we're simple. Okay. So the motion
the motion is to table the minutes. Table the minutes. That's it. And second by Omar and resubmitted in the appropriate format for the record through the chair since you um since you already made those edits. Can you just send me the word doc and like that I can
include it as part of the next agenda for Okay. Sure. I think you already have it. Yeah. But what you sent me is red line. So I was explaining to you if you could just you've already typed it up. So if you just revert that to all black and wouldn't need to be that can be included as parting you can vote on it next
meeting. Okay perfect we'll do that. Thank you. Okay. Um so any other comments um that you haven't made we can add them on but as far as the the procedure is motion it
discussion on the motion only and then any other comment in addition because I know and I I know people that have come in and start asking questions about totally something totally irrelevant. So that's we want to make sure that we we do it right and this this speeds up the
the the meeting. Okay. Thank you. Uh, okay. So, we're we're done with it through the chair. We're not done. The vote hasn't been called yet. Okay. All in favor of tableing the minutes. Okay. Motion carries.
Okay. Um, chairperson's report. Now, in your package, you have the draft. Um I hope you had a chance to review it. We have um you know the member list of
the members like the number we do the budget and um this is for the 2425 by that because sometimes I said the amount was not there. Look at the man uh I mean the amounts I told um I think we have the
we have the budget here. So I guess if there's any anything that needs to be changed, let me know. So we have the correct amounts. I think for the fishing tournament that's 5
concert 11,000. [Music] No, wait a minute. which yeah is okay 11 then 500 for the concert 5,000 for the concert for America the
book talk that's the one I'm a little bit you don't have to write that down I just no no basically review I just wrote budget I mean everybody has a copy I I for the one that always gets us confused is for the book club of Christina we had
$180 left and then we had the sponsor, right? So like because I know split, I can't tell you right now because what the report that I have is starting for the new fiscal year and that was for the old fiscal year. I it should be in as part of your last agenda packet because I just every packet.
Oh, here it is. But through the chair, I want to make sure we're back on agenda. I think uh I want to be clear that what you really need from the committee is for them to approve this report. because I don't think a motion has been put forward by no the motion makes a motion but I wanted to check the amount to so we went
submit and then correct that's all um that's the one I had questions on the the stuff because I know and I have else online can you answer that the what it says $180 is that what
you're you're saying that was the budget that we had for that particular event. Well, that particular event, you mean the budget that we had was like $1,200. No, no, no, no, no. We had a lot less. The budget that we
had for the book talk because it is together with the holiday book reading. Yeah. The budget 750, right? And and then for the book talk, what what was left was 180. Correct. So, that was your budget.
That was my budget. But then we got we had the sponsorships, remember? Yeah. That we had the 500 from Miami. Let me ask does that count as the budget or no? It depended. It I I wouldn't get too
into detail about that because this is for the up you guys. I believe you guys have already reported your last report to council, right? No, no, no. We we reported one in May and was that was not immediate. Well, I would refer to the chair and she she's well aware of the money she raised and
the expenses. I would have done this with the like if your intention is to say how much was spent, I would just go off the report that I provided last which was the end of that year. I always include where we're up to date when this was published last week. And
as you as you know, last week we started a new fiscal year. So that's why you see actuals are all at zero right now because of the new year we don't we haven't spent anything the last page on new done this is it
just so well the confused with that number if we if we can add what whatever we spend on that event itself we can add it on it's just that I wasn't sure you know because it's it's part of that's Go throw the check. It's two things in one budget.
I know. I know that. 600 600 750. That's all the whole budget is 750. Yeah. But through the chair. Yes, ma'am. That what we spent on this year's book
talk was $1,000 for the author. Okay. because the food was donated, the drinks were donated, everything else was donated. So, the $1,000 we got $500 from Miami Lakes Automo and then some money was
transferred that was left over from another event to uh be able to cover the expense for the author, which was $1,000 because I only had like $180 left because the book talk took most of the
the holiday reading took most of the of the 700 $150 budget. Lovely. Um, let me let me because here in in our the format that we use for this, it says uh fiscal year 20 245.
So if we go by the budget is we take we have what 750 minus what we're using the book reading the holiday book readings. So whatever's left doesn't whatever I think the way I think about it is you can just include the latest report
as part of your report if you want them to see the numbers which I mean they know what the numbers are either so so okay we'll leave it as it is but through the chair if I may say so right now what how much are we going to
pay Mrs. cross 400 and something, right? No, no, that's incorrect. 610 610 610 and the budget is 750, right? Yeah. Okay. So, that's going to be how much left?
Yeah, I believe you guys discussed this last meeting. Yeah, we did. So, we're talking about $140. So, it's not 180. That was that was that was the the goal that I had to get. So, it's not 180. is 140. So whatever came after that is is u
sponsorship. Okay. So I need to correct that. And then for Hispanic heritage month the budget for that was 3,000. Correct. Yes. Okay. Okay. That that that part of the of the report I think is is is done.
Okay. Um and then in initiative and events we have the concert um the main street live in collaboration with u economic development and the local uh merchants and so forth. So that that's what's coming uh for the next uh
season. Uh Black History Month um is going to be February 21st. That's the date that we uh agreed on. uh woman history month and the women of distinction award is going to be March 14th by uh Monday.
Okay. So that checks that checks and then penny picture for mom is May 9th. So that's and then our next meeting our next report will be made. So whatever comes after that falls into that report. So basically and then future predictions projects and
considerations uh collaboration with the first sign museum. I will talk more about that later. The Miami Lakes Library Alliance Frances and other entities. Um and then again I keep adding this because I think this is important is the cultural center
collaboration initiative uh either with public or private u so we can have our so do I hear a motion to approve the report as noted. I make a motion to approve the report as noted.
Okay. Discussion. No, there was a second. Second. No, I wait a minute. She follow motion. The thing is that you said did do I hear a motion instead of just saying I motion to approve? No, because I don't want to do the motion. So you could though
and make the motion. Sure. The motion report the motion. The motion is important. It has to be documented properly. The motion is to approve the report as uh whatever you
because he's back the motion to me. So we don't know exactly what the motion is. Okay. So So you're making this motion? No, no, you you start. Okay. So I'm going to make a motion to approve the report
with corrections. with corrections. That wasn't what that wasn't what the motion was. The motion you made you made the motion. You were like report as don't. So are you changing it? No. Okay. I'm not wanting to do the motion.
Okay. Mine I I'm I'm trying to get everybody involved. So I don't want to be doing the motions all the time. Just wasting more time going back and forth. Hey, hey, for the chair, I would suggest though, and this is for all of you, if you're the one that wants something to pass,
you should be the one to bring the motion so that you're clear about what you know what you're trying to pass. It shouldn't be That's what I'm saying. But it's better for supposed to to make it more clear if it's you cuz you're the one putting it forward. Okay. In the meantime, let's Okay, that's my
motion. Whatever. Okay. Second it. Omar seconded. No. Okay. discussion on the motion. Remember on the motion on the initiative and events, did you want to add the the claws book tough
Santa? No, because this is this is um this is after Oh, for Okay, that's after starting 2026. Yeah, it's 2026 25. No, it it fell on the other one, the the previous one, the one in May because
they came back. That was that was the discussion that we had previously that it wasn't included from the previous fiscal year or the previous report. Okay. So, thank you. Okay. We have to vote on it. Yeah. So, um motion seconded discussion.
Those in favor? All in favor? I guess. Motion carries. Okay. So, for the next one. Oh, shoot. Yeah, we didn't hear a vote from Elsa. Oh, Elsa.
Yes. But in favor or this is for your chairperson's report, right? That's what we're voting on. Yes. Okay. Yes. I'm in favor. I report to council. Okay. This is unanimous. Okay. Thank you. I'm sorry. Excuse me.
Jerry, you have to vote. Well, you have to write that Elsa voted remotely. Yeah. So, we're done with the church report. Church person's report. Now, we go to all business 7 A1 Hispanic Heritage
Month. It's your turn. Okay. All right. Well, we had 215 people who attended. Oh, wow. And uh we had six high school students plus Dr. Leone had between five
and seven of his staff serving. We really need to like lower the count on how many people can attend an event, you know, because this was they came in. It was a stampede. It wasn't even funny. It it was just
people and they're grabbing at the food and no the people behind the counter couldn't get control. Okay. So, I'm figuring we should just limit when we um when we put it on Eventbrite in the town we should limit
it to Y tops 150. It's whatever you guys suggest. Yeah. I think 150 would be fine cuz and that's pushing it because Alonzo only holds 136 people for it to be comfortable. Yeah. And especially because you're adding chairs
and spaceact an open or seating area. Yeah. I mean, thank god nobody from the parking department was there that was able to shut us down. Just to add to your feedback though based on that I would say the problem isn't so much
vampire as it is you guys take walks because your 250 didn't come from Eventbrite. If you look at the list a lot of them walk in. So I'm just saying we can help you limit it on Eventbrite but if you're still going to take in walk-ins then you're going to allow for that same amount of numbers. So that's where you guys have to decide
are we going to take walk-ins or are we going to be strict about the list? And I know you guys have always been like, "Oh, it's okay. We take walk-ins, but maybe this event needs to be recon." Yeah, that one was a special one because it was it was just way too bad.
It was 71 walkings. 71 walk-ins. Okay. So, you take that from the 215. Well, next year, next year I want to start charging for this event. I'm going to start I would like to start charging for this event. So, that would
mean no walk-ins. Yeah. Yes. How many? I agree. Yeah. Oh my question. We had 115 for event bright. No, no, no. That came or
that's the ones that showed up. I'm asking how what was the amount that we got approved or ticket or sold whatever because registered. Thank you. Created. I think that if you allow people to select up to five tickets, a
lot of people go crazy select tickets, but then they don't show up. I know people that didn't show up. I think it should be a But then there were people walking in the side doors after, you know, after the event it was it was it was too chaotic. And I think
if we charge, you know, if you you have to put a value on something, if you don't put a value on something, people appreciate it. And I think the days of freebies here, you know, we all everything has gone up.
I mean, the budget that I had, I was cut $500 from last year. And the budget I had 1,500 went just for food. That left me 1,500 to get all the entertainment. And that's why he gave you a huge discount on the food.
And he gave you Oh, he gave me a tremendous discount. eat through. He said, "I'm going to and I have to say that was the food was so much food was excellent, you know, but even at the end there were people that did not get to eat. Was completely gone by 6:40 p.m.
I I love Justin didn't eat, but it's okay. I mean, everyone ate. Um but but yeah, but somehow um they were they were people with plates full of dessert
and cuz I was picking up all the tables. I was picking up the garbage. fourth and I'm looking at these people like a lot of people did not get to try the desserts and some of these people have seven seven desserts covered with another plate to go
a line table there were two ladies that had a plate with five desserts on each plate right but they didn't need them there that's the problem you they take them take them home but this is not for that that's why I say so we charge no this this was when I mean dessert
said, "Please, what is this thing?" But but I have to I have to I have to really saw the event and she was like amazed the really quick. I think the position of the dessert table created aa a little chaos because of the ticket. People were making the line
hitting the dessert table first handing out the ticket and then they were like, "Oh no, the ticket goes to and then to the Dr. Leone." Because I was there for a little bit. I'm like, "Oh, wow. This is it's coming down. I know the chaos is coming. I'm going to sit with Justin. We're going to do this. This is a lot better.
And I think charging and not letting walk-ins come in, it's going to be more controlled. I agree. It's just I totally agree with you. Yeah. And I totally will give us a little buffer to figure out whoever's last minute show that family members or
even someone from the town like, "Okay, you did not register, but we still have some space for you because we cannot count of who who comes in." Got it. Correct. So, so maybe we can accept walk-ins but up to the number that we have available. If you don't show up, then we can let the other people in. Yes,
we had a bed bite for 250. Out of the 250, 115 actually showed up, which is not bad. So, I mean, but next year we don't we shouldn't have 200 or 250. No, we should cut it back to 75
and allow walk-ins. Or if you But if we're going to charge, so if we're going to charge for this event, okay, you're going to tell walk-ins. Okay. So now you're here and it's there's no walk-ins. If if you're charging, there's no walking, right?
Well, that's what I'm saying. You put in a waiting list. That's how they do when you go to the theater. If it's sold out, you have to wait if someone doesn't show up. That's We have We have a year to plan this, right? Yes. Non-refundable. So, so yeah. Yes.
So, everybody had a good time. In fact, some people came up to me and said, "This is great. What do you what you know, they couldn't wait till next year." I said, "I can't." [Music] It was a good It was a good event. It was a good event and it was the first
time we did in that location. So, there was a lot to learn, you know, like where to put the food and who's doing what. The location is good. Yeah. Yeah. They they set the tables up the way they set it up for a bingo. Okay. And the lunchon is always in the back, but there was enough room for the
dancers and there was enough room for the band and the DJ. So, it was good. Yeah, the layout was fine. Yeah, it was just a crowd control. It was a little surprise, but with all that beautiful art, nobody ever stopped to look at it. The art was beautiful. I know.
Actually, I need a bit because I want him to display some of his work. was very Yeah, he was excellent. Very creative, very artistic. Justin bought the Einstein picture. He's hang it up in his office. But it it was a good event. Just a
little chaotic. And I I think we could do a wait list. Through the chair. May I say something? Through the chair. Um I agree with Geraldine 100% that we need to charge. And I think if we charge and we give
tickets in order to organize it, have everybody sit down at their tables. You could have open sitting, that's fine. And once everybody's sitting down, then we start calling the tables for the buffet, right? And that's what we did with the paella,
the year of the paella. We gradually call people so everybody doesn't congregate on that on that line that drives everybody crazy. And you can control the food that way, right? Yeah.
Yeah. Military. Sorry. Another thing too is like we we had Dr. Leone who brought a lot of people to serve food. Yeah. We to seven people right at the last event. It was us serving the food. We would have had to serve the food and tend to all the chaos that was happening. It wouldn't have happened.
No, it wouldn't have happened. It wouldn't have happened, you know. And we just we we just have to do it differently. And on the flyer, when the flyer goes out, it says doors open at 6:00 p.m. Maybe we have to
change the time from 6:30 to 9:30. So they'll give Maline time to check people in because they were coming in through the doors. They were barging. They got there at 5:10 and we're walking. Yes. I got there at 5.
Yes. And I wanted to chair one more quick thing. Um I sent out an email from one of the attendees attendees and please read that email. She wanted to make sure that she that we acknowledged that she was very
happy with the event. She was giving Yes. A lot of people, you know, a few people came up to me and they were really nobody had anything negative to say about it. They were all very happy with it. Entertainment was amazing. It was that little girl.
We had the honor of having the council there and it was it was very nice. I mean I think you outdid yourself this time like always. Oh, thank you. So uh it was only me. Not only me. It was down to Peru. Yes.
And that was not an easy country to work with. But hey, we made what was we made it to Peru. They put us on their digital news. Yes, we had really
it was the ministry of that's what we need international affairs right publication for sharing it was excellent thank you for everybody that helped
remember to send it to the Miami Laker Felicia yes I already sent her pictures and uh she's trying to figure out you know to put us. Of course, this faster, the one from from the one that Suzanne showed us. And yeah, she already has pictures.
She wants more pictures and then she'll decide maybe she'll do a you know, like for the fishing tournament. Yeah. Pretty she But she's asking me for more pictures. I just basically gave the one with the roof which came out really nice through the chair. I don't mean to rush you
guys, but I am going to try to keep you guys on track because we have about six items left. Yes. Yes. Yeah, that was my fair that we won't get, you know. So, okay. So, we're done with the Hispanic report holiday book reading.
Um, I spoke to um to Justin because I know he was going to be out, but he told me that uh you had the information. Can you update us on They've already been booked. So, I available. Yeah.
So, so we have Mrs. plus the same one. You guys went with the same one per the motion made last time. Okay. Yeah. So, that's crazy. So, that's already on the town calendar. A reminder because I don't want you guys to be shocked and I know I've told you guys it's the same day as the 5K, which is a family event at the park.
Okay. Yeah, I know. The reason the reason we had to move it to the 13 is because of the next item that we have which is the okay we're done with the and I do have it I have you guys as I mentioned last meeting I have you held in council chambers unless you guys are
going to confirm with me but I have it as a backup just no but has already agreed to for same day yes okay has agreed 13 so it's going to
and it's going to be at 11 or 11:30 and we said 11 to 1 then yes 11 a.m. Okay, is the one we don't need to go agree on this stuff. So, we uh just agree on I think we have
it at some point. Um music on turn Main Street live. Um we are on track. Basically, I I wanted to print the invoices. They already submitted all the invoices. There are a couple of them that did not submit the W9. So I will be uh emailing them to you
while uh and then uh basically the the good news is the sound guy the the the not sound the lighting person is keeping the same cost at 900 and also um actually I was going to give
you the invoice but I couldn't copy it. um the stage uh he submitted for all of them from January to May and it's uh five it's 500 it's not you know almost $600
let's see well it's the same as last year so it's it's uh we're in budget and then of course the one that varies is is the performer And um it goes from uh 1,200 to um actually most of them are 1,200
and I've been trying to get more performers for that money which you know they always charge for the the amount of performers and then the most economical one is is the one in in May. He's only charging $900 though. Everybody else is 1,200 plus the
stage and the light. Um, so I think we're we're in good shape. Uh, we need to get the these two, which you know what what I was confused is we approved the bands, but of course we're already funding the the last three, but
we you know this two is is we need to get the the sponsor for that. So what I did real quick uh was to do a quick flyer. I mean I'm not get you know I'm still working on it but instead of waiting for the logos of the sponsors what I did is the people did for the car
show is for more information and sponsorship opportunities to contact you know because otherwise we you know we want to put this out as soon as possible and I want to ask them to give us better resolution because this is going to be blown up um to fit in the the kiosk and
I uh I think economic development is going to help us with the marketing and the promotion I don't know Yes, they voted on using some of their money to help you guys. The posters come to about 150 something I think for last year. So, uh the sooner we put them up, people
see it and they want to sponsor. So, it will be fine. How much money do we need? Uh last time, let's see. It was we we had or what we have to use because we wanted to have a cushion was
um 7,800 out of the 10,000 that we moved from the from the Yeah. For the minute it's 7800. 7,800. Yeah. I think if we Oh, you guys approved 7,800 for You already booked
three and that was March 20th, April 17th, and May 15th. All right. So, um, so basically is is working with that money. We have the cushion. We had a request from one of the band one of
the bands. They want um and I said I think we have the money. Um, I asked them what because they want, you know, to have food. We normally give them to, you know, last last time I I just, you know, they didn't they didn't want just
the water. They want water. I think it's the future buds, the reggae van. You want water, some food, and a place to change or just pull out like a green room. We don't have a green room, but he said, "We can do a little area that we can just hang out." So, um, so I think
if we get like a I told him, "How about a small sandwich platter?" I said, "That's fine." And water and they can, you know, that's basically the only um request that we have from them so far. Nobody else. I mean that's for which date which
that's going to be March 20th. The reday ban the future buds. Did you guys already approve the bands? Yes, because I'm looking at the minutes and I know you guys approved three bands for those three days, but I'm not sure if you guys have to
Yeah, because if not, I just want to make sure we're all and I was confused because I was here in the minute and it was not included in the minute. I said I thought we approve everything except we're funding just the the last three. Mhm. And I'm like, who's funding the first three? No, the
first two when funding the first two. Yeah. So, with the talent, we were we're not going to go out with that because I don't have direction from Paris to go through with January and February. At least not as of the last time we talked. Okay. That's why I want to be clear. You guys already submitted the invoices on,
right? You guys, the committee hasn't approved January or February. You guys have not. We're approving the performers, did we? That's what I That's why I want to be very clear. You guys through the chair, if you look at the minutes, you guys approved March,
April, and May because that's what you guys estimated with your budget that you were comfortable with doing. Correct. I know that there was talks about if we get sponsors, we can do extra events, but as of right now, there is no sponsors that have come in as of today. So, January and February, I don't have
direction from cultural affairs to put out a date. So, let's do this. I'm going to make a motion to um approve the January 16th and February 20th performance subject to
sponsorship. And we're going to get the sponsorship. Believe me, I've been talking to a lot of people and they're excited about this because these people are excited. You're going through a discussion. So, let's be clear about the motion. A motion is to approve the
performers for January 16th and February 20th subject to sponsorship. Uh can you confirm what sponsorship amount so that I know? Yeah. What amount? Well, basically what is the 1,200
plus the 900 for the lighting? I mean the yeah the lighting and then the 600 for the stage. So 2700 per Okay. So February was Fiber's date 207.
Okay. So you're making a motion the motion to approve the performers subject to you know getting the money for the subject to 5400 of sponsorship dollars coming in for me to how much 5400 for each one.
And uh was there a second? I I second that. Okay. And then question just to clarify for the group so that we're all on the same page. What is the ban that you're proposing for those two dates? Oh, can I see that? I spoke about them last time,
but you guys haven't you hadn't set for what date. So I need to know so that if the money comes through, I can just move forward with it. So the first one is the Brazilian u Latin fusion group. So it's Netor Surita and the February
one she's proposing is the whiskey six. Yeah. The country. So that's just so we're all okay. Make a motion. So you guys can't use this this weekend. That's out of No, no, no, no, no, no. I know. I'm showing this to you so you know you know
what what we're working on. And they're already excited. there and there's so many there's stuff has a question through the chair I have a question we approved the three which was March April and May because we had the money we have
a little bit left over from our budget now we're talking about $2700 for the one in January and $2700 more or less for the one in February. Um should the motion read that pending that
we get sponsorships because if we don't get the money you know that's what that's what the motion is only $300 motion made a motion to approve for the performers for January 18th and
February 20th subject January 16th oh 16th I'm sorry um It's subject to getting sponsorships. Yeah. Subject to funding, right? Right. Funding.
Okay. So, subject to uh we're approving the performers subject to funding for the for each one. And the chair, we still discussion. Yes. Wait, wait, wait.
Okay. So, we're clear on the on the motion. He's seconded, right? Yes. Now we're in discussion. Discussion on the motion, not of how we're going to put this event together. It's the motion itself. Remember that. Yes.
Go. Yeah. Okay. Yeah. Um, traveling on what Elsa just said. Last time we approved those three bands because we didn't want to commit to two more bands. So, what has changed from the last time we had the motion till now that we are going to get the sponsorship? because I
think we already had, you know, time to get the sponsorship. So my question is we're going to approve this but what's the difference? Because the last time we still didn't have the sponsorship because last time and this is clarifying the motion. I was confused because again
it wasn't it wasn't clear when the motion was made uh that it was I thought it was we we had approved all the performers but the funding just for the last three. So in this case since according to her there's no funding. So the the bands were not approved which I
thought they were is we are you know basically creating a motion to approve the two pending ones that were not approved subject to the fund but nothing has changed. Sponsorship dollars haven't come in if that's what the question is.
Right. Funding hasn't changed. Why didn't we approve the band? because you guys didn't feel comfortable with approving five and you only had you guys only felt comfortable with paying for three at that moment. Okay. So now you're comfortable with approving the performance. Remember is
the money we have to get because I think if what makes us more comfortable now that that sponsorship money is going to come in. The thing is that we don't I'm concerned about approving the bands and then securing these people and then having to rush to scramble to get 5,000.
Is that the motion? Well, let me explain. That's why that's why I was clarifying from you guys cuz I need direction from the committee and per that motion. If $5,400 don't hit a month before the event, then you guys are not having that January or that. Okay. We're not promising anything.
No, because the motion is very clear. It's only if you receive sponsorship dollars for January and sponsorship dollars that cover February. The only budget money that I am to touch from the committee for concerts is March, April, and May. May up to that amount that you guys
approve. What's really confused me is that is we approved the last three instead of the the first three because that way you know it happened that way it was like whatever we don't care. So we don't have we're just approving the names of the bands the performers
but the performers however we're not contacting them to save a date or anything. We're not No, no, the dates are set because that we're not contacting them to save the date confirm. Well, she has, but regardless,
we have to contact. This is what's confusing. We need to book the bands ahead of times, right? Because they're very busy. That's why we're doing this. What was it? Two months ago that we started contacting them and they they because they say, "I I still have bands that want to perform. I got
I understand. My question is, yes. If we don't get that funds, are we responsible to still have this group?" No. No. because I do not have hair like to pay out that money. So if they send me an invoice and there's no sponsorship
$2, I will not be paying out that. So what I'm gonna give to you a is the last three. Correct. That we can start. Yes. As soon as we get the funding for the first two then I will submit otherwise you're going to make So those are going to be more last minute although they
unfortunately it's going to be last minute. So, we really have to, you know, but just keep in mind it is the holidays up. Yeah. So, I'm optimist that we're going to we're going to get it because, you know, they're probably going to, you know, and and Nester has been trying to
perform for us and he'll, you know, he'll work with us on on the money. No, no discussion. Okay. So, any more discussions on the motion? I hear not. Okay. All in favor? Yes.
Okay. Motion carries. Thank you. Now, now it's clarified. Now, now we have all the performers approved subject for those two through the chair. I'm sorry. I have to leave. I have to pick up some stuff. Oh, okay. And I have to leave both.
Oh, do we have Let me say nice. Yes, you do. We have to vote forum. Do we have quorum? Yes. Okay. and Elsa can vote. That's right. Thank God. Number four.
Okay. Huh? Okay. Number four. Uh annivers celebration activities. Um as you all know, we're doing the the kind of 20th anniversary and we're working working diligently to get this going. Um
we're having a next meeting on the 14th, October 14th. We uh we had the approval from the town council. So it's basically um just keep on going and we have only two months to finish this and we've done it
before with the 4th of July. So I I think uh we have already u people uh sponsoring and um so hopefully we'll we'll have enough to to get all the activities that we're proposing or proposed to all the the council wants to do through the chair. Yes. Uh what what
would council affairs do? What what what's our responses? Because this is you know and that's one of the items. Yeah, actually that was my question is who wants to help on this event because
you you may not be aware but the the the group organizing this are just the chairs of each committee. Unfortunately, some committee members never show up to the meeting. Other was that committee. They're they're missing meetings and we
have struggle doing quorum and I don't want to dwell too much on it. So yes, we do need people and we'll next time we'll organize to who's going to be uh doing what and I'll bring more information later. I just didn't want to um talk too much about it. But yes, we do need the
cultural affairs committee if they if any of you members want to be involved to to help organize the different activities and we have several ones and uh you're welcome to come to our meeting on the 14th and so you know what's going
on. So saying that um I'll move on to the next item um which is the calendar coordination which we we didn't finish what we did last time. We just pick the days of each
event and uh for Black History Month we have February 21st March 14th a picture on the 9th kitchen on the 20th fireworks on the 4th of Four
America which is which is our August concert that's pending because we have to see if they you know what they they have normally like two two dates that they provide to us and um this the book talk Elsa already said the September
10th so it doesn't conflict with something yeah September 10 so it doesn't conflict with the open houses of the schools every year that first week okay got it span his first month um I think um Geraldine said to use October
10th and the whole day book reading was still you know we don't read it so that's basically and I say it's planning ahead So we know if there's any conflict with other events in the town and so on. So um
this is like I said a suggestion for for me as a chairperson to assign people to each one if if any of you wants to because I know the Hispanic heritage we have three people already working on it. So the chamber music is normally I am
involved in that. um the the main street life. Um that's that's not a hard one to do. It's basically it's it's already, you know, just helping and promoting it and and if anybody wants to help out on that one, um it's welcome. The book talk
normally that's an easy one. the book reading, Black History Month, uh the music station is normally um Meline Meline the fishing tournament is is
Trinet and whoever else shows up to that event to help. So uh and then we have the subcommittees uh is creating that the historic this is most importantly because of the anniversary.
I I think it's important that we start documenting things so you know for the for the 25th uh or the 2020 2030 we have all that information archived so we don't have to be going crazy looking for it. uh calendar events, publicity, you
know, if anybody wants to, you know, come on board and help with that. Um the the event sponsorship campaign, there is someone who really can go and and get money for us. That would be the most important one. So, so, so when it comes
to that, I know we want to go um there are several organizations in Miami Lakes as the Chamber of Commerce. They are um certain uh BNI um business network um organizations as well but they
require sponsorship meaning I've attended them because I know the the organizer but those are organizations that you have to pay a membership. Mhm. So I wanted to bring up to the committee if you if the committee is willing to
pay for one of us or one or committee memberships so we can attend in order to look for those sponsors because I've been doing it on my own which I it doesn't you know it doesn't hurt but just in case it's like in people that join the chamber of commerce you have to pay to
belong to that. Correct. So uh I think at the stage that we're in we cannot invest money on that. I mean, we have to do it. I like like the like for the anniversary. Um, we I've been going to different businesses and asking, you know, will
help us out. So, I think that the idea is not to invest money on something that, you know, it may work. Um, so it's just, you know, getting the form and whatever we have like a like for the main street live
but you know is everybody gets involved getting sponsors for our events, right? Because one person can actually do it is too much work. And and not only that, I know that the chamber works very closely with the town too. So if we ever need for them to do
an email blast for us announcing our event, they're more than happy to do that. So they will work with us on the advertising. It's not it's not just announcing the events, it's just getting the sponsorship, being able to go to their to their events
in person and handing out either promotional materials like Yeah. Yeah. But excuse me, through the chair, you have to be careful because they used to the chamber did not like other people coming in to get sponsors
during their meetings from outside. So, this has to be checked and see because they do their own sponsorship too. So, I I can tell you from experience because I was vice president of the chamber, when I would show up with my uh sponsorship
letter for the festival, they were not happy. They did not want me promoting a sponsorship. I could tell them about my event, but not as far as recruiting sponsorships at their lunchon. So, I don't know if that's changed or not. We
have to find out. I I'll I'll definitely look into it and I'll bring it back in our our next um meeting and see if it makes any sense to pay for a membership at any of the local BNIs and so forth. Um question is I I remember I received
an email from um oh I think it was for the economic development when they didn't book um book is boot camp. Did they because they wanted to have a sponsorship package of some form to have at the
event to get sponsors for for the main street. Did they ever I shared a draft with them but they were busy that meeting and they and they did not generate a sponsorship form for that to get sponsored. I drafted it for them at their last meeting and I shared it with them but they didn't go through it because they
were busy prepping for that. Okay. So, I'll follow up or you can follow up with them to to really approve it. But basically, we're the ones who need to approve it because it's it's basically an event that is it's a collaboration with CDC and then CAC and
everybody else, you know, that's involved in Yeah. Well, it's already been drafted. So, if you guys want, I can Yeah, I shared it with them. They did want to review it, but they didn't get around to it. So, I agree. It's a social affairs event. I never saw it. So, if you guys want, no, it was sent to ADC cuz they're the
ones that requested it. So, if you guys want, I can just email it to you guys as I do all the other sponsorship packaging. Then you guys are welcome to. Okay, great. True, please. Okay. Um okay, moving on to you know and again we you don't have to commit now to
being in in in one of the the the you know the the committees the subcommittees just you know email and she says so and so wants to be submitt through the chair on my end there is no subcommittee because as per the committee rules you guys you can do it or whoever wants to you guys have to put
motions forward when you're creating a subcommittee okay so got it there's no motions that have been put forward for this so I I if you guys are spending the time on it, you might as well put motion forward to move forward with it. Okay? Or you don't want to. Okay. I'll make a motion to create this
subcommittees to help, you know, with with coordinating and and creating, you know, it's like a working subcommittee. Just so you know, that document that you're referring to from last agenda wasn't part of this agenda. So I don't know. I know because that's what I'm saying. So they don't
know what they're going on. I'm going back. Yeah. To your right. Okay. Okay. Um, so they they may not know what you're talking about because it's not in front of No, no. Like I said, this I I'll bring it next time. I mean, we this this is a work in progress. So So it's just a
matter of we know who's doing. I would just hate for you to spend your time working on this if it doesn't even get approved. No, no, no. I this like you said it before, this is just a recommendation of you know this, you know, who wants to be in helping in this event and so forth.
But for the subcommittees, you know, it's like a like a working subcommittee is to help coordinate the sponsorship, the publicity and so forth. So it doesn't fall on just one person. If you want to volunteer for that, then you're welcome to it. But according to her, we need to approve the sub.
No, not according to me. According to the committee rules, the committee rules. Okay. Sorry. Sorry. Sorry, I misspoke. Okay. Um, okay. Moving on to the next one. Art in public places. Uh I did receive an email today from Jeremy from parks regarding
the art and public places uh for the master master plan and and just um you know I I gave him suggestion that we had discussed you know um the different uh
suggestions of artwork and uh he liked the idea. I I think I showed it to you last time of the floating sculptures. So he's he um like I said I print I try to print what what he sent and I couldn't print it in my computer for some reason I was having trouble so so for next time
this is like a I'll I'll bring information. So it's it's not that we need to vote on it. It's just to inform you of the status of of that item. And then um the budget
which is item 7B is just the last page. The last page. So can you explain real quick um what where we are going. Yeah. If you look at your actuals, there's been zero dollars spent. We just started
the year eight days ago. So you so the last line is what your available budget is for the year and that's broken down per line item. Okay. So as what I see here and what I heard uh the Junth was cross out of the
correct that's why it's not on there. Okay. So um so the money that we had previously that we could move over or whatever is not available anymore. So that's that's why it was removed though because you guys were just using it as you know to fill in and not ready for the
designated event. So um so that means we're $11,000 short. So that's going to be we need to tight our belt now. So that's why sponsorship is so important for us.
Yeah. And um so anyway uh any other questions or clarifications from Mile that she needs to give us? No. Felicia through the chair. Um so our budget that the $30ome,000
that's already approved or no? Yes, it's already approved. This was effective October 1st. This is for the next. So our budget went from 39 to 38500. Is that what you're saying? 38500. Yeah. As for this one. Let me see the
last the last ones. Junth was originally $1,000. So yeah, you guys no longer have those. So it was 39500. Now it's 3,8500. Oh, because the Junth was eliminated. That's why. Yes. So we have less money.
Okay. But we had eliminated Junth anyway. You guys were using it to move the funds to other events. That's why it was removed. We were. We were. We were. Yeah. Okay. Okay. Um new business. Um we need volunteers for
the Link Street um festival lights. I think it's the 22nd. So we'll talk about it on the next meeting. I know people are just getting up to leave. Uh and then we have several cultural collaborations and miscellaneous musicians and so forth. We'll discuss
that later because it's it's taking too much time. So any announcements? Oh, car show. The car show is this weekend. Um was put together by the um public safety
committee. Uh, I requested a table for the cultural affairs and for the NIC. So, anybody that wants to come and help, you know, was promoting our our events. I'm going to make a little flyers and stuff. So, maybe we can get sponsors for
some of that stuff because I'm going to have the Yeah, that's why we may need the sponsorship uh for Friday. We need working on some events and I need to finalize that. I can tell you the tears because I do have it drafted. Oh, okay. Yeah, we can we can mention it
when people come to our table so we can get it going. Okay. And the last, like I said, like the collaboration of musicians and organizations. Um, the Frost Museum is very excited and I'm sorry some people left already, but
um they're eager to, you know, I'm trying to see we can do uh the quest a a special tour for our committee only to to go to the Frost Museum and you can see the the amount of activities that they do. They I mean I used to be a
member and now they have a lot of stuff. They have the the Da Vinci exhibit which I highly recommend. I don't know if we'll be able to see it as a blue or you know like I said I'll next time I'll I'll have more information. Um
anything else? Any other announcements you want to make Charles? No. Uh the parade is coming up. Oh yeah, the parade is uh November 2nd. Okay. Um, and I think we've confirmed our golf carts. If the
committee is interested, do let me know. Like, yeah, they this year instead of uh Jeeps, they're using golf carts and they're trying to get a fourperson golf cart as opposed to a two. Yeah. You know, if you ever say a golf cart, it's two in the front and then the two in the back
and in the opposite direction. So, all the council members, all the VIPs, that's what they're going to be in. Instead of Jeeps, they're going to be in golf carts. Are we going to go golf? Well, actually, so I have an update as of today. We um uh the auto mall decid
uh said that they can give us a few jeeps. So, we're going to do the jeeps for the elected officials and the golf course we're going to keep for the committee. Convert. No, we have converted folks if someone donates it, right? Yeah. If you guys are able to get a sponsor, but those are the sponsors.
Yeah. Probably the Jeeps, unless they're open, people are, you know, you don't see who's inside. So yeah, the okay the jeeps are for the elected officials and the golf carts are for the committees. If you guys want to participate, you do have to um I will if you guys let me know if
you're doing it or not, I will send details out like two weeks before the event letting you know. So cards you have to pay for. No, no, no. Oh, okay. Yeah, it's just they were limited actually for the for the anniversary celebration.
Um the council, you know, requested to have a golf cart uh a golf cart parade starting here in town hall and go all the way to the park, you know, 154. No, not like the Christmas one that was
over. This is just from here to the park. And I'll give more information on it. We're working on it. And to the chair, I think they're still going to have the the D cut. It's going to be separate. No, I know. They're having this for the veterans. A golf cart for the veterans.
No, they're going to have golf carts for people that want that have their own private golf carts. They're going to allow them to be in the parade. Oh, that's going to be you better coordinate that very properly. We'll probably get we'll probably get more information on it.
Yeah. Yeah. Because that believe me, if you don't organize people like that, we may have a stampede like we did with this. So, yeah. And it's and again they have to be registered. Their their vehicle have to be safe. And what we're trying
to do on the on the anniversary one is have a registration table with everything and then we'll put a probably a tag on the on the cart so we know that they're part of the parade. And we're limited for the for the Christmas one. We had like a hundred. This the working
with u officer Amador. He he gave me a numbers today. So um you know like I said you're welcome to come to to our next anniversary meeting on October 14th and we'll be discussing all that. So without further ado, our next meeting is
November 12 and thank you for coming 24th and is we are journeying at 8:24 meeting there are motion before oh motion to adjourn the