Jackie public, you know, trying to raise two daughters. my when my turn comes right back when >> we're starting live. >> Okay, we're live.
>> 13. >> Well, now you have my number. >> Yeah, you have I have your number now. >> You're on speaker. All right, I have time. >> Okay, byebye. >> 7:13, please.
>> Yes. >> Secretary callar >> present. Elsa via Zoom. >> She's on. >> Elsa, when you have a chance, you have to turn on your camera to make sure that we can count you for attendance.
Presidentina, >> you see me now. >> You look You don't look too good. >> She said you look great. >> Awesome. Awesome. >> President is not here. The excuse >> uh he hasn't said >> I don't have any.
>> Okay. So, he'll show up later. Paul James >> is it excused? >> Absence. Uh Susan Cross. >> Maline San Ja. >> Yes. >> Omar Sua.
And we have for guest Nancy and officer >> chair just for your minute to make sure that um >> uh for Elsa she'll said that she was present but remote >> you have one. Thank you. Welcome everybody. Um this is our last meeting
of the year and hopefully we'll get a lot of stuff done. Um, public comments. Anybody? Nancy, you got anything to say? >> Oh, I just enjoy the fact that you allow me to be here. Thank you. What? >> I just enjoy the fact that you allow me to visit. Thank you. Yes. You're always
welcome. We didn't bring any. >> There's um all new cookies here, which are really >> Okay. Next item, the first addition. Anybody wants to add anything the agenda? Seeing none. Okay. A review
of the minutes real quick. Heat. Heat. Okay. Motion. Make a motion to the meeting as noted. I second. All >> in favor? I approve.
second person's report at this time. Please let me um set of lights. Um quick uh debriefing. It was as always um hyperbole, beautiful. We had a a nice table right
seating chair. Where are you? >> I'm doing the Oh, this is >> Oh, >> yeah. We We already >> But it says a holiday book reading is the first one. >> No. >> What is the
wait? There we go. Sorry. Okay. So, the like I said, it was beautiful. I think they had blue decorations. It was fab. And like I said, we were um we were stationed at the right across from the playhouse. And um it it was a good
location. We didn't have as many kids as last time. We was in breather, but we um raffled toys and there's there's two left here that have picked up. Um but it was it was very nice. We spoke to the theater people. we may be doing something with them. So, um, but it was
successful. So, we're happy. Thank you to Omar, Daryl Bean, Jos that was there. Who else? Uh, I was >> you were there. >> Yeah. >> Okay. Um, through the chair. I'm sorry. I have an addition.
>> I just remembered. >> Okay. Let's open the motion. >> A motion to move open the >> an addition. >> Item number four, the girls additions. Okay. Go ahead. Item 83, um,
collaboration with special needs advisory board for a art gallery presentation. >> Yes. Um, they didn't spoke to me about it. So, is there a second? >> Second. I I
um collaboration with special needs what >> advisory board or art exhibit. That's the word I was looking for. Or an art Thank you. I give you a little bit of >> Well, hold on. >> Okay.
>> All in favor? >> I >> I make a motion to close deferrals, additional deletions. >> Okay. Seconded. >> Second. >> Okay. Second byl. >> Okay. All in favor? I Okay,
>> good. Thank you. >> We go back. You're welcome. >> We go back to 7 A one two 8 a2. Okay. Uh we already went
the anniversary celebration. It was it was very nice. The only um thing was that we already have people there. >> I think this was too early. was from four to eight and uh but it was I mean the petting zoo was
was popular. We had a lot of uh good sponsors. So um great sponsors and uh food trucks and everything. So the fireworks were fabulous. Maybe too close to the people but but it was it was very
>> Did you get a chance? Uh are we getting the valid soap? >> Yeah, they just sent it. >> But it'll be on YouTube for you guys. But um yeah, we we managed to to get them and and I wish they could have played more but we was squished and done so there was too many performers. We had
dancers like three dancers or something like that. >> Oh and Wayne Sllayton's speech was excellent. >> No, it was it was it was hard to get him for the film. Please watch the the the little documentary that we put together thanks
to to Carlos Andres and then Ganic know Films is that that goes for history archive. So that's something that that I think we we need to get involved in because a lot of people it was a beautiful event but I mean the video but
what I like about it was the history >> get a chance to watch it because it was just a good filmmaker. So um anyway um for the next one I don't know when it's going to be but it was a lot of work. I tell it was a lot of work but u the only
thing is like I said I wish we had more people there. Um, holiday book reading. Um, I guess uh James and or or Justin are not here, but I just told me that the box of u goodie
bags from Esther are size. So if anybody wants to take them and rent it out and put it in my car thing is don't leave your car because it may have chocolates in it and they can't. So that uh that's uh I think it's uh everything is on track now. >> Yeah.
>> And anyone can we come on Saturday and pick up pick up the boxes are >> this place is closed. >> It's closed >> and it's also the day of the reindeer. They're going to be all over. >> No, I mean it's not a big box >> and they're at home.
But um just bringing the water and everything else. Um, Elsa sent me the Instacart order that she wanted to place, so it's going to get sent there. Um, so I guess I just need to know who's the point of contact of you guys and I'll make sure to Well, I'll share with the entire committee so you guys have the order.
>> Okay, great. >> But that's really on my payment for >> what >> that the water that you order is being delivered or somebody's delivered. >> I'm No, I'm getting it delivered through Instacart. So, I'm going to receipt so you know what's being what what was
ordered exactly and when to expect it. >> Let me see. According to the minutes, what's what else you would order? Oh, and I have the the gingerbread cookies and the lady from the um the education board uh is bringing the books
and I think >> what time does it start again? >> Uh the the show starts at 11:30. We should be there. No, the show the show starts at 12. >> Oh, at 12. >> We open the doors at 11:30. >> We tell everybody 11:30 so they're ready
for the sand. >> For Mrs. I was thinking >> you need the list. >> Maybe maybe the works are not too to put our um register. Oh, no. Because you go behind the little uh >> the little whatever they have there. >> Yeah. Okay. Yeah, because last year it
got picked. >> I wasn't there. It was very No, because we had the table for the cookies and the munchies and books. It gets very little space. >> Yeah. The space is very limited. Very
limited space. Yeah. >> So, uh we'll try our we'll try our best. So, >> take pictures. Take pictures. >> Yes. Yes, we will. Um so, like I said, there's I think everything's on track. Uh, who's going to be there helping?
>> I'll do registration. >> Okay. I'll be there, of course. >> Anybody else? >> Um, I'll be there with my daughters. >> Oh, Bobby. Luna. >> Stella. >> Stella. >> Stella just
>> Okay. Who else? What are they? >> We should be there every night. >> It starts at 12. We should be there at 11. >> 11:30 we open the doors >> until what time? >> 12 to 1:30. She'll Mrs. P on like 12:00
to 12:45. >> Oh, okay. >> So that ends like 1:00. >> Yeah, I can have >> Yeah, because I have the the picture taken afterwards and the kids love that part. So you >> just let us know. Okay. >> Yeah, I I won't be there for you. >> And again, location is at the theater.
the chaos. >> So be there like around 10:30, 11. 10. I rather have till 10 because we have to set up everything. >> 10. >> No, 10:30. 11. You see >> an hour. It doesn't take that long to set up. >> We're only doing the cookies
>> and they're setting up the books. >> Oh, they are setting up the education. last time we had to do it because they just dropped the books and we had >> so yes I'm sorry to but in you know I'm always available if you need a extra volunteer. Oh, sure.
>> So, what event is that date time location? And um >> how many people we we might It's a small place. We have a lot. >> Just so you know, we we request that access for 10:45 now. Okay. >> 10:45. Okay.
>> What's his name going to be there? Nez. >> Yeah, he's the manager of the theater. >> Okay, good. Um any other questions about this? So I'm I'm doing as as volunteer for that day. Okay. The next item is a calendar of events on the coordination list.
Unfortunately I no I don't have it with me. Does anybody have anything from last month? I I have an idea. No, I don't I don't think we have. No, we have the list of events. >> Oh, wait a minute. I found it. Never
mind. Never mind. >> I think I found I thought I had >> You have a list over here. Similar. >> Yes. No, no, but I'm looking at the the parties. Well, we have a list of events that I'll put together for us and um it's
basically the calendar or the list that I have will be more like who's going to be involved in what you know chairing the different committees. Um, one thing I know Justin is not here. Maybe we can do next time. We still have time. Is as
far as the Hispanic this month. Um, you guys had a recommendation for the Well, now we'll do it next. >> Yeah, we had a recommendation. We're going to do it outside to avoid the chaos that went on.
>> We're going to do it right on Main Street. We're going to go to the different We're going to go to the different uh restaurants on Main Street, ask them to do the Spanish dish. >> We have a whole list. We'll we'll bring it. We'll bring it. >> Yeah. Instead of having a sit down
dinner, we're just going to have it outside >> on Main Street. >> Yeah. Like the food wine festival. Pretty much you walk around, they give you a little plate, you get a taste, and you move on. >> Exactly. The only the only concern that
I see is people control like how many >> Well, that's the whole thing. We don't want to have it inside because we had a disaster the last time. >> Right. Right. Outside you're you have it out open street all the businesses, all the
guests. >> Yeah. You could have a thousand people on the >> Oh, we still have time. We We still have time. >> That's an idea. Okay. >> Well, >> okay. Um, and then again the coordination list I'll bring next time and we'll I think
we already picked all the dates which are in this calendar that is what is it right here. Okay, that's that's the list of of our events and um when I bring my
the list that we always use, we'll put the names. I think I have it, but I don't have any English right now. Okay. Um any other questions on this item? Okay, let's move on. Main Street Live. Um we are
moving. I mean, we have everything. I think we have all the votes. >> Yeah, I need something from you guys though. >> Um So, we did receive I think I shared it with you guys from the two or three meetings ago when this was got up. You guys I'll remind you that you guys approved it with the clause that okay,
we would get sponsor dollars to cover fully the January and February, >> right? >> So, we're still working towards that goal. We're not exactly there. My concern is that we're now nearing the holidays and January is quickly approaching. So, um, just so we're very
clear, and correct me if I'm wrong, what I have from the the invoices that were shared is the January act is $1,200 just to act alone, plus an extra 1,500 of event cost. So, that 2500 isn't even enough to cover that first one, let
alone the second. So, I just want to know, do you guys want to revisit that motion? Do you guys want to put money towards it to make it happen? Or are we standing still on that motion? Cuz I need direction, >> okay, >> on whether we're moving forward or not. Okay, let's let's uh make a motion to to
discuss, you know, because what happened last time, we approved the last the last three instead of the first three. >> Yeah, the last three. I'm that. But anyway, um I I make a motion to open the discussion on I mean, it's basically,
you know, the money that we have, which is >> do the chair. I think the motion should just be the direction that you >> direction that we're going to going to do on on the one that's coming January. So here a second. >> What I need what I need specifically what I need specifically from you guys
to make this happen is I need you guys to be willing to front that money is essentially what I >> motion we can move the money from this one to this >> but I don't have direction from your motion should be that direction. >> Okay. The motion that I want I like to
make is the money that we're going to use for the April 17th because the other one is less the April 17th to move it to uh January 16. >> I second discussion. >> Discussion. >> Okay. >> Motion to move the funds for the April
17th demand. >> Right. Instead of funding April fun. >> Okay. We'll second it. >> I take Okay. Is that clear? >> Okay. >> So, discussion. Um, but I'm curious is didn't we already commit to the April
17? >> Yeah, we did. >> You guys did. So, the only thing is that then we would have to update the flyer again and that tenative date now moves to AP >> unless you guys are think we're not moving we're not moving
the event itself. We're moving the money >> that was allocated because the member >> So then that you would know where they came from. >> Listen to my I I know my question. Listen to my question. >> I didn't we already uh the band this guy we didn't Didn't we sign already a contract with them?
>> We didn't pay them yet. No, we did not. So we don't have did approve that invoice for me to like move forward with payment. It's just we're not going to pay them this far out. So they haven't been paid. >> We have time. The thing is that we have time. That's my concern cuz we already allocated the money for that. >> Well, you guys did up until this moment.
You have I you guys have money allocated for March, for April, and for me. That's the direction you guys gave me two three months. >> Do you happen to know the total right now or how much band is on the >> All of them are see all of these are
charging 1,200 for the ban. >> Okay. We have stayed. >> No, I think there was different. Let me look at the minutes. They were different. That's not correct. >> They were different. >> They were different. See, I know that we have a small cushion. >> Look,
I think they were different. >> I can >> I don't know. >> Yeah. My concern is we're we're just creating another problem now with the April that has already been resolved. >> No, no, no. >> No, we'll have more time. >> Please. >> We need it for January.
>> We're just moving the money from April to January. and we'll have more time to get sponsors for this. >> Yeah. So, your April one, so the 1,200 cost for all them, that's not a correct statement. >> No, the per the minutes, if you look at September when those invoices were brought forward for March, April, and
May, you guys don't have them. I I pulled them up because they're public records. Um, you guys had the March band at $1,200, the April band at $1,200, and the May band was 900. Yes, that's >> that is separate from the fee from the
additional cost of putting on the concert which you guys estimated 1,500 for each one. That brought you to a total of this is how much money you guys as a committee had allocated towards these three. >> It was $7,800. >> And our budget
>> that we moved the money from from the concert in the park to this event, >> it's not moved. It just lives under >> lives there was 10,500. >> Correct. If you look at page 11, your budget is there. Yeah. >> So, and how much is the grams? >> So, the grams, >> how much is this new one? Sorry. How
much is this new one? The one with January? >> Same. That one is 1,200 for that one. >> And the event cost, you guys told me, 15K. >> So, it's 2,700 >> for just January. That's the cost of putting on the January event. The cost of putting on the February event is also
2,700. >> The only one that's lower is the last one, >> right? But they're not all the same. So 2,700 for February and 2,700 in January. So that's what you guys So we're all clear. The direction given to staff was yes, we want to move forward with January and February so long as we have
sponsor dollars to fully cover January and February. >> Right. Right. >> So the April event if we move the >> Say that again. >> The April event if we move the bonds would not be >> I think that's what Felicia proposing. Right. >> We have we have more. >> So then that would leave you empty for April. So then I would have to we would
now have to change that flyer to read tenative for April. And what I will say, >> we need to have a conversation with the sponsor because now the sponsor is under the impression that they're sponsoring five events. What if you guys don't meet that fourth? >> Exactly. >> That's my only concern for you guys to
think. >> I have >> and then >> can we just cancel the January event? >> Well, as of right now, it's not on because I don't have direction. Have you received any contact from >> who? From who? >> From the the first
>> No, I I don't have direction from the committee to pay January. I want I want to be very clear. I do not have direction from you guys unless now you're going to make a motion and give me that direction. >> Okay. I think Elsa has something >> through. Yeah. I I feel, you know, as far as people
attending, March, April, and May are the key months that people come out, you know, to hear music and whatever. I don't know about January, to be honest with you. >> I don't know about January. >> I think if if anything, I will see it
more for February than January for people to come. I I think the I think kind of disagree. I think the weather in January is probably the best weather of the year to be outside especially if it
goes down to 60 degrees like most of Januaries. >> I So I'm sure it's still going to be a good time to have a concert. >> I think if we have the money it's it's as just kind of relocate. It's like moving blocks. is let's worry about the
last one because in four months I'm sure we'll find the money. >> The problem is that we've committed to these already. That's what I'm saying. But I think I have a solution. >> We the purpose the reason we only picked those three is to have a cushion.
>> So the $7,800 are for these three. >> Correct. >> We're going to have a cushion of 2,700 because our budget uh line item is 10,000. >> Right. But uh Oh, yes. Under under your bud. Yeah. >> Yeah. Right now you guys were not
touching your full budget. So we're >> Right. Yeah. That's what I'm saying. So and we have how much from the sponsor? >> 2500. >> 2500. So that we still can do it and still have a cushion. >> Yeah. But you guys just have to be willing to allocate those funds. Right now you guys have notated
>> cuz right now we allocated these three. >> Correct. Now we can just allocate for this one separate completely. Don't touch these. >> Yeah. But that's not that you guys wish to. >> Okay. But that's not the motion. >> But that's not the motion. So the motion that Alicia made was to take the money
from April and move it to January. That is not the same thing as what you guys are saying. No. So what is the intention of if we say no to this motion, we still have we can make another motion to use. >> Yeah. Or you can withdraw a motion. No. How does that work? I Yeah. Whatever you guys want.
>> I I don't think we're understanding each other that one, two, three, four. We have five concepts. Okay. >> Yes, ma'am. >> And then we have 10,500 plus the the 2,00. >> So we have a total of
>> but through the chair. No, I think they understood what they were saying. I think the best thing if is your intention to remove April. No. Right. Your intention is to do all five. >> So then your your motion that you have right now on the table doesn't align with what you're trying to do. >> Okay. I withdraw my motion. Anybody want
to make a motion that makes sense of keeping keeping the >> I'll make a motion >> go. I make a motion to fund >> fund January 16, 2026 from our budget >> for a total of
>> for a total of was it 2700 >> 2700 >> 2500 >> or 20 2700 >> 2700 second it >> second now that believe the 2500 uh sponsorship from the Grams available
technically. >> So now we still we're all on the same page if this motion passes that still leaves us >> February tenative. Is that how you guys want to continue forward or not and then we revisit or do you just want to handle it right now? >> What is it that
>> we don't have enough funds for February? >> Sorry. >> What is it that we're waiting for? So the original three months ago is that you guys wanted that event only if it was funded completely through sponsor, >> right? >> So now now we're using our money and then we're we'll be looking for the
sponsors for the $2 because we for two for one already the grams already. So we're short like $200 for what they give two00. We're going to roughly we'll be in the in the plus in the in the black for two
>> remain the same and the lighting has remained the same. >> Yeah, we are eliminating our cushion right now. >> Yeah, essentially. So I just >> So anyways, there is a motion on the table if you want to repeat it. >> Everybody understand? >> Yes. The motion is to >> the $2700
from the CAC budget to fund the January um 16 event. >> Okay. And then there was a second. Are we done with discussion? >> I >> What did you say? >> I >> I >> So motion passes. So we are going to be
having a generator >> one now. >> Now with the sponsor money, the 2500, are we splitting it up? >> No, I think >> it doesn't really matter. It's all going to go to the same line item because it's not like you have a line item. >> Yeah. Yeah. So the $100 will
>> cuz that goes first. That will live under here where it says. Yes. Correct. Right. That goes first. >> Go first and it will live under. >> So we don't have to sit there and go 500. No, >> it will go under concerts on the fairway. Just so we're all on the same page. >> Concerts on the fairway right now is 10,500.
So when that money comes in and clears, it will eventually that budget will reflect >> an additional 2500 for a total of what? 13. >> So we have to find we have to find Yeah, we have to find a sponsor for February.
Correct. So you guys sponsorship. Should we should we >> How much is the February event? 27. >> 27. No. >> Yes. >> The one that is less is the one in May. >> The last one. >> The last one.
>> Or the talent the the stage cost stays the same. >> Right. >> Yes. >> So the the one that is in limbo if we if we agree >> right now the limbo is February February. everyone. >> Do we want to make a motion to >> No, the thing is I I don't want to move.
>> We don't have money. >> We don't have the money. >> We don't have any money. >> No, we have to really >> come back on on January and figure it out >> for February. We don't have the money right now. >> Yeah, >> we have we have a cushion, but we don't have that whole amount. I know.
>> I know there's two potential sponsors that want to sponsor. We we have of course the title sponsor which is the grants and >> through the chair just so you know because I think it was you and Matthew that um mentioned it there was somebody who wanted to do the title sponsorship
>> and I by the time it got to me the grams had already confirmed so that's it the title sponsorship is only one >> but there is a lower tier sponsor that they can sponsor whatever they they want alone that would solve that problem and so I told them hey let them know that
they can So do the lower tier after that. I didn't hear back but just FYI if you want to touch base with >> I need to you know because I know he >> company >> 2500 the top tier it means that they are sponsoring the entire series.
>> So they'll be recognized as a sponsor for all of them. >> Um that's a sponsorship. I believe I sent it to you guys. So just look at it. So just so you know the title sponsorship is taken. Nobody else we won't accept the title now that there's a lower tier. >> Why why they did it like that? It was a coming development did that. So the
sponsorship package was done like that. So the the idea is to to have like we do in fourth of July then we have been >> right. So there is a second tier and it is open for all dates. So they can even sponsor January and that would give you guys more of a
>> yeah you have any potential sponsors just forward that to them. any economic what they're going to do contribute something to >> we are going to help with reaching out with marketing like putting dollars towards marketing to help you guys >> so we need
>> we need one sponsor before >> what's the tier two is 15 I have to look >> all right >> is there a platinum is there a platinum sponsorship >> you only have to the event have too many tiers it's the title
and then there's the individual >> I think it's like 600 uh >> 600. >> I have it here. >> I think it is about 600. >> Yeah, we went from 2500 to 600. Could have mean a thousand. >> Yeah, we could have had a thousand one.
>> Yeah, but understand that this is a new event and you guys cannot with an event that's not established. Once this event is successful and you grow it, then you can grow a sponsorship to it. Um, >> but let's say I'll chair I have a
question. >> So, so the motion on the floor was to get money for the first one, the January one. >> So, >> we're not touching February. >> We're not touching February, but >> we need sponsor. >> We we need to we need a sponsor. >> So, those two people that were going to
sponsor wanted to be titled somebody I don't know that contact them. >> They say that they're willing to do it. It's just that I haven't had the time to do actually. Okay. So, the guy from the >> Okay. Well, February, it'll be right upon us. >> Yeah. Chair, I think also Elsa. >> Yes.
>> Yeah. I had a question. Let's say if we get a $600 sponsorship, will that sponsorship, that name be publicized in all five events or just one event? >> The one that they picked, >> the one event that they contributing to.
>> Yeah. >> One. >> The only one that will be in the five will be the Grams. Correct. Correct. >> Unless unless that individual sponsor that you're referring to wants to individually sponsor all five of them, >> which they can do. >> They can do that,
>> but they're not going to get the same recognition as a title sponsorship down here. >> Exactly. >> Instead of >> Okay. So, that would be $3,000 if they want to do the five. >> All right. The idea of the title sponsorship is that they get somewhat of
a of a discount for just confirming for all the the entire series. >> For all of them. >> Yeah. >> But yes, the lower tier is 600 just so you >> right. >> So any any other questions on this is that has been approved for the first one. So less
>> perfect. So we can already put it on the calendar. You got to you got to reach out to for the February one. >> Yeah. Yeah. Yeah. >> And I'll update the flyer because right now it says tenative for January. So we'll we'll make sure we update the flyer and then it just says senative for February then >> attendance on these events. Are we
getting a lot of Google? >> The last one was very well attended because the work got around and it was very >> sorry madam chair is 7:46 already. Yes, we have a lot to cover and we don't want but anyway um that was part of the
that's part of the agenda but >> culinary bike culinary bike ride. >> Okay. Um I don't think we have an update on it that we uh >> No, it's just a date. I think I already shared Did I share the date with you guys? >> The 28th February 28th. So you're going to bring more information on it next
time. there. Um, really it doesn't go live until restaurants are confirmed. I know there's a few volunteers in that, >> right? So, we owe you the form. Yeah, I I'm not working on that form this week because I have an event I have to get through. Um, I think Carousel is working
on it. If not, I'll double check with her by end of next week to share it with you guys. >> Okay, good. >> And that form can just be shared with the restaurant >> is right upon us, too. So, we have to really get a sponsor for that one. There is no sponsor. The sponsors for this event, just so we're clear, for the culinary bike tour are really the
restaurants giving out. If they're willing to participate, that's the sponsor. There's no external sponsorship outside of that. >> Okay. >> So, we're done with the bike. >> But there's tickets for sale. >> Yeah. >> Yeah. But we don't go live with them until we have enough restaurants confirmed. >> And the tickets for sale, the money goes to
>> to fund the event. >> To fund the event. They have before we had it was simple. It was people biking, going to the restaurant. Now we have those uh bike uh bar. >> Yeah, we do like a pedal group pedal bar thing. You know what I'm saying? A party cycle
canopy like a little truck. >> It's like one bike that has like 10 seats. >> Oh, okay. I've seen it win. Everybody >> we have to what? >> We normally do Well, there's demand for a third one. >> So, >> but that only fits like what? Six people. >> It only fits like 12.
>> Oh. So the problem is that those well it's not a bad problem but people really like it so it sells out very quickly and drink and bike and then off the bike. >> Yeah. >> And it has music and then we do like the start the start line. We do like the gas.
I believe they were like the the tickets like if you want to come in your individual bike were about 30 to4 $35 but if you want to go on the party cycle it is 55 to reserve >> and then we have like a DJ >> and we have to pay for police that's
really what the cost goes more than anything. >> Let's go the party one. >> Let's party. >> Okay. Okay. Um >> 750. >> Any questions on that one? Let's move on to the next one. Um, collaboration with local local um, culture organizations.
Um, I reached out to um, Maria Jose Espinosa. That's her last name. Uh, because she put Maria Jose in a minute, but it's okay. That's what we called her. Um, she emailed me back because we
provided a a two dates either the January 15th or the 22nd. And uh here it is uh for the record uh unit her email. Basically she said that she will be available for 1 hour museum
tour on January 15 from 10 to 11 overview of the programs and then afterwards um we're welcome to explore the museum our own leisure including access to the special exhibition da Vinci.
>> Okay. He's also they're also reserving the frost planetary show for the group at 11 are so it's all it's all um complimentary. Uh the the thing here is we need to see how many people are going
to go. I'm going to provide the list of the names because what what they do is I went on on the with the uh delegation and you have to provide their name. So they give us they on the list when they come in they give you a
little tag. So you're in um um I know Clarel may may be going so I have to confirm but um please sign >> raise your hand right now if you're going to go. >> Are these dates confirmed yet?
>> January 15th >> is when she's going to meet with us >> and give us a >> Thursday. Thursday. Yes, Elsa. >> Mimi, >> Elsa, go ahead. >> No,
>> that I'm gonna go. >> Hey, listen. Listen. I'll be seeing Leonardo da Vinci next uh next week. So, I'll see the real Leonardo da Vinci. >> Yeah, because it's a replica, but that's so good to look real.
>> I'm going. >> Me, too. >> Anybody else? Huh? >> Yes, >> they're going in their own cars. >> That's the thing that if it's too many of us, we may have to either request transportation or if we go on our own
because the parking there is $18. We can take the train. >> We can train >> carpool >> or car pool. >> If anybody has like a I was thinking of maybe asking um Renee Garcia because I know he provided
a bus for the elderly. So you guys can wait. >> You >> okay? >> Alison, >> Jackie, >> Jackie, >> Alicia, you're going too right now. >> Yes. Are you going internet? >> I will not be in the film. I'll be like
>> Suzanne. >> Suzan. Okay. >> Suzan, >> Elsa. >> Yes. >> Five. So, so far we have five people. Maybe u uh I have to confirm with uh Justin. Justin is going and also uh
>> you said Claris Clar. >> I know I know one of the council members wants to go. >> Okay. >> And take um his family say, "Well, you don't you don't have to pay for it, but your family have to pay for it. We're not going to take advantage of the museum people." No, no, we'll pay for
it. So, I have to check confirm that they're going and then we'll have, you know, just cars. Maybe we'll go into a car. >> Just contact those people. >> Okay. So tentatively would be Clarisel and I think it's uh council member JC
Fernandez Fernandez name. >> Well, we don't need a bus, Felicia, for that. >> Oh, wait. Two cars. We'll go in three cars. >> Yeah. >> I don't want the list at the last moment to grow too big, you know. So, okay. So, for from us, it's one, two, three, four,
five. Again, let me read the name. Elsa, Geraldine, Jackie, Felicia, Suzanne, are you going? >> I'm not sure. 15 is a day before my birthday. So, I'm not sure if I'm going to be in town. >> I'll be working. So,
>> so if not, if I'm here, I would, you know, like at the end of uh December, >> the beginning of January because I want the name so they can they know. I don't know if they'll do that, but last time that we were there, they gave us like a
little uh you know, >> snaps. >> Yeah. I think Charles said he didn't want to go and just >> You don't know. >> We don't know yet. >> So, it's January 15th at 10:00 a.m. >> We need to be there at 10 a.m. at >> 10. At least uh because when I went
there, we would be there at least. >> You got to travel at least 2 hours. It took me two hours to get there. >> Yeah. Yeah. because I >> But if you don't go, we'll take you out. >> No, have your name there. Otherwise, you know, >> coordinate that later. >> Yes. >> Yeah.
>> Yeah. So, just word of advice. If you're going to go heading downtown today, it >> took me an hour and a half. >> It's horrible. Horrible getting there. >> Yeah. From 8:00 >> from my office to to to Biscane on
Pomero on 8:36. It took me 35 minutes from Biscane to the to the museum. Took me 20. >> Yeah, it's 2 hours. >> Sorry. 755. That's >> Yeah. Okay. >> I might I might Uber with my Uber guy.
He charges us $20 an hour. >> So, CAC 2025 2026 FY budget update. >> Okay. Yeah. because the gentleman from the first alliance I sent him an email to see if he wanted to join in. I guess he didn't respond. Uh next time
>> so there's nothing. >> No, I guess there's nothing. The budget remains the same. What did she know? >> I guess she went to the restroom. >> Okay, we can the item 7B. Uh new business. Uh women at the station. Go ahead. Uh >> okay, here we go.
You have >> I don't Okay. Um, our budget is $3,500. >> Right now I'm going over it. I'm still working on it. Um, the main thing is
everything went up. Everything's gone up. Um, >> but how much are you over now >> right now? $276, but I'm still working on a few contacts. Bless you. >> Um,
so one of the questions um that I have the awards uh that's one of the things that I have to cut back on. They they went up substantially for the six
uh nominee nomine winners and the keynote speaker came out to $600 >> total >> total >> $600 and we don't have it. So we have to decide. I'm still working on a cuz these are crystal. Crystal is much more
expensive. So I got another bid for uh acrylic. >> Acrylic. Yeah, from Vita that they did the mayor's got on the and that would be $325. Um, >> are they still nice?
>> Yeah, they're still nice. She left. I have a picture of what he sent. Um, if he's going to custom made the octagon cuz the ones he had were rectangle that he used for the EAC and I didn't think didn't look that
great. Octagon is nice. Um, >> we used to give certificates. >> Yeah, that's >> right, Felicia. We used to give certificates. >> I I have mine in a frame and it's
>> a glass one, but that was >> So, right now, >> that's >> right now. It looks like it's going to be acrylics. >> Yeah, it's very pretty. and they used it the EAC committee >> to worry about break. >> Correct.
>> But I'm still working to on on getting someone around that >> get sponsored. We never get >> because it's a private event. >> I was I was going to suggest finish your >> Okay. So, right now, I just want to make a motion
to ex um to accept the proposal that it's not it's just that I'm not going over $3,500 to make this event happen. >> Yeah. >> Catering is 23 2400. The awards Oh, if I
if I use Vita, I bring down to 3501. >> Exactly. >> Yeah. I'm >> uh March 14, 2026. >> It's already in the
>> Anybody second? >> Your motion is not to go over 35 >> to to accept the proposal of the tables, the design of the acrylics, the flowers. Actually, just my whole the whole thing. I'm not going over 3500. >> Okay. I I'll second.
>> Yeah. A motion not not to exceed 3500 for the women of distinction event. >> Okay, I second it. Um discussion >> voting in favor. >> I pass. >> So we got the proposal awards. Okay. We
are opening up nominations to the public from January 5th to February 2nd. What was that again? February. >> January. >> Oh, January >> 5th >> to February 2nd. That allows us enough time to review at
our leisure. >> Yes. >> And for the town for our February 11th meeting, >> right? >> Okay. And it's still going to be brief. >> That was my next my next step. you said we have a lot of new um businesses and stuff
>> open up no nominations to the public >> and also make sure to let me right because I don't I don't see you guys so this will open before we meet again >> that goes beyond >> categories are we keeping the same are we adding are we removing are we still >> just make sure you get
>> okay so do we agree on the dates from January 5th to February 2nd >> yes and February 11th >> February 11 >> that gives enough time at our leisure to read everyone instead of on February 11th we come in and like who's this
who's this and it will take us forever. >> Are we the names? Because sometimes >> give me the names. >> But the thing is that sometimes folks already know who they are but not everybody knows who they are. >> So give me direction. Give staff direct because you guys are always like mixed about this. So decide now.
>> Okay. Can we >> Can I have this? >> Okay. So, we agree on the date February 2nd to February 5th. >> Yes. >> Okay. I'm going to need someone for the invocation. >> Wait, you said January 5th to February? >> Yes. >> I'll work on that.
>> Okay. The keynote speaker. We're trying to still get the sheriff. We're trying to get the sheriff. >> Okay. Okay. >> House personally, not in the door. >> I guess for Miami.
>> Yeah. We just have >> Well, we have to We already reached out to the sheriff. >> So, if then we have to go to It's not like we can go. Yeah. And then it'll all say yes. We're in trouble. >> Okay. >> Listen, we have a new mayor, Higgins. I know, right?
Um only one on the event right or the nomination application only one category per nomination. >> Oh yes thank you. >> Okay. >> Yes. Cuz last year people were picking most >> two three and then it was like who what?
No one nomination. Now it's up to them if they want to nominate Omar for this and then Omar for another but only one. Yes. like per entry is only one selection and that we have to make sure they >> saying maybe we shouldn't block out the
names because we don't want to give you know the same person the award in multiple categories and exclude others >> right >> well let's be honest when we are looking at the nominations there's people that are voting that know who it is but then there's others that don't like I would
like to know who I'm voting for if my other colleagues here know >> and I don't think we've had an issue of picking people you Just you have the direction on what you want. >> Well, I would motion. >> Well, hold on. There's a motion already on the table. >> You did you have a motion?
>> Don't you for the event >> 3500 budget approve for entire event >> that pass? >> Okay, perfect. I I would like to make a motion not through that because honestly I think everybody here >> don't bother redacting >> and I sometimes don't know and it just
bothers me >> the nominee >> correct. Yeah. >> Agreed. >> Are you going to second my motion? >> I'll second your motion. >> Yeah. Through the chair the way we used to do it. We always knew who we were voting for. Then all of a sudden they started
blacking out the names. Yeah, you know, you guys haven't been given proper direction. You've gone. >> But I think I think we should know who we're voting for. I agree. >> That's what the motion is. Vote >> those in favor. >> Okay. >> Okay. >> I >> I guess.
>> All right. I motion passes. >> Perfect. >> And then I um I don't know if you're going to address this, but the address thing >> that was number eight. I'm on number six. >> Okay. Um, I don't remember what it was last year, but minimum 350 words or is
that too much? >> I don't remember what we did last year. >> I think we just repeat what we did last year. It wasn't too bad. >> Well, we don't want I >> Yeah, >> most of the people Yeah, most of the people don't write that that longer
thing. >> Oh, you guys tell me. >> No, it's 200. >> 200 words. That's it. minimum 200 words. >> Correct. >> Issue we had was backwards. People not put >> or maximum five. >> It was I nominate more for education.
Great. >> Yeah. >> That was it. >> Yeah. Can we put something in the instructions like more than just >> we have but I what I want to try to see is if we can force the form >> to do a minimum like okay you only put five words that's not going to
>> I think you did that last year. >> Okay. I really >> or we can put in the description even with 200 words. >> If it says if it says letters >> what you can do is check the ones from last time. >> I don't have access to that. >> Yeah, I don't my computer's about to
die. So I'm trying to get the >> So whatever it is that's what we did last year is same we have >> except the category. We only limit the category. >> Madam Madam question. >> No m. Oh, sorry. Oh, madam.
>> Through the chair. Through the chair. Um um I know that in the past it gets kind of difficult that you have to download a photograph. Do we need a photograph of the person >> when they win? >> Yes, we do need the photograph because now you're scrambling last minute to
grind to get a photo. >> Yeah. >> Yeah, that's true. >> That ensures that it's handled. >> Okay. Because sometimes it's hard to, you know, download the picture anyway. If anybody has an issue, the staff email is there and they could just email us and we'll
>> Okay, >> let's make it easier to >> I don't think there's going to be disqualification for not having a photograph. >> Just the power and everything will say no picture.
>> The form will force you to if you guys are okay with it. If not, we'll do no. But then that falls on you guys to send scratch. >> On me. Yeah, I was on mute and then >> I'm not going to start tracking down people if I get a picture. >> Yeah. To start tracking down people down.
>> Okay. So, whatever minimum words that we had last year. Category >> are the same in case anybody needs to know. I don't remember all them. Health services, education, government, >> volunteer, >> volunteer. >> Okay. Um we're going to revisit this
again because we do it every year. >> Yeah. Um, do they have to do we want them to still be living or working in the town of Miami Lakes limits? >> Yes. >> Yes. Yes. >> Okay. Let's make a motion. >> So, if that's the case, here's a
question for you. Follow up to that. Does that mean that on the form if somebody puts in an isn't my leak, we automatically remove it and don't even bother putting in it as an entry? >> I think so. >> What what you need to do in the >> instructions? Yeah, it's there. It's
there. But I'm asking you guys, does that mean it's automatic disqualification? >> And something to think about is well, some people just lie about their address. So what like what are you guys how are you guys going to handle this? >> What about somebody who works in this address but lives
>> somewhere else? >> Yeah. I think nobody work or live. >> But what I'm not verifying the address in terms of like I could put whatever address. Nobody's >> got good. So, do you guys care like how do you want to handle that? I guess is the question.
>> Limited to Miami Lakes exclusively, work or live? >> Sometimes they use their mom's address. >> No. And then one time we had a teacher from a school that was not within the Miami Lakes area too. That was nominated >> right on the outskirts. >> So, okay. My question
out. We can make an exception. >> I would. >> Well, there's no So, that's the thing. We don't want to go into we're going to give an exception to Nancy, but not to Darlene. It's either all or nothing. Yes, we are opening it or no, we're not. >> We aren't opening it >> because then you're los because what happens here's what's happened in the
past and I want to be very clear about this. >> It feels unfair because in the past you guys have said, "No, we're only going to do Miami Lakes." And then the nominations get to you and you're like, "Oh, it's right outside the boundary day of voting. >> Let's make the exception." And now you lost 10 other nominations that were also
>> outside the boundary that didn't bother because you guys set this rule that you're now not following. So, it's either yes, you are, or no, you're not. >> I agree. >> Yes, we are. >> Is there way of us not getting the nomination if they don't? >> That's my question. Is that how you want to stop it? >> Yes, because
>> like if somebody's addressing my emulation, then we're not even going to win. >> That's the problem because when the nominations get to us, nobody you want them, >> right? Nobody's here is going to be like, "No, we don't want this person to win." You know, so it puts us in that position. If the nomination doesn't qualify, it shouldn't even get to us. That's my
>> correct. Now, the person nominating, they don't have to put their address. >> No. >> Good. Because then there's the confusion. They put their address. Oh, but that's not the address of the person we're nominating. >> Okay, let's move on. >> There's a motion. No,
>> I don't think anybody. >> Oh, my motion was for the redaction. That >> Okay. >> You want to make a >> I make a motion that repeat all nominations to either live or work in Miami. I second. >> Okay, we have a second. >> Any discussion?
>> Discussion in favor? >> I >> I Okay. Anything else? >> I >> Okay, let's move on. Um, >> we can discuss this later. It's just that this is like an intro to to this thing. >> Okay. And is that sufficient um aisle to keep the nominees not to get to us?
>> I will put in the notes. I mean, I'm not going to be here at that time. So, I'll make sure to at at this point I'm going to start just copying in the entire communication team so everybody has the same information I have. >> Yes, that's a good idea. So, who's going to >> I don't know. That's my >> Okay.
>> Okay. Does anybody else have any questions in reference to the >> women of the be so busy? >> Yeah. Yeah. I'll never get back to you. I don't think you want that. >> No, no, no. Mineclar time. Are you done, Maline?
>> Uh, >> we can we can >> So, you have a question about the where to the she she's asking times. March 14th, 2026 >> from 11 to 1. >> Okay. Simply enough.
>> Yeah. And then, of course, we'll be there earlier because we have to set up. >> I can anticipate one question, so I'm going to have you guys answer it now. People that don't have access to a form online, do you guys will not accept paper forms as well? >> Yeah, sure.
>> Or email to whoever. >> Yeah, but they need to fill out the form. They're like not going to send a separate email that this is my nomination. It should be the form by same deadline. >> Yeah, the front. >> Yeah. All by >> submit like a front desk for example. >> Yeah. >> Okay. Okay. >> Or not email.
>> I was >> they can email but the form needs to be completed like Yeah. >> Okay. But are they going to be able to have that form printed? >> So that's why I'm asking so that we we do like a a printable I guess version. That's why I'm asking you this. >> Okay. We can do a printable and if the
person goes I can't do the computer then we can email them. >> Yeah they can >> or online is online. If if you don't if you have issues with online then you need to do it in person. I think that easier because if not we're gonna be
checking emails trying to figure out if >> there's two two ways either online and if you don't if you have issues with online then you need to come drop it off. That's your alternative. >> Yeah. But what what are they going to print out if it's online? How they saying? >> Yeah. We'll have we'll have a printable version. >> Okay. That's what I want. Yeah. Yeah.
Yeah. >> Okay. Okay. >> That's what I'm saying. Because you're going to drop off but you can't do online. How are you going to print it out if you can't do it online? >> And we can leave copies for front desk. Yes. >> Okay. >> I think that covers all. >> Any other questions?
>> Okay. Can we um >> suggest like um not suggest like >> nominee >> nominee? Oh yeah. >> Okay. >> Okay. Uh next item. This is just for information. I I got a a link real
quick. We can discuss this later because this is for next year. We uh the Coca-Cola has like a van and it's a lot of fun with uh I think we can do it with this too, but I wanted to bring it to your attention. If you go to the link, you'll see this it's very festive and I
think it will be nice to have in a town maybe here or on main street or whatever. So, think about it and we'll discuss it. >> And then we have item number three that you have added, madam. >> Yes. >> Okay. >> You going to bring more information? When is this going to be?
>> Uh that's where I'm going out. Oh, and before we join, we also had the the budget that we had tabled. >> Oh, that's why you were the same. >> What do you want? Budget update. Yeah, there's a copy page 11. >> Yeah, that's it. >> Okay, I don't have anything else.
>> Okay. Okay. Okay. uh in collaboration with special needs advisory board which I'm also on um we are uh wanting to have a art exhibit
and the month of April for um special needs month also autism month disability March >> I know we do a back ride and we do the thing for the special needs is it April or March >> April >> oh okay >> we have the autism bike ride in April.
>> You don't you don't have a date yet? >> Yes. I just My phone moved. Um it's going to be the month of April. Um Sophia, I don't know where that name Felicia. >> Yes. How how many um
spots or since you've done it before? >> I have I have a layout floor plan of dimensions and elevations of each space. So, whoever is going to be they can work with me. I can send them the stuff so they know.
>> But how many paintings can we put up? >> Uh I mean we have a big wall. Oh, count them. >> April 10. April 10. >> Thank you. >> We um We counted I counted little spots. What is that?
>> Where they hang? >> Yeah, >> we counted 25 possibly 30 because we don't we don't know. >> Yeah, because it depends on the >> attach anything to the walls because we >> No, the wires that are there now. That's what we're talking about. >> But remember that the wires it it
depends on how big each piece. If you have small ones, you can do possibly up to three in one. >> That's why we're going to also limit the sizes. But we're going to need help >> because it I mean this is very nice by the way. This is the the best quality of art class that I've seen so far. But
people like to to look at big page, >> right? So what we're asking there's a lot more but what we're asking is um with your help or if you can well cultural affairs committee can handle the part of the hanging and the thing
because you got done it before. We've never done it before. the size of the art. >> Yeah. So, you can work together with Vivian on >> In terms of like when the student or whoever coordinating on their end is coming to drop off the paintings, all they have to do is leave it on whatever spot they want like leave it against the
wall, tell us in advance and we'll have our handyman help them. >> Yes. >> They don't have to like get on the >> No, no, no. I'm we're talking about whatever the handyman will do it. >> Yeah. Whatever we've done before, >> you just coordinate >> cuz I've never done it. So if they're
available the same day that you guys film drop it off. >> Yeah, I have it. I I think I have it on >> and you have mentions and stuff. >> Just printing and bring it next time. Give it to >> I know that you can put it. >> It's not elderly affairs. They had the the art exhibit. >> It's not elderly affairs per se. It's
the town's um they have programming. They have adult art class. >> Do you remember there's any easels? No, I didn't think so. >> No, I would not put anything on. people can just hit it and then >> Oh, I'm not talking about 20. There's a lot of room for it. >> No, I can tell you the easel what they
have used for the art show with the easel here is more of like a welcome sign and like a recognition of the sponsor >> cuz I told him I think so. >> Okay. So, the name of it is going to be >> the name of the exhibit. >> The name of the exhibit and it's going to be open to
unique individuals. >> That's the theme. No, I'm saying it's going to be open to unique individuals. >> Open >> the people the artists are going to be unique individuals and the title that we're working on and
it looks I think it's a little bit too long. We still trying to figure it out. >> I can help you with that. >> Art without limits. >> Celebrating unique perspectives. >> That could be a subtype.
>> Art without limits. I like art. without limits. >> What? >> Arts without limits. I like that, too. >> Unique perspectives. >> That's too long. >> It's too long. >> No, but we can have that as the main one. And then the other one is the subtitle
>> that came from the special needs board. We're still working on >> I like canvas without limits. >> Arts without limits. >> Art limits. >> Canvas. >> No, art. I like art because canvas people don't. Just remember that's the special needs advisory boards department
not ours. >> Yeah, we have >> we have guidelines. >> So art without limits. Unique what? Perspective and what else? >> Celebrating unique perspectives. That's it. >> Art without limiting perspective. >> I know. I like it. I like >> Okay.
>> And what what artist unique individual? >> Okay. The name of the itself is art without >> limits. And then the title to it is celebrating unique perspectives >> and the artists are going to be
>> unique individuals >> and then you aiming for adults >> presented by >> presented by whatever that's >> okay that's a poster or whatever >> our opening night will be April 10th. Will we be serving refreshing here?
>> Yeah. >> Will they be for sale? Are they going to be for sale? >> No. >> Well, we could use, you know, raised. >> No, those are individual. Right now, we're not selling anything. We're just show showcasing their work.
>> You can have an auction and then make >> Okay. Again. That's something that you guys can discuss. >> We can discuss it or we can talk to them about it. Um, our opening night will be April 10th, even though they will be up beforehand.
>> They have to What time? >> 7:30 p.m. >> No, no, no. 8:20, guys. >> Oh, 6 to8. I have it right here. I wrote it down. 6 to8. >> Okay. the >> April 10th is what? Uh what's the
>> I think it's a Thursday. >> It's a Friday. Oh, yeah. It's a Friday. >> Oh, perfect. >> Because we didn't want, you know, people say, "Oh, the weekend for the for the concert, right?" Like if we have something, >> we haven't got that for you.
We have to find out how many paintings are available and then we can get the artist to make one or two. >> Um, >> yeah, we can I think we can discuss that part. >> Yeah, >> there doesn't confer matter because that's a concert and this
is just >> No, no, the concert year is April 17th. This is April 10th. >> April 21. >> Okay. Um, >> okay guys. April 10th, 6 to 8. You're all welcome to come, of course, because it's a collaboration. Um,
we don't need uh any funding because we'll be paying for the refreshments. Um, and you'll be helping us with studying up or whatever. >> Yeah. We don't know. >> Okay. >> That's it. >> I like doing that. >> That's it.
>> Thank you. Um, any announcements? Guess we were done. That was >> Oh, you have an announcement. Okay. >> Oh, you got to hold the show. >> Merry Christmas to everyone. >> Merry Christmas. >> Merry Christmas. >> Um, this Saturday is the uh Ranger Run
Saturday morning. So, everybody wants to attend. We're attending. >> Well, we have our Mrs. Falls. We have Mrs. >> What time? What time is the run? >> Early early. >> It's early at 8. >> 8:30 to about 11. No. Yeah, if I wanted to go, do I have to register?
>> Yes. >> You could be at the park. I mean, it's a nice event. You can show up to the park. You don't have to register to be at the park. >> Yeah. >> That's only if you want your official time, >> but that's where it starts. That park. >> Yeah, the park on Commerce or Oak. >> So, the starting point is at the park
and the finish. >> It's at the park again. Yeah. And it's 5K already. Uh the good thing about this is that it's it's it's certified 5K run. So you actually have people that that are real runners that are that are
>> I veterans. >> Any other announcements? >> The next meeting is January 14th. >> January 14th. Do I hear a motion to adjourn at 8:23? Second. >> Second. Okay. Thank you. >> I second. >> I think we were over a few minutes, but
we we started late. So, thank you so much.