##VIDEO ID:Y8OF_kAtITU## e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e all right call to order at 6:04 PM roll call Mr Hamilton all right um Miriam here okay Dave Oliver here Roman here Jim Hamilton here and missing I've got Marcos and Ryan Holland what time was our sir go fix thank you okay we'll go to item three meeting additions of subtraction minutes from the last meeting you guys a few minutes to go over them if you haven't already put guys second motion by Miriam second by Dave all in favor I any opposed motion carries 4 Z all right old business confirming sponsorships uh from the previous meeting um have we heard back from either ocean bank or grams or have a few updates uh we haven't been able to reach ocean bank yet uh but we sent them a email hopefully they'll be reaching out soon uh Adriana from the grams told uh she wrote me an email that unfortunately their budget only allows them to sponsor $1,000 um so she asked um if we will um take the th000 or if she would just do the silver sponsorship with is which is 750 um I don't know it's up to you guys but grams have always worked with you guys so I don't know just giving them the gold for the Thousand or if you want to bump it down and just get the 750 for them up to you guys discussion I make a motion that we accept the grams $1,000 yeah based on the require support oh I'll second okay so we have a motion to accept a gold spons from the GRS at a th000 instead of 1500 Second by Dave Oliver favor both C9 you can go ahead and give them the go ahead for gold sponsorship at a th000 okay and then you said we haven't reached we haven't heard we haven't heard of promotion bank at I'll follow up with them again tomorrow I know that Jim's been calling them every day every half hour so hopefully they'll uh they'll reach back out um I also received a sponsorship um more or less commitment from Payway they want to um do bronze sponsorship and then they want to do an in kind donation of gift cards to kind of give out to um you know we could do either a raffle or we could do a you know something of that sort for um Payway so Miami Lakes autum all okay they have I haven't been able to um get a hold of them um so I'll give you guys I I'll send an email out to everybody once I hear back from them because I know that we're cutting it close um in terms of time but um when it comes to the FAA Orlando's FAS they confirm we're good for that date um same as last year in terms of price um but I'll be getting that confirmed invoice sometime this week as well um and then I reached out to the tables and chairs um company um they didn't answer me but we heard from Marcos that they're good to go so um I I don't have confirmation but um in regards to that aspect is there a way we can find out what we paid them last year I think you looked it up didn't you I I didn't actually have we have the break it might have been on the budget more I don't know like we have the same cheat [Music] there I P by Page um going back while he's looking for that the gift cards did they say how many and at what at what increments no they literally they literally emailed me maybe half an hour before we got here so um I don't have the entirety of details but name of a person we did talk about us creating a spreadsheet of contacts maybe we can start adding these people yeah to do that yeah yeah I I'll um I'll have a spreadsheet of everybody who who has donated because then also I that I can keep a budget and then we can transfer it over to next year as well um okay so I have the 223 budget here A's lights and highways was 1300 last year because it's 1,800 they give a $500 in in donation as a bronze I think or whatever 500 is it's an in kind donation so we300 last year the P was 92250 we spent 400 on plates Cutlery cups wine Beer soda and water the plaques were 660 the polos were 150 roughly um the bartender was 150 the photographer was 90 so last year we had a budget of 4500 and we spent 42735 it was 92250 for the buy and a $50 sale so [Music] 970 Manny Martinez from last year I think two we talked about last year because Manny was that was Manny was yeah but I think Manny was okay okay that's make 10 this is 10 10723 is when Manny sent it he sent it to Austin okay I think he was coming for Austin that me oh okay okay for this to all the documents just that's why I'm running out of space you anything um yeah and I think it depending on what our budget is or if we don't because that's we have 45 00 but are we anywhere near we're at 2250 right now right yeah right now uh well right now as we as we stand we have our our regular budget which I think is a00 a th000 from the town we're going to accept 1 th000 from the Grands is 2,000 and if we do a Payway of 250 it's 2250 so we're still 2250 short of where we were past year which again if we get oan Bank was oan what's title is what 25 yeah if we get our title wor we're over where we were last year which is great because it lets us do more stuff and we have the Auto Mall we still have auto mall and I'm working on mayor's Cafe I'm negotiating with mayor's Cafe I sent them trying I'm trying to get them to be a silver oh good um Manny Manny gave me a thumbs up but then when I accept the prices he's still you know he's working out with his Partners right um and then so I asked him today but he hasn't answered me today's his last day in office um you know so I mean we get as long as we get our title sponsored we should be all right we can lock in our title sponsor because if not then that that well you know we got to change signage um I I haven't lax I'm sorry I'll get you the the black wording this week also Alex we hav received the photo um from he's having health issues so so just whenever possible and then from Jose have not received any okay you saw my email to Jose yeah I saw that you sent an email and then ask requesting for it if he just hasn't reply em I'll get on I'll get with tle this week so that we can send them at least the two that we have yeah so he can start designing something because we got we got to figure out what we want on this posture just name with the logo a little a little bio cap of what they Dobe like a bullet you want to do that or just something because let's say people that are showing up or coming they don't they see the guy they see the name they don't know what they've done yeah look at a picture but like maybe even if it's like four bullet points you know their top of what they've accomplished like why are they he he he told me I saw him two weeks ago just geted to him with time so that he has time to because especially if he have to design it okay um I'll look up I'll read um I'll read reads and then I'll give you like four B yeah just shoot an email just copy Andress and then when he you know I like I think he sent me reads pictures and everything so send reads pictures and I have Danny's I'll send those so that he can start working on those so we can get proofs back and get them approved and then he'll just have to you know print them out I'm trying to negotiate with him to do like a 16 x 20 poster okay but I don't know yeah I gota see you know how big he can do it for an incline um and then so we got that so I mean again it's going back now if we can lock up ocean bank if not we got to find our title sponsor because that would require sence change 305 Sports never reach out reach out again no no but La LZ is uh he told me he's like oh let me look into how much I got he's usually pretty good with it but I'll um I'll reach back out then okay um yeah if I can lock in Mayors if we can lock in our to sponsor would be way over where we were last year which is great because you know we we want to do some stuff out there and we want to continue with the podcast obviously depending what happens tomorrow if we have a studio or not um you know if not we got to figure out you know CU obviously there's a lot of podcast in the town that that studio so I got to see where they would end up you know it's good in a way that we've kind of not her back from U the Auto Mall because if ocean bank doesn't title sponsor he wanted to so we you have a good relationship with right yeah yeah so we have to kind of set up a time limit for ourselves how long how much longer we we're about five weeks we're about five weeks away yeah cuz we need to if we do need to find that sponsor we need we need to switch very uh right I I would say by the end of the week if we haven't heard back then we got to start scanning should be the E make that official I'll make a motion that if we haven't heard by the eth then we start looking for a title sponsor anybody want to second that I will second by Miriam the E is Monday Friday Friday this Friday okay Monday the holiday so one second we got a second all in favor I uh any opposed okay so we have a you know we have a an item carried forward that if we haven't heard by from our current title sponsor by the 8th start negotiating with anybody else we can find to do a title Sponsor Change if need um and then [Music] I'll and then I'll get back to with Manny and and Danny to see if I can get Mayors to finally lock in um so yeah I'm I'm not going to ask T to talk to Fred just yet we hear back from Ocean bank right because if we need Fred for a bigger amount then I don't want to is there someone ocean bank that we we used to deal with um Terry he's been in Spain for this past month so that's why I really don't go directly to him I'm trying to through the channels we don't get the insert and I emailed the contact that they gave Jim who is supposed to be running sponsorships and you know community outreach I emailed her and she hadn't reach back out so you know now all we can do is you know I'm gonna actually send a kind of a followup email just say hey you know any any updates any updates on this and then we'll give them till Friday you know I'd even tell her if you're going to do an update I mean I would actually tell her that we we need because they go through committees yeah and even sometimes uh I know they're going to do it but officially she she doesn't know that you know it's it's going to happen regardless of what she I me unforunately we got to tell let her know that we need a decision by Friday that's I'm saying so I always tell her we need a decision by Friday if they're going be able help us out or not yeah I'm gonna s that right now [Music] had a lot of good information so this also has a timeline on it for the day of event okay um so we had that the parking lot would be closed at 7: a.m. at Optimus that day baseball should be done by then so baseball shouldn't meet the parner I don't remember yeah they finished before then yeah the thing is with all the rain outs I don't know how if they're gonna have to push back a little bit or not but I I would assume they wouldn't be that far back yeah because the no I'm just saying yeah I think they're a couple weeks behind with all the rains they they will finish finish playoffs the week of December 2nd so even if they push it a week still so yeah so we had here last year was 7 A.M parking lot closed 11:30 Fiesta showed up for setup 3 o'clock ice run four o'clock final setups it says here in said Austin um five o'clock committee arrives 5:15 Town staff arrival induct and guest arrival 5:30 was reception with interviews um 6:30 kickoff and then 640 start you know 640 645 start with the inductions 7:30 photo off un unveiling and then 7:45 reception and open the exhibit of whatever time people leave I mean I think that's a pretty good schedule that's an email I just sent you yeah um I should be getting a meeting with Danny loado just to confirm everything with him so are we doing looks here like last year we did 20 guests should well because we we uh last year we didn't get a good turnout response I think the comment was so we I I'm not sure the timing of that like if we told them in advance but we wouldn't have known you know stores and yeah haven't gotten um any good updates on that let me ument Bri we're doing a through EV it's been on there for about a month and a half like I already I registered four people there just to get you know start pushing because then I share that on my social media what is the how do you get into the EV I'll send you the text okay thanks yeah it's um eventbrite.com toown of Mi lakes and then all of our events pop up there and you just Pi I guess that's a decision we should probably make uh because we're going to be talking to the nominees U and if if we don't have good signups within you know maybe another week or so why not let them invite 20 of their good friends particularly like Alex that will have probably a lot of you know good friends that would like to to come yeah I mean I think we can definitely get away with um 20 per I don't see why not cuz is again it's four induct right I don't think all four will bring 20 right um I mean again I don't know the cavier family I don't know how big of a family they have got three sons they're all married and he's got five grandsons you think they're all attend that's 11 people plus I don't know if they all I'm promoting it might even have some G yeah some geers might come which is fine right and we probably got some users yeah how many you doing the you know a lot of people um it was for same amount as last year and I think you guys did for about 70 to 80 people yeah CU that that that food so much is so much I mean that's why we can we can serve 120 out of 75 right because again and not everybody's going eat right you know um so would you guys like me to change it to 50 or no 75 because then what we'll do is we we'll open it to 20 per guest um so I mean based on the email from last year it was 20 per guest with 10 parking spots not that they need 10 parking spots each but we've given them that option so in other words will the 20 guests come in VIP so all 20 can come at 5:30 at 5:30 okay because those are the guests like their personal guests right so they can come at 5:30 I I personally like that because I just I like to see a lot of people there exactly no I agree right from the Geto from the Geto and I can't count on the the town supporting it the town's people but you know was coming out to see it yeah residents not the best news but Christmas the Christmas event is at the same time as our event in World in uh Veterans Park what Christmas they're holding their annual you know day with Santa Christmas I even heard of it and I live right there I mean honestly I live on that they do the you know where they go out the kids they come there's a Santa they you know they uh they have like a little see that didn't didn't you know we we definitely got to have a discussion with the town manager because we're based off of a resolution with our date and we did that that way the town knew when our event was so that they wouldn't double book especially the elected officials yeah so and that was a that was something that was done after ours cuz that was from the C youth uh Force yeah I mean I I don't understand how the talent approved it then because I mean why are you double booking events I mean who who who would we need to talk to about that because that's not fair to us yeah no I get you it's probably not going to be able to no granted but for future purposes um I mean we're tied to our date by resolution of the Town Council it's not like we can move our date but you know our date is set in stone every year second Saturday of December for that reason you know I think it was two years ago they did a concert or something like that so all the town officials went to the concert a holiday concert and they said oh we won't do that again you know and then now they're doing this that another committee it's not even the town doing it it's another committee that should have been told no you know yeah no I get you they have calendars like Google Calendars like when somebody event they put it on the we have an out we have an Outlook and we have a calendar on our website so there is there is uh you know they're on there so I don't know my best guess is that they didn't want to do it too close to Christmas because then nobody's here and they didn't want to do too far from Christmas because then it's not really Christmas again I mean do it during the week are we okay with the stage though because yeah sounds like they used that stage for Santa we already no we I have the stage on on lock um that that's not going to be an issue same as the the trader have the Traer behind so sound system Podium step and repat yeah we just W know s and want me to I just gotta put I got to put a pillow on my stomach nowadays but you know unlike my old years but and I'll have a conversation uh to make sure that all that's in line for us because we I mean we had it first so I mean realistically I'm just giving giving you a heads up I'm I'm going to write an email to to the town manager because I don't think that's fair to our committee gotta and you know I don't know about how you guys feel about it but I'll copy you guys on it but that's you know that's the I mean we're locked into that date by resolution I mean there shouldn't be other events you know and that's why our event doesn't grow because they're always scheding stuff around our event you know like let's say they did the jingle job that morning that's not an issue because that's a morning EV right but if you're going head-to-head with our event now now elected officials have to choose right you know you have Town staff has to choose residents have to choose and it's not fair to us you know well last year we only had one representative and a mayor parttime yeah the mayor left in in the middle and then I think die stayed the whole time right you know and that was the only representative that we had Town staff besides I think Austin was there obviously the whole time right because I don't even think Jer I think Jeremy was on paternity of these right yeah he was there to set up and Jeremy was I remember I think so yeah I'm confirming that because I I voiced it as well I'm like hey like I have an that day as well and um maybe they change it so but for my understanding that was like kind of the date set so I'm checking here on the town calendar to make sure that you know we're not BL fuse when maybe they got they got resolved when did did they do it the same weekend last year theyve never done it I don't think I don't I don't I've never heard of a santa event yeah they they've they've done it the last two to three years they're even new by because I know I know Manny Manny's always Santa and he you know he gets that he gets that done so let me ran were you gonna see if we can update or or um the logo were we GNA do something with the logo that I was gonna have um t Team take a look at it but I gota see if I if I have them doing these posters I think I might I might wait we're good because it's it's the reindeer run it's a Jingle Ball jog whatever it is the and that's why Manny Santa because they Santa goes out oh yeah that makes sense because like thing I've never heard and they it's still so we're good yeah I mean that one that one yeah so we're good on in regards to there's no overlap same no not at the same time yeah it used to be called the Jingle Bell jog now I guess it's called The Ringer rer R it used to be the Jingle Bell jog though I remember that one yeah I mean that I don't have an issue with because that starts at 8:00 in the morning right that's just the example you use exactly um so no need to blow gas okay sounds good to me all right uh let's see all right so again so so we have a deadline of Friday um hopefully you're here back motion Bank yeah and then if not then we'll negotiate with someone else finalize our budget and our sponsorships uh Logistics wise I think we just finalized it with that schedule that sent Andress sounds pretty good to me I'll um I'll send you the details in regards to Payway but I mean we're obviously going to take it for sure no I was just saying that because then we have to think and consider how we're going to get these K CS away yeah that was just my I would think uh stick them under a chair and hey everybody look under your chair you know thanks to pay we did that last year didn't we too yeah we did last year no but we had something wasn't it that the Hall of Fame where there was a I thought it was a hall of that we did that I don't think so that's cool we could do it you know if they give us five under five random chairs throughout the yeah I I would start at the second level of chair of tables not the first row of tables not at the induct tables I would start behind but then again we got to make sure there's people at those GES yeah do we do we know if the letter the mayor's letter didn't go out go out yeah it went out before I think that the next day okay I really I got on it and I sent them out the next day after our meeting so everybody should have already received them because the Postal Service they're pretty good in regards to next day or you know because on that letter I didn't mean yeah in that well in that letter it probably said you can invite 10 guests it gives all the it gives all the information about if it says 10 and now we're doing 20 we really need to kind of immediately call our nominees and let them know that they can do 20 am I correct on that we can do 20 okay okay I'll check so Dave can you call C tell them they can 20 check with him about but they only get 10 Reserve parking spots and then there are other parking areas there but is that right again yes I mean they if they need more than 10 then they can park at the tennis court area right right so but you get 10 you have 20 guests come at 5:30 10 will be VIP parking and others now they need to provide us list any list um and who's going to who's going to introduce them induct them per se we probably know I'm assuming it would be Curtis Curtis I would think I would think it's Curtis is Blake still around maybe sh the BL let know reads go on intervie uh I haven't he's up in U they well Richards I don't know where he is because he he lives in mobile home driving all over the country oh and U but uh Stevie lives in Orlando oh he's up in Orlando yeah do you have a do you have the logo anywhere PNG or jadee head do you have our logo yeah can you email it out yeah well you got somebody that can do something we have our digital media in magnet we'll see oh they're willing to do it I mean we we were going to put it out I forgot like a crowd sewers and stuff like that you know people were getting charges for it I remember Jer doing that but we can get somebody if you weo it yeah just you know I mean add some color like a green back I don't know I call the blue what you talking about the the blue is a towns yeah no I like the blue but like the the trophy maybe had that gold or something there's something else in there a little color yeah that would be nice the speech is five minutes rain we said 5 to seven before or always just five minutes they always they always go guess we could say around okay so D saying he hasn't received his letter yet Reed got his okay re got his yeah they were sent out so hopefully they'll be the then tomorrow um but I know they live a they live a little far further than yeah they're in Southwest Ranches yeah but they were out of town this weekend so he hasn't got to the mailbox today um program I had that on my list from last time usually I mean the liazon would put that together and it's a digital thing the QR code and we talked about that and then we talked about like if I can get a copy that I print a few even if I have to print it for my school just because like the older people they're not good with yeah and they would like it would be nice even like if it's Keepsake or let's say sitting around the table I put I'm going probably put some on each of the inducted tables at least like you know people who are sitting around might want to look at that because not everybody's a techy right yeah yeah I get you and um what what I will need is we're obviously uh 5:30 I mean you sent the email with more or less a breakdown but to make the agenda we're going to have to band out national anthem on theing you know the whole deal and um after that you guys are G to talk we don't talk I mean we I introduce everybody and then we go straight into it we let the the mayor the mayor yeah he talks Goa I mean obviously if the mayor the new mayor is there that day mayor or may new mayor so how are we gonna handle it that's a good point well we won't know tomor no no I mean I think I think I'm invite Manny obviously and Manny can still speak because again to me this will always be Manny's event I no offense to whoever the new mayor is right this is always Manny's event so I mean Manny gets a few minutes also and then whoever the new mayor if they choose to speak that's on them you know it's just it's their choice well I mean I can always bring the new mayor up first and then you know always bring a Manny after you know we can figure that out you know as we get closer but um I'm trying to see here because I thought I had do you have a the program that that we used last year that we I think I had it I'm looking for it now that way we can just yeah the names see I thought I had the program excuse taking note if I miss it I'm going you we got to put that in the minutes I was say we got to vote on that okay here it is here's the program from last year I think Yeah Austin sent it out November 16 and P see attach to completed programing QR code but it's not moving right here it is I'm going 4 to you can send this everybody yeah was that a word document it's a PDF PDF and I and I also update it I mean yeah you know make sure it falls in line with what we're doing because you me because like his in point we got to figure out we'll know about ocean bank because ocean bank's got the actually yeah presented by ocean bank is like the middle of the first page you know what I mean um the second page is the mayor and Council which will have to get updated no which updated program is pretty much I mean it's just changing the names um the class and then the BIOS that we put on the plaques we we also put in the program so yeah just you know cool I have that updated just send me and also our description of everybody I know you said you're gonna work is it gonna be more or less the same that we presented the council or pretty much I just got to tweak it a little bit it's very minor tweaks but yeah usually I is it what exactly goes on their black okay yeah it's the proof yes yeah so I should have it by the end of the week I mean I just spend crazy with football and pickle ball and you know life in general work we we're all busy man get it um okay all right so nice budget I mean we're hoping the good news on the budget all right now when it comes to the bartender you guys don't know who she was I don't know know she was no we said a name but I don't know it was like we thought Marcos was the one that knew her but you called and he wasn't him so do you guys want me to just look for someone else and get a price on that or you know who might have have been people do the mayor G I know no I thought always like a lady that somebody knew wasn't from a company I can tell you that for sure because I used to I chitchat with her for a while and I thought just friends with the cleaning room so I was like oh I just thought it was somebody's friend and say we'll give you 50 bucks and she worked I thought she was like you know who runs like do people run the clubhouse anymore at the Optimus like back in my time it was like the tus I always ran look at sessions or sessions run by by a gentleman from the Optimus Club he's in charge of it he he's like one of the vice president yeah he's one of the vice presidents of Optimus but he runs it he runs it he stalks it he he does everything um so no maybe maybe it was him that knew maybe somebody asked him and maybe it was somebody that he knew that he asked I don't know somebody has to know this lady we got to cuz uh obviously we want to have someone right serving the you know the wine and the soda and stuff like that so um we can't figure out who it is we're gonna have you know we're gonna have to look for someone else right um the the bartender person the lady nobody we never figured out who she was Stephanie we don't know who we just don't know where where we get it from yeah I mean because all my notes just say Stephanie andbody know Jeremy know I don't think he goes with Jeremy I don't how about Austin did you call did you have a chance to call Austin I texted him but he was very busy he finally got a job up there um he's working for ra County ra ra County ra ra County I think it is um Ross County ring calling yeah Ry in in North Carolina in North Carolina so he's he's very busy now he got he got a manager role over there so um but it's time chat but yeah I mean uh if we can't figure out who who it is necessarily um you know we're just gonna have to try to find somebody and because you don't think cman will know anybody right I can ask him tonight see him and we had mentioned about possibly trying to use the joy kids to help out that night but I guess we got to talk to Chris about that no he yeah he wants to do it oh did he okay yeah no I asked him okay you already asked him perfect anything on the putting the event up on the bu yeah I to do it I don't know if it's up I pass by there in the morning but I'm going not super fast not some other people with fast cars if if you come up with something that you want up there we can uh yeah I saw what you said with the email was just Hall of Fame and duties and but yes I'll email that right should I just directly do you with Danny and that well no it's fine you know just if you I meant to follow up with him on that you em yeah you have his email he sent it and we were all attached to it so I just didn't see a reply from him oh he didn't I didn't see a reply from I just saw you what you said hey Danny do you think we can get it take off what you did that's asking tonight he got it we keeping pretty busy you did I mean I don't have anything else I mean obviously we got to leave open in these next few weeks with the the holidays and stuff is going to be tight uh I think we need to leave a date open just as an emergency meeting um obviously depending on what happens with the with the sponsor with the the title sponsor um yeah and if you guys uh I'll send um if I hear any word just that we're kind of in the loop right um but hope hopefully we can have that finalized before Friday if not on Friday I'll send down an eil saying hey we haven't heard back we're gonna have to right do you want to schedule something for next week Wednesday an Jose's number yeah oh gota okay okay I'll give him a call got remind him to get in touch with you regarding the photos yeah and how many in his party yeah perfect and can you look at the calendar for the 13th for next week just as an as a placeholder just in case we need to meet so when come to the 13th it is fully v um we could do the 20th at six um like if you guys want to keep it on a on a Wednesday the 20th the 18th at 6 the 18th is book would have to be the 20th yeah the 20th that would give us one two three three weeks yeah or we could do the 27th as well 27th I will not be here I will be in Chicago right that's the um so yeah I guess it's book it for the 20th you know as a placeholder for 6 PM you're going to put it in yeah yeah I will put a hold on yeah yeah put a hold on it obviously we'll make that before you know I'll email a all of you and you know what was the date at 6 at 6 it's a Wednesday it's the day after the right 23rd of Chicago you um right so seeing nothing else we have a motion to adjourn I'll make a motion motion to adjourn by Dave second second Arium all in favor I motion carries 4 Z meeting Jour 6:46 p.m. I'll try to reso the logo by then um no I will have it done if it so we don't have to bother him um I just said if you have it done by then that way I can give it to him so that we can use it for the okay and then yeah do too so we can add it to the program print and then if you send just like um doesn't have to be perfect but like the program it's you or just that way um I'll play with it to make it look like like a booklet and then I'll print at least one for approval from you guys and see I was going to bring my little centerpiece because I did one this weekend next just to show you guys so make you a show us up out of shot Satur shot we have his Gall at at the GF Street okay all right 920