Hello invite. >> I'm from Maddie Bray. Kimberly asked me to join for the anniversary meeting. >> Rachel, >> we're gonna put you on mute to leave
you. Okay. Kimberly. >> No, not yet. >> No, she was sent out. >> Thanks very What is it? >> No. >> They come for attendance, but it doesn't come for quum. >> Is she on yet? >> Who's she? >> Kimberly.
>> No, no, she's not on yet. >> She needed help. >> Oh, well, I don't I gave her the information. on Zoom. I'll ask >> you have somebody on public. There he goes though. >> Hello.
>> Hello. >> Hey Mark, you're in video. >> Who is taking the minutes? I don't I know Matthew's normally >> guess if you want to. You're taking the minutes, Bill.
>> No, I'm driving. >> Oh, that's a good memorize everything. >> Yes, I'll just memorize everything. Well, >> in a minute. You just have to say that on Bill's room. Yeah.
No, but I'm telling her for the book business. Um, >> we can't make any changes to the >> So, uh, for public comments, you do have somebody there. >> Okay. We have we have people ask. >> Well, there's only one right now. Yeah.
>> There goes. >> All right. Matt Matthew's three minutes out, so he's going to be here at 6:40. >> Okay, great. Uh, we I unmuted you. Go ahead, Elizabeth. >> Hi. I've seen you guys before. My son does a lot of volunteer work with you guys. I'm from I have a Maddie Bray baby
clothing. I'm one of the vendors. >> Yes. Kim asked me to participate in the meeting today. >> Okay. >> What what business is you? Are you with her? >> Matt, >> the wife Maddie Bray baby clothing.
>> Oh, okay. Okay. Now I know who you are. >> Yes. Yeah. >> Elizabeth, can I get your last name, please? >> Gonzalez. >> Gonzalez. Okay, go ahead. >> No, I was just introducing myself. I was just
Okay. Um, >> all right. Committee members. Um, >> put you back on mute. >> Okay, >> there we go. >> Yeah. Wonderful. Okay. So, um, I've been working on two things. Um, helping with the committee. Uh, the first one is the the petting zoo. Uh so I met with the uh
the vendor um at Veterans Partner and we discussed the location uh which uh coincides with the uh the layout that will be provided by town staff, town management and um he's pretty much ready to go. The idea is that um I will be
showing up with him earlier uh that day uh to set up and you know um the the arrangement that I thought would be kind of cool but it's really up to the committee you know um I do have an older pickup that would be neat to kind of complement the uh the
petting zoo area uh kind of show like Oldtown Ivy Lakes um again up to uh committee discretion but uh the conversation about the animals with the fireworks is that he will be bringing in the animals to the um petrol trailer
um when they go off. So that way >> yeah that that way they don't get scared. Um but he he is used to this from other events that he attends. So they'll be bold into the trailer when the fire go off at 8 p.m. at Fox. Um and uh we have for sure I told him that it's
a high priority for us to have the cows, you know, obviously to as our mascot. Uh, so there'll be a full-grown cow with with her cat. Um, and there'll be a Scottish cowl uh that is very friendly that'll be walking around for photo opportunities with residents. And um,
I've been working on the, uh, documentary. documentary has been um very challenging to get people but um I was uh very lucky to to get um the people and the lineup that we've have is
essentially is is Andrea Graham. We have Rose Hammer which I know hopefully she's on. I was able to get uh uh Rose Hammer to talk about her experience being the first realtor of the town. uh Gary Snow, Jim Hamilton,
uh was able to get um with a lot of uh a tug of war, but we got uh Wayne Sllayton, you know, our first mayor, so got him to to be interviewed. Natasha Seahas, which was very instrumental uh to for us to become a panel. She was a county commissioner that, you know,
voted for us uh to uh become incorporated uh represented us in district 13. uh Peterman. We have um also uh Fred Senra, which obviously we all know gives so much to our town. Um and I got Manny Sid uh
which served our town for 12 years. Um had some good um things to add. Um I have been trying to get a hold of um our uh our mayor um but I haven't gotten confirmation for him to be interviewed. Um, you know, we asked for for him to be interviewed and you all were here
present when I spoke to him to be interviewed as soon as possible because there's a lot of editing to be done. Uh, but I haven't got anything else at this point. >> Whoa, someone really really wants to get >> um so essentially um we we are currently
editing the video. >> I don't know. Does she mean that she's waging 50 for public com? Do you guys need a real >> because if it's that number? Yeah. There. I would think that's her, right? >> Who's that? >> Kim says she's trying. She's in already. That um
>> Okay. So, who is in? >> She's waiting to be let in. >> That might be the number. >> Yeah. >> Who's in? >> Is she 5996? >> Let me check. >> She can unmute herself. the settings on
if that is true. >> Okay. So, it's essentially we have everybody interview that I just mentioned. We're going through editing. >> Uh the video obviously right now is is big. It's huge, right? So, we're trying to trim it down. It's a lot of very good information that 3 minutes is nearly
impossible. I'm going to be honest with you. All right. U you know, these are people that again struggled a lot for us to become a town and very instrumental to to who we are today. Uh so essentially um you know what's happening is uh we are in the process of working with Dallas. Thank you for sending us
some photos. We we came up with some more photos we might need. Hopefully you can help us. Like 87 Avenue was a big deal for us for that to become open. >> Okay. >> Um you know um some of the things like town hall when this building was built. It would be nice to have the ribbon cutting for this building. >> Right. Right. >> Well I I included some of those photos.
Um the photos don't show the >> No. The building. >> Yeah. >> That's funny what it is because we all see it's a ribbon cutting. just the >> I know I I was trying but it was a ribbon cutting but you don't see that it was from home. >> Yeah. But very good photos. >> There's a bunch more but I was going to
see you guys what you needed first you come out. >> Perfect. So so essentially you know right now what we're doing is we're working towards that. Uh obviously Saturday is the drop dead date you know to have this you know for for everyone to view. Um, I'm almost thinking what needs to happen is we can have a threem
minute version which is short, to the point, very quick. Um, and then have the longer version that people can see on YouTube. >> What you just said, this was the first realtor. This was the first tenant on main street. This is this. Boom, boom, boom. Yeah. And then all the pictures,
too. >> Right. Just quick. >> Yeah, we can do that quickly. So, more than anything, I wanted to give you all an update. I'm assuming you have to take a motion on the on the people that were interviewed. Um and then um essentially that's that's that's my update. You know, a lot of uh very I in my opinion I
gotta tell you a lot more work than I I thought it was going to be because there's a lot of people that are very instrumental when you start really talking to everybody and these people were the core uh that we felt were were very instrumental keeping close uh communication with Felicia on this. So that's my
>> chair just one point. I know you said Saturday but if it's >> it sounds like it's going to be a lot longer. So if that's the case, whenever the long version's ready, we can always post it to our YouTube channel to keep it there. >> Okay. >> So that everybody sees it. >> Um but the 3minut one we do need before
Saturday. >> No. And I and I misspoke. >> Okay. Just making sure. >> So like now we can, you know, make sure it's loaded and all that. >> Yeah. Gi said Thursday. >> Okay. >> It should be done Thursday. >> Just making sure we can send it over to the production company so they can have
it ready for us. Right. Right. So Thursday is what we're going for. the minute version. That's what we're doing, >> right? And I was hoping to see Josh here tonight to talk to him, the mayor, just be like, "Look, you know, if you want to get in, you know, I think I think it's important, right?" >> The mayor's going to be there. And I think the conversation was that
whoever's going to be there, you know, like that they're not speaking twice. >> Okay, that's fine. >> So, we can do is for the long version, which is the one >> I'll double check, >> you can some other time, >> right? Okay, perfect. So, that's that's my update. Um, again, I think that the
the residents will be very um I think uh humbled by what this town has gone through. It's really it's really um very inspiring. So, yeah. >> Okay. I'd like to make a motion to approve the film or documentary for the three minutes with milestones.
He thinks one made that time. >> Okay. Through the chair, we shouldn't be making motions during public comments. You still have somebody. You still have two or I'll wait. I think it should be done whenever that agenda item is >> sorry.
>> Okay. Any any other public comments? >> Uh >> I see Kimberly. >> Yeah. >> Hey Kimberly, >> you can unmute yourself. Yeah, there we go. >> Hi. How are you? >> Sorry guys. Hi. Um sorry guys. I'm
filming for the Miami Lakes Local Lotto. I'm here. Just wanted to say you guys are amazing. Um, thank you so much. I just wanted to sit in. I have another vendor, Elizabeth, sitting in as well. We just wanted to get an idea for the
the layout uh for this Saturday. Um, and I did have a question. I was wondering, I don't know who the MC is for that evening, but if it's at all possible, could they mention the Miami Lakes Local Lotto that it's benefiting, you know, 25
local businesses? I don't know if that's possible to add to the agenda. >> Give us a script. Um I I reached out to um Roxy Vargas again and unfortunately she cannot make it, but because her kids won the the the tournament for the
baseball. So, I'm happy for her her kids, but she said she'll help us next time. So, it's up to to William and I to MC. So, give us the script. Give us what you want us to because we we're going to be making comments uh at the beginning. So,
>> Okay, great. Yeah, I've been doing nothing but visiting all the different businesses um and helping them out, filming, whatever. if they have any events or specials going on in December, you know, I want to make sure that we're supporting our local businesses right
here. So, >> yeah. >> So, that was it for me. Thank you guys so much. >> Thank you. Yeah, send me uh information. >> Thank you. like
>> we also Yeah, we have a 786 number who's off of mute. >> I don't know if that's >> Is that Rosario? Is that you? >> Yes, it is. >> It is. Okay. So, she hears us, but we don't hear you right now.
>> Okay. >> Well, I guess as long as she hears us, although for attendance, I think we're going to see her. >> Can you hear me? Can you hear me now? >> Oh, okay. >> Yeah. Well, I've been here, but I'm honestly,
so then I have to go. So, I'm really sorry I missed the meeting, but I have to do this. >> It counts. It counts. You're remote, but it counts. >> What? >> That it counts. It counts towards your attendance, so you're good.
>> Oh, okay. Well, it is what it is, honey. >> Yeah. Thank you so much all of you for being there. I'm sorry, but I had to come. >> You're a hardworking member for being there and being here. >> Well, we can't we got to >> Okay. So, you're all doing a good job.
>> Public comments right now. So, let's >> Okay, they'll be quiet. Yeah. >> Okay. Um, anything else in public comments? >> Anybody else online? >> Uh, no. >> Okay. review or the minutes.
Um, I was looking at this and I thought I had submitted one that I marked up, but it's this one has u information that I added on those.
Um, yeah, the live music um corrected the William and I will be the master ceremonies um performers uh Scottish band that's performers the salsa group but I included the the other
one that you mentioned but it's not here in this minutes what is it called the the jewels the jewels so you know I like I This these minutes are the the one that he submitted and I checked them.
Um, okay. Let's see real quick. Let's look at the minutes real quick. Missing. I know because I I was making it. We have confirmed um pastor Spinoza from the Methodist
church. So So you know >> Yeah. >> I say approve the minutes with corrections motion. Okay. Let's um hear a second for approval. >> I'll second.
All in favor? >> I >> sorry. >> I motion carries. All business. Okay. Let's go down the list. Um stage, lighting, everything is checked. All
set. uh MC. Yeah. Well, actually have here my name and so and like I mentioned before Roxy I contact her again. She can't make it. So it would be perfect to have it.
The the national anthem is confirmed with my K308. I check my um I did not confirm that. So I don't have an update for you. Let me check K through A was coming through K.
>> Exactly. Uh the one that I stated was Mix Middle to be doing the Happy Birthday. >> Really? Okay. Well, I'll tell John Carlo because he was the one that communicated with them. >> Okay. Let me see. >> And you're going to let me know. Let me tell them right now.
>> So, just I would suggest you guys have just in case. >> That's fine. aware as of right now versus you know rambling last minute. >> Okay. >> So, >> and I believe from Cleras's comments last meeting, she sounded like they were
confirmed. >> Yeah. Actually, yeah. >> Actually, that was a comment that was made after we finished the meeting to have the the middle school sing happy birthday. >> Correct. It was not >> No. Yeah. But the K8 she confirmed it last. >> Yeah, she did. >> Okay. So, that's that one is confirmed.
So that's all set. So now when it comes to the to the cake, we'll add it on because I know I know it was spoken about after the fact here. Make a motion for that. to do what? Make the motion that the very happy birthday.
>> No, we talked about it last meeting. >> No, I know, but it was after the meeting was over. >> Sorry. >> Okay, I'll make the motion. Um, I make a motion to Miami next to sing happy birthday. >> I second. Okay.
Second discussion in favor. Okay, motion carries. Next performer all set to the chair for the performers. Vivian, I wanted to confirm with you. I know I sent over the request from the town's
dance group. I don't um they were not included in the timeline. I just wanted to make sure you were >> Yeah. specific. >> Yeah. The town programming. Um I sent you an email from our parks department that they wanted to make sure they were
included. >> That's fine. I mean, we just need I just want to make sure that somebody I don't know >> the program. >> No, >> just >> so that's like an additional performance. >> Yes, that would be an additional performance. >> I mean that I guess we would have to vote on it.
>> Yeah, I don't know if we can fit them in, but I mean I I don't feel comfortable staff telling them no because they're town programming. Um so I I would more ask you guys for a suggestion on where you want them just so I can let them know.
What was it again? >> It's the talent dance program. >> But is it like ballet or >> I I don't know right now. I just know it's a talent dance program that >> go to the veteran state, right? That they
>> Yeah, the town's dance program. I mean, I'm telling them the same. I I told them the same thing that they would have to keep it to three minutes. Um, I know Bill already has like a rough draft of the the sequence of events. So, I guess I would ask you guys to look at
page nine and make a suggestion on where we can >> plug them in. >> I don't know. I mean, looking at this, I think we can move some things up because for example, the invocation is at 420 and I don't think the invocation is going to
take 15 minutes. Before we had three three different um religious uh entities. But now we're >> right. So that's why I'm saying that 435 could easily turn into 425 427 or something and then move up the MC introduces the first act and then either
include them, you know, either the the first act or the last whatever you guys prefer >> like are they young kids? Are they >> I don't have much information right now. They just sent the requests over. from I yeah I guess we know where to put them you know like
>> well I don't have the information right now happy to request it and I'm sure they'll get it to me but right now I don't think I'm going to get it right now um all I asked them for was hey make sure that it's you know it stays to 3 minutes and send me the music file
they send it they have it but the jewels also just sent it today so we waited for them I think we didn't wait for the programming so so what is it that you I need you guys to make sure it's part of the sequence of events. >> So the sequence of events will need to
be updated. >> So this one right now >> I mean I can make a suggestion. I'm just really asking you guys for >> the best activities is toward the end and we keep jumping to that at the
beginning. No, because you have performers and that's >> what I'm saying is, you know, just we know we have the the dancing group is Barbara Goldman group and then >> so this these would be performers and that's the agenda item we're on.
>> Okay. Yeah. Because >> so I mean you guys seem to be stuck. I'm happy to make a suggestion to keep us moving unless you guys want to make a decision >> on we're talking about the group and then we jump to the timeline and >> we haven't jumped. They're part of the
performance. I just need to make sure. I mean, but we can just dictate it to somebody. >> No, we I mean, we can work with it. It's just that, you know, when we get to it, we'll we'll adjust it. It's just that I don't want to. We went to event timeline and we spend a lot of time on it and
then we have to rush the others. >> Okay. We've been on this for like three minutes and nobody's made anything. So I guess we can keep moving to the next item and >> so just let's let's u Okay with the sensory I think that's way to
go. >> Yeah, wood trucks I guess it's all set. Um any any any new uh any new people that you don't have the list? >> Actually the layout it's been shared
with you guys and the food vendors there's no update. It's already been finalized. That's what >> okay beer garden vendor with. Yeah. >> Huh. >> Working on that with me a couple of things. What can you make sure they respond
>> to your email? Right. Yeah. Yeah. I got you guys connected with the Vanessa girl. I saw but the certificate is what is it that the certificate of insurance needs to be sent in. >> Okay. Hold on. Do you want me to have I have it? >> Okay. Yeah. Need to be sent in, you know, with the date, town, whatever. Same thing.
>> Um there was some questions there. I'm happy to forward it to you to make sure that they get it answered. >> Well, just so you know, the one that I have has the town hall address, so that's fine. That's fine because we did it with, you know, Isabella. >> Yeah. Yeah. That's so we we all we both have it. >> Cool. And then what else other than
that? was the uh vendor form thing. >> Let me double check. >> It was the vendor form, right? >> Well, I need to send them an invoice. So, that's why I was kind of waiting for them to confirm that they were in um for their vendor spot.
Let me pull up the >> I don't think she responded to it yet either, right? >> No, no, she hasn't. Unless I don't know, maybe she replied to you. >> No, but I'm texting her now. So I in the email, just so you guys are all aware, it we need to finalize confirmation is what I'm telling them. >> Um you know, we're charging all vendors
$100, so I need to get that invoice sent over to them. >> Um the certificate of insurance, which sounds like we have um requesting confirmation that Chella staff is going to do their due diligence of checking the IDs. I imagine yes, but I need, you know, confirmation and requesting that
they send us a copy of their liquor license. >> Okay. So, you're saying certificate of insurance, confirmation of the check ID, copy of liquor license, and then what was the other thing? There's one more thing, wasn't there? >> The check ID. Um, I do have to send them a a link for payment, which I mean, I'm happy to address, I think.
>> Gotcha. >> What? >> So, they you need to send them an invoice. >> It's on the email, so you don't have to rewrite it all. >> No, I know, but you know how people are with text. That's why you're better with text. But I got it. Cool. Thank you. All right. >> You should have a COI. Okay. I'll take a
look at it. Anything else on that item? The cake I think is is going to be delivered. Um, she said they need to do the delivery. Like I said, they'll bring it to the
community center. And so, >> so some details on that. I'm going um off of Bill's timeline. There's a note there that says >> it says cake needs to be pre-cut into 25 slices off stage and candles placed. So
who is going to be doing this? Cuz I don't think that that's part of the order. I think the order is >> I know that we do that here delivery. >> But who's we? Because I think if we talk very generally, we need to make sure we have action items. >> Well, Shadow is the turn of the cake so
she can get help and somebody to help her out. But yeah, let's not assume. Oh, Rosario, can you hear us? >> Making sure she's >> and I don't want to assume that she's going to be the sign like, you know, I want to get confirmation. If not, you have
>> Can you hear me? >> The question is, >> okay, I think >> Go ahead. >> Go ahead. I'm sorry. I think that whoever's there once they sing happy birthday, the mayor or somebody can cut the cake. Whoever's
doing it. >> They're not going to cut the cake for you. >> That's not It says here cake needs to be pre-cut into 25 slices off stage. But that's Bill's note. So that's what she's saying. You guys need to come up with that.
>> Yeah. Well, I can cut it. I mean, I can walk on the stage and cut 25 pieces or whatever you want, but nobody's gonna cut it for you. The baker is not gonna cut it. >> No. >> Okay. Not going to cut it. >> We want a picture of the of the cake,
you know, without being cut. So, people can take pictures or whatever. >> That's what I'm saying. So after people sing happy birthday and you take your pictures anybody me you well you you're leaving but anybody there can get you
know okay cutter and cut 25 pieces no >> but who's anybody I don't want to have to >> me me I'll do it I I I will be there no and I can cut 25 pieces of cake >> mix
>> I don't see I don't see how that's so Like I said, and even if if Josh is singing happy birthday, he can cut the first slice like you do in a wedding, the first person cuts the first slice and somebody else, me, can cut it and
plate it and pass it around. >> Okay. Okay. >> So, if you could just in case the mayor, you know, for any reason the mayor not there at that moment or something, can you make sure you take over that >> worst case scenario? >> Yes. Yes. >> Yes. So you're you're you're in charge.
>> Yeah, I don't I don't see an issue. >> And then Ros, >> I will be there at 4:00. >> Yeah, I was looking and the delivery is fairly early for the cake. Is that correct? >> I think 3:00, he said. No.
>> Yeah. So then who's going to receive it? >> I can be there. >> I can be there at 3:00. So if we receive it, just so we're all on the same page, obviously we need to place it inside because we're looking at the weather and it's going to be kind of hot. >> You don't want that cake sitting there
till like, you know, close to 8. Um, so then somebody also needs to be responsible for wheeling it out. We can take a cart to make it easier. >> Okay. >> But again, we need to task somebody with bringing it out in time for, you know, >> okay, I cannot do that. Remember,
I can't I can't carry it on a card. I could, but I cannot lift it. >> No, no worries. I It doesn't have to be you. I'm talking to the group to make sure it's handled. >> No, listen. I'm here for you, child. Just let me know. I'll be handling the goats and the
>> I used to be able to do that, but I can't anymore because so I can't I can't guarantee I'm not going to trip and fall. And that'll be >> No, that's fine. >> Carlos uh will handle it. Okay. Okay. >> So, I have here
ceremonial birthday cake at 7:30. So, I guess if we could take care of it at 7:10 and I'll make sure the cart is there for you. >> Okay. So, at 710 is what you're saying, right? >> Yeah. So, it's there before the time. >> Okay. >> Okay.
>> At 7:10, they're going to do it. >> Bring it up. bring it up center. They're going to wheel it out to the stage. >> Okay. >> Okay. And then Josh, you know, or whoever is there to sing happy birthday,
then they could take pictures of the cake that's together and then one person or me will cut it and slice it or pass it around. Right. So, we're going to need you um prepared
plates and we need Okay, next item vendors is all set. What else are we going to have a souvenir? Did they ever get the
>> cake? The cake was great. >> I have to double check what Claire saw how many cows and pins we have. >> Yes. >> And where we're going to >> we can put them in Kimberly's she has souvenir. So we can because
that's how they do it. We're not going to have another book. I mean, that's how they did it. So, please, but I guess probably going to sell our stuff. Our stuff is going to be free. So, >> we can have an area for Yeah, you can take she can put her stuff in the back
so otherwise people don't take it. I I'll I'll talk to her. She's >> Huh? She's shaking her head. Yes. >> Kimberly, are you listening? >> Yeah. >> Are you willing to take care of the souvenirs, the the pins, and the cows that we're going to be handing out for
free? whoever whatever we have left. >> Yeah. To have them in my booth to give them out. Yeah, absolutely. >> You're going to be selling you put in, you know, to the back so people don't just grab it. You know how people are. So, basically, your uh the stuff you're going to sell, you
keep, you know, away from people, put it somewhere that people can see it. But the free stuff we put in the front so people take it and monitor it because of them instead of one person. >> Okay. >> Yep. Not a problem. plenty of crow merch. Um, any crow inspired merch. So,
um, >> leaks inspired merch. So, it will all like co coexist nicely. >> That's a lot of cow merch. So, >> are you gonna be selling t-shirts? >> Yes, I have my Emily uh t-shirts and
hats. And I also have these cute um cow like furry cow hats for adults and kids. My kids have been wearing it all week. They're so excited. >> Okay, cool. Okay. And do we know what she's saying? Because I know the map
here says uh vendors, but is it back here? >> Yes, it would be. I think it's in the part where it says sponsor booth. It's on right next to the photo. That's over. >> Yeah, >> I'm sending you I'm gonna be sending
both of you, I know you guys are both vendors, a map by tomorrow, so you can get an idea of the general area where you'll be at. Um, just you guys will be responsible for bringing your own, you know, like tents, table, whatever your area will look like. Um, but I will send
you a map so you have the general, you know, area of where at. Um, and we'll be there so we can guide you with anything. Um, we just want to make sure the vendor area, same thing as the sponsors are pretty much activated between 400 p.m.
and 8:00 p.m. So, at 8 p.m. we do need to start breakdown. And if you can, you know, if you could be set up 3:30, that's great. >> That's what I was going to ask. How soon can we um start setting up? >> Yeah. What's the earliest we could be there to set up? >> I mean, there's going to I mean, for
example, I think was going to be there at noon before 1:00 setting up. It takes a long >> Well, because it takes a while to set up. >> Yeah. >> Yeah. I mean, you can get there at 3, but we don't really want to open it up too early because the event doesn't start till 4. >> Yeah.
>> Would it be okay if I get there about 30ish? ready. And then >> my stuff because it takes a little >> can bring the the tent around, you know, the earlier the better, but that takes like maybe 15 20 minutes to set up and then at 3:30 you bring out the
merchandise, 3:45, whatever. Okay. Uh, okay. Next, market. >> Would it would it be okay for me to start a little bit like at 2:30ish because I have two racks of clothing to
put on and >> Yeah, we could do 2:30. That would be >> Yeah, that's fine. We just want to make sure that the I guess like whatever you're selling is from 4 to 8. >> No, not a problem. Yeah, it's just setup that takes always a hard color. I mean,
I um it sounds like some of the volunteers will be there earlier, so that's fine to kind of help guide you. Um and I'll check in with you at 3 just in case of anything. >> And I have one more question. I'm sorry. This is probably like a why would you even like if maybe it sounds like a
stupid question, but if I bring my golf cart because if I bring it, am I allowed to keep it by the tent or no? Or no? Like I don't know. I mean, I've been to that park before, but I've never seen any golf carts on there. So,
>> that's that's fine if you're going to use it to like, you know, set up like >> I was thinking of decorating it anyways. That's why >> that's why I would like to keep it there if I could. >> Yeah. Well, we want to like if you keep it there, that's fine because what we want to avoid is you like, you know,
anybody going in the golf cart all around while >> Yeah. It won't be moving. >> Yeah. But like if you're if you're getting there 2:30 and by 3 you're done and you want to just leave it their place until 8 when you know everything closes down and that's fine. >> No problems. Okay, that was it.
>> No more questions for me. >> Okay, thank you Kimberly. >> Thank you guys. >> That's okay. I have a good question. >> Um when it comes to the map, where is the the beer garden supposed to be or the beer area? I guess this liquor area
tell them because you're asking about lucky Yeah, I thought I was to the left. >> Sure. >> Oh, what? I thought it was going to be >> put them towards one end or the other
just >> is there going to be lights and stuff or do they need to bring some lights? That's what I was kind of wondering. >> Just put lights for the area. We have light towers, but the light towers are not on for the event. The light towers are on >> because it's very bright. It takes dark.
>> But when when we put events there, the food trucks, there's enough light because they have light inside their trucks. That light we also have a lot of lights on the stage. >> Y >> but they're kind of >> they should bring
>> but yes, I would suggest you know draws people to the area. What was it? This map cuz it didn't use to like like online or whatever. >> It'll be for the day. >> We uh we we should give this just to the
the people who are going to participate. >> No, cuz this is a parking. So, yes, it will be shared. >> But I thought I thought we had one for parking and one for the vendors. >> Well, this is I've already shared with the sponsors. I'm going to go ahead and share with the vendors as well.
>> Um but no, the map is public. Um, I had a question today. >> It can be up to sensory room. >> Okay. Yeah. >> And then while you're at it, I guess I Yeah, she'll take it. >> So, we need to add sensory room here.
>> Yes. >> But I think when you do the post like you can, right? Also highlight like, hey, you know, like we do Fourth of July. >> Yeah. And there's um >> I I have stuff scheduled, but I'll make sure to add it to this one as well. >> Yeah. And and just a thought that some
people if it's dark I don't know if people are going to trip >> over here >> when they get in because if they park here by the corporate corporate center >> there's a few
trucks >> no no no one the one here we always park here Yeah. Yeah. This >> whatever >> that is that >> you know and then here you have the >> stay quiet >> I don't know. >> No it's whoever parks there knows that
that area is >> they don't they should have just had a sidewalk there would have been much easier. >> No the park does it anyways. >> Okay social media marketing opportunities. I guess we've been advertising like crazy for this thing and everybody
thank you for for sending stuff out. I've been sending stuff on Instagram my u WhatsApp I had likeund some contacts and I sent them to all whoever reads it or not and one thing that I I've been sharing with everybody is kind of crazy
but to to use the theme of the event to have you know the the farm country look. So, if you have anything in your closet or a cowboy hat or boo or whatever, this this look uh that kind of
um what else? Event timelines. Now, we go to the timeline, I guess. >> Yeah, Bill's off now. >> Bill's off. Okay. So, any any adjustments that we need to have because this is it.
>> Yeah. It does mean that there's a performance missing. So, we need to infuse them on there. >> Yeah, it's um >> So, that's what I was asking guys. Do you guys want to go see the game? >> No, wait a minute. They're here. Second actual dance and >> No, wait a minute. >> They're missing
for the one at least the one that's here. >> No, 440. 440 is sassen and then the second one is jewels. >> Correct. >> Which one is missing? that there's a new dance program >> that approached another group.
>> Correct. >> So, I need to know from you guys if you guys want to do it towards the beginning of the act. >> Why? Why are we getting all these things at the last moment after? >> Well, they sent this a week and a half ago. So, I just I need confirmation on
you guys on where you guys want to add. >> And where is this from? >> The town dance program. >> Oh, the town's dance program. Who's running that? >> Parks and Rex. >> Parks and Rexs. Okay. >> So, as I was mentioning, there's a clear
area there where everything could be moved up between 420 and 4:35. The password is not going to be 15 minutes. I confirmed via email. >> Okay. So, so here we're going to have we told him already. >> Okay. So, here we're cutting. >> You don't have to cut anything. You just
need to move it. >> No, move it. Yeah. So this is going to be three to five minutes invocation right here. >> Yeah, I would prefer for five minutes worst case scenario. So if you have enough cushion there. >> Yeah,
we need you when we do the concert at the church. Makes it true. >> May I make a suggestion through the chair? >> Yes. So, what if we fit uh the fourth act
between um the dignitary speaks and DJ plays music between 521 and 524. >> Perfect. >> In there, we'll put fourth act and just move everything down and they can go first because I I want to say those are young kids.
>> Okay. >> So, so you want them to go first. >> Yeah. >> So, wait. Okay. Okay. Let me close that up. So everything moves down and then the first act is not gonna be Jules. No, sorry.
It's not gonna be salsa. So do they have a name or >> I'll let me open those so I can make the edit and I'll just >> we need to add when the may major mayor makes the
comments then we have our first act. No. >> Right. >> No. Cuz the first talk comes before the the mayor. >> No. Here. Identify next sponsor's mayor comments.
>> He's making that comes after he's >> our mayor and >> 4:35. So that that whole thing needs to be moved. We could do that at 4:30 for example. >> 4:30. Okay.
Is everybody okay with that? >> And then he will intro the MC introduces the first time at 4 what? 4:35 you think? Yeah, >> really quick.
>> Does that sound good to you guys? >> Yeah. I mean, it's just moving everything. >> Okay. So for a second instead of salsa club I'm going to put >> and I'll put the the real you know name of the group.
So then they're going to be the best which is the sauce club is the second third act. The third group is the jewel Jews. And the fourth act
Any other changes or recommendations? >> Hold on. I need to make this build on here. So, I'm doing this. >> Okay. >> MC's first act, right? So, they'll be done like
440. They need to be done. So, 4 4:30 to 4:40. >> I'm going to send it to you guys. So, we're on the same >> Yeah, because I I have to make a summary of activities and all that. >> That's why No, I'm going to send it to you, right? I'm doing it right now. So, you guys have got
>> Okay. So, yeah, >> but I need to tool kit. >> Okay. >> Yeah. And anyways, on the third act, you have jewels. Okay. So, now it's the jewels and then you have dignitary speaks at 521. We did. You You did tell them to
limit it to like what? >> Yeah. Three minutes. >> Yeah. So then there's a huge draft right there. They could do the fourth act at 506. >> And then the next thing is 521. You see it? >> Mhm. >> That's a huge gap. So the fourth act
would easily go there. Does that make sense? >> I'm going to put like 511 p.m. >> Yeah. I think they give them a little bit of extra time because it's hard for autism. >> Okay. >> For them to get on and off the stage.
But >> once they're Yeah. Okay. >> Once they're done, they're going to run. I don't know. >> I'm going to get the the double steps so they can flow, you know, instead of going back and forth. >> That was me. >> The stage has two exit.
>> It has in and out. >> I don't I don't know if there's an 88 ramp. That's all I >> No, no, no. not saying 88. We were saying that as the acts come in instead of everybody >> on top of each other trying to get in. >> Uh I'll double honestly to have one come
in. I know their setup is different. They have the the equipment and all that next to it. So >> yeah, I'll ask but I don't know. >> So the axe were asking me if if there's somewhere that they need to check in.
>> They just need to go near the stage. That's what I told. Yeah. >> Mhm. >> And somebody needs to make sure to, you know, that we're accounting for. Okay. Like maybe 5 minutes before the timeline. >> Is this group here yet? >> Yeah. They have to get there. At least
15 minutes before they're around. >> Yeah. I would say 15 minutes is safe because 15 means 10 or five and >> Yeah. >> Yeah. I'll let you ask many time to set up when they go on the stage and they need to come to their position. That's going to take a few minutes.
>> Yeah. Which if we've told them three minutes there's you guys have built some >> right and I guess that's the point >> right to get on and off the stage. Okay. Um, >> so the first act town's dance
programming, the second act, the salsa club from Goldman, the third act, the jewels dance group, and the fourth and final the arts for >> because they're going to hand out a group. >> Okay. >> Off stage handing it out to the >> Yeah, they they're going to have people
off the stage door. Also, if you say the stage and Okay. Okay. Then we have DJ music. >> This call will be recorded. >> This call is no longer being recorded.
>> Okay. Um I'll share this updated one with you all of you guys. >> Okay. So the next um Okay. We have the fourth act. We have dignity speak. How many dignitaries are going to be there? >> I checked with the mayor's assistant today and he told me that everybody was kind of like, "Yeah, we we'll try. We'll
let you know." But it didn't sound like a lot of people confirm. >> The only person that he told me that had, you know, was a definite yes was uh the former vice mayor Tony Fernandez. But from their entire list, didn't sound
like anybody was 100% confirmed. >> Okay. So Tony will be there >> as of right now. That's what I have. If he sends me an update, >> I know all the dignitaries going to make it. And then Rene Garcia is the guest speaker.
He's already >> You guys have confirmation that he's going to be there speaking. >> Uh I'll call people. Okay. Sure. Because he's one of he's one of the sponsors. So, >> right. But I'm just I'm just putting it out there that I don't I don't have final. >> I'll check.
>> Okay. >> I'll check with she's the one I mean she sent an email in October and follow and then a month later she finally send the paperwork or request the paperwork. And then we have
at 5 5:40. Are we on time here? 5:40 we have the video by Ganny. I think Ganny's just went in. >> Where I guess were all prior mayors contacted her. >> He I think I think they shared their list or something. I'll tell him to I
can't speak for that because I don't know. I know we're handling it. >> I'll check I'll check with him. >> Um >> meanwhile I'll check if there's we need to be all in the same loop because that that affects this whole schedule. because I don't want at the last moment
the person to show up and then we don't have space for >> because like for example when I interviewed Wayne this Sunday he says he was not contacted >> I can't speak on that >> so >> I'll I'll follow
>> JB right >> okay so then after the video the short video we have and that's going to be the short is going to be we said 3 minutes. >> It says there are 20 minutes like there's a base
>> but you know what that space is your cushion in case any of those elected officials do show up. >> If there's any on space if there's any like dead space the DJ is there. >> Yeah. So DJ. >> Yeah, I heard it. Okay. Yeah. And then I
also wanted to check with uh Mr. Amador for 4:10 p.m. I spoke to Sergeant Sooto last week and he told me that he was making sure you got the third person to be able to do the it is confirmed now. Okay. Tomorrow. >> Okay. So,
so per carousel we have the MLK doing a doing the national anthem and the sheriff's honor guard will do the presentation of colors, right? So, the boy scouts do. Okay. Then we we have the cake. We
already spoke about that. Does any does any of like the title sponsors speak? >> No, we never have to. >> No, >> let me go and check. >> Like for example, RAM companies, they they donate they >> I don't know that it's part of the >> sponsorship package. >> Yeah, let me go.
>> I know for like the car show where it's two minutes. >> I don't think it's part of this. When we done, >> it depends. It's different for event. Um I don't remember, but I can put Yeah, I don't think we made anybody up.
Yeah, there's no title sponsorship. So, >> opportunity. Well, actually, there's an opportunity for them to give welcome rounds, but just for the platinum sponsors, which would be the grants and the commissioners. But if he's already doing the last part, that's pretty much that, >> right?
>> U so it's really the grams. I don't know if they're going to be there. I actually sent them an email today. So depending on what they tell me. >> Okay, cool. >> And then the other thing the platinum gets that the other ones don't is that they are part of the sage band.
>> Okay, cool. So on the sides. >> Yeah. I mean all sponsors get all the >> Yeah, the certain levels get >> get the logo. They all Oh, they all get the logo on the digital screen which is like the line, >> right? >> But there's a banner like overhead
banner and that one is only for the plan. >> Got it. So that would be both Renee and uh the senator. Happy birthday and for sure work to start 7:5
for that too. We have them that's our event scheduled. Let me double check. If I'm not mistaken, we have the fireworks set for like literally 8:00 p.m. However, the production company is, you know, the same one that's doing the stuff on the
stage and is is there. So, they will follow the lead if there's a countdown from the mayor >> or whatever or whatever like the officials are there. >> That's the countdown that will be followed. Um, we don't have to really worry about it versus like Fourth of July is more of a structure because
they're so far away. But the fireworks are, you know, they're not they're close proximity ones, so they'll hear everything. They're going to be behind the stage. And speaking of the stage and the production company, just so you guys know, directly in front of the stage is
going to be kind of like a clearance area where we're going to put up we're going to like rope it off because the production company is going in like an additional camera or two. They want it to look really nice. Um, and they're
going to like set up lights and stuff there. So, it's going to be a small area that can't be used by the public. And that's also where the Miami Laker can enter. They already know pictures and stuff. >> Um, and then behind the stage, we're going to close off the the basketball
court because that's where the fireworks will be launched. They're not as big a fireworks as Fourth of July, so they're it's a postroximate thing. Um, yeah, just FYI. Oh, one thing that um I got an email if
you got copyr parking is being used and we have requested the which one? The one behind where we do the fishing tournament. The Jackson. >> Yeah, it's here. >> Yeah, she was asking me. I don't know why asking me that. I never asked about
parking. is the Andrew Jackson building if we're going to be using it and if we have filled out the forless. >> Yes, it's already been done. Okay. >> And Andrea's aware. >> Yeah. Yeah. We always choose the parking.
>> Yeah. Andrea's aware because we had mistakenly put parking in the old spouts building and she spotted it. She was like, "We're not you guys aren't to you. We're not to you." So, it was updated and these are all correct. So, we need we need to make sure that we have a sign
>> that's on people cuz we're >> to park there because they think the plane is empty. >> Well, that's on I mean >> cuz if we had to put parking spaces everywhere >> do is tell the owner to put like a rope or something so people don't know. >> All I know is that the owner has not
give knows the head like they have not given enough room for us to use it. >> Who did you say you do? No, Omar says that he he knows the owner. So, uh going to >> That's really people doing that on their own though because we at no point are advertising that at the parking space.
That's people doing what they want to do. >> No, that that was our time when we did the golf cart that park there. But I guess >> because we don't get me wrong, once upon a time when it was a boy, they did let us use it. But as of now that I get there's a new company there, like they don't let us use it. So we don't
advertise >> and of course they don't have business on Saturday anyway. It's just they're being stubborn. >> We'll do it. We're doing our due diligence of >> not. Are we done with the timeline? Anything else we want to say? >> Vivian had a question.
>> Yes. We have volunteers coming out. >> Any last meeting we talked about volunteers? >> No, because I'm going to be liquor or kids. >> No, but someone mentioned volunteers earlier. Is it like Any volunteers?
>> No, only volunteers we have this year. >> No, no, I know. But >> that's why you >> volunteer over the event. >> Yeah, I guess volunteers. >> We We're adult adult volunteers. >> Well, it seems like Kimberly's a volunteer, too. >> Yeah.
Okay. No, not >> and then I wanted to connect with you guys based on this timeline cuz um I texted the mayor's assistant just to make sure that the mayor was going to be. Sorry, he said yes. Um, he does he does have an event earlier during the day.
Um, is there a specific time you need him there? So, I'm going based off the timeline here, right? You guys would need him what, like 4:00 essentially. >> 3:30 or two.
When's the last part? >> Yeah. I mean, essentially, you guys are asking him to be there all event, right? From what I'm looking at the timeline because it said Mayor Lee doesn't say he have to break it towards the end and then he's always toward he's also towards the beginning of the event. So that's okay. I want to make sure I'm letting >> So he he's going to be at the beginning
and then leave and come back. >> No, I I don't know. That's what he's asking me. Is there a specific time you want him there >> when you when he should be there? >> Well, technically the timeline says it, right? >> Yeah, but that's what she's saying is it would be 4:35 at 7:50 the whole thing.
schedule himself accordingly with whatever other event he has. >> Mhm. >> Cuz that day you have the uh the reindeer run, right? >> The following week. >> Last fall. Okay. So, what's it Saturday then for Oh, that's right. That's the other events. >> The book telling, right?
>> No, that's the 13th. >> We're going to have the the holiday book reading on the 6. So, we could have it because we have the anniversary >> if they tell me that he can't have the entire event. I'll let you guys know. So you guys know to adjust accordingly with
whatever other leave around 5:15 >> which I know you've already talked to Bill about that right so he takes over >> okay anything else on the timeline so updated with >> so we're not going to be discussing this
>> can I ask a question >> that you char >> if he's not going to be there. >> Yeah. Let me ask a question. If he's not going to be there to cut the cake, who's going to cut the cake for the city as a representative? The vice mayor, >> the other officials would jump in. It
would have to be >> somebody has to do it. >> I mean, he should be there. I mean, he's our mayor. Yeah. I I don't want to confirm on his behalf. I don't know. there. >> But >> I mean, unless, like I said, >> unless it's a funeral or a wedding or
something else, there's nothing really more important. Shouldn't be too >> cut the cake. >> I mean, I think I don't know if >> just so we're on the same page, I told them that you guys essentially want them there for the whole event, right? From 4 to 8 based off this timeline. Um, if for
any reason they tell me no, I'll keep you guys updated. So that you know you're adjusting as needed I guess. >> Yes. >> Yeah. But then at that point >> please cuz then we need somebody important I mean besides me know to cut the cake task girl if you ask me
>> but >> because yeah that's kind of >> weird. Okay. >> Yeah that's kind of weird >> be there in his in his behalf. So it would be either the vice mayor or another counselor. >> I don't think there's a direct appointment. I just think when it comes to these ceremonial things, vice mayor
jumps in or whatever. >> Yeah. >> So really really he's part of the event and it's up to him and he wants to handle it. Mayor >> Okay. Any any other questions? >> Go on. >> Okay. Thank you, Chad. Okay. Next item
is >> event budget. are confirmed. >> Okay. >> So, it's confirmed. Confirmed. >> Yeah, you should confirm, right? >> Okay. >> They're telling me. Yeah.
>> Okay. So, um here we have a list of the vendors and sponsors and so forth. Thank you. We have um How's everybody paid? Um I'll have Noah double chat tomorrow, but I think at this point we're done for
with the exception of Popular Bank. >> What do you need? >> Popular bank. They said it was going to take a while, remember? Cuz they have to like set up a new vendor in the system. >> I'm going to take care of that. >> But just cuz she's asking me. >> No, no, no. I I'll take care of that tomorrow or in fact tonight.
>> Don't get any more from me. And then the only other thing I can update you guys on is based on this budget. Oh, hold on. I have this I have the numbers for budget party. They're the ones taking care of the sponsor pens.
It's I had put there 2,000 just in case, but really it came out to,250. And for the light towers, which is sunb belt, I put 800 and it's 690. So >> So it's fast. >> Your numbers, correct? Those are those.
So we have basically $13,813. However, keep in mind that police cost me to come in. >> Oh, that's so Exactly. I don't have a number for you on that. >> How much you saying? >> No. 4,000. I don't know.
>> No, I think it's like I I came >> It depends. It depends for how many officers. Do you know anything? >> You said six. We had like a guest last time, didn't we? Yeah. It's It's still a guest. >> I feel like we may have five. >> Yeah, I remember. >> I think but that was a very >> six,000 or six officers. >> No, six officers. I'm thinking I'm
estimating like 2500 I think. >> And then another thing which is not a lot but still keep in mind um I will be ordering catering for the banks. >> Oh yes. like, you know, sandwiches, wraps, uh, drinks, and now order. Yeah,
it's not a lot, but just keep it in mind that it's $500. >> But that same company, and that same company cut the cake. >> What same company? >> That's catering. Well, you're doing catering. >> No, no, they're going to order. >> I just like we order from >> actually. Well, I'm not going to be
ordering for Publix because Publix doesn't deliver. >> When it's hot school, they don't deliver. >> Okay. So, >> so it's going to be I already sent an email to Deardinos because they're right there. They tell me no. We'll move on to another vendor in the town. >> So, the vendors Okay. >> But yeah, the idea is wraps, sandwiches,
like handheld things. And >> so potential vendors is your leads. Is that what you're saying? >> For your expenses. Yes. >> Yeah. >> Don't confuse it as a vendor that's going to be there. >> No, no, no, no. Vendor or or what's just so you have it there? Yeah. They're
catering. They're catering to the catering. There we go. And that's if she confirms it. If not, I'll just move on to >> Oh, did you ever get anything from uh you know remember she said she was going to donate the food?
>> That's something we do for the 5K. I think they may I think they were inquiring about both. So Ble for the last two years has come out to the 5K and given free food to the runners. >> Oh, so you can use it for the 13th >> for the 20? No, we're not going to use it for the 25 year. I don't know if we
>> No, no, no, no. uh for the December 13th. >> Yeah. For the 5k. Okay. >> Right. Yeah. Yeah. I do get I mean I I spoke to them and they were going to do that. So kind of odd because you know free food where we have booked. >> That's a thing. Yeah. Exactly. Then you would take business away from
>> participating in the game. >> I just >> Okay. So, we have stage. Oh my god, that's a little 30 almost 36,000. >> Yeah, this stage just so you guys are
aware is much bigger and grand we're doing for crypto. >> Really? >> In terms of I don't know. I I don't want to speak in terms of size, but definitely on the looks of it, it's a bigger production than what? >> Is that for the salsa theme?
>> No, for the 20 for the event. >> I'm just kidding. Oh, so so the screen in the back is bigger. So everything is >> much Yeah, because I know we >> like there's a long forth of July and stuff >> so you guys need to I guess approve it because as of right now
>> I I have I have a a recommendation here. What I've heard >> is the the Gany films is doing actually basically two pieces of filming. the short version and the long version and we're only giving him $1,000.
Um, do you know more or less how much you need? >> Yeah, he sent the invoice. It's an additional $500. So, the total is 1,500. The committee approved already a,000. So, it's an additional $500. >> So, what he did is to explain that invoice. I'm sorry. The
>> deposit was deposited. >> Yeah. Just so I can explain it. >> Okay. Uh, so basically instead of 1,000, it's going to be 1,500. >> Yes, ma'am. >> Okay. I make a motion to approve the additional $500 for the additional film that he's provided. Do I hear second? >> I'll second.
>> Okay. Second by >> Yeah. >> Okay. Any discussion? >> Yeah. >> Okay. All in favor? >> I >> I >> against. Okay. Motion carries. >> Okay. So, we approving this.
>> Yes. >> Okay. But he he needs to submit the invoice. Is not that additional sub. Okay, great. >> So very well. >> The girls have me trained very well. >> Yes. >> Speaking of payment though, and I know
you were in contact with them. I've followed up with >> Jason. >> Is it the Scottish band? Yeah, >> Jason. >> He told me he was going to get it to me like a week ago and he had Okay, I'll I'll >> just cuz at this point we're running risk that he's not going to get paid on time and at this point it really is the
ball is >> just like I know he put my name on it or whatever or >> there was some edits and he said he acknowledged it. He said okay like I'll make sure to get it done. >> I've been so busy doing other stuff that >> I mean I I followed up but that's what I'm saying. It really is
>> I'll come the balls in his court wants to get paid on time. >> It takes a while because he he has his own business too you know. >> Yeah. >> So >> that's fine. I'm just it's people's payment. >> I know it's it's money. I like >> he's going to have his booth there promoting his business and trying to get
recruits for the bank back pipers. >> He should give you a discount. He's going to have Scottish cow. >> Yeah, that would be fun. Okay. So the the so the the the total amount then for for
our budget or whatever we're spending is is it 45 that's it. >> No remember there's been the food the >> but more or less you know >> so are we going to use up the available budget that we have or do you have an idea how much are we going to have left?
>> That's what I was saying is I don't really I can't give you a number because you have to account for fees and I don't have that. I know police is, you know, going to be probably your biggest real estate. >> We're good. We're not going to be short of money or we're not have too much. We're going to be, you know,
>> well, if there's money extra, I can't ask people what they're going to do. >> My concern is either use it or lose it. You know, >> before before uh we used to roll up or maybe put it in escro account for the next uh university. That's that's my recommendations.
>> But we'll have money for the >> That's not our call. That's >> No, I know. But We can we can talk to the council and make sure that we have money for the next. >> Yeah. Well, I don't want that money to go too much because you know. >> Okay. So, do I hear a motion to approve
um existing budget as it is or subject to subject to uh review or I don't know. We're reviewing it. So, so the budget is whatever.
Okay. There a motion to approve the the current budget as it is. I move it. Okay. Second. >> Yeah, I think Vivian second. Okay. All in favor? >> Okay. Motion carries. Whatever
adjustments, let us know. >> Okay. Anything else? Let's see. Question of the package. Those are done. This is the university flyer gun. Somebody's driving >> committees collaboration volunteers in
progress. I guess we'll get people there and the site plan. Oh, and when you reproduce it, make sure that it says 9:00. It's 750 or 8:00. 7. >> I'll change it. >> Yes, please. because I started
7:50 8:00 >> I was at 7:50. >> So the the penis guy needs to move the bus before 7:50. >> Yeah. No, he's putting the animals in
the uh trailer. In the trailer. >> Okay. >> So he needs to be aware. >> Yeah. >> Okay. to location and display location that that's already done. Um, are we going to have a next meeting? Are
we going to go do a walk through or something? Everything is so somebody recommended to have like be there and know where everything's going to be. So, that helps, but you know, visually it's good to know to be there.
I was planning to be there all day. >> Well, I'll I'll be there because I have to drop off my sister at on my son's house because I going to the recital and then I'll catch up with him afterwards. So, uh I should be done by should be in
the car. He about 5 5 >> I can tell you that the general the first thing that's going to go down that's going to be placed is the stage on Friday. >> So, Oh, wow. Yeah, I I know that you >> Yeah, that's the way it works.
>> So, by Saturday morning, he shall be >> Yeah, for sure. >> You okay with my truck to the petting zone? >> Huh? >> You okay with my truck into the pedigree? >> No, he's going to hold the meeting. >> Yeah, he's going to bring >> uh Okay, we do we need to bring the truck with the hay and the
>> and the sign and everything. It would be a nice touch. >> Next to the pennies. So like a motion to approve have a struggle. Hey >> maybe I mean this is something the only thing is I'll tell you the same thing if we were talking with the vendor you cannot have that
>> until after the event. >> Yeah >> what like you park it before the event start >> like once the light towers come on it's more safe you can see people and and then police I know also helps us get the vendors out of the way. Just so you
know, I I did make it clear to >> that we need to make sure they stop because I know sometimes they like they see people and they want to continue and >> we want to make sure the police is there to safely escort the law, >> right? >> Quick question. All that has to be said
during the other, you know, during the timeline too, like, you know, get on there. >> Yeah. We're going to stop selling or, you know, AB for them >> because then you're going to have these lines of people and they're going to go >> so they can do like a last call. I guess
we can do it for the beer, for the fella, then for the food trucks. >> I'll add it on the details. Um, he's saying that. So, just so you guys know, the food trucks and food vendors have been told that at 8:00 p.m. they need to stop. They both need to stop because sometimes the food vendors see all these
people. So, they keep selling and that we cannot do that because police is going to help us escort them out, >> right? >> And also, we need to clean up. So, if they stay there till 11:00, then our cleaning crew is going to stay there till that's more money we're going to get. >> Okay. Um, but what he's saying is to
make sure that the MC announces it like, okay, like last call at 7:30, we're going to be closing, you know, the No. >> What I could do is since I'm going to be there early, I I'll tell them. And I said, we're going to announce it, but so, you know, by 8:00 you have to
>> Well, they should know. It doesn't hurt to remind them, but they should know because Oscar has been made aware. >> Does the Colonel know that he's the opener for the uh >> Yeah. Yeah, >> he knows. But what I'm saying is I'll add it on the timeline just to remind you guys to say it. >> I mean on the whatever sequence of
events. >> I saw something here about this the sign that um was recommending. I don't see any >> Oh yeah, she already confirmed it. >> Okay. >> She confirmed it more or less
>> near the stage. Um is going to send them a map of where exactly. >> Yeah, because remember that you're going to have the crest there. Yeah, you don't want pops. They're going to be coming, >> but it is going to be near this. >> Okay. >> Um and then there we're also going to try to move the iHeart Miami Lakes the
realtor sign that we have in >> Optimus. Yeah, I mean >> no Roberto Alonzo. >> Roberto Alonso. >> And we'll put it somewhere else that's also very visible. But we have a nice signage >> maybe pictures. Yeah, because we have we have a photo booth.
>> They will both stay in the sponsor on this side. >> Yeah, we're going to >> we're going to have games. >> You guys did not discuss games. >> Okay, >> because Oscar normally provides games >> if he requests it. But you guys, we have
not discussed that to this day. >> Well, we we we mentioned it. I mean, nobody brought a proposal. Nobody said anything about us. But I thought when he pro give us a whole package of games and because isn't the flyer the flyer says
uh games were were all ages kids of all ages they know that they shouldn't say that because we don't have games. No, but that was early. >> What we have is the petting. >> Nobody brought a proposal or brought that forward and I I think when the committee member reached out to Oscar,
there was nothing mentioned about games. >> What was mentioned was the food trucks. >> Yeah. Which is something I >> Or food vendors, >> I got to tell you. >> Okay. Because I I remember mentioning the games too. >> Me I like person having control.
>> But they chose that committee did you have come in when they had because it was really good vendors that reached out to Felicia and I that wanted to participate and they >> Yeah, but they reached out after he was already doing >> but he was acting me for people.
>> I don't know that was you I think it was you who chose Oscar. No, because he was the one working with what's his name, right? >> As a committee, you guys don't have like you don't go through the procurement process. So, if there's any vendor you guys prefer, you guys are welcome to.
>> But I remember >> I remember mentioning I mean, >> no, at this point it's too late, >> but it's a good learning exercise >> because like public safety literally went through said one this guy, one more that guy, this guy. Yeah. >> Yeah. But I also think you learn from the experience of >> Oh, yeah.
>> this one or dealing with the other. Correct. Correct. And thankfully they were all great. >> But I know Ray, you work with Oscar a lot. He's >> I think I haven't wor because I normally go with the farmer the farmers market people
>> but I know that YTF uses the money. >> The only time he was a little bit off the grid was when he was in like New York or something and then but as soon as he came back everything everything got, you know, like pushed real fast. But what you were saying about that is he won't you have to ask.
>> Yeah. Yeah. >> Just give it just just have it. >> Yeah. >> Games that you can provide. >> Well, in the email it only says because I've looked at the email,
>> but I did I did request it. Nobody has requested it. >> But as a committee, and I think that may have been your idea, but as a committee, you guys did not discuss games. I mean, not from what I have in my >> So, this point, I guess it's done for. >> Just to let you know, I'm sorry because
I just remembered that someone did approach me if you guys were interested on Facebook for the event. I know you played a rock at me, but >> I did mention it to I know I had mentioned it to him. >> Yeah, she's he didn't put it in the
proposal. >> And you guys didn't catch it. I mean, it didn't you know >> I said you guys it doesn't fall on one person. >> Yeah. And by the way, you know, this I'm going to put it somewhere. They'll inflate it for audience. We can put it
in camera. >> I got this lady that does um face painting and balloons if you guys would. >> Yeah. >> 170 face paint.
>> That would be fine. Can we make a motion to add the face painting? >> She does face painting. Uh balloon twisting, glitter tattoos. >> You can hear my motion. Are the pavilions being used? >> But you said can we make a motion? Just make the motion. Okay. I make a motion
that we add the face painting. What is the name of the person? >> So the name of the person >> I don't know. So she's saying for face painting uh it's 170 an hour a minimum of two hours. Right. So at that point it'll be 340.
>> Yeah. When it gets dark. >> Yeah. And then they do balloon uh stuff too. I don't know. >> But the face painting I think the kids will like it. >> Yeah. Let's Let's make a motion to have one artist, >> one artist per for $30 per hour for two
hours, three and a half hours, you know, whatever. Um, do we have the glitter tattoos? >> I mean, if you put like a little cow glitter tattoo might be kind of cool. >> Yeah. So, that would be then 340.
>> It would be 340 plus 340 it would be uh >> Okay. I'll make a motion to add the face painting for one artist at 170 an hour, minimum two hours, and the glitter tattoo the same one artist at 1701 hour. Just give a cap of what you guys are willing to spend. But I have direction
on what 170. That's >> be 750. >> 240. >> Yeah, it's 170 * 2 hours minimum. So that's 340. >> But you guys don't want them two hours. You want them for the whole event, right? Well, >> well, that's what I I guess you guys decide.
Yeah. So, so in that case, you have if you want to do the the glitter tattoos, then you got to add another 170 to it. >> Yeah. >> So, are we going to do three hours >> or just or just >> I would suggest you just make a motion
for what you think it should be done. >> I'm going to do what she tells me. It's easier. >> Yeah. So, I would say make a max of $600. >> Okay. a maximum of $600 for the a tool and the glitter I mean the face painting and the
glitter. >> Yeah, I would just do face paintings. >> Face painting and maximum $600. >> I'll second that. >> Discussion. Are they Are they going to be available? Short notice. >> She's texting it yesterday.
>> $200 is the maximum we uh we're approving right now for one artist for for the face painting. We can go for that. >> Yeah. >> Okay. >> All in favor? I >> I >> Okay. Well, >> can we separate
>> and their W9? >> Did we need to finish that motion for the hay truck thing? >> Oh, the hay truck. >> Yeah. Or is that >> is there a motion to allow >> um the an truck with a hay next to the petting zoo
>> for free? That was for free, right? >> I'm not charging anything. anything. So that's my favorite. >> Perfect. I'll second. >> Nice. >> Okay. Anything else? >> Is the pavilion are the pavilions being
used a >> because um usually when the face paint and stuff like that or they go they use pavilion. >> Yeah, they can use it. they can use >> and it and it's good for crowd control and how to like >> people
>> so we're gonna have a meeting to go over our what we go what went well and what went wrong >> what next time >> that's what 30th anniversary you guess that will >> no no I'm going to be over there somebody else thinks over that I'm going to be somewhere else
>> yeah if you can connect me with them tomorrow or today via email >> y >> just to make sure that they know the time and you know whatever area and all they need. >> Yeah, she did confirm yesterday >> any added to the event maps as well as the sensory.
>> Quick question. Does anybody think of anybody anything else that we need to think of? Right now my brain is think of anything else that we need. >> Maybe some drones I say 25 maybe. >> No drones.
Also the plane's landing at the airport. >> Had a drone show set up. >> Really? >> The one drone fell over there at the Srass and they wra people using drones now. You don't know. >> The safety is the most important thing
anyway. Okay. Do we have a next meeting after the fact or before or >> um I I don't have availability for a meeting next week for the following because I have other events. >> No, but uh we need to go over what happened. If you want send an email to
the group to see if somebody next week in January >> in January sometime in January. >> Yeah. Send me an email. I'll get back to you. But so we'll give us Okay. >> Okay. I make a motion to adjourn at 802.
A second. Okay.